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HomeMy WebLinkAbout11-26-2001 - MinutesMEDINA CITY COUNCIL STUDY SESSION MINUTES Medina City Hall November 26, 2001 501 Evergreen Pt Rd 4:00 PM CALL TO ORDER Mayor Becker called the Study Session of the Medina City Council to order at 4:05 p.m. ROLL CALL Present. Council Members Paul Demitriades, James Lawrence, Mary Odermat, Steve Preston and Mayor Dan Becker Absent: Council Members Suzanne Cohen and Thomas Morgan Staff Present: City Manager Doug Schulze, City Attorney Kirk Wines, Police Chief Michael Knapp, Public Works Consultants KeiCarl th Bates and Planning McFarland, and Emergency Prepager Jenny Schultz, 'ty Clerk redness ConsultantLindaLinda Noson Planning Consultants Ke ANNOUNCEMENTS Council Member Demitriades announced a Trans -lake meeting would be held Wednesday, November 28, 2001 from 1:00 to 5:00 p.m. at the Best Western Motel in Bellevue to discuss SR-520 preferred alternatives. Mayor Becker added he had requested a copy of a report from Sound Transit regarding problems with installation of light rail on SR-520 and on 1-90. OTHER BUSINESS Discussion of Comprehensive Emergency Management Plan — Chief Knapp indicated the Comprehensive Emergency Management Plan (CEMP) was nearly complete and could be submitted to the state for review. He noted it was the first part of an overall plan to prepare the City for a disaster of any variety, which could keep emergency resources from coming to the City's aid. Chief Knapp stated last year the Medina Police Department had signed a contract for an emergency management preparedness plan with AMEC. He introduced emergency preparedness consultant Linda Noson, who displayed the portion of the Washington Administrative Code discussing municipal emergency plans. Ms. Noson explained neighborhood flowcharts were being prepared which would link Hunts Point with Medina. She also announced a pocket guide was being prepared which synopsized the plan's critical operations. Ms. Noson suggested an emergency services committee, including citizens, review the Comprehensive Emergency Management Plan, and the Public Safety Committee might be involved as well. Chief Knapp indicated the plan was based upon an Integrated Command System model. The Council requested progress be continued with the CEMP, and that both the contract amendment and the applicable ordinances be completed for the December Council meeting. Discussion of NE 8th Street/82"d Avenue NE Walkway Design — City Manager Schulze explained at the last Council meeting, concerns had been expressed regarding the design of the walkway along NE 8th Street. Planning Consultant Lori McFarland, from OTAK, indicated the design was approximately 75 percent complete, and she had prepared some concepts regarding landscape design. Ms. McFarland relayed she had talked with each of the 11 property owners along the walkway and had begun to incorporate their suggestions into the design. The basic concept was for a walkway with a planter that would vary in width from zero to five feet. In a couple of places, the planter had been eliminated in order to protect hedges, and she was still looking at ways to reduce impacts to property owners' frontages. She indicated the NE 81h/82nd Avenue project would be ready for February bid advertisement and 2002 construction. Ms. McFarland noted the projected walkway would be gravel, with an option of concrete, and adding color to give an aged look. She noted six of the 11 residents had been in favor of a crushed concrete surface. Ms. McFarland displayed a landscape plan depicting low -maintenance ground cover and shrubbery to lend uniformity along the street. She indicated the Council had established the budgeted price of $162,000 during their July 2001 meeting. Planning Consultant Keith Bates, from OTAK, stated the landscape plantings would require weeding and watering until they were stabilized. However, after a couple of years, much less maintenance would be required. He predicted the initial cost would be overridden by the aesthetic and environmental impact of the shrubbery. City Manager Schulze stated the city had invested public money in the improvement on NE 241h Street; therefore, the City would maintain the public right-of-way there. thHe noted Medina's Comprehensive Plan called for a rural character and landscaping to the pavement, and the NE 8 /82 Avenue NE project was consistent with what the community torm drain would be added along NE Bch from the corner to the wanted for Medina. City Manager Schulze added a s Kinzel property. Discussion of Tree Preservation Ordinance — Planning Consultant Keith Bates explained he had made ignificant changes to Medina Municipal Code Sections 12.20, Trees in the Public Right -of -Way, and 12.28, Tree Presertation and Landscaping Requirements. He had also aligned it with Section 18.12 of the Code. Mr. Bates stated treeE would be regulated with regard to lot development, and a certain percentage of trees indigenous to the Pacific Northw st may be required. He noted there would be a variation in tree sizes planted to replace those removed. He emphasizec relief had been added for substandard lots. Mr. Bates added he had clarified the submittal information for permits. He noted nuisance abatement had been inserted as a guideline for property owners regarding clearance in the right-of-way area. If alteration to a significant tree either on the property or in the right-of-way were involved, a permit would b required. A deposit could be made to the City for the tree inches that could not be planted on the property. With that money, the City could plant trees in parks or right-of-ways. He noted replacement was not required for a hazardous tree at the end of its life span. Mr. Bates recommended $139 per caliper inch for any tree that could not be replaced on the property should be placed in the tree preservation fund. Mayor Becker requested Mr. Bates to develop a checklist for the Tree Preservation Ordinance. The Council decided staff comments should be incorporated into the Tree P eservation Ordinance discussion during the December, 2001 meeting and for a January 2002 public hearing. Discussion of 2002 Budget— City Manager Schulze distributed a Sales Use Tax Source Analysis to Counci Members. He noted based upon discussion with the State Department of Revenue and the history over the past coup e of years, between $50,000 and $65,000 per month was likely to continue in category 99 (nonclassifiable establishm nts). City Manager Schulze stated at the last meeting, the Council discussed the difference between decision cards ar d the base budget. He distributed a chart depicting the base and recommended budgets for each department, with dec sion cards. City Manager Schulze stressed by delaying capital projects, the City was increasing future expenditures. H noted the City did not have the resources to do a lot of what was expected of the personnel. City Manager Schulze Emphasized the need to find a future revenue source to pay for basic expenditures. The Council agreed by consensus the City should have a 2002 balanced budget. Following further discussion, the Council decided there should be a $560,000 reduction in expenditures and/or increased revenues. Council Member Odermat stressed the importance of the Council beginning the budget process earlier in the year. ADJOURNMENT There being no further business, Council Member Lawrence movWaniF. d Council Member Demitri adjourn, and the study session was adjourned at 6:50 P.M. ecker, Mayor Attest: Caroll P. Wedlund, City Clerk s, to