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Home My WebLink About05-13-2013 - MinutesMEDINA CITY COUNCIL SPECIAL AND REGULAR MEETING MINUTES Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina Monday, May 13, 2013 SPECIAL MEETING CALL TO ORDER Mayor Luis called the May 13, 2013 Special Meeting of the Medina City Council to order at 6:00 pm. EXECUTIVE SESSION Mayor recessed into executive session at 6:00 pm for an estimated time of thirty minutes pursuant to RCW 42.30.110(1)(i) for the purpose of discussing with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Council members Boyd, Decker, Dicharry, D. Lee, J. Lee, Luis and Phelps, city attorney Sand, city manager, and city clerk were present. Also in attendance were aviation consultant Allyson Jackson, and special counsel David Mann, Gendler & Mann. Ms. Jackson and Mr. Mann departed at 6:23 pm. Executive session was extended ten minutes at 6:30 pm and concluded at 6:40 pm. CALL TO ORDER Mayor Luis called the May 13, 2013 Regular Meeting of the Medina City Council to order at 6:44 pm and led members of the audience, council members, and staff in the Pledge of Allegiance. ROLL CALL Council Members Present: Patrick Boyd, Jay Decker, Doug Dicharry, David Lee, Janie Lee, Michael Luis, and Katie Phelps City Staff Present: Donna Hanson, City Manager; Kari Sand, City Attorney, Kenyon Disend; Mark Thomas, Police Chief; Robert Grumbach, Development Services Director; Joe Willis, Public Works Director; and Rachel Baker, City Clerk City Council Minutes Page 2 May 13, 2013 APPROVAL OF MEETING AGENDA Council member Phelps motioned to add discussion item to agenda regarding aviation and Council member Dicharry seconded motion. It was approved unanimously. Council member Dicharry motioned to approve agenda as amended and council member D. Lee seconded motion. It was approved unanimously. PRESENTATIONS King County Solid Waste Services (6:45 pm) Diane Yates and Kevin Kiernan from King County Solid Waste Division were present to provide an overview of the County’s solid waste services. Mr. Kiernan provided history on interlocal agreement with Medina and outlined improvements in proposed interlocal agreement. Mr. Kiernan answered questions from council members. AWC WellCity Award of Achievement (7:05 pm) City manager announced City is a recipient of the award and will receive a two-percent reduction in medical premiums in 2014 and thanked staff for participation in the program’s success. PUBLIC COMMENT Mayor read guidelines for public comment period and opened floor at 7:08 pm. Medina resident Kay Koelemay Dicharry suggested one reason it may be difficult to attract Medina Days volunteers is because the event has become more complex, expensive, and time consuming to organize. She said simplifying Medina Days to a more realistic celebration may be less overwhelming to people and they will volunteer. Being no further comments, mayor closed comment period at 7:12 pm. REPORTS AND ANNOUNCEMENTS Mayor proposed the City memorialize former long-term resident and Green Store proprietor John Frost who recently passed away. City manager reported on success of community shredder and drug take back day events. She said the May boat safety class is full and a second session will be offered in June. Council member Phelps asked public works director if action is required for Medina Park picnic shelter structure and general council consent was given for director’s preference. Phelps requested public works director provide costs to council for modifying Medina city sign on 24th near Medina-Wells Nursery to increase its visibility. Phelps requested city pay for advertising in the Bellevue Reporter to attract volunteers to apply for City’s boards, commissions, and Medina Days. City Council Minutes Page 3 May 13, 2013 Police Chief summarized response to criminal incident occurring on Overlake recently. CONSENT AGENDA MOTION DICHARRY AND SECOND PHELPS TO ADOPT CONSENT AGENDA AS PRESENTED AND MOTION CARRIED 7-0 AT 7:23 PM. - Approval of April 8, 2013 City Council Special and Regular Meeting Minutes - Approval of April 22, 2013 City Council Special Meeting Minutes - Approval of April, 2013 Check Register Claim check numbers 54004 through 54100 in the amount of $177,413.86 and payroll check numbers 3585 through 3596 in the amount of $233,686.40 - Approval of Proposed Ordinance Regarding Board and Commission Quorums - Receipt of Planning Commission Recommendation regarding Comprehensive Zoning Code Update and Scheduling a Public Hearing - Receipt of Approved January 22, 2013 Planning Commission Meeting Minutes - Receipt of approved January 23, 2013 Emergency Committee Meeting Minutes - Receipt of Approved March 18, 2013 Park Board Meeting Minutes OTHER BUSINESS Introduction of Six-Year CIP/TIP (2014-2019) and Schedule Public Hearing (7:23 pm) Public works director provided overview. MOTION DECKER AND SECOND BOYD TO SET JUNE 10, 2013 PUBLIC HEARING DATE TO CONSIDER THE 2014 THROUGH 2019 CAPITAL IMPROVEMENT PLAN AND TRANSPORTATION IMPROVEMENT PROGRAM. MOTION CARRIED 7-0 AT 7:30 PM. Briefing on Adoption of 2012 State Building Code and International Energy Conservation Code (7:31 pm) Development services director summarized item and highlights of proposed update. Council concurred item may be placed on June 10 consent agenda for approval. Bid Award for 80th Ave NE Overlay and Evergreen Point Road Sidewalk Improvement Project (7:35 pm) Public works director recommended awarding project to low bidder, conveyed he checked references which were favorable, and summarized project. Council member Phelps requested alternative parking be determined along Evergreen Point Road if sidewalk project ensues during beach season. MOTION BOYD AND SECOND DICHARRY TO AWARD THE 80TH AVE NE ASPHALT PAVEMENT OVERLAY AND EVERGREEN POINT ROAD SIDEWALK IMPROVEMENT PROJECT TO FIDALGO PAVING AND CONSTRUCTION. MOTION CARRIED 7-0 AT 7:38 PM. City Council Minutes Page 4 May 13, 2013 Solid Waste Interlocal Agreement (7:38 pm) City manager introduced item and council discussion followed. Aviation Consultants (7:47 pm) MOTION PHELPS AND SECOND DICHARRY FOR THE MEDINA CITY COUNCIL TO AUTHORIZE THE CITY MANAGER TO ENGAGE THE SERVICES OF AN AVIATION CONSULTANT AND ENVIRONMENTAL ATTORNEY FOR SERVICES RELATED TO SOUTH FLOW ARRIVAL COMPLIANCE IN AN AMOUNT NOT TO EXCEED $15,000. MOTION CARRIED 7-0 AT 7:54 PM. City Council Agenda Calendar (7:54 pm) Calendar briefly discussed. PUBLIC COMMENT Mayor opened public comment period at 7:56 pm. Medina resident Jennifer Arthur voiced she, her husband, and family moved to Medina in March and expressed how much she enjoys it. Mayor closed floor at 7:57 pm. ADJOURNMENT MOTION DICHARRY AND SECOND DECKER TO ADJOURN THE MAY 13, 2013 MEETING OF THE MEDINA CITY COUNCIL AND MOTION CARRIED 7-0 AT 7:57 PM. The May 13, 2013 Regular Meeting of the Medina City Council adjourned 7:57 pm. The Medina City Council will hold its next regular meeting on Monday, June 10, 2013, at 6:30 pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road, Medina. Michael Luis, Mayor Attest: Rachel Baker, City Clerk Minutes approved 06/10/2013.