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Home My WebLink About03-08-2010 - MinutesMEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers March 8, 2010; 6:30 pm CALL TO ORDER Bret Jordan called the March 8, 2010 Regular Meeting of the Medina City Council to order at 6:41 pm. ROLL CALL Council Members Present: Pat Boyd, Doug Dicharry, Bret Jordan, Janie Lee, Mark Nelson, Katie Phelps, and Shawn Whitney City Staff Present: Donna Hanson, City Manager; Steve Victor, City Attorney, Kenyon Disend; Jeff Chen, Police Chief; Joe Willis, Public Works Director; Robert Grumbach, Development Services Director; Nancy Adams, Finance Director; and Rachel Baker, City Clerk Mayor led council, staff and audience members in the Pledge of Allegiance. APPROVAL OF MEETING AGENDA Boyd motioned to relocate “ARCH 2010 Budget, Work Plan, and Interlocal Agreement” from other business to the consent agenda; motion seconded by Dicharry and passed unanimously at 6:44 pm. Unanimous council consent was expressed for “Discussion of City Hall Temporary Location Options” to be moved up the agenda to follow other business item “Ordinance Regarding Temporary Government Facilities”. PRESENTATION King County Council Member Jane Hague highlighted issues and priorities facing the King County Council, including: budget, eastside transportation, and public safety. She explained how the county will transition out of animal control services. PUBLIC COMMENT Mayor opened public comment period at 6:45 pm. Resident Daniel Lipkie spoke about option to lease residence on 78 Avenue Northeast for the temporary relocation of city hall and the related ordinance proposed to council. Mr. Lipkie raised concerns regarding neighborhood parking impacts and neighbors’ awareness of proposal. He expressed his preference for relocation: Option C, two trailers in Medina Park. Resident Roberta Goodnow asked council to schedule public hearings for proposed temporary city hall locations. Resident Heather Dosch opposed ordinance concerning temporary government facilities. Resident Pat Gose reported she first became aware of proposed relocation just yesterday. Resident Mark Parry requested clarification regarding wireless facilities. Mayor responded. Mayor closed public comment period at 7:14 pm. REPORTS AND ANNOUNCEMENTS Nelson reported the SR 520 project was not awarded a TIGER grant and read from Bill 6392 concerning SR 520 and tolling revenue. Park Board Chair Matt Kochel summarized park board work plan, including plans for a picnic shelter and heron web camera for placement in Medina Park. He shared plans for an Arbor Day celebration and Easter egg hunt in April in Medina Park. Kochel answered questions regarding camera funding and placement of Windsong sculpture. Emergency Committee Chair Kay Koelemay conveyed the committee is moving forward with endorsement and adoption of the Map Your Neighborhood program and is planning to implement a pilot project. Koelemay conveyed the CERT (Community Emergency Response Team) meets prior to emergency committee meetings in an effort to refresh skills and reinvigorate the program. Hanson promoted the website e-notice program, reminded those in attendance that newsletters and city information will be released electronically, and encouraged all residents to register on the city website. She pointed out Part 150 report and requested council authorization for consultant to draft letters for city official signature and council nodded consent. CONSENT AGENDA Phelps pointed out the February 8, 2010 meeting was called to order by Bret Jordan and requested this correction to the minutes. City Council Minutes Page 2 March 8, 2010 MOTION NELSON AND SECOND PHELPS TO APPROVE CONSENT AGENDA AS AMENDED. MOTION CARRIED 7-0 AT 7:33 PM. - Approval of Corrected February 8, 2010 City Council Regular Meeting Minutes - Approval of February 2010 Check Register Claim check numbers 50000 through 50116 in the amount of $114,678, and payroll check numbers 3000 through 3019 in the amount of $216,455.15. Voided payroll check number include: 3002 (check not issued) and 3017 voided/reissued. - Approval of Agreement for Permit Software Tracking Upgrade - Approval of Proposed Code Enforcement Ordinance - Accept January 19, 2010 Park Board Minutes - Accept January 20, 2010 Emergency Committee Minutes - Accept January 26, 2010 Planning Commission Minutes - ARCH 2010 Budget, Work Plan, and Interlocal Agreement PUBLIC HEARING Code Amendment Regarding Temporary Government Facilities (7:34 pm) Grumbach summarized proposed ordinance. Mayor opened public hearing at 7:37 pm. Resident Roberta Goodnow contended proposed amendment would be in direct conflict with zoning code and would remove the code’s predictability. Ms. Goodnow expressed support for rehabilitation and relocation of city hall and that there must be a better way to address location need without creating a permanent chapter in the municipal code. Resident James Dillon supported a one-time rule change. Resident Curt Pryde stated since the city has other viable relocation options available it should not intrude a commercial use in a residential neighborhood. He said the infrastructure would not support it and public safety and health would be compromised. Resident Steven Goldfarb commented he heard of proposal just today and did not support ordinance since other viable relocation options are available. Resident Renee Harbers voiced she is against amending zoning code particularly since viable alternatives are available and is in favor of supporting those. Ms. Harbers proposed owners of other properties be offered the opportunity to lease to the city for a temporary city hall, should the ordinance be adopted. Resident Daniel Lipkie submitted his comments in writing to the city clerk. Resident Paul Hackworth urged council not to pass amendment particularly since residential infrastructure would not support it and because there is a school bus stop at 22 Avenue Northeast and Evergreen Point Road. Resident NJ Smith adamantly opposed both the adoption of proposed ordinance and options A and B. She thanked neighbors for notifying her and others of the city’s proposal City Council Minutes Page 3 March 8, 2010 and expressed frustration over neighborhood impacts that could be experienced due to the temporary relocation. Resident Carla Clise articulated she is against Option A and offended she was not notified of proposal prior to last night. Resident conveyed she would like to see other viable options used. Resident Jaime Schultz expressed concern over child safety should relocation add more vehicles to the neighborhood and stated she is against option A. Resident Shelley Dillon stated there are no sidewalks and a high concentration of young children in the neighborhood and city should consider relocating to downtown Bellevue. Resident Vicky Cunningham opposed ordinance and pointed out irony of city parking on neighborhood streets when area residents have battled construction parking in area for years. Resident Pat Gose said the area provides minimal parking and the temporary relocation is not needed in her neighborhood. Resident Ben Pryde stated he is strongly against option A and many residents may be opposed to option because they were not properly informed. Mr. Pryde conveyed property values would depreciate should city hall temporarily relocate to the neighborhood. He questioned why the elementary school is not being considered as an option and why money must be spent to prepare home for government use. Resident supported Option C. Mayor closed public hearing at 7:59 pm. OTHER BUSINESS Ordinance Regarding Temporary Government Facilities (8:00 pm) Boyd motioned and Whitney seconded to adopt proposed ordinance. Following discussion ordinance failed 1-6 (Boyd in favor) at 8:13 pm. Discussion of City Hall Temporary Location Options (8:14 pm) Willis summarized report and discussion followed. MOTION DICHARRY AND SECOND NELSON TO AUTHORIZE CITY MANAGER TO PURSUE OPTION C FOR TEMPORARY CITY HALL WITH PRIORITY TO MINIMIZE PARKING AND BUILDING FOOTPRINT AND TO BRING PLAN TO COUNCIL FOR APPROVAL. MOTION CARRIED 5-2 (BOYD AND LEE OPPOSED) AT 9:05 PM. Presentation of City Hall Design Development (Mackenzie Architects) (9:05 pm) Willis provided summary and discussion followed. City Council Minutes Page 4 March 8, 2010 MOTION NELSON AND SECOND LEE TO APPROVE THE GROUP MACKENZIE ARCHITECTURAL DESIGN DEVELOPMENT PLANS FOR THE CITY HALL EXPANSION AND BUILDING RENOVATION PROJECT SUBJECT TO RECOMMENDATIONS FROM DIRECTORS AND FACILITY COMMITTEE. MOTION CARRIED 7-0 AT 9:18 PM. Mayor called for a recess at 9:19 pm and called the meeting to order at 9:27 pm. Lease for SR 520 Wireless Facilities (9:27 pm) Grumbach provided summary and discussion followed. MOTION PHELPS AND SECOND DICHARRY TO AUTHORIZE THE CITY MANAGER TO ENGAGE THE WIRELESS CONSULTANT TO NEGOTIATE A LEASE AGREEMENT WITH T-MOBILE FOR THE USE OF CITY PROPERTY AT FAIRWEATHER NATURE PRESERVE TO LOCATE A WIRELESS COMMUNICATION FACILITY AND IF A LEASE IS SUCCESSFULLY NEGOTIATED TO BRING IT BACK TO THE CITY COUNCIL FOR CONSIDERATION. MOTION CARRIED UNANIMOUSLY AT 9:38 PM. 2010 Park Board Work Plan (9:38 pm) Willis introduced item and discussion followed. MOTION WHITNEY AND SECOND PHELPS TO ACCEPT PROPOSED PARK BOARD 2010 WORK PLAN. MOTION CARRIED UNANIMOUSLY AT 9:51 PM. Ordinance Repealing and Reenacting MMC Chapter 2.84 Regarding Emergency Operations (9:51 pm) MOTION DICHARRY AND SECOND WHITNEY TO APPROVE AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, REPEALING AND REENACTING CHAPTER 2.84 REGARDING EMERGENCY OPERATIONS. MOTION CARRIED 7-0 AT 9:52 PM. Interlocal Agreement for Comcast Franchise Negotiations (9:52 pm) MOTION NELSON AND SECOND BOYD TO APPROVE AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT TO NEGOTIATE AN EXTENSION OF THE CURRENT FRANCHISE AGREEMENT WITH COMCAST CABLE. MOTION CARRIED 7-0 AT 9:56 PM. Council Agenda Calendar (9:58 pm) Agenda calendar discussed. City Council Minutes Page 5 March 8, 2010 ADJOURNMENT MOTION DICHARRY AND SECOND NELSON TO ADJOURN THE MARCH 8, 2010, REGULAR MEETING AND MOTION CARRIED 7-0 AT 10:08 PM. The March 8, 2010 Regular Meeting of the Medina City Council adjourned at 10:08 pm. The Medina City Council will hold its next Regular Meeting on Monday, April 12, 2010, at 6:30 pm. Bret Jordan, Mayor Attest: Rachel Baker, City Clerk Minutes approved 04/12/2010. City Council Minutes Page 6 March 8, 2010