HomeMy WebLinkAbout09-13-2010 - MinutesMEDINA CITY COUNCIL
REGULAR MEETING MINUTES
Medina City Hall Council Chambers
September 13, 2010; 6:30 pm
CALL TO ORDER
Bret Jordan called the September 13, 2010 Regular Meeting of the Medina City
Council to order at 6:34 pm.
ROLL CALL
Council Members Present: Patrick Boyd, Doug Dicharry, Bret Jordan, Janie Lee, Mark
Nelson, Katie Phelps, and Shawn Whitney
City Staff Present: Donna Hanson, City Manager; Jeff Chen, Police Chief; Joe
Willis, Public Works Director; Robert Grumbach,
Development Services Director; Nancy, Adams, Finance
Director; and Rachel Baker, City Clerk
Mayor led council, staff and audience members in the Pledge of Allegiance.
APPROVAL OF MEETING AGENDA
MOTION PHELPS AND SECOND NELSON TO MOVE ITEM OB-2,
DISCUSSION RELATED TO DRAFT PRELIMINARY 2011 ANNUAL BUDGET,
TO OB-10 AND TO MOVE REMAINING OTHER BUSINESS ITEMS UP IN
ORDER. MOTION CARRIED 6-1 (BOYD OPPOSED) AT 6:36 PM.
MOTION NELSON AND SECOND BOYD TO APPROVE AGENDA AS
AMENDED. MOTION CARRIED 7-0 AT 6:37 PM.
PUBLIC COMMENT
Mayor opened public comment period at 6:37 pm.
Hunts Point Mayor Pro Tem Ted Frantz spoke about State Route 520/84 Avenue
Northeast ramp design. He said the Hunts Point Town Council voted unanimously on
September 7 to pursue loop design and would like to work with all Points communities
to arrive at the best solution for all and expressed hope Medina would consider
adopting the loop design.
Bellevue resident, Paula Wells, talked about an incident that occurred at Medina Park
involving her unleashed dog who unexpectedly wandered into on-leash area and the
resulting interaction with a Medina police officer. She held that the $500 citation
issued and the unnecessary treatment of her dog by the officer were excessive. Ms.
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September 13, 2010
Wells suggested installation of a barrier to separate on leash and off leash areas. City
manager conveyed she would follow up with commenter.
Medina resident, Jean Manning, stated the $500 fine for unleashed pets is
astronomical and suggested council consider changing it. Ms. Manning added the
number of dogs allowed per handler should also be reconsidered.
Hunts Point resident, Dan Niles, spoke about State Route 520/84 Avenue Northeast
ramp design and hoped Points communities will support loop configuration.
Mayor closed public comment period at 6:51 pm.
REPORTS AND ANNOUNCEMENTS
Jordan anticipated requesting State Route 520 Project representatives to present
information regarding the State Route 520/84 Avenue Northeast ramp design during
the October city council meeting.
Phelps acknowledged Medina Days Co-Chairs Matt Kochel and Ross Mickel for their
efforts resulting in another successful Medina Days event.
Medina Planning Commission Chair Judie O’Brien explained the commission’s current
task of updating the zoning code and added the community is participating and
providing input regarding the matter.
Medina Emergency Committee Chair Kay Koelemay invited all to attend a CPR and
AED demonstration occurring at 6:00 pm, on September 16 at Medina City Hall.
Willis and Hanson provided information in response to an earlier inquiry concerning
vegetation clearing in city rights of way. Staff responded to inquiries regarding
department reports.
CONSENT AGENDA
MOTION DICHARRY AND SECOND NELSON TO ADOPT CONSENT AGENDA.
MOTION CARRIED 7-0 AT 7:02 PM.
- Approval of August 9, 2010 Medina City Council Special Meeting Minutes
- Approval of August 9, 2010 Medina City Council Regular Meeting Minutes
- Approval of September 7, 2010 Medina City Council Special Meeting Minutes
- Approval of 2010 Check Register
Claim check numbers 50647 through 50764 in the amount of $143,305.49, payroll check
numbers 3100 through 3120 in the amount of $230,090.34 Voided AP check number 50700
to WA Department of Licensing in amount of $30.00.
- Acceptance of ALPR Camera Project and Release of Retainage
- “Tobacco-free Teens” Back to School Week Proclamation
- Receipt of July 27, 2010 Medina Planning Commission Meeting Minutes
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September 13, 2010
PUBLIC HEARING
Ordinance Related to Wireless Communication Facilities (7:02 pm)
Grumbach summarized ordinance proposal.
Mayor opened public hearing at 7:05 pm.
Doug Kierney, ATC Outdoor DAS, LLC, thanked city council and staff for hard work on
matter and iterated ATC is no longer requesting removal of undergrounding requirement.
Mayor closed public hearing at 7:06 pm.
OTHER BUSINESS
Ordinance Related to Wireless Communication Facilities (7:06 pm)
Grumbach answered questions raised by council members. Mayor requested information
concerning antennas installed in city-owned spaces and Grumbach conveyed it would be
provided to council during October meeting.
MOTION DICHARRY AND SECOND BOYD TO ADOPT AN ORDINANCE
REPEALING AND RE-ENACTING NEW REGULATIONS RELATING TO
WIRELESS COMMUNICATION FACILITIES. MOTION CARRIED 7-0 AT 7:16 PM.
Award Contract for Medina City Hall Renovation and Expansion Project (7:16 pm)
Willis recommended council award contract to low bidder, Par Tech Construction.
Willis summarized process undertaken to locate a construction manager for city hall
project and recommended finalist David A. Clark Architects, PLLC.
MOTION WHITNEY AND SECOND NELSON TO AWARD THE CITY HALL
ADDITION AND RENOVATION PROJECT TO PAR-TECH CONSTRUCTION AND
AUTHORIZE THE CITY MANAGER TO SIGN THE CONTRACT AGREEMENT, AND
AUTHORIZE THE CITY MANAGER TO ENTER INTO SPECIFIC AGREEMENT
LOCATED ON DAIS FROM DAVID A. CLARK ARCHITECTS FOR CONSTRUCTION
MANAGEMENT SERVICES TO MANAGE THE PROJECT. MOTION CARRIED 7-0
AT 7:27 PM.
Contract Approval, Temporary City Hall Modular Office Lease (7:27 pm)
Willis answered questions from council.
MOTION NELSON AND SECOND DICHARRY TO AUTHORIZE THE CITY MANAGER
TO NEGOTIATE A LEASE AGREEMENT WITH MOBILE MINI, INC. FOR TWO
MODULAR OFFICES AND FOLLOWING CITY ATTORNEY REVIEW TO SIGN THE
AGREEMENT. MOTION CARRIED 7-0 AT 7:30 PM.
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September 13, 2010
Contract Approval, Temporary City Hall Lease and Site Improvements with
St. Thomas Church (7:30 pm)
Nelson voiced that as a member of St. Thomas Church he would recuse himself from
discussion. No one requested he do so and Nelson remained in attendance. Willis
answered questions from council.
MOTION PHELPS AND SECOND BOYD TO AUTHORIZE THE CITY MANAGER TO
SIGN A LEASE AGREEMENT WITH ST. THOMAS CHURCH AND FOLLOWING ST.
THOMAS CHURCH SIGNING OF THE AGREEMENT, AUTHORIZE THE DIRECTOR
OF PUBLIC WORKS TO PROCEED WITH THE SITE IMPROVEMENT WORK.
MOTION CARRIED 7-0 AT 7:33 PM.
Application for Proposed Comprehensive Plan Amendment Relating to Streetscape
Policies and Non-Motorized Transportation Plan (7:34 pm)
Grumbach introduced item. Nelson suggested changing term “scenic” to “sylvan” in
the plan.
Discussion on Arterial Street Design Standards (7:38 pm)
Willis and Grumbach summarized matter and responded to council questions. Council
discussed item.
MOTION BOYD AND SECOND WHITNEY TO FORWARD THE PROPOSED
ADOPTION OF THE CITY OF BELLEVUE TRANSPORTATION DEPARTMENT
DESIGN MANUAL WITH AUTHORIZATION FOR THE CITY ENGINEER TO
ADMINISTRATIVELY MODIFY THE DESIGN MANUAL AS THE INTERIM CITY OF
MEDINA ARTERIAL STREET STANDARDS UNTIL AMENDMENTS TO THE
MEDINA COMPREHENSIVE PLAN ARE ACCOMPLISHED AND ADOPTED
RELATING TO STREETSCAPE AND STREET STANDARDS TO THE PLANNING
COMMISSION FOR CONSIDERATION WITH INSTRUCTION TO PROVIDE
RECOMMENDATIONS FOR COUNCIL CONSIDERATION ON OCTOBER 11, 2010.
MOTION CARRIED 7-0 AT 7:43 PM.
Ordinance Relating to Construction Mitigation Measures in the City’s Rights of Way
and the City Engineer’s Authority to Modify Standard Specifications for Roads and Bridge
Construction (7:43 pm)
Grumbach defined ordinance proposal.
MOTION LEE AND SECOND NELSON TO ADOPT AN ORDINANCE OF THE CITY
OF MEDINA RELATING TO CONSTRUCTION MITIGATION MEASURES IN THE
CITY’S RIGHTS OF WAY AND THE CITY ENGINEER’S AUTHORITY TO MODIFY
STANDARD SPECIFICATIONS FOR ROADS AND BRIDGE CONSTRUCTION.
MOTION CARRIED 7-0 AT 7:45 PM.
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September 13, 2010
Proposed Inattentive to Driving Ordinance, Amending Section 10.64.010 of the Medina
Municipal Code (7:45 pm)
Chen provided background on subject.
MOTION DICHARRY AND SECOND NELSON TO APPROVE THE AMENDMENT
TO MEDINA MUNICIPAL CODE 10.64.010 ESTABLISHING A PENALTY FOR THE
INFRACTION OF INATTENTION TO DRIVING. MOTION CARRIED 7-0 AT 7:48 PM.
Marine Patrol Contract (7:49 pm)
Chen led discussion and introduced Seattle Harbor Patrol Lieutenant Mark Olson and
Sergeant Doug Harris, who, with Chen responded to council inquiries. Medina’s five
year call history and excise tax figures were requested. Lee asked for contracts to be
renegotiated prior to October meeting.
MOTION BOYD AND SECOND WHITNEY TO ENTER INTO AN INTERLOCAL
AGREEMENT FOR MARINE PATROL SERVICES WITH THE CITY OF SEATTLE.
MOTION FAILED DUE TO PRECEDENCE OF MOTION TO TABLE.
MOTION DICHARRY AND SECOND NELSON TO TABLE MOTION UNTIL NEXT
MEETING. MOTION CARRIED 4-3 (BOYD, JORDAN, WHITNEY OPPOSED) AT
8:15 PM.
Mayor recessed for a break at 8:16 pm and called the meeting back to order at 8:27 pm.
Discussion Related to Draft Preliminary 2011 Annual Budget (8:27 pm)
Hanson and Adams answered council questions. Council members discussed
document and provided individual ideas for reducing expenditures and raising
revenues.
Council discussion resulted in suggestions to implement utility and franchise taxes to
extent possible allowed by council action, to institute a one-percent property tax and
accept the banked capacity, to limit expenditure of reserve funds to $200,000 to
$300,000, to reduce proposed budget one to two percent, to consider furloughs while
maintaining core services, and to apply a salary freeze.
Jordan asked city manager to solve matter concerning continued rent for the public
works director’s trailer.
Council Agenda Calendar (9:43 pm)
Agenda calendar discussed. The following items were added to the October agenda:
tentative WSDOT State Route 520 presentation, Medina Park off leash area
discussion related to fines, annual city manager performance evaluation process,
marine patrol services contract, antennas in public buildings/parks, and temporary
wireless facilities. For November council requested item: hearing examiner versus city
council decision making authority over certain permit applications.
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September 13, 2010
ADJOURNMENT
MOTION BOYD AND SECOND DICHARRY TO ADJOURN THE SEPTEMBER 13,
2010 REGULAR MEETING. THE MOTION CARRIED 7-0 AT 9:59 PM.
The September 13, 2010 Regular Meeting of the Medina City Council adjourned
at 9:59 pm.
The Medina City Council will hold its next Regular Meeting on Monday, October 11,
2010, at 6:30 pm.
Bret Jordan, Mayor Attest:
Rachel Baker, City Clerk