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Home My WebLink About03-13-2006 - MinutesMEDINA CITY COUNCIL REGULAR MEETING MINUTES March 13, 2006 7:00 pm CALL TO ORDER Medina City Hall 501 Evergreen Point Road Miles Adam called the March 13, 2006, Medina City Council regular meeting to order at 7:01 pm. ROLL CALL Present: Miles Adam, Lucius Biglow (arrived 7.03 pm), Drew Blazey, James Lawrence, Katie Phelps, Robert Rudolph, and Pete Vail-Spinosa City Staff Present: Douglas Schulze, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joseph Gellings, Director of Development Services; Joe Willis, Director of Public Works; and Rachel Baker, Administrative Assistant MEETING AGENDA Rudolph requested to add discussion of the role of deputy mayor as new business. Also under new business, Blazey requested a speed humps discussion and Phelps requested time to discuss the role of SR-520 Design Advisory Group. Schulze added Civil Service Commission appointment as other business item. The items were added to the agenda and the meeting agenda was approved by unanimous council consent. ANNOUNCEMENTS Council (7:04 pm) Rudolph cited Paul Demitriades' quotes from a recent article in the Bellevue Reporter and expressed concern regarding its potentiality to undermine the good -working relationship the previous city council established between Medina, neighboring communities and the Washington State Department of Transportation. Rudolph suggested the letter responding to comments should have been sent from the mayor and not the city manager. Staff (7:06 pm) Schulze said the DVD recording from the February 13th city council meeting has been received and is available for review. Schulze announced there would be an orientation session for board and commission members on Wednesday, March 29th from 6:30 to 8:30 pm at City Hall. He said he and the city attorney would lead the session, which would provide information, such as open meeting law issues and appearance of fairness issues. CONSENT AGENDA MOTION PHELPS AND SECOND BLAZEY TO APPROVE, CONSENT AGENDA ITEMS: • February 13, 2006 Council Meeting Minutes • February 2006 Checks/Finance Officer's Report • City Prosecutor Professional Services Agreement MOTION PASSED 7-0, 7:13 PM: AUDIENCE PARTICIPATION Mayor opened the floor to audience participation for non -agenda items at 7:14 pm. Mark Nelson, 1233 Evergreen Point Road, Medina (7:14 pm) Mr. Nelson, speaking as planning commission chair, but not on behalf of the planning commission, said that in addition to the planning commission's current work plan, he requested the council consider authorizing the planning commission to review such projects as the Medina Beach Park, SR-520 project, Northeast 8t" Street sidewalk project, 84" Avenue tree replacement project, and issues such as command vehicle parking. Nelson commented the projects and issues affect the comprehensive plan and the council would gain information and additional review from the planning commission. REPORTS Police Department (7:16 pm) Chief Chen provided information regarding recent crime activity in the city and answered Blazey's inquiries regarding department staffing. Rudolph questioned the possibility of dud surveillance camera installation at the Metro Park and Ride to discourage vehicle prowls. Chief indicated he would look into the request. Development Services (7:28 pm) Gellings reported the planning commission agreed by consensus to change the meeting date from first Tuesday of the month to fourth Tuesday, beginning in May. Gellings answered Lawrence's questions regarding the upcoming development services workshops. Schulze indicated he would share attendee list with the council. Following discussion, council majority agreed to add work plan discussion to their agenda during a future city council meeting. City Council Minutes March 13, 2006 Page 2 Public Works Department (7:36 pm) Willis summarized points outlined in report. Rudolph inquired if a new crosswalk could be installed at the corner of 24th and 84th. Willis responded Clyde Hill and Medina would coordinate an effort to install a crosswalk on both sides; he anticipated if dry weather returns, the improvement could be finished within a week. Lawrence asked for clarification regarding status of Northeast 8th sidewalk project and Willis responded to his questions. Willis indicated all residents with access to that portion of Northeast 8th Street are on the mailing list, but would look into Lawrence's comments that three residents did not receive notification from the city. Rudolph suggested the city look into and perhaps follow up with the Bellevue School District to assist with project funding and Schulze indicated he could provide a follow up. Emergency Services Committee (7:54 pm) Schulze reported the next meeting would be held March 22"d at 4:00 pm at City Hall. City Manager (7.54 pm) Schulze answered inquiries regarding municipal court bills and proposed SR-520 tollbooth location. Rudolph spoke of identity theft legislation. PUBLIC HEARING Regional Hazard Mitigation Plan Local Annex (7:59 pm) Schulze summarized information included in the meeting packet. Adam opened the floor to public comment. Mark Nelson, 1233 Evergreen Point Road, Medina Mr. Nelson suggested the council should consider command vehicle location and accessibility. Mayor closed the floor to public comment. Discussion followed. MOTION LAWRENCE AND SECOND BLAZEY TO ADOPT KING COUNTY REGIONAL HAZARD MITIGATION PLAN, MOTION PASSED 6-0-1 BIGLOW ABSTAINED), 8:22 PM. City Council Minutes March 13, 2006 Page 3 OTHER BUSINESS 2005 Year End Financial Report (8:23 pm) Schulze summarized report included in the meeting packet. Medina Beach Park Project Bid Advertisement/Specifications (8:30 pm) Willis said the only change from the February 13th presentation was a shift of the main south pier onto the Dustin property with a 12-foot setback from the Dustin property line in order for it to be on a separate tax lot. Willis reported Gellings sent a letter to the Department of Ecology revoking the variance request so a building permit could be submitted for the south dock on the Dustin parcel and the north dock on the main parcel. Discussion followed regarding location and requirements for two docks. Residents Howard and Mary Maron commented regarding the dock replacement and requirements. Schulze indicated permitting agencies would need to be contacted to determine if a new review would be required if one of the two docks were eliminated or if dock use were to flip. Vail-Spinosa motioned and Phelps seconded the motion to authorize bid advertisement to go forward, but the motion was amended. The council unanimously agreed to amend the motion at 9:22 pm. MOTION LAWRENCE AND SECOND BIGLOW TO AMEND MOTION TO ENSURE BID AUTHORIZATION FOR ADVERTISEMENT WOULD INCLUDE SEPARATE BIDS FOR EACH DOCK, MOTION PASSED 7-0, 9:22 PM. 84th Avenue Northeast Tree Replacement (9:22 pm) Willis reported Mr. Bob Hollister from the Overlake Golf and Country Club was present and summarized memos included in meeting packet. Mr. Hollister conveyed poplar tree liability is a major concern for the club, as would be the financial obligation for tree replacement. Mr. Hollister said the club would not oppose additional tree planting, but would need to know costs, scope and maintenance responsibilities. Council recommended the city continue working with Overlake to reach an agreement for a plan for the 84th Avenue tree replacement that would maintain the existing appearance. City Council Minutes March 13, 2006 Page 4 Overhead Utility Line Conversion (undergrounding) Report (9:44 pm) Willis provided information regarding utility undergrounding and council discussion followed. Council recommended staff develop a report projecting costs for a city-wide overhead utility line conversion project and funding alternatives by means of councilmanic bonds and utility tax, breaking down to per lot property tax and utility tax costs to the homeowner. MOTION RUDOLPH AND SECOND VALL-SPINOSA TO EXTEND MEETING THIRTY MINUTES, MOTION PASSED 7-0, 10:03 PM. Council Agenda Calendar (10:03 pm) Council discussed agenda calendar. Park Board Appointment (10:14 pm) Adam conveyed six applicants applied for two vacant positions on the park board. He indicated he interviewed all applicants and recommended council confirmation of Steven White to the remaining term of position number two and Gabriele Dickmann to the remaining term of position number four. MOTION BLAZEY AND SECOND LAWRENCE TO CONFIRM APPOINTMENTS OF STEVEN WHITE AND GABRIELE DICKMANN TO THE PARK BOARD, MOTION PASSED 7-0, 10:20 PM. Planning Commission Position Vacancy (10:21 pm) Council consented to the mayor's request to use applications from previous planning commission recruitment in order to fill the current vacancy on the planning commission. Adam indicated applicants would be contacted to determine interest and he would interview two applicants not previously interviewed. Civil Service Commission Appointment (10:24 pm) Schulze reported a commissioner submitted her resignation March 9th for professional reasons and recommended the council confirm Mary Odermat to the remaining term of position three. MOTION PHELPS AND SECOND BIGLOW TO CONFIRM APPOINTMENT OF MARY ODERMAT TO REMAINING TERM OF POSITION NUMBER THREE ON THE CIVIL SERVICE COMMISSION, MOTION PASSED 7-0,10:27 PM. City Council Minutes March 13, 2006 Page 5 NEW BUSINESS Role of Deputy Mayor (10:27 pm) Rudolph proposed the mayor, deputy mayor and city manager meet prior to each council meeting in order to look at the issues guided to the council and to provide a balance for which he was elected to serve as deputy mayor. Following discussion, there was no objection to the proposal. MOTION LAWRENCE AND SECOND RUDOLPH TO EXTEND MEETING FIVE MINUTES, MOTION PASSED 7-0, 10:34 PM. Speed Humps (10:34 pm) Item postponed until the next meeting due to time. SR-520 Design Advisory Group (10:35 pm) Phelps conveyed there were more applicants for positions and suggested if appointed members do not effectively represent the city, appointment could be replaced. Discussion followed. There was no consensus to replace nominated appointments. EXECUTIVE SESSION Council tabled executive session until April 101h meeting due to time. ADJOURNMENT MOTION PHELPS AND SECOND VALL-SPINOSA TO ADJOURN THE MARCH 13, 2006 CITY COUNCIL MEETING. MOTION PASSED, 7-0, 10:50 PM. The March 13, 2006 Regular Meeting of the Medina City Council adjourned at 10:50 pm. City Council Minutes March 13, 2006 Page 6 The City Council Study Session will be held, Monday, March 27, 2006 at 7:00 pm. Mayor, Miles R. Adam Attest: A%&/ Rach I Baker, Administrative Assistant City Council Minutes March 13, 2006 Page 7