The URL can be used to link to this page

Home My WebLink About02-09-2004 - Agenda PacketMEDINA CITY COUNCIL MEETING AGENDA February 9, 2004 7:00 p.m. 501 Evergreen Point Road Medina, WA A. CALL TO ORDER 7:00 p.m. B. ROLL CALL (Adam, Blazey, Nunn, Odermat, Phelps, Rudolph, Vall Spinosa) C. APPROVAL OF MEETING AGENDA D. AWARDS AND PRESENTATIONS 1. Service Recognition Award — Daniel F. Becker 2. Appointment of Chief of Police E. ANNOUNCEMENTS 1. Mayor 2. Council 3. Staff F. CONSENT AGENDA 1. Minutes from January 12, 2004 Council Meeting 2. Minutes from January 26, 2004 Council Study Session 3. Approval of January 2004 Checks/Finance Officer's Report 4. Adopt Ordinance No. , Special Use Permit Hearings for Schools 5. Approval of December 2003 Checks G. AUDIENCE PARTICIPATION I. Non -Agenda Items (3 minutes per person) H. REPORTS 1. Police Department 2. Development Services 3. Public Works Department 4. Park Board 5. Finance Committee 6. Personnel Committee 7. Emergency Preparedness Committee 8. City Manager's Report 9. Civil Service Commission Report I. PUBLIC HEARING 1. Ordinance No. 768 —Zoning Code Housekeeping J. OTHER BUSINESS 1. 2004 ARCH Budget & Work Plan 2. Ord. No. , Building Code Update 3. 84Ih Avenue NE Tree Replacement a. Concern about Poplars on 84`h 4. Parking Regulations Policy 5. 2003 Year End Financial Report 6. N.E. 12th Street/Lake WA Boulevard Project Update 7. 2004 Legislative Action Plan 8. Management Employment Contracts 9. First Quarter Agenda Calendar 10. Rezone Application No. 2003-01 (Weymouth Residence) K. NEW BUSINESS L. EXECUTIVE SESSION 1. Personnel Matters 2. Discussion of Land Acquisition M. ADJOURNMENT TO BE HELD AT 6:00 p.m. RESOLUTION NO. 301 A RESOLUTION OF THE CITY OF MEDINA, WASHINGTON, EXPRESSING GRATITUDE FOR EXTRAORDINARY SERVICE AND CONTRIBUTIONS MADE TO THE CITY GOVERNMENT BY DANIEL BECKER WHEREAS, Daniel Becker has served as a member of the Medina City Council from January 1, 1996 to December 31, 2003, and WHEREAS, Daniel Becker served as Mayor from January 1, 1998 to December 31, 2003, and WHEREAS, during those eight years of public service, Daniel Becker has volunteered his time to help the City of Medina government operate more effectively by making sound and fair decisions, and WHEREAS, Daniel Becker has given many hours of his time to help the Medina community by making sound and fair decisions with a sincere sensitivity about the concerns and expectations of Medina residents, and WHEREAS, the City Council, people of the City of Medina and the City staff wish to express their gratitude for extraordinary service to the City by Daniel Becker, NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council hereby recognize and express their gratitude and appreciation to Daniel Becker for his contributions on the Medina City Council and for his devotion to the Medina community. PASSED BY THE MEDINA CITY COUNCIL ON THE 9ch DAY OF FEBRUARY 2004, AND SIGNED IN AUTHENTICATION OF SUCH PASSAGE ON THE SAME DAY. Approved as to form: Kirk R. Wines, City Attorney Attest: Randy Reed, CMC, City Clerk Mary Odermat, Mayor ITEM F - 1 MEDINA CITY COUNCIL REGULAR MEETING MINUTES January 12, 2004 Medina City Hall 7:00 PM 501 Evergreen Point Road ROLL CALL Present: Council members Miles Adam, Drew Blazey, Katie Phelps and Pete Vall-Spinosa, Deputy Mayor Nunn and Mayor Mary Odermat. Note: (The Deputy Mayor and Mayor titles reflect the Council's below listed election results.) Council member Bob Rudolph participated by speakerphone. Staff Present: City Manager Doug Schulze, City Attorney Kirk Wines, Interim Police Chief Jeff Chen, Public Works Director (PWD) She] Jahn, Planning Director (PD) Joseph Gellings, Finance Officer Jan Burdue and Recording Secretary Carol[ Wedlund CALL TO ORDER The meeting of the Medina City Council was called to order at 7:01 p.m. NEW AND RE-ELECTED COUNCIL MEMBERS The City Clerk swore in Council members Katie Phelps, Pete Vail-Spinosa and Miles Adam. ELECTION OF MAYOR AND DEPUTY MAYOR FOR 2004-2005 Council member Blazey nominated Deputy Mayor Odermat to serve as Mayor for 2004-2005, seconded by Council member Nunn, and the vote was unanimous. Council member Blazey nominated Council member Nunn to serve as Deputy Mayor for the same period, seconded by Council member Phelps, and the motion carried unanimously. AWARDS AND PRESENTATIONS Interim Chief Chen read aloud a citation describing Corporal Yourkoski's achievements last year and presented him with an award for exemplary service as 2003 Officer of the Year. City Manager Schulze congratulated Mayor Odermat for completing the Association of Washington Cities Certified Municipal Leadership Training Program, and presented her with a certificate. ANNOUNCEMENTS Mayor Odermat relayed the Suburban Cities Association offered quarterly membership leadership training and the next session would be held in Tukwila. She also relayed the 2004 AWC City Legislative Action Conference was scheduled in Olympia on January 28-29, 2004, It would provide an excellent opportunity for elected officials to become familiar with key legislative issues, meet with legislators and network with other local officials. Mayor Odermat also relayed the AWC Newly Elected Officials Workshop offered training for new Council members or anyone on the Council who had not yet attended, and she highly recommended it. Council member Adam distributed a USA Today article discussing surveys of cities regarding their responses to fiscal conditions. Council member Blazey announced the State Legislative session would shortly begin. City Manager Schulze was working on a Legislative Action Plan, and anyone with suggestions for inclusion should contact him. CONSENT AGENDA Council member Blazey moved, seconded by Council member Adam, to accept the consent agenda. The following modifications were made, and the motion carried unanimously: E-1 Minutes of December 8, 2003 Council Meeting — approved with changes—pg. 1 Deputy Mayor Odermat called the meeting to order, add "the PC hearing had been conducted" to City Attorney Wines' comments, pg. 4--"builder", pg. 6, Joel Lundquist, last pg., "Adjournment". E-2 Minutes from December 22, 2003 Council Meeting — approved E-3 December 2003 Checks and Finance Officer's Report -- approved AUDIENCE PARTICIPATION Cheryl Becker, 8005 NE 28", voiced her feelings regarding what she thought had been occurring with the Council during the last few months. Sam Basta, 16721 SE 281h Street, Bellevue, noted his frustration with the Medina Building Department process and requested written clarification, as a home sale could not close as a result. Following advice from City Attorney City Council Meeting Minutes January 12, 2004 Page 2 Wines, Mayor Odermat assured him the Council would take this matter under advisement and look into it. City Manager Schulze noted the Council had received a letter from Mr. Basta a year ago. He would take the appropriate action and provide the Council with a report. Mr. Basta stated Medina required things that were not considered mandatory by other cities, and it appeared many in the industry were intimidated from doing business in Medina. REPORTS Police Department —Interim Chief Chen gave an overview of MPD activity during December: a. Due to the owner not having reported a burglary in a timely manner, one of the burglaries reported in December was associated with a rash of them in late November. b. A resident left a garage door open, with change and credit cards taken from the vehicle inside it. c. Three instances of theft occurred, all inside jobs. With one, a housekeeper was involved, and investigations were still pending for the other two. d. Seven DUI arrests took place, emanating mainly from Medina's participation in an Eastside DUI Task Force effort. State Representative Rodney Tom was nearly struck by an 80-year old Bellevue resident with a blood alcohol level nearly six times the legal limit. Council member Adam requested Interim Chief Chen to check the Police Report regarding which of the first two lines was right for Year to Date 2002 and Year End 2002, noting those numbers should match. Interim Chief Chen will check on it. Mercer Island Marine Patrol —Sergeant Marc Marcroft gave a summary of 2003 Marine Patrol activities, and distributed a copy of the 2003 Mercer Island Marine Patrol Report, noting it was the busiest year he had seen. He pointed out Mercer Island Marine Patrol's award for outstanding boat patrol of the year. Sergeant Marcroft also relayed Washington State was about to enact legislation requiring all boaters to take mandatory boat education courses, either on line or in a classroom setting. He also requested permission to purchase a $650 aluminum buoy in the next several months, as the area in which it was needed had a lot of boat traffic. This item will be on a future Council agenda. Council member Blazey requested boating safety tips to be inserted in the Medina Newsletter. Planning Report—PD Gellings updated the Council regarding Medina Elementary School's demolition upon school dismissal in 2005, and rebuilding from that point through August 2006. City staff had met with Bellevue School District project managers. Attendance at the new school would be the same as currently for Medina Elementary. However, the square footage would increase significantly. He suggested the Council might consider supplementing or clarifying existing ordinances regarding this process. PD Gellings will prepare the appropriate paperwork for the January Study Session. PD Gellings turned to the Medina store, noting the city had been served with an appeal of the Council's decision. The trial date was set for June 14, 2004. City Attorney Wines stated he would probably know in the next couple of weeks whether anyone would ask for a continuance. Short of a continuance, the trial would take place on June 14, based on the record of the PC and the CC. Usually a final ruling was issued within a couple of weeks after the hearing date. He noted the possibility of mediation, but the applicant must also be involved, because she would need input regarding what could be done and still preserve the store as a viable economic entity. Public Works—PWD Jahn elaborated on the Medina Elementary School issue, noting staff had a pre -meeting with Bellevue School District representatives, and had been informed Medina was very well prepared. He turned to the PW Activity Report, noting the King County Road Services Division had recently completed their repair work on the two Overlake Drive East bridges. The amount budgeted for this bridge repair project had been $300,000, based on Roth -Hill estimates. The bill was received today, and PWD Jahn estimated the project would only cost about $60,000. He attributed the substantial savings involved to the technique used for repairs. The result was approximately ten additional years of life for the bridges. Deputy Mayor Nunn noted the PW maintenance yard fence was larger. PWD Jahn responded the PW shop parking and storage area had always been cramped, the PW crew had expanded it, and they were working on screening it from the park. Neither Council member Adam nor Deputy Mayor Nunn recalled having discussed the expansion. PWD Jahn stated trees would be planted during the February time frame, and the area would look better by summer, but it would probably be 2-3 years before it was totally screened. He continued no park space from that already being used was taken, and the fence had not been brought into the open area. City Manager Schulze clarified the region in question was south of the maintained portion of Medina Park, and it was wetlands area. Council member Vall-Spinosa requested a report of the square footage in that surface area. PWD Jahn indicated he would obtain the exact figures. City Council Meeting Minutes January 12, 2004 Page 3 Council member Blazey noted the Community Dock at Viewpoint Park looked much better and thanked PWD Jahn for his efforts to improve the appearance of that area and to have the new fence installed. He also thanked PWD Jahn for the PW crew snow plowing immediately after a recent storm. Deputy Mayor Nunn asked about the status of the 841h Avenue NE/Overtake Golf/St. Thomas Church tree project. Council member Adam provided an update, noting Overlake had indicated their willingness to work with Medina on the fence. They would landscape their side, but were not interested in doing anything on the 84`h Avenue NE side of the fence. It was noted Overlake required a fence for security. PWD Jahn outlined the necessary steps, adding Overlake wanted a vinyl coated chain link fence, and Medina might want to insist upon one that was higher grade. He had proposed the committee meet by the first of March to discuss this issue, and inform the Council of their findings. Council member Adam added there seemed to be differing priorities between the two parties. He had thought there would be more cost sharing. Mayor Odermat suggested the Council discuss how much they were willing to contribute, and suggested including it on a Study Session agenda. Both Council member Phelps and Deputy Mayor Nunn requested a presentation. Park Board —Chair Gerlitz reported the PB was working to improve Medina's parks. She voiced appreciation for Katie Phelps' contributions as a PB member, noting her departure meant a replacement was needed. Finance Committee —Via speakerphone, Council member Rudolph reported a December 31, 2003 ending fund balance of $5,141,608, which was larger than the fund balance on January 1, 2003. City Manager Schulze added he did not expect the 2003 ending fund balance to change a lot. There would be an increase in expenditures due to bills arriving at the end of December. However, the city had received a couple of 2003 revenues the first part of this year. Council member Adam asked about prepaying the seller -financed Dustin property contract in order to save interest, and suggested investigating this possibility. City Manager Schulze stated the city had a balloon payment to pay in 2005. City Attorney Wines did not recall a prepay penalty, and thought it was possible to pay the full amount ahead of time. Personnel Committee —It was noted the Personnel Committee had met with the City Manager and arrived at mutual objectives, which the Council had reviewed. City Manager Schulze promised to provide the Council with a copy of the plan. He suggested follow-up discussion was needed because some items, such as surveys and training, had not been funded. Emergency Preparedness —Council member Blazey announced an Emergency Preparedness meeting would take place this month, and invited new Council members to attend. Volunteer citizens participated in these meetings, and other Council members attended periodically as well. City Manager's Report --City Manager Schulze referred to follow-up on the 2001 campaign flyer, and distributed a memo from former Chief Knapp that had originally been disseminated in November. He referred to his letter in the Council packet to the Washington Association of Sheriffs and Police Chiefs, and their response. Five different agencies had declined further investigation. If the Council wished to proceed any further, a private investigator at considerable expense would be required. City Manager Schulze had discussed the matter with Council member Rudolph today. City Manager Schulze will draft a letter for the Mayor's signature to the Public Disclosure Commission (PDC), and promised to include Chief Knapp's memo with it. Council member Blazey requested inclusion of his time chart as well, as the information in it filled in the blanks. Council member Nunn cautioned to make sure the PDC had all of the information. PUBLIC PARTICIPATION Henry Paulman, 1415 — 801h Avenue NE, voiced his understanding that the PDC Director had suggested the Medina Police Department run fingerprints on the documents submitted. Council member Blazey clarified it was not wrong to distribute campaign flyers; the shortcoming was "Friends of Medina" had not identified themselves. The PDC had stated no group affiliated with the flyer had been identified. Mr. Paulman thought running fingerprints could eliminate some people, and requested the Council to authorize the Interim Chief investigating the fingerprints. City Attorney Wines stated taking fingerprints would not indicate a crime had been committed. He thought it was a waste to expend limited resources. City Manager Schulze added the last page of Chief Knapp's memo addressed the fingerprint issue, and the city was powerless to ask any people involved to submit to fingerprinting. Further, even if the city were able to obtain fingerprints, there was no violation associated with their being on a flyer. He volunteered to furnish Mr. Paulman with a copy of the pertinent information. Mr. Paulman asked the Council to delay sending their letter to the PDC for two more weeks, in order to find further information for submission to the City Council Meeting Minutes January 12, 2004 Page 4 Mayor. City Attorney Wines advised the Council to proceed with their proposed plan of action. Council member Blazey added if Mr. Paulman discovered new information, the Council could review it at that time, and it could be forwarded to the PDC. It was noted any citizen could file an action with the PDC. Council member Rudolph remarked it was ultimately unsatisfying, but he was not sure the city could do more at present. The Council voted to send a letter to the PDC now, with Council members Phelps and Vall-Spinosa abstaining. OTHER BUSINESS Salmon Eggs--PWD Jahn announced 10,000 eggs from the Issaquah hatchery had been placed in the incubator a week and a half ago, and would hopefully hatch in another couple of weeks. There was no cost for the eggs, but the city would pay $2,500 for the service, which was included in the budget. Appointment of 2004 Council Committees and Representatives —City Manager reviewed the roles of the Council subcommittees, and the following members volunteered: Finance Committee — Council members Rudolph, Adam and Mayor Odermat Personnel Committee Council members Adam, Blazey and Phelps Emergency Preparedness -- Council members Blazey, Nunn and Vall-Spinosa City Manager Schulze cautioned Council members represented the Council as a whole when attending other meetings, and should obtain direction from the full Council beforehand. PWD Jahn added the SR-520 Citizens Advisory Committee needed representation from two Medina residents. Mayor Odermat stated she would not represent the city on the Executive Committee without full Council consensus. Deputy Mayor Nunn voiced his willingness to serve as an Executive Committee alternate. Council member Vall-Spinosa suggested the Council be informed about meetings a week ahead of time. If either the City Manager or the Mayor felt strongly about Council representation, an e-mail could be sent. It was recommended information about the National League of Cities could be obtained from that website, and it was more important to stay current with Washington cities. Council member Rudolph stated the Council should be more effective in its representation of SR-520. He suggested the Council discuss how they would represent the city at the Council Retreat. Mayor Odermat asked if the Association of Washington Cities still needed representation on the Small Cities Advisory Board. City Manager Schulze stated he would contact them to see if they had additional openings. Council member Vail-Spinosa requested a task force, including citizens, be formed to review ordinance evolvement and reconstruction if necessary. Deputy Mayor Nunn volunteered to establish and serve on this task force. Council member Adam suggested the task force conclude by the end of 2005, and it could be discussed at the Retreat. Council member Rudolph voiced his preference for 2004 Study Sessions to be conducted on the fourth Monday of each month at 7:00 p.m., as that was not only consistent, but was also a more convenient time for working citizens. He discontinued Council participation via telephone at 9:16 p.m. A recess was taken at 9:16 p.m., and the meeting reconvened at 9:27 p.m. Resolution Setting Dates/Times for 2004 Study Sessions —Council member Adam thought the public should be allowed to speak at Study Sessions. He also voiced concern regarding decisions being made at Study Sessions for inclusion on Consent Agendas without a full opportunity for citizen participation. Deputy Mayor Todd suggested the ground rules could be changed to allow public input as part of the Study Sessions. He clarified there would have been at least one public hearing before an agenda item was included on the Consent Agenda. City Attorney Wines explained Study Sessions were public meetings, whether or not citizen comments were heard. City Manager Schulze explained the difference between taking public comment at a meeting versus taking public testimony at a public hearing. Following a straw poll, the Council decided unanimously to hold 2004 Study Sessions on the fourth Monday of the month at 7:00 p.m. It was noted the meeting notices stated comments from the public would be allowed at Study Sessions. City Manager Schulze stated that wording would be removed. However, the resolution in Council packets gave them a lot of flexibility at Study Sessions. PC Vice -Chair Mark Nelson, 1233 Evergreen Point Road, stated it would be to the Council's advantage to hear from PC members who attended Study Sessions, as such comments may be pertinent to what the Council was discussing. By consensus, the Council was in favor of accepting comments at Study Sessions on a case -by -case basis City Council Meeting Minutes January 12, 2004 Page 5 Resolution No. 303, Adopting 2004 Fee Schedule —City Manager Schulze explained the Council would be asked to update and adopt the most recent International Building Code later this year, and they would have an opportunity at that time to review different types of fee structures. Council member Adam moved, seconded by Council member Vall-Spinosa, to approve Resolution No. 303, Adopting the 2004 Fee Schedule, and the vote was unanimous. Licensing and Enforcement for All Dogs Using Medina Parks —Council member Blazey suggested citizens other than Medina residents using Medina parks for their dogs should be charged. Following discussion, the Council decided it would be difficult to do with volunteers and enforcement would be too costly. Discussion of Zoning Code Housekeeping Changes —Planning Director Gellings furnished background information regarding the zoning code housekeeping changes recommended by the PC, noting the only thing he characterized as a substantive policy change was setback areas for swimming pools, spas and hot tubs. Connie Gerlitz, 2415 — 78th Avenue NE, stated restricting a swimming pool to her rear yard would be inappropriate and would impact her neighbors. Council member Adam explained the issue was swimming pools built in side yard setbacks. Ms. Gerlitz apologized for any misunderstanding. Speaking as PC Vice -Chair, Mark Nelson suggested striking the line that dealt with deleting front, rear and side yard setbacks for pools, spas and hot tubs and to review it in terms of other setbacks, as there were too many different shaped lots in Medina. Council member Vall-Spinosa moved to approve the suggested zoning code housekeeping changes. Deputy Mayor Nunn suggested deleting MMC 17.84.040 — Location of Pools, and to notice that section in a separate public hearing, which met with Council member Vall-Spinosa's approval. Deputy Mayor Nunn seconded the motion as amended. City Manager Schulze recommended changing the reference from Planning Manager to the City Manager or his/her designee, in order to be consistent, which was approved by both Council member Vall-Spinosa and Deputy Mayor Nunn. The zoning code housekeeping changes were unanimously approved as amended. Resolution Regarding Health Insurance Costs —Council member Blazey indicated he had rewritten the Resolution regarding Health Insurance costs to make it a goal rather than absolute. City Manager Schulze suggested adopting the Health Insurance Cost Resolution would publicly announce the city's position for future labor negotiations, which would have the potential to aversely affect the city's bargaining strategies. He suggested a strategy could be developed in Executive Session later this year The Council did not adopt the Health Insurance Resolution. Mayor Odermat recommended health insurance costs be a 2005 budget objective. Ratify Public Works Labor Agreement —City Manager Schulze explained the Council had met to discuss personnel matters immediately before tonight's meeting, per RCW 42.30.110(g), so the Public Works labor agreement could be tabled, as he needed to take that agreement to the labor representation. The Council deferred discussion of this item. Fairweather Nature Preserve Name Change —Deputy Mayor Nunn moved, seconded by Council member Blazey to approve changing the name of Fairweather Nature Preserve to Fairweather Park and Nature Preserve, and the motion passed unanimously. 2004 First Quarter Council Agenda Calendar-2004 first quarter Council agenda calendar changes were made. 2004 Council Retreat --Following discussion, the Council decided the 2004 Council Retreat would be scheduled for a Saturday in May, with a professional facilitator. Jail Administration Interlocal Agreement —The Jail Advisory Group Interlocal Agreement was authorized. ADJOURNMENT Council member Adam moved, seconded by Deputy Mayor Nunn, to adjourn the meeting at 11:02 p.m., and the motion carried unanimously. Attest: Mayor Mary Odermat City Council Meeting Minutes January 12, 2004 Page 6 Caroll P. Wedlund, Recording Secretary ITEM F - 2 MEDINA CITY COUNCIL STUDY SESSION MINUTES January 26, 2004 Medina City Hall 7:00 PM 501 Evergreen Point Road Mayor Odermat called the Council Study Session to order at 7:08 p.m. ROLL CALL Present: Council members Miles Adam, Drew Blazey, Katie Phelps, Deputy Mayor Todd Nunn and Mayor Mary Odermat Absent: Council members Bob Rudolph and Pete Vall-Spinosa Staff Present: City Manager Doug Schulze, City Attorney Kirk Wines, Public Works Director (PWD) Shel Jahn, Interim Police Chief Jeff Chen, Planning Director (PD) Joseph Gellings and Recording Secretary Caroll Wedlund ANNOUNCEMENTS Council member Phelps announced she had attended the Suburban Cities Association meeting and dinner held two weeks prior. Mayor Odermat noted the 2004 AWC City Legislative Action Conference would take place in Olympia on January 28-29, 2004. OTHER BUSINESS School Zoning Issues—PD Gellings relayed the city had just learned of plans to replace Medina Elementary School in the 2005-2006 year. The replacement building would accommodate the same number of students, but with a lower ratio of teachers to students, and more classrooms. He provided an overview of existing regulations for schools that need to be redeveloped in Medina, noting they dated back to 1961. City Attorney Wines stated the Council could have the Hearing Examiner hear this issue and make recommendations to them, with the Council being the decision -making body without another public hearing. The other alternative was to have a public hearing before the Council. Currently, the Hearing Examiner heard all Special Use Permits. The Council voted unanimously to conduct a public hearing regarding school zoning issues and to render a decision, as opposed to the Hearing Examiner being the reviewing body. Deputy Mayor Nunn cautioned the Council should be careful about what it required versus what the school needed. For example, if the school recommended no hedges for children's safety, that should be a priority. City Manager Schulze noted a fence or landscaped screen around the school perimeter might need further scrutiny; however, staff could submit more information for Council consideration. Deputy Mayor Nunn also requested more information from the Bellevue School District regarding their desires for Medina Elementary. PD Gellings stated the Council might want to consider conducting a Special Use Permit (SUP) review, to allow more intense evaluation of the design, which met with Council approval School/Residential Buffer —Separation and Screening —Deputy Mayor Nunn stated an SUP gave the city leeway to make changes, however, the Council would have to make a Code amendment to add to the SUP review. Traffic Volume Mitigation—PD Gellings explained if the Council wished to do anything regarding traffic volume mitigation for vehicles brought onto the site in an average day, they should ask school officials if a traffic mitigation program had been developed. He noted the project transportation management plan would designate traffic mitigation measures. If the Council had any concerns about this, they might want to add traffic volume mitigation to the SUP process. Deputy Mayor Nunn cautioned against weighing in on traffic volume control. Council members unanimously wished to discuss traffic circulation during a future meeting. Maximum Structural Coverage—PD Gellings relayed this project would undergo construction mitigation review. He pointed out school officials thought they could increase the square footage and still have about the same footprint by having multiple floors. PWD Jahn added the plan was to design a school with an increase from 45,000 square feet to 67,000 square feet, and try to keep close to the present footprint. Exactions—PD Gellings cautioned constitutionality problems could arise when local jurisdictions required too large exactions from developers. PWD Jahn stated curbs, gutters and sidewalks should be installed all around the school, and thought it was critical to be aware of these measures now, so the city would be prepared when the developers submitted their plans. PD Gellings stated the requirements could be developed through the existing SEPA program. City Attorney Wines cautioned the city would have to show a definite connection between the new school and the condition it was attempting to impose. It would be difficult to show a need to improve a sidewalk off the premises, especially if the new school footprint was not larger than that of the old school. He continued there would probably be a Declaration of Non -significance, and mitigation measures would be part of that. City Manager Schulze stated the construction mitigation plan must be developed as a City Council Study Session Minutes January 26, 2004 Page 2 recommended proposal between staff and the applicant before it went to the PC. In that way, staff could catch anything land use related or could recommend construction without any land use issues involved in it. However, that would be interpreting the review criteria quite broadly. PD Gellings noted SUP mitigations were agreed upon by the time for construction. Emergency Preparedness Functions Center—PD Gellings stated an emergency preparedness operations center might be a component of the school design, primarily to serve their own emergency preparedness activities. The school emergency preparedness issue should be dealt with through the SUP process. He cautioned it should not be the primary emergency preparedness site for the whole city. Mayor Odermat asked about leasing some of the school property for a city emergency operations center. City Manager Schulze responded it had been offered to the city under a perpetual lease. Former Building Official Erickson had suggested with an investment of $200,000, the city could have a facility for both the PD and a community center. However, at that time the Council had decided against it. PD Gellings stated he had just found out about the School District holding an open house on Wednesday, January 28, 2004 from 5:30 to 7:30 p.m. Further, a date had not yet been set for a meeting with school district personnel. City Manager Schulze thought more notice was needed for a public meeting, and volunteered to share this, the city's role, co -hosting and being an active participant with school district personnel. However, the best tact for now was to listen to what was being said by school personnel and the community. City Manager Schulze promised to provide feedback regarding agreements and policies. PD Gellings added the open house objective was open-ended feedback regarding the new school needs, and no drawings would be presented. Circulation - Pedestrians and Vehicles—PD Gellings noted separation of parent drop off and pick up from school bus loading was an important topic, with potential for conflict. What was needed was a duration -based parking plan and site design that related to neighborhood walking routes. He suggested special use criteria would be the best to way to address an efficient solution for pedestrian and vehicular circulation. PWD Jahn stated Overlake Drive West must be part of the equation, in order to increase safety. However, the city would receive criticism from residents who wanted to avoid any extra traffic on their street. He noted since Three Points Elementary had devised a new design, he had received no calls regarding privately owned vehicles backing up on Evergreen Point Road. Council member Phelps noted Medina Elementary had changed their traffic flow pattern twice in the past two years. Interim Chief Chen added Officer Gibson was at the site every school morning, and there was a three to four minute window when traffic congestion was a problem. PWD Jahn added the city would try to get the traffic queue off the streets and onto the school grounds, and separate the bus traffic onto Overlake Drive West. The Council agreed traffic circulation must be included as a part of the SUP. School Playground/Public Park Dual Function—PWD Jahn stated the school playground/public park dual function had been a Park Board issue. The city currently had a small children's playground on the other side of Medina Park, and he suggested the city could partner with the school and make a nicer playground area to serve the community. Perhaps the city could add some resources. The Council unanimously agreed the city should work with the school district to further this idea. Lighting/Crime Prevention Through Environmental Design (CPTED)—The Council wanted to ensure there was proper lighting around the school to reduce the potential for crime. PWD Jahn cautioned too much light might be a concern for neighbors. PD Gellings stated an SUP criterion was the best way to address both minimum and maximum lighting. Mayor Odermat recalled three and a half to four years ago, the PC had passed recommendations regarding lighting, but the Council did not. She stated many community members were donors to the school's foundation, and the Council should be cognizant of this, because Medina was their community. The Council unanimously decided lighting should be included as part of the SUP. Appropriate Sizing of Facilities and Parking—PD Gellings relayed the school parking lot was filled from time to time. He also stated there were no existing city regulations for a minimum building size. Council member Phelps pointed out many parent volunteers were at the school within a given time period, as well as evening functions for parents and children. PWD Jahn stated it was important to have enough parking on site so there would not be overflow onto the street. The city could control this issue by ensuring it was in the SUP parking plan. City Manager Schulze suggested a sampling of other cities or school district standards might be advisable. PD Gellings volunteered to obtain the latest formula, in order to allow the parking issue to be dealt with administratively, and the Medina Code could be changed to reflect the new formula. City Manager Schulze was in favor of striking the formula language and suggesting parking spaces be developed administratively, based on standards in conformance of the industry. City Council Study Session Minutes January 20, 2004 Page 3 Attendance Area —Now and in Future—PD Gellings announced the School District had no intention of moving the attendance boundary. The Council unanimously concurred the city should not be involved in this issue. Hours of Operation —The Council was not in favor of setting Code standards limiting after school activities. City Manager Schulze stated one of the issues the PB had addressed a number of years ago was joint development with the Bellevue Little League Association at the Three Points Elementary property. The city found the School District and that school had given authority to the City of Bellevue regarding scheduling after hours activities such as soccer, baseball, and basketball programs. He thought this might be an area Medina would want to negotiate with the School District. Some of the local teams wanted to use their own fields in Medina, and had to practice in another community. The Council unanimously decided not to become involved in this issue. Community Design—PD Gellings stated the Community Design Inventory, an addendum to Medina's Comprehensive Plan, specified standard treatment for all three school frontage street sites. The Council did not wish to become involved in community design. Height/Articulation—PD Gellings stated height and articulation were already addressed by Code height standards. He suggested if height were part of an SUP, the city could use judgment regarding the height design criteria. He thought the city might be interested in reducing the appearance of bulk, and showed different ways some designs created more appearance of bulk than others. Mayor Odermat added modulating or articulating the roof by adding some architectural detail might be beneficial. PD Gellings suggested the SUP could address shaping the building mass, which was different from design review. City Attorney Wines cautioned concrete standards would be needed. Mayor Odermat commented the community did not like high sidewalls and flat roofs. She suggested it would be a good idea to obtain an overview of two recently completed two-story schools within the Bellevue School District before the Council agreed to all of the elements. PD Gellings was directed to discuss architectural design concepts with the architect and to conduct site visits. The Council unanimously decided to table the height/articulation issue. PD Gellings will draft an SUP ordinance for discussion on February 9, 2004 that will give the Council authority to hear the Medina Elementary School issue rather than the Hearing Examiner. City Attorney Wines clarified technically, a public hearing was not necessary for an SUP, because it did not involve a zoning change. The city was only required to have one public hearing, which could be conducted before the PC or the Council. However, realistically the public hearing could be before both bodies. City Manager Schulze explained follow up on the school zoning issue should be through a PC public hearing. PD Gellings stated the soonest the PC could conduct a public hearing for this issue was their March meeting. Signs/Kiosks—City Manager Schulze explained the PTA had inquired about installing a message sign. Following discussion, the Council decided to leave the sign/kiosk issue as an open option. A proposed message sign was requested from the PTA, and Council member Phelps volunteered to do so. The Council determined the city needed SUP criteria amendments for the following: a. School/residential buffer — to accommodate student safety b. Circulation C. Lighting/Crime Prevention Through Environmental Design (CPTED d. Appropriate sizing of facilities/parking The Council decided the city should attempt to achieve goals through negotiated agreement as follows: a. Buffer/landscaping b. Exactions C. Emergency Preparedness d. Circulation e. Playground/park f. Lighting/Crime Prevention Through Environmental Design (CPTED g. Parking By unanimous consensus, the Council decided to conduct a public hearing regarding the school on March 8, 2004, after the PC public hearing of March 2, 2004. City Manager Schulze cautioned the PC would have to make a recommendation to the Council during their March 2 meeting. The other option was for the PC to hold a public hearing and not make a recommendation to the Council, who would hold a public hearing on the school issue on March 8. City Attorney Wines clarified the Council could fine tune a fairly complete package at the February Study Session and make changes, based upon what had been accomplished to that point. In that way, City Council Study Session Minutes January 26, 2004 Page 4 the whole process could be expedited. The Council unanimously agreed to place Medina Elementary on the February Study Session agenda. Study Session Time Limit —Council member Adam inquired about the duration of Study Session meetings, and suggested tabling Site Plan Review, as discussion for that agenda item would be lengthy. Council Agenda Items for Next Meeting —The Council discussed proposed agenda items for the February 9, 2004 meeting. Site Plan Review —By unanimous consensus, Site Plan Review was deferred to the February 9, 2004 meeting. Parking Regulation Policy —The Parking Regulation Policy was postponed to the February 9, 2004 meeting. 2004 Legislative Issues —The Council concurred with the Legislative Issues proposed by City Manager Schulze, and decided to move this agenda item to the February 9, 2004 meeting for adoption. Proposed Executive Session —Mayor Odermat suggested an Executive Session be held before the next Council meeting to discuss personnel issues, per RCW 42.30.110(g). City Manager Schulze suggested it be held at 6:00 p.m. immediately prior to the February 8, 2004 Council meeting. ADJOURNMENT Deputy Mayor Nunn moved, seconded by Council member Adam, to adjourn at 10:20 p.m., and the motion carried unanimously. Attest: Caroll P. Wedlund, Recording Secretary Mayor Mary Odermat ITEM F - 2 MEDINA CITY COUNCIL STUDY SESSION MINUTES January 26, 2004 Medina City Hall 7:00 PM 501 Evergreen Point Road Mayor Odermat called the Council Study Session to order at 7:08 p.m. ROLL CALL Present: Council members Miles Adam, Drew Blazey, Katie Phelps, Deputy Mayor Todd Nunn and Mayor Mary Odermat Absent: Council members Bob Rudolph and Pete Vall-Spinosa Staff Present: City Manager Doug Schulze, City Attorney Kirk Wines, Public Works Director (PWD) Shel Jahn, Interim Police Chief Jeff Chen, Planning Director (PD) Joseph Gellings and Recording Secretary Caroll Wedlund ANNOUNCEMENTS Council member Phelps announced she had attended the Suburban Cities Association meeting and dinner held two weeks prior. Mayor Odermat noted the 2004 AWC City Legislative Action Conference would take place in Olympia on January 28-29, 2004. OTHER BUSINESS School Zoning Issues—PD Gellings relayed the city had just learned of plans to replace Medina Elementary School in the 2005-2006 year. The replacement building would accommodate the same number of students, but with a lower ratio of teachers to students, and more classrooms. He provided an overview of existing regulations for schools that need to be redeveloped in Medina, noting they dated back to 1961. City Attorney Wines stated the Council could have the Hearing Examiner hear this issue and make recommendations to them, with the Council being the decision -making body without another public hearing. The other alternative was to have a public hearing before the Council. Currently, the Hearing Examiner heard all Special Use Permits. The Council voted unanimously to conduct a public hearing regarding school zoning issues and to render a decision, as opposed to the Hearing Examiner being the reviewing body. Deputy Mayor Nunn cautioned the Council should be careful about what it required versus what the school needed. For example, if the school recommended no hedges for children's safety, that should be a priority. City Manager Schulze noted a fence or landscaped screen around the school perimeter might need further scrutiny; however, staff could submit more information for Council consideration. Deputy Mayor Nunn also requested more information from the Bellevue School District regarding their desires for Medina Elementary. PD Gellings stated the Council might want to consider conducting a Special Use Permit (SUP) review, to allow more intense evaluation of the design, which met with Council approval School/Residential Buffer —Separation and Screening —Deputy Mayor Nunn stated an SUP gave the city leeway to make changes, however, the Council would have to make a Code amendment to add to the SUP review. Traffic Volume Mitigation—PD Gellings explained if the Council wished to do anything regarding traffic volume mitigation for vehicles brought onto the site in an average day, they should ask school officials if a traffic mitigation program had been developed. He noted the project transportation management plan would designate traffic mitigation measures. If the Council had any concerns about this, they might want to add traffic volume mitigation to the SUP process. Deputy Mayor Nunn cautioned against weighing in on traffic volume control. Council members unanimously wished to discuss traffic circulation during a future meeting. Maximum Structural Coverage—PD Gellings relayed this project would undergo construction mitigation review. He pointed out school officials thought they could increase the square footage and still have about the same footprint by having multiple floors. PWD Jahn added the plan was to design a school with an increase from 45,000 square feet to 67,000 square feet, and try to keep close to the present footprint. Exactions—PD Gellings cautioned constitutionality problems could arise when local jurisdictions required too large exactions from developers. PWD Jahn stated curbs, gutters and sidewalks should be installed all around the school, and thought it was critical to be aware of these measures now, so the city would be prepared when the developers submitted their plans. PD Gellings stated the requirements could be developed through the existing SEPA program. City Attorney Wines cautioned the city would have to show a definite connection between the new school and the condition it was attempting to impose. It would be difficult to show a need to improve a sidewalk off the premises, especially if the new school footprint was not larger than that of the old school. He continued there would probably be a Declaration of Non -significance, and mitigation measures would be part of that. City Manager Schulze stated the construction mitigation plan must be developed as a City Council Study Session Minutes January 26, 2004 Page 2 recommended proposal between staff and the applicant before it went to the PC. In that way, staff could catch anything land use related or could recommend construction without any land use issues involved in it. However, that would be interpreting the review criteria quite broadly. PD Gellings noted SUP mitigations were agreed upon by the time for construction. Emergency Preparedness Functions Center—PD Gellings stated an emergency preparedness operations center might be a component of the school design, primarily to serve their own emergency preparedness activities. The school emergency preparedness issue should be dealt with through the SUP process. He cautioned it should not be the primary emergency preparedness site for the whole city. Mayor Odermat asked about leasing some of the school property for a city emergency operations center. City Manager Schulze responded it had been offered to the city under a perpetual lease. Former Building Official Erickson had suggested with an investment of $200,000, the city could have a facility for both the PD and a community center. However, at that time the Council had decided against it. PD Gellings stated he had just found out about the School District holding an open house on Wednesday, January 28, 2004 from 5:30 to 7:30 p.m. Further, a date had not yet been set for a meeting with school district personnel. City Manager Schulze thought more notice was needed for a public meeting, and volunteered to share this, the city's role, co -hosting and being an active participant with school district personnel. However, the best tact for now was to listen to what was being said by school personnel and the community. City Manager Schulze promised to provide feedback regarding agreements and policies. PD Gellings added the open house objective was open-ended feedback regarding the new school needs, and no drawings would be presented. Circulation - Pedestrians and Vehicles—PD Gellings noted separation of parent drop off and pick up from school bus loading was an important topic, with potential for conflict. What was needed was a duration -based parking plan and site design that related to neighborhood walking routes. He suggested special use criteria would be the best to way to address an efficient solution for pedestrian and vehicular circulation. PWD Jahn stated Overlake Drive West must be part of the equation, in order to increase safety. However, the city would receive criticism from residents who wanted to avoid any extra traffic on their street. He noted since Three Points Elementary had devised a new design, he had received no calls regarding privately owned vehicles backing up on Evergreen Point Road. Council member Phelps noted Medina Elementary had changed their traffic flow pattern twice in the past two years. Interim Chief Chen added Officer Gibson was at the site every school morning, and there was a three to four minute window when traffic congestion was a problem. PWD Jahn added the city would try to get the traffic queue off the streets and onto the school grounds, and separate the bus traffic onto Overlake Drive West. The Council agreed traffic circulation must be included as a part of the SUP. School Playground/Public Park Dual Function—PWD Jahn stated the school playground/public park dual function had been a Park Board issue. The city currently had a small children's playground on the other side of Medina Park, and he suggested the city could partner with the school and make a nicer playground area to serve the community. Perhaps the city could add some resources. The Council unanimously agreed the city should work with the school district to further this idea. Lighting/Crime Prevention Through Environmental Design (CPTED)—The Council wanted to ensure there was proper lighting around the school to reduce the potential for crime. PWD Jahn cautioned too much light might be a concern for neighbors. PD Gellings stated an SUP criterion was the best way to address both minimum and maximum lighting. Mayor Odermat recalled three and a half to four years ago, the PC had passed recommendations regarding lighting, but the Council did not. She stated many community members were donors to the school's foundation, and the Council should be cognizant of this, because Medina was their community. The Council unanimously decided lighting should be included as part of the SUP. Appropriate Sizing of Facilities and Parking—PD Gellings relayed the school parking lot was filled from time to time. He also stated there were no existing city regulations for a minimum building size. Council member Phelps pointed out many parent volunteers were at the school within a given time period, as well as evening functions for parents and children. PWD Jahn stated it was important to have enough parking on site so there would not be overflow onto the street. The city could control this issue by ensuring it was in the SUP parking plan. City Manager Schulze suggested a sampling of other cities or school district standards might be advisable. PD Gellings volunteered to obtain the latest formula, in order to allow the parking issue to be dealt with administratively, and the Medina Code could be changed to reflect the new formula. City Manager Schulze was in favor of striking the formula language and suggesting parking spaces be developed administratively, based on standards in conformance of the industry. City Council Study Session Minutes January 26, 2004 Page 3 Attendance Area —Now and in Future—PD Gellings announced the School District had no intention of moving the attendance boundary. The Council unanimously concurred the city should not be involved in this issue. Hours of Operation —The Council was not in favor of setting Code standards limiting after school activities. City Manager Schulze stated one of the issues the PB had addressed a number of years ago was joint development with the Bellevue Little League Association at the Three Points Elementary property. The city found the School District and that school had given authority to the City of Bellevue regarding scheduling after hours activities such as soccer, baseball, and basketball programs. He thought this might be an area Medina would want to negotiate with the School District. Some of the local teams wanted to use their own fields in Medina, and had to practice in another community. The Council unanimously decided not to become involved in this issue. Community Design—PD Gellings stated the Community Design Inventory, an addendum to Medina's Comprehensive Plan, specified standard treatment for all three school frontage street sites. The Council did not wish to become involved in community design. Height/Articulation—PD Gellings stated height and articulation were already addressed by Code height standards. He suggested if height were part of an SUP, the city could use judgment regarding the height design criteria. He thought the city might be interested in reducing the appearance of bulk, and showed different ways some designs created more appearance of bulk than others. Mayor Odermat added modulating or articulating the roof by adding some architectural detail might be beneficial. PD Gellings suggested the SUP could address shaping the building mass, which was different from design review. City Attorney Wines cautioned concrete standards would be needed. Mayor Odermat commented the community did not like high sidewalls and flat roofs. She suggested it would be a good idea to obtain an overview of two recently completed two-story schools within the Bellevue School District before the Council agreed to all of the elements. PD Gellings was directed to discuss architectural design concepts with the architect and to conduct site visits. The Council unanimously decided to table the height/articulation issue. PD Gellings will draft an SUP ordinance for discussion on February 9, 2004 that will give the Council authority to hear the Medina Elementary School issue rather than the Hearing Examiner. City Attorney Wines clarified technically, a public hearing was not necessary for an SUP, because it did not involve a zoning change. The city was only required to have one public hearing, which could be conducted before the PC or the Council. However, realistically the public hearing could be before both bodies. City Manager Schulze explained follow up on the school zoning issue should be through a PC public hearing. PD Gellings stated the soonest the PC could conduct a public hearing for this issue was their March meeting. Signs/Kiosks—City Manager Schulze explained the PTA had inquired about installing a message sign. Following discussion, the Council decided to leave the sign/kiosk issue as an open option. A proposed message sign was requested from the PTA, and Council member Phelps volunteered to do so. The Council determined the city needed SUP criteria amendments for the following: a. School/residential buffer — to accommodate student safety b. Circulation C. Lighting/Crime Prevention Through Environmental Design (CPTED d. Appropriate sizing of facilities/parking The Council decided the city should attempt to achieve goals through negotiated agreement as follows: a. Buffer/landscaping b. Exactions C. Emergency Preparedness d. Circulation e. Playground/park f. Lighting/Crime Prevention Through Environmental Design (CPTED g. Parking By unanimous consensus, the Council decided to conduct a public hearing regarding the school on March 8, 2004, after the PC public hearing of March 2, 2004. City Manager Schulze cautioned the PC would have to make a recommendation to the Council during their March 2 meeting. The other option was for the PC to hold a public hearing and not make a recommendation to the Council, who would hold a public hearing on the school issue on March 8. City Attorney Wines clarified the Council could fine tune a fairly complete package at the February Study Session and make changes, based upon what had been accomplished to that point. In that way, City Council Study Session Minutes January 26, 2004 Page 4 the whole process could be expedited. The Council unanimously agreed to place Medina Elementary on the February Study Session agenda. Study Session Time Limit —Council member Adam inquired about the duration of Study Session meetings, and suggested tabling Site Plan Review, as discussion for that agenda item would be lengthy. Council Agenda Items for Next Meeting —The Council discussed proposed agenda items for the February 9, 2004 meeting. Site Plan Review —By unanimous consensus, Site Plan Review was deferred to the February 9, 2004 meeting. Parking Regulation Policy —The Parking Regulation Policy was postponed to the February 9, 2004 meeting. 2004 Legislative Issues —The Council concurred with the Legislative Issues proposed by City Manager Schulze, and decided to move this agenda item to the February 9, 2004 meeting for adoption. Proposed Executive Session —Mayor Odermat suggested an Executive Session be held before the next Council meeting to discuss personnel issues, per RCW 42.30.110(g). City Manager Schulze suggested it be held at 6:00 p.m. immediately prior to the February 8, 2004 Council meeting. ADJOURNMENT Deputy Mayor Nunn moved, seconded by Council member Adam, to adjourn at 10:20 p.m., and the motion carried unanimously. Mayor Mary Odermat Attest: Caroll P. Wedlund, Recording Secretary Memorandum DATE: February 9, 2004 TO: Mayor and City Council FROM: Jan Burdue, CMFA RE: Finance Report — January 2004 COMMENT: General Fund Item F-3 The economic downturn was a major concern while putting together the conservative budget for 2004. Revenues Sales and Use `fax appears to be back on track for the month of January 2004 compared to the previous two years. The following is a synopsis of the three years: o January 2004 - 587,363 o January 2003 - S47,443 o January 2002 - $85,043 Investment Interest is meeting budget projections of 8% or S4,314 for January 2004. Expenditures Departmental expenditures are meeting budget projections. 7 ;a, C ti f I L _ H� C p =� r � rK_ b.. ' L M; r rr� C`i > G a e� •4 � b .n r+ y f f- .-JFER'^Y i SALES T?_' SC DC Genera_ :axes . 0G 20 '.pca_ °eta__ al_s ... C:.L _._C?EFT- SALES TAX __ .. .. 00 13di, sir-C .. _ 30 0C 70 __ OC M'✓ET _Stice cCI !{- _36 , <_ 00 YniE" C__.__::a ., _;,r ice.. _ .2 C: J5 84 GO MC%E" �rzmina- ��st ce-DCE $3 CCJ _CJ _36 3n 26 00 Crinca__ 0C TIJI 'C .a_ Jcs. __ -__ 3 4 CC Liq'acr -Ex..cse _ax _, q'-,. __�_ 3card'fcf :.a 3'S 21 00 nun- -�=- _ _-ac "CTA.E CHCS T-R CDS .,_.E'+I^_ES 1., CO 2C :.aw n'crceu.-..t o_L.__e5 .,47 OC _na-an es FINES TCTAL PINES trR77_7_7:ES §1_SCc _:,ANECGS Z.E"c.`.L- _ __,.-_a_ -._ ___ 17 _.. CC lalas nzeres_ NCNB E'.'EH JES Otter- Non -3e-r-ivaa ra_s thru To-;.L CIODIREVEN-1ES -,4E -.I n ,.iC,C.�. Y C., CC 5 C7.G0 90CQ.J0 1b 2/?/O4 ZTH: .. -aa'J:!N'- 2-O C]S �SNER..._. FCG Trave in 2 P,V 4 KIIDI. ) '; ` O4 __.c-✓ of �teac-s _ Ony of _a 7•I5-o _-I3 ... d.. r-r_EITE4=77117_.. .. _ �.., GALA?I :. ___ 10 =_ CO Salaries > 4aweo .. __ 4 10 21 J(J Personnel Rw. . 3 ; . n _ .,_._cR SEP9I_Ei t __ M ___ 12 4_ OC Tra-re'_ 4 Tral--ca __ C�; sc Sabsor .._ __ _ �P_ .¢te _. ✓_.r� Pr -.Lj 70TAL HER `E _ C?S & CAFI=AL '-LAY _.__ -._a5--z 6,Tzc.:0 1 Is .. 1,-_.-- -,aa°. _z 4,Sal_:. __ 9z:A3 _..E 5Z :14.5 499,C2 S " ? - 0 , 1 - . U a _. - . _ . _ d _= 291.12 1 .,.,__.ad _- D,4-2 .,.- ill j 2,500.DC 4C . ___- -1 _..._ 152.00 _sG- ... __. ._ 11,000 :c .Z 1 .. .."n 17 "YO-1 z 3 1h 2i9/04 Mly of EX' E).C_._C.- -._ C NTRM Elc _ __ ,,. S3'10_ en .._ 'i_ __ ,... cve1 Te T_'J TA.. C ES PER,=NNEL EF-Ts . TH=P. SE2. _ _E-- a _ :.-3GE9 _ _ 31 f,^ .-"_x-__ __n cera�=C ..per __o .. 4_ CC _rot -_c sec'. Se—, r_:tq .0 F.dye_c_c 1 GC a___ f'w, I, ._ I_ 00 ..-___ty Seri-e2,Wa--a 'nas_e ___ 10 46 0 Seca s .-_ nC-Ega_cmen- .� .._ _10 v v N.S P' _a---...__ on_ 71 CID .01 513 10 49 30 Ne,s e-terr __ -0 49 4G Phccceccies TOTAL OTHER W_. . _ _ S & QiARGES s 48 3c e--o 14 94 �-_ ,117D _ Assc' a_ion c 11' -_ �_eS Puget _C'n= 7e-1o:a_ __C_nC__ : ,n ec ss-c'a- -icn 3 ?., k. » ARCFI _. ==o ::C�eac ._.._e_.__ __-Cgram 49 07 Ee1le,ue l a,d Zencer __ear _ aenc-: _C_AL N ZR_GC':-,_R MEV-?.L -,.._._ ___.. _.L n-H'.'_CE3 127af_s_2__�`. ,....,E ";IRF:,- e!EPh __ _.._ _� __ .,. Sala r: es Way-e- 57 121 11 12 __ 1'.er _ �,C-rR:ES 4 '4-_GE3 . S:FS::VNR _WEF:':S rrl I _ _. 21 -. 02 ___ S_n ne.. _enec 251 ,__ _.,., 3ZI Z I3 0_ Tc- _.,.. .Rein ,._-e:rent =.I.L E'tcaC_`T. _ s;ENEc: D S S"PIIES _. __ __ i_.. Notice S'app:ies Pia cractic _apc'es _._ :-D D, 2 20 __ 60 AT= ange jnvgcus. et-. =2_ 21 3: 00 ,le EaDe:se='.fue_ .__ Z—j :c 2j Firearm 7uran&Se u ._pal:) '-'-"AL SLF2L___ -_ .7i Pzc ess-orateSe.r,ices _D D .. 5ZI 2.. 4 P zhcna,?aaersi ___ 3M A __._ Z42 D„ Tra . . _ 20 43 2`1 0'je Jscr M,-,Zers ics _ _,L j_D i ._ _ _ Z7 45 r0 t�,._:.e._ le _ a .. en_ a_S .. _ _ .. _ M _c __ Rap __- I CID 521 20 42 D Repairs i Ma _-'_AG .._ J C 1 121 23 43 00 :-0i3_ .erv- E'.mplees, 70 49 27 Fl, .._ LID vul 721 ZD 43 :_ _..iT,—.-_,._ 5, 1 2 -s D._e _-c _.,..,:Ien -:.s _ __D C :2_ -0 EO c_-me Prever. _._r./Run! i_ Floc Mrs_ 'es --_a __ _find _CTAL DTEER _c¢'_CES n C_r..,._o T:Tlh 0 CAN 7- - A - --,-..e,_- __ ,:JO..,. 12 2`_ ., or" -31 . .,_ : 1 6,CDC S O ___ ..._._ .._ .._ - :29.__ 2D..._i 4.-ao 4 -_._. ,:Cc CD _. .,_.._ :D 2.90 _: 1,] S._ :_ 1,mc.10 1- 0 c .._ :3, t00-00 :7 lh DOD . _. ... , .4 CC .57 25 ... _•--_, �� ,. ,-_.. _ . _.. _..E 7 c C.05 5__..r3 __ -.,-_.. . _., ... _..,..., ;. 1,100 ., z. 50 . _., __.. 132.2 26 29_,13 1..,1 „2___2 ^_ir✓ of .. _.. _..� ) L__ CiSpa. Ser/ices K__.c-and ..C_ess�1S ,land Ser,_zPriscr.er s-3ar9 :CTAL _cL_cc h _PO T_CTAL NMENTA= _C:AL E_ .. MEE-C.'.L _ _., ..,;3... 1b ',/1)/O M.,..,. T.T.. .., ..." i. ,..._ j ..'. _..._ �., -. ._.. ,. ... -._ _.. 11 a TOTAL �T3EF SFIF.'JJ_-.S TcAF.=G3 Lnq-neer _ 'C. '.0 >_4 ' 17 _<4 c7 dDti -, ---_-4 C 24.7._: �.nc-...., h /9iU4 _.na_ i. es lb IM/04 PAW PLAN::__.. ='d-7'M77— i AL.i_._ES , vi A.-ZJ Salariew s 63 21 00 ^erg: v:_ 3e. ='TA:. __ 70 _ - _._g _HLRS.-S . _. OCJ 552 ED 41 _2 He.=ng x—nne, �0 ls B 4- 5_'. La _QS ape CCR5U —' ,JFJ 6 Z +_ 60 r.^ns1 rust 1C_: MI LLla-i -T.. __ 1 101 M 8 >> 43 C1 Training _ 152 _ 64 5. F . ,...� .... _t. a _r =P'_c_ _.66L._ 342 28._C __ _ Jf .____I_a ...._ .-.__C._.-..-.E ?.c. �R __ 90 Saar loT.:iL SALAEIE-c- ACE_ PERS=!TEL EENZn L� .__ ___ _-z YO _ ne. he-e __.. -0 2- OJ _in- __rms :'For.: E __ FJ Opar. _j E TOTA:: S.;r. LIES CTHE3 'ainRGES _-z 20 43 JD Trac.: _:.. _07 . 4. 00 advert ie:nc TOT.n .t ... _ __cS -._'a EASE I _... _E .00 J0 2 i. Q,A;4 Ciny _f Molina 1Q Z 04 o IiLY 3?2 LES - -._ L_ 32_ ._.._ED _._..iYIES 2 WA_=S -.; .. __ 70 Gals _s & Wage_ _ . 12 3 . C ier, -,- =2C_?(E. 3ENLF=. S F!.:f _._ _i) 31 a. L_.: P_e9 _.: _6 4 „ _ L ._ 57a .. C31 _ 5-5 80 43 0) __.,_. �0 4_ .,., cU! _.Ca .,_33R SEs. CFS a C}^.M^.?S CU'un_ azk . r_c T _: _ _.Do- . 1 ad 4z 2C.;-23 4,21 9,00C.Oc -_. do -_.. 10 4.9C_.,, 71,520 ., Go 3 .,.n a3,3.O.IJ 025,13 _". _ .'J _2 2=._o _6:S ..:0 c.__ _0..93: o _.E1 i n _00 0)4 --"-i 2r..�..--". ------ �f zoTAn = __:..__._ r�xr .._ .. CC42E3 ➢E_C<_.. -. a_...,_ c._ ___ 64 nc s _L _ n_ ;C-AL Eir LA H.�.�. _. _._. E- _ :_,-13 -a _ -__N _ F_e- Tax _ vex_ _�]__. _. _ JB Fr :^i e^.e-al ....._ 17 -,TAT. _i o_.-__. ^C 4 SALAF:Es Sr .1.Vv:-,C . ... .._ 442 3'., n Jace _..,-4 ... _ , 4--42 q 7 3J_.., .. ,.._c._ .cT.._ �_ALAR: M1n.._J _. .-_ j 4-A9 __,oco.,,n _.__ ,__c_ _ :_rs_...e1 3e.<__L_ 143 AS 043.75 Is,.::.10 1 n '-A:, _.. 0`L _ 1erl?7_7l S43-_5 "043. 7E .____ :G ._.. 5_. 31 c -C7 1v _.... l -_ 30 41 10 4Ca3 h ..ree Mai._eyawe -.3 11 ,CC1 so ._. 13n23'...__ q 3 0 40 .. c Maca,.re PeW a_ 1.. _., 2,5L ...__ _.. 1 3,-3- _._ .._ _+_ 2 .. 4 00 Ot:lino Sarvices -.._ -]C'.._.. .;., ]OJ. ,. 3_:. A U A Equipmem ma:.[_.a ,_ 4 11.09 _. _e_.P3 4,6CC.C.: ___.__ ___ _. _4< G] i1 .. .. S[o m Iiain `^a _canoe .2D ..,, 4-, , __: 53 a_ ::0 S�_ e er ,_gh_ .._i __zies __ ..5 :. 1 , wv .... 1 z i,.,_____ _w_ _ __ .., T:- alf f-c Cnnr--� -,e•,, .-es ... _: fY_'.. ..;_ �_.�. _ 41 90 _tr e, -ar inn T T ,.i._,,. oi_T —71;:1 323 a Z1,A 3L.22 49,.DUAC ____ ,a._t8. .. �- 2.1 _ .�_.. _, LAC# ... _ vaz= _ ___ L_BT ._ _�_ C_ ..E_-._�. TALES 03 -. a` -STATE -T..-- M'SCE,�:-A;E=S R-7-NUE TOTAL jb 0/0-4 .'^ _ = 3, c3 32 ;C -3 C3 CdP:-AL PRCJECTc _MPRO'✓EMWN-T Road Ccnsr-- _�Or7r TOTAL :MTRC^_ME.;TS m _ PROJECTS _ -->-fll .a, Cii" of \jIcdina Cheep Rz_>istcr January 31. 2004 v Ell .cn _,_E TATE _.0 . 1lll�_; �IDOIIIlC NL`ndER 7_NLG_ -.-_- S-- _ _..__ _^:CB `._. ACCZ07 NUVILP Ay=_ o=n-: MAC c ASSC __ ^Y OF 'WA CITIES -- ..,:6 .. 24 14 CLASE 1 3 1 GCO DO ___ _: - _ ;-.... __._ BA_L-PHEL,_ _.JVCI c E.,_r... -4 723 4z 3-54 DOLCE ou.,I_,_. _..__E C ,_3._. _C, ,_/C.: % 04 CLASS us_ ON „_.. _.._ :I _.-. .. NW :,,.;- KTAEr. _„_.,_. :_. _: 1_)_- SOAZ 16-4L WA „" L'._, RS_ CASHIER _ 3/J6 SWC, 1O FEBn F o -. ! 003 _._ 5" 3: __ „_._ CLAMES __.. __._2 TOTAL E.,_:: -__ 955.34 0 .A=__ AL 1_. 0, 04 :ACC _o_= J .,CO O_T _. ._ _., ✓.].:.. _Ji'4__T_ ER __...__F 11 J'a 1: JJ2 iJ.^:.... C1AL _ 1 540,., ., 500 AeMW _CN GC ARE 1'_w /^4 ., .,, .. 3,:3 ,._32 _ 70] _� 4. __ _ _4_. ,. . _ 35-01 695 ASSCR OF P RY i T T TICIANS .._,_.44 ., 30/m 221__S 101 __: 0 0 M4 __ 49 _., ,.. J. soclommi ,Sc9-99 725 RUST", Lill -A fd. J _..,.. C' ^T'07 1:. ; C � _ 52- EO - 2 1_ CC' ..] _4 SOL ANC I_ 4/'i4 - :04 _cR. _'Cl COO 2 _, -. _� :_ 7 n _ CITY S4EMER=B: ._-.> 150.00 1SC7 BELLEVUE PDSTNPSTER __ -;04 . JO/OC _.C4 ANNUAL FEE :01 CO CCC _1a 25 ,: LSO -'O __7C_CE TCT,;f- 153.:C _9 _ 259.B9 1USS SOQ g DMILO z, _4 C OZi':7 BCC ": a0- . 22 =1 -ERMIT .. G''✓'JICE _CT_ L .53..:_ _M 13 ._ 2501 CAMPBELL'S ON _AKE CHE_A_^S 4, ,,_ ✓_ ;�70 'dM,P _... 001 CCO CIO 514 _., 4: :0 __,,.___.n 3330421 :100= OCTAL City of \Iadina Check Regyktcr Tanuar, 31 � 2004 �.1iI11DC; Ala ?ILII� .. -_., "_.•.• -_ -.,_.JO ,_d� �A3=a il z.ay.' R_?_'_:C9 .. ,_4,C4 11,CC _.-. _. C'-S 131 GCC COC 5142 -N'mi-E'"__.._ _ K 23.95 63-0 AOM_cG C �c ',x T" S�'dT, r.IES 31,74/O4 ..,, ._, .. ., -L_c_- _.,_ 003 2 :_ .C' ..c __..__. sy"T-NS !'T C 1 C3 ,CTF._ ,. c433 _A___ 0 _x. C f , _ �. = Too I SF: i� .. �.. 13 .._ _a_J; 1__A.' & .'.., _—_ 4: CO 6450 _NT L ASSCCI F'D PP.C--R^"T /:4/14 -_, .,_ Z:04 _„,- CH VO 021 E21- -41_- __ IVIE3 T37A:, FECD, R=VD_ -__:_ _?CRT. __. a;'_- ._ �. ,_ _ LI-: 0� _�., .. .. _L_ 133 >_d9L.26 3 M7.2EN m RCC3 [JT=. CC, - 3cA._,. _WOKE .'_„„ 3 37Z._. - » .__.._ _O4o: O'ERl:'] a _3CC.,-._�o a.. P.o C1/-4; C4 ., .._ -_�_ 90- DO, C]., 512 - _ r RCS cal:': _-iG i__.:3�FY 18O44 PT_=_-CII _ART WORKS, IPIC C 4/C4 C� �)/CG R_ C_NER _ Cl' CO0 I>b 3 h —V (m-4 City of'MEdina Ch,EA RcListor January -11. 200-1 CIA VE=Cl CA,E DA.-_ D. ,., ..-_._ _-__ _ 2 PME ..CP„ CE:14 r _. _4 'i i_. _. 18G8r RERE. RME .- 0�'_.. .... kM" _j„ ., _3501 RCHRLAC-H, 3. .._9E:R= ._ _. �,. �.. ._ ei'-:.'mm m 0', coo CO3 3n 4„ __ _z ..00 :I. _2. _.; W__D_A_ 7F,___..-� T:7AL 12665 SCHti......, E=ILAS J _, =;04 C., 14 _10 �, __ ALLYWAVC_ _.-_ ::32 __ 13404 M:R3A '_. :_' 3 _..,_ __. ..< ., .0/�C _ _12_ .__ 14 v,_ CC! _,i tg _a z_ :_ STFPACE WICE 7CM- 1,22. _ Ang SURcQ1W 6-_- ,_s__ A __ Q ,_ 1 z1 _ 50 __1 2 -._ 2,_29.10 18035 MPdE.' -2 V, WASH777CN 01 107_ .,., :DE ,h TM 230 COO ___ 20 __ __ 2-... _13 ., ., ___OV AS CITY "r 4NACEMENT ASSMIAS Y__S A- C0C c ._ _._ -._ _:._ XSR SYHI Cc �:,, 52".. 16108 WA S': DEPT C_ ,_i_ ALMIN I 14 s C. I '5 :730: �..1 �_� ..C1 z3 20 SU65CP-_PT_-N --_ -___JO WMCS AI=3 aENN=K _- _..C4 4MCA = r.,, ___ 1., E3 ,: ____„ 8_ . -0, 00 16030 WM7A 31;14/C: Dl =C/21 .uC4 :YTES _ 70J 30 514 17 19 E RC_E 01'v of Modina iaruary S L �OO�4 Wit Wk VEMM _. E .A-_ _ ._,.._.T :ull, III'.t NL _e_. NWit,. .AMA _ .__C Rc=yll .: ACZT-27 NYMBHII -___ 4,=41.99 18CEE .. RKL _C __MS`^ SSION __ 2S iO4 DO i :1 1091 YCOD ...__. _.._ ]CC occ 5n _: _. NEW T}' `NSM:SSi m :.,.---- ---- 4,541 _c _?___ 411.co 501 AWT s..� . ,-� _,:. AE-M -1 _.. 4-1 Z..4 __]:SL.._'_';E _"NF Ndc:CE -VT-L _S_:ELAT=,= __ND �-Ni L_ ._..� &^. .. _. 4 .f.AM._. ___ _,. .. i0 3E. L N 70 __ _ 1 H. ,LL NELV- `E _.� __ _ Z HALL _N', ) ''E TiC T% _..2- _ AJ 1"00 NA CI IES _NSVIRANCE A"iTHCR17Y ,2-04 0 G4 10:1 ,_ 1, ;._.v 2r I- i..S 7_A11:E .._._ C. 10 MOM, ti_� 2: ?. L.,=EI^':S ASMC _. 22,04 D.,-✓C9 2:04 .. Es _0 .., _ _. 4D In EUP17L _ W:4 q.u. lE A9 U—'-MATEz_C.. � /��104 ., .,, _., S:'::]-RS DO- 7CJ ^__, :7PcL__S 3t:2'L-£5 INVO:_E 70CIAL .__ 31 09 2:433 NA ACM:N ?NC 02/L+ v 9, �. .. __C, A.,.:. ... 1.3 CO2 _2_ .. ., ,.: 7C 20..1.-_F KKNEF:-__ 53.02 13520 MAPLES ._. _., C4 00/30,DC 33 C0 V70 CC— �'_o :� �_ :_ ,,.V2 -7A1 FIRMS T--_-._ 13313 _22 33 15240 'K:V ERb__i BCC* .-, 21/29,34 0: 031CD ZC04 AIVAIS _,_ 607 100 524 63 45 ., ..22 REE:DS_IT:A.:.' _ASI�SCAPE C11" of \Lcdilla Clack Raeistar Januan 1. 200-✓ VERO=R NUM a .R - Nt -._ u,_ 2 2 .'e0 _SSA'TA:. H_N::. KT_7EC—A 3_._ "04 2 .,.._ _r R ITEM F - 4 MEMO TO: MAYOR AND MEDINA CITY COUNCIL RE: ORDINANCE NO. 7793 FROM: KIRK WINES DATE: FEBRUARY 2, 2004 This ordinance amends MMC 17.56 to provide for special use applications for schools to be heard by the city council. ITEM F — 4A CITY OF MEDINA RDINANCE NO. AN ORDINANCE AMENDING MMC 17.56.20, 17.56.030 AND 17.56.040 CONDITIONAL USE PERMIT AND SPECIAL USE PERMIT APPLICATION REQUIREMENTS AND PROCESSING. THE CITY COUNCIL OF THE CITY OF MEDINA DO ORDAIN AS FOLLOWS: SECTION 1. 17.56.020, 17.56.030 and 17.56.040 AMENDED. Medina Municipal Code Sections 17.56.02, 17.56.030 and 17.56.040 are amended to read as follows: 17.56.020 Application — Information. A. All applications for conditional or special use permits shall be submitted to the hearing examiner unless the application is eligible for administrative review per MMC 4.08.020(B) or is an application for a special use permit for a school which application shall be heard by the City Council . All applications shall be made using the city's form and include the following information: 1. Street address and legal description of the property upon which the proposed facility is to be located; 2. Location of proposed facility on said property and upon all adjacent property; 3. A sketch of the proposed facility showing plans, elevations, lighting, screening, access parking, fencing, landscaping and all other relevant information. B. Applicants shall provide all additional pertinent information requested by the hearing examiner or by the city manager or designee in the case of administrative review or by the city council in the case of a school. 17.56.030 Application — Filing. All applications for conditional or special use permits shall be filed with the city clerk no later than 20 days prior to the [hearing -examine f] meeting at which the application shall be considered. Applicant shall pay a fee as provided in the code. 17.56.040 Application — Notice posting. No less than 10 days prior to the [#ea4ng-e er] meeting at which the application for a conditional or special use permit shall be considered the city shall ORD. ITEM F - 4A post two notices of the application within 300 feet of the property on which the proposed facility is to be located, together with similar notice in any location established for posting of such notices by the city; provided, for applications for special use facilities within a special planning area the notices provided for above shall be posted no less than 30 days prior to the meeting at which the application will be considered. SECTION 2. EFFECTIVE DATE. This ordinance shall take effect five days after its publication or the publication of a summary of its intent and contents. PASSED BY THE CITY COUNCIL ON THIS DAY OF 2004 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE DAY OF .2004. Mary Odermat, Mayor Approved as to form: Kirk R. Wines, City Attorney Attest: Randy Reed, CIVIC, City Clerk Passed: Filed: Published: Effective Date: ORD. SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On , 2004, the City Council of the City of Medina, Washington, passed Ordinance No. , the main points of which are summarized by its title as follows, and approved this summary: AN ORDINANCE AMENDING MMC 17.56.20, 17.56.030 AND 17.56.040 CONDITIONAL USE PERMIT AND SPECIAL USE PERMIT APPLICATION REQUIREMENTS. The full text of this ordinance will be mailed upon request. Randy Reed, CIVIC, City Clerk ORD. a .� -,. -'--s -- — ,_,_;_:. _1 CE CcrA e: (h ?/9/O4 Cite oi' \Ik�dina Check Rc2istor t�eccmhcr ;1. _'G03 jb /9/04 cite of Medina Che,ck Ka<=i.stzr December 14. 2003 -- Ib ?/9/H 4 jh 2/9/04 �ha�k shack Fa_ va = -__ jb ?/0/04 lit ---.24 _.WE- )h ?/9/04 Cith of \Icdina Clicck R�214cr Ihccmbcr 31 _ 21003 IS 72 -E __T:L ___.... .. .. 3 .. _G7 3u _2 _G r Citri oPMedina Check RcLylAar l��camb�r 31. „)0 hc4. Chick _,. \wnb;�r \mOUTIt --.0 _ r __=._. rC .4 -- -., .-_.,_�.,. TN-- Cite of Mcdma Check RcL)istzr LDoccitihcr 31. 2003 W& ,nK -- - �:umLer .-Amount'I VEER Thn� _ ,-...: �--- -- .,_- .•- _.,. __. --.,_ ps 77:111 TRAIL ==il TRIAL C RE 3, ,,, -- __�___-_3,., i L_ __ - - Cite of \ladiva Chick Rc�-,istcr Dcccmhcr 31. 2003) , _E . _roc ..)a'-.'- 1 h 2/9/ 4 '- _ _L `1,_ Cih of'Mcdina Chcck Rc2i.�tcr Dcccmhcr 31. 2003 i h /0/04 CON of Mcdina Clhcck Rc�-)lsl x Deccmhzr 31. 2001 -- — �_ _ ,CF - _.A3F _r - ih ?/n/O4 Cith Or Mcdina cli"k- RCLn"tcr Decombcr 31. 2003 AIIlow It..,...- ITEM H - 1 MEDINA POLICE DEPARTMENT Memorandum DATE: February 2, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager Jeff Chen, interim Police Chief SUBJECT: Update on Regional Public Safety Communications Meeting Details: The following is an update on a series of early meetings between the Cities of Bellevue, Kirkland, Mercer Island, Medina and Clyde Hill to explore the possibility of a Regional Public Safety Communications System. Background and Current Practice: Kirkland police provides its own dispatch service and provides services to the City of Medina. There are 15 Communications Technicians and one supervisor in the Communication Center. The Department is implementing a new RMS/CAD system that should be operational in summer of 2004. The system involves a considerable investment and has a projected life span of 5-7 years. The Fire Department is one of 13 fire agencies that contract with the City of Bellevue for dispatch services. Mercer Island has its own dispatch center employing 8 staff. The City has a need to either find a new option for dispatch services or to increase existing staffing and update its dispatch technology. They are currently evaluating the options of contracting with Valley Com or Bellevue. The City has a goal of making a decision on how to move forward by mid-2004. Clyde Hill has had a long relationship with Bellevue. As a small city, it does not have the need for all the technological updates and advances that Bellevue is implementing. However, they are very interested in getting lap top computers for their Police Officers. Bellevue has a move -in date of December 2005 for their new communications center as part of the new City Hall project. It will be a state of the art facility with all new equipment and it will be substantially larger than the current one. It could easily accommodate additional cities' needs over the next few years. The City is interested in Recap of 01/30;'04 Regional Public Safety Communications vieetine -1- ITEM H - 1 opportunities to create a regional communications center. The first step is likely to change the governance structure from contracting with individual agencies to a partnership model. Other considerations are how best to handle warrants and the development of common protocols. On January 30, 2004, representatives from each municipality met as a group to further discuss this project. in short, a draft inter -local agreement was disseminated that set forth the parameters of participation and shared costs in order to explore the concept of this Regional Public Safety Communications System. There was consideration given to hiring a consultant to help the group define the scope of work in the draft inter -local agreement. Lastly a number of governance models from across the United States was shared and a working sub -committee formed to synthesize this information into a discernable matrix for the next meeting. Recap of O1 3)0iO4 Regional Public Safety Communications Meeting -2- 0{+at Fa% MLDINA POLICE DCPARTM-ENT Jeffrey T. Chen, Intenm Ctnef of Pof7ce CII"Y OF ME NA MONTHLY ACTIVITY REPORT JANIJARY 2004 Felouv Crimes January YTD YTD Year End 2004 2004 2003 2003 Aggravated Assault 0 0 0 0 Robbery 0 0 0 1 Sexual Assault/Rape 0 0 0 2 Burglary, Residential 0 p 0 15 Drug Violations 0 p 0 0 Forgery/Fraud 2 2 0 16 Theft (Over$250) 2 2 0 24 Malicious Mischief 0 0 1 5 Arson 0 0 0 2 Auto/Boat "Fheft 0 0 0 2 Possession of Stolen 0 0 Property 1 2 TOTAL 4 4 2 69 Misdemeanor January YTD YTD Year End Crimes 2004 2004 2003 2003 Assault Simple 0 0 1 2 Malicious Mischief 0 0 2 (Under $250) 26 Vehicle Prowl 0 0 0 22 Theft (Under S250) 0 0 2 13 Domestic Violence 0 0 0 5 Minor in Possession 0 0 G Drug Violations 0 0 1 5 TOTAL 0 0 9 79 Page 2 Accidents Injury Non -Injury TOTAL MEDINA POLICE DEPARTMENT Jeffrey T Chen, Interim Chief of Police CITY OF MEMNA MONTHLY ACITVITY R-EPORT JANUARY 2004 January 2004 YTD 2004 0 0 1 1 1 1 YTD 2003 Year End 2003 0 I 1 16 1 17 Traffic Citations January 2004 YTD 2004 YTD 2003 Year End 2003 Driving Under Influence 7 7 13 42 *Other 22 22 26 206 TOTAL 29 29 39 248 Traffic Infractions January 2004 YTD 2004 YTD 2003 Year End 2003 Speeding 47 47 i 1 406 Parking 8 8 2 184 **Other 58 58 54 532 TOTAL 113 113 87 1122 Traffic Warnings January 2004 YTD 2004 YTD 2003 Year End 2003 TOTAL 198 198 168 2635 Calls for Service January 2004 YTD 2004 YTD 2003 Year End 2003 House Watch Checks 58 58 62 424 False Alarms 14 14 27 387 Assists -Citizen 15 15 17 217 Assists-Fire/Medic 6 6 7 139 Suspicious Circumstances 2 2 0 15 Property— FoundfLost 1 1 0 18 Animal Complaints 0 0 1 2 Missing Person 0 0 0 ? Warrant Arrests 9 9 4 68 **"her 4 4 5 60 TOTAL 109 109 123 1332 * D WLS: Fail to Transfer Title: No License ** Expired Tabs: No insurance: Fail 10 stop: Defective Equipment *** Verbal Domestic: Vandalism; Civil Dispute: Disturbance MEDINA POLICE DEPARTMENT Jeffrey T. Chen, bterwn Ctdet of Police TOWN Of' I RUMS POINT MONTHLY ACI-FW Y REPORT JANUARY 2(X)4 Felony Crimes January Year To Date Year To Date Year End 2004 2004 2003 2003 Burglary, Residential 0 0 0 2 Forgery (Identity Theft) 0 0 1 5 Theft (Over $250) 0 0 0 6 Auto/Boat Theft 0 0 0 2 TOTAL 0 0 1 15 Misdemeanor January Year To Date Year To Date Year End Crimes 2004 2004 2003 2003 Assault Simple 0 0 0 0 Malicious Mischief 0 0 0 (Under $250) Vehicle Prowl 0 0 2 2 Theft (Under $250) 0 0 0 1 Domestic Violence 0 0 0 0 Minor in Possession I 1 0 0 Drug Violations 0 0 1 1 TOTAL 1 1 3 6 Page 2 MEDINA POLICE DEPARTMENT TOM of J .Jeffrey T. Chen, krterirn Chief of police fVfll� TOWN OF I IIJNIS POINT ftb MON HIY ACTIVITY REPORT JANUARY. 2004 Traffic January Year To Date Year To Date Year End Citations 2004 2004 2003 2003 Driving Under Influence 0 0 0 5 Accidents 0 0 0 0 *Other 9 9 7 67 TOTAL 9 9 7 72 Traffic January Year To Date Year To Date Year End Infractions 2004 2004 2003 2003 Speeding I 1 1 68 Parking 2 2 1 7 **Other 27 27 14 206 TOTAL 30 30 16 281 Warnings January Year to Date Year to Date Year End 2004 2004 2003 2003 Traffic (rt 64 16 634 TOTAL 6.4 64 16 634 Other Calls January Year To Date Year To Date Year End for Service 2004 2004 2003 2003 House Watch Checks 5 5 2 28 False Alarms 6 6 6 91 Assists -Citizen 4 4 I 27 Assists-Fire(Medic 0 0 2 19 Suspicious Circumstances I I I 3 Property— Lost/Found 0 0 1 Animal Complaints 0 0 0 0 Warrant Arrests 1 1 0 20 ***Other 0 0 2 10 TOTAL 17 17 15 201 * D WLS; Fail to "Transfer Title; No License ** EN-Pired Tabs; No insurance; Fail to stop, Defective Equipment *** Verbal Domestic; Harassment; Civil Dispute; Arson ITEM H - 2 of 14 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: February 3, 2004 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Planning Director RE: Monthly Development Services Report Building Permit Review Time Analysis — Attached you will find a report prepared by the City Manager concerning the length of time involved with the review of building permit applications. Construction Mitigation Program — One year has passed since the passage of Ordinance 748, which overhauled the construction mitigation program (CMP). The ordinance changed the program in two primary ways: 1) the size of project that triggers the program was lowered significantly such that nearly any new home project is triggered, 2) the framework for reviewing mitigation plans was revised with more intense projects being reviewed by the planning commission and less intense projects being reviewed by staff. In this one-year period, twelve CMP applications have been received. This is slightly lower than staffs projections for permit volume made during ordinance formulation. While the permit volume has been lower than expected, the amount of staff / consultant time required per plan is considerable. Typically each plan review starts with a fair amount of staff time in helping applicants get acquainted with the program and its objectives since such a program is unfamiliar to most builders. Next, the applicant's first draft plan is reviewed for the minimum submittal requirements prescribed by ordinance. This is followed by a review of the adequacy of the proposed mitigation measures taking into consideration all of the opportunities and constraints of the specific construction site. At the same time, staff conduct several means of noticing the plan review so that neighbors can do their own plan review and offer comments. In the case of the higher -intensity projects decided upon by the Planning Commission, a public hearing is organized and staff prepare a recommendation report to guide the commission's review. Next, staff review plan revisions required by the Planning Commission decision and stamp -approve the final plan. Staff also perform periodic monitoring of compliance with CMP plan provisions throughout the construction period. While it has been anticipated that a yet -to -be filled staff position of Code Enforcer would administer then entire CMP program, the City Engineering Consultant, Roth Hill Engineering has been performing almost all of the work. The few CMP plans that have been completed have averaged around 20 hours each of consultant time. While the first projects approved through the new CMP project are only now in the beginning stages of construction, staff feel that the program will meet its objectives. The case -by -case review system prescribed by the ordinance allows staff to look for unique mitigation opportunities and truly customize each plan to the site conditions. Examples of mitigation measures developed in response to site -specific conditions include: Temporary noise walls Reliance on existing or proposed landscaping for neighbor construction screening Coordination of large deliveries with nearby school hours ITEM H - 2 Barge delivery and removal of selected materials Use of sensitive area mufflers on construction equipment In the coming months staff will focus on refining the application instruction materials in order to give applicants more guidance on developing a consistent plan format without leading them to generic mitigation measures. The on -going citizen complaints emanating from construction projects that pre -date Ordinance 748 are a reminder of the value of this program. February 3, 2004 Planning Commission Meeting Results — Attached is the meeting results summary for the February 3, 2004 Planning Commission meeting. Medina Elementary School Replacement While the council decided to continue their discussion of this project to the February study session, I wanted to update the council at this time on a few items of interest: • On January 28 the Bellevue School District held their first community open house. It was emphasized that the design process was only in the earliest stages and the discussion was limited to the communities' general priorities for a new school. There was a moderate attendance level. • The school that would accommodate Medina Elementary students for the one year of construction is known as Bellwood. It is located at 301 1515t PI. NE. It is an older school that has been completely renovated to modern standards. The district uses it for this "reshuffling" function. It is presently serving Summerset Elementary students while their school is being reconstructed. The busing of Medina Elementary students to Bellwood would not involve staging at the Medina Elementary construction site. • 1 have compiled a list of six representative recent school projects to help the council decide if any design review is appropriate. Each of the projects in this list is either designed by the architect selected for Medina Elementary or built by the Bellevue School District. I am assembling photos and renderings of each project right now and they will be ready for the study session packet. The projects all represent a high level of design quality in my opinion. ITEM H — 213 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medi na-wa.gov MEMORANDUM DATE: February 3, 2004 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Planning Director RE: February 3, 2004 Planning Commission Meeting Results ROLL CALL: All commissioners were present. Staff present: Engineering Consultants Bill Holladay and Tim Tobin, Planning Director Joseph Gellings, and Recording Secretary Caroll Wedlund. APPOINTMENT OF CHAIR: The commission voted to appoint Mark Lostrom as Chair and Mark Nelson as Vice Chair for year 2004. ANNOUNCEMENTS: Gellings made three announcements: City Council request of Planning Commission to hold a hearing and form a recommendation on revisions to school regulations at the March meeting, City Council request of commission to broaden the scope of their side yard setback recommendation, and the need to reschedule the training session with Washington State Office of Community Development. MINUTES: December 2003 minutes approved without changes AUDIENCE PARTICIPATION: Anna Reilly lamented the proliferation of new flat roof houses, particularly on her street of 7th Street in Medina Heights. She asked the commission to investigate pitched roof incentives. PUBLIC HEARING: Construction Mitigation Plan Application — Baghai Residence — 8436 NE 7th Street — Chairman Lostrom started the discussion and asked the applicant to summarize the project and asked Holladay to summarize his staff report. Commissioners then asked clarification questions of Holladay and the applicant. The commission discussed the adequacy of the proposed mitigation measures. Several neighboring property owners were in attendance and provided comments. ITEM H - 2B DECISION: The commission voted to approve the proposed plan and the conditions of approval contained in the December 30, 2004 staff report by Holladay and add two conditions related to parking and the delivery route. PUBLIC HEARING: Construction Mitigation Plan Application — Cirillo Residence — 1257 Evergreen Point Road — Chairman Lostrom started the discussion and asked the applicant to summarize the project and asked Holladay to summarize his staff report. Commissioners then asked clarification questions of Holladay and the applicant. The commission discussed the adequacy of the proposed mitigation measures. One neighboring property owner was in attendance and provided comments. DECISION: The commission voted to approve the proposed plan and add three conditions of approval related to parking, appearance of a noise wall, and the neighbor updating procedure. PUBLIC HEARING: Re -Zone Application — Weymouth Residence — 8711 Ridge Road -- Chairman Lostrom started the discussion and asked the applicant to summarize the re -zone proposal and asked Gellings to summarize his staff report. Commissioners then asked clarification questions of Holladay and the applicant. The commission discussed the merits of the rezone request. Several neighboring property owners were in attendance and provided comments and background on the 1997 Neighborhood Character Preservation District ordinance. DECISION: The commission voted to recommend that the City Council deny the application. ADJOURNMENT: The meeting was adjourned at approximately 10:30 p.m. Page 2 ITEM H - 3 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 454-9222 www.ci.medina.wa.us MEMORANDUM DATE: February 4, 2004 THRU: City Manager TO: City Council FROM: Director of Public Works RE: Public Works Activity Report 1. Attached is the Public Works Activity Report for the period 1 — 31 January 2004. 2. The intent of this report is to provide the City Manager and City Council with a narrative description of the primary activities occurring within the Public Works Department over the included period. ITEM H - 3 CITY OF MEDINA 501 Evergreen Point Road • P.O. Box 144 • Medina. WA 98039-0144 Telephone 425-454-9222 Fax 425-454-8490 • Police 425-454-1332 MEDINA PUBLIC WORKS ACTIVITY REPORT (1 — 31 January 2004) This report describes the activities of the City of Medina Public Works (PW) Department for the period shown. 1. Routine Public Works Maintenance — Routine parks. streets and building maintenance work continues with the Public Works Crew (PWC) focusing on winter maintenance and repair activities for our parks. streets and buildings. and preparing for spring such as tree and shrub pruning. Continuous leaf and debris pickup throughout the month to include recent heavv storm related cleanup. Additional service and repair work was performed on our primary equipment. While plowing the City streets during the 6-7 January snow storm, the Ford F-250 truck transmission went out and required major ($S) repair work. Additionally, some minor body work was accomplished on one of the other vehicles. 2. Public Works Maintenance and Repair Projects, Special Activities — a. The PWC helped the Police Department out by constructing some shelving and performing maintenance on some lighting fixtures. b. Once again, several more street identification, stop. speed limit, pedestrian crossing, and construction related signs were repaired, straightened or newly installed around the City. This is a never-ending task with signs being hit or vandalized, and. in conjunction with the PD, new safety- requirements determined/observed/recognized. c. In response to a request from the Bellevue School District. the Citv-'s traffic data pads were placed on NE 8`h St. to collect vehicular traffic data in support of the transportation/traffic analysis for the new Medina Elementary School design. d. During January. members of the PWC participated in the City Benefits Committee meetings and the Employee Policy Manual meetings. e. As authorized in the 2004 budget, final selection of the replacement 36 in. walk behind mower was made and the item acquired. The old mower will be oftered to the highest private bidder. If no reasonable bids are received. it will be turned over to the vendor of the new mover to receive best value credit on the newv purchase. ITEM H - 3 f. After responding to the January 6-7 snow storm with plowing and sanding. the PWC spent many hours clearing debris from storm drains and culverts to ensure that there were no incidents of flooding in the City. No incidents were reported. g. During the month. several of the City's stoma drain outflow pipes (final discharge pipes from the City's storm drain collection system into Lake Washington) were cleaned of roots and video taped to determine pipe condition. Although we have not yet received the final video copies. we were informed that there is damage to some of our old (pre City incorporation. 1955) discharge pipes which we will have to be address in the very near future. h. The PWC placed several postings for the Planning Department for upcoming or continuing land use hearings. i. The PWC came up with a solution to a serious slipping hazard in the center of the 84`h Ave. NE sidewalk near the Chevron station. An underground vault owned by Quest has a large metal cover which takes up approximately 800,0 of the sidewalk width. Two different reports from residents had come in regarding the problem to include an injury reported to the Medina PD. Quest had been contacted. but refused to take action. The PWC was able to properly clean the metal surface and apply a mixed coating which significantly increased the surface skid resistance and reduce the safety hazard. 3. Park Projects / Issues — a. As previously reported. the Park Board has been working with PW on the new Lake Lane Dock, Community Dock at Viewpoint Park. and Indian Trail identification signs. They will be very similar to the bollard type signs currently found throughout the City which identify the Points Loop Trail. An example picture of the new bollard signs is attached. These signs will help residents locate these somewhat hidden City recreational facilities to include the small parking lot associated with the Dock at Viewpoint Park. b. The Park Board continues to work on the Medina Parks Donation and Memorial Policy document. Again, the intent is to establish guidelines for the standards. review and acceptance of proposed donations and/or memorials to our Parks. c. The new fence between the right-of-way / private property line between the Community Dock at Viewpoint Park and Mr. & Mrs. Charles Pigott's parcel at 8723 Overlake Drive West has been erected. Additional improvements to the Dock Park area will be made this spring and summer. d. Two memorial trees donated by Medina Park users were planted. The memorial plaques have been received from the contributors and will soon be mounted and placed. e. The four pair of Heron's have returned from last year to their nests in Medina Park. much to the delight of Park patrons and bird enthusiasts. ITEM H - 3 1. Two Park Board membership applications have been received to fill the vacant Park Board position. Two more residents have expressed interest. Meanwhile. another Park Board member. Danya Hill, has expressed tier intent to resign from the Board due to other commitments. g. The Puget Sound Anglers Association salmon incubator is still functioning well in Fairweather Stream. Most of the eggs have now hatched. h. The five new park benches are finished and ready for installation. The next step is to review possible locations for installation with the Park Board. 4. Capital Improvement Plan (CIP) Projects — a. Design and permitting work for the Medina Beach Park Bulkhead Rehab and General Improvement Project was reenergized and significant progress is being made. The DPW will soon be providing a more detailed update to the Park Board and City Council. b. As previously- reported, Bing County Road Services Division completed the repair work on the two Overtake Drive East bridges on December 19`h. As discussed at the January City Council meeting, the overall cost of the project came to S51,432. This includes the cost of some separate work associated with the project such as some tree and stump removal requirements and inclinometer measurements made by the geotechnical engineering firm, Terra Associates to determine if there is any continuing roadway slide movement on this steep section of Ox erlake Drive East. Overall, due to some unique engineering techniques. and the utilization of the KC Road Services Division. this project cost ended up considerably under the S300,000 estimated if the design and repair work had been done by an AT firm and private contractor. thus. saving the City significant resources. C. As previously reported, the Director of Public Works (DPW) continues to work with the City of Clyde Hill in preparation for the 2004 joint effort NE l 2`h St. and Lake Washington Blvd Pavement Rehabilitation CIP project. A separate memo outlining the details of the project is included in this City Council read -ahead packet. d. Trees and shrubs are continuing to be procured by the PWC to accomplish the final landscaping phase of the 2001 Indian Trail Drainage Improvement project and the plan is coming together. Work on this project will continue into the spring. 5. Committee and Seminar/Workshop and Training Attendance — No committee meetings or workshops were attended during the month of January. 6. Other — a. As previously reported. the DPW continues to work the Public Works shop back lot storage area. The PWC is continuing to improve the screening between the new fences storage area and Medina Park. Additional fabric has been ordered and will be placed on the fence and more trees and shrubs will be planted along the fence line. ITEM H - 3 Additionally, the exposed bright galvanized fence will be spray painted flat black to help blend in. The 10 year limited land use permit application has been received from PSE and is being processed. The land use cost to the Cite from PSE for this 10 year permit is 51.00. During the January City Council meeting, several Council members expressed significant concern regarding the "taking or encroachment" oPon Medina Park propem by PW for shop maintenance and storage use. The DPW put together a memo to the Council which explained the situation and provided the facts associated with the project. The DPW" has vet to receive any feedback from the concerned Council members and would like to know if there are still questions or concerns about the project. b. The PWC continues to acquire and plant trees and shrubs as committed to during the 2002-2003 PSE vegetation management project. This project will continue well into the spring. c. Included in this packet. is a memo and binder on the 84`l Ave. NE % Overlake Golf and Country Club / St. Thomas Church tree project. d. PSE is installing a new street light on NE 32"1 St. near 7930 NE 32" St. This work is being accomplished at the request of local residents and the Police Department due to the recent crime problem we had in this are of the City. ITEM H - 3 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 454-9222 www.ci.medina.wa.us MEMORANDUM DATE: February 4, 2004 THRU: City Manager TO: City Council FROM: Director of Public Works RE: Public Works Activity Report 1. Attached is the Public Works Activity Report for the period 1 — 31 January 2004. 2. The intent of this report is to provide the City Manager and City Council with a narrative description of the primary activities occurring within the Public Works Department over the included period. ITEM H - 8 of M ` v CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.rnedina-wa.aov MEMORANDUM DATE: February 3, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: City Manager's Report COMMENT: Citizen Action Request Log — The attached log includes 13 entries for the month of January 2004. This report is provided to the City Council as directed through the City Manager's PIP. Intergovernmental Relations Involvement — The attached memo is in response to the City Manager's PIP directive to provide the City Council with a list of current boards that the City Manager is involved with for the purpose of intergovernmental relations. 2003 Permit Performance Report — The attached report provides an analysis of the City's performance related to processing building permits. This report is in response to the City Manager's PIP. Park Debt Prepayment — During the January 12, 2004 meeting, Council Member Adam requested information regarding early retirement of the park debt. The attached memo from City Attorney Kirk Wines and Promissory Note are provided as a response to the request. Prepayment of the remaining loan balance would result in a small gross interest savings of approximately $30,000 to the City since the payments have reached the final two years of the 10-year loan. The actual net savings would be less than $30,000 considering investment interest earnings and the 1 % prepayment penalty. Trans -Lake WA Project — I received a call from Envirolssues requesting a meeting with the new City representatives on the Executive Committee (Mary Odermat) and Advisory Committee (Miles Adam). The purpose of the meeting is for project staff to provide a project history and overview as well as answer any questions the new City representatives may have. The project team is preparing to meet with the citizens group in February and the Executive Committee in March. Envirolssues also requested additional recommendations for citizens to participate in the citizen design group meetings. Currently, Laurel Preston and a second citizen appointed by former Mayor Becker are the only Medina participants. C7 O J F- U W U W Z _O F- U a Z W N H V 7 f�D N N N CCD O` O O` OLo N O U C @ C N L 1 O "O E n f6 C @ N O U N O O L C E L N C� 0 wc @3 a o aD 0 o @o o o oU 0 0) o U_ C N E 'a � @Ln o o U E O O -0> O O C Co Q° a@ p @ p W h(D n o cL p O. c McU N U O C O E C U CD N .Y E a - 3mOCOn mEw a Q o N c a m pN@Li Y7Q D @ O U.) o.0 u UO0)OOCE LONao E E@ op mO a o-O - ate w OE CO L COU � @ 'p 1 O o Q UD N O CZ N 0 LEEw0. -aWNN0 N a C -O a: N U E > CD 0) > N E U N O CL) 'O O CD 0ON(DOpNcm E NL O p Q U C Ec r>CmV 9nNva>O "aOC EE V >y m a O i O OXO 7 @@O OE0 @Ca a)� w n'poOC LN U O >D o Njo O L N N m Y E c L) o �+ LM - f9 r%n O U >, V) Cn - O U >p Q d U a) d U Q a Q a fp N CD U E U E C Q c _C _ C 7 Q a _@ @ @ @ CDQ> n n n n n a ct� ~ EO O U EO O U U U O U O U p U (pj L U ) O > O O O V' O V O V V ..+ • �0 N N (N N CD0 O O` O O 0 L N O N c�7 r O r d f6 Z C _ .� O L U C E _m C Q7 ;n U O @ U @ C7 m U a m 2 2 E U L C > > > U Ecu c p @ O m U O C C U a a « < a / E E &2 % �CD\\ - u -_- )/ 0E2i/uE{»± 2/ƒ/ } Ew CZ u `z\�k{\�\\/ �E �7\%:oz{=j CD --//==@33§g2 Z C)Q) SoZ�2\/[z� a) ie 0 M m \{ a _ 0 =e,zayy \/ CD gym\\\} DW 2/ f[Jj}±sa3zys 007 2 f ƒ * \ \ £ §]2 = ± A } \ / ) CT E / / / ƒ% E 8 5 S 5 6 \ \ 2 2 e e 2 / k J 3 j j 3 \ CD 2 ) \ OQ OQ \ ( z : / * /\ E ƒ \ z \ \ 0 } \ } 2 of Al CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 www.med-ina-vtra.gov MEMORANDUM DATE: December 31, 2003 TO: Medina City Council FROM: Doug Schulze, City Manager RE: Intergovernmental Relations Involvement COMMENT: 425.454.9222 The City Council has requested a list of current boards that the City Manager is involved with for the purpose of intergovernmental relations. Only the SCA, ARCH, and Points Mayors/Managers meetings require monthly attendance. Other organizations are used as information resources and professional development opportunities, as time and budget permits. The following is a list of ongoing or current boards, committees and/or associations. Occasionally, special issues arise that provide additional opportunities. • Association of Washington Cities (AWC) — City Manager attends various AWC workshops, conferences and meetings. City Manager has also participated in discussions related to legislative issues and on AWC legislative committees. • Suburban Cities Association (SCA) — City Manager attends monthly meetings of SCA Managers/Administrators. Meetings are extremely beneficial for keeping abreast of current issues. • A Regional Coalition for Housing (ARCH) —City Manager is a member of the ARCH Executive Board. ARCH is a multi -city agency created to promote affordable housing in east King County. • Washington City/County Management Association (WCCMA) — City Manager attends annual conference and participates in various activities of the Association. • International City/County Management Association (ICMA) — City Manager attends annual conference, workshops, and activities of the Association. City Manager is also a member of the Small Cities committee and one of three city managers in Washington to be certified as a Credentialed City Manager. Previously served on annual conference evaluation committees. • Washington Public Employer Labor Relations Association (WAPELRA) — City is an agency member of this organization, which is managed through AWC. Information sharing and labor relations workshops are provided to City Manager. • Points Cities and Towns Mayors/Managers — City Manager attends monthly meetings with mayors and managers of Beaux Arts, Clyde Hill, Hunts Point, and Yarrow Point. • Innovations Group — City Manager participates in various workshops, seminars and training activities. This is a national organization made up of many local governments and is an excellent source for sharing ideas and innovative ideas for providing local government services. • Regional Emergency Communications Group — City Manager is a member of this group of cities leading an effort to develop a more effective and efficient method for providing emergency response dispatch services in east King County. • Page 2 CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 vvvvvv.medina-Wa.goy MEMORANDUM DATE: January 22, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: 2003 Building Permit Processing Performance Report COMMENT: The attached report has been developed in response to City Council direction (City Manager's Personal Improvement Plan, Organizational Management, Bullet #2). This initial report is the 2003 Annual Report, which includes all building permit applications submitted for the period of January 1, 2003 through December 31, 2003. Permits have been separated into three (3) categories or permit types: New Construction, Remodel and Repairs, and Additions and Alterations. The statistics on application review time in this report reflect periods within individual reviews in which the applicant was on notice of the City's need for revisions or clarifications. The 2003 median (half of the applications are more and half are less) calendar days from the application submittal date to the date the city review was completed for all building permits was eighteen (18) days. The City has not formally tracked application review timelines prior to this report so performance measures have not been established. This report will be used to establish base line data, which will be used to measure future performance. Finally, it is important to note that there are numerous factors, which influence the amount of time required for application review, some of those factors are completely within the control of the applicant. For example, an applicant can shorten the timeline of an application by: • obtaining technical, process, and other information to help prepare complete application documents • being responsive to requests for additional information or clarifications New Construction — Includes permits for new residential dwellings, garages, cabanas, and accessory structures. Ten (10) permit applications for new construction were accepted during this time period. The average time between application acceptance and permit approval was sixty-nine (69) days. The shortest period of time between application acceptance and permit approval was seven (7) days for a detached garage. The longest period of time between application acceptance and permit approval was two hundred four (204) days for a new residential dwelling. The 2003 median (half of the applications are more and half are less) calendar days from the application submittal date to the date the city review was completed was seventy-five (75) days. Remodel and Repair — Includes permits for all repairs and remodel activity requiring a permit such as, bulkheads, piers, decks, roof repairs, etc. Thirty-four (34) permit applications for remodels and repairs were accepted during this time period. The average time between application acceptance and permit approval was seventeen (17) days. This category includes a repair permit application issued over-the- counter the same day of acceptance, which is the shortest time between application acceptance and permit approval. The longest period of time between application acceptance and permit approval was one hundred thirty four (134) days for repairs to a guesthouse. The 2003 median (half of the applications are more and half are less) calendar days from the application submittal date to the date the city review was completed was ten (10) days. Additions and Alterations — Includes permits for additions or alterations to structures including, room additions, reconstruction, and interior alterations involving structural modifications. Fifty-one (51) permit applications for additions and alterations were accepted in 2003. The average processing time was thirty- one (31) days. Several over-the-counter permits were processed on the same day of application. The longest period of time required for processing was ninety-eight (98) days for an addition to a residential dwelling. The 2003 median (half of the applications are more and half are less) calendar days from the application submittal date to the date the city review was completed was twenty (20) days. 0 Page 2 2003 New Construction Permit Processing Performance Report Type/Permit No. Date Accepted Date Approved Date Issued Total Days New Construction 021219-0078 12/19/2002 1/23/2003 1/27/2003 35 021219-0081 12/19/2002 7/11/2003 204 052203-0211 5/22/2003 9/16/2003 10/20/2003 136 082103-0308 8/21/2003 10/3112003 11/18/2003 70 091103-0327 9/11/2003 9/22/2003 11 091603-0331 9/16/2003 9/23/2003 9/25/2003 7 102303-0361 10/23/2003 100 103003-0370 10/30/2003 93 111303-0389 11 /13/2003 79 121803-0428 12/18/2003 1/16/2004 29 AVERAGE 69 *Calculated through January 31, 2004 2003 Remodel/Repair Permit Processing Performance Report Type/Permit No. Remodel/Repair 030128-0102 030130-0104 030220-0121 030221-0122 031803-0137 032403-0144 040103-0155 041703-0167 041703-0172 042803-0176 052103-0209 060403-0220 061203-0232 061903-0237 062503-0246 062603-0248 070303-0257 070803-0260 072203-0271 072803-0284 080503-0288 080603-0292 080603-0291 081903-0304 082103-0306 090403-0323 090803-0325 091903-0343 092503-0347 093003-0351 100203-0354 101403-0360 110703-0382 121703-0421 I AVERAGEI Date Date Date Total Accepted Approved Issued Days 1 /28/2003 12/17/2003 1 /30/2003 2/13/2003 2 1/30/2003 2/11/2003 2/13/2003 12 2/20/2003 3/11/2003 4/17/2003 20 2/21/2003 3/7/2003 3/11/2003 15 3/18/2003 3/25/2003 4/3/2003 7 3/24/2003 3/28/2003 4/7/2003 4 4/1/2003 4/23/2003 5/6/2003 22 4/17/2003 4/21/2003 4/28/2003 4 4/17/2003 4/29/2003 5/8/2003 12 4/28/2003 5/5/2003 5/5/2003 7 5/21/2003 5/22/2003 5/22/2003 1 6/4/2003 6/6/2003 6/10/2003 2 6/12/2003 7/2/2003 7/3/2003 20 6/19/2003 8/6/2003 9/11/2003 13 6/25/2003 6/27/2003 7/1/2003 2 6/26/2003 7/29/2003 7/29/2003 33 7/3/2003 11 /14/2003 11 / 17/2003 134 7/8/2003 7/9/2003 7/10/2003 1 7/22/2003 7/28/2003 7/31/2003 6 7/28/2003 8/20/2003 9/15/2003 23 8/5/2003 9/17/2003 9/18/2003 33 8/6/2003 8/26/2003 9/2/2003 20 8/6/2003 8/11/2003 8/12/2003 5 8/19/2003 8/26/2003 8/28/2003 7 8/21/2003 8/22/2003 9/8/2003 1 9/4/2003 9/10/2003 9/11/2003 6 9/8/2003 10/7/2003 10/9/2003 29 9/19/2003 10/3/2003 10/7/2003 14 9/25/2003 10/3/2003 10/7/2003 8 9/30/2003 9/30/2003 9/30/2003 0 10/2/2003 10/3/2003 10/6/2 003 1 10/14/2003 11/7/2003 11/7/2003 24 11/7/2003 12/5/2003 12/11/2003 29 45 17 `Calculated through January 31, 2004 2003 Addn/Alteration Permit Processing Performance Report Date Date Date Total Type/Permit No. Accepted Approved Issued Days Addn/Alteration 030116-0094 1/16/2003 3/11/2003 3/14/2003 55 030127-0100 1/27/2003 2/3/2003 2/10/2003 7 030204-0107 2/4/2003 3/19/2003 3/20/2003 44 030207-0112 2/7/2003 2/13/2003 2/18/2003 6 030213-0117 2/13/2003 2/29/2003 5/5/2003 16 030220-0120 2/20/2003 2/28/2003 3/4/2003 8 030212-0116 2/12/2003 3/18/2003 3/19/2003 35 031303-0131 3/13/2003 3/19/2003 3/24/2003 6 032403-0143 3/24/2003 3/28/2003 4/1/2003 4 032703-0148 3/27/2003 4/15/2003 4/18/2003 19 032703-0150 3/27/2003 3/28/2003 3/31/2003 1 040103-0152 4/1/2003 6/4/2003 6/10/2003 64 040103-0154 4/1/2003 5/6/2003 5/12/2003 35 040203-0156 4/2/2003 4/16/2003 4/22/2003 14 041603-0164 4/16/2003 4/21/2003 6/9/2003 5 041703-0168 4/17/2003 5/23/2003 6/2/2003 36 011703-0169 4/17/2003 4/18/2003 5/28/2003 1 042803-0177 4/28/2003 4/30/2003 5/8/2003 2 050103-0179 5/1/2003 8/7/2003 8/13/2003 98 050103-0180 5/1 /2003 7/21 /2003 7/23/2003 81 051503-0199 5/15/2003 7/31/2003 9/3/2003 77 051903-0205 5/19/2003 7/23/2003 7/29/2003 65 060503-0222 6/5/2003 6/20/2003 7/17/2003 15 061203-0231 6/12/2003 7/2/2003 7/3/2003 20 061903-0240 6/17/2003 7/16/2003 7/21/2003 29 062303-0243 6/23/2003 9/12/2003 81 070303-0253 7/3/2003 9/24/2003 10/16/2003 83 071003-0261 7/10/2003 7/10/2003 7/16/2003 0 071003-0262 7/10/2003 9/2/2003 9/7/2003 54 071CO3-0263 7/10/2003 7/30/2003 7/31/2003 20 071703-0266 7/17/2003 7/31/2003 8/4/2003 14 071703-0267 7/17/2003 8/1/2003 8/5/2003 15 072203-0269 7/22/2003 8/5/2003 8/11/2003 14 072403-0275 7/24/2003 9/23/2003 9/26/2003 61 072403-0277 7/24/2003 7/28/2003 7/30/2003 4 073103-0287 7/3l/2003 10/7/2003 10/31/2003 68 082803-0318 8/27/2003 8/28/2003 1 090303-0322 9/3/2003 9/17/2003 9/18/2003 14 091103-0326 9/11/2003 9/23/2003 9/26/2003 12 091603-0332 9/16/2003 9/23/2003 9/25/2003 7 091803-0334 9/18/2003 11/13/2003 11/17/2003 56 091803-0336 9/18/2003 10/10/2003 10/16/2003 22 091803-0337 9/18/2003 10/21/2003 33 092603-0349 9/26/2003 10/8/2003 10/10/2003 12 100203-0353 10/2/2003 10/31/2003 11/6/2003 29 101303-0357 10/13/2003 10/13/2003 10/16/2003 0 102903-0368 10/29/2003 1/14/2004 77 110403-0377 11/4/2003 88 111903-0398 11/19/2003 12/12/2003 12/31/2003 23 112003-0401 11/20/2003 12/12/2003 12/16/2003 22 121703-0418 12/17/2003 45 AVERAGE 31 'Calculated through January 31, 2004 CONFIDENTIAL ATTORNEY/CLIENT COMMUNICATION L&MYCO TO: JAN BURDUE, FINANCE OFFICER CITY OF MEDINA CC: DOUG SCHULZE, CITY MANAGER RE: PREPAYMENT OF DUSTIN NOTE FROM: DIRK WIN F_S DATE: January 29, 2004 Upon review of the Dustin note, it appears that prepayment is not allowed under the terms of the promissory note. In the prepayment section, the parties were given three choices: (1) prepayment without any penalty (2) prepayment allowed with payment of a prepayment penalty; and (3) prepayment not allowed (also with a penalty for prepayment). Although prepayment is not allowed, the only penalty provided for is a prepayment premium of 1%. In other words, the City may be able to prepay the note but, if it does so, it must pay a 10/' Penalty. As the principal balance of the note is $323,451.39, the prepayment penalty would be $3,234.51. This would be the equivalent of the interest that comes due over approximately 2 '/z months if the City continues to make monthly installments. Although the penalty for violation is relatively minor, the City did agree that it would not prepay the contract. In reviewing the file I prepared at the time of sale, is does appeaz that the agreement not to prepay the note was specifically negotiated for and agreed to because of its importance to the Dustins. The Dustins' real estate agent advised the City that they would not agree to the sale if prepayment was allowed. Of course, the City could always contact the Dustin to discuss prepayment. If their circumstances have changed, they may be willing to allow prepayment without a penalty. 012904.DUSTTN_MEM0 Zd Wdaz:z0 b002 62 'Upr IZ00�Tz902 : 'ON 3N3Hd S3NIM IdI : woaA 1',ArLA fmh No. 21A --�— — FraaeasaryHote PROMISSORY NOTE Commary,f i„.siarerp erol a,a Armyym ! a.tadkawaath (Fixed Rate of Interest) ALL Florfta n@6ERyW all., rasa s_ 450r000 00 JANUARY 31, 1996 JOHN E. AND MARY P. rAA7'1'IL'f i 1i2@t1STEES Fwvaare nrceivad. CITY OF MEDINA ('Makee)promts,(s)lopayla QF THF, h]hhSTIN LOMINr mnr,rnw BOX 171 MEDINA WA 98031�haspmoi__ $450r000.00 IFfotdar), oror DOLLARS, with Interest thereon atthe rate of 5•25 pefcon� per annum from the date hereof, payable 91 follows (Check one): 0 Balloon Payment Only: No installment paymentsshag be owed, and Maker shag pay all principal and accrued Intelsat due under this Note or I 0 Internet only Payments with Balloon: Maker shag pay manUNy installments oI Interest only on the outstanding principal balance, beginning w and Conlinuing on the same day of each succeeding Calendar month uMH au as sums due under Ids Note shag be paid In ful. on which �. tX Amortized Principal and Interest Payments (with Balloon Option): Maker shall pay monthly Instaiknents of principal and Inlsresl In an anvurA wirtclent to k4li artorttza the original principal balance of this Note at the interest rate shown above ever an arnortlallon period of 20 years, Tt»askstedkrteN paYmsrsa etW be made beglnnkg on MARCH 1, 1996 , and continuing on the same day of each succeeding month until (check arms): 0 all stuns due undo + this Nola arapakilnlug: orXthe 3 9tdayol JANUARY 2006,onwf�lchdateeHsvmadueunderUdallolestreahepeminfte(thlapsymem constitutes a balloon payment). - V Other. Tho Ahnya Monthly a to ha in tho 1n Of $0l7 30_ `r RegaMmg Makers ability to prepay morns owed under this Note (chock ome): Cl Mauer may prepay all or part of the balance owed under this Note at any time without penally - 0 Maker may prepay as OF pad of the balance at this Note arty upon payment of a prepayment premium equal to outatanding pfihdpat balance. Percent (t% II let Mod In) Of the than F Maker my not Prepay any portion of Ihis Note, and Maker "if pay a Prepayment premium equal to 1 _ fMl Paneling (1% g not filed fn) upon any default and I` acceleration of the balance owed under this Note. d Any permMQd prepayment shah be made on a dale on which a payment is due under this Note. If Prepayment Is prohlbged or parMtied only with a prepeyrnera pramhan, Malta, ehaH Pay any prtrpePTI" Premium following Makers default and accderation of the outstandhg balance owed cruel �: 8. t If any arrows owed hereunder Is wl paid wldgrr ffteen (15) days of the dale H Is lan, Holder may require Maker to pay mold the delikquent sum a late Charge equal to We parsers -. s- (5%) of the delinquent amount to compensate Folder for the additional expanse of tmndili the delinquent paymwL g Maker fells to make an y payment owed underlMs Nola, or if Maker oedautU under any deed of trust or any other document that secures repayment or this Note, than irafdarrrtatl, -..� Of its option, d"M aH outstanding sums owed hereunder to be immediately due and payable, in addition to any Other rights or ramedlea mat Folder may have under arty dad �''.. of trwt Of olhar docvmants that secure, repayment of this Note, or at law Or equity. This Note shag, at Holders option, bear Interest at the rate of four percent (4%) per annum above the Interest rate provided above durlrV any period d Makers default undw Ids Note- If Holder ral"s the Inter -A rate dun" the default, HoMw may also require Maker to Increase line payments due hereunder to pay a! default In fere,l es it attxne6. - Maker,tall payall costs incurred by Hokderin roNectig sums duo under gin Note after a default, including auomeys'fees, whether or not evil is brought It MakworHddersues o enforce Hie Note or obtain a declaration of its rlghta hereunder, me prevailing party In" won proceedug shag be enured to ract ver its reasonable attorneys' lees and doss Yicurred In the Proceeding (including these knurled In any bankruptcy proceeding or appeal) from the nonprwaillng party. Maker represents and warrehis to Folder that the some rapresemed by mts Nola are being used nor MUNICIPAL or household purpose,. tyjj a{�y(r;��ejpl Reposes, and not for personal, lamgy f< Each Maker executes this Note as a principal and not as a surety. MAKER (Individual): MAKER (Entity): S CITY OF MEDINA C' . Meimra address; for any notices given by Hamer under this Note: Printed Name:. n ru6Q n 0 I. Del BUYER BUYER WHITE —Brokers Copy GREEN —Escrow Copy CANARY —Purchasers 2nd Copy PINK—Segsrs Copy GOLD —Purchaser's rat Copy i DATE TO: FROM SUBJ: CITY OF MEDINA MEMORANDUM January 31, 2004 Medina City Council Medina Civil Service Commission 2002-2003 REPORT OF ACTIVITIES COMMENT ITEM H - 9 The Medina Civil Service Commission (CSC) has been busy behind the scenes, ensuring our city has the best - qualified police officers, and thought the Council would like a report of 2002-2003 activities. Initial written and physical agility testing processes are normally conducted through Publicsafetytestinq com In addition to utilizing that testing service, the Medina Police Department (MPD) moved to a continuous testing process so that candidates from anywhere in the country could travel here for special written, physical agility and oral board testing, with the results incorporated into a running eligibility list. Civil Service Examiner Caroll Wedlund conducts these special written and physical agility tests for out of area candidates. (Eligibility lists are valid for one year from the date of issue, so that successful candidates drop off after the expiration of that period.) This increased the workload for our Civil Service Examiner, but resulted in Medina's ability to test some top-flight applicants on dates that were convenient for them. As an example, Ms. Wedlund gave three special written exams and physical agility processes in December 2003, with oral boards held over four days for them as well as other candidates who had passed the initial written testing through Publicsafetytestinq com. Our Civil Service Examiner also coordinates and schedules all oral boards, writes questions for every oral board, establishes resulting eligibility lists, creates a scored analysis of each candidate's testing process, schedules, attends and takes minutes at all CSC meetings. After each testing process, Ms. Wedlund sends a letter to every participant detailing their scoring, no matter whether that person failed the initial testing or progressed through the entire process. After applicants have received their letters, the Civil Service Examiner also meets individually with anyone who has questions about any portion of the testing procedure. It is a very labor-intensive process for MPD, the CSC and Ms. Wedlund in order to find the best candidates. We are picky, but the results are well worth the effort involved. The Civil Service Commission in the past conducted oral board interviews for all applicants who had passed the written, physical agility and initial PD oral board processes. However, they moved to conducting oral board interviews only for those who had passed all phases of the testing process, including polygraph, psychological exam and medical testing. Therefore, in 2003, the CSC's frequency of conducting oral boards lessened. MPD hopes to hire one more officer in 2004, and the CSC expects to continue with the same processes and procedures already in place. During the past two years, Medina has seen better -qualified candidates, and we expect this trend to increase. More than one of our officers has been a top scoring person in the Police Academy. Additionally, numerous applicants have stated during oral board interviews the reason they applied to Medina was its excellent reputation. Other jurisdictions, such as Seattle and Clyde Hill have experienced the same windfall of well -qualified candidates applying for police officer positions. Following is a breakdown of Civil Service -related activities during this period: 2002 2003 Oral Boards Conducted (MPD and CSC) 14 8 Eligibility Lists Established 4 7 Oral Board Candidate Interviews 77 39 Civil Service Commission Meetings 9 5 Letters to applicants 114 78 Police Officers Hired 2 2 ITEM I - 1 MEMO TO: MAYOR AND MEDINA CITY COUNCIL FROM: KIRK WINES RE: ORDINANCE, 768 DATE: JANUARY 26, 2004 Ordinance 768 is a "housekeeping" ordinance making minor modifications to the Zoning Code. In addition to putting the reported changes in ordinance form, three changes have been made from the report that was reviewed at the January Council Meeting: 1. The references to Planning Manager were changed to reference the city manager or designee. This avoids the need to amend ordinances if the title of the office for the planner is changed. 2. The provisions relating to the location of pools, spas and hot tubs was deleted as this involved substantive policy changes and the Council wanted it heard separately after appropriate notice. 3. In 17.76, "arterial" was changed to "collector" to reflect the recent redesignation of city streets. ITEM I - 1A CITY OF MEDINA ORDINANCE NO. 768 AN ORDINANCE MODIFYING THE MEDINA ZONING CODE TO ALLOW CODE INTERPRETATIONS; TO ADD DEFINITIONS OF NET AND GROSS AREA; TO ADD RESTRICTIONS RELATING TO FINISHED GRADE FOR STRUCTURES THAT ARE LIMITED TO 20 OR 25 FEET IN HEIGHT; TO AMEND PROVISIONS RELATING TO STRUCTURAL COVERAGE FOR SMALL R-30 LOTS AND SETBACKS ON CORNER LOTS; TO DESCRIBE THE METHOD FOR MEASURING SETBACKS; TO AMEND MMC 17.48.010-A RELATING TO ACCESSORY BUILDINGS, MMC 17.60.030-C RELATING TO RECONSTRUC- TION VARIANCES, MMC 17.76.010 RELATING TO THE HEIGHT OF FENCES AND WALLS AND MMC 17.76.020 RELATING TO THE LOCATION OF FENCES AND WALLS. NOW, THEREFORE, THE CITY COUNCIL OF THE CFTY OF MEDINA, WASHTNGTON, DO ORDAIN AS FOLLOWS: SECTION 1. MMC 17.08.040 IS ADDED. Medina Municipal Code Section 17.08.040 is added to read as follows.- 17.08.040 Interpretations A. Criteria The city manager or designee may, acting on his/her own initiative or in response to an inquiry, issue interpretations of any of the provisions of this code. The city manager or designee shall base his/her interpretations on: 1. The defined or common meaning of the words of the provision; and 2. The general purpose of the provision as expressed in the provision; and 3. The logical or likely meaning of the provision viewed in relation to the Comprehensive Plan. B. Effect An interpretation of this code will be enforced as if it is part of this code. C. Availability All written interpretations of this code, filed sequentially, are available for public inspection and copying in the planning department during regular business hours. The city manager or designee shall also make appropriate references in this code to these interpretations. SECTION 2. MMC 17.12.010 17.20.010 17.21.030. 17.24.010 17.28.010 17.40.050 17.48.010 17.60.030 17.76.010 AND 17.76.020 are amended to read as follows. ORD. 7, 6s ITEM I - 1A 17.12.010 Definitions "Gross [i=]lot area," for the purpose of this title, mean dry land area which is further defined as land area exclusive of shorelands, except those which by recession of water or bulkheading have become dry land above high water level. _"Net lot area" means gross lot area exclusive of the area of any vehicular private land, vehicular right-of-way, or vehicular access easement 17.20.010 Minimum requirements. B. The minimum setback of any part of any building or structure shall be 30 feet from the front property line and 30 feet from the rear property line, and shall be 10 feet from each side line. The minimum setback of an approved parking space (nondriveway) in the front yard shall be 15 feet. The minimum setback from the Lake Washington shoreline shall be as established in Chapter 17.38 MMC. setbacks shall be measured from the property line to the furthest horizontal projection of the structure, including gutters D. The height of any building or structure shall be limited to 25 feet measured from the lowest point of the original grade at the building's wall to the highest point of the roof proper and limited to 28 feet from the lowest point of finished grade to the highest point of the roof proper. 17.21.030 Height limitation. The height of any building or structure in the neighborhood character preservation district shall be limited to 20 feet measured from the lowest point of original grade at the building's wall to the highest point of the roof proper and limited to 23 feet from the lowest point of finished grade to the highest point of the roof ro e r. 17.24.010 Minimum requirements B. The minimum setback of any part of any building or structure shall be 30 feet from the rear property line, and shall be 10 feet, or 15 percent of the site width at any location of the structure on the building site, whichever is greater, but not more than 20 feet from each side line. The minimum setback from Lake Washington shoreline shall be as established in Chapter 17.38 MMC. The minimum setback of an improved parking space (nondriveway) in the front yard shall be 15 feet. Setbacks shall be measured from the property line to the furthest horizontal projection of the structure including gutters E. Total structural coverage shall increase to 21 percent of any lot if the height of all buildings is limited to not more than 25 feet measured from the lowest point of original grade at the building's wall to the highest point of the roof proper and limited to 28 feet from the lowest point of finished grade to the highest point of the ORD. 76S ITEM I - 1A roof proper. Total impervious surface, including structures, shall not exceed 52.5 percent. J. 1. For lots which are 16,000 square feet or less in area, if any building or structure exceeds the 25 or 28-foot height restriction set forth in subsection (E) of this section, buildings or structures comprising dwellings and accessory structures may together occupy up to 17-1/2 percent of the area of the lot. 2. For lots which are 16,000 square feet or less in area, if no building or structure exceeds the 25 or 28 -foot height restriction set forth in subsection (E) of this section, buildings or structures comprising dwellings and accessory structures may occupy up to 25 percent of the lot area. 17.28.010 Minimum requirements. B. The minimum setback of any part of any building or structure shall be 30 feet from the front property line and 30 feet from the rear property line, and shall be 10 feet or 15 percent of the site width at any location of the structure on the building site, whichever is greater, but not more than 20 feet from each side line. The minimum setback from the Lake Washington shoreline shall be as established in Chapter 17.38 MMC. The minimum setback of an improved parking space (nondriveway) in the front yard shall be 15 feet. Setbacks shall be measured from the property line to the furthest horizontal projection of the structure including utters. E. Total structural coverage shall increase to 21 percent of any lot if the height of all buildings is limited to not more than 25 feet measured from the lowest point of original grade at the building's wall to the highest point of the roof proper and limited to 28 feet from the lowest point of finished grade to the highest point of the roof proper. J. 1. For lots which are 16,000 square feet or less in area, if any building or structure exceeds the 25 or 28-foot height restriction set forth in subsection (E) of this section, buildings or structures comprising dwellings and accessory structures may together occupy up to [45] 17 1/2 percent of the lot area. 2. For lots which are 16,000 square feet or less in area, if no building or structure exceeds the 25 or 28-foot height restriction set forth in subsection (E) of this section, buildings or structures comprising dwellings and accessory structures may occupy up to 25 percent of the lot area. 17.40.050 Setbacks on corner lots. Where a parcel of land constituting a single building site is adjacent to two public streets at their intersection, or is adjacent to a public street and private lane at the intersection, the owner may elect which shall be the front for purposes of the front yard setback requirement; provided however, that there is at least 20 feet of setback from the other adjoining street or lane. This provision allowing the owner to choose setback orientation shall not apply to SR-30 districts for which special requirements are elaborated. This provision shall not apply to properties adjacent to Evergreen Point Road between SR 520 and Overlake Drive West or adjacent to ORD. 708 ITEM I - 1A Overlake Drive East and West, between Evergreen Point Road and the Medina - Bellevue city limits, which shall be considered to front upon the streets specifically designated in this section and shall have a minimum setback of 30 feet from the edge of the public right-of-way. 17.48.010 Construction and use. 17.48.010 A Separate accessory buildings, not designed primarily for occupancy and whose use is incidental to that of a single-family dwelling shall be permitted subject to the setback and other limitations applicable to buildings in the land use district where such dwelling is located. 17.60.030 Regulation of nonconforming structures. 17.60.030 C Except as provided for in Subsection G of this section [A] a nonconforming structure maintaining the condition of nonconformity shall not be reconstructed [without ^ wari RGel. Variances granted from this provision shall specify the maximum cost of construction permitted for alteration of the nonconforming structure 17.76.010 Fences and walls — Height. Fences, walls and combination fences and walls may be placed in setback areas provided they comply with the following height restrictions. The height of walls and fences and a combination wall and fence shall be limited as follows: [aksng] within five feet of a property line on a street not designated as a collector as designated in Chapter 10.08 [ GGmpreheRSive plan ] and within five feet of an interior property line for its first 30 feet extending away from said street property line [aleRg either side pFeperty R;«fer a distal ^c f feet], height shall not exceed four feet above [aatwa4] original grade at the lowest side; where a property fronts on an arterial street as defined in the comprehensive plan, the height may be six feet. All other fences, walls or combinations thereof in setback areas shall be limited to no more than six feet above the [natural] original grade at the lowest side. All lighting shall be subject to the appropriate height restrictions. 17.76.020 Fences and walls — Location. B. Chain -link fences shall not be placed in city rights -of -way and [aleng] within five feet of front property liens on arterial streets as defined n the comprehensive plan map. SECTION 3. EFFECTIVE DATE. This ordinance shall take effect five days after its publication or the publication of a summary of its intent and contents. Ozu. 76s 4 ITEM I - 1A PASSED BY THE CITY COUNCIL ON THIS DAY OF 2004 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE _ DAY OF 2004. Mary Odermat, Mayor Approved as to form. - Kirk R. Wines, City Attorney Attest: Randy Reed, City Clerk Passed: Filed: Published: _ Effective Date: ORD. 708 SUMMARY OF ORDINANCE NO. 768 of the City of Medina, Washington On 2004, the City Council of the City of Medina, Washington, passed Ordinance No. , the main points of which are summarized by its title as follows, and approved this summary: The full text of this ordinance will be mailed upon request. Randy Reed, City Clerk ORD. ITEM J - 1 of M�� CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: February 3, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: ARCH 2O04 Budget and Work Plan RECOMMENDATION: A motion approving the ARCH 2O04 Budget and Work Plan is recommended. POLICY IMPLICATION: The ARCH Interlocal Agreement requires each member's action on the annual budget and work plan. BACKGROUND: A representative from ARCH staff will attend the February 9, 2004 City Council meeting to provide a brief presentation on the ARCH Budget and Work Plan and to answer questions. The 2004 ARCH Budget and Work Plan are attached. 12/04/03 ARCH WORK PROGRAM: 2004 I. PROJECT ASSISTANCE A. Oversight of Local Monetary Assistance ARCH Trust Fund. Review applications and make recommendations for requests of local monetary funds through the ARCH Housing Trust Fund process. Includes helping to coordinate the application process and use of funds for various programs. Also assist with preparing contracts for awarded projects and do quarterly progress reports on funded projects. Objective: Allocation of $1,000,000 or more through the ARCH Housing Trust Fund Process Funding commitments to create or preserve a minimum of 75 units For the 'Parity Program', provide updated annual information to members, and achieve the base line goal for levels of direct assistance. Provide a variety of types of affordable housing as specified in the ARCH Trust Fund Criteria, with special emphasis on family, transitional/homeless special needs and preservation housing. For projects requesting Bellevue funds, provide housing which is consistent with the priorities set by the Bellevue Council in 1998. Create a more centrally administered contracting process for the Trust Fund Centralized Trust Fund Account. Initiate a centralized trust fund that will consolidate all affordable housing trust fund monies in a single account and allow loan repayments to revolve back into affordable housing. Funded Projects Follow-up. Monitor progress of funded projects and assist local staff with contracting and distributing funds. King County Funding Program Review and make recommendations for Eastside projects that apply for HOF and other County funds. Provide input to the King County Home Consortium on behalf of participating Eastside jurisdictions. Objective: In consultation with County staff, assess whether a proportionate share of County funds are being awarded to projects within the ARCH Sphere of Influence. B. Special Projects This includes a range of activities where ARCH staff assist local staff with specific projects. Activities can range from feasibility analysis, assisting with requests for proposals, to preparation of legal documents (e.g. contracts, covenants). Following is a list of several specific projects that are already underway. One of ARCH's priorities for the coming year is to be available to assist cities as they assess other potential special projects that arise. Surplus Property. Several members have expressed interest in doing a more detailed analysis of publicly owned properties that would include analysis of sites that are not formally surplus but may become surplus in the near future or are underutilized in their current use. One potential use of surplus property is for the HomeChoice Way NE ownership initiative begun in 2001. Objective: Identify one or more specific sites on the eastside to be made available for housing. Preserving HUD Financed Housing ARCH will continue to monitor changes affected by Congress, and, if needed, will work with local staff to assess potential ways to preserve existing affordable housing. ARCH will continue to actively pursue efforts to directly assist developments in order to preserve existing affordable housing. Objective: Continue to explore potential roles and opportunities for local government to preserve affordability. If necessary, solicit support from federal legislators to reform procedures for developments with expiring contracts Metro Park n' Ride[Transit Sites. ARCH staff will provide up -dates to other local jurisdictions in order to assist other cities with exploring the feasibility of pursuing projects similar to the Overtake Park n' Ride on other Park n' Ride or transit oriented lots. Sites in Woodinville, Redmond, Kenmore and Kirkland are communities with specific sites that are being currently evaluated. In Kenmore, the County has formally declared the downtown park n ride site surplus. As needed ARCH staff will assist City, County and transit staff with feasibility analysis and if applicable, project development. Objective: Explore with Metro and other member jurisdictions the feasibility of doing housing on other Park n Ride/transit oriented sites in East King County. Develop a more coordinated approach with Cities, the County and Transit agencies in working on Transit Oriented Development. Issaquah Master Planned Development Sites. Both the Issaquah Highlands and Talus master planned developments (MPD) include 'land set -aside' that are reserved for the development of affordable housing for a specified period of time. ARCH will work with City staff to identify developers of the land 'set -aside' parcels and assist as needed with specific aspects of the Talus parcel. Objective: To assist as needed with site transfer and securing necessary funding for the development of the Talus parcel, and initial Affordable Housing parcel(s) in Issaquah Highlands. Reserve Fund Innovative Program. In the past, ARCH has used its reserve funds to provide unsecured predevelopment loans for innovative projects being sponsored by communities (e.g. Greenbrier (Woodinville), Coast Guard Site). A portion of these funds will be used for ARCH's new moderate income ownership initiative (HomeChoice Way), for an Accessory Dwelling Unit demonstration project, and a land set -aside opportunity in Newcastle. In addition to these projects, ARCH will work with local staff and the broader community to identify other potential new innovative projects. 2 Objective: Identify a site for the ownership initiative and begin community design process. Complete and ADU demonstration project, and use the results to expand ARCH ADU outreach efforts. SECOND TIER Tax Foreclosure Sales ARCH staff will continue to attempt to monitor foreclosures in east King County. In the past, foreclosures have been infrequent in east King County. Objective: In the event of known foreclosures, contact local jurisdiction and potentially interested developers. II. HOUSING POLICY PLANNING A. Local Planning Activities Housinq Education/Outreach Program In 1998, ARCH compiled a variety of housing information that was presented to staffs and Councils of member jurisdictions. ARCH will continue to update this information on an annual basis. Objective: With the assistance of the broader community, develop education tools to inform councils, staffs and the broader community of current housing conditions, effectiveness of actions taken in recent years. Continue to keep member jurisdictions and the broader community aware of local housing conditions as input for jurisdictions to evaluate current and future efforts to meet local housing objectives. ADU Community Outreach One of the new initiatives identified in 2000 was to develop a marketing and technical assistance program for Accessory Dwelling Units (ADU). The goal for the upcoming year is to broaden the scope of the program through an ADU demonstration project, and working with the County to develop a ADU loan program to increase ADU opportunities for lower income and/or disabled persons. In addition, as needed, ARCH staff will assist local staff with assessing and modifying existing local ADU regulations. Objective Increase general community awareness of ADU's and provide basic information to help those interested in creating an ADU. HomeChoice Way A second new initiative for ARCH is to develop a small neighborhood that provides a range of housing choice using design characteristics of a single family neighborhood. The objective for the year is to secure one or more sites, and initiate the community design process. Eastside Homebuyer Assistance. Another new initiative aimed at affordable ownership housing is to develop a downpayment assistance program for first-time homebuyers. The objective for the year is to secure County and State funding that can leverage ARCH funds, to finalize 3 program details and make initial loans available.. Leadership Initiative A fourth new initiative for ARCH is to explore ways to work with the broader community to address local housing needs. This initiative could overlap with the HomeChoice Way program. Another proposal is to sponsor housing discussions that involve a broader cross section of interested players on specific important housing topics. Some of these may be co -sponsored with other groups. Legislative Items a) State property tax exemption program Revisions to existing legislation (RCW 84.14) that allows a ten-year exemption for multifamily housing in mixed use areas could increase the effectiveness of this program in East King County cities. ARCH is exploring two changes: one, to allow partial tax exemptions; and two, changes to the minimum size city that can use this program (currently 30,000) ARCH staff will work with local and State officials to propose legislative changes to RCW 84.14 b) Condo Liability Insurance. A pending critical issue for providing a diversity of housing in East King County revolves around the ability of builders to get insurance to build condominiums. State legislative efforts began last year to find a way to balance protections for both consumers and builders. ARCH staff will track legislation on this issue and report to member cities key developments. Local Code Updates- ARCH jurisdictions are updating land use, zoning and other codes in order to implement policies identified in their Comprehensive Plans. ARCH staff will continue to assist local staffs in these efforts. Following are specifically identified areas that ARCH will assist local staff with accomplishing. Objective: Assist local staff with completion of the following updates of local codes and specific plans: Bellevue Assist City staff as needed with Bellevue's ten-year update of the Comprehensive Plan and any planning initiatives that emerge from the update (e.g. updates to ADU regulations, more innovative forms of housing in transition zones.) . Assist City staff with researching potential incentives to encourage work force housing in the Downtown. Assist City staff to evaluate long term options for the Landmark property which was purchased in 2002 by the King County Housing Authority. Bothell Assist staff with their five year update of the Comprehensive Plan. This could include assisting the City with preparing a Housing Strategy Plan. Clyde Hill Assist City staff with preparation of an affordable rental plan and a general review of housing regulations. Issaquah Assistance is anticipated for the following projects: Talus: Assist in preparing rental and owner covenants for specific projects that include affordable units. 11 Issaquah Highlands: Monitor the implementation of the Issaquah Highlands affordable housing development agreement. This includes monitoring annual progress toward achieving affordability goals; and providing information to developers on details about how the program is implemented. Assist City staff with the implementation of policies outlined in the Comprehensive Plan Housing Element, such as incorporating cottage housing into the Land Use Code, providing incentives for special needs housing in the Land Use Code; and creating and implementing a work plan for providing sufficient land for housing. Kenmore Lakepoint: Work with City staff to implement the requirement to provide 120 affordable units as part of this larger master planned development Kirkland Assist City staff with follow-up work related to the recommendations of the Housing Task Force. This will include developing regulations to encourage affordable housing as part of market rate housing development, developing a property tax -exemption for MF affordable housing in designated urban centers, preserving existing affordable housing, developing regulations for duplexes and triplexes that fit in single-family zones, and using a small surplus city property for innovative housing (e.g. cottages). Assist City staff as with evaluation, and if feasible, implementation of TOD development above a downtown transit center. Mercer Is. Assist staff to work with the City Council to explore ways to preserve existing affordable housing and create new opportunities on Mercer Island, including encouraging new Town center mixed -use projects that include affordable housing. Newcastle Assist staff with negotiating and preparing affordable housing provisions related to the Community Business Center plan. Assist City staff in reviewing development agreements for any project that would include an affordable housing requirement. Assist City staff with preparing a Housing Strategy Plan . Redmond Continue to assist city staff with an overall housing initiative, that will result in the development of a package of policy and regulatory reforms to help increase the supply and diversity of new housing. In addition to promoting innovative housing solutions such as cottages and ADU's, strategies include enabling legislation for property tax exemptions in specified areas, reduced parking requirements for multi -family developments locatednear trnaist, and highter densities near jobs. Assist City staff with developing policies for the preferred growth strategy and updating the Housing Element as part of their major update of the I Comprehensive Plan. Assist City staff with community outreach related to acquisition of an existing 190 unit apartment complex. Woodinville Continue work to assist City staff and Planning Commission with ways to encourage housing in the mixed use boundary area including the downtown Park n Ride site. Assist with the development of provisions to expedite permit review for developments with substantial affordable housing components Kenmore Housing Regulations: Assist city staff with their update of its zoning and subdivision codes as they relate to housing and housing affordability. Downtown Plan: Assist City staff in exploring increased housing opportunities in their downtown plan including their park n ride site. Will include evaluating strategies for addressing needs of mobile park residents and opportunities for providing mixed income housing on the Park n Ride site. Sammamish Assist City staff with preparation of a Housing Strategy Plan and assisting with review of housing regulations. King County See Regional/Planning Activities below. Complete standard covenants, and monitor the implementation of the Northridge/Blakely Ridge affordable housing development agreement. This includes monitoring annual progress toward achieving affordability goals; and providing information to developers on details about how the program is implemented. General Assistance. In the past, there have been numerous situations where member staffs have had requests for support on issues not explicitly listed in the Work Program. Requests range from technical clarifications, to assisting with negotiating agreements for specific development proposals, to more substantial assistance on unforeseen work. ARCH sees this as a valuable service to its members and will continue to accommodate such requests to the extent they do not jeopardize active work program items. Housing Elements/Comprehensive Plan Amendments Many jurisdictions are completing their updates to their Comprehensive Plans. If needed, ARCH staff will assist with amendments to comprehensive plans. This will include providing updated housing market information as described above. B. Regional/Countywide Planning Activities Affordable Housing Tracking System The Growth Management Act/Countywide Affordable Housing Policies call for jurisdictions to track the development/preservation of housing 11 affordable to low and moderate income families. This work is being coordinated through the Benchmarks Task Force. ARCH staff will continue to assist cities and the County with collecting data needed for Benchmarks. . Objective: Collection and analysis of data as specified in Benchmark Task Force report. Maintain an eastside housing database for storing benchmark and related housing data. The database should allow the creation of standardized reports, yet be flexible enough to also meet the individual reporting needs of members. This database will be updated to include permit data and funding activities from 2003. County -Wide Housing Committees. Support local staff by providing staff support as needed to regional' working groups/committees, and disseminating key information back to local staffs. Groups include the Growth Management Planning Council (GMPC), and and the Committee to End Homelessness, which has the objective of coordinating public and private efforts to end homelessness. Objective: Keep member jurisdictions informed of significant regional issues and pending legislation that could affect providing housing in East King County. Ensure that perspectives of communities in East King County are addressed in regional housing activities. Ill. HOUSING PROGRAM IMPLEMENTATION Monitoring Affordable Units. Administer ongoing compliance of affordability requirements. This includes affordable housing created through land use approvals and through direct assistance (e.g. Trust Fund allocation, land donations) from member jurisdictions. Some projects also require monitoring of project cash flow related to terms for jurisdictions loaning funds to projects. Other public funders are becoming increasingly interested in monitoring efforts, and are exploring ways to cooperate with one another with monitoring. Objective: Ensure projects are in compliance with affordability requirements which involves collecting annual reports from projects, screening information for compliance, and preparing summary reports for local staffs. To the extent possible this work shall: o Minimize efforts by both owners and public jurisdictions; o Coordinate ARCH's monitoring efforts with efforts by other funding sources; o Utilize similar documents and methods for monitoring developments throughout East King County. c Ensure accurate records for affordable ownership units, including audit units for owner occupancy, levels of homeowner dues and proper recording of necessary documentation. Mailing List of Low/Moderate Income Households Maintain a list of families potentially interested in affordable housing units created through the efforts of the participating jurisdictions. For several communities (Bellevue, Redmond, Kirkland, Woodinville, Issaquah and King County), this include potential buyers for low and moderate income ownership units. 7 Objective: Maximize use of ARCH's waiting list to fill vacant affordable rental units, especially for vacant units created through turnover. Maintain lists of affordable housing in East King County, and making that available as needed to people looking for affordable housing. Maximize use of the ARCH web site to assist persons looking for affordable housing. Relocation Plans. Assist as necessary with preparing relocation plans and coordinate monitoring procedures for developments required to prepare relocation plans pursuant to local or state funding requirements. Objective: Maximize efforts to ensure that existing households are not unreasonably displaced as a result of the financing or development of new or existing housing. IV. SUPPORT/EDUCATION/ADMINISTRATIVE ACTIVITIES Education/Outreach Provide outreach on housing issues to a wide variety of groups such as community associations and professional organizations. Potential outreach tools include the ARCH video, a display board, a portfolio of successful projects, ARCH brochure, and housing tours. Education efforts should include 'Big Picture' subject matters and, in some cases, tie into efforts related to public outreach/input for regional housing program. Another tool that ARCH now uses to improve community outreach is a Web site. This site will be primarily geared to those utilizing programs administered through ARCH (e.g. listing of available rental and ownership affordable units, application for Trust Fund, consumer information on Accessory Dwelling Units, linkages to other housing related services in the community). Additional information will be added to the site such as information on local housing issues and efforts. Staff and the CAB will continue to make presentations to community groups (video show, brochure, survey). City staff will help to identify groups in their communities for making presentations to. Objective: Complete the community outreach portion of the ARCH web site. Make presentations, including housing tours, to at least 10 community organizations Media coverage on at least six topics related to affordable housing in East King County related to work done by Cities/ARCH and articles in local city newsletters Advice to Interested Groups Provide short-term technical assistance to community groups, churches and developers interested in community housing efforts. Meet with groups and provide suggestions on ways they could become more involved. Objective: Increase awareness of existing funding programs (e.g. rental rehab) by potential users. Increase opportunities of private developers and Realtors working in partnership with local communities on innovative/affordable housing. Administrative Procedures. Prepare quarterly budget performance and work program progress reports. Prepare the 2003 Budget and Work Program. Staff the Executive and Citizen Advisory Boards. Objective: Maintain a cost effective administrative budget for ARCH, and keep expenses within budget. Administrative costs should be equitably allocated among ARCH's members. D:\ARTFILES\GENERAL\WorkProgramD4draftl.doc 01 2004 ARCH Administrative Budget Draft 12/2001: ANNUAL OPERATING EXPENSES Item 2003 2004 Change Chance Budget Budget Budget Percent Staffing Housing Manager $85.620 $88.896 $3,276 41�0 Benefits S 18.169 S 17,213 (5956) Housing Planner 1 $63,008 565,867 52.859 5°a Benefits $15,207 $15,076 ($131) 140 Housing Planner II $47,467 550,239 $2,772 6% Benefits $13,859 $13,745 (Sl14) -1°0 Clerk] $44,031 $46,599 52.568 6% Benefits $12,841 513,389 5548 44,0 Part time Clerkll $18,076 $19.124 51,048 6% Benefits 59,197 $10,537 $1,340 15% Sub -Total $327,476 $340,685 $13,209 4% Rent at Family Resource Center $1 1,224 $12,084 $860 V o Utilities Incl ^ Incl ^ NA NA Telephone * $4,120 52,500 ($1,620) -39% Other Expenses Travel/Training $2,700 $2,000 ($700) 26% Auto Mileage S1472 $2.000 ($472) 194.0 Copier Costs $2.000 K.000 $0 0% Office Supplies $1.913 $1,970 S57 11� Office Equipment $4,148 $4,231 $83 2% Fax/Postage $2,200 $2,200 $0 00,0 Periodical/Membership 51,258 $1.258 SO 0010 Misc.(e.g. events,etc) 52,000 $2.000 $0 M10 Insurance* $3,940 55,096 $1,156 290io Sub -Total $22,631 $22,756 $125 1 TOTAL $365.451 $378,024 S 12,573 340 * Actual salary increases based on Bellevue's approved Cost of Living Adjusnnent. IL ARCH ADMINISTRATIVE BUDGET: 2004 IN -KIND CONTRIBUTIONS Salan Manager Benefits Associate Planner Benefits Assistant Planner Benefits Clerkl Benefits ClerkIl Benefits Sub -Total Rent at Family Resource Center Utilities Telephone Travel/Training Auto Mileage Copier Costs Office Supplies Office Equipment Fax/Postage Peri odicaUMembership Misc. Insurance Sub -"total Annual Value of In -Kind Contribution Required Cost Bellevue Cash $88,896 $88,896 $0 $17,2 13 S 17,2 I3 $0 $65,867 $65.867 S15.076 S15,076 $50,239 $50,239 S13,745 $11.745 $46,599 $46,509 $13,189 S13,389 $19.124 S 19,124 $10,537 S10.537 $340,685 S 106,108 $234,576 $12,084 $12.084 Inc] ^ NA $2,500 S2.500 S1000 $2,000 $2,000 S2,000 $2,000 $2.000 S1,970 $1,970 S4,231 NA $2,200 S2,200 $1,258 S1,258 $2,000 $2.000 $5,096 $5.096 $22,756 $0 S18,525 $378,024 $106,108 $0 S271,916 If[- ARCH ADMINISTATIVE BUDGET: RESOURCE. DISTRIBUTION Percent A. Cash Contributions 2003 2004 Change Change Bellevue $0 Bothell $28,700 S29,848 S 1,148 4% Issaquah $10,763 S11,194 S431 40o King County $37,146 $38,632 $1,486 4% Kirkland $43,769 $45,520 S1,751 40.o Mercer Island S2L884 $22,759 S875 40,o Newcastle $7,294 $7,586 S292 4°0 Redmond S43,769 $45,520 $1.751 49% Woodinville $8,713 $9,062 $349 4% Beaux Arts Village $1,149 $I,195 S46 4"', Clyde Hill SL948 $2,026 S78 4% Hunts Point $1,149 SI.195 S46 40,o Medina $1,948 $2.026 $78 4°0 Yarrow Point $1,149 $1,195 S46 4% Sammamish $33,825 $35,178 $1,353 40/6 Kenmore $18,450 $19,188 S738 4% T07 AL $261,656 $272,122 $10.466 Percent B. In -Kind Contributions 2003 2004 Change Change Bellevue $103,789 $106,108 $2,319 % TOTAL $103,789 $106,108 $2,319 2% Percent C. Total Contributions 2003 2004 Change Change Bellevue* $103,789 $106,108 $2,319 2% Bothell $28,700 $29,848 $1,148 40'o Issaquah $10,763 S11,194 $431 4% King County $37,146 $38,632 $1.486 40io Kirkland $437769 $45,520 $1,751 4% Mercer Island S21,884 $22,759 $875 4% Newcastle $7,294 $7,586 $292 4% Redmond $43,769 $45,520 $1,751 4% Woodinville $8,713 $9,062 $349 40.o Beaux Arts Village $1,149 $1.195 S46 4010 Clyde Hill $1,948 S1026 S78 40,o Hunts Point $1,149 $I,195 $46 4% Medina $I,948 $2,026 $78 4% Yarrow Point $1,149 S 1,195 S46 4% Sammamish $33.825 S35,178 S1.353 4% Kenmore S 18,450 $19,188 S738 40,0 TOTAL S365,445 S378230 $11785 1 TOTAL COSTS $365,451 $378,024 S12.573 30,0 BALANCE (S6) S206 ITEM J - 2 AGENDA ITEM SUMMARY FOR: Medina City Council Agenda Item: Building Code Update Prepared By: Bob Rohrbach Date January 30, 2004 This Agenda item asks you to adopt an ordinance which will effect a number of changes in Chapter 15.04 of the Medina Municipal Code. Some of the changes are substantial, and some are simply housekeeping in nature. I will attempt to provide some background information and an explanation of the change in order to help you under the nature of the changes and the reasons they are requested. Section 1 proposes a rather significant change; one which we must accomplish in order to comply with recent State legislation. As background, in 1974, the AWC, the Washington Association of Building Officials, the architects association (AIA), and several contractor associations petitioned the State Legislature to adopt rules which would limit the diverse number of amendments cities and counties were making to the Uniform Building Code (UBC), and make it mandatory to use only one edition of the code throughout the state. This bill passed and the codes have been updated on a three-year cycle since then. In 2000, the four code writing organizations in the U.S. jointly published a new single version of the building code, named the International Building Code (IBC). The change was made for many of the same reasons we insisted on one edition of the UBC in this state in 1974. Architects, builders, property owners, and even the Federal Government were perplexed by the differences in the codes used in different areas of the country. If we had been able to achieve consensus in Olympia, the change to the IBC would have happened in 2000. This was not possible, and a bill has been introduced each year since 2000, until the bill this year was approved. Now, we will be not only adopting a new code, but we will be skipping one edition and going directly to the 2003 edition. This change applies to several companion codes as well, the International Mechanical Code, the International Plumbing Code, and the International Fire Code. There is also a simplified version of the building code, titled the International Residential Code (IRC), which is intended for moderate to simple residences. The existing Washington State energy code, accessibility code, indoor air quality code, and the electrical code will stay in effect for now. Section 2 is my recommendation to deviate from the State approved package somewhat, due to the complexity of construction that often goes into homes in Medina. The Legislature has agreed that local amendments can be made, provided the new code requirement(s) are not less restrictive than the provisions in the adopted codes. In this case, I am proposing that for most homes built in Medina, we require the architects and builders to use the IBC, and for the smaller, less complex homes, they will have the option of using the IRC. This will allow the designers and contractors to follow the code provisions of the more comprehensive IBC, rather than having to jump from one code to another for more complex design elements if they started in the IRC. The architects I have spoken with about this approach so far, agree that this approach will simply the design approach and help them focus on meeting one set of code requirements. Sections 3 & 4 arc adopted here individually because.. even though they are included in the codes adopted as part of the State Building Code. the Legislature did not include any appendices in their adopting language. This gives the local jurisdictions the option of adopting some or all of the appendices as they deem appropriate. Appendix J of the IBC regulates grading and excavations, while Appendix M of the UPC regulates the materials and manner of installing drainage pipes around and under the buildings. Section 5 is included in this ordinance because the new codes do not have permit tee schedules included as a part of the administrative section ofthe codes. These new tee schedules have been adjusted upward an average of 5°o to account for the increased costs of operating the Building Department since the last time a new code and fee schedule were adopted. (1997 editions of the IJBC). Sections 6-14 are amendments to the Municipal Code to change the names of the adopted codes, and to delete language that is covered in a different vya-. These are the type of housekeeping changes that are necessary to update our MMC language to coincide with the new State Building Code. Sections 1.5 & 16 are included in order to clarify the language in the MMC regarding outdoor b.rrnirn,. The Fire Code has some similar language, but it is more permissive than was apparently intended when the MMC language xvas first adopted, and the Fire Code does not recognize the local air quality limitations to outdoor burning. Sections 17-20 are housekeeping updates of the IFC. similar to those in 6-14 for the IBC Section 21 is a local arnendment I am recommending, due to the liberal provision in the Fire Code for storage of flammable liquids (gasoline) inside a residence. Currently. if a residence is protected vyith sprinklers, the occupants can have tip to 240gallons of' gasoline stored inside for their generator- or lavxn mo%yer, or any maintenance or erncrgenev use. For quantities larger than the i0 gallons proposed_ outdoor, underground storage tanks are the norm and have been used in several locations already. Section 22 is an amendment that should have been included in 2001 when the Hearing Examiner process was adopted. The intent was to do avxav with the Building Board of Appeals and have the Hearing Examiner consider appeals of administrative rulings_ This amendment will eliminate a conflict with the sections of the adopted codes xyhich directs the designer or property owner to seek an appeal before the Board of Appeals. II approved as proposed, Nxe can begin using the nevy codes live days after publication of the notice ofyour action, or at anytime between then and July 1. 2004. We will, hovyever, have to also seek confirmation (approval) of one section of this ordinance from the State Building Code Council before we can enforce it. That is section 3. which is the local amendment dealing with using the IRC as an optional code for smaller projects I have spoken with one of the Council members about this local amendment and he encouraged me to bring it to the Council He thinks other cities will have similar problems vyith the IRC-vs-IBC issue. CITY OF MEDINA ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 15.04 OF THE MEDINA MUNICIPAL CODE RELATING TO THE ADOPTION AND ENFORCEMENT OF THE STATE BUILDING CODE BY REVISING THE REFERENCED CODES THROUGHOUT TO THE 2003 EDITIONS OF THE INTERNATIONAL BUILDING, MECHANICAL, AND FIRE CODES, AND THE 2003 EDITION OF THE UNIFORM PLUMBING CODE, BY DELETING CERTAIN SECTIONS OF CHAPTER 15.04 THAT ARE NO LONGER APPLICABLE, BY ADDING NEW FEE SCHEDULES FOR PERMITS ISSUED UNDER THE REFERENCED CODES, AND BY AMENDING PORTIONS OF THE REFERENCED CODES. THE CITY COUNCIL OF THE CITY OF MEDINA DO ORDAIN AS FOLLOWS. SECTION 1. MMC SECTION 15.04.010 AMENDED Section 15.04.010 of the Medina Municipal Code is hereby amended to revise the referenced codes to those currently mandated by the State of Washington, including all State amendments thereto. The revised section shall read as follows: "15.04.010 State Building Code Adopted All construction activity and construction materials in the city shall be governed by the State Building Code as adopted in Chapter 96. Laws of 1974, as amended by SHB 1734, which updates the State Building Code to include the 2003 editions of the International Code Council (ICC) building, mechanical, and fire codes, and the 2003 edition of the Uniform Plumbing Code and the Uniform Plumbing Code Standards, published by the International Association of Plumbing and Mechanical Officials (IAPMO). Also adopted are the most current editions of NFPA 54 & 58, (National Fuel Gas Code). All codes referenced in this State legislation are hereby adopted by reference and included as if set forth herein in their entirety. This adoption shall include all other related codes, standards and amendments to the referenced codes promulgated by the State Building Code Council." SECTION 2. MMC SECTION 15.04.015 ADDED. International Residential Code Optional. A new Section 15.04.015 is hereby added to the MMC which shall amend Exception 1 of Section 101.2 of the International Building Code (IBC) to make the use of the International Residential Code (IRC) optional in limited applications. The new section shall read as follows: "15.04.015 IBC Section 101.2, Exception 1, amended. Exception 1 of Section 101.2 of the International Building Code is hereby amended to read as follows: 1. New and reconstructed detached one and two-family dwellings not more than three stories in height and 3,000 square feet or less in area, and additions or remodel activity that does not exceed 25% of the value of the existing structure may be constructed using the provisions of the IRC, as amended by the State Building Code Council. All buildings and additions to buildings constructed under the IRC shall comply with the code provisions in the International Mechanical Code, the International Fire Code, the State Energy Code, the State Indoor Air Quality Code, and the Uniform Plumbing Code and Standards, where applicable." SECTION 3. Appendix Chapter J Adopted Appendix J of the International Building Code is hereby adopted and incorporated into the body of the International Building Code as though it were included therein outright. All administrative and enforcement provisions of the IBC shall apply to this appendix in the same way that they apply to other elements of the Building Code. Also adopted by reference are all future amendments and revisions to appendix chapter J. SECTION 4. Appendix Chapter M Adopted Appendix M of the Uniform Plumbing Code is hereby adopted and incorporated into the body of the Uniform Plumbing Code as though it were included therein outright. All administrative and enforcement provisions of the UPC shall apply to this appendix in the same way that they apply to other elements of the Plumbing Code. Also adopted by reference are all future amendments and revisions to appendix chapter M. SECTION 5. Permit Fee Schedules Adopted All permits issued by the City of Medina in conformance with the provisions of the referenced codes in this Title shall be subject to a plan review fee and/or a permit fee as prescribed in the attached Tables A, B, and C. These fee schedules are adopted by reference and incorporated into this Title as though set forth herein in their entirety. SECTION 6. MMC SECTION 15.04.030 AMENDED Section 15.04.030 of the Medina Municipal Code, which amended Section 301 of the Uniform Building Code, is hereby amended, in part, by changing the name of the referenced code to the International Building Code and the International Residential Code, by changing the referenced code section to Section 105.2 in the IBC and Section R105.2 in the IRC, and by revising Subsection (a) to conform to the new numbering. Section 15.04.030 shall read, in part, as follows: "15.04.030 International Building Code and International Residential Code — Subsections 105.2, Building, and R105.2, Building, amended. Subsection 105.2, Building, of the IBC and Subsection R105.2, Building, of the IRC, which sections define work that is exempt from building permit requirements, are hereby amended to read as follows: Building (a) Except as specified in Subsection (b) or (c) of this Section, no building, structure or prefabricated or manufactured assemblage shall be placed, erected, constructed, enlarged, altered, repaired, moved, improved, removed, converted or demolished unless a separate permit for each building, structure or assemblage has been obtained from the Building Official." Subsections (b) and (c) of 15,04.030 shall remain unchanged and be included as a part of this Section in their entirety. The Subsections in 105.2 and R105 2 related to Electrical, Gas, Mechanical, and Plumbing permits shall remain unchanged in the IBC and the IRC, respectively. SECTION 7. MMC SECTION 15.04.040 AMENDED, Section 15.04.040 of the Medina Municipal Code, which amended Section 303(d) of the Uniform Building Code, is hereby amended, in part, by changing the name of the referenced code to the International Building Code and the International Residential Code, and by changing the referenced code section to Section 105.5 in the IBC and Section R105.5 in the IRC. The introduction to Section 15.04.040. as amended, shall read as follows: "15.04.040 International Building Code Section 105.5 and International Residential Code Section R105.5 amended. Section 105.5 of the International Building Code and Section R105.5 of the International Residential Code are hereby amended by adding the following:" The balance of this section, as found in MMC 15.04.040 shall remain unchanged and shall be included as if set forth herein in its entirety. SECTION 8. MMC SECTION 15.04.045 AMENDED NEW CODE SECTION, Section 15.04.045, which amended Sections 1807 and 1808 of the Uniform Building Code, is hereby amended by deleting all reference to sections 1807 & 1808 of the UBC and substituting new language to add a new section 907.2.10.5 to the International Building Code, entitled Alterations, repairs and additions. The new section shall read as follows: "15.04.045 International Building Code Section 907.2.10.5 added. Section 907.2.10.5 is hereby added to the International Building Code. The new section shall read as follows. 907.2.10.5 Additions, alterations and repairs. When interior alterations, repairs or additions requiring a permit occur, or when one or more sleeping rooms are added or created in existing dwellings, the individual dwelling unit shall be provided with smoke alarms located as required for new dwellings, the smoke alarms shall be interconnected and hard wired. Exceptions: 1. Smoke alarms in existing areas shall not be required to be interconnected and hard wired where the alterations or repairs do not result in the removal of interior wall or ceiling finishes exposing the structure, unless there is an attic, crawl space, or basement available which could provide access for hard wiring and interconnection without the removal of interior finishes. 2. Repairs to the exterior surfaces of dwellings are exempt from the requirements of this section." SECTION 9. MMC SECTION 15.04.050 DELETED. Section 15.04.050. which adopted Section 7003 of the Uniform Building Code, is hereby deleted in its entirety. The provisions formerly contained in Section 7003 have been moved to Appendix J in the IBC, which has been adopted herein, above. This section is no longer necessary. SECTION 10. NEW MMC SECTION 15.04.050 ADDED HANDRAILS. A new Section 15.04.050 is hereby added to amend Section 1009.11, exception 4 of the IBC to modify the number of stair risers permitted before a handrail is required. The new section shall read as follows: "15.04.050 Handrail exemption amended. Exemption 4 to Section 1009.11 of the International Building Code is amended to permit a greater number of risers before a handrail is required. The new exemption shall read as follows: 4. Stairways having less than four risers and serving one individual dwelling unit in Group R, Division 1 or 3, or Group U occupancies need not have handrails." SECTION 11. MMC SECTION 15.04.060 DELETED Section 15.04.060, which added a requirement for review by the City Engineer to the Uniform Building Code is deleted in its entirety. This provision is maintained in a new section. below. SECTION 12. MMC SECTION 15.04.070 DELETED Section 15.04.070, which provided a minimal permit processing fee for grading permits is deleted in its entirety. This section is replaced by a new comprehensive fee schedule, adopted in Section 5, above. SECTION 13. INTERNATIONAL BUILDING CODE APPENDIX J SECTION J104.5 ADDED. Section J104 of Appendix J of the IBC, as adopted by the City Council is amended by the addition of a requirement for review of grading permits by the City Engineer. The new section shall read as follows: °J104.5 Review By City Engineer. In addition to the plan review by the Building Official. all requests for grading permits shall be submitted to the City Engineer for review and comment prior to approval and issuance by the Building Official." SECTION 14. MMC SECTION 15.04.100 DELETED. Section 15.04.100, which amended Section 11,101 of the Uniform Fire Code is deleted in its entirety. SECTION 15. INTERNATIONAL FIRE CODE, SECTION 307.2, AMENDED. Section 307.2 of the International Fire Code is amended to add an exception for certain small recreational fires. The exception shall read as follows: "Exeception Small recreational fires used for cooking or campfire purposes when contained in a stove, pot, receptacle, or other burner designed and approved for such use." SECTION 16. INTERNATIONAL FIRE CODE SECTION 307.2.2 AMENDED Section 307.2.2 of the International Fire Code is amended to add specific examples of open burning situations that are prohibited. Section 307.2.2 shall read as follows: "307.2.2 Prohibited open burning. Open burning that could, in the opinion of the Chief, constitute a hazard to the property on which it is kindled, or to any adjacent property, or which will create an offensive amount of smoke or odor or other emissions in conflict with air quality standards shall be prohibited. The fire code official or any employee of the City of Medina is authorized to order the extinguishment of such fire upon a determination that it is in violation of this section. Examples of prohibited burning include, but are not limited to, the following: 1. Burning of garbage, rubbish, tires, plastics, or waste petroleum products. 2. Burning of bulky waste, or natural vegetation from land clearing or maintenance operations. 3. Burning of any waste from the demolition, construction, recon- struction, or addition to any building.. or any construction -related activity. 4. Any burning that presents a fire hazard due to atmospheric con- ditions or which is not in compliance with the regulations of the Puget Sound Air Pollution Control Agency, SECTION 17. MMC SECTION 15.04.110 DELETED Section 15.04.110, which amended Section 11.112 of the Uniform Fire Code, is deleted in its entirety. SECTION 18. MMC SECTION 15.04.120 AMENDED Section 15.04,120 of the Medina Municipal Code, which amended the definition of "chief' in the Uniform Fire Code is hereby amended to revise the referenced code to the International Fire Code, and to revise the word "chief' to "fire code official". The revised section shall read as follows: "15.04.120 International Fire Code — Definition of fire code official. All references to "fire code official" within this chapter and within the International Fire Code shall refer to the chief of the Bellevue fire depart- ment or to such members of the Bellevue fire department to whom he/she may designate the functions or responsibilities described in this chapter or in the International Fire Code." SECTION 19. MMC SECTION 15.04.150 AMENDED. Section 15.04.150 of the Medina Municipal Code.. which adopted the appendices of the Uniform Fire Code, is hereby amended to revise the referenced code to the International Fire Code, and to revise the designation of the appendices to be adopted. The revised section shall read as follows: "15.04.150 International Fire Code — Appendices adopted. All references to the adoption of the Washington State Building Code in ordinances of the City shall be deemed to have included and shall include in the future, the following appendices of the International Fire Code currently in effect in the state of Washington: A. Appendix B. Fire -Flow Requirements For Buildings B. Appendix C, Fire Hydrant Locations And Distribution" SECTION 20. MMC SECTIONS 15.04.160, 15.04.170 & 15.04.180 AMENDED. Sections 15.04,160, 15.04.170, & 15.04.180 of the Medina Municipal Code are hereby amended by revising any reference to the "Uniform Fire Code" to read "International Fire Code". The balance of the sections shall remain unchanged. SECTION 21. INTERNATIONAL FIRE CODE, SECTION 3404.3.4.2, AMENDED, Subsection 7 of Section 3404.3.4.2 of the International Fire Code is hereby amended to limit the amount of flammable or combustible liquids that may be stored in tanks inside a residence. The new subsection shall read as follows: 7. Group R occupancies: Quantities in Group R occupancies shall not exceed that necessary for maintenance purposes and limited operation of equipment. The maximum quantity in an equipment -mounted tank shall not exceed 30 gallons and the quantity stored in safety cans shall not exceed 10 gallons. No increase in storage quantities is permitted when the building is protected throughout with automatic sprinklers." SECTION 22. NEW SECTION, APPEALS ADDED A new section is added to the Medina Municipal Code which shall delete all references to the Board of Appeals in the adopted codes and direct that all such appeals shall be heard by the Hearing Examiner, which section shall read as follows: "Appeals In order to hear and decide appeals of orders, decisions or determinations made by the building official or the fire code official relative to the application and interpretation of these codes applicants shall have a right of appeal to the Hearing Examiner. as provided in Chapter 2.78. This appeal process shall replace any reference to a Board of Appeals in the adopted codes. An application for appeal shall be based on a claim that the true intent of the subject code or the rules legally adopted thereunder have been incorrectly interpreted, the provisions of this code do not fully apply or an equally good or better form of construction is proposed. The Hearing Examiner shall have no authority to waive requirements of these codes. SECTION 23. SEVERABILITY. If any provision of this ordinance or its application to any person or circumstance is held invalid, the remainder of the ordinance or the application of the provision to other persons or circumstances is not affected. SECTION 24. EFFECTIVE DATE. This ordinance shall take effect five days after its publication or the publication of a summary of its intent and contents. TABLE A--BL 11,I)ING PERMIT FEES F I— F. I, the ;,h idon, ji Si 57 I, the li;., <2 pill, I, ca,l) 13 l I old IT I 11.1 f 1, 1 1 , 11, IT If l, I I)[ l, r �T!, IT 'Idd, 11 , ,I I I J, I I I I t I II o I and 1 T I I I,] <ZlLh lIbIlIMMIT VI'aAl.'I :IICTc '1 1' I'll! IT fIntl I I T r1 TI LCzl, :1 J,j] IT, Tij h T , I i h k T T 1 T C U 1 111 3 : 4 T I J, 11 lddlllIn'il I I I T 1 111 11 T T', TI c I Ild I IT :,11 ;!,!, I i - , , 1, ., , I DENIOLI I ION OF AN EXISTING BL ILDING S I ()n (q I RELOCATION OF A BGILDI\Gr MOVE A BUILDING INTO THE CITY s _ SIj ol", 1\1 VIAL PLAN RFVIEkk 050oOl PERMIT FI F ADDITIO\AL RE%71E\%'OF CORRECTIONS, REVISIO\S, ADDITIO\S CONSUL IA\I- COSTS RE \ IFAX OF DEFERRED !-I EMS CO\SL-L, I ANT COSTS O\F INSPECTION & ONE RE -INSPECTION INCLL DED I\ PERMIT FEE .ADDITIONAL RE -INSPECTIONS FOR COMPLIANCE CO\SULI AN I COSTS WORK \OF READY FOR INSPECTION k`lfIEN SCffFD(- LED CO\SL 1, JA\T COSTS INSPECTIONS FOR WHICI I NO FEE IS SPECIFIED CO\SUL I A\ F COSTS TABLE B— GRADING PERMIT TOTAL YARDS FEE TO 10 1-) YARDS I(l I TO S00 YARDS n1,tlruPnll 1;i PlI [,1 (11 %V) IN( I DIM,A [()I ()I SOH TO 1000 YARDS 1 1-0 2000 YARDS % I )I N ARDS AND L17P PIII pi, ll,, PLAN REVIEW COW LTA\ [ COSTS OME INSPFC I ION &- ONE RE -INSPECTION tNCLUDFD I\ PERAILL FEE ADDI I IONAL INSPECTIONS FOR COMPLIANCE CONSL L I \\T COSTS I ESC AND DRAINAGE SYSTEM PLAN RE\ tEW CONSt L F \\T COSTS SLASON Al- FESC EROSION CONTROL. INSPEC I IO\S CO\St -I, I A\ F COSTS S INSPECTIONS FOR WHICH NO FEE IS SPECIFIED CONS( 1, LA\T COSTS TABLE C— VIECHANiCAi. PERMIT FEES Permit Issuance I I "I the rs,twnCcof each rnech.ni calpain ,F IUUID; e;reh auptalemonta, permat for ecltiaII file on ❑uai pout I ua, not eWDW her" crucde,t. n (haled Unit Fee Schedule i Furnaces l,ot the tnaullat,on Prrclormor:,(each tbteaban or -r.,nh nl.e .n tn'we „r 1JFIQ .the riuu; due., 'IT"' rents at` wlwd t0'Ireli +.pl li.uuc, ul, tr an mcludir_ If if I,li)U Rau'}t i.7,Y.; nR� _ I „r the nr fulTo],)n orreloca ton of each F eed-afr nr pta• to n in . a- "e ur Luner ilea d n; 111,1, t ad "d, a _aI ed ta,u ,. aq,pr.anx_ a,rer For the mstatlanan "I rt9oCat on of each floor turnare. ar ltidafp rent Pur the inetulLIT I'll orrcl,allot nteach suependcd L.cama I CQQ'wdInI hcate ., ,T-r,., eras t III at heater Appliance Vcots I or [he ilQna;iatton rcleautio : or replacer curt of east: eel pl.oncc TelTely t aL.:Icd YJ n, u". 1e ' in an al Iiurtce iaerno " Repairs or Additions Ft,r Me Qu IN ahvillum„OFOF addnk i 4, each lacaung PPWn C Jet ia.er, r IF oat a hu" uit a , of a ,n un. i ezdr i ca,i ie. Cool uu aMorph w or e ra lmrdtI, e cool in ,,;rem. m cl("t I. n1Sr II at I.r.t ofcln.r. I I, IQ eTimor c,I 1.1 the 11ee11an IIcrrl Code ..t of a Boilers, Compressors and Absorption Systems Porn • ❑astall.dion , jejo,alou Ot each rouser It CornIlt r n,nr to aald . r eluehn, dnc� lore , ,,e, :1. (,kU i. c,r au li 1011ilr"I10-1 Mull to and ine ludui, h)n i r$uQf r_J ; k0. I' ,I the n'taliaunn or retocxuon of each b0lin Or Inp c ,or,t er rh-ee hoe � po,r zr � l� 6 U ro and tn,"Iudng tr t en i rk',\ I u eachnit,orj'nol %Mein orcr by V. IWIT h�'}nU.,o auulm II.n.eSI51u:11 14 kV>,, ice Por the mstalla t n n rciocat n nl each h,rler or con prCsnr oc,.r ti teen hoe rpo,ccr 1'2 "A ; n, ,end t ,shrine the (r ilnt,c r, re. ct i F..)' 5 k"I "I caem It ;oiprn,us%stcm < cr ,tt �,nni� l3n I,t tar, , , A '' Ind irtlad.,c If j )If 13tu1, ,,a 1 1%',v I it the inMahat on or udocat'on ofcach boiler nr eonrt,rt.�a,t leer than hor,ep m r 1 lip, , ta\ to cad ndudtn_ AN hnr,a, ILT' I'fi Lll i_ itratIh. ahsnrntion ."tent nw Boleti^it lit ran r oil tv and t !u lire I - I , Hurl; I kU ie For the jnWhaRmo rn hnuron of each boiler or aunt re a on till", honer,« cr - i `it 6 ,l ,r each ak,orlojo, nlliln, Iar_i L'> 0 an Btuh.a 1' 0 k1r, Nit- Handlers hoI act tt anocri runt to any includme 0 .0 now Met Per mmirty Wu W,.v t.: a nd uddr et,.et., attache l Memo I t Note lu, ice doe, not apple a all a --ifn Ptnp unn ,h ch t, a 1 orlr d a I t On i sctt,l aI a ,jtlafu .-urdims annL ct,tl=nreh•.c cooler or , t soillaon un l for „hwil a pernut t, required e hcu ices a life iAicch a Oat Code For cacti ,rir-hundlinp unit arse ri fift ehn 147111 1 Es apotathe Coolers hm each nap amNe co,qu other than !Nwad le type. Ventilation and Exhaust - - 1 ,1 each rclmlau"n tlm cotts.ecwti to a'Ingle dnct Por e t h NCnInanu r ,,;Ism "Inch a not a p v"m of t o "a t iH-co nr,t na ,",,te a aulro,tved trc a pernnt Por the n,'rallata m Ill each hood rrhrh is eerced In mecna tic 11 C,h i ,et_ av,luding the JUT, f„ r sash bon„ X Incinerators Por the inaallut.on or rclocauon or each domeotic-npe mcnrratur I nr the mstallauon or rctocaruu ot' a ch Contmelnal all Mtn l-re fs mctnurat„r - J. 1lisccllancous - -- -Pr e t h rl ptun e r precc OfelyInlWirit r e; kited In we Alecuarnad Qode tat no Cic,,c t rn .thor ul It cI ce care *tic . 1,rrhid it,, cdhcr tee i .sited in t£:: table.. " IT am _,as prpmg 0 Mcln [eel we King C,ounn Health I ay nvucnt w:,hwulc For permits requiring a mechanical plan rexicss, permit tees shall he determined hx a:duatinn and calculated using Table A. II Plan Re%ietc, initial...........................................................................................................23% OF PERMIT FEE Additional resices of corrections, recisions, or addition a .......................... ............ ................... ._ C ONSC LTA\'T COSTS RcOen of deferred items...................................................................... COtiS� LTA\T COSTS ........................... . a One inspection &one re ........................................ ..Included in Permit Fees ............................................. V Additional reAspections for compliance.e................................. COtiSLLTANT COSTS r.. Work not rei for inspection Inhen scheduled .................................................. ... ........ .......... CONSULTANT COSTS Inspections for tchWh no, fee is specified............................................................ ................... ..CONSLLTA YICOSTS ITEM J - 3 CITY OF MEDINA Evergreen Point Road, Medina.. WA 98039 (425) 454-9222 www.ci medina.wa.us MEMORANDUM DATE: February 2, 2004 TO: City Manager and City Council FROM: Director of Public Works RE: Status of the 84}h Ave NE Tree Project 1 This is a cover sheet only. The actual project report may be found in the enclosed binder titled 84«' Avenue Streetscape. ITEM J - 3a ,Y CITY OF MEDINA Evergreen Point Road. Medina, WA 98039 ar 'f (425) 454-9222 www.ci.medina wa us MEMORANDUM DATE: February 2, 2004 TO: City Council and City Manager FROM: Director of Public Works RE: Concern Regarding Safety and Potential City Liability Relative to the Condition of the Poplar Trees Interfacing City Rights -of -Way and the Overlake Golf and Country Club Property Line 1 My intent in preparing this memo is to provide the City Council and City Manager with my professional judgment regarding what I believe is a significant safety matter and potential liability issue in our City 1 would be remiss in my responsibility as the City's Public Works Director if I did not share my observations and concern with you. 2. Most of the poplar trees along 84"n Ave. NE, as well as those on NE 12"' St and NE 24`h St., are old, brittle and very prone to large limbs breaking off or even complete tops shearing off. Since joining the City staff, I have gathered data from arborists, tree services, and other professionals all which confirms what I have observed every time we have a wind storm and even when no wind is involved. 1 have attached two pages of pictures taken over the past year of fallen limbs and sheared off tops of these poplars. On the first page are some pictures of branches which came down from the poplars along 84"r Ave. NE during the relatively light wind storm we just experienced the evening of January 29, 2004. On the second page are more pictures of the same taken over the past year or more, many of which I have previously provided in my reporting to the City leadership. 3 It is my opinion that these trees present a serious safety and possible liability issue for the City. A dangerous situation which has increased over the past several years as these trees have aged. I have also included an article from the Seattle Times regarding an incident in Bothell only two months ago. I believe this problem needs to be addressed as soon as possible. 4. We are currently involved in the 84*h Ave NW Tree Project with Overlake Golf and Country Club and eventually we will most likely be bringing all of these trees down. However, it appears that this project may be at least a year and possibly more away from starting. I don't feel the City can accept the present risk by waiting that long. One branch or tree top which hits a pedestrian or cyclist or jogger or car, or causes a car to swerve into the path of an oncoming car.. bus or ITEM J — 3a truck. especially when the City leadership is aware of the potential danger, could be devastating to the City. 5. 1 have obtained estimates from tree services to remove the most obvious problems in all of the poplars along 84`",. 12" and 24`'''. Although a temporary solution, trimming the trees of at least the primary deadwood would significantly reduce the present danger. The estimates range between $25.000 and $33.000 'This work is not funded in the current 2004 budget. Normally, funding for such unprogrammed emergency requirements would come from discretionary resources earmarked for such unanticipated requirements. The two funds which would normally allow me the flexibility to react to such needs are the Parks Miscellaneous account or the Streets Road and Street Maintenance account. However. during 2004 budget discussions, the Parks Miscellaneous account was reduced from the requested $22,500 to $10,000 and the Streets Road and Street Maintenance account from the requested $220,000 to $150,000 As presented during the budget discussions.. there is an increasing list of small works projects which will take all of the funding currently programmed in these accounts and the list will still not be exhausted. In fact.. the list continues to grow almost weekly as more and more needs are identified. Either a budget amendment or reprogramming of an existing appropriation would be required to accomplish this work. 6 Several times over the past year and a half. 1 have made the City leadership aware of this same concern. I have included incidents in my PW activity reports and provided pictures of the results after a significant wind storm. Although habitually expressed by a minority of the Council.. the reaction has typically been that limbs or tree tops falling and injuring anyone has not been an issue for the City in the past XX years, so why should resources be spent on the matter now. 7 Some may feel that I am taking an alarmist position and may be overreacting to the situation. That is not my mind -set nor intent i am simply trying to provide my best professional judgment to the City leadership on what I believe to be a serirn.,s safety concern which needs to be addressed as soon as possible in order to help prevent an adverse incident. WIND STORM RESULTS - JAN 29, `04 +R- �` i r-. ai f q. sa Y 4 c lY O i 4y V � M yyy��y r i• . 4 e �6� jo Al )of.he!] Youth (fie(l :ell on him as hl. WOOded Irei; ne2,. Wes; Hill F1 School. I At L Brian Rjunde, mffiwm� I., cried wher thv itee STILIPI)ei, 311C fell 111head. I '.le was 1;.Il;r 11g, Said 'I, S ta t I I e T__ (.sari }roundel: Pounder Sad KAIS "ON inc. T'llt f) It iwv) bv"" friend5 had taken ,li-i ImKts the pail- a6uur lrlih! a"va". The, were pla", - 'vMCD had a; lt-ppled somewhx, and 10 t?T-l" Jim5ing and pushing on R j:In "nunde.-just bau)p'-Ded tl I wileTI, F 4, ull" 6ary Pounder said last !101` "I I'leV miis. hiave had 81) peoplf.. It's amazing how li!""Tl, kid,,, tared for him ii i'd ;H idea." i�_tar Pounder :vas an I" cat"'oll Inior olde! oroLher, attends BoThell 12h Schcwl, and both their* par- en's are teachers. Gas-y Poun- .i-t- Leaches mathematics at D IfI'a,shI Jngton Middle Schoci III St.,atfle, and Michelle founder Tt:achcs French at Blam-het, School, fdso ii. S'attlt:. Both teachers received flow- ft-on, the.- s',:1ioolS yes-(-1 - lie was jl!st a swee= i'me I and kind," Gary Poundtsr s:IA I learned so much (ahcj;,.T, fror"I i"IS, listel!hIg to the ,Is tiolcbog,, hands at the vigil. Death 13 —v ILI Li7 1c, C j DEATH fitwawx' !I �C' He waV,.odti liked." - Hld : I LI 1. art I, T (I T 1 :Sr _g tc III L: S w, play: 1 ll"k I Lal Marc r,-, 4 happe is Soil "TN [ie,c ITEM J - 4 Memo To: Medina City Council From: Drew Blazey CC: City Manager Date: 02/04/2004 Re: Parking Regulations References: 1. 11 August 2003 City Council Minutes - Complaint by Mr. Fred Gerber 2. Drew Blazey e-mail, 9 August 2003, re: In response to e-mail complaint by Mr. Fred Gerber 3. Memo by Doug Schulze, City Manager, 2 Sep 2003 4. Medina's Comprehensive Plan, 12 Jul 99, pg. 14. 5. MMC Chapter 10.40 Background: Several citizens' complaints about parking in Medina created the impetus to create a "Policy Statement" by the City Council. I agreed to draft this policy statement. Historically, there has been general discouragement of street parking within the city. This sentiment is reflected in our Comprehensive Plan. There has been an obstructionist perspective to update our parking ordinance from the Medina City Council from what I have been told. Our MMC has relatively narrow bands of authority given to our City Manager regarding parking. The MCC has the statement about "all four wheels of the vehicle off the surfaced portion of the roadway' which has created some of the parking problems we have here. This restriction has been in place we think for over 30 years. I did find a "consultant" that worked with MI on their parking problem. The best discussion I had was with a traffic engineer in Bellevue who revised the city parking in the old library when it became city hall. However, both these communities parking problems are larger and more complex than ours. Searches of the Internet yielded similar results. Recommended Policy: There are four broad recommendations I have to update our policy: 1. The City of Medina should have a reasonable, citizen friendly approach to parking. We should try to accommodate our residents and their guests by facilitating parking. 2. In our core downtown area (from the beach & City Hall to the Post Office including the Green Store) parking should be tightly controlled to optimize the benefits to the residents and foster a vital and fun community area. 3. This policy should put the Medina citizens parking needs ahead of the city staff in most instances. 4. There is no desire to put a parking sign in every block of our city. Other Specifics: 1. Moving the public works trailer to the public works maintenance area where there is room, it would be out of sight, and most importantly, we would create 4 or 5 parking spaces at the Medina beach park. 2. Parking the police cars somewhere else when they are not in use so we could free up those prime parking spaces at Medina City Hall for general parking. 3. Is there anywhere else the dumpster could go to free up more parking spaces for the beach? 4. Highlighting the parking area near just south of View Point on 84`h with a sign so people know about it. 5. Having staff park off -site from the Permit or Restricted Parking areas on EPR during the summer months (from Memorial through Labor Day). Vans from Medina Elem. might suffice for this time period. Walking is good exercise, too. 6. Review 30 minute parking across from PO — maybe it should be 4 Hour parking for the beach. There is plenty of PO parking. 7. To facilitate off road parking for guests (with two wheels off the concrete), post 4 Hour Parking signs in appropriate rights of way. 8. Discontinue prohibited parking on south end of Upland before it intersects with Overlake Drive West. These three signs were put in to prevent construction parking at Dr. Simonyi's estate. 9. Standardize signs in a comprehensive manner. Here are several examples: a. No Parking Anytime b. No Parking on Pavement c. No Parking This Side d. No Parking on Grass e. No Parking Anytime Bike Route Action Item: 1. Review the MIMIC PARKING Chapter 10.40 for possible revision. 0 Page 2 ITEM J - 5 CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www. med i na-wa.gov MEMORANDUM DATE: February 3, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: 2003 Year End Financial Report RECOMMENDATION: The 2003 Year End Financial Report is an informational item and requires no City Council action. Due to the limited time available, a very brief presentation will be provided during the meeting. Council Members are encouraged to contact me prior to the City Council meeting with any questions regarding the report so meeting time can be used for agenda items requiring action. BACKGROUND: The attached presentation is intended to provide information related to the City's financial situation as of December 31, 2003. The following bullet comments summarize key issues related to the City's 2003 Year End Financial condition: • The 2003 Budgeted Total Revenues were $4,625,058; • The 2003 Actual Total Revenues were $4,543,697 resulting in a revenue shortfall of $81,361; • 2003 Budgeted Total Expenditures were $5,581,395; ■ 2003 Actual Total Expenditures were $4,894,584 resulting in a surplus of $686,811; • The 2003 Budget was adopted with an ending total Fund Balance of $4,176, 345; • The 2003 Actual ending total Fund Balance was $4,782,505, resulting in an increase of $606,160. This results in a beginning 2004 Fund Balance of $606,160 more than adopted in the 2004 Budget. C y _ _ rr _ _ i __ ..- ^_' � i�. '. C � — - Y — il.I C N vl I'- �. i - — ! �.. � X �L C. � _ 1 r �. rl � Y � I Y p f I f f I f �_ =_ — = T Y is Y „' _ _ _ T — J _ _ l� Y _ C�-.j _ �. �t �� l !� '�`' ,� f'� � � Y � I ! �. Y Y -r �I ly T I f �.�� I I' � v,i rl _ i — �. 1 Y � ice, I F: J ! _ �/ 1 :G ^1 T L� T _ T � T ^1 � Y _ _C ^t — r, -{ � � f I ��. f. _ l �_ 7 y T Y Y X Y Y _ �_ % ii' Y f '_ T _ x T i � y � � 7 I !. �. 'i � T % f- rV+ CI � Y y M _ n _ Y T f C � � 1. -t .= � � _ I P f 1 ! J 7 I i� / 1. � � / j v � i _ _ � _ � � � z � � � f r �. I _ / _ _ _ ` I _ A _ v i l — - � a. /_ I v icy M, ■ Total ITEM J - 6 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 454-9222 www.ci.medina.wa.us MEMORANDUM DATE: February 2, 2004 TO: City Council and City Manager FROM: Director of Public Works RE: NE 12t' St. & Lake Washington Boulevard Pavement Rehabilitation Project (2004 CIP) 1. Purpose — To provide the City Council and City Manager with a general overview of the NE 12th St. & Lake Washington Boulevard Pavement Rehabilitation Project to be constructed during the summer 2004. This project is a component of the 2004 City of Medina Capital Improvement Plan (CIP) and Transportation Improvement Plan (TIP) as approved by the City Council in June 2003 and as funded in the 2004 City budget. 2. General Scope — This is a joint project between the City of Medina and the City of Clyde Hill. The project includes the resurfacing of NE 121h St. & Lake Washington Boulevard (LWB) from the 5-corners intersection at NE 12th St. and 84th Ave. NE to the intersection at LWB and NE 10th St., and the placing of stamped concrete crosswalks at all pedestrian crosswalk locations at the 5-corners intersection. 3. Project Location — The project area and location is as shown in the attached Figures 1, 2 & 3. 4. Project Objective — To upgrade the roadway travel surface of NE 12th St. & LWB from the 5-corners intersection to the LWB and NE 10th St. intersection, and to improve pedestrian safety by upgrading the crosswalks at the 5-corners intersection. 5. Design — A. General - This is one of the heaviest traveled sections of the Medina transportation infrastructure. Routine daily traffic includes heavy bus and truck cyclic loading. There are numerous indications of sub -grade failure, signs of subsidence, and extensive pavement cracking throughout this section of roadway. The areas of sub -grade failure will require saw cutting the existing surface, asphalt and concrete removal, excavation down to the base course, then backfilling to grade with new material placed with the proper compaction. There are no ITEM J - 6 indications of any storm drain problems, thus no drainage system work is anticipated. B. Asphalt Overlay — As shown in Figure 4, the asphalt overlay will start a the 5- corners intersection and continue east on NE 12th St., then southeast on LWB to the NE 10th St. intersection. As shown in the Figure, the overlay will extend north from the 5-corners intersection on 84th Ave. NE for approximately 200 feet. This section of 84th Ave. NE has several areas of severe surface cracking and general pavement degradation. Both the Medina and Clyde Hill Public Works Directors feel that this segment of roadway needs to be included in the project. Figure 4 also shows a staggering of the overlay on LWB as the project approaches the NE 101t' St. intersection. The City of Bellevue overlayed the LWB and NE 10th St. intersection only a few years ago, plus placed traffic signal sensors in the pavement associated with the intersection stop light system. Therefore, this project will pick up where Bellevue left off. Edges next to curbs and transition areas will be planed (milled) prior to placing the overlay. The overlay thickness varies from 1 to 3 inches depending upon the location. Petromat geotextile fabric will be applied over the entire overlay surface to help reduce future reflective cracking in the new overlay asphalt. An asphalt tack coat will be applied prior to placing the new asphalt overlay. All utility covers will be adjusted to meet the new resurfaced grade. The new travel way centerline will have RPM Traffic Yellow Reflector Buttons and the bike lane and parking areas will be re -striped and marked. C. Pedestrian Crossings at the 5-Corners Intersection — New stamped concrete pedestrian crosswalks, similar to the example found in Figure 5, will be placed at all crosswalk locations at the 5-corners intersection (as show in Figure 6). The primary intent is to significantly improve pedestrian safety by making the actual crosswalk areas more distinctive with a color contrast, thus more visual to vehicular traffic especially during hours of darkness and poor weather. A secondary intent is to make this distinguishing crosswalk feature the standard for all future crosswalks in Medina. D. Traffic Calming — As traffic enters Medina from Bellevue on LWB, the speed limit changes from 30 MPH (Bellevue side) to 25 MPH (Medina and Clyde Hill side). Along this stretch of roadway to the 5-corners intersection, Medina has multiple private driveways which enter this busy section of roadway and reducing the speed to 25 MPH is an extremely important safety issue. Enforcing the speed reduction has been a problem, therefore, some passive measures will be incorporated into this project to help control speeds as vehicles enter Medina. The pavement will be marked in the center of the eastern lane with "REDUCE SPEED - 25 MPH". Additionally, the DPW is investigating an electronic traffic speed indicator sign which might be permanently mounted along this stretch of road to give drivers feedback on their speed as they enter Medina. This would be similar to what can be observed on NE 24th St. and 106th Ave. NE in Bellevue (example shown in Figure 7). ITEM J - 6 E. Utility Coordination — Coordination with Bellevue Utilities, PSE and other servicing utilities has been accomplished. There is no scheduled utility work associated with this project. F. Phased Work — The work will be accomplished in phases. The first phase is the actual overlay work. The second phase is the construction of the stamped concrete crosswalks. The third phase is the re -striping and marking of the new pavement (lane lines will have temporary markings immediately after the repaving). The intent in phasing the project is to try and reduce project costs by soliciting each item of the phased work separately in an effort to save the normal markup costs if the work were to be done by an all-inclusive general contract with sub -contracting for the stamped concrete and re -striping work. 6. Cost — The Medina portion of the project was programmed in the 2004 budget at $230,000. The estimate was based on the design, specification preparation, bid package preparation and construction management being performed by an architectural engineering firm. For this project, the Clyde Hill DPW is experienced at doing the level of engineering design and bid packet preparation required for this work, thus, with support from the Medina DPW, all of this work is being done "in- house." With this approach, it is anticipated that some additional savings on the project will be realized. 7. Schedule — The scheduled bid opening date is February 19, 2004. If a responsive bid within budget is received, award by the City Council would occur at the March 8`h City Council meeting. The construction documents will allow the contractor to accomplish the work anytime between the notice to proceed date and August 20, 2004, although the actual work will be required to be accomplished over a three to four week period. The intent in allowing such an extended window for this work is to enable the contractor to adjust his schedule to fit this small project in with other larger projects he may have during the summer, thus, increase the chance for a good bid price from the larger contractors. 8. Resident Notification— An article on the project has already appeared in the January 2004 edition of the Medina Quarterly. A second article will be published in the April 2004 Quarterly which will provide the public with great detail on the project. 9. Traffic Control - Strict traffic control measures have been written into the contract. The contractor is required to maintain two lane through traffic and local resident access throughout the project. 0 > p U W H LU LULU WM t��., Yi V Q �/ L^1. PO=LU LPL Y. N ii r T z LUU) Lu z < 5 31. W r� b w Y aIv " Ip i fie'; 'art , 4: , •, `fin . :> g i,. As Ir e µ _ r v xa. R 7 V J . ,��,♦x j •ci ,#r �F.•,.o,l..�1 / 1t.�T,�$ y %+4' ,yam, , ^ ♦ � � -.: ; �, 4 � ;,;� �'_: _ Air ILI � -mil i � +�c p S �n x(�„ _� �.-(� "�E, `" n.,c.,. KR* •- ai ,v # i.' t. Ae • , t „ ; w .{ # wa... q x ,Yy i _ S+dN 1 ;�; L +v i� D � AA Q ai RRYXX..' i c .Y . Au if w 4 _¢ LLI Ca LLI w O418 IX` 1IX 04 *Igk N Z , € W J w co w Z?JW w a , , / C. a Y a .c � � � J 49. —7 " VII, i �{ ,;,. � 4 ��, I �. ..Y� �' X3• ' � _�. F 'h af4. _j etc. •' _ - .. , • r �-e�� -A; OF d sin b- Out •i®i■a r WL i q i ■ r � 7. ♦ , • j :r r. • 2; � / .,'fit � ■ � . * - •� ■ _ ■ 1 ■ - ... .. � ,.ems ` i ■ 1 to 1 .1 . {■ ■ ■ ■�i • lei f s i ■ ■ ■! • • �•- ._.__.�r,. � --- ��.,: — --._ _ ._ � __...__ .___ .. _. _,.. __. _ _..._ d '� to _ �z QO w� E' O J_ W m m ~ z W U)O - WWII bwo Nzix zQw �w W Q Q C. J 's) rrr � rr • x r W W _! w Q 14 I + ' 4% 1 Z O ui _I ~ Q F' O J NW co m H ii � Q W NcujO 1•4z�—a WU)w z < 2 W W Q Y a, J W Z o o U U w , o x,; X. ,,_ � w w' �o� J., ty ®vMz o W m W m �' ZO _ W wv x W �jll� Q N z a Z a g Illllliiiilil a . 30.> _ WQ i11 ce`,, Ja w CJ _, � E- I U Z Z O N UO LU J Q tt1 LL 00 W z J a �w x Cl) W 4 ITEM J - 7 0t M CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.ci.medina.wa.us MEMORANDUM DATE: December 31, 2003 TO: Medina City Council FROM: Doug Schulze, City Manager RE: 2004 Legislative Issues RECOMMENDATION: Review list of legislative issues and approve 2004 Legislative Priorities. POLICY IMPLICATION: The legislative issues are intended to provide direction to City staff regarding issues of interest that should be monitored. In addition, positions of the City Council regarding legislative issues should be clarified and understood by City staff as well as individual members of the City Council. BACKGROUND: The following list does not represent the entire scope of legislative issues, but is intended to identify the issues known at this time. Certainly, as the Legislature convenes and the legislative session proceeds, issues may come up that will be of interest to the City of Medina. Those issues will be brought to the attention of the City Council and added to the list of Legislative Issues, if the Council decides it is appropriate. High Priority Issues 1. Municipal Finance a. Sales Tax Streamlining Position: Support Sales Tax Streamlining Provides sales tax benefits to the City of Medina for delivery of goods to Medina addresses. Currently, sales taxes are paid to location of distribution centers for goods purchased for delivery (appliances, furniture, etc.). b. Tri-Association Legislative Proposal Position: Support Principles of Tri-Association Proposal (Association of Washington Cities, Washington State Association of Counties, and the Washington Association of County Officials) Tri-Association Principles • Assist uniquely impacted jurisdictions to secure sufficient resources and assure that all cities and counties are able to provide basic services. • Recognize the need to enhance revenues of cities and counties with a focus on securing permanent resources for criminal justice and public health. Ensure that cities and counties are provided flexibility in the use of revenues. • Support legislation that reduces or eliminates state -imposed mandates and program responsibilities or secures state reimbursement for those activities. • Seek legislation that removes the restrictions that limit the efficient delivery of local government services. • Assist city and county officials to inform their citizens of the impact of insufficient revenues on the provision of basic services. c. Limited Liability Corporation Real Estate Excise Tax Loophole Position: Support legislation that eliminates loophole, which allows creation of LLC to avoid payment of R.E.E.T. State law currently allows transfer of real estate to and from LLCs without payment of the Real Estate Excise Tax. This practice is common and may be appropriate for commercial or multi -family dwellings, but when used for single- family residential property, it is simply a loophole for avoiding R.E.E.T. This practice has been used several times in Medina and neighboring communities, resulting in the loss of significant tax revenues in the communities. 2. Municipal Courts a. Clarify law to allow for cities to contract with other cities to provide municipal court services. Position: Support legislation to allow cities to contract with other cities to provide for a cost effective municipal court alternative outside of their direct municipal boundaries. Clarifies City's ability to contract with Kirkland Municipal Court. 3. Transportation a. Funding Position: Support a long-term solution to transportation funding needs through a balanced transportation revenue package that provides additional revenues to cities and their transportation partners (counties, WSDOT, transit agencies) and recognizes the special needs of all transportation providers. b. SR 520/Evergreen Point Bridge Position: Support replacement/expansion, which includes appropriate mitigation of adverse impacts associated with air quality, noise pollution, water quality, and private real estate values. 0 Moderate Priority Issues 1. Unfunded Mandates Position: Oppose additional state and federal mandates on local governments, unless such mandates are compelled by a significant public interest and are accompanied by sufficient financial resources. 2. Officer -Involved Domestic Violence Position: Support legislation with modifications to reduce the cost to local jurisdictions and to leave some flexibility for the differing needs of local jurisdictions. Bill language requires: • Every police agency to adopt a policy on officer -involved domestic violence; • Mandatory reporting of officer -involved domestic violence incidents; • Training; • Pre -hire screening; • Explicit protocols for taking actions such as placing an officer on administrative leave, removing service weapon, or suspending arrest powers — within due process considerations; • Separate criminal and administrative investigations; and • Progress reports to the State Legislature. No funding is provided for these activities, but legislators are attempting to limit the negative impacts on local governments. 3. Interlocal Cooperation on Purchasing Position: Support legislation to clarify local government authority to continue long- standing joint purchase practices through state agencies or purchasing alliances. In mid-2003, the State Auditor notified local governments of an informal Attorney General memo regarding the authority of local governments and state agencies to purchase through interlocal agreements. The memo concluded that Washington governments still have to comply with their individually applicable bidding and advertisement requirements when purchasing through state agencies or purchasing alliances. 4. Telecommunications & Rights of Way Position: Protect local authority to manage city rights -of -way and publicly owned infrastructure. Support the preservation of taxing authority and the right to compensation; Retain ability to negotiate cable franchise agreements. This is an ongoing issue that seems to come up at least once each year. 3 ITEM J - 8 CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: January 5, 2004 TO: Medina City Council FROM: Doug Schulze, City Manager RE: Management Employment Contracts RECOMMENDATION: Authorize City Manager to execute employment contracts with department managers. POLICY IMPLICATION: Employment agreements have been used by the City of Medina to establish terms of employment for department managers since 1997. This practice was implemented using the employment agreement model from the International City/County Management Association. BACKGROUND: Most City staff are covered by collective bargaining agreements so, the City has not developed an employee manual or personnel policy. As a result, terms of employment have not been developed for management employees. The use of employment agreements is a common practice for city managers, but is less frequent for department managers. When employment agreements were first considered in 1997, all City employees were represented by the Teamsters, except the City Manager, City Clerk, and Chief of Police. Use of employment agreements to establish terms of employment for these positions was considered much more efficient than creating a policy manual. Today, in addition to the City Clerk and Chief of Police positions, there are several other positions that are not represented by unions. These management/supervisory positions are Director of Public Works, Planning Director, Finance Officer, and Police Lieutenant. Employment agreements for the Director of Public Works and Planning Director were previously reviewed by the City Council and revisions were requested. The agreements will be reviewed and discussed in Executive Session prior to action during the regular meeting. As such, copies of the agreement will be attached to the Executive Session materials. r� Ili -TT! CD N (A N�7 1 s On D I .. cn 4I — CI C C O C7 U C U U'I I U Q I NI III i = U❑ U U NI' O O O ! c li N M N o I III _ 01 m ! N N III ro LL cz L (1) imI I�.. III OAI O CO Q O CO. O O yl U N I O _U Q .0 Q _ U U �_ � Q CI yC O �C �C C _ .ul CD� O O O .'. OO No LL CD 0 N ._ III I N (DI .. MIM o SIN I'fIO OI� NiO �I N �C 2 CI O 'Id �� O O a 0'� °�> �°> E ro- 7 oIo UU o U o U 0 U U''UU I�°> 0 ° IU 110 ly LJL_ I, �I (n C T 10 LLSa,, 03),l 3 O`,� IOU .UO. U �� '� O �'Id .a ca7i' �I� U OI o (� w �r ow ?,� �I�' u 2 U oM �'a Ed ° `o m �', 'Imz W y o o III, EI Ala o'c° ° m!U..z o�''ol� c .�avi ° o y� �o �-0 oa1� ni o U) m of N.N U o U U o of @ rn, o c> cr @, m m li 0 m C Y'_ toil N QI 1 1 M O C+J E CIS @ m Z Z N M IJ 0 O O a' O V 19� VV C O C >�a N -j �� @I _iOO, N C O O OIL1J O @j0 V1� �. @ O N U O U @� .O I O'N O N O OO, N NI(V'U _UAL ME 70 IT (n i�'.N � N S Z N JIiN a�0- LL d. N Z_(n N (�%