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HomeMy WebLinkAbout10-10-2005 - MinutesMEDINA CITY COUNCIL REGULAR MEETING MINUTES October 10, 2005 7.00 pm CALL TO ORDER Medina City Hali 501 Evergreen Point Road Mayor Odermat called the October 10, 2005, Medina City Council meeting to order at 7:09 pm. ROLL CALL Present: Mayor Mary Odermat, Deputy Mayor Todd Nunn Councilmembers Miles Adam, Drew Blazey, Katie Phelps, Bob Rudolph, and Pete Vall-Spinosa City Staff Present: Douglas Schulze, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Dan Yourkoski, Acting Chief of Police; Joseph Gellings, Director of Development Services; Joe Willis, Director of Public Works; and Rachel Baker, Administrative Assistant MEETING AGENDA MOTION RUDOLPH AND SECOND ADAM TO APPROVE MEETING AGENDA, MOTION UNANIMOUSLY PASSED, 7:09 PM. ANNOUNCEMENTS Mayor (7:10 pm) Odermat announced: • Eastside Transportation Meeting will be held Friday, October 14th at 7:30 am at Unigard. • Washington State Department of Transportation State Route 520 Project Team will hold the final outdoor outreach, Saturday, October 15th from 9:00 am to 2:00 pm at the University District Farmers Market, located at Northeast 501h and Brooklyn Avenue in Seattle. • Muni -League forum will be held Tuesday, October 18th at 7:00 pm at the Overlake Golf and Country Club. • Karen Goroski, Executive Director of Suburban Cities Association, requested time during the November meeting for a brief presentation regarding the Suburban Cities Association. • The Suburban Cities annual dinner meeting will be held Wednesday, November 16th at 5:30 pm, at the Tukwila Embassy Suites and this year's guest will be broadcaster and writer, Pat Cashman. • An email message she sent to Blazey following a meeting was posted to his campaign website without her permission. She said it appeared as an endorsement and the Public Disclosure Commission will research and deliver an opinion regarding the matter tomorrow. She requested the message be removed from the website. Council (7:11 pm) Rudolph announced he received a copy of an email from resident, Henry Paulman, which purportedly outlined his voting record. He stated the document reflected inaccuracies and four items referred to would have been carried out during executive session, including severance pay for former Public Works director, city manager salary, cell tower litigation and use of eminent domain for new city hall. Staff No announcements. Other Nancy Price, 7806 Northeast 10`` Street, Medina (7:14 pm) Ms. Price spoke on behalf of resident, Cindy Pigott, to announce candidate forum, scheduled for Tuesday, October 18th at 7:00 pm at the Overlake Golf and Country Club. She encouraged audience members to attend and to spread the word about upcoming candidate forum. Odermat added Deb Eddy, currently a consultant for the Municipal League and formerly executive director of the Suburban Cities Association and mayor of Kirkland, would facilitate forum. Bret Jordan, 955 — 88th Avenue Northeast, Medina (7:16 pm) Mr. Jordan spoke on behalf of the Medina Days Committee and stated total fundraising efforts for Medina Days 2005 raised $40,800. He stated the total cost for Medina Days amounted to $24,987, a decrease of nearly $7,000 compared to average costs for previous years. A donation of $10,347 was made towards playground enhancement and $5,462 will remain in the established Medina Days account as seed money for 2006 celebration. Responding to Odermat, Jordan acknowledged the committee would likely remain intact to oversee next year's event. City Council Minutes October 10, 2005 Page 2 CONSENT AGENDA MOTION RUDOLPH AND SECOND NUNN TO APPROVE CONSENT AGENDA ITEMS: • Minutes from September 12, 2005 Council Meeting • Minutes from September 26, 2005 Study Session • Approval of September 2005 Checks/Finance Officer's Report MOTION PASSED 7-0, 7:18 PM. AUDIENCE PARTICIPATION (Non -agenda items, three -minutes per person) Art Dietrich, 707 Overlake Drive East, Medina (7:19 pm) Mr. Dietrich suggested the city take measures to secure gravel on pedestrian path beside Overlake Drive. He said it would encourage people to use path and discourage them from using the street. REPORTS Police Department (7:22 pm) Yourkoski reported he would be acting Chief during Chen's absence and summarized monthly police activity. Yourkoski answered council inquiries regarding campaign sign thefts and the video cameras installed in Hunt's Point. Development Services (7.30 pm) Gellings briefed council on the public hearing for Antonio Chen level two construction mitigation plan for property located at 808-83rd Avenue Northeast, which was scheduled before the Planning Commission on October 4t" and announced the hearing would be continued until November 1 st to allow time for further investigation of issues raised. Gellings confirmed the Medina Elementary School reconstruction project is currently ahead of schedule, according to the superintendent on behalf of the school district. Public Works Department (7:34 pm) Willis reported Ridge Road is currently under construction and a substantial development permit was submitted for the Medina Beach project. Willis stated four items were put out for bid, including: playground equipment site preparation, storm drain repairs, removal of poplar trees on 841" and rebidding of trash enclosure. Willis answered council questions regarding current projects. City Council Minutes October 10, 2005 Page 3 Emergency Management Committee Jim Arata, Safety and Security, Emergency Management Committee (7:36 pm) 8422 Northeast 100 Street, Medina Mr. Arata conveyed the committee would like Council direction as to whether Medina would rely upon itself in the event of a major catastrophe or upon other agencies, such as King County, city of Seattle, or federal government and indicated decisions should be made before further preparations are carried out. Mr. Arata spoke of how local communication systems and emergency response services would be overwhelmed during an emergency and summarized events, which transpired in the city of Gretna, Louisiana, as a result of hurricane Katrina. Mr. Arata described a foreseeable lack of local and government response during a potential major event and suggested there be a stand-alone facility to allow the capability to survive for seven days and stated costs could possibly be shared with the Points communities or offset with grants. Dr. Robert Kropp, Medical, Emergency Management Committee (7:47 pm) 760 Overlake Drive East, Medina Dr. Kropp reported physicians would need a facility to provide first aid to victims, but said the Council would need to decide whether the City would be willing to provide that level of preparedness. He suggested the facility be centralized, earthquake resistant, of good construction and multi -use. Dr. Kropp noted Points community physicians have indicated an interest in volunteering if supplies, equipment and facilities would be provided. He said local hospitals would be overwhelmed during a major event and it would be important to have a facility to practice medicine in during an emergency situation. Dave Hedequist, Fire and Rescue, Emergency Management Committee (8:01 pm) 811— 82"d Avenue Northeast, Medina Mr. Hedequist stated he recently retired from 20 years of experience as a paramedic and firefighter and supported Dr. Kropp's statements to provide a stand-alone facility in Medina. Mr. Hedequist described how overwhelmed surrounding cities would be during an emergency and asked for council support to enable Medina to become a self- sufficient community. Paul Saad, Public Works, Emergency Management Committee (8:09 pm) 7644 Northeast Eighth Street, Medina Mr. Saad indicated the committee's mission would be to supply services during a catastrophic event when other cities would be unavailable to assist Medina. He conveyed the Bellevue Fire Department response would be limited and predicted bridges to Seattle would be impassable. City Council Minutes October 10, 2005 Page 4 Mr. Saad said access to the Public Works facility would be necessary to obtain equipment, and added the current building would be a hazard during an earthquake and should be replaced. He suggested combining a new maintenance facility with a medical facility to result in a multi -purpose facility for the city. Mr. Saad invited councilmembers to November 16tn Emergency Committee meeting, scheduled for 4:00 pm and noted there would be a presentation by Puget Sound Energy addressing gas and electrical safety. Park Board (8:14 pm) Park Board Chair, Connie Gerlitz, remarked city parks, not rights of way are board's responsibility as an advisory committee and clarified recent playfield discussion related to Fairweather and a boardmember's request to maintain grass area behind tennis courts in Medina Park for soccer practice use. Gerlitz said the idea of a docent program did not produce enough community interest, however it would be discussed further during future Park Board meetings. City Manager (8:20 pm) Schulze reported the State Auditor's Office completed a financial audit approximately two weeks ago and a couple minor exit items were suggested to improve processes. Schulze said the Washington Cities Insurance Association will begin an annual audit on October 19tn and fleet and property conservation will be the focus for 2005. Schulze stated the King Conservation District requested time to speak to City Council regarding an increase in special assessment for the conservation district and Council agreed to discuss request during council calendar. Schulze answered inquiries regarding voting services and conveyed voter information would be published in local newspapers prior to election. OTHER BUSINESS 2006 Budget (8:27 pm) Schulze indicated information was provided in council packet as follow up based upon discussion from September study session and summarized the report. Schulze said Willis and the Park Board are preparing a 2006 Work Plan and it would be provided during budget process. Following discussion, Yourkoski agreed to research surveillance camera options to assist with placeholder determination for 2006 budget and would report back to Council November 14tn City Council Minutes October 10, 2005 Page 5 Hurricane Katrina Relief (9:01 pm) Schulze suggested the city provide donation funds to a well-known and established organization and provided program information for the American Red Cross and Habitat for Humanity, stating his research indicated both organizations would satisfy such criteria. MOTION VALL-SPINOSA AND SECOND NUNN TO DONATE A TOTAL OF $10,000 FOR HURRICAN RELIEF, DISTRIBUTING $5,000 TO THE AMERICAN RED CROSS AND $5,000 TO HABITAT FOR HUMANITY, MOTION PASSED 7-0, 9:12 PM. Mayor called for a break at 9:13 pm and called the meeting back to order at 9:24 pm. Special Event Policy (9:24 pm) Schulze distributed a revised policy and reviewed updates with Council. During discussion council recommended and agreed to the following changes: • Remove "except" from 9.40.030 E. • Remove sentence requiring $500 bond requirement from 9.040.070 E. • Use of consistent language throughout document when referring to "city manager or city manager's designee". MOTION PHELPS AND SECOND RUDOLPH TO ACCEPT REVISED SPECIAL EVENT POLICY WITH CHANGES IDENTIFIED BY COUNCIL AND AS OUTLINED IN BLUE, MOTION PASSED 7-0, 9:35 PM. Site Plan Review Ordinance (9:35 pm) Nunn recused from discussion. Gellings introduced item, indicating a council field trip occurred and a comment letter was received from the Seneca Group (included in packet) since subject was last before the Council. Gellings explained how city addressed/would address issues raised in letter. Council discussion followed. MOTION PHELPS AND SECOND BLAZEY TO ADOPT SITE PLAN REVIEW ORDINANCE, MOTION PASSED 4-2; ADAM AND ODERMAT OPPOSED, 9:52 PM. Nunn returned to meeting. Street Access Standards (9:53 pm) Gellings summarized item pertaining to community character aspect of city's comprehensive plan and provided the recommendation from the Planning Commission. City Council Minutes October 10, 2005 Page 6 Willis presented additional information related to traffic safety and suggested subjecting driveway access to a safety review during permitting process. Following discussion, Council accepted Planning Commission recommendation and took no action. MOTION ADAM AND SECOND PHELPS TO EXTEND MEETING THIRTY MINUTES, MOTION PASSED 6-1, NUNN OPPOSED, 10:08 PM. Council Agenda Calendar (10:10 pm) Discussion followed. EXECUTIVE SESSION (10:20 pm) Council recessed into executive session to discuss city manager performance evaluation. The meeting adjourned following executive session and no action was taken. ADJOURNMENT MOTION AND SECOND, TO ADJOURN OCTOER 10, 2005 REGULAR MEETING OF THE MEDINA CITY COUNCIL, MOTION PASSED WITH ALL IN FAVOR, 10:30 PM. The October 10, 2005, Regular Meeting of the Medina City Council adjourned at 10:30 pm. The City Council Study Session will be held, Monday, October 24, 2005, 7:00 pm. Aa4djutn J) Mayor, M Odermat Attest: Rach qBaker, Administrative Assistant City Council Minutes October 10, 2005 Page 7