HomeMy WebLinkAbout05-21-2018 - MinutesJoint Study Session – City Council and Planning Commission
Supporting Notes
1. PC Workplan
Discussion focused on the following: Organization and prioritization of work tasks, weighting and
percentage completed of tasks; definition and clarity around tasks and deliverables; process and
criteria for placing items on the workplan and ranking; contextual background on work items;
tracking progress; identifying sub tasks; short term and long term goals; old business and new or
emergent business; regular check-ins; prompt sharing of information; stability and process for
changing priorities; essential (legal) tasks vs nice to have tasks; evolution of tasks; assigned
council member to PC meetings; formalize communication between PC and CC; quasi-judicial
items; estimate working hours to be spent on tasks; date work items placed on program;
Actions
1. Quarterly leadership meetings – review as necessary
2. More detailed planning commission updates at the council monthly meetings
3. Timed PC agendas
4. Reformat PC workplan – add definition around topics and deliverables; staff to work in
collaboration with PC representatives
5. City Manager to convene a leadership meeting in June – reformatted work plan will be
reviewed
2. Big Ideas Friendly Challenge
If you there is one thing that you could add to the workplan what would it be?
Themes included:
• PC role in housing crisis/ utilization of empty dwellings / tenancy terms/ ghost houses
• Impact of code changes on wider zoning/supplemental units/residents; a mechanism to
review all the different factors/entire code
• Redmond additional unit policy
• Greater enforcement on overgrown hedges over sidewalks
• Analysis and strategic review of commuter parking
• Review of tree code - is it working as intended and consistent with the character of
Medina/comprehensive plan
• Impact of 5G wireless on tower code
• Long term property uses and explore options of land trusts, open spaces and pedestrian
connectivity, well planned community
• Take advantage of Medina’s lake front e.g. in building parks like Bellevue
• Invite architect and contractor to meetings to give their view on efficiency of permit
process and fees
• Review of fees – are they appropriate
• Review of code enforcement
• Schedule separate CMP hearings to free up PC regular meetings
• Finding more open space to create parks, kid friendly spaces
• Undergrounding of poles and utilities
• Renewal energy and sustainability provisions e.g. apply to City Hall
• More strategic PC workplan with reference to the comprehensive plan
• Update storm-water system and plans
• Traffic calming
• Look at critical areas
• Mercer Island – revised residential policy / wedding cake houses
3. Communication and Task Flow between CC and PC
The group discussed ideas on improving the flow of communication and tasks between CC and
PC. Discussion included: having field trips, group site visits and use of drones for CMPs. Other
suggestions included: more detailed PC wrap up to council and obtaining feedback on questions
from CC; value of Council member to attend PC meetings – biased or representative of entire
council? Potential quorum and quasi- judicial concerns;
Actions
1. Two- way communication with CC consisting of a more detailed wrap up to CC and
opportunity to put forward questions
2. At least 1 x Councilmember to attend PC meeting – acting as “liaison”
3. Discuss further CC input in review of workplan/setting of priorities
What one thing would you want to complete from the workplan?
• Is tree code working?
• Does PC plan capture community priorities? Role of CC in setting those priorities.
• Storm-water permitting amendment issues
• Area wide amendments
• Sustainability regs
• Methods of enforcement
• Feedback mechanism – to capture resident views and share with CC and PC
Actions:
1. Reformat of PC workplan should separate those that are required by law, and should
also list any applicable legal/regulatory deadlines
2. Each group to take a majority group view and relook at PC workplan and exchange
priorities
3. Focus on next year’s workplan
4. Include percentage completed of tasks
5. Include date task entered on workplan