HomeMy WebLinkAbout10-11-2004 - Agenda PacketMEDINA CITY COUNCIL MEETING
AGENDA
October 11, 2004 7:00 p.m.
501 Evergreen Point Road Medina, WA
A. CALL TO ORDER
7:00 p.m.
B. ROLL CALL (Adam, Blazey, Nunn, Odermat, Phelps, Rudolph, Vail-Spinosa)
C. APPROVAL OF MEETING AGENDA
D. AWARDS AND PRESENTATIONS
E. ANNOUNCEMENTS
1. Mayor
2. Council
3. Staff
F. CONSENT AGENDA
1. Minutes from September 13, 2004 Council Meeting
2. Minutes from September 27, 2004 Council Study Session
3. Approval of September 2004 Checks/Finance Officer's Report
G. AUDIENCE PARTICIPATION
1. Non -Agenda Items (3 minutes per person)
H. REPORTS
1. Police Department
2. Development Services
3. Public Works Department
4. Park Board
5. Emergency Preparedness Committee
6. City Manager's Report
I. PUBLIC HEARING
1. Tree & Vegetation Code Amendments
J. OTHER BUSINESS
1. ARCH Housing Trust Fund Project Recommendation
2. Fire Services Contract Renewal
3. Ordinance Adopting 2004 Budget Amendments
4. 2005 Budget
5. Employee Compensation Plan
6. Council Agenda Calendar
7. 2004 — 2005 Work Plans
K. NEW BUSINESS
L. ADJOURNMENT
ITEM F - 1
MEDINA CITY COUNCIL
REGULAR MEETING
MINUTES
Monday, September 13, 2004 Medina City Hall
7:00 p.m. 501 Evergreen Point Road
CALL TO ORDER:
Mayor Mary Odermat called the regular meeting of the Medina City Council to order at
7:07 p.m.
ROLL CALL:
Present: Mayor Mary Odermat, Deputy Mayor Todd Nunn
Council Members Miles Adam, Drew Blazey, Katie Phelps, Robert Rudolph, Pete Vall-
Spinosa
City Staff Present: City Manager, Doug Schulze; City Attorney, Kirk Wines; Chief of
Police, Jeff Chen; Planning Director, Joseph Gellings; Landscape Consultant, Kristin
Hoffman; Administrative Assistant, Rachel Baker
APPROVAL OF MEETING AGENDA:
COUNCIL MEMBERS UNANIMOUSLY APPROVED AGENDA AND ADDITION OF
NEW BUSINESS DISCUSSION ITEM AS FOLLOWS (7:10 P.M.):
- LIMIT CITY COUNCIL MEETING LENGTH AND LIMIT COUNCIL MEMBER
COMMENTS DURING MEETINGS (RUDOLPH)
AWARDS AND PRESENTATIONS:
Mayor Odermat presented a plaque to Joseph and Randi Brazen as recognition for their
extraordinary community service in the City of Medina. Mr. and Mrs. Brazen served as
chairs for Medina Days from 1997 to 2004 and Mr. Brazen served on the Park Board
from September 1997 to August 2004 (7:11 p.m.).
ANNOUNCEMENTS:
Mayor: Mayor will be attending the Small City Coalition meeting at Tukwila Community
Center; hosted by the City of Normandy Park. Mayor reminded those in attendance to
vote in Tuesday's Primary Election (7:15 p.m.).
Council: No report
Staff: City Manager announced that Public Works Director, Shel Jahn, would be unable
to attend and was excused from tonight's meeting (7:15 p.m.).
CONSENT AGENDA:
Phelps requested two changes to Finance Officer's Report as follows: Over -budget line
items printed in bold throughout report, and consultant fees separated in the Building
Department Report.
Adam requested greater fund and expense itemizations throughout report.
City Manager will discuss requests with Finance Officer and ensure report is updated
with necessary format changes (7:17 p.m.).
BLAZEY MOTION, PHELPS SECOND TO APPROVE CONSENT AGENDA AT 7:16
P.M.; AFTER FURTHER DISCUSSION, MOTION PASSED UNANIMOUSLY AT 7:34
P.M.
AUDIENCE PARTICIPATION:
Art Dietrich; 707 Overtake Drive East, Medina
Mr. Dietrich suggested Council initiate a Finance Committee to review and address
budget issues with City Manager prior to City Council meetings (7:34 p.m.).
REPORTS:
Police Department: No report
Mayor thanked the Chief of Police for his department's professionalism and effort made
during the President's visit.
Council members inquired about the costs associated with the President's visit. Mr.
Chen responded that costs deemed recoverable were submitted to appropriate
agencies for reimbursement.
Blazey questioned property crime statistics in Medina. Mr. Chen responded there was a
slight increase with car prowls, however crime statistics, in general, are down this year.
Mr. Chen reported there were no incidents associated with the Anna White Armstrong
event, which took place in Medina on September 11, 2004. He also stated the
department has continued to increase visibility in Medina Park to educate park users of
off -leash regulations. No incidents have been brought to the department's attention
(7:36 p.m.).
Development Services: No report
Mr. Gellings reported the Planning Commission would present its work plan to the City
Council in approximately one and a half months (7:43 p.m.).
Public Works Department: No report
Adam complimented moving of pier at Medina Beach Park during the design phase of
the Medina Beach Park redevelopment project.
Blazey complimented Public Works on the new railing and banister installation at the
dock on 841" Avenue Northeast.
Rudolph was impressed with the results of the paving job on Northeast 121" Street and
pleased the project came in under budget.
Mayor and Phelps commented on the stamping process for additional crosswalks
proposed by Public Works. Mayor also expressed thanks to Parks staff for Medina
Days cleanup (7:47 p.m.).
PUBLIC HEARING:
Mr. Gellings provided overview of proposed Swimming Pool and Spa Restrictions
Ordinance. No public comments were made.
RUDOLPH MOTION, VALL-SPINOSA SECOND TO APPROVE SWIMMING POOL
AND SPA RESTRICTIONS ORDINANCE, MOTION PASSED UNANIMOUSLY AT 7:51
P. M.
OTHER BUSINESS:
Tree and Vegetation Code Amendment (7:52 p.m.)
Kristin Hoffman provided an overview of issues associated with the Tree and Vegetation
Code Ordinance and presented possible resolutions to amend ordinance. Ms. Hoffman
referenced construction permit at 3329 Evergreen Point Road as an example during her
presentation. Discussion followed.
Council unanimously agreed to open discussion for public comment (8:28 pm).
Gary Madsen, representing Dan & Sally Sue Coleman;
3327 Evergreen Point Road, Medina; (8:29 p.m.)
Mr. Madsen addressed the concerns of Mr. and Mrs. Coleman in relation to the property
under construction at 3329 Evergreen Point Road (EPR). The Coleman's were out of
town and unable to attend tonight's meeting.
Mr. Madsen distributed a photocopy of photographs* taken four years ago from the
Coleman's deck showing the property's landscape and views prior to construction at
3329 EPR. Mr. Madsen claimed the Tree and Vegetation Code provides balance to
residents of the City of Medina and offers protection for landowners. He requested the
Council revise language per the four recommendations outlined in his letter addressed
to council members, dated September 13, 2004. Mr. Madsen expressed his concern
regarding the negative impact the Tree and Vegetation Code imposes on property
values.
*Photocopy returned
Gus Hart; 3337 Evergreen Point Road, Medina (8:41 pm)
Mr. Hart identified his property as one adjacent to the property under construction at
3329 Evergreen Point Road (EPR). Mr. Hart distributed a picture* to the Council
reflecting the view from his property, reporting that he and his wife have enjoyed the
pictured view for 34 years. Mr. Hart requested Council to consider his claim that the
construction and related tree mitigation at 3329 EPR will degrade his property value.
*Photograph returned
THE COUNCIL APPROVED EACH ITEM BY UNANIMOUS CONSENT, AS FOLLOWS
(9:54 P.M.):
(1) 12.28.030 A2 SOLUTION OK WITH 25 CUBIC YARD TRIGGER
(2)
12.28
SOLUTION OK; PROVIDE SAMPLE LANGUAGE FROM
OTHER CITIES (KRISTIN TO RESEARCH)
(3)
12.28.060
PRIVATE LANES OK
(4)
12.28.060
HAZARDOUS HISTORIC TREES SHOULD NOT REQUIRE
REPLACEMENT
(5)
12.28
LEAVE LANGUAGE AS IS REGARDING PLANT LIST
(6)
12.28.050
NO CHANGE
(7)
12.28.030 A4
COMBINE WITH 12.28.060
(8)
12.28.065
OK TO REQUIRE NOTIFICATION; NO TREE INVENTORY
(9)
14.08.020 B1
OK
(10)
12.28.030
USE "RECONSTRUCTION" THROUGHOUT CODE
(11)
--------------
PROVIDE RECOMMENDATION FOR USE OF PRIVATE
EASEMENTS AND ADJACENT PROPERTY FOR MITIGATION
TREE PLANTING.
4.
Development Related Utility Undergrounding (10:00 p.m.)
Mr. Gellings reported that the topic has come to a dead end and discussion is no longer
required.
Temporary Meeting Space Location (10:02 p.m.)
City Manager reported trailer relocation recommendations and research findings. Adam
offered to assist Mr. Schulze with trailer relocation.
BLAZEY MOTION, NUNN SECOND TO MOVE PUBLIC WORKS TRAILER TO
PUBLIC WORKS YARD WITHIN 45 DAYS. MOTION PASSED 5-2; PHELPS AND
RUDOLPH OPPOSED, 10:15 P.M.
Authorize Contract for GMA Comprehensive Plan Update Consultant (10:18 p.m.)
Mr. Gellings provided history of Growth Management Act Project (GMA) mandates,
requirements and deadlines. He suggested hiring consultant services to provide
seasoned, specialized experience to complete project.
RUDOLPH MOTION, NUNN SECOND, TO AUTHORIZE MEDINA COMPREHENSIVE
PLAN AND DEVELOPMENT REGULATIONS UPDATES AGREEMENT FOR
PROFESSIONAL SERVICES IDENTIFYING A LOWER NUMBER OF $69,720.00 AND
A LARGER NUMBER NOT TO EXCEED $100,000.00, PASSED WITH ALL IN FAVOR,
10:32 P.M.
NEW BUSINESS:
Discussion opened at 10:32 p.m. to discuss City Council meeting length and to
generate ideas to decrease meeting duration.
COUNCIL AGREED TO GENERALLY LIMIT MEETING LENGTH, DISCUSSIONS AND
ADMINISTRATIVE AGENDA ITEMS.
CALENDAR:
Discussion regarding City Council agenda calendar opened at 10:39 p.m.
EXECUTIVE SESSION:
COUNCIL ADJOURNED INTO EXECUTIVE SESSION TO CONTINUE EVALUATION
OF EMPLOYEE PERFORMANCE, PURSUANT TO RCW 42.30.110 (1) (G) AT
10:52 P.M.
ADJOURNMENT:
COUNCIL ADJOURNED EXECUTIVE SESSION AT 11:45 P.M. NO ACTIONS WERE
TAKEN.
The Regular Session of the City Council meeting adjourned at 11:45 p.m.
Mayor Mary Odermat
Attest:
Rachel Baker, Administrative Assistant
ITEM F - 2
MEDINA CITY COUNCIL
STUDY SESSION
MINUTES
Monday, September 27, 2004 Medina City Hall
7:00 p.m. 501 Evergreen Point Road
CALL TO ORDER:
Mayor Mary Odermat called the Study Session of the Medina City Council to order at
7:03 p.m.
ROLL CALL:
Present: Mayor Mary Odermat, Deputy Mayor Todd Nunn
Council members Miles Adam, Drew Blazey, Katie Phelps, Robert Rudolph,
Pete Vall-Spinosa
City Staff Present: Doug Schulze, City Manager; Kirk Wines, City Attorney; Shel Jahn,
Public Works Director; Joseph Gellings, Planning Director; Bob Rohrbach, City Building
Official; Rachel Baker, Administrative Assistant
ANNOUNCEMENTS:
Mayor Odermat (7:04 p.m.)
Mr. Jahn will be attending an SR-520 Technical Committee Meeting on September 28,
2004. There is an SR-520 Executive Committee Meeting on October 7, 2004, from 1:00
to 4:00 p.m., at St. Luke's Lutheran Church, 3030 Bellevue Way. The Association of
Washington Cities (AWC) Regional Meetings are underway and are offered on several
dates and in several locations. The presentation this year is on the State of the Cities
Report. The Mayor would like all council members to try to attend one of the meetings.
The Bellevue meeting is scheduled for October 27t". Contact the city clerk to sign up for
a meeting.
DISCUSSION:
2005 Budget, Revenue and Preliminary Expenditure Projections (7:05 p.m.)
City Manager reviewed budget documents included with Council's packet.
Mr. Schulze indicated he will propose a 2005 budget that meets the 2004 adopted
budget and will submit to Council a list of departmental requests or recommendations
which prioritizes expenditures that may exceed the 2004 adopted budget.
A budget amendment ordinance will be presented to Council during the October 11,
2004 meeting. At this meeting, the City Manager will further explain unanticipated
expenses, revenue shortfall, grant money received and other sources of unanticipated
revenues.
The City Manager will meet with the Finance Officer and department managers
Wednesday, September 29th, to discuss departmental budgets.
Discussion followed.
Permit Streamlining Process (8:06 p.m.)
Mr. Gellings discussed permit streamlining recommendations.
Discussion followed.
COUNCIL DIRECTED STAFF TO PROVIDE COUNCIL WITH AN EXAMPLE OF THE
CITY'S CORRECTION NOTICES.
COUNCIL DIRECTED THE PLANNING COMMISSION TO MOVE FORWARD WITH
THE SEVEN PERMIT STREAMLINING RECOMMENDATIONS OUTLINED IN ITS
WORK PLAN (8:34 P.M.).
Side Yard Setback Regulations (8:43 p.m.)
Mr. Gellings summarized the Planning Commission's recommendation for side yard
setback regulations. He noted that the Planning Commission concluded there is no
unified decision for small and large lot side yard setbacks and so opted to reformulate
the reconstruction threshold for the remodeling limit imposed on non -conforming
structures of small lots.
Deputy Mayor Nunn excused himself from discussion item at 8:43 p.m. and returned to
meeting at 9:13 p.m.
COUNCIL AGREED TO ALLOW AUDIENCE PARTICIPATION 8:52 P.M.).
Ron Santi, 7842 NE 8th St, Medina
Mr. Santi would like to see a graduated formula based on the size of the structure
causing the impact.
Discussion followed.
COUNCIL WOULD LIKE TO SEE VISUALS, DIAGRAMS AND TOTAL NUMBER OF
PROPERTIES IMPACTED WHEN SIDE YARD SETBACK REGULATIONS ARE
PRESENTED TO COUNCIL (9:04 P.M.).
COUNCIL UNANIMOUSLY RECOMMENDED MATTER TO GO TO PUBLIC HEARING
BEFORE PLANNING COMMISSION, AND THEN PLACED ON COUNCIL'S CONSENT
AGENDA FOLLOWING PUBLIC HEARING (9:12 P.M.).
2004 Council Agenda Calendar (9:12 p.m.)
Council discussed agenda calendar for remainder of 2004.
AGENDA CALENDAR FOR OCTOBER 11, 2004 REGULAR CITY COUNCIL
MEETING TO INCLUDE:
■ ARCH HOUSING TRUST FUND REQUEST — DISCUSSION/ACTION
■ 2005 BUDGET DISCUSSION (TO INCLUDE COMPENSATION PLAN AND
MANAGEMENT EMPLOYMENT AGREEMENTS) - DISCUSSION
■ 2004 BUDGET AMENDMENT — ORDINANCE
■ 2005 WORK PLANS
■ TREE CODE AMENDMENT — PUBLIC HEARING
AGENDA CALENDAR FOR OCTOBER 25, 2004 CITY COUNCIL STUDY SESSION
TO INCLUDE:
COMMUNITY DESIGN INVENTORY - DISCUSSION
PROPERTY TAX LEVY - DISCUSSION
WCIA RISK MANAGEMENT - DISCUSSION
AGENDA CALENDAR FOR NOVEMBER 8, 2004 REGULAR CITY COUNCIL
MEETING TO INCLUDE:
■ BUDGET 2005 - HEARING
■ HEALTH INSURANCE COSTS - DISCUSSION
■ PROPERTY TAX LEVY — HEARING/ACTION
■ LARGE LOT SIDE YARD SETBACKS - FOLLOW UP
AGENDA CALENDAR FOR NOVEMBER 22, 2004 CITY COUNCIL STUDY SESSION
TO INCLUDE:
■ BUDGET 2005 DISCUSSION
■ INTERSECTION SIGHT DISTANCE — DISCUSSION
AGENDA CALENDAR FOR DECEMBER 13, 2004 REGULAR CITY COUNCIL
MEETING TO INCLUDE:
■ BUDGET 2005 — HEARING/ACTION
■ INTERSECTION SIGHT DISTANCE — PUBLIC HEARING
■ TREE REPLACEMENT- 84T" AVENUE NE - DISCUSSION
COUNCIL AGREED TO CANCEL DECEMBER 27, 2004 STUDY SESSION 9:43 P.M.
EXECUTIVE SESSION:
COUNCIL ADJOURNED INTO EXECUTIVE SESSION FOR DISCUSSION OF PUBLIC
EMPLOYEE PERFORMANCE EVALUATION AT 10:07 P.M.
ADJOURNMENT:
The September 27, 2004 City Council Study Session meeting adjourned following
Executive Session at 10:50 p.m.
Mayor Mary Odermat
Attest:
Rachel Baker, Administrative Assistant
ITEM F - 3
CITY OF MEDINA
Development Services
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medilna-wam
Al ►�iTe:_► ►i
DATE: October 5, 2004
TO: Mayor and City Council
FROM: Randy Reed, CIVIC, City Clerk
RE: September 2004 Checks/Finance Officer's Report
Our Finance Officer's September report will be distributed separately as our Finance Officer is out ill.
t n.
5
CITY OF MEDINA
Memorandum
DATE: October 11, 2004
TO: Mayor and City Council
FROM: Jan Burdue, CPFA
RE: Finance Report — September 2004
COMMENT:
General Fund
Item F-3
Revenues
➢ Sales and Use Tax is $103,746 below the projected $750,000 for this time of
year.
➢ Investment Interest is $2,958 slightly above the projected $37,500 for this time of
year.
➢ Municipal Court Traffic Infraction is $23,238 above the projected $71,250 for this
time of year.
➢ Liquor Control Board Profits is $2,437 above the projected $13,500 for this time of
year.
Expenditures
➢ Departmental expenditures are meeting budget projections.
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ACCOUNT NUMBER DESCRIPTION
GENERAL FUND
City of Medina
MONTHLY RFVFMTF RRPORT
September 30, 2004
M.a.u.
RECEIPTS
PROPERTY & SALES TAX
001 000 000 311 10 00 00
General Property Taxes
001 000 000 311 10 00 01
Gen'l Prop Taxes - Ad Valorem
001 000 000 313 10 00 00
Local Retail Sales & Use Tax
001 000 000 313 71 00 00
Criminal Justice Funding
TOTAL PROPERTY & SALES TAX
LICENSES & PERMITS
001 000 000 322 10 00 00
Building Permits
001 000 000 322 30 00 00
Animal Licenses
TOTAL LICENSES & PERMITS
INTERGOVERNMENTAL
001 000 000 334 03 50 00
State Grant -Traffic Safety Com
001 000 000 334 06 91 00
State Grant-WASPC
001 000 000 334 06 99 00
State Grant -KC -Emergency Mgmt
001 000 000 336 06 21 00
MVET-Criminal Justice -Pop.
001 000 000 336 06 22 00
MVET-Criminal Justice-DCD #1
001 000 000 336 06 23 00
MVET-Criminal Justice-DCD #2
001 000 000 336 06 24 00
MVET-Criminal Justice-DCD #3
001 000 000 336 06 26 00
Criminal Justice -Special
001 000 000 336 06 51 00
DUI/Other Criminal Justice
001 000 000 336 06 94 00
Liquor Excise Tax
001 000 000 336 06 95 00
Liquor Control Board Profits
001 000 000 338 21 00 00
Hunts Point Police Contract
001 000 000 338 21 00 10
Hunts Point-Add'1 Police Sery
001 000 000 338 23 00 00
Detention/Correction-Jail
TOTAL INTERGOVERNMENTAL
CHGS FOR GOODS AND SERVICES
001 000 000 341 70 00 00
Sale of Merchandise
001 000 000 341 99 00 00
Passport & Naturalization Fees
001 000 000 342 10 00 00
Law Enforcement Services
001 000 000 347 60 00 00
Program Fees
TOTAL CHGS FOR GOODS/SERVICES
FINES & FORFEITURES
001 000 000 353 10 00 00
Municipal Court -Traffic Infrac
TOTAL FINES & FORFEITURES
MISCELLANEOUS REVENUE
001 000 000 361 11 00 00
Investment Interest
001 000 000 361 40 00 00
Sales Interest
001 000 000 367 19 00 00
Contributions -Other
001 000 000 369 90 00 00
Other
TOTAL MISCELLANEOUS REVENUES
RECEIPTS ESTIMATED
PAGE 1
It OF REMAINING
TOTAL EXPECTATION
20,835.31
1,113,788.80
2,055,701.00
54.18
941,912.20
.00
2,882.40-
.00
.00
2,882.40
80,472.01
646,253.49
1,000,000.00
64.63
353,746.51
4,933.84
42,862.32
50,000.00
85.72
7,137.68
106,241.16
1,800,022.21
3,105,701.00
57.96
1,305,678.79
25,204.91
337,959.62
630,000.00
53.64
292,040.38
.00
899.00
1,000.00
89.90
101.00
25,204.91
338,858.62
631,000.00
53.70
292,141.38
.00
3,320.56
.00
.00
3,320.56-
.00
3,300.00
.00
.00
3,300.00-
.00
12,354.40
.00
.00
12,354.40-
.00
750.00
600.00
125.00
150.00-
.00
.00
512.00
.00
512.00
.00
.00
731.00
.00
731.00
.00
.00
731.00
.00
731.00
.00
1,604.95
.00
.00
1,604.95-
.00
376.70
500.00
75.34
123.30
.00
8,535.05
10,800.00
79.03
2,264.95
5,307.16
15,937.61
18,000.00
88.54
2,062.39
.00
69,000.00
138,000.00
50.00
69,000.00
.00
300.00
.00
.00
300.00-
1,800.11
2,672.92
.00
.00
2,672.92-
7,107.27
118,152.19
169,874.00
69.55
51,721.81
.00
300.00
.00
.00
300.00-
360.00
2,490.00
.00
.00
2,490.00-
400.00
3,650.00
.00
.00
3,650.00-
.00
1,285.00
1,800.00
71.39
515.00
760.00
7,725.00
1,800.00
429.17
5,925.00-
12,900.01
94,628.56
95,000.00
99.61
371.44
12,900.01
94,628.56
95,000.00
99.61
371.44
5,584.24
40,458.59
50,000.00
80.92
9,541.41
70.55
1,141.46
.00
.00
1,141.46-
.00
1,960.49
.00
.00
1,960.49-
370.48
5,947.77
.00
.00
5,947.77-
6,025.27
49,508.31
50,000.00
99.02
491.69
City of Medina
MONTHLY REVENUE REPORT
September 30, 2004
PAGE 2
M.T.D.
Y.T.D.
& OF
REMAINING
ACCOUNT NUMBER DESCRIPTION
RECEIPTS
RECEIPTS
ESTIMATED
TOTAL
EXPECTATION
NONREVENUES
001 000 000 389 00 00 00 Other Non -Revenues (pass
thru) 3,658.06
162,364.80
195,000.00
83.26
32,635.20
TOTAL NONREVENUES
3,658.06
162,364.80
195,000.00
83.26
32,635.20
OTHER FINANCING SOURCES
TOTAL GENERAL FUND
161,896.68
2,571,259.69
4,248,375.00
60.52
1,677,115.31
City of Medina
MONTHLY EXPENDITURE REPORT
September 30, 2004 PAGE I
M.T.D. Y.T.D. % OF UNEXPENDED
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
GENERAL FUND
LEGISLATIVE SERVICES
001 000 000 511 60 41 00 Professional Services .00 12,522.39 20,000.00 62.61 7,477.61
001 000 000 511 60 43 00 Travel & Training 30.00 1,813.97 2,500.00 72.56 686.03
001 000 000 511 60 49 00 Miscellaneous .00 17.85 .00 .00 17.85-
001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs 114.70 4,257.03 6,000.00 70.95 1,742.97
TOTAL LEGISLATIVE SERVICES 144.70 18,611.24 28,500.00 65.30 9,888.76
City of Medina
MONTHLY EXPENDITURE REPORT
September 30, 2004
PAGE 2
M.T.D.
Y.T.D.
96 OF
UNEXPENDED
ACCOUNT
NUMBER
DESCRIPTION
EXPENDITURES
EXPENDITURES
APPROPRIATED
TOTAL
BALANCE
MUNICIPAL COURT
001
000
000
512
50
41
10
Prosecuting Attorney
3,482.04
30,420.99
40,000.00
76.05
9,579.01
001
000
000
512
50
41
20
Public Defender
.00
7,975.00
4,500.00
177.22
3,475.00-
001
000
000
512
50
41
30
Expert Witness
.00
.00
2,000.00
.00
2,000.00
001
000
000
512
50
51
10
Municipal Court-Traffic/NonTrf 4,144.50
55,739.00
75,000.00
74.32
19,261.00
001
000
000
512
50
51
20
Municipal Court -Probation .00
5,343.21
.00
.00
5,343.21-
TOTAL MUNICIPAL COURT
7,626.54
99,478.20
121,500.00
81.88
22,021.80
City of Medina
MONTHLY EXPENDITURE REPORT
September 30. 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
EXECUTIVE
SALARIES & WAGES
001 000 000 513 10 11 00 Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 513 10 21 00 Personnel Benefits
TOTAL PERSONNEL BENEFITS
OTHER SERVICES AND CHARGES
001 000 000 513 10 43 00 Travel & Training
001 000 000 513 10 49 00 Miscellaneous
001 000 000 513 10 49 01 Dues, Subsc. Auto Allow
TOTAL OTHER SERVICES & CHARGES
TOTAL EXECUTIVE DEPARTMENT
PAGE 3
§ OF UNEXPENDED
TOTAL BALANCE
8,038.97
72,350.73
95,220.00
75.98
8,038.97
72,350.73
95,220.00
75.98
1,801.76
16,217.75
22,400.00
72.40
1,801.76
16,217.75
22,400.00
72.40
522.57
2,413.34
3,000.00
80.44
64.95
379.16
11,000.00
3.45
250.00
3,519.74
3,000.00
117.32
837.52
6,312.24
17,000.00
37.13
10,678.25
94,880.72
134,620.00
70.48
22,869.27
22,869.27
6,182.25
6,182.25
586.66
10,620.84
519.74-
10,687.76
39,739.28
City of Medina
MONTHLY EXPENDITURE REPORT
September 30, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
FINANCE DEPARTMENT
SALARIES & WAGES
001 000 000 514 10 11 00 Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 514 10 21 00 Personnel Benefits
TOTAL PERSONNEL BENEFITS
OTHER SERVICES & CHARGES
001 000 000 514 10 43 00 Travel & Training
001 000 000 514 10 49 00 Misc-Dues,Subscriptions
001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors
TOTAL OTHER SERVICES & CHARGES
CAPITAL OUTLAY
TOTAL FINANCE DEPARTMENT
PAGE 4
% OF UNEXPENDED
TOTAL BALANCE
4,885.44
43,968.96
56,920.00
77.25
12,951.04
4,885.44
43,968.96
56,920.00
77.25
12,951.04
897.64
8,090.67
10,371.84
78.01
2,281.17
897.64
8,090.67
10,371.84
78.01
2,281.17
.00
1,481.89
2,500.00
59.28
1,018.11
498.28
803.47
750.00
107.13
53.47-
642.60
7,287.60
10,000.00
72.88
2,712.40
1,140.88
9,572.96
13,250.00
72.25
3,677.04
6,923.96
61,632.59
80,541.84
76.52
18,909.25
ACCOUNT NUMBER
001 000 000 515 20 41 10
001 000 000 515 20 41 60
City of Medina
MONTHLY EXPENDITURE REPORT
September 30, 2004
M.T.D. Y.T.D.
DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
LEGAL DEPARTMENT
City Attorney
Special Counsel
TOTAL LEGAL DEPARTMENT
6,951.00 88,121.98
.00 15,605.90
6,951.00 103,727.88
93,500.00
20,000.00
113,500.00
PAGE 5
% OF
UNEXPENDED
TOTAL
BALANCE
94.25
5,378.02
78.03
4,394.10
91.39
9,772.12
City of Medina
MONTHLY RXPF.NTITTTMP.. PR:PnPT
September 30, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
CENTRAL SERVICES
SALARIES & WAGES
001 000 000 518 10 11 00
Salaries & Wages
001 000 000 518 10 12 00
Overtime
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 518 10 21 00
Personnel Benefits
TOTAL PERSONNEL BENEFITS
OTHER SERVICES & CHARGES
001 000 000 518 10 31 00
Office and Operating Supplies
001 000 000 518 10 41 00
Professional Services
001 000 000 518 10 41 50
Prof Serv-Computer Tech Sery
001 000 000 518 10 42 00
Postage/Telephone
001 000 000 518 10 43 00
Travel & Training
001 000 000 518 10 44 00
Advertising
001 000 000 518 10 46 00
Insurance (WCIA)
001 000 000 518 10 47 00
Utility Serv-Elec,Water,Waste
001 000 000 518 10 48 00
Repairs & Maint-Equipment
001 000 000 518 10 49 10
Miscellaneous
001 000 000 518 10 49 20
Dues, Subscriptions
001 000 000 518 10 49 30
Newsletter
001 000 000 518 10 49 40
Photocopies
TOTAL OTHER SERVICES & CHARGES
BUILDING MAINTENANCE
001 000 000 518 30 45 00
Facility Rental
001 000 000 518 30 48 00
Repairs/Maint-City Hall Bldg
001 000 000 518 90 48 00
Repair & Maint. of Equip.
001 000 000 518 90 49 00
Misc.
TOTAL BUILDING MAINTENANCE
PAGE 6
% OF UNEXPENDED
TOTAL BALANCE
11,825.56
103,154.61
101,705.00
101.43
1,449.61-
.00
373.89
4,000.00
9.35
3,626.11
11,825.56
103,528.50
105,705.00
97.94
2,176.50
3,472.40
24,147.93
28,378.92
85.09
4,230.99
3,472.40
24,147.93
28,378.92
85.09
4,230.99
2,355.15
16,490.73
15,000.00
109.94
1,490.73-
671.40
16,204.95
10,000.00
162.05
6,204.95-
1,257.36
27,090.21
16,000.00
169.31
11,090.21-
3,424.51
17,138.41
20,000.00
85.69
2,861.S9
.00
2,910.17
2,300.00
126.53
610.17-
899.45
2,197.14
11,000.00
19.97
8,802.86
.00
70,093.00
74,000.00
94.72
3,907.00
596.95
4,754.83
9,000.00
52.83
4,245.17
624.78
6,860.40
10,000.00
68.60
3,139.60
246.09
1,730.75
300.00
576.92
1,430.75-
.00
1,412.00
850.00
166.12
562.00-
3,215.20
17,080.85
20,000.00
85.40
2,919.15
170.23
1,750.70
5,000.00
35.01
3,249.30
13,461.12
185,714.14
193,450.00
96.00
7,735.86
475.48
4,005.84
7,800.00
51.36
3,794.16
1,386.49
13,741.07
15,000.00
91.61
1,258.93
.00
228.48-
.00
.00
228.48
.00
32.63
.00
.00
32.63-
1,861.97
17,551.06
22,800.00
76.98
5,248.94
City of Medina
MONTHLY EXPENDITURE P,7Pn01
September 30, 2004
ACCOUNT NUMBER DESCRIPTION
INTERGOVERNMENTAL SERVICES
001 000 000 519 90 48 00 Repairs and Maintenance -Bldg
001 000 000 519 90 49 00 Association of WA Cities
001 000 000 519 90 49 01 Puget Sound Regional Council
001 000 000 519 90 49 02 Suburban Cities Association
001 000 000 519 90 49 03 ARCH
001 000 000 519 90 49 04 Eastside Transportation Prog.
001 000 000 519 90 49 06 E. Domestic Violence Program
001 000 000 519 90 49 07 Bellevue Highland Center
001 000 000 519 90 51 10 King County Health Services
001 000 000 519 90 51 20 Clean Air Agency
001 000 000 519 90 51 30 King County Alcohol Control
001 000 000 519 90 51 40 King County Water & Land Resou
TOTAL INTERGOVERNMENTAL
TOTAL CENTRAL SERVICES
EXPENDITURES EXPENDITURES APPROPRIATED
PAGE 7
$ OF UNEXPENDED
TOTAL BALANCE
.00
228.48-
.00
.00
228.48
.00
1,207.01
1,208.00
99.92
.99
.00
491.00
450.00
109.11
41.00-
.00
1,504.51
2,000.00
75.23
495.49
.00
2,026.00
12,400.00
16.34
10,374.00
.00
100.00
125.00
80.00
25.00
.00
.00
1,700.00
.00
1,700.00
.00
.00
1,700.00
.00
1,700.00
.00
.00
175.00
.00
175.00
.00
4,804.00
4,804.00
100.00
.00
.00
471.44
467.00
100.95
4.44-
.00
1,648.00
2,472.00
66.67
824.00
.00
12,023.48
27,501.00
43.72
15,477.52
30,621.05
342,965.11
377,834.92
90.77
34,869.81
City of Medina
MONTHLY F.XV;7%MTTiroa nnnnnm
September 30, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
POLICE DEPARTMENT
SALARIES & WAGES
001 000 000 521 20 11 00
Salaries & Wages
0G1 000 000 521 20 12 00
Overtime
001 000 000 521 20 12 01
Merit Pay
001 000 000 521 20 12 02
Kelly Pay
001 000 000 521 20 13 00
Holiday Pay
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 521 20 21 00
Personnel Benefits
001 000 000 521 20 22 00
Uniforms
001 000 000 521 20 23 00
Tuition Reimbursement
TOTAL PERSONNEL BENEFITS
SUPPLIES
001 000 000 521 20 31 00
Office Supplies
001 000 000 521 20 31 40
Police Operating Supplies
001 000 000 521 20 31 50
Photographic Supplies
001 000 000 521 20 31 60
Ammo/Range (Targets, etc.)
001 000 000 521 20 32 00
Vehicle Expenses(fuel,lube,etc
001 000 000 521 20 35 20
Firearms (purchase & repair)
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 521 20 41 00
Professional Services
001 000 000 521 20 41 50
Recruitment -Background
001 000 000 521 20 42 00
Communications (Phone,Pagers)
001 000 000 521 20 43 00
Travel & Training
001 000 000 521 20 43 01
Dues, Subscr., Memberships
001 000 000 521 20 44 50
Recruitment -Advertising
001 000 000 521 20 45 00
Equipment -Lease & Rentals
001 000 000 521 20 48 00
Repairs & Maint-Equipment
001 000 000 521 20 48 10
Repairs & Maint-Automobiles
001 000 000 521 20 48 20
Repairs & Maint-CAD
001 000 000 521 20 49 00
Misc. (Service/supplies)
001 000 000 521 20 49 20
Bicycle Patrol
001 000 000 521 20 49 30
Animal Control
001 000 000 521 20 49 40
Dues,Subcriptions,Memberships
001 000 000 521 20 49 60
Crime Prevention/Public Educ
001 000 000 521 20 49 90
Misc-Investigative Fund
TOTAL OTHER SERVICES & CHARGES
PAGE 8
OF UNEXPENDED
TOTAL BALANCE
48,748.39
457,586.55
610,377.00
74.97
152,790.45
5,028.49
74,762.88
60,000.00
124.60
14,762.88-
.00
15,205.45
35,000.00
43.44
19,794.55
.00
90.00
.00
.00
90.00-
.00
2,849.30
.00
.00
2,849.30-
53,776.88
550,494.18
705,377.00
78.04
154,882.82
17,070.10
160,533.78
165,000.00
97.29
4,466.22
451.36
4,539.07
16,000.00
28.37
11,460.93
.00
11,135.00
8,000.00
139.19
3,135.00-
17,521.46
176,207.85
189,000.00
93.23
12,792.15
815.88
3,513.34
5,000.00
70.27
1,486.66
182.32
3,358.49
4,000.00
83.96
641.51
44.29
690.70
1,000.00
69.07
309.30
.00
3,755.25
6,000.00
62.59
2,244.75
2,418.88
15,747.89
18,000.00
87.49
2,252.11
.00
.00
1,000.00
.00
1,000.00
3,461.37
27,065.67
35,000.00
77.33
7,934.33
364.14
3,728.51
5,000.00
74.57
1,271.49
11.50
2,406.95
2,500.00
96.28
93.05
1,690.51
12,787.55
14,000.00
91.34
1,212.45
833.47
6,134.82
18,000.00
34.08
11,865.18
.00
85.00
.00
.00
85.00-
.00
.00
1,500.00
.00
1,500.00
214.11
1,941.98
3,155.00
61.55
1,213.02
445.88
4,386.91
7,000.00
62.67
2,613.09
96.83
3,644.58
5,000.00
72.89
1,355.42
.00
24,000.00
24,000.00
100.00
.00
.00
1,352.02
500.00
270.40
852.02-
.00
.00
1,000.00
.00
1,000.00
.00
.00
1,200.00
.00
1,200.00
.00
1,562.80
2,500.00
62.51
937.20
.00
1,931.20
3,000.00
64.37
1,068.80
.00
.00
500.00
.00
500.00
3,656.44
63,962.32
88,855.00
71.99
24,892.68
City of Medina
MONTHLY EXPENDITURE RRvnvm
September 30, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
INTERGOVERNMENTAL SERVICES
001 000 000 521 20 51 10 Dispatch Services -Kirkland
001 000 000 521 20 51 20 Dispatch-EPSCA
001 000 000 521 20 51 30 Access-NSP
001 000 000 521 20 51 40 Marine Patrol -Mercer Island
001 000 000 521 20 51 50 Jail Service -Prisoner Board
001 000 000 521 20 51 60 Prisoner Transport
001 000 000 521 20 51 90 Other Cities-Add'1 Police Sery
TOTAL INTERGOVERNMENTAL SERV.
CAPITAL OUTLAY
TOTAL POLICE DEPARTMENT
.00
29,159.06
57,991.37
505.08
4,480.42
5,600.00
.00
1,860.00
3,960.00
.00
674.42
40,000.00
.00
23,028.75
30,000.00
.00
3,450.00
6,000.00
.00
16,730.56
.00
505.08
79,383.21
143,551.37
78,921.23 897,113.23 1,161,783.37
PAGE 9
% OF UNEXPENDED
TOTAL BALANCE
50.28
28,832.31
80.01
1,119.58
46.97
2,100.00
1.69
39,325.58
76.76
6,971.25
57.50
2,550.00
.00
16,730.56-
55.30
64,168.16
77.22 264,670.14
City of Medina
n MMWT.v WY11PTMTTURE REPORT
September 30, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
FIRE & MEDICAL AID DEPARTMENT
INTERGOVERNMENTAL SERVICES
001 000 000 522 20 51 00 Fire Control Services
TOTAL INTERGOVERNMENTAL
TOTAL FIRE & MEDICAL DEPT
PAGE 10
% OF UNEXPENDED
TOTAL BALANCE
00 281,031.50
562,063.00
50.00
281,031.50
00 281,031.50
562,063.00
50.00
281,031.50
00 281,031.50
562,063.00
50.00
281,031.50
City of Medina
MONTHLY EXPENDITURE REPORT
September 30, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
BUILDING DEPARTMENT
SALARIES & WAGES
001 000 000 524 60 11 00 Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 524 60 21 00 Personnel Benefits
TOTAL PERSONNEL BENEFITS
OTHER SERVICES & CHARGES
001 000 000 524 60 41 01 Engineer
001 000 000 524 60 41 02 Building Official
001 000 000 524 60 41 04 Building Inspector
001 000 000 524 60 43 00 Travel & Training
001 000 000 524 60 49 00 Misc-Dues, Subscriptions
TOTAL OTHER SERVICES & CHARGES
TOTAL BUILDING DEPARTMENT
2,178.40
21,743.10
30,000.00
2,178.40
21,743.10
30,000.00
598.98
5,596.63
6,307.00
598.98
5,596.63
6,307.00
21,841.25
97,836.58
100,000.00
40,757.81-
93,799.48
230,000.00
58,890.86
58,890.86
.00
.00
12.74
2,500.00
267.00
569.93
3,000.00
40,241.30
251,109.59
335,500.00
43,018.68
278,449.32
371,807.00
PAGE 11
% OF UNEXPENDED
TOTAL BALANCE
72.48
8,256.90
72.48
8,256.90
88.74
710.37
88.74
710.37
97.84
2,163.42
40.78
136,200.52
.00
58,890.86-
.51
2,487.26
19.00
2,430.07
74.85
84,390.41
74.89 93,357.68
City of Medina
MONTHLY EXPENDITURE REPORT
September 30, 2004
PAGE 12
M.T.D.
Y.T.D.
t OF
UNEXPENDED
ACCOUNT NUMBER DESCRIPTION EXPENDITURES
EXPENDITURES APPROPRIATED
TOTAL
BALANCE
EMERGENCY PREPAREDNESS
001 000 000 525 60 41 00 Professional Services 2,929.41
32,673.69 10,000.00
326.74
22,673.69-
TOTAL EMERGENCY PREPAREDNESS 2,929.41
32,673.69 10,000.00
326.74
22,673.69-
City of Medina
MONTHLY EXPENDITURE REPORT
September 30, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
PLANNING DEPARTMENT
SALARIES & WAGES
001 000 000 558 60 11 00 Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 558 60 21 00 Personnel Benefits
TOTAL PERSONNEL BENEFITS
SUPPLIES
001 000 000 558 60 31 00 Operating Supplies
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 558 60 41 00 Prof Services -Planner
001 000 000 558 60 41 01 Planning Consultant
001 000 000 558 60 41 02 Hearing Examiner
001 000 000 558 60 41 50 Landscape Consultant
001 000 000 558 60 41 60 Construction Mitigation
001 000 000 558 60 42 00 Communications
001. 000 000 558 60 43 00 Travel & Training
001 000 000 558 60 49 00 Dues,Subscriptions,Memberships
001 000 000 558 60 64 00 Furniture & Equipment
TOTAL OTHER SERVICES & CHARGES
TOTAL PLANNING DEPARTMENT
8,186.74
72,980.66
92,000.00
8,186.74
72,980.66
92,000.00
1,971.16
17,703.31
22,725.00
1,971.16
17,703.31
22,725.00
.00
239.15
1,200.00
.00
239.15
1,200.00
.00
9,970.68
.00
4,754.50
29,756.49
75,000.00
2,850.00
14,430.00
50,000.00
7,674.75
58,508.48
75,000.00
.00
.00
20,000.00
76.68
850.04
.00
.00
2,376.06
2,600.00
.00
375.00
500.00
21.75
1,502.66
3,500.00
15,377.68
117,769.41
226,600.00
25,535.58 208,692.53 342,525.00
PAGE 13
$ OF UNEXPENDED
TOTAL BALANCE
79.33
19,019.34
79.33
19,019.34
77.90
5,021.69
77.90
5,021.69
19.93
960.85
19.93
960.85
.00
9,970.68-
39.68
45,243.51
28.86
35,570.00
78.01
16,491.52
.00
20,000.00
.00
850.04-
91.39
223.94
75.00
125.00
42.93
1,997.34
51.97
108,830.59
60.93 133,832.47
City of Medina
MONTHLY EXPENDITURE REPORT
September 30, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
RECREATION -LIFEGUARDS
SALARIES & WAGES
001 000 000 574 20 11 00 Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 574 20 21 00 Personnel Benefits
001 000 000 574 20 22 00 Uniforms
TOTAL PERSONNEL BENEFITS
SUPPLIES
001 000 000 574 20 31 00 Operating Supplies
001 000 000 574 20 35 00 Small Tools/Minor Equipment
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 574 20 43 00 Travel & Training
001 000 000 574 20 44 00 Advertising
TOTAL OTHER SERVICES & CHARGES
TOTAL RECREATION -LIFEGUARDS
PAGE 14
OF UNEXPENDED
TOTAL BALANCE
2,920.00
16,428.00
8,000.00
205.35
8,428.00-
2,920.00
16,428.00
8,000.00
205.35
8,428.00-
367.17
2,070.67
1,200.00
172.56
870.67-
.00
97.88
650.00
15.06
552.12
367.17
2,168.55
1,850.00
117.22
318.55-
18.07
217.14
200.00
108.57
17.14-
.00
49.64
200.00
24.82
150.36
18.07
266.78
400.00
66.70
133.22
.00
64.00
500.00
12.80
436.00
.00
.00
200.00
.00
200.00
.00
64.00
700.00
9.14
636.00
3,305.24
18,927.33
10,950.00
172.85
7,977.33-
City of Medina
MONTHLY EXPENDITURE REPORT
September 30, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
PARKS DEPARTMENT
SALARIES & WAGES
001 000 000 576 80 11 00
Salaries & Wages
001 000 000 576 80 12 00
Overtime
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 576 80 21 00
Personnel Benefits
001 000 000 576 80 22 00
Uniforms
TOTAL PERSONNEL BENEFITS
SUPPLIES
001 000 000 576 80 31 00
Operating Supplies
001 000 000 576 80 31 01
Maintenance Supplies
001 000 000 576 80 32 00
Vehicle Fuel & Lube
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 576 80 41 00
Professional Services
001 000 000 576 80 41 04
Professional Services-Misc
001 000 000 576 80 42 00
Telephone/Postage
001 000 000 576 80 43 00
Travel & Training
001 000 000 576 80 47 00
Utilities
001 000 000 576 80 48 00
Repair & Maint Equipment
001 000 000 576 80 49 00
Miscellaneous
TOTAL OTHER SERVICES & CHARGES
CAPITAL OUTLAY
001 000 000 576 80 63 00
Park Improvements
001 000 000 576 80 64 00
Furniture and Equipment
TOTAL CAPITAL OUTLAY
TOTAL PARKS DEPARTMENT
PAGE 15
% OF UNEXPENDED
TOTAL BALANCE
17,144.21
147,830.04
175,000.00
84.47
27,169.96
175.97
668.22
2,500.00
26.73
1,831.78
17,320.18
148,498.26
177,500.00
83.66
29,001.74
3,778.05
32,613.50
38,000.00
85.83
5,386.50
.00
763.52
2,200.00
34.71
1,436.48
3,778.05
33,377.02
40,200.00
83.03
6,822.98
765.03
13,626.85
30,000.00
45.42
16,373.15
902.16
2,870.13
9,000.00
31.89
6,129.87
420.38
3,691.37
5,500.00
67.12
1,808.63
2,087.57
20,188.35
44,500.00
45.37
24,311.65
12,597.83
24,762.23
35,000.00
70.75
10,237.77
1,507.29
6,146.12
9,000.00
68.29
2,853.88
303.84
3,840.87
2,000.00
192.04
1,840.87-
643.56
1,906.07
5,500.00
34.66
3,593.93
1,954.25
5,062.50
6,000.00
84.38
937.50
395.30
3,425.04
4,000.00
85.63
574.96
.00
2,846.25
10,000.00
28.46
7,153.75
17,402.07
47,989.08
71,500.00
67.12
23,510.92
675.23
12,678.17
33,000.00
38.42
20,321.83
.00
13,746.93
17,467.00
78.70
3,720.07
675.23
26,425.10
50,467.00
52.36
24,041.90
41,263.10
276,477.81
384,167.00
71.97
107,689.19
City of Medina
MONTHLY EXPENDITURE REPORT
September 30, 2004
PAGE 16
M.T.D.
Y.T.D.
% OF
UNEXPENDED
ACCOUNT NUMBER
DESCRIPTION
EXPENDITURES
EXPENDITURES
APPROPRIATED
TOTAL
BALANCE
OPERATING TRANSFERS
001 000 000 597 00 20
00 Equipment Replacement
Fund .00
77,000.00
77,000.00
100.00
.00
001 000 000 597 00 30
00 Street Fund
.00
400,000.00
400,000.00
100.00
.00
001 000 000 597 00 70
00 Capital Projects Fund
.00
28,000.00
28,000.00
100.00
.00
TOTAL OPERATING TRANSFERS .00
505,000.00
505,000.00
100.00
.00
TOTAL EXPENSES
257,918.74
3,219,661.15
4,204,792.13
76.57
985,130.98
City of Medina
MONTHLY REVENUE REPORT
September 30, 2004
M.T.D.
ACCOUNT NUMBER DESCRIPTION RECEIPTS
EQUIPMENT REPLACEMENT FUND
OTHER FINANCING SOURCES
100 000 000 395 10 00 00 Sale of Equipment Property
100 000 000 395 20 00 00 Equip -Insurance Recoveries
TOTAL OTHER FINANCING SOURCES
TRANSFERS
100 000 000 397 00 10 00 From General Fund
TOTAL TRANSFERS
TOTAL EQUIPMENT REPLACEMENT
PAGE 3
Y.T.D. % OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
.00
3,400.00
5,000.00
68.00
1,600.00
.00
5,645.70
.00
.00
5,645.70-
.00
9,045.70
5,000.00
180.91
4,045.70-
.00
77,000.00
.00
.00
77,000.00-
.00
77,000.00
.00
.00
77,000.00-
.00
86,045.70
5,000.00
1,720.91
81,045.70-
City of Medina
MONTHLY EXPENDITT7PP aPvnvm
September 30. 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
EQUIPMENT REPLACEMENT FUND
CAPITAL OUTLAY
100 000 000 514 50 64 00 Admin-Equipment
100 000 000 521 50 64 00 Police -Automobile
100 000 000 541 50 64 00 Public Works -Equipment
TOTAL CAPITAL OUTLAY
TOTAL EQUIPMENT REPLACEMENT
PAGE 17
OF UNEXPENDED
TOTAL BALANCE
00 4,802.63
4,000.00
120.07
802.63-
00 58,020.74
64,000.00
90.66
5,979.26
00 30,019.15
34,138.00
87.93
4,118.85
00 92,842.52
102,138.00
90.90
9,295.48
00 92,842.52
102,138.00
90.90
9,295.48
City of Medina
MONTHLY REVENUE REPORT
September 30, 2004
M.T.D.
RECEIPTS
ACCOUNT NUMBER
DESCRIPTION
CITY STREET FUND
INTERGOVERNMENTAL REVENUE
101 000 000 336 00 87 00
Motor Fuel Tax(Unrestricted)
101 000 000 336 00 88 00
Motor Fuel Tax(Restricted)
TOTAL INTERGOVERNMENTAL
101 000 000 397 00 10 00
From General Fund
TOTAL OPERATING TRANSFERS
TOTAL CITY STREET FUND
PAGE 4
Y.T.D. % OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
3,674.34
30,636.98
43,000.00
71.71
1,718.00
14,418.35
20,250.00
71.20
5,392.34
45,255.33
63,250.00
71.55
.00
400,000.00
400,000.00
100.00
.00
400,000.00
400,000.00
100.00
5,392.34
445,255.33
463,250.00
96.12
12,163.02
5,831.65
17,994.67
.00
.00
17,994.67
City of Medina
MONTHLY EXPENDITURE REPORT
September 30, 2004 PAGE 18
M.T.D. Y.T.D. OF UNEXPENDED
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
CITY STREET FUND
SALARIES & WAGES
101 000 000 542 30 11 00 Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
101 000 000 542 30 21 00 Personnel Benefits
101 000 000 542 30 22 00 Uniforms
TOTAL PERSONNEL BENEFITS
ROAD & STREET MAINTENANCE
101 000 000 542 30 31 00 Operating Supplies
101 000 000 542 30 35 00 Small Tools/Minor Equipment
101 000 000 542 30 41 00 Professional Services
101 000 000 542 30 41 10 Road & Street Maintenance
101 000 000 542 30 45 00 Machine Rental
101 000 000 542 30 47 00 Utility Services
101 000 000 542 30 48 00 Equipment Maintenance
101 000 000 542 40 41 00 Storm Drain Maintenance
101 000 000 542 63 41 00 Street Light Utilities
101 000 000 542 64 41 00 Traffic Control Devices
101 000 000 542 66 41 00 Snow & Ice Removal
101 000 000 542 67 41 00 Street Cleaning
TOTAL ROAD & ST MAINTENANCE
CAPITAL OUTLAY
101 000 000 595 30 64 00 Machinery and Equipment
TOTAL CAPITAL OUTLAY
TOTAL CITY STREET FUND
11,912.19
121,511.32
140,000.00
86.79
18,488.68
11,912.19
121,511.32
140,000.00
86.79
18,488.68
3,078.82
29,135.70
35,000.00
83.24
5,864.30
733.35
733.35
2,200.00
33.33
1,466.65
3,812.17
29,869.05
37,200.00
80.29
7,330.95
295.09
7,124.44
8,000.00
89.06
875.56
.00
.00
1,500.00
.00
1,500.00
811.22
7,023.06
60,000.00
11.71
52,976.94
17,537.23
65,601.68
150,000.00
43.73
84,398.32
.00
374.03
3,500.00
10.69
3,125.97
133.25
332.35
1,000.00
33.24
667.65
.00
4,603.01
4,000.00
115.08
603.01-
2,327.00
13,160.90
45,000.00
29.25
31,839.10
1,497.19
15,192.02
21,000.00
72.34
5,807.98
775.20
1,373.28
5,000.00
27.47
3,626.72
.00
.00
1,000.00
.00
1,000.00
.00
974.12
15,000.00
6.49
14,025.88
23,376.18
115,758.89
315,000.00
36.75
199,241.11
.00
710.53
2,762.00
25.73
2,051.47
.00
710.53
2,762.00
25.73
2,051.47
39,100..54
267,849.79
494,962.00
54.12
227,112.21
City of Medina
MONTHLY REVENUE REPORT
September 30, 2004
�v.a.u.
ACCOUNT NUMBER DESCRIPTION RECEIPTS
TREE FUND
MISCELLANEOUS REVENUE
103 000 000 389 00 50 00 Other NonRevenues-Tree Replace
TOTAL MISCELLANEOUS REVENUE
TOTAL TREE FUND
PAGE 6
+ • + •+• $ OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
00 53,874.60 10,000.00 538.75 43,874.60-
00 53,874.60 10,000.00 538.75 43,874.60-
00 53,874.60 10,000.00 538.75 43,874.60-
City of Medina
MONTHLY EXPENDITURE REPORT
September 30, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
TREE FUND
PAGE 20
% OF UNEXPENDED
TOTAL BALANCE
OTHER SERVICES & CHARGES
103 000 000 589 00 49 10 Miscellaneous -Tree Replacement .00 2,724.79 82,053.28 3.32 79,328.49
TOTAL OTHER SERVICES & CHARGES .00 2,724.79 82,053.28 3.32 79,328.49
TOTAL TREE FUND .00 2,724.79 82.,053.28 3.32 79,328.49
City of Medina
MONTHLY EXPENDITURE RF.Pnnm
September 30, 2004 PAGE 21
M.T.D. Y.T.D. % OF UNEXPENDED
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
PARK PROP. DEBT SERVICE FUND
PARK PROP DEBT PRINCIPAL/INT.
200 000 000 591 76 77 00 Principal 1,667.38 14,834.21 19,793.66 74.94 4,959.45
200 000 000 592 76 83 00 Interest 1,364.92 12,456.49 16,593.94 75.07 4,137.45
TOTAL PARK PROP DEBT PRIN/INT. 3,032.30 27,290.70 36,387.60 75.00 9,096.90
TOTAL PARK PROP DEBT SERV FUND 3,032.30 27,290.70 36,387.60 75.00 9,096.90
City of Medina
MONTHLY REVENUE REPORT
September 30, 2004
M.T.D.
ACCOUNT NUMBER DESCRIPTION RECEIPTS
CAPITAL PROJECTS FUND
TAXES
307 000 000 317 30 00 00 REAL ESTATE EXCISE TAX
TOTAL TAXES
MISCELLANEOUS REVENUE
307 000 000 397 00 10 00 From General Fund
TOTAL OTHER FINANCING SOURCES
TOTAL CAPITAL PROJECTS FUND
PAGE 8
Y.T.D. $ OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
39,449.02
434,197.83
300,000.00
144.73
134,197.83-
39,449.02
434,197.83
300,000.00
144.73
134,197.83-
.00
28,000.00
.00
.00
28,000.00-
.00
28,000.00
.00
.00
28,000.00-
39,449.02
462,197.83
300,000.00
154.07
162,197.83-
City of Medina
MONTHLY EXPENDITUREREPORT
September 30, 2004 PAGE 22
M.T.D. Y.T.D. % OF UNEXPENDED
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
CAPITAL PROJECTS FUND
IMPROVEMENTS
307 000 000 595 30 63 01 Road Construction
307 000 000 595 30 63 02 Storm Sewer Construction
307 000 000 595 30 63 03 Park Improvements
307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St
307 000 000 595 30 63 11 Police Facility
TOTAL IMPROVEMENTS
TOTAL CAPITAL PROJECTS
63,840.03
78,229.31
230,000.00
34.01
151,770.69
.00
5,115.90
.00
.00
5,115.90-
.00
130,925.45
338,000.00
38.74
207,074.55
.00
8,810.97
.00
.00
8,810.97-
.00
2,570.00
.00
.00
2,570.00-
63,840.03
225,651.63
568,000.00
39.73
342,348.37
63,840.03
225,651.63
568,000.00
39.73
342,348.37
ACCOUNT NUMBER DESCRIPTION
NON -REVENUE TRUST FUND
City of Medina
MONTHLY REVENUE REPORT
September 30, 2004
M.T.D.
RECEIPTS
NON -REVENUES
631 000 000 389 00 10 00 Security Agreement -Johnston
631 000 000 389 12 52 01 WA St -Bldg Code Fee
631 000 000 389 12 52 03 WA St -Judicial Info Systems
631 000 000 389 12 52 06 WA St -State Portion
631 000 000 389 12 52 07 WA St -State 30%
631 000 000 389 12 52 08 WA St -Trauma Care
631 000 000 389 12 52 09 WA St-Lab-Bld/Breath
631 000 000 389 12 52 11 WA St -School Zone
631 000 000 389 12 52 87 Dept of Lic-Alien $15
631 000 000 389 12 52 88 Gun Permits -Dept Of Lic-$18/21
631 000 000 389 12 52 89 Gun Permits -WA St Patrol ($24)
631 000 000 389 12 52 90 WA St Patrol -Alien ($49)
631 000 000 389 12 52 99 King County -Crime Victims
TOTAL NON -REVENUES
TOTAL NON -REVENUE TRUST FUND
PAGE 10
Y.T.D. OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
.00
2,500.00
.00
.00
2,500.00-
58.50
517.50
.00
.00
517.50-
1,543.41
10,677.65
.00
.00
10,677.65-
5,987.32
42,764.67
.00
.00
42,764.67-
3,380.58
23,000.22
.00
.00
23,000.22-
487.99
4,025.40
.00
.00
4,025.40-
190.55
574.37
.00
.00
574.37-
.00
177.08
.00
.00
177.08-
.00
30.00
.00
.00
30.00-
78.00
344.00
.00
.00
344.00-
48.00
168.00
.00
.00
168.00-
.00
98.00
.00
.00
98.00-
214.84
1,520.81
.00
.00
1,520.81-
11,989.19
86,397.70
.00
.00
86,397.70-
11,989.19
86,397.70
.00
.00
86,397.70-
ACCOUNT NUMBER
631 000 000 589 12 52 01
631 000 000 589 12 52 03
631 000 000 589 12 52 06
631 000 000 589 12 52 07
631 000 000 589 12 52 08
631 000 000 589 12 52 09
631 000 000 589 12 52 11
631 000 000 589 12 52 87
631 000 000 589 12 52 88
631 000 000 589 12 52 89
631 000 000 589 12 52 90
631 000 000 589 12 52 99
City of Medina
MONTHLY EXPENDITURE REPORT
September 30, 2004
M.T.D. Y.T.D.
DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
NON -REVENUE TRUST FUND
NON -EXPENDITURES
WA ST-Bldg Code Fee
WA St-JIS
WA St -State Portion
WA St -State 30%
WA St -Trauma Care
WA St-Lab-Bld/Breath
WA St -School Zone
Dept of Lic-Alien $33
Gun Permits -Dept of Lic-$18/21
WA St Patrol -Gun Permits ($24)
WA St Patrol -Alien ($25)
King County -Crime Victims
TOTAL NON -EXPENDITURES
PAGE 24
$ OF UNEXPENDED
TOTAL BALANCE
.00
378.00
.00
.00
378.00-
.00
6,909.85
.00
.00
6,909.85-
.00
29,112.58
.00
.00
29,112.58-
.00
15,541.62
.00
.00
15,541.62-
.00
2,738.42
.00
.00
2,738.42-
.00
308.82
.00
.00
308.82-
.00
88.54
.00
.00
88.54-
.00
30.00
.00
.00
30.00-
18.00
288.00
.00
.00
288.00-
24.00
120.00
.00
.00
120.00-
.00
122.00
.00
.00
122.00-
.00
1,047.32
.00
.00
1,047.32-
42.00
56,685.15
.00
.00
56,685.15-
Aggravated Assault
Robbery
Sexual Assault/Rape
Burglary, Residential
Drug Violations
Forgery/Fraud
Vehicle Prowl
Theft (Over $250)
Malicious Mischief
Arson
Auto/Boat Theft
Possession of Stolen
Property
Assault, Simple
Malicious Mischief
(Under $250)
Vehicle Prowl
Theft (Under $250)
Domestic Violence
Minor in Possession
Drug Violations
Item H-1
MEDINA POLICE DEPARTMENT
Jeffrey T. Chen, Chief of Police
CITY OF MEDINA
MONTHLY ACTIVITY REPORT
SEPrEMMER 2004
0 0
0
0
0 0
1
1
0 0
2
2
0 7
10
16
0 3
0
0
3 16
12
15
4 14
13
14
0 6
5
9
0 0
5
5
0 0
2
2
0 4
1
2
0 1
2
2
1 1
2
2
1 9
22
26
3 10
17
26
5 15
9
11
1 3
5
5
0 4
6
6
0 2
2
5
Item H-1
Page 2
MLEDINA POLICE DEPARTMENT
Jeffrey T Chen, Chief of Police
CITY OF WDINA
MONTHLY ACTIVITY REPORT
SEPTEMIBER 2004
Aei+>i+r
"fI
T1i'2113"
`Year End 2iti3
Injury
0
2
0
1
Non -Injury
2
7
12
16
17
2W
VTD 2403
Year Flik 2003
Driving Under Influence
2
62
32
42
*Other
9
113
145
206
s�trac
2
1 {4
YTD 003
Speeding
7
346
266
406
Parking
2
79
162
184
**Other
13
382
360
532
T!t�"
22
781f2
V"O Z04 ` . ...'
� 2tND3 `
Year, kiI4 2003
House Watch Checks
27
387
316
424
False Alarms
24
224
290
387
Assists -Citizen
16
134
182
217
Assists-Fire/Medic
4
66
112
139
Suspicious Circumstances
2
13
10
15
Property— Found/Lost
1
18
13
18
Animal Complaints
1
6
1
2
Missing Person
0
0
1
2
Warrant Arrests
1
39
39
68
Item H-1
MEDINA POLICE DEPART TENT
TO" Jeffrey T. Chen, Chief of Police
Hunts Point TOWN OF HUNTS POINT
,,,,t �► MONTHLY ACTIVITY REPORT
SEPTEMMER 2004
Burglary, Residential
1
4
0 2
Forgery (Identity Theft)
0
2
5 5
Vehicle Prowl
0
3
4 4
Theft (Over $250)
0
0
1 3
Auto/Boat Theft
0
0
2 2
Assault, Simple
0
0
0 0
Malicious Mischief
0
3
2 2
(Under $250)
Vehicle Prowl
0
1
2 2
Theft (Under $250)
0
1
0 2
Domestic Violence
0
0
0 0
Minor in Possession
0
1
0 0
Drug Violations
0
1
1 1
Page 2 Item H-1
MEDINA POLIC:E DEPARTMENT
Town of I
Jeffrey T. Chen, Chief of Police
TOWN OF HUNTS POINT
Hunts Poiint� MONII-MY ACTIVITY REPORT
SEPTEMBER 2004
Driving Under Influence
0
5
2
5
Accidents
0
0
0
0
*Other
1
35
52
67
` �
1
46 _
i
.
op �
wA r To I1►;oe
*ia T� Date
Year r�
44
2�
1063
2t1t13
Speeding
0
20
57
68
Parking
0
5
6
7
**Other
21
219
154
206
i
244 .
217
231
House Watch Checks 3
25
21
28
False Alarms 9
53
58
91
Assists -Citizen 1
13
18
27
Assists-Fire/Medic 1
10
13
19
Suspicious Circumstances 0
2
3
3
Property— Lost/Found 0
0
3
3
Animal Complaints 0
0
0
0
Warrant Arrests 0
7
15
20
* * *Other 1
11
8
10
* DWLS; Fail to Transfer Title; No License
** Expired Tabs; No insurance; Fail to stop; Defective Equipment
***Verbal Domestic; Harassment; Civil Dispute; Arson
ITEM H -1 a
MEDINA
MONTHLY SUMMARY
SEPTEMBER, 2004
FELONY CRIMES
Forgery (Identity Theft) 2004-0474 09/04/04 10:00 a.m.
1800 block of Evergreen Point Road
Unknown person(s) attempted to open a Wal-Mart credit card in one of our resident's
name but was unsuccessful. Our resident was made aware of this incident when he
recently received a credit card rejection letter from the Wal-Mart store. No loss.
Forgery (Identity Theft) 2004-0576 09/14/04 2:37 p.m.
1100 block of Evergreen Point Road
The victim reported that three unauthorized checks had been negotiated against his Bank
of America account. In all three instances, the victim did not know the individuals who
apparently cashed his checks. In addition, he had no idea how the unknown persons
gained possession of his checks. The total amount written against his account is $352.38.
Medina Police detectives will be following up on this matter.
Forgery (Identity Theft) 2004-0628 09/20/04 9:57 p.m.
400 block of Upland Road
Victim reported that after reviewing her monthly credit card statement on 9/17/04, she
noticed that an unauthorized charge was made on 9/11/04. Victim immediately contacted
her bank to cancel the credit card. Total loss: $29.00
Vehicle Prowl (Theft) 2004-0643 09/21/04 8:00 a.m.
2800 block of Evergreen Point Road (Medina Park & Ride)
On 9/212/04 between 8:00 a.m. and 4:40 p.m., a car prowl occurred to a vehicle parked in
the park and ride lot. Unknown person(s) made entry by using a pry tool on the
passenger rear vent window and breaking the glass window. Taken from the vehicle was
a radio from the dashboard. The vehicle was locked but had no alarm. Total loss: $600.
Vehicle Prowl (Theft) 2004-0644 09/21/04 7:30 a.m.
2800 block of Evergreen Point Road (Medina Park & Ride)
On 9/21/04 between 8:00 a.m. and 4:40 p.m., the vehicle had been broken into by
person(s) unknown with a 3/8" pry tool on the passenger rear vent window and broke the
glass window. Taken from the vehicle was a CD player removed from the dashboard of
the vehicle. Total loss: $450.
Vehicle Prowl (Theft) 2004-0675 09/21/04 7:30 a.m.
2800 block of Evergreen Point Rd (Medina Park & Ride)
On 9/21/04 between 7:30 a.m. and 4:30 p.m., a vehicle prowl occurred at the Medina
Park and Ride. Vehicle was locked. Victim saw the rear driver -side vent window had
been broken and an AM/FM CD stereo missing from the dash. Total loss: $450.
City of Medina Monthly Report for September 2005
ITEM H - la
Vehicle Prowl (Theft) 2004-0687 09/25/04 3:00 p.m.
300 block of Overlake Dr E
On 9/26/04 victim reported he locked his pick up truck and parked it in the driveway
since 3:00 pm on 9/25/04. He discovered the rear passenger side window of the truck
broken out. Items taken from the truck was a laptop, camcorder, two briefcases,
textbooks, school supplies, a parka, backpack first aid kit and a compass. Total loss:
$3100.
MISDEMEANOR CRIMES
Assault (DV) 2004-0443 09/01/04 12:46 a.m.
2000 block of Evergreen Point Road
Officer arrests a man for domestic violence assault. The events which precipitated the call
to 911 were as follows: The situation became physical when the male half involved in
the incident attempted to take one of the children from the female half involved in the
incident. When the woman refused to give up the child, the female said he slapped her
two times on the left side of the head; she also reported that it was painful. The male was
taken into custody and booked into the Issaquah Jail.
Theft 2004-0455 09/02/04 7:00 p.m.
1600 block of 77th Ave NE
Complainant reports that over the past two weeks, unknown person(s) have either stolen
or disturbed his "Kerry/Edwards" political signs. The victim firmly reports that four signs
have been stolen from his property. Total estimated loss: $4.00
No Contact Order (DV) 2004-0450 09/01/04 4:29 p.m.
2000 block of Evergreen Point Road
Officer responds to report of a No Contact Order Violation. Petitioner states when she
arrived home, she discovered both the respondent and his mother in the doorway, telling
her she needed to move out. The petitioner called 911 and shortly thereafter, the
respondent left the home. An area check was conducted, but he was not located. Medina
detectives contacted the court unit to advise of this recent violation.
Vehicle Prowl 2004-0516 09/08/04 12:00 noon
100 block of 84th Ave NE (Public Dock parking lot)
Victim reports an unknown person(s) entered his unlocked vehicle sometime between
10:08 a.m. and 11:18 a.m. on 09/08/04. The only item stolen was the vehicle's ignition
key. The vehicle was not otherwise damaged.
Theft 2004-0566 09/13/04 12:00 noon
7700 block of NE 12th Street
Unknown person(s) removed a resident's "Kerry/Edwards" political sign sometime
between 8:30 p.m. on 9/12/04 and 6:00 a.m. on 9/13/04. The sign was located on the
grass -parking strip on the north side of her property and is valued at $1.00. No suspects
at this time.
City of Medina Monthly Report for September 2005 2
ITEM H - la
Theft 2004-0583 09/15/04 1:40 p.m.
2000 block of 78th Ave NE
Victim reports sometime between 7/15/04 and 8/15/04, unknown person(s) stole her blue
Trek bicycle. No suspects at this time. Amount of loss: $500.
Vehicle Prowl 2004-0655 09/22/04 1:00 P.M.
2800 block of Evergreen Point Road (Medina Park and Ride)
On 9/22/04 between 1:00 p.m. and 4:00 p.m., person(s) unknown broke out the front
passenger door glass window of a vehicle parked at the Medina Park and Ride lot. Taken
from the vehicle was $2 in coins from the ashtray, flashlight and tote bag. Total loss:
$315.
Theft 2004-0661 09/23/04 6:30 a.m.
3600 block of Evergreen Point Road
On 9/23/04 at about 10:20 a.m., victim reported his political sign was taken from the right
of way abutting his property. Total loss: $5.
Theft 2004-0690 09/25/04 6:30 p.m.
3600 block of Evergreen Point Road
Between 9/25 and 9/26/04, from 6:30 p.m. to 7:30 a.m., person(s) unknown removed a
political sign from in front the resident's property. The sign was in the public right of
way. Total loss: $5.
Malicious Mischief 2004-0698 09/27/04 7:20 a.m.
1000 block of 80th Ave NE
Officers responded to a report of malicious mischief that occurred at the Medina Park
between 09/24/04 and 09/27/04. One tree was destroyed and several signs were damaged
or destroyed. Total loss: $270.
Vehicle Prowl (Theft) 2004-0716 09/29/04 6:30 p.m.
2600 block of 79th Ave NE
Victim discovered the front passenger side window smashed out of her vehicle, which
was locked parked in her driveway, when she came out to leave for work at 8:00 a.m. on
9/30/04. Her wallet containing $200 in cash, several credit cards, driver's license,
medical insurance cards and her social security card were inside the wallet. The wallet
had been located in the center console between the two front seats. Total loss: $350.
OTHER
Suspicious Circumstances 2004-0554 09/12/04 5:34 a.m.
8600 block of 5th Street
An unknown person was seen walk up the resident's driveway from the area near his
garage. The homeowner then yelled at the individual, at which point the unknown
subject ran off toward the street. No evidence of a crime, no prowls reported later in the
day.
City of Medina Monthly Report for September 2005 3
ITEM H - la
Telephone Harassment 2004-0593 09/16/04 9:30 a.m.
2400 block of 78th Street
Complainant reports that his daughter received several harassing phone calls on her
cellular phone during the evening hours of 9/15/04 and into the early morning hours of
9/16/04. A former juvenile male classmate of victim identified as the suspect. An anti -
harassment order was issued.
Prowler Call 2004-0606 09/18/04 7:06 a.m.
1000 block of Evergreen Point Road
Officer responds to a burglary in progress, where complainant reports seeing an unknown
subject, possibly of Pacific Islander descent, standing at the sliding glass door (located on
the south side, lower level at the rear of the house) jiggling the door/lock. The subject
immediately fled upon seeing the homeowner. The subject was unable to be located.
Suspicious Circumstances 2004-0650 09/21/04 9:47 p.m.
3200 block of 78th PI NE
Officer responds to conduct a burglary investigation where the house sitter reports he
arrived home to find the home had been entered through an open door on the south side
of the residence. Upon further investigation by Medina detectives, it was later
determined that no crime had actually been committed as it was the house sitter's
roommate who had actually entered the house with the permission of the homeowners.
Search Warrant 2004-0660 09/23/04 7:20 a.m.
Identity Theft & Forgery investigation leads Medina Police to the city of Everett.
Pursuant to anon -going Medina Police lead investigation involving identity theft and
forgery crimes committed against one of our residents and at least 20 other victims in the
region, Medina and Everett police officers conducted a search warrant of a residence in
the city of Everett. Evidence sought in the search warrant were confiscated and taken for
crime lab processing. Investigation continues.
Disruption of Political Signs 2004-0662 09/23/04 7:00 a.m.
3400 block of Evergreen Point Road
On 9/23/04 at about 11:45 a.m., two residents in the north Evergreen area reported that
political signs they had posted in the city right of way, abutting their property, had been
removed and discarded in their garbage cans. No actual loss.
Agency Assist/Domestic Violence 2004-0679 09/25/04 1:10 a.m.
2600 block of 90th Ave NE in the city of Clyde Hill
Medina officer assisted a Clyde Hill officer in handling a domestic disturbance between a
husband and wife. The intoxicated husband was arrested and transported to the Clyde
Hill police station for domestic violence.
Death Investigation 2004-0705 09/27/04 9:30 p.m.
1400 block of 80th Ave NE
Medina Police and Bellevue Medics responded to a call of an 80-year old female who
was in medical distress and had stopped breathing. The subsequent investigation showed
the victim died of natural causes.
City of Medina Monthly Report for September 2005 4
ITEM H - la
Property Found 2004-0707 09/28/04 9:15 a.m.
2000 block of Evergreen Point Road
A Clyde Hill resident taking a walk in the 2000 block of Evergreen Point Road found a
Mastercard credit card lying on the pavement and turned it into the Medina Police
Department. The reporting officer then in turn notified the credit card company of the
found card.
CALLS FOR SERVICE
House watches
27
False Alarms
24
Assists (total)
20
Warrant Arrests ( 1 )
2004-0569 No bail DUI King County
City of Medina Monthly Report for September 2005 5
ITEM H - 1b
HUNTS POINT
MONTHLY SUMMARY
SEPTEMBER, 2004
FELONY CRIMES
Burglary 2004-0696 09/27/04 9:00 a.m.
3200 block of Hunts Point Rd
Report of person(s) unknown entered through an open garage door. Items taken were a.
reciprocating saw and a portable compressor. Total loss: $400.
MISDEMEANOR CRIMES
No incidents during the month of September, 2004.
House watches 3
False Alarms 1
Assists (total) 2
Warrant Arrests (0)
CALLS FOR SERVICE
OTHER
Verbal Domestic 2004-0590 09/15/04 10:57 p.m.
8500 block of NE 28t' St
Officer responded to a report a domestic disturbance between a father and his son. Upon
arrival the parties had already separated and met the son at the door and he explained they
just had an argument. No further incident.
ITEM H - 2
CITY OF MEDINA
Development Services
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medina-wam
MEMORANDUM
DATE: October 5, 2004
TO: Mayor and City Council
FROM: Joseph Gellings, AICP, Director of Development Services
RE: Monthly Development Services Department Report
Planning Commission Meeting Recap — The Planning Commission's October 5, 2004 meeting included
two construction mitigation plan hearings and two discussion items. The first construction mitigation plan
was for construction of a new house at 712 — 84t' Avenue NE. One neighbor attended the hearing and
provided verbal testimony. The Planning Commission approved the plan with several conditions. The
second construction mitigation plan hearing concerned a building permit renewal being granted to
complete the residence under construction at 7917 Overlake Drive West. No neighbors attended the
hearing so the commission heard testimony from staff and approved a mitigation plan renewal with minor
conditions of approval. Comprehensive Plan and critical areas regulations updates was the first
discussion item. The commission discussed what aspects of the mandated changes warrant special
examination. The commission provided staff with direction in these areas and agreed to hold a public
hearing at their November meeting. The final agenda item was development of draft work plan for the
remainder of 2004 and all of 2005. The commission ranked the importance of the 18 topics identified at
last month's meeting.
Focus Groups For Property Owners and Contractors — On September 241 held two focus -group -type
meetings. The first one was devoted to Medina property owners who had recently completed construction
projects, the second to contractors involved in recent Medina projects. I created an invitation list for each
meeting with the goal of having a good cross-section of project types represented. Each list had
approximately 15 names on it. Several pre -prepared questions were asked of the participants, each
concerned with their satisfaction with the service they received from Medina. Unfortunately, only two
parties were represented at the owners focus group. Six contractors were represented at the contractors
focus group. Some good advice that we can use to improve our service was gained. At the same time, I
still believe that the most insightful feedback lies within the architect community since architects are
typically designated as the owner's agent for all permitting matters. Our discussion with architects last
March was primarily a discussion about international building codes adoption and the time for general
feedback was limited. For these reasons, we plan to hold another architect / agent focus group in the
future and will use with an independent meeting facilitator to make the feedback as candid as possible.
Update of Comprehensive Plan and Critical Areas Regulations — This project is moving forward. The
contract with The Watershed Company has been signed and the Planning Commission has provided
ITEM H - 2
direction in a few different areas. (Details can be found in the staff report for the October 5, 2004 Planning
Commission meeting packet.) A public hearing will be scheduled for the November 2, 2004 Planning
Commission meeting. The Growth Management Services division of the State of Washington has notified
Cities with a December 1, 2004 deadline for adoption that we should simply pass a resolution stating that
public hearings are soon to be completed if this is the only remaining task as of that date.
Page 2
ITEM H - 3
CITY OF MEDINA
Evergreen Point Road, Medina, WA 98039
(425) 454-9222 www.ci.medina.wa.us
MEMORANDUM
DATE: October 6, 2004
THRU: City Manager
TO: City Council
FROM: Director of Public Works
RE: Public Works Activity Report
This report describes the activities of the City of Medina Public Works (PW) Department
for the period 1-30 September 2004.
1. Public Works Maintenance and Repair Projects and Special Activities —
a. Three dead trees were removed from the City rights -of -way. An old cherry
tree on Overlake Drive West and two evergreens on Evergreen Point Road. The trees
were either old or appeared to die due to over -crowding of trees — too close together and
in competition with each other.
b. The Public Works Crew TWQ supported the Anna Armstrong White
run/walk event on Saturday, Sep 18 by placing and removing traffic control barriers and
parking signage.
c. The PWC cleaned out and performed additional work on the Park & Ride lot
including cutting back blackberries and shrubs, repairing the Park & Ride kiosk, and
replacing the Points Loop Trail sign.
d. The PWC started cutting back the vegetation and dredging the outlet stream
which drains the Medina Park ponds (part of the City's storm drain system). The stream
has silted in over the years and as a result, has been backing up onto adjacent properties
during peak flow periods. The project will be continued in October.
e. The Crew has been working on fixing a drainage problem between the Cotter
and Brekke residence on Midland Road. The City's storm drain system cuts through
these properties and others between Ridge Road and Midland Road and has several
ITEM H - 3
problems (for example, flowing from a 12 inch pipe into an 8 inch pipe). The Cotter
property has been flooded several times due to the problems with this old system. We
believe our recent repairs will help the situation, although until we experience another
high intensity rainfall and can observe the pipe conveyance capacity, we will not know if
additional major repairs will be needed.
f. At the request of the PD and a resident, a weeks worth of traffic data was
collected on 79 h Ave NE and on NE I& St. utilizing the PW NU -Metrics in -lane
electronic pads.
g. At the request of Clyde Hill, a new street sign was erected on the Medina side
of 84t` Ave NE which identifies NE 200' St where NE 20" intersects with 84'.
h. The PWC repaired a storm drain flow line near the Milne property on north
Evergreen Point Road.
i. The PWC is continuing to replace all bicycle unsafe catch basin grates in the
City with the bicycle -safe vane style grates (see figure 1). Additionally, as part of our
National Pollutant Discharge Elimination System (NPDES) Phase II Federal Clean Water
Act responsibilities, we are starting to mark each catch basin in the City as shown in
figure 2. This process will go on for well over a year and will include public education,
outreach, involvement and participation — all part of the NPDES Phase II "six -plus -two"
minimum permitting requirements.
j. Over the month, 8 new notice postings were erected and 13 were removed.
Crew members also made 7 trips to the City's records storage facility to retrieve
documents primarily for the Development Services Department. The Crew also hauled to
City Hall all of the old files for the ongoing processing and disposition effort.
2. Parks Projects / Issues Beyond Routine Upkeep and Maintenance —
a. In Medina Park the PWC repaired a section of the old irrigation system near
the 5-corners intersection, applied herbicide applications along the pathways and aerated
and fertilized a section of the eastern side of the Park. The Crew also planted a new
memorial tree and placed the associated plaque.
b. Signage and benches have been added to the tennis courts at both Medina Park
and Fairweather Park and Nature Preserve, thus the tennis court restoration project is now
100% complete.
c. Some fill was placed, graded and seeded in some low spots and where vehicles
had left ruts along Indian Trail. Herbicide applications were also applied along the Trail.
d. The Crew cut back the overgrown blackberries at Viewpoint Park dock.
e. The new Docks and Indian Trail bollard signage was installed (see figures 3, 4
& 5). We did have some vandalism of one of the new signs as shown in figure 6.
2
ITEM H - 3
3. Capital Improvement Plan (CIP) Projects —
a. Medina Beach Park Bulkhead and Dock Repair Project: The project is still
progressing although, as previously reported, it is clear that all of the permitting
requirements will not be obtained in time to do any actual construction this year. We are
still on track to hopefully be able to do the dock work in early 2005 prior to the 2005
beach season.
b. NE 12th St. and Lake Washington Boulevard Pavement Rehabilitation Project:
As previously reported, the DPW is working with StreetPrint to place a relatively new
heat -set decorative thermoplastic inlay into the existing asphalt for the 5-comers
crosswalks. StreetPrint is calling this a "demo location" project and has put out a notice
to local jurisdictions to come and see the actual application scheduled for October 12'
(see flyer attached).
c. Fairweather Park and Nature Preserve Stream Rehabilitation Project: As
previously reported, the project was designed and the Joint Aquatic Resources Permit
Application (JARPA) was submitted to the US Army Corps of Engineers and the
Washington State Department of Fish and Wildlife for approval. All permits have now
been received and EarthCorps has accomplished some of the work (see figures 7 & 8).
4. Committee and Seminar/Workshop and Training Attendance — The DPW
attended an SR 520 Bridge Replacement and HOV Project Technical Committee Meeting
on Tuesday, September 28th. An SR 520 Executive Committee Meeting is scheduled for
Thursday October 7th (Mayor Odermat is the City's representative) and an SR 520
Advisory Committee Meeting is scheduled for Wednesday, October 27th (Council
Member Adam is the City's representative).
5. Other —
a. The PW Shop storm drain system upgrade with oil -water separator design
(required to meet environmental laws) has been put out for bid proposals from
construction companies on the Small Works Roster (consolidated City of Lynnwood
roster). Bids are currently being received. An award is expected in the next two weeks.
However, construction will not begin until around the 1" of November and the contractor
will have 30 days to complete the work. This complicates the move of the DPW trailer to
the PW shop yard as directed by the City Council. The trailer can not be placed in the
shop yard until the contractor completes the storm drain upgrade project. In order to
meet the requirement to have the "ugly trailer" moved within 45 days as mandated by the
Council, the trailer will have to be moved to an interim temporary storage location prior
to moving it to its final location in the PW shop yard, unless the Council is willing to
allow additional time to make the move.
b. The DPW has been working with the City's Landscape consultant to determine
what may have caused the right-of-way Port Orford cedar adjacent to the property
development at 8436 NE 7th St. (Baghai development) to die (see fig 9). The concern
k]
ITEM H - 3
was that the construction activity may have been the cause of the tree's demise. An
arborist was called in and root and soil samples were taken. The results show that the
tree died from a fungus called Phytophthora and not from the construction activity. Other
Port Orford cedars in the area are also showing signs of distress from this same
waterborne disease. The tree will have to be removed by PW.
c. The DPW has put 10 small works projects around the City out for bid. The
projects include storm drain repairs, sidewalk repairs and small paving repairs.
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DuraTherm
traffic tough
decorative pavement.
IN7RODUCINC. . ff
StreetPrint DuraTherm
Decorative Inlaid Thermoplastic Systems for High Traffic
SEE the first DuraTherm installation in the City of Medina!
Come and see for yourself!
There is no cost to attend & a tasty complimentary
lunch will be provided!
For Who? Citv of Medina
What? Crosswalk Installation
When? Thursday, October 12th
Get your questions answered
• How does it compare to brick pavers
and stamped concrete?
• What does DuraTherm sell for?
• How quickly does it install?
• How is it installed?
• Are there any special asphalt
requirements?
• Is it night reflective?
• What about ADA compliancy?
• What about skid resistance?
• What is the expected life of the
product?
• How easy is it to maintain?
StreetPrint "Decorative Paving Solutions" are
specified because they are:
• Affordable
• Easy to maintain
• Rapidly installed with substantial lower
initial costs
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Visit us at: www.streetprint.com/duratherm
ITEM H - 5a
CITY OF MEDINA
DATE: October 4, 2004
TO: Mayor and Council Members
FROM: Scott Hannah, Emergency Preparedness Committee Chair
Kris Finnigan, Emergency Preparedness Coordinator
RE: Emergency Preparedness Committee Reports
The Emergency Preparedness Committee has recently divided into sub-
committees as follows, with their corresponding Sub -Chairs:
Basic Needs
Scott Hannah
Communications
Cy Humphreys
Fire, Search and Rescue
Mark Crickmore
Medical
Robert Kropp
Neighborhood Preparedness
Margaret Maxwell
Public Works
Paul Saad
Safety and Security
Bret Jordan
During our last Emergency Preparedness Meeting on September 22,
Sub -Committees submitted reports, attached herewith, defining current situations
as well as recommendations, for your review.
The Committee Chairs are reading through the Comprehensive Emergency
Management Plan and building their Sub -Committees with community members
who have volunteered to be a part of the team.
The Incident Command System is an area where the Committee needs to attain
more knowledge and will be doing so in the near future. Committee Members
are planning a visit to the Bellevue Emergency Operations Center soon, as well.
ITEM H - 5a
At this point in time, the Committee feels that they are on a positive track for
development of a Medina citizen group, capable of helping the community
become prepared to sustain their homes and families for a minimum of three
days. In the event of a disaster, sources of outside help may not be able to reach
us. Most City staff would be unavailable as well, should the disaster occur
outside of normal business hours.
As we move forward, we will come to you with our thoughts and ask for your
invaluable input and support. Realizing that communications is the most basic of
needs at this beginning point, our request for this equipment now presents itself
to you.
Please let us know if there is anything that we can do to clarify any aspect of the
work that we are doing. Our email addresses are: scott@pacificvalleyfoods.com
(and) kfinnigan@medina-wa.gov.
Our meetings are being held on a bi-monthly schedule with the next one
scheduled for November 17, at 4 p.m. Sub -committees are meeting on a more
frequent basis.
Thank you.
ITEM H - 5b
SCOTT HANNAH
OVERALL CHAIR AND BASIC NEEDS SUB -COMMITTEE
Profile: Fifteen year Medina resident, married, with three children and five
grandchildren. Current CEO (semi -retired) and owner, Pacific Valley Foods, Inc.,
Bellevue. Food consultant, commercial real estate, Member of International Food
Technologists, American Frozen Food Association. Past Chair, Bellevue Downtown
Association.
Current Situation: Medina has no "City" provision for shelter and related
items, but relies on the City of Bellevue and outside organizations. Medina Elementary
School is one of the designated facilities, but would not be available unless: 1) the
children were not in school and 2) the disaster evaluation teams determined that it was
needed, but I do not know the parameters.
Recently, City Manager Doug Schulze secured the first positive reaction from Overlake
Golf & Country Club, as a possible aid. We, as Medina, have no provision for water,
food, clothing or other essential items, nor has it been decided at what point thee items
would be needed.
1 have added one other person, Patty Jordan to the Basic Needs Committee and others
have expressed interest. I have read the Comprehensive Emergency Management Plan
(CEMP) and have had one discussion with Barb Graff, Head of Emergency Operations,
City of Bellevue.
Recommendations: My recommendations at this point are mainly to myself. I
am not ready for capital equipment requests, supplies, etc.
1. Follow through with Betsy Hill, Principal of Medina Elementary, per
Barb Graff s advice and follow up on City visit to Overlake Golf &
Country Club.
2. Determine what supplies are available in an advanced Phase 3 or 4
scenario.
3. Add at least 3-6 people to my committee.
4. Work closer with Neighborhood Preparedness to determine what
goals are feasible for neighbors taking care of themselves and
others.
ITEM H - 5c
CY HUMPHREYS
COMMUNICATIONS SUB -COMMITTEE
Profile: Medina resident since 1981. Practicing professional communications
consulting engineer. Principal engineer at Alta Consulting Services, Inc. of Bellevue.
Licensed amateur radio operator (N7PV) for 40+ years. Experienced in the planning,
design, construction, testing, commissioning and operation of all types of electronic
communications systems.
Current Situation: Under all but the most severe conditions, the City has
more than ample voice communications service availability from the public telephone
utility (Qwest), a number of cell phone service providers, and the 800MHz public safety
radio system (accessible to the police and fire departments serving Medina). However,
in the case of a "Level 4" disaster, these services are expected to fail or be severely
overloaded. It should also be recognized that under this scenario the availability of
emergency services in response to individual or small group needs will be very limited.
Immediate assistance to Medina residents will likely come from within, not the outside
the City.
In this regard, a number of specific communications enhancements have been identified
for implementation in the City of Medina to serve under such conditions. These are as
follows
Recommendations:
1. The implementation of a simple City radio system which would connect city
government, public works, police department and the communications representative of
each neighborhood emergency preparedness group in the city for emergency purposes.
Shel Jahn, the City Director of Public Works, has more information about this proposed
radio system including its capabilities, limitations, physical form and costs.
2. The installation of (limited) amateur radio equipment with battery backup at the
planned City Emergency Operations Center (EOC) to provide an alternate means of
communicating with the Bellevue and King County EOCs when all other communications
means fail. Such equipment would have to be operated by a licensed amateur operator
but licensing is no longer difficult to secure. This could also facilitate direct
communications with those Medina neighborhoods in which amateur radio operators
reside. The cost for a simple (but effective) installation should not exceed $1500 if some
simple labor can be provided by the City and/or volunteers. The unknown here is the
establishment of a City EOC and its costs.
3. Recent notice has been received of a grant to equip the Police Department with a
mobile communications center. This facility should be equipped with (limited) amateur
communications capabilities as a backup means of communicating with outside
authorities and resources.
4. The use of satellite based voice or e-mail communications which do not depend on
any local physical infrastructure to remain in service. Several Medina residents have
identified their possession of satellite terminal equipment.
ITEM H - 5c
The sub -committee recommends that each of the above capabilities be further
considered for implementation by the City.
Other Action:
The chair has investigated similar emergency preparedness communications activities
on the part of other eastside communities. The Bellevue Fire Department (which also
serves Medina) supports an amateur radio group called EARS (Eastside Amateur Radio
Support) which can provide emergency backup radio communications for the
Department if the 800 MHz emergency services radio system fails. This group is
specifically organized to provide such service and regularly participates in emergency
drills held to develop and test emergency communications skills. Group membership is
open to Medina amateurs. The chair has recently joined this group and recommends
that the other sub -committee members join and participate. This is the least expensive
means by which Medina volunteers can secure the needed emergency communications
operations training.
It may be appropriate for the City of Medina to officially recognize the EARS Group as an
emergency communications services provider so that its individual volunteers could
serve the City regardless of whether or not they happen to be Medina residents. Further
discussion with the Bellevue Fire Department Emergency Preparedness Division by City
authorities is recommended.
ITEM H - 5d
DR. ROBERT KROPP
MEDICAL SUB -COMMITTEE
Profile: Medina resident and retired surgeon. US Air Force; St. Louis University
School of Medicine, University of Washington School of Medicine, M.D. U of W. Hospital,
Hennepin County General Hospital, Swedish Hospital, University of Texas. Children's
Hospital and Medical Center Chief of Plastic & Reconstructive Surgery.
Present: Group Health Consultant, Northwest Hospital, Overlake Hospital, Providence
Hospital, Swedish Hospital, Several Medical and Surgical Society Memberships,
Hospital Committees, Faculty Positions — specifics on file with Medina Emergency
Preparedness Committee (MEPC). State of Texas, State of Washington Medical
License.
Current Situation: Dr. Kropp has identified more than twenty medical
doctors in the Medina community. He describes a disaster as being an
emergency that exceeds the resources available to deal with it. He has outlined
a disaster response plan.
Problems: Dr. Kropp has identified these as:
1. Potential legal liability "re" how "good" is the Good Samaritan Law?
RCW 4.24.300... amended; Rendering Emergency Care at the
Scene.
2. Convergence Behavior
Solutions: Central Command Center (with alternate)
1. Police
2. Communications Center
3. First Aid Center
a. Supplies
b. Available Physicians
c. Funding and Location of Supplies
ITEM H - 5e
MARGARET MAXWELL
NEIGHBORHOOD PREPAREDNESS SUB -COMMITTEE
Profile: Medina resident since 1974. Wife, mother, grandmother and
community volunteer. Member, American Society of Landscape Architects,
Junior League of Seattle, St. Thomas Church, Property Committee, Licensed
Real Estate Broker, President, Skagit County Development Corporation.
Current Situation: The goal of her Committee is described as to help
each family be prepared for an emergency and help them to be good neighbors.
At this point, the Neighborhood Preparedness Committee has divided the City of
Medina into approximately 40 different sub -areas which coordinate with Police
Department areas. The desire is for each of these sections to hold
Neighborhood Meetings to learn emergency preparedness and to divide into
groups that will be organized to provide the most help for their families, their
neighbors and their community during a disaster.
Recommendations: Each sub -area should have two leaders who will
coordinate their areas.
Each area should have at least one trained member on each committee.
Each access and inventory present conditions in sub -area.
Each household have supplies sufficient for three days.
Each family know their neighbors and their Emergency Committee leaders.
Each family have a communications plan.
Have simulated earthquake drill in each area — where to go — how to reach other
family members — where are the family emergency supplies?
ITEM H - 5f
MARK CRICKMORE
FIRE, SEARCH and RESCUE SUB -COMMITTEE
Profile: Twenty eight year Medina resident whose career has centered
around emergency preparedness. Moved back 9 years ago so that daughter
Abby could go to Medina Elementary and become first third generation student.
He is a 4t" year frefighter/EMT with Kirkland Fire Dept., working out of Station 22
in the Houghton neighborhood. Additional training: Washington State Rescue
Systems 1, Confined Space and Trench Rescue Technician. Was a 911
dispatcher for Kirkland PD, also dispatching for the City of Medina. Also worked
at the 911 Dispatch Center in Bellevue, where his wife Suzi, also a volunteer for
the City of Medina, was his boss. Licensed Ham radio operator (KD711 P) and a
member of the Kirkland A.R.E.S. (Amateur Radio Emergency Services) Team.
Current Situation: Having just recently become Chair of Fire, Search
and Rescue Committee, in addition to reading the Comprehensive Emergency
Management Plan, Mark is working on obtaining specs and pricing on pumps,
fire hose, hard suction, nozzles, rescue ropes, webbing, lights and helmets.
ITEM H - 5g
BRET JORDAN
SAFETY & SECURITY SUB -COMMITTEE
Profile: Medina resident and Planning Commission Member who has had
reserve law enforcement experience.
Current Situation: Having recently volunteered to serving as Chair of the
Safety & Security Committee, his immediate goal is to review other cities'
response to emergencies and assemble that information. He has already met
with Medina Police Chief Chen and is moving forward with further discussions
relative to Public Safety.
PAU L SAAD
PUBLIC WORKS SUB -COMMITTEE
Profile: Medina resident and past Planning Commission Member with
extensive background in property development; Saad Custom Homes.
Current Situation: At the last Emergency Preparedness Committee
Meeting, Paul volunteered to serve as Chair of the Public Works Committee and
is in the process of reading the Comprehensive Emergency Management Plan.
ITEM H - 5h
CITY OF MEDINA
EMERGENCY PREPAREDNESS MEETING
MINUTES
September 22, 2004
The meeting was called to order at 3:05 p.m. Those in attendance included Volunteers
John Brekke, Mark & Suzi Crickmore, Tom Edmonds, Scott Hannah, Cy Humphreys, Bret
Jordan, Robert Kropp, Margaret Maxwell, Paul Saad, Aytan Stromberg, City Manager
Doug Schulze, Police Chief Jeff Chen, Public Works Director Shel Jahn and Emergency
Preparedness Coordinator Kris Finnigan.
City Manager Schulze announced that Scott Hannah had been appointed as Overall
Chair of the Emergency Preparedness Committee, as well as Chair of the Basic Needs
Committee.
Chairperson Hannah shared his profile and reported to the Committee on the current
situation in Medina, relative to emergency preparedness. His recommendations were to:
1. Follow through with Betsy Hill, Principal of Medina Elementary, per Barb
Graf s advice and follow up on the City visit to Overlake Golf & Country
Club.
2. Find out what supplies are available in an advanced Phase III or IV
scenario.
3. Add at least 3-6 people to his committee.
4. Work closer with Neighborhood Preparedness to determine what goals
are feasible for neighbors taking care of themselves and others.
Chairperson Hannah suggested the possibility of the creation of an Endowment Fund for
Emergency Preparedness, after having a Medina resident tell him that he was too busy
to work on the Committee but would be happy to help with a donation.
After briefly reviewing his medical background, Dr. Robert Kropp, Medical Committee
Chair, outlined the concept of a disaster from a medical standpoint. He expressed
concern regarding potential legal liability as well as convergence behavior and possible
solutions. He reviewed "Good Samaritan" Laws as well.
Dr. Kropp suggested that some needed supplies would not be expensive and
encouraged defibrillator acquisition.
Neighborhood Preparedness Chair Margaret Maxwell reviewed her background,
including the fact that she had been a Medina resident since 1974. Margaret reported
that her Committee's goal was to help each family be prepared for an emergency and
help them be good neighbors.
She related that the City had been divided into sub -areas which coordinate with police
areas and reported that materials had been distributed during Medina Days festivities.
Looking forward, Chair Maxwell suggested that:
1. Each sub area (neighborhood) should have two leaders who will
coordinate their areas.
2. Each area should have at least one trained member on each committee.
3. Each area should have a SPAN Meeting.
4. Each assess and inventory present conditions in sub area.
5. Each household have supplies sufficient for 3 days.
6. Each family know their neighbors and their Emergency Committee
leaders.
7. Each family have a communications plan.
8. Have simulated earthquake drill in each area — where to go — how to
reach other family members — where are the family emergency
supplies?
Bret Jordan, Chair of the Safety and Security Committee said that he would be spending
the next month or so seeing how other cities respond to emergencies and his goal would
be to assemble that information.
Communications Chair Cy Humphreys reviewed his background as a professional
communications consultant. He then assessed the current situation in Medina and made
recommendations for the future. They included:
1. The implementation of a simple City radio system which would connect
City Government, Public Works, Police Department and the
communications representative of each neighborhood
Emergency Preparedness group in the city for emergency purposes.
Shel Jahn, the Director of Public Works, has more information
about this proposed radio system including its capabilities, limitations,
physical form and costs.
2. The installation of (limited) amateur radio equipment with battery backup
at the planned City Emergency Operations Center (EOC) to
provide an alternate means of communicating with the Bellevue and
King County EOCs when all other communications means fail. Such
equipment would have to be operated by a licensed amateur operator
but licensing is no longer difficult to secure. This could also facilitate
direct communications with those Medina neighborhoods in which
amateur radio operators reside. The cost for a simple (but effective)
installation should not exceed $1500 if some simple labor can be provided
by the City and/or volunteers. The unknown here is the establishment of a
City EOC and its costs.
3. Recent notice has been received of a grant to equip the Police
Department with a mobile communications center. This facility
should be equipped with (limited) amateur communications
capabilities as a backup means of communicating with outside authorities
and resources.
4. The use of satellite based voice or e-mail communications which do not
depend on any local physical infrastructure to remain in service.
2
Several Medina residents have identified their possession of satellite
terminal equipment.
The Communications Committee recommended that each of the above capabilities be
further considered for implementation by the City.
Chair Humphreys reported that he had investigated similar emergency preparedness
communications activities on the part of other eastside communities. He said that the
Bellevue Fire Department (which also serves Medina) supports an amateur radio group
called EARS (Eastside Amateur Radio Support) which can provide emergency backup
radio communications for the Department if the 800 MHz emergency services radio
system fails. He said that he had recently joined this group and recommended that the
other sub -committee members join and participate in this least expensive means by
which Medina volunteers can secure the needed emergency communications operations
training.
Director of Public Works Shel Jahn reviewed the three primary systems of
communications:
• 800 MHz (Fire, Police, Other)
• HAM (Individual Licensed Operators)
• VHF (FCC Frequency(s) — 5 Miles — Anyone)
His presentation included a diagram of Medina Emergency Operations Communications
Network and he explained that the focus was to go the VHF route. He said that
Communications Chair Humphreys agreed with this direction and that expense -wise, it
was a viable solution and one that could be proposed to the City Council in the budget.
Public Works Director Jahn stated that FCC licensing could be accomplished in two
weeks or less and the system could be operational in a month or less.
Police Chief Chen reported that the City had received a Homeland Security reimbursable
grant award in the amount of $108,800, for the purpose of obtaining a mobile emergency
operations center by June 1, 2005.
Chief Chen said that he had talked to Safety and Security Chair Bret Jordan regarding
the work of his Committee. He further stated that Jim Arata, a Seattle PD Officer and
Medina resident had joined the Committee as well.
Chief Chen remarked that he had been attending King County tabletop exercises with
City Manager Doug Schulze and invited others to join them in the future.
Volunteer Suzi Crickmore related her extensive experience with "911", public safety and
emergency preparedness. She offered to have Medina included in a study which
involves fingerprint access of a community first aid container. Chairperson Hannah
suggested that she work with Medical Chair Kropp regarding this effort.
Volunteer Crickmore said that she would like to volunteer to do exercise design work for
the Committee. Chairperson Hannah suggested that she email further details regarding
this much appreciated offer of work to him.
She also explained that a defibrillator had been donated to the City and that it was a
valuable resource for the community.
Mark Crickmore volunteered to Chair the Fire, Search and Rescue Committee.
In Public Works Committee discussion, water was defined as the most basic need. It
was suggested that all Medina pools be registered. Director of Public Works Jahn
offered to place an article in the Quarterly Newsletter, requesting this information of
residents.
Paul Saad volunteered to Chair the Public Works Committee.
Chairperson Hannah stressed the importance of all Chairs having a back-up person, due
to personal schedules.
He said that a mission statement for the Emergency Preparedness Committee would be
developed in the near future.
Chairperson Hannah related how he had met a Medina resident over the summer who
expressed that he would be pleased to give money to an Emergency Endowment Fund
although he did not have time to work on the committee. This was considered as an
opportunity to further explore.
It was decided that all committee reports given would be forwarded to the City Council for
their October 11 Meeting, along with a summarization.
He suggested that various committee heads meet on their own & talk between
Emergency Preparedness Meetings, adding people to their committees.
Neighborhood Preparedness Chair Maxwell moved to approve the minutes from the June
16, 2004 Emergency Preparedness Meeting. Seconded by Communications Chair
Humphreys, the minutes were approved.
The next Emergency Preparedness Committee Meeting was scheduled for Wednesday
November 17, at 4 p.m.
The meeting was adjourned at 5:25 p.m.
Kris Finnigan, Emergency Preparedness Coordinator
4
ITEM I -1
CITY OF MEDINA
Development Services
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medilna-wam
MEMORANDUM
DATE: October 5, 2004
TO: Mayor and City Council
FROM: Joseph Gellings, AICP, Director of Development Services
RE: Tree and Vegetation Code Amendment
RECOMMENDATION: It is recommended that the City Council review the attached draft
ordinance, hold a public hearing, and approve the ordinance with any appropriate modifications.
POLICY IMPLICATION: The patterns of landscaping in a community play a key role in establishing
the community character. The 10 implementation issues addressed here relate to various policy issues in
achieving the City's landscaping goals.
BACKGROUND: In follow-up to the City Council's discussion of this topic at the September
meeting, the following three attachments are being provided:
1. A table outlining what follow-up, if any, has been taken on each of the ten issues presented to the
City Council at the September meeting.
2. A draft ordinance.
3. A memo from City Landscape Consultant Kristin Hoffman summarizing research on definitions of
"clearing and grubbing."
Full noticing of a October 11 public hearing on these changes has been done.
CITY OF MEDINA
ORDINANCE NO.
AN ORDINANCE AMENDING MMC 12.28.020, 12.28.030, 12.28.060 AND
14.08.020; AND ADDING A NEW SECTION12.28.065.
THE CITY COUNCIL OF THE CITY OF MEDINA DO ORDAIN AS
FOLLOWS:
SECTION 1. MMC 12.28.020 AMENDED
A. Medina Municipal Code Section 12.28.020 is amended to delete any
designation of definitions by letter such as A, B, AA, etc.
B. Medina Municipal Code Section 12.28.020 is amended to add the following
definitions:
"Clearing and grubbing" is the removal or destruction of 1,000 square feet or
more of vegetative cover, whether or not roots and stumps are removed.
"Reconstruction" shall be defined as the term is defined in MMC 17.12.010
including any future amendments.
SECTION 2. MMC 12.28.030 AMENDED
Medina Municipal Code Section 12.28.030 is amended to read as follows:
12.28.030 Applicability
The tree preservation and replacement requirements of this chapter apply to
the removal of trees on all newly developed and [Fedeveaeped] reconstructed
property in the city and for removal of trees 24" DBH and greater on private property
at any time.
A. A tree removal permit is required for removal of significant trees:
1. On public property or within a city right-of-way area;
2. On land under new development or reconstruction or involving land
alteration;
3. Greater than or equal to 24 inches DBH on private property at any time;
4. Designated historic trees on the Medina Landscape Plan.
B. A tree removal and landscape permit is required for landscape
improvements:
1. Along minor arterial and collector street rights -of -way abutting properties
under development or [redevelelemen reconstruction;
2. Along NE 8tn Street, 82"d Avenue NE, 841h Avenue NE (south of NE 12t"
Street), and Evergreen Point Road (north of 78t" Place NE) street rights -of -way
abutting properties under development or [ ] reconstruction;
3. Associated with tree replacement requirements in this chapter;
on
4. Within a steep slope area;
5. Within a wetland or wetland buffer;
6. Within 200 feet of the ordinary high water mark of Lake Washington
7. Within a stream or stream buffer; [ate]
8. On any land that is designated as a critical area; and
9. Associated with clearing and grubbing
SECTION 3. MMC 12.28.060 AMENDED
Medina Municipal Code 12.28.060 is amended to read as follows:
A. The standard replacement ratio for the removal of significant trees less
than 24 inches DBH from the abutting street rights -of -way, abutting private lane
easements, required setback areas, and allowable building area, excluding the
primary building footprint shall be 100 percent of the total diameter inches of the
removed trees. The replacement trees shall be a minimum ofr two and one-half
inches in diameter. A minimum of 25 percent of the required replacement tree inches
shall be of the same genus as the trees removed unless the trees removed are of a
genus and species identified as a prohibited tree on the "City of Medina Preferred
Plant List." Coniferous trees shall also be a minimum height of eight feet at the time
of final inspection. (See MMC 12.28.085 for standards applicable to steep slopes.)
B. The standard replacement ratio for the removal of significant trees which
are a minimum of 24 inches DBH, but less than 36 inches DBH, from the abutting
street rights -of -way, abutting private lane easements, required setback areas, and
allowable building area, including the primary building footprint shall be 125 percent
of the total diameter inches of the removed trees. The replacement trees shall be a
minimum of two and one-half inches in diameter. A minimum of 25 percent of the
required replacement tree inches shall be of the same genus as the trees removed
unless the trees removed are of a genus and species identified as a prohibited tree
on the "City of Medina Preferred Plant List." Coniferous trees shall also be a
minimum height of eight feet at the time of final inspection. (See MMC 12.28.085 for
standards applicable to steep slopes.)
C. The standard replacement ratio for the removal of significant trees 36 DBH
and greater, from the required setback areas, allowable building footprint, or on
street rights -of -way or private lane easements, shall be 200 percent of the total
diameter inches of the removed trees. The replacement trees shall be a minimum of
four inches in diameter. A minimum of 50 percent of the required replacement tree
inches shall be of the same genus as the trees removed unless the trees removed
are of a genus and species identified as a prohibit deciduous tree on the "City of
Medina Preferred Plant List." Coniferous trees shall also be a minimum height of 10
feet at the time of final inspection. (See MMC 12.28.085 for standards applicable to
steep slopes.)
D. Should the on -site placement of the number of trees required by this
section, as determined by the city landscape consultant after review of the
applicant's plans, be inconsistent with the acceptable landscape practices, the
ORD.
property owner may pay a fee into the Medina tree fund, in lieu of planting required
tree replacement in excess of 50 percent of total required replacement inches. The
fee shall be based on a per caliper -inch cost equal to the required number of
replacement caliper inches not planted on the subject property. At a minimum, 50
percent of the total required replacement inches shall be planted on the project site.
For purposes of this section, vehicular access easements or private lanes used by
the property which is subject to tree replacement shall be considered part of the
project site. With the written consent of the owner(s) owning the property containing
the easement or lane, replacement trees may be planted within such easement or
lane. With the written consent of the owners, replacement trees may also be placed
on properties which share a border with the property which is subject to tree
replacement.
SECTION 4. MMC 12.28.065 ADDED
Medina Municipal Code Section 12.28.065 is added to read as follows:
12.28.065 Notification Requirement for Tree Removal Not During New
Construction, Reconstruction or Land Alteration.
Applicants proposing to remove significant trees on properties not undergoing
new construction, reconstruction or land alteration shall notify the city manager or
designee at least ten days prior to the proposed tree removal.
SECTION 5. MMC 14.08.020 B AMENDED.
Medina Municipal Code Section 14.08.020 B is amended to read as follows:
B. Administrative permits may be authorized for the following matters:
[ ;]
[2-.] Special use permits for swimming pools, spas and sports courts.
SECTION 6. EFFECTIVE DATE.
This ordinance shall take effect five days after its publication or the
publication of a summary of its intent and contents.
PASSED BY THE CITY COUNCIL ON THIS DAY OF
, 2004 AND SIGNED IN AUTHENTICATION OF ITS
PASSAGE THE DAY OF _ _ , 2004.
Mary Odermat, Mayor
Approved as to form:
Kirk R. Wines, City Attorney
Attest:
Randy Reed, CIVIC, City Clerk
Passed:
Filed:
Published:
Effective Date:
ORD.
SUMMARY OF ORDINANCE NO.
of the City of Medina, Washington
On , 2004, the City Council of the City of
Medina, Washington, passed Ordinance No. , the main points of which are
summarized by its title as follows, and approved this summary:
AN ORDINANCE AMENDING MMC 12.28.020, 12.28.030, 12.28.060 AND
14.08.020; AND ADDING A NEW SECTION12.28.065.
The full text of this ordinance will be mailed upon request.
Randy Reed, CIVIC, City Clerk
ORD.
^o a
117 S Main Street, #400
Seattle, WA 98104
Phone (206) 224-7221
Fax (206) 224-9230
Memorandum
To:
From:
Copies:
Date:
Subject:
Medina City Council, Doug Schulze - City Manager
Kristin Hoffman- Otak
Joseph Gellings — Planning Director
October 5, 2004
Tree and Vegetation Ordinance
Based on the September 13, 2004 request from the council, below is a summary of the
research regarding the definitions of `clearing and grubbing.' Bob Rohrbach, the building
official for the City of Medina and Tim Tobin, the engineering consultant for the City of
Medina, were consulted and definitions found for the City of Bellevue and the City of
Redmond.
Based upon conversations with Rohrbach and Tobin, they differentiated clearing from
grubbing by defining clearing as the removal of trees and large shrubs while grubbing is the
removal of small plants, groundcover, roots and stumps.
The cities of Bellevue and Redmond combine the definitions of clearing and grading. This
combination is not proposed for Medina. Bellevue defines clearing as the "removal or
destruction of over 1,000 square feet of vegetation." Redmond defines clearing as the
removal of "5,000 square feet of land area or more."
The proposed language for Medina incorporates the principals behind clearing and grubbing
into one definition. When developing the language, consideration was given to the level of
clearing and grubbing that could be done before triggering a permit.
ITEM J -1
CITY OF MEDINA
City Manager's Office
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medina-wa.gov
MEMORANDUM
DATE: September 16, 2004
TO: Mayor and City Council
FROM: Doug Schulze, City Manager
RE: ARCH Housing Trust Fund Project Recommendation
RECOMMENDATION: Consider a motion to authorize $7,500 for the Summerwood Apartments
project as recommended by the ARCH Executive Board.
POLICY IMPLICATION: The City's 2004 Budget includes an allocation of $10,000 for ARCH
Housing Trust Fund projects.
BACKGROUND: The City of Medina has set aside $10,000 - $17,000 annually for housing
trust fund projects since becoming a member of ARCH in 2000. As a result, the City has participated in
several affordable housing projects, which have received financial assistance from ARCH. Past trust fund
projects include; Coal Creek Apartments in Newcastle, K.I.T.H. Transitional Housing in Kirkland, Plum
Court Apartments in IUrkland, and East Village at Talus in Issaquah. The City is also a participant this year
in the Accessory Dwelling Unit Loan Program and the Eastside Homebuyer Financial Assistance Program
($2,500).
The remaining $7,500 of the $10,000 allocated for ARCH this year is requested for the Summerwood
Apartments project, located in Redmond. The City's portion of the project funding will be used for a
$1,150,000 project loan. This loan will be used to help finance the 190 units of affordable housing included
in this project. Additional information regarding the Summerwood Apartments project and ARCH funding
recommendation is attached for City Council review. An ARCH staff member will attend the October 11,
2004 City Council meeting to answer questions related to this project.
Family Resource Center Campus
16225 NE 87`h Street, Suite A-3 ♦ Redmond, Washington 98052
(425) 861-3677 ♦ Fax: (425) 861-4553 ♦ E-MAIL: arch-housing@ci.bellevue.wa.us
A Regional Coalition for Housing
TO: City of Bellevue Council Members
City of Bothell Council Members
City of Kirkland Council Members
City of Mercer Island Council Members
City of Redmond Council Members
City of Newcastle Council Members
City of Kenmore Council Members
City of Woodinville Council Members
City of Clyde Hill Council Members
City of Medina Council Members
FROM: David Ramsay, Chair, ARCH Executive Board
DATE: August 9, 2004
RE: Spring 2004 Housing Trust Fund (HTF) Recommendation
The ARCH Executive Board has reviewed the recommendations and rationale submitted by the
ARCH Citizen Advisory Board (CAB) for one project in the 2004 Spring ARCH Housing Trust
Fund Round (a second application was withdrawn from this funding round, as the sponsoring
agency was able to close their funding gap without additional funding from ARCH). The CAB
made a detailed and thorough review of the proposal, and we were pleased with their procedures
and recommendations. Below, you will find a funding recommendation for the project.
In the past, approximately $19.1 million has been made available in cash and donated land to
create over 2,150 units of affordable housing. If the Councils' approve the enclosed
recommendation, an additional $1,150,000 and I I I units of affordable housing will be created
or preserved, bringing the cumulative total to approximately $20.2 million will have been spent
on housing for low and moderate income households (see attached list). Your support has been
instrumental to the success of these housing projects that address your community's needs.
The ARCH Executive Board recommended that the Summerwood Apartments project
(Downtown Action to Save Housing), located in Redmond, receive a total of $1,150,000 of local
funding, in the form of a loan (this is in addition to the $50,000 of predevelopment funding
committed last fall).
Please find attached the following supporting materials:
• A summary of the funding rationale and recommended conditions.
Page Number
DASH, Summerwood Apartments .............................. .................. 3- 8
• Economic Summary of the project ........................................... (Pages 9A/9B)
BEAUX ARTS VILLAGE ♦ BELLEVUE ♦ BOTHELL ♦ CLYDE HILL ♦ HUNTS POINT ♦ ISSAQUAH ♦ KIRKLAND ♦ MEDINA
MERCER ISLAND ♦ NEWCASTLE ♦ REDMOND ♦ WOODINVILLE ♦YARROW POINT ♦ KING COUNTY
• A table that summarizes the project and lists the recommended funding level and source
(Page 10).
• A table that lists all the funding sources for the project, and the amount leveraged by our
local dollars (Page 1.1).
• A table that summarizes the projects funded through the Fall 2003 ARCH Housing Trust
Fund round (Page 12).
• A chart that lists the recommended funding level for each city requested to participate in
project funding (Page 13).
1. Downtown Action to Save Housing (DASH)-Summerwood Apartments
Funding Request: $1,150,000 (Loan)
25 Project Based Section 8
$50,000 already committed
Executive Board Recommendation: $1,150,000 (Loan)
$ 620,842 City of Bellevue
$ 50,000 (CDBG Funds)
$570,842 (General Funds)
$ 78,826 City of Bothell (CDBG Funds)
$ 83,720 City of Kirkland (General Funds)
$162,735 City of Redmond (General Funds)
$ 8,817 City of Mercer Is.(General Funds)
$ 40,060 City of Newcastle(General Funds)
$ 132,500 City of Kenmore (General Funds)
$ 7,500 City of Woodinville(Gen. Funds)
$ 7,500 City of Clyde Hill.(Gen. Funds)
$ 7,500 City of Medina (General Funds)
25 Project Based Section 8
Project Summary:
The Summerwood Apartments site was developed in 1985, and contains 190 units within 32 two
and three story buildings, and including a rental office/cabana, scattered on an 12.84 acre site.
The original (Fall 2003) proposal by DASH was to downsize the complex into 160 units, by
converting 60 of the smaller units into 15 three -bedroom and 15 four -bedroom units. Upon review
of this proposal by the CAB and the Executive Board, there were several issues of significance that
resulted in the decision to provide limited pre -development funding rather than permanent project
funding. The condition approved for this pre -development funding provided direction on the issues
that needed to be addressed before reapplying for permanent funding. Because the property was
already in bankruptcy proceedings, and other buyers were waiting, DASH decided to purchase the
property with bridge funding, in order to have the site control they needed to have time for
addressing these issues. DASH submitted an application in the spring 2004 round that revised the
project and addressed the issues identified in the fall 2003 round.
The current (revised) proposal is to split the development into both rental and ownership housing on
the site. The application for funding is only for the rental portion of the property. DASH will
develop the ownership component without any public funding assistance. There will be 48
ownership units that are expected to be affordable to moderate income households (50%-80% of
median income). On -site amenities for the rental piece will include a rental office, cabana (with
computer room and common laundry) community rooms, fitness center, swimming pool, basketball
court, grassed open spaces and a park with children's play equipment and grounds. The site may
also house a field office at Summerwood for the Redmond patrol officer that serves the area. The
project will support a quarter time social service coordinator/resident coach to assist all residents.
The property manager will regularly provide information about off -site services available to
households which can benefit from off -site services to stabilize their residency. In addition, the
complex is located adjacent to transit service.
The applicant proposes several levels of affordability:
30%------ -- --- 45 units
50%----------- 56 units
60%--- -------- 10 units
market rate--6 units
on site mgr----1 unit
The proposal also includes that 25 of the units will have project based Section 8 available.
In addition, 24 of the total units will be targeted to households with disabilities, with 6 or more of
these to be made fully accessible.
The initial scope of intended rehab work includes: a.) Exterior- Replace the roof and upgrade roof
ventilation, repair/improve flashing around chimneys, repair siding, verify building/structural
integrity, paint, rebuild unit decks and stair landings, and clean all chimneys; b.) Interior- Install
vented kitchen exhaust fans, replace bath exhaust fans, new carpet and vinyl, partial appliance
replacement, paint, replace bath mirrors, cosmetic work as necessary, repair plumbing as necessary;
and c.) Site- Landscaping, removal of some trees, irrigation system repair, fencing, upgrading the
in -ground swale filtration system, resurface the asphalt parking areas, and repair of trip hazards on
walkways.
Since the project intends to be financed in part with tax credits, existing households earning in
excess of 60% of median income will need to be relocated. The applicant believes that
approximately 28 of the existing households (24 in the rental project portion) will not income
quality (at 60% of median income) and would need to be relocated.
Funding Rationale:
The Executive Board supported this application for the following reasons:
• Re -development of the site would create new ownership opportunities and clean up a
property that has become a problem over time due to mismanagement issues and the
beginnings of deterioration.
• Opportunity to provide affordable housing to large families.
• Housing is for primarily very low and low income tenants. Includes a set -aside for the
disabled.
• Could allow for transitioning in place for potential households coming from the
neighboring transitional housing facility into permanent housing.
• Strong management plan is proposed. Includes ongoing coordination with public
agencies such as the school district and police department. The coordination element is a
desirable management plan element for housing trust fund projects.
• Strong leverage of other public funding and reasonable per unit costs.
Conditions:
Funds shall be used by the Downtown Action to Save Housing (Agency) toward the
acquisition of the property, pre -development costs, developer fee, and finance or interest
costs for the project. Except that, if CDBG funds are approved for the project, they shall
not be used for acquisition expenses. Project funds may not be used for any other
purpose unless city staff has given written authorization for the alternate use.
2. The funding commitment shall continue for eighteen (18) months from the date of
Council approval and shall expire thereafter if all conditions are not satisfied. An
extension may be requested from City staff no later than sixty (60) days prior to the
expiration date. City staff will consider an extension only on the basis of documented,
meaningful progress in bringing the project to readiness or completion.
I Except for any funds specifically identified for predevelopment expenses, submit
documentation of the commitment of all other proposed public and private funds needed
to complete the project. In the event commitment of funds identified in the application
cannot be secured in the time frame identified in the application, the Agency shall
immediately notify city staff, and describe the actions it will undertake to secure
alternative funding and the timing of those actions subject to city staff s review and
approval.
4. The project funds will be in the form of a contingent loan. Loan terms will account for
various factors, including loan terms from other fund sources, Section 8, repayment of the
deferred developer fee, and available cash flow. Final loan terms shall be determined
prior to issuing funds and must be approved by City Staff. Based on the preliminary
development budget, it is anticipated that loan payments will be deferred until year 2016
(year 12 of operations), to enable most of the deferred developer fee to be repaid. The
terms will also include a provision for deferment of a payment if certain conditions are
met (e.g. low cash flow due to revenue shortage or unexpected costs). Terms of
deferment must be approved by City Staff, and any deferred payment would be repaid
from future cash flow or at the end of the amortization period.
5. A covenant is recorded ensuring affordability for at least 50 years. Affordability will be
defined using the definition used for tax credits, and based on using the King County
Housing Authority utility allowance.
Bedroom Size
Median Income
Level
1
2
3
4
Total
Very Low Income *
0-30%
5
30
5
5
45
Low Income **
31-50%
6
38
6
6
56
Moderate Income
51-60%
1
7
1
1
10
Market Rate***
1
5
6
Manager Unit* * *
1
1
Total
13
81
12
12
118
* Up to 13 of these units (9 two bedroom, 2 three bedroom and 2 four bedroom) will be project
based Section 8 units
**Up to 12 of these units (10 two bedroom, 1 three bedroom and 1 four bedroom) will be project
based Section 8 units
***There are no income or rent restrictions on the manager unit or the 6 market rate units.
6. The Agency shall maintain Project Based Section 8 so long as it is available. If Project
Based Section 8 is no longer available, the City shall be notified at the earliest time the
Agency knows Section 8 is/will no longer be available. The City and the Agency shall
work together to determine a strategy that will enable the project to generate sufficient
revenue to meet the Project's housing expenses (including reserves, debt service and
asset management fee, and allowing some portion of the Very Low Income units to be
rented for some period of time as Low Income units.)
7. The net Developer Fee (approximately $1,075,000)minus $250,000 to be drawn at
closing of the D-4 and LIHTC partnership, shall be held by the Agency as an additional
project contingency applicable to cover cost overruns (including relocation) and project
upgrades until completion of the project.
8. Prior to the start of relocation, finalize a relocation plan and budget, based upon federal
requirements, which has been reviewed and determined to be appropriate by the King
County Relocation Officer. After conclusion of relocation activities, if there is any
excess between the amount budgeted and actual cost, the Agency shall consult with the
applicable funding agency to determine whether or not these funds should be returned to
the fonder.
9. If at any point any of the capitalized operating reserves is allowed to be released by the
Partnership, those funds shall be used in the following manner. First for payment to the
replacement reserve fund to offset expenses for capital replacement work items not
anticipated in the capital reserve analysis, or to off -set any shortages of deposits into the
replacement reserve fund as anticipated in the operating budget (i.e.. $300 per unit
annually with a 3% annual inflation increase). Second, to accelerate repayment of the
deferred developer fee, or such other purpose as determined by DASH. In the event
funds are used for repayment of the deferred developer fee, initial repayment of the City
loan will be moved forward to the year following the year in which the deferred
developer fee is repaid.
10. If, after 6 months marketing, actual sales of the ownership units lag behind the projected
absorption rate of 6 units per month, the agency shall meet with the City to discuss a
potential strategy(ies) for addressing the slow sales.
11. Prior to release of funds, the Agency shall provide a revised project implementation
timeline, development budget and operating budget based upon more complete cost
estimates and actual funding commitments, including sources and amounts of funding,
terms for loans, and interim period cash flow and expenses (including the ownership
portion of the site), which must be approved by city staff. If the Agency is unable to
adhere to the timeline and/or budget, city staff must be immediately notified and a new
timeline and/or budget shall be submitted by the Agency for the City staffs approval.
The City shall not unreasonably withhold its approval to a revised timeline and/or budget,
so long as such new timeline and/or budget does not materially adversely change the
Project. This shall be a continuing obligation of the Agency. Failure to adhere to the
timeline and budget, either original or as amended, may result in withdrawal of the City's
commitment of funds.
12. Prior to release of funds, the City of Redmond staff signs off that the agency has
completed its community outreach meetings.
13. Submit a property management plan, which must be approved by city staff. At a
minimum, the plan must address:
Related to lease up of units -
tenant selection procedures, including screening of potential residents;
®' special marketing efforts to identify residents for the special needs units;
1. describe the formal referral agreements process you will use for
special needs households.
2. identify the agencies that you will have formal referral agreements
with, and the services they will provide.
3. identify the unit mix (bedroom sizes) that will be set aside to
accommodate special needs households.
4. if there is a contract with King County for DDD units, identify the
units that will be set aside specifically to accommodate DDD
populations.
r�r special marketing efforts to identify residents for the large family units (3 and 4
bedroom);
or the strategy for potential referrals of residents coming out of transitional housing;
r�r a summary of the ARCH affordability requirements, the use of the. ARCH mailing
list in the leasing of the units;
,z' ARCH annual monitoring procedure requirements;
Related to management
m' management staffing (including the security and social services personnel);
resident services
a' resident services, including the techniques that will be used to include resident
input into property issues that affect them;
a' the techniques to be used to inform both special needs and very low- and low-
income households about services or resources that will improve or maintain their
health or increase their housing stability;
®- the methods and steps proposed to be more effective in communicating with or
disseminating information to tenants that have difficulty with the English
language;
a list of activities planned for the common space;
coordination with coUM uru
the strategy for ongoing coordination with the Redmond police department
the strategy for ongoing coordination with the school district.
14. Prior to release of funds, submit evidence of zoning compliance, and all necessary land
use approvals and permits.
15. In the event federal funds are used, and to the extent applicable, federal guidelines must
be met, including but not limited to: contractor solicitation, bidding and selection; lead -
based paint; wage rates; property acquisition; relocation; and Endangered Species Act
(ESA) requirements. The Agency shall complete the ESA requirements prior to release
of funds.
16. Submit monitoring reports quarterly, including progress on relocation of tenants, through
completion of the development phase of the project, and submit a final development
budget after completion of the project. Meet annual reporting requirements thereafter.
ECONOMIC SUMMARY: SUMMERWOOD APARTMENTS
1 Applicant/npscri to inn. DASH/ Acquisition/Rehab of 190 units converted to 118 units of
permanent rental housing for very low, low and moderate and market
rate income individuals and families (includes 24 units special needs
set aside).
9_ Pr *iPct I nratinn- 98053 Avondale Road NE, Redmond, Wa.
to ... s on r1109-110. ..
Funding Source
Funding Amount
Commitment
ARCH
$ 1,200,000
$1,150,000 Applied for Spring 2004
$50,000 pre-dev already committed
King County
$ 1,795,000
Apply for Fall 2004
State
$ 1,200,000
Apply for Fall 2004
LIHTC
$ 6,311,322
Conditionally committed
Deferred Developer Fee
$ 797,639
Proposed
Private financing
$ 8,368,507
Apply for Fall 2005
Cash Flow Rehab
$ 1,488,818
Summer 2004- Fall 2005
PSE/KCHA Energy Funds
$ 250,000
Spring 2005
TOTAL
$21,411,286
4_ nPVPInnmPnt Ri OnPt-
ITEM
TOTAL
PER UNIT
HTF
Acquisition
$ 13,269,081
$112,450
TBD
Construction
$ 2,589,456
$ 21,945
Design
$ 41,901
$ 355
Developer Fee
$ 1,887,515
$ 15,996
Relocation
$ 300,000
$ 2,542
Finance Fees (permanent)
$ 533,688
$ 4,523
Finance Fees (interim)
$ 259,102
$ 2,196
Interim Interest
$ 1,594,316
$ 13,511
Legal/Other Professional
$ 183,182
$ 1,552
Reserves
$ 523,172
$ 4,434
Permits/Fees
$ 39,673
$ 336
Other
$ 190,200
$ 1,612
TOTAL
$21,411,286
$ 181,452
$1,200,000
5_ nPbt SPryirP CnvPMgp. 1.13 ratio (year 3) on all private and public debt. Page 9A
City Loans will provide for repayment over a set number of years at fixed % interest and deferral in
initial years.
• A recorded covenant to ensure affordability and use for targeted population for at least 50 years.
• A promissory note secured by a deed of trust. The promissory note will require
repayment of the entire loan amount upon non-compliance with any of the conditions of loan
approval.
Page 9B
0
03
on
a
ARCH HOUSING TRUST FUND, SPRING 2004
Leveraging Funds - - Based on Application
ARCH
Committed
Local Public
King County
HOF/Challenge
HOME
CDBG
HOPWA
KC TOTAL
WA HAP
Federal/HUD
Section 811
McKinney
FEDERAL TOTAL
Tax Credits
Federal Home Bank
Bonds
Bank Loans
Private
Other
TOTAL COST
DASH--Summerwood
$1,150,000
5%
$50,000
0%
$1,795,000
8%
$1,200,000
6%
$6,311,322
29%
$8,368,507
39%
$2,286,457 *
11%
$250,000 **
1%
$21,411,286
100%
* Private includes: $1,488,818 from cash flow and $797,639 deferred developer fee loaned to
project
** Puget Sound Energy/ King County Housing Authority energy funds (weatherization)
Page 11
ARCH: EAST KING COUNTY TRUST FUND SUMMARY
LIST OF PROJECTS FUNDED (1993 - Fall 2003)
%of Total Distribution
Proiect Location Owner # Units/Beds Fundina Allocation Target
Garden Grove Apartments
Bellevue
DASH
18
$180,000
Overtake Townhomes
Bellevue
Habitat of EKC
10
$120,000
Glendale Apartments
Bellevue
DASH
82
$300,000
Wildwood Apartments
Bellevue
DASH
36
$270,000
Kona Village Apartments
Bellevue
KC Housing Authority
198
$700,000
Pacific Inn
Bellevue `
Pacific Inn Assoc.
118
$600,000
Eastwood Square
Bellevue
Park Villa LLC
48
$600,000
Chalet
Bellevue
St Andrews
14
$163,333
YWCA Family Apartments
K.C. (Bellevue Sphere)
YWCA
12
$100,000
Highland Gardens (Klahanie)
K.C. (Issaquah Sphere)
St. Andrews
54
$291,281
Crestline Apartments
K.C. (Kirkland Sphere)
Shelter Resources
22
$195,000
Parkway Apartments
Redmond
KC Housing Authority
41
$100,000
Habitat - Coast Guard Site
Redmond
Habitat of EKC
24
$446,629
Avon Villa Mobile Home Park
Redmond **
MHCP
93
$525,000
Terrace Hills
Redmond
St. Andrews
18
$442,000
Village at Overlake
Redmond
KC Housing Authority
300
$1,645,375
Summerwood
Redmond
DASH
160
$50,000
Habitat - Bothell Site
Bothell
Habitat of EKC
10
$170,000
Habitat - Newcastle Site
Newcastle **
Habitat of EKC
12
$240,837
Talus Property
Issaquah *"
St. Andrews
40
$543,503
Issaquah Highlands Property
Issaquah ***
SHAG/SRI
40
$510,000
Woodinville Family Apts
Woodinville "`
DASH
50
$200,000
Plum Court
Kirkland
DASH
61 /66
$1,000,000
ADU Loan Program
Various
6 est
$70,000
Homeowner Downpayment Loan
Various
35 est
$215,000
SUB -TOTAL
1526
$10,077,959
52.7% (56%)
2. Senior Housina
Resurrection Senior Housing
Bellevue
Resurrection Housing
20
$160,000
Ashwood Court
Bellevue *
DASH/Shelter Resources
50
$1,070,000
Evergreen Court (Assisted Living)
Bellevue
DASH/Shelter Resources
64 /84
$1,280,000
Vasa Creek
K.C. (Bellevue Sphere)
Shelter Resources
50
$190,000
Riverside Landing
Bothell **
Shelter Resources
50
$225,000
Kirkland Plaza
Kirkland
St. Andrews
24
$610,000
Heron Landing
Kenmore
DASH/Shelter Resources
50
$65,000
Ellsworth House Apts
Mercer Island
St. Andrews
59
$900,000
Woodinville Senior Apts
Woodinville **
DASH/Shelter Resources
50
$159,027
SUB -TOTAL
417
$4,659,027
24.4% (19%)
3. Homeless/Transitional Housina
MSC Transitional Housing
Bellevue **
Hopelink
20
$500,000
Chalet
Bellevue
St Andrews
4
$46,667
Dixie Price Transitional Housing
Redmond
Hopelink
4
$71,750
Avondale Park
Redmond
EHA (Hopelink/FOY/CCS)
18
$280,000
Avondale Park Redevelopment
Redmond **
EHA (Hopelink/FOY/CCS)
60
$1,502,469
KITH Transitional Housing
Kirkland
KITH
4
$100,000
Talus Property
Issaquah ***
St. Andrews
10
$135,876
Issaquah Highlands Property
Issaquah ***
SHAG/SRI
10
$140,000
SUB -TOTAL
112
$2,776,761
14.5% (13%)
4. Special Needs Housina
My Friends Place
Uninc. KC
EDVP
6 Beds
$65,000
Stillwater
Redmond
Eastside Mental Health
19 Beds
$187,787
Foster Care Home
Kirkland
Friends of Youth
4 Beds
$35,000
DD Group Home
Redmond/TBD
Community Living
5 Beds
$75,000
United Cerebral Palsy
Bellevue/Redmond
UCP
9 Beds
$25,000
DD Group Home
Bellevue
Residence East
5 Beds
$40,000
AIDS Housing
Bellvue/Kirkland
Aids Housing of WA.
10 Units
$130,000
AHA Maternity Home
Bellevue
AHA/CCS
8 Beds
$290,209
DD Group Home
Bellevue
Community Living
5 Beds
$21,000
Parkview DD Condos III
Bellevue
Parkview
4
$200,000
IERR DD Home
Issaquah
IERR
6 Beds
$50,209
Foster Care Home
Bothell
FOY
4 Beds
$50,000
Oxford House
TBD
Oxford/Compass Ctr.
8 Beds
$80,000
Parkview DD Homes VI
TBD
Parkview
6 Beds
$150,000
SUB -TOTAL
99 Beds/Units
$1,599,205
8.4% (12%)
TOTAL
2154
$19,112,952
100.0%
* Funded through Bellevue Downtown Program
** Also, includes in -kind contributions (e.g. land, fee waivers, infrastructure improvements)
Page 12
SPRING 2004: CAB PROPOSED RECOMMENDATION
PROJECT
Summerwood
SOURCE
DASH
Request
$ 1,150,000
CAB Recommnedation
$ 1,150,000
Bellevue
CDBG
$ 50,000
General Fund
$ 570,842
Bothell
CDBG
$ 78,826
Issaquah
CDBG
Kirkland
CDBG
General Fund
$ 83,720
Mercer Is.
CDBG
General Fund
$ 8,817
Redmond
CDBG
General Fund
$ 162,735
Newcastle
General Fund
$ 40,060
Kenmore
General Fund
$ 132,500
Woodinville
General Fund
$ 7,500
Clyde Hill
General Fund
$ 7,500
Medina
General Fund
$ 7,500
TOTAL
$ 1,150,000
CDBG
$ 128,826
General Fund
$ 1,021,174
ITEM J - 2
CITY OF MEDINA
' City Manager's Office
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medilna-wam
I1j:V1Le1 Z_W11-minJi
DATE: September 17, 2004
TO: Mayor and City Council
FROM: Doug Schulze, City Manager
RE: Discussion Regarding Fire Contract Renewal
RECOMMENDATION: Consider exercising option to renew the current services agreement with
the City of Bellevue for fire protection services. Provide staff with input regarding additional information that
may be necessary for the Council to make a decision regarding this matter before December 31, 2004.
BACKGROUND: Following a very detailed and time-consuming analysis and negotiation in
1996 — 97, the Points Cities and Towns, City of Newcastle and City of. Bellevue reached an agreement on
the terms for our current fire services contract. The agreement will expire on December 31, 2005, unless
the option for a six -year renewal is exercised prior to December 31, 2004. The City of Bellevue has
requested that the contracting cities consider the renewal option. At this point, the City of Newcastle has
taken action to extend the agreement through December 31, 2011. The Points Cities and Towns are in the
process of reviewing the option for renewal.
If the Council does not elect to exercise the renewal option, it will be necessary to negotiate a new
agreement prior to December 31, 2005, which will require a significant amount of time and energy.
A copy of the current services agreement is attached. Highlights of the agreement include:
® The term of the agreement is January 1, 1998 — December 31, 2005. An extension of an additional
six years can be mutually agreed to, which extends the term to December 31, 2011.
® Bellevue is required to meet with contracting cities to describe the benefits or adverse impacts of
service area extensions.
® A formula has been developed to average the fire department's capital costs, which reduces the
cost spikes from one year to the next.
The fee formula is clearly explained so new personnel involved can understand the methodology.
® The City of Newcastle was added as part of the extended service area, which helps with the cost
sharing of the fire department's contract.
® The agreement restricts the jurisdiction of an arbitrator, if there is ever a need to enter into
arbitration.
FIRE PROTECTION SERVICES AGREEMENT
This Agreement, which hereby incorporates by reference
Exhibits A through E and all attachments thereto, is made and
entered into by and between the CITY OF BELLEVUE, a municipal
corporation of the State of Washington, hereinafter referred to
as "Bellevue" and Ae- )OWh pf�Hd _ �� a municipal corporation
of the State of Washington, hereinafter referred to as
"Contracting City"
WITNESSETH:
WHEREAS, in accordance with RCW 39.34.030, both parties have
the authority to provide fire protection, emergency medical,
hazardous materials response and emergency preparedness services
within their respective corporate boundaries; and
WHEREAS, Bellevue has established and maintains a fire
department, and is capable, within reasonable limitations, of
providing service to the geographical area of the Contracting
City; and
WHEREAS, the parties have heretofore contracted with one
another for the provision of fire service by Bellevue to the
Contracting City, and are desirous of extending the service
relationship for an additional eight years through December 31,
2005, for the purpose of enabling the Contracting City to
continue to utilize Bellevue's fire protection, emergency
medical, emergency preparedness services capabilities, and
hazardous materials response in the Contracting City, and thereby
continue to avoid unnecessary duplication of effort and
expenditures of public funds; and
WHEREAS, substantial investigation and negotiation have
occurred in an effort to determine a service fee which is
equitable to both parties now and in the future; and
WHEREAS, the service fee established for the Contracting
City and the method by which future service fees will be
determined, as described herein, are acknowledged by both parties
to be fair and equitable; and
WHEREAS, this Agreement is specifically authorized by the
Interlocal Cooperation Act set forth in chapter 39.34 of the
Revised Code of Washington; now, therefore
IN CONSIDERATION of the promises and agreements herein
contained, and subject to the terms and conditions hereinafter
set forth, it is hereby mutually understood and agreed by the
parties hereto as follows:
1. Service. Bellevue shall furnish fire protection,
emergency medical, emergency preparedness, and hazardous
materials response services to the Contracting City within
Contracting City's corporate limits which services are
substantially the same as those rendered to Bellevue but Bellevue
shall not be held liable by the Contracting City if Bellevue is
not reasonably able to provide such service. Those services
include fire prevention; fire inspection and testing; fire and
life safety services, including plan review and inspection
related to fire protection systems; fireworks display and open
burning permitting, if allowed; and emergency preparedness
services. During the term of this Agreement, Bellevue shall
continue to operate its fire station at the current location in
Clyde Hill, providing comparable services to those presently
provided. Any relocation -of Station 9 shall occur only after
consultation with the City of Newcastle. Any relocation of Fire
Station 1 shall occur only after consultation with the Village of
Beaux Arts.
2. Discretion Regarding Manner of Providing Service. In
all events, Bellevue shall have the sole discretion as to the
3
personnel and equipment that will respond to each call for fire
protection, emergency medical, hazardous materials response, and
emergency preparedness services. Bellevue shall have complete
discretion as to the order of response to calls, and shall be the
sole judge as to the most expeditious, efficient and effective
manner of handling and responding to calls for service or the
rendering thereof.
3. Reporting. Bellevue shall provide the Contracting City
with the following reports regarding services provided under this
Agreement:
a. During major fires or medical emergencies,
Bellevue shall make a reasonable effort to contact the
Contracting City's Police Chief, Mayor or other designated
responsible official (at home if necessary). The Contracting
City shall provide the Bellevue Fire Chief with names and phone
numbers for this purpose.
b. By the first working day following a fire or major
medical emergency, Bellevue shall provide the Contracting City
with an oral and written report confirming the time and location
of the incident, the cause if known, and the general nature and
extent of the loss sustained and/or injuries suffered.
LI
C. On a monthly basis and within 15 days after the
end of each month, Bellevue shall provide the Contracting City
with a written report showing the number and type of service
calls for the preceding month, cumulative year-to-date totals,
and comparative figures for the prior year. Bellevue will
attempt to provide this report prior to the first Council meeting
of Contracting City after the end of each month.
d. At the end of each six-month period (i.e., June
and December), Bellevue shall provide the Contracting City with a
written report on the results of fire inspection activities.
4. Service Fee. The Contracting City shall pay an annual
Service Fee to Bellevue for such fire protection, emergency
medical, emergency preparedness, hazardous materials response and
related services, which shall be based upon Bellevue's Total Fire
Service Cost of providing such services in the preceding year
(e.g., the 1998 Service Fee is based upon 1997 Bellevue budgeted
expenses and revenues as adjusted used to calculate Bellevue's
Total Fire Service Cost), plus the LEOFF I Payment, all as
further described in this Section 4. For service year 1998, the
Service Fee is $ 'f 1 2 3(g.00 The annual Service Fee for each
year subsequent to the 1998 service year shall equal the portion
of the Service Fee for the preceding year attributable to the
5
Total Fire Service Cost, plus (minus) the Contracting City's pro
rata share of the increase (decrease) in Total Fire Service Cost
over that used in calculating the preceding year's Service Fee,
plus the LEOFF I Payment, all calculated in accordance with the
following formula and as stipulated in the definitions set forth
in Section 12 and in the exhibits to this Agreement:
Annual Service Fee = Previous Year Service Fee
attributable to Total Fire Service Cost + (Budget
Increase (decrease) x Population Factor)+ LEOFF I
Payment
Where:
"Budget Increase (decrease)" = Budget dollar
increase (decrease) in Total Fire Service Cost
over preceding year
"Population Factor" = Population of Contracting
City divided by Population of Extended Bellevue
Fire Department Service Area
"LEOFF I Payment" = The payment defined in Exhibit
C. The LEOFF I Payment component of the Service
Fee may be deferred by Contracting City subject to
6
the deferral provisions described in Section 5.(a)
below.
The calculation for the 1998 Service Fee is as set forth in
Exhibit A and the attachments thereto. In addition to the
Service Fee, an EMS Payment shall be paid by Contracting City in
accordance with the terms of Exhibit E, as it may be hereafter
amended.
5. Payment Terms. The Service Fee shall be payable one-
half on or before May 15 of the service year, and one-half on or
before November 15 of the service year. If payment is not
received within forty-five (45) days of billing, a second notice
will be sent by certified mail. If payment is not received
within thirty (30) days of the date of the second notice, such
payment shall be subject to an interest charge of ten (10)
percent per annum, from the due date of the payment. If payment
is ninety (90) days delinquent, service may be withheld until
payments, including interest, have been made.
(a). Deferral of LEOFF I Reserve Payment In the
event the City Council of the Contracting City certifies in
writing to Bellevue by December 1 of any Service Year that in the
subsequent Service Year Contracting City will operate under an
7
unusually adverse financial situation, and Contracting City
provides a written description of such situation, then
Contracting City may temporarily defer payment of the LEOFF I
Payment for that Service Year, subject to the following terms and
conditions: (i) all LEOFF I Payment amounts deferred shall be
paid by the Contracting City, together with interest thereon from
May 15 of the Service Year when payment would otherwise be due,
compounded annually at a rate equal to the rate Bellevue earned
on its overall LEOFF I invested balances over the deferral
period, not later than three years from January 1 of the Service
Year for which the deferral was provided; (ii) no deferral shall
be allowed in the last year of the initial term of this Agreement
(2005); (iii) notwithstanding the foregoing, all amounts
deferred, together with interest, shall be due and payable not
later than January 1 of the last year of the initial term of this
Agreement (January 1, 2005); (iv) the "deferral period" as used
herein shall begin on January 1 of the year in which the deferral
was first taken; (v) Contracting City may pay a deferred LEOFF I
Payment Amount at any time prior to the three year due date,
together with applicable interest to the payment date. Nothing
herein is intended to grant or imply any right to defer payment
of any portion of the Service Fee other than the LEOFF I Payment.
In the event of a failure to pay deferred LEOFF I Payments when
due, service may be withheld until payment, including interest,
is made. It is the intent of the parties that this deferral
option be utilized by Contracting City in events of true economic
hardship as defined herein, rather than simple convenience to
shift costs from year to year. Bellevue has the same right as
Contracting City to defer payment of LEOFF I Payment amounts
under the terms and conditions described in this section for a
deferral by Contracting City.
6. Notification to Contracting City Regarding Service Fee
Increases. By no later than August 1 of each year after the
initial service year of this Agreement, Bellevue shall provide
the Contracting City with notice of the Service Fee to be charged
for the next Service Year (e.g., the Service Fee for service year
1999 shall be confirmed by no later than August 1, 1998). Such
notice shall include copies of those portions of the Bellevue
Budget upon which the fee calculation was based. The parties
agree to meet promptly following receipt of the Service Fee
notice by Contracting City, for the purpose of reviewing the
Service Fee calculation and discussing any significant changes
from the prior year. Reasonable efforts shall be made to include
representatives of the other contracting cities within the
Extended Bellevue Fire Department Service Area at such meeting.
7
7. Procedure for Review of Extraordinary Increases. If
for any service year, Bellevue notifies the Contracting City that
the Service Fee to be charged will exceed the preceding year's
Service Fee by more than 80 (eight percent), the Contracting City
may request a meeting to discuss the proposed increase. Such
meeting shall be promptly held, and reasonable efforts shall be
made to include representatives of the other contracting cities
within the Extended Bellevue Fire Department Service Area. The
parties shall negotiate in good faith. If the parties are
unable to reach agreement on the Service Fee through negotiation,
mediation may, by mutual consent, be initiated. In the event the
parties determine to initiate mediation, a mutually acceptable
mediator shall be selected by the parties for the purpose of
facilitating the mediation process. The mediator shall be
selected based on his/her expertise with the nature of the matter
in dispute and ability to facilitate settlement. The parties
agree to provide all documentation and information requested by
the mediator and in all other regards to cooperate fully with the
mediator. In the event that mediation is unsuccessful in
providing a mutually acceptable solution to the dispute after a
period of not less than ninety (90) days, unless extended by
mutual agreement of the parties, the parties may pursue any other
10
form of relief provided under this Agreement. The costs for
mediation shall be equally shared between the parties.
In order for a third party to join in the mediation, such
party must be a city contracting with Bellevue under a contract
substantially identical to this Agreement, and must declare its
intent to seek mediation of substantially the same issues as the
Contracting City, and must agree to share mediation costs in the
manner prescribed herein.
8. Arbitration. If, following the meeting referred to in
Section 7, or through a mutually agreed upon mediation process,
the parties are unable to reach agreement on whether the proposed
Service Fee should be revised, either party may request that the
matter be submitted to an informal arbitration panel. The
arbitration panel shall render its decision within ninety (90)
days of its appointment. The panel shall consist of the Bellevue
City Manager or his/her designee, the May r / City Manager
(circle one) of the Contracting City or his/her designee, and a
third person to be selected by the two designated arbitrators.
If the two designated arbitrators are unable to select a
third arbitrator, the two designated arbitrators shall obtain
from the Municipal Research Service Center the names of five
11 -
persons who have some expertise in the subject matter to be
arbitrated. From the list of five names, the arbitrators will
attempt to agree on one person to serve as the third arbitrator.
In the event the two arbitrators are unable to agree on which of
the five shall be the third arbitrator, the two arbitrators shall
alternately eliminate the name of one person on the list until
only one name remains. The person remaining shall be the third
arbitrator.
In order for a third party to join in the arbitration, such
party must be a city contracting with Bellevue under a contract
substantially the same as this Agreement, and must declare its
intent to seek arbitration of substantially the same issues as
the Contracting City, and must agree to share arbitration costs
in the manner prescribed herein. The Contracting City and other
contracting cities so joined in the arbitration shall jointly
select a single Mayor, Councilmember or City Manager to
collectively represent them on the three person arbitration
panel.
The panel of three arbitrators shall meet as soon as
possible after selection of the third arbitrator for the purpose
of commencing a resolution of the dispute. The decision of the
majority of the arbitrators shall be binding upon all parties and
-12
shall not be appealable to the Superior Court, providing the
decision is not arbitrary and capricious and does not exceed the
panel's jurisdiction. All costs of the arbitration proceeding
shall be shared equally by the parties to the arbitration.
The jurisdiction of the arbitration panel shall be limited
to determining whether the Total Fire Service Costs and/or the
LEOFF I Reserve Payment have been correctly calculated and
applied by Bellevue to the Contracting City, consistent with the
terms and stated intent of this Agreement. The arbitration panel
shall not be empowered to impose any remedy that has the effect
of altering the terms of the Agreement or its stated intent.
With respect to the calculation of the LEOFF I Payment, the
arbitration panel may only consider whether the City's
calculation of the LEOFF I Payment is consistent with the formula
set forth in the Agreement (including exhibits). The panel is
not authorized to substitute its judgment for the judgment of
Bellevue and/or its actuary in making the determinations and
estimates necessary for the calculation of the LEOFF I Payment,
unless the arbitration panel concludes that such judgments were
made in clear disregard of the terms of the Agreement, including
Exhibit C regarding LEOFF I Payment. Procedures and
Administration. In particular, but without limitation, the
13
arbitration panel shall not be authorized to review Bellevue's
administration of its LEOFF I obligations to retired employees.
Following its review of the Service Fee, the arbitration panel
shall submit written findings to the parties declaring whether or
not the Service Fee is correctly calculated and if not,
specifically how the calculation is in error. The parties shall
then recalculate the Service Fee consistent with the arbitration
panel's findings.
9. Contract Term and Renewal. The term of this Agreement
shall be from January 1, 1998, through December 31, 2005. If the
parties so agree in writing prior to December 31, 2004, the term
of this Agreement may be extended for an additional six years, to
December 31, 2011.
10. Assignment. No assignment or other transfer of any
right or obligation under this Agreement shall be made by either
party, and any attempt to so assign or transfer such right or
obligation shall be a breach of this Agreement and the assignment
shall be of no effect.
11. Hold Harmless. The Contracting City shall protect,
defend, indemnify and save Bellevue, its officers, employees and
agents harmless from any and all costs, claims, judgments or
14
awards of damages, arising out of or in any way resulting from
the negligent acts or omissions of the Contracting City, its
officers, employees or agents.
Bellevue shall protect, defend, indemnify and save the
Contracting City, its officers, employees and agents harmless
from any and all costs, claims, judgments or awards of damages,
arising out of or in any way resulting from the negligent acts or
omissions of Bellevue, its officers, employees or agents.
In the event of liability for damages arising out of bodily
injury or death to persons or damage to property caused by or
resulting from the concurrent negligence of both parties, each
party's liability hereunder shall be only to the extent of each
party's own negligence.
Bellevue and Contracting City each agree that its respective
obligation under this section extends to any claim, demand or
cause of action brought by or on behalf of any of its employees.
For this purpose, Bellevue and Contracting City, by mutual
negotiation, hereby waive, as respects the other party only, any
immunity that would otherwise be available against such claim,
demand or cause of action under the Industrial Insurance
provisions of Title 51 RCW.
15
The provisions of this section shall survive the expiration
of this Agreement.
12. Definitions. The following definitions shall apply for
purposes of this Agreement:
a. The "Net Fire Department Budget" for a particular
Bellevue Budget year shall mean:
i) the "Total Fire Department Budget" for
the Fire Department administrative, operations, support services
and emergency preparedness divisions as adjusted by the five-year
average of the difference between budgeted and actual
expenditures (which budgeted expenditures totaled $15,583,615 in
the 1997 Bellevue Budget).
ii) less "the total budgeted revenue" for
intergovernmental fire protection services including school,
state, and emergency medical aid (basic and advanced) as adjusted
by the five-year average of collections (which budgeted revenues
totaled $3,472,670 in the 1997 Bellevue Budget). For purposes of
calculating the Net Fire Department Budget for 1997 for purposes
of 1998 Service Fees, revenue from the City of Newcastle shall be
excluded.
16
b. The "Extended Bellevue Fire Department Service
Area" shall mean that total service area comprised of the
following cities and towns for which Bellevue provides fire
protection services, as their boundaries presently exist or as
such boundaries may hereafter be modified by annexation, together
with any additional areas Bellevue may elect to provide fire
protection services for in the future:
Bellevue, including Fire District 14
Beaux Arts
Clyde Hill
Hunts Point
Medina
Newcastle
Yarrow Point
It is the intent of the parties that the Contracting City shall
benefit from the full fire system resources of Bellevue, as they
may be deployed by Bellevue in its discretion pursuant to
Sections 1 and 2 of this Agreement. It is further the intent of
the parties that if additional territory is added to the Extended
Bellevue Fire Department Service Area, it will be accomplished in
a manner which would be expected to provide benefit to the fire
17 -
system overall, including Contracting City. Bellevue agrees to
meet with Contracting City to explain any agreements for
expansion of the Extended Bellevue Fire Department Service Area,
promptly upon reaching any such agreements, and their impact, if
any, on future Service Fees.
C. The "Population" of any incorporated city or town
within the Extended Bellevue Fire Department Service Area for
purposes of calculating the Service Fee due for a particular
service year, shall mean its population as officially certified
the preceding service year by the Washington State Office of
Financial Management or its successor agency (i.e., official
population figures certified in 1997 shall be used in calculating
the Service Fee payable for the 1998 service year, etc.). The
estimated population of Fire District 14 shall be included as a
part of the City of Bellevue population. The population of Fire
District 14 shall be calculated by multiplying the number of
housing units in the District, (using the then most current
information available from the King County Department of
Assessments), by the single- or multi -family multiplier used by
the State Office of Financial Management or its successor agency
to forecast population in Bellevue. Using this methodology, the
1997 population of Fire District 14 is 6,475 as set forth in
Exhibit B.
d. The "Bellevue Budget" used in calculating the
Service Fee payable for a particular service year shall mean the
official budget adopted by the City of Bellevue for the preceding
fiscal year including any Council -approved ordinance amendments
to such budget or City authorized budget adjustments made
pursuant to City budget practice, duly enacted on or before the
30th day of June of such budget year. (In other words, the
Bellevue Budget for service year 1998 shall be the official
budget for the City of Bellevue for fiscal year 1997, adopted as
part of the City's biennium budget for 1997-1998, etc.) In the
event that Bellevue changes the form or substance of the budget
categories used in this Agreement, the definitions, calculations,
and formulas used in this Agreement shall be amended to achieve
the same substantive results.
e. The "Fire Department Share of Debt Service Costs"
shall mean the agreed sum of $601,624 per year applicable in
service years through the year 2002, which is the Fire Department
share of the 1981 City of Bellevue Public Safety Bond Issue, plus
the Contracting City's proportionate share of any new debt issued
as a result of constructing, remodeling or rehabilitating
facilities benefiting the Fire Department, except to the extent
such facilities are not chargeable to Contracting City in
accordance with the definition of "Fire Department Share of
19
Annual Capital Investment Program (CIP) Allocation" in Section
12.k below. -The methodology used to determine the Fire Department
share of any new debt may be reviewed by the Contracting City.
f. The "Fire Department Share of Support Service
Costs" for a particular service year means the Fire Department's
share of budgeted general overhead expenses, including, without
limitation, those for the City Attorney's Office, City Council,
City Manager's Office, Finance, Information Services, Human
Resources and General Liability Self -Insurance Fund, as allocated
to the Fire Department each year as direct and indirect overhead
charges for the Department in the Bellevue Budget (which equaled
$1,754,146 in the 1997 budget), provided, however, that such
overhead expenses shall not exceed the agreed rate of 12.8
percent of all budgeted expenses included in the "Total Fire
Department Budget" for the year preceding that service year
(which equaled $15,583,615 times 12.8% or $1,994,773 for the 1997
Bellevue Budget). This rate shall be reviewed and may be revised
by the City of Bellevue prior to any extension of the term of
this Agreement. The methodology and calculations used to
determine the overhead expense rate may reviewed by the
Contracting City.
g. The "Fire Department Share of Net Dispatch Costs"
for a particular service year shall mean the amount budgeted for
20
communications/fire dispatch in the Bellevue Budget for the year
preceding that service year, less the revenues budgeted to be
received by Bellevue for contracted fire and emergency medical
dispatch services provided by it outside of the Extended Bellevue
Fire Department Service Area (which expenses less revenues
totaled the net amount of $411,950 in the 1997 Bellevue Budget).
In determining its budgeted expenses for communications/fire
dispatch, Bellevue shall fairly allocate the cost of operating
its communications dispatch center between fire and police
dispatching services.
h. The "Fire Department Share of the Firemen's
Pension Fund Costs" shall mean the total amount of revenue, in
addition to the proceeds received from the state from taxes on
fire insurance premiums and the fund's interest earnings,
necessary to maintain the pre-LEOFF I Firemen's Pension Fund at
the actuarially required level (which amount totaled $0 in 1997).
i. The "Fire Department Share of LEOFF I Retiree
Medical Costs and Reserves" shall mean, for any year, the amount
which will, if paid each year from the current year through the
year in which the last LEOFF I firefighter retires (currently
estimated to be 2013�, after taking into consideration amounts
previously deposited in the LEOFF I Medical Reserve Fund (but
excluding any payments to such Fund in excess of the amounts
21
required by previous years, cumulative LEOFF I Payment
requirements as described in this Agreement), be sufficient to:
(i) fully pay medical insurance and services legally payable by
Bellevue to or on behalf of Fire Department LEOFF I Retirees when
due; and (ii) fully fund by.the year in which the last LEOFF I
firefighter retires, all LEOFF I obligations, present and future,
of Bellevue for all Fire Department LEOFF I Eligible Employees,
all as further described in Exhibit C. Said amount shall be
determined by Bellevue based on the most recent actuarial study
approved by the Bellevue City Council, which study has been
prepared in accordance with Exhibit C to this Agreement regarding
LEOFF I Payment Procedures and Administration.
j. "Fire Department LEOFF I Retirees" shall mean those
retired firefighters formerly employed by the Bellevue Fire
Department, eligible under state law to receive Law Enforcement
Officers and Fire Fighters I (LEOFF I) retirement benefits from
Bellevue. "Fire Department LEOFF I Eligible Employees" shall
mean the total number of Bellevue Fire Department personnel, both
currently employed and retired, that are or will be eligible for
LEOFF I benefits. In November 1997, there were 78 Fire
Department LEOFF I Eligible Employees, of which 38 were Fire
Department LEOFF I Retirees.
22
k. The "Fire Department Share of Annual Capital Investment
Program (CIP) Allocation" shall mean the total amount of
scheduled expenditures for capital improvements in the City of
Bellevue Capital Investment Program which is of benefit only to
the Fire Department, and which is fairly attributable to the
Contracting City. Such costs shall exclude capital costs of
initial construction and equipping of additional fire stations
built during the term of this Agreement solely for the purpose of
serving areas not within the Extended Bellevue Fire Department
Service Area as of January 1, 1998; provided, however, that in
the event that additional fire stations are required to provide
service to any portion of the Extended Bellevue Fire Department
Service Area as that area existed on January 1, 1998, the parties
shall agree on a fair allocation of capital and equipping costs
attributable to the Contracting City, based on the service area
of the additional station. Such CIP allocations may be subject to
the Procedure for Review of Extraordinary Increase and/or
Arbitration process in the event the Service Fee increases in
excess of 8% over last years' Service Fee, all as described in
Sections 7 and 8 of this Agreement. The Fire Department Share of
Annual CIP Allocation is used to calculate the Average Annual
Fire Department CIP Charge each year.
23
1., "LEOFF I Medical Fund" shall mean the Fund
established by the City of Bellevue, into which are deposited
monies for the purpose of paying current and future police and
fire personnel LEOFF I medical benefits, payable pursuant to RCW
41.26.150 et seq.
M. 11LEOFF I Payment" shall mean the amount
chargeable annually to Contracting City as its proportionate
share of the Fire Department Share of LEOFF I Retirees Medical
Costs and Reserves, as calculated pursuant to Exhibit C (LEOFF I
Payment Procedures and Administration), hereby incorporated by
reference as if fully set forth herein.
n. "Annual Seattle CPI-U" shall mean the most recent
12 month Seattle CPI-U (Consumer Price Index - Urban) as
published periodically by the U.S. Department of Labor, Bureau of
Labor Statistics, or its successor price index.
o. "Average Annual Fire Department CIP Charge" is
that portion of the Total Fire Service Cost which represents the
Fire Department Share of Annual Capital Investment Program (CIP)
Allocation adjusted as described in Exhibit D, which is hereby
incorporated by reference. For Service Years 1998 through 2001,
the Average Annual Fire Department CIP Charge shall be based on
an average of the currently adopted Bellevue CIP Plan Fire
Department Share of Annual CIP Allocation for years 1996-2001,
24
which amount equals $602,812. For Service Years 2002 through
2005, the Average Annual Fire Department CIP Charge shall be that
amount equal to the annual average of the adopted Bellevue CIP
Plan Fire Department Share of Annual CIP Allocation for years
2000-2003, as derived from Bellevue's 1999-2004 CIP plan (which
will be adopted in 1998), plus(minus) a true -up factor
added(subtracted) to reflect the average actual expenditure in
years 1996-1999 compared to the annual $602,812 payment. In the
event the term of the Agreement is renewed as provided for
herein, the calculation of the Average Annual Fire Department CIP
Charge shall be similarly extended, such that for Service Years
2006-2009, the Average Annual Fire Department CIP Charge shall be
that amount equal to the annual average of the adopted Bellevue
CIP Plan Fire Department Share of Annual CIP Allocation for years
2004-2007, as derived from Bellevue's most recently adopted CIP
plan which covers all years 2004-2007, plus (minus) a true -up
factor added (subtracted) to reflect the average actual
expenditure in years 2000-2003 compared to. the Average Annual
Fire Department CIP Charge for years 2000-2003 (less the portion
of such charge representing the prior true -up). The final two
years of the extended contract term shall be derived using the
same average and true -up concept as applied to a two-year term.
25
p. The "Total Fire Service Cost" to be used in
calculating the Service Fee payable by the Contracting City for a
particular service year shall equal the sum of the following
amounts from the Bellevue Budget for the year preceding that
service year:
Net Fire Department Budget as defined in Paragraph 12
(a) (i -ii)
Fire Department Share of Debt Service Costs
Fire Department Share of Support Service Costs
Fire Department Share of Net Dispatch Costs
Fire Department Share of Fireman's Pension Fund Costs
Average Annual Fire Department CIP Charge
The Total Fire Service Cost excludes the Fire Department Share of
LEOFF I Retiree Medical Costs and Reserves.
13. Agreement. This Agreementtogether with Exhibits A
through E (and attachments thereto), which are hereby
incorporated by reference as if fully set forth herein,
represents the entire and integrated Agreement between the
parties hereto and supersedes all prior negotiations,
representations, or agreements, either written or oral. This
Agreement may be amended, modified or added to only by written
instrument properly signed by the authorized representatives of
both parties hereto.
G.
14. Termination. Either party may terminate this Agreement
by providing written notice of its intent to terminate at least
30 days prior to commencement of the final year (e.g., 2005) for
which the service is to be provided. In the event such written
notice is given, this Agreement shall terminate and be of no
further force and effect on December 31st of such final service
year.
15. Effective Date. Upon execution by both parties, this
Agreement shall take effect on January 1, 1998.
IN WITNESS whereof, the parties acting in their official
capacities have hereby executed this Agreement by affixing
thereto the signatures of the proper officers on the dates below
indicated.
CITY OF BELLEVUE
By
Its Cit Mana er Its
Date: ,,,[�p �yL% /f l p10,;7 Date:-
APP D AS I IT-OjyM:
A
gk, ty Attorney
27
LIST OF EXHIBITS
Exhibit A Service Fee Calculation
Exhibit B Fire District 14 Population
Exhibit C LEOFF I Reserve Payment Procedures and
Administration
Exhibit D Average Annual Fire Department CIP
Calculation
Exhibit E Interim Provisions for Regional EMS Funding
and Re -Opener
EXHIBIT "A"
CALCULATION FOR THE 1998 SERVICE FEE
(BASED ON 1996 vs 1997 TOTAL FIRE SERVICE COSTS)
1) Fire Department Budget:
Administration Division(Attachment 2)
Operations Division (Attachment 2)
Support Services Division (Attachment 2)
Emergency Preparedness Division (Attachment 2)
Total Fire Department Budget
Fire Dept. 5-year Avg. Expenditure Adjustment (Attachment 3)
Adjusted Fire Department Budget
2) Fire Department Budgeted Revenue
Intergovernmental Emergency Aid:
Basic Life (Attachment 6)
Advanced Life (Attachment 6)
Sub -Total Budgeted Revenue
Fire Department 5-year Average Revenue Adjustment (Attachment 7)
Total Budgeted Revenue
Net Fire Department Budget
3) Non -Fire Department Budget:
Fire Department Share of Debt Service Costs (Attachment 4)
Fire Department Share of Support Services Costs
Fire Department Share of Net Dispatch Costs (Attachment 5)
Fire Department 'Averaged" Annual CIP Allocation (Exhibit D)...
Total Non -Fire Department Budget
Total Fire Service Cost
1996
1997 Revised Budget
Budget - Budget Increase
$543,824
13,533,754
1,383,740
257,479
15,718,797
(135,182)
15,583,615
875,000
2,629,000
3,504,000
(31,330)
3,472,670
12,110,945
601,624
1,754,146
411,950
602,812
3,370,532
$15,481,477 $15,032,739 $448,738
Beaux Arts
Clyde Hill
Hunts Point
Medina
Yarrow Point
Total
Newcastle
EXHIBIT "A" - PAGE 2
CALCULATION FOR THE 1998 SERVICE FEE
Total Fire
Service Cost
% of Total
Increase
1997
1998
Est. Population
$448,738
Total Fire
Total Fire
1997 (population
x Population
Service Cost
Service Cost
Population factor)
Factor
Allocation**
Allocaton**
288
0.2255%
$1,012
$37,254
$38,266
3,019
2.3643%
10,610
382,891
393,501
523
0.4096%
1,838
70,931
72,769
3,082
2.4136%
10,831
394,668
405,499
1,019
0.7980%.
3,581
130,004
133,585
7,931
6.2111%
$27,872
$1,015,748
$1,043,620
8,485
6.6449%
$29,818
$706,330
$736,148
$1,722,078 $1,779,768
Bellevue
F.D. #14*
Extended Bellevue
Fire Department
Service Area
104,800 82.0731% 368,293
6,475 5.0708% 22,755
127,691 100.0000% $448,738
*FD 14 Population based on King County Department of Assessments
and State Office of Financial Management data.
**Excludes LEOFF I Payments
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EXHIBIT A - ATTACHMENT 1
COMPARISON OF 1996 TO 1997 TOTAL FIRE SERVICE COST
1996
1997 Revised
Budget Budget
1) Fire Department Budget:
Administration Division
Operations Division
Support Services Division
Emergency Preparedness Division
Total Fire Department Budget
Fire Dept. 5-year Avg. Expenditure Adjustment
Adjusted Fire Department Budget
3) Fire Department Budgeted Revenue
Intergovernmental Emergency Aid:
Basic Life
Advanced Life
Sub -Total Budgeted Revenue
Fire Department 5-year Average Revenue Adjustment
Total Budgeted Revenue
Net Fire Department Budget
2) Non -Fire Department Budget:
Fire Department Share of Debt Service Costs
Fire Department Share of Support Services Costs
Fire Department Share of Net Dispatch Costs
Fire Department Share of Annual CIP Allocation
Total Non -Fire Department Budget
Total Fire Service Cost
Budget
$543,824
$518,372
$25,452
13,533,754
12,779,202
754,552
1,383,740
1,294,497
89,243
257,479
206,785
50,694
15,718,797
14,798,856
919,941
(135,182)
(267,859)
132,677
15,583,615
14,530,997
1,052,618
875,000
870,000
5,000
2,629,000
2,103,000
526,000
3,504,000
2,973,000
531,000
(31,330)
46,017
(77,347)
3,472,670
3,019,017
453,653
12,110,945
11,511,980
598,965
601,624
601,624
0
1,754,146
1,859,968
(105,822)
411,950
399,517
12,433
602,812
659,651
(56,839)
3,370,532
3,520,759
(150,227)
15,481,477
15,032,739
448,738
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EXHIBIT A - ATTACHMENT 3
FIRE DEPARTMENT 5-YEAR AVERAGE EXPENDITURE ADJUSTMENT
5-Year
1992 % 1993 % 1994 % 1995 % 1996 % Average
Expended Expended Expended Expended Expended Expended
98.35% 99.12% 99.28% 99.98% 98.99% 99.14%
100.00%
99.14% 5-year average budget expended
0.86% 5-year average budget underexpenditure
$15,718,797 1997 Budget
0.86% 5-year average budget underexpenditure
$135,182
EXHIBIT A - ATTACHMENT 4
FIRE DEPARTMENT SHARE OF DEBT SERVICE COSTS
1981 PUBLIC SAFETY BOND DEBT SERVICE SCHEDULE
THESE BONDS WERE USED FOR CONSTRUCTION OF PUBLIC SAFETY FACILITIES, OF
WHICH FIRE FACILITIES ACCOUNTED FOR 83% OF THE TOTAL COST.
TOTAL
FIRE
DEBT SERVICE
PORTION
YEAR
PAYMENT
@ 83%
1986
$618,474
$513,333
1987
846,098
702,261
1988
715,561
593,916
1989
717,145
595,230
1990
717,507
595,531
1991
720,160
597,733
1992
721,185
598,584
1993
724,838
601,616
1994
727,943
604,193
1995
728,228
604,429
1996
730,400
606,232
1997
724,600
601,418
1998
726,100
602,663
1999
719,975
597,579
2000
721,050
598,472
2001
738,300
612,789
2002
738,300
612,789
TOTAL FIRE PORTION
$9,625,979
DIVIDED BY 16 YEARS TO MATURITY
= FIRE PORTION OF AVG DEBT SERVICE COST/YR
$601,624
EXHIBIT A - ATTACHMENT 5
FIRE DEPARTMENT SHARE OF NET DISPATCH COSTS
Communication -Fire Dispatch (0100-033-528-81)
Less:
Fire Dispatch Revenue (0100-000-338-28-002)
Emergency Medical Aid (0100-000-338-28-003)
Emergency 911 Revenue x 50% (0100-000-338-28-004)
1997
Budget
$1, 440, 623
(797,254)
(101,000)
(130,419)
Net Communication Expense $411,950
EXHIBIT A - ATTACHMENT 6
FIRE DEPARTMENT BUDGETED REVENUE
Account Number
Description
0100-000-338-25-001 I/G EMERG AID -BASIC
0100-000-338-25-002 I/G EMERG AID -ADVANCE
TOTALS
1997
Budget
875,000
2,629,000
$3,504,000
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TOTALS
EXHIBIT "B"
FIRE DISTRICT #14
POPULATION CALCULATION
Housing Units
by Type*
2,107
313
Source: King County Dept. of Assessments
Source: Washington State Office of Financial Management
2
Single/Multi-
Family
Multipliers**
2.8029
Note: This is referenced as "Exhibit B" in the Amended Fire Protection Services Agreement
1.8024
2.5455
Population
5,906
564
5
EXHIBIT C
LEOFF I PAYMENT PROCEDURES AND ADMINISTRATION
This Exhibit C is an exhibit to the Fire Protection Services
Agreement by and between the City of Bellevue ("Bellevue") and
4e Town C� 1� (-Contracting City") . All capitalized
terms not defined herein are defined in the Agreement.
The Agreement requires the Contracting City to pay an annual
Service Fee to Bellevue which Service Fee includes a cost
component described as the "LEOFF I Payment," as defined in
Section 12(m) of the Agreement. The purpose of this Exhibit C is
to set forth the manner of calculating the annual LEOFF I
Payment and to establish procedures for administering such
payments. The goal of the LEOFF I Payment as set forth herein is
to generally match the payment obligation attributable to costs
for LEOFF I eligible firefighters to those persons receiving
benefit of the service of those firefighters, and to set aside
the necessary funds for this purpose in roughly equal annual
amounts.
1) LEOFF I Payment Calculation Formula. The Contracting
City's annual LEOFF I Payment shall be based on the Fire
Department Share of LEOFF I Retiree Medical Costs and Reserves,
as determined by Bellevue based on the most recent actuarial
study approved by the Bellevue City Council, a proportionate
1
share of which shall be annually allocated and charged to the
Contracting City in accordance with the following formula:
LEOFF I Payment = (Population Factor x Base Service
Years Component) + (Population Factor x Post-1996
Service Years Component)
WHERE:
"Population Factor" = Population of Contracting City
divided by Population of Extended Bellevue Fire
Department Service Area
"Base Service Years Component" _
(a) for the City of Newcastle: zero (0);
(b) for any other Contracting City (or Bellevue)
(1,588 divided by Total Estimated LEOFF I Service
Years) x Fire Department Share of LEOFF I Retiree
Medical Costs and Reserves
"Total Estimated LEOFF I Service Years" In any year,
the total number of years of employment with the
Bellevue Fire Department reasonably estimated to be
served by all LEOFF I eligible Bellevue Fire Department
2
employees from the date of their employment with
Bellevue through the date of their retirement, as such
number is periodically updated by Bellevue to account
for deaths, retirements, extended service years, and
similar factors over time. 1,588 is the number of
service years served by Bellevue Fire Department LEOFF
I Eligible Employees prior to 1997 (e.g., through
1996) .
"Post 1996 Service Years Component" = [1 minus (1,588
divided by Total Estimated LEOFF I Service Years) x
Fire Department Share of LEOFF I Retiree Medical Costs
and Reserves]
The calculation for the 1998 LEOFF I Payment using this formula
is set forth on Attachments 1 and 2 to this Exhibit C. "Fire
Department Share of LEOFF I Retiree Medical Costs and Reserves,"
is defined in the Agreement, and further described in this
Exhibit C.
2) Accounting. Bellevue shall maintain a distinct
"project" line item within Bellevue's LEOFF I Medical Reserve
Fund identified by the name of the Contracting City, into which
shall be deposited that portion of the Contracting City's Service
3
Fee attributable to the LEOFF I Payment. Unless the LEOFF I
Payment for such year has been deferred by Contracting City in
accordance with Section 5(a) of the Agreement, Service Fee
payments made each year by Contracting City shall first be
applied by Bellevue to fund the "project" line item with an
amount representing the year's LEOFF I Payment for the
Contracting City, in order to maximize the time allowed for
interest earnings thereon. Any deferred LEOFF I Payments,
together with accrued interest thereon as specified by Section
5(a) of the Agreement, shall be deposited within the "project"
line item upon receipt by Bellevue.
3) Bellevue Commitment to Contribute to LEOFF I Medical
Reserve Fund• and to Maintain Fund. Bellevue commits to deposit
funds in the LEOFF I Medical Reserve Fund towards payment of the
Fire Department Share of LEOFF I Retiree Medical Costs and
Reserves in an amount not less than Bellevue's LEOFF I Payment
amount calculated using the LEOFF I Payment formula described
herein as if Bellevue were a contracting city other than
Newcastle; provided, however, that any and all amounts deposited
by Bellevue in said Fund at any time shall be applicable towards
meeting this obligation.
4) Investing and Ownership of Monies in LEOFF I Medical
Reserve Fund. All funds deposited in the "LEOFF I Medical
M
Reserve Fund" and the "project" line items therein shall be the
property of Bellevue. Bellevue shall be responsible for
investing all funds held in Bellevue's "LEOFF I Medical Reserve
Fund" in accordance with Bellevue's investment policy, as that
policy may be changed by Bellevue from time to time. Bellevue
shall provide Contracting City with a copy of Bellevue's
investment policy annually.
5) Administration of Funds in LEOFF I Medical Reserve
Fund. Bellevue shall maintain the LEOFF I Medical Reserve Fund,
until such time as all such costs and expenses have been paid, or
refunded pursuant to Section 9 of this Exhibit C. Bellevue shall
have sole authority to make payments out of the LEOFF I Medical
Reserve Fund, and shall apply the funds therein only for eligible
LEOFF I Medical costs, insurance or other legally required or
permitted LEOFF I benefits or expenses. Bellevue shall have sole
and complete discretion as to the administration of its LEOFF I
benefits program for police and fire employees, subject to
requirements of state law. From time to time as necessary,
Bellevue shall (i) make direct payments or (ii)transfer funds
from the LEOFF I Medical Reserve Fund to another Bellevue Fund
for the purpose of paying for LEOFF I medical payments due in the
then current year for Fire Department LEOFF I Retirees and police
department LEOFF I Retirees. Amounts shall be withdrawn from the
5
"project" line item attributable to the Contracting City's
payments only for payment of Fire Department LEOFF I Retiree
medical costs, insurance or other legally required or permitted
LEOFF I benefits or expenses, and shall be withdrawn in amounts
corresponding to the ratio of the Contracting City's LEOFF I
Payment to the Fire Department Share of LEOFF I Retiree Medical
Costs and Reserves for that year. In the event amounts in the
LEOFF I Medical Reserve Fund are not adequate to pay current year
expenses, Bellevue shall pay such amounts from other Bellevue
funds, and any shortfalls shall be factored into the next
occurring actuarial update. The LEOFF I claims experience of
Bellevue has a direct impact on the amount of funds needing to be
set aside to pay these claims.
6) Reporting. Within 60 days of the end of each
calendar year quarter, Bellevue will prepare and provide
Contracting City with a written summary of the status of monies
in the LEOFF I Medical Reserve Fund, identifying the "project"
line item for the Contracting City, including the balance in,
interest earnings on, and withdrawals from such "project" line
item.
7) Review of-LEOFF I Medical Reserve Fund. Each
Contracting City shall have the right to inspect the City's LEOFF
on
I Medical Reserve Fund records, after providing reasonable
advance notice to Bellevue.
8) Actuarial Study Updates. It is the intent of the
parties to use a professional actuarial firm to periodically
estimate Bellevue's total LEOFF I medical liability for police
and fire personnel in order to have the most accurate funding
level of the LEOFF I Medical Reserve Fund. An actuarial study of
the LEOFF I liability will be conducted not less frequently than
once every 4 years, with the first such update to occur in 1998
(so that the updated information may be used in the calculation
of the 1999 Service Fee). Contracting City will be asked for its
input into the selection of the actuarial firm doing the study.
The actuarial firm will be directed to provide its "best
estimate" rather than a "worst case scenario" or "most optimistic
scenario." Similarly, Bellevue shall use its "best estimate
rather than a "worst case scenario" or "most optimistic scenario"
in providing information for the actuary's use. The actuary's
estimate will be the basis for determining the Fire Department
Share of LEOFF I Retiree Medical Costs and Reserves. It is
understood and agreed that this amount may increase or decrease
as new actuarial studies are conducted, and that the annual LEOFF
I Reserve Fund Payment will be calculated based on the most
recent Bellevue City Council adopted actuarial study (thus the
7
1998 udpated actuarial study will be used to calculate the 1999
Service Fee) .
9) Refunds. It is the intent of the parties that the
amount in the LEOFF I Medical Reserve Fund over time be adequate
to pay all LEOFF I medical costs payable by the City, with
minimal balances remaining after all such costs have been paid.
In the event there are any funds remaining after all expenses
have been paid (after the death of the last LEOFF I Eligible
Employee, currently estimated to be approximately in the year
2050), then an amount equal to the Contracting City's pro-rata
share of the remaining amount, calculated based on the ratio of
the Contracting City's total LEOFF I Medical Reserve Fund
principal contributions over time to the total of all principal
contributed to such Fund over time by any and all parties, shall
be promptly remitted to the Contracting City. The obligations of
this section 9 shall survive the expiration of this Agreement.
3
EXHIBIT C - ATTACHMENT 1
LEOFF I Reserve Payment Procedures and Administration
Calculation of Fire Department Share of Annual LEOFF I Contribution:
LEOFF I Annual Contribution Needed through 2013
Based on 1996 Update of October 25, 1995 Actuarial Study: - $1,500,000
Svs.
Yrs.
Fire Department Share of Annual Contribution Fire. 1893 . 50.2% .._
Based on Fire's Estimated % of Total LEOFF I Police 1878 49.8° o
Service Years of Active and Retired LEOFF I -Total 3771 100%
Employees
Fire Department Share of Annual LEOFF I Contribution: $753,000
(50.2% x $1,500,000)
EXHIBIT C - ATTACHMENT 2
LEOFF I Reserve Payment Procedures and Administration
Base Service
Population
Year
LEOFF 1
Population
Factor
Component
Fee
Beaux Arts
288
0.2416%
632,000
1,527
Clyde Hill
3,019
2.5326%
632,000
16,006
Hunts Point
523
0.4387%
632,000
2,773
Medina
3,082
2.5854%
632,000
16,340
Yarrow Point
1,019
0.8548%
632,000
5,402
Subtotal Points
7,931
6.6532%
42,048
Newcastle
0
Bellevue
104,800
87.9150%
632,000
555,623
FD #14
6,475
5.4318%
632,000
34,329
Total
119,206
100.0000%
632,000
Post1997
Population
Service Years
LEOFF I
Population
Factor
Component
Fee
Beaux Arts
288
0.2255%
121,000
273
Clyde Hill
3,019
2.3643%
121,000
2,861
Hunts Point
523
0.4096%
121,000
496
Medina
3,082
2.4136%
121,000
2,921
Yarrow Point
1,019
0.7980%
121,000
966
Subtotal Points
7,931
6.2111%
7,515
Newcastle
8,485
6.6449%
121,000
8,040
Bellevue
104,800
82.0731%
121,000
99,308
FD #14
6,475
5:0708%
121,000
6,136
Total
127,691
100.0000%
121,000
TOTAL LEOFF 1 FEE
Beaux Arts
$1,800
Clyde Hill
$18,867
Hunts Point
$3,268
Medina
$19,260
Yarrow Point
$6,368
Subtotal Points
$49,564
Newcastle
$8,040
Bellevue
$654,932
FD #14
$40,465
Total
$753,000
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Exhibit E
Interim Provisions for Regional EMS Funding and Re -opener
Whereas, �y Town o� C%U4Ay/ (-Contracting City") and
Bellevue have negotiated and wish to enter into the long term.
agreement for fire service to which this Exhibit E is attached
(the "Agreement") in order to describe the terms and conditions
under which Bellevue will provide fire service to the Contracting
City over the 1998-2005 period; and
Whereas, on November 4, 1997, the voters of King County
rejected a proposal to fund the regional Emergency Management
System (EMS) in King County through a Countywide property tax
levy for 6 years at a rate of $0.29/$1,000 assessed value; and
Whereas, the King County EMS levy has heretofore provided
full funding of Advanced Life Support (ALS) medic units across
King County and provided partial funding of Basic Life Support
(BLS) systems across King County; and
Whereas, in 1997, the City of Bellevue received $896,353 in
BLS funds to partially offset the cost of providing BLS service
1
to Beaux Arts Village, Clyde Hill, Hunts Point, Medina,
Newcastle, and Yarrow Point (collectively, the "Contracting
Cities") and Bellevue; and
Whereas, in 1997, the City of Bellevue received $2,970,310
in ALS funds from the King County EMS Levy to fund the cost of
providing ALS service to Beaux Arts Village, Bellevue, Clyde
Hill, Hunts Point, Medina, Newcastle, Yarrow Point and Mercer
Island (collectively, the "Adjacent Cities"), and also to
Issaquah, North Bend, Snoqualmie, King County Fire District 10,
King County Fire District 38, King County Fire District 27, and
King County Fire District 51 (collectively, the "Valley
Communities"), which sum included $305,895 for vehicle
replacement; and
Whereas, if the EMS levy had passed on November 4, 1997,
Bellevue estimates that King County would have sent Bellevue
money in 1998 for BLS and ALS services as follows:
For BLS service to:
Beaux Arts Village
$ 1,420
Bellevue and Fire District 14 $ 790,743
Clyde Hill
Hunts Point
$ 21,252
2 -
Medina $ 30,894
Newcastle $ 43,330
Yarrow Point $ 8,797
Total for BLS service $ 905,000
For ALS service for:
2 full time medic units located in
Bellevue $1,930,000
1 part time medic unit in Issaquah $ 482,000
1 part time medic unit in the North
Bend/Snoqualmie area $ 340,000
Total ALS service dollars $2,752,000
Total ALS and BLS Service Dollars $3,657,000
ALS Vehicle Replacement dollars $ 100,000
TOTAL ALS and BLS dollars anticipated
for 1998 $3,757,000
Whereas, failure of the levy means the loss of these ALS and
BLS dollars effective January 1, 1998; and
Whereas, the Agreement as written does not anticipate the
failure of the EMS Levy, and as a result indicates that the
3
impact of the lost revenue would not be shared by the Contracting
Cities until 1999; and
Whereas, the Agreement further provides that Total Fire
Service Costs shared by the Contracting Cities and Bellevue are
offset by the EMS revenues received by Bellevue; and
Whereas, the parties desire to continue to receive ALS and
BLS service provided by Bellevue to Contracting Cities in 1998
and beyond, but to fairly account for the cost of services being
provided to Bellevue and the Contracting Cities; and
Whereas, Bellevue intends to make its best efforts to secure
agreements with Mercer Island and the Valley Communities for 1998
and beyond that ensure revenues will be paid to Bellevue from
these jurisdictions to offset those communities shares of BLS and
ALS services and costs if necessary to offset the loss of
regional revenues; and
Whereas, there is likely to be some level of regional
funding for the EMS system in 1998 and beyond, but the nature and
amount of that funding is unknown; and
M
Now Therefore, in consideration of the mutual benefits
stated herein, the parties agree as follows:
1. Definitions. Unless otherwise defined in this Exhibit
E, the terms used in this Exhibit shall have the same meanings as
in the Agreement. In the event of any conflict between the
Agreement and this Exhibit, the terms of this Exhibit shall
control. Deadlines for submitting Service Fee estimates to
Contracting City as provided in the Agreement shall also not
apply during the term of this Exhibit.
2. Duration of Exhibit; Re -opener. This Exhibit E shall
remain in effect through December 31, 1998. By May 1, 1998, the
parties shall commence renegotiation of this Exhibit E for the
year beginning January 1, 1999, which renegotiations shall be
limited solely to the issues set forth in this Exhibit E
regarding adjustment of the Service Fee to account for regional
funding (or lack thereof) for ALS and BLS services. In the event
the parties fail to agree to a new arrangement prior to September
1, 1998, then, unless the deadline for agreement is extended by
Bellevue, this Exhibit E shall automatically be extended for an
additional one year period(s) under the terms and conditions
described in Section 5 below.
5
3. Intent. It is the intent of the parties that they will
reassess the regional funding for EMS in 1998, 1999 and beyond,
and will ultimately execute a revised Exhibit E that will ensure
a reasonable transition from the interim regional funding
solution to the permanent funding solution that will enable the
continuation of the Agreement with minimal disruption, consistent
with the shared cost approach in the Agreement.
4. Revision of 1998 Service Fee. Notwithstanding anything in
the Agreement and other Exhibits to the contrary, in 1998, the
Service Fee for the Contracting City shall be calculated as set
forth in Exhibit A to the Agreement plus an "EMS payment"
calculated as follows:
EMS Payment = 1998 BLS charge + 1998 ALS charge
where•
1998 BLS charge = that amount of money Bellevue estimates
it would have received from King County
in 1998 had the November 4, 1997, EMS
Levy passed, attributable specifically
to providing BLS service to the
Contracting City (as set forth in
no
Attachment 1 to this Exhibit E, based on
the King County formula described in
Attachment 2) less any regional revenues
forthcoming in 1998 to Bellevue for
provision of BLS service to Contracting
City (calculated by allocating total BLS
revenues actually received by Bellevue
between Bellevue and each of the
Contracting Cities in the same manner as
the estimated 1998 BLS revenue was
allocated between Bellevue and
Contracting Cities, applying the
County's BLS allocation formula
described in Attachment 2 to this
Exhibit E).
1998 ALS charge = a per capita allocation of the amount
Bellevue estimates it would have
received from King County in 1998 had
the November 4, 1997, EMS Levy passed,
which is attributable to the operation
of the 2 full time medic units located
in Bellevue (excluding vehicle
7 -
replacement funds) less a per capita
allocation of any regional revenue
actually received by Bellevue in 1998
which is attributable to the operation
of those 2 medic units. The per capita
allocation of estimated and actual ALS
revenue shall be calculated by
determining Population Factors for all
the Contracting Cities, Bellevue and
Mercer Island, in the same manner as
described in the Agreement, assuming
Mercer Island was part of the Extended
Fire Department Service Area (as shown
on Attachment 3).
As soon as the amount of regional ALS and BLS revenues, if any,
available in 1998 to Bellevue is known, then Bellevue shall
calculate the EMS Payment per the above formula and promptly
submit it in writing to Contracting City. one half of the EMS
Payment shall be due on May 15; the other half shall be due on
November 15. In the -event that the amount of regional revenues
to be received by Bellevue for EMS in 1998 is not known prior to
May 1, then the May 15 EMS Payment shall be calculated on a basis
8
as if no regional revenues are to be received by Bellevue, and
the November 15 payment shall be adjusted accordingly once the
actual regional revenues to be received are known.
The 1998 EMS Payment shall be considered a Fire Department
Budgeted Revenue for purposes of calculating the 1998 Net Fire
Department Budget in the 1999 Service Fee calculation.
S. Subseauent Years' Calculations and Services. In the event
no agreement is reached by the time prescribed in Section 2 for
renegotiation of this Exhibit E, then this Exhibit E shall
continue in full force and effect for one additional year, and
the 1999 Service Fee shall be calculated as described in the
Agreement, provided that an additional EMS Payment shall be added
to the Service Fee charged to Contracting City in 1999, which EMS
Payment shall be calculated as follows:
EMS Payment = 1999 BLS charge + 1999 ALS charge
where:
1999 BLS charge = that amount of money Bellevue estimates
it would have received from King County
in 1998 had the November 4, 1997, EMS
Levy passed, increased by the Annual
Seattle CPI-U, allocated to Contracting
City using the County formula set forth
6
in Attachment 2 to this Exhibit E (which
formula divides total costs into three
equal amounts and allocates each third
among jurisdictions based on (a)
population, (b) assessed value, and
(c)calls for service), less any
regional revenues actually received in
1999 by Bellevue for provision of BLS
service to Contracting City (calculated
by allocating total BLS revenues
actually received by Bellevue between
Bellevue and each of the Contracting
Cities in the same manner as the
estimated 1999 BLS revenue was allocated
between Bellevue and Contracting Cities,
applying the County's BLS allocation
formula described in Attachment 2).
1999 ALS charge = a per capita allocation of the amount
Bellevue estimates it would have
received in 1998 had the November 4,
1997, EMS Levy passed which is
attributable to the operation of the 2
10
full time medic units located in
Bellevue (excluding vehicle replacement
funds), increased by the Annual Seattle
CPI-U less a per capita allocation of
any regional revenue actually received
by Bellevue in 1999 attributable to the
operating of those medic units. The per
capita allocation of estimated and
actual ALS revenue shall be calculated
by determining Population Factors for
all the Contracting Cities, Bellevue and
Mercer Island, in the same manner as
described in the Agreement, assuming
Mercer Island was part of the Extended
Fire Department Service Area.
As soon as the amount of regional ALS and BLS revenues, if
any, available in 1999 to Bellevue is known, then Bellevue shall
calculate the EMS Payment per the above formula and promptly
submit it in writing to Contracting City. In the event that the
amount of regional revenues to be received by Bellevue for EMS in
1999 is not known prior to May 1, 1999, then the May 15 EMS
Payment shall be calculated on a basis as if no regional revenues
11
are to be received by Bellevue, and the November 15 payment shall
be adjusted accordingly once the actual regional revenues to be
received are known.
The 1999 EMS Payment shall be considered a Fire Department
Budgeted Revenue for purposes of calculating the 1999 Net Fire
Department Budget in the 2000 Service Fee calculation.
6. Extension of Term of Exhibit Beyond 1999. Failure to
renegotiate this Exhibit E by September 1, 1999, or by September
1 of any year thereafter, shall entitle Bellevue to either
continue this Exhibit E in full force in effect for another year
under the same terms and conditions (with updated years and
amounts calculated on the same basis as described in Section 5),
or terminate this Exhibit, at Bellevue's option. Bellevue shall
submit its decision with respect to the extension of the term of
this Exhibit E promptly in writing to Contracting City following
the September 1 deadline.
12
EXHIBIT E, ATTACHMENT 1
BASIC LIFE SUPPORT (BLS) SERVICE COST
BELLEVUE, POINTS COMMUNITIES, NEWCASTLE
Based on 1998 estimated BLS Revenue from King County
$905,000
Jurisdiction BLS Revenue
Beaux Arts
$1,420
Clyde Hill
$21,252
Hunts Point
$8,564
Medina
$30,894
Yarrow Point
$8,797
Pts. Comm. Total $70,927
Newcastle $43,330
Bellevue & FD 14 79$ 0,743
TOTAL $905,000
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T
EXHIBIT E, ATTACHMENT 3
ADVANCED LIFE SUPPORT (ALS) SERVICE
BELLEVUE, POINTS COMMUNITIES, NEWCASTLE, MERCER ISLAND
Based on 1998 estimated ALS Revenue from King County
$1,930,000 for 2 units
Beaux Arts
Clyde Hill
Hunts Point
Medina
Yarrow Point
Pts. Comm. Total
Newcastle
Bellevue & FD 14
Mercer Island
Total All Jurisdictions
9
1997
% of
Population
Population
ALS Cost
288
0.1930%
$4,000
3,019
2.0229%
$39,000
523
0.3504%
$7,000
3,082
2.0651 %
$40,000
11019
0.6828%
$13,000
7,931
5.3142%
$103,000
8,485
5.6854%
$110,000
111,275
74.5606%
$1,439,000
21,550
14.4397%
$278,000
149,241
100.0000%
$1,930,000
ITEM J - 3
CITY OF MEDINA
Memorandum
DATE: October 11, 2004
TO: Mayor and City Council
FROM: Doug Schulze, City Manager
RE: Ordinance No. Amending 2004 Budget Ordinance No. 765
RECOMMENDATION: A motion to adopt the attached Ordinance, amending
Ordinance No. 765, 2004 Budget.
POLICY IMPLICATION: A budget amendment is necessary to ensure compliance
with RCW and balance the 2004 Budget. Budget amendments are typically
completed once each year, if necessary.
BACKGROUND: The attached Ordinance includes amendments to the
2004 Budget in the amount of $244,141.00. The budget amendments are explained
below.
➢ General Fund increased salaries and wages as a result of labor agreement
settlement in 2004. Retroactive pay has been incurred in 2004 for increases
effective as of January 1, 2003 for police officers and public works
employees. $102,300
➢ General Fund increased legal services fees as a result of additional legal
counsel costs associated with Medina Store H.U.P. and other LUPA hearings.
In addition, the T-Mobile appeal was an unanticipated legal expense. $36,500
➢ Police Dispatch Services associated with the Computer Aided Dispatch
upgrade & agreement with the City of Kirkland. Costs budgeted for 2003,
which were delayed until 2004 (funds were not carried over). $35,452
➢ Jail Services associated with a recent sentence handed down by Judge
Raines, which will result in jail fees of $5,000 in 2004 and $15,125 in 2005.
➢ Revenues from law enforcement grants and Off -duty officer charges, which
were not budgeted amount to $15,830 and will offset some of the increased
Police Department expenses.
➢ Equipment Replacement increase by $28,000 to replace mobile data
terminals in police vehicles. Old MDTs did not have sufficient memory to
operate New World software.
➢ Street Fund increase salaries and benefits by $6,888 to cover one half of cost
associated with retroactive pay to January 1, 2003 and 2004 increases for
Public Works staff per labor agreement.
➢ Street Fund increase to road and street maintenance by $30,000 for tree
trimming along 84th Avenue N.E. and N.E. 24th Street.
2
CITY OF MEDINA
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO 765, dated December 22,
2003, the 2004 BUDGET FOR THE CITY OF MEDINA, WASHINGTON.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
SECTION 1. The following amendments are made to the 2004 Budget for the City of
Medina.
FUND
AMOUNT
DESCRIPTION
General Fund
$179,253.00
Increased & Retroactive (Jan.
1, 2003) salaries & benefits
per Labor Agreements.
Special Legal Counsel &
City Attorney Fees
Police Dispatch Services &
Jail Services
Equipment Replacement
$28,000.00
Replacement of Mobile Data
Terminals in police cars
Street Fund
$36,888.00
Increased & Retroactive (Jan.
1, 2003) salaries & benefits
per Labor Agreement
($6,888). 84th Avenue Tree
Trimming $30,000
Total Budget Amendment
$244,141.00
SECTION 2. The City Manager is authorized to make any transfers necessary to carry out
the terms of this ordinance.
SECTION 3. Effective Date This ordinance shall take effect five (5) days after its
publication or the publication of a summary of its intent and contents.
PASSED BY AT LEAST ONE MORE THAN A MAJORITY OF THE CITY
COUNCIL ON THIS I I"' DAY OF OCTOBER, 2004, AND SIGNED IN
AUTHENTICATION OF ITS PASSAGE THE 1 Ith DAY OF OCTOBER 2004.
Approved as to form:
Kirk R. Wines, City Attorney
Attest:
Mary Odermat, Mayor
Randy Reed, City Clerk
SUMMARY OF ORDINANCE NO. _
of the City of Medina, Washington
On OCTOBER 11, 2004, the City Council of the City of Medina, Washington,
adopted Ordinance No. _, the main points of which are summarized by its title as follows:
AN ORDINANCE AMENDING ORDINANCE NO. 765, 2004 BUDGET FOR
THE CITY OF MEDINA, WASHINGTON.
The full text of this ordinance will be mailed upon request.
APPROVED by the City Council at their meeting of OCTOBER 11, 2004.
Randy Reed, City Clerk
ITEM J - 4
CITY OF MEDINA
City Manager's Office
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medina-wa.gov
MEMORANDUM
DATE: October 5, 2004
TO: Mayor and City Council
FROM: Doug Schulze, City Manager
RE: 2005 Preliminary Budget
RECOMMENDATION: Discussion of 2005 Budget preliminary draft. No action required at this
time.
• POLICY IMPLICATION: The 2005 Budget is in preliminary draft form and will continue to be
adjusted by staff prior to submittal of the 2005 Recommended Budget to the City Council. The City Council
can anticipate receiving the 2005 Recommended Budget at the October 25, 2004 Study Session.
BACKGROUND: In keeping with direction previously provided by the City Council, the
budget information is presented in an expenditure category format. Therefore, line item detail is not
provided as in previous years. The current draft 2005 Budget includes a total revenue increase of
$440,000 or 9% and a total expenditure increase of $290,000, which is a 6% increase.
General Fund
Revenues — Projected increase of $164,143 over 2004 Budget or a 4% increase. This increase is
$300,000 above the estimated 2004 Actual. In addition to the grant proceeds of $110,000 for the mobile
command vehicle, sales tax revenues are estimated to increase by $100,000 and building permit
revenues are expected to increase by $100,000.
Expenditures — Current general fund expenditure requests amount to an increase of $230,000 over the
2004 Budget or a 6% increase. Approximately one-half of the increase is directly associated with the
mobile emergency command vehicle ($110,000). The remaining increase is attributable to personnel
costs, which are required by labor agreements and an increase for emergency management professional
services (Coordinator).
Equipment Fund
isRevenues — The revenues generated by this fund are limited to proceeds from the sale of surplus
equipment, which primarily comes from police vehicles sold through public auction. The Equipment
Replacement Fund was established to provide long-term planning for replacement of equipment on a
depreciation schedule over the life of the equipment. Therefore, annual transfers from the General Fund of
$77,000 have been made since the fund was established in 1998.
Expenditures — 2005 requested expenditures amount to a decrease of $74,000. The decrease is probably
more accurately explained by the acceleration of replacement of the mobile data terminals in the police
vehicles, which increased the 2004 expenditures. The 2005 requests are more in line with the typical
annual equipment replacement expenses anticipated in the schedule.
Street Fund
Revenues — No change is anticipated in Street Fund revenues, which are limited to the City's share of the
gas tax. Annual revenues are estimated to be approximately $60,000. Street Fund revenues fall
significantly short of the amount needed to provide street maintenance and repair services. In the past, the
City has used transfers from the General Fund to balance the revenues with expenditures. The current
draft 2005 Budget estimates a 2005 Year End balance of $ (220,000), which must be corrected prior to
adoption of the budget. Options for correcting the deficit include increasing the transfer from the General
Fund, imposing a Utility Tax or a transfer from the Reserve Fund. As in the past, staff recommendation is
for the City Council to impose a utility tax to fund capital improvements and street maintenance.
Expenditures — 2005 Street Fund expenditure requests are $13,000 below the 2004 projected year-end
expenditures or a decrease of 2%. The decrease is attributed to the $30,000 tree trimming costs incurred
. in 2004, which are not an ongoing annual expense.
Capital Projects Fund
•
Revenues — Capital Projects Fund revenues are limited to Real Estate Excise Tax (REET) receipts, an
occasional grant and General Fund transfers. REET receipts are estimated to remain stable at $575,000
in 2005. No grant proceeds or General Fund transfer is anticipated in 2005. Fund Balance carryover from
2004 is proposed as a fund source for the Medina Beach Park Project, which has been delayed due to
regulatory permit requirements.
Expenditures — 2005 Capital Project expenditure requests amount to an increase of $230,000. The
increase is directly associated with the Medina Beach Park Project carryover from 2004.
0 Page 2
t
2005 Budget - Version C d fi ( c f cl /
2001
2003
2004
2004
2005
2005
2005
— ACTUAL_
_2002
ACTUAL
ACTUAL
_BUDGET
PROJECTED j PRE_LIMINARY
$
_%
DESCRIPTION
YEAR END
BUDGET
GENERAL FUND
�$
BEGINNING FUND BALANCE
$ 1,304,548.65
$
2,767,561.28
$
2,484,427.09
$ 2,059,534.98
1,785,178.88 j
$ 167,086.88
9%
REVENUES J
6,139,122.22
4,685,721.64
4,057,387.73
4,248,375.00
4,105,044.01
4,412,518.00
$ 164,143.00
4%
OPERATING TRANSFERS -IN
41,000.00
—__
$
__ 0%
EXPENDITURES
3,667,086.59
3,684,395.83
3,802,404.84
3,879,045.18:i
3,874,400.11
4,108,232.58
$ 229,187.40
6%
OPERATING TRANSFERS -OUT
1 009 023.00
1,325,460.00
679 875.00
ENDING FUND BALANCE
$ 2,767,561.28
$ 2,484,427.09
$ 2,059,534.98
EQUIPMENT FUND
_
BEGINNING FUND BALANCE
$ 35,175.74
$ 59,590.85
$ 102,168.77
REVENUES
11,210.26
_ 4,140.00
OPERATING. TRANSFERS -IN
77,000.00
77,000.00
77,000.00
505 000.00 505 000.00 1 362 000.00 $ 143 000.00
$ 1,816,595.58 $ 1,785,179.88 ( $ 1,727,464.30 $ 89,131.28
$ 76,263.51 $ 31,371.21 $ (39,297.56
5,000.00 9,045.70 4,000.00 $ (1,000.00
77,000.00 77,000.00.. 77,000.00 -
EXPENDITURES
63,795.15
34,422.08
107,045.26 130,138M
——
-- 130,938.0.0 56,000.00
— ——$
$ 74,138.00
-57%
0%
OPERATING TRANSFERS -OUT
ENDING FUND BALANCE
$ 59,590.85
$_ 102,168.77
$ 76,263.51 f $ 22,530._77
$ 31,371.21 i $ 56,371.21
$ 33,840.44
150%
_
STREET FUND
BEGINNING FUND BALANCE
$ 4I ,660.61)
6,985.40
$ 476,862.92
$ 173,832.14 $ 126,476.14
$ 14,410.02 j
13%
REVENUES
OPERATING TRANSFERS -IN
92,190.17
932,023.00
91,434.66
348,460.00
63,514.55 63,250.00 59,794.00 62,700.001$
400,000.00 400,000.00 285,000.00
366,545.33 531,850.00 507,150.00 _ 510,530.00
(550.00
$ 115,000.00
1%
-290o
EXPENDITURES
412,953.04
450,017.14
$_ 21( 320.00)l
4%
OPERATING TRANSFERS -OUT
OTHER NON -EXPENDITURES
288 385.88
ENDING FUND BALANCE
1
RESERVE FUND
$ 486,985.40
$ 476,862.92
----
$ 173,832.14
—
'
BEGINNING FUND BALANCE
REVENUES
OPERATING TRANSFERS -IN
$ 917,380.33
— —_
$ 917,380.33
900,000.00
$1,776,380.33
EXPENDITURES
OPERATING TRANSFERS -OUT
41 060.00
ENDING FUND BALANCE
$ _ — 917,380.33
$ 1,776,380.33
$ 1,776,380.331
TREE FUND
BEGINNING FUND BALANCE
$
$ 710.00�
REVENUES
$ 2,571.00
$ 47,240.97
OPERATING TRANSFERS -IN
EXPENDITURES
$ 1,861.00
28,860.72
OPERATING TRANSFERS -OUT
ENDING FUND BALANCE
$
$ 710.00
$ 19,090.25
PARK PROPERTY DEBT FUND
BEGINNING FUND BALANCE
$ 247,847.60
$ 211,460.00
$ 175,072.40
_
REVENUES
OPERATING TRANSFERS -IN__
EXPENDITURES
36,387.60
36,387.60
_
36,387.60
OPERATING TRANSFERS -OUT
ENDING FUND BALANCE
$ 211,460.00
$ 175,072.40
$ 138,684.80
CAPITAL PROJECTS FUND
BEGINNING FUND BALANCE
203,030.59
$ 106,157.71
$ 117,770.70
REVENUES
_$
199,&71.34
187,726.18
288,735.64
OPERATING TRANSFERS -IN
-
_
602,875.00
EXPENDITURES
296,744.22
176,113.19
470,662.541)
OPERATING TRANSFERS -OUT
Ii
ENDING FUND BALANCE
$ 106,157.71
1 $ 117,770.70
$ 538,718.80
TOTAL_AL_L FUNDS BUDGET
BEGINNING FUND BALANCE
REVENUES
$-2,295,322.30
6,442,393.99
$ 4,549,135.57
4,967,453.48
$ 5,133,392.21
4,461,018.89
OPERATING TRANSFERS -IN
1,009,023.00
1,366,460.00
679,875
EXPENDITURES
OPERATING TRANSFERS -OUT
OTHER NON -EXPENDITURES
ENDING FUND BALANCE
--- $
$ 43,466.12 $ 126,476.14
� _—
$ 1,776,380.33 $ 1,776,380.33 $ 1,776,38 0.33 j $
--- —� — --—� $ —
$
$ L776.380.33 $ 1.776.380.33 $ 1,776,380.33 $
0.00
$ 19,090.25 $ 62,964.85
53,874.60
$ (9,088
$ (10,000
3.28
10,000.00 60,000.00
$ 22,053
—
$
-
$ 62,964.85 $ 2,964.85
$ 2,964
4.80
$ 138,684.80 $ 102,297 0
— --
$ (36,387
'$
—
7.60..._..__._.-36,387.60
36,387.60-1-$
$ ------
- i -
1 $
7.20
$ 102,297.20 1 $ 65,909.60
$ (36,387
5
00 505,000.00
.29 _ r '5,227,474.06
00505,000.00
.81 $ 3.809.288.70
504.81
758.31
76.44
-13%
i nnoi
07.83
', $ 565,789.13
190%
00.00
$ 275,000 0
,0 92%
$ (28,000.00
100%
00.00
$ 230,000.00
40%
$ -
0%
07.83
582,789.13
1004%
76.44
18,00
i
$ 328,338.68
$ 437,593.00
— -- 76
9%
00.00
$ 143,000.00
-28%
50.18
( $ 341.676.12
1, 7%
10/27/2004
2005 Budget - Version C
2002
2003
2004
2004
2005
2005
2005
ACTUAL
ACTUAL
BUDGET
PROJECTED
PRELIMINARY
$
%
DESCRIPTION
YEAREND
BUDGET
+/-
+(-
ERAL FUND
GINNING FUND BALANCE
$ 2,767,561.28
$
2,890,440.54
$
1,952,265.76
$ 2,464,653.53
$
2,265,081.27
$
312,815.51
16%
REVENUES
4,685,721.64
4,057,387.73
4,248,375.00
4,100,419.11
4,412,518.00
$
164,143.00
40o
OPERATING TRANSFERS -IN
41,000.00
-
$
-
0%
EXPENDITURES
3,278,382.38
3,803,299.74
3,879,045.18
3,794,991.37
4,108,252.58
$
229,207.40
6%
OPERATING TRANSFERS -OUT
1,325,460.00
679,875.00
505,000.00
505,000.00
197,000.00
$
308,000.00
-61%
ENDING FUND BALANCE
$ 2,890,440.54
$ 2,464,653.53
$
1,816,595.58
$ 2,265,081.27
$
2,372,346.69
$
555,751.11
31%
EQUIPMENT FUND
BEGINNING FUND BALANCE
$ 59,590.85
$
102,168.77
$
70,668.77
$ 76,263.51
$
63,490.06
$
(7,178.71)
-10%
REVENUES
-
4,140.00
5,000.00
9,045.70
4,000.00
$
(1,000.00)
-20%
OPERATING TRANSFERS -IN
77,000.00
77,000.00
77,000.00
77,000.00
77,000.00
$
-
0%
EXPENDITURES
34,422.08
107,045.26
130,138.00
98,819.15
56,000.00
$
(74,138.00)
-57%
OPERATING TRANSFERS -OUT
ENDING FUND BALANCE
$ 102,168.77
$
76,263.51
$
22,530.77
$ 63,490.06
$
88,490.06
S
65,959.29
293%
STREET FUND
BEGINNING FUND BALANCE
$ 486,985.40
$
476,862.92
$
112,066.12
$ 173,832.14
$
116,476.14
$
4,410.02
4%
REVENUES
91,434.66
63,514.55
63,250.00
59,794.00
62,700.00
$
(550.00)
-1%
OPERATING TRANSFERS -IN
348,460.00
-
400,000.00
400,000.00
120,000.00
$
(280,000.00)
-70%
EXPENDITURES
450,017.14
366,545.33
531,850.00
517,150.00
518,810.00
$
(13,040.00)
-2%
OPERATING TRANSFERS -OUT
-
-
-
-
-
$
-
0%
ENDING FUND BALANCE
$ 476,862.92
$
173,832.14
$
43,466.12
$ 116,476.14
$
(219,633.86)
$
(263,099.98)
-605%
RESERVE FUND
BEGINNING FUND BALANCE
$ 917,380.33
$
1,776,380.33
$
1,776,380.33
$ 1,776,380.33
$
1,776,380.33
$
0%
REVENUES
-
$
0%
OPERATING TRANSFERS -IN
900,000.00
-
$
0%
XPENDITURES
-
S
0%
TRANSFERS -OUT
41,000.00
-
$
-
0%
DING FUND BALANCE
$ 1,776,380.33
$
1,776,380.33
$
1,776,380.33
$ 1,776,380.33
$
1,776,380.33
$
-
0%
IERATING
EFUND
EGINNING
BFUND BALANCE
$
710.00
$
72,053.28
$ 19,090.25
S
62,964.85
$
(9,088.43)
-13%
REVENUES
$ 2,571.00
$
47,240.97
10,000.00
53,874.60
-
$
(10,000.00)
-100%
OPERATING TRANSFERS -IN
$
-
0%
EXPENDITURES
$ 1,861.00
28,860.72
82,053.28
10,000.00
-
$
(82,053.28)
-100%
OPERATING TRANSFERS -OUT
$
-
0%
ENDING FUND BALANCE
$ 710.00
$
19,090.25
$
-
$ 62,964.85
$
62,964.85
$
62,964.85
0%
PARK PROPERTY DEBT FUND
BEGINNING FUND BALANCE
$ 211,460.00
$
175,072.40
$
138,684.80
$ 138,684.80
$
102,297.20
$
(36,387.60)
-26%
REVENUES
-
-
-
-
-
$
-
0%
OPERATING TRANSFERS -IN
-
-
-
$
-
0%
EXPENDITURES
36,387.60
36,387.60
36,387.60
36,387.60
36,387.60
$
-
0%
OPERATING TRANSFERS -OUT
-
-
-
-
$
-
0%
ENDING FUND BALANCE
$ 175,072.40
$
138,684.80
$
102,297.20
$ 102,297.20
$
65,909.60
$
(36,387.60)
-36%
CAPITAL PROJECTS FUND
BEGINNING FUND BALANCE
$ 106,157.71
$
117,770.70
$
298,018.70
$ 538,718.80
$
863,807.83
$
565,789.13
190%
REVENUES
187,726.18
288,735.64
300,000.00
575,000.00
575,000.00
$
275,000.00
92%
OPERATING TRANSFERS -IN
-
602,875.00
28,000.00
28,000.00
-
$
(28,000.00)
-100%
EXPENDITURES
176,113.19
470,662.54
568,000.00
277,910.97
798,000.00
$
230,000.00
40%
OPERATING TRANSFERS -OUT
$
-
0%
ENDING FUND BALANCE
$ 117,770.70
$
538,718.80
$
58,018.70
$ 863,807.83
$
640,807.83
$
582,789.13
1004%
TOTAL ALL FUNDS BUDGET
BEGINNING FUND BALANCE
$ 4,549,135.57
$
5,539,405.66
$
4,420,137.76
$ 5,187,623.36
$
5,196,623.08
$
776,485.32
18%
4,967,453.48
4,461,018.89
4,616,625.00
4,744,258.81
5,054,218.00
$
437,593.00
9%
rVENUES
ERATINGTRANSFERS-IN
1,366,460.00
679,875.00
505,000.00
505,000.00
197,000.00
$ (308,000.00)
-61%
EXPENDITURES
3,977,183.39
4,812,801.19
5,227,474.06
4,735,259.09
5,517,450.18
$
289,976.12
6%
OPERATING TRANSFERS -OUT
1,366,460.00
679,875.00
505,000.00
505,000.00
197,000.00
$
308,000.00
61%
ENDING FUND BALANCE
$ 5,539,405.66
$ 5,187,623.36
$ 3,809,288.70
$ 5,196,623.08
$
4,733,390.90
$
924,102.20
24%
Fixing the Budget Problem
• Thcc tcaraI. polio(al rirn- to hart(Ile et proie( tc cI
debtitis takclastIc�11 hu(il�rct4uI,i<rot.It is
2005 BUDGET
like talsirt, Ica/ i c ar's lamilr c ar and redac in, its
it c t,ht pith a Nmttnrrh card she ar.s. But ruttin,,
2 hillrun_fi mn this rrhic le clucks not make it a
C[ I Y OF tilt.I�IN,1 coatpart: it real s it a trrc� k It hill is: tti wwd is (r
had,,et (Icsign"d from the guard rrp-
Fi\eCritical Decisions
(;mill" a Grip on the Problem: 1, it short of lone tznn°
Is it drrsrn Ls I ol or both,
Settin;; (he Price of Gosernment: Deli rmime-, hosv
much III/ n.:nc ssiIIinu, to pets_
Stain,; the Priorities of Government: Da.idin<u, vvMich
rz,alt, titiicn, salue mo<t.
Selling the Price of Each Priority: Dectdtng hors nwch
the •cos crrunem ss d] :pond to prodncc c;ah of these
outconrr,-
• Purchasing, the Priorities: Deciding hoc, I11 to produce
the: de,ircd result a1 the pric. c rtizc°ns are svillin,-I to pay.
\ocm„�,��
The Means
Stmt;eic Rcs iess,: Divc,timu
_.
Con,ohkition.
to Insect.
Ri^_ht;izin .
Bm in;[ Srn icc— --
Comperf
Rcssardin E erlomwncc. Not
Smem,,j Cu toinet S'�rs ice
(food Intentions.
PullolL, Cuaomrrs in the
Dris er', Seat.
Don't lim Alintru,l -
1 inw, Pla>;ihility to Diet
I-aiusinate It.
A,connlabilit, .
\lakinw� Admini,trntisc
Snrultr A\ orl< Ptacc„t,_
Ss�tc I,Allic;.Not Gncmics.
tool,fromInduars.
Simplifying the Budget . Basic Budget Projections
I. Stm tin,-, balancc: I lovc much vie have in our
account, at the be"innill, of the fi>c:al Near.
?. Itecenues: Ilow much �Nc think vcc %gill take in.
Eapen,c,: 11Mv ITluch \Nc think ue kill spend.
1. Surplu, or deficit T IC differelICC beWcen
I CA CiLICS and CSpelltie,.
5. 1�ndin_ balance: I Io\N much eve think vec kill
lace in our ticcount, at the and of the fi,cal Near.
GCncral FU11d
luu,
l ii iil^:I
vnra luo=
I r IL . � cif
B _Innis:
S3.it \I
ti'_. \I 51.z \1
13.Ilanc�
RLi
ti'-t_' \1
54.1 Al S4A \1
Sulhluv
SIi,S Al
SOJ \1 U) , 11
Dciicit
f[ndinc
5_.0 At
S I_S \1 S I_9 \1
Kula nc:
�
00
k3exinnin�
L',:Ila nce
,-� Ni
�'-i V
� yi
1. o V
—
Sulplu —
ilh°ficill
10
_
Endims
•
•
Inflationary Comparison
$6000m0
irorooa
aoaadoo"
n
p000000
0 orooro
S
o a o 0 0 0 0 0 0
0 1 2 5 6 8
Adual Adual AcbM Adud Rgeded PtlWed Rq W( Rop Rgetlea
Yeu
[—Trial Rer3nues+Tdal ErpvdOln—k-3%Idl0w yG,*h
$1.15
$1.10
$1.05
$1.00
$0.95
$ 0.90
Tax Rate Hstory
2001 2002 2003 2004 2005
Ye a r
3
ITEM J - 5
CITY OF MEDINA
City Manager's Office
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medina-wa.gov
MEMORANDUM
DATE: October 4, 2004
TKO: Mayor and City Council
FROM: Doug Schulze, City Manager
RE: 2005 Compensation Plan
RECOMMENDATION: A motion to approve the attached 2005 Compensation Plan.
POLICY IMPLICATION: The proposed 2005 Compensation Plan establishes a pay scale that is
competitive with the Median top step of comparable cities. The proposed plan also establishes internal pay
equity among different job classifications.
BACKGROUND: The City Council authorized a compensation study during labor
negotiations in 2003. Meith Human Resource Consulting was hired to conduct the compensation study.
The City Council received a presentation and recommendation from Meith Human Resource Consulting in
April 2004. The Council requested additional information, which was brought before the Council for
discussion and resulted in direction to the City Manager. Based on the information provided and
assistance from Council Member Adam, the proposed 2005 Compensation Plan has been developed.
The proposed plan does not include a pay for performance or merit pay option, at this time. Therefore, the
maximum (top step) for each pay band represents the maximum base monthly salary for each position
classification within the band. Note: Employees within the Police Department are eligible for merit pay,
which is established in the labor agreement. Merit pay for management employees has been considered
annually during the budget process.
The proposed compensation plan is consistent with wages established by labor agreements for 2005,
which includes police officers and public works personnel.
Attachments include the following:
A. 2005 Proposed Compensation Plan
B. Comparison of 2004 — 2005 Compensation by Classification
C. Market Salary Survey
Attachment A
2005
COMPENSATION PLAN
Band
Minimum
Midpoint
Maximum
Classifications
F
6,750
7,500
8,250
City Manager
E
5,805
6,450
7,095
Police Chief, Director of PW,
Director of DS
D
4,680
5,200
5,720
Lieutenant, Finance Officer, City Clerk,
Building Official
C
4,351
4,710
5,070
Corporal, Maintenance Supervisor
B
4,022
4,377
41732
Police Officer, Engineering Technician,
Associate Planner, Building Inspector
Maintenance Worker, Admin Assistant, DS
A
3,408
3,834
4,260
Coordinator, IS Coordinator, Records
Manager
0 Page 2
Attachment B
Comparison of 2004 - 2005 Compensation
By Classification
Classification
2004
Maximum
2005
Maximum
$ Increase
% Increase
City Manager
$7,500
$8,250
$750
10%
Police Chief
$6,700
$7,095
$395
6%
Director of PW
$6,700
$7,095
$395
6%
Director of DS
$6,010
$7,095
$1,085
18%
Lieutenant
$5,200
$5,720
$520
10%
Finance Officer
$5,000
$5,720
$720
14%
City Clerk
$4,800
$5,720
$920
19%
Corporal
$4,665
$5,070
$405
9%
Maint. Supervisor
$4,880
$5,070
$190
4%
Police Officer
$4,445
$4,732
$287
6.5%
Admin. Assistant
$3,986
$4,260
$274
7%
Maint. Worker
$3,970
$4,260
$290
7%
Records Mgr
$3,938
$4,260
$322
8%
IS Coordinator
$3,928
$4,260
$332
8.5%
DS Coordinator
$3,920
$4,260
$340
9%
0 Page 3
Attachment C
Market Salary Survey
Classification
Survey
Maximum
Survey
Median
Survey
Average
2005
Proposed
City Manager
$10,568
$8,814
$8,762
$8,250
Police Chief
$8,549
$7,109
$7,231
$7,095
Director of PW
$9,129
$7,095
$6,931
$7,095
Director of DS
$9,129
$7,211
$7,068
$7,095
Lieutenant
$6,747
$5,720
$5,620
$5,720
Finance Officer
$8,055
$5,254
$5,569
$5,720
City Clerk
$5,958
$5,065
$4,983
$5,720
Corporal
$5,888
$5,043
$5,102
$5,070
Maint. Supervisor
$6,494
$5,040
$5,191
$5,070
Police Officer
$5,669
$4,506
$4,640
$4,732
Admin. Assistant
$3,810
$3,512
$3,490
$4,260
Maint. Worker
$4,306
$3,861
$3,874
$4,260
Records Mgr
$3,562
$3,211
$3,362
$4,260
IS Coordinator
$4,955
$4,342
$4,231
$4,260
DS Coordinator
$4,046
$3,689
$3,692
$4,260
NOTE: Survey data is based on 2004 figures.
• Page 4
ITEM J - 6
CITY OF MEDINA
City Manager's Office
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medina-wa.gov
MEMORANDUM
DATE:
October 4, 2004
TO:
Mayor and City Council
FROM:
Doug Schulze, City Manager
RE:
Council Agenda Calendar
RECOMMENDATION: Review and approve Council Agenda Calendar for November and
December 2004 and January 2005 meetings.
POLICY IMPLICATION: The Council Agenda Calendar is intended to provide the City Council with
an opportunity to influence the issues to be discussed during regular business meetings and work
sessions.
BACKGROUND: Attached Council Agenda Calendar for the next three months is provided
for discussion and approval. Adjustments and/or additions should be brought before the full City Council
for consideration.
2004
City Council Calendar
September 13,
2004 Regular
Meeting
September 27,
2004 Study
Session
October 11,
2004 Regular
Meeting
October 25,
2004 Study
Session
ARCH Funding Request
Discussion/Action
Budget - 2005
Continued
Discussion
Cable TV Franchise
Moved
City Facilities
City Manager
Employment Agreement
No Action
City Manager
Performance Eval
Completed
Community Design
Inventory
Discussion
Compensation Plan
Discussion
Financial Report — 3'
Quarter
Discussion
Intersection Sight
Distance
Management
Employment
Agreements
Moved
Discussion
Meeting Space
Alternatives
Completed
Ordinance No. 768
Amendment
Adopted
Permitting
Completed
Pool & Spa Locations
Adopted
Property Tax Levy
Discussion
Side and Setbacks
Sent to PC
Site Plan Review
Moved to 2005
Tree Code Amend.
Moved to 10/11
Hearing/Action
Tree Replacement —
84th Avenue NE
Utility Undergrounding —
Development Related
Completed
WCIA Risk M mt
Discussion
Work Plans — 2004-05
Discussion
10/04/2004 Page 5 of 5
P:\DJS\Council Agenda Files\2004 City Council Calendar.doc
2004
City Council Calendar
Description
November 8,
2004 Regular
Meeting
November 22,
2004 Study
Session
December 13,
2004 Regular
Meeting
December 27,
2004 Study
Session
Budget - 2005
Hearing
Discussion
Hearing/Action
Cable TV Franchise
Discussion
City Facilities
City Manager
Performance Review
Health Insurance Costs
Discussion
Intersection Sight
Distance
Discussion
Public Hearing
Property Tax Levy
Hearing/Action
Tree Replacement -
84t" Avenue NE
Discussion
10/04/2004 Page 6 of 6
P:\DJS\Council Agenda Files\2004 City Council Calendar.doc
2005
Citv Council Calendar
Description
January 10,
2005 Regular
Meeting
January 24,
2005 Study
Session
February 14,
2005 Regular
Meeting
February 28,
2005 Study
Session
2005 Study Sessions
Discussion/Action
2005 Leg Action Plan
Discussion
Action
Annual Retreat Date
Discussion
ARCH Budget
Discussion/Action
City Facilities
Discussion
Employee Insurance
Discussion
Reconstruction Triggers
Action
Side and Setbacks
Discussion/Action
Site Plan Review
Discussion
Tree Replacement —
84Ih Avenue N.E.
Discussion
10/04/2004 Page 1 of 1
PADJS\Council Agenda Files\2005 City Council Calendar.doc
ITEM J - 7
CITY OF MEDINA
Development Services
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.modina-wa.gov
MEMORANDUM
DATE: October 5, 2004
TO: Mayor and City Council
FROM: Joseph Gellings, AICP, Director of Development Services
RE: Planning Commission Draft Work Plan
RECOMMENDATION: It is recommended that the City Council review, make appropriate
modifications, and approve the Planning Commission's draft work plan in concert with their own work
plan effort.
POLICY IMPLICATION: This item only relates to scheduling of the City Council and Planning
Commission's time.
BACKGROUND: Acting on the City Council retreat resolution to develop a work plan the
Planning Commission has created a draft work plan for City Council review. This consists of a list of
eighteen topics that they wish to study within the remainder of 2004 and all of 2005. On -going
responsibilities such as the review of construction mitigation plans and other prescribed land use permits
are not listed. The commission ranked the topics according to the order that they believe they should be
addressed. In doing so, it was noted that the following topics have already been scheduled:
• Side yard setbacks / reconstruction threshold
• Site plan review
State -mandated updates to Comprehensive Plan and critical areas regulations
It was also noted that these two topics would be difficult to schedule at this time:
• Reevaluation of the performance of ordinances originating with the planning commission
• Involvement in City facilities planning
Their ranking of the remaining thirteen topics is as follows. (Number one is the topic of the highest
importance.)
1. Nonconforming envelopes — Should a certain amount of enlargement be allowed to the
nonconforming portion of nonconforming homes? MMC 17.60.030-D
2. Pitched roof incentives
3. Streamlining the building permit process
4. LID's or other means to underground right-of-way utilities
5. Reformulate the Zoning Code's height / lot coverage bonus system to allow for
intermediate coverages with intermediate heights
6. Calculation of side setbacks for R-20 and R-30 lots without penalty for private lane width.
7. Illegal nonconforming structures — The hearing examiner has recently interpreted MMC
17.60.030-A to say that old structures not compliant with code at the time they were originally
built may not be altered at all unless they are brought into full compliance. This is a small
subset of all nonconforming structures but the code provisions for them may need to be
revisited.
8. Permit renewal — An ordinance in 2000 set-up a unique incentive program for the timely
completion of construction projects. An assessment of its success may be warranted.
9. Stand-alone accessory uses — Should there be restrictions on using vacant parcels for
accessory uses such as parking lots?
10. Legal substandard building sites— The "separate ownership" regulation in the zoning code
was a good tool for requiring lot consolidation to achieve lot size minimums under certain
circumstances shortly after City incorporation. Today it probably creates more hassle than it's
worth. MMC 17.40.025.
11. Home occupations — Changing patterns in home -based work may suggest a revisiting of MMC
17.64.
12. Play structure / play house allowances
13. Incorporation of selected site plan review criteria into special use permit process for non-
residential uses
Page 2
2005 Budget - Version C
2001
ACTUAL_
2002
ACTUAL
2003
ACTUALT,
2004
BUDGET_
2004
PROJECTED
2005
PRELIMINARY
2005— 1
$
2005
DESCRIPTION
YEAR END
BUDGET
ERAL FUND
�$
BEGINNING FUND BALANCE
$ 1,304,548 65
$
2,767,561.28
$
2 484,427 09 $ 1,952,265.76 $ 2,059,534.98_!
r-4,105,044.01
$ 1,785,178.88
(167,086.88)�
_—
-90/.
REVENUES
6,139,122.22
4,685,721.64
4,057,387.73
4,248,375.00
4,412,Si8.00
$ 164,143.00
4%
OPERATING TRANSFERS -IN
EXPENDITURES
3,667,086.59
41,000.00
3,684,395.83 j
_- J
3,802,404.84 3,874,400.11
$
0%
4,108,232.581
$ 229,187.46
6%
OPERATING TRANSFERS -OUT
i 009 023.00
1,325,460.00
679 875.00
_
ENDING FUND BALANCE
$ 2,767,561.28
$ 2,484,427.09
$ 2,059,534.98
EQUIPMENT FUND
505 000.00
$ 1,816,595.58
505,000.00
362,000.00
$ 143 000.00
-28%
$ 1,785,178.88
$ 1,727,464.30
$ 89,131.28 I
-5%
BEGINNING FUND BALANCE $ 35,175 74 $ 59,590.85 $ 102_168.77 $ 70,668.77 $ 76,263.51 Is _ 31,371.21 $ J39,297.56) -5
REVENUES 11,210.26 - 4,140.00 5,000.00 _ 9,045.70 4,000.00 $ 1,000.00— -2
OPERATING TRANSFERS -IN 77,000.00 77,000.00 __T7,000.00J 77,000.00 77,000.00 77,000.00 $
EXPENDITURES _ 63,795.15 _ 34,422.08 _ 107,045.26 13Q 938.00 56,000.00 $ �74,138.00 5
OPERATING TRANSFERS -OUT
ENDING FUND BALANCE $ 59,590.85 $ 102,168.77 $ 76,263.51 $ 22,530.77
fREET FUND
$ 31,371.21 I
$ 56,371.21
$ 33,840.44
150%
_
BEGINNING FUND BALANCE
$ 412,660.61
$ 486,985.40
$ 476,862.92
63,514.55
$ 112,066.12
63,250.00
$ 173,832.14
59,794.00
$ 126,476.14
$ 14,410.02
13%
REVENUES
92,190.17
91,434.66
62,700.00
$ _C�51. 0 01
4%
OPERATING TRANSFERS -IN
932,023.00
_
348,460.00
366,545.33
400,000.00
400,000.00
285,000.00
$ 115,000.00
-29%
EXPENDITURES
412,953.04
450,017.14
507,150.00
510_,530.00
$ _C21,320A0
4%
OPERATING TRANSFERS -OUP
—
_
$
0%
OTHER NON -EXPENDITURES__
288 385.88
$
0%
ENDING FUND BALANCE
$ 486,985.40
$ 476,862.92
$ 173,832.14
$ 43,466.12
$ 126,476.14
$ 36,353.86
$ 79,819.98
-184%
---
RESERVE FUND
BEGINNING FUND BALANCE
$ 917,380.33
$ 917,380.33
$ 1,776,380.33
$ 1,776,380.33
$ 1,776,380.33
$ 1,776,380.33
$ —
— 0%
REVENUES —
-
---
_
$ —_
0%
OPERATING TRANSFERS -IN
900,000.00
_
—_.__
$ _
0%
EXPENDITURES
$
0%
_
OPERATING TRANSFERS -OUP
41 000.00
$
0%
ENDING FUND BALANCE
$ 917,380.33
$ 1,776,380.33
$ 1,776,380.33
$ 1,776,380.33
$ 1,776,380.33
$ 1,776,380.33
$
0%
E FUND
$ 72,053.28
10,000.00
GINNING FUND BALANCE
$
$ 710.00
$ 19,090.25
$ 62,964.85
$ 9,088.43
-13%
VENUES
$, 2,571.00
$ 47,240.97
53,874.60
—
— _ -
$ _ 1( 0,000.00
-100%
OPERATING TRANSFERS -IN
_ --- -
— —
$
0%
EXPENDITURES
$ 1,861.00
28,860.72
82,053.28
10,000.00
60,000.00
$ 22,053.28
-27%
OPERATING TRANSFERS -OUT
$
0%
ENDING FUND BALANCE
$
$ 710.00
$ 19,090.25
$ -
$ 62,964.85
$ — 2,964.85
$ 2,964.85
0%
—
PARK PROPERTY DEBT FUND
BEGINNING FUND BALANCE
$ 247,847.60
$ 211,460.00
$ 175,072.40
$ 138,694.80
$ 138,694.80
$ 102,297.20
$ 36,387.60
— -26%
REVENUES —
--_
-
—
-
$
0%
FE
OPERATING TRANSFERS -IN
_
$
0%
EXPENDITURES
36,387.60
36,387.60
36,387.60
36,387.60
36,387.60
36,387.60
$
0%
OPERATING TRANSFERS -OUT
$
0%
_
ENDING FUND BALANCE
$ 211,460.00
$ 175,07240 .
$ 138,684.80
$ 102,297.20
$ 102,297.20
$ 65,909.60
$ 36,387.60
-36%
CAPITAL PROJECTS FUND
$ 117,770.70
$ 298,018.70
$ 538,718.80
BEGINNING FUND BALANCE
$ 203,030.59
$ 106,157.71
$ 863,807.83
$ 565,789.13
_ 190%
REVENUES
199,871.34
187,726.18
288,735.64
OPERATING TRANSFERS -IN _
-
-_
_ 60_2,875.00_
EXPENDITURES
296,744.22_
176,113.19
470,662.54
OPERATING TRANSFERS -OUT
_
ENDING FUND BALANCE
$ 106,157.71
$ 117,770.70
$ 538,718.80
TOTAL ALL FUNDS BUDGET
300,000.00 575,000.00 575,000.00 $ 275,000.00 5
28,000.00 28,000.00 - $_-28,000.00 —= IC
568,000.00 277,910.97 798,000.00 $ 230,000.00 4
$ 58,018.70 $ 863,807.83 $ 640,807.83 $ 582,789.13 90(
BEGINNING FUND BALANCE
$ 2,295,322.30
$
4,549,135.57
$
5,133,392.21
$ 4,420,137.76
$ 4,782,— 81
$
4,694,601.84
$ 274,464.08
6%
REVENUES
6,442,393.99
4,967,453.48
4,461,018.8_9
4,616,625.00
r 4_1748.883.71
5,054,218.00
$ 437,593.00
9%
OPERATING TRANSFERS -IN
1,009,023.00
_
1,366,460.00
679,875.00
505,000.00
505,000.00
362,000.00
$(143,000.00),-28%
EXPENDITURES
4,383,196.84
4,811,906.29
4,836,786.68
5,569,150.18
$ 341,676.12
_ 7%
OPERATING TRANSFERS -OUT
_4,476,966.60
�— 1,009,023.00
1,366,460.00
679,875.00
505,000.00
505,000.00
362,000.00
$ 143,000.00
-280
OTHER NON -EXPENDITURES
i 288 385.88
$
0%
ENDING FUND BALANCE
$ 4,549,135.57
$
5,133,392.21
$
4,782,504.81
$ 3,809,288.70 $ 4,694,601.84
1 $
4,179,669.66
$ 370,380.96
10%
Estunated Baainning Balance for 2004
10/1112004
}
w
U)
a
J
a
W
Y
a
a
Z_
0
W
2
:7
Benefits
)ther Services/Charges
professional Services
ntergovernmental
:apital Outlay
TOTAL
0
Projected
Requested
+l-
+l-
$ 1,358,697
$
1,409,393
$
50,696
4%
$ 338,742
$
363,167
$
24,425
7%
$ 96,828
$
107,200
$
10,372
11 %
$ 272,146
$
369,200
$
97,054
36%
$ 895,806
$
844,500
$
(51,306)
-6%
$ 877,878
$
850,273
$
(27,605)
-3%
$ 38,948
$
164,500
$
125,552
322%
$ 3,879,045
$
4,108,233
$
229,188
6%
CITY OF MEDINA
Evergreen Point Road, Medina, WA 98039
(425) 454-9222 www.ci.medina.wa.us
MEMORANDUM
DATE: October 11, 2004
TO: City Manager
FROM: Director of Public Works
RE: Medina Beach Park Project — Letter from Mr. Henry Paulman
The following is provided for your information -
1. 1 reviewed the October 9, 2004 letter with attachments from Mr. Henry
Paulman, Subject: Proposed Medina Beach Park Project. I found the information
in the letter, primarily Exhibit A to the October 7, 2004 letter to Mr. Paulman from
Thomas J. Bacher, to disagree with the information and advice I have received
from the various resource and regulatory agency expert advisors on the project.
2. The resource and regulatory agency experts I have been interfacing with for this
project include: Stewart Reinbold with the Washington State Department of Fish
and Wildlife (Stewart is the WDFW Area Habitat Biologist who has responsibility for
Lake Washington); Karen Myers with US Fish and Wildlife (Karen has Lake
Washington in her area of responsibility); Kitty Nelson with NOAA Fisheries (Kitty
has Lake Washington in her area of responsibility); and Marci Reed with the US
Army Corps of Engineers — Seattle District (Marci's area of responsibility includes
Lake Washington). Each of the resource agency experts believe that the proposed
Medina Beach Project will be an exceptional sockeye salmon habitat restoration
effort.
3. Mr. Bacher notes in his Exhibit A that he had a recent phone conversation with
a biologist in the WDFW who has responsibility for Lake Washington. Given this
information, I called Stewart Reinbold and informed him of the exhibit. Stewart
said that only he and Steve Foley (a Fisheries Biologist with WDFW) have direct
responsibility within WDFW for Lake Washington. Stewart talked to Steve and
neither know Mr. Bacher nor were called by him. They both also strongly rebutted
the information and conclusions Mr. Bacher spelled out in his Exhibit A.
4. Stewart also called the WDFW Regional Director, Mr. Bob Everett. Mr. Everett
stated that he had not heard of Mr. Bacher, plus he also refuted the information
and claims provided in Mr. Bacher's Exhibit A. Mr. Everett told Stewart that he
would be more than glad to take any calls from Medina's City Council on the
subject (Mr. Everett may be reached at (425) 775-1311 ext 118).
5. 1 called Mr. Bacher and asked him about his letter to Mr. Paulman and Exhibit
A. Mr. Bacher could not recall who he talked to at WDFW, but thought his first
name was Wayne. Mr. Bacher also stated that he was member of WDFW's "Land
Management' Citizen's Advisory Council and worked with Mr. Mark Quinn of
WDFW. Additionally, Mr. Bacher told me that in his conversation with "Wayne," he
was told by Wayne that other biologists may have differing opinions regarding
sockeye salmon habitat success in Lake Washington.
6. 1 again contacted Stewart Reinbold and asked if he knew a "Wayne" in WDFW
who may have something to do with Lake Washington. He looked in his WDFW
agency personnel roster and could only find one Wayne in the organization who is
a Wildlife Research Biologist in Mill Creek. Stewart called this Wayne who stated
that he did not know a Thomas Bacher and certainly never talked to Mr. Bacher
about sockeye salmon habitat in Lake Washington.
7. Stewart asked me to fax him a copy of the letters from Mr. Paulman and Mr.
Bacher along with the exhibits, which 1 have done.