HomeMy WebLinkAbout08-23-2004 - MinutesMEDINA CITY COUNCIL
STUDY SESSION
MINUTES
August 23, 2004 Medina City Hall
7:00 p.m. 501 Evergreen Point Road
CALL TO ORDER:
Mayor Mary Odermat called the Study Session of the Medina City Council to order at
7:06 p.m.
ROLL CALL:
Present:
Mayor Mary Odermat, Deputy Mayor Todd Nunn
Councilmembers Miles Adam, Drew Blazey, Katie Phelps, Robert Rudolph, Pete Vall-
Spinosa
City Staff Present:
City Manager, Doug Schulze; City Attorney, Kirk Wines; Planning Director, Joseph
Gellings; Public Works Director, Sheldon Jahn; Administrative Assistant, Rachel Baker
ANNOUNCEMENTS:
Mayor: (7:07 p.m.) Mayor Odermat would like to extend appreciation to Chief of Police
Chen at the next regular session for the magnificent job he did with surrounding
jurisdictions during President Bush's visit.
Hunt's Point Mayor, Fred McConkey, is pleased with the City's draft SR-520 position
and hopes it will be adopted next month. He indicated that Medina is on board with
other Point's communities and hopes a cooperative effort will provide a good outcome.
The Green Store is set to go before the State Court of Appeals. This is expected to be
a one-year process.
Council: none
Staff: (7:09 p.m.) City Manager Schulze requested new agenda item "Consider
Amendment to Ordinance Number 768". Item placed as D5 on agenda.
Mr. Schulze requested Executive Session to discuss pending litigation.
DISCUSSION:
1. Jet Noise Mitigation Update (7:14 p.m.)
Visual presentation by Councilmember Rudolph. Discussion followed.
2. Medina Beach Park Project Update (7:55 p.m.)
Visual presentation by Public Works Director, Shel Jahn.
Mayor Odermat addressed concerns regarding the City's compliance with restrictions
and regulations under Medina City Code, Chapter 17.88.050. Mr. Jahn will research
with Joseph Gellings to determine City's compliance.
COUNCIL AGREED TO CONTINUE WITH THE DESIGN CONCEPT FOR THE
MEDINA BEACH PARK PROJECT AS PRESENTED (8:14 P.M.).
3. City Manager Performance Review (8:15 p.m.)
City Manager Schulze referenced the July 28, 2004 memo regarding "City Manager
Performance Evaluation Form" included with the agenda packet.
COUNCIL APPROVED PERFORMANCE EVALUATION FORM WITH THE
FOLLOWING CHANGES (8:30 P.M.):
■ MELD NUMBERS 1, 4, AND 6 FROM ATTACHMENT B; AND NUMBERS 2, 4,
5, 6, 7, AND 8 FROM EXAMPLE C INTO ONE FORM
ADD OPTION OR PROVIDE AREA TO WRITE: "UNABLE TO RATE"
COUNCIL AGREED UPON PURPOSE OF THE EVALUATION AS DESCRIBED ON
PAGE TWO OF MEMO (8:32 P.M.).
COUNCIL AGREED EXPECTATIONS OF CITY MANAGER MUST GO BACK TO
PERFORMANCE IMPROVEMENT PLAN (PIP) (8:33 P.M.).
COUNCIL AGREED UPON FREQUENCY AND TIMING OF THE EVALUATION AS
FOLLOWS (8:36 P.M.):
■ REVIEW ANNUALLY DURING MONTH OF SEPTEMBER
PROCESS TO BE COMPLETED BY SEPTEMBER 30TH
COUNCIL AGREED ALL MEMBERS ARE TO BE INVOLVED WITH EVALUATION
PROCESS (8:37 P.M.).
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COUNCIL AGREED WITH PROCESS OUTLINED IN ATTACHMENT A, AMENDED
WITH THE FOLLOWING CHANGES (8:56 P.M.):
NUMBER 6 TO INCLUDE SPECIFICATION OF TWO SEPARATE MEETINGS
AND TO IDENTIFY COMPLETION DATE OF SEPTEMBER 30. (FIRST,
COUNCIL MEETS WITHOUT CITY MANAGER TO REVIEW COMPILED
EVALUATION DATA AND TO CHOOSE SPOKESPERSON. SECONDLY,
COUNCIL AND CITY MANAGER MEET JOINTLY TO REVIEW EVALUATION).
■ NUMBER 8 TO READ: "THE EVALUATION PROCESS SHALL OCCUR AND BE
CONCLUDED DURING THE MONTH OF SEPTEMBER OF EACH YEAR,
EXCEPT THAT THE COUNCIL MAY REQUIRE AN ADDITIONAL EVALUATION
AT ANY TIME DURING THE YEAR."
4. Compensation Study (9:00 p.m.)
Councilmember Adam presented comments related to the Compensation Study on the
white board. Discussion followed.
COUNCILMEMBER ADAM AND CITY MANAGER SCHULZE AGREED TO WORK
TOGETHER TO DEFINE OBJECTIVES, EXPECTATIONS, EMPLOYEE STANDARDS
AND COMPENSATION* FOR STUDY. COUNCILMEMBER ADAM WILL PRESENT
REPORT AS A PROPOSAL TO THE BUDGET PACKAGE AT A FUTURE COUNCIL
MEETING.
includes salary and benefits paid annually to each employee.
5. Consider Amendment to Ordinance Number 768 (10:18 p.m.)
City Manager Schulze reviewed permit affected by ordinance and suggested ordinance
be amended to adjust effective date from February 18, 2004 to February 28, 2004.
COUNCIL AGREED TO PLACE ITEM ON CONSENT AGENDA FOR SEPTEMBER 13,
2004 REGULAR MEETING (10:27 P.M.).
6. Calendar (10:27 p.m.)
City Manager Schulze informed Council that both Overlake Golf and County Club and
the City of Clyde Hill have offered to accommodate the City of Medina with meeting
space needs.
COUNCIL REQUESTED ITEM FOR DISCUSSION DURING SEPTEMBER 13, 2004
REGULAR MEETING (10:28 P.M.).
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EXECUTIVE SESSION:
Mayor Odermat ordered council to recess into Executive Session to discuss pending
litigation (10:33 p.m.).
ADJOURNMENT:
MOTION VALL-SPINOSA AND SECOND BLAZEY TO ADJOURN MEETING
AND CARRIED UNANIMOUSLY AT 10:42 P.M.
Study Session adjourned at 10:42 p.m.
Mayor Maryermat
Attest:
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Rac I Baker, Administrative Assistant
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