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Home My WebLink About10-09-2006 - MinutesMEDINA CITY COUNCIL REGULAR MEETING MINUTES October 9, 2006 7.00 pm EXECUTIVE SESSION Medina City Hall 501 Evergreen Point Road The council convened into executive session for the purpose of discussing labor negotiations, per RCW 42.30.110 (1)(g) for an estimated time of one and one-half hours and action was not anticipated. City Councilmembers Adam, Biglow, Blazey, Lawrence, Phelps, Rudolph and Vail-Spinosa; City Labor Attorney Scott Snyder, and City Manager Doug Schulze were present. Executive session adjourned at 7:00 pm and no action was taken. CALL TO ORDER Miles Adam called the October 9, 2006, Medina City Council Regular Meeting to order at 7:05 pm. ROLL CALL Present: Miles Adam, Lucius Biglow, Drew Blazey, James Lawrence, Katie Phelps, Robert Rudolph and Pete Vail-Spinosa City Staff Present: Doug Schulze, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joseph Gellings, Director of Development Services; Bob Rohrbach, Building Official; Joe Willis, Director of Public Works; and Rachel Baker, City Clerk MEETING AGENDA Lawrence requested time for a brief discussion of automated voting. Vail-Spinosa requested time to discuss an amendment to ordinance 17.56.052 pertaining to traffic mitigation. Mayor approved adding new business items to meeting agenda. AWARDS AND PRESENTATIONS Adam awarded Schulze a plaque on behalf of the city council and thanked Schulze for his ten years of service and leadership to the city of Medina. Mayor introduced Dave Hedequist of the Emergency Management Committee and thanked him for his efforts leading the program which provided training to Medina citizens as community emergency response team members. Mr. Hedequist defined the program and thanked the council for the opportunity to offer classes in the city. Certificates were awarded to participants Audree Harris, Marita Acheson, Pete Bryant, Dick Davis, Linda Hyatt, Dave Latimer, Dollie Latimer, Carl Lombardi, Michael Milliette, Brad Nelson, Marilyn Nelson, Bruce Swenson (Hunts Point), Dave Simpson (Clyde Hill), Don Skillman. ANNOUNCEMENTS Mayo (7:07 pm) Adam thanked staff on behalf of the city council for their quick and professional response to the unfortunate accident which recently occurred in Medina. Adam announced the council would recess into executive session following the meeting agenda for an attorney/client discussion. CONSENT AGENDA Council recommended a modification to resolution pertaining to the property owner's right and opportunity to choose between a partial versus full property buyout. Amendment agreed to by council consensus. MOTION BIGLOW AND SECOND BLAZEY TO APPROVE CONSENT AGENDA ITEMS: • September 11, 2006 City Council Regular Meeting Minutes • September 25, 2006 City Council Study Session Minutes • September 2006 Check/Finance Officers Report • Resolution Recommending City Council Preferred Alternative and Options for SR-520 Bridge Replacement and HOV Project, as amended MOTION PASSED 7-0 AT 7:26 PM. AUDIENCE PARTICIPATION Mayor opened the floor to audience participation for non -agenda items. Citizen Pat Boyd commended Chief Chen and his staff for their quick and professional response to the tragic accident which occurred to a child in his neighborhood recently. He expressed his belief that the department's response saved the child's life and he encouraged city leaders to consider the safety of all children in the community when decisions are made. REPORTS Police Department (7:28 pm) Chief Chen summarized monthly report. Phelps extended congratulations to the department's successful lifeguard program. City Council Minutes October 9, 2006 Page 2 Chief reported new recruit Michael Girias has six weeks remaining in the academy until graduation and anticipated officer Lewis will return from maternity leave in the beginning of the year. He stated Matthew King, a former Army medic and two time Purple Heart winner, has recently joined the department and is currently in the academy. Chen conveyed officer Ramirez who was on inactive ready reserve status with the US Army has been ordered to report for active duty effective November 5, 2006. Chief said he and Joe Willis have been working together to address residents' concerns and were able to reach positive solutions regarding traffic congestion, speed and other issues not necessarily directly related with the recent accident and commended him for his efforts. Lawrence requested the spelling of Allison Adamonis's name be correctly reflected for the record in the lifeguard report. There was council consensus to discuss officer salary as presented in memorandum by the Chief dated October 1, 2006, under new business. Development Services (7:35 pm) No questions were presented to Gellings regarding monthly report. Public Works Department (7:36 pm) Willis summarized report and provided statuses of department projects. City Manager (7.40 pm) Schulze summarized information in report and answered council inquiries pertaining to levies on the November ballot. Phelps requested council consider purchasing a tile for the community bench in Medina Park. Council majority agreed to consider item under new business. OTHER BUSINESS International Building Code (IBC) & International Residential Code (IRC) Use (7:51 pm) Rohrbach referred to his memorandum addressed to the council dated October 3, 2006, and answered council inquiries pertaining to fire sprinkler requirements and the city's water flow issues. Council discussion followed. Rohrbach conveyed he will obtain fire flow statistics from the Bellevue Fire Department and provide to council. MOTION VALL-SPINOSA AND SECOND BIGLOW TO DEFER DECISION ON IBC/IRC USE UNTIL FIRE FLOW FIGURES PROVIDED TO COUNCIL. MOTION PASSED 7-0 AT 8:16 PM. City Council Minutes October 9, 2006 Page 3 Non -Conforming Envelopes (8:16 pm) Gellings provided an overview of item and answered council inquiries regarding issue. Council discussed discretionary versus prescriptive approaches. Planning commission member Bret Jordan was present. Mayor opened floor to audience participation at 8:32 pm. Resident Brian Bolin explained remodeling restrictions imposed on his property because of his substandard lot and requested council consider an exception process that would enable property owners to undergo expansions which would preserve community character and also be minimally invasive to neighborhood. Resident Fred Hillman conveyed long-time residents in older homes that were built prior to incorporation would benefit from an approach that would allow small modifications to existing structures. Resident Pat Boyd said he owns a non -conforming home on a substandard lot and he and others in the similar situation bear the brunt of restrictive codes and agreed with Mr. Bolin's comments to preserve existing structures which would also provide relief to property owners. Resident Wilma Edmonds spoke of new speculative construction in her neighborhood and expressed how discretion must be utilized when extending exceptions to new versus long-time property owners and remodels versus new construction. Council discussion produced preference for a discretionary prescriptive approach with an administrative decision following a public noticing period. Council directed staff to narrow ordinance language and bring back to council before the end of the year. Mayor announced council would recess for a break at 9:11 pm and called the meeting back into session at 9:21 pm. 2007 Preliminary Budget (9:22 pm) Schulze provided an overview of budget documents and answered council inquiries. Mayor opened floor to public comment at 9:53 pm. Wilma Edmonds questioned Willis about funds proposed for paving at Fairweather Preserve. Floor closed to public comment. Council posed questions to Schulze regarding budget documents. MOTION PHELPS AND SECOND ADAM TO EXTEND MEETING TO 11:00 PM. MOTION PASSED 7-0 AT 10:06 PM. City Council Minutes October 9, 2006 Page 4 Chief Chen answered council inquiries pertaining to police vehicles and department staffing. Council requested figures for salary and benefit costs for 2006 and 2007 salary and benefit cost increases. MOTION RUDOLPH AND SECOND LAWRENCE TO EXTEND MEETING FIFTEEN MINUTES. MOTION PASSED 6-1 (ADAM OPPOSED) AT 11:08 PM. City Manager Search Process (11:09 pm) MOTION LAWRENCE AND SECOND RUDOLPH TO AUTHORIZE MAYOR TO ENTER INTO AN AGREEMENT WITH EITHER WALDRON & CO OR PROTHMAN AND FOR THE FIRM'S SELECTION OF TWO OR THREE CANDIDATES FOR INTERVIEWS BY CITY COUNCIL NEXT WEEK FOR THE POSITION OF INTERIM CITY MANAGER. MOTION PASSED 7-0 AT 11:20 PM. MEETING EXTENDED TEN MINUTES BY COUNCIL CONSENSUS AT 11:21 PM. Council Agenda Calendar (11:21 pm) Agenda calendar briefly discussed. NEW BUSINESS Signature Bench in Medina Park (11:23 pm) MOTION PHELPS AND SECOND LAWRENCE FOR COUNCIL TO SPEND $120 ON TILE FOR SIGNATURE BENCH IN MEDINA PARK. MOTION PASSED 6-1 (BLAZEY OPPOSED) AT 11:24 PM. Officer Pay on Military Duty (11:24 pm) MOTION AND SECOND TO SUPPLEMENT THE PAY FOR OFFICER RAMIREZ FOR THE DIFFERENCE BETWEEN TOTAL MILITARY SALARY AND CURRENT MEDINA SALARY FOR A PERIOD OF 90-DAYS AND TO REVIEW TOTAL COMPENSATION ON A MONTHLY BASIS. MOTION PASSED 7-0 AT 11:30 PM. Automatic Voting System (11:30 pm) Lawrence recommended council consider incorporating an automatic voting system into new dais design. Traffic Mitigation Ordinance Revision (11:32 pm) Vall-Spinosa recommended a code change to enable the council to impose mitigation requirements on large redevelopment projects such as schools and churches. He City Council Minutes October 9, 2006 Page 5 suggested new language in ordinance reference pedestrian and vehicular traffic impacts on adjacent streets and sidewalks. Tanaka conveyed staff could draft language change and bring it back to council. EXECUTIVE SESSION MOTION AND SECOND TO RECESS INTO EXECUTIVE SESSION FOR AN ESTIMATED TEN MINUTES. MOTION PASSED 7-0 AT 11:39 PM. The council recessed into executive session for the purpose of discussing a legal issue, per RCW 42.30.110 (1)(i) and no action was anticipated following executive session. City Councilmembers Adam, Biglow, Blazey, Lawrence, Phelps, Rudolph and Vall- Spinosa; City Attorney Wayne Tanaka; and City Manager Doug Schulze were present. Executive session adjourned and the city council reconvened into regular session at 12:00 am. No action was taken. ADJOURNMENT The October 9, 2006, Regular Meeting of the Medina City Council adjourned by consensus at 12:00 am. The next City Council Regular Meeting will be held Monday, November 13, 2006 at 7:00 pm. An Executive Session will begin at 5:30 pm to discuss labor negotiations, per RCW 42.30.110 (1)(g). The public portion of the meeting will begin at 7:00 pm. r Miles R. Adam, Mayor Attest: /6"- Re-)Khel Baker, City Clerk City Council Minutes October 9, 2006 Page 6