The URL can be used to link to this page

Home My WebLink About07-09-2012 - MinutesMEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina Monday, July 9, 2012; 6:30 pm CALL TO ORDER Mayor Luis called the July 9, 2012 Regular Meeting of the Medina City to order at 6:32 pm. ROLL CALL Council Members Present: Patrick Boyd, Jay Decker, Doug Dicharry, David Lee, Janie Lee (arrived at 6:34 pm) Michael Luis, and Katie Phelps City Staff Present: Donna Hanson, City Manager; Bruce Disend, City Attorney, Kenyon Disend; Mark Thomas, Police Chief; Robert Grumbach, Development Services Director; Joe Willis, Public Works Director; Nancy Adams, Finance Director, and Rachel Baker, City Clerk At 6:32 pm, Mayor called meeting to order and led members of the audience, council members, and staff in the Pledge of Allegiance. APPROVAL OF MEETING AGENDA MOTION BOYD AND SECOND DICHARRY TO APPROVE AGENDA AS PRESENTED AND MOTION CARRIED 6-0 (J. LEE HAD NOT YET ARRIVED) AT 6:33 PM. PUBLIC COMMENT Mayor read guidelines concerning public comment period and opened floor to public comment at 6:34 pm. Medina resident Tim O’Brien asked council to consider added security, such as cameras, to the City’s Indian Trail system between 77th and 78th. Medina resident Judie O’Brien suggested council consider two-way engagement with commenters during public comment periods in order for residents to know council’s response to their comments. Medina resident Steve Burnstead emphasized his encouragement to council to de-broaden tree list and suggested deleting cottonwood and alder, and to consider reducing mitigation costs associated with tree removal. Medina resident Donna Shuman expressed opposition to tonight’s proposed ordinance to create a park plan because open houses and public meetings are not a sufficient way to City Council Minutes Page 2 July 9, 2012 gather community representation as a whole and the current community values are not identified in the plan. Medina resident Heija Nunn agreed with Ms. Shuman’s comments and added to Ms. O’Brien’s comments that there is a gap when the council communicates to the community as a single voice, rather than individually. Ms. Nunn said the Tree Code topic should include opportunities for public participation and feedback. Ms. Nunn inquired where information for request for proposals for professional services for services provided by Dave Clark can be located. Mayor closed public comment period at 6:44 pm. REPORTS AND ANNOUNCEMENTS Mayor recognized service of community volunteers: Jeff Price for his terms serving on the planning commission and Laura Weingaertner for her service on the park board. Emergency preparedness chair, Kay Koelemay, reported the committee meeting planned for July 18 will include communication topic, reevaluation of radios, and refresher course on use of VHF radios. Chair encouraged return of VHF radios for evaluation, updates and redistribution. She urged adults to obtain pertussis vaccination due to outbreak and noted a mosquito has been diagnosed in Franklin County with West Nile Virus and encouraged use of repellent. Planning commission chair, Judie O’Brien, expressed hope for plenty of opportunities for the public to participate in two-way conversation related to tree code update with the city council and stated these opportunities will be available with the planning commission. Finance director reported on trend in current sales tax revenue shortfall and said finance committee will meet July 18 to discuss potential reductions. She said overall revenues are still higher than expenditures and distributed a draft 2013 budget calendar. Police chief reported on recent burglaries and department’s response to monitor community. City manager conveyed limited success was gained as a result of City, in collaboration with Points communities, reaching out to WSDOT which met recently with Coast Guard over State Route 520 bridge openings during peak times. Public works director responded to questions concerning trimming in rights of way and development services director responded to inquiry related incoming planning consultant. City Council Minutes Page 3 July 9, 2012 CONSENT AGENDA MOTION DICHARRY AND SECOND PHELPS TO ADOPT CONSENT AGENDA AS PRESENTED AND MOTION CARRIED 7-0 AT 7:27 PM. - Approval of June 12, 2012 City Council Special Meeting Minutes - Approval of June, 2012 Check Register Claim check numbers 53033 through 53122 in the amount of $165,453.43, payroll check numbers 3432 through 3449 in the amount of $232,285.69, voided AP check numbers 53120 and 53121, and voided payroll check number 3291 dated 7/29/2011 and reissued with check number 3441. - Adoption of Six-Year CIP/TIP and Resolution (2013-2018) - Receipt of Approved 05/21/2012 Park Board Meeting Minutes - Receipt of Approved 05/22/2012 Planning Commission Meeting Minutes PUBLIC HEARINGS / OTHER BUSINESS Comprehensive Plan Amendment to Provide a Park Plan (7:27 pm) Public works director summarized development of park plan. Mayor opened public hearing at 7:28 pm. Medina resident Donna Shuman reiterated that while she appreciates comprehensive plan update she felt the lack of input from a community survey failed to identify current community values and a sufficient assessment was not done and is not reflected in the plan. Mayor closed public hearing at 7:31 pm. Ordinance Amending the Comprehensive Plan to Provide a Park Plan (7:32 pm) Public works director answered to questions related to Plan. MOTION DICHARRY AND SECOND PHELPS TO ADOPT AN ORDINANCE AMENDING CHAPTER 6, PARKS AND OPEN SPACE ELEMENT OF THE CITY OF MEDINA COMPREHENSIVE PLAN TO PROVIDE A NEW COMPREHENSIVE PARK PLAN AND AMENDED BY PHELPS TO INCLUDE LANGUAGE AMENDMENTS: REPLACE “DURING SUMMER MONTHS” TO “SEASONALLY (MAY THROUGH SEPTEMBER)”, ON PAGE 2; TO REPLACE “HIDDEN” TO “LESSER KNOWN” IN REFERENCE TO VIEWPOINT PARK AND LAKE LANE, ON PAGE 4; TO ADD HEADER “EVERGREEN POINT ROAD LID”, ON PAGE 5; AND TO REPLACE “SHOULD” TO “SHALL SEEK TO” ON PAGE 7. MOTION CARRIED 7-0 AT 7:50 PM. Council member Phelps offered a friendly amendment to original motion to add language she outlined during discussion and amendment was accepted by council member Dicharry. City Council Agenda Calendar (7:51 pm) A study session scheduled for July 23 for 2013 budget planning. Mayor noted there will be opportunities planned for the public to comment on tree code update. City Council Minutes Page 4 July 9, 2012 PUBLIC COMMENT Mayor opened public comment period at 7:53 pm. No comments were brought forward and public comment period was subsequently closed. STUDY SESSION DISCUSSION Mayor recessed regular meeting at 7:54 pm to allow for set up of chambers for study session discussion. Mayor reopened meeting at 8:02 pm. Council member Decker departed meeting. Six council members, development services director, public works director and city manager remained. City tree consultant Tom Early was in attendance. Tree Code Discussion (8:02 pm) Development services director provided a historical timeline on tree code development. He noted that in 2000, the foundations of the current tree code were adopted. Council members commented about the trends the codes have followed and what led to 2006 updates. Development services director provided a “short course” on current code highlighting where the tree code is applied and what mitigation requirements are. Council members asked questions about how the code works. The City’s tree consultant provided examples of tree projects he has encountered administering the code. Council members asked questions about property owners’ responses to tree code mitigation requirement and discussed whether there was a “problem” with these requirements. Council discussed public participation options. City manager conveyed tree mitigation could be discussed further after the first phase of the tree code update was completed. ADJOURNMENT MOTION AND SECOND TO ADJOURN THE JULY 9, 2012 MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 6-0 (DECKER ABSENT) AT 9:24 PM. The July 9, 2012 Regular Meeting of the Medina City Council adjourned at 9:24 pm. The Medina City Council will hold its next meeting on Monday, August 13, 2012, at 6:30 pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road, Medina. /s/ Michael Luis, Mayor Attest: /s/ Rachel Baker, City Clerk Minutes approved 08/13/2012.