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Home My WebLink About09-12-2005 - MinutesMEDINA CITY COUNCIL REGULAR MEETING MINUTES September 12, 2005 Medina City Hall 7:00 pm 501 Evergreen Point Road CALL TO ORDER Mayor Odermat called the September 12, 2005, Medina City Council meeting to order at 7:12 pm. ROLL CALL Present: Mayor Mary Odermat, Deputy Mayor Todd Nunn Councilmembers Miles Adam, Drew Blazey, Katie Phelps, Bob Rudolph, and Pete Vail-Spinosa City Staff Present: Douglas Schulze, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joseph Gellings, Director of Development Services; Joe Willis, Director of Public Works; and Rachel Baker, Administrative Assistant s MEETING AGENDA Phelps requested new business to discuss city involvement regarding hurricane relief effort for Katrina victims. Rudolph requested new business to discuss City 's position regarding Southwest Airlines potential relocation to Boeing Field. Mayor suggested the items be added to end of meeting agenda, and Council agreed. Schulze announced an Executive Session would not be necessary to discuss labor agreements, as indicated on the meeting agenda, as the City has not received documentation from labor unions. COUNCIL UNANIMOUSLY AGREED TO AMENDED MEETING AGENDA, 7:14 PM. ANNOUNCEMENTS Mayor (7:15 pm) Odermat announced: • Wednesday, September 14t" at 10:00 am, a representative from the State • Auditor's Office will conduct an Entrance Conference at City Hall with city staff relative to the 2004 audit. • Ll r� • The 2005 Primary Election will be held, Tuesday, September 201". Local voters will need to contact King County Voter Services either by phone or on-line to obtain voting locations, since Medina Elementary School will be unavailable as a voting precinct location while under reconstruction. • Medina Emergency Committee will meet at City Hall, Wednesday, September 21 st; the Chief will discuss the emergency command vehicle and there will be a presentation by Overlake Hospital. • The State Route 520 Bridge Replacement and HOV Project Executive Committee meeting scheduled for Thursday, September 22nd, will be rescheduled. Aubrey Davis, Executive Committee Chair, emailed notice to the Executive Committee that the meeting will be held during December 2005 or January 2006. It is expected preferred project alternatives will be released to coincide with the 2006 Legislative Session. • Citizens, Cindy Pigott and Paul Demitriades will schedule a Municipal League Forum. A tentative date has been determined for Tuesday, October 18t" at 7:00 pm, at Overlake Golf and Country Club. • The Ronald McDonald House Holiday Cruise Benefit Auction is scheduled for November 5t" at the Overlake Golf and Country Club and is a joint effort among the Medina Police Department, the Kirkland Police Department, and the Seattle Police Officer's Guild. Mayor urged those in attendance to consider item procurement for auction. Council (7:18 pm) Phelps announced the 50t" anniversary celebration expenditures came in $1,200 under budget and thanked the Council for their support and The Green Door Events for their help and leadership. Staff No announcements. CONSENT AGENDA Odermat inquired about email submitted to council members by Lucius Biglow regarding his statement made during the August 8t" discussion of Medina Park off -leash dog rules. Schulze responded that following review, the correction requested by Mr. Biglow was consistent with the audio recording of the meeting and the correction could be made as he suggested. City Council Minutes September 12, 2005 Page 2 • MOTION VALL-SPINOSA AND SECOND BLAZEY TO APPROVE CONSENT AGENDA ITEMS: • Corrected Minutes from August 8, 2005 Council Meeting • Minutes from August 22, 2005 Study Session • Approval of August 2005 Checks/Finance Officer's Report • Award of Contract for Ridge Road & NE 6th Paving & Drainage Improvements MOTION PASSED 7-0, 7:20 PM. AUDIENCE PARTICIPATION (Non -agenda items, three -minutes per person) There was none. REPORTS Police Department (7:20 pm) Responding to Mayor's inquiry regarding decreased speeding citations, Chen said patrol activity was redirected due to increased burglaries in the community. Chen commented 150 runners participated in the Anna White run last Saturday and no near misses or negative reports were received, due to a refined operations plan and an advance a-lert notification. Chen conveyed Medina's three private and public schools are back in session, and the department has maintained a strong connection with Medina Elementary School PTA, even with the temporary relocation to Bellewood during school reconstruction. Chen reported traffic enforcement has increased to protect the 350 students transported by the seven public busses to Bellewood. Chen announced school busses are in the community between 7:05 am and 7:45 am, and between 2:55 pm and 3:30 pm. Odermat suggested temporary signage to notify drivers of bus traffic and to protect students; Vail-Spinosa requested an article in the city newsletter, and Rudolph recommended e-lerts be sent out until residents are more familiar with traffic patterns. Chen said his department has already drafted an article and it will be included in the next quarterly newsletter. Adam suggested a newsletter article regarding a-lerts to spur interest and increase subscribers. Chen announced he anticipates departing Friday, September 23rd for Utah to retrieve the emergency command vehicle and returning Saturday, September 24th. The trip was delayed, because the grant application was not formally approved by the State and an City Council Minutes September 12, 2005 Page 3 • unexpected military special request for equipment, which would be installed on the vehicle, depleted the market. Development Services (7:29 pm) Gellings stated the City has not received the Hearing Examiner decision from the Medina Store appeal; however, the property owner has proceeded with construction. There was discussion pertaining to whether or not to allow audience participation of non -agenda items during Planning Commission meetings. Council unanimously favored to maintain as agenda item. Public Works Department (7:39 pm) Willis reported playground equipment replacement in Medina Park would occur during October and the department would coordinate installation with volunteer group. Willis said the Medina Beach Park bulkhead replacement project is currently with the Corps of Engineers and the Department of Fish and Wildlife for review. Willis anticipated application with the City for a Substantial Development permit this month. Responding to Phelps, Willis stated pothole repair has been scheduled for 20t" and Evergreen Point Road. Park Board (7:42 pm) Connie Gerlitz, Park Board Chair, reported the Park Board agreed to cancel the August meeting, but would be meeting Monday, September 19t" at 7:00 pm. Being no new business to discuss, Gerlitz recounted a recent occurrence in Medina Park requiring citizen enforcement of off leash park rules, which ended successfully. City Manager (7:46 pm) Adam requested a financial statement be provided to Council from the Medina Days Committee and Schulze conveyed he would ask the committee to provide one. Schulze indicated revenue/expense reports for Medina Elementary School would be provided to Council. Phelps asked if seasonal help could be used to assist with permit backlog. Schulze said the topic has been addressed in the Building Department, however there is a shortage of qualified workers available. City Council Minutes September 12, 2005 Page 4 0 OTHER BUSINESS n U 2006 Budget (7:58 pm) Schulze provided a brief overview of information included in packet and conveyed department requests would be submitted this week and preliminary figures should be available for Study Session. Schulze conveyed he would follow up with Vall-Spinosa regarding Street Fund Expenditure projections for year-end 2005. Medina Park Off -Leash Rules Ordinance (8:09 pm) Schulze identified Council -directed changes incorporated into draft ordinance: Seasonal off -leash area restriction date changed from current ordinance (currently April 15t" through October 151") to May 1 St through September 301n • Seasonal off -leash area restriction change would allow off -leash use throughout the entire park until 9:00 am, year-round. • Dogs would be required to be on -leash at all times, year-round, in playground area. • Dogs would be prohibited from the north pond and tennis court. Schulze said two ordinance draft options were created with the above changes, per council directive: Option "A" would limit dogs per handler to two and Option "B" would limit dogs per handler to three. Discussion followed. MOTION ADAM, SECOND RUDOLPH TO APPROVE ORDINANCE J-2A, ALLOWING TWO DOGS PER HANDLER, MOTION PASSED 7-0, 8:31 PM. Nunn recused from next item and left meeting, 8:32 pm. Site Plan Review Ordinance (8:32 pm) Gellings summarized draft ordinance and process Planning Commission undertook to develop ordinance. Gellings responded to letter received from The Seneca Group. Discussion followed. Vall-Spinosa suggested Council conduct a site visit before decision is made to observe how ordinance would be applied. Mark Nelson, Planning Commission Chair, further defined Site Plan Review process and the Commission's goal for ordinance. MOTION VALL-SPINOSA AND SECOND PHELPS TO POSTPONE ACTION OF SITE PLAN REVIEW, MOTION PASSED 4-1-1 (ADAM OPPOSED AND BLAZEY ABSTAINED), 9:25 PM. City Council Minutes September 12, 2005 Page 5 Is Tanaka conveyed he would follow u with Council regarding abstention vote scoring. Y p g g g Mayor called a recess at 9:31 pm, and the meeting was called back to order at 9:39 pm. Council Agenda Calendar (9:39 pm) Discussion followed. NEW BUSINESS City Participation for Hurricane Relief (9:49 pm) Responding to Phelps, Tanaka said city funds could be donated to needy affected by disaster. Phelps suggested donating unused funds allocated for City's 50th anniversary celebration, Adam recommended sending unsold 501h anniversary merchandise and Vall-Spinosa proposed a monetary donation. Discussion followed. Schulze indicated he would research donation options and provide findings during Study Session. Schulze said he would address suggestion with Chen and Scott Hannah, Emergency Committee, for additional ideas. g Y City Position Regarding rding Southwest Airlines Potential Move to Boeing Field (9:59 pm) Rudolph introduced item and suggested Council meet with King County Councilmembers, Jane Hague and Reagan Dunn, or draft a letter to their attention to discuss jet noise and the potential sharing of jet noise. Odermat suggested she, Rudolph, and Schulze meet to draft a letter stating City position regarding potential move. ADJOURNMENT MOTION AND SECOND, TO ADJOURN SEPTEMBER 12, 2005 REGULAR MEETING OF THE MEDINA CITY COUNCIL, MOTION PASSED WITH ALL IN FAVOR, 10:07 PM. The September 12, 2005, Regular Meeting of the Medina City Council adjourned at 10:07 pm. City Council Minutes September 12, 2005 Page 6 �J i j I The City Council Study Session will be held, Monday, September 26, 2005, 7:00 pm. Mayor, V Odermat Attest: Rachef Baker, Administrative Assistant City Council Minutes .September 12, 2005 Page 7