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Home My WebLink About04-22-2002 - MinutesApril 22, 2002 a nn vnn MEDINA CITY COUNCIL STUDY SESSION MINUTES Medina City Hall 501 Evergreen Pt Rd Mayor Becker called the Study Session of the Medina City Council to order at 6:05 p m ROLL CALL Present: Council Members J. Drew Blazey, Paul Demithades, Mary Odermat, Robert Rudolph and Mayor Dan Becker Absent: Council Members Tom Morgan and Todd Nunn Staff Present: City Manager Doug Schulze, City Attorney Kirk Wines, Planning Director Jenny Schultz and City Clerk Caroll Wedlund Consultant: Bob Rohrbach, Building Official Planning Commission: Chairperson Mark Nelson, Vice Chair Miles Adam, Commissioners Gary Andreini and Mark Lostrom ANNOUNCEMENTS Mayor Becker announced a WSDOT workshop was scheduled to review current plans for expansion of SR-520 on April 24, 2002 from 4,00 to 7:30 p.m. at Medina Elementary School. He also relayed Public Service Recognition Week was celebrated throughout the United States during the dates of May 9 - 12, and the Council wished to recognize and share their appreciation for the men and women who served Medina. Mayor Becker suggested residents of the City of Medina would not support a referendum to add 9 cents per gallon and would not be in favor of the Transportation Bill if WSDOT were not going to act on behalf of our community. City Manager Schulze advised the May Council Study Session had been moved to Thursday, May 30, 2002 at 6:00 p.m Council member Rudolph reported he had recently attended an SR-520 expansion meeting wherein Seattle neighborhood residents living in and around the convergence of 1-5 and SR-520 had discussed off ramps, LIDS and noise barriers. Council member Demitriades relayed Seattle neighborhood residents living in and around the convergence of 1-5 and SR- 520 had collectively authored a "Do No Harm" statement, in response to their concerns regarding how the City of Seattle and the State would proceed with the expansion of SR-520 through the Trans -lake Washington Project. The residents wanted mitigation approved up front and also desired an Environmental Impact Statement before commencement of the project. POINT OF ORDER In accordance with RCW 42.30.110(i), Mayor Becker announced an Executive Session would follow the Council meeting. OTHER BUSINESS Discussion of Planning Commission Large House Recommendations — Planning Director Schultz relayed the Planning Commission had addressed problems generated by the overwhelming number of construction projects in the city and how they affected the Medina infrastructure, quality of life and staff time. She noted construction of mega -sized homes created negative impacts to neighboring properties and Medina streets, and proposed that any modifications or recommended new ordinances meet certain criteria, goals and objectives. Ongoing problems and concerns included truck traffic and parking, length of construction time, and property damage. As a result, the Planning Commission had recommended a large house formula, additional suggested code changes, as well as development and construction mitigation for both major and minor projects. The new status for the large house formula would affect ten percent of Medina lots, set the maximum structure size and provide additional allowance for accessory buildings as the lot size increased, said Planning Director Schultz. Recommended code changes included increasing side setbacks for homeowners that built to the maximum coverage allowance and requiring a third story to be no larger than 75 percent of the first floor area. Reducing impervious surface allowance, changing allowable building time from 24 to 18 months and in R-16 zones tying the building height to original and finished grade were other code changes recommended by the Planning Commission, She explained part of their goal was to maintain the rural character of the city, and reducing impervious surface coverage would help to keep it that way. Planning Director Schultz noted structures over 25 feet in height would be limited to R-20 and R-30 properties. Planning Director Schultz explained the current procedure was to be heard before the Planning Commission for projects that met the Code criteria. The Planning Commission suggested reducing the mitigation review trigger to 5,000 square feet. They also recommended reducing both total fill and excavation. Also, major projects exceeding the 18-month construction time should be required to obtain a development and mitigation permit, according to the Planning Commission. Multiple building permits obtained for the same property during any five-year period, and use of a crane were two other triggers recommended for obtaining a development and mitigation permit. Council member Demitriades suggested adding a helicopter pad as an additional trigger. Other changes recommended by the Planning Commission were updated submittal requirements, expanded mitigation measures, added evaluation criteria, additional authority to enforce regulations, and added fees. Building Official Bob Rohrbach suggested charging $1,000 for the first $1 million of the project, with an incrementalized fee after the first $1,000 of charges. a additional For minor development and mitigation permits costing $150, Planning Director Schultz suggested a simple -page n fee with the opportunity application providing basic information about the project. a $1D0 application Y to charge fees if enforcement was required beyond the base fee, an Increased ability to enforce the Code, as well as educating contractors and to ion. bo bu he n Permit (could is issued untwoulldtb s processe an wascove review mpleted. Planning that would be done along with . This the building app n commented in order to reduce the @mount of trucks al extended period, anoreduce f a project Chair Mark alothe impact upon adjacent properties, he would like to e� coming age the use oof barges• oran Planning Commission member Mark Lostrom stated house size was the primary tool to control the length of construction, and it was the number one vehicle for limiting impact and construction time. Planning Commission member Gary Andreini urged the Council to enforce what the public wanted. 3 and Mayor Becker suggested the following schedule or draft)uncil membeas prol�ide con of hmments to se large saff and mitigation ordinances May 13, 2002 Council meeting May 30, 2002 Study Session Joint meeting with the Planning Commission to discuss proposals June 10, 2002 Council meeting Staff draft policy statement for at June Council meeting June 24, 2002 Study Session Staff provide draft ordinance for review at the June Study Session July 8, 2002 Council meeting First Council Public Hearing on ordinance August 12, 2002 Council meeting Second Council Public Hearing September 9, 2002 Council meeting Alternate second Council Public Hearing The Council decided to move further discussion of the large house issue to the May 13, 2002 meeting for comments from the Council, and for additional comments by the public at the May 30 Study Session. Mayor Becker suggested the Planning Commission be invited to the May 13 Council meeting, and a joint meeting be held at the May 30 Study Session. NEW BUSINESS Mayor Becker asked City Manager Doug Schulze to arrange a tour of the Cascade Trust property for Council members. EXECUTIVE SESSION Mayor Becker suggested the Council defer discussion of agenda items 3 and 4i Pavement Management Program Discussion, and Discussion of AT&T Comcast Franchise Transfer. in order to proceed into Executive Session. The Council recessed at 7:45 p.m., followed by Executive Session to discuss potential litigation issues. per RCW 42.30.110(i). The regular meeting was reconvened at 8:35 p m. ADJOURNMENT Council member Blazey moved, seconded by Council member Odermat, to adjourn, and the Council unanimously voted to adjourn the study session at 8:35 p.m. Qaniel F. ecker, Mayor Attest: Caroll P. Wedlund, City Clerk