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12-13-2004 - Agenda Packet
MEDINA CITY COUNCIL MEETING AGENDA December 13, 2004 501 Evergreen Point Road A. CALL TO ORDER 7:00 p.m. Medina, WA 7:00 p.m. B. ROLL CALL (Adam, Blazey, Nunn, Odermat, Phelps, Rudolph, Vail Spinosa) C. APPROVAL OF MEETING AGENDA D. AWARDS AND PRESENTATIONS E. ANNOUNCEMENTS 1. Mayor 2. Council 3. Staff F. CONSENT AGENDA 1. Minutes from November 8, 2004 Council Meeting 2. Minutes from November 22, 2004 Council Study Session 3. Approval of November 2004 Checks/Finance Officer's Report 4. SR-520 Bridge Replacement & HOV Project Position Statement G. AUDIENCE PARTICIPATION 1. Non -Agenda Items (3 minutes per person) H. REPORTS 1. Police Department 2. Development Services 3. Public Works Department 4. Park Board 5. Emergency Management Committee 6. City Manager's Report I. PUBLIC HEARING 1. 2005 Budget J. OTHER BUSINESS 1. 2005 Compensation Plan 2. 2005 Park Board Work Plan 3. 2005 Budget 4. Comprehensive Plan Update 5. Intersection Sight Distance Standards 6. Yakima County Jail Interlocal Agreement 2"d Amendment 7. Council Agenda Calendar K. NEW BUSINESS L. ADJOURNMENT ITEM F-1 MEDINA CITY COUNCIL REGULAR MEETING MINUTES November 8, 2004 7:00 p.m. CALL TO ORDER Medina City Hall 501 Evergreen Point Road Mayor Odermat called the November 8, 2004 meeting of the Medina City Council to order at 7:07 p.m. ROLL CALL Present: Mayor Mary Odermat, Deputy Mayor Todd Nunn Council members Miles Adam, Drew Blazey, Katie Phelps, Bob Rudolph, Pete Vall-Spinosa City Staff Present: Douglas Schulze, City Manager; Kirk Wines, City Attorney; Jeff Chen, Chief of Police; Shel Jahn, Public Works Director; Joseph Gellings, Director of Development Services; Rachel Baker, Administrative Assistant APPROVAL OF MEETING AGENDA Rudolph requested discussion of Medina Park and Ordinance 12.24.025. Nunn requested Executive Session to discuss personnel issues. ANNOUNCEMENTS Mayor Mayor announced: • City Hall would be closed, Thursday, November 11th, in observance of Veteran's Day • Annual Suburban Cities Association (SCA) meeting scheduled for Wednesday, November 171h, 5:30 p.m., at Embassy Suites Hotel in Tukwila Emergency Preparedness Committee meeting scheduled for November 17tn 4:00 p.m. at City Hall Water Resource Inventory Area (WRIA) Chinook Salmon Conservation Plan Public review draft would be available to public, November 12th; the public comment review period would be November 121h through November 17th Mayor thanked Council members for attending Ronald McDonald House Benefit Auction and Linda Crum, Medina Police Department, for her effort organizing the Auction. Mayor stated Medina residents, Democrat Ross Hunter and Republican Rodney Tom, were elected as State Representatives to Legislative District 48. Staff (7:11 p.m.) Schulze announced a Court Order was received regarding consolidated cases on court jurisdiction; deadline for appellants to file with the Court of Appeals is December 4, 2004. Schulze stated advisory signs, with color pictures, will be installed in Medina Park and public docks warning residents to avoid eating Northern Pike Minnow and Squaw Fish from Lake Washington and to limit consumption of Yellow Perch and Cut Throat Trout. Schulze added the State Department of Health would notify citizens with fishing licenses and those with private access to Lake Washington waterfront. CONSENT AGENDA Wines requested to withdraw Reconstruction Definition Ordinance from Consent Agenda and place under New Business, due to revision made by Planning Commission (7:21 p.m.). MOTION BLAZEY, SECOND PHELPS TO PASS CONSENT AGENDA WITH EXCEPTION OF ITEM F5, RECONSTRUTION DEFINITION ORDIANANCE AND MOVE TO NEW BUSINESS, FOLLOWING DISCUSSION, MOTION PASSED UNANIMOUSLY, 7:27 P.M. AUDIENCE PARTICIPATION None (7:27 p.m.) REPORTS Police Department (7:27 p.m.) Chen informed Council the Police Department was successful apprehending a mail theft suspect. Confiscated mail was returned and suspect jailed. Corporal Yourkoski's involvement uncovering an identity theft and counterfeiting ring was acknowledged by Chen. Chen conveyed a steady stream of vandalism has occurred at the Park and Ride, but incidents have tailed off. 41 Chen indicated four suspects involved with defacing personal property on 18th and Evergreen Point Road, Saturday, October 301h, have been identified. Development Services (7:36 p.m.) Adam requested and Gellings agreed to provide a Development Services permit activity schedule report, on an on -going basis during the next year. Gellings conveyed the Comprehensive Plan and Critical Areas Ordinance discussion during the November Planning Commission meeting was constructive and warranted policy analysis for only a few aspects. Gellings indicated staff would provide a comprehensive summary of grandfather rights for owners of properties adjacent to critical areas in December. Gellings indicated SR-520 discussions during Planning Commission meeting emphasized: Medina as one contiguous community, an identity defined by pedestrian trails and natural school -walk routes, and the importance for construction work to be performed in a manner sensitive to the community. Public Works Department (7:43 p.m.) Jahn indicated a future proposal for new crosswalk installation at Medina Elementary School following completion of construction, in order to avoid paving disturbances and pedestrian walkway realignment during construction phase. Jahn commented public education is one of eight criteria the City will go through during the National Pollutant Discharge Elimination System - Phase II (NPDES, Phase II) project during the next five to seven years. An educational article in the newsletter about storm drain pollution could be part of the requirement, as requested by Rudolph. Jahn updated Council about the double separation system installed in the Public Works yard that filters oil and water from equipment and prevents pollution from entering wetlands at Medina Park. In response to Adam, Jahn conveyed Park Board is in the process of completing its vision for Medina parks and has proposed a placeholder in the 2005 budget for park improvements. Park Board (7:53 p.m.) No report Emergency Preparedness Committee (7:54 p.m.) No report 3 City Manager (7.54 p.m.) No report PUBLIC HEARING 2005 Property Tax Levy & Budget (7:54 p.m.) Mayor informed council members the second public hearing for 2005 Budget is scheduled for December 13, 2004, but Property Tax Levy must be adopted and filed in Olympia by November 15, 2004. Schulze presented 2005 Budget proposal and requested direction from Council for 2005 projected revenues, revenue adjustments, and budget expenditures. Schulze provided fund breakdowns and options to reduce 2005 budget, as directed by Council during October Study Session. Discussion followed. DISCUSSION Adam distributed document to council members and defined content (8:57 p.m.). Blazey distributed document to council members and supported position as defined in document (9:03 p.m.). Discussion followed. Mayor declared a five-minute recess at 10:03 p.m. and reconvened at 10:09 p.m. Adam distributed document concerning budget. Discussion followed. During discussion Council concurred against setting a Utility Tax for 2005. COUNCIL DIRECTED SCHULZE TO PROVIDE POSITION DESCRIPTIONS FOR ADMINSTRATIVE ASSISTANT AND INFORMATION SERVICES POSITIONS. ADDITIONALLY, COUNCIL REQUESTED COST ANALYSIS FOR INFORMATION SERVICES POSITION, FACTORING EXPENSES FOR OUTSIDE CONSULTING AND IDENTIFYING LEVELS OF SERVICE LOST (10:27 P.M.)_ COUNCIL DIRECTED SCHULZE TO APPROPRIATE $20,000 IN 2005 BUDGET FOR SR-520 AND JET NOISE MITIGATION (10:46 P.M.). COUNCIL CONCURRED TO REMOVE $230,000 FROM 2005 CAPITAL IMPROVEMENT PROJECTS BUDGET 10:49 P.M. . 4 PUBLIC COMMENTS No public comments were made. Mayor closed public hearing at 10:47 p.m. OTHER BUSINESS Consider adoption of Ordinance Setting 2005 Property Tax Levy MOTION PHELPS, SECOND NUNN TO ADOPT ORDINANCE ACCEPTING 2005 PROPERTY TAX LEVY INCREASE OF 1 %, FOLLOWING DISCUSSION, MOTION PASSED, BLAZEY AND ADAM OPPOSED 10:00 P.M.). Discussion of Health Insurance Costs (10:50 p.m.) Schulze provided report to Council for discussion, as directed during October meeting. COUNCIL AGREED TO MOVE DISCUSSION OF HEALTH INSURANCE COSTS TO JANUARY 24, 2005 STUDY SESSION. Consider Adoption of 2005 Compensation Plan (10:52 p.m.) During discussion Council agreed to the following corrections to 2005 Compensation Plan: • Change "Band A" to include: Administrative Assistant, Development Services Coordinator, Information Services Coordinator, and Records Manager, • Correct Maintenance Worker salary to: Minimum $3,486, Mid -Range $3,873, and Maximum $4,260 • Move Maintenance Worker into separate band • Delete Engineering Technician, Associate Planner, and Building Inspector from "Band B" • Delete Building Official from "Band F" MOTION VALL-SPINOSA, SECOND ADAM TO APPROVE 2005 COMPENSATION PLAN AS CORRECTED, MOTION PASSED UNANIMOUSLY, 11:01 P.M. 101 Consider Adoption of Interest Statement for SR-520 Bridge Replacement & HOV Project (11:01 p.m.) Council recommended the following changes to SR-520 Interest Statement: • Change paragraph 1(c) to "City supports retention" • Add "strongly supported" to paragraph 2(a) • Add paragraph to address design and visual impacts of new bridge Odermat announced Open Houses would be held in February for SR-520 communities. COUNCIL DIRECTED SCHULZE AND JAHN TO REVISE INTEREST STATEMENT FOR SR-520 BRIDGE REPLACEMENT AND HOV PROJECT FOR NOVEMBER 22, 2004 STUDY SESSION DISCUSSION. Council Agenda Calendar (11:19 p.m.) Discussion followed. NEW BUSINESS Medina Park and Ordinance 12.24.025 Discussion (11:25 p.m.) Rudolph suggested Council appoint an independent committee to work in conjunction with Park Board to evaluate on and off leash dog policy before Council review next July. COUNCIL AGREED TO CONSIDER SUGGESTION AND DISCUSS DURING FUTURE COUNCIL MEETING. Reconstruction Definition Ordinance (11:30 p.m.) Wines provided revised ordinance information to Council and Gellings defined ordinance purpose and reasons, which necessitated change. MOTION BLAZEY, SECOND VALL-SPINOSA TO ADOPT REVISED RECONSTRUCTION DEFINITION ORDINANCE, MOTION PASSED UNANIMOUSLY, 11:33 P.M. EXECUTIVE SESSION Council recessed into Executive Session to discuss personnel issues, pursuant to RCW 42.30.110(g), at 11:33 p.m. 101 L ADJOURNMENT NOVEMBER 8, 2004 REGULAR CITY COUNCIL MEETING ADJOURNED, FOLLOWING EXECUTIVE SESSION, 11:45 P.M. The November 8, 2004 City Council meeting adjourned at 11:45 p.m. Mayor Mary Odermat Attest: Rachel Baker, Administrative Assistant 7 ITEM F-2 MEDINA CITY COUNCIL STUDY SESSION MINUTES November 22, 2004 7:00 p.m. CALL TO ORDER Medina City Hall 501 Evergreen Point Road Mayor Odermat called the November 22, 2004 Study Session of the Medina City Council to order at 7:07 p.m. ROLL CALL Present: Mayor Mary Odermat, Deputy Mayor Todd Nunn Council members Miles Adam, Drew Blazey, Katie Phelps, Bob Rudolph Absent and Excused: Council member Pete Vall-Spinosa City Staff Present: Douglas Schulze, City Manager; Kirk Wines, City Attorney; Jeff Chen, Chief of Police; Joseph Gellings, Director of Development Services; Rachel Baker, Administrative Assistant ANNOUNCEMENTS Mayor ■ Mayor announced the SR-520 Project Team Leader and Lead Engineer have scheduled a meeting during the second week of December for Mayors and staff members from Points communities. Council Rudolph requested four positions and salary ranges omitted from October 251n compensation data, yet previously authorized by Council, be presented during December City Council meeting for formal inclusion and Council approval into compensation plan. Council agreed to add to December 13, 2004 meeting agenda, with only final and most up-to-date salary schedule presented. Staff ■ Schulze noted he received an email, which indicated a June 2005 publication date for the SR-520 Draft Environmental Impact Statement (EIS). ■ Schulze commented the next SR-520 Executive Committee meeting will be January 11, 2005. Schulze has a list of Discipline Reports that will be discussed. ■ Gellings stated the final hearing for the Critical Areas Ordinance and Comprehensive Plan is scheduled before the Planning Commission on December 7, 2004. Gellings will define Planning Commission's list of recommendations and changes in a cover memo and attach to updated Ordinance and Comprehensive Plan documents for council members. DISCUSSION 2005 Budget (7:21 p.m.) Schulze stated the proposed 2005 Park Board Work Plan is included with the meeting packet. Schulze noted improvement costs are included with Park Budget line item. Discussion followed. Rudolph requested a breakdown of estimated costs for each item identified in Park Board Work Plan for next Council meeting. Schulze conveyed he would provide costs. ■ Council requested the Work Plan placed on agenda for further discussion during December meeting. Scott Hannah, Emergency Management Preparedness Committee Chair, spoke regarding the Committee's request for emergency communication funding and Medina's requirements for a reliable, back-up communication system that would meet the needs of citizens. Discussion followed. COUNCIL MAJORITY AGREED TO ALLOW $44,000 FOR EMERGENCY MANAGEMENT PREPAREDNESS COMMITTEE FUNDING REQUEST FROM RESERVE FUND; ADAM AND BLAZEY OPPOSED. COUNCIL AGREED TO INCREASE TRANSFER FROM GENERAL FUND TO STREET FUND BY $37,000. In response to Council discussion regarding city services, Schulze indicated the Association of Washington Cities (AWC) offers a polling system, which would identify resident needs for city services, staffing requirements, parks, etc. Council suggested further discussion in January. Discussion followed. Schulze distributed handout identifying property tax calculations, in response to a council member's previous request for information. Council declared a five-minute recess at 9:16 p.m. and reconvened at 9:22 p.m. 2 SR-520 Bridge Replacement & HOV Project Interest Statement (9:23 p.m.) COUNCIL MAJORITY DIRECTED RENUMBERING STATEMENT "2 (C)" AS SEPARATE PARAGRAPH, "5". COUNCIL CONCURRED TO DELETE "IF FEASIBLE" FROM STATEMENT"3 J ". Intersection Site Distance Discussion (9:33 p.m.) COUNCIL RECOMMENDED NO ACTION BASED ON LACK OF FINDING THAT PROBLEM EXISTS. ITEM MOVED TO DECEMBER 13, 2004 CITY COUNCIL MEETING AGENDA. Calendar (9:40 p.m.) Discussion followed. ADJOURNMENT MOTION PHELPS, SECOND BLAZEY TO RECESS INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL MATTERS, MOTION PASSED UNANIMOUSLY, 9:58 P.M. STUDY SESSION ADJOURNED FOLLOWING EXECUTIVE SESSION AT 10:20 P.M. November 22, 2004 City Council Study Session adjourned at 10:20 p.m. Mayor Mary Odermat Attest: Rachel Baker, Administrative Assistant 3 CITY OF MEDINA Memorandum DATE: December 13, 2004 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report — November 2004 COMMENT: General Fund Revenues Item F-3 ➢ Sales and Use Tax has surpassed the budget projections for the year by $145,623. ➢ Investment Interest is $3,964 above the budget projections for the year. ➢ Municipal Court Traffic Infraction is $14,710 above the budget projections for the year. Expenditures ➢ Departmental expenditures are meeting budget projections. w �o zF W� � O � w w O O N O � O 0 z O r G1 O -- N O �n oo O 00 00 O ct 0 N M OU M ' M ' N r 00 M ~ ON O ono O N M 0 � 01 to �o tr) O N 0000ON 00 G\ O r-i 00 r '-+ o -• O M N M N W') Wi G� v1 O V O 06 cn cV kn 00 M r+ r 00 00 p E- z � A C) a z o a w w F > a w E x � � 00 00 -+ M N kn C/] F z w loq cn z '~ a � O x a zz h c w � � U O O N M 00 00 I'D O m 00 — O M N L C 7 � v v O o 0 A w F o 0 vn C c� s. t- O� N •-. ' to vi O d L 00 CL iC W 6 7 64 M h W O n cV O co o M o <r +� O : 43 O h ONO M b h N ry 4-A A � �z o 0 o a W A o N o H � u � Lr' CC O M �O O O, ' 'cF C14 ' N O O) d' 00 6� O O rr � v'� ,--� O o0 00 r.+ > kn 00 �T* 69 n O O O N 0 Lf) b p b � � R �3 5q C M \O N M 00 00 M a\ O 00 O y N D\ 'n D r- m � O1 00 M 00 cn N 00 o- -, cu w � ti 64 b4 A E., A p A M Cq vo N N Vr � M N ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT November 30, 2004 M.T.D. RECEIPTS PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 001 000 000 311 10 00 01 Gen'l Prop Taxes - Ad Valorem 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 71 00 00 Criminal Justice Funding TOTAL PROPERTY & SALES TAX LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 001 000 000 322 30 00 00 Animal Licenses TOTAL LICENSES & PERMITS INTERGOVERNMENTAL 001 000 000 334 03 50 00 State Grant -Traffic Safety Com 001 000 000 334 06 91 00 State Grant-WASPC 001 000 000 334 06 99 00 State Grant -KC -Emergency Mgmt 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. 001 000 000 336 06 22 00 MVET-Criminal Justice-DCD #1 001 000 000 336 06 23 00 MVET-Criminal Justice-DCD #2 001 000 000 336 06 24 00 MVET-Criminal Justice-DCD #3 001 000 000 336 06 26 00 Criminal Justice -Special 001 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 000 336 06 94 00 Liquor Excise Tax 001 000 000 336 06 95 00 Liquor Control Board Profits 001 000 000 338 21 00 00 Hunts Point Police Contract 001 000 000 338 21 00 10 Hunts Point-Add'1 Police Sery 001 000 000 338 23 00 00 Detention/Correction-Jail TOTAL INTERGOVERNMENTAL CHGS FOR GOODS AND SERVICES 001 000 000 341 70 00 00 Sale of Merchandise 001 000 000 341 99 00 00 Passport & Naturalization Fees 001 000 000 342 10 00 00 Law Enforcement Services 001 000 000 347 60 00 00 Program Fees TOTAL CHGS FOR GOODS/SERVICES FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac TOTAL FINES & FORFEITURES MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 001 000 000 361 40 00 00 Sales Interest 001 000 000 367 19 00 00 Contributions -Other 001 000 000 369 30 00 00 Confiscated/Forfeited Property 001 000 000 369 90 00 00 Other TOTAL MISCELLANEOUS REVENUES PAGE 1 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 424,053.78 2,035,272.14 2,055, 701 .00 99.01 20,428.86 488.38- 3,370.78- .00 .00 3,370.78 435,625.45 1,145,623.46 1,000,000.00 114.56 145,623.46- 5,575.30 53,431.70 50,000.00 106.86 3,431.70- 864,766.15 3,230,956.52 3,105,701.00 104.03 125,255.52- 47,686.29 422,806.17 630,000.00 67.11 207,193.83 62.00 1,113.00 1,000.00 111.30 113.00- 47,748.29 423,919.17 631,000.00 67.18 207,080.83 .00 3,320.56 .00 .00 3,320.56- .00 3,300.00 .00 .00 3,300.00- .00 12,354.40 .00 .00 12,354.40- .00 1,000.00 600.00 166.67 400.00- .00 .00 512.00 .00 512.00 .00 .00 731.00 .00 731.00 .00 .00 731.00 .00 731.00 .00 2,150.28 .00 .00 2,150.28- .00 502.18 500.00 100.44 2.18- .00 11,497.14 10,800.00 106.46 697.14- .00 15,937.61 18,000.00 88.54 2,062.39 .00 69,000.00 138,000.00 50.00 69,000.00 .00 300.00 .00 .00 300.00- .00 2,672.92 .00 .00 2,672.92- .00 122,035.09 169,874.00 71.84 47,638.91 .00 300.00 .00 .00 300.00- 510.00 3,630.00 .00 .00 3,630.00- .00 3,650.00 .00 .00 3,650.00- .00 1,285.00 1,800.00 71.39 515.00 510.00 8,865.00 1,800.00 492.50 7,065.00- 15,081.89 109,710.45 95,000.00 115.48 14,710.45- 15,081.89 109,710.45 95,000.00 115.48 14,710.45- 7,025.90 53,964.47 50,000.00 107.93 3,964.47- 94.60 1,347.21 .00 .00 1,347.21- .00 1,960.49 .00 .00 1,960.49- 379.55 379.55 .00 .00 379.55- 193.41 6,376.90 .00 .00 6,376.90- 7,693.46 64,028.62 50,000.00 128.06 14,028.62- City of Medina MONTHLY REVENUE REPORT November 30, 2004 PAGE 2 M.T.D. Y.T.D. $ OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION NONREVENUES 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) 5,255.26 186,937.26 195,000.00 95.87 8,062.74 TOTAL NONREVENUES 5,255.26 186,937.26 195,000.00 95.87 8,062.74 OTHER FINANCING SOURCES TOTAL GENERAL FUND 941,055.05 4,146,452.11 4,248,375.00 97.60 101,922.89 City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 PAGE 1 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE GENERAL FUND LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services .00 12,522.39 20,000.00 62.61 7,477.61 001 000 000 511 60 43 00 Travel & Training .00 1,843.97 2,500.00 73.76 656.03 001 000 000 511 60 49 00 Miscellaneous .00 17.85 .00 .00 17.85- 001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs .00 4,257.03 6,000.00 70.95 1,742.97 TOTAL LEGISLATIVE SERVICES .00 18,641.24 28,500.00 65.41 9,858.76 City of Medina MONTHLY EXPENDITURE REPORT �I November 30, 2004 PAGE 2 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 3,157.96 36,757.32 40,000.00 91.89 3,242.68 001 000 000 512 50 41 20 Public Defender 1,160.00 9,135.00 4,500.00 203.00 4,635.00- 001 000 000 512 50 41 30 Expert Witness .00 .00 2,000.00 .00 2,000,00 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf 4,004.50 59,743.50 75,000.00 79.66 15,256.50 001 000 000 512 50 51 20 Municipal Court -Probation .00 5,343.21 .00 .00 5,343.21- TOTAL MUNICIPAL COURT 8,322.46 110,979.03 121,500.00 91.34 10,520.97 City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000000 513 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES AND CHARGES 001 000 000 513 10 43 00 Travel & Training 001 000 000 513 10 49 00 Miscellaneous 001 000 000 513 10 49 01 Dues, Subsc. Auto Allow TOTAL OTHER SERVICES & CHARGES TOTAL EXECUTIVE DEPARTMENT PAGE 3 % OF UNEXPENDED TOTAL BALANCE 8,038.97 88,428.67 95,220.00 92.87 8,038.97 88,428.67 95,220.00 92.87 1,763.50 19,784.09 22,400.00 88.32 1,763.50 19,784.09 22,400.00 88.32 261.19 2,674.53 3,000.00 89.15 52.09 431.25 6,000.00 7.19 601.20 4,370.94 3,000.00 145.70 914.48 7,476.72 12,000.00 62.31 10,716.95 115,689.48 129,620.00 89.25 6,791.33 6,791.33 2,615.91 2,615.91 325.47 5,566.75 1,370.94- 4,523.28 13,930.52 City of Medina MONTHLY EXPENDITURE REPORT November 30. 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 514 10 43 00 Travel & Training 001 000 000 514 10 49 00 Misc-Dues,Subscriptions 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL FINANCE DEPARTMENT PAGE 4 % OF UNEXPENDED TOTAL BALANCE 4,885.44 53,739.84 56,920.00 94.41 3,180.16 4,885.44 53,739.84 56,920,00 94.41 3,180.16 895.70 9,879.92 10,371.84 95.26 491.92 895.70 9,879.92 10,371.84 95.26 491.92 444.48 2,055.37 2,500.00 82.21 444.63 .00 803.47 750.00 107.13 53.47- .00 7,744.95 10,000.00 77.45 2,255.05 444.48 10,603.79 13,250.00 80.03 2,646.21 6,225.62 74,223.55 80,541.84 92.16 6,318.29 ACCOUNT NUMBER 001 000 000 515 20 41 10 001 000 000 515 20 41 60 City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED LEGAL DEPARTMENT City Attorney Special Counsel TOTAL LEGAL DEPARTMENT 5,705.00 101,106.49 1,225.30 16,831.20 6,930.30 117,937.69 110,061.00 33, 003.00 143,064.00 PAGE 5 % OF UNEXPENDED TOTAL BALANCE 91.86 8,954.51 51.00 16,171.80 82.44 25,126.31 City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED CENTRAL SERVICES SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & Wages 001 000 000 518 10 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 Office and Operating Supplies 001 000 000 518 10 41 00 Professional Services 001 000 000 518 10 41 50 Prof Serv-Computer Tech Sery 001 000 000 518 10 42 00 Postage/Telephone 001 000 000 518 10 43 00 Travel & Training 001 000 000 518 10 44 00 Advertising 001 000 000 518 10 46 00 Insurance (WCIA) 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 001 000 000 518 10 48 00 Repairs & Maint-Equipment 001 000 000 518 10 49 10 Miscellaneous 001 000 000 518 10 49 20 Dues, Subscriptions 001 000 000 518 10 49 30 Newsletter 001 000 000 518 10 49 40 Photocopies TOTAL OTHER SERVICES & CHARGES BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg 001 000 000 518 90 48 00 Repair & Maint. of Equip. 001 000 000 518 90 49 00 Misc. TOTAL BUILDING MAINTENANCE PAGE 6 OF UNEXPENDED TOTAL BALANCE 11,735.56 126,625.73 119,705.00 105.78 6,920.73- .00 373.89 4,000.00 9.35 3,626.11 11,735.56 126,999.62 123,705.00 102.66 3,294.62- 3,669.67 31,479,13 29,878.92 105.36 1,600.21- 3,669.67 31,479.13 29,878.92 105.36 1,600.21- 1,879.20 18,558.44 15,000.00 123.72 3,558.44- 1,630.92 17,865.87 10,000.00 178.66 7,865.87- 1,995.58 29,465.79 16,000.00 184.16 13,465.79- 1,512.16 19,889.21 20,000.00 99.45 110.79 6,015.00 9,086.27 2,300.00 395.06 6,786.27- 597.81 2,794.95 11,000.00 25.41 8,205.05 .00 70,093.00 74,000.00 94.72 3,907.00 971.13 6,251.36 9,000.00 69.46 2,748.64 267.60- 6,784.64 10,000.00 67.85 3,215.36 7,703.16 9,506.10 300.00 3,168.70 9,206.10- .00 1,412.00 850.00 166.12 562.00- 4,999.10 22,079.95 20,000.00 110.40 2,079.95- .00 1,867.52 5,000.00 37.35 3,132.48 27,036.46 215,655.10 193,450.00 111.48 22,205.10- 475.48 7,794.80 7,800.00 99.93 5.20 1,421.51 16,666.82 15,000.00 111.11 1,666.82- 228.48 .00 .00 .00 .00 32.63- .00 .00 .00 .00 2,092.84 24,461.62 22,800.00 107.29 1,661.62- ACCOUNT NUMBER DESCRIPTION City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED INTERGOVERNMENTAL SERVICES 001 000 000 519 90 48 00 Repairs and Maintenance -Bldg 001 000 000 519 90 49 00 Association of WA Cities 001 000 000 519 90 49 01 Puget Sound Regional Council 001 000 000 519 90 49 02 Suburban Cities Association 001 000 000 519 90 49 03 ARCH 001 000 000 519 90 49 04 Eastside Transportation Prog. 001 000 000 519 90 49 06 E. Domestic Violence Program 001 000 000 519 90 49 07 Bellevue Highland Center 001 000 000 519 90 49 09 OASI PROGRAM-EMPLOYMT SECURITY 001 000 000 519 90 51 10 King County Health Services 001 000 000 519 90 51 20 Clean Air Agency 001 000 000 519 90 51 30 King County Alcohol Control 001 000 000 519 90 51 40 King County Water & Land Resou TOTAL INTERGOVERNMENTAL TOTAL CENTRAL SERVICES PAGE 7 16 OF UNEXPENDED TOTAL BALANCE 228.48 .00 .00 .00 .00 .00 1,207.01 1,208.00 99.92 .99 .00 4.91.00 450.00 109.11 41.00- .00 1,504.51 2,000.00 75.23 495.49 .00 2,026.00 12,400.00 16.34 10,374.00 .00 100.00 125.00 80.00 25.00 .00 .00 1,700.00 .00 1,700.00 .00 .00 1,700.00 .00 1,700.00 .00 25.00 .00 .00 25.00- .00 .00 175.00 .00 175.00 .00 4,804.00 4,804.00 100.00 .00 165.38 636.82 467.00 136.36 169.82- 824.00 2,472.00 2,472.00 100.00 .00 1,217.86 13,266.34 27,501.00 48.24 14,234.66 45,752.39 411,861.81 397,334.92 103.66 14,526.89- ACCOUNT NUMBER DESCRIPTION POLICE DEPARTMENT SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 001 000 000 521 20 12 00 Overtime 001 000 000 521 20 12 01 Merit Pay 001 000 000 521 20 12 02 Kelly Pay 001 000 000 521 20 13 00 Holiday Pay TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 001 000 000 521 20 22 00 Uniforms 001 000 000 521 20 23 00 Tuition TOTAL PERSONNEL BENEFITS City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED SUPPLIES 001 000 000 521 20 31 00 Office Supplies 001 000 000 521 20 31 40 Police Operating Supplies 001 000 000 521 20 31 50 Photographic Supplies 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 001 000 000 521 20 32 00 Vehicle Expenses(fuel,lube,etc 001 000 000 521 20 35 20 Firearms (purchase & repair) TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 001 000 000 521 20 41 50 Recruitment -Background 001 000 000 521 20 42 00 Communications (Phone,Pagers) 001 000 000 521 20 43 00 Travel & Training 001 000 000 521 20 43 01 Dues, Subscr., Memberships 001 000 000 521 20 44 50 Recruitment -Advertising 001 000 000 521 20 45 00 Equipment -Lease & Rentals 001 000 000 521 20 48 00 Repairs & Maint-Equipment 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 001 000 000 521 20 48 20 Repairs & Maint-CAD 001 000 000 521 20 49 00 Misc. (Service/supplies) 001 000 000 521 20 49 20 Bicycle Patrol 001 000 000 521 20 49 30 Animal Control 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 001 000 000 521 20 49 60 Crime Prevention/Public Educ 001 000 000 521 20 49 90 Misc-Investigative Fund TOTAL OTHER SERVICES & CHARGES PAGE 8 OF UNEXPENDED TOTAL BALANCE 48,748.39 555,083.33 646,897.00 85.81 91,813.67 3,492.87 84,241.94 68,243.99 123.44 15,997.95- .00 15,205.45 35,000.00 43,44 19,794.55 .00 90.00 .00 .00 90.00- .00 2,849.30 21,201.62 13.44 18,352.32 52,241.26 657,470.02 771,342.61 85.24 113,872.59 16,685.95 194,440.14 180,000.00 108.02 14,440.14- 1,510.22 6,581.60 16,000.00 41.14 9,418.40 .00 14,720.00 8,000.00 184.00 6,720.00- 18,196.17 215,741.74 204,000.00 105.76 11,741.74- 192.43 3,957.45 5,000.00 79.15 1,042.55 66.07 3,424.56 8,910.83 38.43 5,486.27 4.34 695.04 1,000.00 69.50 304.96 .00 3,755.25 6,000.00 62.59 2,244.75 1,256.96 18,831.86 18,000.00 104.62 831.86- .00 .00 1,000.00 .00 1,000.00 1,519.80 30,664.16 39,910.83 76.83 9,246.67 421.85 4,339.58 5,000.00 86.79 660.42 30.75 2,454.20 2,500.00 98.17 45.80 1,934.47 15,682.38 14,000.00 112.02 1,682.38- 399.00 6,682.77 18,000.00 37.13 11,317.23 85.00- .00 .00 .00 .00 182.50 182.50 1,500.00 12.17 1,317.50 214.11 2,370.20 3,155.00 75.13 784.80 91.22 4,478.13 7,000.00 63.97 2,521.87 440.69 4,362.93 5,000.00 87.26 637.07 .00 .00 24,000.00 .00 24,000.00 .00 1,352.02 500.00 270.40 852.02- .00 .00 1,000.00 .00 1,000.00 .00 .00 1,200.00 .00 1,200.00 85.00 1,677.80 2,500.00 67.11 822.20 .00 2,853.47 3,000.00 95.12 146.53 .00 .00 500.00 .00 500.00 3,714.59 46,435.98 88,855.00 52.26 42,419.02 City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 01 Dispatch Services -CAD 001 000 000 521 20 51 10 Dispatch Services -Kirkland 001 000 000 521 20 51 20 Dispatch-EPSCA 001 000 000 521 20 51 30 Access-WSP 001 000 000 521 20 51 40 Marine Patrol -Mercer Island 001 000 000 521 20 51 50 Jail Service -Prisoner Board 001 000 000 521 20 51 60 Prisoner Transport 001 000 000 521 20 51 90 Other Cities-Add'l Police Sery TOTAL INTERGOVERNMENTAL SERV. CAPITAL OUTLAY TOTAL POLICE DEPARTMENT .00 .00 35,451.64 .00 43,513.56 57,991.37 .00 4,985.50 5,600.00 .00 2,790.00 3,960.00 .00 674.42 40,000.00 2,058.94 27,357.28 32,672.92 .00 4,050.00 6,000.00 .00 16,730,56 .00 2,058.94 100,101.32 181,675.93 77,730.76 1,050,413.22 1,285,784.37 PAGE 9 OF UNEXPENDED TOTAL BALANCE .00 35,451.64 75.03 14,477.81 89.03 614.50 70.45 1,170.00 1.69 39,325.58 83.73 5,315.64 67.50 1,950.00 .00 16,730.56- 55.10 81,574.61 81.69 235,371.15 City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services TOTAL INTERGOVERNMENTAL TOTAL FIRE & MEDICAL DEPT PAGE 10 % OF UNEXPENDED TOTAL BALANCE 281,031.50 562,063.00 562,063.00 100.00 281,031.50 562,063.00 562,063.00 100.00 281,031.50 562,063.00 562,063.00 100.00 00 00 00 City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED BUILDING DEPARTMENT SALARIES & WAGES 001 000 000 524 60 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 524 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 524 60 41 01 Engineer 001 000 000 524 60 41 02 Building Official 001 000 000 524 60 41 04 Building Inspector 001 000 000 524 60 43 00 Travel & Training 001 000 000 524 60 49 00 Misc-Dues, Subscriptions TOTAL OTHER SERVICES & CHARGES TOTAL BUILDING DEPARTMENT PAGE 11 % OF UNEXPENDED TOTAL BALANCE 2,178.40 26,437.40 30,000.00 88.12 3,562.60 2,178.40 26,437.40 30,000.00 88.12 3,562.60 598.49 6,824.34 6,307.00 108.20 517.34- 598.49 6,824.34 6,307.00 108.20 517.34- 25,396.10 123,232.68 125,000.00 98,59 1,767.32 9,871.17 111,737.15 112,000.00 99.77 262.85 7,520.09 73,827.12 64,000.00 115.35 9,827.12- .00 12.74 .00 .00 12.74- .00 569.93 500.00 113.99 69.93- 42,787.36 309,379.62 301,500.00 102.61 7,879.62- 45,564.25 342,641.36 337,807.00 101.43 4,834.36- City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EMERGENCY PREPAREDNESS 001 000 000 525 60 41 00 Professional Services TOTAL EMERGENCY PREPAREDNESS 3,015.00 38,596.26 3,015.00 38,596.26 10,000.00 10,000.00 PAGE 12 % OF UNEXPENDED TOTAL BALANCE 385.96 28,596.26- 385.96 28,596.26- City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PLANNING DEPARTMENT SALARIES & WAGES 001 000 000 558 60 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 558 60 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 558 60 41 00 Prof Services -Planner 001 000 000 558 60 41 01 Planning Consultant 001 000 000 558 60 41 02 Hearing Examiner 001 000 000 558 60 41 04 Growth Management 001 000 000 558 60 41 50 Landscape Consultant 001 000 000 558 60 42 00 Communications 001 000 000 558 60 43 00 Travel & Training 001 000 000 558 60 49 00 Dues,Subscriptions,Memberships 001 000 000 558 60 64 00 Furniture & Equipment TOTAL OTHER SERVICES & CHARGES TOTAL PLANNING DEPARTMENT PAGE 13 % OF UNEXPENDED TOTAL BALANCE 8, 186.74 89,354.14 92, 000.00 97.12 2,645.86 8,186.74 89,354.14 92,000.00 97.12 2,645.86 1,965.73 21,641.42 22,725.00 95.23 1,083.58 1,965.73 21,641.42 22,725.00 95.23 1,083.58 257.28 1,221.08 500.00 244.22 721.08- 257.28 1,221.08 500.00 244.22 721.08- .00 9,970.68 10,000.00 99.71 29.32 2,790.04 36,428.03 43,000.00 84.72 6,571.97 4,210.00 18,640.00 20,000.00 93.20 1,360.00 7,227.40 7,227.40 97,000.00 7.45 89,772.60 13,222.43 80,645,52 85,000.00 94.88 4,354.48 59.81 1,052.43 1,000.00 105.24 52.43- .00 2,376.06 2,600.00 91.39 223.94 .00 375.00 500.00 75.00 125.00 .00 1,502.66 1,500.00 100.18 2.66- 27,509.68 158,217.78 260,600.00 60.71 102,382.22 37,919.43 270,434.42 375,825.00 71.96 105,390.58 City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 001 000 000 574 20 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 574 20 31 00 Operating Supplies 001 000 000 574 20 35 00 Small Tools/Minor Equipment TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 001 000 000 574 20 44 00 Advertising TOTAL OTHER SERVICES & CHARGES TOTAL RECREATION -LIFEGUARDS PAGE 14 OF UNEXPENDED TOTAL BALANCE 00 16,428,00 13,000.00 126.37 3,428.00- 00 16,428.00 13,000.00 126.37 3,428.00- 00 2,070.67 1,200.00 172.56 870.67- 00 97.88 650.00 15.06 552.12 00 2,168.55 1,850.00 117.22 318.55- 00 217.14 200.00 108.57 17.14- 00 49.64 200.00 24.82 150.36 00 266.78 400.00 66.70 133.22 00 64.00 500.00 12.80 436.00 00 .00 200.00 .00 200.00 00 64.00 700.00 9.14 636.00 00 18,927.33 15,950.00 118.67 2,977.33- City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 001 000 000 576 80 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 001 000 000 576 80 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 001 000 000 576 80 31 01 Maintenance Supplies 001 000 000 576 80 32 00 Vehicle Fuel & Lube TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 001 000 000 576 80 41 04 Professional Services-Misc 001 000 000 576 80 42 00 Telephone/Postage 001 000 000 576 80 43 00 Travel & Training 001 000 000 576 80 47 00 Utilities 001 000 000 576 80 48 00 Repair & Maint Equipment 001 000 000 576 80 49 00 Miscellaneous TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 576 80 63 00 Park Improvements 001 000 000 576 80 64 00 Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS DEPARTMENT PAGE 15 °s OF UNEXPENDED TOTAL BALANCE 33,180.70 197,234.95 181,315.00 108.78 15,919.95- .00 668.22 2,500.00 26.73 1,831.78 33,180.70 197,903.17 183,815.00 107.66 14,088.17- 3,615.65 39,858.14 38,573.00 103.33 1,285.14- 72.00 998.67 2,200.00 45.39 1,201.33 3,687.65 40,856.81 40,773.00 100.21 83.81- 2,258.48 21,134.74 30,000.00 70.45 8,865.26 983.36 4,877.40 9,000.00 54.19 4,122.60 1,347.22 5,477.30 5,500.00 99.59 22.70 4,589.06 31,489.44 44,500.00 70.76 13,010.56 .00 39,951.52 35,000.00 114.15 4,951.52- 805.02 8,116.09 9,000.00 90.18 883.91 1,172.70 5,529.35 2,000.00 276.47 3,529.35- 311.90 2,226.97 5,500.00 40.49 3,273.03 1,132.59 6,200.65 6,000.00 103.34 200.65- .00 4,176.22 4,000.00 104.41 176.22- 6,058.94 9,058.68 10,000.00 90.59 941.32 9,481.15 75,259.48 71,500.00 105.26 3,759.48- 855.64 13,533.81 33,000.00 41.01 19,466.19 .00 14,455.67 17,467.00 82.76 3,011.33 855.64 27,989.48 50,467.00 55.46 22,477.52 51,794.20 373,498.38 391,055.00 95.51 17,556.62 City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED OPERATING TRANSFERS 001 000 000 597 00 20 00 Equipment Replacement Fund 001 000 000 597 00 30 00 Street Fund 001 000 000 597 00 70 00 Capital Projects Fund TOTAL OPERATING TRANSFERS TOTAL EXPENSES PAGE 16 % OF UNEXPENDED TOTAL BALANCE .00 77,000.00 77,000.00 100.00 .00 .00 400,000.00 400,000.00 100.00 .00 .00 28,000.00 28,000.00 100.00 .00 .00 505,000.00 505,000.00 100.00 .00 575,002.86 4,010,906.77 4,384,045.13 91.49 373,138.36 City of Medina MONTHLY REVENUE REPORT November 30, 2004 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS EQUIPMENT REPLACEMENT FUND OTHER FINANCING SOURCES 100 000 000 395 10 00 00 Sale of Equipment Property 100 000 000 395 20 00 00 Equip -Insurance Recoveries TOTAL OTHER FINANCING SOURCES TRANSFERS 100 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL EQUIPMENT REPLACEMENT PAGE 3 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 3,400.00 5,000.00 68.00 1,600.00 00 5,645.70 .00 .00 5,645.70- 00 9,045.70 5,000.00 180.91 4,045.70- 00 77,000.00 .00 .00 77,000.00- 00 77,000.00 .00 .00 77,000.00- 00 86,045.70 5,000.00 1,720.91 81,045.70- City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000 000 514 50 64 00 Admin-Equipment 100 000 000 521 50 64 00 Police -Automobile 100 000 000 541 50 64 00 Public Works -Equipment TOTAL CAPITAL OUTLAY TOTAL EQUIPMENT REPLACEMENT PAGE 17 % OF UNEXPENDED TOTAL BALANCE 00 4,802.63 4,000.00 120.07 802.63- 00 82,020.74 92,000.00 89.15 9,979.26 00 30,019.15 34,138.00 87.93 4,118.85 00 116,842.52 130,138.00 89.78 13,295.48 00 116,842.52 130,138.00 89.78 13,295.48 City of Medina MONTHLY REVENUE REPORT November 30, 2004 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted) 101 000 000 336 00 88 00 Motor Fuel Tax(Restricted) TOTAL INTERGOVERNMENTAL 101 000 000 397 00 10 00 From General Fund TOTAL OPERATING TRANSFERS TOTAL CITY STREET FUND PAGE 4 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 3,591.82 38,226.38 43,000.00 88.90 1,679.41 17,873.38 20,250.00 88.26 5,271.23 56,099.76 63,250.00 88.70 .00 400,000.00 400,000.00 100.00 .00 400,000.00 400,000.00 100.00 5,271.23 456,099.76 463,250.00 98.46 4,773.62 2,376.62 7,150.24 .00 .00 7,150.24 City of Medina MONTHLY EXPENDITURE REPORT November 30, 2)004 PAGE 18 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CITY STREET FUND SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 101 000 000 542 30 22 00 Uniforms TOTAL PERSONNEL BENEFITS ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies 101 000 000 542 30 35 00 Small Tools/Minor Equipment 101 000 000 542 30 41 00 Professional Services 101 000 000 542 30 41 10 Road & Street Maintenance 101 000 000 542 30 45 00 Machine Rental 101 000 000 542 30 47 00 Utility Services 101 000 000 542 30 48 00 Equipment Maintenance 101 000 000 542 40 41 00 Storm Drain Maintenance 101 000 000 542 63 41 00 Street Light Utilities 101 000 000 542 64 40 00 Traffic Control Devices 101 000 000 542 64 41 00 Traffic Control Devices 101 000 000 542 66 41 00 Snow & Ice Removal 101 000 000 542 67 41 00 Street Cleaning TOTAL ROAD & ST MAINTENANCE CAPITAL OUTLAY 101 000 000 595 30 64 00 Machinery and Equipment TOTAL CAPITAL OUTLAY TOTAL CITY STREET FUND 28,871.75 162,119.29 146,315.00 110.80 15,804.29- 28,871.75 162,119.29 146,315.00 110.80 15,804.29- 3,055.78 35,237.91 35,573.00 99.06 335.09 489.88 1,242.73 2,200.00 56.49 957.27 3,545.66 36,480.64 37,773.00 96.58 1,292.36 277.42 8,336.14 8,000.00 104.20 336.14- 1,320.29 1,320.29 1,500.00 88.02 179.71 4,796.45 24,286.42 60,000.00 40.48 35,713.58 501.19- 73,712.34 180,000.00 40.95 106,287.66 1,062.46 1,436.49 3,500.00 41.04 2,063.51 519.83 1,037.24 1,000.00 103.72 37.24- 266.29 5,223.99 4,000.00 130.60 1,223.99- .00 19,914.69 45,000.00 44.25 25,085.31 1,686.82 18,377.86 21,000.00 87.51 2,622.14 1,249.50 1,249.50 .00 .00 1,249.50- 2,125.55 4,510.67 5,000.00 90.21 489.33 .00 .00 1,000.00 .00 1,000.00 1,632.00 2,606.12 15,000.00 17.37 12,393.88 14,435.42 162,011.75 345,000.00 46.96 182,988.25 .00 710.53 2,762.00 25.73 2,051.47 .00 710.53 2,762.00 25.73 2,051.47 46,852.83 361,322.21 531,850.00 67.94 170,527.79 City of Medina MONTHLY REVENUE REPORT November 30, 2004 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Other NonRevenues-Tree Replace TOTAL MISCELLANEOUS REVENUE TOTAL TREE FUND PAGE 6 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 53,924.60 10,000.00 539.25 43,924.60- 00 53,924.60 10,000.00 539.25 43,924.60- 00 53,924.60 10,000.00 539.25 43,924.60- City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TREE FUND OTHER SERVICES & CHARGES 103 000 000 589 00 49 10 Miscellaneous -Tree Replacement TOTAL OTHER SERVICES & CHARGES TOTAL TREE FUND PAGE 20 % OF UNEXPENDED TOTAL BALANCE 00 2,724.79 82,053.28 3.32 79,328.49 00 2,724.79 82,053.28 3.32 79,328.49 00 2,724.79 82,053.28 3.32 79,328.49 City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 PAGE 21 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE PARK PROP. DEBT SERVICE FUND PARK PROP DEBT PRINCIPAL/INT. 200 000 000 591 76 77 00 Principal 1,682.00 18,190.89 19,793.66 91.90 1,602.77 200 000 000 592 76 83 00 Interest 1,350.30 15,164,41 16,593.94 91.39 1,429.53 TOTAL PARK PROP DEBT PRIN/INT. 3,032.30 33,355.30 36,387.60 91.67 3,032.30 TOTAL PARK PROP DEBT SERV FUND 3,032.30 33,355.30 36,387.60 91.67 3,032.30 City of Medina MONTHLY REVENUE REPORT November 30, 2004 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS CAPITAL PROJECTS FUND TAXES 307 000 000 317 30 00 00 REAL ESTATE EXCISE TAX TOTAL TAXES MISCELLANEOUS REVENUE 307 000 000 397 00 10 00 From General Fund TOTAL OTHER FINANCING SOURCES TOTAL CAPITAL PROJECTS FUND PAGE 8 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 81,863.54 516,061.37 300,000.00 172.02 216,061.37- 81,863.54 516,061.37 300,000.00 172.02 216,061.37- .00 28,000.00 .00 .00 28,000.00- .00 28,000.00 .00 .00 28,000.00- 81,863.54 544,061.37 300,000.00 181.35 244,061.37- City of Medina MONTHLY EXPENDITURE REPORT November 30, 2004 PAGE 22 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 595 30 63 01 Road Construction 26,150.95 126,386.38 230,000.00 54.95 103,613.62 307 000 000 595 30 63 02 Storm Sewer Construction .00 5,115.90 .00 .00 5,115.90- 307 000 000 595 30 63 03 Park Improvements 32,403.26 163,328.71 338,000.00 48.32 174,671.29 307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St .00 8,810.97 .00 .00 8,810.97- 307 000 000 595 30 63 11 Police Facility 6,742.50 9,312.50 .00 .00 9,312.50- TOTAL IMPROVEMENTS 65,296.71 312,954.46 568,000.00 55.10 255,045.54 TOTAL CAPITAL PROJECTS 65,296.71 312,954.46 568,000.00 55.10 255,045.54 ACCOUNT NUMBER DESCRIPTION NON -REVENUE TRUST FUND City of Medina MONTHLY REVENUE REPORT November 30, 2004 M.T.D. RECEIPTS NON -REVENUES 631 000 000 389 00 10 00 Security Agreement -Johnston 631 000 000 389 12 52 01 WA St -Bldg Code Fee 631 000 000 389 12 52 03 WA St -Judicial Info Systems 631 000 000 389 12 52 06 WA St -State Portion 631 000 000 389 12 52 07 WA St -State 30% 631 000 000 389 12 52 08 WA St -Trauma Care 631 000 000 389 12 52 09 WA St-Lab-Bld/Breath 631 000 000 389 12 52 11 WA St -School Zone 631 000 000 389 12 52 87 Dept of Lic-Alien $15 631 000 000 389 12 52 88 Dept Of Lic-Gun Permit-$18/21 631 000 000 389 12 52 89 WA St Patrol -Gun -FBI ($24) 631 000 000 389 12 52 90 WA St Patrol -Alien ($25) 631 000 000 389 12 52 99 King County -Crime Victims TOTAL NON -REVENUES TOTAL NON -REVENUE TRUST FUND PAGE 10 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 2,500.00 .00 .00 2,500.00- 45.00 643.50 .00 .00 643.50- 1,585.80 12,263.45 .00 .00 12,263.45- 7,000.39 49,765.06 .00 .00 49,765.06- 3,622.19 26,622.41 .00 .00 26,622.41- 515.99 4,541.39 .00 .00 4,541.39- 493.99 1,068.36 .00 .00 1,068.36- 88.54 265.62 .00 .00 265.62- .00 30.00 .00 .00 30.00- .00 342.00 .00 .00 342.00- .00 240.00 .00 .00 240.00- .00 50,00 .00 .00 50.00- 249.59 1,770.40 .00 .00 1,770.40- 13,601.49 100,102.19 .00 .00 100,102.19- 13,601.49 100,102.19 .00 .00 100,102.19- ACCOUNT NUMBER 631 000 000 589 12 52 01 631 000 000 589 12 52 03 631 000 000 569 12 52 06 631 000 000 589 12 52 07 631 000 000 589 12 52 08 631 000 000 589 12 52 09 631 000 000 589 12 52 11 631 000 000 589 12 52 87 631 000 000 589 12 52 88 631 000 000 589 12.52 89 631 000 000 589 12 52 90 631 000 000 589 12 52 99 City of Medina MONTHLY EXPENDITURE REPORT November 30. 2004 M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED NON -REVENUE TRUST FUND NON -EXPENDITURES WA ST-Bldg Code Fee WA St-JIS WA St -State Portion WA St -State 30% WA St -Trauma Care WA St-Lab-Bld/Breath WA St -School Zone Dept of Lic-Alien $33 Dept of Lic-Gun Permit-$18/21 WA St Patrol -Gun -FBI ($24) WA St Patrol -Alien ($25) King County -Crime Victims TOTAL NON -EXPENDITURES PAGE 24 OF UNEXPENDED TOTAL BALANCE .00 517.50 .00 .00 517.50- .00 10,677.65 .00 .00 10,677.65- .00 42,764.67 .00 .00 42,764.67- .00 23,000.22 .00 .00 23,000.22- .00 4,025.40 .00 .00 4,025.40- .00 574.37 .00 .00 574.37- .00 177.08 .00 .00 177.08- .00 30.00 .00 .00 30.00- 18.00 342.00 .00 .00 342.00- .00 240.00 .00 .00 240.00- .00 50.00 .00 .00 50.00- .00 1,520.81 .00 .00 1,520.81- 18.00 83,919.70 .00 .00 83,919.70- Check Check Number Amount 20075 3,482.75 VENDOR NUMBER VENDOR NAME 18147 BANK OF AMERICA 20076 753.26 9070 LOWE'S BUSINESS ACCOUNT 20077 7,111.04 14605 US BANK 20078 190.00 350 ACCUNET/ACCUPC City of Medina Check Register November 30, 200 PAGE 1 DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 11/03/04 00/00/00 OCT'04-BURDUE 001 000 000 513 10 49 00 24.95 CITY MGR/SOFTWARE/ASP OCT'04-BURDUE 001 000 000 514 10 43 00 344.48 CITY MGR/SOFTWARE/ASP INVOICE TOTAL 369.43 OCT'04-GELLINGS 001 000 000 558 60 31 00 17.84 CELL PHONE/FOOD/SUPPLY OCT'04-GELLINGS 001 000 000 556 60 42 00 59.81 CELL PHONE/FOOD/SUPPLY OCT'04-GELLINGS 001 000 000 558 60 31 00 27.17 CELL PHONE/FOOD/SUPPLY INVOICE TOTAL 104.82 OCT'04-JAHN 001 000 000 576 80 43 00 61.90 BENCH/CAMERA/HOTEL OCT'04-JAHN 001 000 000 576 80 49 00 1,072.00 BENCH/CAMERA/HOTEL OCT'04-JAHN 001 000 000 576 80 49 00 522.22 BENCH/CAMERA/HOTEL OCT'04-JAHN 001 000 000 576 80 49 00 54.39 BENCH/CAMERA/HOTEL INVOICE TOTAL 1,710.51 OCT'04-REED 001 000 000 518 10 31 00 908.46 PRINTER SUPPLIES INVOICE TOTAL 908.46 OCT'04-SCHULZE 001 000 000 513 10 43 00 5.00 ICMA/SAN DIEGO/SOFTWARE OCT'04-SCHULZE 001 000 000 513 10 49 01 101.20 ICMA/SAN DIEGO/SOFTWARE OCT'04-SCHULZE 001 000 000 513 10 43 00 256.19 ICMA/SAN DIEGO/SOFTWARE OCT'04-SCHULZE 001 000 000 513 10 49 00 27.14 ICMA/SAN DIEGO/SOFTWARE INVOICE TOTAL 389.53 11/03/04 00/00/00 OCT'04 001 000 000 576 80 31 00 413.78 SUPPLIES OCT'04 001 000 000 576 80 63 00 241.14 SUPPLIES OCT104 101 000 000 542 30 31 00 98.34 SUPPLIES INVOICE TOTAL 753.26 11/03/04 00/00/00 AUG'04 001 000 000 518 10 49 10 7,111.04 ONLINE PMT SYSTEM INVOICE TOTAL 7,111.04 11/08/04 00/00/00 2070 001 000 000 518 10 41 50 190.00 COMPUTER SERVICES City of Medina Check Register November 30, 2004 PAGE 2 Check Check VENDOR DISTRIBUTION NUmbeI AMOunt NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 190.00 20079 30.75 351 ACCURINT 11/08/04 00/00/00 1011660-20041031 001 000 000 521 20 41 50 30.75 BACKGROUND SEARCHES INVOICE TOTAL 30.75 20080 79.74 18142 ALLEGIANCE TELECOM - ADMIN 11/08/04 00/00/00 12530870 001 000 000 518 10 42 00 79.74 TELEPHONES INVOICE TOTAL 79.74 20081 122.31 18163 AMS LASER AND COPIER SYSTEMS 11/08/04 00/00/00 12678A 001 000 000 521 20 31 00 122.31 HP2100 CARTRIDGES INVOICE TOTAL 122.31 20082 100.00 600 APPLICATION SOFTWARE PRODUCTS 11/08/04 00/00/00 09048 001 000 000 514 10 43 00 100.00 ASP USERS MEETING INVOICE TOTAL 100.00 20063 245.20 18123 AT&T WIRELESS 11/08/04 00/00/00 OCT'04 001 000 000 521 20 42 00 245.20 POLICE PHONES INVOICE TOTAL 245.20 20084 281,031.50 1825 BELLEVUE TREASURER, CITY OF 11/08/04 00/00/00 4298 001 000 000 522 20 51 00 10,711.00 LEOFF I -FIRE PROTECTION INVOICE TOTAL 10,711.00 4304 001 000 000 522 20 51 00 270,320.50 FIRE PROTECTION INVOICE TOTAL 270,320.50 20085 733.27 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 11/08/04 00/00/00 388558 001 000 000 521 20 22 00 733.27 POLICE JACKETS INVOICE TOTAL 733.27 20086 897.22 3100 CHEVRON (PW STREETS) 11/08/04 00/00/00 7898306407410 001 000 000 576 80 32 00 630.93 MEDINA STREET DEPT 7898306407410 101 000 000 542 30 48 00 266.29 MEDINA STREET DEPT INVOICE TOTAL 897.22 20087 4,796.45 3230 CORAL SALES CO. 11/08/04 00/00/00 B30865 101 000 000 542 30 41 00 4,796.45 NUMETRICS VOLUME COUNTR INVOICE TOTAL 4,796.45 20088 3,032.30 3825 DUSTIN FAMILY TRUST 11/08/04 00/00/00 DEC-04 200 000 000 591 76 77 00 1,682.00 PROPERTY PURCHASE DEC'04 200 000 000 592 76 83 00 1,350.30 PROPERTY PURCHASE INVOICE TOTAL 3,032.30 20089 54.18 4640 ENA COURIERS INC 11/08/04 00/00/00 165811 001 000 000 521 20 42 00 54.18 POLICE -COURIER SERVICES Cite of Medina Check Register November 30. 2004 PAGE 3 Check Check ' VENDOR DISTRIBUTION Nulnber Aluolnt NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 54.18 20090 96.48 18092 ENVIRONMENT CONTROL 11/08/04 00/00/00 4101892 001 000 000 518 30 48 00 96.48 BLDG SUPPLIES INVOICE TOTAL 96.48 20091 522.24 5150 EVERSON'S ECONO-VAC, INC. 11/08/04 00/00/00 031391 101 000 000 542 67 41 00 522.24 POWER SWEEP STREETS INVOICE TOTAL 522.24 20092 91.03 5875 GRAINGER INC, WW 11/08/04 00/00/00 754-091935-9 101 000 000 542 30 31 00 73.36 SUPPLIES INVOICE TOTAL 73.36 754-668144-1 001 000 000 518 10 31 00 17.67 SUPPLIES INVOICE TOTAL 17.67 20093 103.68 5500 H D FOWLER COMPANY 11/08/04 00/00/00 1565208 101 000 000 542 30 31 00 69.93 SUPPLIES INVOICE TOTAL 69.93 1565358 101 000 000 542 30 41 10 33.75 SUPPLIES INVOICE TOTAL 33.75 20094 71.85 6340 HOMEGUARD SECURITY SERVICES 11/08/04 00/00/00 JD8241 001 000 000 521 20 41 00 71.85 SECURITY INVOICE TOTAL 71.85 20095 250.00 18161 JAHN, SHELDON L. 11/08/04 00/00/00 NOV'04 001 000 000 576 80 43 00 250.00 AUTO ALLOWANCE INVOICE TOTAL 250.00 20096 2,926.00 8625 KIRKLAND MUNICIPAL COURT 11/08/04 00/00/00 SEP04MED 001 000 000 512 50 51 10 2,926.00 TRAFFIC FILING FEE INVOICE TOTAL 2,926.00 20097 433.30 18099 MICHAEL'S DRY CLEANING 11/08/04 00/00/00 2783 001 000 000 521 20 22 00 433.30 DRY CLEANING INVOICE TOTAL 433.30 20098 459.23 10395 NEXTEL COMMUNICATIONS 11/O6/04 00/00/00 SEP25-OCT24'04 001 000 000 518 10 42 00 6.39 CELLULAR PHONES SEP25-OCT24'04 001 000 000 576 80 42 00 199.56 CELLULAR PHONES SEP25-OCT24'04 001 000 000 521 20 42 00 253.28 CELLULAR PHONES INVOICE TOTAL 459.23 20099 375.50 18162 NU -METRICS 11/08/04 00/00/00 34155 101 000 000 542 64 41 00 375.50 REPAIR City, of Medina Check Register November 30, 2004 PAGE 4 Check Check VENDOR DISTRIBUTION Number Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 375.50 20100 3,157.96 10460 O'BRIEN & ASSOCIATES INC., P.S 11/08/04 00/00/00 16868 001 000 000 512 50 41 10 3,157.96 PROSECUTING ATTORNEY INVOICE TOTAL 3,157.96 20102 1,175.30 10555 OGDEN MURPHY WALLACE 11/08/04 00/00/00 639576 001 000 000 515 20 41 60 1,175.30 EMPLOYEE ISSUES INVOICE TOTAL 1,175.30 20103 7,861.20 10700 OTAK 11/08/04 00/00/00 10441717 307 000 000 595 30 63 03 7,861.20 MEDINA BEACH SHORELINE INVOICE TOTAL 7,861.20 20104 242.50 11015 PACIFIC OFFICE AUTOMATION 11/08/04 00/00/00 563997 001 000 000 521 20 48 00 53.14 MAINTENANCE INVOICE TOTAL 53.14 564334 001 000 000 518 10 48 00 189.36 DJ305-COPIER LEASE INVOICE TOTAL 189.36 20105 249.37 11275 PITNEY BOWES CREDIT CORP 11/08/04 00/00/00 3029766-OT04 001 000 000 518 10 42 00 249.37 QTRLY FEES INVOICE TOTAL 249.37 20106 1,160.00 11427 PRICE, JOHN G. 11/08/04 00/00/00 18 001 000 000 512 50 41 20 1,160.00 PUBLIC DEFENDER INVOICE TOTAL 1,160.00 20107 182.50 11480 PUBLIC SAFETY TESTING INC 11/08/04 00/00/00 2004-607 001 000 000 521 20 44 50 182.50 JUL-SEP'04 FEES INVOICE TOTAL 182.50 20108 971.13 11700 PUGET SOUND ENERGY 11/08/04 00/00/00 NOV'04C 001 000 000 518 10 47 00 971.13 ELECTRICITY INVOICE TOTAL 971.13 20109 204.54 11820 QWEST 11/08/04 00/00/00 OCT-04F 001 000 000 576 80 42 00 204.54 TELEPHONES INVOICE TOTAL 204.54 20110 15.00 18087 REED, RANDY 11/08/04 00/00/00 2004 WCIA 001 000 000 518 10 43 00 15.00 MANDATORY MEETING INVOICE TOTAL 15.00 20111 333.55 12657 SANITARY & MAINTENANCE SUPPLY 11/08/04 00/00/00 94032 001 000 000 518 30 48 00 333.55 BUILDING SUPPLIES INVOICE TOTAL 333.55 20112 250.00 12685 SCHULZE, DOUGLAS J 11/08/04 00/00/00 NOV'04 001 000 000 513 10 49 01 250.00 AUTO ALLOWANCE City of Medina Check Register November 30, 21004 PAGE 5 Check Check VENDOR DISTRIBUTION N11111ber Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 250.00 20113 247.00 13404 SHURGARD OF BELLEVUE 11/08/04 00/00/00 UNIT 1121-DEC'04 001 000 000 518 30 45 00 129.00 STORAGE INVOICE TOTAL 129.00 UNIT 1178-DEC'04 001 000 000 518 30 45 00 118.00 STORAGE INVOICE TOTAL 118.00 20114 34.10 15203 UTILITIES UNDERGROUND 11/08/04 00/00/00 4099473 101 000 000 542 30 47 00 34.10 EXCAVATION NOTIFICATION INVOICE TOTAL 34.10 20115 351.00 15347 VERIZON NORTHWEST INC 11/08/04 00/00/00 0CT'04 001 000 000 521 20 42 00 351.00 POLICE TELEPHONES INVOICE TOTAL 351.00 20116 18.00 16109 WA ST DEPT OF LICENSING 11/08/04 00/00/00 E344956-MOORE 631 000 000 589 12 52 88 18.00 CONCEALED WEAPON INVOICE TOTAL 18.00 20117 350.00 18146 WEDLUND, CAROLL 11/09/04 00/00/00 OCT'04 001 000 000 521 20 41 00 350.00 CIVIL SERVICE INVOICE TOTAL 350.00 20118 180.34 3308 COMPUSA-HSBC BUSINESS SOLUTION 11/10/04 00/00/00 582361 001 000 000 518 10 31 00 136.83 VPN ROUTER INVOICE TOTAL 136.83 584791 001 000 000 518 10 31 00 43.51 OPTICAL MOUSE INVOICE TOTAL 43.51 20119 75.91 422 ALLEGIANCE TELECOM - POLICE 11/15/04 00/00/00 12530868 001 000 000 521 20 42 00 75.91 POLICE TELEPHONES INVOICE TOTAL 75.91 20120 38.50 270 AT&T 11/15/04 00/00/00 OCT'04 001 000 000 576 80 42 00 38.50 TELEPHONES INVOICE TOTAL 38.50 20121 165.00 18063 B & B SHREDDING, LLC 11/15/04 00/00/00 13443 001 000 000 518 10 41 00 165.00 SHREDDING SERVICES INVOICE TOTAL 165.00 20122 4,210.00 1415 BAKER, ROBIN THOMAS 11/15/04 00/00/00 SEP10-N0V2'04 001 000 000 558 60 41 02 4,210.00 HEARING EXAMINER INVOICE TOTAL 4,210.00 20123 1,210.15 1500 BELLEVUE CITY TREASURER - UTIL 11/15/04 00/00/00 1950197 001 000 000 576 80 47 00 49.44 WATER City of Medina Check Register November 30, 2004 Check Check VENDOR Number Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 1950900 001 000 000 576 80 47 00 WATER INVOICE TOTAL 1950901 001 000 000 576 80 47 00 WATER INVOICE TOTAL 1954187 101 000 000 542 30 47 00 WATER INVOICE TOTAL 20124 214.11 2660 CIT GROUP 11/15/04 00/00/00 5936552 001 000 000 521 20 45 00 POLICE -COPIER LEASE INVOICE TOTAL 20125 7,872.55 3250 CLYDE HILL, CITY OF 11/15/04 00/00/00 STRIPE RITE 307 000 000 595 30 63 01 84TH AVE & NE 12TH ST INVOICE TOTAL 20126 175.00 3304 CODE220 11/15/04 00/00/00 00107 001 000 000 521 20 43 00 BLOOD BORNE PATHOGENS INVOICE TOTAL 20127 489.88 3381 CRICKMORE, PAT 11/15/04 00/00/00 REI #1 101 000 000 542 30 22 00 COAT/PANTS/SHIRTS INVOICE TOTAL REI #2 101 000 000 542 30 22 00 BOOTS INVOICE TOTAL 20128 97.87 3385 CRYSTAL SPRINGS 11/15/04 00/00/00 0281065-15 001 000 000 576 80 31 00 WATER INVOICE TOTAL 0281409-15 001 000 000 518 10 31 00 WATER INVOICE TOTAL 20129 174.08 3405 DAVEY TREE EXPERT COMPANY, THE 11/15/04 00/00/00 96908500 001 000 000 576 80 41 04 MEDINA BEACH PARK INVOICE TOTAL 20130 18,278.40 4510 EMERALD PAVING INC 11/15/04 00/00/00 10702 307 000 000 595 30 63 01 NE 12TH ST OVERLAY INVOICE TOTAL 23131 29.03 4640 ENA COURIERS INC 11/15/04 00/00/00 166310 001 000 000 521 20 42 00 POLICE COURIER SERVICE PAGE 6 DISTRIBUTION AMOUNT 49.44 452.70 452.70 249.78 249.78 458.23 458.23 214.11 214.11 7,872.55 7,872.55 175.00 175.00 275.54 275.54 214.34 214.34 40.54 40.54 57.33 57.33 174.08 174.08 18,278.40 18,278.40 29.03 City of Medina Check Register November 30, 2004 Check Check VENDOR Number Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 20132 895.00 18092 ENVIRONMENT CONTROL 11/15/04 00/00/00 498066 001 000 000 518 30 48 00 BLDG MAINTENANCE INVOICE TOTAL 20133 3,015.00 5275 FINNIGAN, KRISTEN 11/15/04 00/00/00 OCT'04 001 000 000 525 60 41 00 EMERGENCY PREPAREDNESS INVOICE TOTAL 20134 123.00 5875 GRAINGER INC, WW 11/15/04 00/00/00 754-151660-0 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 754-151661-8 001 000 000 576 80 41 04 SUPPLIES INVOICE TOTAL 20135 1,120.52 6330 HOME DEPOT CREDIT SERVICES 11/15/04 00/00/00 OCT'04 001 000 000 576 80 63 00 SUPPLIES OCT'04 101 000 000 542 30 31 00 SUPPLIES OCT'04 101 000 000 542 30 35 00 SUPPLIES INVOICE TOTAL 20136 23.95 6340 HOMEGUARD SECURITY SERVICES 11/15/04 00/00/00 KD1650 001 000 000 521 20 42 00 SECURITY INVOICE TOTAL 20137 52.36 6345 HORIZON 11/15/04 00/00/00 8592138-00 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 20138 2,058.94 7185 ISSAQUAH POLICE DEPT 11/15/04 00/00/00 04-50005016 001 000 000 521 20 51 50 INMATE BILLING INVOICE TOTAL 20139 165.38 8300 KC FINANCE -MENTAL HEALTH, CHEM 11/15/04 00/00/00 7430149 001 000 000 519 90 51 30 3RD QTR'04 LIQUOR TAX INVOICE TOTAL 20140 307.27 7600 KC JOURNAL NEWSPAPERS 11/15/04 00/00/00 OCT104 001 000 000 518 10 44 00 LEGAL ADVERTISING INVOICE TOTAL 20141 824.00 8301 KC OFFICE OF FINANCE 11/15/04 00/00/00 WRIA8-529 001 000 000 519 90 51 40 2ND TRIMESTER-04 INVOICE TOTAL 20142 94.11 8750 KINKO'S INC 11/15/04 00/00/00 513500174946 101 000 000 542 30 31 00 COPIES C Beck Check VENDOR Number Mount NUMBER VENDOR NAME 20143 69.42 9326 MARATHON COMMUNICATIONS INC 20144 699.09 10450 NORTHERN TOOL & EQUIP CO 20145 1,830.28 10550 OFFICE DEPOT CREDIT PLAN 20146 50.00 10555 OGDEN MURPHY WALLACE 20147 14,502.44 10700 OTAK City of Medina Check Register November 30, 2004 PAGE 8 DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 14.69 513500175261 001 000 000 518 10 31 00 10.88 COPIES INVOICE TOTAL 10.88 513500175302 001 000 000 518 10 31 00 26.11 COPIES INVOICE TOTAL 26.11 513500175391 001 000 000 518 10 31 00 39.17 COPIES INVOICE TOTAL 39.17 513500175464 001 000 000 518 10 31 00 3.26 COPIES INVOICE TOTAL 3.26 11/15/04 00/00/00 NOV-04 001 000 000 518 10 42 00 69.42 TELEPHONE LONG DISTANCE INVOICE TOTAL 69.42 11/15/04 00/00/00 10851649 001 000 000 576 80 31 01 636.59 SUPPLIES INVOICE TOTAL 636.59 10881857 001 000 000 576 80 31 01 62.50 SUPPLIES INVOICE TOTAL 62.50 11/15/04 00/00/00 OCT'04 001 000 000 576 80 31 00 1,078.01 SUPPLIES OCT'04 001 000 000 576 80 31 01 116.29 SUPPLIES OCT'04 001 000 000 518 10 31 00 635.98 SUPPLIES INVOICE TOTAL 1,830.28 11/15/04 00/00/00 0640142 001 000 000 515 20 41 60 50.00 EMPLOYEE ISSUES INVOICE TOTAL 50.00 11/15/04 00/00/00 100442040 001 000 000 576 80 49 00 4,214.50 LANDSCAPE REVIEW INVOICE TOTAL 4,214.50 SEP25-OCT22'04AA 001 000 000 558 60 41 50 8,404.90 LANDSCAPE CONSULTANT INVOICE TOTAL 8,404.90 SEP27-OCT22'04AA 001 000 000 558 60 41 01 1,883.04 PLANNING CONSULTANT City of Medina Check Register November 30, 2004 Check Check Number AmOUnt VENDOR NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 20148 4.34 10800 OVERLAKE PHOTO 11/15/04 00/00/00 87244 001 000 000 521 20 31 50 POLICE PHOTOS INVOICE TOTAL 20149 665.47 11020 PACIFIC TOPSOILS, INC. 11/15/04 00/00/00 061622 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 063516 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 064283 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 064328 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 064776 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 065725 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 065837 001 000 000 576 80 31 00 TOPSOILS INVOICE TOTAL 066394 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 066395 001 000 000 576 80 31 00 TOPSOILS INVOICE TOTAL 066834 001 000 000 576 80 31 00 TOPSOILS INVOICE TOTAL 20150 1,670.76 11700 PUGET SOUND ENERGY 11/15/04 00/00/00 NOV104A 101 000 000 542 63 41 00 STREET LIGHTS INVOICE TOTAL NOV'04B 001 000 000 576 80 47 00 ELECTRICITY City of Medina Check Register November 30, 2004 PAGE 10 Check Check VENDOR DISTRIBUTION Njunber =kIn011nt NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 5.56 NOV'04D 101 000 000 542 63 41 00 159.64 ELECTRICITY INVOICE TOTAL 159.64 NOV104E 101 000 000 542 63 41 00 19.94 ELECTRICITY INVOICE TOTAL 19.94 20151 392.55 11820 QWEST 11/15/04 00/00/00 NOV104C 001 000 000 518 10 42 00 111.46 CITY ISDN INVOICE TOTAL 111.46 NOV'04E 001 000 000 518 10 42 00 78.74 CITY ISDN INVOICE TOTAL 78.74 NOV'04G 001 000 000 521 20 42 00 202.35 TELEPHONES INVOICE TOTAL 202.35 20152 183.96 12375 REGIONAL DISPOSAL COMPANY 11/15/04 00/00/00 2174855-J 001 000 000 576 80 41 04 183.96 DISPOSAL INVOICE TOTAL 183.96 20153 12,405.25 12005 ROTH HILL ENGINEERING PARTNERS 11/15/04 00/00/00 SEP'04 001 000 000 524 60 41 01 12,065.23 ENGINEERING CONSULTANT SEP'04 001 000 000 576 80 63 00 340.02 ENGINEERING CONSULTANT INVOICE TOTAL 12,405.25 20154 66.07 13405 SIRCHIE FINGERPRINT LABORATORY 11/15/04 00/00/00 0358895 001 000 000 521 20 31 40 66.07 EVIDENCE BAGS INVOICE TOTAL 66.07 20155 4,999.10 12660 SOS DATA SERVICES INC 11/15/04 00/00/00 16980 001 000 000 518 10 49 30 4,480.19 QTRLY NEWSLETTER INVOICE TOTAL 4,480.19 17039 001 000 000 518 10 49 30 518.91 NEWSLETTER INVOICE TOTAL 518.91 20156 212.27 7240 SUDDEN PRINTING-JB GRAPHIX-DOC 11/15/04 00/00/00 10876 001 000 000 558 60 31 00 212.27 PERMITS INVOICE TOTAL 212.27 20157 49.50 16151 WASHING MACHINE, INC. 11/15/04 00/00/00 OCT'04 001 000 000 521 20 32 00 49.50 POLICE AUTOMOBILES INVOICE TOTAL 49.50 City of Medina Check Register November 30, 2004 Check Check Number Amount VENDOR NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 20158 7,227.40 16170 WATERSHED COMPANY, THE 11/15/04 00/00/00 04-1104 001 000 000 558 60 41 04 MEDINA COMP PLAN INVOICE TOTAL 20159 108.69 16163 WELLS MEDINA NURSERY,INC 11/15/04 00/00/00 20032 001 000 000 576 80 31 00 PLANTS INVOICE TOTAL 20160 82.50 16665 YOURKOSKI, DAN 11/15/04 00/00/00 11/1/04 MILEAGE 001 000 000 521 20 43 00 FIRST LEVEL SUPERVISION INVOICE TOTAL 20161 1,162.53 18020 ZUMAR INDUSTRIES, INC. 11/15/04 00/00/00 0088830 101 000 000 542 64 41 00 TRAFFIC CONTROL DEVICES INVOICE TOTAL 20162 250.00 12685 SCHULZE, DOUGLAS J 11/22/04 00/00/00 DEC'04 001 000 000 513 10 49 01 AUTO ALLOWANCE INVOICE TOTAL 20163 1,805.58 350 ACCUNET/ACCUPC 11/30/04 00/00/00 2077 001 000 000 518 10 41 50 COMPUTER SERVICES INVOICE TOTAL 20164 245.20 18123 AT&T WIRELESS 11/30/04 00/00/00 NOV'04 001 000 000 521 20 42 00 POLICE PHONES INVOICE TOTAL 20165 7,520.09 725 AUSTIN, LINDA M. 11/30/04 00/00/00 NOV'04 001 000 000 524 60 41 04 BUILDING INSPECTOR INVOICE TOTAL 20166 121.50 9870 BECKLEY, BRIANA LEE 11/30/04 00/00/00 11/10/04 MILEAGE 001 000 000 521 20 43 00 NW PAC MEETING INVOICE TOTAL 20167 57.56 1500 BELLEVUE CITY TREASURER - UTIL 11/30/04 00/00/00 1974290 001 000 000 576 80 47 00 WATER INVOICE TOTAL 20168 343.65 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 11/30/04 00/00/00 396543 001 000 000 521 20 22 00 POLICE-OBERMILLER INVOICE TOTAL 397094 001 000 000 521 20 22 00 POLICE-KNOTT INVOICE TOTAL 20169 72.00 2630 BURFORD, JAMIE 11/30/04 00/00/00 2004 SHIRTS 001 000 000 576 80 22 00 PACIFIC NW ISA INVOICE TOTAL City of Medina Check Register November 30, 2004 Check Cheek VENDOR Number Amount NUMBER VENDOR NAME 20170 1,207.46 18110 CHEVRON (POLICE) 20171 716.29 3100 CHEVRON (PW STREETS) 20172 1,249.50 3250 CLYDE HILL, CITY OF 20173 1,465.92 3305 CODE PUBLISHING CO 20174 195.83 18024 COMPUSA INC 20175 70.12 3385 CRYSTAL SPRINGS 20176 51.80 3387 DAILY JOURNAL OF COMMERCE 20177 81.27 4640 ENA COURIERS INC 20178 96.48 18092 ENVIRONMENT CONTROL 20179 1,109.76 5150 EVERSON'S ECONO-VAC, INC. ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 11/30/04 00/00/00 7898306381411 001 000 000 521 20 32 00 POLICE AUTOMOBILES INVOICE TOTAL 11/30/04 00/00/00 7898306407411 001 000 000 576 80 32 00 PW AUTOMOBILES INVOICE TOTAL 11/30/04 00/00/00 HOWELL OWENS 101 000 000 542 64 40 00 84TH AVE & NE 12TH ST INVOICE TOTAL PSE 101 000 000 542 64 40 00 84TH AVE & NE 12TH ST INVOICE TOTAL SIGNAL ELECTRIC 101 000 000 542 64 40 00 84TH AVE & NE 12TH ST INVOICE TOTAL 11/30/04 00/00/00 23268 001 000 000 518 10 41 00 MEDINA MUNICIPAL CODE INVOICE TOTAL 23322 001 000 000 518 10 41 00 MEDINA MUNICPAL CODE INVOICE TOTAL 11/30/04 00/00/00 184085987 001 000 000 576 80 49 00 EXTERNAL HARD DRIVE INVOICE TOTAL 11/30/04 00/00/00 0281818-15 001 000 000 521 20 31 00 WATER INVOICE TOTAL 11/30/04 00/00/00 3161203 001 000 000 518 10 44 00 ATTORNEY SERVICES INVOICE TOTAL 11/30/04 00/00/00 166801 001 000 000 521 20 42 00 POLICE COURIER SERVICES INVOICE TOTAL 11/30/04 00/00/00 4101932 001 000 000 518 30 48 00 SUPPLIES INVOICE TOTAL 11/30/04 00/00/00 031863 101 000 000 542 67 41 00 POWER SWEEP STREETS INVOICE TOTAL City of Medina Check Register November 30, 2004 Cheek Check VENDOR Number Amount NUMBER VENDOR NAME 20180 440.69 11400 FORD OF BELLEVUE 20181 538.74 5875 GRAINGER INC, WW 20182 1,062.46 6305 HERTZ EQUIPMENT RENTAL 20183 304.92 6345 HORIZON 20184 58.08 18164 KANE. JOHN 20185 1,078.50 8625 KIRKLAND MUNICIPAL COURT 20186 6,742.50 9031 LAWHEAD ARCHITECTS ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 11/30/04 00/00/00 FOCS242085 001 000 000 521 20 48 10 POLICE AUTOMOBILE INVOICE TOTAL 11/30/04 00/00/00 754-350645-0 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL 754-350646-8 101 000 000 542 30 35 00 JIG SAW INVOICE TOTAL 754-394474-3 101 000 000 542 30 35 00 SMALL TOOLS INVOICE TOTAL 11/30/04 00/00/00 8400601-001 101 000 000 542 30 45 00 MACHINE RENTALS INVOICE TOTAL 8425910-001 101 000 000 542 30 45 00 MACHINE RENTALS INVOICE TOTAL 11/30/04 00/00/00 8598839-00 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL 8598839-01 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL 8598933-00 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL 11/30/04 00/00/00 11/11/04 VCR 001 000 000 521 20 48 00 EST DECLINED REPAIR INVOICE TOTAL 11/22/04 PARKING 001 000 000 521 20 43 00 SEATAC INTL AIRPORT INVOICE TOTAL 11/30/04 00/00/00 OCT04MED 001 000 000 512 50 51 10 TRAFFIC FILING FEE INVOICE TOTAL 11/30/04 00/00/00 2604 307 000 000 595 30 63 11 POLICE & CITY HALL INVOICE TOTAL Check Check VENDOR Number Amount NUMBER VENDOR NAME 20187 6,000.00 10156 MUNICIPAL SOFTWARE CORP 20188 228.48 10556 OIC EQUIPMENT INC 20189 30,266.59 10700 OTAK 20190 339.17 11700 PUGET SOUND ENERGY 20191 1,647.14 11820 QWEST City of Medina Check Register November 30, 21004 PAGE 14 DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 11/30/04 00/00/00 2901 001 000 000 518 10 43 00 6,000.00 DEC22'04-DEC21'05 MAINT INVOICE TOTAL 6,000.00 11/30/04 00/00/00 43710 001 000 000 518 30 45 00 228.48 PW OFFICE TRAILER INVOICE TOTAL 228.48 11/30/04 00/00/00 110442510 307 000 000 595 30 63 03 24,542.06 MEDINA BEACH SHORELINE INVOICE TOTAL 24,542.06 OCT23-NOV12'04AA 001 000 000 558 60 41 50 4,817.53 LANDSCAPE CONSULTANT INVOICE TOTAL 4,817.53 OCT23-NOV12'04AB 001 000 000 558 60 41 01 907.00 PLANNING CONSULTANT INVOICE TOTAL 907.00 11/30/04 00/00/00 DEC'04B 001 000 000 576 80 47 00 11.77 ELECTRICITY INVOICE TOTAL 11..77 DEC'04D 001 000 000 576 80 47 00 305.78 ELECTRICITY INVOICE TOTAL 305.78 DEC'04E 101 000 000 542 63 41 00 21.62 ELECTRICITY INVOICE TOTAL 21.62 11/30/04 00/00/00 DEC'04G 001 000 000 576 80 42 00 520.63 TELEPHONES INVOICE TOTAL 520.63 NOV104A 001 000 000 518 10 42 00 777.00 TELEPHONES INVOICE TOTAL 777.00 NOV'04B 001 000 000 518 10 42 00 61.40 PAH PHONE INVOICE TOTAL 61.40 NOV'04D 001 000 000 518 10 42 00 78.64 CITY ISDN INVOICE TOTAL 78.64 NOV'04F 001 000 000 576 80 42 00 209.47 TELEPHONES INVOICE TOTAL 209.47 Cite of Medina Check Register November 30, 2004 PAGE 15 Check Check Number Amount VENDOR DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE N0. ACCOUNT NUMBER AMOUNT 20192 9,871.17 12501 ROHRBACH, G. ROBERT 11/30/04 00/00/00 NOV104 001 000 000 524 60 41 02 9,871.17 BUILDING OFFICIAL INVOICE TOTAL 9,871.17 20193 13,374.15 12005 ROTH HILL ENGINEERING PARTNERS 11/30/04 00/00/00 OCT104 001 000 000 524 60 41 01 13,330.87 ENGINEERING CONSULTANT OCT'04 001 000 000 576 80 63 00 43.28 ENGINEERING CONSULTANT INVOICE TOTAL 13,374.15 20194 238.74 13350 SEATTLE TIMES, THE 11/30/04 00/00/00 D111302076 001 000 000 518 10 44 00 238.74 CITY ATTORNEY INVOICE TOTAL 238.74 20195 22.10 13933 UCN-UNITED CARRIER NETWORKS 11/30/04 00/00/00 107498194 001 000 000 521 20 42 00 22.10 POLICE TELEPHONES INVOICE TOTAL 22.10 20196 27.50 15203 UTILITIES UNDERGROUND 11/30/04 00/00/00 4109475 101 000 000 542 30 47 00 27.50 EXCAVATION NOTIFICATION INVOICE TOTAL 27.50 20197 351.00 15347 VERIZON NORTHWEST INC 11/30/04 00/00/00 NOV'04 001 000 000 521 20 42 00 351.00 POLICE TELEPHONES INVOICE TOTAL 351.00 20198 145.06 16143 WATERFRONT CONSTRUCTION, INC. 11/30/04 00/00/00 52813 101 000 000 542 30 41 10 145.06 CITY DOCK INVOICE TOTAL 145.06 20199 5,705.00 16500 WINES P.S., KIRK R. 11/30/04 00/00/00 NOV-04 001 000 000 515 20 41 10 5,705.00 CITY ATTORNEY INVOICE TOTAL 5,705.00 20200 587.52 18020 ZUMAR INDUSTRIES, INC. 11/30/04 00/00/00 0089107 101 000 000 542 64 41 00 587.52 REFLECTION SIGNS INVOICE TOTAL 587.52 GRAND TOTAL 508,753.92 EMPLOYEE NAME BAKER, RACHEL E. BURDUE, JAN BURFORD, JAMIE L CHEN, JEFFREY T CRICKMORE, PATRICK W CRUM, LINDA FISCHER, CRAIG T GELLINGS, JOSEPH R GIBSON, SHANNON RAE GOODMAN, DONNA M JAHN, SHELDON L. KNOTT, EMMET K MCGAURAN, CATHERINE A BECKLEY, BRIANA LEE OBERMILLER, DAVID M REED, RANDY N. SCHULZE, DOUGLAS J SKINNER, ROGER L STIFLER, DAVID R WIGHT, JULIE L YOURKOSKI, DANIEL W HOLLY, MICHAEL G BEDOIAN, MICHAEL DEPT OF L&I DRS-PERS III EMPLOYMENT SECURITY DEPT City of Medina Payroll Check Register November 30, 2004 Check Number DATE 21350 11/15/2004 21351 11/15/2004 21352 11/15/2004 21353 11/15/2004 21354 11/15/2004 21355 11/15/2004 21356 11/15/2004 21357 11/15/2004 21358 11/15/2004 21359 11/15/2004 21360 11/15/2004 21361 11/15/2004 21362 11/15/2004 21363 11/15/2004 21364 11/15/2004 21365 11/15/2004 21366 11/15/2004 21367 11/15/2004 21368 11/15/2004 21369 11/15/2004 21370 11/15/2004 21371 11/16/2004 21372 11/16/2004 21373 11/16/2004 21374 11/16/2004 21375 11/16/2004 AMOUNT .00 .00 450.00 .00 1,500.00 .00 .00 .00 .00 .00 .00 1,352.00 .00 .00 .00 .00 .00 .00 1,100.00 .00 .00 1,036.93 812.68 93.62 81.66 4.32 1 EMPLOYEE NAME US BANK -DIRECT DEPOSIT US BANK -FEDERAL TAXES JAHN, SHELDON L. JAHN, SHELDON L. JAHN, SHELDON L. EMPLOYMENT SECURITY DEPT US BANK -FEDERAL TAXES ANGLIN, ALBERT JARBEAU, ROBERT JOHNSTON, WILLARD (MAX) MOLLNER, RICHARD BAKER, RACHEL E. BURDUE, JAN BURFORD, JAMIE L CHEN, JEFFREY T CRICKMORE, PATRICK W CRUM, LINDA FISCHER, CRAIG T GELLINGS, JOSEPH R GIBSON, SHANNON RAE GOODMAN, DONNA M JAHN, SHELDON L. KANE, JOHN J KNOTT, EMMET K MCGAURAN, CATHERINE A BECKLEY. BRIANA LEE City of Medina Payroll Check Register November 30, 2004 Check Number DATE 21376 11/15/2004 21377 11/16/2004 21378 11/17/2004 21379 11/18/2004 21380 11/19/2004 21381 11/19/2004 21382 11/19/2004 21383 11/30/2004 21384 11/30/2004 21385 11/30/2004 21386 11/30/2004 21387 11/30/2004 21388 11/30/2004 21389 11/30/2004 21390 11/30/2004 21391 11/30/2004 21392 11/30/2004 21393 11/30/2004 21394 11/30/2004 21395 11/30/2004 21396 11/30/2004 21397 11/30/2004 21398 11/30/2004 21399 11/30/2004 21400 11/30/2004 21401 11/30/2004 AMOUNT 26,986.00 411.63 5,514.85 10,284.15 10,284.15 138.08 10,409.21 .00 .00 .00 .00 .00 .00 1.138.10 .00 2,686.31 .00 .00 .00 .00 .00 .00 .00 1,866.93 .00 .00 2 City of Medina Payroll Check Register November 30. 2004 3 Check EMPLOYEE NAME Number DATE AMOUNT OBERMILLER, DAVID M 21402 11/30/2004 .00 REED, RANDY N. 21403 11/30/2004 .00 SCHULZE, DOUGLAS J 21404 11/30/2004 .00 SKINNER, ROGER L 21405 11/30/2004 .00 STIFLER, DAVID R 21406 11/30/2004 2,004.77 WIGHT, JULIE L 21407 11/30/2004 .00 YOURKOSKI, DANIEL W 21408 11/30/2004 .00 HOLLY, MICHAEL G 21409 11/30/2004 1,036.93 BEDOIAN, MICHAEL 21410 11/30/2004 802.52 AWC EMPLOYEE BENEFITS 21411 11/30/2004 19,236.34 DEPT OF L&I 21412 11/30/2004 1,303.25 DRS-LEOFF II 21413 11/30/2004 3,651.30 DRS-PERS I 21414 11/30/2004 324.93 DRS-PERS II 2141S 11/30/2004 1,179.86 DRS-PERS III 21416 11/30/2004 603.42 EMPLOYMENT SECURITY DEPT 21417 11/30/2004 446.25 VANTAGEPOINT TRANSFER 21418 11/30/2004 3,808.33 NATIONAL ASSET MANAGEMENT 21419 11/30/2004 176.45 Association of WA Cities 21420 11/30/2004 5.00 TEAMSTERS LOCAL 763 21421 11/30/2004 495.46 UNITED WAY 21422 11/30/2004 10.00 UNUM LIFE INSURANCE 21423 11/30/2004 246.10 US BANK -DIRECT DEPOSIT 21424 11/30/2004 41,827.79 US BANK -FEDERAL TAXES 21425 11/30/2004 27,685.78 VASILOPOULOS, LENORA 21426 11/30/2004 574.19 TOTAL 181,569.29 Payroll Direct Employee Date Deposit Baker, Rachel Burdue, Jan Chen, Jeffrey Crum, Linda Fischer, Craig Gellings, Joseph Gibson, Shannon Goodman, Donna Jahn, Sheldon McGauran, Catherine Moerer, Briana Obermiller, David Reed, Randy Schulze, Douglas Skinner, Roger Wight, Julie Yourkoski, Daniel Baker, Rachel Beckley, Briana Burdue, Jan Chen, Jeffrey Crum, Linda Fischer, Craig Gellings, Joseph Gibson, Shannon Goodman, Donna Jahn, Sheldon Kane, John McGauran, Catherine Obermiller, David Reed, Randy Schulze, Douglas Skinner, Roger Wight, Julie Yourkoski, Daniel 11/15/2004 1,300.00 11/15/2004 1,800.00 11/15/2004 1,440.00 11/15/2004 1,400.00 11/15/2004 1,570.00 11/15/2004 2,300.00 11/15/2004 1,460.00 11/15/2004 700.00 11/15/2004 2,330.00 11/15/2004 900.00 11/15/2004 1,100.00 11/15/2004 1,660.00 11/15/2004 1,600.00 11/15/2004 2,466.00 11/15/2004 1,800.00 11/15/2004 1,660.00 11/15/2004 1,500.00 26,986.00 11/30/2004 1,631.73 11/30/2004 1,821.93 11/30/2004 1,960.02 11/30/2004 3,479.54 11/30/2004 1,733.14 11/30/2004 1,821.19 11/30/2004 2,521.78 11/30/2004 2,287.98 11/30/2004 2,239.98 11/30/2004 3,246.33 11/30/2004 2,009.61 11/30/2004 2,140.25 11/30/2004 1,656.94 11/30/2004 1,597.82 11/30/2004 3,385.65 11/30/2004 2,741.59 11/30/2004 1,874.07 11/30/2004 3,678.24 41,827.79 ITEM F - 4 CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 www.medina-wa.aov DATE: December 8, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager 425.454.9222 RE: SR-520 Bridge Replacement & HOV Project Position Statement RECOMMENDATION: Adopt attached SR-520 Bridge Replacement & HOV Project Position Statement. POLICY IMPLICATION: Adoption of the position statement establishes a City Council position, which should be used by all members of the City Council and City staff when representing the City of Medina. BACKGROUND: The attached position statement has been revised to include the changes directed by the City Council during the November 22, 2004 Study Session. The changes are: • Paragraph 2 (c) was pulled out and moved to new Section 5; • The words "if feasible" have been deleted from paragraph 3 0). 1 City of Medina: SR-520 Expansion Project Draft Interest Statement Approved by Council: Introduction: SR 520 is an integral part of the regional transportation system. Therefore, the functionality of SR 520 impacts the effectiveness of the entire system, which is essential to support the economic development and livability for our region. As such, the City of Medina generally supports the SR 520 Project as currently proposed. Medina's continued interest in SR 520 expansion also recognizes the adverse impacts associated with a major transportation corridor, which bisects a residential community. Adverse impacts include, but are not limited to: air quality, noise, water quality, loss of park and open space, loss of views, increased traffic volumes on local street networks, and degradation of property values. Context: The Washington State Department of Transportation is responsible for planning, building, and operating the new SR 520. The City of Medina will play an important role in helping to define the acceptable and reasonable concept for a future expansion of the SR 520 corridor and floating bridge. Guiding Principles: The future SR-520 Bridge Replacement and HOV Project shall: 1. Measurably enhance the regional transportation system by providing congestion relief. Ensure that the expansion project will reduce congestion within the SR-520 corridor as well as local access routes from within the adjacent Points Cities and Towns. a. The City intends to support the preferred alternative, which will be identified in the Preliminary Draft Environmental Impact Statement. b. The City supports design features, which will provide the future option for High Capacity Transit (HCT) within the corridor. c. The City supports retention of a flyer stop at Evergreen Point Road. 2. Provide ample opportunity for meaningful public involvement by residents, neighborhood groups, and other informal and formal stakeholders. Members of the community should have opportunities throughout the SR 520 planning and implementation process to help shape the ultimate configuration of the roadway in Medina and throughout the Eastside. a. The preliminary concept design for location of the lids and space utilization on the lids, which has been developed through community involvement, is strongly supported. b. The location, design, landscaping and general architectural features of noise walls should also include input from the community. 3. Recognize Medina's investment and preservation of its neighborhoods and minimize local impacts. Project planning should acknowledge and be consistent with planning that has been done to date, and should seek to maximize providing amenities to adjacent communities while also being sensitive to community and quality of life. a. The City supports the current proposed northern alignment for the Eastside landing, however, with the least additional right-of-way takings possible. b. The City supports and strongly encourages acquisition of entire parcels of any property of which; a portion is taken for right-of-way, provided the property owner is interested in selling the entire parcel. c. Additional property acquired should be used to create natural buffers and said property beyond what is required for right-of-way should be gifted to the City of Medina. d. Lids at Evergreen Point Road, 841' Avenue NE and 92nd Avenue NE must be included as part of both the four and six lane alternatives. e. Lids through the Points Cities and Towns shall be designed to the maximum length feasible without requiring the use of fire suppression or ventilation systems. f. Access ramps should be retained at the current locations and consistent with existing configuration. g. The Points Loop Trail system must be retained in any design and may be incorporated into the regional bike / pedestrian pathway system. h. The regional bike / pedestrian pathway, as it comes ashore on the eastside, should remain on the north side of the new freeway and must not have an at - grade crossing at Evergreen Point Road. i. An Eastside operations/maintenance facility under the East abutment, as currently proposed, is acceptable if appropriately screened with native vegetation and sound barriers. j. The City supports the use of best available science for sound baffling at the Eastern high rise and the application of quiet pavement. 4. Recognize Medina's environmentally sensitive areas and avoid, minimize or mitigate any adverse impacts. Project planning should acknowledge and be consistent with the preservation and protection of Wetherill Nature Preserve, Fairweather Park and Nature Preserve, Medina Stream, adjacent wetlands, and the Points Loop Trail System. a. The project design shall include use of best available science and apply the best management practices for roadway surface runoff- water quality. b. The project must comply with City of Medina Zoning Codes, Comprehensive Plan and Shoreline Management Plan in design and during construction. c. A construction mitigation plan, which will address mitigation of adverse impacts associated with project construction, shall be developed by the WSDOT and approved by the City of Medina. d. The taking of any portion of Fairweather Park and Nature Preserve shall be avoided, if possible. If it is not possible to avoid taking a portion of Fairweather Park and Nature Preserve, significant mitigation shall be required as well as compensation. 5. The City of Medina does not support the proposed approximate 26 ft. height above the water for the floating portion of the new bridge. Although several engineering and safety considerations have been given supporting this design height, such a design will have a very unappealing industrial look especially with a travel surface sitting on 17 ft. columns above the pontoons. The City of Medina requests that all possible options be evaluated to mitigate this extremely unattractive design and bridge visual. Item H-1 of MA,� MEDINA POLICE DEPARTMENT Jeffrey T. Chen, Chief of Police CITY OF ME_DINA MONTHLY ACTIVITY REPORT NOVEMBER 2004 Felony Crimes November YTD YTD Year End 2004 2004 2003 2003 Aggravated Assault 0 0 0 0 Robbery 0 0 1 1 Sexual Assault/Rape 0 0 2 2 Burglary, Residential 0 7 14 16 Drug Violations 0 2 0 0 Forgery/Fraud 1 18 15 15 Vehicle Prowl l 19 14 14 Theft (Over $250) 2 6 7 9 Malicious Mischief 0 0 5 5 Arson 0 0 2 2 Auto/Boat Theft 1 7 2 2 (recovered) Possession of Stolen 0 l 2 2 Property TOTAL 5 60 64 68 Misdemeanor November YTD YTD Year End Crimes 2004 2004 2003 2003 Assault, Simple 0 2 2 2 Malicious Mischief 0 13 25 26 (Under $250) Vehicle Prowl 2 18 25 26 Theft (Under $250) 1 19 10 11 Domestic Violence 0 3 5 5 Minor in Possession 1 6 6 6 Drug Violations 1 3 5 5 TOTAL 5 64 78 81 Page 2 MIEDINA POLICE DEPARTMENT Jeffrey T Chen, Chief of Police CITY OF MEDINA MONTHLY ACTIVITY REPORT NOVEMMER 2004 Item H-1 °Accidents November 2004 YTD 2004 YTD 2003 Year End 2003 Injury 0 3 1 1 Non -Injury 2 11 16 16 TOTAL 2 14 17 17 Traffic Citations November 2004 YTD 2004 YTD 2003 Year End 2003 Driving Under Influence 6 72 36 42 *Other 2 116 187 206 TOTAL 8 188 223 248 Traffic Infractions November 2004 YTD 2004 YTD 2003 Year End 2003 Speeding 7 357 372 406 Parking 2 82 174 184 **Other 17 408 474 532 TOTAL 26` 847 1020 1122 Traffic Warnings November 2004 YTD 2004 YTD 2003 Year End 2003 TOTAL 125 1888 2363 2635 Calls for Service November 2004 YTD 2004 YTD 2003 Year End 2003 House Watch Checks 36 458 354 424 False Alarms 19 248 354 387 Assists -Citizen 10 160 204 217 Assists-Fire/Medic 4 75 130 139 Suspicious Circumstances 4 17 13 15 Property— Found/Lost 1 20 17 18 Animal Complaints 0 5 2 2 Missing Person 0 0 1 2 Warrant Arrests 2 49 57 68 ***Other 1 35 56 60 TOTAL 77 1067: 1188 1332 * DWLS; Fail to Transfer Title; No License * * Expired Tabs; No insurance; Fail to stop; Defective Equipment *** Verbal Domestic; Vandalism; Civil Dispute; Disturbance Item H-1 Town of Hunts p% MEDINA POLICE DEPARTMENT Jeffrey T. Chen, Chief of Police TOWN OF FIUNI"S POINT MONTHLY ACTIVITY REPORT NOVEMBER 2004 Felony Crimes November Year To Date Year To Date Year End 2004 2004 2003 2003 Burglary, Residential 2 6 1 2 Forgery (Identity Theft) 0 2 5 5 Vehicle Prowl 0 3 4 4 Theft (Over $250) 0 0 2 3 Auto/Boat Theft 0 0 2 2 TOTAL 2 11 14 16 Misdemeanor November Year To Date Year To Date Year End Crimes 2004 2004 2003 2003 Assault, Simple 0 0 0 0 Malicious Mischief 0 3 2 2 (Under $250) Vehicle Prowl 2 3 2 2 Theft (Under $250) 0 1 2 2 Domestic Violence 0 0 0 0 Minor in Possession 0 1 0 0 Drug Violations 0 1 1 1 TOTAL 2 9 7 7 Page 2 Item H-1 1►i111 I� I1� \ �� ��� I' �, I'"� \III ►� Town Jeffrey T. Chen, Chief of Police of TOWN OF HUNTS POINT Hunts Point MONTHLY ACTIVITY REPORT NOVEMBER 2004 Traffic November Year To Date Year To Date Year End Citations 2004 2004 ' 2003 2003 Driving Under Influence 0 9 4 5 Accidents 0 3 0 0 *Other 1 36 65 67 TOTAL 1 48 69 72 Traffic November Year To Date Year To Date Year End Infractions 2004 2004 2003 2003 Speeding 0 20 68 68 Parking 0 5 7 7 **Other 6 237 194 206 TOTAL 6 ` 262 269 281 Warnings November Year to Date Year to Date Year End 2004 2004 2003 2003 TOTAL 16 429 578 634 Other Calls November Year To Date Year To Date Year End for Service 2004 2004, 2003 2003 House Watch Checks 3 30 25 28 False Alarms 4 60 84 91 Assists -Citizen 0 14 25 27 Assists-Fire/Medic 0 11 17 19 Suspicious Circumstances 0 2 3 3 Property— Lost/Found 0 0 3 3 Animal Complaints 0 0 0 0 Warrant Arrests 1 8 20 20 ***Other 0 11 9 10 TOTAL 8 136 186 201 * DWLS; Fail to Transfer Title; No License ** Expired Tabs; No insurance; Fail to stop; Defective Equipment *** Verbal Domestic; Harassment; Civil Dispute; Arson Item H-1a MEDINA MONTHLY SUMMARY NOVEMBER, 2004 FELONY CRIMES Theft 2004-0988 11/02/04 3:00 p.m. 7700 block of NE 8t' Street Victim reports an unknown person(s) removed a specialized Caltrimmer 26-inch lawnmower from an open carport sometime between 5:00 p.m. on 10/15/04 and 3:00 p.m. on 10/22/04. No witness or suspect information. Total value of loss: $1,200. Seattle Stolen Car Recovery 2004-01134 11/17/04 4:45 a.m. 600 block of Evergreen Point Road Officer observes a vehicle parked awkwardly in a parking space above the City Hall parking lot. A records check at the time showed the vehicle clear. Later that day at approximately 3:15 p.m. another records check showed the vehicle as stolen out of Seattle. The registered owner was notified and took possession of the vehicle. Theft 2004-01166 11/21/04 9:05 a.m. 7900 block of Overlake Drive West Between 12:30 p.m. on 11/20/04 and 4:30 a.m. on 11/21/04, numerous pieces of jewelry, clothing and accessories along with money and other miscellaneous items were removed from the home. There was no sign of forced entry into the residence. The unusual circumstances of this theft are under investigation by the Medina Police Department. Total estimate loss: $73,000. Vehicle Prowl (Theft) 2004-01183 11/23/04 1:30 p.m. 2800 Evergreen Point Road (Metro Park & Ride) Officer responded to a report of a prowl of a commuter vehicle that occurred between 9:30 a.m. and 1:00 p.m. on 11/23/04. The suspect(s) gained entry through an unlocked door. The Panasonic CD player was taken from the dash, and three new textbooks valued at $200. No witness or suspect information. Total value of loss: $350. Fraud (Identity Theft) 2004-01245 11/30/04 5:17 p.m. 1600 block of Evergreen Point Road Victim reported that on 11/29/04 she received her credit card statement and noted several unauthorized charges to her account. The victim is unaware of how and when her credit card information was compromised. The victim is also dealing with her financial institution to address the loss. No witness or suspect information at this time. Total value of loss: $5500. MISDEMEANOR CRIMES Drug Violation 2004-00985 11/02/04 1:05 a.m. 800 block of Lake Washington Blvd While on routine patrol a Medina Officer observed a vehicle commit a traffic violation. Upon stopping the vehicle and contacting the driver the Medina Officer detected an odor City of Medina Police Department Monthly Report for November 2004 1 Item H-1 a of burned marijuana emanating from the car. The driver was subsequently arrested for possession of marijuana. He was cited and released. Theft 2004-01129 11/17/04 10:15 a.m. 1000 block of 84th Ave NE (Medina Chevron) An employee of the Medina Chevron gas station found some discarded U.S. mail inside their garbage dumpster. The mail, some of which had been tampered with, belonged to a Medina resident. It is believed the mail was stolen and discarded sometime between 9:00 p.m. on 11/16/04 and 8:00 a.m. on 11/17/04 when the resident was out of town. Minor in Possession 2004-01164 11/21/04 1:15 a.m. 2500 block of Medina Circle Officer responded to a report of a drinking party involving minors under the age of 21. While obtaining voluntary breath samples of individuals claiming to be designated drivers, an 18-year old male decided to run from the officer. Officer ran after and caught the male subject as he was in the process of climbing over a fence. He was apprehended and arrested for minor in possession and obstructing a law enforcement officer. The parents of the minors were not home at the time of the party. The Medina Police Department will be following up with the parents upon their return. Vehicle Prowl (Theft) 2004-01186 11/23/04 2:30 p.m. 2800 block of Evergreen Point Road (Metro Park & Ride) Officer responded to a report of a forced -entry prowl to a commuter vehicle that occurred between 6:00 a.m. and 1:00 p.m. on 11/23/04. The suspect(s) gained entry by breaking the driver's side rear vent window. Damage to the vehicle is estimated at $75. The Panasonic CD player was taken from the dash. Total value of loss: $200. Vehicle Prowl (Theft) 2004-01187 11/23/04 2:30 p.m. 2800 Evergreen Point Road (Metro Park & Ride) Officer responded to a report of a forced -entry prowl to a commuter vehicle that occurred between 6:00 a.m. and 1:00 p.m. on 11/23/04. The suspect(s) gained entry by breaking the driver's side rear vent window. Damage to the vehicle is estimated at $75. The CD player was taken from the dash. Total value of loss: $175. OTHER Disturbance 2004-01008 11/04/04 8:35 p.m. 3100 block of 80th Ave NE Officer responds to the report of a family disturbance involving a mentally ill adult female and her mother and father. Upon arrival it was determined no crime had occurred and there was no disturbance. Medina Police have been out to this location on multiple occasions in the past. Suspicious Circumstances 2004-01011 11/05/04 11:50 a.m. 8000 block of NE 8th Street Officers responded to assist Bellevue Fire Department with a report of a house fire that occurred between 5:00 p.m. on 11/04/04 and 10:00 a.m. on 11/05/04. No one was in the house at the time as it is being remodeled. The Bellevue Fire Inspector has determined City of Medina Police Department Monthly Report for November 2004 2 Item H-1 a that items draped over the gas furnace accidentally started a smoldering fire which caused approximately $10,000 in damage. Lost Property 2004-01014 11/05/04 5:25 p.m. 8000 block of NE 8tt, Street Officer took a report of a lost wallet somewhere between the listed Medina address and the Clyde Hill 76/Circle K gas station. The reporting party was leaving her friend's house and unintentionally left her wallet on rooftop of her vehicle as she drove off. The brown leather wallet contained approximately $150 in cash, a gas card and Washington State Driver's license. Suspicious Circumstances 2004-01146 11/18/04 7:00 p.m. 2400 block of 78th Ave NE Victim reports her two domesticated chickens were killed by unknown animal(s) sometime between 8:00 a.m. on 11/16/04 and 8:00 a.m. on 11/18/04. The chickens had been decapitated at the head. The victim first thought someone had maliciously killed her chickens, which had been allowed to range freely about her property. Upon further investigation, it was determined that the chickens were most likely killed by either a dog or raccoon. Suspicious Circumstances 2004-01239 11/29/04 3:00 p.m. 600 block of Evergreen Point Road Victim reports her 28-foot boat suffered damage in the amount of $2,800 while stored at their boatlift. The damage occurred as waves pushed the boat into the victim's dock. It is unknown if someone attempted to remove the boat or if it just came loose due to weather conditions. Suspicious Circumstances 2004-01241 11/29/04 2:35 p.m. 3200 block of Evergreen Point Road A Medina resident reported receiving a suspicious letter from Malaga, Spain stating they were winners of a lottery. The letter solicited personal information such as name, bank account information and next of kin in order to receive the winnings. An E-lert was sent out to inform other residents of possible identity theft scam. CALLS FOR SERVICE House watches 36 False Alarms 19 Assists (total) 14 Warrant Arrests (2) 2004-01100 $ 2,500 Fail to Appear Seattle 2004-01206 $no bail Theft -1st King County City of Medina Police Department Monthly Report for November 2004 Item H-1b HUNTS POINT MONTHLY SUMMARY NOVEMBER, 2004 FELONY CRIMES Burglary 2004-01218 11/25/04 5:40 p.m. 3600 block of Hunts Point Road Officer responded to a silent alarm and during the perimeter check of the residence, the officer noticed the west lower French double doors had been forced open and damaged by some type of a pry tool. There was no sign of entry and the owner stated nothing appeared to be missing or disturbed. It is believed. the alarm scared the subject(s) away. Burglary 2004-01237 11/28/04 11:00 a.m. 3000 block of Hunts Point Circle Between 11/20/04 and 11/28/04, unknown subject(s) gained entry to a residence. No sign of forced entry was found, however, an exterior door leading to an above -ground deck was found to be unlocked. Once inside, the subject(s) removed nearly $4,200 worth of electronic equipment from the home. This case is under investigation. MISDEMEANOR CRIMES Vehicle Prowl 2004-01167 11/21/04 5:00 p.m. 8400 block of Hunts Point Lane On 11/20/04 between 5:00 p.m. and 12:00 noon on 11/21/04, person(s) unknown entered the unlocked vehicle parked in the resident's driveway. Contents from the glove compartment were emptied onto the floorboard, but nothing was taken. There was no damage to the vehicle. Vehicle Prowl (Theft) 2004-01172 11/20/04 8:00 p.m. 3100 block of Hunts Point Road On 11/22/04 at approximately 8:45 a.m., it was reported that a vehicle prowl occurred between 8:00 p.m. on 11/20/04 and 2:30 p.m. on 11/21/04. The vehicle was parked, unlocked, in the driveway in front of the resident's home. The contents of the glove compartment were left on the front passenger seat, and $20 in quarters was missing from the center console. In addition, one St. Thomas School 2002-2003 school year telephone directory was missing. Total loss: $20. CALLS FOR SERVICE House watches 3 False Alarms 4 Assists (total) 0 Warrant Arrests (1) 2004-01048 $10,000 Hunts Point DUI OTHER Item H-lb No significant incidents to report during the month of November, 2004. ITEM H - 2 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.9ov MEMORANDUM DATE: December 8, 2004 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Monthly Development Services Department Report Planning Commission Meeting Recap —The Planning Commission's December 8, 2004 meeting consisted of two public hearings. The first was a construction mitigation plan for construction of the new Medina Elementary school building. The Planning Commission approved the plan with several conditions. The second hearing was for the Comprehensive Plan and Critical Areas regulations updates, which is summarized in the staff report for agenda item J-4. Follow-up on Phased Construction Projects — During staffs presentation on the building permit process last April, we mentioned an emerging concern that projects have been broken into phases to circumvent regulations. Two regulations were identified. The first is the reconstruction limit for work to structures that do not comply with the Zoning Code. A hypothetical scenario that circumvents the intent of the ordinance is if an owner scheduled multiple sequential projects that each fell below the 60% value ratio but far exceed it in combination. To date, this is only a theoretical problem — we have not found an instance where it was executed. The second regulation that could be circumvented is the permit renewal requirements of MMC 15.04.040. The intent of this regulation was to require the completion of landscaping or accessory structure construction in evaluating whether the permit for primary home construction needed to be renewed at the 18-month point. The fee for renewal is a second full building permit fee, which was seen as an incentive to "clean-up" construction sites in a timely manner. A hypothetical scenario that circumvents the intent of the ordinance is if an owner begins construction on the accessory structures or landscaping immediately after closing the permit on the primary home. Of course property owners have a fundamental right to schedule projects however they wish and it is difficult for staff to say which instances of phased projects were contrived to reduce permit fees. However, there were six projects in the last three years that staff believe could have been planned to circumvent the permit renewal rules. ITEM H - 3 Medina Public Works November Activity Report 1. Routine Public Works Maintenance — The Public Works Crew (PWC) continued to address the maintenance issues in the parks, streets, storm drains, street planter strips, right-of-way plantings, sidewalks and buildings. Particular emphasis was placed on the removal of fallen leaves from these areas, with additional help with street sweeping services to allow the street storm drains to flow. Additionally, the 24th street planting strip and five corners planting area were thoroughly weeded and shrubs were cut back from the road. 2. Public Works Maintenance and Repair Projects, Special Activities — a. Install 6 new park benches in Medina Park, which included pouring concrete slabs, placing mounting hardware and securing frames to the slabs. Soil was placed around the edges of the concrete slabs to ease the transition from the concrete slabs to the park, and grass seed has been placed to begin to fill in the areas of soil. b. The reflector buttons at five corners were replaced. c. Made new sign for intersection of Upland & Ridge to include replacing the post, new signs and frames. d. Placed Holiday lights on giant sequoia in Medina Park which included the assistance of renting a 45' lift and stringing multiple strands of lights. e. Re -graded the gravel at Fairweather parking lot to eliminate puddles and placed concrete parking bumpers to better control the parking situation at Fairweather. f. Placed crosswalk arrow signs at three locations, including the placement of 4 new posts to better identify the crosswalk locations. (14th & EPR, 18" & EPR, and 28th & 79") g. PWC placed six postings and removed three, and retrieved 4 records from the City's records storage facility during the month. h. Asphalt was placed up against treated timbers at Viewpoint Park to create a smooth transition from roadway edge. i. Began placing thermal plastic "drains to lake" signs at all catch basins. Placed a total of 95 signs during the month. J. Replaced all catch basins grates along 121h Ave to proper (bike friendly) grates, as well as a few were replaced along Evergreen Point Road. 3. Park Projects / Issues — a. Medina Park: ITEM H - 3 (1) Transplanted a red bud tree in park near granite sculpture. (2) Transplanted a lilac on burro outside shop to help continue the screening process of the shop from the park. (3) Filled in low spots and depressions in large grass area of park. b. Fairweather Nature Preserve: (1) Removed branches overhanging tennis courts. (2) Top -dressed, seeded, and fertilized grass area. (3) Placed picnic table adjacent to practice court. 4. Capital Improvement Plan (CIP) Projects — a. Two manholes were reset around the 8338 block of Overlake Drive West and asphalt was placed around the new height to transition to the road. b. Concrete sidewalk was replaced at 2015 781h Ave along with new driveway apron and new asphalt to reduce pooling going towards drain. c. Sidewalk section was replaced at 7861 21 st Ave. d. Storm drainpipe at 3645 Evergreen Point Road had collapsed. Storm drainpipe was replaced and new concrete was poured over making smooth transition from driveways to roadways. e. A water keyway was cut into the road at 3608 Evergreen Point Road to eliminate water from running down resident's driveway, instead channeling water to run towards storm drain. f. Catch basin was raised at 2033 771h Ave to reduce water pooling. g. Lake Lane dock is complete with new decking material and ladder. 5. Other — a. The Public Works Shop Yard has been renovated to include new catch basins, an oil - water separator (required to meet environmental laws), and new asphalt in the back portion to improve water flow direction towards catch basins. ITEM H - 3 b. The PWC is continuing to work on the PSE vegetation management project. Meetings and coordination with residents is ongoing, as well as the procurement of trees. Budget 2005 of MI 11IZq CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: December 6, 2004 TO: Medina Taxpayers Medina City Council FROM: Doug Schulze, City Manager RE: 2005 Budget Message COMMENT: This document presents the overall plan for allocating City resources to the variety of programs necessary to protect the community's physical security, quality of life, natural resources, and to maintain and develop the City's facilities and infrastructure. The 2005 budget reflects the vision of the public officials and provides the resources necessary to deliver services. Those of us who work on behalf of the people of the city of Medina are confident that we are meeting the challenge of balancing the needs of the citizenry with available resources. Through our commitment to the future and pride in our past accomplishments, we present to you the 2005 budget. The City of Medina is fortunate to have built solid reserves through a combination of favorable economic conditions and prudent financial management during the past decade. The City has controlled budgetary growth while, at the same time, met the significant increase in the demand for services resulting from redevelopment activity within the community. The poor performance of the economy and lost revenue as a result of voter -approved initiatives has required implementation of short and long-term financial planning strategies to preserve the City's financial stability. Economic Conditions and Outlook The economic outlook at the state and national levels is a primary issue as we move into 2005. The slow economic recovery does not show signs of significant changes in the next year. The State economist reported in September that the state economy is expected to outpace the national recovery. Property taxes typically account for the majority of the revenues received by the City each year. In 2005, property taxes will provide forty-two percent of the total revenues. Sales tax and permit revenues will provide thirty-two percent of the annual revenues. The City's dependence on these two primary revenue sources, property tax and sales tax, has become much more of a concern as a result of the poor economy and the voter -approved property tax levy limitation (Initiative No. 747). Consideration should be given to diversifyin2 the City's revenue sources to provide a more stable financial condition in the future. In recent years, redevelopment activity has resulted in an increase in the available revenue sources, but much of the revenue increases are offset by the service demands associated with the increased activity. In fact, costs associated with land use and building permit activities have been approximately $200,000 more I Budget 2005 annually than the revenues generated from user fees and pass —through charges to applicants. Intergovernmental revenue has become a small percentage of total revenues as a result of decreased state and federal assistance to local government. Total resources required for delivery of the services and programs proposed for 2005 will be $5,319,751. The majority of the revenues will be allocated to the General Fund, which provides the basic City services of police, fire and medical services, park and street maintenance, planning, building inspections and administrative services. The Street Fund, Capital Projects Fund, Equipment Replacement Fund and Park Debt Fund will require approximately 25% of the 2005 total revenues. Expenditures Expenditures of the City are separated into seven different funds. Each fund is similar to a checking account that has been set up for a specific purpose. The seven different funds are: The General Fund — also known as the operating fund. This fund is used to account for the revenues and expenditures related to the operational departments and functions of the City, such as, administration, police, fire, building, planning, and park maintenance. Most of the budget is accounted for in the General Fund. General Fund expenditures are anticipated to increase by $209,787 in 2005. Approximately one-half of the increase is directly associated with an Emergency Mobile Command Vehicle, which is funded by a Federal Grant awarded to the City of Medina. The remaining $100,000 increase is attributable to the following: • Municipal Court budget will increase by $17,500. Court costs are based on filing fees for each case as well as the number of cases assigned to the public defender. • Central Services will increase by $25,000 in 2005. This increase is attributable to salary and benefit costs as well as the addition of an administrative assistant position, which was approved by the City Council in mid-2004. • The Police Department budget will increase by $16,000. This is primarily attributable to salary and benefit costs. • Emergency Management/Preparedness expenditures will increase by $30,000. This increase is attributable to funding for the contract Emergency Preparedness Coordinator position and emergency preparedness supplies. • Information Technology expenditures will increase by $12,000. The increase is attributable to the cost for a software upgrade necessary for the electronic document management system. The Street Fund — This fund is used to account for the activities related to maintenance of the streets, sidewalks, storm drainage and public right-of-ways in the City. This fund receives revenues from motor fuel taxes. Revenues from gas taxes are not sufficient to meet the annual costs of maintaining the streets, sidewalks, storm drainage system and right-of-ways in the city. Therefore, a transfer from the General Fund has typically been required to meet the ongoing maintenance of the City's infrastructure. Street Fund expenditures will decrease by $21,000 in 2005. Budget 2005 The Capital Projects Fund — This fund is used to account for the public improvement projects of the City. Projects such as, park improvements, sidewalk improvements, bridge improvements and facilities are appropriated through this fund. The Capital Projects Fund receives revenues from the Real Estate Excise Tax as well as grants and miscellaneous revenues from local improvement districts, bonds, etc. The Capital Projects Fund expenditures will not in 2005. The Equipment Replacement Fund — This fund is used to account for the replacement of capital equipment, which includes, police vehicles, public works vehicles and equipment, personal computers, copy machines, fax machines, printers, etc. The fund receives revenues through transfers from the General Fund as well as from the sale of surplus equipment. The Equipment Replacement Fund expenditures will decrease by $74,000 in 2005. The Park Debt Fund — This fund is used to account for the payment of principal and interest on debt incurred for the purchase of property that was added to Medina Beach Park in 1996. The debt will be retired in 2006 with a balloon payment. The Reserve Fund — This fund is used to account for resources the City has encumbered for specific future uses and unencumbered resources, which are necessary to preserve the City's financial stability in the event of unforeseen expenditures due to catastrophic losses. The Tree Fund — This fund is used specifically for replacement of trees, which have been removed as a result of development and redevelopment. Revenues are generated from contributions to the fund as required by Medina Municipal Code when trees are removed during development. City Services Public safety services require approximately 40% of the financial resources of the City. The provision of law enforcement services by the Police Department accounts for approximately one-third of the General Fund expenditures or $1,301,797. The Police Department budget provides for patrol and response 24- hours a day, 365 days per year, marine patrol services, investigation, public education and community services that are typically not provided in most communities. The Police Department is also responsible for implementation and coordination of the Comprehensive Emergency Management Plan. In 2005, the Police Department will have an authorized staffing level of 9 sworn personnel and two civilian staff. All sworn personnel, except the Police Chief, are involved in patrol and response to calls on a regular basis. The Police Chief primarily serves as a Departmental manager. Fire protection and Medical Aid services are provided through a contract with the City of Bellevue and account for 14% of the General Fund expenditures. The Public Works Department consists of two divisions, Maintenance and Engineering. There are five fulltime employees and two seasonal employees in the department. The Maintenance Division is responsible for park, street, public facilities and public area maintenance throughout Medina. The Maintenance staff is also responsible for maintenance of the 3 Budget 2005 landscaping strips located along N.E. 8th Street, 82"d Avenue N.E., Overlake Drive West, 80th Avenue N.E. and N.E. 241h Street. The Engineering Division is responsible for development review, capital improvement planning and construction, mapping and transportation issues. The majority of the work is performed by consultants. The Development Services Department consists of two divisions: Planning and Building. There are two fulltime employees and four consultants in the department. The Planning Division continues to operate with a very heavy workload. The Planning Division provides land use permit application review services as well as long range city planning services, such as, comprehensive plan and zoning code updates. The Planning Division also provides urban planning support to the City Council, City staff and Planning Commission. The Planning Director is a fulltime city staff position and is supported by a Hearings Examiner, Planning Consultant, and Landscape Consultant. The Building Division also continues to operate with a very heavy workload. The Building Official and Building Inspector are consultants to the City. In addition to the Building Official and Building Inspector, the Building Division staff includes a full-time Development Services Coordinator. The General Services Department consists of five divisions: Legislative, Executive, Finance, Central Services and Information Technology. The City staff involved with support services include the Finance Officer, City Clerk, Administrative Assistant and Information System Coordinator. The Finance Department is responsible for accounting, payroll, purchasing, and human resources. Central Services is a combination of the City Clerk's Office and Interdepartmental functions. This Department is responsible for all public notices, newsletter publication, agenda coordination, reception services, City office and operating supplies, and records management. 2005 Budget Expenditures - By Major Function Public Safety ® Development Services ❑ Parks & Recreation ❑ Streets ■ Capital Projects ❑ Administrative/Support Budget 2005 Property Tax Levy and City Tax Rate The property tax levy required to support the services and programs for 2005 is $2,101,417. This levy will result in a decrease to the tax rate for property within the city of Medina. The property tax levy is an increase of $46,254 over the 2004 levy. This levy includes $24,702 from new construction. The property tax rate is one of two key elements that determine how much property tax an individual property will pay in any given year. The second key element is the assessed valuation of the property, which is set by the King County Assessor. The City has no control over the assessed valuation of property and, very little impact on the property tax rate since the tax rate is set by all taxing jurisdictions combined levies. In Medina, the city portion of the tax rate is only 8% of the total after the school district, county, voter approved referenda, library and other special levies are set. The City of Medina receives approximately $0.08 of every property tax dollar paid by Medina property owners. wel Summary The Property Tax Pie 23% 37% King County ® Bellevue School District ❑ Special Districts ❑ Voter Referenda ■ City of Medina The 2005 Budget continues the City's efforts to provide high quality police, planning and parks services to residents of Medina. Redevelopment activity in the community is expected to continue at the rate seen during the past three years. This budget has been developed based on the following: • A Property tax increase that meets the intent of Initiative-747 limiting property tax increases to 1 % cap each year. • No change to the authorized staff positions (24 FTEs). • Public improvement activity scheduled to occur during 2005 will include improvements/repairs to Medina Beach Park, completion of stream restoration in Fairweather Park and Nature Preserve and storm drainage improvements. • Maintaining the Utility Tax rate of 0%, which has remained at this level since 1998 and represents an unused revenue of as much as $400,000 annually. 5 o c o \ g c o ± m � E f / ) � » m m \ f C) 7 / q / / m m / 7 \ \ % ƒ 7 % 2 a m / u M y � m / / / 7 / / $ % f 3 � ] o m V) a u 3 / - t / 2 / m m \ % k \ u U / u x ƒ \ 0 / \ a & / / c 3 U � 9 M* ƒ $ — � m m Q 2 % / •/ ) % % m m R / m m $ $ y w _ m m 3 3 ƒ ƒ _ m 00 / / m m 00 00 § t A % 2 / 2 © S & / •\ A ® \ / / \ ) / m ƒ / � c � 4 / m m g ® # 2 2 2 ° N ± 7 � n / •/ / f / � / m m 7 m m / \ 700 k , / k / \ / u / f o m m o # M M m @ 2 « f 3 / % / / $ / / # o % u R ® / m m \■ � � � , 7 % w g / k % "It / q CN / ■ % / 2 m m \ \ / ƒ f \ 2 % / / � \ 2 ) \ In / E � ■ 2 U i IM IN 0 0 Cj 0 0 0 0 00 • b�-0 N N N 64 b4 O 000 O 000 a � O O 0000 oo0 o � o N GN'1 M N Vim) bA 000 W r— 00 r- � 0� �oq �4 O 00 r- - �O O AO N m \i d L M Cn N O M � d• Ov O tr) i. r- 110 O kn 11J GO N 00 r-+ 00 M N O U V'1cq l� rr" N cn 'LS bA N C,3 H ~ N U cC � y N 73 w I O O N o 0 � o •� � o 0 EF} 64 O O bF3 Ef} O O � O O 00 00 N N M � N N b4 cf} N N U 000 NO 000 0 b4 bR it 00 00 M M � � U ^C to U cC 't3 � U � W W � � � � o O w 9 kt O 00 t- "D m o O O o v') o oo Vn CN N N M 73 pq -m-i s, b<} bg O O O O O W) Ln M Ln N m "t c�C M N ON N N 00 G1 NO N - - m 6F} sF} O G1 0 0 0 0 G� �n oo O O O C M Cf) 000 O O o00 om0 N N -Ln N N N `J � M 6�} 6F} C� Ln C It m It to M m 00 kr C O U N N 00 N — 00 N `O 00 m N 00 Ln `J 00 01 all O V1 M 00 Nt N ,It 4 v 00 m kn v O N Nt 00 00 M N C1 O N N l- m N m�10 O O u O N O N b4 q Nt Ln Ln (fj N N O to � Lr) C� W U llq a.o a� 7:1 u W bA N LI ' P- O a U w r. 9 � O O N 4-0 w a ƒ / \ ) � k / / ( \ o 0 Q m / \ / � Q / » m m m / / m � \ J / ƒ � W « � / t } / k $ / m / ) k •/ e / ƒ c W-� m � � 00 O N 1r) v t` 00 O 00 0 Ln m N d� Cn r Lr d' W V) C1 � O Mr- Cn \O b9 64 �o 0 00 O C', m N o o �) V') 1-4 d' O — kr) r- 00 M O C1 00 �c l� O O ^� r O cq M 00 00 N N b4 b9 m V) t— 00 �,O �,c 't d' Ln o0 m Vr M 00 Ln t— O �10 C1 M ct d cp 06 cm cl NV 00 N M 00 O -- M O -- to d �t 00 N N M M V7 00 G\ 't in N O l� M O O 00 N O N N 00 N u - - \C 00 M Cn N In t— O GI, O `O M O N Ln 00 G1 N Ln � U U � U U S~ C y U u W U U U Ucij 0 CIO Ncl� V) U w m 0 ��1 w OEM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 V"1 O C 00 4 V't .-i r-+ O d Oo CSM C O 69 b4 f E / x ƒ m m ? ? � R m _ m m E / R m m 2 2 / / _ l t t- / 06 / / q Lr) q « m m W \ � / / & # g \ ) \ / \ / \ k E ® \ / / � _ � � 0 o C 6S f} O O W O U O O NO O N M M b4 69 O O O � O �• O � O O s9 Ff} N N M L Cl r— Cl r— OO N U Qi M M Fag b9 N N �4 U 'O N W w FaS b4 N U � bbz cC y ¢' O U O U w I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 CIA 00 a 0 0 0 0 0 0 0 0 0 0 0 0 00 -� } N M 00 O O �t � • � c�'d N N � .--i O 64 q O O O O O O O O o J o O O N O O O N 7-1 N N O r 64 6�? 00 N N O M Lr N V-� 00 N - O yr 00 0 [-- M � d O G� 00 N _ O U Cr N in LIt r) 6q 6� ON o O M 00 0o O 00 'n to m Lr) 00 Cn tf) yr �o -� o N cl O C� M o U N O N M V7 64 69 v � in N N L/1 z/1 M if) -- Ln � M M N M N W Q 64 6<3 V N � b N v M 0 75 cn P, :" c O U w i �1 O O N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O co ON "Cl N 00 a� CA G� d U W 0 0 O 000 m cq O O O O O O O O O O O O O O O O00 't r- CA b<} b9 V� M V) tn o0 l� 1") C, N 'I N - Vr 00 C� O C� 00 N O U N CIA O � O V � N d4 �4 W b4 64 N 'O tb U W bp o rn a b O w i 0 0 C o 0 C o o C o 0 0 o 6 0 0 0 O v oo - N O N = d "D In \O O O O O O O O O O O O O "O VI O O O N — C O C Vr 00 W oo N y ct M 00 O l� N O � � M 64 6F? O O O O O O O O O O O O 00 t— Lr) (n O ao -� 00 V) m 00 M C 111 M 't oo kn N r- 00 O 00 N C yr 00 OM O U Vl M l� b9 69 In 00 O0 00 In t 00 - ,� N cl O - Lr) r N M O C d n to N o0 v> O� O "O V v') 00 Oj o0 N kn -- .� Qj Qj 44 W 0. 69 6S N 1 � N cd .s" �.J W ^d W 0 O O C�j Pa N w I kn O O N ? / x 6 6 / (/ $ © Lr) % m ± m m R / ƒ 2 M M ± f $ » m m f f q � q 7 7 o 0 m - - m m r s o 0 u / a w � m m f f % / m m \ q / � / 7 g \ k / \ / / m / / ƒ / Pro _ 2 . m VI mo F-I O N 0 0 C 0 o o Oo m � y O M N O V) O dam- O . N � � •--� M V') 64 b4 O O O O O O O O O O tn M O N O to U 0 y � c"I 'D "t co M O N N r O N O V') 64 � O O O O O O O O O O l— 00 � 64 M N 00 00 M cn G1 N CT Ln M � N O O N kn _ 69 64 l— N 00 M -- �n N 00 00 N - N a1 O N O N C O N Ln � � b4 b9 64 CIA C� N SO r N u U � U U � W W CD cd ram- p N cC O H U w 0 m tn O O N m I m / / � c i � POO 2005 BUDGET CITY OF MEDINA Fixing the Budget Problem The usual, political way to handle a projected deficit is to take last year's budget and cut. It is like taking last year's family car and reducing its weight with a blowtorch and shears. But cutting $2 billion from this vehicle does not make it a compact; it makes it a wreck. What is wanted is a budget designed from the ground up. - The Seattle Times November 17, 2002 Five Critical Decisions • Getting a Grip on the Problem: Is it short or long term? Is it driven by revenue or expenses, or both? • Setting the Price of Government: Determining how much citizens are willing to pay. • Setting the Priorities of Government: Deciding which results citizens value most. • Setting the Price of Each Priority: Deciding how much the government will spend to produce each of these outcomes. • Purchasing the Priorities: Deciding how best to produce the desired results at the price citizens are willing to pay. The Means Strategic Reviews: Divesting Consolidation. to Invest. Rightsizing. Buying Services Competitively. Rewarding Performance, Not Smarter Customer Service: Good Intentions. Putting Customers in the Driver's Seat. Don't Buy Mistrust — Using Flexibility to Get Eliminate It. Accountability. Making Administrative Smarter Work Processes: Systems Allies, Not Enemies. Tools from Industry. Simplifying the Budget 1. Starting balance: How much we have in our accounts at the beginning of the fiscal year. 2. Revenues: How much we think we will take in. 3. Expenses: How much we think we will spend. 4. Surplus or deficit: The difference between revenues and expenses. 5. Ending balance: How much we think we will have in our accounts at the end of the fiscal year. Basic Budget Projections 2004 2004 2005 Budget Projected Requested Beginning S4.4 M $4.8 M S5.0 M Balance Revenues S4.6 M S5.1 M S5.1 M Expenses S5.2 M S4.8 M S5.3 M Surplus/ (S0.6) M $0.3 M (S0.2) M (Deficit) Ending $3.8 M S5.0 M S4.8 M Balance General Fund 2004 2004 2005 Budget Projected Requested Beginning $2.0 M $2.1 M $2.1 M Balance Revenues $4.2 M $4.4 M $4.4 M Expenses $3.9 M $3.9 M $4.1 M Surplus/ $0.3 M $0.5 M $0.3 M Deficit Ending $1.8 M $2.1 M $1.7 M Balance 2005 Project Revenue Increases • Property Taxes $ 451715 • Emerg Mgmt Grant $108,800 General Fund Expenditures General Fund 2004 2005 $ % Category Budget Budget +1- +1- Salaries & Wages $ 1,366,003 $ 1,409,323 ; $ 43,320 3% Personnel Benefits $ 338,306 $ 363,167 $ 24,861 7% Supplies $ 100,311 $ 107,200 $ 6,889 7% Other Services/Charges $ 306,555 $ 351,370 $ 44,815 15% Professional Services $ 869,664 $ 848,000 $ (21,664) -2% Intergovernmental $ 862,240 $ 845,273 $ (16,967) -2% Capital Outlay $ 51,967' $ 208,500 $ 156,533 301% TOTAL' $ 3,895,046'< $ 4,132,833 :, $ 237,787 6% Professional Professional Services Detail Services 2004 Actual Detail 2005 Budget City Attorney $ 117,000 $ 110,000 Special Legal Counsel $ 33,003 '; $ 25,000 Prosecutor S 40,884 $ 45,000 Public Defender $ 10,000 $ 8,000 Auditor $, 8,500 $ 8,500 I.T. Services $ 37,230 $ 20,000 Emergency Prep Coordinator $ 35,000 $ 30,000 Engineer $ 126,000 $ 100,000 Building Official $ 112,000 $ 125,000 Building inspector $ 64,000 ' $ 75,000 Planning Consultant $ 43,000 $ 75,000 Hearing Examiner $ 20,000 $ 35,000 Landscape Consultant $ 85,000 $ 90,000 Construction Mitigation $ - $ 20,000 $ 731,617 $ 766,500 Street Fund 2004 2004 2005 Budget Projected Requested Beginning $0.1 M $0.17 M $0.13 M Balance Revenues $63,000 $60,000 $63,000 Expenses $0.5 M $0.5 M $0.5 M Surplus/ ($0.4) M ($0.4) M ($0.4) M Deficit Ending $43,000 $0.13 M $0 Balance Street Fund Expenditures Street Fund 2004 2005 $ % Category Budget Preliminary +/. +/- Salaries & Wages $ 146,315 ; $ 153,310 $ 6,995 5% Personnel Benefits $ 37,773 $ 40,220 $ 2,447 6% Supplies $ 8,000 $ 8,000 ,$ 0% Other Services/Charges $ 285,000 $ 255,000 $ (30,000) -11% Professional Services $ 60,000 $ 60,000 $ - 0% Capital Outlay $ 2,762 , $ $ (2,762) -100% TOTAL $ 539,850 $ 516,530 $ (23, 320) 4% m Small Works Projects 7748 Storm Drain Repair 200 841h Ave NE Storm Drain Repair 2015 781h Ave NE Sidewalk 8645 NE Th St. Storm Drain failure repair Repair/CB Install 8245 83ra Ave NE Drainage Overlake Dr E guardrail Upgrade repair 8247 Overlake Dr W 7979 NE 281h St drain pipe & Drainage Overflow catch basins North Evergreen Point Road Retaining wall & pavement Storm Drain Pipe replacement repair near 510 & 520 Overlake Dr E Multiple sidewalk repairs Stream dredging Capital Projects Fund 2004 2004 2005 Budget Projected Requested Beginning $0.3 M $0.5 M $0.9 M Balance Revenues $0.3 M $0.6 M $0.6 M Expenses $0.6 M $0.3 M $0.6 M Surplus/ ($0.3) M $0.3 M $0 Deficit Ending $58,000 $0.9 M $0.9 M Balance 2005 Capital Improvements • $150,000 —Ridge Road/NE 61h Overlay & Storm Drainage Project • $150,000 - Storm Sewer Construction/Repairs • $250,000 - Medina Beach Park Project • $18,000 - Fairweather Stream Rehab & Restoration Project Medina Beach Park Project Elements • Removal & Spawning gravel fill replacement of both along entire beach existing docks frontage • South bulkhead & Habitat development abutment demolition & Shoreline & removal restoration • Rock bulkhead extension • Cut opening through j etty $7,000,000 $6,000,000 $5,000,000 $4,000,000 0 $3,000,000 $2,000,000 $1,000,000 Inflationary Comparison Year —�—Total Revenues V� Total Expenditures —1 3% Inflationary Growth 11 $1.15 $1.10 $1.05 $1.00 $0.95 $0.90 Intergovernmental 15% 2005 Budget Expenditures Capital Outlay 18% Personnel Costs �i% supplies 3% Nrotesslonal Other Services Services & Charges 16% 12% 2001 2002 2003 2004 2005 $2,500,000,000 $2,000,000,000 $1,500,000,000 ® Tax Rate Per $1,000 AV —*—Assessed Valuation $1,000,000,000 —Linear (Assessed Valuation) $500,000,000 12 13 14 ITEM J - 1 �\�,� of MFDJ�� CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa qqv MEMORANDUM DATE: December 7, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: 2005 Compensation Plan RECOMMENDATION: Discuss and adopt 2005 Compensation Plan. POLICY IMPLICATION: The 2005 Compensation Plan establishes compensation ranges for job classifications within the City of Medina. RCW 35.18.220 grants authority to the city council to establish the salary or compensation for the city manager and city employees. BACKGROUND: During the November 22, 2004 Study Session, the Council added discussion of the 2005 Compensation Plan to the December 13, 2004 regular meeting agenda. The Council reached consensus to discuss inclusion of the following classifications, which were part of the original compensation study conducted by Meith Human Resources Consulting: • Building Official • Building Inspector • Engineering Technician • Associate Planner The City Council previously reach consensus on a 2005 Compensation Plan that did not include these positions (Attachment A). If the positions are included in the 2005 Compensation Plan, the proposed compensation for the positions is included in a revised 2005 Compensation Plan (Attachment B). Attachment A 2005 Compensation Plan Band Minimum Midpoint Maximum Classifications 1 6,750 7,500 8,250 City Manager H 5,805 6,450 7,095 Police Chief, Director of PW, Director of DS G 4,680 5,200 5,720 Lieutenant F 4,275 4,750 5,225 Finance Officer E 4,351 4,710 5,070 Corporal, Maintenance Supervisor D 4,050 4,500 4,950 City Clerk C 4,022 4,377 4,732 Police Officer B 3,486 3,873 4,260 Maintenance Worker A 3,325 3,695 4,065 Admin Assistant, DS Coordinator, IS Coordinator, Records Manager 0 Page 2 Attachment B 2005 Compensation Plan Band Minimum Midpoint Maximum Classifications 1 6,750 7,500 8,250 City Manager H 5,805 6,450 7,095 Police Chief, Director of PW, Director of DS G 4,680 5,200 5,720 Lieutenant, Building Official F 4,275 4,750 5,225 Finance Officer E 4,351 4,710 5,070 Corporal, Maintenance Supervisor D 4,050 4,500 4,950 City Clerk C 4,022 4,377 4,732 Police Officer B 3,486 3,873 4,260 Maintenance Worker, Building Inspector, Engineering Technician, Associate Planner A 3,325 3,695 4,065 Admin Assistant, DS Coordinator, IS Coordinator, Records Manager 0 Page 3 ITEM J - 2 CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 www.medina-wamov n---LT1I0I._ _ ► FBI IIIu_ DATE: 12/7/2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: 2005 Park Board Work Plan RECOMMENDATION: Approve 2005 Park Board Work Plan. 425.454.9222 POLICY IMPLICATION: The Park Board annual work plan is submitted for approval as directed by the City Council. The annual work plan identifies the proposed projects and issues the Park Board intends to focus on during 2005. BACKGROUND: See attached memorandum from Park Board. MEMORANDUM DATE: November 17, 2004 TO: Mayor and City Council FROM: Medina Park Board RE: Medina Park Board 2005 Work Plan COMMENT: Attached, you will find our Proposed 2005 Work Plan, and our finalized Park Board Policy and Guidelines. For your information we have provided you with a "Preliminary Draft" of our Long Range Vision and Strategic Planning Document. 2005 Work Plan Action items to support 2005 Capital Improvement budget proposal_ • Upgrade 82nd Avenue parking lot • Improve appearance to five -corner entry • Park signage improvements and additions • Parking lot improvements and stairs to upper field at Fairweather Park and Nature Preserve • Medina Beach Park bench improvement in upper outlook area • Investigate need and possible design for improved playground equipment, present for public review and council approval Other Action, Planning and Discussion Items • Complete strategic plan and vision for each public Park space in Medina • Promote public awareness of ability to offer Park donations and purchases • Develop and promote tool for information distribution and community feedback regarding Parks • Develop means to obtain accurate feedback on Off -Leash policy. Participate in process for review of dog rules • Update Medina Park dog brochure • Support completion of Department of Public Works final design for Medina Beach Park • Determine Park Board participation in Medina's 50th anniversary celebration • Employ rotating schedule to ensure regular Park Board presence at City Council Meetings ITEM J - 3 �`�� of M1�14 xv CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: December 6, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: 2005 Budget Ordinance RECOMMENDATION: Adopt the attached ordinance approving the 2005 Budget. POLICY IMPLICATION: The annual budget must be adopted by ordinance prior to December 31, 2004. BACKGROUND: The attached ordinance is consistent with the most recent draft of the 2005 Budget (Version F). The City Council can take action to adopt the 2005 Budget following the 2nd public hearing, which will be held on December 13, 2004. CITY OF MEDINA ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2005, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADDRESSING THE 2005 SALARY SCHEDULE. THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. In accordance with the provisions of R.C.W. 35A.33.075, the budget of the City of Medina, WA, for the year 2005, is approved on the 131" day of December, 2004, after the notice of hearings and after the preliminary budget has been filed with the City Clerk as required by law. SECTION 2. The totals of estimated revenues and appropriations for each separate fund and the aggregate totals for all such funds combined are set forth in summary form as follows: FUND General $4,531,832.58 Equipment Replacement 56,000.00 City Street 510,530.00 Reserve 0.00 Tree Fund 60,000.00 Park Property Debt Srvc. 36,388.00 Capital Projects 568,000.00 TOTAL $5,762,750.58 SECTION 3. The 2005 Salary Schedule for authorized positions is attached. (Attachment A) SECTION 4. The City Clerk is directed to transmit a certified copy of the budget hereby adopted by reference to the Office of the Auditor of the State of Washington, Division of Municipal Corporation, and the Association of Washington Cities. THIS ORDINANCE SHALL TAKE EFFECT AND BE IN FORCE ON AND AFTER THE 1 ST DAY OF JANUARY 2005. PASSED BY THE MEDINA CITY COUNCIL ON THE 13" DAY OF DECEMBER 2004 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 13" DAY OF DECEMBER 2004. Approved as to form: Kirk R. Wines, City Attorney Attest: Randy Reed, CIVIC, City Clerk Passed: Filed with City Clerk: Published: Effective Date: Mary Odermat, Mayor 2 Ord. SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On December 13, 2004, the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2005, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADDRESSING THE 2005 SALARY SCHEDULE. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of December 13, 2004. Randy Reed, CMC, City Clerk Ord. ATTACHMENT A 2005 Salary Schedule Position Title Positions Authorized Monthly Salary City Manager 1 $6,750 - 8,250 Police Chief 1 $5,805 - 7,095 Director of Public Works 1 $5,805 - 7,095 Director of Development Services 1 $5,805 - 7,095 Lieutenant 1 $4,680 - 5,720 Finance Officer 1 $4,275 - 5,225 Maintenance Supervisor 1 $4,351 - 5,070 Corporal 1 $4,351 - 5,070 City Clerk 1 $4,050 - 4,950 Patrol Officer 7 $4,022 - 4,732 Maintenance Worker 3 $3,486 - 4,260 Records Manager 1 $3,325 - 4,065 I.S. Coordinator 1 $3,325 - 4,065 Development Services Coordinator 1 $3,325 - 4,065 Administrative Assistant 2 $3,325 - 4,065 TOTAL AUTHORIZED: 24 Seasonal Positions Lifeguards 6 Maintenance Workers 2 4 $2,500 $2,100 Ord. ITEM J - 4 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: December 8, 2004 TO: Mayor and City Council FROM: Joseph Gellings AICP, Director of Development Services RE: Comprehensive Plan and Critical Areas Regulations Updates RECOMMENDATION: It is recommended that the City Council review the work performed to date, the planning commission's request for additional review time, and weigh the risks and benefits of delaying adoption of these documents. POLICY IMPLICATION: The proposed changes to the Comprehensive Plan and Critical Areas Ordinance touch on numerous policy issues and respond to policy mandates imposed by the Growth Management Act. The general direction of the Comprehensive Plan policy mandates is to require municipalities to plan for long-range change. The general direction of the Critical Areas Ordinance policy mandates is to require municipalities to utilize the best available science to prevent development from degrading the ecological function of critical areas. BACKGROUND: The state legislature has been regularly amending the Growth Management Act ever since its initial passage in 1991. The 1994 and 1999 updates to the Medina Comprehensive Plan reflected Growth Management Act mandates of different kinds. We are presently facing a December 2004 deadline to conduct another Comprehensive Plan update as well as update our Critical Areas regulations. History of Work to Date The previous planning director lead the planning commission and city council through some initial work towards the mandated updates in 2002. Comments from three Planning Commission meetings and one City Council meeting were incorporated into the update drafts at that time. Building on that effort, the Planning Commission has discussed further changes at their October, November and December meetings of this year. At the October meeting, the commission identified issues that warrant additional investigation and policy formulation. These included non-residential uses, city facilities, essential public facilities, and the natural environment. The commission's November meeting was a public hearing. Staff presented the results of their investigation as new policies in the draft documents. The commission received oral testimony from one citizen and a letter concerning nonresidential uses signed by 14 Medina residents. The commission then provided staff with further direction for draft document changes in the areas of nonresidential uses, protecting Medina's interests in S.R. 520 planning, and grandfather rights for property owners adjacent to critical areas. The commission's December meeting was a ITEM J - 4 second public hearing with more extensive noticing (see Public Notice Efforts heading below). The commission received written comments from three citizens and oral testimony from five citizens. Staff presented documents drafts reflecting all commission -requested changes to date. Copies of these drafts are also attached to this report. The strike -through and underline changes reflect currently - proposed changes in comparison with the presently -adopted version of each document. The commission did not deliberate on additional changes at the December meeting (see Planning Commission's Request below.) Public Notice Efforts Standard ordinance -related noticing was performed for the November Planning Commission meeting — a legal ad in King County Journal, inclusion of the commission's agenda in the Medina Newsletter, and posting of the agenda at all official City notice posting locations. Upon seeing a low turnout at the November hearing, the commission expressed a desire for greater public participation in December. The next day I discussed the best noticing stategy with the Planning Commission Chair. We agreed to repeat the effort for the November hearing with two changes: 1) to add more detail to the description of the update project, and 2) to make this topic a stand-alone article in the newsletter rather than an entry in the agenda section. I adhered to this agreement and had the commission chair finalize the project description language. In the last few days I've heard suggestions of other noticing methods that I believe to be good ones but I believe we did as much as anyone had suggested to be appropriate in advance of the December Planning Commission hearing. Planning Commission's Request At the conclusion of their December 7 meeting, the Planning Commission asked staff to forward a request to City Council that they be given two additional meetings and one additional hearing to formulate their final recommendation on both documents — with the option of the hearing being before the council to expedite the process. They are also willing to schedule a special meeting in January. While the commission's rationale for requesting more time was stated simply as more time is needed, the following appeared to be factors: • Substantial written comments were received from three citizens — all former City Council members. These comments were received by staff the day before and the day of the meeting and, therefore, forwarded to the commission members at the actual meeting. One of the citizens submitted approximately 30 pages of materials. • Oral testimony was provided by five citizens, two of which had also submitted written comments. Written and oral testimony could have been, understandably, overwhelming for the commissioners because of the amount of it, its late arrival, and the fact that it raised issues not previously considered by the commission. One theme in the comments not previously discussed was the suggestion that the City should postpone adoption of both documents until the WRIA 8 Chinook Salmon Conservation Plan is finalized. The City Manager and I recommend against this for several reasons, the most important of which is that it is not known when that document will be finalized and the sponsoring organization has stated that it will be at least several more months. • At the conclusion of the hearing and staff presentation — approximately 10pm — two commissioners shared with the others that their lists of additional changes that they had planned to discuss at this meeting were very long. Page 2 ITEM J - 4 The Question of Delayed Adoption As a general planning principle, I believe in gathering and considering as must public input as possible prior to land use policy or regulatory action. On the other hand, the State of Washington's deadline for adoption of these updates is December, 2004 and the City Council — not just the Planning Commission — needs to be aware of the risks in missing the deadline. As I've previously mentioned, I've learned from King County Planning Director Meetings (monthly meetings of the planning directors of cities in King County) many of our peer cities will miss the deadline. The reasons for this are varied and the expected delay time is usually in the range of a few months. In response to numerous requests for extensions the Washington State Department of Community, Trade, and Economic Development has addressed the topic in the attached newsletter article. In short, the risks are ineligibility for certain state grants and possible appeal for failure to act. Page 3 PAGE 2 PLANNER'S UPDATE A01 SE 2004 Update Grants -Do You Need to Amend Your Contract? 11111,1111111=111MI J As the 2004 GMA Update dead- line of December 1, 2004, ap- proaches, please take the time now to review the scope of work and deadline in your contract with CTED to ensure you will be able to complete the work on time. Taking a few moments now may save problems later, as CTED will be unable to extend the timeline of the contract due to the statutory deadline for GMA updates. Note that, in most cases, the scope of work calls for draft documents to be delivered to fulfill the contract requirements. If it's possible your jurisdiction isn't going to complete all work items in the contract scope of work by December 1, we strongly recommend that you im- mediately contact the GMS plan- ner assigned to review your juris dictions' update. (For GMS planner assignments, refer to our Web site at www. cted. wa.govl growth or call (360) 725-3000. Your GMS planner can suggest options for amending your con tract's scope of work to more curately reflect your actual pr gress and prospects for compl tion. If you are contemplating such an amendment, please sen( us your revised scope of work n later than October 22, 2004. Amendment requests received after October 22 may not have adequate time for processing before Decem- ber 1, 2004. 2005 Update Grants Available If your jurisdiction has a GMA Update deadline of December 1, 2005, grant funding has been re- served at CTED to assist your up- date work. Notification letters were mailed in June detailing these reserved amounts — but GMS must receive a completed application from your jurisdiction to create a contract and provide the funding. If you have not yet sent an appli- cation, or if you have a draft co tract that has not been signed, please contact yaur ass* pl at (360) 725-3000. What Happens If Your Jurisdiction Doesn't Complete Its GMA Update Before the Statutory Deadline? CTED cannot waive or extend a jurisdiction's update deadline, which is established by law in RCW 36.70A.130(4). Only a city or county that has taken the final legislative action required to complete its update may be con- sidered eligible to receive funds from the Public Works Trust Fund or the Centennial Clean Water account, or to receive preference for other grants and loans subject to the provisions of RCW 43.155.050. Additionally, jurisdictions that have not completed their GMA Update by the statutory deadline would be vulnerable to a potential "failure to act" petition to a growth management hearings board. If your city or county has made significant progress on its up- date, but is not able to take final legislative action to complete it by your update deadline, it would be prudent to demon- strate good faith and progress to the public and potential peti- tioners. To do so, CTED rec- ommends that, before the up- date deadline, your elected offi- cials adopt a resolution that documents progress -to -date and a schedule for completing the update — then, of course, move as quickly as possible to com- plete the update according to that schedule. ITEM J - 5 of M�� CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: December 6, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: Intersection Sight Distance Regulations RECOMMENDATION: Adopt attached resolution. POLICY IMPLICATION: City Council action regarding intersection sight distance standards impacts public safety, risk management and the appearance of the community. BACKGROUND: a. June 9, 2003 City Council Meeting - Intersection sight distance provisions were proposed to the City Council as an inclusion to the then on -going update of the Tree Preservation Code (para 12.28.220) (Ordinance No. 743). A public hearing was held the evening of June 9, 2003 on the new ordinance and public testimony was taken. However, the Council deferred a decision on the ordinance due to the absence of one of the Council members. There was no discussion of the proposed draft language for the intersection sight distance provision that evening. b. June 23, 2003 City Council Study Session - During the June 23, 2003 Study Session, the Council went through the new Tree Preservation Code Ordinance in detail making several changes to the proposed language. The Council stopped the review at section 12.28.190 and decided to continue reviewing the new ordinance at the July 28, 2003 Study Session. Again, there was no discussion of the draft language for the intersection sight distance provision that evening. c. July 28, 2003 City Council Study Session - During the July 28, 2003 Study Session, the Council continued discussion of the Tree Preservation Code ordinance. The Council then scheduled a second public hearing on the new code for the August 11, 2003 City Council meeting. Again, there was no discussion of the draft language for the intersection sight distance provision during the July 28"' Study Session. d. August 11, 2003 City Council Meeting - At the August 11, 2003 Council meeting, a public hearing was held on Ordinance 743 and testimony was received. During discussions, the Council asked that more information on the intersection sight distance provision be provided by staff. A decision was made to again review the Tree Preservation Code at the August 25, 2003 Study Session. e. August 25, 2003 City Council Study Session - In preparation for the August 25, 2003 Study Session, the Public Works Director put together a detailed 25 page information memo for the Council (memo dated August 19, 2003, Subj: Intersection Sight Distance Information). The memo included sight distance information (with pictures and diagrams) for roads with stop signs which intersect 25 mph speed limit cross roads with no stop signage. The sight distance information and standards provided for such intersections were as established by the American Association of State Highway and Transportation Officials (AASHTO), the standards adopted by WSDOT, and the standards codified by 10 other cities in Washington State including 4 cities surrounding Medina. An evaluation was provided in the memo which compared the proposed intersection sight distance standards for Medina with the intersection sight distance standards as established by AASHTO, WSDOT and the 10 Washington cities. For all comparisons, the sight distance standards established by AASHTO, WSDOT and the 12 other cities, were either more restrictive or significantly more restrictive than the standards which were being proposed in the Medina code. At the August 25"' Study Session, a proposal was made by a Council member to separate the intersection sight distance issue from the rest of the tree ordinance, and address the intersection sight distance subject during the January 2004 Council Study Session. The rest of the Council agreed. f. March 8, 2004 City Council Meeting - The intersection sight distance topic was eventually added to the March 8, 2004 City Council Meeting agenda. In preparation for the meeting, the Public Works Director prepared a second memo to the City Council (February 19, 2004). With a few minor changes, this memo was essentially a duplicate of the original August 19, 2003 memo with the same or similar pictures, diagrams and attachments. At the beginning of the March 8"' meeting, the Council decided to change the agenda for the evening and defer the intersection sight distance discussion until another meeting. g. April 12, 2004 City Council Meeting - The intersection sight distance topic was rescheduled for the April 12, 2004 City Council meeting. During the meeting, intersection sight distance was again discussed by the Council. During the discussion, the Council asked staff for new proposed ordinance language which reflected something more on the order of "guidelines" for intersection sight distance. The Council then scheduled a "first reading" and public hearing of the ordinance for the May 10, 2004 City Council Meeting. However, it was also decided at the April 12"' meeting that no final action would be taken on the ordinance at the May 10"' meeting. h. October 25, 2004 City Council Study Session — Washington Cities Insurance Authority representatives gave a presentation regarding risk management and answered questions from the City Council. Key points of WCIA presentation: 1) if policy, regulations, ordinance is adopted it must be followed all of the time; 2) concept of "Embrace it or Divorce it". i. November 22, 2004 City Council Study Session - The intersection sight distance topic was discussed. During the discussion, the Council reached a consensus that action to adopt intersection sight distance standards was not necessary due to the low traffic speed limits, low traffic volumes, and lack of tangible evidence of a problem. The Council then determined that action at the December 13, 2004 City Council meeting should be taken to formally express the position. • Page 2 CITY OF MEDINA RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF MEDINA, WASHINGTON, ADOPTING A POSITION ON INTERSECTION SIGHT DISTANCE STANDARDS. WHEREAS, the City Council of the City of Medina has reviewed proposed standards for intersection sight distance at the suggestion of staff, and WHEREAS, the City Council has determined that adoption of intersection sight distance standards would require the removal of a significant amount of public and private landscaping, which would adversely impact the appearance of the community, and WHEREAS, vehicle accident reports do not suggest intersection sight distance has contributed to or created a problem, and WHEREAS, the City Council has set the maximum speed limit on city streets at twenty- five miles per hour, which significantly reduces the sight distance required at intersections, and WHEREAS, most intersections within the city are controlled by stop signs, which also reduces the sight distance required. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina, Washington, that: Adoption of intersection sight distance standards is not necessary due to low traffic volumes, low traffic speeds, and a lack of historical evidence regarding vehicular accidents related to sight distances at intersections. Resolution PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON ON THIS 13th DAY OF December, 2004 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 13th DAY OF December, 2004. Mary Odermat, Mayor Approved as to form: Kirk R. Wines, City Attorney Attest: Randy Reed, CIVIC, City Clerk Resolution ITEM J - 6 of M�©� CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina: .gov DATE: 12/7/2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: Second Amendment to Interlocal Agreement with Yakima County for Jail Services Purpose The purpose of this Second Amendment to the Interlocal Agreement with Yakima County for Jail Services is to clarify the responsibilities of the parties with respect to billing and payment, the annual reconciliation, the daily fee for unused beds, and the medical premium. If approved, this agreement will reduce the fee for up to 100 beds of the 440 bed commitment. This fee reduction will result in an annual savings of approximately $1.3 million total for all consortium cities in 2005. The savings could increase to more than $1.8 million of annual savings by year 2010. In addition, this amendment creates a process for quarterly and annual reconciliation, and establishes appropriate medical and therapeutic charges. Staff recommends Council approval of this agreement in substantially the same form as provided in Attachment A. The Jail Oversight Assembly of elected officials from King County consortium cities met on November 10"', 2004 and unanimously approved a motion that recommended approval of this agreement by the membership. The minutes and original information packet from this Jail Assembly meeting are provided in Attachment B and C. Background This amendment was negotiated on behalf of the consortium cities during the past 18 months in response to the current low usage of the Yakima beds. The negotiating team included the following representatives: Penny Bartley —Manager, Staff and Auxiliary Services Divisions, City of Renton Diane Carlson — Director of Intergovernmental Relations, City of Bellevue David Cline, Assistant City Manager, Burien Jay Covington — City Administrator, Renton Catherine Cornwall - Senior Policy Analyst, Seattle Jim Kelly — Police Chief, Auburn Pete Lewis — Mayor of Auburn Gary Long — City Manager, Burien (Chair of the City JAG) Jim Montgomery — Police Chief, Bellevue David Moseley — City Manager, Federal Way Nina Rivkin — Senior Policy Analyst, City of Redmond ITEM J - 6 All of these representatives recommend approval of this amendment. Yakima County Commissioners approved the amendment on November 9, 2004. Cities are being asked to provide formal approval prior to December 31, 2004, the proposed effective date of the amendment. Proposed Amendment The proposed amendment makes the following changes to the interlocal agreement with Yakima County. Duration: The current interlocal agreement with Yakima County ends December 31, 2010. The proposed amendment allows for a two year extension of the interlocal agreement if agreeable to both Yakima County and to the cities. If the cities want to extend the contract, they need to notify Yakima County by July 1, 2009. Billinq and Payment: Payment shall be due to Yakima County within thirty days from the date the statement is received. Payments not received by the 30"' day shall bear interest at the rate of 1 % per month until payment is received. Daily Fee: The proposed amendment reduces the amount cities will pay for up to 100 unused beds by 48%. Under the terms of the amendment, cities will pay the full Bed Maintenance Fee on 340 beds, even if they are unused, and for all city inmates over 340. Retroactive to October 1, 2003, cities shall pay the Reduced Rate Fee for each unused bed up to a maximum of 100 beds. The cities will not pay the medical premium fee on unused beds. New Fee Schedule Year Bed Maintenance Fee 340 bed min. Medical Premium Reduced Rate Fee (up to 100 unused beds 2002 $51.00 $5.00 2003 $53.55 $5.25 $27.75 2004 $56.23 $5.51 $27.75 2005 $59.04 $5.79 $28.45 2006 $61.99 $6.08 $29.19 2007 $65.09 $6.38 $29.96 2008 $68.34 $6.70 $30.77 2009 $71.76 $7.04 $31.62 2010 $75.35 $7.39 $32.51 This rate change will collectively save the cities over $1.3 million a year. The 100 Reduced Rate beds will be allocated to consortium members who fail to meet their minimum bed commitment and will be based on each city's share of the 440 total bed purchase. Reconciliation: Retroactive to October 1, 2003, Yakima will bill each city quarterly for unused beds (the difference between the city's minimum bed commitment and its actual use). A portion of the unused beds shall be charged at the Reduced Rate Fee. The number of each city's unused beds that will be charged at the Reduced Rate Fee is shown in Attachment B to the amendment. The payment for beds will work as follows: • Each month, the city pays Yakima County for its actual bed use. • Each quarter, the city pays for the difference (if any) between its actual bed use and its bed commitment. This payment is a combination of the city's share of the reduced rate beds and the full rate beds. • At the end of the year, cities which exceeded their bed commitment are identified. Any overage is applied as a credit against all the cities which did not meet their bed commitment. Cities which did not use all of their reduced rate beds are also identified; any surplus reduced rate beds are reallocated to the rest of the cities. Medical Premium: The proposed amendment makes clear that cities will pay the medical premium only on used beds. It also clarifies that Yakima County may charge the cities for psychiatric services for their inmates which are either court ordered or meet a Diagnostic Statistical Manual IV Diagnosis and are deemed medically necessary by a mental health professional. These charges would come out of the Medical Premium fee the cities pay to Yakima (similar to other medical and dental charges). Attachments: A. Second Amendment to Yakima County Jail Interlocal agreement B. Jail Oversight Assembly Meeting Minutes from November 10`h, 2005 C. Jail Oversight Assembly Meeting November 101h, 2005 Packet with Cities 2005 Assessment 0 Page 3 SECOND AMENDMENT TO INTERLOCAL AGREEMENT BETWEEN YAKIMA COUNTY, WAS1 NGTON AND THE CITIES OF ALGONA, AUBURN, TOWN OF BEAUX ARTS VILLAGE, BELLEVUE, BLACK DIAMOND, BOTHELL, BURIEN, CARNATION, CLYDE HILL, COVINGTON, DES MOINES, DUVALL, FEDERAL WAY, ISSAQUAH, KENMORE, KIRKLAND, LAKE FOREST PARK, MAPLE VALLEY, MEDINA, MERCER ISLAND, NEWCASTLE, NORMANDY PARK, NORTH BEND, PACIFIC, REDMOND, RENTON, SAMMAMISH, SEATAC, SEATTLE, SHORELINE, SKYKOMISH, SNOQUALMIE, TUKWILA, WOODINVILLE, AND TOWN OF YARROW POINT, WASHINGTON FOR THE HOUSING OF INMATES BY YAKIMA COUNTY DEPARTMENT OF CORRECTIONS AND SECURITY THIS SECOND AMENDMENT TO THE INTERLOCAL AGREEMENT FOR THE HOUSING OF INMATES BY YAKIMA COUNTY DEPARTMENT OF CORRECTIONS AND SECURITY ("Second Amendment") is entered into and is effective the 31 st day of December 2004 by and between the Cities of Algona, Auburn, Town of Beaux Arts Village, Bellevue, Black Diamond, Bothell, Burien, Carnation, Clyde Hill, Covington, Des Moines, Duvall, Federal Way, Issaquah, Kenmore, Kirkland, Lake Forest Park, Maple Valley, Medina, Mercer Island, Newcastle, Normandy Park, North Bend, Pacific, Redmond, Renton, Sammamish, SeaTac, Seattle, Shoreline, Skykomish, Snoqualmie, Tukwila, Woodinville and Town of Yarrow Point, Washington ("Cities"), and Yakima County, Washington ("Yakima County"). Whereas, Yakima County and the Cities above named have entered into an Interlocal Agreement for housing of City inmates by Yakima County on August 27, 2002 (Agreement); and Whereas Yakima County and the Cities entered into an addendum to the Interlocal Agreement for Housing of Inmates by Yakima County effective October 31, 2002 (Addendum) and Whereas, the parties desire to amend the Agreement and Addendum to further clarify the responsibilities of the respective parties; NOW THEREFORE, the Parties agree as follows: 1. Section 3 of the Addendum is amended in its entirety as follows: DURATION: The term of this Agreement shall commence upon the Effective Date and shall end at 11:59 p.m. on December 31, 2010, subject to earlier termination as provided by Section 4 of the Agreement. Yakima County agrees to extend the Agreement, as amended, for an additional two years if mutually agreeable to Yakima County and the Cities and the Cities notify Yakima County at least 18 months prior to December 31, -I - P:A2004 Agenda Packets\] 2132004 Agenda PacketUtem J-6a, Second Amendment to ILA Yakima. and KCC Consortann.doc 2010. Thereafter, this Agreement may be renewed for any successive period by written addendum under terms and conditions acceptable to all of the parties. 2. Section 7c of the Agreement is amended in its entirety as follows: (c) Billing and Payment. Yakima County shall provide each of the Cities with individual monthly statements itemizing the names of each City Inmate who is receiving care from Yakima County, the case or citation number, and the number of days of care, including the date and time booked into the Yakima County jail facilities and the date and time released from the Yakima County jail facilities. Yakima County shall pro -rate the Bed Maintenance Fee and the Medical Premium (hereinafter "Daily Fee") of any City Inmate that has multiple charges among the Cities by dividing the Daily Fee pro-rata among those Cities with such multiple charges. Each City's individual monthly statement shall also include a statement showing the number of bed days used by all other Cities. Yakima County agrees to provide said statement for each month on or about the 1 Oth day of the following month. Payment shall be due to Yakima County within thirty (30) days from the date the statement is received. Payments not received by the 30th day shall bear interest at the rate of 1 % per month until payment is received. 3. A new Section 7d of the Agreement is added as follows: a. Reconciliation: Effective October 1, 2003, Yakima will bill each city quarterly for unused beds (the difference between the City's minimum daily bed commitment as provided in Attachment A to this Second Addendum and the City's actual Average Daily Population (ADP) for the quarter). The rate for the unused beds will be the Bed Maintenance Fee as provided in Section 6 (a) of this Second Amendment below, except a portion of the unused beds shall be charged at the Reduced Rate Fee. The number of each city's unused beds that will be charged at the Reduced Rate Fee are as provided in Attachment B (Unused Bed Allocation Chart created by the Cities). b. Yakima County will annually reconcile each City's unused beds (the difference between the City's Minimum Bed Commitment and the City's actual ADP per quarter) on a calendar year basis. Through the annual reconciliation process, Yakima County will provide credits in the fourth quarter bill to each city to the extent that the actual annual ADP paid exceeds the City's Minimum Bed Commitment up to the fee paid by said city per quarter for unused beds. If a City's annual ADP exceeds the annual minimum daily bed commitment ( hereinafter "net overage") Yakima County will allocate the total net overage as a credit on a pro rata basis to those Cities whose annual ADP did not meet their annual minimum daily bed commitment. If a City did not fully use their share of the Reduced Rate Fee beds as specified in Attachment B, those beds will be allocated on a pro rata basis to Cities that did not meet their Minimum Bed Commitment. The Cities will provide Yakima County with the appropriate allocation to each city of credits and division of the annual reconciliation bill for unused beds based on separate agreement among the Cities. Attachment C shows a method for this annual reconciliation. Reconciliation payments, both quarterly and annual will be due 30 days from the date the -2- P:A2004 Agenda Packets\] 2132004 Agenda Packet\Item J-6a, Second Amendment to ILA Yakima and KCC Consortium.doe billing is received. There will be no interest payments charged on any 2003 or 2004 Reconciliation bills issued prior to the effective date of this addendum. c. 2003 Reconciliation: The 2003 reconciliation will be based on Section 7 (d) of the Agreement and Section 6 (a) of the Addendum. Under this agreement, Cities will pay $568,391 to Yakima for the fourth quarter 2003 reconciliation pursuant to Cities Allocation Agreement. (Attachment C shows the method for the payment by individual cities of the unused beds for the 2003 Reconciliation). There will be no interest payments charged on the 2003 Reconciliation, provided 2003 reconciliation is paid within 30 days of receipt of billing. Section 6 of the Addendum is hereby amended in its entirety to provide as follows: a. Daily Fee. In consideration of Yakima County's commitment to provide care for City Inmates, the Cities agree to pay Yakima County fees for the housing and care of each City Inmate, as provided in this Amendment as follows: Year Bed Maintenance Fee Medical Premium Reduced Rate Fee 2002 $51.00 $5.00 2003 $53.55 $5,25 $27.75 2004 $56.23 $5.51 $27.75 2005 $59.04 $5.79 $28.45 2006 $61.99 $6.08 $29.19 2007 $65.09 $6.38 $29.96 2008 $68.34 $6.70 $30.77 2009 $71.76 $7.04 $31.62 2010 $75.35 $7.39 $32.51 1. Yakima County shall not charge a booking fee or any other fees in connection with the care of City Inmates except as specifically provided in the Interlocal Agreement between Yakima County and Cities, as amended. 2. Effective October 1, 2003, the Cities shall pay the Bed Maintenance Fee set forth in Paragraph 2 above on 340 beds, even if they are unused and for all inmates exceeding the 340 bed Cities Inmate population. 3. Effective October 1, 2003, the Cities shall pay the Reduced Rate Fee in Paragraph 2 above for each unused bed exceeding 340 up to a maximum of the 440 bed commitment. Provided however, that payment for unused beds exceeding 340 shall not be required for any period of time when the total Yakima County jail population (including all contract inmates) exceeds 1,500. At such time, Yakima County shall not charge Cities for unused beds. Yakima County intends to use the Reduced Rate Fees solely for debt service payments and operational costs related to Yakima County Department of Corrections and -3- P:\2004 Agenda Packets\12132004 Agenda Packet4tem J-6a, Second Amendment to ILA Yakima and KCC Consortium.doc Security. At the end of each year, Yakima County will provide an annual report which shows the cost of debt service payments and operational costs for Yakima County Department of Corrections and Security exceeds the total Reduced Rate Fees collected. 4. Medical Premium: A. Yakima County shall pay for all medical, dental and psychiatric (including therapeutic) costs as authorized in this Addendum of the City's Inmates in exchange for the above listed Medical Premium. B. Effective October 1, 2003, Cities will pay the Medical Premium per City Inmate only on used beds. The Medical Premium shall not be paid on unused beds. C. Yakima County shall be permitted to use the Medical Premiums for psychiatric services including in -custody therapeutic services which l ) are court ordered, or 2) a) meet a Diagnostic Statistical Manual IV Diagnosis, and b) are deemed medically necessary by a Mental Health Professional and c) for which the inmate agrees to treatment. Medical Premiums shall not be used for psychiatric services which do not meet the conditions above except where such services are approved by the City in writing prior to the service being rendered. Yakima County shall provide monthly reports with its billing statement describing its medical, psychiatric, and dental account balance(s) and payments made from each such account, including provider name, inmate name, name of City being charged for such inmate, dollar amount paid, and description of medical, psychiatric or dental service provided. Yakima County will provide detailed information regarding the description and total cost of therapeutic services and the approximate proportionate share of use of the services consumed by Cities inmates. In -custody therapeutic costs for Cities will be calculated by applying the percentage of the Cities' inmates proportionate share of use of the services provided by Yakima County's behavioral health service provider, which is currently Central Washington Comprehensive Mental Health, to the actual cost of the total contract for Yakima County's behavioral health service provider. E. Each quarter Yakima County shall send to the Cities an accounting of the Medical Premium Fund. F. In the event Yakima County's actual authorized medical, psychiatric, and dental costs for a quarter exceed the funds available in the Medical Premium fund at the close of the quarter, the Cities agree to compensate Yakima County for all said costs exceeding the funds available at the end of the quarter within 30 days following receipt of said medical billing. G. Upon the effective date of this Second Amendment, Yakima County shall have and shall maintain a Pharmacy Agreement or in-house pharmacy. -4- R\2004 Agenda Packets\12132004 Agenda Packet\Item J-6a, Second Amendment to ILA Yakima and KCC Consortium.doc H. An ongoing review process will be established between Yakima County and the Cities to address concerns about accountability for costs and services. BOARD OF YAKIMA COUNTY ATTEST: COMMISSIONERS By: Carla Ward, Clerk of the Board of Yakima County Commissioners Ronald F. Gamache, Chairman By: Approved as to Form: James M. Lewis, Commissioner By: Ronald S. Zirkle Yakima County Prosecuting Attorney Jesse S. Palacios, Commissioner CITY OF ALGONA, WA Approved as to Form: By: Glenn Wilson, Mayor George Kelley, Algona City Attorney Estimated ADP: CITY OF AUBURN, WA Approved as to Form: By: Pete Lewis, Mayor Daniel B. Heid, Auburn City Attorney Estimated ADP: TOWN OF BEAUX ARTS VILLAGE, WA Approved as to Form: By: Charles R. Lowry, Mayor Wayne Stewart, Town Attorney Estimated. ADP: CITY OF BELLEVUE, WA Approved as to Form: By: Steve Sarkozy, City Manager Lori Riordan, Acting City Attorney Estimated ADP: CITY OF BLACK DIAMOND, WA Approved as to Form: By: Howard Botts, Mayor Loren D. Combs, City Attorney Estimated ADP: - 5 - P:\2004 Agenda Packets\12132004 Agenda PackeNtem J-6a, Second Amendment to 1LA Yakima and KCC Consortium.doc CITY OF BOTHELL, WA Approved as to Form: By: Jim Thompson, City Manager Michael E. Weight, Bothell City Attorney Estimated ADP: CITY OF BURIEN, WA Approved as to Form: By: Gary P. Long, City Manager Lisa Marshall, Burien City Attorney Estimated ADP: CITY OF CARNATION, WA Approved as to Form: By: Woody Edvalson, City Manager Phil A. Olbrechts, Carnation City Attorney Estimated ADP: CITY OF CLYDE HILL, WA Approved as to Form: By: George S. Martin, Mayor Clyde Hill City Attorney Estimated ADP: CITY OF COVINGTON, WA Approved as to Form: By: Andy Dempsey, City Manager Duncan C. Wilson, Covington City Attorney Estimated ADP: CITY OF DES MOINES, WA Approved as to Form: By City Manager Des Moines City Attorney Estimated ADP: CITY OF DUVALL, WA Approved as to Form: By: Becky Nixon, Mayor John L. O'Brien, Duvall City Attorney Estimated ADP: CITY OF FEDERAL WAY, WA Approved as to Form: By: David H. Moseley, City Manager Federal Way City Attorney -6- P:\2004 Agenda Packets\12132004 Agenda Packet\Item J-6a, Second Amendment to ILA Yakima and KCC Consortium.doc Estimated ADP: CITY OF ISSAQUAH, WA Approved as to Form: By: Ava Frisinger, Mayor Estimated ADP: CITY OF KENMORE, WA M. Stephen L. Anderson, City Manager Estimated ADP: CITY OF KIRKLAND, WA By: David Ramsay, City Manager Estimated ADP: CITY OF LAKE FOREST PARK, WA By: David R. Hutchinson, Mayor Estimated ADP: CITY OF MAPLE VALLEY, WA By: John F. Starbard, City Manager Estimated ADP: CITY OF MEDINA C Douglas J. Schulze, City Manager Estimated ADP: CITY OF MERCER ISLAND, WA By: Richard M. Conrad, City Manager Estimated ADP: Wayne D. Tanaka, Issaquah City Attorney Approved as to Form: Michael R. Kenyon, Kenmore City Attorney Approved as to Form: Gail Gorud, Kirkland City Attorney Approved as to Form: Michael P. Ruark, Lake Forest Park City Attorney Approved as to Form: Maple Valley City Attorney Approved as to Form: Kirk R. Wines, Medina City Attorney Approved as to Form: Londi K. Lindell, Mercer Island City Attorney - 7 - P:\2004 Agenda Packets\12132004 Agenda Packet\Item J-6a, Second Amendment to ILA Yakima and KCC Consortium.doc CITY OF NEWCASTLE, WA Approved as to Form: Andrew J. Takata, City Manager Newcastle City Attorney Estimated ADP: CITY OF NORMANDY PARK, WA Approved as to Form: By: Merlin MacReynold, City Manager Susan Rae Sampson, Normandy Park Estimated ADP: City Attorney CITY OF NORTH BEND, WA Approved as to Form: By: Joan Simpson, Mayor Michael R. Kenyon, North Bend City Attorney Estimated ADP: CITY OF PACIFIC, WA Approved as to Form: By: Howard Erickson, Mayor Bruce Disend, Pacific City Attorney Estimated ADP: CITY OF REDMOND, WA Approved as to Form: Rosemarie Ives, Mayor Redmond City Attorney Estimated ADP: CITY OF RENTON, WA Approved as to Form: By: Kathy Keolker-Wheeler, Mayor Lawrence J. Warren, Renton City Attorney Estimated ADP: CITY OF SAMMAMISH, WA Approved as to Form: By Ben Yazici, City Manager Bruce Disend, Sammamish City Attorney Estimated ADP: CITY OF SEATAC, WA Approved as to Form: By: -H- P:A2004 Agenda Packets\12132004 Agenda Packet\hem J-6a, Second Amendment to ILA Yakima and KCC Consortium doc City Manager Robert L. McAdams, SeaTac City Attorney Estimated ADP: CITY OF SEATTLE, WA Approved as to Form: By: Gregory J. Nickels, Mayor Estimated ADP: CITY OF SHORELINE, WA Bv: Steven Burkett, City Manager Estimated ADP: CITY OF SKYKOMISH, WA By: Skip Mackner, Mayor Estimated ADP: CITY OF SNOQUALMIE, WA By: Randy Fuzzy Fletcher, Mayor Estimated ADP: CITY OF TUKWILA, WA By: Steve Mullet, Mayor Estimated ADP: CITY OF WOODINVILLE, WA By: Pete Rose, City Manager Estimated ADP: TOWN OF YARROW POINT By: Jeanne R. Berry, Mayor Estimated ADP: Thomas A. Carr, Seattle City Attorney Approved as to Form: Ian Sievers, Shoreline City Attorney Approved as to Form: Skykomish City Attorney Approved as to Form: Pat Anderson, Snoqualmie City Attorney Approved as to Form: Robert F. Noe, City Attorney Approved as to Form: Wayne D. Tanaka, Woodinville City Attorney Approved as to Form: Wayne Stewart, Yarrow Point Town Attorney -9- P:A2004 Agenda Packets\12132004 Agenda Packet\Item J-6a, Second Amendment to ILA Yakima and KCC Consortium.doc STATE OF WASHINGTON ) ) ss. COUNTY OF On this day personally appeared before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, to me known to be the City Manager/Mayor of the City/Town of , a Washington municipal corporation, the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. Given under my hand and official seal this day of 2002. Washington (notary signature) (typed/printed name of notary) Notary Public in and for the State of My commission expires: Interlocal to be filed with the Yakima County Auditor -10- P:A2004 Agenda Packets\12132004 Agenda Packet\Item J-6a, Second Amendment to ILA Yakima and KCC Consortinm.doc Attachment A Minimum Daily Bed Commitment by City City Yakima Commitment Algona 3.0 Auburn 88.5 Bellevue 27.0 Bothell 2.0 Burien 4.0 Covington 2.4 Des Moines 17.0 Duvall 1.0 Federal Way 29.0 Issaquah 2.0 Kenmore 3.0 Kirkland 12.5 Lake Forest Park 2.5 Medina 0.7 Mercer Island 4.0 Normandy Park 0.4 North Bend 2.0 Redmond 20.0 Renton 27.0 Sammamish 1.5 SeaTac 4.1 Seattle 155.0 Shoreline 18.0 Snoqualmie 1.0 Tukwila 11.0 Woodinville 1.5 Total 440.1 -II_ P:\2004 Agenda Packets\12132004 Agenda Packet\Item J-6a, Second Amendment to ILA Yakima and KCC Consortium.doc Attachment B Initial Allocation of 100 Reduced Rate Beds Agencies Yakima Commitment % Share Initial 100 Bed Distribution Algona 3.0 0.7% 0.7 Auburn 88.5 20.1% 20.1 Bellevue 27.0 6.1 % 6.1 Bothell 2.0 0.5% 0.5 Burien 4.0 0.9% 0.9 Covington 2.4 0.5% 0.5 Des Moines 17.0 3.9% 3.9 Duvall 1.0 0.2% 0.2 Federal Way 29.0 6.6% 6.6 Issaquah 2.0 0.5% 0.5 Kenmore 3.0 0.7% 0.7 Kirkland 12.5 2.8% 2.8 Lake Forest Park 2.5 0.6% 0.6 Medina 0.7 0.2% 0.2 Mercer Island 4.0 0.9% 0.9 Newcastle 0.0 0.0% 0.0 Normandy Park 0.4 0.1 % 0.1 North Bend 2.0 0.5% 0.5 Redmond 20.0 4.5% 4.5 Renton 27.0 6.1 % 6.1 Sammamish 1.5 0.3% 0.3 SeaTac 4.1 0.9% 0.9 Seattle 155.0 35.2% 35.2 Shoreline 18.0 4.1 % 4.1 Snoqualmie 1.0 0.2% 0.2 Tukwila 11.0 2.5% 2.5 Woodinville 1.5 0.3% 0.3 Total 440.1 100.0% 100.0 Note: as part of the annual reconciliation, reduced rate beds initially allocated to cities that only need part or none of their share will be reallocated to the remaining cities. _12_ P:A2004 Agenda Packets\12132004 Agenda Packet\Item J-6a, Second Amendment to ILA Yakima and KCC Consortium.doc m C� V P N N f� W V V W .r-, V (� .-• P V O F" J � V G O N W � T � G q N V � o v s p o a d W � m m y _o Q d v � � " a q v v � J H J d VT hOr N'O �� O�w �Vn60n�tM1 ^�Q�YY d'OC 0 U °e o 0 0 °a 44 mmUQQw Attachment C: Explanation of Annual Reconciliation Per Amendment # 2, Section 3 b. City A Minimum bed commitment: 27 beds Estimated share of reduced rate beds: 6.1 2004 Actual Use: 25 first quarter; 27 second quarter; 30 third quarter; 38 fourth quarter; 30 for the whole year. By the end of 2004, City A has averaged 30 beds for the whole year; however, its use has fluctuated from quarter to quarter. Each month, City A pays for its actual bed use. At the end of the first quarter, City A pays for two additional beds at the reduced rate (the difference between its actual bed use and its minimum commitment). The second and third quarters, City A pays for its actual bed use (which equaled or exceeded its bed commitment). As part of the fourth quarter reconciliation, City A is given a credit for its first quarter payment for the two additional beds so that the total City A pays for 2004 equals 30 beds (its actual use). Since City A has fully met its bed commitment, it has no need for its share of the reduced rate beds (it was entitled to 6.1 reduced rate beds). Accordingly, the 6.1 reduced rate beds are reallocated to the cities which did not meet their bed commitment. City B: • Minimum bed commitment: 2 beds • Estimated share of reduced rate beds: .5 • 2004 Actual Use: 2 (however, it fluctuates between 1 and 3 from month to month) By the end of 2004, City B has averaged two beds for the whole year (its minimum bed commitment). However, in January, it used one bed, in February, it used two beds, and in March it used three beds — averaging out to two beds for the quarter. City B pays for one bed in January, two beds in February, and three beds in March. Since City B has fully met its bed commitment, it has no need for its share of the reduced rate beds (it was entitled to .5 of a reduced rate bed). Accordingly, this .5 reduced rate bed is reallocated to the cities which did not meet their bed commitment. City C: • Minimum bed commitment: 155 beds • Estimated share of reduced rate beds: 35 • 2004 Actual Use: 80 (for the purposes of simplicity, assume every month equals 80 beds). City C's actual use falls short of its minimum bed commitment. Under this proposal, each month, City C pays for the 80 beds it actually used. At end of each quarter, City C pays the difference between its actual use and its minimum bed commitment (in this case, 35 beds at the reduced rate and 40 beds at the full rate). At the end of the year, a final reconciliation is performed which not only takes into account City C's bed use, but also incorporates any overages from other cities which exceeded their bed commitment. Based on this final calculation, City C receives 5 more of the reduced rate beds (not all of the cities used their reduced rate beds). By the end of the year, City C will have paid for 40 beds at the reduced rate (35 from the original allocation plus 5 more beds from cities which didn't need the reduced rate beds) and 115 beds at the full rate for a total of 155 beds. P:A2004 Agenda Packets\1 213 2004 Agenda Packet\Item J-6a, Second Amendment to ILA Yakima and KCC Consortium. doe Page 14 JAIL ADMINISTRATION GROUP CONTRACTS AND/OR PAYMENTS RECEIVED AS OF NOVEMBER 17, 2004 ENTITY, JAINNUAL,COSTJ PAID OIV'1RAOT�P,+�#`Y"MENT( NOTES ALGONA $250 $250 YES YES PAID - CHECK TO FINANCE AUBURN $10,056 $10,056 YES YES PAID - CHECK TO FINANCE BEAUX ARTS VILLAGE $250 $250 YES YES PAID - CHECK TO FINANCE BELLEVUE $6,462 $6,462 YES YES PAID - CHECK TO FINANCE BLACK DIAMOND $250 NO NO NO CONTRACT AND NO PAYMENT BOTHELL $728 $728 YES YES PAID - CHECK TO FINANCE BURIEN $1,432 $1,432 YES YES PAID - CHECK TO FINANCE CARNATION $250 NO NO NO CONTRACT AND NO PAYMENT CLYDE HILL $250 $250 YES YES PAID - CHECK TO FINANCE COVINGTON $705 $705 YES YES PAID - CHECK TO FINANCE DES MOINES $2,622 $2,622 YES YES PAID - CHECK TO FINANCE DUVALL $250 $250 YES YES PAID - CHECK TO FINANCE ENUMCLAW $0 N/A NO N/A NO CONTRACT FEDERAL WAY $5,571 $5,571 YES YES PAID - CHECK TO FINANCE HUNTS POINT $250 $250 NO YES NO CONTRACT ENCLOSED WITH CHECK ISSAQUAH $647 $647 YES YES PAID - CHECK TO FINANCE KENMORE $921 $921 YES YES PAID - CHECK TO FINANCE KENT $0 N/A NO N/A NO CONTRACT KIRKLAND $2,717 $2,717 YES YES PAID - CHECK TO FINANCE LAKE FOREST PARK $665 $665 YES YES PAID - CHECK TO FINANCE MAPLE VALLEY $493 $493 YES YES PAID - CHECK TO FINANCE MEDINA $250 $250 YES YES PAID - CHECK TO FINANCE MERCER ISLAND $1,109 $1,109 YES YES PAID - CHECK TO FINANCE MILTON $250 NO NO NO CONTRACT AND NO PAYMENT NEWCASTLE $269 $269 YES YES PAID - CHECK TO FINANCE NORMANDY PARK $250 NO NO NO CONTRACT AND NO PAYMENT NORTH BEND $350 $350 YES YES PAID - CHECK TO FINANCE PACIFIC $250 NO NO NO CONTRACT AND NO PAYMENT REDMOND $3,456 YES NO NO CHECK ENCLOSED WITH CONTRACT RENTON $4,393 $4,393 YES YES PAID - CHECK TO FINANCE SAMMAMISH $1,282 NO NO NO CONTRACT AND NO PAYMENT SEATAC $1,229 $1,229 YES YES PAID - CHECK TO FINANCE SEATTLE $33,793 $33,793 YES YES PAID - CHECK TO FINANCE SHORELINE $3,497 $3,497 YES YES PAID - CHECK TO FINANCE SKYKOMISH $250 YES NO NO CHECK ENCLOSED WITH CONTRACT SNOQUALMIE $250 NO NO NO CONTRACT AND NO PAYMENT TUKWILA $1,637 $1,637 YES YES PAID - CHECK TO FINANCE WOODINVILLE $468 $468 YES YES PAID - CHECK TO FINANCE YARROW POINT $250 NO NO NO CONTRACT AND NO PAYMENT TOTALS $88,002i 81,264' Note: Total 2004 allocation is actually $88,002 versus original $88,000 estimate due to rounding. FIRST ANNUAL MEETING JAIL OVERSIGHT ASSEMBLY Wednesday, November 10, 2004 City of Renton, Council Chambers, 7th Floor 4:30 p.m. Minutes I. Call to Order: Burien City Manager, Gary Long, Co -Chair of the Jail Administration Group, called the Jail Oversight Assembly meeting to order at 4:45 p.m. He acknowledged the work over the last couple of years that led to the formation of the Assembly and the interlocal agreement and thanked all those responsible. II. Introductions — Gary Long, City Manager, City of Burien All those present introduced themselves. Cities represented were: Auburn, Bellevue, Burien, Covington, Des Moines, Federal Way, Issaquah, Lake Forest Park, Maple Valley, Mercer Island, Newcastle, Redmond, Renton, Sammamish, SeaTac, Seattle, Shoreline, Tukwila and Woodinville. A sign -in sheet is attached to this record. Jan Roegner from Burien filled -in for Jane Cantu of Tukwila to record the actions of the Assembly. III. Jail Assembly and Jail Administration Group Purpose and Overview Burien City Manager, Gary Long, reviewed the work of the Jail Advisory Group (JAG) and the Jail Operations Group (JOG) which has led to the Jail Interlocal Agreement. IV. New Business A. Election of Executive Committee Representatives The interlocal agreement provides for 4-7 members on the executive board. The interlocal establishes Seattle, Bellevue and Auburn as three of the members. Representing Seattle is Deputy Mayor Tim Ceis; representing Bellevue is Councilmember Grant Degginger, and representing Auburn is Mayor Pete Lewis. Additional nominations are: Issaquah, Mayor Ava Frisinger; Federal Way, Councilmember Jim Ferrell, Lake Forest Park, Councilmember Dwight Thompson; and Renton, Mayor Kathy Keolker-Wheeler. Mr. Long asked for additional nominations from the floor. P:\2004 Agenda Packets \ 12132004 Agenda Packet\Item J-6b, JAGAssemblyMeetingminutes111004doc.docPage 1 of 5 Shoreline Councilmember Bob Ransom asked to be considered for the nominations, representing northern King County. He stated his experience with criminal justice issues. Lake Forest Park Councilmember Dwight Thompson also stated his experience. There were no other nominations from the floor. Mr. Long closed the nominations. It was moved and seconded to accept the ballot. Ballots were distributed and tallied according to the weighted votes designated to each city. The following were elected to the Executive Board. Seattle, Mayor Tim Ceis Bellevue, Councilmember Grant Degginger Auburn, Mayor Pete Lewis Issaquah, Mayor Ava Frisinger Federal Way, Councilmember Jim Ferrell Lake Forest Park, Councilmember Dwight Thompson Renton, Mayor Kathy Keolker-Wheeler Election of Chairperson and Vice -Chairperson Mr. Long opened nominations for the Chairperson of the Executive Board. Issaquah Mayor Ava Frisinger was nominated for the Chairperson. There were no other nominations and Mr. Long closed the nominations. Motion Carried Unanimously in favor of Mayor Frisinger. Mayor Frisinger took her seat as Chairperson and opened nominations for Vice Chairperson. Lake Forest Park Councilmember Dwight Thompson was nominated. Renton Mayor Kathy Keolker-Wheeler was nominated. There being no other nominations, Mayor Frisinger closed the nominations. Renton Mayor Kathy Keolker-Wheeler withdrew her name from the nominations. Motion Unanimously Carried in favor of Councilmember Thompson. PA2004 Agenda Packets\ 12132004 Agenda Packet\Item J-6b, JAGAssemblyMeetingminutes111004doc.docPage 2 of 5 B. Appointment of Fiscal Agent Motion and second to appoint the City of Tukwila as the fiscal agent for the Jail Interlocal Agreement. Motion and second to amend the motion that the status of the fiscal agent be reviewed every two years and adjusted as necessary. The amendment was accepted as a friendly amendment. Motion Carried Unanimously on the amended motion. C. Yakima County Update 1. Yakima County Agreement Mr. Long stated that the proposed Second Amendment was negotiated on behalf of the consortium cities during the past 18 months in response to the current low usage of the Yakima beds. The purpose of this amendment was to give financial relief to the cities, to agree to the bed commitment of 440 beds, and to resolve other financial and operational issues such as the process for reconciliation and billing for medical expenses. The agreement provides a reduced cost of beds for up to 100 of the 440 bed commitment. This is estimated to result in savings of approximately $1.3 million for all consortium cities in 2005 and increases to more than $1.8 million of annual savings by year 2010. In addition, this amendment creates a process for quarterly and annual reconciliation, and establishes appropriate medical and therapeutic charges. Burien Assistant City Manager, David Cline noted that the Yakima County Commission has stated that they will recommend approval of this agreement. The cities need to each ratify the agreement by the end of the year. Motion and second that the Second Amendment to the Interlocal Agreement between Yakima County, Washington and the Consortium Cities be recommended for approval by the membership in substantially the form attached. Motion Carried Unanimously. P:\2004 Agenda Packets \ 12132004 Agenda Packet\Item J-6b, JAGAssemblyMeetingminutes111004doc.docPage 3 of 5 2. Overview of Usage and Costs Mr. Cline gave an overview of the current situation. A review of all jail capacity and current usage for the past three years indicates there should be sufficient demand for the Yakima capacity in the next 2 years, especially once King County implements its population caps at the King County jail for consortium cities. D. King County Jail Population Caps Per the agreement with King County for jail services, in 2005, King County has the right to limit the cities to 250 beds effective January 1 and to 220 beds effective July 1. Staff from King County has stated they will impose the 250 bed cap for cities effective January 1, but probably won't need to impose the 220 bed cap in 2005. The cities need to collectively reduce their bed use by 11 %-15% to meet the 250 bed cap. The JAG and JOG will work for the remainder of 2004 to ensure cities collectively meet King County's caps. E. Review of 2005/2005 Work Program Budget and Assessments (subsection b.i). Mr. Cline noted the correct number for the 2005 Assessment is $145,484 (not $145,324 as emailed in packets earlier). Motion and second that the proposed 2004 and 2005 Work Program, Budget and Assessments described below be approved by the Assembly and recommend referral to each of the member Cities for its acceptance. A. The 2005 JAG Budget Authority shall be up to $228,484. B. The 2005 Assessment will be up to $145,484 ($228,484 less $83,000 carry over from 2004). The initial billing to cities will be limited to $67,250 to fund a part-time jail administrative consultant and a jail planning study. C. With a recommendation from the JAG to revise the scope of work or address professional services costs that may exceed the available funds the Assembly Executive Committee may authorize a second billing to cities up to a total of $145,484, There was no discussion on the motion. Motion Carried Unanimously. F. Schedule for Next Meeting P:\2004 Agenda Packets \ 12132004 Agenda Packet\Item J-6b, JAGAssemblyMeetingminutes 11 1004doc.docPage 4 of 5 Mr. Cline explained that the assembly must meet at a time early enough in the year to set a budget that will allow cities to prepare for their own budget cycles. Motion and second that the annual assembly meeting be held in June on a date set by the Executive Committee. Discussion followed on meeting more than once before approval is required. It was noted that the motion on the floor does not preclude holding more meetings to work on the budget prior to the Assembly meeting if necessary. Any member can ask the Executive Committee to meet additional times. Motion carried unanimously. Mayor Frisinger, on behalf of those present, thanked Burien City Manager Gary Long and Burien Assistant City Manager David Cline, for their work over the past several months to bring the interlocal agreement on this issue together. V. Adjournment Motion and second to adjourn the meeting. Motion carried unanimously The meeting was adjourned at 5:25 p.m. Original PA2004 Agenda Packets\12132004 Agenda Packet\Item J-6b, JAGAssemblyMeetingminutesl11004doc.docPage 5 of 5 FIRST ANNUAL MEETING JAIL OVERSIGHT ASSEMBLY Wednesday, November 10, 2004 City of Renton, Council Chambers, 7th Floor 4:30 p.m. AGENDA I. Call to Order/Pledge of Allegiance II. Introductions — Gary Long, City Manager, City of Burien III. Jail Assembly and Jail Administration Group Purpose and Overview IV. New Business A. Election of Executive Committee Representatives B. Appointment of Fiscal Agent (page 3) C. Yakima County Update (pages 3-4) 1. Yakima County Agreement 2. Overview of Usage and Costs D. King County Jail Population Caps (page 5) E. Review of Other 2004/2005 Work Program Issues (pages 6-12) 1. Jail Advisory Group (JAG) Administrative Duties 2. Strategic Planning for Local Jail Capacity and Services F. Schedule for Next Meeting (page 12) — consider 2006 budget preparation in timeline V. Adjournment Attachments: A: Assembly Votes (page 13) B: Interlocal Agreement for Jail Administration C: Second Amendment to Interlocal Agreement between Yakima County and Consortium Cities CITY OF BURIEN, WASHINGTON MEMORANDUM DATE: November 4, 2004 TO: City Manager/Administrators and Jail ILA Consortium Members FROM: Gary Long, Burien City Manager, Co -Chair, City Jail Administration Group SUBJECT: Materials for Jail Oversight Assembly Meeting on November 10, 2004 I. Call to Order/Pledge of Allegiance Jan Roegner, City of Burien City Clerk will be filling in for Jane Cantu, Tukwila City Clerk. Ms. Roegner will call the meeting to order and begin the process of election of officers. II. Introductions — Gary Long, City Manager, City of Burien III. Jail Assembly and Jail Administration Group Purpose and Overview IV. New Business A. Election of Executive Committee Representatives Section 6.1 of the Jail Interlocal Agreement outlines the roles and responsibilities of the Jail Oversight Assembly. The full agreement is included as attachment B. Election of Officers (Section 6.d): The Assembly must select an Executive Committee of at least 4 members, which would include a chairperson and vice -chairperson. If the three largest jail users (for 2003, this was Seattle -332 Average Daily Population (ADP), Auburn -58 ADP and Bellevue - 31 ADP) are not selected as members, they shall be included as additional members. This provides a total executive committee of seven. The duties of these officers are outlined in Section 6. The Jail Administration Group (JAG) recommends that the Executive Committee be seven members to ensure adequate geographic representation and representatives from current gateway city jail providers. The proposed process is to add the three cities, Seattle, Bellevue and Auburn, automatically to this committee and then to nominate and vote on an additional four executive committee members. PA2004 Agenda Packets\12132004 Agenda Packet\Item J-6c, AssemblyMeeting Packet Nov 10 2004 FINAL.doc Page 2 of 13 Nominations would then be taken for the Chairperson and Vice -Chairperson. The voting is weighted by population (1 vote per 1,000 residents) and is listed in Attachment A. Per this agreement, representatives from Seattle, Bellevue and Auburn are automatically members of the Executive Committee. These representatives are: Seattle: Deputy Mayor Tim Ceis, Bellevue: Councilmember Grant Degginger and Auburn: Mayor Pete Lewis. Additional nominations for the remaining positions include: Issaquah, Mayor Ava Frisinger Federal Way, Councilmember Jim Ferrell Lake Forest Park, Councilmember Dwight Thompson Renton, Mayor Kathy Keolker-Wheeler Additional nominations will be taken from the floor and added to this list. Suggested Motions: I nominate (insert name) to be on the Executive Committee A ballot for the four additional representatives will passed out to the Jail Assembly members. These votes will then be tallied, and the four representatives with the highest number of weighted votes will be added to the Executive Committee. Chairperson and Vice -Chairperson Once the seven Executive Committee members are selected, nominations will be taken for the Chairperson and Vice -Chairperson from this Executive Committee. Suggested Motions: I nominate (insert name) for the position of (insert position name). A ballot will be taken on these positions. The members with the most weighted votes will be selected as chairperson and vice -chairperson. B) Appointment of Fiscal Agent (subsection b.v): The City of Tukwila is recommended as the fiscal agent for this agreement. Motion: I move that the city of Tukwila will be the Fiscal Agent for the Jail Interlocal Agreement Q. Yakima County Update Yakima County Agreement The proposed Second Amendment to the current interlocal agreement is attached to this packet for your review. This amendment was negotiated on behalf of the consortium cities during the past 18 months in response to the current low usage of the Yakima beds. The negotiating team included the following representatives: • Penny Bartley —Manager, Staff and Auxiliary Services Divisions, City of Renton • Diane Carlson — Director of Intergovernmental Relations, City of Bellevue • David Cline, Assistant City Manager, Burien • Jay Covington — City Administrator, Renton PA2004 Agenda Packets\12132004 Agenda Packet\Item J-6c, AssemblyMeeting Packet Nov 10 2004 FINAL.doc Page 3 of 13 • Catherine Cornwall — Senior Policy Analyst, Seattle • Jim Kelly — Police Chief, Auburn • Pete Lewis — Mayor of Auburn • Gary Long — City Manager, Burien (Chair of the City JAG) • Jim Montgomery — Police Chief, Bellevue • David Moseley — City Manager, Federal Way • Nina Rivkin — Senior Policy Analyst, City of Redmond All of these representatives recommend approval of this amendment. The purpose of this amendment was to give financial relief to the cities, to agree to the bed commitment of 440 beds, and to resolve other financial and operational issues such as the process for reconciliation and billing for medical expenses. Yakima County has stated that they will recommend approval of this agreement in early November and are expecting the consortium cities to approve in December. If approved, this agreement provides a reduced cost of beds for up to 100 of the 440 bed commitment. This is estimated to result in savings of approximately $1.3 million for all consortium cities in 2005 and increases to more than $1.8 million of annual savings by year 2010. In addition, this amendment creates a process for quarterly and annual reconciliation, and establishes appropriate medical and therapeutic charges. 2. Overview of Usage and Costs The consortium cities are not using their full capacity of 440 beds. Current usage is approximately 280 beds, which is about 63% of capacity. At 71% of capacity is the break-even point at which the Yakima Beds are at the same cost as having inmates in the King County Jail. Whereas the cost of these beds is less than at King County, the unused beds are a significant cost to some cities. The amendment is meant to provide financial relief while the consortium cities determine better ways to more effectively use this jail capacity. Many cities have already changed their policies, such as sending pre-trial prisoners to Yakima County, which has increased usage of the Yakima County facility. A review of all jail capacity and current usage for the past three years indicates there should be sufficient demand for the Yakima capacity in the next 2 years, especially once King County implements its population caps at the King County jail for consortium cities. The JAG recommends cities work together to: • implement practices to get better use of Yakima bed capacity • send pre-trial prisoners to Yakima and use Yakima County as a "preferred provider" • decrease use of King County Jail facility • create local "gateway" jails to better manage population • create common jail management policies: e.g. booking, transportation P:A2004 Agenda Packets\12132004 Agenda Packet\Item J-6c, AssemblyMeeting Packet Nov 10 2004 FINAL.doc Page 4 of 13 Motion: I move that Second Amendment to the Interlocal Agreement between Yakima County, Washington and the Consortium Cities be recommended for approval by the membership in substantially the form as attached. The Consortium Cities include Algona, Auburn, Town of Beaux Arts Village, Bellevue, Black Diamond, Bothell, Burien, Carnation, Clyde Hill, Covington, Des Moines, Duvall, Federal Way, Issaquah, Kenmore, Kirkland, Lake Forest Park, Maple Valley, Medina, Mercer Island, Newcastle, Normandy Park, North Bend, Pacific, Redmond, Renton, Sammamish, SeaTac, Seattle, Shoreline, Skykomish, Snoquahnie, Tukwila, Woodinville and Town of Yarrow Point, Washington, and Yakima County, Washington D) King County Jail Population Caps Per the agreement with King County for jail services, in 2005, King County has the right to limit the cities to 250 beds effective January 1 and to 220 beds effective July 1. Staff from King County have stated they will impose the 250 bed cap for cities effective January 1, but probably won't need to impose the 220 bed cap in 2005.. • The cities have reduced their use of the King County Jail by 55% since 2001. City Use of the Kind County Jail by Year 2004 Aug Change 2001- 2001 2002 2003 YTD 2004 Seattle 409 313 250 188 -54% Cities 239 193 108 105 -56% Total 648 506 358 294 -55% • Through August of 2004, the cities have used on average 294 beds at King County. 2004 City Use of the Kind County Jail by Month Total Contract City ADP Cities Seattle February 2004 309 128 181 March 2004 292 119 173 April 2004 315 120 195 May 2004 299 114 184 June 2004 270 73 197 July 2004 287 90 197 August 2004 285 93 192 2004 Average 294 105 188 PA2004 Agenda Packets\12132004 Agenda Packet\Item J-6c, AssemblyMeeting Packet Nov 10 2004 FINAL.doc Page 5of13 In order to meet the King County cap of 250 beds, the cities need to collectively reduce their bed use by 11% - 15%. • During the remainder of 2004, JAG and JOG will work with cities and King County to ensure cities collectively meet King County jail population caps. E) Review of Other 2004 and 2005 Work Program, Budget and Assessments (subsection b.i): A recommended annual assessment, budget and work program approved by the Jail Administration Group is attached on pages 6-11 and as discussed under Item C.2 "Overview of Usage and Costs" (page 4). Proposed Motion: I move that the proposed 2004 and 2005 Work Program, Budget and Assessments described below be approved by the Assembly and recommend referral to each of the member Cities for its acceptance. A. The 2005 JAG Budget Authority shall be up to $228,484. B. The 2005 Assessment will be up to $145,484 ( 228 484 less $83,000 carry over from 2004). The initial billing to cities will be limited to $67,250 to fund a part-time jail administrative consultant and a jail planning study. C. With a recommendation from the JAG to revise the scope of work or address professional services costs that may exceed the available funds, the Assembly Executive Committee may authorize a second billing to cities up to a total of $145,484. Jail Advisory Group (JAG) Recommendation for the Proposed 2004 and 2005 Budget for Jail Interlocal Agreement Budget Highlights The 2004 and 2005 budget recommendation is based on the initial planning efforts of the Jail Advisory Group (JAG) and the Jail Operations Group (JOG). The proposed budget provides for the following: 2. Administration of jail agreements by a contract professional or consulting firm 3. Initiation of long-range jail planning efforts by a consulting firm 4. Reimbursement to the City of Tukwila for services as the fiduciary agent pursuant to the jail Interlocal agreement. Professional Services Contract JAG Administration: This service would begin in 2005 and therefore there are no expenses in 2004. The proposed budget would cover up to a full-time level of service, but the initial assessment would support a part-time level of consulting services. The initial level of service will be evaluated in 2005 by the JAG. Please see attached proposed JAG Administrative Duties (page 10). Jail Planning: The initial draft plan expenditure authority is set at $80,000 to be spent starting January 1, 2005. As part of the Jail Interlocal Agreement (section 6.l.b.iii), future planning for jail capacity is an important decision for all cities. PA2004 Agenda Packets\12132004 Agenda Packet\Item J-6c, AssemblyMeeting Packet Nov 10 2004 FINAL.doc Page 6 of 13 "Section 6.1.b.iii: New Misdemeanant Facilities. The Assembly shall receive recommendations from JAG and/or JOG regarding alternatives for assessment and planning for new misdemeanant secure jail facilities, proposals to site or create jail facilities, options for non -secure alternative facilities or programs and issuance of long term debt for construction of such facilities and then either approve, reject, or modify the recommended alternative." The proposed jail planning work will begin the process of a multi -year effort to analyze all possible alternatives for future jail capacity. Please see attached Proposed Scope ofServices - Strategic Planning for Local Jail Capacity and Services (page 11 & 12). With a recommendation from the JAG to revise the scope of work or address professional services costs that may exceed the available funds from the initial 2005 assessment of $67,250, the Assembly Executive Committee may authorize a second billing to cities up to a total of the 2005 Assessment of $145,484. Annual Assessment - Revenue to implement jail interlocal agreement • The 2004 annual assessment of Cities was $88,000. • 2004 costs are estimated to be $5,000 (due to late implementation of contract jail administration) and the balance of the 2004 assessment, $83,000 will carry-over to 2005. • The 2005 JAG Budget Authority shall be up to $228,484. • The 2005 Assessment will be up to $145,484 ($228,484 less $83,000 carry over from 2004). The initial billing to cities will be limited to $67,250 to fund a part-time jail administrative consultant and a jail planning study. • With a recommendation from the JAG to revise the scope of work or address professional services costs that may exceed the available funds, the Assembly Executive Committee may authorize a second billing to cities up to a total of $145,484. • Any unspent funds will be carried over to future years. 2004/2005 Costs and Revenue Costs for Contract Services 2004 Budget 2005 Budget Authority 2005 Initial Assessment & Expenditure Authority JAG Administration $0 $93,234 $55,000 Supplies/Printing $0 $10,000 $10,000 Jail Planning $0 $120,000 $80,000 City of Tukwila $5,000 $5,250 $5,250 TOTAL COSTS $5,000 $228,484 $150,250 REVENUE Annual Assessment $88,000 $145,484 $67,250 Carry forward $0 $83,000 $83,000 TOTAL REVENUES LESS EXPENSES $83,000 $0 $0 PA2004 Agenda Packets\12132004 Agenda Packet\Item J-6c, AssemblyMeeting Packet Nov 10 2004 FINAL.doc Page 7 of 13 City Assessments Revenues by City: Formula based on Population and Yakima Bed Commitment 2005 Budget 2005 Initial Revenues by City 2004 Authority Assessment Algona $ 250 $ 250 $ 250 Auburn $ 10,056 $ 16,897 $ 7,587 Beaux Arts Village $ 250 $ 250 $ 250 Bellevue $ 6,462 $ 10,859 $ 4,875 Black Diamond $ 250 $ 250 $ 250 Bothell $ 728 $ 1,223 $ 549 Burien $ 1,432 $ 2,406 $ 1,080 Carnation $ 250 $ 250 $ 250 Clyde Hill $ 250 $ 250 $ 250 Covington $ 705 $ 1,185 $ 532 Des Moines $ 2,622 $ 4,406 $ 1,978 Duvall $ 250 $ 250 $ 250 Enumclaw $ -- Federal Way $ 5,571 $ 9,360 $ 4,203 Hunts Point $ 250 $ 250 $ 250 Issaquah $ 647 $ 1,086 $ 488 Kenmore $ 921 $ 1,547 $ 694 Kent $ - $ - $ - Kirkland $ 2,717 $ 4,566 $ 2,050 Lake Forest Park $ 665 $ 1,117 $ 502 Maple Valley $ 493 $ 828 $ 372 Medina $ 250 $ 250 $ 250 Mercer Island $ 1,109 $ 1,863 $ 837 Milton $ 250 $ 250 $ 250 Newcastle $ 269 $ 452 $ 203 Normandy Park $ 250 $ 250 $ 250 North Bend $ 350 $ 588 $ 264 Pacific $ 250 $ 250 $ 250 Redmond $ 3,456 $ 5,806 $ 2,607 Renton $ 4,393 $ 7,381 $ 3,314 Sammamish $ 1,282 $ 2,154 $ 967 SeaTac $ 1,229 $ 2,065 $ 927 Seattle $ 33,793 $ 56,782 $ 25,495 Shoreline $ 3,497 $ 5,876 $ 2,638 Skykomish $ 250 $ 250 $ 250 Snoqualmie $ 250 $ 250 $ 250 Tukwila $ 1,637 $ 2,750 $ 1,235 Woodinville S 468 $ 787 $ 353 Yarrow Point $ 250 $ 250 $ 250 Total All Cities $ 88,000 $ 145,484 $ 67,250 PA2004 Agenda Packets\12132004 Agenda Packet\Item J-6c, AssemblyMeeting Packet Nov 10 2004 FINAL.doc Page 8 of 13 I. Jail Advisory Group (JAG) Administrative Duties - DRAFT Basic Function: Under the direction of the Jail Advisory Group (JAG), perform a variety of duties relating to the administration of three interlocal agreements dealing with jail services for King County cities. Provide staff support by developing strategies and policies relating to current and future jail management and services. This will be a professional services contract with either an individual or with a consulting firm. Representative Duties: • Perform a variety of administrative tasks relating to contract management, including scheduling meetings, preparing agendas, and writing meeting summaries for the Executive and full JAG boards. • Support the JAG in developing operational policies and procedures to resolve issues. Examples include: develop a protocol with King County on the transfer of inmates from the medical and psychiatric units; allocation of King County jail beds among the cities; disposition of Bellevue land and use of the proceeds from the sale of the land. • Booking Alternative Study: Review current booking practices within King County and propose more efficient methods to have alternative booking facilities with local cities rather than with King County Government. • Respond to and evaluate complaints involving the contracts. • Be able to forecast near -term population trends and analyze implications for the collective group and individual cities as needed. • Monitor populations housed within King County and Yakima County Jails. • Prepare and maintain a variety of reports of a statistical nature identifying general usage of jail facilities. • Communicate inmate population and concerns to the JAG Executive Board for resolution. • Establish policies and procedures that support the mission of the JAG. • Develop, plan, coordinate and evaluate activities that support, or enhance the function of the JAG or the relevant contracts. • Research potential funding or grant sources available for jail construction. • Provide information, analyses, and other support to JAG regarding strategies for handling city inmate population. Required Knowledge: • Familiarity with the criminalJustice system, including corrections, civil and constitutional rights. • Current trends in correctional facilities and recent court cases affecting jail operations. • Organization and planning skills. • Principles and practices of contract management and negotiation. • Principles and practices of managing interlocal agreements. PA2004 Agenda Packets\12132004 Agenda Packet\Item J-6c, AssemblyMeeting Packet Nov 10 2004 FINAL.doc Page 9 of 13 B. Strategic Planning for Local Jail Capacity and Services DRAFT Scope of Services Purpose The King County Jail Administration Group representing a consortium of 37 cities in King County Washington is requesting proposals to create a strategic plan for local jail capacity, booking and alternative sentencing services in King County in order to plan for the most effective means to provide detention facilities for city inmates for the next twenty, years. Included in this review would how proceeds from the sale of joint property will be used to help finance the options proposed. Background In 2001, King County Government negotiated a long-term contract with its 37 cities to eliminate city misdemeanant population from King County detention facilities by 2012. A consortium of King County cities negotiated a long-term contract with Yakima County to house city misdemeanants unti12010. King County cities negotiated an interlocal agreement with each other to coordinate jail services and plan for long-term jail capacity and facilities after the conclusion of these two agreements. This strategic planning process will begin in 2005 and is expected to identify and analyze several options which may include: one or several new jail facilities, expansion of current local jail facilities, continuation of contract services with other jurisdiction, changes in current criminal justice policies and procedures, or combinations of all these alternatives. Overall Design Phase I: Project Initiation • Create Steering Committee to work with JAG in providing oversight of project to include the following: o Include Executive Committee Members and other interested Assembly Members o Jail Administration and Operation Group representatives o Stakeholder representatives from criminal justice system: police, jails, courts, prosecution, and defense Finalize Project Scope and Timeline Create criteria for analyzing long-range capacity and facility options Phase II: Fact Finding/Data Collection • Review available documentation and historical usage information • Develop and conduct survey of stakeholders • Conduct interviews with key stakeholders • Conduct additional research on detention facility planning • Identify recent changes in criminal justice policy • Review relevant variables in projecting jail capacity. Include crime and arrest rates, demographics, economic trends, and types of crimes. • Review the current criminal justice court process and identify ways to create a more efficient system • Review alternatives to incarceration and current practices • Document Findings PA2004 Agenda Packets\12132004 Agenda Packet\Item J-6c, AssemblyMeeting Packet Nov 10 2004 FINAL.doc Page 10of13 Phase III: Analysis • Create ten to twenty year forecasts for demand of jail capacity and alternative sentencing services based on several scenarios Identify and assess potential capacity and facility alternatives to meet the projected demand. o Identify cost/benefits of each alternative o Evaluate each alternative based on the criteria originally established Identify major issues for future jail planning o Include best practices, location, pricing models, and coordination with criminal justice system Phase IV: Reporting ■ Develop conclusions and recommendations o Implementation schedule, projected costs and alternatives ■ Develop draft report ■ Present final report PA2004 Agenda Packets\12132004 Agenda Packet\Item J-6c, AssemblyMeeting Packet Nov 10 2004 PINAL.doc Page 11 of 13 F. Schedule for Next Meeting A. Suggested Timeframe is early enough for budget preparation. B. May/June or August/September Motion: I move that the next Assembly meeting be scheduled by the Jail Administration Group in a timeframe that is early enough for2005 budget preparation for cities. V. Adjournment Motion: I move to adjourn the Assembly meeting. PA2004 Agenda Packets\12132004 Agenda Packet\Item J-6c, AssemblyMeeting Packet Nov 10 2004 FINAL.doc Page 12 of 13 Attachment A: Assembly Votes April 1, 2004 OFM Populations County Census Estimate Estimate Assembly Municipality 2000 2003 2004 Votes Kng 1,737,046 1,779,300 1,788,300 1 per1,000 Incorporated 1,387,812 1,427,457 1,432,505 rounded Unincorporated 349,234 351,843 356,798 Bellevue 109,827 116,400 116,500 117 Seattle 563,376 571,900 572,600 573 Algona 2,460 2,590 2,605 3 Auburn part 42,901 43,890 43,670 44 Bea ux Arts 307 302 300 1 Black Diamond 3,970 3,995 4,000 4 Bothell part 16,119 16,250 16,250 16 Burien 31,881 31,480 31,130 31 Carnation 1,893 1,905 1,895 2 Clyde Hill 2,890 2,830 2,790 3 Covington 13,783 14,850 15,190 15 Des Moines 29,267 29,120 29,020 29 Duva II 4,616 5,460 5,545 6 Enumclaw part 11,116 11,140 11,160 11 Fe d e ra I Wa y 83,259 83,500 83,590 84 Hunts Point 443 445 450 1 Issaquah 11,212 15,110 15,510 16 Kenmore 18,678 19,200 19,170 19 Kent 79,524 84,210 84,560 85 Krkland 45,054 45,630 45,800 46 Lake Forest Park 12,871 12,750 12,700 13 Maple Valley 14,209 15,730 16,280 16 Medina 3,011 2,970 2,955 3 Mercer Island 22,036 21,840 21,830 22 Milton part 814 820 800 1 Newcastle 7,737 8,320 8,375 8 Normandy Park 6,392 6,345 6,400 6 North Bend 4,746 4,680 4,660 5 Pacific part 5,373 5,525 5,545 6 Redmond 45,256 46,480 46,900 47 Renton 50,052 54,900 55,360 55 Sa m m a m ish 34,104 35,930 36,560 37 Sea Tac 25,496 25,100 25,130 25 Shoreline 53,296 52,730 52,740 53 Skyko m ish 214 210 210 1 Snoqualmie 1,631 4,785 5,110 5 Tukwila 17,181 17,230 17,240 17 Woodinville 9,809 9,905 9,915 10 Yarrow Point 1,008 1,000 990 1 Total Votes 1437 PA2004 Agenda Packets\12132004 Agenda Packet\Item J-6c, AssemblyMeeting Packet Nov 10 2004 FINAL.doc Page 13 of 13 ITEM J - 7 �y of MFri CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: December 8, 2004 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: Council Agenda Calendar RECOMMENDATION: Review and approve Council Agenda Calendar for January — March 2005. POLICY IMPLICATION: The Council Agenda Calendar is a planning tool, which provides an opportunity for the City Council to participate in setting the meeting agendas. BACKGROUND: The attached Council Agenda Calendar is provided for City Council review and discussion. Members of the City Council are encouraged to suggest and/or identify items for discussion during future meetings. 2005 Citv Council Calendar Description January 10, 2005 Regular Meeting January 24, 2005 Study Session February 14, 2005 Regular Meeting February 28, 2005 Study Session 2005 Study Sessions Discussion/Action 2005 Leg Action Plan Discussion Action 50th Anniversary Planning Discussion Annual Retreat Date Discussion ARCH Budget Discussion/Action City Facilities Discussion Labor Negotiation Strategies/Health Ins. Discussion Medina Park Off -leash Rules Discussion Public Relations Policy Discussion Sideyard Setbacks Discussion/Action Site Plan Review Discussion Special Event Policy/City Involvement Discussion Tree Replacement — 84th Avenue N.E. Discussion 12/08/2004 P:\2004 Agenda Packets\12132004 Agenda Packet\Item J-7a, January - March 2005 City Council Calendar.doc 2005 City Council Calendar March 14, 2005 March 28, April 11, 2005 April 25, 2005 Regular 2005 Study Regular Study Session Meeting Session Meeting 2006 Labor Aqreements Discussion Financial Report — Vt I I - Discussion Quarter 12/08/2004 P:\2004 Agenda Packets\12132004 Agenda Packet\Item J-7a, January - March 2005 City Council Calendar.doc RESOLUTION NUMBER A resolution of the City Council of the City of Medina, Washington, adopting a work plan for adoption of revisions to the Medina Comprehensive Plan WHEREAS, The City of Medina has attempted to comply with statutory deadlines for adoption of an updated comprehensive plan, and WHEREAS, The City has retained consultants to assist it said update, and WHEREAS, The Medina Planning Commission conducted Public Hearings on the proposed updated plan on November 2, 2004 and December 7,2004, and WHEREAS, Members of the public have expressed concern over aspects of the plan, several as late as at the public hearing of December 7, 2004, and WHEREAS, The Medina Planning Commission asked for an extension of time allowing it two additional meetings to study the proposed plan, with one meeting to be a public hearing, and WHEREAS, The Medina City Council finds that it would be in the best interest of the citizens of Medina to allow additional time for a full consideration of the proposed updated comprehensive plan, now, therefore, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, does resolve as follows: RESOLVED that the updated comprehensive plan proposed by City staff and consultants be returned to the Medina Planning Commission to conduct two more meetings to study and discuss the proposed updates, with one meeting beings a public hearing, and further RESOLVED that the Planning Commission's recommendations be forwarded to the Medina City Council, together with a draft updated comprehensive plan for consideration and adoption at the City Council' s- extregularly scheduled meeting !-,-z PASSED BY THE CITY COUNCIL IN A REGULAR OPEN MEETING ON THIS 13'h DAY OF DECEMBER, 2004 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON DECEMBER 13T" , 2004. Mayor RESOLUTION''3�3 Approved as to form: Kirk R. Wines, City Attorney Attest: Randy Reed, City Clerk RESOLUTION 303 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2005, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADDRESSING THE 2005 SALARY SCHEDULE. THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. In accordance with the provisions of R.C.W. 35A.33.075, the budget of the City of Medina, WA, for the year 2005, is approved on the 13th day of December, 2004, after the notice of hearings and after the preliminary budget has been filed with the City Clerk as required by law. SECTION 2. The totals of estimated revenues and appropriations for each separate fund and the aggregate totals for all such funds combined are set forth as Attachment A. SECTION 3. The 2005 Salary Schedule for authorized positions is attached. (Attachment B) SECTION 4. The City Clerk is directed to transmit a certified copy of the budget hereby adopted by reference to the Office of the Auditor of the State of Washington, Division of Municipal Corporation, and the Association of Washington Cities. THIS ORDINANCE SHALL TAKE EFFECT AND BE IN FORCE ON AND AFTER THE 1 ST DAY OF JANUARY 2005. PASSED BY THE MEDINA CITY COUNCIL ON THE 13" DAY OF DECEMBER 2004 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 13" DAY OF DECEMBER 2004. Mary Odermat, Mayor Approved as to form: Kirk R. Wines, City Attorney Attest: Randy Reed, CIVIC, City Clerk Passed: Filed with City Clerk: Published: Effective Date: Ord. SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On December 13, 2004, the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2005, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADDRESSING THE 2005 SALARY SCHEDULE. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of December 13, 2004. Randy Reed, CMC, City Clerk Ord. F- z w U Q H H Q N M Go O M 0 C) T CDr J Z M N O Ln W N � 0) � O LL O O M d' J W lw O J T. a to), to) V�, 40 co 00 O 00 cc O 00 O ' 00 o � � co a_� 00LO 'IT cB LL. a (Q U (fl�6sea O O a C N I I N o LL cli IN � o 0 � (D 0 a 6 q Efl 69 Ef), o o rn rn cli a � F-LL co 00 N M ' M co N LL (D O O (0 r- o O r- ,�rr`o N C N � N U) LL r (M U") 609 69 69 O O E9 � M O O M E Q (� r` T LL CT w M� 61> r- 00 6c> LO O O Ln (. � N LL CD d d� (� N Ni(fl 69 69 69 1 69 C O U)_ 6 �Ow (nw c N z Q) U F- �—> C w 00 co ���W 0 m CD m Q d : N LL F- T.- Cl T- to O LO ti O r- M (M N. lw� Ln 416, fote 0 0 O ' O � co (n I U') N O co in co O co O r` co ell) V�11691 16S co (co t I me Io ��13=VIP" all mil 11 6e U9.1691 I69 CD o ' lo1 I(0 O IO LO '0',:,CD 69rcco)) O O ' LO l� (f3 64169 co O co ol CO O 00 CO LO ,It I "It 07 LLI O w rn N t: -P =) C) (n J z Ca a O i lij w r+ co O 6 N O r` N w ATTACHMENT B 2005 Salary Schedule Position Title Positions Authorized Monthly Salary City Manager 1 $6,750 - 8,250 Police Chief 1 $5,805 - 7,095 Director of Public Works 1 $5,805 - 7,095 Director of Development Services 1 $5,805 - 7,095 Lieutenant 1 $4,680 - 5,720 Finance Officer 1 $4,275 - 5,225 Maintenance Supervisor 1 $4,351 - 5,070 Corporal 1 $4,351 - 5,070 City Clerk 1 $4,050 - 4,950 Patrol Officer 6 $4,022 - 4,732 Maintenance Worker 3 $3,486 - 4,260 Records Manager 1 $3,325 - 4,065 I.S. Coordinator 1 $3,325 - 4,065 Development Services Coordinator 1 $3,325 - 4,065 Administrative Assistant 2 $3,325 - 4,065 TOTAL AUTHORIZED: 23 Seasonal Positions Lifeguards 6 $2,500 Maintenance Workers 2 $2,100 Ord. Budget 2005 of M��r�'y CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: December 6, 2004 TO: Medina Taxpayers Medina City Council FROM: Doug Schulze, City Manager RE: 2005 Budget Message COMMENT: This document presents the overall plan for allocating City resources to the variety of programs necessary to protect the community's physical security, quality of life, natural resources, and to maintain and develop the City's facilities and infrastructure. The 2005 budget reflects the vision of the public officials and provides the resources necessary to deliver services. Those of us who work on behalf of the people of the city of Medina are confident that we are meeting the challenge of balancing the needs of the citizenry with available resources. Through our commitment to the future and pride in our past accomplishments, we present to you the 2005 budget. The City of Medina is fortunate to have built solid reserves through a combination of favorable economic conditions and prudent financial management during the past decade. The City has controlled budgetary growth while, at the same time, met the significant increase in the demand for services resulting from redevelopment activity within the community. The poor performance of the economy and lost revenue as a result of voter -approved initiatives has required implementation of short and long-term financial planning strategies to preserve the City's financial stability. Economic Conditions and Outlook The economic outlook at the state and national levels is a primary issue as we move into 2005. The slow economic recovery does not show signs of significant changes in the next year. The State economist reported in September that the state economy is expected to outpace the national recovery. Property taxes typically account for the majority of the revenues received by the City each year. In 2005, property taxes will provide forty-two percent of the total revenues. Sales tax and permit revenues will provide thirty-two percent of the annual revenues. The City's dependence on these two primary revenue sources, property tax and sales tax, has become much more of a concern as a result of the poor economy and the voter -approved property tax levy limitation (Initiative No. 747). Consideration should be given to diversifyinu the City's revenue sources to provide a more stable financial condition in the future. In recent years, redevelopment activity has resulted in an increase in the available revenue sources, but much of the revenue increases are offset by the service demands associated with the increased activity. In fact, costs associated with land use and building permit activities have been approximately $200,000 more I Budget 2005 annually than the revenues generated from user fees and pass —through charges to applicants. Intergovernmental revenue has become a small percentage of total revenues as a result of decreased state and federal assistance to local government. Total resources required for delivery of the services and programs proposed for 2005 will be $5,363,751. The majority of the revenues will be allocated to the General Fund, which provides the basic City services of police, fire and medical services, park and street maintenance, planning, building inspections and administrative services. The Street Fund, Capital Projects Fund, Equipment Replacement Fund and Park Debt Fund will require approximately 25% of the 2005 total revenues. Expenditures Expenditures of the City are separated into seven different funds. Each fund is similar to a checking account that has been set up for a specific purpose. The seven different funds are: The General Fund — also known as the operating fund. This fund is used to account for the revenues and expenditures related to the operational departments and functions of the City, such as, administration, police, fire, building, planning, and park maintenance. Most of the budget is accounted for in the General Fund. General Fund expenditures are anticipated to increase by $253,787 in 2005. Approximately one-half of the increase is directly associated with an Emergency Mobile Command Vehicle, which is funded by a Federal Grant awarded to the City of Medina. The remaining $145,000 increase is attributable to the following: • Municipal Court budget will increase by $17,500. Court costs are based on filing fees for each case as well as the number of cases assigned to the public defender. • Central Services will increase by $25,000 in 2005. 'This increase is attributable to salary and benefit costs as well as the addition of an administrative assistant position, which was approved by the City Council in mid-2004. • The Police Department budget will increase by $16,000. This is primarily attributable to salary and benefit costs. • Emergency Management/Preparedness expenditures will increase by $74,000. This increase is attributable to funding for the contract Emergency Preparedness Coordinator position and emergency preparedness supplies. • Information Technology expenditures will increase by $12,000. The increase is attributable to the cost for a software upgrade necessary for the electronic document management system. The Street Fund — This fund is used to account for the activities related to maintenance of the streets, sidewalks, storm drainage and public right-of-ways in the City. This fund receives revenues from motor fuel taxes. Revenues from gas taxes are not sufficient to meet the annual costs of maintaining the streets, sidewalks, storm drainage system and right-of-ways in the city. Therefore, a transfer from the General Fund has typically been required to meet the ongoing maintenance of the City's infrastructure. Street Fund expenditures will decrease by $21,000 in 2005. 2 Budget 2005 The Capital Projects Fund — This fund is used to account for the public improvement projects of the City. Projects such as, park improvements, sidewalk improvements, bridge improvements and facilities are appropriated through this fund. The Capital Projects Fund receives revenues from the Real Estate Excise Tax as well as grants and miscellaneous revenues from local improvement districts, bonds, etc. The 2005 Capital Projects Fund Budget expenditures will not increase over the 2004 Budget of $568,000. The Equipment Replacement Fund — This fund is used to account for the replacement of capital equipment, which includes, police vehicles, public works vehicles and equipment, personal computers, copy machines, fax machines, printers, etc. The fund receives revenues through transfers from the General Fund as well as from the sale of surplus equipment. The Equipment Replacement Fund expenditures will decrease by $74,000 in 2005. The Park Debt Fund — This fund is used to account for the payment of principal and interest on debt incurred for the purchase of property that was added to Medina Beach Park in 1996. The debt will be retired in 2006 with a balloon payment. The Reserve Fund — This fiind is used to account for resources the City has encumbered for specific future uses and unencumbered resources, which are necessary to preserve the City's financial stability in the event of unforeseen expenditures due to catastrophic losses. The Tree Fund — This fund is used specifically for replacement of trees, which have been removed as a result of development and redevelopment. Revenues are generated from contributions to the fund as required by Medina Municipal Code when trees are removed during development. City Services Public safety services require approximately 40% of the financial resources of the City. The provision of law enforcement services by the Police Department accounts for approximately one-third of the General Fund expenditures or $1,301,797. The Police Department budget provides for patrol and response 24- hours a day, 365 days per year, marine patrol services, investigation, public education and community services that are typically not provided in most communities. The Police Department is also responsible for implementation and coordination of the Comprehensive Emergency Management Plan. In 2005, the Police Department will have an authorized staffing level of 9 sworn personnel and two civilian staff. All sworn personnel, except the Police Chief, are involved in patrol and response to calls on a regular basis. The Police Chief primarily serves as a Departmental manager. Fire protection and Medical Aid services are provided through a contract with the City of Bellevue and account for 14% of the General Fund expenditures. The Public Works Department consists of two divisions, Maintenance and Engineering. There are five fulltime employees and two seasonal employees in the department. The Maintenance Division is responsible for park, street, public facilities and public area maintenance throughout Medina. The Maintenance staff is also responsible for maintenance of the Budget 2005 landscaping strips located along N.E. Bch Street, 82" a Avenue N.E., Overlake Drive West, 80h' Avenue N.E. and N.E. 241h Street. The Engineering Division is responsible for development review, capital improvement planning and construction, mapping and transportation issues. The majority of the work is performed by consultants. The Development Services Department consists of two divisions: Planning and Building. There are two fulltime employees and four consultants in the department. The Planning Division continues to operate with a very heavy workload. The Planning Division provides land use permit application review services as well as long range city planning services, such as, comprehensive plan and zoning code updates. The Planning Division also provides urban planning support to the City Council, City staff and Planning Commission. The Planning Director is a fulltime city staff position and is supported by a Hearings Examiner, Planning Consultant, and Landscape Consultant. The Building Division also continues to operate with a very heavy workload. The Building Official and Building Inspector are consultants to the City. In addition to the Building Official and Building Inspector, the Building Division staff includes a full-time Development Services Coordinator. The General Services Department consists of five divisions: Legislative, Executive, Finance, Central Services and Information Technology. The City staff involved with support services include the Finance Officer, City Clerk, Administrative Assistant and Information System Coordinator. The Finance Department is responsible for accounting, payroll, purchasing, and human resources. Central Services is a combination of the City Clerk's Office and Interdepartmental functions. This Department is responsible for all public notices, newsletter publication, agenda coordination, reception services, City office and operating supplies, and records management. 2005 Budget Expenditures - By Major Function Public Safety M Development Services ❑ Parks & Recreation ❑ Streets ■ Capital Projects ❑ Administrative/Support 4 Budget 2005 Property Tax Levy and City Tax Rate The property tax levy required to support the services and programs for 200.5 is $2,101,417. This levy will result in a decrease to the tax rate for property within the city of Medina. The property tax levy is an increase of $46,254 over the 2004 levy. This levy includes $24,702 from new construction. The property tax rate is one of two key elements that determine how much property tax an individual property will pay in any given year. The second key element is the assessed valuation of the property, which is set by the King County Assessor. The City has no control over the assessed valuation of property and, very little impact on the property tax rate since the tax rate is set by all taxing jurisdictions combined levies. In Medina, the city portion of the tax rate is only 8% of the total after the school district, county, voter approved referenda, library and other special levies are set. The City of Medina receives approximately $0.08 of every property tax dollar paid by Medina property owners. Summary The 2005 Budget continues the City's efforts to provide high quality police, planning and parks services to residents of Medina. Redevelopment activity in the community is expected to continue at the rate seen during the past three years. This budget has been developed based on the following: • A Property tax increase that meets the intent of Initiative-747 limiting property tax increases to 1 % cap each year. • No change to the authorized staff positions (23 FTEs). • Public improvement activity scheduled to occur during 2005 will include improvements/repairs to Medina Beach Park, completion of stream restoration in Fairweather Park and Nature Preserve and storm drainage improvements. • Maintaining the Utility Tax rate of 0%, which has remained at this level since 1998 and represents an unused revenue of as much as $400,000 annually. 5 E Pa -' CITY F OF w e� W w r�I Y MEDINA — �Poa.Eo=EFrEM�R��. - m w _ Im BfJ1[ M iRT w ..I I ��� XONR FOMR 1>° � ` N"II�WY Wlutwm�R ;' m �'w m w w LOCATOR MAP w w m LEGEND R-16 - ®: R-20 � o J✓ --.- . R30 SR-30 / PLUD _ L .. NEIGHBORHOOD AUTO GOLF COURSE - ,X, SCHOOLS PARKSAND PUBLIC PLACES r� w a.a., w � c Fe le nv.X _i' is 71�o aj h w p LEGEND �D � t0 m ABOUT THIS MAP r $ THIS MAP IS INTENDED TO PROVIDE AN ATAGIANCE DEPICTION OF HOW SOME MEDINA PROPERTIES i WILL FACE INCREASED SETBACK REQUIREMENTS FOR STEEP SLOPES AND STREAMS UNDER THE PROPOSED ORDINANCE. IT IS DIFFICULT TO GO CITYWIDE COMPARISON OF EXISTING CODE AND PROPOSED CODE SUFFE ISETBACK REQUIREMENTS BECAUSE BOTH CODES CONTNN PROVISIONS m FOR FLEXIBIUTY UNDER CERTAIN CIRCUMSTANCES. FOR EXAMPLE, IN THIS MAPPING EXERCISE BLACK LINES ARE EXISTING CODE SUFFERISETBACKB, RED LINES ARE PROPOSED CODE / BUFFELSETBACKS AND THE RED UNE LOCATIONS ASSUME THAT PROPERTY OWNERS WILL OPT FOR w THE BUFFER REDUCTION THROUGH ENHANCEMENT PROVISION OF PROPOSED WC 18.12.,W0. MORE IMPORTANRY, MANY OF THESE PROPERTY OWNERS WILL NOT BE IMPACTED BY THE NEW BUFFERS EVEN WRING REDEVELOPMENT BECAUSE OF THE GENEROUS GRANDFATHERING PROVISION OF m PROPOSED MMC iB.12.11D61. THIS PROVISION ALLOWS HOME RECONSTRUCTION AND EVEN m REPLACEMENT WITH UP TO 5 SQUARE FEET OF ADDITIONAL STRUCTURAL COVERAGE WITHOUT INVOKING THE FULL CRITICAL AREAS ALTERATION PERMIT PROCESS. v o IFrom"'- '77''. G. INC. PHONE No. : 360 341 BB58 Feb.29 2000 10:29AM P01 SPORTS TECHNOLOGY GROUP, INC. P.O. BOX a89 C11.INTON, WA 98236 800j449-4784 To: Town of Hunts Point 3000 Hunts Point Road Bellevue, WA 98004 Attn: Lynne Perkins INVOICE NO: 1101 DATE: February 29, 2000 Ship To: Town of Hunts Point 3000 Hunts Point Road Bellevue, WA 98004 SALESPERSON P.O. NUMBER DATE SHIPPED SHIPPED VIA F.O.B. POINT TERMS Patti Brown Laurie Oki February, 2000 Miracle truck Bellevue On receipt LE #714-118 Pleystructure 12,740.00 12,740.86 #71A-735.2 Arch Swing Set w/ seats 1,301_DO 1 1,381,00 Installation of #714-118 Playstructure & Swing Set 0714-735-2 4,203.00 This invoice Is amended to Invokes #1092 and #1100 SUBTOTAL 18,284,80 FREIGHT 1,854.14 TAX a 8.0% 1,740.58 Total Due 21,979.56 Make all checks payable to: Sports Technology Group, Inc. If you have any quostions concerning this invoice, Gail: Patti Brwvn (800)449-4784 A 1.6% service charge will be added to all invoices 30 days past due. THANK YOU FOR YOUR BUSINESSI TOWN OF HUNTS POINT SMALL WORK QUOTE/CONTRACT DATE: Z^ 3- 00 CONTRACTOR: �a{- +W o(K£n�crnriye� �r,c. AGENT/OWNER: 1�( Y)o►d i r�s ADDRESS:-PD (3-,t 7 TELEPHONE NO. JZ5 --7 ti s-g2- 5 i-f-fl r^ ie-1 f 4k i r s'' S{re, zrf INSURANCE AGENT: DESCRIPTION OF WORK: -r filR T! £ 10-7z (3R STATE LICENSE NO. s4 BOND AMOUNT ODO rot-eE •ag2147o—�l POLICY NO. EXPIRATION DATE UNIT PRICE OR LUMP SUM AMOUNT I. UNLOAD AND STORE PLAY STRUCTURES 2. REMOVE EXISTING PLAY STRUCTURE 3. CONSTRUCT 35' X 39' PLAYSTRUCTURE AREA AND 32' X 24'SWING AREA WITH TREATED 8 X 8 TIMBERS 55 oo. ANCHORED WITH 24-INCH #4 REBAR AT 4' O.C., 2-INCH MIN. CRUSHED ROCK BASE, (INSTALLATION OF STRUCTURES BY OTHERS) INSTALL FINAL 3-INCH MIN. PEA GRAVEL SURFACE. EMBED UPPER SLOPE TIMBER BORDER EDGE INTO THE SLOPE. SET DOWN SLOPE TIMBER BORDER EDGE ON GRADE. GENERAL CONDITIONS OF CONTRACT: 1. PERMITTEE SHALL PROVIDE ADEQUATE TRAFFIC CONTROL IN ACCORDA CE IT H THE MANUAL OF UNIFORM TRAFFIC CONTROL AT ALL TIMES (INCLUDING FLAGMEN, LIGHTED BARRICADES, WARNING SIGNS, AND ASSOCIATED SAFETY EQUIPMENT), AND SHALL PROVIDE TEMPORARY EROSION CONTROL, STREET SWEEPING, STORM RUNOFF CONTROL, DRAINAGE AND TEMPORARY UTILITY SERVICE AS CONDITIONS WARRANT. ALL WASTE MATERIAL SHALL BE DISPOSED OF AT AN APPROVED FACILITY. NO FUEL, TOXIC MATERIALS, OR CEMENT SHALL BE DISCHARGED ONTO THE GROUND OR INTO ANY DRAIN. 2. ONE TRAFFIC LANE SHALL BE OPEN TO TRAFFIC AT ALL TIMES. MAINTAIN ACCESS FOR PUBLIC SAFETY AND PEDESTRIANS AT ALL TIMES. ALL LANE CLOSURES SHALL REQUIRE SUBMISSION AND APPROVAL OF A TRAFFIC CONTROL PLAN. NOTIFY TOWN ENGINEER AND PUBLIC SAFETY 24 HOURS PRIOR TO START OF WORK (425-455-1834). 3. PRIOR TO ANY EXCAVATION, NOTIFY ALL UTILITY COMPANIES (PUBLIC AND PRIVATE) AND OBTAIN UTILITY LOCATES IN ACCORDANCE WITH STATE LAW. 4. ALL WORK AND MATERIASLS MUST BE IN ACCORDANCE WITH THE WSDOT/APWA STANDARD SPECIFICATIONS FOR ROAD, BRIDGE, AND MUNICIPAL CONSTRUCTION AND STANDARD PLANS AS APPROVED BY THE TOWN ENGINEER. 5. ALL EXCAVATION, BACKFILLING, SITE AND ROADWAY RESTORATION SHALL BE ACCOMPLISHED SUBJECT TO INSPECTION AND APPROVAL OF THE TOWN ENGINEER THE TOWN ENGINEER MAY REQUIRE THAT SPECIAL INSPECTION AND TESTING BE ACCOMPLISHED. 6. ALL WORK UNDER THIS CONTRACT SHALL BE WARRANTEED FOR A PERIOD OF ONE YEAR FROM THE DATE OF COMPLETION. ANY SUBSEQUENT REPAIRS SHALL BE EXPEDITIOUSLY ACCOMPLISHED FOLLOWING NOTIFICATION BY THE TOWN ENGINEER. SPECIAL REQUIREMENTS: 1. PERFORMANCE BOND OF $ OR 50% WITHHOLDING OF PAYMENT FOR 30 DAYS AFTER DATE OF ACCEPTANCE (CONTRACTOR OPTION) _ YES 2. THE UNDERSIGNED HEREBY AGREES AND PROMISES TO SAVE AND HOLD HARMLESS AND TO DEFEND THE TOWN OF HUNTS POINT, ITS AGENTS AND ASSIGNS, ON ACCOUNT OF AND FROM AND AGAINST ANY AND ALL CLAIMS INCLUDING BUT NOT LIMITED TO INJURIES OR PROPERTY DAMAGE, LOSS OF SERVICE OR SUPPORT, OR ANY OTHER CLAIMS ARISING OUT THIS CONTRACT OR THE WORK; AND THAT THEY SHALL BE BOUND BY ALL TERMS AND CONDITIONS SET FORTH HEREON AND AS PROVIDED BY ORDINANCE. SIGNATURE& _� Jul 10 02 12:00p July 9, 2002 City of Medina 425 454 8490 p.2 0 0 501 EVERGREEN POINT ROAD - P.O. BOX 144 • MEDINA, WA 98039-0144 TELEPHONE 425-454-9222 • FAX 425-454-8490 * POLICE 425-4541332 Mr- Joseph Brazen 3204 Evergreen Point Road Medina, WA 98039 gear Joseph: I am writing to provide you with important information about Medina Days, 2002 and to request your assistance in an exciting opportunity that is sure to continue the tremendous success Medina Days has enjoyed during your tenure as Chairperson. As directed by the City Council, a non-profit corporation has been created for the purpose of co -sponsoring Medina Days with the City of Medina. The creation of the non-profit corporation, Medina Days Committee, will qualify all donations for tax deductions and reduces the exposure to liability for the City of Medina as well as you and your family. As you know, several other issues also require my involvement and attention. The work you and your family have done over the past six years to turn Medina Days into such a fantastic community celebration is absolutely remarkable. Every effort should be made to protect the legacy that has been created through your efforts. I have discussed with you the need to obtain a Certificate of Insurance, naming the City of Medina as an additional insured and a release, hold harmless agreement from each vendor to participate in Medina Days. Approved forms are ready for distribution to each vendor. Please forward to me, as soon as possible, a list of all vendors, concessionaires, and exhibitors with contact information, addresses and phone numbers so the forms can be mailed to them and returned prior to August 2,2002. In addition to the required paperwork, the requirements below will be necessary for Medina Days 2002: 1 All softball games will be played at Medina Elementary ball field or Three Points Elementary ball field; 2) Possession and/or consumption of alcohol on City of Medina park property will be strictly prohibited; 3) No unauthorized vehicles will be permitted in areas of any City of Medina park not improved for parting; 4) City staff will be involved in planning to ensure public safety, protection of public property, and use of public facilities and equipment. Jul 10 02 12:00p Citjj of Medina 0 425 454 8490 0 P. 3 * Page 2 I also need a list of the Medina Days 2002 Committee members to prepare an appropriate recognition from the City of Medina for their efforts. If you have any questions regarding this communication, please feel free to contact me. Sincerely, Doug S ulze City Manager Cc: Mike Knapp, Poke Chief Kirk Wines, City Attorney Playground Planning Checklist Pagel of 3 Playground Planting Playgr nd Planning Checklist Budget Quality Playground Planning Checklist KaBOOM! Warranty Life Cycle FAQ's Industry Info. & Resources Custom Design Color Palette What makes for an ideal playground? Building a successful play area does not have to be intimidating. By answering the most common playground planning questions, you can avoid the pitfalls associated with design, installation and maintenance issues. This section of our web site was created to help you make informed decisions about what's right for your play area. By making informed decisions, you will be creating a unique play environment which emphasizes both fun and safety for all children. Needs Assessment: A look at the factors affecting the design of the new playground. 1. How big should our new play area be? The size of any new play area is usually determined by balancing the available space, the number of children who will be using the equipment and the project budget. To develop a well -planned play area, follow this simple guideline: • The site should be large enough to accommodate both active and quiet play areas. • Have enough activities to keep all children interested and involved. 2. How many children will be using the playground at any one time? 3. What is their age distribution? •0-2 years •2-5 years •5-12 years • Be sure the play area is designed for use by the proper age group. Both the CPSC and ASTM have established specific playground safety guidelines for children ages 2-5 and 5-12. Ideally these age groups should be separated. CPSC/ASTM recommends that separate play areas be created for each age group with age - appropriate equipment for each. 4. What special needs or disabilities should be considered? Proposed legislation mandates that portions of all new playgrounds be accessible to children with disabilities. Your playground consultant will assist you in meeting all http://www.playworldsystems.com/playplan/checklst.html 6/17/02 Playground Planning Checklist Page 2 of 3 requirements of the law as well as the spirit of equal play for all children. 5. What local codes or requirements must be considered? 6. What existing equipment is to be retained? 7. Has the equipment to be retained been audited to current standards and guidelines? If not, when will this be done? 8. Will this equipment be updated and remain on the playground? 9. What are the exact dimensions and shape of the play area? (Your Playworld Systems Consultant will assist you free of charge, if so desired.) 10. What underground utilities, pipelines, etc. must be considered? Budget: The budget includes several expense categories which need to be considered in the planning stages. `4) Play Equipment and freight to your site - This figure can be supplied by your Playworld Systems Playground Consultant after you have designed your playground. Site Preparation - This can vary greatly, depending %✓ upon the amount of grading, excavation, etc. that is necessary to prepare a level site for your play equipment. Your playground consultant or local contractor will be good sources of advice. '' D Installation - Determine if you will do your own installation using the detailed instructions provided by Playworld Systems or have the system installed for you. Costs vary greatly by area, but are generally 25%-45% of the cost of the play equipment. `V surfacing - Every playground must have a resilient surfacing for the safety of your children. These surfaces vary from inexpensive materials like sand or wood mulch, to more costly materials like recycled rubber padding. Certain portions of the http://www.playworldsystems.com/playplan/checklst.html 6/17/02 Playground Planning Checklist Page 3 of 3 play area must be accessible. Your playground consultant can guide you through the entire process and keep costs as reasonable as possible. NOTE: If current funding does not allow for the playground of your choice, consider "phasing", a program that takes your ultimate playground and divides it into two or more phases that can be purchased as your funds become available. Ask your Playworld Systems Consultant for details. All contents copyright© 2002 Playworld Systems®, Inc. http://www.playworldsystems.com/playplan/checklst.html 6/17/02