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Home My WebLink About06-13-2005 - MinutesMEDINA CITY COUNCIL REGULAR MEETING MINUTES June 13, 2005 Medina City Hall 7:00 pm 501 Evergreen Point Road CALL TO ORDER Mayor Odermat called the June 13, 2005, Medina City Council meeting to order at 7:04, pm. ROLL CALL Present: Mayor Mary Odermat, Deputy Mayor Todd Nunn Cc-)uncil members Miles Adam, Drew Blazey, Katie Phelps, and Bob Rudolph Absent & Excused: Council member Pete Vall-Spinosa Citv Staff Present: Douglas Schulze, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joseph Gellings, Director of Development Services, Joe Willis, Director of Public Works; and Rachel Baker, Administrative Assistant Consultant, Bruce Brown, Director of Research, PRR, Incorporated, was also in attendance. MEETING AGENDA Odermat confirmed Item J5, Planning Commission Appointments, would be deferred to July meeting. MOTION NUNN, SECOND RUDOLPH TO APPROVE AMENDED MEETING AGENDA, MOTION PASSED 6-0; 7:08 PM j ANNOUNCEMENTS May�jr .. _ (7: 10 pm) Odermat announced: • Mark Lostrom will receive a letter of commendation for his service on the Planning Commission. • Chief Chen received his Master's degree in Public Administration, last Friday from the University of Washington. • Association of Washington Cities (AWC) Annual Conference will be held June 21s'through 24 th in Kennewick, Washington. • Medina Elementary School will be hosting a final ceremony before demolition, entitled "Building on a Legacy", Wednesday, June 22nd at 10:00 am. • Medina Emergency Committee will meet Wednesday, June 22nd, 4:00 pm at City Hall. • State Route 520 Bridge Replacement and HOV Project will host an Open House, Monday, June 271n at St. Luke's Lutheran Church on Bellevue Way from 6:00 to 8:00 pm. • July Planning Commission meeting has been rescheduled from Tuesday, July 5tn to Tuesday, July 12tn due to scheduling conflicts with Independence Day. • Four Council positions will expire at year-end. Seats will be determined during the November election, and filing occurs the week of July 25tn Council (7:12 pm) • Blazey recommended, and Council agreed, to include a $50 Starbuck's gift card with Lostrom's letter of commendation, and with future acknowledgements of service for others • Nunn announced he would not run for re-election to City Council. • Odermat announced she would not run for re-election to City Council. • Phelps will distribute an update of the 50tn Anniversary celebration to council members following the meeting. Staff No announcements. CONSENT AGENDA MOTION ADAM, SECOND NUNN TO APPROVE CONSENT AGENDA ITEMS: • Corrected Minutes from May 9, 2005 Council Meeting. Page six to read "...motion failed 4-3...', and include "super -majority vote required to pass budget amendment." • Minutes from May 23, 2005 Study Session. • Approval of May 2005 Checks/Finance Officer's Report. • Office -Clerical Labor Agreement Wage Re -Opener. MOTION PASSED 6-0, 7:16 PM. AUDIENCE PARTICIPATION (Non -agenda items) None. Cily Council Minutes June 13, 2005 Page 2 REPORTS Po ice Department (7:17 pm) Chief Chen announced an addendum summarizing year-end totals for the report included in the meeting packet, was placed before council members. Chen provided information on Police Department activity. Discussion followed. Chen stated Officer Julie Wight's last day with the department was June 13t" and the new recruit will graduate from the academy on July 14t", then he must complete three months of field training. Discussion followed. Development Services (7:38 pm) Rudolph inquired about disincentives to prevent problem contractors from conducting business in Medina. Gellings indicated he would discuss with staff. Discussion followed. Rudolph congratulated Gellings and The Watershed Company on the recent passing of the Comprehensive Plan Update and Sensitive Areas Ordinance through the critical period and emerging unchallenged. Odermat suggested Planning Commission address and discuss need for a policy regulating property nuisance complaints next calendar year. Public Works Department (7:48 pm) Willis listed maintenance activities the crew has been busy addressing. Discussion followed. Schulze provided update regarding bollards at Viewpoint Park and Willis indicated his department has responded to public right of way complaints. Willis announced he received one dumpster bid, but has elected to re -bid job in the fall. Willis said the dumpster would be removed to allow for two additional parking spaces during the summer at City Hall, and a smaller dumpster would be temporarily relocated near pine tree. F?grk Board (8:01 pm) No discussion. City Council Minutes June 13, 2005 Page 3 Citke Manager (8:02 pm) Schulze provided an update of Medina Elementary School permits and indicated the school board will propose a modification to the plans for the playfield. Schulze projected a public hearing would occur during the July City Council meeting. PUBLIC HEARING 2006 - 2011 Capital Improvement Plan/Transportation Improvement Plan (CIP/TIP) (8:05 pm) Willis defined changes made to proposal from 2005-2010 CIP/TIP. Discussion followed. Mayor opened floor to public comment, there was no participation (8:36 pm). rim OTION RUDOLPH, SECOND NUNN TO APPROVE PROPOSED 2006-2011 CIP/TIP, OTION PASSED 5-1, BLAZEY OPPOSED, 8:36 PM. Administrative Variance Ordinance (8:37pm) Gellings summarized status and purpose of Administrative Variance Ordinance. 11 a.yor opened floor to public comment, 8:39 pm. Mark Nelson, Vice Chair, Planning Commission 1233 Evergreen Point Road, Medina (8:39 pm) Nelson summarized the Planning Commission discussion, which resulted in unanimous Planning Commission approval of the ordinance and recommendation to the City Council. Nelson conveyed the Planning Commission was satisfied with Gellings's description of the process and impressed by their review of several cases in which staff recommendations, both positive and negative, were approved by the Hearing Examiner with no change to the staff recommendation. Nelson stated the Planning Commission perceived ordinance as a way to streamline the permit process and save money for applicants. Discussion followed. MOTION PHELPS, SECOND RUDOLPH TO PASS ORDINANCE AMENDING SECTION 14.08.020 A OF MEDINA MUNICIPAL CODE TO MODIFY CATEGORY OF VARIANCES THAT MAY BE GRANTED ADMINISTRATIVELY, MOTION FAILED 3-3, ADAM, BLAZEY, AND NUNN OPPOSED, 9:04 PM. Odermat declared public hearing closed and item tabled to the August 8t" City Council meeting, or when all council members will be in attendance. Cray Council Minutes June 13, 2005 Page 4 OTHER BUSINESS Discussion of Citizen Survey (9:13 pm) Bruce Brown encouraged Council to approve fourth edition of draft survey following tonight's discussion and review in order to remain on track for projected deadlines. Council members reviewed draft and provided suggestions and corrections to Brown. COUNCIL AGREED TO THE CORRECTED FOURTH EDITION OF DRAFT SURVEY AND DIRECTED BROWN TO PROCEED WITH DESIGN AND PROGRAMMING (9:52 PM). Brown defined flowchart (included in packet) outlining the survey process and discussion followed. MOTION PHELPS, SECOND NUNN TO EXTEND MEETING THIRTY MINUTES, MOTION PASSED 6-0; 10:02 PM ODERMAT RESTATED COUNCIL'S AGREEMENTS: Survey will be delivered and results compiled through direct mail, electronically and telephone. Surveys will be numbered. Council members will provide feedback regarding draft survey pre -notification and draft letter that will accompany survey to Brown by Thursday, June 16th (1 0:09 pm). Brown said a telephone pretest of the survey would be conducted to validate survey qu+�stions and to determine if changes will be required. Discussion of City Newsletter Policy (10:11 pm) Council discussed City Newsletter Policy presented by Schulze and concurred to omit second bulleted item on page one and to accept remaining six policy goals. MOTION ADAM, SECOND NUNN TO APPROVE SIX POLICY GOALS AS DISCUSSED, MOTION PASSED 6-0; 10:14 PM. Discussion of Special Event Policy (10:14 pm) Council discussed policy proposal with Schulze and directed him to collect additional policy examples and criteria from other cities. Council indicated consensus for policy development. Schulze said he would bring a more defined policy to a future meeting. FOR, -:I/ Council Minutes June 13, 2005 Page 5 Council Agenda Calendar (10:23 pm) Discussion followed. ADJOURNMENT MOTION ADAM, SECOND NUNN, TO ADJOURN JUNE 13, 2005 REGULAR MEETING OF THE MEDINA CITY COUNCIL, MOTION PASSED WITH ALL IN FAVOR, 10:28 PM. The June 13, 2005, Regular Meeting of the Medina City Council adjourned, 10:28 pm. The City Council Study Session will be held, Monday, June 27, 2005, 7:00 pm. mayor a dermat Attest: f" J Rachel Baker, Administrative Assistant (�rt.v Counci Minutes June 13, 2005 Page 6