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Home My WebLink About08-12-2013 - MinutesMEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina Monday, August 12, 2013 CALL TO ORDER Mayor Luis called the August 12, 2013 Regular Meeting of the Medina City Council to order at 6:30 pm and led members of the audience, council members, and staff in the Pledge of Allegiance. ROLL CALL Council Members Present: Patrick Boyd, Jay Decker, Doug Dicharry, David Lee, Michael Luis, and Katie Phelps Council Members Present: Janie Lee City Staff Present: Kari Sand, City Attorney, Kenyon Disend; Robert Grumbach, Interim City Manager; Mark Thomas, Police Chief; Joe Willis, Public Works Director; Nancy Adams, Finance Director; and Rachel Baker, City Clerk Council member Dicharry motioned and council member Decker seconded to excuse absence of council member Janie Lee who emailed earlier in the day to request her absence be excused. Motion carried 6-0 at 6:31 pm. APPROVAL OF MEETING AGENDA Council member Dicharry asked to pull Consent Agenda item, Ordinance Amending MMC 10.40.020 Parking Infractions, and council member Boyd seconded motion. Motion carried 6-0 (J. Lee absent) at 6:32 pm. Mayor added item to Other Business. Council member Phelps motioned to approve agenda as amended and council member Decker seconded motion. Motion carried 6-0 (J. Lee absent) at 6:32 pm. PUBLIC COMMENT Mayor read guidelines for public comment period and opened floor at 6:33 pm. Al Monjazeb spoke on behalf of himself and nine neighbors concerning the sidewalk improvement project on Evergreen Point Road. He expressed they are dissatisfied with result and were not properly notified of project scope. Being no further comments, mayor closed comment period at 6:38 pm. REPORTS AND ANNOUNCEMENTS Mayor reported he met with executive director of the Sound Cities Association and suggested Medina become a member with 38 other local cities. Dues are $1,600 annually. City Council Minutes Page 2 August 12, 2013 Council member Dicharry supported Eastside Transportation Partnership agreement on consent agenda. Council members D. Lee and Boyd said the SMP group is meeting Wednesdays and making progress. Emergency committee chair Kay Koelemay provided summary of Medina Days activity and announced September is National Preparedness Month. Planning commission chair Heija Nunn welcomed new member Shawn Schubring and provided Medina Days activity summary and thanked volunteers and staff for their assistance and donors for financial contributions. She announced Stephanie Hawk and Allyson Frey have stepped forward to chair Medina Days in 2014. Park board chair Miles Adam reported on the first park beautification day and encouraged council members to remember parks when developing the 2014 annual budget, particularly new park spaces near SR 520. Grumbach reported on SR 520 and the formal withdrawal of the revised construction mitigation plan. He said he met with neighbors concerning the Evergreen Point Road sidewalk improvement project and will schedule a follow up meeting shortly. Willis provided status of landscaping installation along Evergreen Point Road sidewalk project. CONSENT AGENDA MOTION DICHARRY AND SECOND BOYD TO ADOPT CONSENT AGENDA AS AMENDED AND MOTION CARRIED 6-0 (J. LEE ABSENT) AT 7:12 PM. - Approval of July 8, 2013 City Council Special and Regular Meeting Minutes - Approval of July 16, 2013 City Council Special Meeting Minutes - Approval of July 22, 2013 City Council Special Meeting Minutes - Approval of July, 2013 Check Register Claim check numbers 54280 through 53208 in the amount of $232,939.98; payroll check numbers 3633 through 3653 in the amount of $297,630.59; voided AP check number 53208 (2012 –never cleared bank) Void and stop payment - Memorandum of Agreement Between City of Medina and Local Union 763 - Approval of Eastside Partnership Agreement (ETP) - Ordinance Amending MMC 2.40, Park Board Meetings - Receipt of Approved April 24, 2013 Emergency Committee Meeting Minutes PUBLIC HEARING Early Public Input for Preparation of Draft Preliminary 2014 Annual Budget (7:13 pm) Adams presented overview of 2013 year to date financials and 2014 projections. City Council Minutes Page 3 August 12, 2013 Mayor opened floor to public comment at 7:29 pm. No comments were made and the mayor subsequently closed the hearing. OTHER BUSINESS Ordinance Amending MMC 10.40, Parking Infractions (7:30 pm) Council member Dicharry addressed Police Chief concerning recommendation and Chief Thomas conveyed the proposed ordinance adds RCW language to the City’s code. MOTION DICHARRY AND SECOND PHELPS TO APPROVE AN ORDINANCE OF THE MEDINA MUNICIPAL CODE REPEALING CHAPTER 10.40.061 AND AMENDING CHAPTER 10.40.020. MOTION CARRIED 6-0 (J. LEE ABSENT) AT 7:31 PM. City Manager Recruiter Agreement (7:31 pm) Grumbach summarized topic. Council discussed options offered by Colin Baenzinger and Associates. City Council Agenda Calendar (7:38 pm) September 9 Regular Meeting to include draft 2014 Budget, SMP discussion and an updated on the Evergreen Point Road streetscape. September 23 Study Session to include draft 2014 Budget. PUBLIC COMMENT Mayor opened public comment period at 7:41 pm. No comments were presented and mayor subsequently closed it. EXECUTIVE SESSION Mayor recessed meeting into executive session at 7:42 pm for an estimated time of thirty minutes pursuant to RCW 42.30.110 (1)(g) to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. Executive session was extended ten minutes at 8:12 pm and concluded at 8:22 pm. Council members Patrick Boyd, Jay Decker, Doug Dicharry, David Lee, Michael Luis, and Katie Phelps; Interim City Manager Grumbach; City Attorney Sand; and City Clerk Rachel Baker were present. OTHER BUSINESS City Manager Recruiter Agreement (8:22 pm) MOTION PHELPS AND SECOND DICHARRY TO AUTHORIZE INTERIM CITY MANAGER TO ENTER INTO AN AGREEMENT WITH COLIN BAENZIGER AND ASSOCIATES USING PRICE OPTION ONE FOR CITY MANAGER SEARCH SERVICES ON FRIDAY, AUGUST 16, IN THE MORNING. MOTION CARRIED 6-0 AT 8:22 PM. City Council Minutes Page 4 August 12, 2013 ADJOURNMENT MOTION BOYD AND SECOND DICHARRY TO ADJOURN THE AUGUST 12, 2013 REGULAR MEETING OF THE MEDINA CITY COUNCIL AND MOTION CARRIED 6-0 (J. LEE ABSENT) AT 8:22 PM. The August 12, 2013 Regular Meeting of the Medina City Council adjourned 8:22 pm. The Medina City Council will hold its next regular meeting on Monday, September 9, 2013, at 6:30 pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road, Medina. /s/ Michael Luis, Mayor Attest: /s/ Rachel Baker, City Clerk Minutes approved 09/09/2013.