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Home My WebLink About04-12-2010 - MinutesMEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers April 12, 2010; 6:30 pm CALL TO ORDER Bret Jordan called the April 12, 2010 Regular Meeting of the Medina City Council to order at 6:40 pm. ROLL CALL Council Members Present: Patrick Boyd, Doug Dicharry, Bret Jordan, Janie Lee, Mark Nelson, and Katie Phelps Council Members Absent: Shawn Whitney (excused) City Staff Present: Donna Hanson, City Manager; Steve Victor, City Attorney, Kenyon Disend; Jeff Chen, Police Chief; Joe Willis, Public Works Director; Robert Grumbach, Development Services Director; Nancy Adams, Finance Director; and Rachel Baker, City Clerk Mayor led council, staff and audience members in the Pledge of Allegiance. APPROVAL OF MEETING AGENDA Jordan requested adding discussion concerning Meydenbauer Bay Neighbors Association. Council concurred to addition and agenda was approved. PRESENTATION City prosecuting attorneys Lynn Moberly and Sara Roberts introduced themselves and the work of their firm. Attorneys summarized crime trends and criminal filings and responded to inquiries from council members. PUBLIC COMMENT Mayor opened public comment period at 7:00 pm. Resident Daniel Lipkie commended council member Nelson for involvement locating potential city hall temporary location and staff for changes to related proposed ordinance. Mr. Lipkie voiced concern pertaining to ordinance and recommended adding two provisions: First, that every issuance of a permit be accompanied by a public hearing and second, to require council act on rezone permits. Resident suggested only permits issued after September 1 be subject to hearing. Mayor closed public comment period at 7:03 pm. REPORTS AND ANNOUNCEMENTS Jordan read Arbor Day Proclamation into the record. Phelps publicized the Arbor Day tree planting in Medina Park scheduled for April 14. Jordan reported Kirkland mayor is in favor of a regional tolling system and Governor Gregoire signed an SR-520 transportation bill. He also shared the state has withdrawn its intention to compensate Points communities for staff time related to the State Route 520 project and stressed matter will be followed by community officials. Nelson added Metro decided to scale back shelter covers due to funding, pointing out the decision opposes requests from the Points communities. Nelson stressed the Points mayors will address matter at an April 23 State Route 520 meeting. Dicharry summarized Eastside Transportation Partnership meeting he attended. Willis provided a State Route 520 update and summary pertaining to de minimis agreement for Fairweather Nature Preserve. Willis recommended against signing agreement until details can be worked out. Adams summarized financial reports and software reporting capabilities. Council members expressed satisfaction with receiving summary reports and detail reports going to finance committee. Adams recapped department priorities. Hanson summarized current community communication delivery efforts and monthly city manager report. Council discussed quarterly newsletter distribution and opted to continue electronic delivery only unless direct mail is requested. CONSENT AGENDA Jordan clarified motion on page five of March 8, 2010 meeting minutes and requested it to read: Authorize city manager to engage the wireless consultant to negotiate a lease agreement with T-Mobile for the use of city property at Fairweather Nature Preserve to locate a wireless communication facility and if a lease is successfully negotiated to bring it back to the city council for consideration. Council concurred. City Council Minutes Page 2 April 12, 2010 MOTION DICHARRY AND SECOND NELSON TO APPROVE CONSENT AGENDA. MOTION CARRIED 6-0 (WHITNEY ABSENT) AT 7:51 PM. - Approval of Corrected March 8, 2010 City Council Regular Meeting Minutes - Approval of March 22, 2010 City Council Special Meeting Minutes - Approval of March 2010 Check Register - Acceptance of February 24, 2010 Park Board Minutes - Acceptance of February 17, 2010 Emergency Committee Minutes - Acceptance of February 23, 2010 Planning Commission Minutes OTHER BUSINESS Wireless Facilities Update – Consultant Presentation (7:51 pm) Jeff Langdon and Tom Holland delivered presentation summarizing history of wireless, current coverage in city and responded to inquiries from council. Consultants confirmed a recommendation will be prepared for May council meeting. Proposed Ordinance Relating to the Placement of Temporary Government Facilities on Properties with a Non-Residential Use (8:31 pm) Grumbach provided synopsis of ordinance. Council discussion ensued. MOTION DICHARRY AND SECOND LEE TO MOVE TO APPROVE AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON RELATED TO THE LOCATION OF TEMPORARY PUBLIC FACILITIES. MOTION CARRIED 5-1 (BOYD OPPOSED, WHITNEY ABSENT) AT 8:49 PM. Temporary City Hall (8:49 pm) Willis summarized temporary city hall location proposal for St. Thomas Church and answered questions from council members. MOTION AND SECOND TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE A LEASE AGREEMENT WITH ST THOMAS CHURCH AND SIGN THE AGREEMENT PROVIDED THE TOTAL LEASE AGREEMENT COSTS DO NOT EXCEED $20,400 AND TO SIGN LEASE AGREEMENTS FOR PORTABLE OFFICES PROVIDED THE LEASE COSTS DO NOT EXCEED $ 50,000. MOTION CARRIED 6-0 (WHITNEY ABSENT) AT 9:11 PM. Discussion Regarding Pitched Roof Incentives (9:11 pm) Grumbach provided summary of planning commission’s discussion and analysis on topic and discussion followed for purposes of seeking clear guidance from council about objectives and alternatives on matter. Direction led to light and air considerations over bulk. Council expressed preference to receive a planning commission proposal by year end. City Council Minutes Page 3 April 12, 2010 Shoreline Master Program Update – Advisory Committee (9:29 pm) Grumbach recapped open house held April 7 and conveyed city would advertise for committee positions before inviting current park board and planning commission members and those that voiced an interest at the open house. Meydenbauer Bay Park Plan (9:33 pm) Following discussion, staff was asked to draft a letter to the Bellevue City Council citing the effects of increased traffic and transient moorage impacts without proper mitigation considerations. Council Agenda Calendar (9:49 pm) Agenda calendar discussed. MOTION DICHARRY AND SECOND NELSON TO EXCUSE COUNCIL MEMBER WHITNEY FROM APRIL 12, 2010 COUNCIL MEETING. MOTION CARRIED 6-0 (WHITNEY ABSENT) AT 9:51 PM. Mayor called for a break at 9:52 pm and the meeting was called back to order at 9:55 pm. EXECUTIVE SESSION The city council recessed into executive session at 9:55 pm, for an estimated time of ten minutes pursuant to RCW 42.30.110 (1)(g) to review the performance of a public employee. City council members Boyd, Dicharry, Jordan, Lee, Nelson, and Phelps, and city attorney were present. Executive session was extended ten minutes at 10:05 pm. Executive session adjourned and council resumed its regular meeting at 10:07 pm. No action was taken. ADJOURNMENT MOTION NELSON AND SECOND LEE TO ADJOURN THE APRIL 12, 2010 REGULAR MEETING AND MOTION CARRIED 6-0 (WHITNEY ABSENT) AT 10:07 PM. The April 12, 2010 Regular Meeting of the Medina City Council adjourned at 10:07 pm. The Medina City Council will hold its next regular meeting on Monday, May 10, 2010, at 6:30 pm. Bret Jordan, Mayor Attest: Rachel Baker, City Clerk Minutes approved 05/10/2010. City Council Minutes Page 4 April 12, 2010