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Home My WebLink About02-11-2013 - Minutes MEDINA CITY COUNCIL SPECIAL AND REGULAR MEETING MINUTES Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina Monday, February 11, 2013; 5:45 pm SPECIAL MEETING CALL TO ORDER Mayor Luis called the February 11, 2013 Special Meeting of the Medina City Council to order at 5:45 pm. EXECUTIVE SESSION Mayor recessed into executive session at 5:45 pm for an estimated time of forty-five minutes pursuant to RCW 42.30.110(1)(i) for the purpose of discussing with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Council members Boyd, Decker, Dicharry, D. Lee, J. Lee, Luis and Phelps, city attorney Sand, city manager, city clerk, and special counsel Greg Rubstello (Ogden Murphy Wallace, PLLC) were present. Executive session concluded at 6:27 pm. REGULAR MEETING Mayor called public meeting to order at 6:32 pm, then led members of the audience, council members, and staff in the Pledge of Allegiance. ROLL CALL Council Members Present: Patrick Boyd, Jay Decker, Doug Dicharry, David Lee, Janie Lee, Michael Luis, and Katie Phelps City Staff Present: Donna Hanson, City Manager; Kari Sand, City Attorney, Kenyon Disend; Mark Thomas, Police Chief; Robert Grumbach, Development Services Director; Joe Willis, Public Works Director; Nancy Adams, Finance Director, and Rachel Baker, City Clerk APPROVAL OF MEETING AGENDA On behalf of the finance committee, council member Boyd motioned to remove other business item “Architect Agreement for City Shop Design” from council agenda pending additional information provided for review and council member Dicharry seconded. Motion carried unanimously. Council member Phelps motioned to add other business for discussion regarding letter from transportation forum and council member Boyd seconded. City Council Minutes Page 2 February 11, 2013 Motion carried unanimously. Boyd motioned and Dicharry seconded to approve agenda as amended and motioned carried unanimously at 6:33 pm. PUBLIC COMMENT Mayor read guidelines for public comment period and opened floor to public comment at 6:33 pm. No statements were presented and mayor subsequently closed the floor. PRESENTATION Mayor recognized volunteer service of Matt Kochel and Ross Mickel to the Medina Park Board and noted the positions are available and the City is accepting applications. REPORTS AND ANNOUNCEMENTS Mayor commented on status of SR 520 ramps for construction vehicles. Council member Dicharry noted at the February 8 Eastside Transportation Partnership meeting discussed was declining gas tax revenue due to increased fuel efficient vehicles, options to generate revenue, and the proposed state DOT funding package. He suggested council discuss the funding package at a future meeting. Council member Boyd said he attended the I-90 tolling meeting on Mercer Island, briefly summarized content, and expressed importance for council’s voice to be heard. Council member J. Lee said park board chair Adam asked her to relate to the council on his behalf that he would like to propose City consider raising a flag at city hall and at Medina Park during specific holidays such as Veterans Day, Memorial Day and Independence Day. Finance director provided a summary of the 2012 Year-End Financial Report by fund. City attorney provided a brief summary of her research regarding City’s ability to implement a soda tax, concluding the City doesn’t have statutory authority to collect a soda tax. Development services director summarized SR 520 project issues concerning sound wall height and view platform trail location. He said SR 520 project team decided to move forward with proposed design for trail on south side and wall height will be increased. He said the SR 520 project team will inform residents in the area of decision. City Council Minutes Page 3 February 11, 2013 CONSENT AGENDA MOTION DICHARRY AND SECOND BOYD TO ADOPT CONSENT AGENDA AS PRESENTED AND MOTION CARRIED 7-0 AT 7:06 PM. - Approval of January 14, 2013 City Council Special and Regular Meeting Minutes - Approval of January 28, 2013 City Council Special Meeting Minutes - Approval of Thirteenth Month, 2012 Check Register Claim check numbers 53713-53750 in the amount of $73,551.42 - Approval of January, 2013 Check Register Claim check numbers 53751-53833 in the amount of $200,492.84 and payroll check numbers 3549-3560 in the amount of $231,459.27. - Approval of Consultant Agreement: Roth Hill Engineering - Approval of Consultant Agreement: PACE Engineers, Construction Mitigation Plan Services - Approval of Consultant Agreement: OTAK, Planning Services - Approval of Consultant Agreement: OTAK, Landscape Services - Approval to Purchase Police Vehicle - Receipt of Civil Service Commission 2012 Annual Report - Receipt of Approved 09/26/2012 Emergency Committee Meeting Minutes - Receipt of Approved 11/19/2012 Park Board Meeting Minutes - Receipt of Approved 11/27/2012 Planning Commission Meeting Minutes - Receipt of Approved 12/06/2012 Civil Service Commission Meeting Minutes OTHER BUSINESS Architect Agreement for City Shop Design Tabled to March 11, 2013 agenda. 2013 Emergency Committee Work Plan (7:07 pm) Emergency preparedness chair Kay Koelemay summarized proposed work plan. MOTION PHELPS AND SECOND DICHARRY TO APPROVE THE 2013 EMERGENCY PREPAREDNESS COMMITTEE WORK PLAN. MOTION CARRIED 7-0 AT 7:15 PM. Jet Noise/Part 150 Consultant Contract (7:15 pm) City manager summarized proposed contract extensions and consultant Allyson Jackson responded to questions from council. Direction received to specify dollar amount not to exceed as adopted in 2013 annual budget and to update scope of work in contracts. It was requested by council that a representative from the personnel committee participate in review of potential attorney consultant. Ms. Jackson recommended sending a follow up letter to FAA in response to its recent correspondence acknowledging receipt and the City is considering its options. MOTION PHELPS AND SECOND J. LEE FOR THE MEDINA CITY COUNCIL TO AUTHORIZE THE CITY MANAGER TO ENTER INTO CONTRACT EXTENSIONS WITH THE AIRPORT NOISE CONSULTANTS, ALLYSON JACKSON AND TEMPLE JOHNSON. MOTION CARRIED 7-0 AT 7:25 PM. City Council Minutes Page 4 February 11, 2013 Letter of Intent to Participate in King County Hazard Mitigation Planning (7:31 pm) Police chief summarized matter and that intent is to potentially involve City’s emergency preparedness coordinator consultant utilizing grant funding. MOTION DICHARRY AND SECOND D. LEE TO AUTHORIZE THE CITY MANAGER TO SIGN THE LETTER OF INTENT, INDICATING THAT THE CITY OF MEDINA WILL PARTICIPATE IN THE KING COUNTY HAZARD MITIGATION PLANNING PARTNERSHIP. MOTION CARRIED 7-0 AT 7:40 PM. Transportation Letter (7:40 pm) Council member Phelps referred to a letter received via council email and inquired if the council would be interested in backing the efforts of other cities named in letter to support transportation funding. Following discussion the matter was withdrawn from consideration. City Council Agenda Calendar (7:45 pm) Council member D. Lee said he would be attending the National League of Cities conference in Washington DC and would not be able to be present during the March 11 meeting, but may consider teleconferencing in. Mayor confirmed the public works shop design would come back to the March 11 agenda with supporting information and documentation as requested. Council agreed to discuss proposed state DOT funding package March 11. PUBLIC COMMENT Mayor opened public comment period at 7:50 pm. No comments were brought forward and the floor was subsequently closed. ADJOURNMENT MOTION DICHARRY AND SECOND LUIS TO ADJOURN THE FEBRUARY 11, 2013 MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 7-0 AT 7:50 PM. The February 11, 2013 Regular Meeting of the Medina City Council adjourned 7:50 pm. The Medina City Council will hold its next meeting on Monday, March 11, 2013, at 6:30 pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road, Medina. /s/ Michael Luis, Mayor Attest: /s/ Rachel Baker, City Clerk Minutes approved 03/11/2013.