HomeMy WebLinkAbout07-25-2011 - Minutes MEDINA CITY COUNCIL
SPECIAL MEETING MINUTES
St. Thomas School, Commons Room
8300 Northeast 12 Street, Medina
Monday, July 25, 2011; 6:30 pm
CALL TO ORDER
Mayor Bret Jordan called the July 25, 2011 Special Meeting of the Medina City
Council to order at 6:36 pm.
ROLL CALL
Council Members Present: Doug Dicharry, Bret Jordan, Katie Phelps, Janie Lee, and
Mark Nelson
Council Members Absent: Patrick Boyd (excused) and Shawn Whitney (excused)
City Staff Present: Donna Hanson, City Manager; Dan Yourkoski, Acting
Police Chief; Robert Grumbach, Development Services
Director; Joe Willis, Public Works Director; Nancy, Adams,
Finance Director; and Rachel Baker, City Clerk
Motion Nelson and second Phelps to excuse absences of council members Boyd and
Whitney and motion carried 5-0 at 6:37 pm.
DISCUSSION
City Entrance Signs & Gateway/Lake Washington Boulevard (6:37 pm)
Joe Willis provided a summary of project and Colie Hough-Beck from HBB Landscape
Architecture initiated discussion related to City gateway signage design.
Council agreed to refer matter to the Medina Park Board in order for the body to formulate
a recommendation to the council. Direction from council for character of City signage
included: monument-like, sustainable, created from natural materials, and to be able to
maintain consistency with other entry signs for replication throughout City.
2012 Budget Discussion (7:02 pm)
Finance director and city manager provided an overview of 2011 and preview of 2012
annual budgets. Staff and council members discussed draft financial policies with attention
focused toward fund reserves, purchasing and reporting, petty cash process, and debt
and investment policies.
Following discussion it was determined finance committee will revisit reporting and budget
monitoring portion of policy, a proposed ordinance revising petty cash balance may move
to August consent agenda, an executive session for purpose of labor negotiations may be
scheduled outside of August regular meeting if necessary, and a revised policy draft will
be provided to council at a future meeting.
City Council Minutes
Page 2
July 25, 2011
Council members briefly discussed revenue streams, 2011 and 2012 budgets, and
requested a footnote on budget calendar to explain why dates remain tentative and a
definition of the purpose of the August public hearing published on the City’s website to
educate members of the public. Council favored direct input from planning commission
and park board for 2012 budget requests.
Public Comment Placement on City Council Agenda (8:14 pm)
City manager summarized citizen request. Following dialogue council decided to begin
holding a ten-minute “open mic” period for public comment following completion of agenda
items beginning August 8 for a three month period and specified the ten-minute period
may be extended upon motion of the council.
Discussion Regarding Professional Services Contract for Legal Services (8:29 pm)
Council member Lee detailed why she requested agenda item and voiced she wanted to
go on record that she “...does have a concern that engaging the current attorney puts
more pressure on the council in terms of their judgment and due diligence in terms of
engaging an attorney when we can hire any attorney that we possibly can…”
Council member Lee requested to receive a written copy of the Washington Cities
Insurance Authority indemnification coverage extended to council members no later than
next Tuesday and the city manager conveyed that it would be provided to all council
members as requested.
ADJOURNMENT
MOTION PHELPS AND SECOND DICHARRY TO ADJOURN THE JULY 25, 2011,
SPECIAL MEETING OF THE MEDINA CITY COUNCIL AND MOTION CARRIED 5-0
(BOYD AND WHITNEY ABSENT) AT 8:44 PM.
The July 25, 2011, Special Meeting of the Medina City Council adjourned at 8:44 pm.
The Medina City Council will hold a special meeting Monday, August 8, 2011, at 5:00 pm
and its next regular meeting Monday, August 8, 2011, at 6:30 pm. Both meetings will be
held in the Council Chambers at Medina City Hall, 501 Evergreen Point Road, Medina.
Bret Jordan, Mayor Attest:
Rachel Baker, City Clerk
Minutes approved 08/08/2011.