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HomeMy WebLinkAbout10-25-2004 - Agenda PacketMEDINA CITY COUNCIL STUDY SESSION AGENDA October 25, 2004 7:00 p.m. 501 Evergreen Point Road Medina, WA A. CALL TO ORDER 7:00 p.m. B. ROLL CALL (Adam, Blazey, Nunn, Odermat, Phelps, Rudolph, Vail Spinosa) C. ANNOUNCEMENTS 7:05 p.m. 1. Mayor 2. Council 3. Staff D. DISCUSSION 1. WCIA Risk Management Presentation 2. 2005 Budget & Compensation Plan Discussion 3. Property Tax Levy 4. Community Design Inventory 5. Planning Commission Work Plan E. ADJOURNMENT 9:00 P.M. ITEM D - 2 a CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.modina-wa.gov MEMORANDUM DATE: October 20, 2004 TO: Mayor and City Council FROM: Rachel Baker, Administrative Assistant, on behalf of Doug Schulze, City Manager RE: 2005 Budget & Compensation Plan Discussion Please refer to 2005 Preliminary Budget document included with October 11, 2004 City Council packet. The figures included in this document remain the same. Updated 2005 Compensation Plan information will be forwarded via email prior to October 25, 2004 Study Session. To obtain an additional copy of the 2005 Preliminary Budget, please contact City Hall. ITEM D - 3 U; CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wamov MEMORANDUM DATE: October 20, 2004 TO: Mayor and City Council FROM: Rachel Baker, Administrative Assistant, on behalf of Doug Schulze, City Manager RE: Property Tax Levy City Manager is currently attending the International City/County Management Association (ICMA) Conference in San Diego, CA. Property Tax Levy information will be provided prior to October 25, 2004 Study Session. ITEM D - 3 CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.ci.medina.wams MEMORANDUM DATE: October 21, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: Ordinance Setting 2005 Property Tax Levy RECOMMENDATION: Discuss adoption of the attached Ordinance, Setting 2005 Property Tax Levy. Move item to November 8, 2004 meeting for action following required public hearing. POLICY IMPLICATION: The City Council must set the property tax levy for 2005 and submit the levy to King County no later than November 15, 2004. The levy amount may be decreased after November 15th, but may not be increased. BACKGROUND: The attached ordinance will set the 2005 Property Tax Levy at $2,101,417, which is the maximum statutory levy increase of 1%. The table below provides detailed information regarding the 2005 Property Tax Levy increase. 2004 Property Tax Levy $2,055,163 X Limit Factor (.0100) $20,552 Local new construction $24,750,332 X 2004 Levy rate (1.03847) $25,702 2005 Allowable Property Tax Levy $2,101,417 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE CERTIFYING TO THE GOVERNING AUTHORITY OF KING COUNTY THE ESTIMATES OF THE AMOUNT TO BE RAISED BY TAXATION FOR THE YEAR 2005 ON THE ESTIMATED ASSESSED VALUATION OF THE PROPERTY IN THE CITY AS REQUIRED BY R.C.W. 84.52.020. THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION 1. Amount to be raised by taxation. The amount of $2,101,417 which amount, when added to the beginning fund balances and estimated revenues from all other sources, will balance estimated expenditures during the year 2005, is hereby fixed as the amount estimated to be necessary to be raised by general property taxes. SECTION 2. Levy. For the purpose of raising such amount, a levy on all taxable property within the City, both real and personal, on each and every dollar of assessed valuation of such property, is necessary, said revenue and levy to be allocated as follows: General Tax Levy: For: General Purposes Total General Levy TOTAL TAX LEVY $2,101,417 $2,101,417 $2,101,417 SECTION 3. Code Reference. All sections hereof shall be considered of temporary or special effect. SECTION 4. Effective Date. This ordinance shall take effect upon the 1st day of January, 2005. PASSED BY THE CITY COUNCIL ON THE 8TH DAY OF NOVEMBER, 2004 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE DAY OF NOVEMBER, 2004. Mary Odermat, Mayor Approved as to form: Kirk R. Wines, City Attorney Attest: Randy Reed, CMC, City Clerk Passed: Filed with City Clerk: Published: Effective Date: SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On November 8, 2004, the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE CERTIFYING TO THE GOVERNING AUTHORITY OF KING COUNTY THE ESTIMATES OF THE AMOUNT TO BE RAISED BY TAXATION FOR THE YEAR 2005 ON THE ESTIMATED ASSESSED VALUATION OF THE PROPERTY IN THE CITY AS REQUIRED BY R.C.W. 84.52.020. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of November 8, 2004. Randy Reed, City Clerk ITEM D - 4 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: October 19, 2004 M. Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Role of "Community Design Inventory" Document RECOMMENDATION: It is recommended that the City Council review this report and provide staff with direction on what standing they would like the Community Design Inventory document to have. POLICY IMPLICATION: The design of streets and the patterns of landscaping in a community's rights -of -way play a key role in establishing the community character. There should be consistency in the policy for street design and landscaping between the various documents prepared under the auspices of the City. BACKGROUND: The Community Design Inventory document was written by the Tree Subcommittee of the Planning Commission in 1990. It was developed to complement the first tree preservation ordinance (Ordinance 521 passed December, 1990). The document consists of a survey of the conditions of unimproved right-of-way areas along every City street at that time and "goals" for preserving or enhancing these areas. Staff have idenitified that there is at least one conflict between the goal statements in this document and projects contained in the recently -approved Capital Improvements Plan. I have done some research on the document with the goal of understanding exactly how the authors expected the Community Design Inventory to be used. I spoke with then -council member Read Langenbach, then- Planning Commission Chair Paul Saad, and then -landscape consultant Lene Farrel. The picture that has emerged is that the document was intended to 1) emphasize that the specific conditions of unimproved right-of-way areas in Medina — particularly the informal landscaping pattern often found here — is key to defining the character of Medina, and 2) provide guidelines for the future use of unimproved rights -of -way that balance the goals of safety, views, and semi -rural character. These guidelines were envisioned to be used the design of both City projects and private home projects. A sentence in the brief introduction section of the document states that "...These improvement goals have been adopted by the City..." However, staff have been unable to find any record that the City Council ever formally adopted the content of the Community Design Inventory as City policy. There are references to it in the Comprehensive Plan but it was not updated during the Comprehensive Plan updates of 1994 and 1999. The City Attorney has expressed that the goals contained in the document should be a ITEM D - 4 consideration in the shaping of current City projects, but not a consideration that out -weight's public input or council direction currently being provided. In conclusion, it appears that the preparation of this document in 1990 was a well-intentioned effort by some Medina citizens, but it is currently problematic for staff for the following reasons: 1. The guidance contained in the document cannot, technically, be taken as City policy or public involvement. It cannot be taken as City policy because the City Council did not formally adopt the document. It cannot be taken as public involvement because the degree of outreach undertaken is unknown and the make-up of the community has evolved to some degree in the 14 years since writing. 2. Specific improvement goals found throughout the document conflict with a) current public input on capital improvement projects and b) landscaping requirements of property owners found in MMC 12.28.080 and 12.28.130. 3. The document does not address the division of responsibility between the City and property owners in achieving its goals. As a result, it appears that the best course of action is to regard the Community Design Inventory as one of many sources of input to the design of capital improvements projects and to rely on the recently adopted Tree and Vegetation Code to prescribe the obligations of property owners. Page 2 CITY OF MEDINA COMMUNITY DESIGN INVENTORY CITY OF MEDINA COMMUNITY DESIGN INVENTORY Introduction The Community Design Inventory was undertaken by the Land and Tree Committee, a sub- committee of the Medina Planning Commission, to assess the visual and physical qualities and resources of the community. This inventory is used as the basis for development of the Tree Preservation and Landscaping Ordinance (#521), the Medina Landscape Plan, and Street Design Standards. The inventory is also intended as a supporting document to the Medina Comprehensive Plan. Much of the character of Medina is embodied in the mature trees and vegetation found within City rights -of -way, which give the community a forested, semi -rural feel and appearance. Consequently, the inventory is organized based on the street system and is divided into two broad sections: Community Arterials and Neighborhoods & Neighborhood Streets. Each street or neighborhood is inventoried separately, with a section describing existing conditions and a section identifying improvement goals. These improvement goals have been adopted by the City to insure that the City's unique character is not lost, but is maintained and enhanced over time in a manner consistent with retention of historic views. t <� COZY ARTERIALS Evervreen Point Road City Hall to SR 520 (Except 1600 to 1800 blocks) Existing Conditions and Features: East Side: o The lots are generally small, and houses are located close to the street. o Overhead power lines are located within the street right-of-way. o A sidewalk has been installed with.a planting strip. o Homes and fencing are not well screened. West Side: o Houses are set well back from the street. o The street right-of-way and private properties are generally heavily landscaped with mature trees and informal, natural shrubbery. This portion of the City's right- of-way, particularly from NE loth to NE 16th and North of NE 24th, is important to the City's character and should be preserved. Imnrovement Goals: o The street should be maintained as a two- lane roadway with a sidewalk and planting strip on the East side. The street right-of- way should not be improved to permit additional parking. o Fences and walls within front yard setbacks should be screened. East Side: o Street trees should be installed and arranged informally within the planting strip. o Ground cover and shrubs, rather than grass should be used in the planting strip. o Trees and shrubs should be a combination of evergreen and deciduous. o Additional plantings should be encouraged on private property to provide screening. 2 o The right-of-way adjacent to the -dark & Ride lot should be improved with trees and shrubs. o The generally informal nature of the sidewalk should be retained. West Side: o The existing character and landscaping should be maintained by infilling with a combination of evergreen and deciduous trees and shrubs. The landscaping of this portion of the City's right-of-way should be preserved as properties are subdivided and developed. o Ground cover should run to the street edge to maintain the heavily landscaped character of the street. o Unscreened lawns should be minimized. C�3 Eve een Point Road 16DO to 1800 blocks (approximately) Existing conditions and Features: East Side: o Houses are oriented to 77th Avenue NE and are topographically below Evergreen Point Road. An access land (NE 18th) parallels Evergreen Point Road. o overhead power lines are located within the street right-of-way. o A sidewalk has been installed with a planting strip. West Side: o Houses are generally oriented to and closer to the street. o Some properties have views toward the golf course. o The street right-of-way and private properties are generally less heavily landscaped in this section of Evergreen Point Road. Improvement Goals: o The street should be maintained as a two-lane roadway with a sidewalk and planting strip on the East side. The street right-of-way should not be improved to permit parking. o Fences and walls within front yard setbacks should be screened. East Side: o Ground cover and shrubs, rather than grass should be used in the planting strip. o The property between Evergreen Point Road and the service road (NE 18th), generally street right-of-way, should be cleaned up and improved with low growing trees and shrubs. Historical view corridors to the golf course should be respected. For height variation, conifers may be located along property lines. Trees should be a combination of evergreen and deciduous. o The generally informal nature of the sidewalk should be retained. 0 J West Side:' o The street right-of-way should be improved with a mixture of evergreen and deciduous ground covers and shrubs. The ground cover should run to the street edge. Lower growing varieties should be used in historical view corridors. The more formal character of the landscaping along this portion. of the street should be respected. Grass may be used in the street right-of-way where abutting neighbors provide mowing and maintenance. Hedges within the City's right-of-way and front yard setbacks should be limited to 8' in height if views may be effected. 5 Overtake Drive West Evergreen Point Road to Medina School Existing Conditions and Features: North Side: o There are a variety of front yard treatments. o The right-of-way includes . open drainage, gravel path and lawn. South Side: o The right-of-way includes well maintained lawns, natural shrubbery, hedges, and some fences. o Adjacent property is improved with heavy mature landscaping. o This portion of Overlake Drive is attrac- tively screened with mature trees and shrubs which contribute to the City's unique character and should be preserved. Imnrovement Goals: o The street should be maintained as a two-lane roadway without parking on either side. The City's right-of-way should not be improved to permit parking. o Fences and walls within front yard setbacks should be screened. North Side: o The open drainage should be enclosed. o The street right-of-way should be leveled and an informal (no curb) pathway with a planting strip (generally grass, trees, and shrubs) should be installed between the pathway and the street. o Some use of grass and lawn within the street right-of-way should be allowed consistent with the established character of the street. South Side: o Driveway cuts should be minimized. o Additional trees within street right-of-way or first 15' of adjacent property are not required except to replace unhealthy trees or to upgrade existing plantings. G J o The existing landscaping is an amenity that should be preserved. The City should consider acquiring easements for the preservation of the landscaping within the 15' abutting the street right-of-way. If trees are removed from these areas, they should be replaced on private property or on the City's right-cf-way to maintain the character of the street. o The extensive lawn areas within the City's street right-of-way should be •continued as long as the abutting property owners provide mowing and maintenance. 7 gyerlake Drive West School to 82nd Avenue W.E. Existing Conditions and Features: North Side: o School yard is approximately four feet above the street. o Open drainage exists within the street right- of-way. o Houses face -the street between 81st and 82nd. South Side: o Large lots with houses set back from the street. o Right-of-way includes well maintained lawns and mature, natural trees and shrubs. o The front yard set back portions of abutting properties are improved with hedges and mature trees. o The property immediately adjacent to the City's right-of-way is attractively screened with mature trees and shrubs which contribute to the City's unique character and should be preserved. Improvement Goals: o The street should be maintained as a two-lane roadway without parking- on either side. The City right-of-way should not be improved to permit parking. o Fences and walls within front yard setbacks should be screened. North Side: o The open drainage should be enclosed. The resulting area should be improved with an informal walkway (no curb) and a planting strip (generally, grass, trees and shrubs) between the street and the walkway. o The slope by the school property within the street right-of-way should be landscaped with shrubs. The school's metal fence should be screened, with vegetation. The Poplars along the school playing field should be retained. 8 These trees, along with those running along 81st N.E., add to the City's character. o Some use of grass and should be allowed within the street right-of-way consistent with the established character of the street, as long as the abutting property owners provide mowing and maintenance. South Side: o The existing character of the right-of-way should be maintained. o The extensive use of lawn within the street right-of-way should be continued, as long as the abutting property owners provide mowing and maintenance. o The City should consider acquiring easements for the preservation of the landscaping within the 15' abutting the City's right-of- way. o If the mature trees and hedges are removed, they should be replaced on private property or on the City's right-of-way to maintain the character of the street. o Driveways and other improvements resulting in interruptions of landscaping should be minimized. o Additional trees within street right-of-way on first 15' of adjacent property are not required except to replace unhealthy trees or to upgrade existing plantings. 9 Overlake Drive west 81st/82nd N.E. to 84th N.E. Existing Conditions and Features: North/East: o Topographical change places houses above the street and allows some views of the lake. South/West: o Properties on curve are set close to the street and have little buffer. o Further south, houses on the West side are set back from the street, and the properties slope from the street to the lake. Improvement Goals: o The street should be continued as a two-lane roadway without permanent parking on either side. o Fences and walls within front yard setbacks should be screened. North/East o Sloped areas within the street right-of-way should be landscaped with trees and shrubs. To respect historical. view corridors, trees should be concentrated on property lines and should be predominately of a low -growing variety. A few conifers should be included to provide some height variation without materially interrupting the views. o The open drainage should be enclosed. The resulting area should be improved with an informal walkway (no curb) and planting strip (generally, ground cover, trees and shrubs) between the street and walkway. South/West o The street right-of-way should be improved with trees and shrubs. Trees should generally be of a low -growing type to respect historical view corridors. For height variation, occasional conifers should be placed along property lines. 10 Overlake Drive West 84th N.E. to Groat Point Existing Conditions and Features: North/East: o Topographical changes place houses above the street and allow some views of the lake. o Some properties are accessed from N.E. 2nd. South/West: o Houses are set back from the street. o Properties slope from the street to the lake. Improvement Goals: o The street should be continued as a two-lane roadway without parking except at View Point Park. The City's right-of-way should not be improved to permit parking. o Fences and walls within front yard setbacks should be screened. North/East: o Property should be screened from the street. o The more formal character of the landscaping along this portion of the street should be respected. Grass, along with evergreen ground covers may be used in the street right-of-way where abutting neighbors provide mowing and maintenance. A greater percentage of deciduous trees would be appropriate in this area. o Hedges within the City's right-of-way and within front yard set backs should be limited to 8 feet in height. o Vegetation within the City's right-of-way and front yard set backs should generally be of a lower growing type. Some conifer trees for visual and height variation should be located along property lines. South/West: o The general character of the landscaping should be continued. o Hedges with the City's right-of-way and within front yard set backs should be limited to 8 feet in height. 11 o Planting within the front yard set backs lower growing type. variation, should be lines. J City's right-of-way and should generally be of a Some conifer trees, for located along property o The historical view corridors along this portion of the street should be respected and the more open nature of the landscaping should be continued. o The street rights -of -way along View Point Park should be included in the master plan for the park to expand the appearance of the park. o The parking area for the City dock and the entrance to the City dock should be landscaped with ivy and shrubs and maintained. V 12 4 Overlake Drive East Groat Point to Ridge Road Existing Conditions and Features: East Side: o Properties generally slope, in some instances (Lake Side) steeply, to the lake. o Houses are set back from street and are generally below the street. o The heavily wooded nature of the landscaping near Groat Point contributes to Medina's character and should be preserved.. West Side: o A variety of front yard treatments, generally extending to street pavement. o Some steep banks. Improvement Goals: o The street should be continued as a two-lane roadway without parking. The City's right- of-way should not be generally improved to permit parking. o Retaining walls and fences within front yard setbacks should be screened. East Side: o The existing mixture of mature conifers and (Lake Side) partial lake views should be perpetuated. Clear cutting of street right-of-way to improve views should not be permitted. A mixture of tall and short planting should be used to provide partial views of the lake, while maintaining the character of the street. Trees shall be predominately conifers. o On -street parking adjacent to right-of-way should be discouraged. o The street right-of-way should be improved with evergreen ground covers and shrubs. Trees, generally conifers and positioned along property lines, may be used to supplement (where clearcutting has occurred) or replace existing trees. Landscaping 13 West Side: o should be compatible with the natural wooded appearance of the street. The street right-of-way should be improved with evergreen ground cover: Trees, generally conifers a along property lines, may supplement (where clearcutting or replace existing trees. should be compatible with the appearance of the street. and shrubs. nd positioned be used to has occurred) Landscaping natural wooded 14 overlake Drive East Ridge Road to City Limit Ex stincr Conditions and Features: East Side: o Property slopes steeply to the lake. (Lake Side) o Portions of the City right-of-way is used for parking at the top of steep, private drives. West Side: o Steep bank. o Homes are situated well above the street, with views to the lake. o Landscaping of the steep bank is natural with blackberries, native trees, etc. Improvement Goals: o Street should be continued as a two-lane road without parking except in designated areas at the top of steep driveways. East Side: o The natural wooded feeling should be (Lake Side) maintained. o Formal hedges and fences should be minimized. Fences should be screened. o Existing mixture of wooded and partial lake views should be perpetuated. Clear cutting of street right-of-way to improve views should not be permitted. Where it has occurred, plantings within the street right- of-way should be restored with a mixture of tall and short planting to provide partial views of the lake, while maintaining the character of the street. Trees should be predominantly conifers. West Side: o Bank areas should be left natural and wooded, but maintenance should be improved. Existing planting should be augmented with native shrubs. o Retaining walls should be landscaped. 40. 15 J 84th M-MM-E N.E. SR 520 to N.E. 24th Street Existing Conditions and Features: West Side: o Medina's portion of the roadway should be maintained as a single lane with a turning lane. o The City's right-of-way has been improved with curb, sidewalk planting strip with grass and a formal row of deciduous trees. o The houses are located behind a .landscaped berm and fence. o An electrical substation and nursery are located to the south of the residential property. improvement Goals: o Consideration should be giving to installing a bike lane. o Shrubs and evergreen ground cover should be installed on the planting strip to make the appearance more informal and to reduce maintenance. o Plantings on the berm should be maintained and increased to screen the existing fencing. o The nursery is a visual amenity and should be encouraged to extend its planting into the City's right-of-way on the West side of the sidewalk. o The extensive landscaping around the substation should be retained. The existing gravel drive is preferable to asphalt. 16 J 84th &VE N.E. N.E. 24th Street to N.E. 12th Street (West Half only) ' Existinc Conditions and Features: o One lane with bike path on West (Medina side). o The golf course property abutting the City right-of-way has been improved with the "signature" line of Poplars intermixed with Hawthorne. This planting has historical significance and is extremely important to the City's visual character. o There is an informal, unsurfaced walking path within the street right-of-way. Improvement Goals: o Develop a landscaped center median on 84th. o Restore, as necessary, the planting along the golf course with columnar type trees and Hawthorne. o A sidewalk should not be installed on the West side. The present natural character of the street right-of-way is preferable to the more urban appearance that would result if a second sidewalk were installed. 17 84th AVENUE N.E. N.E. 12th Street to N.E. 7th Street" Existing Conditions and Features: o Two-lane roadway with 4' sidewalk on East side. East Side: o Houses are generally set back from the street and above street level West Side: o Houses are close to the street with property sloping to Medina Park. o Overhead wires within the street right-of- way. Improvement Goals: o The street should be maintained as a two-lane roadway, with a 4' sidewalk and without parking. The street right-of-way should not be improved to permit parking. o Fences and walls within street setbacks . should be screened. East Side: o Landscaping on the slopes within the street right-of-way should be landscaped with trees and shrubs. To protect historical view corridors, trees should be smaller with a few conifer trees located along property lines for variation. o Steps should be taken to preserve the double- trunked Sequoia near 84th and lath. This tree is a remarkable specimen and is located at the site of the original Medina School. West Side: o The existing trees should be replaced and supplemented with slow growing, smaller trees and shrubs. 18 N.E. 24th STREET Evergreen Point Road to Golf Course (80th N.E.) Existing Conditions and Features: North Side: o Houses face both N.E. 24th and side streets. o Some steep banks and fences. South Side: o A wide paved lane is located next to roadway on South side. o A walking path ("Indian Trail") crosses at unopened 77th N.E. Improvement Goals: o The street should be improved as a two-lane roadway without parking on either side. The City's right-of-way should not be improved for parking. o Fences and walls within front yard setbacks should be screened with vegetation. o The steep banks should be landscaped. o The existing landscaping within right-of-way should be augmented with trees and shrubs. North Side: o The existing sidewalk should be retained on North side. o The entrance to the Indian Trail on unopened 77th N.E. should be improved and landscaped. South Side: o The corresponding path on unopened 77th on the South side should be landscaped. o Wide paved lane on South side should be designated as a bike lane. 19 N.E. 24th STREET 80th N.E. (Golf Course) to 84th N.E. Existing Conditions and Features: North Side: o Houses generally face the street. o The nursery anchors the North side and is an important visual amenity. o A wide paved lane is located next to the roadway on the South side. South Side: o An unimproved portion of the golf course abuts the street. o The golf course border contains some attractive Hawthorne trees, but does not contain the "Signature" Hawthorne/Poplar mix. improvement Goals: o The street should be maintained as a two-lane roadway without parking on either side. The extra lane should be designated as a bike lane. The street right-of-way should not be improved to permit parking. o Fences and walls within front yard setbacks should be screened. North Side: o The existing sidewalk should be retained on the North side. o Existing landscaping within the street right- of-way on the North side should be augmented with street trees and shrubs. South Side: o The wide paved lane on the South side should be designated as a bike lane. o Overlake Country Club should be encouraged to remove the dead trees and unsightly vegeta- tion and establish the alternating Hawthorne/columnar tree border along its property line. o The City's right-of-way adjacent to the stream crossing on the South side should be landscaped and otherwise improved as a view point. 20 F N.E. 12th Street Evergreen Point Road to Golf Course (80th N.E.) o A mixture of small and large lots, house sizes, set backs and front yard treatments. o unopened 80th has been improved as part of the City's central pedestrian way in an attractive park -like setting. o A sidewalk is located on the North side. Improvement Goals: o Fences and walls within front yard setbacks should be screened. o The street should be maintained as a two-lane roadway with a bike lane on the South side without parking. The street right-of-way should not be improved for parking. o The City's right-of-way should be improved with trees and shrubs and ground cover. - o The public path on unopened 80th N.E. should be maintained as part of the City's central pedestrian way. 21 N.E. 12th Street 80th N.E. to 84th N.E. ' Existina Conditions and Features: North Side: o Golf course and St. Thomas Church o Medina's "5-corners sign and planting area." South Side: o Medina Park Improvement Goals: o The street should be maintained as a two-lane road without parking on either side. A bicycle lane should be installed on the South side. The street right-of-way should not be improved to permit parking. o The master plan developed for Medina Park should include large scale trees to define the Park border. o The existing 4' sidewalk should be maintained on the North side of the street. o Trees and shrubs should be installed within the right-of-way along the St. Thomas playing field. o The entrance to the golf course property along the North side of the street should be improved by screening the fencing, land- scaping and installing a less utilitarian gate. o St. Thomas should be requested to submit a landscape plan prior to making significant alterations to its property. Parking areas should be well screened and visually broken up with landscaping and landscaped dividers. o The existing right-of-way retained. lawn within the City's street by St. Thomas should be 22 L N.E. 12th Street/lake Washington Boulevard 84th N.E. to City Limit Existincr Conditions and Features: North side: o Houses face away from street. o Sidewalk and overhead power lines within right-of-way. South side: o Houses are generally screened from street by fences and planting. o Sidewalk from 84th to loth street. o Power lines within right-of-way along 12th N.E. Improvement Goals: o The street should be maintained as a two-lane roadway with turning lanes at major intersections. There should not be parking on either side. o The existing sidewalks should be maintained. o Fences and walls in front yard setbacks should be screened. o The City of Medina should work with the City of Clyde Hill to screen the fences on the North side of the street. 23 Medina Heights Neighborhood East of 84th N.E. and Overlake Drive Existing Conditions and Features: o Houses and yards are generally open to the street and not screened from the street. o Most major trees are on private property. o Yards and grass generally extend to roadway. o Landscaping is of moderate size and is generally coordinated with the yards. o Only 84th and loth Street have sidewalks. o N.E. 7th (8645 and 8604 to 8429 N.E. 7th) and first block of 86th N.E. (North of N.E. 7th) have "historical" broad leaf maple trees. o The neighborhood has been planted with a preponderance of deciduous trees. o Trees are of larger size in the flat areas than on the slopes, where view preservation becomes an issue. Improvement Goals: o The general character of this neighborhood should be continued. o Fences and walls within front yard setbacks should -be screened unless they meet the requirements for unscreened fences in neighborhoods. o Lawns may be permitted to run across the street right-of-way to pavement where the abutting property owner mows and maintains. o Historical planting of maples along N.E. 7th and 86th N.E. should be maintained and restored with improved, compatible species. Elsewhere in the neighborhood landscaping within the street right-of-way should emphasize shrubs, lawn and single well -spaced trees (rather than tree groupings) in keeping with the existing open character. The trees selected for this neighborhood should be predominantly deciduous. 24 J o Sidewalks should not be installed. o Street rights -of -way should not be improved for parking. o Trees planted in historical view corridors should be low growing, with a few taller trees located along property lines for variation. Hedges in such areas should be limited to 81. 25 Evercrreen Point N- • • • • • • North of SR 520 Existina Conditions and Features: o Heavily wooded on both sides of the street. o Two-lane roadway without sidewalks. o Limited informal street parking. 0 77th Place N.E. is of more open character, with some lawns running to the pavement. Otherwise it is similar to Evergreen Point Road North of SR 520. o Puget Power has trimmed the trees along Fairweather Park. Improvement Goals: o The streets in this area should be maintained as two-lane roadways without sidewalks or parking on either side. The right-of-way should not be improved to permit parking. o Along Evergreen Point Road evergreen ground cover should be planted to the street edge. o The character of Evergreen Point should be maintained by supplementing the planting to enhance its natural, wooded character. o Fences and walls within front yard setbacks should be screened. o The somewhat less wooded nature of 77th Place N.E. should be respected. Landscaping within the street right-of-way may include a mixture of ground cover, shrubs and trees. 26 x.E. 8th Street Evergreen Point Road to 18th Avenue N.E. Existina Conditions and Features: North Side: o Open drainage within the street right-of-way. o A variety of house sizes, set backs and front yard treatments. South Side: o Informal parking within the street right-of- way. o Informal path within the street right-of-way running from the school to Evergreen Point Road. o Limited landscaping along school property; no landscaping or screening along edge of school parking lot. Imnrovement Goals: o The street should be maintained as a two-lane roadway. o On the North side drainage should be piped and landscaping extended to the street. This area should not be improved for parking. o A combined informal walkway and parking area should be permitted along the South side. A portion of this area could be upgraded to sidewalk if dictated by heavy, school related pedestrian. traf f ic. o The school should be encouraged to develop a landscaping master plan which includes provision for pedestrian paths, an appro- priate planting along the street right-of-way and screening for its parking lot. o If the school develops an access road between Overlake Drive and N.E. 8th, a comprehensive landscaping plan should be required for the entire property and appropriate improvements in the right-of-way should be installed. W o All fences and setbacks should be the requirements neighborhoods. J calls within front yard screened unless they meet for unscreened fences in iT 3 N.E. loth Street 84th N.E. to Lake Washington Boulevard Ex;stina Conditions and Features: o The street has two lanes, with parking and a 4' sidewalk on.the South side. o Houses generally face the street with limited landscaping and screening along the street. o Houses along the South side (at the West end) are located above the street. Improvement Goals: o On the South side, trees and shrubs should be installed adjacent to the sidewalk. o On the North side, the street right-of-way should be improved with additional street trees, informal landscaping and ground cover running to the street edge. o The street should be improved as a two-lane roadway, with a 4' sidewalk on the South side and a bike lane rather than parking along the South side. o A Medina entry sign should be placed at the intersection with Lake Washington Boulevard. 29 82nd Avenue N.E. N.E. 8th to 84th N.E.- Existing Conditions and Features: o Medina Park is located along the West side. o To the South, houses vary in size with a mixture of set backs. o The sidewalk runs along the East/South side. o Along the East/South side houses have views of the park. Improvement Goals: o The street should be retained as a two-lane roadway, with a sidewalk along the East/South side. The street right-of-way should not be improved to permit parking. o The Park Master Plan should provide for some infilling along the Park edge, but the planting should be positioned to maintain historical view corridors. o The street right-of-way should be infilled with a mixture of deciduous and evergreen trees and shrubs. o On the East side, trees should be located along property lines to minimize interference with views. o Fences and walls within front yard setbacks should be screened unless they meet the requirements for unscreened fencing in neighborhoods. 30 77th Avenue N.E. and N.E. 16th Neighborhoods Between Evergreen Point Road and Golf Course (Along N.E. 16th and running from N.E. 16th to N.E. 22nd) Existing Conditions and Features: o Wide street with sidewalks. 77th N.E. has a narrow grass or gravel planting strip. o Open formal character. o Houses are set back from the street with variety of front yard landscaping treatments ranging from grass to hedges. o A few fences are located in front yard setbacks. improvement Goals: o The open, more formal character of these neighborhoods should be maintained. o Gravel in planting strips should be replaced with ground cover or shrubs. o The planting of trees from the restricted height list within the right-of-way is encouraged but not required. Occasional taller trees and conifers are allowed along the property lines for height variation. 31 Golf Course Neiahborhoods N.E. loth N.E. 14th N.E. 22nd N.E. 18th and Rambling Lane (West side of Evergreen Point Road) Three Points School Neighborhood 78th N.E. 80th N.E. 82nd N.E. Medina Circle Existing Conditions and Features: o Generally smaller lots with a higher percentage of lot coverage. o Houses partially open to the street with some screening. o Scattered major trees on street right-of-way and private property. o Central pathway extends through the City from 28th to Medina Park. Improvement Goals: o The general character of these neighborhoods should be continued, but supplemented with additional street trees, shrubbery and ground cover. Ground cover may include grass. o Fences and walls within front yard setbacks should be screened unless they meet the requirements for unscreened fences in neighborhoods. o Pedestrian walks should be informal. The central pedestrian way should be improved and adjacent areas landscaped. o Street rights -of -way should generally not be improved to permit parking. o Where historical view corridors exist, trees should be low growing and hedges should be limited to 8' above the street elevation. 32 ITEM D - 5 Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wamov MEMORANDUM DATE: October 19, 2004 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Planning Commission Draft Work Plan RECOMMENDATION: It is recommended that the City Council review, make appropriate modifications, and approve the Planning Commission's draft work plan in concert with their own work plan effort. POLICY IMPLICATION: This item only relates to scheduling of the City Council and Planning Commission's time. BACKGROUND: The City Council reviewed a draft work plan for the Planning Commission at their October 11, 2004 meeting. Staff was asked to re -present the plan with the following changes: • Eliminate these three topics: Undergrounding of right-of-way utilities, Play structure / play house allowances, Incorporation of selected site plan review criteria into special use permit process for nonresidential uses. Add the two topics of variances eligible for administrative review and building permit thresholds Substitute "Streamlining the building permit process" with the actual legislative projects that support this goal Place these streamlining projects at the top of the work plan The resulting work plan is listed below. In general, the list is ordered from most important to least importation but the first three topics have already been scheduled and the last two topics are difficult to schedule. 1. Side yard setbacks / reconstruction threshold 2. Site plan review 3. State -mandated updates to Comprehensive Plan and critical areas regulations 4. Variances eligible for administrative review S. Building permit thresholds 6. Nonconforming envelopes 7. Illegal nonconforming structures 8. Permit renewal 9. Stand-alone accessory uses 10. Legal substandard building sites 11. Home occupations 12. Pitched roof incentives 13. Reformulate the Zoning Code's height / lot coverage bonus system to allow for intermediate coverages with intermediate heights 14. Calculation of side setbacks for R-20 and R-30 lots without penalty for private lane width 15. Reevaluation of the performance of ordinances originating with the planning commission 16. Involvement in City facilities planning Page 2