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HomeMy WebLinkAbout04-26-2004 - Agenda PacketMEDINA CITY COUNCIL STUDY SESSION AGENDA April 26, 2004 7:00 p.m. 501 Evergreen Point Road Medina, WA A. CALL TO ORDER 7:00 p.m. B. ROLL CALL (Adam, Blazey, Nunn, Odermat, Phelps, Rudolph, Vail Spinosa) C. ANNOUNCEMENTS 7:05 p.m. 1. Mayor 2. Council 3. Staff D. DISCUSSION 1. Compensation Study Report 2. Health Insurance Costs 3. 2005 — 2010 C.I.P./T.I.P. E. ADJOURNMENT 9:00 P.M. MEMORANDUM DATE: 21 April 2004 TO: Council Members FROM: Mary Odermat SUBJECT: Please review attached memo and newspaper articles from Paul Demitriades for your information. ACTION: While not an agenda item, brief comment regarding Mr. Demitriades's request will be solicited during the New Business portion of the April 26"' Study Session. 1 : p i IJ^� s b a= i a y Ji e a ikylaornusoli p bdu Whoe th tot, needs to cujVjj�c 'ROO "I-V pliv The Sn"11 to 1 coumi nTf 31hiatt 9rids 1� Move MO! jCC;,Mjy, ') "S Ons"01 A, Wan to, jj P on via Prow is a ,Wpm Compmx at iatla mcney to unn! !Va.; ig A= SO Fop: M8Snu'qL mn jwron� A, Peflocuy fivs tun! PL:?Cs, Mgionao firyty Q, Pd6ers ideritity 3 F61WM9!I Why A , Aq V 1 00 Amoy -t WLW� U; !QQQ KVQIAI:�' br ru"7 coat& MW yr volt 0:1 pml r 'KI—M oI r Ar", load a low 0% J, At Ana. n wit-00 "Ing 4- 4 i BAL LFIELDS 7 J V e 'A 'jang WO: Own no;ij yq My" been "gh: t10, �A t)n it sm; PAP, pt !jt4,:-7 A. for Vy Q4 !or wool; E At eve, PyLys;1 ;4 ap jn�ewj :0 flip' %.�nrd, a a urm'! K-r the VS 10k; An: uc"Tn e Oppij full FC, Qq 01 pniks wits r- Ivy WO lot' Jaw ilk t�� ylu Apoi 3�) iw M, " t" m r%- , V : i : '; : 2� 47 TW Qld oar--, Z�Pl POW, 5J .vr CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: April 20, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: Compensation Study RECOMMENDATION: Discussion item only at this time. POLICY IMPLICATION: The Compensation Study is intended to assist the City Council in evaluating the existing salary ranges and making policy decisions related to the City's pay philosophy. BACKGROUND: During the July 2003 meeting, the City Council authorized the City Manager to retain the services of a consultant to conduct a compensation study. Meith Human Resource Consulting was recommended by Waldron & Company. Information regarding Meith Human Resource Consulting is attached. The Classification and Salary Study (attached) was completed in March. Jim Meith will attend the April 26, 2004 Study Session to discuss the Study with the City Council. There is no record that the City of Medina has ever conducted a compensation study. In the past, wages have been established through labor agreements and annual cost of living adjustments with no real objective analysis. Surprisingly, the Study indicates that most of the existing salaries fall within the recommended ranges. The City Council will not be asked to take action or provide direction regarding implementation of the Study's recommendations during the Study Session. Ito fdl I/ pp',It; a"? "?I Meith Human Resources Consulting a cle,jucil to provide Lill1hp. SMICeS in all UPCCB Of 0110.111 Resources Nlanagunictit to an, size organization. IT WS crivarud Or these agencies that wish to oau wnlrcc A Or par, of their functions and in proxide practical mid affordAN x dutum, tailored to tour orgatim,nion's ulmLjoe needs. For small agencies eve can tL inc owl a, tour I lunian Rvy,umc, Wpartritunt _sing you mogul a bile pit A mhn,', ivia with all of the icnices of an in-house (TLrMVUI. for lager agMUL' we call 11MIL11C sPCCIA projeC!- .1111 imcniR needs. \tca, of scr%rcu include: Labor Relations - Strong effecti% c rc prc ;CWAUOH in A arirA, including meW mnow Witman 3 ot: eollabor,itive ' j and contract and grievance Anin'.1,tra".0il Classification Studies - Specification design, )ob audit'. 1111111cment-itioll and appcalo' Recruiting - CusTonamed sourcing S,rateg,1A-s iod eiecnoii nif IlodF 1. Compensation studies - \Iarkel anvilisis, idection of coriparable ,jencicn, determining external and internal alIgnincl1r. W Policies and Procedures - FftizCtive lmd PlaLTILA YR)hC% nd Inoindury WATnTent hwcd ou fedcrat .ind state la;r; sound personnel practice: and corm rniyue need,. Staff Development — I'vocranis tailored ro vour orgailmatjolls needs including; 'uperviso-i", !tallnllg. ernpinvoc recognition srr.itLw.e,, AD \' I '\Ci' and performance et ;haring. Administrative Hearings -- Representatimi in various adirimiLtrativt ocaringincluchng PERC, (-n-,1 SVtVICc, UT1erT1j1.IoVtntnT and arbitrations. Employee Relations -- Assure that vou; a one\! wnnhnwcs are colpo'ver,:d I,; c11'urc I)rOCILICIM-1O. Strategic Planning — Conducts Hinman iZeourcc, audit,. -and T,i,r, tour agLn(i 'NEt In t�" oil future challenges, as wK as ideran 74wig and ekxYhqqng acuon rims. Dispute Resolution — Mediation and taCII]Tarion s,I t ices. Clie,ii,s include \ldcrbrook Golf am! la&! QUIX Brtnicawt Ifou,nq; Whont, ka; of (wntralia, Ur ot \Itchna, Cnc of \ewcasde, Cnt Of bedside. fStap fount: Kir,ap County 1 lIalth Di,tnt % 1 AL ( u,junan NIa In tell allce Indian 1111he a1LI the fIA',11 Of ffLuil': I"0111t F,ich of The him 's principal, has oxvr tv-enn yews of prmn(al "hand, on- cApun, w I, Jim Meith, IPMA-CP, I, tnpuriencti-I in all Leer of human re,owccn. including a UIU(Ple ismAnaival "i 11111thigement and lahor experience. It(-- has worked or OrLaomation, tallging ITT nl/C lion: 23 Io ejnplocccs. He has formed and managed fail huolau resource: 1.1bOi [Altl(lils. Tanning, PolIC', d(kJOprTlC1­u,, COMPL11'ation and ixn to 1111 has nc,"'onalcd ItLtl ]I ,oritrsct, including police and fire. - lim lids served as both a mc,ciiinr and athitrator. the Public fliinn jrt ResourceCertification Council Of the International Pen"nM Afaria,.Icnunr 1noeiauoli has crlitcrn.j upon I No bar hIgIl"sl de,ignarlOo Of (_'e,uficd Profcsaonal Michelle Meith has a practical balgiviand that to"r, A aspects Of PION nector. She man wsponsibic for start-up olicrations tot a c.,t,, of 41Q00 7nduchng human rLsourut ', W1,111CL, rl-k mint cmcnt puldic works, grant writing, adirlunstrau\-e and cornlilluilservice.. Sh_ has c-"!COSINe expenclice III te-hor rel');Iotl>. 6 1 assiffication and compensation issues and in a rralt,cd nicuiato. has palticiparej in ul, dcvclip nlenl' llmrticrnctnanon n'd Ongoing operation or I tnolti it tindicivoial \ficrTmIa%t Dispute Resolution program. Providing Preoical and aliordahk vjhrtion.r oi M I o a= Y- .4i •�a Tr }A 4 Ll CLASSWICATIQM STUDY EXECUTIVE SUMMARY 1, Purpose of Study Position classification can be defined as: the organization of positions or jobs into classes on the basis of assigned duties, responsibilities, and other requirements made of employees serving in these positions. Position classification focuses attention on jobs - the work that must be done to accomplish the mission of the City - not on individual capabilities or performance of the employees doing the work. While performance factors are certainly important to management, and in some cases have a temporary effect upon the work being performed by employees, they are not the proper focus of a classification study. Deve!oping the ciassification plan included: Analyzing and documenting the scope. duties, responsibilities, and job -related :qualifications of positions to be classified; Grouping those positions into job classes based on the similarities of work performed and qualifications required; Writing classification descriptions for each class of positions in order to define those positions and to serve as a guide in allocating and selecting individual positions to Job classes. In order to classify positions, the organizational context, the duties and responsibilities required in those positions, along with the knowledge, skills and other requirements necessary to perform successfully were documented and defined. Position classification is not the same as establishing a pay rate. When a job is classified, it is described on the basis of several established criteria --assigned duties and responsibilities, supervision received and exercised, and required knowledge and skills -- and then allocated to a class Within this class, the same title is appropriate for all positions. the duties and responsibilities are similar (but not identical), the same requirements and tests of fitness apply, and the same salary range is appropriate. Only after the classification process is completed can the ciass be assigned to an appropriate salary range. II. Methodology The study involved all 21 existing city classifications, both filled and vacant positions. All employees completed a Position Description Questionnaire (PDQ). In the case of vacant positions, either a supervisor completed a PDQ or the necessary information was verbally given to the consultant. There is a definite distinction between a PDQ and a class description. A PDQ is prepared at a work, site as a response to a request for a study. it lists all the duties that one individual employee may perform, and may be best viewed as a departmental training tool or job analysis starting point. A c+ass description can reflect several different positions and thus represents a summary document. A class description does not list every duty that an individual performs, nor does it imply that every employee within that class title will perform all of the duties listed. it is best viewed as a summary or it rforrnaticnal document. Classification descriptions were also written for the currently vacant classifications of Engineering Technician, Building Official, Building Inspector, Associate Planner and Administrative Assistant. in each of these cases the classification descriptions were written based on a general understating of what their duties, and required 'Knowledge and skills. lll. Definitions of elements of a Classification Description he elements of a class description are as follows General Function — In essence. a "micro" description. It provides a summary of the primary purpose and responsibilities of the classification. It sets the general boundaries of the class and indicates the type of supervision received. Refer to the paper entitled "Levels of Supervision" Representative Essential Duties and Responsibilities — Lists typical duties that are regularly performed by most positions in the class. These are major and critical duties intended to demonstrate the level and complexity of the work This list is illustrative and is not intended to be exhaustive or restrictive. 'The "Other Duties" portion lists duties that may often be performed by employees in the class and are not considered essential. All descriptions contain the duty: "Because of the City`s commitment to community service and the well 'being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities." ?-his is meant to cover other types of work that arise in the normal setting of the Job, and is not meant to expand the basic scope of the class. Working Conditions — These are representative of what an employee can expect to encounter. They are helpful in recruitment and assessing any potential effect that persons with disabilities working in the class may encounter. Refer to the document entitled "VJorking Conditions Section, Riverview". Knowledge and Skills (Entry Requirements) - These are critical broad areas necessary for entry into the classification. it is not intended to list every possible knowledge or skill. It is also cumulative, that is it assumes that the incumbent possesses the knowledge and skills of lower level classifications. Minimum Qualifications — These are the necessary prerequisites that an appli;ant can be reasonably expected to have in order to be successful on the job. They are stated in equivalencies in recognition of the fact that there are different ways to obtain the necessary knowledge and skills and to allow flexibility in the selection process. The "Special Requirements" portion lists any licenses, certificates, etc. that will or may be required. In some cases when they are required rnay be at the discretion of the City. Legal and Regulatory Employment Conditions — This section states that the classification description is not binding on the City and may be changed at its discretion Also includes the Fair Labor Standards Act (FLSA) designation of employees in the class, appointing authority and apprcvals. IV. Recommendations and Conclusion The study recommendations are detailed on the attached table. In summary, five classifications were recommended for new titles — Patrol Officer to Police Officer, Records Manager to Police Records & Information Specialist, Administrative Specialist to Administrative Assistant, Maintenance Worker to Maintenance Worker I & 11 and Planning Director To Community Development Director. An organization is a dynamic, changing entity. Therefore, a classification plan must not be adopted and then forgotten. individual job duties and class responsibilities may be. altered by the reorganization, addition or deletion of staff, programs or facilities or by changing technologies. Administrative procedures must be in place to recognize and efficiently adapt to changes in the City's workforce. A sound classification plan is a vital component in, the City's strategic planning for the �UturF. e = = e o 00000 IEIEI e § \ } / k 2 G \ c"— G.n m � @/E\ §ES/ 4( § [ .g±»7 5 M.0 f77® 5 « _ w 0 -�d_lie »3 0 0 o c 444R u o 0 0 / \ cu / > 0 \ ( § \ k \ / E \ 2 e = � V.)$ D \ 2 6 O < $ \ > \ \ \ \ \ 2 — Oa C: m > 7 / ƒ 7 / / f c \ \ ) C ƒ 70 m Of m \ f « \ \ ® / E ® $ k E E b 2 @0-0 " ' o *08 \ so m 5 0 G 9 2 0 Q [ 0 / \ g E e < 2 \ / 3 < @ D k 7 k ) 7 E /./ E \./ c \ 'E2oa o=2o = 5$= s 5= 5 5 2 2 c \ ° k k \ k _ _ .o c .o m = cu § 20/i0 eke/o > >1 g O —tte QOOOdo IN 5 4 T/ SALARY STUDY EXECUTIVE SUMMARY OVERVIEW The first step in the salary study was to select the comparable cities to be used Medina has historically included the following seventeen cities: Arlington Gig Harbor Lake Stevens North Send Carnation Issaquah Mercer Island Redmond Clyde Hill Kenmore Mill Creek, Snoqualmie Duvall Kirkland Newcastle Woodinville Fife Lake Forest Park Normandy Parr Medina is unique in that it has a relatively small population in proportion to its assessed valuation. It also has the issue of collective bargaining. All are con-imon factors that affect the comparables used. For example, in interest arbitration arbitrators often select comparables within the labor rnarket based on a range of 50% below to 50% or 100% above a city's population. Management. often will take the position that a similar type formula be used for assessed valuation. In arriving at comparables, it is also necessary to be cognizant of the fact that the City will be competing for quality employees in a labor market that includes very large cities. After review. the following thirteen cities were used in the study Arlington [14.3301 Kenmore [19,200] Mill Creek [12,260] Clyde Hill [2,830] Lake Forest Park [12,750] Newcastle [8320] Gig Harbor [6,655] Lake Stevens [6,910] Normandy Park (6,345] Issaquah [15,110] Mercer Island [21,840] Snoqualmie [4,785] Woodinville [9,905] The number next to the city is their 2003 population. These cities represent a realistic cross section of jurisdictions in the greater Puget Sound labor market that Medina will draw from in attracting and retaining quality employees. As with any survey, it is often not possible to make exact comparisons. Each jurisdiction has a particular way it structures its classifications. Further, organizational structure and staffing patterns may vary as well as the philosophy in delivering services. Differences in rates of pay can vary considerably between cities. This can be caused by several factors including pay philosophy; ability to pay, ievei of service expected, or collective bargaining. A common consideration and problerm for smaller jurisdictions in a labor market with larger ones is the retention of quality employees. If the City chooses not to pay a competitive salary within the larger labor market it risks becoming a training ground for other cities. This in, turn affects the City's ability to deliver services to its citizens. In addition to using the external comparisons in some cases it was necessary to factor in internal considerations to arrive at the salary range recommendation. This is generally because the Medina ciassification is sufficiently unique so that no or too few comparabies are available. Currently, the City's salary ranges vary from approximately 8 — 18% depending on the classification. The recommend salary range is based on a consistent 20% range from minimum to maximum for all classifications. RECOMMENDATIONS The attached table reflects the study's salary recommendations. Salary data was compiled using the median maximum for the comparable cities. The median is preferred as it represents the midpoint of the data. The median is the number in the middle of a set of numbers, that is; half the numbers have values that are greater than the median, and half have values that are less. It is a better indicator of the central tendency, as it tends to -neutralize" extreme highs or lows. The recommended salary range was computed using the survey data to establish the midpoint of the salary range. The maximum was then established 10% above and the minimum 10% below the midpoint Using the midpoint as the City's benchmark point with its comparables would lend itself to the implementation of a merit pay plan. For example, under such a plan an employee would move to the midpoint of the range with standard ("Satisfactory"') performance. Increases for "Satisfactory" performance would not be permitted beyond the midpoint; employees must achieve "Above Standard" or "Outstanding" in order to move beyond the midpoint. Movement within the range could be by set steps or based on a pay for performance formula. Employees who reach the maximum of their pay range could merit an increase above the maximum of their range if rated "Exemplary". This increase must then be re -earned every 12 months with continued "Exemplary" performance, otherwise the employee's salary reverts to the maximum of the pay range. In all except four cases, the existing salary falls within the recommended range. The four (4) exceptions are: Administrative Assistant, City Manager; CommunlLy Development Director and Information Systems Coordinator. In the first instance the incumbent's current salary is above the proposed maximum. In the latter three, the incumbents' salaries are below the minimum proposed salary. The degree and/or timing of the study's implei7rentation will be determined by a number of factors including costs, colective bargaining considerations and the City's policy on "freezing' salaries. * M "t Lf) CY) N Ln N O 00 0) CD IT r O f- N fl- NV) (0 IT � � r- OD M LO �- f,- f- It N I' N qT O) LO O O 00 LO 00 00 Cl) N LO f` � N CD LO LO r- 0) 0') f- O It 00LC) IRt I` t17 i,- d LO O N It ti LC) N O O It O IT f1 I I I I I I I I I I i i 1 1 1 1 1 N M— 14 O Ln cf) O I-- r- O N `d' O O f` O O M N O O O L[) lC) 00 ti d 00 r- (0o0 O O Lf) LD CO C3 B O O LL) M 0)r- O Un N LO T LO N O M �t M It M LO d O CD M M I (M IT N co O LO M O N f�- •- LO 0 r O O It N O Lf) � M M O O M Lf) CD CD co O e- 00 co LO qCT ql�- N CD O It N O O m 01�- M CD O o0 N CD M N M O� M � O r- LO (D O C`') I- Iq LO LO 00 fl- M V- LO � L6 N cli � Lf) Lf) V CM r- Ef? 6F4 y} d} 69 FFr Ef3 6R 69 EA (;) tf3 ffi 63 64 Ef•? 64 Ef} b4 e4 O O O M O O 00 O O O O Lo O LO O O f� ?� 0 C) LM N 7r O N W O t` O CD O It v O O O O O O O o0 0) O O 0) 00 � Cn 00 CD LO V' O co M C C C Lf) LO CM C Lo C CV CM CD ,;i Lf) q V (D b4 Efl eF Qf EF? b4 b4 64 64 (f} EFT 64 U). (f} EFT 6q C O cu c C C LO E N C N — L E a) NZn _ a U U a)a'OL cCJ N U)L O C E "W U O a) _L a) CL a) - Q l`) 30 O 06 U V^a) >, U 0 u w ch UL L 0oi NOO o — �' oa) a)` o c3 � a) 0 0 c n o U a) -a .c c c c v coi a)) .� ( _ _ > > E m > o rn m o o ._ — — — — — m -0 0 -0 En�� It = O .L a) O C .� � o M CU to 0 0 0 O O 0. 7 -- QQmm0000DUWLL wm Arlington Same $3,129 Gig Harbor Finance Tech. $3,779 Issaquah Fiscal Specialist 1 $3,810 Kenmore Same $3,661 Lake Forest Park Office Assistant $3,345 Lake Stevens Deputy Treasurer $3,276 Mercer Island Account Payables Clerk/Customer Service Rep. $3,532 Mill Creek Administrative Secretary $3,366 Newcastle Same $3,595 Normandy Park Same $3,805 Snoqualmie Same $3,071 $3035-2003 rate Woodinville Same $3,512 Average $3,490 Median $3,512 Gig Harbor Same $4,636 Issaquah Same $5.337 Kenmore Same $4,897 Lake Forest Park Same $4,001 Mercer Island Same $4,097 Mill Creek Same $5,011 Newcastle Same $4,553 Normandy Park Same $3,835 Snoqualmie Senior Planner $5,065 Woodinville Same $4,934 Average $4,637 Median $4,767 Arlington Building Inspector/Plans Examiner $4,461 greater Clyde Hill Same $4,346 Gig Harbor Planning/Building Inspector $4,421 greater Issaquah Building Inspector 1 $4,529 Kenmore Building Inspector/Plans Examiner $4,624 greater Lake Forest Park Same $4,426 Lake Stevens Same $3,992 Mercer Island Same $4,778 Mill Creek Same $4,297 Newcastle Same $4,293 Snoqualmie Same $4.110 $4061-2003 rate Woodinville Same $4,314 Average $4,343 Median $4,314 Arlington same $6,360 Gig Harbor Fire Marshall/Building Official $5,856 Issaquah same $8,280 Kenmore Associate Planner $4,897 Lake Forest Park same $5,213 Mercer Island same $5,951 Mill Creek same $5,222 .5FTE Newcastle same $5,681 Snoqualmie same $5,329 Average $5,865 Median $5,681 Gig Harbor same $5,479 Issaquah same $5,604 Kenmore same $5,124 Lake Forest Park same $4.577 Lake Stevens City Clerk/Admin. Asst. $4,939 Mercer Island same $4,565 Mill Creek Executive Asst./City Clerk $4,512 Ex. Asst to CM Newcastle same $5,279 Normandy Park same $3,711 Snoqualmie same $5,065 Woodinville same $5,958 Average $4,983 Median $5,065 Arlington City Administrator $10,207 Gig Harbor City Administrator $8,733 Issaquah City Administrator $10,568 Kenmore same $9,397 Lake Forest Park same $7,167 Mercer Island same $10,012 Mill Creek same $7,682 Newcastle same $8,895 Normandy Park same $8,083 Snoqualmie City Administrator $6,585 $6507-2003-under review Woodinville same $9,800 Average $8,830 Median $8,895 Arlington Development Services Mgr $8,549 greater - utilities & engineering Gig Harbor same $7,110 greater-PW operations Issaquah Planning Director $9,129 does not inc. building Kenmore same $8,055 Lake Forest Park City Planner $5,561 Lake Stevens Planning Director $5,033 Mercer Island Development Services Dir. $8,398 Mill Creek same $7,327 Newcastle same $7,095 Normandy Park Planning & Community Dev. Dir. $5,511 Snoqualmie Planning Director $5,905 Woodinville same $8,663 Average $7,068 Median $7,211 Arlington Permit Coordinator $3,965 Gig Harbor Community Development Asst. $3,613 Issaquah Permit Technician $3,810 Mercer Island Permit Coordinator $3,764 Mill Creek Permit Coordinator $3,366 Newcastle Permit Coordinator $4,046 Normandy Park Permit Coordinator $3,463 Woodinville Permit Technician $3,512 Average $3,692 Median $3,689 Arlington same $4,461 Gig Harbor Associate Engineer $4,298 Lake Forest Park City Engineer $6,244 Lake Stevens Engineering Tech. 3 $3,865 Mill Creek same $4,090 Newcastle same $4,830 Average $4,631 Median $4,380 I�" Jn +t�itiY Arlington Finance Director $7,594 greater -city clerk & risk mgr. Clyde Hill Finance Manager $4,609 Gig Harbor Finance Director $7,085 also has accountant Issaquah Deputy Finance Director $6,488 Kenmore Finance Director $8,055 Lake Forest Park Accountant $3,922 Lake Stevens Finance Dir/Treasurer $6,130 Mercer Island Accounting Supervisor $4,313 supervises two Mill Creek Finance Director $7,327 greater-HR & IT Newcastle Fiscal Analyst $4,830 Normandy Park Asst. City Manager $5,511 greater Snoqualmie City Treasurer $5,065 Woodinville Senior Accountant $5,254 Average $5,569 Median $5,254 Gig Harbor Information Systems Assistant $3,898 reports to IS mgr Issaquah PC Technician II $4,529 reports to IS mgr Lake Forest Park Information Services Tech. $4,955 Mercer Island Computer Tech. $3,433 reports to IS mgr Snoqualmie Systems Network Administrator $4,342 Average $4,231 Median $4,342 Arlington same $4,461 Gig Harbor Director of Operations $6,186 Kenmore P W Superintendent $6,494 Lake Forest Park PW Supervisor $4,713 Lake Stevens PW Crew Leader $4,361 Mercer Island Operations Manager $5.105 Mill Creek PW Supervisor $5,759 greater Newcastle PW Operations Manager $4,975 Snoqualmie PW Crew Chief $4,263 $4212-2003 rate Woodinville same $5,593 Average $5,191 Median $5,040 jo?- Jr, Arlington Sr. Maintenance Worker $3,965 Clyde Hill Public Works Crew $3,545 Gig Harbor Maintenance Worker $4,178 Issaquah PW Maintenance Worker $4,306 separate parks class Lake Forest Park Maintenance Worker $3,465 Lake Stevens PW Crew Worker $3,794 Mercer Island Maintenance Team Member $4,201 Mill Creek Maintenance Worker $3,712 Newcastle Maintenance Tech. $3,927 Normandy Park Street Worker II $3,621 Snoqualmie Maintenance & Utility Worker $3,682 $3638-2003 rate Woodinville Maintenance Worker 11 $4,095 Average $3,874 Median $3,861 Arlington same $8,549 Clyde Hill same $5,729 Gig Harbor Chief of Police $7,130 Issaquah same $9,585 Lake Forest Park same $7,088 Lake Stevens same $6,084 Mercer Island Public Safety Director $8,305 Mill Creek same $7,327 Normandy Park Director of Public Safety $6,082 Snoqualmie same $6,430 Average $7,231 Median $7,109 Issaquah Police Officer $5,043 2 year assign., 4% specialty pay Lake Forest Park Police Officer $4,426 Mercer Island Detective $5,838 Average $5,102 Median $5,043 '- t.,'' C t Arlington same $6,747 Clyde Hill same $4,831 Gig Harbor Police Sergeant $5,842 Issaquah same $6,488 greater -supervises corrections & dispatch. Lake Forest Park Police Sergeant $5,236 Lake Stevens Police Sergeant $4,888 Mercer Island Police Sergeant $6,520 Mill Creek Police Sergeant $5,740 Normandy Park Police Sergeant $5,056 Snoqualmie Police Sergeant $5 720 ce cen n $5,7 Arlington same $4,251 $4201-2002 salary Clyde Hill same $4,161 Gig Harbor same $4,585 Issaquah same $5,043 Lake Forest Park same $4,426 Lake Stevens same $4,273 Mercer Island same $5,669 Mill Creek same $4,652 Normandy Park same $4,397 Snoqualmie same $4,941 Arlington Support Services Tech. $3,523 Clyde Hill Police Records Clerk $3,152 less -no education Gig Harbor Police Services Specialist $3,211 Issaquah Police Records Specialist $3,562 less -no education Lake Forest Park Police Records Clerk $3,260 Lake Stevens Police Records Clerk $3,031 Mill Creek Police Records Tech. $3,207 less -no education Normandy Park Records Specialist $3,202 less -no education Snoqualmie Police Records Tech. $3,510 less -no education Average $3,362 Median $3,211 Rec: $3,693 +15% for Info. Spl. Arlington Utilities Manager $7,594 Clyde Hill same $5.291 Issaquah PW Director - Operations $9,129 separate eng. Dir. Lake Forest Park PW Operations Director $6,098 Lake Stevens same $6,154 Mercer Island Maintenance Department Dir. $7,474 Mill Creek PW Director/City Engineer $7,327 Newcastle same $7,095 Normandy Park same $5,511 Snoqualmie same $5.905 Woodinville same $8.663 an $7,095 �*�y ir('1�Ef3j� CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 %vww. reed i na-wa.gov MEMORANDUM DATE: April 20, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: Health Insurance Costs RECOMMENDATION: Discussion item only. No action necessary at this time. POLICY IMPLICATION: This is a discussion item. Information is provided as a follow-up to proposed cap on City contribution toward cost of health insurance for employees and dependants. BACKGROUND: In October 2003, a proposal to cap the City's contribution toward employee health insurance premiums was presented to the City Council. The City Council discussed a resolution at the November 10, 2003 meeting, which was revised for consideration at the December 8, 2003 meeting. At the time, the City Council was advised that adoption of the proposed resolution could result in an unfair labor practice since benefits are a mandatory collective bargaining issue. As a result, an employer cannot take a position that says "we will not negotiate" particular wages, hours or terms and conditions of employment. The advice was supported by Mark Busto, an employment law attorney who was contacted by Kirk Wines. Mr. Busto explained that he thought any position taken by the Council, which would force management to take intransigent position would be a mistake. However, Mr. Busto did suggest that the Council could communicate that it was a goal in bargaining not to increase the City's contribution toward health insurance costs. During the January 12, 2004 meeting, the revised draft resolution was discussed once again, but the Council chose not to adopt the resolution. At that time, the City Council was informed that an employee committee had been appointed by the City Manager to look at options for reducing the cost of employee health insurance coverage and would report their findings sometime in March. The employee committee submitted their report (attached) to the City Manager on March 4, 2004. The committee found that most cities currently offer a more expensive plan with a higher level of coverage. The committee acknowledged that their findings would most likely change in the near future and should be revisited in January 2005. The findings of the employee committee are useful for determining how the City of Medina compares to nearby or comparable cities at a given time. The discussions among city managers suggest that during the next year or two many cities will consider reducing plan benefits and/or increasing employee participation in cost sharing. Health insurance premium increases of ten to twenty percent cannot continue to be absorbed completely by the City of Medina. The employees acknowledge this problem and fully understand that health insurance costs will be a significant issue during the next round of collective bargaining. Prior to entering into the next round of collective bargaining, the City Council should discuss and attempt to reach consensus on a policy regarding compensation and benefits. Examples may include: 1. Highly competitive compensation and benefits — intended to attract and retain exceptional employees who will provide exceptional services; 2. Competitive compensation and benefits — intended to attract good employees who may have limited experience and will view the City as a stepping -stone or training ground. Exceptional service will be difficult, but not impossible, to maintain as a result of continual staff changes. Average employees will tend to stay long-term and exceptional employees will most likely leave after three to five years, unless other non -monetary benefits (advancement, leave, flexible hours, commute, etc.) are available; I Low compensation and benefits — intended to attract employees who lack experience, training, education or may be attracted to the City for reasons other than compensation and benefits. Exceptional employees will most likely leave after obtaining sufficient experience (one to three years), unless other non -monetary benefits are available and are more attractive than increased compensation and benefits. Service levels will most likely be very difficult to maintain as a result of staff turn -over and lack of experience in personnel. • Page 2 City of Medina Memo To: Doug Schulze, City Manager From: Employee Health Benefits Committee, (Jan Burdue - Randy Reed Co -Chairs, Donna Goodman, Officer Shannon Gibson, Pat Crickmore) Date: 3/4/2004 Re: Report regarding Health Insurance The committee was formed to look at possible options for reducing the cost of employee health insurance coverage to the city. We researched the option of a different insurance carrier, but found the rates provided by the Association of Washington Cities Insurance Trust to be the most competitive. The Public Employee Benefits Board offers comparable insurance coverage, however their premiums were higher than AWC's. Our next step was to research and see what other cities are doing, what plans they offer and how the City of Medina compares. We were disheartened to find that Medina is one of only four cities that do not provide AWC Plan A, which is a more comprehensive plan than Plan B, or a Preferred Provider Plan. (Medina and Clyde Hill are Plan B, Lake Forest Park and Mill Creek are on a Preferred Provider Plan). As can be seen from the attached spreadsheets the majority of the area cities fully fund Plan A for their employees and dependents. All Plan A cities fully fund the employee portion, the cities that require the employee to contribute towards their dependent coverage overall provide a higher contribution towards employee benefits than the City of Medina. Another discovery we made was that cities that do not fully fund the dependent coverage typically provide an additional benefit not provided by the City of Medina, such as city match or contribution to deferred compensation, a 401A retirement plan, or MEBT. It is the opinion of the committee that in order for the City of Medina to remain competitive in hiring and retaining qualified personnel our benefit package should be equivalent to the list of cities provided the committee by the City Manager as well as other eastside cities based on location and communities served. Although smaller than most nearby cities, Medina employees provide a higher level of service geared to meet the expectations of our citizens. We appreciate the opportunity to address these ongoing concerns. The Employee Health Benefits Committee would like to reevaluate area health care benefit coverage trends in January 2005. V Ci V C � J. N 1 _ R -71 SI J v C C o L y u Y i. i r � N V Vi iT, R r" •^ N � L _ f 0 co co >1 ~ Ebl9 A U- a 0 0 0 O U rn O O O 0 T T T f6 a N Y (n U E O d d co O O a E W \ \ \ \ \ \ \ \ \ \ 0 0 0 0 0 0 0 \ 0 0 0 0 O O O O (7) 0 0 0 0 O O w rn o o rn o 0 o rn o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O LD O O O O O O O O O O O. 0 0 0 o rn o 0 0 0 0 0 0 0 0 0 0. T T T l- T T T T T T T T T T T cn V' Ln r a 14 a m ¢ a¢ a Q m a a¢¢¢ a¢ a¢ d d C c L c c C c O C c C O c C C C C c c c g C @ m Io @ m @ a @ m @ d @ @ @ @ @ @ @ m �aa. �,a�da4aa�aaaaaaa.�a cn ¢ a ¢ a ¢ a ¢ a ¢ ¢ ¢ a ¢ ¢ ¢ a ¢ a a Y Y d N Q)C) L aE LN Ec0 > @ ctC U Qa .a @ w E� C T OC ?O U m m U l U o Y Y J J 2 2E 2 Z Z Z Q � in Un Z O C "O O Q) O_ (D C O U a C O > a) d N O d +C 4 C1 @ Y o a) a) Q > of @ Q O p o a > 3 LD O @ O L > v no 0 U @ O C:) O Q C m � N X n CL C C O M 7 vi O L 1. U-c) O E U N 0 CD @ C. L O A a) - r a) a) C 0 O 7 O V) T O (n Q)CL O oC6 co > @ o Q) o ," 0 U O C OC N @ L @ O @C O O > > o c = n Q) o L.. ! a�- o 0 E E C O L to L 7 COD> -U ) 0 E v Q -O U Q (0 L C @ .O CD- @ .cl). n) N D Q) >n E 0 E o T C o U ° o_ @ a o oCL L L @ @ 4- O d M O N N Q) @ m@ @ @ E N .-� N o0 T O m a N� o f .� °o CI. C 7 Q C _L 0 M L O O U d Q) CD a) >, -0 "- O o O C)cn 0 O M O CZ U � In M O Q a,zT 0">W Ili OOp T N M V in to 1, 00 Un T ITEM D - 3 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 454-9222 www.ci.medina.wa.us MEMORANDUM DATE: April 21, 2004 THRU: City Manager TO: City Council FROM: Director of Public Works RE: Proposed 2005 - 2010 Capital Improvement Plan (CIP) 1. Recommendation — The City Council approve the proposed six -year Capital Improvement Plan (CIP) for the period 2005 — 2010 as proposed. 2. Discussion - a. The 2005 - 2010 Capital Improvement Plan (CIP) includes the six -year Transportation Improvement Plan (TIP). The latter is mandated by RCW. b. The proposed 2005-2010 CIP was created by taking the approved 2004-2009 CIP and making modifications to this document based on updated information regarding the status/condition of Medina's infrastructure. The proposed near term projects (next two to three years) are the most critical as identified by existing conditions, state of repair, environmental issues, and public input. The out -year projects are programmed based on a best estimate of projected needs. The CIP proposal is supported by specific site investigation, engineering analysis, and professional judgment. As additional requirements are identified and evaluated, adjustments to the CIP will be necessary. c. As originally proposed in 2003, given the fiscal situation for the City, the CIP was adjusted to spread out the City's Capital Improvement needs so that the program in any given year does not exceed $600,000. As shown on the third page in the attached CIP for 2005-2010, the following is a summary of the projected budgetary requirements per year: ITEM D - 3 2005 $588,000 2006 $469,000 2007 $570,000 2008 $550,000 2009 $523,000 2010 $265,000 d. The CIP is divided into five (5) categories as follows: I. Street Improvement Projects; II. Storm Drainage Projects; III. Sidewalk and Path Improvement Projects; IV. Miscellaneous Street Projects; and V. Parks Projects. Categories I. Thru ►V. constitute what is identified as the City's Transportation Improvement Plan (TIP), while category V. projects are non -TIP projects. All categories combined constitute the City's Capital Improvement Plan (CIP). The TIP portion of the CIP must be reported to the State DOT by July of each year. Additionally, the City shares a copy of the complete CIP with sister cities as well as with each primary utility which provides service to Medina. e. A rollup of each category may be found on the first three pages of the attached CIP. Following the rollup are individual pages for each proposed project which provides more detail on the proposed project to include project location and a representative picture(s) of the project or current conditions. 3. Projects by Year — The following is a summary of each proposed project by year (note that in any given year, the list of proposed projects for that year typically includes projects from more than one of the five categories): a. Projects in 2005 - (1) Ridge Road Pavement Rehabilitation (A Category I. Project - Streets) — As can be seen from the pictures, Ridge Road is in extremely poor shape. It is actually the only street we currently have in Medina which is rated a pavement condition 5 (poor). In observing the surface failure, it appears that there may be subsurface and/or water problems which will also need to be addressed. The fact that we see the majority of the failures occurring primarily on only one half of the road also needs to be investigated. Subsurface exploration will be conducted in 2004 in order to determine the extent of the necessary repairs. Additionally, the storm drain system under this section of our transportation infrastructure will be investigated to determine if any repairs or upgrades would be appropriate during the conduct of the project. (2) NE 6t' St. NE Pavement Rehabilitation and Drainage Improvements (A Category I. Project - Streets) — This project is proposed to improve the deteriorating surface condition of this small segment of roadway and to address drainage issues which in part are likely contributing to the observed failures. This project would be done in conjunction with the Ridge Road Pavement Rehabilitation project noted above. ITEM Q - 3 (3) Repair and Line the City's Storm Drain Outflows (A Category 11. Project — Storm Drains) — The City has 13 locations where storm drain water is discharged into Lake Washington. The majority of these old concrete pipe lines predate City incorporation. They also run either across private property lines or along the interface between two property lines with no established easements. We have done several camera surveys of these pipes and many are showing significant signs of disrepair and failure. We recently fixed one of these lines which runs from 73Id Ave. NE out to the lake. The repairs were accomplished by doing an in -situ (in -place) pipe lining. This process avoided having to dig up and replace the existing pipe and gave us at least 40-50 more service life years. This proposed project will utilize the same in -situ pipe lining technique to repair the other storm drain outflows. (4) Fairweather Park and Nature Preserve Stream Rehabilitation (A Category V. Project - Parks) — This project is a continuation of what we are doing in 2004. The intent is to continue the progress we are making in preserving the natural coniferous forest we have in the Preserve. (5) Medina Beach Park Bulkhead Rehabilitation and General Improvements (A Category V. Project - Parks) — This is Phase II of the project started in 2004. As noted in the recent update provided the City Council, it appears that permitting challenges will force much of the work originally planned for 2004 into 2005. Therefore, the budgeted amount for 2004 for phase I of this project will not be fully utilized in 2004, thus the balance has been shifted to the 2005 proposal for phase II. b. Projects in 2006 - (1) 77th Ave. NE Pavement Rehabilitation and Drainage Improvements (A Category I. Project - Streets) — This project is proposed to improve the deteriorating surface condition of the road surface and to address drainage issues which in part are likely contributing to the observed failure. Although the pavement is currently rated condition 4, the existing poor state of repair could cause the road surface to deteriorate more rapidly. (2) Dredge Storm Drain Detention Ponds in Medina Park (A Category 11. Project — Storm Drains) — It is not commonly understood that the two ponds in Medina Park are actually part of the City's storm drainage system (drainage zone D-1) and serve a very valuable function for the City as sediment detention ponds. As such, the ponds significantly contribute to the overall quality of the storm water the City eventually dumps into Lake Washington. The ponds have been silting up over the years and need to be dredged. This project will not only help the water quality problem (part of our responsibility under the National Pollutant Discharge Elimination System [NPDES] Phase II), but will also help us reduce the algae buildup in the Park's ponds as well as decrease the associated odor. ITEM D - 3 (3) NE 8m St. Sidewalk (A Category III. Project - Sidewalks) — This proposal is associated with the safety of children in the vicinity of the Medina Elementary School and is programmed to coincide with the construction of the new school during school year 2005 — 2006. This is likely to be a controversial project given some of the feedback recently received from residents who live along this segment of NE 8th St. The proposal is to construct a nice aesthetically pleasing sidewalk along the northern side of NE 8th St. from 80th Ave. NE to Evergreen Point Road (the Medina Store). The north side is selected as it will compliment the proposed vehicular and pedestrian traffic circulation associated with the new school. (4) Viewpoint Park and Community Dock — Dock Upgrade (A Category V. Project - Parks) — The community dock at Viewpoint Park is failing. Several of the piles and the substructure are rotting. Without making these repairs, this dock will most likely have to be closed to the public in a few years. Additionally, as experienced in the permitting process for making the repairs to the Lake Lane dock, a "fish -friendly" replacement deck will be required. c. Projects in 2007 - (1) North Evergreen Point Road Overlay, Drainage Improvement and Sidewalk (A Category I. Project - Streets) — This project is being programmed for 2007 because in 2007 Bellevue Utilities is planning to replace the entire asphalt concrete water line running under the length of EPR from the SR 520 overpass to the northern end of the road. When Bellevue does this work, they will have to tear up and then patch the old concrete slabs which currently provide the travel way surface. These narrow concrete slabs have been in place for many years. In fact many of Medina's roads used to be constructed of identical concrete slabs which have since been overlain with an asphalt concrete (AC) surface. The current slabs joints make the vehicular travel way rough, and the additional joints created by Bellevue's water line project when they do the repair patch work will increase the uneven travel surface. The proposal is to overlay this surface with AC once Bellevue has completed the replacement of the water line, slightly widen the road, plus take advantage of the opportunity to make some much needed improvements to the City's storm drain system along this road segment. Additionally, to improve pedestrian safety, a sidewalk along the western side is included in the project. Currently there is no place other than down the actual narrow travel way for a pedestrian to walk. (2) Evergreen Point Road Sidewalk Repair (A Category III. Project - Sidewalks) — This project extends from NE 12th St. to NE 14th St. The segment of sidewalk along EPR between these two roads is failing. The primary problem is that there is a steep embankment to the east of the sidewalk and the embankment is slowly giving way. This project includes installing a retaining wall in the right-of-way just to the east of the existing sidewalk, reconstructing the sidewalk to a 5 ft. wide standard, and then placing a new curb and gutter (and raising a small section of road surface). 4 ITEM D - 3 d. Projects in 2008 - (1) NE 32"d St. Pavement Rehabilitation (A Category I. Project — Streets) — This project consists of resurfacing NE 32"d St. and placing a pedestrian sidewalk along the road on the Fairweather Nature Preserve side. NE 32nd St. is showing considerable signs of subsurface water problems associated with groundwater from the neighboring Preserve. Additionally, the storm drain system for this section of roadway is in need of repair. Finally, this section of roadway has a high pedestrian use and a safe sidewalk, which blends in nicely with the Preserve, would be a significant improvement. (2) 781h Place NE Drainage Improvement and Pavement Rehabilitation A Category I. Project — Streets) — This project consists of resurfacing 78t Place NE and improving the storm drain system. A pedestrian sidewalk along this road is also being considered. e. Projects in 2009 - 2010 - These are primarily Category I. Projects — Streets - road resurfacing and storm drain repair projects. Most of the road surface and storm drain systems for these segments of our transportation infrastructure are showing signs of failure or are simply in poor shape. However, since they don't have as much traffic volume as other locations in the City, they are listed as a lower priority on the proposed CIP. 4. CIP Approval and Associated Budget Approval — It is important for the City Council to keep in mind that much of the preliminary work for next year's projects takes place in the current year. 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