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Home My WebLink About06-27-2005 - MinutesMEDINA CITY COUNCIL STUDY SESSION MEETING MINUTES June 27, 2005 TOO pm Medina City Hall 501 Evergreen Point Road CALL TO ORDER Mayor Odermat called the June 27, 2005, Medina City Council Study Session to order at 7:08 pm. ROLL CALL Present: Mayor Mary Odermat, Deputy Mayor Todd Nunn Council members Miles Adam, Drew Blazey, Katie Phelps, and Pete Vall-Spinosa Absent and Excused: Council member Robert Rudolph City Staff Present: Douglas Schulze, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Joseph Gellings, Director of Development Services; Joe Willis, Director of Public Works, and Rachel Baker, Administrative Assistant ANNOUNCEMENTS Ala y2r (7: 08 pm) Odermat announced: July Planning Commission meeting has been rescheduled from Tuesday, July 5t", 7:00 pm, to Tuesday, July 121", 7:00 pm. * Filing for the fall election for the four open seats on the Medina City Council begins Monday July 25t", and runs all week at the King County Courthouse. Council member Phelps will provide a 50th Anniversary Celebration update at the end of the meeting. Council (7:09 pm). Phelps announced Medina History Night would take place, Thursday July 14t", at 6:00 pm at City Hall. Staff No announcements. DISCUSSION Professional Services Contract Policy (7:09 pm) Schulze conveyed policy was a collaborative effort he and council member Adam developed based upon objectives both felt would be appropriate and indicated the policy is intended to be an Administrative Guideline, rather than municipal code. Schulze requested Council provide answers to bulleted recommendation statements and defined current contract process versus the proposed process. Council discussion followed. Council consented to put guidelines in place, 7:41 pm. WRIA 8 Salmon Conservation Plan (7:41 pm) Gellings explained Council's options to express support for the Plan, which included using a resolution template developed by the WRIA 8 Forum or a letter from the Planning Director to WRIA 8 staff lead indicating the City Council expressed support in April for general policy direction of the plan and that any mandates in land use would involve local control. Mayor and Council agreed a letter of support would be adequate, 7:45 pm. 84t"_Avenue NE Tree Replacement (7:45 pm) Willis summarized outcome of meeting with Bob Hollister of the Overlake Golf and Country Club, including the Club's position regarding tree replacement and offer. Willis explained estimated project costs and requested Council discuss replacement tree species preference. Council discussion followed. Council agreed to proceed with plans for tree removal and declared replacement should be consistent with Medina's Comprehensive Plan and allow for a similar streetscape. Council recommended replacement trees: • Be similar in appearance to existing poplars. • Be deciduous and columnar. • Be a durable tree for screening purposes. • Be other than evergreen or Poplar. Willis indicated he would submit a proposed budget to Council during a future meeting. Medina Park Playground Equipment (8:03 pm) Schulze said Medina Days Committee co-chairs contacted him with the idea to fund Medina Park playground equipment improvements, as a Medina Days 2005 community City Council Minutes June 27, 2005 Page 2 project, and explained the committee's proposal to collect donations and request a match of city funds. Schulze indicated he suggested the committee speak to the Park Board regarding their request and through that effort the Park Board passed a motion recommending City Council accept the committee's proposal. Schulze said park equipment was not listed on Park Board's 2005 Work Plan and, therefore, must come before Council. Schulze conveyed the improvement would qualify for Real Estate Excise Tax (REST) as a funding source, but would require an amendment to capital projects budget outside of the general fund, with revenues in excess of projections for the year. Connie Gerlitz, Park Board Chair, 8:07 pm Gerlitz agreed with Schulze that money was not allocated in the 2005 Park Board Work Plan for playground equipment and the Board's budget for 2005 improvements has not been completely determined yet. Gerlitz said the project has community support and encouraged acceptance of the gift. Bruce Raskin, Medina Days Co -Chair, 1032 - 84th Avenue Northeast, Medina, 8:16 pm Rasl<in defined donation levels for Medina Days and community project funding and expressed hope to obtain Council approval in an effort to proceed timely with the Medina Days 2005 project. Raskin said equipment will still need to be determined, however, design could begin after a budget is approved. MOTION ADAM, SECOND PHELPS TO USE EXCESS REET REVENUE AND A BUDGET AMENDMENT FOR MEDINA PARK PLAYGROUND EQUIPMENT IMPROVEMENT FUNDING, PASSED UNANIMOUSLY, 6-0, 8:24 PM. Adam suggested surplus Medina Days 2005 donations could be used to upgrade or fund additional equipment purchased by the city and could be identified as a community project funded by Medina Days 2005, 8:24 pm. Schulze said he would bring a budget amendment back to Council and it would be placed on the July Consent Agenda. Odermat requested Planning Commission Appointments be moved to follow Executive Session and council members agreed. Park Board Request for Off -Leash Area Expert Presentation (8:27 pm) Park Board Chair, Gerlitz, told Council of Park Board's suggestion for an off -leash area expert, such as COLA (Citizens for Off -Leash Areas) to deliver a presentation during an upcoming City Council meeting and encouraged public attendance. Council members agreed to hold a presentation during a Council meeting when Council revisits ordinance. Schulze indicated he has contact information and coordination and scheduling could be made through staff. City Council Minutes June 27, 2005 Page 3 Council Agenda Calendar (8:33 pm) Council and City Manager discussed agenda calendar. 50t" Anniversary Celebration Update (8:40 pm) Phelps said she has been in regular contact with the City Manager and Mayor regarding celebration plans and asked others to contact her with questions. Phelps commented the celebration expenditures are within budget and include an array of decorations in the community. Phelps thanked the Public Works crew for planting five corners area with fresh flowers in a "50" arrangement. Phelps announced: • July 14t" will be "History Night" at City Hall and residents could drop in anytime between 6:00 and 9:00 pm. m August 20t" will be dinner at Overlake Golf and Country Club; invitations will be mailed citywide next week. EXECUTIVE SESSION At 8:43 pm, Council recessed into Executive Session to discuss qualifications for Planning Commission appointments and announced action would follow. The Study Session was called back to order at 9:07 pm Planning Commission Appointments (9:07 pm) MOTION ADAM, SECOND PHELPS FOR CONFIRMATION OF CANDIDATES APPOINTED TO THE PLANNING COMMISSION (GERRY ZYFERS TO POSITION ONE FOR A FOUR-YEAR TERM, DEBRA RICCI TO CONTINUE IN POSITION FIVE FOR A FOUR-YEAR TERM AND JUDIE O'BRIEN TO COMPLETE UNEXPIRED TERM IN POSITION SEVEN, WHICH ENDS JUNE 30, 2006), MOTION PASSED 5-0, VALL- SPINOSA ABSTAINED, 9:08 PM ADJOURNMENT MOTION PHELPS, SECOND ADAM TO ADJOURN JUNE 27, 2005 CITY COUNCIL STUDY SESSION, MOTION PASSED 6-0, 9:09 PM. City Council Minutes June 27, 2005 Page 4 The June 27, 2005, Study Session of the Medina City Council adjourned, 9:09 pm. The next City Council Regular Meeting will be held, Monday, July 11, 2005, 7:00 pm. 11"n A,, / 114 n A . - � / 1 Mayor Ma Pdermat Attest: W/, Rac I Baker, Administrative Assistant City Council Minutes June 27, 2005 Page 5