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HomeMy WebLinkAbout06-26-2000 - MinutesMEDINA CITY COUNCIL STUDY SESSION MINUTES June 26, 2000 Medina City Hall 4:00 P.M. 501 Evergreen Point Rd. CALL TO ORDER Mayor Becker called the Study Session of the Medina City Council to order at 4:08 p.m. Present: Councilmembers Suzanne Cohen, Paul Demitriades, Jim Lawrence, Thomas Morgan, Mary Odermat and Mayor Daniel Becker. Absent: Councilmember Steve Preston Staff Present: City Manager Doug Schulze, City Attorney Kirk Wines, City Planner Jenny Schultz, Public Works Superintendent Carl Burris, City Engineering Consultant Representative Kevin Goss, City Fairweather Preserve Landscape Architect Consultants Charles Anderson, Matt Porteus, and Steve Ray and Interim City Clerk Caroll Wedlund ANNOUNCEMENTS Councilmember Demitriades stated that the National Marine Fisheries Services had published the Endangered Species Act, and that they were encouraging plans like the Tri-County Proposal to reduce the need for negotiation with every city in Washington. He added that the 4(d) Rule would not go into effect until January 1, 2001. Mayor Becker reported on topics discussed at the annual Association of Washington Cities Conference. NEW BUSINESS DISCUSSION OF PUBLIC SAFETY INFORMATION PROJECT Chief Knapp announced that the public safety information project demonstration had been postponed, and that he hoped to reschedule it for the July Public Safety Committee meeting. DISCUSSION OF FAIRWEATHER NATURE PRESERVE IMPROVEMENTS BID R City Manager Schulze reported that Ohno Construction had been the only bidder for $529,550, which was higher than the City had budgeted for that portion of the project. City Manager Schulze recommended that the Council move consideration of the bid award to the July 10 Council agenda. He continued that at that time, staff would recommend rejection of the bid, completion of the playfield work through a small works contract, and re -advertisement for the remaining gymnasium area work during March 2001. Council Member Morgan interjected that both the Public Works Committee and the Park Board had discussed both the bid results and the options available during their June City Council Study Session June 26, 2000 Page 2 meetings, and that the consensus of both groups had been to reject the Ohno Construction bid. He noted that both groups had also agreed that the play field should be leveled and re -seeded through a small works contract this fall. A comment was made regarding overgrown shrubbery at NE 32"d Street and 78`h Place NE that was compromising the sight line. Public Works Superintendent Carl Burris indicated that the staff would be taking action on such obstructions. City Fairweather Preserve Landscape Architect Consultant Charles Anderson requested a synopsis of the bidding process. Council Member Morgan moved to forward any action for the Fairweather Nature Preserve improvements bid results to the July 10 Council agenda. Following discussion, Council Member Morgan modified his motion to adopt the option suggested by City Manager Schulze for rejection of the Ohno Construction bid, completion of the playfield work through a small works contract, and re - advertisement for the remaining gymnasium area work during March 2001. Council Member Demitriades seconded the motion. All were in favor. DISCUSSION OF 2001 SIX -YEAR CIP/TIP City Engineering Consultant Kevin Ross requested that the Council move the 2001 — 2006 CIP/TIP to the July 10 City Council agenda for consideration of adoption. He noted that approval was needed in order to forward this document to the State Department of Transportation in July for the gas tax funding. Council Member Morgan moved, seconded by Council Member Demitriades, to move the 2001 — 2006 CIP/TIP to the July 10 City Council agenda for consideration of adoption. All were in favor. Council Member Morgan explained that the 2001 — 2006 CIP/TIP was integrated in such a way that it included repaving, storm drainage, sidewalks and park work. He noted that the Public Safety Committee recommended adoption of the CIP/TIP as presented, with the understanding that only the year 2001 was firm, and that the out years would require further examination. Council Member Morgan requested that the City Attorney prepare a resolution stating that it was the general policy of the Council not to proceed with street overlay projects, unless the street had deteriorated to grade level four (fair -poor) or five (very poor -failed) in the City's pavement rating scale. He requested that City staff and Roth Hill personnel prepare an assessment of present sidewalk projects, as well as those proposed for the next five to six years. Council Member Morgan also suggested that the Council discuss filling ditches and sidewalk placement over storm drains at the time they review the sidewalk issue. All were in favor. DISCUSSION OF RESIDENT SURVEY City Manager Schulze indicated that based upon past experience with surveys, the City could expect a ten percent response, which was not a good test of the community's desires. Therefore, a resident survey would be an excellent opportunity to make contact with community residents and to solicit their ideas regarding what was happening in local government. Council Member Morgan suggested that a Medina Days booth be manned with volunteer Council Members to survey the residents, and that the questions could be general and open-ended. Council Member Demitriades added that a lot of other jurisdictions had done the same thing, with good results. Council Member Lawrence asked who would compile the information once the surveys were completed. City Manager Schulze responded that a consultant had been hired to compile the results of the last survey. The first survey in 1997- 1998 had a simple "check the box" format, which made it easier for City staff to tabulate the results. However, reading answers to open-ended questions would take a lot more time. Council Member City Council Study Session June 26, 2000 Page 3 Morgan was of the opinion that essay questions would garner more information. Mayor Becker suggested that people other than Council Members walk around during Medina Days, in order to obtain more candid responses. City Manager Schulze recommended that a survey packet could be compiled and distributed at the block parties. The addresses could be crossed off as they were completed and displayed at the Medina Days Saturday events, so that people could see the areas in which surveys had been completed. Council Member Morgan suggested that the issue of resident surveys be part of the July 10 Council meeting agenda, and requested that the City Manager furnish a copy of the most recent survey. Council member Morgan suggested that he and Council member Demitriades could furnish samples of general questions, and that Council Members might furnish suggestions via e-mail. City Engineering Consultant Kevin Goss interjected that the survey could contain suggestions for changes that might be appropriate for Medina Park. DISCUSSION OF PUBLIC WORKS FLEET City Manager Schulze announced that the Public Works Committee had discussed the issue of a public works fleet and had boiled it down to the type of vehicle to purchase and the size being recommended. He suggested that the Public Works Superintendent could solicit bids from different dealers, if the Council would authorize a certain dollar amount. Mayor Becker noted that the Public Works Committee had approved this purchase. Council Member Morgan recommended that the Council set a budgeted amount for the Public Works vehicle, and not stipulate a given brand nor a model. The consensus was to move purchase of a Public Works vehicle forward for consideration at the July 10 Council meeting. ORDINANCES/RESOLUTIONS Ordinance No. 653 — AN ORDINANCE AMENDING PORTIONS OF CHAPTER 8.12 OF THE MEDINA MUNICIPAL CODE, DEALING WITH FALSE ALARMS, TO CHANGE THE TITLE AND PURPOSE OF THE CHAPTER, TO REVISE THE CIVIL PENALTIES, WRITTEN REPORTS AND CORRECTIVE ACTIONS AND TO ALLOW THE CITY MANAGER TO DELEGATE AUTHORITY Police Chief Michael Knapp announced that a computer glitch had caused a loss of information for this meeting's presentation. The consensus was to move this item forward for adoption at the July 10 Council meeting, with changes to be incorporated. DISCUSSION DISCUSSION OF IMPROVEMENTS TO COMMUNICATION WITH BOARD OF ADJUSTMENT/PLANNING COMMISSION City Manager Schulze stated that during the June 12 Council meeting, the consensus had been to hold a joint meeting of the City Council, Planning Commission and Board of Adjustment, at the July Council Study Session, in an effort to improve communication with those bodies. He presented background information regarding the Hearing Examiner process, noting that Washington Cities Insurance Authority strongly recommended such utilization by its member cities, as land use was becoming their most expensive area of loss history. He continued that a Hearing Examiner would work very closely with the Planning staff to develop processes, would be available to help draft ordinances and to provide suggestions to obtain the results that the Council desired. Following discussion, Council Members agreed by consensus to invite the Planning Commission and the Board of Adjustment to the July Council Study Session. DISCUSSION OF COUNTYWIDE PLANNING PROCESS The Council consensus was that no action would be taken. City Council Study Session June 26, 2000 Page 4 ORDINANCES/RESOLUTIONS Ordinance 687 — AN ORDINANCE RELATING TO STRUCTURES AND OBJECTS IN UNIMPROVED PORTIONS OF PUBLIC RIGHTS -OF -WAY, PROVIDING FOR A PENALTY FOR VIOLATION AND REMOVAL AT THE ADJOINING PROPERTY OWNER'S EXPENSE City Manager Schulze noted that the Public Safety Committee had reviewed and modified Ordinance 687 at their June 8, 2000 meeting. He gave the Council an overview of the Public Safety Committee modification recommendations. Following discussion, the consensus was to table the ordinance until the July 24 Council Study Session. DISCUSSION CITY COUNCIL GOAL SETTING RETREAT Mayor Becker suggested that the Council Goal Setting Retreat discussion be moved forward to the July 10 Council meeting. All were in favor of such action. ANNOUNCEMENTS Council Member Demitriades announced that the Port Commission would meet on June 27. He suggested that Barbara Lichman, legal counsel for the jet noise issue, send a letter to the Port pointing out the inconsistencies in the staff report, and voicing objection to its contents. All were in favor. EXECUTIVE SESSION At 6:09 p.m. and under authority of RCW 42.30.110, Mayor Becker announced that the Council would return to Executive Session, for discussion of potential acquisition of real estate and matters of potential litigation. ADJOURNMENT At 6:17 p.m., the Council reconvened the Study Session. Council Members agreed by consensus to adjourn the June City Council Study Session at 6:18 p.m. E�anWl Becker, Mayor Attest: Caroll P. Wedlund, Interim City Clerk