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Home My WebLink About03-25-2002 - MinutesMEDINA CITY COUNCIL STUDY SESSION MINUTES March 25, 2002 Medina City Hall 6:00 PM 501 Evergreen Pt Rd CALL TO ORDER Mayor Becker called the Study Session of the Medina City Council to order at 6:02 p.m. ROLL CALL Present: Council Members J. Drew Blazey, Thomas E. Morgan, Todd Nunn, Mary Odermat, Robert Rudolph and Mayor Dan Becker Absent: Council Member Paul Demitriades Staff Present: City Manager Doug Schulze, City Attorney Kirk Wines, Police Chief Michael Knapp, Planning Director Jenny Schultz and City Clerk Caroll Wedlund ANNOUNCEMENTS Mayor Becker reported he had recently attended a National League of Cities conference, and promised a written summary for the April Council meeting. Mayor Becker also advised he had met with Senator Patty Murray to discuss local transportation funding issues. Mayor Becker briefed the audience regarding the Environmental Impact Statement process for the 1-90 Bridge, noting WSDOT wished to narrow the shoulders and create carpool lanes in each direction. He continued if funding is provided in the 2003 legislative year, construction could begin in 2004. Council member Morgan indicated as a result of the Council Finance Subcommittee meeting, he had suggested modest changes in the way financial reports and budget report preparations are handled. Mayor Becker suggested placing this on the agenda for the April Council meeting. OTHER BUSINESS Discussion of interlocal Agreement for Public Safety Systems Software Purchasing — City Manager Schulze requested authorization to enter into a non -binding agreement with the Cities of Bellevue, Bothell, Clyde Hill, Kirkland and Lake Forest Park for the joint purchase of public safety systems software. He noted it was intended to provide a cost effective process for future purchases of police records management software common to all local police agencies, so that electronic criminal information sharing would be more efficient. Additionally, purchases made through a multi -jurisdiction effort would be more likely to produce a cost savings than if each jurisdiction purchased the software independently. Chief Knapp explained the advantages of data sharing for an immediate integrated response. City Manager Schulze pointed out a provision in the agreement allowed any party to withdraw with 30 days' notice. City Attorney Wines indicated the interlocal agreement had potential benefits and no obligations. Following discussion, the consensus was to move the interlocal agreement to the consent agenda for the April Council meeting. Discussion of Fish Ladder Demonstration Project for Use in Medina Stream — Planning Director Schultz explained she was in the process of coordinating the first phase of the Medina Stream restoration project. She stated a fish incubator would be placed by Medina Stream in October or November. Planning Director Schultz suggested the project include a fishway system that would function as a fish ladder without having to reconfigure the culvert under I- 520. This proposed system would result in a substantial cost savings and enable the City to provide fish access to the upper reach of Medina Stream. She introduced Dennis Bromka, the Swim Thru Fishway Systems owner's associate and Portland attorney, who had offered to help the City complete a grant application package for this system. Mr. Bromka described the proposed system to the audience. Mayor Becker requested concurrence of the Washington State Department of Transportation (WSDOT) before proceeding any further. Council member Morgan suggested, and the Council agreed, to defer further discussion of the fish ladder project until Planning Director Schultz could talk with the Town of Hunts Point Administrator regarding cooperation for the proposed project, and until Council member Demitriades could be present. City Manager Schulze cautioned any grant application through the WRIA 8 process must concur with the grant cycle, or it would be deferred to a future cycle. Mayor Becker stated this should be part of the 2002 Work Plan; however, the Council would like to determine how it would fit into the city's resource schedule and its staff workload. Discussion of Park Board Recommendation for Fairweather Nature Preserve Restoration — City Manager Schulze advised the Park Board had recommended restoration work be completed in Fairweather Nature Preserve which had been deleted from the 2002 budget. He conveyed the Park Board had expressed concern about following through with plans that would protect the work that had been done to date, especially the additional planting that had not been completed and the path from the parking lot into the preserve. The Park Board specifically requested consideration for funding to complete the following items: 0,000 1. Supplemental winter planting to be completed in March 337,000 2. Gravel path improvements from the parking lot 3. Gravel path improvements for Hazelnut Junction $ 4,000 City Manager Schulze noted a budget amendment would be required to fund any restoration work as recommended by the Park Board. City Manager Schulze added if funding for this project were not approved, the potential for invasive plants to reestablish in the preserve would be increased. The Council suggested a written professional opinion should be obtained regarding whether or not to proceed with this project. They decided to place the Fairweather Nature Preserve Restoration on the April Council meeting agenda, and to invite a member of the Park Board to attend. The Council also requested Planning Director Schultz to follow up with the issue of permitting for the restoration. Discussion of 2002 Work Program — City Manager Schulze referred to the draft 2002 Work Program in the Council agenda packet, noting it only included projects and issues identified by the Council as short and long-term goals during their February 2002 retreat. He advised the Work Program was intended to provide guidance for staff, consultants, committees, boards and commissions regarding projects identified by the Council, and would be updated as goals were accomplished or needs changed. A. SR 520 Mitigation and Enhancements ShortTerm Objectives — (d) Negotiate a mitigation outline with WSDOT. B. Construction Project Mitigation Regulations Short Term Objectives — (b) Develop construction monitoring and enforcement plans. C. Mitigation of Jet Noise Short Term Objectives — (a) Follow up with strategy as discussed with Barbara Lichman Long Term Objectives — (a) Follow up with strategy a's discussed with Barbara Lichman D. Development and Implementation of Emergency Preparedness Program Short Term Objectives — (a) Review, revise and approve Comprehensive Emergency Management Plan. Long Term Objectives — (c) Develop a budget to support the Comprehensive Emergency Management Plan. E. Development of Plan for Future of Medina Store See Item K of City Council Goals — "Examine the establishment of a community foundation". O. Complete Restoration of Medina Stream Short Term Objectives — (a) Discuss with the Hunts Point Administrator and WSDOT. (b) If both parties are willing to be partners with Medina, it will not go any further. (c) An Interlocal Agreement would be required. (d) Determine whether or not the City could meet the grant application deadline. Discussion of City Engineer Search Process — The Council agreed by consensus to authorize City Manager Schulze to hire a consultant to assist with the search and selection process for our City Engineer position. NEW BUSINESS APPOINTMENT OF NEW PARK BOARD MEMBER Mayor Becker relayed the Council had received an application from citizen Heija Nunn to serge on the Park Board. He recommended Ms. Nunn be appointed to the Park Board at the April Council meeting, and the Council agreed to place her nomination on the consent agenda. ADJOURNMENT By unanimous consensus, the Council adjourned the study session at 7 D n el . Becker, Mayor Attest: Caroll P. Wedlund, City Clerk