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Home My WebLink About10-24-2005 - MinutesMEDINA CITY COUNCIL STUDY SESSION MEETING MINUTES Uctober 24, 2005 7.00 pm CALL TO ORDER Medina City Haii 501 Evergreen Point Road Mayor Odermat called the October 24, 2005, Medina City Council Study Session to order at 7:10 pm. ROLL CALL Present: Mayor Mary Odermat; Deputy Mayor Todd Nunn Councilmembers Miles Adam, Drew Blazey, Katie Phelps, Robert Rudolph and Pete Vail-Spinosa City Staff Present: Douglas Schulze, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Dan Yourkoski, Acting Chief of Police; Joseph Gellings, Director of Development Services; Joe Willis, Director of Public Works; Kristin Hoffman, Landscape Consultant, Otak; and Rachel Baker, Administrative Assistant MEETING AGENDA (7:11 pm) Odermat stated two new items would be added to meeting agenda prior to council calendar: Item 4; Discussion of newsletter policy, regarding advertisement of Medina Elementary School auction Item 5; Conversation with Public Works director regarding 84t" Avenue trees. Adam proposed agenda item: Discussion of city manager pay, and Council agreed to include during Executive Session. ANNOUNCEMENTS Mayo (7:11 pm) Odermat announced: • The Ronald McDonald House Christmas Cruise Benefit Auction will be Saturday, November 5t" at Overlake Golf and Country Club; to be placed on the guest list, contact Medina Police Department, one of the event's sponsors. • A reminder of Election Day, Tuesday, November 8t" The State Route 520 Project Team announced the next Executive Committee meeting would be Wednesday, December 141" from 9:00 am tol 1:00 am at the Museum of History and Industry. Discussion would include a comparison of the basic four versus six lane alternatives, and discussion toward completion of draft environment impact statement (EIS). She said the expected EIS release date would be May 2006 and the expected preferred lane alternative would be announced prior to convening of the 2006 legislature. Council No announcements. Staff No announcements. DISCUSSION 2006 Budget (7.14 pm) Schulze reviewed preliminary budget and requested further Council input to ensure document would correctly reflect Council's directives prior to November 14t" public hearing. Schulze explained the budget would maintain current service levels, but would require reserve funds to balance. Discussion followed regarding tax rate comparisons and Blazey requested tax table for next month's discussion, as was provided last year. Adam requested prioritization detail for emergency preparedness supplies and a levy fact sheet identifying new construction values, as was provided last year. Schulze outlined Park Board's 2006 Work Plan items and estimated expenses, and conveyed the Board requested a carryover of unexpended 2005 funds into 2006 for Fairweather parking lot improvements. Mayor opened floor to public comment, 7:55 pm. Lucius Biglow, 2425 Evergreen Point Road, Medina (7:55 pm) Mr. Biglow inquired why Hunt's Point data was not included in comparisons. Schulze indicated he could obtain information, but the data was not included in the reference. Biglow thanked Schulze and declined to receive follow up information. Connie Gerlitz, 2415 — 78t`' Avenue Northeast, Medina (7:57 pm) Ms. Gerlitz spoke on behalf of the Park Board to clarify request to carry over unspent 2005 funds into 2006. City Council Minutes Page 2 October 24, 2005 Unopened 771h Avenue Northeast License Agreement (7:58 pm) Gellings indicated agreement would be to formalize matters with new property owner of 2645 - 77`h Avenue (also known as Indian Trail) and agreements were entered and use granted between others on same lane, two lots to the south. MOTION VALL-SPINOSA AND SECOND PHELPS TO GRANT LICENSE AGREEMENT TO 2645 AND A HALF, MOTION PASSED 7-0, 8:01 PM. * Gellings called attention to typographical error in document and indicated it would be corrected prior to obtaining final signatures. Tree Preservation Ordinance (8:02 pm) Gellings summarized staffs overall program evaluation of code performance against original goals and provided recommendations for code updates. Council discussion generated additional revisions, in addition to staff recommendations, as follows: • Consider mitigation trigger point for small lots. • Highlight special circumstances under separate sections. • Consider an exception, which would allow prohibited trees on waterfront properties. • Consider mitigation credit for tree relocation on site, rather than replacement, and a one year follow up to determine tree survival. • Consider long-term results of tree replacement and future canopy. • Consider tracking system to prevent over -planting and waste. • Update ordinance language to allow for easier understanding of requirements. Council requested a list from staff of minor housekeeping changes and indicated it would review ordinance again in January. Mayor opened floor to public comment, 8:45 pm. Paul Saad, 7644 Northeast Eighth Street, Medina (8:45 pm) Resident claimed he favors tree preservation and encouraged a balance between preservation and Ordinance 575. He said lots have been over -planted and the ordinance should be revised. City Newsletter Policy (8:51 pm) Schulze asked for clarification of Council's intent of policy and direction regarding an announcement/advertisement request for the annual Medina Elementary School auction. City Council Minutes October 24, 2005 Page 3 Following discussion, there was consensus to allow flexibility to staff to determine volume of insert or article based on space requirements/limitations, but to include only basic information about event. An informal poll determined a 4-2-1 vote (Adam, Blazey opposed and Vail-Spinosa abstained) to allow newsletter content from public schools including Medina Elementary, Chinook Middle School, Bellevue High School, and International School; and to allow staff to determine content appropriateness. 841h Avenue Northeast Tree Replacement (9:12 pm) Willis defined proposal from Overlake Golf and Country Club and the current understanding between Overlake and the city. Willis conveyed Overlake and city have not met yet to determine schedule and replanting plan and final terms would be presented to Council. Wilma Edmonds, 7721 Northeast 24th Street, Medina (9:20 pm) Resident recalled the time when golf course became private and suggested there is a tax exemption related to green space. Council Agenda Calendar (9:22 pm) Discussion followed. Mayor announced Council would take a break before recessing into Executive Session at 9:24 pm. Council reconvened at 9:30 pm. EXECUTIVE SESSION Council recessed into Executive Session at 9:30 pm to discuss city manager performance evaluation and city manager salary. The meeting was called back to order at 10:44 pm and no action was taken. ADJOURNMENT MOTION BLAZEY AND SECOND VALL-SPINOSA TO ADJOURN OCTOBER 24, 2005 STUDY SESSION, MOTION PASSED 7-0, 10:44 PM. The October 24, 2005, Study Session of the Medina City Council adjourned at 10:44 pm. City Council Minutes October 24, 2005 Page 4 The next City Council Regular Meeting will be held, Monday, November 14, 2005, at 7:00 pm. Attest: 64h"I'V Rac el Baker, Administrative Assistant City Council Minutes October 24, 2005 Page 5