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Home My WebLink About01-14-2013 - MinutesMEDINA CITY COUNCIL SPECIAL AND REGULAR MEETING MINUTES Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina Monday, January 14, 2013; 6:00 pm SPECIAL MEETING CALL TO ORDER Mayor Luis called January 14, 2013 Special Meeting of the Medina City Council to order at 6:00 pm. EXECUTIVE SESSION Mayor recessed into executive session at 6:00 pm for an estimated time of one-half hour pursuant to RCW 42.30.110(1)(i) for the purpose of discussing with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Council members Boyd, Decker, Dicharry, D. Lee, J. Lee, Luis and Phelps, city attorney Sand, city manager, city clerk, and special counsel Greg Rubstello (Ogden Murphy Wallace, PLLC) were present. Executive session concluded at 6:33 pm. REGULAR MEETING Mayor called public meeting to order at 6:35 pm, then led members of the audience, council members, and staff in the Pledge of Allegiance. ROLL CALL Council Members Present: Patrick Boyd, Jay Decker, Doug Dicharry, David Lee, Janie Lee, Michael Luis, and Katie Phelps City Staff Present: Donna Hanson, City Manager; Kari Sand, City Attorney, Kenyon Disend; Mark Thomas, Police Chief; Robert Grumbach, Development Services Director; Joe Willis, Public Works Director; Nancy Adams, Finance Director, and Rachel Baker, City Clerk APPROVAL OF MEETING AGENDA Council member Boyd motioned to add to agenda a discussion concerning exploration of new tax revenue sources and council member Dicharry seconded motion. Motion carried 7-0 at 6:37 pm. Council member Boyd motioned and council member Phelps seconded motion to add to agenda reconsideration of motion concerning city manager compensation. Motion carried 6-1, council member J. Lee voted in opposition at 6:38 pm. City Council Minutes Page 2 January 14, 2013 Mayor asked for vote from council to approve agenda as amended and council member J. Lee voted negative and remaining council members voted affirmative, at 6:38 pm. PUBLIC COMMENT Mayor read guidelines for public comment period and opened floor to public comment at 6:39 pm. A Regional Coalition for Housing (ARCH) program manager, Arthur Sullivan, thanked council for previous support and described current proposal and funding request for trust fund senior housing. In responding to council, Mr. Sullivan conveyed he would forward information about last year’s project to the city manager for distribution to council members. No other statements were presented and mayor closed comment period at 6:43 pm. REPORTS AND ANNOUNCEMENTS Mayor Luis reported mayors of Lake Washington communities met at Medina City Hall this month and council member Dicharry stated he signed on for another year with the Eastside Transportation Partnership as an alternative delegate. Council member Boyd said he attended a summary overview of last year’s facilities committee and had a tour and update of the SR 520 bridge project with staff. Council member Dicharry reported the next emergency committee meeting will be held on January 23. City manager recognized employee Pam Greytak for her efforts managing the 2012 giving tree and food drive and highlighted need for volunteers on city park board, planning commission, emergency committee and civil service commission. Directors reported on 2012 department overviews. CONSENT AGENDA MOTION DICHARRY AND SECOND D. LEE TO ADOPT CONSENT AGENDA AS PRESENTED AND MOTION CARRIED 7-0 AT 7:26 PM. - Approval of December 10, 2012 City Council Special and Regular Meeting Minutes - Approval of December, 2012 Check Register Claim check numbers 53604 through 53712 in the amount of $342,734.65, payroll check numbers 3531 through 3548 in the amount of $263,561.83, and voided AP check number 53551(reissued with check number 53712) - Approval of 2013 ARCH Annual Budget and Work Plan - Approval of 2013 ARCH Trust Fund Resolution - Approval of Evergreen Point Road Sidewalk Transportation Improvement Board (TIB) Grant - Receipt of Approved August 21, 2012 Civil Service Commission Meeting Minutes - Receipt of Approved October 25, 2012 Civil Service Commission Meeting Minutes City Council Minutes Page 3 January 14, 2013 OTHER BUSINESS Planning Commission Work Plan (7:26 pm) Planning commission chair Judie O’Brien was present, made recommendations and she and development services director responded to council questions. MOTION BOYD AND SECOND DICHARRY TO APPROVE PROPOSED 2013 PLANNING COMMISSION WORK PROGRAM AND MOTION CARRIED 7-0 AT 7:37 PM. Draft 2013 Legislative Agenda (7:37 pm) City manager summarized items. Mayor said Beaux Arts should be removed since it is in another legislative district. Council member Phelps requested to be provided regular summaries of legislative items. MOTION DICHARRY AND SECOND DECKER TO APPROVE PROPOSED LEGISLATIVE AGENDA AND AUTHORIZE THE MAYOR TO SIGN A JOINT LETTER FROM THE POINTS COMMUNITIES TO OUR STATE LEGISLATORS. MOTION CARRIED 7-0 AT 7:40 PM. Non-Binding Statement of Interest for Updated Solid Waste Interlocal Agreement between King County and the Cities (7:43 pm) City attorney summarized matter. MOTION PHELPS AND SECOND DECKER THAT THE MEDINA CITY COUNCIL AUTHORIZE THE CITY MANAGER TO COMPLETE THE “NON-BINDING STATEMENT OF INTEREST” FORM TO INDICATE THAT MEDINA IS “LIKELY” TO SIGN THE PROPOSED “AMENDED AND RESTATED SOLID WASTE” ILA. MOTION CARRIED 7-0 AT 7:46 PM. New Tax Revenue Source (7:46 pm) Council member Boyd conveyed he was approached by a citizen for council to consider a sales tax on soft drinks. City manager said staff would research and report back to council. Reconsideration of 12/10/2012 Motion Concerning City Manager Compensation (7:54 pm) Council member Boyd presented motion for reconsideration by council. Discussion followed. BOYD MOTION AND PHELPS SECOND TO RECONSIDER 12/10/2012 MOTION TO CHANGE CITY MANAGER COMPENSATION FOR 2013 TO INCLUDE CPI THAT MATCHES OTHER NON-REPRESENTED EMPLOYEES. MOTION CARRIED 5-2 (D. LEE AND J. LEE OPPOSED) AT 8:04 PM. City Council Minutes Page 4 January 14, 2013 MOTION BOYD AND SECOND PHELPS TO CHANGE CITY MANAGER COMPENSATION FOR 2013 TO INCLUDE CPI A COST OF LIVING ADJUSTMENT THAT MATCHES OTHER NON-REPRESENTED EMPLOYEES. MOTION CARRIED 5-2 (D. LEE AND J. LEE OPPOSED) AT 8:10 PM. Council member Dicharry proposed amendment to motion to say a cost of living adjustment instead of CPI and council member Boyd concurred. Council members discussed motion. City Council Agenda Calendar (8:10 pm) Mayor proposed study session to discuss city visioning January 28. PUBLIC COMMENT Mayor opened public comment period at 8:10 pm. No comments were brought forward and the floor was subsequently closed. EXECUTIVE SESSION Mayor recessed into executive session 8:20 pm for an estimated time of fifteen minutes pursuant to RCW 42.30.110(1)(i) for the purpose of discussing with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Council members Boyd, Dicharry, Decker, D. Lee, J. Lee, Luis and Phelps, city attorney Sand, city manager, and city clerk were present. Executive session concluded at 8:35 pm and mayor called regular meeting back to order. ADJOURNMENT MOTION PHELPS AND SECOND DICHARRY TO ADJOURN THE JANUARY 14, 2013 MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 7-0 AT 8:36 PM. The January 14, 2013 Regular Meeting of the Medina City Council adjourned 8:36 pm. The Medina City Council will hold its next meeting on Monday, February 11, 2013, at 6:30 pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road, Medina. /s/ Michael Luis, Mayor Attest: /s/ Rachel Baker, City Clerk Minutes approved 02/11/2013.