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HomeMy WebLinkAbout11-08-2004 - Agenda PacketMEDINA CITY COUNCIL MEETING AGENDA November 8, 2004 7:00 p.m. 501 Evergreen Point Road Medina, WA A. CALL TO ORDER 7:00 p.m. B. ROLL CALL (Adam, Blazey, Nunn, Odermat, Phelps, Rudolph, Vail-Spinosa) C. APPROVAL OF MEETING AGENDA D. AWARDS AND PRESENTATIONS E. ANNOUNCEMENTS 1. Mayor 2. Council 3. Staff F. CONSENT AGENDA 1. Minutes from October 11, 2004 Council Meeting 2. Minutes from October 25, 2004 Council Study Session 3. Approval of October 2004 Checks/Finance Officer's Report 4. Appointment of Karen Sparks to Vacant Park Board Position 5. Reconstruction Definition Ordinance 6. 2005 Planning Commission Work Plan G. AUDIENCE PARTICIPATION 1. Non -Agenda Items (3 minutes per person) H. REPORTS 1. Police Department 2. Development Services 3. Public Works Department 3. Park Board 4. Emergency Preparedness Committee 5. City Manager's Report I. PUBLIC HEARING 1. 2005 Property Tax Levy & Budget J. OTHER BUSINESS 1. Consider adoption of Ordinance Setting 2005 Property Tax Levy 2. Discussion of Health Insurance Costs 3. Consider adoption of 2005 Compensation Plan 4. Consider adoption of Interest Statement for SR-520 Bridge Replacement & HOV Project 5. Council Agenda Calendar K. NEW BUSINESS L. EXECUTIVE SESSION M. ADJOURNMENT None ITEM F - 1 MEDINA CITY COUNCIL REGULAR MEETING MINUTES October 11, 2004 Medina City Hall 7:00 p.m. 501 Evergreen Point Road CALL TO ORDER Mayor Mary Odermat called the regular meeting of the Medina City Council to order at 7:07 p.m. ROLL CALL Present: Mayor Mary Odermat, Deputy Mayor Todd Nunn Council Members Miles Adam, Drew Blazey, Katie Phelps, Bob Rudolph, Pete Vall-Spinosa City Staff Present: Doug Schulze, City Manager; Kirk Wines, City Attorney; Jeff Chen, Police Chief; Shel Jahn, Public Works Director; Joseph Gellings, Planning Director; Kristin Hoffman, Landscape Consultant; Kris Finnigan, Emergency Management Coordinator; Rachel Baker, Administrative Assistant APPROVAL OF MEETING AGENDA (7:07 P.M.) ■ Vall-Spinosa requested discussion item: Accessory Building Regulations and Enforcement ■ Odermat requested discussion item: Growth Management Act contract concerns ■ Odermat acknowledged two audience members who wished to speak about Medina Beach Park ■ Odermat commented, on behalf of Medina residents, to improve City Council agenda item descriptions in future newsletters ■ Nunn requested Executive Session to discuss personnel issue FOLLOWING DISCUSSION, AMENDED MEETING AGENDA APPROVED BY GENERAL COUNCIL CONSENT. ANNOUNCEMENTS (7:09 P.M.) Mayor Odermat reminded Council of upcoming Association of Washington Cities (AWC) meeting scheduled in Bellevue on October 27, 2004. Odermat mentioned she and Adam attended the AWC meeting in Everett last week and urged other council members to attend. To register for a meeting, contact the city clerk. Mayor Odermat announced the Auditors Exit Conference would be held at City Hall on November 4, 2004. Odermat also announced the SR-520 Advisory Committee will hold a meeting at the end of October; Adam is Medina's representative and will attend the meeting. The SR-520 Project Team will hold open houses in February. Odermat updated council members about last weekend's new transformer installation in the Puget Sound Energy yard on 84th Avenue Northeast. Odermat additionally commented that the Municipal Court in Kirkland will be relocated into a larger facility at the end of the month. CONSENT AGENDA MOTION BLAZEY, SECOND RUDOLPH TO APPROVE CONSENT AGENDA, MOTION PASSED UNANIMOUSLY AT 7:12 P.M. AUDIENCE PARTICIPATION (7:13 P.M.) None REPORTS Police Department (7:14 p.m.) Chen responded to council member inquiries related to report included with agenda packet. Development Services (7:22 p.m.) Adam relayed compliments to Gellings from contractors involved with recent and upcoming focus group sessions. Odermat extended compliments from Art McCain (Clyde Hill) to Gellings and Hoffman for their professional and helpful representation of Medina. Public Works Department (7:24 p.m.) Jahn provided a summary regarding the transformer installation at the Puget Sound Energy substation. Jahn responded to council member inquiries regarding installation of new crosswalks and a new stop sign at Evergreen Point Road and Overlake Drive West. Park Board (7:30 p.m.) No report Emergency Preparedness Committee (7:31 p.m.) Finnigan introduced Scott Hannah, Emergency Preparedness Committee leader. Hannah and Jahn provided information regarding the Committee's emergency communications equipment request. City Manager's Report (7:35 p.m.) In response to Odermat's inquiry, Schulze anticipated the dumpster at City Hall to be relocated by the end of May. Adam commented on proposed reformatting of finance report. PUBLIC HEARING Tree and Vegetation Code Amendments (7:37 p.m.) Gellings distributed summary table identifying ten issues identified during previous Tree and Vegetation Code discussion. Audience Participation Sally Sue Coleman, 3327 Evergreen Point Road, Medina Supported amendment as written (7:40 p.m.). Discussion Adam, Blazey and Vail-Spinosa questioned 1000 square feet clearing trigger threshold as too small, but agreed a trigger should be required. Council suggested changing minimum threshold to 2500 square feet. Gellings requested clarification from Council of minimum caliper size and related tree mitigation for tree removal. After discussion, Council agreed to require notification. Schulze conveyed a civil penalty could be imposed for violation of the code. Adam proposed adding the word "planted" to each paragraph in 12.28.060 A, B and C. MOTION VALL-SPINOSA, SECOND ADAM TO APPROVE TREE AND VEGETATION CODE AMENDMENTS AS PROPOSED WITH THE FOLLOWING CHANGES: ■ 12.28.020 (B) — INCREASE CLEARING AND GRUBBING THRESHOLD TO 2,500 SQUARE FEET ■ 12.28.060 (A, B, C) — ADD THE WORD "PLANTED" TO EACH PARAGRAPH MOTION CARRIED UNANIMOUSLY AT 8:08 P.M. OTHER BUSINESS 1. ARCH Housing Trust Fund Project Recommendation Schulze introduced Max Bigby from ARCH. Bigby commented on ARCH information provided in agenda packet. MOTION BLAZEY, SECOND PHELPS TO AUTHORIZE $7500.00 FOR SUMMERWOOD APARTMENTS PROJECT AS RECOMMENDED BY ARCH EXECUTIVE, MOTION CARRIED UNANIMOUSLY AT 8:10 P.M. 2. Fire Services Contract Renewal Schulze provided clarification of Fire Services Contract renewal. Discussion followed. MOTION NUNN, SECOND RUDOLPH TO EXERCISE OPTION TO RENEW CURRENT SERVICE AGREEMENT WITH THE BELLEVUE FIRE DEPARTMENT, EXTENDING AGREEMENT THROUGH DECEMBER 31, 2011; MOTION CARRIED UNANIMOUSLY AT 8:24 P.M. 3. Ordinance Adopting 2004 Budget Amendments Schulze summarized budget expenditures requiring 2004 budget amendment ordinance. Discussion followed. MOTION PHELPS, SECOND RUDOLPH TO ADOPT ORDINANCE AMENDING THE 2004 BUDGET ORDINANCE NUMBER 765, MOTION PASSED WITH ADAM AND BLAZEY OPPOSED AT 8:50 P.M. 4. 2005 Budget (8:52 p.m.) Schulze provided visual presentation outlining 2005 preliminary budget and indicated he would like to receive Council direction and feedback in order to discuss budget further during next Council Study Session. During the presentation, Adam requested a detailed sub -schedule in the budget for revenues and expenses related to school construction and itemization of the top three or four street fund projects. Phelps requested a project breakdown of storm sewer construction repairs. Schulze agreed to above requests and, per Council directive, offered to provide additional information regarding planning consultant charges for future budget discussion. 5. Employee Compensation Plan (9:58 p.m.) Schulze discussed compensation plan recommendation, which was compiled with Adam's assistance. Following discussion, Council recommended Schulze and Adam meet again to prepare a study paper for inclusion with the October 25, 2004 Study Session agenda packet. If time allows during Study Session, further discussion will continue regarding the employee compensation plan. 6. Council Agenda Calendar (10:29 p.m.) Council discussed agenda calendar for remainder of 2004 and January 2005. Odermat requested SR-520 Interest Statement as discussion item. Adam requested labor negotiation strategy discussion for January 24, 2005 Study Session. Phelps suggested adding two discussion items: "Special Event Code", and "Public Relations Plan". Rudolph requested future discussion for Medina's 50th anniversary celebration. 7. 2004 —2005 Work Plans (10:38 p.m.) Gellings expanded on the Planning Commission's thirteen work plan topics to Council and added two new topics to 2004-05 Work Plans as follows: ■ Revisit permit building thresholds ■ Expand scope of administrative variances Council agreed to add two new topics and requested Gellings resubmit items in a memo identifying topic ranking, accounting for new and deleted items per council discussion. Council requested memo be presented during October 25, 2004 Study Session. NEW BUSINESS Medina Beach Park Project (11:09 p.m.) Odermat requested if Schulze could provide detailed cost estimates for Medina Beach Park Project. Schulze conveyed the figures are premature and project remains in a preliminary stage pending reviews and mitigation mandates of regulatory agencies. Schulze recommended offering cost information at a later date as details become further established. Jahn concurred with Schulze and responded to Council inquiries related to beach project and associated cost estimates. Wines spoke to Council addressing comments related to the Public Information Act. Council agreed to allow audience participation. AUDIENCE PARTICIPATION Thomas Bacher, Medina (11:25 p.m.) Bacher commented on salmon spawning in Lake Washington and indicated he spoke to the Fish and Wildlife Department regarding the likelihood of lake spawning. Henry Paulman, 1415 80th Avenue NE, Medina (11:30 p.m.) Paulman requested a breakdown of the various costs associated with the beach project and expressed his belief that he is entitled to the information under the Public Disclosure Act of the State of Washington. SR-520 (11:32 p.m.) Odermat indicated she would provide a recap of the meeting and an update in an email report to Council. Accessory Structures (11:33 p.m.) Schulze and Gellings responded to questions, which occurred during Council discussion regarding accessory structures, specifically tree houses. Council agreed a letter and fines should be administered to homeowners violating Medina Municipal Code regarding accessory structures. EXECUTIVE SESSION Council recessed into Executive Session at 11:40 p.m. ADJOURNMENT MOTION VALL-SPINOSA, SECOND ADAM TO ADJOURN OCTOBER 11, 2004 REGULAR MEETING OF THE MEDINA CITY COUNCIL AT 12:20 A.M. The regular session of the Medina City Council adjourned at 12:20 a.m. Mayor Mary Odermat Attest: Rachel Baker, Administrative Assistant ITEM F - 2 MEDINA CITY COUNCIL STUDY SESSION MINUTES Monday, October 25, 2004 Medina City Hall 7:00 p.m. 501 Evergreen Point Road CALL TO ORDER Mayor Odermat called the October 25, 2004 Study Session of the Medina City Council to order at 7:09 p.m. Executive Session preceded meeting, which commenced at 6:00 p.m. ROLL CALL Present: Mayor Mary Odermat, Deputy Mayor Todd Nunn Council members Miles Adam, Drew Blazey, Katie Phelps, Robert Rudolph, Pete Vall-Spinosa City Staff Present: Doug Schulze, City Manager; Kirk Wines, City Attorney; Shel Jahn, Public Works Director; Joseph Gellings, Planning Director; Jeff Chen, Police Chief; Rachel Baker, Administrative Assistant ANNOUNCEMENTS (8:16 p.m.) Phelps will be attending Association of Washington Cities (AWC) Regional Meeting Wednesday, October 27, 2004 in Bellevue. Wines announced the argument to accelerate review of the Medina Store appeal was presented to the Court of Appeals Friday, October 22, 2004. The Commissioner denied accelerated review and indicated an argument date would be assigned in early spring of next year. DISCUSSION WCIA Risk Management Presentation (7:10 p.m.) Ann Bennett and Rob Roscoe from Washington Cities Insurance Authority (WCIA) provided Risk Management presentation. 2005 Budget, Revenue and Preliminary Expenditure Projections (8:17 p.m.) Schulze referred to revised version T-Y of 2005 preliminary budget and conveyed the evening's discussion should determine direction of November 8, 2004 City Council meeting and public hearing. Odermat inquired if council members would like to speak individually regarding preliminary budget. Rudolph provided observations and budget recommendations (8:21 p.m.); Adam provided comments related to budget funds and associated expenditures (8:38 p.m.). Discussion followed. COUNCIL DIRECTED SCHULZE TO PROPOSE A $100,000 TO $250,000 BUDGET REDUCTION AND PROVIDE IDENTIFICATION AS TO HOW CONSIDERED REDUCTIONS WOULD AFFECT CITY SERVICES AND CAPITAL PROJECTS (9:05 P.M.). COUNCIL REQUESTED IDENTIFICATION OF MEDINA ELEMENTARY SCHOOL PROJECT REVENUES AND EXPENDITURES IN 2005 BUDGET (9:35 P.M.). COUNCIL REQUESTED ADDITIONAL GENERAL FUND DETAIL, SPECIFICALLY LINE ITEM "OTHER SERVICES/CHARGES" AND CAPITAL IMPROVEMENT DETAIL, SPECIFICALLY "STORM SEWER CONSTRUCTION REPAIRS", PRIOR TO NOVEMBER 8, 2004 CITY COUNCIL MEETING (9:51 P.M.). Schulze indicated he would meet with department managers to discuss council -directed reductions prior to November 8, 2004 City Council meeting. Property Tax Levy (9:54 p.m.) A public hearing for the Property Tax Levy Ordinance will be held during the November 8, 2004 City Council meeting. Adam left meeting at 9:55 p.m. Community Design Inventory (9:56 p.m.) Gellings defined Medina's 14-year old Community Design Inventory. Gellings conveyed the Inventory is out-of-date, but recommended it remain on file as a reference document. CITY COUNCIL GRANTED GELLINGS'S REQUEST AUTHORIZING CONSULTANTS TO REMOVE ALL REFERENCES OF MEDINA'S COMMUNITY DESIGN INVENTORY FROM COMPREHENSIVE PLAN, EXCEPT FOR AREAS PROVIDING CURRENT DIRECTION AND SUPPORT TO TREE AND VEGETATION CODE, WHICH PRESCRIBES RIGHT OF WAY LANDSCAPING REQUIREMENTS FOR ADJACENT HOMEOWNERS. Planning Commission Work Plan (10:03 p.m.) Gellings defined revised Planning Commission Work Plan. CITY COUNCIL DIRECTED GELLINGS TO REMOVE CITY FACILITIES PLANNING ITEM FROM PLANNING COMMISSION WORK PLAN (10:07 P.M.). ADJOURNMENT MOTION VALL-SPINOSA, SECOND NUNN TO ADJOURN OCTOBER 25, 2004 CITY COUNCIL STUDY SESSION, MOTION PASSED UNANIMOUSLY AT 10:07 P.M. The October 25, 2004 City Council Study Session meeting adjourned at 10:07 p.m. Mayor Mary Odermat Attest: Rachel Baker, Administrative Assistant Memorandum DATE: November 8, 2004 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report — October2004 COMMENT: General Fund Revenues Item F-3 ➢ Sales and Use Tax is $120,002 below the projected $830,000 for this time of year. ➢ Investment Interest is $5,438 slightly above the projected $41,500 for this time of year. ➢ Municipal Court Traffic Infraction is $15,778 above the projected $78,850 for this time of year. ➢ Liquor Control Board Profits is $997 above the projected $14,940 for this time of year. Expenditures ➢ Departmental expenditures are meeting budget projections. �w o F O •� M W v A u w W O �� W c w w 00 r- - O -, N O O N O m ao M 00 M N �o O O N M 00 M W M 45q I bR M M o00 N ^� 't N M 00 --+ O\ 1-4�_ N ,ItM � -i r � H o � a a 00 N � 'I7' It 00 N O N N 00 ^+ M N L/1 z w V'l �6q W Z 0-4 a x a � �z H �w � � U IV C 00 O r- -. o M -+ N It M C� N z N Y N 00 O M O 00 kr) N tn = M ^� O w V O s9 yg O w FIn O ea s. F ios hCA N 00 M 00 N 0t 6 o0 o oo0 C l� A z ~+ v N o 0Mo N OMB M N [— y a W s4 ds 0 h V-1 o 00 0 � tv� 0 00 0�0 o o N moo 00 M00 b N r�i � o� i z� A o A u o 0 0 0 O O O A 00 N kn aW LW H F Is 6s A M o O a; oo o rn M dt o0 m W N �n ccnn 0000 00 b4 64 C Cp h b O N N M b 8 M V� HMO N M oc 0000 M C1 o 0000 ON r- CO V1 bA Cd ;; w N as acc ti O F PTO a W W C7 W v� fYi F a U Z F 64 69 0�0 7 EA 00 O � M NGO z F W6s s4 tR W � O x a z 00 � � W d 0 � U ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT October 31, 2004 M.T.D. RECEIPTS PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 001 000 000 311.10 00 01 Gen-1 Prop Taxes - Ad Valorem 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 71 00 00 Criminal Justice Funding TOTAL PROPERTY & SALES TAX LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 001 000 000 322 30 00 00 Animal. Licenses TOTAL LICENSES & PERMITS INTERGOVERNMENTAL 001 000 000 334 03 50 00 State Grant -Traffic Safety Com 001 000 000 334 06 91 00 State Grant-WASPC 001 000 000 334 06 99 00 State Grant -KC -Emergency Mgmt 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. 001 000 000 336 06 22 00 MVET-Criminal Justice-DCD #1 001 000 000 336 06 23 00 MVET-Criminal Justice-DCD #2 001 000 000 336 06 24 00 MVET-Criminal Justice-DCD #3 001 000 000 336 06 26 00 Criminal Justice -Special 001 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 000 336 06 94 00 Liquor Excise Tax 001 000 000 336 06 95 00 Liquor Control Board Profits 001.000 000 338 21 00 00 Hunts Point Police Contract 001 000 000 338 21 00 10 Hunts Point-Addll Police Sery 001 000 000 338 23 00 00 Detention/Correction-Jail TOTAL INTERGOVERNMENTAL CHGS FOR GOODS AND SERVICES 001 000 000 341 70 00 00 Sale of Merchandise 001 000 000 341 99 00 00 Passport & Naturalization Fees 001 000 000 342 10 00 00 Law Enforcement Services 001 000 000 347 60 00 00 Program Fees TOTAL CHGS FOR GOODS/SERVICES FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac TOTAL FINES & FORFEITURES MISCELLANEOUS REVENUE 001 000 000 361 it 00 00 Investment Interest 001 000 000 361 40 00 00 Sales Interest 001 000 000 367 19 00 00 Contributions -Other 001 0.00 000 369 90 00 00 Other TOTAL MISCELLANEOUS REVENUES Y.T.D. RECEIPTS ESTIMATED 497,429.56 1,611,218.36 2,055,701.00 .00 2,882.40- .00 63,744.52 709,998.01 1,000,000.00 4,994.08 47,856.40 50,000.00 566,168.16 2,366,190.37 3,105,701.00 37,160.26 375,119.88 630,000.00 152.00 1,051.00 1,000.00 37,312.26 376,170.88 631,000.00 % OF TOTAL 78.38 .00 71.00 95.71 76.19 59.54 105.10 59.62 PAGE 1 REMAINING EXPECTATION 444,482.64 2,882.40 290,001.99 2,143.60 739,510.63 254,880.12 51.00- 254,829.12 .00 3,320.56 .00 .00 3,320.56- .00 3,300.00 .00 .00 3,300.00- .00 12,354.40 .00 .00 12,354.40- 250.00 1,000.00 600.00 166.67 400.00- .00 .00 512.00 .00 512.00 .00 .00 731.00 .00 731.00 .00 .00 731.00 .00 731.00 545.33 2,150.28 .00 .00 2,150.28- 125.48 502.18 500.00 100.44 2.18- 2,962.09 11,497.14 10,800.00 106.46 697.14- .00 15,937.61 18,000.00 88.54 2,062.39 .00 69,000.00 138,000.00 50.00 69,000.00 .00 300.00 .00 .00 300.00- .00 2,672.92 .00 .00 2,672.92- 3,882.90 122,035.09 169,874.00 71.84 47,838.91 .00 300.00 .00 .00 300.00- 630.00 3,120.00 .00 .00 3,120.00- .00 3,650.00 .00 .00 3,650.00- .00 1,285.00 1,800.00 71.39 515.00 630.00 8,355.00 1,800.00 464.17 6,555.00- .00 94,628.56 95,000.00 99.61 371.44 .00 94,628.56 95,000.00 99.61 371.44 6,479.98 46,938.57 50,000.00 93.88 3,061.43 111.15 1,252.61 .00 .00 1,252.61- .00 1,960.49 .00 .00 1,960.49- 235.72 6,183.49 .00 .00 6,183.49- 6,826.85 56,335.16 50,000.00 112.67 6,335.16- City of Medina MONTHLY REVENUE REPORT October 31, 2004 PAGE 2 M.T.D. Y.T.D. $ OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION NONREVENUES 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) 19,317.20 181,682.00 195,000.00 93.17 13,318.00 TOTAL NONREVENUES 19,317.20 181,682.00 195,000.00 93.17 13,318.00 OTHER FINANCING SOURCES TOTAL GENERAL FUND 634,137.37 3,205,397.06 4,248,375.00 75.45 1,042,977.94 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 PAGE 1 M.T.D. Y.T.D. 5k OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE GENERAL FUND LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services .00 12,522.39 20,000.00 62.61 7,477.61 001 000 000 511 60 43 00 Travel & Training 30.00 1,843.97 2,500.00 73.76 656.03 001 000 000 511 60 49 00 Miscellaneous .00 17.85 .00 .00 17.85- 001 000 000 511 80 51 00 Elect, ions Serv-Voter Reg Costs .00 4,257.03 6,000.00 70.95 1,742.97 TOTAL LEGISLATIVE SERVICES 30.00 18,641.24 28,500.00 65.41 9,858.76 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 PAGE 2 M.T.D. Y.T.D. 4 OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES .EXPENDITURES APPROPRIATED TOTAL BALANCE MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 3,178.37 33,599.36 40,000.00 84.00 6,400.64 001 000 000 512 50 41 20 Public Defender .00 7,975.00 4,500.00 177.22 3,475.00- 001 000 000 512 50 41 30 Expert Witness .00 .00 2,000.00 .00 2,000.00 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf .00 55,739.00 75,000.00 74.32 19,261.00 001 000 000 512 50 51 20 Municipal Court -Probation .00 5,343.21 .00 .00 5,343.21- TOTAL MUNICIPAL COURT 3,178.37 102,656.57 121,500.00 84.49 18,843.43 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES AND CHARGES 001 000 000 513 10 43 00 Travel & Training 001 000 000 513 10 49 00 Miscellaneous 001 000 000 513 10 49 01 Dues, Subsc. Auto Allow TOTAL OTHER SERVICES & CHARGES TOTAL EXECUTIVE DEPARTMENT PAGE 3 : OF UNEXPENDED TOTAL BALANCE 8,038.97 80,389.70 95,220.00 84.43 8,038.97 80,389.70 95,220.00 84.43 1,802.84 18,020.59 22,400.00 80.45 1,802.84 18,020.59 22,400.00 80.45 .00 2,413.34 3,000.00 80.44 .00 379.16 6,000.00 6.32 250.00 3,769.74 3,000.00 125.66 250.00 6,562.24 12,000.00 54.69 10,091.81 104,972.53 129,620.00 80.98 14,830.30 14,830.30 4,379.41 4,379.41 586.66 5,620.84 769.74- 5,437.76 24,647.47 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 514 10 43 00 Travel & Training 001 000 000 514 10 49 00 Misc-Dues,Subscriptions 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL FINANCE DEPARTMENT PAGE 4 % OF UNEXPENDED TOTAL BALANCE 4,885.44 48,854.40 56,920.00, 85.83 8,065.60 4,885.44 48,854.40 56,920.00 85.83 8,065.60 893.55 8,984.22 10,371.84 86.62 1,387.62 893.55 8,984.22 10,371.84 86.62 1,387.62 129.00 1,610.89 2,500.00 64.44 889.11 .00 803.47 750.00 107.13 53.47- 457.35 7,744.95 10,000.00 77.45 2,255.05 586.35 10,159.31 13,250.00 76.67 3,090.69 6,365.34 67,997.93 80,541.84 84.43 12,543.91 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 PAGE 5 M.T.D. Y.T.D. t OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE LEGAL DEPARTMENT 001 000 000 515 20 41 10 City Attorney 7,279.51 95,401.49 110,061.00 86.68 14659.51 001 000 000 515 20 41 60 Special Counsel .00 15,605.90 33,003.00 47.29 17:397.10 TOTAL LEGAL DEPARTMENT 7,279.51 111,007.39 143,064.00 77.59 32,056.61 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED CENTRAL SERVICES SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & Wages 001 000 000 518 10 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 Office and Operating Supplies 001 000 000 518 10 41 00 Professional Services 001 000 000 518 10 41 50 Prof Serv-Computer Tech Sery 001 000 000 518 10 42 00 Postage/Telephone 001 000 000 518 10 43 00 Travel & Training 001 000 000 518 10 44 00 Advertising 001 000 000 518 10 46 00 Insurance (WCIA) 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 001 000.000 518 10 48 00 Repairs & Maint-Equipment 001 000 000 518 10 49 10 Miscellaneous 001 000 000 518 10 49 20 Dues, Subscriptions 001 000 000 518 10 49 30 Newsletter 001 000 000 518 10 49 40 Photocopies TOTAL OTHER SERVICES & CHARGES BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg 001 000 000 518 90 48 00 Repair & Maint. of Equip. 001 000 000 518 90 49 00 Misc. TOTAL BUILDING MAINTENANCE PAGE 6 % OF UNEXPENDED TOTAL BALANCE 11,735.56 114,890.17 119,705.00 95.98 .00 373.89 4,000.00 9.35 11,735.56 115,264.06 123,705.00 93.18 3,661.53 27,809.46 29,878.92 93.07 3,661.53 27,809.46 29,878.92, 93.07 188.51 16,679.24 15,000.00 11.1.19 30.00 16,234.95 10,000.00 162.35 380.00 27,470.21 16,000.00 171.69 1,238.64 18,377.05 20,000.00 91.89 161.10 3,071.27 2,300.00 133.53 .00 2,197.14 11,000.00 19.97 .00 70,093.00 74,000.00 94.72 525.40 5,280.23 9,000.00 58.67 191.84 7,052.24 10,000.00 70.52 72.19 1,802.94 300.00 600.98 .00 1,412.00 850.00 166.12 .00 17,080.85 20,000.00 85.40 116.82 1,867.52 5,000.00 37.35 2,904.50 188,618.64 193,450.00 97.50 3,313.48 7,319.32 7,800.00 93.84 1,504.24 15,245.31 15,000.00 101.64 .00 228.48- .00 .00 .00 32.63 .00 .00 4,817.72 22,368.78 22,800.00 98.11 4,814.83 3,626.11 8,440.94 2,069.46 2,069.46 1,679.24- 6,234.95- 11,470.21- 1,622.95 771.27- 8,802.86 3,907.00 3,719.77 2,947.76 1,502.94- 562.00- 2,919.15 3,132.48 4,831.36 480.68 245.31- 228.48 32.63- 431.22 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INTERGOVERNMENTAL SERVICES 001 000 000 519 90 48 00 Repairs and Maintenance -Bldg 001 000 000 519 90 49 00 Association of WA Cities 001 000 000 519 90 49 01 Puget Sound Regional Council 001 000 000 519 90 49 02 Suburban Cities Association 001 000 000 519 90 49 03 ARCH 001 000 000 519 90 49 04 Eastside Transportation Prog. 001 000 000 519 90 49 06 E. Domestic Violence Program 001 000 000 519 90 49 07 Bellevue Highland Center 001 000 000 519 90 49 09 OASI PROGRAM-EMPLOYMT SECURITY 001 000 000 519 90 51 10 King County Health Services 001 000 000 519 90 51 20 Clean Air Agency 001 000 000 519 90 51 30 King County Alcohol Control 001 000 000 519 90 51 40 King County Water & Land Resou TOTAL INTERGOVERNMENTAL TOTAL CENTRAL SERVICES PAGE 7 % OF UNEXPENDED TOTAL BALANCE .00 228.48- .00 .00 228.48 .00 1,207.01 1,208.00 99.92 .99 .00 491.00 450.00 109.11 41.00- .00 1,504.51 2,000.00 75.23 495.49 .00 2,026.00 12,400.00 16.34 10,374.00 .00 100.00 125.00 80.00 25.00 .00 .00 1,700.00 .00 1,700.00 .00 .00 1,700.00 .00 1,700.00 25.00 25.00 .00 .00 25.00- .00 .00 175.00 .00 175.00 .00 4,804.00 4,804.00 100.00 .00 .00 471.44 467.00 100.95 4.44- .00 1,648.00 2,472.00 66.67 824.00 25.00 12,048.48 27,501.00 43.81 15,452.52 23,144.31 366,109.42 397,334.92 92.14 31,225.50 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED POLICE DEPARTMENT SALARIES & WAGES 001 000 000 521 20 it 00 Salaries & Wages 001 000 000 521 20 12 00 Overtime 001 000 000 521 20 12 01 Merit Pay 001 000 000 521 20 12 02 Kelly Pay 001 000 000 521 20 13 00 Holiday Pay TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 001 000 000 521 20 22 00 Uniforms 001 000 000 521 20 23 00 Tuition TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 521 20 31 00 Office Supplies 001 000 000 521 20 31 40 Police Operating Supplies 001 000 000 521 20 31 50 Photographic Supplies 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 001 000 000 521 20 32 00 Vehicle Expenses(fuel,lube,etc 001 000 000 521 20 35 20 Firearms (purchase & repair) TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 001 000 000 521 20 41 50 Recruitment -Background 001 000 000 521 20 42 00 Communications (Phone,Pagers) 001 000 000 521 20 43 00 Travel & Training 001 000 000 521 20 43 01 Dues, Subscr., Memberships 001 000 000 521 20 44 50 Recruitment -Advertising 001 000 000 521 20 45 00 Equipment -Lease & Rentals 001 000 000 521 20 48 00 Repairs & Maint-Equipment 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 001 000 000 521 20 48 20 Repairs & Maint-CAD 001 000 000 521 20 49 00 Misc. (Service/supplies) 001 000 000 521 20 49 20 Bicycle Patrol 001 000 000 521 20 49 30 Animal Control 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 001 000 000 521 20 49 60 Crime Prevention/Public Educ 001 000 000 521 20 49 90 Misc-Investigative Fund TOTAL OTHER SERVICES & CHARGES PAGE 8 $ OF UNEXPENDED TOTAL BALANCE 48,748.39 506,334.94 646,897.00 78.27 140,562.06 5,986.19 80,749.07 68,243.99 118.32 12,505.08- .00 15,205.45 35,000.00 43.44 19,794.55 .00 90.00 .00 .00 90.00- .00 2,849.30 21,201.62 13.44 18,352.32 54,734.58 605,228.76 771,342.61 78.46 166,113.85 17,220.41 177,754.19 180,000.00 98.75 2,245.81 S32.31 5,071.38 16,000.00 31.70 10,928.62 3,585.00 14,720.00 8,000.00 184.00 6,720.00- 21,337.72 197,545.57 204,000.00 96.84 6,454.43 251.68 3,765.02 5,000.00 75.30 1,234.98 .00 3,358.49 8,910.83 37.69 5,552.34 .00 690.70 1,000.00 69.07 309.30 .00 3,755.25 6,000.00 62.59 2,244.75 1,827.01 17,574.90 18,000.00 97.64 425.10 .00 .00 1,000.00 .00 1,000.00 2,078.69 29,144.36 39,910.83 73.02 10,766.47 189.22 3,917.73 5,000.00 78.35 1,082.27 16.50 2,423.45 2,500.00 96.94 76.55 960.36 13,747.91 14,000.00 98.20 252.09 148.95 6,283.77 18,000.00 34.91 11,716.23 .00 85.00 .00 .00 85.00- .00 .00 1,500.00 .00 1,500.00 214.11 2,156.09 3,155.00 68.34 998.91 .00 4,386.91 7,000.00 62.67 2,613.09 277.66 3,922.24 5,000.00 78.44 1,077.76 24,000.00- .00 24,000.00 .00 24,000.00 .00 1,352.02 500.00 270.40 852.02- .00 .00 1,000.00 .00 11000.00 .00 .00 1,200.00 .00 1,200.00 30.00 1,592.80 2,500.00 63.71 907.20 922.27 2,853.47 3,000.00 95.12 146.53 .00 .00 500.00 .00 500.00 21,240.93- 42,721.39 88,855.00 48.08 46,133.61 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 01 Dispatch Services -CAD 001 000 000 521 20 51 10 Dispatch Services -Kirkland 001 000 000 521 20 51 20 Dispatch-EPSCA 001 000 000 521 20 51 30 Access-WSP 001 000 000 521 20 51 40 Marine Patrol -Mercer Island 001 000 000 521 20 51 50 Jail Service -Prisoner Board 001 000 000 521 20 51 60 Prisoner Transport 001 000 000 521 20 51 90 Other Cities-Add11 Police Sery TOTAL INTERGOVERNMENTAL SERV. CAPITAL OUTLAY TOTAL POLICE DEPARTMENT .00 .00 35,451.64 14,354.50 43,513.56 57,991.37 505.08 4,985.S0 5,600.00 930.00 2,790.00 3,960.00 .00 674.42 40,000.00 2,269.59 25,298.34 32,672.92 600.00 4,050.00 6,000.00 .00 16,730.56 .00 18,659.17 98,042.38 181,675.93 75,569.23 972,682.46 1,285,784.37 PAGE 9 % OF UNEXPENDED TOTAL BALANCE .00 35,451.64 75.03 14,477.81 89.03 614.50 70.45 1,170.00 1.69 39,325.58 77.43 7,374.58 67.50 1,950.00 .00 16,730.56- 53.97 83,633.55 75.65 313,101.91 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services TOTAL INTERGOVERNMENTAL TOTAL FIRE & MEDICAL DEPT 00 281,031.50 562,063.00 00 281,031.50 562,063.00 00 281,031.50 562,063.00 PAGE 10 % OF UNEXPENDED TOTAL BALANCE 50.00 281,031.50 50.00 281,031.50 50.00 281,031.50 City of Medina MONTHLY EXPENDITURE REPORT ---October 31, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED BUILDING DEPARTMENT SALARIES & WAGES 001 000 000 524 6011 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 524 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 524 60 41 01 Engineer 001 000 000 524 60 41 02 Building Official 001 000 000 524 60 41 04 Building Inspector 001 000 000 524 60 43 00 Travel & Training 001 000 000 524 60 49 00 Misc-Dues, Subscriptions TOTAL OTHER SERVICES & CHARGES TOTAL BUILDING DEPARTMENT PAGE 11 OF UNEXPENDED TOTAL BALANCE 2,515.90 24,259.00 30,000.00 80.86 2,515.90 24,259.00 30,000.00 80.86 629.22 6,225.85 6,307.00 98.71 629.22 6,225.85 6,307.00 98.71 .00 97,836.58 125,000.00 78.27 8,066.50 101,865.98 112,000.00 90.95 7,416.17 66,307.03 64,000.00 103.60 .00 12.74 .00 .00 .00 569.93 500.00 113.99 15,482.67 266,592.26 301,500.00 88.42 18,627.79 297,077.11 337,807.00 87.94 5,741.00 5,741.00 81.15 81.15 27,163.42 10,134.02 2,307.03- 12.74- 69.93- 34,907.74 40,729.89 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EMERGENCY PREPAREDNESS 001 000 000 525 60 41 00 Professional Services TOTAL EMERGENCY PREPAREDNESS 2,907.57 35,581.26 2,907.57 35,581.26 10,000.00 10,000.00 PAGE 12 % OF UNEXPENDED TOTAL BALANCE 355.81 25,581.26- 355.81 25,581.26- City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PLANNING DEPARTMENT SALARIES & WAGES 001 000 000 558 60 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS SUPPLIES - 001 000 000 558 60 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 558 60 4100 Prof Services -Planner 001 000 000 558 60 41 01 Planning Consultant 001 000 000 558 60 41 02 Hearing Examiner 001 000 000 558 60 41 04 Growth Management 001 000 000 558 60 41 50 Landscape Consultant 001 000 000 558 60 42 00 Communications 001 000 000 558 60 43 00 Travel & Training 001 000 000 558 60 49 00 Dues,Subscriptions,Memberships 001 000 000 558 60 64 00 Furniture & Equipment TOTAL OTHER SERVICES & CHARGES TOTAL PLANNING DEPARTMENT PAGE 13 % OF UNEXPENDED TOTAL BALANCE 8,186.74 81,167.40 92,000.00 88.23 10,832.60 8,186.74 81,167.40 92,000.00 88.23 10,832.60 1,972.38 19,675.69 22,725.00 86.58 3,049.31 1,972.38 19,675.69 22,725.00 86.58 3,049.31 724.65 963.80 500.00 192.76 463.80- 724.65 963.80 500.00 192.76 463.80- .00 9,970.68 10,000.00 99.71 29.32 3,881.50 33,637.99 43,000.00 78.23 9,362.01 .00 14,430.00 20,000.00 72.15 5,570.00 .00 .00 97,000.00 .00 97,000.00 8,914.61 67,423.09 85,000.00 79.32 17,576.91 142.58 992.62 1,000.00 99.26 7.38 .00 2,376.06 2,600.00 91.39 223.94 .00 375.00 500.00 75.00 125.00 .00 1,502.66 1,500.00 100.18 2.66- 12,938.69 130,708.10 260,600.00 50.16 129,891.90 23,822.46 232,514.99 375,825.00 61.87 143,310.01 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 001 000 000 574 20 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 574 20 31 00 Operating Supplies 001 000 000 574 20 35 00 Small Tools/Minor Equipment TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 001 000 000 574 20 44 00 Advertising TOTAL OTHER SERVICES & CHARGES TOTAL RECREATION -LIFEGUARDS PAGE 14 $ OF UNEXPENDED TOTAL BALANCE 00 16,428.00 13,000.00 126.37 3,428.00- 00 16,428.00 13,000.00 126.37 3,428.00- 00 2,070.67 1,200.00 172.56 870.67- 00 97.88 650.00 15.06 552.12 00 2,168.55 1,850.00 117.22 318.55- 00 217.14 200.00 108.57 17.14- 00 49.64 200.00 24.82 150.36 00 266.78 400.00 66.70 133.22 00 64.00 500.00 12.80 436.00 00 .00 200.00 .00 200.00 00 64.00 700.00 9.14 636.00 00 18,927.33 15,950.00 118.67 2,977.33- City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 001 000 000 576 80 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 001 000 000 576 80 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 001 000 000 576 80 31 01 Maintenance Supplies 001 000 000 576 80 32 00 Vehicle Fuel & Lube TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 001 000 000 576 80 41 04 Professional Services-Misc 001 000 000 576 80 42 00 Telephone/Postage 001 000 000 576 80 43 00 Travel & Training 001 000 000 576 80 47 00 Utilities 001 000 000 576 80 48 00 Repair & Maint Equipment 001 000 000 576 80 49 00 Miscellaneous TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY. 001 000 000 576 80 63 00 Park Improvements 001 000 000 576 80 64 00 Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS DEPARTMENT PAGE 15 % OF UNEXPENDED TOTAL BALANCE 16,224.21 164,054.25 181,315.00 90.48 17,260.75 .00 668.22 2,500.00 26.73 1,831.78 16,224.21 164,722.47 183,815.00 89.61 19,092.53 3,628.99 36,242.49 38,573.00 93.96 2,330.51 163.15 926.67 2,200.00 42.12 1,273.33 3,792.14 37,169.16 40,773.00 91.16 3,603.84 5,249.41 18,876.26 30,000.00 62.92 11,123.74 1,023.91 3,894.04 9,000.00 43.27 5,105.96 438.71 4,130.08 5,500.00 75.09 1,369.92 6,712.03 26,900.38 44,500.00 60.45 17,599.62 15,189.29 39,951.52 35,000.00 114.15 4,951.52- 1,164.95 7,311.07 9,000.00 81.23 1,688.93 515.78 4,356.65 2,000.00 217.83 2,356.65- 9.00 1,915.07 5,500.00 34.82 3,584.93 5.56 5,068.06 6,000.00 84.47 931.94 751.18 4,176.22 4,000.00 104.41 - 176.22- 153.49 2,999.74 10,000.00 30.00 7,000.26 17,789.25 65,778.33 71,500.00 92.00 5,721.67 .00 12,678.17 33,000.00 38.42 2.0,321.83 708.74 14,455.67 17,467.00 82.76 3,011.33 708.74 27,133.84 50,467.00 53.77 23,333.16 45,226.37 321,704.18 391,055.00 82.27 69,350.82 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED OPERATING TRANSFERS 001 000 000 597 00 20 00 Equipment Replacement Fund 001 000 000.597 00 30 00 Street Fund 001 000 000.597 00 70 00 Capital Projects Fund TOTAL OPERATING TRANSFERS TOTAL EXPENSES PAGE 16 $ OF UNEXPENDED TOTAL BALANCE .00 77,000.00 77,000.00 100.00 .00 .00 400,000.00 400,000.00 100.00 .00 .00 28,000.00 28,000.00 100.00 .00 .00 505,000.00 505,000.00 100.00 .00 216,242.76 3,435,903.91 4,384,045.13 78.37 948,141.22 City of Medina MONTHLY REVENUE REPORT October 31, 2004 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS EQUIPMENT REPLACEMENT FUND OTHER FINANCING SOURCES 100 000 000 395 16 00 00 Sale of Equipment Property 100 000 000 395 20 00 00 Equip -Insurance Recoveries TOTAL OTHER FINANCING SOURCES TRANSFERS 100 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL EQUIPMENT REPLACEMENT PAGE 3 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 3,400.00 5,000.00 68.00 1,600.00 00 5,645.70 .00 .00 5,645.70- 00 9,045.70 5,000.00 180.91 4,045.70- 00 77,000.00 .00 .00 77,000.00- 00 77,000.00 .00 .00 77,000.00- 00 86,045.70 5,000.00 1,720.91 81,045.70- City of Medina MONTHLY EXPENDITURE REPORT, October 31, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000.000 514 50 64 00 Admin-Equipment 100 000 000 521 50 64 00 Police -Automobile 100 000 000 541 50 64 00 Public Works -Equipment TOTAL CAPITAL OUTLAY, TOTAL EQUIPMENT REPLACEMENT PAGE 17 % OF UNEXPENDED TOTAL BALANCE .00 4,802.63 4,000.00 120.07 802.63- 24,000.00 82,020.74 92,000.00 89.15 9,979.26 .00 30,019.15 34,138.00 87.93 4,118.85 24,000.00 116,842.52 130,138.00 B9.78 13,295.48 24,000.00 116,842.52 130,138.00 89.78 13,295.48 City of Medina MONTHLY REVENUE REPORT October 31, 2004 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted) 101 000 000 336 00 88 00 Motor Fuel Tax(Restricted) TOTAL INTERGOVERNMENTAL 101 000 000 397 00 10 00 From General Fund TOTAL OPERATING TRANSFERS TOTAL CITY STREET FUND PAGE 4 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 3,797.58 34,634.56 43,000.00 80.55 1,775.62 16,193.97 20,250.00 79.97 5,573.20 50,828.53 63,250.00 80.36 .00 400,000.00 400,000.00 100.00 .00 400,000.00 400,000.00 100.00 5,573.20 450,828.53 463,250.00 97.32 8,365.44 4,056.03 12,421.47 .00 .00 12,421.47 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 PAGE 18 M.T.D. Y.T.D. OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CITY STREET FUND SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages 11,736.22 133,247.54 146,315.00 91.07 13,067.46 TOTAL SALARIES & WAGES 11,736.22 133,247.54 146,315.00 91.07 13,067.46 PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits - 3,046.43 32,182.13 35,573.00 90.47 3,390.87 101 000 000 542 30 22 00 Uniforms 19.50 752.85 2,200.00 34.22 1,447.15 TOTAL PERSONNEL BENEFITS 3,065.93 32,934.98 37,773.00 87.19 4,838.02 ROAD -& STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies 934.28 8,058.72 8,000.00 100.73 58.72- 101 000 000 542 30 35 00 Small Tools/Minor Equipment .00 .00 1,500.00 .00 1,500.00 101 000 000 542 30 41 00 Professional Services 12,466.91 19,489.97 60,000.00 32.48 40,510.03 101 000 000 542 30 41 10 Road & Street Maintenance 8,611.85 74,213.53 180,000.00 41.23 105,786.47 101 000 000 542 30 45 00 Machine Rental .00 374.03 3,500.00 10.69 3,125.97 101 000 000 542 30 47 00 Utility Services 185.06 517.41 1,000.00 51.74 482.59 101 000 000 542 30 48 00 Equipment Maintenance 354.69 4,957.70 4,000.00 123.94 957.70- 101 000 000 542 40 41 00 Storm Drain Maintenance 6,753.79 19,914.69 45,000.00 44.25 25,085.31 101 000 000 542 63 41 00 Street Light Utilities 1,499.02 16,691.04 21,000.00 79.48 4,308.96 101 000 000 542 64 41 00 Traffic Control Devices 1,011.84 2,385.12 5,000.00 47.70 2,614.88 101 000 000 542 66 41 00 Snow & Ice Removal .00 .00 1,000.00 .00 1,000.00 101 000 000 542 67 41 00 Street Cleaning .00 974.12 15,000.00 6.49 14,025.88 TOTAL ROAD & ST MAINTENANCE 31,817.44 147,576.33 345,000.00 42.78 197,423.67 CAPITAL OUTLAY 101 000 000 595 30 64 00 Machinery and Equipment. .00 710.53 2,762.00 25.73 2,051.47 TOTAL CAPITAL OUTLAY .00 710.53 2,762.00 25.73 2,051.47 TOTAL CITY STREET FUND 46,619.59 314,469.38 531,850.00 59.13 217,380.62 City of Medina MONTHLY REVENUE REPORT October 31, 2004 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Other NonRevenues-Tree Replace TOTAL MISCELLANEOUS REVENUE TOTAL TREE FUND PAGE 6 Y.T.D. $ OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 50.00 53,924.60 10,000.00 539.25 43,924.60- 50.00 53,924.60 10,000.00 539.25 43,924.60- 50.00 53,924.60 10,000.00 539.25 43,924.60- City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TREE FUND OTHER SERVICES & CHARGES 103 000 000 589 00 49 10 Miscellaneous -Tree Replacement TOTAL OTHER SERVICES'& CHARGES TOTAL TREE FUND PAGE 20 & OF UNEXPENDED TOTAL BALANCE .00 2,724.79 82,053.28 3.32 79,328.49 .00 2,724.79 82,053.28 3.32 79,328.49 .00 2,724.79 82,053.28 3.32 79,328.49 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 PAGE 21 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE PARK PROP. DEBT SERVICE FUND PARK PROP DEBT PRINCIPAL/INT. 200 000 000 591 76 77 00 Principal 1,674.68 16,508.89 19,793.66 83.40 3,284.77 200 000 000 592 76 83 00 Interest 1,357.62 13,814.11 16,593.94 83.25 2,779.83 TOTAL PARK PROP DEBT PRIN/INT. 3,032.30 30,323.00 36,387.60 83.33 6,064.60 TOTAL PARK PROP DEBT SERV FUND 3,032.30 30,323.00 36,387.60 83.33 6,064.60 City of Medina MONTHLY REVENUE REPORT October 31, 2004 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS CAPITAL PROJECTS FUND TAXES 307 000 000 317 30 00 00 REAL ESTATE EXCISE TAX TOTAL TAXES MISCELLANEOUS REVENUE 307 000 000 397 00 10 00 From General Fund TOTAL OTHER FINANCING SOURCES TOTAL CAPITAL PROJECTS FUND PAGE 8 Y.T.D. $ OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 434,197.83 300,000.00 144.73 134,197.83- 00 434,197.83 300,000.00 144.73 134,197.83- 00 28,000.00 .00 .00 28,000.00- 00 28,000.00 .00 .00 28,000.00- 00 462,197.83 300,000.00 154.07 162,197.83- City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 PAGE 22 M.T.D. Y.T.D. $ OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 595 30 63 01 Road Construction 307 000 000 595 30 63 02 Storm Sewer Construction 307 000 000 595 30 63 03 Park Improvements 307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE Sth St 307 000 000 595 30 63 11 Police Facility TOTAL IMPROVEMENTS TOTAL CAPITAL PROJECTS 22,006.12 100,235.43 230,000.00 43.58 129,764.57 .00 5,115.90 .00 .00 5,115.90- .00 130,925.45 338,000.00 38.74 207,074.55 .00 8,810.97 .00 .00 8,810.97- .00 2,570.00 .00 .00 2,570.00- 22,006.12 247,657.75 568,000.00 43.60 320,342.25 22,006.12 247,657.75 568,000.00 43.60 320,342.25 ACCOUNT NUMBER DESCRIPTION NON -REVENUE TRUST FUND City of Medina MONTHLY REVENUE REPORT October 31, 2004 M.T.D. RECEIPTS NON -REVENUES 631 000 000 389 00 10 00 Security Agreement -Johnston 631 000 000 389 12 52 01 WA St -Bldg Code Fee 631 000 000 389 12 52 03 WA St -Judicial Info Systems 631 000 000 389 12 52 06 WA St -State Portion 631 000 000 389 12 52 07 WA St -State 30$ 631 000 000 389 12 52 08 WA St -Trauma Care 631 000 000 389 12 52 09 WA St-Lab-Bld/Breath 631 000 000 389 12 52 11 WA St -School Zone 631 000 000 389 12 52 87 Dept of Lic-Alien $15 631 000 000 389 12 52 88 Dept Of Lic-Gun Permit-$18/21 631 000 000.389 12 52 89 WA St Patrol -Gun -FBI ($24) 631 000 000 389 12 52 90 WA St Patrol -Alien ($25) 631 000 000 389 12 52 99 King County -Crime Victims TOTAL NON -REVENUES TOTAL NON -REVENUE TRUST FUND PAGE 10 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 2,500.00 .00 .00 2,500.00- 81.00 598.50 .00. .00 598.50- .00 10,677.65 .00 .00 10,677.65- .00 42,764.67 .00 .00 42,764.67- .00 23,000.22 .00 .00 23,000.22- .00 4,025.40 .00 .00 4,025.40- .00 574.37 .00 .00 574.37- .00 177.08 .00 .00 177.08- .00 30.00 .00 .00 30.00- 2.00- 342.00 .00 .00 342.00- 72.00 240.00 .00 .00 240.00- 48.00- 50.00 .00 .00 50.00- .00 1,520.81 .00 .00 1,520.81- 103.00 86,500.70 .00 .00 86,500.70- 103.00 86,500.70 .00 .00 86,500.70- ACCOUNT NUMBER 631 000 000 589 12 52 01 631 000 000 589 12 52 03 631 000 000 589 12 52 06 631 000 000 589 12 52 07 631 000 000 589 12 52 08 631 000 000 589 12 52 09 631 000 000 589 12 52 11 631 000 000 589 12 52 87 631 000 000 589 12 52 88 631 000 000 589 12 52 89 631 000 000 589 12 52 90 631 000 000 589 12 52 99 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2004 M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED NON -REVENUE TRUST FUND NON -EXPENDITURES WA ST-Bldg Code Fee WA St-JIS WA St -State Portion WA St -State 30% WA St -Trauma Care WA St-Lab-Bld/Breath - WA St -School Zone Dept of Lic-Alien $33 Dept of Lic-Gun Permit-$18/21 WA St Patrol -Gun -FBI ($24) WA St Patrol -Alien ($25) King County -Crime Victims TOTAL NON -EXPENDITURES PAGE 24 % OF UNEXPENDED TOTAL BALANCE 139.50 517.50 .00 .00 517.50- 3,767.80 10,677.65 .00 .00 10,677.65- 13,652.09 42,764.67 .00 .00 42,764.67- 7,458.60 23,000.22 .00 .00 23,000.22- 1,286.98 4,025.40 .00 .00 4,025.40- 265.55 574.37 .00 .00 574.37- 88.54 177.08 .00 .00 177.08- .00 30.00 .00 .00 30.00- 36.00 324.00 .00 .00 324.00- 120.00 240.00 .00 .00 240.00- 72.00- 50.00 .00 .00 50.00- 473.49 1,520.81 .00 .00 1,520.81- 27,216.55 83,901.70 .00 .00 83,901.70- City of Medina Check Register October 31, 2004 Check Check VENDOR Number Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 19971 250.00 12685 SCHULZE, DOUGLAS J 10/04/04 00/00/00 OCT-04 001 000 000 513 10 49 01 AUTO ALLOWANCE INVOICE TOTAL 19972 161.02 18075 ACCURATE ELECTRIC 10/12/04 00/00/00 409203 001 000 000 518 30 48 00 FLAGPOLE LIGHT INVOICE TOTAL 19973 16.50 351 ACCURINT 10/12/04 00/00/00 1011660-20040930 001 000 000 521 20 41 50 BACKGROUND SEARCHES INVOICE TOTAL 19974 245.20 18123 AT&T WIRELESS 10/12/04 00/00/00 SEP'04 001 000 000 521 20 42 00 POLICE PHONES INVOICE TOTAL 19975 30.00 501 AWC 10/12/04 00/00/00 963702 001 000 000 511 60 43 00 KATIE PHELPS INVOICE TOTAL 19976 175.00 2896 CHARLES FLICKINGER BACKFLOW TE 10/12/04 00/00/00 3858 001 000 000 576 80 41 04 BACKFLOW ASSEMBLY INVOICE TOTAL 19977 438.71 3100 CHEVRON (PW STREETS) 10/12/04 00/00/00 7898306407409 001 000 000 576 80 32 00 MEDINA STREET DEPT INVOICE TOTAL 19978 214.11 2660 CIT GROUP 10/12/04 00/00/00 5853528 001 000 000 521 20 45 00 POLICE -COPIER LEASE INVOICE TOTAL 19979 1,944.91 3250 CLYDE HILL, CITY OF 10/12/04 00/00/00 WATSON ASPHALT 3 307 000 000 595 30 63 01 NE 12TH ST OVERLAY PROJ INVOICE TOTAL 19980 153.49 18024 COMPUSA INC 10/12/04 00/00/00 184085030 001 000 000 576 80 49 00 SOFTWARE -MS PICTURE IT INVOICE TOTAL 19981 3,032.30 3825 DUSTIN FAMILY TRUST 10/12/04 00/00/00 NOV104 200 000 000 591 76 77 00 PROPERTY PURCHASE NOV104 200 000 000 592 76 83 00 PROPERTY PURCHASE INVOICE TOTAL 19982 116.96 18143 EASTSIDE EXTERMINATORS 10/12/04 00/00/00 2004-008199 001 000 000 521 20 41 00 SPIDERS INVOICE TOTAL 19983 505.08 3890 EASTSIDE PUBLIC SAFETY COMMUNI 10/12/04 00/00/00 2872 001 000 000 521 20 51 20 RADIO ACCESS FEES City of Medina Check Register October 31, 2004 Check Check VENDOR -.1.muber AMOUnt NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 19984 54.19 4640 ENA COURIERS INC 10/12/04 00/00/00 164759 001 000 000 521 20 42 00 POLICE -COURIER SERVICES INVOICE TOTAL 19985 477.18 5149 EVERETT STEEL COMPANIES 10/12/04 00/00/00 280373 101 000 000 542 30 31 00 SUPPLIES INVOICE TOTAL 19986 238.48 5270 FINANCIAL CONSULTANTS INT'L IN 10/12/04 00/00/00 5885 001 000 000 521 20 32 00 LOCK-CHIEF'S AUTO INVOICE TOTAL 19987 630.47 5875 GRAINGER INC, WW 10/12/04 00/00/00 754-016728-0 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 754-016729-8 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 754-016730-6 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 754-896304-5 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 754-896305-2 001 000 000 518 30 48 00 SUPPLIES INVOICE TOTAL 19988 77.07 5500 H D FOWLER COMPANY 10/12/04 00/00/00 1541987 101 000 000 542 30 41 10 MAINTENANCE INVOICE TOTAL 1543102 101 000 000 542 30 41 10 MAINTENANCE INVOICE TOTAL 1544061 101 000 000 542 30 41 10 MAINTENANCE INVOICE TOTAL 19989 164.89 6330 HOME DEPOT CREDIT SERVICES 10/12/04 00/00/00 SEP104 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL 19990 23.95 6340 HOMEGUARD SECURITY SERVICES 10/12/04 00/00/00 JD1701 001 000 000 521 20 42 00 SECURITY Check Check VENDOR Number Amount NUMBER VENDOR NAME 19991 457.10 6345 HORIZON 19992 1,459.92 7180 ISSAQUAH HONDA KUBOTA 19993 9.00 7329 JAHN, SHELDON L 19994 665.87 8750 KINKO'S INC 39995 127.50 8751 KNOTT, EMMET City of Medina Check Register October 31, 2004 ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 10/12/04 00/00/00 8594044-00 101 000 000 542 30 31 00 SUPPLIES INVOICE TOTAL 8594047-00 101 000 000.542 30 31 00 SUPPLIES INVOICE TOTAL 10/12/04 00/00/00 229145 001 000 000 576 80 64 00 20" WHIRL INVOICE TOTAL 23432 001 000 000 576 80 48 00 REPAIRS INVOICE TOTAL 23473 001 000 000 576 80 48 00 REPAIRS INVOICE TOTAL 10/12/04 00/00/00 9/28/04 PARKING 001 000 000 576 80 43 00 SR520 MEETING INVOICE TOTAL 10/12/04 00/00/00 513500174364 001 000 000 518 10 49 40 COPIES INVOICE TOTAL 513500174494 101 000 000 542 30 41 00 COPIES INVOICE TOTAL 513500174599 001 000 000 525 60 41 00 COPIES INVOICE TOTAL 513500174680 001 000 000 518 10 49 40 COPIES INVOICE TOTAL 513500174851 101 000 000 542 30 41 00 COPIES INVOICE TOTAL 513500174852 001 000 000 521 20 41 00 COPIES INVOICE TOTAL 10/12/04 00/00/00 9/20/04 MILEAGE 001 000 000 521 20 43 00 WSCRJ TRAINING City of Medina Check Register October 31, 2004 PAGE 4 Check Check VENDOR DISTRIBUTION Number AInount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 127.50 19996 19.50 8756 LL BEAN, INC. 10/12/04 00/00/00 OE781244 101 000 000 542 30 22 00 19.50 UNIFORMS INVOICE TOTAL 19.50 19997 1,011.84 18156 NAT'L BARRICADE CO., LLC 10/12/04 00/00/00 84910 101 000 000 542 64 41 00 1,011.84 TRAFFIC CONTROL DEVICE INVOICE TOTAL 1,011.84 19998 3,178.37 10460 O'BRIEN & ASSOCIATES INC., P.S 10/12/04 00/00/00 16563 001 000 000 512 50 41 10 3,178.37 PROSECUTING ATTORNEY INVOICE TOTAL 3,178.37 19999 21.45 18025 OBERMILLER, DAVID M 10/12/04 00/00/00 9/23/04 MILEAGE 001 000 000 521 20 43 00 21.45 EVERETT PD INVOICE TOTAL 21.45 20000 365.85 10550 OFFICE DEPOT CREDIT PLAN 10/12/04 00/00/00 SEP-04 001 000 000 518 10 31 00 93.02 SUPPLIES SEP104 001 000 000 521 20 31 00 92.72 SUPPLIES SEP104 001 000 000 576 80 31 00 180.11 SUPPLIES INVOICE TOTAL 365.85 20001 228.48 10556 OIC EQUIPMENT INC 10/12/04 00/00/00 43639 001 000 000 518 30 45 00 228.48 PW DIR-OFFICE TRAILER INVOICE TOTAL 228.48 20002 27,740.40 10700 OTAK 10/12/04 00/00/00 090440930 001 000 000 576 80 41 00 14,944.29 MEDINA BEACH SHORELINE INVOICE TOTAL 14,944.29 AUG21-SEP24'04A 001 000 000 558 60 41 01 3,881.50 PLANNING CONSULTANT INVOICE TOTAL 3,881.50 AUG21-SEP24104AA 001 000 000 558 60 41 50 8,914.61 LANDSCAPE CONSULTANT INVOICE TOTAL 8,914.61 20003 205.22 11820 QWEST 10/12/04 00/00/00 SEP'04F 001 000 000 576 80 42 00 205.22 TELEPHONES INVOICE TOTAL 205.22 20004 14.14 13400 SECURITY SAFE & LOCK INC 10/12/04 00/00/00 288453 001 000 000 518 30 48 00 14.14 BUILDING MAINTENANCE INVOICE TOTAL 14.14 20005 247.00 13404 SHURGARD OF BELLEVUE 10/12/04 00/00/00 UNIT 1121-NOV104 001 000 000 518 30 45 00 129.00 STORAGE City of Medina Check Register October 31, 2004 PAGE 5 Check Check VENDOR DISTRIBUTION Number AmOUIIt NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 129.00 UNIT 1178-NOV'04 001 000 000 518 30 45 00 118.00 STORAGE INVOICE TOTAL 118.00 20006 93.21 18157 SPRINT 10/12/04 00/00/00 SEP-04-GELLINGS 001 000 000 558 60 42 00 93.21 CELLULAR PHONE INVOICE TOTAL 93.21 20007 22.19 13933 UCN-UNITED CARRIER NETWORKS 10/12/04 00/00/00 106961547 001 000 000 521 20 42 00 22.19 POLICE TELEPHONES INVOICE TOTAL 22.19 20008 42.90 15203 UTILITIES UNDERGROUND 10/12/04 00/00/00 4089472 101 000 000 542 30 47 00 42.90 EXCAVATION NOTIFICATION INVOICE TOTAL 42.90 20009 930.00 16144 WA ST PATROL 10/12/04 00/00/00 00023508 001 000 000 521 20 51 30 930.00 ACCESS USER FEE INVOICE TOTAL 930.00 20010 33.65 16151 WASHING MACHINE, INC. 10/12/04 00/00/00 1057 001 000 000 521 20 32 00 33.65 POLICE AUTOMOBILES INVOICE TOTAL 33.65 20011 425.00 18158 WREN, CHUCK 10/12/04 00/00/00 091604 001 000 000 576 80 41 04 425.00 DRILL SIGNPOST HOLES INVOICE TOTAL 425.00 20012 75.08 4600 EMPLOYMENT SECURITY DEPT 10/18/04 00/00/00 3RD QTR'04 001 000 000 521 20 21 00 75.08 PAYROLL -POLICE INVOICE TOTAL 75.08 20013 380.00 350 ACCONET/ACCUPC 10/20/04 00/00/00 2054 001 000 000 518 10 41 50 380.00 COMPUTER SERVICES INVOICE TOTAL 380.00 20014 1,750.00 18075 ACCURATE ELECTRIC 10/20/04 00/00/00 410131 001 000 000 518 30 45 00 1,750.00 TRAILER FACILITIES INVOICE TOTAL 1,750.00 20015 119.68 18159 AIRPORT VALLEY VINYL TOPS 10/20/04 00/00/00 18843 001 000 000 521 20 48 10 119.68 AUTO 5-BACKREST REPAIR INVOICE TOTAL 119.68 20016 76.47 422 ALLEGIANCE TELECOM - POLICE 10/20/04 00/00/00 11975192 001 000 000 521 20 42 00 76.47 POLICE TELEPHONES INVOICE TOTAL 76.47 20017 79.52 18142 ALLEGIANCE TELECOM - ADMIN 10/20/04 00/00/00 11975194 001 000 000 518 10 42 00 79.52 TELEPHONES City of Medina Check Register October 31, 2004 PAGE 6 Check Check VENDOR DISTRIBUTION Number Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 79.52 20018 48.59 270 AT&T 10/20/04 00/00/00 SEP104 001 000 000 576 80 42 00 48.59 LTJ - �M/ Q ���� TELEPHONES INVOICE TOTAL 48.59 20020 532.31 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 10/20/04 00/00/00 389550 001 000 000 521 20 22 00 149.55 POLICE-GIBSON INVOICE TOTAL 149.55 392718 001 000 000 521 20 22 00 382.76 POLICE-YOURKOSKI INVOICE TOTAL 382.76 20021 129.00 2595 BURDUE, JAN 10/20/04 00/00/00 2004 ASP CONF 001 000 000 514 10 43 00 76.50 MILEAGE-LEAVENWORTH - INVOICE TOTAL 76.50 JUL-SEP'04 001 000 000 514 10 43 00 52.50 DAILY BANK DEPOSITS INVOICE TOTAL 52.50 20022 1,554.88 18110 CHEVRON (POLICE) 10/20/04 00/00/00 1898306381410 001 000 000 521 20 32 00 1,554.88 POLICE -AUTOMOBILES INVOICE TOTAL 1,554.88 20023 354.69 3230 CORAL SALES CO. 10/20/04 00/00/00 B30792 101 000 000 542 30 48 00 354.69 EQUIP MAINTENANCE INVOICE TOTAL 354.69 20024 97.89 3381 CRICKMORE, PAT 10/20/04 00/00/00 JC PENNEY 001 000 000 576 80 22 00 97.89 UNIFORM INVOICE TOTAL 97.89 20025 128.99 3385 CRYSTAL.SPRINGS 10/20/04 00/00/00 9855856-15 001 000 000 576 80 31 00 40.54 WATER INVOICE TOTAL 40.54 9855997-15 001 000 000 518 10 31 00 45.33 WATER INVOICE TOTAL 45.33 9856132-15 001 000 000 521 20 31 00 43.12 WATER INVOICE TOTAL 43.12 20626 174.08 3405 DAVEY TREE EXPERT .COMPANY, THE 10/20/04 00/00/00 96788897 001 000 000 576 80 41 04 174.08 MEDINA BEACH PARK INVOICE TOTAL 174.08 20027 9,869.91 3886 EARTH CORPS 10/20/04 00/00/00 929 307 000 000 595 30 63 01 9,869.91 FAIRWEATHER PRESERVE City of Medina Check Register October 31, 2004 PAGE 7 Check Check VENDOR DISTRIBUTION Number Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO ACCOUNT NUMBER AMOUNT INVOICE TOTAL 9,869.91 20028 54.18 4640 ENA COURIERS INC 10/20/04 00/00/00 165276 001 000 000 521 20 42 00 54.18 COURIER SERVICES INVOICE TOTAL 54.18 20029 895.00 18092 ENVIRONMENT CONTROL 10/20/04 00/00/00 495016 001 000 000 518 30 48 00 895.00 BLDG MAINTENANCE INVOICE TOTAL 895.00 20030 922.27 18112 EVER -MARK, LLC 10/20/04 00/00/00 13568 001 000 000 521 20 49 60 922.27 LAPEL PIN INVOICE TOTAL 922.27 20031 344.51 5149 EVERETT STEEL COMPANIES 10/20/04 00/00/00 283822 101 000 000 542 30 41 10 344.51 ROAD MAINTENANCE INVOICE TOTAL 344.51 20032 6,753.79 5150 EVERSON'S ECONO-VAC, INC. 10/20/04 00/00/00 031014 101 000 000 542 40 41 00 6,316.29 CATCH BASINS, MAN HOLES INVOICE TOTAL 6,316.29 031066 101 000 000 542 40 41 00 437.50 STREAM & CATCH BASINS INVOICE TOTAL 437.50 20033 86.72 5270 FINANCIAL CONSULTANTS INT'L IN 10/20/04 00/00/00 6208 001 000 000 521 20 48 10 86.72 POLICE AUTO 7 INVOICE TOTAL 86.72 20034 2,859.34 5275 FINNIGAN, KRISTEN 10/20/04 00/00/00 APR-SEP104 001 000 000 525 60 41 00 84.34 EMERGENCY PREPAREDNESS INVOICE TOTAL 84.34 SEP104 001 000 000 525 60 41 00 2,775.00 EMERGENCY PREPAREDNESS INVOICE TOTAL 2,775.00 20035 366.30 5745 GEMPLER'S INC. 10/20/04 00/00/00 1005311944 001 000 000 576 80 31 00 366.30 SUPPLIES INVOICE TOTAL 366.30 20036 1,104.52 5875 GRAINGER INC, WW 10/20/04 00/00/00 754-212842-3 001 000 000 576 80 31 01 343.48 SUPPLIES INVOICE TOTAL 343.48 754-374754-2 001 000 000 576 80 31 00 70.19 SUPPLIES INVOICE TOTAL 70.19 754-374755-9 001 000 000 576 80 41 04 146.61 MOUNTED STONE City of Medina Check Register October 31, 2004 PAGE 8 Check Check VENDOR DISTRIBUTION Number Amoimt NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 146.61 754-374756-7 001 000 000 576 80 41 04 244.26 SUPPLIES INVOICE TOTAL 244.26 754-773742-4 001 000 000 576 80 31 00 299.98 SUPPLIES INVOICE TOTAL 299.98 20037 1,402.24 5500 H D FOWLER COMPANY 10/20/04 00/00/00 1549010 001 000 000 576 80 31 00 1,045.57 SUPPLIES INVOICE TOTAL 1,045.57 1561724 101 000 000 542 30 41 10 356.67 ROAD MAINTENANCE INVOICE TOTAL 356.67 20038 30.00 7150 IACP 10/20/04 00/60/00 2004 SUBSCRIPT'N 001 000 000 521 20 49 40 30.00 CHIEF JEFFREY CHEN -INVOICE TOTAL 30.00 20039 2,985.00 7155 INTELLIGENT PRODUCTS INC 10/20/04 00/00/00 22700 001 000 000 576 80 31 00 2,985.00 800 MUTT MITTS INVOICE TOTAL 2,985.00 20040 720.00 7185 ISSAQUAH POLICE DEPT 10/20/04 00/00/00 04-5000506 001 000 000 521 20 51 50 720.00 12 INMATE DAYS INVOICE TOTAL - 720.00 20041 37.10 7250 JP COOKE CO., THE 10/20/04 00/00/00 360637 001 000 000 518 10 31 00 37.10 2005 LICENSE TAGS INVOICE TOTAL 37.10 20042 473.49 8010 KC FINANCE -CRIME VICTIMS 10/20/04 00/00/00 3RD QTR'04 631 000 000 589 12 52 99 473.49 CRIME VICTIMS �v INVOICE TOTAL 473.49 20044 15,904.50 8752 KIRKLAND, CITY OF 10/20/04 00/00/00 3RD QTR'04 001 000 000 521 20 51 10 14,354.50 COMMUNICATIONS SERVICE INVOICE TOTAL 14,354.50 JUL-SEP'04 001 000 000 521 20 51 50 950.00 PRISONER LODGING FEES INVOICE TOTAL 950.00 JUL-SEP'04B 001 000 000 521 20 51 60 600.00 PRISONER TRANSPORT FEES INVOICE TOTAL 600.00 20045 65.32 9326 MARATHON COMMUNICATIONS INC 10/20/04 00/00/00 OCT'04 001 000 000 518 10 42 00 65.32 TELEPHONE LONG DISTANCE Check Check VENDOR Number AMOUnt NUMBER VENDOR NAME 20046 574.86 10395 NEXTEL COMMUNICATIONS 20047 245.00 10443 NW ARBORVITAE/TINA COHEN 20048 11,088.00 10556 OIC EQUIPMENT INC 20049 96.83 18160 OREGON AED 20050 46.35 10755 OVERLAKE HOSPITAL MEDICAL 20051 204.90 11015 PACIFIC OFFICE AUTOMATION 20052 115.84 11279 POCKET PRESS, INC 20053 2,172.14 11700 PUGET SOUND ENERGY City of Medina Check Register October 31, 2004 PAGE 9 DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 65.32 10/20/04 00/00/00 AUG25-SEP24-04 001 000 000 558 60 42 00 49.37 CELLULAR PHONES AUG25-SEP24'04 001 000 000 518 10 42 00 3.95 CELLULAR PHONES AUG25-SEP24104 001 000 000 576 80 42 00 261.97 CELLULAR PHONES AUG25-SEP24'04 001 000 000 521 20 42 00 259.57 CELLULAR PHONES INVOICE TOTAL 574.86 10/20/04 00/00/00 LEDBETTER 001 000 000 576 80 41 00 245.00 DIAGNOSIS -CEDARS INVOICE TOTAL 245.00 10/20/04 00/00/00 43670 001 000 000 518 30 45 00 228.48 PW DIR-OFFICE TRAILER .INVOICE TOTAL 228.48 43674 001 000 000 518 30 45 00 859.52 MOVE TRAILER INVOICE TOTAL 859.52 10/20/04 00/00/00 360 001 000 000 576 80 31 00 96.83 WALL MOUNT BRACKET INVOICE TOTAL 96.83 10/20/04 00/00/00 TIM MARTIN 001 000 000 521 20 41 00 46.35 BLOOD DRAW -DUI INVOICE TOTAL 46.35 10/20/04 00/00/00 11015 001 000 000 518 10 31 00 13.06 TONER INVOICE TOTAL 13.06 549963 001 000 000 518 10 48 00 191.84 DJ305-COPIER LEASE INVOICE TOTAL 191.84 10/20/04 00/00/00 23198 001 000 000 521 20 31 00 115.84 2005 CRIMINAL CODES INVOICE TOTAL 115,84 10/20/04 00/00/00 OCT104A 101 000 000 542 63 41 00 1,481.94 STREET LIGHTS INVOICE TOTAL 1,481.94 OCT'04B 001 000 000 576 80 47 00 5.56 ELECTRICITY INVOICE TOTAL 5.56 City of Medina Check Register October 31, 2004 PAGE 10 Check Check VENDOR DISTRIBUTION Number Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT OCT104C 001 000 000 518 10 47 00 525.40 ELECTRICITY INVOICE TOTAL 525.40 OCT'04D 101 000 000 542 30 47 00 142.16 ELECTRICITY INVOICE TOTAL 142.16 OCT'04E 101 000 000 542 63 41 00 17.08 ELECTRICITY INVOICE TOTAL 17.08 20054 71.26 11824 QUALITY TOWING INC 10/20/04 00/00/00 52011 001 000 000 521 20 48 10 71.26 TOW POLICE VEHICLE INVOICE TOTAL 71.26 20055 1,292.20 11820 QWEST 10/20/04 00/00/00 OCT-04A 001 000 000 518 10 42 00 759.61 TELEPHONES INVOICE TOTAL 759.61 OCT'04B 001 000 000 518 10 42 00 61.40 PAY PHONE INVOICE TOTAL 61.40 OCT104C 001 000 000 518 10 42 00 111.46 CITY ISDN INVOICE TOTAL 111.46 OCT'04D 001 000 000 518 10 42 00 78.64 CITY ISDN INVOICE TOTAL 78.64 OCT104E 001 006 000 518 10 42 00 78.74 CITY ISDN INVOICE TOTAL 78.74 OCT104G 001 000 000 521 20 42 00 202.35 TELEPHONES INVOICE TOTAL 202.35 20056 161.10 18087 REED, RANDY 10/20/04 00/00/00 SKAMANIA LODGE 001 000 000 518 10 43 00 161.10 MILEAGE INVOICE TOTAL 161.10 20057 386.16 12900 SEA-AIRE, INC 10/20/04 00/00/00 37133 001 000 000 518 30 48 00 386.16 HEATING SYSTEM INVOICE TOTAL 386.16 20058 163.14 13300 SEARS COMMERCIAL ONE 10/20/04 00/00/00 T088955 001 000 000 576 80 22 00 65.26 PW UNIFORMS INVOICE TOTAL 65.26 City of Medina Check Register October 31, 2004 PAGE 11 Check Check VENDOR DISTRIBUTION Number Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT T535964 001 000 000 576 80 31 O1 97.88 SUPPLIES INVOICE TOTAL 97.88 20059 22.26 13933 UCN-UNITED CARRIER NETWORKS 10/20/04 00/00/00 107263787 001 000 000 521 20 42 00 22.26 POLICE TELEPHONES INVOICE TOTAL 22.26 20060 3,585.00 18036.UNIVERSITY OF WASHINGTON 10/20/04 00/00/00 UWE05623 001 000 000 521 20 23 00 3,585.00 _ JEFFREY CHEN INVOICE TOTAL 3,585.00 20061 724.65 15825 WA ASSOC OF BUILDING OFFICIALS 10/20/04 00/00/00 3723 001 000 000 558 60 31 00 572.89 2003 & 2004 CODES INVOICE TOTAL 572.89 3945 001 000 000 558 60 31 00 151.76 2003 CODES INVOICE TOTAL 151.76 20062 457.35 13475 WA ST AUDITOR'S OFFICE 10/20/04 00/00/00 L51347 001 000 000 514 10 51 00 457.35 AUDIT OF 2003 REPORT INVOICE TOTAL 457.35 20063 18.00 16109 WA ST DEPT OF LICENSING 10/20/04 00/00/00 E344957-YOUNG 631 000 000 589 12 52 88 18.00 CONCEALED WEAPON INVOICE TOTAL 18.00 20064 25.00 16120 WA ST EMPLOYMENT SECURITY DEPT 10/20/04 00/00/00 2004-2005 001 000 000 519 90 49 09 25.00 OASI PROGRAM INVOICE TOTAL 25.00 20065 72.00 16144 WA ST PATROL 10/20/04 00/00/00 E344955-SITES 631 000 000 589 12 52 89 24.00 CONCEALED WEAPON INVOICE TOTAL 24.00 E344956-MOORE 631 000 000 589 12 52 89 24.00 CONCEALED WEAPONS INVOICE TOTAL 24.00 E344957-YOUNG 631 000 000 589 12 52 89 24.00 CONCEALED WEAPON INVOICE TOTAL 24.00 20066 26,659.06 13515 WA ST TREASURER'S OFFICE 10/20/04 00/00/00 3RD QTR'04 631 000 000 589 12 52 01 139.50 STATE FEES 3RD QTR'04 631 000 000 589 12 52 03 3,767.80 STATE FEES 3RD QTR-04 631 000 000 589 12 52 06 13,652.09 STATE FEES 3RD QTR-04 631 000 000 589 12 52 07 7,458.60 STATE FEES Check Check VENDOR Number Amount NUMBER VENDOR NAME 20067 11,968.00 18020 ZUMAR INDUSTRIES, INC 20068 599.59 8210 KC FINANCE -JAIL SERVICES 20069 7,416.17 725 AUSTIN, LINDA M 20070 8,066.50 12501 ROHRBACH, G. ROBERT 20071 30.00 18063 B & B SHREDDING, LLC 20072 18,024.90 4510 EMERALD PAVING INC " Deq 20074 7,279.51 16500 WINES P.S., KIRK R City of Medina Check Register October 31, 2004 PAGE 12 DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 3RD QTR'04 631 000 000 589 12 52 08 1,286.98 STATE FEES 3RD QTR-04 631 000 000 589 12 52 09 265.55 STATE FEES 3RD QTR-04 631 000 000 589 12 52 11 88.54 STATE FEES INVOICE TOTAL 26,659.06 10/20/04 00/00/00 0087813 101 000 000 542 30 41 00 11,968.00 NO DUMPING DRAINS INVOICE TOTAL 11,968.00 10/20/04 00/00/00 1315213 001 000 000 521 20 51 50 599.59 MISDEMEANOR BOOKING INVOICE TOTAL 599.59 10/26/04 00/00/00 OCT'04 001 000 000 524 60 41 04 7,416.17 BUILDING INSPECTOR INVOICE TOTAL 7,416.17 10/26/04 00/00/00 OCT'04 001 000 000 524 60 41 02 8,066.50 BUILDING OFFICIAL INVOICE TOTAL 8,066.50 10/27/04 00/00/00 12711 001 000 000 518 10 41 00 30.00 SHREDDING SERVICES INVOICE TOTAL 30.00 10/28/04 00/00/00 10679 307 000 000 595 30 63 01 10,191.30 CROSSWLK REPAIR/UPGRADE INVOICE TOTAL 10,191.30 10681 101 000 000 542 30 41 10 7,833.60 77TH AVE REPAIR/REPAVE INVOICE TOTAL 7,833.60 10/28/04 00/00/00 2004 WAMA CONF 001 000 000 515 20 41 10 504.61 CHELAN WA INVOICE TOTAL 504.61 OCT'04 001 000 000 515 20 41 10 6,774.90 CITY ATTORNEY INVOICE TOTAL 6,774.90 GRAND TOTAL 188,189.24 MEMORANDUM DATE: 3 November 2004 TO: City of Medina Councilmembers FROM: Mary Odermat SUBJECT: Vacant Park Board Position When Joseph Brazen recently moved out of Medina, he resigned his Park Board position. The PWD advertised for applicants, receiving a single response. Applicant Karen Sparks appears eminently qualified, and thoughtfully aware of Medina citizens' preferences. I believe you will agree when you review her application. Therefore, I am requesting Council confirmation of Karen Sparks' appointment to the City of Medina Park Board, effective immediately. GO CITIZEN ADVISORY COMMITTEE APPLICATION C EIVE4 D S E P 15 2004 TO: MEDINA CITY COUNCIL3y: I request that you consider my application for the P AV-K- �00(9-b _.I am aware this advisory committee meets at least once a month and that it will take approximately six hours or more of my time per month. I feel that I will be able to devote the time necessary to perform the duties of this body. I am also aware that my name and address may be made public as an applicant for this body and that this application is a public record. Z�_VT ,Pm5e?. Date Signature Ow_eo �]POeL6 Name (Print) Address: $S3 3e-D ht, NG tAeDI O A UJ A_ (Street and Mailing Address) Home Phone: ZS - `ff; I - _33W, Work Phone: Fax Number. q-2-6- G;:.3-7_ Sb b E-Mail Address: Own: V Rent: How Long at This Address: 1 ` z_ Employer. Eiployer Address: ;ov__ jPl - Pcrr� P���PCi _I aZzo oo I 6+ V-LE yjA; ` %oo4 Years lived in Medina: I Z Years lived in King County: , P:IFORMSICITY FORMSIADVISORY COMMITTEE APPLICATION FORM.DOC 1. Briefly describe Your educational background: (� V� O O-LM BUS OOL Or LAW / C U R ,j-b te6j ek,�e, I `i 8c) CPkL4 F -S-F u►) i v. -pr(- :5000(M4 -C) Ar 2. Briefly describe Your employment background: IaqCJLc',k4 aS C-.)- Q t l 1�--� O ►-. I l -'�-t c'�J� G'��"'f� 0 ►` pr 3. Describe your recent civic business and community activities (in past five years) a cUO� ' ?.��.� %G-ice-? S t Cie K�c�v►� mttq � � �� Cs� �C.LvC� . r'' sA-L-c, ry-o bp_ t-k-.Se cA I rIN 4- � S 4. What do You believe is this Committee's role and responsibility? TO �C� �� Q U �L S� �� 5. Briefly describe the specific qualifications, abilities and skills that you have, which would Fo v-l..ni,ie #- m6a- 6. nILI C1-5 G-.v c D rz C- S Wed I W r re 5O' C1 rz e +� be s+ C ©�-&r"S � Give a specific example of how you personally contributed towards a group arrivinn nt a rnnenncu� Z� ''11`-' C-�• CQ- , s t3F r. v o 1 ve a a+ors ►, o ► v m�,, Q-E , P Le Pc+. ('4 e5 Z ck mj ?'q CeQj Ck-bLe 40 � al n 3,004 v O �- SC�S • 0' -a_coo ILecl — rS r Irl U`4v\-ni j; +, v;e Of � a 0..19zed - - ©'C C'OfA P ,r,G$ r�,rr,CAA pie (Jct. 3 7. Describe any Possible areas of conflict of interest that you may have: 8. None. V nouj,r, ' � boas v`-�c� ��e 1 a 5E rse � C'-c)n new-�c� Hess Y) a�0- -r O`er p,,(Ls o-re G _O11� (Diu.ce, i� Sre ""fit) Vv'\ Cu ►-, r . 9. Briefly describe what you consider to be the top three issues that will face Medina In the next 20 years. ns�L -or,\ a� w4.a-� ��,�c�cA 5 v-r %. 6, �•c;� a ►�,� e �; n� �1, -��k-� —�, cue ve `eC ems `'e1 {��- cif ire d ; ►��-- �c� 1 --I s G) o-C- CA,--� 4,\� 4 10. Briefly cribe specific ideas you have to improve the quality of life in Medina. 11 dUed , - res`, &,+, 6lo k ct . ccK�,.�zL ' l0 r C0. LC? �1 i�-L4 ."1 a arc e C- roes -i-o 0. t ( eS h or C`.o-des-�ec� sS u-Ps Sic h s fy,w 0- be L",) 6 k Se,(-LjeCJ b� -ham. ccv-,-,e�s No Member of an Advisory Committee may be a Counciinuadw, Officer or Employee of the City of Medina. When completed, return to: City Clerly 501 Evergreen Point Road, Ate *na, WA 980.39. 5 ITEM F-5 CITY OF MEDINA WASHINGTON ORDINANCE NO. AN ORDINANCE AMENDING MEDINA MUNICIPAL CODE SECTIONS 17.12.010, 17.60.010 AND 17.60.030 F TO CHANGE THE DEFINITIONS APPLIED TO DETERMINE IF NONCONFORMING STRUCTURES MAY BE RECONSTRUCTED SECTION 1. Section 17.12.010 Amended: Medina Municipal Code Section 17.12.010, the definition of reconstruction is amended to read as follows: "Reconstruction means [the] maintenance,repairs, additions, improvements, or other associated work hereafter known collectively as "alteration"performed on a building or structure the aggregate [value] cost of which exceeds 60 percent of the [tee re - alteration value of the [egg] building or structure within one and one half years. An alteration project may not be disaggregated for purposes of evaluating "reconstruction." All the project phases necessary to result in a habitable building must be included. SECTION 2. New definitions added to Section 17.12.010: The following definitions are added to Medina Municipal Code section 17.12.010: "Cost of construction; (including maintenance and repairs)" means the true value in the open market of all work required to accomplish the proposed construction, as defined by the International Building Code for the purpose of computing building permit fees. The true value shall include reasonable true market values for the materials and labor and include normal contractor profit and overhead and design fees, but exclude Washington state and local sales taxes and permit fees. "Nonconforming structure" means any building or structure within the city not wholly conforming to the current zoning and land use regulations in force in the land use district in which the building or structure is located, whether or not such nonconformity was permitted by a variance. "Pre -alteration value (of a building or structure)" means the replacement value of a building or structure as determined by multiplying the pre -alteration building square footage by an average new construction cost -per -square foot figure that is established annually by the City Manager or designee through a review of the final valuation data for recent new home construction projects in Medina. Pre -alteration square footage shall include the floor area of basements, attached garages, and covered porches but shall not include the area of decks, arbors or similar appurtenances. The City Manager or designee shall have the authority to require use of a valuation method prescribed in the appropriate volume of the RS Means series of estimating guides when he or she determines said method to be more appropriate for assigning a replacement value to a given building or structure. SECTION 3. MMC 17.60.010 repealed. Section 17.60.010 of the Medina Municipal Code is hereby repealed. ITEM F-5 SECTION 4. MMCf 17.60.030 F amended. Section 17.60.030 F is amended to read as follows: In the event of a natural disaster which damages a nonconforming structure [tg4he it may be [FeseR6tFUGted] rebuilt to restore it to its prior condition [within the prior existing building envelope) without the necessity of a variance. Natural disaster shall include fire, flood, earth movement wind and failing or flying objects. SECTION 5. Effective Date: This ordinance shall take effect five (5) days after its publication or the publication of a summary of its intent and content. PASSED BY AFFIRMATIVE VOTES OF A MAJORITY OF THE CITY COUNCIL ON THE 10th DAY OF , 2004, AND SIGNED IN AUTHENTICATION OF SUCH PASSAGE THE DAY OF , 2004. Mary Odermat, Mayor Approved as to form: Kirk R. Wines, City Attorney Attest: Randy Reed, CMC, City Clerk ITEM F-5 SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On , 2004, the City Council of the City of Medina, Washington, passed Ordinance No. , the main points of which are summarized by its title as follows, and approved this summary: AN ORDINANCE AMENDING MEDINA MUNICIPAL CODE SECTIONS 17.12.010, 17.60.010 AND 17.60.030 F TO CHANGE THE DEFINITIONS APPLIED TO DETERMINE IF NONCONFORMING STRUCTURES MAY BE RECONSTRUCTED The full text of this ordinance will be mailed upon request. Randy Reed, CIVIC, City Clerk ITEM F - 6 Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wamov MEMORANDUM DATE: November 3, 2004 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Planning Commission Final Work Plan RECOMMENDATION: It is recommended that the City Council approve the Planning Commission's work plan. POLICY IMPLICATION: This item only relates to scheduling of the City Council and Planning Commission's time. BACKGROUND: The City Council made final edits to the Planning Commission's 2004- 2005 work plan at the October study session. The result is represented below. The list is ordered from most important to least importation but the first three topics have already been scheduled and the last topic would be a recurring item. 1. Side yard setbacks / reconstruction threshold 2. Site plan review 3. State -mandated updates to Comprehensive Plan and critical areas regulations 4. Variances eligible for administrative review 5. Building permit thresholds 6. Nonconforming envelopes 7. Illegal nonconforming structures 8. Permit renewal 9. Stand-alone accessory uses 10. Legal substandard building sites 11. Home occupations 12. Pitched roof incentives 13. Reformulate the Zoning Code's height / lot coverage bonus system to allow for intermediate coverages with intermediate heights 14. Calculation of side setbacks for R-20 and R-30 lots without penalty for private lane width 15. Reevaluation of the performance of ordinances originating with the planning commission ITEM F - 6 Page 2 Item H-1 MEDINA POLICE DEPARTMENT " Jeffrey T. Chen, Chief of Police CITY OF MMINA MONTHLY ACTIVITY REPORT OCI'OBER 2004 Aggravated Assault 0 0 0 0 Robbery 0 0 1 1 Sexual Assault/Rape 0 0 2 2 Burglary, Residential 0 7 11 16 Drug Violations 0 3 0 0 Forgery/Fraud 1 17 14 15 Vehicle Prowl 4 18 13 14 Theft (Over $250) 0 6 5 9 Malicious Mischief 0 0 5 5 Arson 0 0 2 2 Auto/Boat Theft 0 4 2 2 Possession of Stolen 0 1 2 2 Property C T Al 5 'ti 68. �aia►r ' dcte►ber 'Year I Cr% 2 . 2003, i003 Assault, Simple 1 2 2 2 Malicious Mischief 4 13 22 26 (Under $250) Vehicle Prowl 4 14 19 26 Theft (Under $250) 5 20 9 11 Domestic Violence 0 3 5 5 Minor in Possession 0 4 6 6 Drug Violations 0 2 2 5 Page 2 Item H-1 MEDINA POLICE DEPARTMENT Jeffrey T Chen, Chief of Police CITY OF MEDINA MONTHLY ACTIVITY REPORT OCTOBER 2004 Aeei&e b _ Cktober 2M W, D 2004 YTD 200 Year Eiw 2003 Injury 0 2 1 1 Non -Injury 2 9 13 16 TOTAL, 2 14 17 Ira 11 i a t+ aer 200 Y "112004 i' 2,003,Year Er►d 2003 Driving Under Influence 4 66 34 42 *Other 1 114 165 206 I'� 1110 199 248 T I> r e#%vas It er'20" ' "D 2004 YTD 2003 Year End 2003 Speeding 4 350 322 406 Parking 1 80 170 184 **Other 9 391 423 532 �er>�t Ai; fl21115 1322 Cali tar i�vl�ee 1walaer 2004 Y' ID 2, 004 'Y'TD 2003 Year End 2003 House Watch Checks 35 422 344 424 False Alarms 5 229 322 387 Assists -Citizen 16 150 197 217 Assists-Fire/Medic 5 71 126 139 Suspicious Circumstances 0 13 13 15 Property— Found/Lost 1 19 15 18 Animal Complaints 0 6 2 2 Missing Person 0 0 1 2 Warrant Arrests 5 44 49 68 Item H-1 MEDINA POLICE DEPARTMENT Town of Jeffrey T. Chen, Chief of Police Hunts Point TOWN OF HUNTS POINT MONTHLY ACTIVITY REPORT OCTOBER 2004 ftbilky Cbwer Y>~aa>r To t1a#e Year To Date Year end Ztld4 2004 2(iU3 2403 Burglary, Residential 0 4 0 2 Forgery (Identity Theft) 0 2 5 5 Vehicle Prowl 0 3 4 4 Theft (Over $250) 0 0 1 3 Auto/Boat Theft 0 0 2 2 TOTAL.' 9 12 1G 1't� delrlrteanor ock&r, . Year To t'?wir'To Date YeAr Saud C�etl 204 2004 203 2043 Assault, Simple 0 0 0 0 Malicious Mischief 0 3 2 2 (Under $250) Vehicle Prowl 0 1 2 2 Theft (Under $250) 0 1 1 2 Domestic Violence 0 0 0 0 Minor in Possession 0 1 0 0 Drug Violations 0 1 1 1 T(3TAL tI 7 b 'l Page 2 Item H-1 MEDINA POLICE DEPARTMENT Town of Jeffrey T. Chen, Chief of Police TOWN OF HUNTS POINT Hunts Point MONTFMY ACTIVITY REPORT OCTOBER 2004 Tha r QcW*'t 'f ar To Date Year.To Date Year Eo Try# >t 10 '2004 2003,2t3�13 Speeding 0 20 62 68 Parking 0 5 6 7 * *Other 12 231 177 206 2$6 245 281 House Watch Checks 2 27 22 28 False Alarms 3 56 69 91 Assists -Citizen 1 14 23 27 Assists-Fire/Medic 1 11 15 19 Suspicious Circumstances 0 2 3 3 Property— Lost/Found 0 0 3 3 Animal Complaints 0 0 0 0 Warrant Arrests 0 7 20 20 * * *Other 0 11 9 10 i` ii lt; 12 164 201 * DWLS; Fail to Transfer Title; No License ** Expired Tabs; No insurance; Fail to stop; Defective Equipment *** Verbal Domestic; Harassment; Civil Dispute; Arson MEDINA MONTHLY SUMMARY OCTOBER, 2004 FELONY CRIMES Vehicle Prowl (Theft) 2004-0768 10/06/04 7:00 a.m. 3400 block of Evergreen Point Road Unknown person(s) forced entry into an unattended resident's vehicle by breaking out a rear passenger window sometime between 9:00 a.m. on 10/05/04 and 7:15 a.m. on 10/06/04. A car stereo was removed valued at $300. Vehicle Prowl (Theft) 2004-0769 10/06/04 10:30 a.m. 400 block of Overlake Drive East Unknown person(s) gained entry into the unattended vehicle parked on the side of the road sometime between 8:00 a.m. and 10:30 a.m. Entry was made through an unlocked car door. Items taken include a wallet containing $5.00 in cash, a VISA credit card and approximately $2,000 worth of various construction tools. Total amount of loss: $2,005. Vehicle Prowl (Theft) 2004-0770 10/06/04 9:30 a.m. 7900 block of NE 32nd Street Unknown person(s) gained entry into a resident's vehicle as it was parked in their driveway sometime between 6:00 p.m. on 10/05/04 and 9:30 a.m. on 10/06/04. Entry was made through an unlocked car door and clothing and shoes were taken. Amount of loss: $320. Vehicle Prowl (Theft) 2004-0807 10/11/04 8:30 a.m. 2800 block of Evergreen Point Road Unknown person(s) used a pry tool to force entry through a driver's side front window. Taken from the vehicle was a Kenwood car stereo valued at $400. Fraud 2004-0958 10/29/04 2:00 p.m. 600 block of Evergreen Point Road Unknown person(s) attempted to open a fraudulent American Express account in the name of the victim over the Internet on 10/19/04. The American Express Fraud Department later notified our Medina resident of the attempt. No loss. MISDEMEANOR CRIMES Theft of Political Sign 2004-0727 10/01/04 3:30 p.m. 7700 block of NE 12th Street Victim reports that unknown person(s) stole her "Kerry/Edwards" political sign sometime between 12:00 noon and 3:30 p.m. on October 1, 2004. Total value of loss: $1. City of Medina Police Department Monthly Report for October 2004 Vehicle Prowl (Theft) 2004-0771 10/06/04 9:30 a.m. 7700 block of NE 32"d Street Unknown person(s) gained entry into a resident's parked vehicle sometime between 7:00 p.m. on 10/05/04 and 9:30 a.m. on 10/06/04. The suspect(s) entered the vehicle through an unlocked door ransacking the interior but nothing was taken. Assault 2004-0795 10/09/04 4:39 p.m. 8100 block of Overlake Drive West The complainant reported an ex -neighbor shoved him against a garage wall after both males exchanged heated words. The complainant's wife stated she witnessed the incident. The ex -neighbor was issued a citation for Simple Assault. Malicious Mischief 2004-0805 10/11/04 7:30 a.m. 2800 block of Evergreen Point Road Unknown person(s) forced entry by breaking a rear wing window of a resident's vehicle sometime between 7:30 a.m. and 4:30 p.m. on 10/11/04. The victim reported that nothing appeared to have been taken. Total damage to car: $150. Malicious Mischief 2004-0845 10/17/04 2:00 a.m. 8600 block of NE 6d' Street The victim reports that unknown person(s) tore down several shrubs near the entrance of the residence sometime between 2:00 a.m. and 11:00 p.m. on 10/17/04. Estimated cost to replace plants: $200. Vehicle Prowl (Theft)/Mail Theft Recovery 2004-0850 10/17/04 3:00 a.m. 1400 block of Evergreen Point Road A Medina Officer found a resident's white Ford Explorer parked on the road with the driver's side door ajar. Upon closer inspection, the vehicle appeared to have been prowled with the car stereo missing and glove box open and disturbed. As the Medina Officer continued her investigation, she observed a vehicle quickly leaving the area with its lights off. After trying to catch up with the fleeing vehicle, the Medina Officer located the car abandoned in Clyde Hill. A subsequent search warrant yielded a large duffel bag full of stolen mail from residents of Medina and Clyde Hill. Medina Detectives are conducting a full-scale investigation having identified two possible suspects in this case. Vehicle Prowl (Theft) 2004-0852 10/17/04 9:00 P.M. 400 block of Overlake Drive West Unknown person(s) entered a Medina resident's vehicle sometime between 9:00 p.m. on 10/17/04 and 11:45 a.m. on 10/18/04. Entry into the vehicle was made by breaking out the rear passenger side window. Items taken from the vehicle were hunting clothes, two knives, a flashlight, an ammo bag and a 9mm handgun. Total loss: $ 1200. Malicious Mischief 2004-0853 10/18/04 2:45 p.m. 1600 block of 77d' Ave NE Victim reported her Bush political sign was vandalized sometime between 1:00 a.m. to 2:45 p.m. on October 18, 2004. Other political signs on the property were untouched. City of Medina Police Department Monthly Report for October 2004 2 The victim stated this was the third time this had occurred within the past month. Total loss: $5. Mail Theft Recovery 2004-0854 10/18/04 1:00 P.M. 501 Evergreen Point Road A Medina Public Works supervisor turned in several pieces of mail that was found along Evergreen Point Road between NE 14th Street and NE 24th Street. All mail was returned to the owners via the post office. (Related case 2004-0850) Vehicle Prowl (Theft) 2004-0869 10/20/04 5:30 a.m. 2800 block of Evergreen Point Road (Park and Ride) Unknown person(s) used force by prying open the passenger side window of a commuter's vehicle sometime between 5:30 a.m. an 2:30 p.m. on 10/20/04. The vehicle was ransacked and the only item taken was a cell phone case. Amount of loss: $50.00. Mail Theft Arrest 2004-0903 10/23/04 5:30 a.m. 2500 block of 80th Ave NE Medina Officer conducted a traffic stop on a suspicious vehicle wandering through the city at 5:30 a.m. on October 23, 2004. Upon contacting the occupants of the vehicle, the driver was found to have a warrant for his arrest out of Seattle for theft. A search of the vehicle produced multiple large piles of stolen mail from various Medina residents. Also found in the vehicle was a Sony car stereo/CD player. All mail was returned to the owners. In addition to being incarcerated for his previous theft warrant, the driver will face additional charges of Mail Theft. Theft — Gas 2004-0980 10/31/04 2:22 p.m. 8400 block of NE 12th St (Chevron) Suspect drove off without paying for gas. The registered owner of the vehicle was contacted and it was learned that he sold the vehicle in 1992. Total loss: $43.00. OTHER Search Warrant Service 2004-0758 10/05/04 4:15 a.m. 1800 block of 120' Street (Burien) Officers from the Medina, Sammamish and King County Sheriff's Office conducted a high -risk search warrant of a resident in Burien. This was the third search warrant executed by the Medina Police Department over the past 2 months in connection with a larger identity theft and forgery investigation. An abundant amount of evidence was seized for processing. This brings the total number of individuals arrested in connection for these crimes to six. Malicious Mischief 2004-0762 10/05/04 3:18 p.m. 900 block of 88th Ave NE Victim reports that unknown person(s) defaced her powerboat by applying black spray paint sometime between 10/03/04 and 10/04/04 while it was on her boat trailer. Damage and cleanup cost is estimated at $800. City of Medina Police Department Monthly Report for October 2004 Agency Assist 2004-0729 10/01/04 7:11 p.m. 501 Evergreen Point Road (City Hall) Medina Police Department received information regarding a Restraining Order issued against one of our residents from King County Superior Court. Mail Theft 2004-0826 10/14/04 4:30 p.m. 2600 block of Evergreen Point Road Unknown person(s) removed U.S. mail from the resident's mailbox sometime on 10/6/04. Two checks issued to the victim were illegally negotiated on 10/7/04. Amount of loss: $11,000. Medina Detectives will be conducting additional follow-up work on this case. Verbal Domestic Disturbance 2004-0813 10/12/04 8:30 p.m. 300 block of 84th Ave NE Officers responded to a verbal dispute between two parents and their daughter. An argument ensued over the daughter being arrested in Bellevue earlier in the day. No arrests were necessary on this evening. Found Property 2004-0860 10/18/04 9:00 a.m. 200 block of Upland Road Medina Officers responded to check on a suspicious unoccupied vehicle left parked in the 200 block of Upland Road. Upon conducting a license check of the vehicle, it was determined to have been stolen out of Seattle earlier in the day and left abandoned in Medina. The registered owner was notified and picked up the vehicle. Assist/Accident 2004-0954 10/27/04 1:45 p.m. 8000 NE 1.2th St (Medina Park) Under the supervision of his two elderly parents, a 20-year old Bellevue disabled man strapped into his wheelchair rolled into the Medina Park pond. The man's parents said they stopped to look at the scenery and left the wheelchair unattended for a moment. The father was able to pull his son out of the water. A Bellevue Aid Unit responded to the scene and provided basic medical support to the man. He was then transported to a local hospital for precautionary purposes. Warrant Arrest 2004-0906 10-23-04 4:00 p.m. Medina officer meets with Kirkland officer at Kirkland Police Department to take custody of a female subject who was arrested on a city of Medina warrant. The female was further transported to Issaquah Jail where she was booked. Warrant Arrest 2004-0907 10-23-04 7:20 p.m. Medina officer meets with Normandy Park officer in Renton to take custody of a male subject who was arrested on a city of Medina warrant. The male was further transported and booked into the Kirkland Jail. Traffic Collision (Hit -and -Run) 2004-0908 10-23-04 11:00 P.M. 2645 78th Ave NE: On the listed date and time, the complainant discovered the right rear portion of her vehicle had been struck by an unknown person/vehicle. The vehicle sustained a significant amount of damage, estimated at approximately $1,200. A report was taken for insurance purposes. City of Medina Police Department Monthly Report for October 2004 4 Warrant Arrest 2004-0916 10-24-04 7:41 p.m. 501 Evergreen Point Road: Subject contacted officer at Medina P.D. to make statement on unrelated case. Upon making his statement, the subject was taken into custody on a $10,000 felony warrant out of King County for theft in the first degree. Subject was transported to the King County Jail for incarceration. House watches 35 False Alarms 24 Assists (total) 20 Warrant Arrests ( 5 ) 2004-0838 $ 5,000 $ 2,550 $ 475 2004-0903 $ 425 2004-0906 $ 2,500 2004-0907 $ 2,500 2004-0916 $10,000 CALLS FOR SERVICE VUCSA DUI Theft Theft Minor In Possession Theft — Gas Theft -I" Mercer Island Snohomish Co Seattle Seattle Medina Medina Felony — King Co City of Medina Police Department Monthly Report for October 2004 5 HUNTS POINT MONTHLY SUMMARY OCTOBER, 2004 FELONY CRIMES There were no significant incidents to report during the month of October 2004 MISDEMEANOR CRIMES There were no significant incidents to report during the month of October 2004. CALLS FOR SERVICE House watches 3 False Alarms I Assists (total) 2 Warrant Arrests (0) OTHER There were no significant incidents to report during the month of October 2004. ITEM H - 2 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov ►I � 1 � i A CCI -1r, I 1111]-L DATE: November 3, 2004 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Monthly Development Services Department Report Planning Commission Meeting Recap —The Planning Commission's November 2, 2004 meeting consisted of three public hearings. The first was a construction mitigation plan for construction of a new house at 7661 NE 14th Street. The Planning Commission approved the plan with several conditions. The second hearing was for the reconstruction threshold ordinance. No members of the public provided testimony. The commission requested some clerical wording changes be presented to the City Attorney and recommended that the City Council approve the ordinance. The third hearing was for the Comprehensive Plan and critical areas regulations updates, which is summarized below. Update of Comprehensive Plan and Critical Areas Regulations — This project is moving forward. The Planning Commission reviewed draft revisions of both documents and had a productive discussion and hearing at their November meeting. (City council members were given copies of the November 2 meeting packets including these document drafts.) Themes in the discussion of the Comprehensive Plan included redevelopment of existing nonresidential uses, problems in defining the term "single-family residence" for use restrictions, and appropriate Comprehensive Plan policies to protect Medina's interests during State Route 520 planning. Themes in the discussion of the critical areas ordinance update included the cities lot line pattern surrounding critical areas, the "reasonable use" exception process for lots significantly encumbered by a critical area or buffer, and grandfathering rights. The commission provided staff with a few additional areas of investigation and planned to hold an additional hearing at their December meeting. Despite a thorough noticing effort for the November hearing (citywide newsletter; King County Journal legal ad, standard City posting locations, etc) there were only about three members of the public attending this hearing. Staff will use these same noticing methods for the December Planning Commission hearing. The updates are scheduled to move from the December 1 Planning Commission to the December 13 City Council meeting. The City Council does not need to hold a third public hearing and may also consider not using the consultants for this meeting from a cost savings perspective. ITEM H - 2 Philosophy Statement — In the spirit of permit streamlining, Development Services staff and consultants have been discussing the idea of establishing a philosophy statement. We felt that highlighting some of the "big picture" ideas behind our day-to-day functions could be helpful for the development community. As a result we reached the following statement. I will be looking into various means of disseminating the statement. Statement of Philosophy Medina Development Services Department The City of Medina has entrusted a major responsibility with the plans and site reviewers in the Development Services Department. The zoning, building, landscaping, grading, and drainage code requirements that pertain to construction in Medina have become very extensive. In addition to extensive code requirements, it has been necessary for Development Services to enact administrative procedures aimed at creating an orderly system for the thorough review of all land use and building permit applications. We understand that the process that flows from this can be challenging for applicants. We always welcome suggestions for improvements. Our philosophy on working with permit applicants is outlined below. • We take an objective and professional approach to working with applicants on all aspects of plan review. All applicants are treated the same regardless of the circumstances or conditions surrounding the application. • We focus on solutions rather than problems. When code conflicts arise during plans or site review, we will work with applicants to develop a solution that is code -compliant. • We understand that there are difficulties in the permit process. We recognize that development codes are constantly evolving and will work hard to identify and eliminate new code / old code conflicts. • We recognize that permit trigger points (the lowest threshold of project that requires a permit) have been set for a reason. If we believe a trigger is too high, we will work through the legislative process to lower it. Applicants may choose to work below the trigger point and we respect their right to do so. • We endeavor to facilitate the development process through education and discussion of the community's regulations that apply to a specific project. Page 2 ITEM H - 3 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 454-9222 www.ci.medina.wa.us MEMORANDUM DATE: November 1, 2004 THRU: City Manager TO: City Council FROM: Director of Public Works RE: Public Works Activity Report This report describes the activities of the City of Medina Public Works (PW) Department for the period 1-31 October 2004. 1. Public Works Maintenance and Repair Projects and Special Activities — a. The Public Works Crew (PWC) made several sign and traffic control repairs, additions and sign visual improvements during the month of October. A "stop here to activate signal" was added at the NE 10ffi St. and LWB intersection, the new stop sign with protective bollard posts was installed at the Evergreen Point Road — Overlake Drive West intersection, the damaged street sign at Groat Point Drive and Overlake Drive West was repaired, new "private drive" signs were added at three private access lanes in the City, branches and shrubs were trimmed back at several locations throughout the City to improve the visibility of traffic control signs, and new crosswalk striping was added to the SR 520 off -ramp at 84t' Ave. NE between the pathway next to Medina Circle and the separator island (all of the other crosswalks at this high traffic volume intersection had been striped except this turn lane). b. The PWC finished cutting back the vegetation and dredging the outlet stream which drains the Medina Park ponds (part of the City's storm drain system). The stream had silted in over the years and as a result, has been backing up onto adjacent properties during peak flow periods. With this work, the overall depth of the stream was lowered by over a foot which will significantly improve the outflow during peak periods and reduce potential flooding. ITEM H - 3 c. The Crew lowered a catch basin and replaced a failed storm drain line near 3461 Evergreen Point Road all of which will considerably improve the stormwater collection and drainage at this location. d. Another weeks worth of traffic data was collected on 79t'' Ave NE utilizing the PW NU -Metrics in -lane electronic pads. Similar results were obtain as collected in September indicating that additional traffic calming measures are not needed on this local access street. The residents expressing the concern have been provided with copies of the collected data. e. The PW portable was moved to the PW shop yard and nearly all connections are now complete. The freed -up parking area next to City Hall was pressure washed and re -striped. £ The PWC planted several new shrubs and ground cover along the 82" d Ave. NE and NE 8d' St. planting strip. g. As previously reported, as part of our National Pollutant Discharge Elimination System (NPDES) Phase II Federal Clean Water Act responsibilities, the PWC is continuing to mark each catch basin in the City with "Do Not Dump, Drains to Lake" signage. This process will continue for well over a year and will include public education, outreach, involvement and participation — all part of the NPDES Phase II "six - plus -two" minimum permitting requirements. h. The PWC has sanded, primed and applied the first coat of paint to the white picket fence at the Medina Beach Park overlook at the end of Evergreen Point Road. i. During October the PWC again boom mowed the overgrown vegetation along Overlake Drive East and NE 24d' St. j. The tree procurement and planting associated with the PSE vegetation management project has picked up again with the fall planting season. k. Over the month, 15 new notice postings were erected and 12 were removed. Crew members also made 8 trips to the City's records storage facility to retrieve documents primarily for the Development Services Department. The Crew also hauled to City Hall 12 more boxes of old files for the ongoing records processing and disposition effort. 2. Parks Projects / Issues - Beyond Routine Upkeep and Maintenance — a. In Medina Park the PWC removed the dead willow from the south pond, re- graded and added gravel to the 82nd Ave. parking lot, installed soap dispensers in the park restrooms, removed the on/off leash delineator signs, repainted the vent and sump for Bellevue Utilities pressure relief valve, added gravel to the paths near the bridges, replaced some of the shrubs and pruned the rest in the maple garden, removed several of the old park benches and started pouring the concrete bases for several new benches. 2 ITEM H - 3 b. The Medina Beach Park garden area vegetation across from City Hall was cut back to provide a lake view for the Lee property — as agreed to when the garden area was first planted. c. Another new Indian Trail bollard sign was installed at the entrance to the trail near 2244 77th Ave. NE and the vandalized bollard sign to the Viewpoint Dock was re- installed. 3. Capital Improvement Plan (CIP) Projects — a. Medina Beach Park Bulkhead and Dock Repair Project: Nothing new to report. b. NE 12th St. and Lake Washington Boulevard Pavement Rehabilitation Project: The StreetPrint heat -set decorative thermoplastic inlay for the 5-corners crosswalks is 95% complete. The DPW is investigating the final element of this project, the speed compliance display sign to be installed just NW of the Lake Washington Blvd. and 88th Ave. NE intersection. The challenge has been to determine a reasonable and practical power source for the sign. c. The 2005 Ridge Road and NE 6th St. Overlay and Storm Drain Improvement Project: The design effort for these 2005 CIP projects is underway. 4. Committee and Seminar/Workshop and Training Attendance — An SR 520 Executive Committee Meeting was held on October 7th. Mayor Odermat attended. An SR 520 Advisory Committee Meeting was held on October 27th. 5. Other — a. The PW Shop storm drain system upgrade project with oil -water separator has been awarded and will start the week of November 1st. The scope of the project has been slightly reduced. b. Repairs to the Lake Lane dock will start the week of November 1st. All permits are now finally in place. The PWC recently removed the dock decking to help reduce the overall cost of the project. c. Work on several small works projects around the City is underway. The projects include storm drain repairs, sidewalk repairs, utility cover repairs and adjustments, and small paving repairs. 6. Medina Storm Drain System Information Paper — See separate attachment. MEDINA STORM DRAIN SYSTEM INFORMATION PAPER 1. Purpose — to provide the City Council and City Manager with a brief background on the City's storm drain system. 2. Figure 1 shows the City's 13 storm drain system sub -basins and the discharge outflow location for each sub -basin. They are labeled A-1 thru E-4. Essentially, stormwater collected within Medina flows through the City's collection system in each one of the various zones to that zone's outflow discharge location. As can be seen, some collection zones are much larger than others. As expected, the size of the zone is nearly directly proportional to the quantity of collected stormwater and, therefore, the volume of outflow at each discharge point. The volume of water collected in turn dictates the required conveyance capacity or pipe sizing in the zone. We also collect most of the stormwater coming down from Clyde Hill which crosses 84d Ave. NE and eventually goes out the C- 1 discharge outflow. We also get some of Bellevue's stormwater which is discharged at the E-2 discharge point. 3. Most of Medina's storm drain system was established before City incorporation in 1955 — unincorporated King County. Unless there was a major sub -area development within the City limits after 1955 (such as the homes along 77`" Ave. NE between NE 16t' St. and NE 21 s` St. - built around the early 1960's, or a special development like Medina Circle), or the storm drain lines were upgraded during a capital improvement project (this being the standard for any street improvement since around 1998), the existing pipes are the same as what was passed on to the City by King County in 1955. As such, about 65% of the City's storm drain system is the original system, and is now getting quite old and failing in many locations throughout the City. Additionally, as can be expected, the system has been somewhat "patched together" over the years and many repairs have had band -aid short term repairs. 4. Included as Figure l A are some pictures of the types of problems encountered within the City's "interior" storm drain collection and conveyance system. There are many problems in the "interior" of each collection zone, however, the most critical problems facing the City are the actual final discharge or outflow locations. 5. Figures 2-10 are maps showing each of the 13 discharge outflows. As one can see, almost all of the outflows pass on or though private property or follow the line between two private parcels, and the City has never established easements for these utility lines. Some of the outflows like A-1, C-1, D-1, E-2, and a portion of E-3 are open ditch outflows. There are a few problems with these outflows, but not anywhere near the challenges we face with the other "piped" outflows. 6. Almost all of the other piped outflows are the original unincorporated King County outflows and as such, are old concrete pipe and in pretty poor shape. Some in worse shape than others. We have run cameras down all but two of the lines and have found cracked pipes, displaced joints, holes in the sides of the pipes, roots growing into the pipes, mineral and debris build-ups, etc. If possible, the most cost effective way to repair the pipes is to try to do in -place or in -situ relining. In other words, try to place a pipe -in - a -pipe. To attempt to dig up these old pipes, especially given their locations, would be extremely expensive. 7. There are several techniques for doing in -situ relining. The parameters of each specific situation determines which technique is the best for which pipe. In 2003 we had a major failure of the D-3 discharge pipe. This line runs from 73`d Ave NE at the bottom of NE 18`h St. down the property line between 1645 and 1651 73`d Ave NE and out into Lake Washington. We were able to avoid digging up this 163 ft. length of pipe and did a reline it in -place operation. The cost for this one short 163 ft. reline was just under $20,000, however, the cost to dig up the line and replace it between these two close proximity homes was estimated at over $80,000. The new relined pipe is expected to last as long as 50+ years. 8. In the Capital Improvement Plan (CIP) for 2005 is a project which will upgrade between 4 and 5 of the worst of the other outflow lines. From the initial camera reviews, it appears that we will be able to accomplish the upgrades again with in -place re -linings. The remaining outflow lines, as well as other interior storm drain system problems we have in the City, will have to be addressed in future CIP proposals. D3 DISCHARGE P�GF' A2 Al 82 A3 Cl A -.fMOMMY FLOW - CLYK HML Dl II -Y-- ff li Dl . 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SI.51 N 4E. 1'187 4L 1"a AE..7,a3 Otl'P,• 4C. 7633 ,°' 4: I LE WOT Ir 4w ` wo T j OUT W 7 unEr NOT .. 44 a-. ;. cow RI Ig E Ll i Y Ir I 76.WN I. 66.04E r I.E. 67.346 I.E. 6 . 4 E F•• I.E. 6 4 — 4 e7.x s I.E'87.H E _W9 MR ST _ an yE 4210.1 ms at ,1 " IrC@C'.. _.. �,rconc %. � .It. 4LU N. Figure 5 Sub -Basins B-1 & C-1 Outflow Discharge N287�D.40 n.2a SWME 8�0)I gA1�ERtR 4 1/2' I / ^� ` !IF- L.10294 1r S10294 tY N SMA1E ..-..__ Smug Ur 44.76 . LE 40A7 r N LE 40-81 M LF a'* E-3 Outflow Discharge LE 3250 I.E. 4270E L-�1 �•p f C3 ---I L s LE 4270 LE 4280I ...1.E 4257.aR law X 32.90 I I.E 04.80 15' 0 I.E. 43.17 ,E43.17 IE 56.10 tY N 0 r E S5.t 4287' 6E JO.JJ M IY 10P 4170 LL 74.N kE 30105le 9Y'a f, Jill4471 $ 1 E 44 55 57 1 �i .III f 1:E +tia III LE. 43,W ,r LL 48A94 1 I I.E 46.06 TOP LL ,r NW. \ —LE 40.98 Ir WE e SW f I LE 46, i t'E' .,4. ]OP 40.{I MP 4t41 E. 47 �D I LE, 24.71 \ LL D-9 Outflow Discharge Figure 6 Sub -Basins D-1 & E-3 Outflow Discharge �}» Cei S'A Rile 49. 4I.; LL 4t- CS STA. S' RIM 47.77 t I.E. 44.47 N !.E 7 1: I.E. 40.97 NE I.E. 40.17S D-2 Outflow Discharge U j �� I.E. 32.17 AI J.E. 3217 S CS STA 7 +$ LE.57 N2ESS8124 9.80 g► ; COSTA 8+06 ,� U LE. 24 94 N 24.04 S 'MD,ti RIM 29 44 I.E. 27.34 LAKE: SURFACE M su ICI EIEV: OIJ`J'FALL STA 8+80 s I.E. 14.97 ~ . 8' '€WC w-- �''� . ,. RIM SDUH 8+46 RIM MI TA 49`. CITY DOCK —' I.E. 20.14 N ) RIM 24.04 I:£.. 20,94 E LIZ 22..24 9 I.E. 2004 SW Figure 7 Sub -Basin D-2 Outflow Discharge a) 13) ctT x -�-�1F FYI—�M- x--IF� x .�M�IF If��M� 11M. %��F� % M--M % % ^CIF --IF y� x NN.OV V40d N33$DhW b oz - a n . U' x ss x I x ❑ �a� I � • II �..� oz it x I os M 11 yqN�eWe t cu co I a1� Li- co $ R x / x x � Sabi FR8 x % xxg'' % 3iW 04 ❑ f0 b x R ii+ x % f PLj O cc pig 0 M �7 0 0 `L•J r b W �N 0) U) co LL U) N t0 W c V ivy? J LL- p 14 U t. W lfil►17 � � Y U- CO t i f x0 ig .x I ITEM I - 1 CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.ci.medina.wa.us MEMORANDUM DATE: October 21, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: Ordinance Setting 2005 Property Tax Levy RECOMMENDATION: Adopt the attached Ordinance, Setting 2005 Property Tax Levy. POLICY IMPLICATION: The City Council must set the property tax levy for 2005 and submit the levy to King County no later than November 15, 2004. The levy amount may be decreased after November 151h, but may not be increased. BACKGROUND: The attached ordinance will set the 2005 Property Tax Levy at $2,101,417, which is the maximum statutory levy increase of 1 %. The table below provides detailed information regarding the 2005 Property Tax Levy increase. 2004 Property Tax Levy $2,055,163 X Limit Factor (.0100) $20,552 Local new construction $24,750,332 X 2004 Levy rate (1.03847) $25,702 2005 Allowable Property Tax Levy $2,101,417 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE CERTIFYING TO THE GOVERNING AUTHORITY OF KING COUNTY THE ESTIMATES OF THE AMOUNT TO BE RAISED BY TAXATION FOR THE YEAR 2005 ON THE ESTIMATED ASSESSED VALUATION OF THE PROPERTY IN THE CITY AS REQUIRED BY R.C.W. 84.52.020. THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION 1. Amount to be raised by taxation. The amount of $2,101,417 which amount, when added to the beginning fund balances and estimated revenues from all other sources, will balance estimated expenditures during the year 2005, is hereby fixed as the amount estimated to be necessary to be raised by general property taxes. SECTION 2. Levy. For the purpose of raising such amount, a levy on all taxable property within the City, both real and personal, on each and every dollar of assessed valuation of such property, is necessary, said revenue and levy to be allocated as follows: General Tax Levy: For: General Purposes $2,101,417 Total General Levy TOTAL TAX LEVY $2,101,417 $2,101,417 SECTION 3. Code Reference. All sections hereof shall be considered of temporary or special effect. SECTION 4. Effective Date. This ordinance shall take effect upon the 1st day of January, 2005. PASSED BY THE CITY COUNCIL ON THE 8TH DAY OF NOVEMBER, 2004 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE DAY OF NOVEMBER, 2004. Mary Odermat, Mayor Approved as to form: Kirk R. Wines, City Attorney Attest: Randy Reed, CIVIC, City Clerk Passed: Filed with City Clerk: Published: Effective Date: SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On November 8, 2004, the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE CERTIFYING TO THE GOVERNING AUTHORITY OF KING COUNTY THE ESTIMATES OF THE AMOUNT TO BE RAISED BY TAXATION FOR THE YEAR 2005 ON THE ESTIMATED ASSESSED VALUATION OF THE PROPERTY IN THE CITY AS REQUIRED BY R.C.W. 84.52.020. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of November 8, 2004. Randy Reed, City Clerk Budget 2005 ITEM J - 1 " CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: October 25, 2004 TO: Medina Taxpayers Medina City Council FROM: Doug Schulze, City Manager RE: 2005 Budget Message COMMENT: This document presents the overall plan for allocating City resources to the variety of programs necessary to protect the community's physical security, quality of life, natural resources, and to maintain and develop the City's facilities and infrastructure. The 2005 budget reflects the vision of the public officials and provides the resources necessary to deliver services. Those of us who work on behalf of the people of the city of Medina are confident that we are meeting the challenge of balancing the needs of the citizenry with available resources. Through our commitment to the future and pride in our past accomplishments, we present to you the 2005 budget. The City of Medina is fortunate to have built solid reserves through a combination of favorable economic conditions and prudent financial management during the past decade. The City has controlled budgetary growth while, at the same time, met the significant increase in the demand for services resulting from redevelopment activity within the community. The poor performance of the economy and lost revenue as a result of voter -approved initiatives has required implementation of short and long-term financial planning strategies to preserve the City's financial stability. Economic Conditions and Outlook The economic outlook at the state and national levels is a primary issue as we move into 2005. The slow economic recovery does not show signs of significant changes in the next year. The State economist reported in September that the state economy is expected to outpace the national recovery. Property taxes typically account for the majority of the revenues received by the City each year. In 2005, property taxes will provide forty-two percent of the total revenues. Sales tax and permit revenues will provide thirty-two percent of the annual revenues. The City's dependence on these two primary revenue sources, property tax and sales tax, has become much more of a concern as a result of the poor economy and the voter -approved property tax levy limitation (Initiative No. 747). Consideration should be given to diversifying the City's revenue sources to provide a more stable financial condition in the future. In recent years, redevelopment activity has resulted in an increase in the available revenue sources, but much of the revenue increases are offset by the service demands associated with the increased activity. In fact, costs associated with land use and building permit activities have been approximately $200,000 more 1 Budget 2005 ITEM J - 1 annually than the revenues generated from user fees and pass —through charges to applicants. Intergovernmental revenue has become a small percentage of total revenues as a result of decreased state and federal assistance to local government. Total resources required for delivery of the services and programs proposed for 2005 will be $5,569,170. The majority of the revenues will be allocated to the General Fund, which provides the basic City services of police, fire and medical services, park and street maintenance, planning, building inspections and administrative services. The Street Fund, Capital Projects Fund, Equipment Replacement Fund and Park Debt Fund will require approximately 25% of the 2005 total revenues. Expenditures Expenditures of the City are separated into seven different funds. Each fund is similar to a checking account that has been set up for a specific purpose. The seven different funds are: The General Fund — also known as the operating fund. This fund is used to account for the revenues and expenditures related to the operational departments and functions of the City, such as, administration, police, fire, building, planning, and park maintenance. Most of the budget is accounted for in the General Fund. General Fund expenditures are anticipated to increase by $229,000 in 2005. Approximately one-half of the increase is directly associated with an Emergency Mobile Command Vehicle, which is funded by a Federal Grant awarded to the City of Medina. The remaining $121,000 increase is attributable to the following: • Municipal Court budget will increase by $23,000. Court costs are based on filing fees for each case as well as the number of cases assigned to the public defender. • Central Services will increase by $25,000 in 2005. This increase is attributable to salary and benefit costs as well as the addition of an administrative assistant position, which was approved by the City Council in mid-2004. • The Police Department budget will increase by $30,000. This is primarily attributable to salary and benefit costs. • Emergency Management/Preparedness expenditures will increase by $30,000. This increase is attributable to funding for the contract Emergency Preparedness Coordinator position and emergency preparedness supplies. • Information Technology expenditures will increase by $13,000. The increase is attributable to the cost for a software upgrade necessary for the electronic document management system. The Street Fund — This fund is used to account for the activities related to maintenance of the streets, sidewalks, storm drainage and public right-of-ways in the City. This fund receives revenues from motor fuel taxes. Revenues from gas taxes are not sufficient to meet the annual costs of maintaining the streets, sidewalks, storm drainage system and right-of-ways in the city. Therefore, a transfer from the General Fund has typically been required to meet the ongoing maintenance of the City's infrastructure. Street Fund expenditures will decrease by $21,000 in 2005. 2 Budget 2005 ITEM J - 1 The Capital Projects Fund — This fund is used to account for the public improvement projects of the City. Projects such as, park improvements, sidewalk improvements, bridge improvements and facilities are appropriated through this fund. The Capital Projects Fund receives revenues from the Real Estate Excise Tax as well as grants and miscellaneous revenues from local improvement districts, bonds, etc. The Capital Projects Fund expenditures will increase by $230,000 in 2005. The increase is directly associated with the Medina Beach Park project, which was delayed in 2004 due to permitting requirements. The Equipment Replacement Fund — This fund is used to account for the replacement of capital equipment, which includes, police vehicles, public works vehicles and equipment, personal computers, copy machines, fax machines, printers, etc. The fund receives revenues through transfers from the General Fund as well as from the sale of surplus equipment. The Equipment Replacement Fund expenditures will decrease by $74,000 in 2005. The Park Debt Fund — This fund is used to account for the payment of principal and interest on debt incurred for the purchase of property that was added to Medina Beach Park in 1996. The debt will be retired in 2006 with a balloon payment. The Reserve Fund — This fund is used to account for resources the City has encumbered for specific future uses and unencumbered resources, which are necessary to preserve the City's financial stability in the event of unforeseen expenditures due to catastrophic losses. The Tree Fund — This fund is used specifically for replacement of trees, which have been removed as a result of development and redevelopment. Revenues are generated from contributions to the fund as required by Medina Municipal Code when trees are removed during development. Budget 2005 ITEM J - 1 City Services 2005 Budget Expenditures - By Major Function 20% 6% 50% 4% 8% 7% 5% ■ Public Safety ■ Development Services []Parks & Recreation Streets ■ Capital Projects ■ Administrative/Support ■ TOTAL Public safety services require approximately 50% of the financial resources of the City. The provision of law enforcement services by the Police Department accounts for approximately one-third of the General Fund expenditures or $1,315,197. The Police Department budget provides for patrol and response 24- hours a day, 365 days per year, marine patrol services, investigation, public education and community services that are typically not provided in most communities. The Police Department is also responsible for implementation and coordination of the Comprehensive Emergency Management Plan. In 2005, the Police Department will have an authorized staffing level of 9 sworn personnel and two civilian staff. All sworn personnel, except the Police Chief, are involved in patrol and response to calls on a regular basis. The Police Chief primarily serves as a Departmental manager. Fire protection and Medical Aid services are provided through a contract with the City of Bellevue and account for 14% of the General Fund expenditures. The Public Works Department consists of two divisions, Maintenance and Engineering. There are five fulltime employees and two seasonal employees in the department. The Maintenance Division is responsible for park, street, public facilities and public area maintenance throughout Medina. The Maintenance staff is also responsible for maintenance of the landscaping strips located along N.E. 8d' Street, 82nd Avenue N.E., Overlake Drive West, 80d' Avenue N.E. and N.E. 24d' Street. The Engineering Division is responsible for development review, capital improvement planning and construction, mapping and transportation issues. The majority of the work is performed by consultants. The Development Services Department consists of two divisions: Planning and Building. There are two fulltime employees and four consultants in the department. The Planning Division continues to operate with a very heavy workload. The Planning Division provides land use permit application review services as well as long range city planning services, such as, comprehensive plan and zoning code updates. The Planning Division also provides urban planning support to the City Council, City staff and Planning Commission. The Planning Director Budget 2005 ITEM J - 1 is a fulltime city staff position and is supported by a Hearings Examiner, Planning Consultant, and Landscape Consultant. The Building Division also continues to operate with a very heavy workload. The Building Official and Building Inspector are consultants to the City. In addition to the Building Official and Building Inspector, the Building Division staff includes a full-time Development Services Coordinator. The General Services Department consists of five divisions: Legislative, Executive, Finance, Central Services and Information Technology. The City staff involved with support services include the Finance Officer, City Clerk, Administrative Assistant and Information System Coordinator. The Finance Department is responsible for accounting, payroll, purchasing, and human resources. Central Services is a combination of the City Clerk's Office and Interdepartmental functions. This Department is responsible for all public notices, newsletter publication, agenda coordination, reception services, City office and operating supplies, and records management. Property Tax Levy and City Tax Rate The property tax levy required to support the services and programs for 2005 is $2,101,417. This levy will result in a decrease to the tax rate for property within the city of Medina. The property tax levy is an increase of $46,254 over the 2004 levy. This levy includes $24,702 from new construction. The property tax rate is one of two key elements that determine how much property tax an individual property will pay in any given year. The second key element is the assessed valuation of the property, which is set by the King County Assessor. The City has no control over the assessed valuation of property and, very little impact on the property tax rate since the tax rate is set by all taxing jurisdictions combined levies. In Medina, the city portion of the tax rate is only 8% of the total after the school district, county, voter approved referenda, library and other special levies are set. The City of Medina receives approximately $0.08 of every property tax dollar paid by Medina property owners. The Property Tax Pie ■ King County o ■ Bellevue 8 /� 23% School District 27% ❑ Special Districts Voter Referenda 5% 37% ■City of Medina 5 Budget 2005 ITEM J - I Summary The 2005 Budget continues the City's efforts to provide high quality police, planning and parks services to residents of Medina. Redevelopment activity in the community is expected to continue at the rate seen during the past three years. This budget has been developed based on the following: • A Property tax increase that meets the intent of Initiative-747 limiting property tax increases to 1% cap each year. • No change to the authorized staff positions (23 FTEs). • Public improvement activity scheduled to occur during 2005 will include improvements/repairs to Medina Beach Park, completion of stream restoration in Fairweather Park and Nature Preserve and storm drainage improvements. • Maintaining the Utility Tax rate of 0%, which has remained at this level since 1998 and represents an unused revenue of as much as $400,000 annually. 2005 BUDGET CITY OF MEDINA Fixing the Budget Problem The usual, political way to handle a projected deficit is to take last year's budget and cut. It is like taking last year's family car and reducing its weight with a blowtorch and shears. But cutting ,$2 billion from this vehicle does not make it a compact; it makes it a wreck. What is wanted is a budget designed from the ground up. - The Seattle Times November 17, 2002 Five Critical Decisions • Getting a Grip on the Problem: Is it short or long term? Is it driven by revenue or expenses, or both? • Setting the Price of Government: Determining how much citizens are willing to pay. • Setting the Priorities of Government: Deciding which results citizens value most. • Setting the Price of Each Priority: Deciding how much the government will spend to produce each of these outcomes. • Purchasing the Priorities: Deciding how best to produce the desired results at the price citizens are willing to pay. The Means Strategic Reviews: Divesting Consolidation. to Invest. Rightsizing. Buying Services Competitively. Rewarding Performance, Not Smarter Customer Service: Good Intentions. Putting Customers in the Driver's Seat. Don't Buy Mistrust — Using Flexibility to Get Eliminate It. Accountability. Making Administrative =Smerork Processes: Systems Allies, Not Enemies. Industry. 2 Simplifying the Budget 1. Starting balance: How much we have in our accounts at the beginning of the fiscal year. 2. Revenues: How much we think we will take in. 3. Expenses: How much we think we will spend. 4. Surplus or deficit: The difference between revenues and expenses. 5. Ending balance: How much we think we will have in our accounts at the end of the fiscal year. Basic Budget Projections 2004 2004 2005 Budget Projected Requested Beginning $4.4 M $4.8 M $4.7 M Balance Revenues $4.6 M $4.8 M $5.1 M Expenses $5.2 M $4.8 M $5.6 M Surplus/ ($0.6) M ($0.1) ($0.5) M (Deficit) Ending $4.0 M $4.7 M $4.2 M Balance 3 General Fund 2004 2004 2005 Budget Projected Requested Beginning $2.0 M $2.1 M $1.8 M Balance Revenues $4.2 M $4.1 M $4.4 M Expenses $3.9 M $3.9 M $4.1 M Surplus/ ($0.2) M ($0.3) M ($0.1) M Deficit Ending $1.8 M $1.8 M $1.7 M Balance 2005 Project Revenue Increases • Property Taxes $ 45,715 • Sales Taxes $100,000 • Building Permits $100,000 • Emerg Mgmt Grant $108,800 rd General Fund Expenditures General Fund 2004 2005 $ Category Projected Requested Salaries & Wages < $ 1,358,697 $ 1,409,393 $ 50,696 4% Personnel Benefits $ 338,742 $ 363,167 $ 24,425 7% Supplies � $ 96.828 $ 107,200 : $ 10,372 `E 11%� Other Services/Charges $ 272,146 $ 369,200 $ 97,054 i 36% Professional SeMces $ 895,806 ; $ 844,500 $ (51,306), -6% Inte ovemmental ,, $ 877,878 $ 850,273 ' $ 27,605 (. )., 3% �. , o-� ._ ., .�..,.. a ..., . .. Capital Outlay $ ..., m ..._.... 38,948 ` $ _, 164,500 $ 125,552 322% TOTA( $ 3,879,045 $ 4,108,233 $ 229,188 6% Professional Services Detail _ 2004 2005. Professional Services Detail Actual Budget City Attorney $ 117,000 $ �$ 110,000 1 Special Legal Counsel $ 33,003 25,000 ,Prosecutor , $ 40,884 ° $ 45,000 ' Tub Defender ;P $ 10 000 $ . 8,000 , Auditor .. $ .m, m. 8,500 r,..$ I.T. Services $ 37,230 : $ 20,000 Emergency Prep Coordinator $ 35 000 : $ 30,000 '. Engineer _.. $ 126,000 ' $ 100,000 Building Official $ 112,000 , _$ 125,000 {Building Inspector .. $ 75,000 mPlanning Consultant $ 43,000 $ 75,000 acing Examiner He . $ 20,000 , $ 50,000 ,Landscape Consultant Constmction Miti anon $ - $ 20,000 i $ 731,617 $ 781,500 Other Services & Charges - Detail • Utilities • Property & Liability Insurance • Newsletter & other printing/copying • Postage • Legal Notices & . advertisements • Repair & Maintenance of equipment • Travel & Training • Communications (phones, Internet, pagers, etc.) • Dues, Subscriptions & Memberships 2005 GF Increases - Detail 2004 2005 Budget Budget General Fund $ 3,700,600 $ 3,700,000 Labor Agreements(2003-04) $ 102,300 $ 102,300 Mobile Command Vehicle $ 108,800 2005 Salaries & Wages $ 50,700 2005 Personnel Benefits $ 24,400 Jail Services $ 15,125 Emergency Mgmt Supplies $ 2,500 Emerg Prep. Coordinator $ 20,000 Municipal Court Filing Fees $ 10,000 New World Software Maint $ 14,400 Mercer Island Marine Patrol $ 5,000 Kirkland Dispatch $ 2,000 Domestic Violence Services $ 2,000 Planning Consultant $ 32,000 Building Official $ 13,000 Building Inspector $ 11,000 $ 3,802,300 $ 4,113, 225 0 Street Fund 2004 2004 2005 Budget Projected Requested Beginning $0.1 M $0.17 M $0.13 M Balance Revenues $63,000 $60,000 $63,000 Expenses $0.5 M $0.5 M $0.5 M Surplus/ ($0.4) M ($0.4) M ($0.4) M Deficit Ending $80,000 $0.13 M ($0.036) M Balance Street Fund Expenditures Street Fund 2004 2005 $ % Category Projected Requested +!- +/- Salaries & Wages $ 146,315, $ 155,310 , $ 8,995 . 6% Personnel Benefits $ 38,073 $ 40,220 $ 2,147 6% Supplies $ 8,000 $ 8 000 $ - 0% Other Services/Charges : $ 252,000 $ 247 000 t $ (5,000): -2% Professional Services ; $ 60,000 $ 60,000 . $ - 0% Capital Outlay ,. o.$_ Outlay 2,762 $r $ (2,762) ,..-100%. TOTAL $ 507,150 ,' $ 510,530 $ 3,380 ' 1 % 7 Other Services & Charges • Street Light Utilities • Storm Drain Maintenance • Street Cleaning • Equipment Maintenance • Traffic Control Devices • Small Works Projects Capital Projects Fund 2004 2004 2005 Budget Projected Requested Beginning $0.3 M $0.5 M $0.9 M Balance Revenues $0.3 M $0.6 M $0.6 M Expenses $0.6 M $0.3 M $0.8 M Surplus/ ($0.3) M $0.3 M ($0.2) M Deficit Ending $58,000 $0.9 M $0.6 M Balance 2005 Capital Improvements • $15000 —Ridge Road/NE 6t1 Overlay & Storm Drainage Project • $150,000 —Storm Sewer Construction/Repairs • $48000 —Medina Beach Park Project ($210,000 carry over from 2004) • $1800 —Fairweather Stream Rehab & Restoration Project Considerations • Capital Projects Scheduling — Shift Medina Beach Project to 2005 — 2006 — Reduces 2005 Budget by $230,000 and keeps expenditures below annual revenues — Shift 77th Avenue Overlay Project to 2007 — 2006 Budget would be $555,000 (also below annual revenues 0J Inflationary Comparison $7,000,000 C e, $6,000,000 $5,000,000 $4,000,000 e G $3,000,000 t $1,000,000 Y $ C4 fit" h E� akk5 C pYF $t7V ":.. V 0 0 0 0 0 0 0 0 1 2 3 4 5 6 7 8 Actual Actual Actual Projected Projected Projected Projected Projected Year tTolal Reeenues -f TotalEpenditures--f-3%InflalionaryGrowth 2005 Budget Expenditures Capital Outlay Personnel 18% Costs i 36% hergovernmental 15% Supplies r 3% Professional Other Services Services & Charges 16% 12% Assessed Valuation with Tax Rate per $1,000 and Trendline $1.15 $2,500,000,000 1.10 $1.05 rPr«� 4 $1,50Q000,000 Tax Rate Per $1,000 AV �� 1, +Assessed Valuation p $1.00 $1,000,000,000 —Linear (Assessed Valuation) .95 1 $500,000,000 b ' $0.90 M g� ,, $_ 2001 2002 2003 2004 2005 11 12 13 2005 Budget - Version D 2001 2002 2003 2004 2004 2005 ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PRELIMINARY DESCRIPTION YEAREND BUDGET GENERAL FUND ,$„2,9.52.,265 76.;; 4,248,375.00 BEGINNING FUND BALANCE $ 1,304,548.65 $ 2,767,561.28 $ 2,484,427 09 $ 2,059,534.98 $ 1,785,178.88 $ REVENUES 6,139,122.22 4,685,721.64 4,057,387.73 4,105,044.01 4,412,518.00 OPERATING TRANSFERS -IN 41,000.00 3,802,404.84%';E7tY3f3s 3,874,400.11 ............................. EXPENDITURES 3,667,086.59 3,684,395.83 4,108,232.58 OPERATING TRANSFERS -OUT 1,009,023.00 1,325,460.00 679,875.00 ENDING FUND BALANCE $ 2,767,561.28 $ 2,484,427.09 $ 2,059,534.98 EQUIPMENT FUND 505,000.00 505,000.00 362,000.00 $ 1,816,595.63 $ 1,785,178.88 $ 1,727,464.30 $ BEGINNING FUND BALANCE $ 35,175.74 $ 59,590.85 $ 102,168 77 $ ';; 70: 68;7T: $ _ _ 76,263.51 $ 31,371.21 $ REVENUES 11,210.26 - 4,140.00 5,000.00 9,045.70 4,000.00 OPERATING TRANSFERS -IN 77,000.00 77,000.00 77,000.00 77,000.00 77,000.00 77,000.00 EXPENDITURES 63,795.15 34,422.08 107,045.26 130,138,00 ` 130,938.00 56,000.00 OPERATING TRANSFERS -OUT ENDING FUND BALANCE $ 59,590.85 $ 102,168.77 $ 76,263.51 STREET FUND $ 22,530.77 $ 31,371.21 $ 56,371.21 $ BEGINNING FUND BALANCE $ (412,660.61) $ 486,985.40 $ 476,86292 $ 112,0C !..: $ 173,832.14 $ 126,476.14 $ REVENUES 92,190.17 91,434.66 63,514.55 63,250.00 59,794.00 62,700.00 OPERATING TRANSFERS -IN 932,023.00 348,460.00 - 400,000.00 1 400,000.00 285,000.00 EXPENDITURES 412,953.04 450,017.14 366,545.33 531,850.00 507,150.00 510,530.00 -. F- - OPERATING TRANSFERS -OUT - - OTBER NON -EXPENDITURES (288,385.88) ENDING FUND BALANCE $ 496,985.40 $ 476,862.92 $ 173,832.14 RESERVE FUND BEGINNING FUND BALANCE $ 917,380.33 $ 917,390.33 $ 1,776,380.33 REVENUES - OPERATING TRANSFERS -IN 900,000.00 EXPENDITURES OPERATING TRANSFERS -OUT 41,000.00 ENDING FUND BALANCE $ 917,380.33 $ 1,776,380.33 $ 1,776,380.33 TREE FUND 1,776,380.33 $ 1,776,380.33 $ 1,776,380.33 $ 1,776,380.33 $ 1,776,380.33 $ 1,776,380.33 $ BEGINNING FUND BALANCE $ $ 710.00053„8:;: $ 19,090.25 $ 62,964.85 $ REVENUES $ 2,571.00 $ 47,240.97 OPERATING TRANSFERS -IN EXPENDITURES $ 1,861.00 28,860.72 OPERATING TRANSFERS -OUT ENDING FUND BALANCE $ $ 710.00 $ 19,090.25 PARK PROPERTY DEBT FUND BEGINNING FUND BALANCE $ 247,847.60 $ 211,460.00 $ 175,072.40 REVENUES - - OPERATING TRANSFERS -IN - - - EXPENDITURES 36,387.60 36,387.60 36,387.60 OPERATING TRANSFERS -OUT - - - ENDING FUND BALANCE $ 211,460.00 $ 175,072.40 $ 138,684.80 CAPITAL PROJECTS FUND 10,000.00 53,874.60 82,053.28 10,000.00 60,000.00 $ - $ 62,964.85 $ 2,964.85 $ $ 138,684.80 $ 138,684.80 $ 102,297.20 $ 36,387.60 36,387.60 36,387.60 $ 102,297.20 $ 102,297.20 $ 65,909.60 $ 2005 2005 57,086.88). 9%a 54,143.00 i 4% 0% 19,187.45 6% 13,000.00). -28% 19,131.33) -5% 59,297.56) 56% (1,000.00) -zo% 0% 14,138.00)� -57% 0% BEGINNING FUND BALANCE $ 203,030.59 $ 106,157.71 $ 117,770 70 $ :298 p1$7pi'! $ 538,718.80 $ 863,807.83 $ 565,789.13 REVENUES 199,871.34 187,726.18 288,735.64 OPERATING TRANSFERS -IN - - 602,875.00 EXPENDITURES 296,744.22 1 176,113.19 470,662.54 OPERATING TRANSFERS -OUT ENDING FUND BALANCE $ 106,157.71 $ 117,770.70 $ 538,718.80 TOTAL ALL FUNDS BUDGET 300,000.00 575,000.00 575,000.00 275,000.00 92% 28,000.00 28,000.00 - (28,000.00) -100% 568,000.00 277,910.97 1 798,000.00 230,000.00 40% 0% $ 58,018.70 $ 863,807.83 1 $ 640,807.83 1 $ 582,789.13 1004% BEGINNING FUND BALANCE $ 2,295,322.30 $ 4,549,135.57 $ 5,133,392 21 $ 4';42p 137 76 $ 4,782,504.81 $ 4,748,476.44 $ 328,338.68 7% REVENUES 6,442,393.99 4,967,453.48 4,461,018.89 4,626,625.00 4, 002,7 88.31 5,054,218.00 427,593.00 9% OPERATING TRANSFERS -IN 1,009,023.00 1,366,460.00 679,875.00 505,000.00 505,000.00 362,000.00 (143,000.00)_ -28% EXPENDITURES 4,476,966.60 4,383,196.84 4,811,906.29 ............................ 5;227,474;p1 s! 4,836,786.68 5,569,150.18 341,676.17 7% OPERATING TRANSFERS -OUT 1,009,023.00 1,366,460.00 679,875.00 505,000.00 505,000.00 362,000.00 (143,000.00)1 -28°k OTHER NON -EXPENDITURES (288,385.88) 0% ENDING FUND BALANCE $ 4,549,135.57 5,133,392.21 $ 4,782,504.81 1 $ 3,819,288.75 $ 4,748,476.44 $ 4,233,544.26 $ 414,255.51 1 11% 11/2/2004 Q N 0 b o O o o � ., N � � a., a S S S o o Wino 00 N O yam- N SS S o o 0 N O N � N bR} b4 N Iq 0000 IC W) 00 S B cr M N N 46q b4 r- a\ 00 00 ' bb4 bg �O �O 00 O �o 00 kn --4 V•1 M -•+ -4 i" to O C� Vn O M V1 a\ c 00 ^C tl a, o0 � � W � cd H h N > O cn O Fr dq � Oa'"U So a N N Ffp3 64 oO pO 64 Ei4 M M O O M M N bF} 64 00 00 O O cd 00 00 QN N O O 69 b4 it 0000 0000 O � a\ a\ it V ti N U .C2. 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This is an informational item and follow up discussion is anticipated in early 2005 prior to the start of labor negotiations. POLICY IMPLICATION: The escalating cost of health care benefits creates two significant policy implications. The impact of double-digit increases in premiums cannot continue to be absorbed by the City's budget. Unfortunately, a complete shift of premium increases to employees would be a significant burden as well, which reduces the City's ability to attract and retain quality employees. BACKGROUND: The International City/County Management Association (ICMA) conducted a survey on health care for local government employees in the fall of 2002 and winter of 2003. The survey was mailed to all city governments with a population of 2,500 or greater and to all county governments with a population of 2,500 or greater using the council -administrator or council4ected-executive form of government. The overall response was just below forty percent, which included thirty-six percent of the jurisdictions with populations of 2,500 — 4,999 and forty-three percent of the jurisdictions from the Pacific Coast. Some of the key findings of the survey include: ➢ Fifty-nine percent of the local governments report that they will increase or are likely to increase employees' premium contributions. ➢ Ninety-nine percent of the local governments offer health care plans to employees. ➢ Ninety-three percent of the local governments reported offering an Indemnity plan to regular employees. ➢ Ninety-eight percent of the local governments reported offering an HMO plan, POS plan and PPO plan to regular employees. ➢ The average monthly premium paid by the local government for Indemnity plan single coverage was $342.00. $352.00 for the Pacific Coast geographic division. ➢ The average monthly premium paid by employees for Indemnity plan single coverage was $43.00. $30.00 for the Pacific Coast geographic division. ➢ The average Co -payment for primary care ranged from $11.00 per visit for HMO plans to $14.00 per visit for PPO plans. ➢ The average Co -payment for emergency room services was approximately $50.00 per visit for all plans. Traditionally, local governments have offered generous health care benefits to employees to counter the higher pay scale offered in the private sector. Employee contributions have been minimal overall. There are many areas in which local governments can take steps to reduce the staggering financial burden of the cost of health care benefits, but it is clear that the process must begin with education and must include communication and input from employees. A new nationwide survey conducted by the Kaiser Family Foundation and the Health Research and Educational Trust found that employer -sponsored health insurance premiums rose 11.2 percent this year and pushed the cost of family coverage under the most common type of plan past $10,000 annually. The continuing rise is expected to depress wages, affect hiring decisions and encourage outsourcing. The increased burden that will be placed on workers fortunate enough to have insurance is also expected to climb, which will put greater pressure on family budgets, according to the president of the Kaiser Family Foundation. According to the Kaiser survey, the percentage of premiums bome by workers has remained more or less constant since 1988, at just under 30 percent, which is a constant share of a steadily rising dollar amount. Premiums are expected to increase by an average of 13 percent in 2005, according to the survey results. How does the City of Medina compare to the survey findings? • City employees do not currently share in the cost of premiums. • Premiums increased by 28% from 2003 to 2004. • Premiums will increase by 9% from 2004 to 2005. • Family coverage for City employees is approximately $11,000 annually. • Annual deductible is $300 for family then primary care is coverage 100%. • Emergency room services are covered 90% after $300 family deductible is met. Typical options that local governments use to reduce costs include: ➢ Formation of purchasing cooperatives. o Medina is a member of the Association of Washington Cities Benefits Trust. ➢ Begin to require an employee contribution toward the monthly premium. ➢ Take steps to reduce the monthly premium charged to the local government. o Reduce the number of plans offered (currently only one offered). o Increase the deductible. o Increase co -payments. 0 Page 2 Suggested Action Plan for City of Medina Successful management of any change must involve the employees who will be affected by the change. Policy direction from the City Council can establish the goals and objectives, which will be used to guide discussions with employees and determine the necessary changes to be implemented by city management. • Consider changing the health insurance plan offered by the City to a less costly plan. o The City offers a Regence Blue Shield indemnity plan, which is among the more expensive plans available through the AWC Benefits Trust. o A switch to the Preferred Provider (PPO) plan may actually provide a higher level of benefit for less money. Savings would range from $25 per month for an employee to $100 per month for family coverage. Approximate annual savings would be $17,000. The PPO Plan has no annual deductible for the employee to pay, which compares to a $100 individual deductible and $300 family deductible for the current plan. The PPO does require copays for all services, which is not required with the current plan. Finally, the PPO coverage includes preventive care, which is not covered by the current plan. o The AWC Benefits Trust staff will assist the City by meeting with employees to explain differences between plans and answer questions. • Implement employee cost sharing beginning January 1, 2006. o The number of cities providing employee and dependent health insurance coverage with no employee cost sharing has shifted significantly over the past two years. Employee cost sharing is now required by a majority of the cities, to some degree. Using the group of cities in the compensation market study, only three of thirteen require employees to pay a portion of the employee premium, but nine of thirteen require employees to pay a portion of spouse/dependent premiums. The average employee contribution for insurance within this group is $118 per month. Approximate annual savings would be $18,000, which would be shifted from the City to the employees with family coverage. o The net cost to the employee can be offset by offering a Section 125 Plan, which allows employees to have medical costs (premiums, copays & uncovered expenses) and childcare expenses deducted from gross wages before taxes. The use of a Section 125 Plan can actually increase an employee's net pay. There would be some administrative cost for a third party to administer the Section 125 Plan, but it would be a small percentage of the savings. • Offer incentives for married employees or employees with access to other health insurance to waive coverage or enroll in employee only coverage. o Employees with working spouses who have access to health insurance have no incentive to decline participation in the City's plan. Employees in this situation may be enrolled in the City's plan as well as their spouses plan or they may be enrolling only in the City's plan if the spouse's employer requires cost sharing. Consideration may be given to offering additional compensation or deferred compensation to employees who decline coverage or are only enrolled as individuals. We are currently unable to estimate the cost savings since we do not know how many employees would take advantage of this type of incentive. • Page 3 ITEM J - 3 CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: November 1, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: 2005 Compensation Plan RECOMMENDATION: Adopt 2005 Compensation Plan. POLICY IMPLICATION: The 2005 Compensation Plan establishes pay ranges for position classification based on a classification study and market salary survey conducted by Meith Human Resource Consulting. BACKGROUND: The attached 2005 Compensation Plan represents the direction provided by the City Council during the October 26, 2004 executive session. 1 'b N O O .P UQ CD n CD i_ O 00 N 0 OP a cm n CD CD w N O O b 0 w � •A � � -P to � O J O O O O O O �. Can N O O VNi O v�i O rC R > b cu n o � cuCD cv CD x o b cP ° CD CDCD o � td � • � � o � 0 CD Con . A' o �. qq � ?r 7;� y c > � o C ° ICD CD cn CD MEMORANDUM DATE: 3 November 2004 TO: City of Medina Councilmembers FROM: Mary Odermat SUBJECT: SR520 Bridge Replacement & HOV Project At the 10 May 2004 City Council Meeting, current Council Members and the City Manager discussed the background of the subject project, former Council positions, and the prudence of composing a new, formal position statement representative of present Council consensus, reflecting the needs and desires of Medina citizens. Following Council consideration and attention to several elements including Cooperating Agency Status, position statements of the surrounding Points' towns, flyer stops, lids, the Evergreen Point Park and Ride, sound walls, surrounding residential property issues, construction time impacts, and other environmental topics, the City Manager was directed to compose a draft interest. This document was reviewed at the 9 August 2004 Council Meeting, following discussion of the Cooperating Agency Agreement. I reported concerns citizens had expressed over WSDOT's plan to construct a maintenance facility beneath SR520 on the Medina shoreline, and the impact of the physical appearance of the proposed replacement bridge compared to the existing structure. The council concurred that adoption of the formal interest statement should be deferred until visuals of the bridge profile, as viewed from several locations, become available. Our neighboring communities are eager to put out a unified message, as such action is most likely to achieve maximum mitigation attention from WSDOT. On 27 October, I met with the Project Director and the Project Engineering Manager. I am satisfied that the maintenance facility and it's intended use will not pose significant concerns for surrounding neighbors or Medina's overall. Other communities are also expressing concerns over the visual appearance of the proposed replacement structure. The design is ultimately driven by safety and ease of maintenance issues. I respectfully request that the Council consider adoption of the draft interest statement at this time, as prepared by the City Manager, with minor alterations or additions so that the Point's municipalities may present a unified stance, hopefully gaining maximum consideration from the WSDOT Project Team. The Points' Mayors expect to meet with the Project Director in early December to review flyer stop planning, the bicycle trail alignment, and the noise study. City of Medina: SR-520 Expansion Project Draft Interest Statement Approved by Council: Introduction: SR 520 is an integral part of the regional transportation system. Therefore, the functionality of SR 520 impacts the effectiveness of the entire system, which is essential to support the economic development and livability for our region. As such, the City of Medina generally supports the SR 520 Project as currently proposed. Medina's continued interest in SR 520 expansion also recognizes the adverse impacts associated with a major transportation corridor, which bisects a residential community. Adverse impacts include, but are not limited to: air quality, noise, water quality, loss of park and open space, loss of views, increased traffic volumes on local street networks, and degradation of property values. Context: The Washington State Department of Transportation is responsible for planning, building, and operating the new SR 520. The City of Medina will play an important role in helping to define the acceptable and reasonable concept for a future expansion of the SR 520 corridor and floating bridge. Guiding Principles: The future SR-520 Bridge Replacement and HOV Project shall: 1. Measurably enhance the regional transportation system by providing congestion relief. Ensure that the expansion project will reduce congestion within the SR-520 corridor as well as local access routes from within the adjacent Points Cities and Towns. a. The City intends to support the preferred alternative, which will be identified in the Preliminary Draft Environmental Impact Statement. b. The City supports design features, which will provide the future option for High Capacity Transit (HCT) within the corridor. c. (Unless a more attractive alternative is identified), the City supports retention of a flyer stop at Evergreen Point Road. 2. Provide ample opportunity for meaningful public involvement by residents, neighborhood groups, and other informal and formal stakeholders. Members of the community should have opportunities throughout the SR 520 planning and implementation process to help shape the ultimate configuration of the roadway in Medina and throughout the Eastside. a. The preliminary concept design for location of the lids and space utilization on the lids, which has been developed through community involvement, is supported b. The location, design, landscaping and general architectural features of noise walls should also include input from the community. 3. Recognize Medina's investment and preservation of its neighborhoods and minimize local impacts. Project planning should acknowledge and be consistent with planning that has been done to date, and should seek to maximize providing amenities to adjacent communities while also being sensitive to community and quality of life. a. The City supports the current proposed northern alignment for the Eastside landing, however, with the least additional right-of-way takings possible. b. The City supports and strongly encourages acquisition of entire parcels of any property of which, a portion is taken for right-of-way, provided the property owner is interested in selling the entire parcel. c. Additional property acquired should be used to create natural buffers and said property beyond what is required for right-of-way should be gifted to the City of Medina. d. Lids at Evergreen Point Road, 84th Avenue NE and 92"d Avenue NE must be included as part of both the four and six lane alternatives. e. Lids through the Points Cities and Towns shall be designed to the maximum length feasible without requiring the use of fire suppression or ventilation systems. f. Access ramps should be retained at the current locations and consistent with existing configuration. g. The Points Loop Trail system must be retained in any design and may be incorporated into the regional bike / pedestrian pathway system. h. The regional bike / pedestrian pathway, as it comes ashore on the eastside, should remain on the north side of the new freeway and must not have an at -grade crossing at Evergreen Point Road. i. An Eastside operations/maintenance facility under the East abutment, as currently proposed, is acceptable if appropriately screened with native vegetation and sound barriers. j. The City supports the use of best available science for sound baffling at the Eastern high rise and the application of quiet pavement, if feasible. 4. Recognize Medina's environmentally sensitive areas and avoid, minimize or mitigate any adverse impacts. Project planning should acknowledge and be consistent with the preservation and protection of Wetherill Nature Preserve, Fairweather Park and Nature Preserve, Medina Stream, adjacent wetlands, and the Points Loop Trail System. a. The project design shall include use of best available science and apply the best management practices for roadway surface runoff- water quality. b. The project must comply with City of Medina Zoning Codes, Comprehensive Plan and Shoreline Management Plan in design and during construction. c. A construction mitigation plan, which will address mitigation of adverse impacts associated with project construction, shall be developed by the WSDOT and approved by the City of Medina. d. The taking of any portion of Fairweather Park and Nature Preserve shall be avoided, if possible. If it is not possible to avoid taking a portion of Fairweather Park and Nature Preserve, significant mitigation shall be required as well as compensation. ITEM J - 5 CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medilna-wa.gov MEMORANDUM DATE: November 3, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: Council Agenda Calendar RECOMMENDATION: Review and approve Council Agenda Calendar for December 2004, January and February 2005 meetings. POLICY IMPLICATION: The Council Agenda Calendar is intended to provide the City Council with an opportunity to influence the issues to be discussed during regular business meetings and work sessions. BACKGROUND: Attached Council Agenda Calendar for the next three months is provided for discussion and approval. Adjustments and/or additions should be brought before the full City Council for consideration. 2004 City Council Calendar Description November 8, 2004 Regular Meeting November 22, 2004 Study Session December 13, 2004 Regular Meeting December 27, 2004 Study Session Budget - 2005 Hearing Discussion Hearing/Action Cable TV Franchise Moved City Facilities City Manager Performance Review Comprehensive Plan Update Discussion Health Insurance Costs Discussion Intersection Sight Distance Discussion Public Hearing Property Tax Levy Hearing/Action Reconstruction Definition Consent Tree Replacement— 84t" Avenue NE Discussion 11 /03/2004 Page 1 of 1 P:\2004 Agenda Packets\11082004 Agenda Packet\Item J-5a, 122004 City Council Calendar.doc 2005 City Council Calendar Description January 10, 2005 Regular Meeting January 24, 2005 Study Session February 14, 2005 Regular Meeting February 28, 2005 Study Session 2005 Study Sessions Discussion/Action 2005 Leg Action Plan Discussion Action 50 In Anniversary Planning Discussion Annual Retreat Date Discussion ARCH Budget Discussion/Action City Facilities Discussion Labor Negotiation Strategies Discussion Public Relations Policy Discussion Side and Setbacks Discussion/Action Site Plan Review Discussion Special Event Policy Discussion Tree Replacement — 84Ih Avenue N.E. Discussion 11 /03/2004 Page 1 of 1 P:\2004 Agenda Packets\11082004 Agenda Packet\Item J-5b, 012005 City Council Calendar.doc Size of city government The preliminary 2005 budget basically proposes increased expenditures for continuing the same size of our government. It appears that the city council should confirm that that is the strategic path the council wants the city to be on before we look at any details of the budget. In other words, is our present city government the strategic "right -size" for medina or would a smaller version also work? Once the city council has definitively determined the strategic "right -size" of our government, then we can proceed to review the details of the 2005 budget_ City government cost savings One of the on -going goals of our city government is to complete the work more efficiently and effectively each year. This goal can be achieved in many ways including productivity improvements, work flow improvements, staff scheduling improvements, improved procedures, etc. The city council should support this critical goal when we review the 2005 budget. If the council does not embrace this goal when we review the proposed expenses, we will be trapped into approving increases in expenditures every year like we have in the past. We need to look to the future and consider an alternative approach to our budget which says that we can offset our cost increases with work improvements. We should pursue a strategic approach that suggests that it is not necessary for our city to increase expenditures every year. If we want to offset cost increases with work improvements, how can we accomplish this goal? Our city staff consists of all fixed full-time employees, so the only way to recognize the cost savings generated by work improvement is to reduce our consulting costs, which are a variable cost. It appears that the council could consider reducing the proposed 2005 expenditures for landscape consultant, planning consultant, and building official to promote our goal of realizing cost savings, although other consulting costs may be involved. City government salary and wage increases The city council just completed a comprehensive review of our citv's salary plan. This review determined that for almost all city job positions our employees are paid at, or above, the market. However, our preliminary budget for 2005 proposes a 4% increase in salaries and wages. This amount of increase will certainly be above the general increase in the marketplace. The council needs to determine if its strategy is to continue to support a pay increase above the marketplace. It appears that a more fiscally prudent strategic approach would be to support a pay increase more in line with the rate of inflation, which generally drives the rate of pay increase in the marketplace. This strategic approach would suggest a salary and wage increase of about 2%. The council may want to consider an increase slightly more than this amount to recognize our employees' contributions while at the same time allowing the council to begin the process of bringing our salaries and wages more in line with the market. r Taxation and Budget Drew Blazey Page 1 11/8/2004 Thoughts about taxation and taxation policy have been ruminating in my mind for a while, so I thought it might be a worthwhile exercise to do a comparative analysis of other cites in regards to taxation and budget. My approach is to chart data points for the Medina City Council, so we could have data driven decisions when it comes to budget decisions. Chart A: Assessed Real Estate Valuation $3,000,000,000 $2,500,000,000 $2,000,000,000 $1,500,000,0110 $1,000.000,000 $500,000A00 $0 with Tax Rate per $1,000 and Trendlitle Medina, WA 1980 1990 1995 2000 2001 2002 2003. 2004(E) ®Assessed Valuation — Tax Rate per $1,000 —Linear Nsessed Valuation) [.W 2.00 1.50 Hate per $1.000 of Assessed Valuation 1.00 0.50 0.00 Chart A. shows the increases in overall assessed valuation since 1980 for the city of Medina. There are several key points to be realized: • The increases in assessed valuation have been enormous. From 1995 to 2001 the assessed valuation more than doubled in Medina from $849,805,356 to $1,715,585,971. • It is no wonder that the people of this state passed Initiative 747 in November 2001 to limit increases to property tax to 1%. • The ever increasing and onerous WET was eliminated by passage of Initiative 695 in 1999 and replaced by a flat fee. (The Washington Supreme Court subsequently ruled I-695 unconstitutional but fearing voter backlash, the legislature enacted the body of the initiative into law anyway.) • Washington State's gas tax and sales tax are considered to be high when compared to other states. • One week ago - the voter resoundingly defeated the hike in the sales tax to fund educational programs. FAMy Documents\Budget discussion Ver l.doc Taxation and Budget Drew Blazey Page 2 11/8/2004 Last week, residents of Yarrow Point for the second or third time rejected joining the King County Library system because the tax would have amounted to $650/yr for the median home. Incidentally, you can join Seattle Public Library for $55/yr. Conclusion 1. There is a strong anti -tax sentiment in this state and community. Let us drill down so to speak and take a closer look at Medina's assessed valuation. In King County (2003?), Medina ranks 32" d out of the 39 cities in King County. However, Medina is 16th in order of assessed value within the same group of cities. What I did for Chart B was take from the data the assessed value and divide it by the population. I chose cities that we were familiar with or somewhat comparable like Clyde Hill to derive this Chart. Know that not all residents in these cities pay the same tax rate on assessed value, but Median is comparable to Mercer Island with similar tax rates. In any event, I believe the results are startling when you look at the yellow line that plots AV per person. Chart B : Assessed Valuation (AV) of Medina With AV per Person Platted NOTE: Data supplied by Medina City Manager (Date Unknown 20039) AV per Person e e ara lea gr 'r ;1 y`Me tAa�cla Sa ell G Assessed Valuation:. Assessed Valuation per Person' Secondly, the compounded rate of property tax increases in King County for a five-year period even with the passage of I-747 has been in excess of 17% as shown below: F:\My Documents\Budget discussion Ver Ldoc Taxation and Budget Drew Blazey Page 3 11/8/2004 If you examine the second line of the small chart you will find that the city of Bellevue in the same period has not raised their property tax at all. Given the fact that Medina has a reserve fund for the next budget year of $3,500,000, we should give much scrutiny to our tax policy. Conclusion 2: Residents of Medina are over -taxed on a comparative basis. There should be no imposition of an utility tax and the City Council should not raise Property taxes by 1%. The appeal I hear the most from residents of Medina is that this is a small city and they don't want a large city government. The City Council needs to evaluate current staffing levels for 2005. In 2004, the City of Medina had 22 full-time employees. One-half or 11 were employed in the Police Department; 5 employees work in the Public Works Department; and the 6 remaining work in city hall. All are compensated above scale and the city pays 100% of their medical/dental plans. The 2005 budget has an 11% increase in salaries and wages from $1,270,722 to $1,404,874 and a 27% increase in benefits from $321,234 to $406,995 according to the City Manager's budget request. His request for Professional Services, that is, consultants, is $870,000. As unpleasant as it is, the council needs to address the overall personnel situation. Here are several thoughts: The Council has deliberated about the utility of an Informational Technologist position. With half of our city being the police force and 4 of the 5 PWD employees working in the field, it is highly questionable that the city needs a F/T IT position. Consultants do some of our IT work. As one City Council Member said, "Do we need an IT position for eight computers?" Levels of supervision. Industry has found the highest personnel costs are the mid to high-level managerial positions. We have five levels of supervision in our PD from the police officer to the city manager. This is an 11 person department. In the PWD, we have four levels of supervision from the maintenance worker to the City Manager. This is a 5 person department. When the current PW Director was hired, we were told the salary would come from the previous supervisory position. I have been told that the Director's position was created anew and one the maintenance workers was elevated to a supervisory position. The net result is in a 5 person department, Medina has two supervisory positions. • While it may be difficult to compare all employees on a city -to -city basis, it is easy to compare police departments. The Washington Association of Sheriffs and Police Chiefs (WASPQ tabulates this data on a yearly basis in a report titled F:\My Documents\Budget discussion Ver Ldoc Taxation and Budget Drew Blazey Page 4 11/8/2004 Crime in Washington 2003. From Table 17 data from this report, I have extracted information about Medina's PD. Again, I used both cities we were familiar with and cities that had a comparable number of police officers like Covington and Duvall. I have also included the statewide average in the plotted data. Here is what I found: Chart C: City Law Enforcement Employee Rates Per 1000 lnhaitants As of October 31, 2003 (Except Medina 2-004 Budget) city •population lCommissionedl Commissioned Rate Medina 2,990 9 3.01 Seattle 571,900 1,231 2.15 Clyde Hill 2,830 7 __...... _ 2.47 _ ..__....... Auburn ._ _......_ ..........., 45,355 83 1.83 Duval 5,460 10 1.83 Statewide Average 17,719 29 1.64 Ki rkl and 45,630 65 1.42 Kent _ .. . 84,210 _ ._.., .. 119 1.4 ...._... _ 1 Mercer Island 21,840 30 1.37 Brier 6,450 7 1.09 Covington _ .__..... 14,850 10 0.67 Sammamish _. 135,930 21 ._. ....... 0.58 Data taken from the Washington Association of Sheriff and Police Chiefs Crime in Washington 2003. Table 17. pp. 84-90 Medina Data taken from Medina City 2004 Budget document. Chart C: City Lave Enforcement Employee Rates Per 1000 Inhabitants As of October 31, 2003 (Except Nfedina 2004 Budget) 3.5 3 2.5 2 1.5 1 0.5 0 -140,2°�,,y 4*.' 9�6�y �I-q Q easy -01 4F,6-- mycoso ks, �ierc�- 0, 00 /r 9Io O F:\My Documents\Budget discussion Ver l.doc Taxation and Budget Drew Blazey Page 5 11/8/2004 Conclusion 3: Medina has the highest commissioned police officer rates to 1000 inhabitants in the state compared to cities in Chart C. Medina's rate is almost twice the state average. When we evaluate the number of employees and levels of supervision in Medina, we should take an in-depth look at the PD. It should not be given an exemption based on the data provided by WASPC. F:\My Documents\Budget discussion Ver Ldoc 2005 budget adjustments for one-time expenses It is important to remember that the original 2004 budget for the general fund expenses was $3,700,000. Late in the year, the city manager requested a budget amendment of $179,253 to recognize one-time costs incurred in 2004. The city council approved the amendment with the understanding that many of these expenses would not carry-over into the analysis of our 2005 budgeted expenses. It appears that this agreed -upon adjustment was not made in our recent budget analysis. Therefore, it appears appropriate that the one-time expenses for legal services ($36,500) and police dispatch services ($35,452) be excluded from the 2004 projected year-end expenses when analyzing the year -over -year growth in expenditures. When we make this adjustment, it suggests that we need to reduce our proposed 2005 general fund expenditures by about $100,000 to reach the target of a 2.5% expense growth that was proposed at the last meeting. The details of this calculation are shown below: 2004 2005 projected prelim year-end budget general fund expenditures (000) $3874 $4108 adjustment for one-time expenses -$72 -$108 adjusted general fund expenditures $3802 $4000 proposed budget target budget reduction required to meet target -$103 proposed general fund expenditures after adjustment for one-time expenses $3802 $3897 increase increase $234 6.0% $198 5.2% 2.5% $97 2.5% The same analysis of one-time expenses also applies to the street fund because it had one-time expenses in the 2004 budget amendment. Therefore, it appears appropriate to reduce the 2005 expenses for the street fund by $30,000 (841' avenue tree trimming) to account for the adjustment for one-time costs in 2004. It should be noted that even with this reduction. the proposed street fund budgetwil] be the second highest in history. NOV 0 8 2004 8 November 2004 Frederick C. & Mary J. Pneuman 2616 — 79"' Avenue NE Medina, WA 98039-1515 To: Mayor Mary Odermat & Members of the Medina City Council From: Frederick C. & Mary J. Pneuman We have heard that the City Council is considering a reinstatement of the utility tax. While this might be an acceptable revenue source under normal economic circumstances, this is definitely not the time. You represent many Medina citizens who are retired and others who are living on fixed or reduced incomes. If the City is experiencing a monetary shortfall, why don't you exercise fiscal restraint as many of us are doing? It appears that several recent expenditures have been on City beautification projects, expanding the infrastructure and adding employees. Are these needed, and if so, are they needed now? We think not. Please do not reinstate the utility tax or increase the real estate property tax at this time. Thank you, Frederick C. Pneuman (Former City Councilman) Mary J. Pneuman