HomeMy WebLinkAbout12-22-2003 - MinutesMEDINA CITY COUNCIL
SPECIAL MEETING AND CONTINUED PUBLIC HEARING MINUTES
December 22, 2003 Medina City Hall
6:00 PM 501 Evergreen Point Road
Deputy Mayor Odermat called the special meeting and continued public hearing to order at 6:06 p.m.
ROLL CALL
Present: Council members Miles Adam, Drew Blazey, Thomas Morgan, Todd Nunn, Bob Rudolph and
Deputy Mayor Mary Odermat
Absent: Mayor Dan Becker
Staff Present: City Manager Doug Schulze, City Attorney Kirk Wines Public Works Director (PWD) Shel Jahn,
Planning Director (PD) Joseph Gellings and Recording Secretary Caroll Wedlund
PUBLIC HEARING
Public Hearing --Ordinance No 765 Adopting 2004 Budget --City Manager Schulze gave an overview of
Version G, the most recent update for the proposed 2004 budget and distributed a copy of his Power Point
presentation. He also presented an updated version of Ordinance No. 765. The difference between Version F
and Version G was the addition of $75,000 of General Fund revenue, which was projected from the proposed
2004 Fee Schedule. City Manager Schulze explained sales tax had been down, but he had not yet seen the
December report. Building permit revenues were also down from where the city had budgeted. He noted the
2004 budget would not result in service cuts.
When asked about recoupment of the real estate excise tax that King County had not registered, City Attorney
Wines stated the letter from Medina to the King County Assessor's office had gone to the wrong office and had
not been forwarded. He did not feel the city would recover, based on the County not being required to forward
the letter. He thought it was inexcusable, and speculated the letter -iad ended on someone's desk and was
probably tossed. City Manager Schulze added as a follow up, King County would forward a quarterly report to
Medina that was not normally automatically sent. This quarterly report would allow the city to see properties that
had been sold, and personnel could track the sales back. The city could also follow up to confirm the individual
at King County had received the letter, and if it was not the right department, they could forward it. He stated the
City Clerk was responsible for filing the letter with the County.
City Manager Schulze added the monthly Finance Reports were based on actual revenues and expenditures.
Since December was not yet over, the Projected Year End Balance was an estimate and had been developed
by projecting revenues conservatively to avoid creating an overly optimistic situation, and estimating
expenditures liberally to allow for small contingencies. The city would not close out year 2003 until January 12,
2004, and would provide final figures shortly thereafter. City Manage, Schulze predicted the likelihood of the
2003 Ending Fund Balance being in the range of $4,600,000 to $4,800,000. This was a favorable ending fund
balance compared to where they expected to be when the Council adopted the 2003 budget a year ago. He
relayed December expenditures would include several major items such as the Overlake Drive East Bridge
Project, Police Annual Holiday Pay, and some public works projects. He added the Council could amend the
budget after adoption and make adjustments to accommodate it during the year.
AUDIENCE PARTICIPATION
Deputy Mayor Odermat opened the public hearing to the audience, and no one wished to speak.
Following further discussion, the Council approved Ordinance No. 765, ;adopting the 2004 Budget.
OTHER BUSINESS
Resolution No. 300 Recognizing Community Service —Deputy Mayor Odermat recognized Council member
Morgan for his community service to the city from January 1, 1996 through December 31, 2003, and requested
Council member Nunn to read Resolution No. 300. By consensus, thF: Council approved Resolution No. 300,
Recognizing Community Service of Council member Tom Morgan, anc Deputy Mayor Odermat presented him
with a plaque on behalf of the city. Council member Morgan spoke briefly and left the meeting at 6:41 p.m.
Interlocal Agreement with City of Clyde Hill for NE 12`h Street Proiect--PWD Jahn noted this interlocal
agreement would save the city money, due to eliminating all charges from a professional engineering firm, and
tapping into Clyde Hill's engineering and other services. He would work with Clyde Hill's PWD to obtain bids and
get this project accomplished with management oversight for a lot less money than similar ones in the past.
PWD Jahn stated more attractive bids were likely from prospective contractors during off-season periods such
as this. However, in return the successful contractor may request a more open completion schedule. Council
City Council Study Session Minutes
December 22, 2003
Page 2
member Rudolph moved to authorize the Interlocal Agreement with the City of Clyde Hill for NE 12`h Street
project, seconded by Council member Blazey, which unanimously carried
Stamped Concrete Crosswalks with Brick Lay —Deputy Mayor Odermat relayed the crosswalk on NE 12ch
Street presented a "panic situation" with multiple flags, and asked if anything of a more permanent nature could
be done. PWD Jahn responded the flags were there at the request of a resident for children crossing the street,
and it had been working fairly well. He had planned to present to the Council at the January meeting installation
of stamped concrete crosswalks with a brick lay that would give better definition in the traveled roadway. He
added the attention should be before a motorist actually got to the crosswalk. PWD Jahn added such definition
would help to make the crosswalks safer and would make them an identifying feature for Medina. When asked
about the option of flashing lights, PWD Jahn responded he could also investigate them if the Council was
interested. Flashing lights were an attention getter in a mid -block arrangement. City Manager Schulze added
when the city checked into flashing lights two to three years ago, the cost was about $140,000 per crosswalk.
EXECUTIVE SESSION
City Attorney Wines explained the Council did not anticipate taking any action during Executive Session. By
consensus, the Council recessed into Executive Session at 6:53 p.m. to discuss personnel issues, per
42.30.110(g), and reconvened at 8:05 p.m.
ADJOURNMENT
By common consent, the meeting was adjourned at 8:05 p.m.
Deputy Mayor'Mary Odermat
Attest:
Caroll P. Wedlund, Recording Secretary