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Home My WebLink About12-11-2006 - MinutesMEDINA CITY COUNCIL REGULAR MEETING MINUTES December 11, 2006 Medina City Hall 6:00 pm 501 Evergreen Point Road EXECUTIVE SESSION The council convened into executive session for the purpose of discussing labor negotiations, per RCW 42.30.110 (1)(g) for an estimated time of one hour. City Councilmembers Adam, Blazey, Lawrence, Phelps, Rudolph and Vall-Spinosa; and interim city manager Roger Crum were present. Executive session adjourned at 7:00 pm and no action was taken. CALL TO ORDER Miles Adam called the December 11, 2006, Medina City Council Regular Meeting to order at 7:05 pm. ROLL CALL Present: Miles Adam, Lucius Biglow (arrived at 7:08 pm), Drew Blazey, James Lawrence, Katie Phelps, Robert Rudolph and Pete Valk Spinosa City Staff Present: Roger Crum, Interim City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joe Willis, Director of Public Works; Joseph Gellings, Director of Development Services; and Rachel Baker, City Clerk MEETING AGENDA Council agreed to add new business to agenda: a motion for a special December meeting, a resolution from councilmember Biglow, and non-residential traffic mitigation discussion requested by councilmember Vail-Spinosa. AWARDS AND PRESENTATIONS Chen presented police department awards to Records Manager Linda Crum, Administrative Specialist Briana Beckley, and Officer John Kane. ANNOUNCEMENTS Phelps commented that tags were remaining on the holiday giving tree and encouraged those in attendance to participate. CONSENT AGENDA MOTION PHELPS AND SECOND VALL-SPINOSA TO APPROVE CONSENT AGENDA ITEMS: • November 13, 2006 City Council Regular Meeting Minutes • November 27, 2006 City Council Study Session Minutes • November 2006 Check/Finance Officers Report • Tree & Vegetation Code Amendments MOTION CARRIED 7-0 AT 7:12 PM. AUDIENCE PARTICIPATION Mayor opened the floor to audience participation for non -agenda items at 7:13 pm. Resident Connie Gerlitz expressed her concerns pertaining to traffic on 78th Avenue Northeast. Resident Gary Corbett said he was distressed that Allied Waste did not pick up Medina's recycling two weeks ago and inquired about the city's contract. Resident Mary Odermat spoke as a representative on behalf of several Medina citizens to address the desire for open government, transparency and accountability. She spoke of Granicus proposal recently presented to the council and encouraged council to consider the purchase and subscription to the service. REPORTS Police Department (7:22 pm) Chen summarized monthly department report and answered council inquiries regarding video surveillance, 78th Avenue Northeast accident report, and grant funds obtained by the department. Development Services (7:32 pm) No council inquiries were posed regarding department report. Public Works Department (7:33 pm) Willis summarized report and answered council inquires regarding poplar trees, Medina Beach Park project, Medina Park west side dog ramp, and the holiday tree in Medina Park. City Manager Report (7:51 pm) Crum answered council inquiries regarding "wifi" service, utility undergrounding, and council meeting broadcasting, City Council Minutes December 11, 2006 Page 2 PUBLIC HEARING 2007 Annual Budget (7:55 pm) Crum indicated a decision had not been reached yet regarding the building official position and he summarized council's budget directives. Mayor opened and closed floor to public comment at 7:58 pm. No comment was submitted. Council discussed building official position. MOTION PHELPS AND SECOND RUDOLPH TO BRING THE BUILDING OFFICIAL POSTION ONBOARD AS A STAFF POSTION BEGINNING IN APRIL 2007 AS RECOMMENDED BY STAFF, MOTION FAILED 2-4-1 (BIGLOW, BLAZEY, LAWRENCE AND VALL-SPINOSA OPPOSED AND ADAM ABSTAINED) AT 8:24 PM. Council discussed council communications, and the proposal to move broadcasting from television to Internet. MOTION RUDOLPH AND SECOND ADAM TO BUDGET $32,000 TO IMPROVE COUNCIL MEETING COMMUNICATIONS TO CITIZENS, MOTION PASSED 7-0 AT 8:38 PM. MOTION LAWRENCE AND SECOND VALL-SPINOSA THAT THE $32,000 APPROPRIATED TO IMPROVE COMMUNICATIONS NOT BE SPENT WITHOUT PRIOR SPECIFIC APPROVAL BY THE CITY COUNCIL, MOTION PASSED 7-0 AT 8:40 PM. Council recommended separate line items in the budget to identify funds for council communications and Medina Days. MOTION LAWRENCE AND SECOND BIGLOW TO ADOPT ORDINANCE 799 WITH ATTACHMENT A, VERSION 4 AND AN INCREASE OF $32,000 IN EXPENDITURES AND ATTACHMENT B WITH A TOTAL OF 23 AUTHORIZED POSTIONS AND THE ELIMINATION OF THE BUILDING OFFICIAL POSITION. MOTION PASSED 6-1 PHELPS OPPOSED) AT 9:13 PM. Meeting recessed at 9:14 pm and was called back to order at 9:26 pm. Adam announced agenda would be reordered following the break and Item J4, Original Grade, would be first. City Council Minutes December 11, 2006 Page 3 OTHER BUSINESS Modification to Method of Measuring Building Height (Original Grade) (9:26 pm) Gellings introduced and summarized item and answered council inquiries. Mayor opened floor to public comment at 9:32 pm. Charles Hotes, a 21-year resident spoke of current trend of building homes in pits to gain height and indicated he favored proposal. Resident Gary Corbett inquired if regulation would pertain to all Medina lots or only specific zones. He expressed the current code appears to be working well and should not be changed. Resident Dick Hanson expressed that the current rule should not be changed. Resident Tina Mandell conveyed the change was initiated by focus groups and does not represent residents, but developers. Resident James McMillan spoke about the ordeal he endured during the permit process to determine original grade. He suggested that when a permit is granted the correlating assumption of original grade should remain and stay at that point. Resident Henry Paulman stated he agreed with the staff recommendation for existing grade and the argument for a Medina Heights exception. He suggested average grade for sloping lots be considered for inclusion in ordinance. Resident Rod Binden said he would like it to remain original grade. Resident Joe Meisenheimer commented that newer homes are built in deep holes to accommodate high ceilings and require basement pumps. He suggested council tour the city and look at new construction. Resident Patrick Hill conveyed he agrees with staff recommendation. He said he is planning to remodel, yet with current regulations his front door would be in a hole. Resident Martha Woodman said she resides in the neighborhood preservation district. She added that the original grade system works best for R16 zone. Mayor closed floor to public comment at 9:56 pm. Council discussion followed. MOTION VALL-SPINOSA AND SECOND BLAZEY TO EXTEND MEETING ONE HOUR, MOTION CARRIED 5-2 (LAWRENCE AND RUDOLPH OPPOSED) AT 10:08 PM. City Council Minutes December 11, 2006 Page 4 MOTION LAWRENCE AND SECOND VALL-SPINOSA TO RETAIN USE OF ORIGINAL GRADE IN MAXIMUM BUILDING HEIGHT REGULATIONS AND INCORPORATE THAT ORIGINAL GRADE IS BASIS IN MEASUREMENT, BUT STAFF IS AUTHORIZED TO WAIVE THE GEOTECHNICAL ENGINEER'S DETERMINATION IN CASES WHERE THERE IS NO CONSPICUOUS FILLING ON SITE, MOTION CARRIED 7-0 AT 10:22 PM. Medina Store — Historical Use Permit Resolution (10:22 pm) Lawrence recused for discussion and vote. MOTION VALL-SPINOSA AND SECOND BLAZEY TO ADOPT RESOLUTION 316, MOTION PASSED 5-1 (PHELPS OPPOSED AND LAWRENCE RECUSED) AT 10:24 PM. Donation Policy (10:25 pm) Blazey suggested changing donation amount from $10,000 to $5,000. MOTION BLAZEY AND SECOND ADAM TO ACCEPT DONATION POLICY ADMINISTRATIVE GUIDELINE AND SUBSTITUTE DISCRETIONARY NUMBER FROM $10,000 TO $5,000, MOTION PASSED 7-0 AT 10:28 PM. NEW BUSINESS Special Meeting December 21, 2006 (10:29 pm) MOTION ADAM AND SECOND LAWRENCE THAT CITY COUNCIL MEET IN EXECUTIVE SESSION WITH WALDRON AND COMPANY THURSDAY, DECEMBER 21ST AT 3:00 PM TO DISCUSS CITY MANAGER APPLICANT QUALIFICATIONS AND ACTION WILL BE TAKEN TO AUTHORIZE CONSULTANT TO PROCEED WITH NAMES AS DISCUSSED IN EXECUTIVE SESSION. MOTION CARRIED 7-0 AT 10:30 PM. Police Department Labor Contract (10:33 pm) Crum summarized need to approve revised contract indicating that although the council previously approved a three year police labor contract during the November 13th meeting, a numerical error was discovered for corporal salary. He indicated that since both parties agreed to different versions of the contract in good faith, the revised contract splits the difference between the two versions. MOTION VALL-SPINOSA AND SECOND LAWRENCE TO AUTHORIZE CITY MANAGER TO SIGN REVISED CONTRACT, MOTION PASSED 7-0 AT 10:33 PM. City Council Minutes December 11, 2006 Page 5 Biglow's Resolution (10:34 pm) Biglow introduced resolution to council that would supplement the revised tree code and council discussed item. Councilmembers conveyed further discussion would be entertained after language was revised. Traffic Mitigation (11:03 pm) Vail-Spinosa said a traffic mitigation plan requirement is needed for commercial entities that build in Medina. Council directed attorney and Gellings to bring something back to council. OTHER BUSINESS Council Agenda Calendar (11:07 pm) Council agenda calendar discussed. Adam stated he and Crum would work together on the calendar and a revised version would be included with the next meeting packet. ADJOURNMENT The December 11, 2006, Regular Meeting of the Medina City Council adjourned by consensus at 11:14 pm. d,AW Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk City Council Minutes December 11, 2006 Page 6