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Home My WebLink About04-11-2011 - MinutesMEDINA CITY COUNCIL REGULAR MEETING MINUTES St. Thomas School, Commons Room 8300 Northeast 12 Street, Medina Monday, April 11, 2011; 6:30 pm CALL TO ORDER Mayor Bret Jordan called the April 11, 2011Regular Meeting of the Medina City Council to order at 6:33 pm. ROLL CALL Council Members Present: Patrick Boyd, Doug Dicharry, Bret Jordan, Janie Lee, Mark Nelson, Katie Phelps, and Shawn Whitney City Staff Present: Donna Hanson, City Manager; Bruce Disend, Kenyon Disend, City Attorney, Kenyon Disend; Dan Yourkoski, Acting Police Chief; Joe Willis, Public Works Director; Nancy, Adams, Finance Director; and Rachel Baker, City Clerk Mayor led council members, staff and audience in the Pledge of Allegiance. APPROVAL OF MEETING AGENDA Mayor Jordan said State Route 520 Update will occur under city manager report. Council member Boyd requested removal of item CA-9, Adoption of City Council Strategic Goals and Ground Rules, from consent and replaced on agenda as item OB-4. Council member Nelson noted correction to March 14, 2011 meeting minutes (correct title “Special Meeting Minutes” to “Regular Meeting Minutes”). MOTION DICHARRY AND SECOND PHELPS TO APPROVE MEETING AGENDA AS AMENDED AND MOTION CARRIED 7-0 AT 6:36 PM. PUBLIC COMMENT Mayor opened public comment period at 6:38 pm. Hunts Point resident Marianne Jones spoke about proposed ramp design for 84 Avenue Northeast and SR 520. Mayor closed public comment period at 6:42 pm. REPORTS AND ANNOUNCEMENTS Council member Dicharry announced service will be discontinued on Metro route 261 effective October 1 and trips will be increased on route 271 to compensate. He City Council Minutes Page 2 April 11, 2011 encouraged interested persons to submit public comment and attend April 12 King County Transportation open house on Mercer Island. Emergency preparedness chair Kay Koelemay reported committee recycled expired emergency medical supplies and medications and she is reaching out to local school officials to coordinate emergency preparedness planning. Ms. Koelemay encouraged everyone to view emergency planning video located at www.komonews.com/whatif and to attend the May 18 emergency committee meeting at 7:00 pm in the Great Hall at St. Thomas Church to learn about the Map Your Neighborhood Program. City manager Hanson briefly summarized highlights from department reports, including 2010 accomplishments and goals for 2011. Public works director Willis and council member Nelson provided a State Route 520 project and ramp design update. Willis provided status regarding concept drawings, ramp design, construction preparation and phasing, lane closures, tolling, tree removal, and re-location of Points Loop Trail. He pointed out complaints about traffic flow between Medina and Bellevue during SR 520 lane closures and construction can be directed to him so he can address with city of Bellevue transportation. Nelson presented slides detailing three SR 520 lids planned for Points communities, described designs and provided statuses. CONSENT AGENDA MOTION DICHARRY AND SECOND NELSON TO APPROVE CONSENT AGENDA AS AMENDED AND MOTION CARRIED 7-0 AT 7:34 PM.  Approval of Corrected March 14, 2011 City Council Regular Meeting Minutes  Approval of March 28, 2011 City Council Special Meeting Minutes  Approval of March, 2011 Check Register Claim check numbers 51408 through 51529 in the amount of $190,156.96; payroll check numbers 3225 through 3237 in the amount of $211,943.51, voided AP check numbers: 2009 ASP check numbers 75515 and 75656 paid to John Price (Public Defender) and reissued with Vision check number 51510, check number 51464 paid to WSLEFIA (police training) and reissued with check number 51465, canceled AP check number 51440 (not reissued), and no voided payroll check numbers.  Receipt of January 25, 2011 Planning Commission Meeting Minutes  Receipt of February 16, 2011 Planning Commission Meeting Minutes  Receipt of February 28, 2011 Park Board Meeting Minutes  Receipt of January 19, 2011 Emergency Committee Meeting Minutes  Ratification of Austin and Rohrbach Settlement Agreements OTHER BUSINESS State Route 520 Construction Easement and Temporary Park and Ride Lot (7:35 pm) Willis explained purpose for temporary road and easement request and defined State’s desire to use current park and ride lot for construction staging and Fairweather playfield as a temporary park and ride. Willis recommended proposal for field reconstruction in City Council Minutes Page 3 April 11, 2011 exchange. Council discussed tradeoffs and opted for temporary park and ride at Fairweather Park in exchange for field reconstruction. MOTION NELSON AND SECOND DICHARRY TO AUTHORIZE TEMPORARY USE OF FAIRWEATHER PARK FOR STATE ROUTE 520 CONSTRUCTION AND AUTHORIZE CITY MANAGER TO NEGOTIATE AND SIGN TEMPORARY CONSTRUCTION EASEMENT AGREEMENT(S). MOTION CARRIED 7-0 AT 7:48 PM. City Council Review of Hearing Examiner Qualifications (7:48 pm) In absence of development services director Grumbach, city manager summarized report provided and conveyed staff recommendation. Council voiced disinterest in reviewing all three candidates. Planning commission chair O’Brien suggested planning commission provide its feedback regarding candidates alongside staff. MOTION BOYD AND SECOND NELSON TO AUTHORIZE CITY MANAGER TO NEGOTIATE AND SIGN AN AGREEMENT WITH SOUND LAW CENTER FOR HEARING EXAMINER SERVICES. MOTION CARRIED 6-1 (LEE OPPOSED) AT 7:59 PM. Adoption of 2011 City Council Strategic Goals and Ground Rules (8:00 pm) Council member Boyd voiced his recollection of discussion pertaining to ground rule 2f and staff and council agreed it should be corrected to read: “Individual council members or council committees may not provide direction to city manager or staff prior to full council consideration.” Consensus was reached to replace may not with shall not and to ensure consistent use of may versus shall throughout document. MOTION BOYD AND SECOND DICHARRY TO ADOPT 2011 CITY COUNCIL STRATEGIC GOALS AND CORRECTED GROUND RULES. MOTION CARRIED 7-0 AT 8:03 PM. Council Agenda Calendar (8:03 pm) Council members discussed options for scheduling WSDOT SR 520 open house and confirmed study session planned for May 23. Council member Whitney inquired how to add an item to council agenda. Hanson conveyed an agenda item can be added during agenda calendar discussion, or when approval is received by two council members in addition to requesting member outside meeting, or upon individual request if item requires no more than one hour staff preparation time. Council member Boyd requested information regarding move to city hall and email upgrade. Hanson said subject could be addressed during facilities committee meeting. City Council Minutes Page 4 April 11, 2011 ADJOURNMENT MOTION PHELPS AND SECOND BOYD TO ADJOURN APRIL 11, 2011 REGULAR MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 7-0 AT 8:23 PM. The April 11, 2011, Regular Meeting of the Medina City Council adjourned at 8:23 pm. The next Regular Meeting is scheduled to be held Monday, May 9, 2011, at 6:30 pm, and a Study Session on May 23, 2011 at 6:30 pm. Both meetings will be held in the Commons Room at St. Thomas School, 8300 Northeast 12 Street, Medina. Bret Jordan, Mayor Attest: Rachel Baker, City Clerk Minutes approved 05/09/2011.