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Home My WebLink About01-11-2011 - MinutesMEDINA CITY COUNCIL MEETING MINUTES St. Thomas School, Commons Room 8300 Northeast 12 Street, Medina January 11, 2011; 5:00 pm CALL TO ORDER Bret Jordan called the January 11, 2011 Special Meeting of the Medina City Council to order at 5:00 pm. EXECUTIVE SESSION Council recessed into executive session at 5:00 pm for an estimated time of sixty minutes, pursuant to RCW 42.30.110 (1)(i) to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party. City council members Boyd, Dicharry, Jordan, Lee, Nelson (left meeting at 6:00 pm and returned at 6:43 pm), Phelps, and Whitney; city manager; city attorney and city clerk were present. Executive session was extended 25 minutes at 6:00 pm and five minutes at 6:25 pm. Executive session adjourned at 6:30 pm and mayor called for an eight minute break. Mayor called meeting to order at 6:38 pm. APPROVAL OF MEETING AGENDA Phelps requested to pull item “Call for Bids: Northeast 12 Street and Lake Washington Boulevard” and Whitney requested to pull item “Snohomish County Jail Contract” from consent agenda and placed as other business. MOTION BOYD AND SECOND DICHARRY TO APPROVE MEETING AGENDA AS MODIFIED AND MOTION CARRIED 6-0 (NELSON ABSENT) AT 6:40 PM. PUBLIC COMMENT Mayor opened public comment period at 6:41 pm. Medina resident David Dowd announced the creation of a non profit private foundation to raise funds for additional security measures and equipment for the police department the city cannot fund and as a way for the community to participate in improving public safety. He encouraged donations be sent to Post Office Box 882, Medina, and for people to join the Medina Police Foundation on Facebook. The following Town of Hunts Point and City of Medina residents expressed comments about personnel matter concerning Medina police chief: Mark Bloom, Kevin Hughes, Doug Ebstyne, Annie Ottesen, Brad Smith, Raymond Lee, Nader Naini, Rob Short, Heija Nunn, David Wright, Molly McConkey, and Miriam Naini. City Council Minutes Page 2 January 11, 2011 City attorney conveyed council members have been advised not to comment on personnel matter, provided a brief summary on the subject, and stated process is estimated to continue for another 30 to 60 days. MOTION WHITNEY AND SECOND LEE TO TERMINATE THE CONTRACT OF THE CITY MANAGER. MOTION FAILED 2-5 (WHITNEY AND LEE IN FAVOR) AT 7:44 PM. Public comment period closed at 7:56 pm. REPORTS AND ANNOUNCEMENTS Staff responded to inquiries from council members regarding financial reports, wireless franchise agreement, Medina Days Committee, and animal enforcement ticket issued in Medina Park. CONSENT AGENDA MOTION NELSON AND SECOND BOYD TO ADOPT AMENDED CONSENT AGENDA AND MOTION CARRIED 7-0 AT 7:57 PM. - Approval of December 13, 2010 City Council Regular Meeting Minutes - Approval of December, 2010 Check Register Claim checks numbers 51073 through 51181 in the amount of $334,257.72 payroll checks numbers 3168 through 3198 in the amount of $251,703.25. There were no voided or canceled AP or payroll checks - Ordinance Adopting 2011 Energy Code OTHER BUSINESS Proposed Change Order No. 2, City Hall Expansion and Renovation Project (7:57 pm) Dave Clark, owner’s representative for city hall project, provided a status of project and a summary of proposed change order number two. MOTION DICHARRY AND SECOND BOYD TO APPROVE CHANGE ORDER NUMBER TWO FOR CITY HALL ADDITION AND RENOVATION PROJECT AND AUTHORIZE CITY MANAGER TO SIGN THE CHANGE ORDER CONTRACT. DICHARRY AMENDED MOTION TO APPROVE “CHANGE ORDER NUMBER THREE” AND BOYD SECONDED MOTION AT 8:10 PM. AMENDED MOTION CARRIED 7-0 AT 8:10 PM. 2011 Council Committee Assignments (8:12 pm) Whitney and Lee volunteered to remain on finance committee. Nelson and Boyd volunteered to stay on facilities committee. At request of council, structure of finance committee will be reviewed at council retreat. City Council Minutes Page 3 January 11, 2011 2011 Regional Committee Assignments (8:17 pm) Dicharry volunteered for Eastside Transportation Partnership and to monitor Sound Transit, Whitney stepped down from Puget Sound Regional Council, Jordan will continue to attend Points’ communities mayor’s breakfast meetings, Boyd offered to attend Bellevue City Council meetings, and Nelson volunteered for WSDOT. 2011 Planning Commission Work Plan (8:21 pm) Grumbach and Medina Planning Commission Chair Judie O’Brien summarized proposed work plan. Phelps requested addition of property and home abandonment to first quarter of work plan. O’Brien inserted topic as number three. Nelson proposed addition of bonus structural coverage based on height in zones R20 and R30 as eighth item on work plan and offered to give a presentation to planning commission on topic. MOTION DICHARRY AND SECOND WHITNEY TO APPROVE AMENDED 2011 PLANNING COMMISSION WORK PLAN. MOTION CARRIED 7-0 AT 8:42 PM. 2011 Draft State Legislative Agenda (8:42 pm) MOTION BOYD AND SECOND DICHARRY TO ADOPT 2011 LEGISLATIVE PRIORITIES AND MOTION CARRIED 7-0 AT 8:43 PM. 2011 Budget Discussion (8:43 pm) Hanson and Adams summarized item. Hanson stated development of financial policies will be placed in priority order, and labor contracts will be determined after negotiations completed. MOTION NELSON AND SECOND DICHARRY TO DIRECT CITY MANAGER TO IMPLEMENT STATED WORK PLAN AND MOTION CARRIED 7-0 AT 9:03 PM. Council reviewed proposed amendments to 2011 annual budget. MOTION DICHARRY AND SECOND WHITNEY TO AMEND BUDGET TO REDUCE MEDINA DAYS SUPPORT FROM $7,500 TO $2,500. MOTION FAILED 4-3 DUE TO LACK OF SUPER-MAJORITY (BOYD, NELSON AND PHELPS OPPOSED) AT 9:16 PM. Council expressed desire to receive summary of donations and expenditures from Medina Days Committee annually. MOTION PHELPS AND SECOND LEE TO REDUCE LINE ITEM FOR PUBLIC DEFENDER AND MUNICIPAL COURT NON-TRAFFIC AS PROPOSED TO MORE ACCURATELY REFLECT ACTUALS AND MOTION CARRIED 7-0 AT 9:21 PM. City Council Minutes Page 4 January 11, 2011 MOTION LEE AND SECOND WHITNEY FOR POLICY CHANGE WHEREBY CITY EMPLOYEES EXPENSE ACTUAL CAR MILEAGE OPPOSED TO A CAR ALLOWANCE AND PROPOSE COUNCIL PERSONNEL COMMITTEE REVIEW POLICY IMPLEMENTATION. MOTION FAILED 3-4 (BOYD, DICHARRY, JORDAN, NELSON OPPOSED) AT 9:32 PM. MOTION PHELPS AND SECOND DICHARRY TO HAVE HOURLY HELP DEDICATED TO FINANCE DIRECTOR CAPPED AT $14,000 FOR 2011. MOTION CARRIED 5-2 (BOYD AND NELSON OPPOSED) AT 9:43 PM. MOTION BOYD AND SECOND NELSON TO ACCEPT CHANGES LISTED IN ITEM 3-F AND MOTION CARRIED 7-0 AT 9:45 PM. MOTION BOYD AND SECOND NELSON TO ACCEPT AMENDMENT LISTED IN ITEM 3-G AND MOTION CARRIED 7-0 AT 9:46 PM. MOTION PHELPS AND SECOND WHITNEY TO ELIMINATE RATES LISTED IN ITEM 3-H AND MOTION CARRIED 5-2 (BOYD AND NELSON OPPOSED) AT 9:46 PM. 3F: Postpone purchase of new police vehicle, resulting in an increase to repair and maintenance for autos and reduce funding of travel and training expense. Debit Repair & Maintenance– Autos BARS 001-000-000-521-20-48-10 $ 10,000. Credit Travel & Training BARS 001-000-000-521-20-43-00 ($ 4,000.) Credit Automobiles BARS 001-000-000-521-20-64-50 ($ 45,280.) 3G: Either renegotiate the consultant contract or reduce hours based on current contract. Credit Professional Service – EP Coordinator BARS 001-000-000-525-60-41-00 ($ 5,000.) 3H: Eliminate $1/per hour raise included in lifeguard program (estimates shown): Credit Salaries & Wages BARS 001-000-000-574-20-11-00 ($ 1,000.) Credit Overtime BARS 001-000-000-574-20-12-00 ($ 300.) 2011 Council Meeting Schedule and Retreat (9:50 pm) Council requested study sessions to occur every other month in 2011 and updated calendar be presented in February. Retreat date tentatively scheduled for Monday, March 28. Call for Bids: Northeast 12 Street and Lake Washington Boulevard (9:54 pm) Phelps questioned placement of lighted crosswalks and Willis responded lighted crosswalk will be installed at 88th and a lighted crosswalk will be considered for 86th corridor during phase two. MOTION PHELPS AND SECOND NELSON TO AUTHORIZE CALL FOR BIDS FOR PHASE ONE OF NORTHEAST 12 STREET AND LAKE WASHINGTON BOULEVARD TRAFFIC SAFETY IMPROVEMENT PROJECT. MOTION CARRIED 7-0 AT 9:58 PM. City Council Minutes Page 5 January 11, 2011 Snohomish County Jail Contract (9:58 pm) Yourkoski responded to questions from council member Whitney. MOTION NELSON AND SECOND DICHARRY TO DIRECT CITY MANAGER TO ACCEPT CONTRACT. MOTION CARRIED 7-0 AT 10:04 PM. Council Agenda Calendar (10:04 pm) Council agreed to cancel its regular meeting of Monday, February 14, 2011 and reschedule it to Tuesday, February 15, 2011. Mayor called for a break at 10:07 pm and called the meeting back to order at 10:15 pm. EXECUTIVE SESSION Council recessed into executive session at 10:15 pm for an estimated time of twenty minutes, pursuant to RCW 42.30.110 (1)(g) to review the performance of a public employee; city council members Boyd, Dicharry, Jordan, Lee, Nelson, Phelps, and Whitney, and city attorney were present. Council extended executive session seven minutes at 10:35 pm. Executive session adjourned and council resumed its meeting at 10:42 pm. ADJOURNMENT MOTION NELSON AND SECOND BOYD TO ADJOURN THE JANUARY 11, 2011 SPECIAL MEETING AND MOTION CARRIED 7-0 AT 10:43 PM. The January 11, 2011 Special Meeting of the Medina City Council adjourned at 10:43 pm. The Medina City Council will hold its next meeting on Tuesday, February 15, 2011, at 6:30 pm. /s/ Bret Jordan, Mayor Attest: /s/ Rachel Baker, City Clerk Minutes approved by city council 02/15/2011.