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HomeMy WebLinkAbout05-10-2010 - MinutesMEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers May 10, 2010; 6:30 pm CALL TO ORDER Bret Jordan called the May 10, 2010 Regular Meeting of the Medina City Council to order at 6:33 pm. ROLL CALL Council Members Present: Patrick Boyd, Doug Dicharry, Bret Jordan, Janie Lee, Mark Nelson, Katie Phelps, and Shawn Whitney City Staff Present: Donna Hanson, City Manager; Steve Victor, City Attorney, Kenyon Disend; Joe Willis, Public Works Director; Robert Grumbach, Development Services Director; Nancy Adams, Finance Director; and Rachel Baker, City Clerk Mayor led council, staff and audience members in the Pledge of Allegiance. APPROVAL OF MEETING AGENDA Nelson proposed pulling other business items three, Discussion Amending Chapter 15.04 MMC to Adopt 2009 Washington State Building Codes, and seven, Draft Surplus Ordinance, and placing on consent. Agenda was approved as amended. PUBLIC COMMENT Mayor opened public comment period at 6:36 pm. Resident Charles Simonyi spoke about code compliance complications encountered while planning reconstruction of his residence and urged council to consider code amendments to modify restrictions for non conforming structures. Long term resident, Carol Hasman, voiced her dream for the city to dedicate a park or other space in honor of Bill and Melinda Gates. Resident Kay Koelemay expressed her support for Shawn Whitney and endorsed her appointment to the city council. Mayor closed public comment period at 6:44 pm. REPORTS AND ANNOUNCEMENTS Jordan summarized the May Points communities mayors’ meeting, noting King County Executive Dow Constantine and Kirkland and Bellevue mayors were in attendance. Nelson provided an update regarding State Route 520 Metro transit stations explaining that Washington State Department of Transportation Deputy Director David Dye promised lid transit stations would not change in size and scope from originally approved design. Kay Koelemay provided an update on behalf of the Medina Emergency Committee stating preliminary planning for a Medina Days activity is underway and city staff has engaged in planning an emergency preparedness work plan. Ms. Koelemay briefly described October’s regional sound shake simulated exercise. Jeff Price, Medina Planning Commission Vice Chair, commented two public hearings are scheduled for the May 25 agenda and anticipated the commission will take action following the public hearings. He explained the items are first, a recommendation for a proposed code amendment relating to administrative review procedures for project permits, text amendments to development regulations, area-wide zoning map amendments, and comprehensive plan amendment, and second, a recommendation for a proposed code amendment relating to divisions of land and lot line adjustments. Hanson recapped city manager report and Willis provided a summary about signed de minimis agreement with the Washington State Department of Transportation and conveyed agreements related to temporary city hall location and modular trailers remain in negotiations. Adams provided an overview of monthly financial reports and a software upgrade status. CONSENT AGENDA MOTION NELSON AND SECOND DICHARRY TO APPROVE MODIFIED CONSENT AGENDA. MOTION CARRIED 6-0 AT 7:08 PM. - Approval of April 12, 2010 City Council Regular Meeting Minutes - Approval of April 2010 Check Register Claim check numbers 50245 through 50336 in the amount of $104,387.14, and payroll checks numbers 3038 through 3050 in the amount of $211,316.67. - Approval of King County Jail Services Contract - Acceptance of March 15, 2010 Park Board Minutes - Acceptance of March 17, 2010 Emergency Committee Minutes - Acceptance of March 23, 2010 Planning Commission Minutes - Discussion Amending Chapter 15.04 MMC to Adopt 2009 Washington State Building Codes - Proposed Surplus Ordinance City Council Minutes Page 2 May 10, 2010 OTHER BUSINESS City Council Position No. 2 (7:11 pm) A. Appointment to Position/Oath of Office Introduction provided by city attorney. Dicharry voiced to be on the record expressing that this is a unique circumstance which included an immediate rescission of resignation. He continued to say that if the position remained open he would advocate obtaining applications and conducting interviews; however with Whitney’s training, experience and knowledge it is in the best interest of the city to maintain continuity and support her appointment. Nelson and Jordan voiced support for Whitney and Lee requested to be on record commenting that Whitney has been a valuable council member in terms of finance, budget and her contributions over last couple of years. She continued to say that she would like to see her back on the council. MOTION DICHARRY AND SECOND PHELPS TO APPOINT SHAWN WHITNEY TO COUNCIL POSITION NUMBER TWO VACANCY FOR THE REMAINDER OF THE TERM. MOTION CARRIED 6-0 AT 7:16 PM. City clerk administered oath of office to Shawn Whitney. B. Election of Deputy Mayor Phelps nominated Whitney to position of deputy mayor and Boyd seconded the nomination. No other nominations were presented and following a 7-0 vote, Whitney was elected deputy mayor. C. Appointment to Finance Committee MOTION LEE AND SECOND NELSON TO APPOINT SHAWN WHITNEY TO THE FINANCE COMMITTEE FOR THE REMAINDER OF THE TERM. MOTION CARRIED 7-0 AT 7:19 PM. Wireless Facilities Consultant Recommendation (7:19 pm) Jeff Langdon and Tom Holland delivered presentation and responded to council inquiries. Langdon suggested city review successful best practices in other municipalities and adopt regulations for such allowances, and to consider locating wireless sites in city rights of way in lieu of a large scale solution. Victor conveyed staff can work with consultants in an effort to provide information to council regarding general reasons why both rights of way and/or tower height solutions may be recommended. City Council Minutes Page 3 May 10, 2010 MOTION PHELPS AND SECOND DICHARRY TO ACCEPT CONSULTANTS RECOMMENDATIONS AND DIRECT STAFF TO DRAFT AN ORDINANCE TO MAKE IT A REALITY. MOTION CARRIED 7-0 AT 7:56 PM. Authorization for Transportation Consultant Design Services for Northeast 12 Street and Lake Washington Boulevard Traffic Safety Improvement (8:11 pm) Willis provided an overview of phases one and two of project and responded to council inquiries. MOTION DICHARRY AND SECOND BOYD TO AUTHORIZE TRANSPO GROUP TO DESIGN PHASE ONE OF NORTHEAST 12 STREET AND LAKE WASHINGTON BOULEVARD TRAFFIC SAFETY IMPROVEMENT PROJECT AS AN ADDED SCOPE OF WORK TO EXISTING TRANSPORTATION CONSULTANT CONTRACT AND TO AUTHORIZE PUBLIC WORKS DIRECTOR TO MANAGE PROJECT. MOTION CARRIED 7-0 AT 8:27 PM. Draft Six-Year Construction Improvement Plan/Transportation Improvement Plan 2011-2016 (8:27 pm) Willis introduced item. Jordan inquired about funding improvements through a transportation improvement district and city manager indicated she would research matter and follow up with council. MOTION BOYD AND SECOND WHITNEY TO APPROVE SCHEDULING A JUNE 14, 2010 PUBLIC HEARING FOR ADOPTING THE 2011-2016 CIP/TIP. MOTION CARRIED 7-0 AT 8:32 PM. Authorize Call to Bids: City Hall Expansion and Renovation Project (8:35 pm) Willis opened item, provided a project status and responded to questions concerning plan design and project costs. MOTION WHITNEY AND SECOND NELSON THAT THE CALL FOR BIDS FOR THE CITY HALL EXPANSION AND RENOVATION PROJECT BE APPROVED AND ADVERTISED. MOTION CARRIED 7-0 AT 8:49 PM. Council Agenda Calendar (8:51 pm) Council and staff discussed agenda calendar. Council asked for a placeholder on the June 14 agenda to review city hall design plans. City Council Minutes Page 4 May 10, 2010 City Council Minutes Page 5 May 10, 2010 ADJOURNMENT MOTION NELSON AND SECOND LEE TO ADJOURN THE MAY 10, 2010 REGULAR MEETING AND MOTION CARRIED 7-0 AT 9:04 PM. The May 10, 2010 Regular Meeting of the Medina City Council adjourned at 9:04 pm. The Medina City Council will hold its next regular meeting on Monday, June 14, 2010, at 6:30 pm. Bret Jordan, Mayor Attest: Rachel Baker, City Clerk Minutes approved by city council 06/14/2010.