HomeMy WebLinkAbout01-10-2005 - Agenda PacketMEDINA CITY COUNCIL MEETING
AGENDA
January 10, 2005 7:00 p.m.
501 Evergreen Point Road Medina, WA
A. CALL TO ORDER
7:00 p.m.
B. ROLL CALL (Adam, Blazey, Nunn, Odermat, Phelps, Rudolph, Vail-Spinosa)
C. APPROVAL OF MEETING AGENDA
D. AWARDS AND PRESENTATIONS
1. 2004 Medina Police Department Employee of the Year
E. ANNOUNCEMENTS
1. Mayor
2. Council
3. Staff
F. CONSENT AGENDA
1. Minutes from December 13, 2004 Council Meeting
2. Approval of December 2004 Checks/Finance Officer's Report
3. Resolution Setting Dates for 2005 Study Sessions
G. AUDIENCE PARTICIPATION
1. Non -Agenda Items (3 minutes per person)
H. REPORTS
1. Police Department
a. Mercer Island Marine Patrol Annual Report
2. Development Services
3. Public Works Department
4. Emergency Management Committee
5. City Manager's Report
Meeting Agenda is subject to change prior to approval of the agenda during the meeting.
Persons interested in a specific agenda item may wish to call the City Clerk at
(425) 454-9222 before 4:00 p.m. on the date of the meeting to confirm agenda items.
I. PUBLIC HEARING
J. OTHER BUSINESS
1. Discuss Procedures & Criteria for Review of Medina Park Dog Rules
2. Discuss 50t" Anniversary Planning
3. Discuss Public Relations Policy
4. Discuss Annual Retreat and Options for Citizen Participation
5. Authorize Contract for City Attorney Services
6. Council Agenda Calendar
K. NEW BUSINESS
L. ADJOURNMENT
PUBLIC PARTICIPATION
The Medina City Council encourages public participation and values input from citizens.
In an effort to conduct meetings in a fair, but efficient manner, the City Council will follow
previously adopted procedures, which are available in the City Clerk's Office.
All comments shall be addressed to the Council as a whole in a courteous and respectful
manner. Derogatory comments directed toward individual members of the City Council or
City staff will not be permitted.
Citizens wishing to address the Council should complete a speaker card and submit it to
the recording secretary prior to the start of the meeting. Speaker cards are on the podium
prior to the start of the City Council meetings.
ITEM F-1
MEDINA CITY COUNCIL
REGULAR MEETING MINUTES
December 13, 2004
7: 00 p.m.
CALL TO ORDER
Medina City Hall
501 Evergreen Point Road
Mayor Odermat called the December 13, 2004 meeting of the Medina City Council to
order at 7:13 p.m.
ROLL CALL
Present: Mayor Mary Odermat, Deputy Mayor Todd Nunn
Council members Miles Adam, Drew Blazey, Katie Phelps, Bob Rudolph,
Pete Vall-Spinosa
City Staff Present: Douglas Schulze, City Manager; Kirk Wines, City Attorney;
Jeff Chen, Chief of Police; Joseph Gellings, Director of Development Services;
Rachel Baker, Administrative Assistant
APPROVAL OF MEETING AGENDA
FOLLOWING DISCUSSION, MEETING AGENDA APPROVED, 7:19 P.M.
ANNOUNCEMENTS
Mayor (7: 20 p.m.)
Odermat announced the Association of Washington Cities (AWC) formal legislative
agenda would available December 17, 2004.
Council
None
Staff
None
CONSENT AGENDA
MOTION RUDOLPH, SECOND BLAZEY TO PASS CONSENT AGENDA ITEMS:
• NOVEMBER 8, 2004 CITY COUNCIL MEETING MINUTES
• NOVEMBER 22, 2004 CITY COUNCIL STUDY SESSION MINUTES
• NOVEMBER 2004 CHECKS/FINANCE OFFICER'S REPORT
• SR-520 BRIDGE REPLACEMENT AND HOV PROJECT POSITION
STATEMENT
MOTION PASSED UNANIMOUSLY, 7:21 P.M.
AUDIENCE PARTICIPATION
None
REPORTS
Police Department (7:22 p.m.)
Blazey questioned departmental overtime expenses. Chen explained incurred costs are
due to performance of additional work by current staff to compensate for vacant officer
position, investigative work, search warrants, and court time. Chen indicated a
recruitment process is on -going for vacant officer position and the department is
searching for the highest caliber individual to meet the City's standards.
Chen invited Council to view the Police Department's website, designed to educate and
protect the community against rising Internet intrusions and technology threats. Chen
indicated the department has networked with the Seattle Police Department and the
Internet Crimes Against Children Task Force and is in the process of introducing a
leading edge program to eastside communities.
Rudolph inquired on the status of crimes, which have occurred at the Metro Park and
Ride. Chen reported the Medina Police Department has coordinated efforts with Metro
Transit and the Washington State Department of Transportation to reposition cameras
near the Park and Ride. Chen conveyed the department has considered purchasing an
observation camera for installation near the Park and Ride.
Development Services (7:31 p.m.)
No discussion
City Council Minutes December 13, 2004
Page 2
Public Works Department (7:32 p.m.)
Adam inquired about park maintenance and improvements to 841h Street Dock and
Viewpoint Park. Schulze indicated he would obtain status report from Public Works staff.
Park Board (7:35 p.m.)
Park Board member, Connie Gerlitz, commented the Park Board is a hardworking group
and ready to move ahead in 2005. Gerlitz suggested applicants attend a Park Board
meeting prior to appointment to the board.
Emergency Preparedness Committee (7:41 p.m.)
Chen indicated the emergency command vehicle is expected to arrive no later than
June 2005.
City Manager (7:42 p.m.)
No discussion.
PUBLIC HEARING
2005 Budget (7:42 p.m.)
Schulze summarized budget proposal and provided revenue and expense detail for
specific funds. Discussion followed.
Public Comment
Arthur Dietrich, 707 Overlake Drive East, Medina (8:26 p.m.)
Dietrich supported not raising property taxes in Medina and stated the Public Works
Director position should remain vacant to counter City expenses.
Mayor closed public hearing, 8:27 p.m.
Discussion
Blazey suggested a rollback of property taxes. Discussion followed.
Adam commented the 2005 budget is excessive and suggested measures to increase
efficiency and productivity in an effort to reduce expenses. Discussion followed.
Odermat proposed Council consider a five -member budget committee, which would
work and coordinate with City Council.
City Council Minutes December 13, 2004
Page 3
OTHER BUSINESS
2005 Budget (9:01 p.m.)
MOTION PHELPS, SECOND RUDOLPH TO ADOPT 2005 BUDGET AS PROPOSED,
MOTION PASSED 5 TO 2, ADAM AND BLAZEY OPPOSED, 9:02 P.M.
Mayor declared a five-minute recess, 9:02 p.m., meeting reconvened, 9:10 p.m.
2005 Park Board Work Plan (9:11 p.m.)
MOTION PHELPS, SECOND RUDOLPH TO ACCEPT 2005 PARK BOARD WORK
PLAN, MOTION PASSED UNANIMOUSLY, 9:15 P.M.
Comprehensive Plan and Critical Areas Ordinance Update (9:15 p.m.)
Gellings summarized Comprehensive Plan (CP) and Critical Areas Ordinance (CAO)
issues, which were identified and discussed by the Planning Commission.
Gellings conveyed the Department of Community Trade and Economic Development
(CTAD) reviewed drafts of both documents and indicated approval for general direction
of Medina's CP and CAO.
Gellings expressed he would not support delaying adoption of CP and CAO, but would
rather incorporate final determinations of Water Resource Inventory Area 8 (WRIA 8)
and the examination of Shoreline regulations into the State -allowed annual update.
Discussion followed.
Mark Lostrom, Planning Commission Chairman (9:43 p.m.)
Lostrom recommended proceeding without incorporation of final WRIA 8 and shoreline
recommendations, and to consider incorporating results into an annual update when
final documents become available.
Lostrom anticipated completion of CP and CAO document review by January 4, 2005
Planning Commission meeting and recommended a public hearing for final documents
during a special second January session. Lostrom confirmed final documents would be
ready for approval during February 14, 2005 City Council meeting.
Mark Nelson, Planning Commission Vice Chair (9:46 p.m.)
Nelson raised concerns regarding effective noticing measures and general community
awareness and suggested displaying signboards to increase awareness in Medina.
Nelson claimed commissioners require additional time to review new information, which
was presented at the last public hearing during December Planning Commission
meeting.
City Council Minutes December 13, 2004
Page 4
Schulze recommended planning commissioners submit questions in advance of
January meeting to Gellings for consolidation in an effort to obtain greater efficiency
during January meeting.
Wines suggested forwarding comments/questions in written format to Gellings.
Answers could be distributed to Planning Commission and City Council members.
Odermat delegated noticing efforts to Schulze, Gellings and Lostrom.
MOTION RUDOLPH, SECOND VALL-SPINOSA TO:
• GRANT PLANNING COMMISSION TWO ADDITIONAL MEETINGS TO
COMPLETE REVIEW AND HOLD ONE FINAL PUBLIC HEARING
(REGULARLY SCHEDULED JANUARY 4, 2005 MEETING AND *SPECIAL
JANUARY 2005 SESSION)
• DELAY INCLUSION OF WRIA8 RECOMMENDATIONS AND SHORELINE
REGULATIONS EXAMINATION; CONSIDER FINAL DOCUMENT
RECOMMENDATIONS DURING ANNUAL REVISION
• REQUIRE PLANNING COMMISSION PRESENT FINAL DOCUMENTS TO CITY
COUNCIL FOR ACTION, FEBRUARY 14, 2005
• REQUIRE PLANNING COMMISSIONERS SUBMIT ADDITIONAL QUESTIONS
IN ADVANCE OF PLANNING COMMISSION MEETINGS TO GELLINGS
* Date to be determined by Planning Commission
MOTION PASSED UNANIMOUSLY, 10:06 P.M.
MOTION NUNN, SECOND BLAZEY TO ADOPT RESOLUTION TO DELAY APPROVAL
OF COMPREHENSIVE PLAN AND CRITICAL AREAS ORDINANCE WITH ONE
CHANGE:
• CHANGE "CITY COUNCIL'S NEXT REGULARLY SCHEDULED MEETING" TO
"CITY COUNCIL'S FEBRUARY 14, 2005 MEETING"
MOTION PASS UNANIMOUSLY, 10:11 P.M.
2005 Compensation Plan (10:11 p.m.)
MOTION ADAM, SECOND RUDOLPH TO APPROVE 2005 COMPENSATION PLAN,
ATTACHMENT B, MOTION PASSED UNANIMOUSLY, 10:14 P.M.
City Council Minutes December 13, 2004
Page 5
Intersection Sight Distance Standards (10:15 p.m.)
MOTION ADAM, SECOND BLAZEY TO APPROVE INTERSECTION SIGHT DISTANCE
STANDARDS RESOLUTION, PASSED UNANIMOULSY, 10:15 P.M.
Yakima County Jail Interlocal Agreement, 2"d Amendment (10:16 p.m.)
MOTION ADAM, SECOND VALL-SPINOSA TO APPROVE RECOMMENDATION BY
CITY STAFF TO ACCEPT YAKIMA COUNTY JAIL INTERLOCAL AGREEMENT
SECOND AMENDMENT, PASSED UNANIMOUSLY, 10:16 P.M.
Council Agenda Calendar (10:21 p.m.)
Discussion followed.
NEW BUSINESS
City Manager's Employment Agreement (10:36 p.m.)
MOTION ADAM, SECOND NUNN TO APPROVE EXTENDING CITY MANAGER'S
CONTRACT, DATED NOVEMBER 9, 1998, FOR THE YEAR 2005; AND CITY
MANAGER MONTHLY SALARY, EFFECTIVE JANUARY 1, 2005, WILL BE $7,308.00,
CONSISTENT WITH THE TERMS OF THE CONTRACT, MOTION PASSED
UNANIMOULLY, 10:39 P.M.
Park Board Member Appointment (10:40 p.m.)
PARK BOARD APPLICANT APPOINTED PER COUNCIL CONSENSUS, 10:43 P.M.
Planning Commission Member Appointment (10:44 p.m.)
FOLLOWING DISCUSSION, PLANNING COMMISSION APPLICANT APPOINTED PER
COUNCIL MAJORITY, 10:53 P.M.
ADJOURNMENT
MOTION NUNN, SECOND BLAZEY TO ADJOURN DECEMBER 13, 2004 REGULAR
CITY COUNCIL MEETING, PASSED UNANIMOUSLY, 10:53 P.M.
City Council Minutes December 13, 2004
Page 6
December 13, 2004 City Council meeting adjourned at 10:53 p.m.
Next City Council meeting scheduled, Monday, January 10, 2005, 7:00 p.m.
Mayor Mary Odermat
Attest:
Rachel Baker, Administrative Assistant
City Council Minutes December 13, 2004
Page 7
CITY OF MEDINA
Memorandum
DATE: January 10, 2005
TO: Mayor and City Council
FROM: Jan Burdue, CPFA
RE: Preliminary Finance Report — December 2004
COMMENT:
General Fund
Item F-2
Revenues
➢ Sales and Use Tax has surpassed the budget projections for the year by
$226,415,
➢ Investment Interest is $12,072 above the budget projections for the year.
➢ Municipal Court Traffic Infraction is $19,300 above the budget projections for the
year.
➢ Overall, the General Fund surpassed the estimated budget for 2004 by $83,993.
Expenditures
➢ Departmental expenditures are meeting budget projections.
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ACCOUNT NUMBER DESCRIPTION
GENERAL FUND
City of Medina
MONTHLY REVENUE REPORT
December 31, 2004
M.T.D.
RECEIPTS
PROPERTY & SALES TAX
001 000 000 311 10 00 00 General Property Taxes
0ol 000 000 311 10 00 01 Gen'l Prop Taxes - Ad Valorem
001 000 000 313 10 00 00 Local Retail Sales & Use Tax
001 000 000 313 71 00 00 Criminal Justice Funding
TOTAL PROPERTY & SALES TAX
LICENSES & PERMITS
001 000 000 322 10 00 00 Building Permits
001 000 000 322 30 00 00 Animal Licenses
TOTAL LICENSES & PERMITS
INTERGOVERNMENTAL
001 000 000 334 03 50 00 State Grant -Traffic Safety Com
001 000 000 334 06 91 00 State Grant-WASPC
001 000 000 334 06 99 00 State Grant -KC -Emergency Mgmt
001 000 000 336 06 21 00 MVET-Criminal Justice -Pop.
001 000 000 336 06 22 00 MVET-Criminal Justice-DCD #1
001 000 000 336 06 23 00 MVET-Criminal Justice-DCD #2
001 000 000 336 06 24 00 MVET-Criminal Justice-DCD 43
001 000 000 336 06 26 00 Criminal Justice -Special
001 000 000 336 06 51 00 DUI/Other Criminal Justice
001 000 000 336 06 94 00 Liquor Excise Tax
001 000 000 336 06 95 00 Liquor Control Board Profits
001 000 000 338 21 00 00 Hunts Point Police Contract
001 000 000 338 21 00 10 Hunts Point-Add'l Police Sery
001 000 000 338 23 00 00 Detention/Correction-Jail
TOTAL INTERGOVERNMENTAL
CHGS FOR GOODS AND SERVICES
001 J00 000 341 70 00 00 Sale of Merchandise
001 000 000 341 99 00 00 Passport & Naturalization Fees
001 000 000 342 10 00 00 Law Enforcement Services
001 000 000 347 60 00 00 Program Fees
TOTAL CHGS FOR GOODS/SERVICES
FINES & FORFEITURES
001 000 000 353 10 00 00 Municipal Court -Traffic Infrac
TOTAL FINES & FORFEITURES
MISCELLANEOUS REVENUE
001 000 000 361 11 00 00 Investment Interest
001 000 000 361 40 00 00 Sales Interest
001 000 000 367 19 00 00 Contributions -Other
001 000 000 369 30 00 00 Confiscated/Forfeited Property
001 000 000 369 90 00 00 Other
TOTAL MISCELLANEOUS REVENUES
PAGE 1
Y.T.D. % OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
23,908.02
2,059,180.16
2,055,701.00
100.17
3,479.16-
.00
3,370.78-
.00
.00
3,370.78
B0,791.80
1,226,415.26
1,000,000.00
122.64
226,415.26-
4,882.65
58,314.35
50,000.00
116.63
8,314.35-
109,582.47
3,340,538.99
3,105,701.00
107.56
234,837.99-
55,026.16
477,832.33
630,000.00
75.85
152,167.67
.00
1,113.00
1,000.00
111.30
113.00-
55,026.16
478,945.33
631,000.00
75.90
152,054.67
.00
3,320.56
.00
.00
3,320.56-
.00
3,300.00
.00
.00
3,300.00-
.00
12,354.40
.00
.00
12,354.40-
.00
1,000.00
600.00
166.67
400.00-
.00
.00
512.00
.00
512.00
.00
.00
731.00
.00
731.00
.00
.00
731.00
.00
731.00
.00
2,150.28
.00
.00
2,150.28-
.00
502.18
500.00
100.44
2.18-
.00
11,497.14
10,800.00
106.46
697.14-
5,590.19
21,527.80
18,000.00
119.60
3,527.80-
.00
69,000.00
138,000.00
50.00
69,000.00
.00
300.00
.00
.00
300.00-
.00
2,672.92
.00
.00
2,672.92-
5,590.19
127,625.28
169,874.00
75.13
42,248.72
.00
300.00
.00
.00
300.00-
300.00
3,930.00
.00
.00
3,930.00-
.00
3,650.00
.00
.00
3,650.00-
.00
1,285.00
1,800.00
71.39
515.00
300.00
9,165.00
1,800.00
509.17
7,365.00-
4,590.48
114,300.93
95,000.00
120.32
19,300.93-
4,590.48
114,300.93
95,000.00
120.32
19,300.93-
8,108.40
62,072.87
50,000.00
124.15
12,072.87-
580.08
1,927.29
.00
.00
1,927.29-
.00
1,960.49
.00
.00
1,960.49-
.00
379.55
.00
.00
379.55-
180.44
6,557.34
.00
.00
6,557.34-
8,868.92
72,897.54
50,000.00
145.80
22,897.54-
City of Medina
MONTHLY REVENUE REPORT
December 31, 2004
PAGE 2
M.T.D.
Y.T.D.
% OF
REMAINING
ACCOUNT NUMBER DESCRIPTION
RECEIPTS
RECEIPTS
ESTIMATED
TOTAL
EXPECTATION
NONREVENUES
001 000 000 389 00 00 00 Other Non -Revenues (pass
thru) 1,958.02
188,895.28
195,000.00
96.87
6,104.72
TOTAL NONREVENUES
1,958.02
188,895.28
195,000.00
96.87
6,104.72
OTHER FINANCING SOURCES
TOTAL GENERAL FUND
185,916.24
4,332,368.35
4,248,375.00
101.98
83,993.35-
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004 PAGE 1
M.T.D. Y.T.D. $ OF UNEXPENDED
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
GENERAL FUND
190.00 12,712.39 20,000.00 63.56 7,287.61
84.00 1,927.97 2,500.00 77.12 572.03
.00 17.85 .00 .00 17.85-
.00 4,257.03 6,000.00 70.95 1,742.97
274.00 18,915.24 28,500.00 66.37 9,584.76
LEGISLATIVE SERVICES
001
000
000
511
60
41
00
Professional Services
001
000
000
511
60
43
00
Travel & Training
001
000
000
511
60
49
00
Miscellaneous
001
000
000
511
80
51
00
Elections Serv-Voter Reg Costs.
TOTAL LEGISLATIVE SERVICES
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2_004
PAGE
2
M.T.D.
Y.T.D.
%
OF
UNEXPENDED
ACCOUNT
NUMBER
DESCRIPTION
EXPENDITURES EXPENDITURES
APPROPRIATED
TOTAL
BALANCE
MUNICIPAL COURT
001
000
000
512
50
41
10
Prosecuting Attorney
3,409.28
40,166.60
40,000.00
100.42
166.60-
001
000
000
512
50
41
20
Public Defender
.00
9,135.00
4,500.00
203.00
4,635.00-
001
000
000
512
50
41
30
Expert Witness
.00
.00
2,000.00
.00
2,000.00
001
000
000
512
50
51
10
Municipal Court-Traffic/NonTrf 1,334.50
61,078.00
75,000.00
81.44
13,922.00
001
000
000
512
50
51
20
Municipal Court -Probation
.00
5,343.21
.00
.00
5,343.21-
TOTAL MUNICIPAL COURT
4,743.78
115,722.81
121,500.00
95.25
5,777.19
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
EXECUTIVE
SALARIES & WAGES
001 000 000 513 10 11 00 Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 513 10 21 00 Personnel Benefits
TOTAL PERSONNEL BENEFITS
OTHER SERVICES AND CHARGES
001 000 000 513 10 43 00 Travel & Training
001 000 000 513 10 49 00 Miscellaneous
001 000 000 513 10 49 01 Dues, Subsc. Auto Allow
TOTAL OTHER SERVICES & CHARGES
TOTAL EXECUTIVE DEPARTMENT
PAGE 3
% OF UNEXPENDED
TOTAL BALANCE
8,038.97
96,467.64
95,220.00
101.31
8,038.97
96,467.64
95,220.00
101.31
1,388.55
21,172.64
22,400.00
94.52
1,388.55
21,172.64
22,400.00
94.52
2,190.57
4,865.10
3,000.00
162.17
.00
431.25
6,000.00
7.19
.00
4,370.94
3,000.00
145.70
2,190.57
9,667.29
12,000.00
80.56
11,618.09
127,307.57
129,620.00
98.22
1,247.64-
1,247.64-
1,227.36
1,227.36
1,865.10-
5,568.75
1,370.94-
2,332.71
2,312.43
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
FINANCE DEPARTMENT
SALARIES & WAGES
001 000 000 514 10 11 00 Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 514 10 21 00 Personnel Benefits
TOTAL PERSONNEL BENEFITS
OTHER SERVICES & CHARGES
001 000 000 514 10 43 00 Travel & Training
001 000 000 514 10 49 00 Misc-Dues,Subscriptions
001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors
TOTAL OTHER SERVICES & CHARGES
CAPITAL OUTLAY
TOTAL FINANCE DEPARTMENT
PAGE 4
% OF UNEXPENDED
TOTAL BALANCE
4,885.44
58,625.28
56,920.00
103.00
1,705.28-
4,885.44
58,625.28
56,920.00
103.00
1,705.28-
923.25
10,803.17
10,371.84
104.16
431.33-
923.25
10,803.17
10,371.84
104.16
431.33-
420.53
2,475.90
2,500.00
99.04
24.10
.00
803.47
750.00
107.13
53.47-
75.60
7,820.55
10,000.00
78.21
2,179.45
496.13
11,099.92
13,250.00
83.77
2,150.08
6,304.82
80,528.37
80,541.84
99.98
13.47
ACCOUNT NUMBER
001 000 000 515 20 41 10
001 000 000 515 20 41 60
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
LEGAL DEPARTMENT
City Attorney
Special Counsel
TOTAL LEGAL DEPARTMENT
00 101,106.49
00 16,831.20
00 117,937.69
110,061.00
33,003.00
143.064.00
PAGE 5
% OF
UNEXPENDED
TOTAL
BALANCE
91.86
8,954.51
51.00
16,171.80
82.44
25,126.31
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
CENTRAL SERVICES
SALARIES & WAGES
001 000 000 518 10 11 00 Salaries & Wages
001 000 000 518 10 12 00 Overtime
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 518 10 21 00 Personnel Benefits
TOTAL PERSONNEL BENEFITS
OTHER SERVICES & CHARGES
001 000 000 518 10 31 00 Office and Operating Supplies
001 000 000 518 10 41 00 Professional Services
001 000 000 518 10 41 50 Prof Serv-Computer Tech Sery
001 000 000 518 10 42 00 Postage/Telephone
001 000 000 518 10 43 00 Travel & Training
001 000 000 518 10 44 00 Advertising
001 000 000 518 10 46 00 Insurance (WCIA)
001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste
001 000 000 518 10 48 00 Repairs & Maint-Equipment
001 000 000 518 10 49 10 Miscellaneous
001 000 000 518 10 49 20 Dues, Subscriptions
001 000 000 518 10 49 30 Newsletter
001 000 000 518 10 49 40 Photocopies
TOTAL OTHER SERVICES & CHARGES
BUILDING MAINTENANCE
001 000 000 518 30 45 00 Facility Rental
001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg
TOTAL BUILDING MAINTENANCE
PAGE 6
OF UNEXPENDED
TOTAL BALANCE
11,735.56
138,361.29
119,705.00
115.59
18,656.29-
.00
373.89
4,000.00
9.35
3,626.11
11,735.56
138,735.18
123,705.00
112.15
15,030.18-
4,226.61
35,705.74
29,878.92
119.50
5,826.82-
4,226.61
35,705.74
29,878.92
119.50
5,826.82-
922.08
19,480.52
15,000.00
129.87
4,480.52-
380.00
18,245.87
10,000.00
182.46
8,245.87-
190.00
29,655.79
16,000.00
185.35
13,655.79-
2,686.00
22,575.21
20,000.00
112.88
2,575.21-
.00
9,086.27
2,300.00
395.06
6,786.27-
263.01
3,057.96
11,000.00
27,80
7,942.04
.00
70,093.00
74,000.00
94.72
3,907.00
73.38
6,324.74
9,000.00
70.27
2,675.26
282.46
7,067.10
10,000.00
70.67
2,932.90
127.09
9,633.19
300.00
3,211.06
9,333.19-
.00
1,412.00
850.00
166.12
562.00-
367.45
22,447.40
20,000.00
112.24
2,447.40-
.00
1,867.52
5,000.00
37.35
3,132.48
5,291.47
220,946.57
193,450.00
114.21
27,496.57-
475.48
8,270.28
7,800.00
106.03
470.28-
1,103.19
17,770.01
15,000.00
118.47
2,770.01-
1,578.67
26,040.29
22,800.00
114.21
3,240.29-
ACCOUNT NUMBER DESCRIPTION
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
EXPENDITURES EXPENDITURES APPROPRIATED
INTERGOVERNMENTAL SERVICES
001 000 000 519 90 49 00 Association of WA Cities
001 000 000 519 90 49 01 Puget Sound Regional Council
001 000 000 519 90 49 02 Suburban Cities Association
001 000 000 519 90 49 03 ARCH
001 000 000 519 90 49 04 Eastside Transportation Prog.
001 000 000 519 90 49 06 E. Domestic Violence Program
001 000 000 519 90 49 07 Bellevue Highland Center
001 000 000 519 90 49 09 OASI PROGRAM-EMPLOYMT SECURITY
001 000 000 519 90 51 10 King County Health Services
001 000 000 519 90 51 20 Clean Air Agency
001 000 000 519 90 51 30 King County Alcohol Control
001 000 000 519 90 51 40 King County Water & Land Resou
TOTAL INTERGOVERNMENTAL
TOTAL CENTRAL SERVICES
PAGE 7
% OF UNEXPENDED
TOTAL BALANCE
.00
1,207.01
1,208.00
99.92
.99
.00
491.00
450.00
109.11
41.00-
.00
1,504.51
2,000.00
75.23
495.49
.00
2,026.00
12,400.00
16.34
10,374.00
.00
100.00
125.00
80.00
25.00
.00
.00
1,700.00
.00
1,700.00
.00
.00
1,700.00
.00
1,700.00
.00
25.00
.00
.00
25.00-
.00
.00
175.00
.00
175.00
.00
4,804.00
4,804.00
100.00
.00
.00
636.82
467.00
136.36
169.82-
.00
2,472.00
2,472.00
100.00
.00
.00
13,266.34
27,501.00
48.24
14,234.66
22,832.31
434,694.12
397,334.92
109.40
37,359.20-
ACCOUNT NUMBER DESCRIPTION
POLICE DEPARTMENT
SALARIES & WAGES
001 000 000 521 20 11 00 Salaries & Wages
001 000 000 521 20 12 00 Overtime
001 000 000 521 20 12 01 Merit Pay
001 000 000 521 20 12 02 Kelly Pay
001 000 000 521 20 13 00 Holiday Pay
TOTAL SALARIES & WAGES
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
EXPENDITURES EXPENDITURES APPROPRIATED
PERSONNEL BENEFITS
001 000 000 521 20 21 00 Personnel Benefits
001 000 000 521 20 22 00 Uniforms
001 000 000 521 20 23 00 Tuition
TOTAL PERSONNEL BENEFITS
SUPPLIES
001 000 000 521 20 31 00 Office Supplies
001 000 000 521 20 31 40 Police Operating Supplies
001 000 000 521 20 31 50 Photographic Supplies
001 000 000 521 20 31 60 Ammo/Range (Targets, etc.)
001 000 000 521 20 32 00 Vehicle Expenses(fuel,lube,etc
001 000 000 521 20 35 20 Firearms (purchase & repair)
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 521 20 41 00 Professional Services
001 000 000 521 20 41 50 Recruitment -Background
001 000 000 521 20 42 00 Communications (Phone,Pagers)
001 000 000 521 20 43 00 Travel & Training
001 000 000 521 20 44 50 Recruitment -Advertising
001 000 000 521 20 45 00 Equipment -Lease & Rentals
001 000 000 521 20 48 00 Repairs & Maint-Equipment
001 000 000 521 20 48 10 Repairs & Maint-Automobiles
001 000 000 521 20 48 20 Repairs & Maint-CAD
001 000 000 521 20 49 00 Misc. (Service/supplies)
001 000 000 521 20 49 20 Bicycle Patrol
001 000 000 521 20 49 30 Animal Control
001 000 000 521 20 49 40 Dues,Subcriptions,Memberships
001 000 000 521 20 49 60 Crime Prevention/Public Educ
001 000 000 521 20 49 90 Misc-Investigative Fund
TOTAL OTHER SERVICES & CHARGES
PAGE 8
% OF UNEXPENDED
TOTAL BALANCE
48,748.39
603,831.72
646,897.00
93.34
43,065.28
5,934.42
90,176.36
68,243.99
132.14
21,932.37-
.00
15,205.45
35,000.00
43.44
19,794.55
.00
90.00
.00
.00
90.00-
17,799.36
20,648.66
21,201.62
97.39
552.96
72,482.17
729,952.19
771,342.61
94.63
41,390.42
15,671.88
210,112.02
180,000.00
116.73
30,112.02-
2,063.33
8,644.93
16,000.00
54.03
7,355.07
.00
14,720.00
8,000.00
184.00
6,720.00-
17,735.21
233,476.95
204,000.00
114.45
29,476.95-
209.69
4,167.14
5,000.00
83.34
832.86
67.45
3,492.01
8,910.83
39.19
5,418.82
.00
695.04
1,000.00
69.50
304.96
.00
3,755.25
6,000.00
62.59
2,244.75
1,593.36
20,425.22
18,000.00
113.47
2,425.22-
.00
.00
1,000.00
.00
1,000.00
1,870.50
32,534.66
39,910.83
81.52
7,376.17
373.95
4,713.53
5,000.00
94.27
286.47
22.75
2,476.95
2,500.00
99.08
23.05
823.82
16,506.20
14,000.00
117.90
2,506.20-
300.00
6,982.77
18,000.00
38.79
11,017.23
.00
182.50
1,500.00
12,17
1,317.50
214.11
2,584.31
3,155.00
81,91
570.69
111.01
4,589.14
7,000.00
65.56
2,410.86
.00
4,362.93
5,000.00
87.26
637.07
22,242.59
22,242.59
24,000.00
92.68
1,757.41
15.00
1,367.02
500.00
273.40
867.02-
.00
.00
1,000.00
.00
1,000.00
.00
.00
1,200.00
.00
1,200.00
.00
1,677.80
2,500.00
67.11
822.20
.00
2,853.47
3,000.00
95.12
146.53
.00
.00
500.00
.00
500.00
24,103.23
70,539.21
88,855.00
79.39
18,315.79
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
INTERGOVERNMENTAL SERVICES
001 000 000 521 20 51 01 Dispatch Services -CAD
001 000 000 521 20 51 10 Dispatch Services -Kirkland
001 000 000 521 20 51 20 Dispatch-EPSCA
001 000 000 521 20 51 30 Access-WSP
001 000 000 521 20 51 40 Marine Patrol -Mercer Island
001 000 000 521 20 51 50 Jail Service -Prisoner Board
001 000 000 521 20 51 60 Prisoner Transport
001 000 000 521 20 51 90 Other Cities-Add-1 Police Sery
TOTAL INTERGOVERNMENTAL SERV.
CAPITAL OUTLAY
TOTAL POLICE DEPARTMENT
PAGE 9
OF UNEXPENDED
TOTAL BALANCE
35,290.44
35,290.44
35,451.64
99.55
161.20
.00
43,513.56
57,991.37
75.03
14,477.81
505.08
5,490.58
5,600.00
98.05
109.42
.00
2,790.00
3,960.00
70.45
1,170.00
.00
674.42
40,000.00
1.69
39,325.58
1,396.84
28,754.12
32,672.92
88.01
3,918.80
.00
4,050.00
6,000.00
67.50
1,950.00
.00
16,730.56
.00
.00
16,730.56-
37,192.36
137,293.68
181,675.93
75.57
44,382.25
153,383.47
1,203,796.69
1,285,784.37
93.62
81,987.68
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
FIRE & MEDICAL AID DEPARTMENT
INTERGOVERNMENTAL SERVICES
001 000 000 522 20 51 00 Fire Control Services
TOTAL INTERGOVERNMENTAL
TOTAL £IRE & MEDICAL DEPT
PAGE 10
OF UNEXPENDED
TOTAL BALANCE
00 562,063.00
562,063.00
100.00
00 562,063.00
562,063.00
100.00
00 562,063.00
562,063.00
100.00
00
00
00
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
BUILDING DEPARTMENT
SALARIES & WAGES
001 000 000 524 60 11 00 Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 524 60 21 00 Personnel Benefits
TOTAL PERSONNEL BENEFITS
OTHER SERVICES & CHARGES
001 000 000 524 60 41 01 Engineer
001 000 000 524 60 41 02 Building Official
001 000 000 524 60 41 04 Building Inspector
001 000 000 524 60 43 00 Travel & Training
001 000 000 524 60 49 00 Misc-Dues, Subscriptions
TOTAL OTHER SERVICES & CHARGES
TOTAL BUILDING DEPARTMENT
PAGE 11
% OF UNEXPENDED
TOTAL BALANCE
2,178.40
28,615.80
30,000.00
95.39
1,384.20
2,178.40
28,615.80
30,000.00
95.39
1,384.20
630.37
7,454.71
6,307.00
118.20
1,147.71-
630.37
7,454.71
6,307.00
118.20
1,147.71-
10,646.26
133,878.94
125,000.00
107.10
8,878.94-
.00
111,737.15
112,000.00
99.77
262.85
7,735.76
81,562.88
64,000.00
127.44
17,562.88-
.00
12.74
.00
.00
12.74-
.00
569.93
500.00
113.99
69.93-
18,382.02
327,761.64
301,500.00
108.71
26,261.64-
21,190.79
363,832.15
337,807.00
107.70
26,025.15-
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
EMERGENCY PREPAREDNESS
001 000 000 525 60 41 00 Professional Services
TOTAL EMERGENCY PREPAREDNESS
2,385.00 40,981.26
2,385.00 40,981.26
10,000.00
10,000.00
PAGE 12
t OF
UNEXPENDED
TOTAL
BALANCE
409.81
30,981.26-
409.81
30,981.26-
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
PLANNING DEPARTMENT
SALARIES & WAGES
001 000 000 558 60 11 00 Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 558 60 21 00 Personnel Benefits
TOTAL PERSONNEL BENEFITS
SUPPLIES
001 000 000 558 60 31 00 Operating Supplies
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 558 60 41 00 Prof Services -Planner
001 000 000 558 60 41 01 Planning Consultant
001 000 000 558 60 41 02 Hearing Examiner
001 000 000 558 60 41 04 Growth Management
001 000 000 558 60 41 50 Landscape Consultant
001 000 000 558 60 42 00 Communications
001 000 000 558 60 43 00 Travel & Training
001 000 000 558 6049 00 Dues,Subscriptions,Memberships
001 000 000 558 60 64 00 Furniture & Equipment
TOTAL OTHER SERVICES & CHARGES
TOTAL PLANNING DEPARTMENT
PAGE 13
OF UNEXPENDED
TOTAL BALANCE
8,186.74
97,540.88
92,000.00
106.02
5,540.88-
8,186.74
97,540.88
92,000.00
106.02
5,540.88-
2,060.96
23,702.38
22,725.00
104.30
977.38-
2,060.96
23,702.38
22,725.00
104.30
977.38-
.00
1,221.08
500.00
244.22
721.08-
.00
1,221.08
500.00
244.22
721.08-
.00
9,970.68
10,000.00
99.71
29.32
4,698.25
41,126.28
43,000.00
95.64
1,873.72
.00
18,640.00
20,000.00
93.20
1,360.00
.00
7,227.40
97,000.00
7.45
89,772.60
.00
80,645.52
85,000.00
94.88
4,354.48
8.84
1,061.27
1,000.00
106.13
61.27-
.00
2,376.06
2,600.00
91.39
223.94
.00
375.00
500.00
75.00
125.00
.00
1,502.66
1,500.00
100.18
2.66-
4,707.09
162,924.87
260,600.00
62.52
97,675.13
14,954.79
285,389.21
375,825.00
75.94
90,435.79
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
RECREATION -LIFEGUARDS
SALARIES & WAGES
001 000 000 574 20 11 00 Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 574 20 21 00 Personnel Benefits
001 000 000 574 20 22 00 Uniforms
TOTAL PERSONNEL BENEFITS
SUPPLIES
001 000 000 574 20 31 00 Operating Supplies
001 000 000 574 20 35 00 Small Tools/Minor Equipment
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 574 20 43 00 Travel & Training
001 000 000 574 20 44 00 Advertising
TOTAL OTHER SERVICES & CHARGES
TOTAL RECREATION -LIFEGUARDS
PAGE 14
% OF UNEXPENDED
TOTAL BALANCE
00 16,428.00
13,000.00
126.37
3,428.00-
00 16,428.00
13,000.00
126.37
3,428.00-
00 2,070.67
1,200.00
172.56
870.67-
00 97.88
650.00
15.06
552.12
00 2,168.55
1,850.00
117.22
318.55-
00 217.14
200.00
108.57
17.14-
00 49.64
200.00
24.82
150.36
00 266.78 -
400.00
66.70
133.22
00 64.00
500.00
12.80
436.00
00 .00
200.00
.00
200.00
00 64.00
700.00
9.14
636.00
00 18,927.33
15,950.00
118.67
2,977.33-
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
PARKS DEPARTMENT
SALARIES & WAGES
001 000 000 576 80 11 00 Salaries & Wages
001 000 000 576 80 12 00 Overtime
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 576 80 21 00 Personnel Benefits
001 000 000 576 80 22 00 Uniforms
TOTAL PERSONNEL BENEFITS
SUPPLIES
001 000 000 576 80 31 00 Operating Supplies
001 000 000 576 80 31 01 Maintenance Supplies
001 000 000 576 80 32 00 Vehicle Fuel & Lube
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 576 80 41 00 Professional Services
001 000 000 576 80 41 04 Professional Services -Mist
001 000 000 576 80 42 00 Telephone/Postage
001 000 000 576 80 43 00 Travel & Training
001 000 000 576 80 47 00 Utilities
001 000 000 576 80 48 00 Repair & Maint Equipment
001 000 000 576 80 49 00 Miscellaneous
TOTAL OTHER SERVICES & CHARGES
CAPITAL OUTLAY
001 000 000 576 80 63 00 Park Improvements
001 000 000 576 80 64 00 Furniture and Equipment
TOTAL CAPITAL OUTLAY
TOTAL PARKS DEPARTMENT
PAGE 15
% OF UNEXPENDED
TOTAL BALANCE
13,531.65
210,766.60
181,315.00
116.24
29,451.60-
.00
668.22
2,500.00
26.73
1,831.78
13,531.65
211,434.82
183,815.00
115.03
27,619.82-
5,201.40
45,059.54
38,573.00
116.82
6,486.54-
.00
998.67
2,200.00
45.39
1,201.33
5,201.40
46,058.21
40,773.00
112.96
5,285.21-
991.75
22,126.49
30,000.00
73.75
7,873.51
895.97
5,773.37
9,000.00
64.15
3,226.63
423.00
5,900.30
5,500.00
107.28
400.30-
2,310.72
33,800.16
44,500.00
75.96
10,699.84
25,670.15-
14,281.37
35,000.00
40.80
20,718.63
549.81
8,665.90
9,000.00
96.29
334.10
621.44
6,150.79
2,000.00
307.54
4,150.79-
.00
2,226.97
5,500.00
40.49
3,273.03
.00
6,200.65
6,000.00
103.34
200.65-
.00
4,176.22
4,000.00
104.41
176.22-
.00
9,058.68
10,000.00
90.59
941.32
24,498.90-
50,760.58
71,500.00
70.99
20,739.42
4,973.07
18,506.88
33,000.00
56.08
14,493.12
1,370.88
15,826.55
17,467.00
90.61
1,640.45
6,343.95
34,333.43
50,467.00
68.03
16,133.57
2,888.82
376,387.20
391,055.00
96.25
14,667.80
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
OPERATING TRANSFERS
001 000 000 597 00 20 00 Equipment Replacement Fund
001 000 000 597 00 30 00 Street Fund
001 000 000 597 00 70 00 Capital Projects Fund
TOTAL OPERATING TRANSFERS
TOTAL EXPENSES
PAGE 16
% OF UNEXPENDED
TOTAL BALANCE
.00 77,000.00 77,000.00 100.00 .00
.00 400,000.00 400,000.00 100.00 .00
.00 28,000.00 28,000.00 100.00 .00
.00 505,000.00 505,000.00 100.00 .00
240,575.87 4,251,482.64 4,384,045.13 96.98 132,562.49
City of Medina
MONTHLY REVENUE REPORT
December 311 2004
M.T.D.
ACCOUNT NUMBER DESCRIPTION RECEIPTS
EQUIPMENT REPLACEMENT FUND
OTHER FINANCING SOURCES
100 000 000 395 10 00 00 Sale of Equipment Property
100 000 000 395 20 00 00 Equip -Insurance Recoveries
TOTAL OTHER FINANCING SOURCES
TRANSFERS
100 000 000 397 00 10 00 From General Fund
TOTAL TRANSFERS
TOTAL EQUIPMENT REPLACEMENT
PAGE 3
Y.T.D. % OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
00 3,400.00
5,000.00
68.00
1,600.00
00 5,645.70
.00
.00
5,645.70-
00 9,045.70
5,000.00
180.91
4,045.70-
00 77,000.00
.00
.00
77,000.00-
00 77,000.00
.00
.00
77,000.00-
00 86,045.70
5,000.00
1,720.91
81,045.70-
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
EQUIPMENT REPLACEMENT FUND
CAPITAL OUTLAY
100 000 000 514 50 64 00 Admin-Equipment
100 000 000 521 50 64 00 Police -Automobile
100 000 000 541 50 64 00 Public Works -Equipment
TOTAL CAPITAL OUTLAY
TOTAL EQUIPMENT REPLACEMENT
PAGE 17
% OF UNEXPENDED
TOTAL BALANCE
.00
4,802.63
4,000.00
120.07
802.63-
.00
82,020.74
92,000.00
89.15
9,979.26
1,153.06
31,172.21
34,138.00
91.31
2,965.79
1,153.06
117,995.58
130,138.00
90.67
12,142.42
1,153.06
117,995.58
130,138.00
90.67
12,142.42
City of Medina
MONTHLY REVENUE REPORT
December 31, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS
CITY STREET FUND
INTERGOVERNMENTAL REVENUE
101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted)
101 000 000 336 00 88 00 Motor Fuel Tax(Restricted)
TOTAL INTERGOVERNMENTAL
101 000 000 397 00 10 00 From General Fund
TOTAL OPERATING TRANSFERS
TOTAL CITY STREET FUND
PAGE 4
% OF REMAINING
ESTIMATED TOTAL EXPECTATION
3,450.61
41,676.99
43,000.00
96.92
1,613.39
19,486.77
20,250.00
96.23
5,064.00
61,163.76
63,250.00
96.70
.00
400,000.00
400,000.00
100.00
.00
400,000.00
400,000.00
100.00
5,064.00
461,163.76
463,250.00
99.55
1,323.01
763.23
2,086.24
.00
.00
2.086.24
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004 PAGE 18
M.T.D. Y.T.D. % OF UNEXPENDED
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
CITY STREET FUND
SALARIES & WAGES
101 000 000 542 30 11 00 Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
101 000 000 542 30 21 00 Personnel Benefits
101 000 000 542 30 22 00 Uniforms
TOTAL PERSONNEL BENEFITS
ROAD & STREET MAINTENANCE
101 000 000 542 30 31 00 Operating Supplies
101 000 000 542 30 35 00 Small Tools/Minor Equipment
101 000 000 542 30 41 00 Professional Services
101 000 000 542 30 41 10 Road & Street Maintenance
101 000 000 542 30 45 00 Machine Rental
101 000 000 542 30 47 00 Utility Services
101 000 000 542 30 48 00 Equipment Maintenance
101 000 000 542 40 41 00 Storm Drain Maintenance
101 000 000 542 63 41 00 Street Light Utilities
101 000 000 542 64 40 00 Traffic Control Devices
101 000 000 542 64 41 00 Traffic Control Devices
101 000 000 542 66 41 00 Snow & Ice Removal
101 000 000 542 67 41 00 Street Cleaning
TOTAL ROAD & ST MAINTENANCE
CAPITAL OUTLAY
101 000 000 595 30 64 00 Machinery and Equipment
TOTAL CAPITAL OUTLAY
TOTAL CITY STREET FUND
9,211.65
171,330.94
146,315.00
117.10
25,015.94-
9,211.65
171,330.94
146,315.00
117.10
25,015.94-
2,492.16
37,730.07
35,573.00
106.06
2,157.07-
444.92
1,687.65
2,200.00
76.71
512.35
2,937.08
39,417.72
37,773.00
104.35
1,644.72-
54.53
8,390.67
8,000.00
104.88
390.67-
.00
1,320.29
1,500.00
88.02
179.71
.00
24,286.42
60,000.00
40.48
35,713.58
33,296.28
107,008.62
180,000.00
59.45
72,991.38
.00
1,436.49
3,500.00
41.04
2,063.51
47.30
1,084.54
1,000.00
108.45
84.54-
.00
5,223.99
4,000.00
130.60
1,223.99-
.00
19,914.69
45,000.00
44.25
25,085.31
1,486.04
19,863.90
21,000.00
94.59
1,136.10
.00
1,249.50
.00
.00
1,249.50-
.00
4,510.67
5,000.00
90.21
489.33
.00
.00
1,000.00
.00
1,000.00
1,191.36
3,797.48
15,000.00
25.32
11,202.52
36,075.51
198,087.26
345,000.00
57.42
146,912.74
.00
710.53
2,762.00
25.73
2,051.47
.00
710.53
2,762.00
25.73
2,051.47
48,224.24
409,546.45
531,850.00
77.00
122,303.55
City of Medina
MONTHLY REVENUE REPORT
December 31, 2004
M.T.D.
ACCOUNT NUMBER DESCRIPTION RECEIPTS
TREE FUND
MISCELLANEOUS REVENUE
103 000 000 389 00 50 00 Other NonRevenues-Tree Replace
TOTAL MISCELLANEOUS REVENUE
TOTAL TREE FUND
00
00
00
PAGE 6
Y.T.D. % OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
53,924,60 10,000.00 539.25 43,924.60-
53,924.60 10,000.00 539.25 43,924.60-
53,924.60 10,000.00 539.25 43,924.60-
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
TREE FUND
OTHER SERVICES & CHARGES
103 000 000 589 00 49 10 Miscellaneous -Tree Replacement
TOTAL OTHER SERVICES & CHARGES
TOTAL TREE FUND
PAGE 20
% OF UNEXPENDED
TOTAL BALANCE
698.50
3,423.29
82,053.28
4.17
78,629.99
698.50
3,423.29
62,053.28
4.17
78,629.99
698.50
3,423.29
82,053.28
4.17
78,629.99
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, ZI-004
PAGE 21
M.T.D. Y.T.D. OF UNEXPENDED
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
PARK PROP. DEBT SERVICE FUND
PARK PROP DEBT PRINCIPAL/INT.
200 000 000 591 76 77 00 Principal
1,689.36
19,880.25
19,793.66
100.44
86.59-
200 000 000 592 76 83 00 Interest
1,342.94
16,507.35
16,593.94
99.48
86.59
TOTAL PARK PROP DEBT PRIN/INT.
3,032.30
36,387.60
36,387.60
100.00
.00
TOTAL PARK PROP DEBT SERV FUND
3,032.30
36,387.60
36,387.60
100.00
.00
City of Medina
MONTHLY REVENUE REPORT
December 31, 2004
M.T.D.
ACCOUNT NUMBER DESCRIPTION RECEIPTS
CAPITAL PROJECTS FUND
TAXES
307 000 000 317 30 00 00 REAL ESTATE EXCISE TAX
TOTAL TAXES
MISCELLANEOUS REVENUE
307 000 000 397 00 10 00 From General Fund
TOTAL OTHER FINANCING SOURCES
TOTAL CAPITAL PROJECTS FUND
PAGE 8
Y.T.D. % OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
46,166.18
562,227.55
300,000.00
187.41
262,227.55-
46,166.18
562,227.55
300,000.00
187.41
262,227.55-
.00
28,000.00
.00
.00
28,000.00-
.00
28,000.00
.00
.00
28,000.00-
46,166.18
590,227.55
300,000.00
196.74
290,227.55-
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004 PAGE 22
M.T.D. Y.T.D. % OF UNEXPENDED
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
CAPITAL PROJECTS FUND
IMPROVEMENTS
307 000 000 595 30 63 01 Road Construction
307 000 000 595 30 63 02 Storm Sewer Construction
307 000 000 595 30 63 03 Park Improvements
307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE Sth St
307 000 000 595 30 63 11 Police Facility
TOTAL IMPROVEMENTS
TOTAL CAPITAL PROJECTS
.00
126,386.38
230,000.00
54.95
103,613.62
.00
5,115.90
.00
.00
5,115.90-
76,392.20
239,720.91
338,000.00
70.92
98,279.09
.00
8,810.97
.00
.00
8,810.97-
.00
9,312.50
.00
.00
9,312.50-
76,392.20
389,346.66
568,000.00
68.55
178,653.34
76,392.20
389,346.66
568,000.00
68.55
178,653.34
ACCOUNT NUMBER DESCRIPTION
NON -REVENUE TRUST FUND
City of Medina
MONTHLY REVENUE REPORT
December 31, 2004
M.T.D.
RECEIPTS
NON
-REVENUES
631
000
000
389
00
10
00
Security Agreement -Johnston
631
000
000
389
12
52
01
WA St -Bldg Code Fee
631
000
000
389
12
52
03
WA St -Judicial Info Systems
631
000
000
389
12
52
06
WA St -State Portion
631
000
000
389
12
52
07
WA St -State 30%
631
000
000
389
12
52
08
WA St -Trauma Care
631
000
000
389
12
52
09
WA St-Lab-Bld/Breath
631
000
000
389
12
52
it
WA St -School Zone
631
000
000
389
12
52
87
Dept of Lic-Alien $15
631
000
000
389
12
52
88
Dept Of Lic-Gun Permit-$18/21
631
000
000
389
12
52
89
WA St Patrol -Gun -FBI ($24)
631
000
000
389
12
52
90
WA St Patrol -Alien ($25)
631
000
000
389
12
52
99
King County -Crime Victims
TOTAL NON -REVENUES
TOTAL NON -REVENUE TRUST FUND
PAGE 10
Y.T.D. OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
.00
2,500.00
.00
.00
2,500.00-
22.50
666.00
.00
.00
666.00-
529.03
12,792.48
.00
.00
12,792.48-
1,910.38
51,675.44
.00
.00
51,675.44-
914.39
27,536.80
.00
.00
27,536.80-
171.54
4,712.93
.00
.00
4,712.93-
75.00
1,143.36
.00
.00
1,143.36-
.00
265.62
.00
.00
265.62-
.00
30.00
.00
.00
30.00-
32.00.
374.00
.00
.00
374.00-
.00
240.00
.00
.00
240.00-
.00
50.00
.00
.00
50.00-
61.82
1,832.22
.00
.00
1,832.22-
3,716.66
103,818.85
.00
.00
103,818.85-
3,716.66
103,818.85
.00
.00
103,818.85-
ACCOUNT NUMBER
631 000 000 589 12 52 01
631 000 000 589 12 52 03
631 000 000 589 12 52 06
631 000 000 589 12 52 07
631 000 000 589 12 52 08
631 000 000 589 12 52 09
631 000 000 589 12 52 11
631 000 000 589 12 52 87
631 000 000 589 12 52 88
631 000 000 589 12 52 89
631 000 000 589 12 52 90
631 000 000 589 12 52 99
City of Medina
MONTHLY EXPENDITURE REPORT
December 31, 2004
M.T.D. Y.T.D.
DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
NON -REVENUE TRUST FUND
NON -EXPENDITURES
WA ST-Bldg Code Fee
WA St-JIS
WA St -State Portion
WA St -State 30%
WA St -Trauma Care
WA St-Lab-Bld/Breath
WA St -School Zone
Dept of Lic-Alien $33
Dept of Lic-Gun Permit-$18/21
WA St Patrol -Gun -FBI ($24)
WA St Patrol -Alien ($25)
King County -Crime Victims
TOTAL NON -EXPENDITURES
PAGE 24
% OF UNEXPENDED
TOTAL BALANCE
.00
517.50
.00
.00
517.50-
.00
10,677.65
.00
.00
10,677.65-
.00
42,764.67
.00
.00
42,764.67-
.00
23,000.22
.00
.00
23,000.22-
.00
4,025.40
.00
.00
4,025.40-
.00
574.37
.00
.00
574.37-
.00
177.08
.00
.00
177.08-
.00
30.00
.00
.00
30.00-
18.00
360.00
.00
.00
360.00-
.00
240.00
.00
.00
240.00-
.00
50.00
.00
.00
50.00-
.00
1,520.81
.00
.00
1,520.81-
18.00
83,937.70
.00
.00
83,937.70-
Cite of Medina
Check Register
December 31, 2004
PAGE 1
Check
Check
VENDOR
DATE
DATE
DISTRIBUTION
Number
Amount
NUMBER VENDOR NAME
ISSUED
REDEEMED
INVOICE NO. ACCOUNT NUMBER
AMOUNT
20201
3,308.15
18147
BANK OF AMERICA
12/02/04
00/00/00
NOV'04-BURDUE 001 000 000 514 10
43
00
420.53
ASP/AWC/SPEAKER/STEPCAN
INVOICE TOTAL
420.53
NOV'04-CHEN 001 000 000 521 20
31
00
33.37
BOTACH TACTICAL
INVOICE TOTAL
33.37
NOV'04-JAHN 101 000 000 542 30
22
00
444.92
PW CLOTHING
INVOICE TOTAL
444.92
NOV'04-REED 001 000 000 518 10
31
00
218.76
PRINTER BLACK INK
INVOICE TOTAL
218.76
NOV'04-SCHULZE 001 000 000 513 10
43
00
2,190.57
ICMA CONF/MAYORS MTG
INVOICE TOTAL
2,190.57
20202
31.12
18035
YAKIMA COUNTY DEPT
OF CORRECTI 12/02/04
00/00/00
3RD QTR'04 001 000 000 521 20
51
50
31.12
MEDICAL FUND
INVOICE TOTAL
31.12
20204
56.38
11100
PETTY CASH
12/03/04
00/00/00
DEC'04 001 000 000 518 10
31
00
4.40
REPLENISH PETTY CASH
DEC'04 001 000 000 518 10
42
00
14.78
REPLENISH PETTY CASH
DEC'04 001 000 000 521 20
42
00
28.36
REPLENISH PETTY CASH
DEC'04 001 000 000 558 60
42
00
8.84
REPLENISH PETTY CASH
INVOICE TOTAL
56.38
20205
190.00
350
ACCUNET/ACCUPC
12/08/04
00/00/00
2096 001 000 000 518 10
41
50
190.00
-4r
COMPUTER SERVICES
INVOICE TOTAL
190.00
20206
22.75
351
ACCURINT
12/08/04
00/00/00
1011660-20041130 001 000 000 521 20
41
50
22.75
BACKGROUND SEARCHES
INVOICE TOTAL
22.75
20207
75.91
422
ALLEGIANCE TELECOM
- POLICE 12/08/04
00/00/00
13009207 001 000 000 521 20
42
00
75.91
POLICE TELEPHONES
INVOICE TOTAL
75.91
20208
79.74
18142
ALLEGIANCE TELECOM
- ADMIN 12/08/04
00/00/00
13009209 001 000 000 518 10
42
00
79.74
TELEPHONES
INVOICE TOTAL
79.74
20209
25.39
270
AT&T
12/08/04
00/00/00
NOV104 001 000 000 576 80
42
00
25.39
TELEPHONES
City of Medina
Check
Register
December 31, 2004
Check
Check
VENDOR
DATE
DATE
Number
Amount
NUMBER
VENDOR NAME
ISSUED
REDEEMED
INVOICE NO. ACCOUNT NUMBER
INVOICE
TOTAL
20210
180.00
18063
B & B SHREDDING, LLC
12/08/04
00/00/00
14062 001 000 000
518 10
41 00
SHREDDING SERVICES
INVOICE
TOTAL
20211
551.04
2300
BLUMENTHAL UNIFORMS &
EQUIPMEN 12/08/04
00/00/00
388558-01 001 000 000
521 20
22 00
POLICE -JACKETS
INVOICE
TOTAL
20212
190.00
2900
CHEVALIER ALLEN & LICHMAN 12/08/04
00/00/00
SEATAC 75044.01R 001 000 000
511 60
41 00
SOUTH FLOW ISSUES
INVOICE
TOTAL
20213
214.11
2660
CIT TECHNOLOGY FIN SERV, INC 12/08/04
00/00/00
6045681 001 000 000
521 20
45 00
POLICE -COPIER LEASE
INVOICE
TOTAL
20214
43.51
3308
COMPUSA-HSBC BUSINESS
SOLUTION 12/08/04
00/00/00
85588 001 000 000
518 10
48 00
SERVER
INVOICE
TOTAL
20215
74.49
3385
CRYSTAL SPRINGS
12/08/04
00/00/00
0635566-15 001 000 000
518 10
31 00
WATER
INVOICE
TOTAL
0635579-15 001 000 000
576 80
31 01
WATER
INVOICE
TOTAL
0636574-15 001 000 000
521 20
31 00
WATER
INVOICE
TOTAL
20216
3,032.30
3825
DUSTIN FAMILY TRUST
12/08/04
00/00/00
JAN105 200 000 000
591 76
77 00
PROPERTY PURCHASE
JAN'05 200 000 000
592 76
83 00
PROPERTY PURCHASE
INVOICE
TOTAL
20217
2,275.84
3886
EARTH CORPS
12/08/04
00/00/00
1008 001 000 000
576 80
41 00
FAIRWEATHER MAINTENANCE
INVOICE
TOTAL
20218
505.08
3890
EASTSIDE PUBLIC SAFETY COMMUNI 12/08/04
00/00/00
2926 001 000 000
521 20
51 20
RADIO ACCESS FEES
INVOICE
TOTAL
20219
72.16
4640ENA
COURIERS INC
12/08/04
00/00/00
167279 001 000 000
521 20
42 00
POLICE COURIER SERVICES
INVOICE
TOTAL
Check Check VENDOR
Number Amount NUMBER VENDOR NAME
20220 91.23 18092 ENVIRONMENT CONTROL
20221 1,191.36 5150 EVERSON'S ECONO-VAC, INC
20222 2,385.00 5275 FINNIGAN, KRISTEN
20223
20224
City of Medina
Check Register
December 31, 2004
DATE DATE
ISSUED REDEEMED
INVOICE
NO. ACCOUNT NUMBER
12/08/04 00/00/00
41011938
001 000 000 518 30 48 00
SUPPLIES
INVOICE TOTAL
12/08/04 00/00/00
032348
101 000 000 542 67 41 00
SWEEP CITY STREETS
INVOICE TOTAL
12/08/04 00/00/00
NOV'04
001 000 000 525 60 41 00
EMERGENCY
PREPAREDNESS
INVOICE TOTAL
349.84 5825 GOODSELL POWER EQUIPMENT,INC 12/08/04 00/00/00 237551 001 000 000 576 80 31 01
SUPPLIES
96.36 5875 GRAINGER INC, WW
20225 268.73 6330 HOME DEPOT CREDIT SERVICE
INVOICE TOTAL
12/08/04 00/00/00 754-201317-7
001 000 000 576 80 31 00
SUPPLIES
INVOICE TOTAL
754-201318-5
001 000 000 576 80 31 00
SUPPLIES
INVOICE TOTAL
S 12/08/04 00/00/00 NOV104
001 000 000 576 80 31 01
SUPPLIES
INVOICE TOTAL
20226
23.95
6340
HOMEGUARD SECURITY SERVICES
12/08/04
00/00/00
LD1649
001
000 000 521 20
41 00
SECURITY
INVOICE TOTAL
20227
2,227.13
6345
HORIZON
12/08/04
00/00/00
8588336-00
101
000 000 542 30
41 10
SUPPLIES
INVOICE TOTAL
23228
1,365.72
8210
KC FINANCE -JAIL SERVICES
12/08/04
00/00/00
1317965
001
000 000 521 20
51 50
MISDEMEANOR
BOOKING
INVOICE TOTAL
1320788
001
000 000 521 20
51 50
MISDEMEANOR
BOOKING
INVOICE TOTAL
20229
263.01
7600
KC JOURNAL NEWSPAPERS
12/08/04
00/00/00
1344764
001
000 000 518 10
44 00
LEGAL ADVERTISING
INVOICE TOTAL
20230
146.70
8500
KEENEY'S OFFICE PRODUCTS
12/08/04
00/00/00
202609-0
001
000 000 521 20
31 00
SUPPLIES
INVOICE TOTAL
City, of Medina
Check Register
December
31, 21004
PAGE 4
Check
Check
VENDOR
DATE
DATE
DISTRIBUTION
Number
Amount
NUMBER
VENDOR NAME
ISSUED
REDEEMED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
20231
315.64
9070
LOWE'S BUSINESS ACCOUNT
12/08/04
00/00/00
NOV'04
001 000 000
576 80
63
00
135.76
SUPPLIES
NOV'04
001 000 000
576 80
31
00
179.86
SUPPLIES
INVOICE
TOTAL
315.64
20232
373.09
10395
NEXTEL COMMUNICATIONS
12/08/04
00/00/00
OCT25-NOV24104
001 000 000
518 10
42
00
3.95
CELLULAR PHONES
OCT25-NOV24104
001 000 000
576 80
42
00
170.73
CELLULAR PHONES
OCT25-NOV24'04
001 000 000
521 20
42
00
198.41
CELLULAR PHONES
INVOICE
TOTAL
373.09
20233
3,083.88
10460
O'BRIEN & ASSOCIATES INC.,
P.S 12/08/04
00/00/00
17164
001 000 000
512 50
41
10
3,083.88
PROSECUTING ATTORNEY
INVOICE
TOTAL
3,083.88
20234
4,698.25
10700
OTAK
12/08/04
00/00/00
AUG21-SEP24'04AB
001 000 000
558 60
41
01
1,965.25
PLANNING CONSULTANT
INVOICE
TOTAL
1,965.25
SEP25-OCT22'04AB
001 000 000
558 60
41
01
2,733.00
PLANNING CONSULTANT
INVOICE
TOTAL
2,733.00
20235
46.82
11015
PACIFIC OFFICE AUTOMATION
12/08/04
00/00/00
570562
001 000 000
521 20
48
00
46.82
CCR407 MAINTENANCE
INVOICE
TOTAL
46.82
20236
549.81
11020
PACIFIC TOPSOILS, INC.
12/08/04
00/00/00
067690
001 000 000
576 80
41
04
93.31
TOPSOILS
INVOICE
TOTAL
93.31
067714
001 000 000
576 80
41
04
55.99
TOPSOILS
INVOICE
TOTAL
55.99
067855
001 000 000
576 80
41
04
111.98
TOPSOILS
INVOICE
TOTAL
111.98
068607
001 000 000
576 80
41
04
74.65
TOPSOILS
INVOICE
TOTAL
74.65
068895
001 000 000
576 80
41
04
74.65
TOPSOILS
INVOICE
TOTAL
74.65
069066
001 000 000
576 80
41
04
65.32
TOPSOILS
Check Check VENDOR
City of Medina
Check Register
December 31, 2004
DATE DATE
Number
Amount
NUMBER
VENDOR NAME
ISSUED
REDEEMED
INVOICE NO.
ACCOUNT NUMBER
INVOICE TOTAL
069627
001 000 000 576 80
41 04
TOPSOILS
INVOICE TOTAL
20237
322.03
11270
PITNEY BOWES INC-SUPPLIES
12/08/04
00/00/00
447265
001 000 000 518 10
42 00
PULSAR METER
INVOICE TOTAL
20238
110.97
18154
PITNEY BOWES PURCHASE POWER
12/08/04
00/00/00
NOV-04
001 000 000 518 10
42 00
POSTAGE MACHINE
INVOICE TOTAL
20239
73.38
11700
PUGET SOUND ENERGY
12/08/04
00/00/00
DEC'04C
001 000 000 518 10
47 00
ELECTRICITY
INVOICE TOTAL
20240
281.09
11820
QWEST
12/08/04
00/00/00
DEC104E
001 000 000 518 10
42 00
CITY ISDN
INVOICE TOTAL
DEC'04H
001 000 000 521 20
42 00
TELEPHONES
INVOICE TOTAL
20241
247.00
13404
SHURGARD OF BELLEVUE
12/08/04
00/00/00
UNIT 1121-JAN'05
001 000 000 518 30
45 00
STORAGE
INVOICE TOTAL
UNIT 1178-JAN'05
001 000 000 518 30
45 00
STORAGE
INVOICE TOTAL
20242
84.00
13550
SUBURBAN CITIES ASSOC
12/08/04
00/00/00
1003
001 000 000 511 60
43 00
ODERMAT & ADAM
INVOICE TOTAL
20243
351.00
15347
VERIZON NORTHWEST INC
12/08/04
00/00/00
DEC'04
001 000 000 521 20
42 00
POLICE TELEPHONES
INVOICE TOTAL
20244
100.00
16159
WA ST CRIMINAL JUSTICE
12/08/04
00/00/00
2004-0613
001 000 000 521 20
43 00
KNOTT CLASS
INVOICE TOTAL
20245
18.00
16109
WA ST DEPT OF LICENSING
12/08/04
00/00/00
E344958-SKINNER
631 000 000 589 12
52 88
CONCEALED WEAPON
INVOICE TOTAL
20246
64.19
16151
WASHING MACHINE, INC.
12/08/04
00/00/00
NOV'04
001 000 000 521 20
48 00
POLICE AUTOMOBILES
City of Medina
Check Register
December 31, 2004
PAGE 6
'heck
Check
VENDOR
DATE
DATE
DISTRIBUTION
Number
Un011"t
NUMBER VENDOR NAME
ISSUED
REDEEMED
INVOICE NO. ACCOUNT NUMBER
AMOUNT
INVOICE TOTAL
64.19
20247
24,718.03
16143 WATERFRONT CONSTRUCTION, INC.
12/08/04
00/00/00
36469 307 000 000 595 30
63
03
24,718.03
50% BALANCE
INVOICE TOTAL
24,718.03
20248
350.00
18146 WEDLUND, CAROLL
12/09/04
00/00/00
NOV'04 001 000 000 521 20
41
00
350.00
CIVIL SERVICE
INVOICE TOTAL
350.00
20249
798.50
18165 WELLS NURSERY
12/15/04
00/00/00
DEC'04 103 000 000 589 00
49
10
798.50
TREES
INVOICE TOTAL
798.50
20264
116.96
18143 EASTSIDE EXTERMINATORS
12/13/04
00/00/00
2004-010961 001 000 000 518 30
48
00
116.96
INSECT EXTERMINATORS
INVOICE TOTAL
116.96
20265
48,606.38
4510 EMERALD PAVING INC
12/13/04
00/00/00
10725 101 000 000 542 30
41
10
2,493.88
PAVEMENT/MANHOLE REPAIR
INVOICE TOTAL
2,493.88
10728 101 000 000 542 30
41
10
36,866.88
UNDERGROUND UTILITIES
INVOICE TOTAL
36,866.88
10730 101 000 000 542 30
41
10
9,245.62
SIDEWALK PROJECT
INVOICE TOTAL
9,245.62
20266
895.00
18092 ENVIRONMENT CONTROL
12/13/04
00/00/00
501119 001 000 000 516 30
48
00
895.00
BLDG MAINTENANCE
INVOICE TOTAL
895.00
20267
57,533.03
8752 KIRKLAND, CITY OF
12/13/04
00/00/00
MPD0922041 001 000 000 521 20
48
20
1,000.00
DATA NETWORK EQUIPMENT
INVOICE TOTAL
1,000.00
MPD0922042 001 000 000 521 20
48
20
1,902.29
NEW WORLD SYSTEM MAINT
INVOICE TOTAL
1,902.29
MPD0922043 001 000 000 521 20
48
20
13,184.00
POLICE SYSTEM
INVOICE TOTAL
13,184.00
MPD0922044 001 000 000 521 20
51
01
20,915.00
NEW WORLD SYSTEM/RMS
MPD0922044 001 000 000 521 20
48
20
6,156.30
NEW WORLD SYSTEM/RMS
INVOICE TOTAL
27,071.30
City of Medina
Check Register
December 31, 2004
PAGE 7
Check
Check
VENDOR
DATE
DATE
DISTRIBUTION
Number
A 101111t
NUMBER
VENDOR NAME
ISSUED
REDEEMED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
MPD0922045
001 000 000 521 20
51
01
14,375.44
NEW WORLD SYSTEM
INVOICE TOTAL
14,375.44
20268
200.00
9327
MEDINA POSTMASTER
12/13/04
00/00/00
2005 PO BOX
001 000 000 518 10
41
00
200.00
ANNUAL FEE
INVOICE TOTAL
200.00
20269
325.40
10460
O'BRIEN & ASSOCIATES INC., P.S
12/13/04
00/00/00
17157
001 000 000 512 50
41
1.0
325.40
MELODY PRIMM RALJ
INVOICE TOTAL
325.40
20270
665.59
10550
OFFICE DEPOT CREDIT PLAN
12/13/04
00/00/00
NOV-04
001 000 000 518 10
31
00
665.59
SUPPLIES
INVOICE TOTAL
665.59
20271
238.95
11015
PACIFIC OFFICE AUTOMATION
12/13/04
00/00/00
581026
001 000 000 518 10
48
00
238.95
DJ305-COPIER LEASE
INVOICE TOTAL
238.95
20272
1,000.00
11830
POSTAGE/RESERVE ACCOUNT
12/13/04
00/00/00
DEC104
001 000 000 518 10
42
00
1,000.00
POSTAGE MACHINE
INVOICE TOTAL
1,000.00
20273
1,486.04
11700
PUGET SOUND ENERGY
12/13/04
00/00/00
DEC'04A
101 000 000 542 63
41
00
1,486.04
STREET LIGHTS
INVOICE TOTAL
1,486.04
20274
111.46
11820
QWEST
12/13/04
00/00/00
DEC-04C
001 000 000 518 10
42
00
111.46
CITY ISDN
INVOICE TOTAL
111.46
20275
67.45
13405
SIRCHIE FINGERPRINT LABORATORY
12/13/04
00/00/00
0362007
001 000 000 521 20
31
40
67.45
EVIDENCE BAGS
INVOICE TOTAL
67.45
20276
22.44
13933
UCN-UNITED CARRIER NETWORKS
12/13/04
00/00/00
107771499
001 000 000 521 20
42
00
22.44
POLICE TELEPHONES
INVOICE TOTAL
22.44
20277
200.00
15600
WA ASSOC OF SHERIFFS & POLICE
12/13/04
00/00/00
2004 CONF
001 000 000 521 20
43
00
200.00
CHIEF CHEN
INVOICE TOTAL
200.00
20278
1,512,29
2300
BLUMENTHAL UNIFORMS & EQUIPMEN
12/31/04
00/00/00
404445
001 000 000 521 20
22
00
1,218.56
POLICE BADGE SETUP
INVOICE TOTAL
1,218.56
406641
001 000 000 521 20
22
00
293.73
POLICE
INVOICE TOTAL
293.73
Check Check VENDOR
Number Amount NUMBER VENDOR NAME
20279 28.02 2626 BRIM TRACTOR COMPANY INC
20280 1,593.36 18110 CHEVRON (POLICE)
20291 423.00 3100 CHEVRON (PW STREETS)
20282 237.84 5745 GEMPLER'S INC.
City of Medina
Check Register
December 31, 2004
DATE DATE
ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER
12/31/04 00/00/00 85675 001 000 000 576 80 31 01
SUPPLIES
INVOICE TOTAL
12/31/04 00/00/00 7898306381412 001 000 000 521 20 32 00
POLICE AUTOMOBILES
INVOICE TOTAL
12/31/04 00/00/00 7898306407412 001 000 000 576 80 32 00
PW AUTOMOBILES
INVOICE TOTAL
12/31/04 00/00/00 1005627000 001 000 000 576 80 31 01
SUPPLIES
INVOICE TOTAL
1005634108 001 000 000 576 80 31 01
SUPPLIES
INVOICE TOTAL
1005654891 001 000 000 576 80 31 01
SUPPLIES
INVOICE TOTAL
20283 2,578,47 5825 GOODSELL POWER EQUIPMENT,INC 12/31/04 00/00/00 236013 100 000 000 541 50 64 00
SUPPLIES
20284
19.20
5875
GRAINGER
INC, WW
20285
696.33
6345
HORIZON
20286 1,334.50 8625 KIRKLAND MUNICIPAL COURT
INVOICE TOTAL
238016
101 000 000 542 30
31 00
SUPPLIES
INVOICE TOTAL
238150
001 000 000 576 80
64 00
SUPPLIES
INVOICE TOTAL
12/31/04 00/00/00
754-243112-2
001 000 000 576 80
31 00
SUPPLIES
INVOICE TOTAL
12/31/04 00/00/00
6700252-00
001 000 000 576 80
31 00
SUPPLIES
INVOICE TOTAL
6700355-00
001 000 000 576 80
31 00
SUPPLIES
INVOICE TOTAL
12/31/04 00/00/00
NOVO4MED
001 000 000 512 50
51 10
COURT FILING
FEES
INVOICE TOTAL
PAGE 8
DISTRIBUTION
AMOUNT
28.02
28.02
1,593.36
1,593.36
423.00
423.00
158.16
158.16
39.00
39.00
40.68
40.68
1,153.06
1,153.06
54.53
54.53
1,370.88
1,370.88
19.20
19.20
468.31
468.31
228.02
228.02
1,334.50
1,334.50
City of Medina
Check Register
December 31, 2004
PAGE 9
Check
Check
VENDOR
DATE
DATE
DISTRIBUTION
NUmbeI
AmotUIt
NUMBER VENDOR NAME
ISSUED
REDEEMED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
20287
15.00
9068 LOCATE PLUS.COM
12/31/04
00/00/00
176052
001 000 000 521 20
49
00
15.00
WEBSITE USAGE
INVOICE TOTAL
15.00
20288
55.39
9326 MARATHON COMMUNICATIONS INC
12/31/04
00/00/00
DEC'04
001 000 000 518 10
42
00
55.39
TELEPHONE LONG DISTANCE
INVOICE TOTAL
55.39
20289
4,837.29
10448 NW PLAYGROUND EQUIPMENT
12/31/04
00/00/00
25447
001 000 000 576 80
63
00
4,837.29
SQUARE TABLE
FRAME
INVOICE TOTAL
4,837.29
20290
228.48
10556 OIC EQUIPMENT INC
12/31/04
00/00/00
43754
001 000 000 518 30
45
00
228.48
PW TRAILER
INVOICE TOTAL
228.48
20291
5,927.54
10700 OTAK
12/31/04
00/00/00
120443028
307 000 000 595 30
63
03
5,927.54
MEDINA BEACH
SHORELINE
INVOICE TOTAL
5,927.54
20292
1,334.26
11820 QWEST
12/31/04
00/00/00
DEC'04A
001 000 000 518 10
42
00
768.90
TELEPHONES
INVOICE TOTAL
768.90
DEC'04B
001 000 000 518 10
42
00
61.40
PAY PHONE
INVOICE TOTAL
61.40
DEC104D
001 000 000 518 10
42
00
78.64
CITY ISDN
INVOICE TOTAL
78.64
DEC104F
001 000 000 576 80
42
00
204.76
TELEPHONES
INVOICE TOTAL
204.76
DEC'04GG
001 000 000 576 80
42
00
220.56
TELEPHONES
INVOICE TOTAL
220.56
20293
10,909.67
12005 ROTH HILL ENGINEERING PARTNERS
12/31/04
00/00/00
NOV'04
001 000 000 524 60
41
01
10,646.26
ENGINEERING
CONSULTANT
NOV'04
001 000 000 576 80
41
00
263.41
ENGINEERING
CONSULTANT
INVOICE TOTAL
10,909.67
20294
367.45
12660 SOS DATA SERVICES INC
12/31/04
00/00/00
17218
001 000 000 518 10
49
30
367.45
NEWSLETTER
INVOICE TOTAL
367.45
20295
47.30
15203 UTILITIES UNDERGROUND
12/31/04
00/00/00
4119376
101 000 000 542 30
47
00
47.30
EXCAVATION NOTIFICATION
City of Medina
Check Register
December 31, 2004
PAGE 10
Check
Check
VENDOR
DATE
DATE
DISTRIBUTION
Number
Amount
NUMBER VENDOR NAME
ISSUED
REDEEMED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
INVOICE TOTAL
47.30
20296
75.60
13475 WA ST AUDITOR'S OFFICE
12/31/04
00/00/00
L52033
001 000 000 514 10 51 00
75.60
AUDIT OF 2003 REPORT
INVOICE TOTAL
75.60
20297
372,54
16113 WA ST DEPT OF RETIREMENT
12/31/04
00/00/00
CAROLL WEDLUND
001 000 000 518 10 21 00
372.54
PERS I
INVOICE TOTAL
372.54
20298
7,735.76
16170 WATERSHED COMPANY, THE
12/31/04
00/00/00
04-1205
001 000 000 524 60 41 04
7,735.76
MEDINA COMP PLAN
INVOICE TOTAL
7,735.76
GRAND TOTAL
207,720.67
ITEM F - 3
of M
CITY OF MEDINA
City Manager's Office
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medina-wa.gov
MEMORANDUM
DATE:
December 15, 2004
TO:
Medina City Council
FROM:
Doug Schulze, City Manager
RE: 2005 Study Session Dates/Times
RECOMMENDATION: Adopt resolution establishing dates and times for 2005 study sessions.
POLICY IMPLICATION: MMC 2.04.010 sets regular meetings of the city council for the second
Monday of each month. Study Sessions have been set by resolution at the beginning of each year. In the
past, the City Council has not used Study Sessions for any business requiring action.
BACKGROUND: When the City Council first began using study sessions the goal was to
limit Study Sessions to no longer than two hours and to discussion of items scheduled for Council action at
a future regular meeting. Study Sessions were held from 4:00 p.m. to 6:00 p.m. prior to January 1, 2003.
The City Council changed the start time of Study Sessions to 6:00 p.m. in late 2003 and to 7:00 p.m. in
January 2004. During late 2003, members of the City Council briefly discussed making changes to the
dates and times of meetings. In addition, at least one member of the City Council has suggested replacing
the Study Sessions with a second regular meeting.
Many city councils meet in regular session at least twice each month however there is no requirement to
meet more than once each month. A few cities, including Clyde Hill, Hunts Point and Yarrow Point meet
only once each month and conduct study sessions as needed. Prior to 1997, the City Council met only
once each month, but held several committee meetings each month. In 1997, the City Council started
using Study Sessions on a monthly basis, which provided the City Council with an opportunity to
discussion issues on a more informal basis than allowed during regular meetings. During the January
2004 meeting, the City Council decided to continue using study sessions on a monthly basis.
ITEM F — 3a
CITY OF MEDINA
RESOLUTION NO.
A resolution of the City Council of the City of Medina, Washington,
establishing calendar year 2005 study session meeting dates for the Medina City
Council.
THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, does
resolve as follows:
RESOLVED that the City Council shall meet on the fourth Monday of each
month during calendar year 2005, commencing at 7:00 p.m. Said meetings shall
be known as City Council Study Sessions and shall, to the extent possible, be
conducted on an informal basis; provided, that the City Council shall have the
same authority to conduct any business at a study session as could be
conducted at a regular meeting of the City Council. Said meetings may be
canceled by a majority vote of the City Council or by the Mayor, if deemed
appropriate.
PASSED BY THE CITY COUNCIL ON THIS 10th DAY OF JANUARY,
2005, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE 101n
DAY OF JANUARY, 2005.
Mary Odermat, Mayor
Approved as to form:
Kirk R. Wines, City Attorney
Attest:
Randy Reed, CMC, City Clerk
Item H-1
of '"Ffl��
MEDINA POLICE DEPARTMENT
�,,
Jeffrey T. Chen, Chief of Police
CITY OF MEDINA
MONTHLY ACTIVITY REPORT
DECENMER 2004
Felony Crimes
December
YTD
YTD
Year End
2004
2004 '
2003
2003
Aggravated Assault
0
0
0
0
Robbery
0
0
1
1
Sexual Assault/Rape
0
0
2
2
Burglary, Residential
3
10
16
16
Drug Violations
0
2
0
0
Forgery/Fraud
0
18
15
15
Vehicle Prowl
0
19
14
14
Theft (Over $250)
1
7
9
9
Malicious Mischief
0
0
5
5
Arson
0
0
2
2
Auto/Boat Theft
0
7
2
2
(recovered)
Possession of Stolen
0
1
2
2
Property
TOTAL
4
64
68
68
Misdemeanor
December
YTD
YTD
Year End
Crimes `
2004
2004
2003
2003
Assault, Simple
1
3
2
2
Malicious Mischief
4
17
26
26
(Under $250)
Vehicle Prowl
0
18
26
26
Theft (Under $250)
6
25
11
11
Domestic Violence
0
3
5
5
Minor in Possession
0
6
6
6
Drug Violations
0
3
5
5
TOTAL
11
75
81
81
Page 2
MEDINA POLICE DEPARTMENT
Jeffrey T Chen, Chief of Police
CITY OF i
MONTHLY ACTIVITY OR
DECEMBER 2004
Item H-1
Accidents
December 2004
YTD 2004
YTD 2003
Year End 2003
Injury
0
3
1
1
Non -Injury
0
11
16
16
TOTAL`'
0
14
17
17
Traffic Citations
December 2004 `
YTD 2004
YTD 2003
Year End 2003
Driving Under Influence
11
83
42
42
*Other
2
118
206
206
TOTAL
13
201
248
248
Traffic Infractions '
December 2004
YTD 2004
YTD 2003
Year End 2003
Speeding
9
366
406
406
Parking
2
84
184
184
**Other
41
449
532
532
TOTAL
52
899
1122
1122
Traffic Warnings
December 2004
YTD 2004
YTD 2003
Year End 2003
TOTAL
127
2015
2635
2635
Calls for Service
December 2004
YTD 2004
YTD 2003
Year End 2003
House Watch Checks
60
518
424
424
False Alarms
33
281
387
387
Assists -Citizen
72
232
217
217
Assists-Fire/Medic
0
75
139
139
Suspicious Circumstances
0
17
15
15
Property— Found/Lost
0
20
18
18
Animal Complaints
1
6
2
2
Missing Person
0
0
2
2
Warrant Arrests
5
54
68
68
***Other 2 37 60 60
TOTAL - 173 1240 1332 1332
* DWLS; Fail to Transfer Title; No License
** Expired Tabs; No insurance; Fail to stop; Defective Equipment
*** Verbal Domestic; Vandalism; Civil Dispute; Disturbance
Item H-1
Town of
Hunts Pont �
MEDINA POLICE DEPARTMENT
Jeffrey T. Chen, Chief of Police
TOWN OF RUNTS POINT
MONTHLY ACTIVITY REPORT
DECEMBER 2004
Felony Crimes
December
Year To Date
Year To Date
Year End
2004
2004 -
2003
2003
Burglary, Residential
1
7
2
2
Forgery (Identity Theft)
0
2
5
5
Vehicle Prowl
1
4
4
4
Theft (Over $250)
0
0
3
3
Auto/Boat Theft
0
0
2
2
TOTAL
2
13
16
16
Misdemeanor
December
Year To Date
Year To Date
Year End
Crimes
2004 '
2004
2003
2003
Assault, Simple
0
0
0
0
Malicious Mischief
0
3
2
2
(Under $250)
Vehicle Prowl
0
3
2
2
Theft (Under $250)
0
1
2
2
Domestic Violence
0
0
0
0
Minor in Possession
0
1
0
0
Drug Violations
0
1
1
1
TOTAL
0
9
7
7
Page 2 Item H-1
MEDINA POLICE DEPARTMENT
Town of Jeffrey T. Chen, Chief of Police
INT
!.U'n�
ts point MONTHLY OF
Ty PORT
� D]ECENOER 2004
Traffic
December
Year To Date
Year To Date
Year End
Citations
2004
2004
2003
2003
Driving Under Influence
0
9
5
5
Accidents
0
3
0
0
*Other
0
36
67
67
TOTAL
0
48
72
72
Traffic
December
Year To Date
Year To Date
Year End
Infractions
2004
2004
2003
2003
Speeding
0
20
68
68
Parking
0
5
7
7
"Other
16
253
206
206
TOTAL -
16
278
281
281
Warnings
December
Year to Date
Year to Date
Year End
2004
2004
2003
2003
TOTAL
32
461
634
634
Other Calls
December
Year To Date
Year To Date
Year End
for Service
2004
2004
2003
2003
House Watch Checks
7
37
28
28
False Alarms
4
64
91
91
Assists -Citizen
3
17
27
27
Assists-Fire/Medic
3
14
19
19
Suspicious Circumstances
0
2
3
3
Property— Lost/Found
0
0
3
3
Animal Complaints
0
0
0
0
Warrant Arrests
0
8
20
20
***Other
0
11
10
10
TOTAL
17
153
201
201
* DWLS; Fail to Transfer Title; No License
** Expired Tabs; No insurance; Fail to stop; Defective Equipment
*** Verbal Domestic; Harassment; Civil Dispute; Arson
MEDINA
MONTHLY SUMMARY
DECEMBER, 2004
FELONY CRIMES
Burglary 2004-01263 12/03/04 11:30 a.m.
7800 block of NE 12rh St
Victim reports an unknown person(s) entered an unlocked residence sometime between
11:30 a.m. and 3:15 p.m. on 12/03/04. Items taken were computer equipment, cash and
other miscellaneous items. A cleaning service for the homeowner might have left the
residence unsecured and unalarmed. Detectives will be following up with the cleaning
service and estranged husband for information. Total loss: $5,000.
Theft 2004-01341 12/11/04 11:45 a.m.
1800 block of 73rd Ave NE
Officers responded to a report of an unknown male refusing to leave a Medina resident's
property. He was placed under arrest for Obstructing and Disorderly Conduct and it was
later learned that he had stolen two UPS packages containing electronics equipment from
the Medina resident.
Burglary 2004-01441 12/18/04 10:40 p.m.
1200 block of Evergreen Point Road
Victim reports an unknown person(s) entered his unoccupied home sometime between
3:00 p.m. and 10:40 p.m. on 12/18/04 by forcing open the rear side French doors. The
victim said his alarm system was activated, but there was a malfunction in the system, so
the police were not immediately notified. Electronic equipment and a two -foot bronze
statue were taken from the home. Burglary tools were located from the scene and
processed for fingerprints at the Medina Police Station. Investigation continues. Total
loss: $14,050.
Attempted Burglary 2004-01592 12/31/04 6:45 p.m.
900 block of Evergreen Point Road
Officer responded to a call of a possible residential burglary in progress. Person(s)
unknown attempted to gain entry into a boathouse on the property. The suspect was
observed and chased off by the reporting party fleeing on foot over a fence. Officers
called for a police K-9 but none were available. A search of the area was conducted, but
yielded negative results.
MISDEMEANOR CRIMES
Theft 2004-01305 12/06/04 4:00 p.m.
2500 block of Medina Circle
On 12/07/04 at approximately 12:15 p.m., officer took a report of a theft of a razor
scooter. The scooter was left unattended outside on the victim's property. Total loss:
$50.
City of Medina Police Department Monthly Report for December 2004
Theft (Mail) 2004-01400 12/16/04 4:00 p.m.
2600 block of 801h Ave NE
On 12/16/04 at approximately 4:20 p.m. Officer took a report of mail theft that occurred
sometime on 12/15/04. An unknown amount of mail was taken out of the mailbox.
Officer provided the resident with crime prevention information and will be working with
U.S. Postal Inspectors.
Malicious Mischief 2004-01460 12/20/04 7:05 p.m.
7700 block of Overlake Drive W
A house sitter for the out of town residents found a Christmas wreath laying on the
ground out of place as well as mud smeared on the home's two front doors. Officers
were called to the scene to investigate. Officers discovered several rolls of toilet paper
strewn in the driveway and eggs had been thrown at one of the vehicles parked in the
carport.
Theft 2004-01469 12/20/04 11:00 P.M.
7600 block of NE 22nd St
On 12/20/04 between 7:00 p.m. and 11:00 p.m. a lawn ornament was taken from the front
yard of a Medina resident. Total loss: $25.
Malicious Mischief/Found Mail 2004-01494 12/23/04 6:00 a.m.
2500 block of 82nd Ave NE
Between 10:00 p.m. on 12/22/04 and 6:00 a.m. on 12/23/04, unknown person(s) damaged
the victim's mailbox. The victim located numerous pieces of another Medina resident's
mail in the street. Medina Police were called to take possession of the U.S. Mail and
returned it to the post office. Damage to the mailbox: $25.
Malicious Mischief 2004-01496 12/23/04 8:30 a.m.
7800 block of NE 21si St
Between 9:00 p.m. on 12/22/04 and 8:30 a.m. on 12/23/04, unknown person(s) damaged
the mail and newspaper box at the location. Damage to the mailbox: $30.
Theft (Mail) 2004-01498 12/23/04 6:00 a.m.
2000 block of 79th Ave NE
Between 9:00 p.m. on 12/22/04 and 6:00 a.m. on 12/23/04, mail was stolen from several
Medina residents' mailboxes. Officers were later called to recover mail, which was left
discarded around the area. Officers are working with the U.S. Postal Service to address
this issue.
Theft (Mail) 2004-01499 12/22/04 6:00 a.m.
8200 block of NE 26th St
Between 8:30 p.m. on 12/22/04 and 6:00 a.m. on 12/23/04, mail was stolen from several
Medina residents' mailboxes. Officers were later called to recover mail, which was left
discarded around the area. Officers are working with the U.S. Postal Service to address
these incidents.
City of Medina Police Department Monthly Report for December 2004 2
Malicious Mischief 2004-01502 12/23/04 7:30 a.m.
2600 block of 78th Ave NE
Resident called to report that unknown person(s) removed Christmas lights from a bush
in their front yard and destroyed them by apparently stepping on them. The incident
occurred between 5:30 a.m. and 7:30 a.m. on 12/23/04. Total loss: $20.
Theft (Mail) 2004-01503 12/23/04 7:30 a.m.
2200 block of 78th Ave NE
Sometime between 6:00 p.m. on 12/22/04 and 7:30 a.m. on 12/23/04, unknown person(s)
pilfered several residents' mailboxes over the holidays taking their uncollected mail. (See
above related mail theft cases).
Assault, Simple 2004-01532 12/26/04 11:45 a.m.
7800 block of NE 12th St
Officer responded to a report of a physical domestic disturbance between a mother and
daughter. The daughter had become enraged and pushed her mother causing her
mother's head to crash through the kitchen glass window. Fortunately the mother was not
injured only suffering slight bruises. The victim was advised to file for a no contact order
and provided domestic violence resource information. The daughter was arrested and
taken to jail.
OTHER
Animal Complaint 2004-01255 12/01/04 11:00 a.m.
8000 NE 12th St (Medina Park)
A resident came into the police station to report being bitten by a small dog at the Medina
Park a few days earlier. The victim did not seek or ask for any medical attention for the
injury. The victim was initially hesitant to report the incident but later wished to file a
report for informational purposes.
Trespass Warning 2004-01272 12/04/04 2:45 p.m.
1800 block of 73rd Ave NE
On 12/04/04 at approximately 2:30 p.m., a subject attempted to contact the resident and
was told to leave by the reporting party. Medina Police were called to the scene and after
a short discussion, the subject then willingly left the premises.
Trespass 2004-01437 12/18/04 5:15 p.m.
100 block of Overlake Drive East
On 12/18/04 at approximately 6:28 p.m., complainant called to report a possible prowler
near/or at the above location. Medina Police responded to conduct an area check but
could not locate the individual.
City of Medina Police Department Monthly Report for December 2004 3
CALLS FOR SERVICE
House watches
36
False Alarms
33
Assists (total)
14
Warrant Arrests (5)
2004-01276
$ no bail
Negligent Driving
King County
2004-01369
$2,500 cash
DUI
Medina
2004-01384
$5,000
DUI
Seattle
2004-01411
$5,000
Fail to Appear -DUI
Kirkland
$1,000
Fail to Appear-DWLS-3rd
Kirkland
2004-01470
$10,000
Medina
MISCELLANEOUS
The Medina Police Department again was a contributing partner and participant in the
yearly Eastside driving while under the influence (DUI) taskforce. The taskforce was
able to interdict and apprehend over 50 individuals during the month of December for
driving while under the influence.
City of Medina Police Department Monthly Report for December 2004 4
HUNTS POINT
MONTHLY SUMMARY
DECEMBER, 2004
FELONN' CRIMES
Vehicle Prowl (Theft) 2004-01326 12/09/04 1:30 p.m.
8300 block of Hunts Point Circle
On 12/09/04 between 7:00 a.m. and 1:00 p.m., person(s) unknown entered the unlocked
vehicle parked in the resident's driveway. The victim's purse was removed, which
included her wallet and checkbook. The suspect(s) subsequently charged approximately
$700 on the victim's debit cards.
Burglary (Attempt) 2004-01594 12/31/04 8:00 p.m.
3100 block of Hunts Point Circle
On 12/31/04 at 7:21 p.m. an officer responded to an audible house alarm. Upon
investigation, it was determined unknown person(s) attempted to gain entry through the
rear deck double -doors causing the alarm to go off. Entry was not made.
MISDEMEANOR CRIMES
No misdemeanor incidents to report during the month of December, 2004.
CAL.[,S FOR SERVICE,
House watches 7
False Alarms 4
Assists (total) 0
Warrant Arrests (0)
OTHER
No significant incidents to report during the month of December, 2004.
ITEM H - 2
CITY OF MEDINA
Development Services
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medina-wa.gov
MEMORANDUM
DATE: January 4, 2004
TO: Mayor and City Council
FROM: Joseph Gellings, AICP, Director of Development Services
RE: Monthly Development Services Department Report
Planning Commission Meeting Recap — There was only one discussion item on the agenda for the
January 4, 2005 Planning Commission meeting — updates to Comprehensive Plan and Critical Areas
Ordinance. With respect to the Comprehensive Plan, the Commission reviewed several citizen comment
letters and reviewed all goal and policy statements in the proposed draft. With respect to the
Critical Areas Ordinance, the Commission identified several changes aimed and improving clarity for
applicants and providing consistency with other development regulations. The meeting was adjourned at
11:30 pm. The special meeting date of January 25 has been selected for the final Planning Commission
discussion of the document updates.
Vacation — I will not be able to attend the January 10 City Council meeting because I will be on vacation
from January 6 to 18.
ITEM H-4
CITY OF MEDINA
DATE: January 10, 2005
TO: Mayor and Council Members
FROM: Scott Hannah, Medina Emergency Committee Chair
Kris Finnigan, Medina Emergency Committee Coordinator
RE: Medina Emergency Committee Quarterly Report
The Medina Emergency Committee continues their work with Committees shown
and outreach efforts to the community.
Basic Needs
Communications
Fire, Search and Rescue
Medical
Neighborhood Preparedness
Public Works
Safety and Security
Scott Hannah
Cy Humphreys
Mark Crickmore
Robert Kropp
Margaret Maxwell
Paul Saad
Jim Arata
Attached you will find minutes from the most recent Emergency Committee
Meeting, with the next meeting having been scheduled for January 19, 2005, at 4
p.m.
The Mobile Emergency Command Center Vehicle has been designed and is on
order. This project is on schedule, falling within the budget requirements of the
reimbursement grant award.
Additional grant possibilities are being researched, with a hope to further equip
this valuable community resource.
On December 2, Medina participated in a Regional Communications Drill. We
anticipate further drills of this nature and look forward to joining them as well.
ITEM H-4
Upcoming training includes National Incident Management System (NIMS) a
condition for future federal preparedness assistance funding. We will continue to
notify you of these opportunities, in the event that you would like to be included in
the group.
The Emergency Preparedness Website continues to evolve with growth of the
Emergency Program.
We welcome thoughts you may have and value your continued support. Our
email addresses are: scott@pacificvalleyfoods.com (and) kfinnigan@medina-
wa.gov.
Thank you.
ITEM H-4a
CITY OF MEDINA
EMERGENCY COMMITTEE MEETING
MINUTES
December 1, 2004
The meeting was called to order at 4:05 p.m. by Emergency Committee Chair Scott
Hannah. Those in attendance included Committee Chairs Jim Arata, Mark Crickmore,
Robert Kropp, Margaret Maxwell and Paul Saad. Volunteers John Brekke, Suzi
Crickmore, Tom Edmonds, Michael Higgins and Mike Kendall, City Manager Doug
Schulze, Police Chief Jeff Chen and Emergency Preparedness Coordinator Kris Finnigan
were also in attendance.
Chairperson Hannah announced that Public Works Director Shel Jahn was no longer with
the City of Medina.
He thanked Jim Arata for volunteering to chair the Safety and Security Committee.
Chair Hannah moved to approve the minutes of the September 22 meeting. Seconded
by Kropp, the minutes were approved.
Goals of the Committee and the mission statement were discussed. Those present were
invited to review the statement and make changes, to be brought forward to the next
meeting.
It was noted that in the City of Medina Comprehensive Emergency Plan, the group is
referred to as the "Emergency Services Committee". Following discussion, the
consensus was to begin referring to the Committee as the "Medina Emergency
Committee", for simplicity.
Chair Hannah invited those present to sign up for one or more committees.
He reported on a recent visit that he and others had made to the City of Bellevue
Emergency Operations Center. He said that he was doing research on a back-up
shelter. He noted that, in the event of a disaster, Bellevue would specify shelters after it
was decided which to open, based upon the event.
City Manager Schulze reported that the City Council has one more public hearing on the
budget on December 13`h and that the communications request was still in the budget.
Once adopted, after the first of the year, the project can move forward.
There was discussion regarding the possible establishment of emergency supply
containers in the community.
Fire, Search & Rescue Chair Crickmore explained the meaning of "windshield survey".
He stated that he believed that Medina needed their own teams to do this on a smaller
scale. He expressed the importance of structural assessment, where the committee
needs to be trained and he recommended that heads of teams attend ATC-20, 8 hr.
class, along with CERT (Citizen Emergency Response Team).
Chair Crickmore expressed his opinion that SPAN (Strengthening Preparedness Among
Neighbors) areas of the city might be identified in a manner other than the numbered
police zones as they now are.
Police Chief Chen reviewed the Incident Command System (ICS) in management of a
disaster situation, explaining this part of the Regional Plan. He stated that National
Incident Command System (NIMS) is ICS, with modifications.
Medical Chair Kropp stated that he thought that a first -aid facility should be placed in the
center of Medina Park. Being a central area, all would be aware of its location and there
would be no danger of collapsing buildings. A limited number of people could be
responsible for keys to the locked facility. He suggested that supplies could be paid for
with proceeds from an auction.
Discussion followed regarding the stability of the Medina Park land during a large
earthquake. City Manager Schulze stated that an assessment had been done in 2001,
which he will obtain for the Committee.
Safety and Security Chair Arata expressed his view that a command post in an open field
could be difficult to control.
Neighborhood Preparedness Chair Maxwell expressed a goal to facilitate communication
between the neighborhood zones and the city, in the event of an emergency. She stated
her hope for two residents in each zone to be leaders. Volunteer Mike Higgins will be
working with her and be part of the Neighborhood Committee.
She suggested that the center page of the Medina Quarterly Newsletter be for
Emergency Preparedness,
Public Works Committee Chair Saad related his experience as a hornebuilder and his
understanding of sewer, power, water, storm drainage and soil conditions in areas of
Medina. His background includes education as a mechanical engineer and industrial
engineer, as well as service on the Medina Planning Commission.
His recommendations are:
1. Meet with Pat Crickmore to make a plan for citizen response to utility
problems in an emergency.
2. After meeting with Pat to identify the required information, prepare a schedule
and due date to accomplish the plan.
3. Preparation will include but not be limited to:
a. Access to city equipment.
b. List of contacts at PSE for power and gas, Bellevue for water and
sewer, Qwest for telephone.
c. Maps of shut offs for various utilities that we can control without help.
4. Recruit committee members to help prepare for and assist during an
emergency.
Safety and Security Chair Jim Arata, Sergeant with the Seattle Police Department related
his background, stating that he has been a Medina resident since the year 2000. He and
his wife have two children. He said that Police Chief Chen and he had worked together
in the past.
2
Discussion followed on the function of an Emergency Operations Center. Suzi Crickmore
stated that the overall function is resource deployment.
City Manager Schulze expressed the need for two city representatives to be dispatched
at the time of a disaster, one to the Bellevue EOC and one to the ECC (Emergency
Command Center).
Police Chief Chen reported on the progress of the Mobile Command Center and said that
delivery was expected by June 1, 2005.
Chief Chen announced upcoming training opportunities, with a full scale functional
exercise planned for March 2, 2005.
Discussion of emergency funding followed. Chair Hannah provided those in attendance
with Checklist for Forming a 501(c)(3) Organization.
City Manager Schulze explained that such an instrument had been set up for the Medina
Days Committee and the name could be changed for the Emergency Committee's needs.
The next Emergency Preparedness Committee Meeting was scheduled for Wednesday
January 19, 2005 at 4 p.m.
The meeting was adjourned at 6:05 p.m.
Kris Finnigan, Emergency Preparedness Coordinator
ITEM J - 1
�dofM
CITY OF MEDINA
City Manager's Office
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medina-wa.gov
MEMORANDUM
DATE: December 21, 2004
TO: Mayor and City Council
FROM: Doug Schulze, City Manager
RE: Discussion of Procedures & Criteria for Review of Park Dog Rules
RECOMMENDATION: Establish procedures and criteria to be used for review of the Medina Park
dog rules, adopted in July 2004.
BACKGROUND: The City Council adopted Ordinance No. 774 on July 12, 2004. At that
time, the City Council also committed to review the affect of the new rules after a period of 9 to 12 months.
The procedures and criteria for the review have not been established however the July 12, 2004 meeting
minutes suggest that during the 9 to 12 month period prior to the review, data would be collected and
questions asked to develop a more definite answer as to what the people of Medina truly want.
The Park Board's objective, which was the basis for their recommendation, was "to modify the park use
rules to better accommodate all who wish to enjoy the park." The City Council may wish to evaluate the
level of community support for this objective as part of the review process. If there is not sufficient support
for this objective, it would be appropriate to reconsider the City's approach to uses, maintenance,
improvements and funding for Medina Park. For example, if the community support is to allow off -leash
use of the entire park without season restrictions, consideration should be given to the need for picnic
tables, playground equipment and well-groomed lawn areas in this park.
The initial discussions regarding changes to dog rules focused on erosion around the ponds, dog feces,
and undocumented complaints about dogs running free and uncontrolled. The rules established by
Medina Municipal Code 12.24, prior to adoption of Ordinance No. 774, addressed most of the problems
and complaints. The problem was not a lack of rules. The problem was noncompliance with the existing
rules. Therefore, the staff presentation during the July 12, 2004 meeting attempted to focus the discussion
on the options for correcting the noncompliance problem.
The pre -Ordinance No. 774 rules were reviewed during the public hearing to establish a common
understanding of the rules as well as a common understanding of how strict enforcement of the previous
rules would impact park users. The City has never used a proactive approach to enforcement of park
rules, which would be a significant undertaking. Several suggestions were offered to enlist the support of
park users to enforce the park rules. This alternative is problematic because code enforcement requires
interaction that can and does lead to conflicts. The potential for a code enforcement conflict to turn into a
physical altercation would be much greater with citizen volunteers than uniformed law enforcement
officers.
During the process of preparing for the public hearing in July, staff gathered information from several off -
leash advocacy groups to identify approaches used in other communities and learn more about
appropriate rules, standards and expectations for off -leash areas. The information found from the off -leash
advocacy groups was very useful and enlightening. Surprisingly, the suggestions for appropriate rules and
standards found on these websites is more consistent with the new rules than the pre -Ordinance No. 774
rules. Off -leash advocacy groups suggest:
• Off -leash areas (OLEA) will be fenced completely where there are no natural barriers separating
OLEA from other areas. The intent of off -leash privileges is to provide free running areas for dogs
that are "under control." There are no perfect solutions to prevent accidents for adult recreational
users or dogs, though dog safety should be a consideration when choosing appropriate OLEAs.
But dog safety is ultimately the dog owner's responsibility.
• Clearly marked boundaries and signs explaining the rules of behavior for use of the OLEAs will be
visible.
• Off -leash areas will be suitably distant from neighborhood homes and avoid directly abutting
residences.
• Off -leash areas will avoid sensitive environmental areas.
• No food or smoking within boundaries of off -leash areas. Cigarette butts and food wrappers are
tempting and unhealthy for dogs.
• Handlers must be in possession of a leash at all times.
• No more than three (3) dogs per handler at a time. Standards vary from two (2) to four (4) dogs
per handler at a time, but three (3) is most common standard.
• Minimum size of an off -leash area is recommended to be 10,000 square feet. Preference is at
least 30,000 square feet, with an optimal size of two to five acres. Standard capacity calculation is
450 square feet per 1 (one) dog.
• Professional dog trainers are not permitted to use off -leash areas.
• Clear demarcation of off -leash area boundaries and containment of the activities therein, enables
the siting of OLEAs near other park uses (such as playgrounds, tennis courts, soccer fields, etc.)
without being disruptive to or impacted by those other uses.
• A good site has off-street parking, or has potential for having a parking area built.
• Dog handlers must be age 12 or older.
• Children's playground areas must remain dog free. And picnic areas must remain "dogs on leash
only." Dog PAC supports additional signage and enforcement of these stipulations.
Sources: Dog Pac, NYCDog, www.urbanhound.com, Arlington County Virginia Dog Exercise Areas Work
Group, Ann Arbor Dog Park Project group, FIDO (fellowship of dog ownership), COLA (citizens for off -
leash areas), and PetNet.
9 Page 2
ITEM J - 2
of MF����
CITY OF MEDINA
City Manager's Office
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medina-wa.aov
MEMORANDUM
DATE: January 3, 2005
TO: Mayor and City Council
FROM: Doug Schulze, City Manager
RE: 50th Anniversary Planning
RECOMMENDATION: Discuss 50th Anniversary Planning.
BACKGROUND: The city newsletters have included articles during the past six months
requesting volunteers to serve on a 50th anniversary planning committee. Unfortunately, there have been
no volunteers willing to step forward. As a result, very little progress toward planning has been
accomplished. Several Park Board members have expressed interest in helping and, as suggested by the
Washington Cities Insurance Authority, this activity may fall into that category of "embrace it or divorce it".
The City established a 501 (c) (3) non-profit corporation (Medina Days Committee) approximately two
years ago for the purpose of running Medina Days. The officers of the corporation are city employees until
such time that others are elected. The previous organizers of Medina Days did not express interest in
using the non-profit corporation and handled all revenues and expenditures through private accounts.
Planning activities must begin soon to make sure facilities, vendors, etc. are booked for the event dates.
Options are limited since response to newsletter articles has been unsuccessful. The following options are
suggested:
• Assign 501h Anniversary Planning to the Park Board. Park Board would serve as the Medina Days
Committee and work with City staff and volunteers to plan activities;
• City Council established subcommittee to undertake planning efforts;
• Continue advertising for volunteers in newsletter. If volunteers do not step forward before March
1, the risk of not being able to book vendors, facilities, etc. will increase substantially.
The January Quarterly newsletter will include an article requesting donations to the 2005 Medina Days/501h
Anniversary activities. City funds will be limited and will require prior Council approval for anything above
and beyond the annual contribution for fireworks and portable toilets.
ITEM J - 3
of M�����
CITY OF MEDINA
City Manager's Office
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medina-wa.gov
MEMORANDUM
DATE:
December 23, 2004
TO:
Mayor and City Council
FROM:
Doug Schulze, City Manager
RE: Public Relations Policy
RECOMMENDATION: Provide comments and direction for final draft of public relations policy.
BACKGROUND: The City Council, through the City Manager's 2004 — 2005 Action Plan,
directed the City Manager to work with the Council to establish a public relations policy. The Council stated
that its desired purpose for the public relations policy is to enable the City to be proactive in publicly
addressing hot button issues and to assure control over the message put forth for public consumption. The
Council stated its desired policy objective is to cast the City in the best possible light at all times. The
attached draft public relations policy has been developed using the direction provided by the City Council.
The attached memo, dated November 18, 2004, regarding connecting citizens and government provides
additional background related to public relations policies. The strategies for reconnecting citizens and local
government identified in the November 18th memo have been used as the basic framework for the draft
public relations policy.
Of M�����
CITY OF MEDINA
City Manager's Office
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medina-wa.gov
MEMORANDUM
DATE: November 18, 2004
TO: Mayor and City Council
FROM: Doug Schulze, City Manager
RE: Connecting Citizens and Government Proposal
COMMENT:
As I have previously mentioned numerous times, one of the most difficult issues regarding strategic
planning for service delivery and policy recommendations in Medina is gauging and understanding the
preferences and needs of the citizens. This problem exists at all levels of government and is not unique to
Medina, but I believe it is more exaggerated in Medina because of the absence of civil organizations in the
community as well as other distinguishing factors.
Local government is frequently handicapped by declining citizen confidence and involvement in
government. One only needs to look at opinion polls and the growing number of initiatives to realize that
citizens do not feel that government officials listen to them, or that citizens have significant influence on
community decisions. Polls indicate that the average citizen is very aware of government shortcomings,
but far less conscious of the benefits government provides. When the day-to-day services of local
government are being performed well, they are invisible to the naked eye.
Government is certainly guilty as charged on some counts, and government must change to meet the
demands of dramatically changing times. But it is misguided to view government as if it is some
foreign, occupying power. Citizens established local governments to address their shared interests and
needs. Citizens share a responsibility for how local governments perform, and local officials must seek
ways to re-engage citizens in shaping their communities.
Given the pervasiveness of negative perceptions, proactive steps are needed to find new tools for better
gauging and understanding the preferences and needs of constituents. Better tools are needed, too, for
re-engaging citizens in the dialog about community direction and improvement. In addition, cities need to
better communicate about the value of government. They must spread the word about government
successes, without whitewashing the problems that must be addressed. Local governments must take an
honest look at what changes are needed to reconnect citizens with government and to make government
work in the new information age.
Government exists for a reason and offers real value. To regain citizen trust, government officials will need
to work with citizens to recall why we created government in the first place and what benefits it provides
us. Civilized people living together in communities must agree to certain ground rules in order to live
together in peace and harmony.
Strategies for Reconnecting Citizens and Local Government
• Focus on how to draw people into caring about the community and recognizing their common
goals.
• Identify communication tools for a variety of situations and purposes.
o Keep citizens informed about community issues and services.
o What local government is and what it does for its citizens.
o To obtain feedback and ideas about citizen concerns and needs.
o Approaches that engage citizens in decisions about community direction and
improvement.
• Consciously develop comprehensive programs for involving citizens and "telling the story" about
what local government offers.
o Staff training to assure that daily contacts with citizens are positive.
o Use of a combination of approaches to reach a cross section of citizens.
■ Open houses
■ Web pages
■ E-mail notification
■ Cable TV
■ Newsletters
• Citizen Academies
• Develop opportunities for face-to-face exchanges for listening to citizens.
o Convenient times and comfortable settings (not hearings).
o Citizen forums.
o Online comment opportunities.
o Small group interviews.
o Citizen surveys.
o Advisory committees.
• Work with the community to develop a shared vision and goals, and then follow those goals.
o AWC interactive polling system and a facilitator.
9 Page 2
ADMINISTRATIVE PROCEDURES
COMMUNICATIONS
\�y of Mf'0
cy Policy Number:
Policy Title: Public Relations
Effective Date:
Purpose:
1. To enable the City to be proactive in publicly addressing sensitive and/or controversial
issues.
2. To assure appropriate measures are in place to control the message put forth, by the City,
for public consumption.
3. To provide useful and accurate information in a timely and professional manner.
4. To present information in a manner that is consistent with City of Medina City Council
policies and philosophies.
5. To assure as much as possible that consistent information is being disseminated by the
organization.
6. To ensure that the City Council, staff and general public are aware of any
communications issues.
7. To foster a cooperative working relationship between the City of Medina and the citizens
living in Medina by focusing on methods for building a sense of community and
recognizing common goals.
8. To clarify the difference between being a spokesperson on behalf of the City of Medina
and the expression of individual opinions of elected and appointed officials about politics
and policy development.
Goal:
To the best of its ability, the City of Medina will be proactive in publicly addressing issues and
communicating with the public in an effort to cast the City in the best possible light, at all times.
Scope:
This policy applies to all City staff, Medina City Council and appointed members of the City
advisory boards.
Definitions:
City staff— all regular, non -regular, contract employees of the City of Medina and City
volunteers, excluding elected and appointed officials.
ADMINISTRATIVE PROCEDURES
City Spokesperson — the person most knowledgeable and informed about a particular subject
matter. In the event of a televised news conference, the spokesperson may be the Mayor or City
Councilmembers, the City Manager or the Department Directors for the core city departments.
Policy — refers to municipal government, is a plan or course of action intended to influence and
determine decisions, actions, and other matters.
Sensitive and Controversial Issues — as the term applies to this policy may include, but is not
limited to:
1. Personnel issue related to any city employee, such as performance evaluations, reasons
for termination, reasons for not hiring, harassment claims.
2. Legal claims or lawsuits filed against the City of Medina or any of its employees or
agents.
3. Existing or potential threats to public .safety, welfare or property.
4. Issues that may affect the City's public image or citizen confidence.
References:
Personnel Rules
Administrative Policy xxxxx; Email Policy
Administrative Policy xxxxx; Disclosure of Public Records
Administrative Policy xxxxx; Crisis Communications Plan (future)
Policy:
The following procedures and standards will be used by all City staff, Medina City Council and
appointed members of the City advisory boards as applicable to public relations within the City of
Medina.
I. Spokesperson. In most cases there will be one spokesperson designated for response to
each inquiry. For citywide inquires, the spokesperson will most often be the City Manager.
For department -related issues, the spokesperson will most often be the Department
Director. The spokesperson will work directly with the City Manager to ensure that
information for specific issues is communicated appropriately.
II. Primary City Contact. The City Manager will serve as the primary source of City
information, providing background information about City issues, projects and services. In
the City Manager's absence, the acting city manager or appropriate Department Manager
will serve as the primary City contact.
III. Priority attention should be given to all public inquiries. Every effort should be made to
provide a prompt response and ensure that all information released is accurate. Accuracy of
information takes precedence over promptness.
If another priority prevents an immediate response, a courtesy call should be made
confirming what information is requested and advising when the requested information will
be available.
ADMINISTRATIVE PROCEDURES
IV. Sensitive and controversial issues often become headlines for the news media. This
provision provides the framework for the City to respond appropriately and as soon as
possible to sensitive and controversial issues as described in Definition Section of this
policy.
Sensitive and controversial issues pertaining to internal operations of the City organization
should be immediately forwarded to the City Manager in order to prepare for or respond to
inquiries. The City Manager will communicate with the Mayor, City Council, Department
Directors and City officials as necessary, including the City Attorney, to develop
appropriate strategies for each issue and determine an appropriate spokesperson.
a. A Position Statement will be adopted by the City Council when appropriate and
feasible. Adopted Position Statements will be used by all City spokespersons to
assure that information provided is consistent with City of Medina City Council
policies and philosophies and that consistent information is being disseminated
by the organization.
b. Any city employee (City staff) who discusses a sensitive or controversial issue
without authorization or prior approval by the City Manager may be subject to
disciplinary action.
c. Sensitive and controversial issues of interest may be best assessed by asking the
following:
i. Is the issue a threat, existing or potential, to life, health, or property?
ii. Could the issue likely be interpreted to negatively affect public
confidence in or opinion of the City of Medina government or City
Council?
iii. Is the issue of particular interest to the general public?
iv. Are there legal ramifications, existing or potential, raised by the issue?
v. Has one or more members of the media inquired about the same issue?
vi. Has someone or some aspect of it threatened to go to the media about the
issue?
vii. Is there unusual or inappropriate interest by a person or small group of
people about a seemingly routine issue?
1. City Employee Responsibilities and Guidelines
a. It is the responsibility of employees to immediately notify their supervisor or
Department Director of significant events or issues that occur and may be of
major interest to the general public.
b. Employees may respond directly to an inquiry from the general public regarding
routine, factual information relating specifically to his/her function and
information of inconsequential nature.
c. If the inquiry involves policy issues, the staff member may only respond after
direction to do so from his/her Department Director and with the Director's
knowledge of the response.
ADMINISTRATIVE PROCEDURES
2. Department Director Responsibilities and Guidelines
It is the responsibility of Department Directors to immediately notify the City Manager
of significant events or issues that occur within their departments and may be of major
interest to the general public. The City Manager will determine the appropriateness of
contacting the City Council. Examples include, but are not limited to:
a. Injury, termination, serious illness, or death of an employee
b. Major malfunctions of city equipment, city facility or infrastructure that could
impact the general welfare of the public, environment or ability to provide
service.
c. An unexpected work stoppage or inability to provide a critical city service.
d. The arrest of an employee.
e. Programs and employees receiving awards.
V. Public Records Requests from the media or general public for details or other information
related to a sensitive or controversial issue must be made in writing in accordance with the
City's Request for Public Records policy. All public records requests will be forwarded to
the City Clerk immediately upon receipt.
VI. Communication Tools
The City will seek to identify appropriate and effective communication tools for a variety
of situations and purposes including, but not limited to:
a. Keeping citizens informed about community issues and services.
b. What local government is and what it does for its citizens.
c. To obtain feedback and ideas about citizen concerns and needs.
d. Approaches that engage citizens in decisions about community direction and
improvement.
VIL Citizen Involvement
Citizens of a community have a mutual responsibility for the future of their community.
Local officials can encourage citizens to become engaged in decisions about the future of
Medina by focusing on methods for drawing people into caring about their community and
recognizing their common goals. To encourage citizen involvement, City staff, Medina
City Council and appointed members of the City advisory boards will:
a. Help citizens to understand the connection between individual self-interest and
what is good for the community as a whole.
b. Assure that when citizens become involved their efforts make a difference and
serve the long-term interests of the community.
c. When appropriate, collaborative efforts among government, citizens,
stakeholders and civic organizations should be used to develop government
policies.
d. Work with the community to develop a shared vision and goals, and then follow
those goals.
ADMINISTRATIVE PROCEDURES
The City will develop comprehensive programs for involving citizens and "telling the
story" about what local government offers. City staff will be provided with training
opportunities to assure that daily contacts with citizens are positive. In addition, programs
may include:
a. Open houses
b. City website
c. E-mail notification
d. Cable Television Government Access Channel
e. City newsletter
f. Citizen Academies
Opportunities for face-to-face exchanges for listening to citizens are encouraged. Examples
include, but are not limited to:
a. Citizen forums
b. Online comment opportunities
C. Small group interviews
d. Citizen surveys
e. Advisory committees.
Approved by:
Date
ITEM J - 4
CITY OF MEDINA
City Manager's Office
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medina-wa.gov
MEMORANDUM
DATE: December 23, 2004
TO: Mayor and City Council
FROM: Doug Schulze, City Manager
RE: Annual Retreat and Options for Citizen Participation
RECOMMENDATION: The following direction is requested:
1. Use funds budgeted for annual retreat to conduct a community forum.
2. Identify a cross-section of 50 Medina residents to participate. Each
member of the City Council to submit names of 10 people.
3. Set date for the community forum (bring calendars).
4. Identify key questions to be answered during the forum. Questions will
be submitted to AWC for formatting.
BACKGROUND: The City Council has briefly discussed options for replacing the 2005
annual retreat with a community forum. The objective of a community forum would be to gather citizen
input for use in developing publicly supported goals, missions, and service priorities. Since 1997, the City
has conducted two citizen surveys, which were very "unscientific" and most likely not statistically accurate.
Conducting a valid, scientific survey is a very expensive method for gathering citizen input. Several years
ago, estimated costs for a citizen survey were $5,000 or more, depending on the length of the survey and
data collection method (mass mailing, door-to-door, random telephone, etc).
Several cities have had success using the Association of Washington Cities' (AWC) new electronic voting
technology. The system is available as a no -cost service to member cities. In addition, AWC has a "survey
expert" to help define the types of questions to be asked and how they should be worded. Once the
questions are ready, AWC will format them, and send them on a CD, along with the pulse pad software,
ready to load onto a computer. The system includes 50 pulse pads and a receiver that hooks up to a
computer.
Several options for organizing the community forum should be considered. Guidance from the City Council
on the following options will help to make the forum successful:
• Venue - City Hall does not have sufficient space to comfortably conduct this type of activity. I
recommend using Overlake Golf & Country Club. Overlake Golf & Country Club has meeting
space to accommodate a large meeting, can provide food and beverages and it is conveniently
located. Meeting space at Medina Elementary School, St. Thomas Church/School and Bellevue
Christian Elementary may also be available.
• Facilitation - A skilled group facilitator can provide many benefits. The cost will depend on the
amount of time involved and quality of the facilitator selected. Estimated cost for a facilitator (based
on a four-hour forum) would be $1,000 to $2,500. A good facilitator will be neutral and unbiased,
ensure an orderly/timely process and influence group interaction. I recommend using a facilitator
for this event.
• Process - The following assumptions should be reviewed and discussed. Common agreement and
understanding will increase the likelihood of the forum outcomes meeting Council expectations and desires.
o Not more than four hours in length;
o Scheduled for a date and time convenient for citizens;
o Participants will be identified by the City Council as well as open to other interested
residents of Medina;
o The objective of a community forum would be to gather citizen input for use in developing
publicly supported goals, missions, and service priorities;
o Questions will be focused on general topics to reduce the need for background
information. Focus groups may be considered as a follow-up, to provide input on specific
issues (budget, facilities, etc);
o Council Members, City Manager and department managers will not participate, but would
attend.
Key Questions (to be formatted by AWC "survey expert") - The following key questions are
intended to serve as examples.
o Please rate your level of agreement with the following statement: A citizen should be
viewed as a partner in government rather than a customer.
1 = strongly agree; 2 = agree; 3 = undecided; 4 = disagree; 5 = strongly disagree
o What can/should the City do to positively affect your livelihood and the community well-
being?
o What are your top five concerns about local government in Medina?
o Which statement most accurately reflects your opinion?
1. The City spends my tax dollars on the right projects/issues; or
2. The City does not spend my tax dollars on the right projects/issues.
o The City should install more street lights. 1 = yes; 2 = no
o The City should build more sidewalks. 1 = yes; 2 = no
0 Page 2
ITEM J - 5
�y of M��
CITY OF MEDINA
City Manager's Office
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medina-wa.gov
MEMORANDUM
DATE: January 3, 2005
TO: Mayor and City Council
FROM: Doug Schulze, City Manager
RE: Authorize City Attorney Contract
RECOMMENDATION: Authorize City Manager to enter into contractual agreement with Ogden
Murphy Wallace, P.L.L.C. for City Attorney Services.
POLICY IMPLICATION: Authorization will commit City to terms of contract for a period of one year.
Financial implication will be based on hours of services provided by consultant at hourly rates set forth in
the contract.
BACKGROUND: At the direction of the City Council, a request for proposals (RFP) for city
attorney services was released on November 8, 2004. Six responses to the RFP were submitted prior to
the November 30, 2004 deadline. The City Council appointed committee screened the submittals and
conducted interviews with two law firms. Following the interviews, references for both law firms were
contacted.
Based on the interviews and comments from references, the City Attorney Selection Committee has
recommended the firm of Ogden Murphy Wallace, P.L.L.C. The lead attorney will be Mr. Wayne Tanaka
with primary back-up provided by Vicki Or ico.
A copy of the contract is attached for review. The contract has been reviewed and is acceptable to Ogden
Murphy Wallace.
CONTRACT NUMBER:
PROFESSIONAL SERVICES CONTRACT
City of Medina
Contract for City Attorney Services
This Contract, dated as of , 200 , is made and entered into by and
between the City of Medina ("Medina") and Ogden Murphy Wallace, P.L.L.C. ("Consultant").
Consultant Business: Ogden Murphy Wallace, P.L.L.C.
Consultant Address: 1601 Fifth Avenue, Suite 2100, Seattle, WA 98101
Consultant Phone: (206) 447-7000
Consultant Fax: (206) 447-0215
Contact Name: Wayne Tanaka
Consultant e-mail: wtanaka@omwlaw.com
WHEREAS, the purpose of this contract is for City Attorney Services; and
WHEREAS, this Consultant was selected using the following process: public request for
proposals; and
WHEREAS, funds for this purpose are authorized through City of Medina annual budget;
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance of
the scope of work contained herein, as attached and made a part hereof, the City and the
Consultant mutually agree as follows:
I. TERM OF CONTRACT/TERMINATION
The term of this Contract shall be one year commencing on the date of execution
<date of last signature> by the parties to this Contract. The Contract may be
renewed for additional two-year terms, with authorization from the City Council.
Should either party desire to not renew, a written notification shall be made at least 60
days in advance of the normal renewal action. Other termination actions shall comply
with the standard Terms and Conditions.
II. SCOPE OF WORK
See attached "Scope of Work."
Work under this Contract shall, at all times, be subject to review and examination by
the City and shall be subject to its approval. Execution of this Contract shall establish
an attorney — client relationship. The Consultant shall periodically confer with the City
periodically, during the course of work, and shall be subject to the direct administration
of the City. The Consultant shall prepare and present information and materials (e.g. a
detailed outline of completed work) as may be pertinent, necessary, or requested by the
City to determine the adequacy of the work as it progresses or to determine the
Consultant's progress.
The making of (or failure or delay in making) such examination shall not relieve
Consultant of responsibility for performance of Services in accordance with this
Agreement, notwithstanding Medina's knowledge of defective or non -complying
performance, its substantiality or the ease of its discovery. Consultant shall provide
Medina sufficient, safe, and proper facilities and equipment for such inspection and free
access to such facilities. Consultant is expected to perform all duties according to the
rules of professional conduct at all times.
IV. COMPENSATION.
As full compensation for satisfactory performance of the Services, Medina shall pay
Consultant in accordance to the attached schedule. Such payment shall be full
compensation for work performed and/or services rendered and for all supervision,
labor, supplies, materials, equipment or use thereof, and for all other expenses and
incidentals necessary to complete all the work.
Except as otherwise agreed, Consultant shall submit a monthly invoice for the
compensation payable under this Agreement for Services performed during the
preceding period. Invoice shall provide a detailed description of the Services performed
during the month, the number of hours spent performing such services, and any
reimbursable costs and expenses incurred in connection with such Services.
Any additional service(s) provided by the Consultant must have prior written approval
of the City Manager. Pricing Adjustments shall be made only as specified in the
attachments, or if otherwise not stated, according to the Terms and Conditions.
Invoices shall be submitted to the following address. Questions regarding
invoices or payment contact Jan Burdue (425-454-9222):
City of Medina
501 Evergreen Point Road
Medina, WA 98039
Attention: Accounts Payable/Jan Burdue
Changes in fees shall be first proposed by the City Attorney to the City Manager or
his/her designee for consideration in preparation of the annual budget. Except for those
contract changes that are within the independent authority of the City Manager, any
increases in fee and cost structure shall be considered by the City Council as part of the
budget process. Such changes to the fee structure and budget approved by City Council
shall, upon acceptance by the Attorney, be made a part of this Agreement and as
replacement to the attached schedule.
VII. RECORD- KEEPING
Consultant shall promptly furnish such information related to the Agreement as
requested by the City. Until the expiration of twelve months after final payment of the
compensation payable under this Agreement, Consultant shall provide Medina prompt
access to (and Medina shall have the right to examine, audit and copy) all of
Contractor's books, documents, papers and records which are related to the Services or
this Agreement.
VIII. PROPERTY AND CONFIDENTIAL INFORMATION
Consultant shall not, without the prior written consent of the City Manager, disclose to
third parties any information received in connection with the Services unless:
• the information is known to Consultant prior to receiving the same
directly or indirectly in connection with the Services;
• the information is in the public domain at the time of disclosure by
Contractor; or
• the information is received by Consultant from a third party who does not
have an obligation to keep the same confidential.
VIIII. RELEASES INDEMNITY HOLD HARMLESS
The Consultant releases and shall defend, indemnify, and hold harmless Medina from
and against all claims, cost liabilities, damages, and expenses, (including, but not
limited to, reasonable attorney's fees) arising directly out of or in connection with:
• any fault, negligence, strict liability or product liability of the Consultant
in connection with the Services of this Agreement;
• any lien asserted upon any property of Medina in connection with the Services
or this Agreement;
• any failure of Contractor, or the Services to comply with any applicable law,
ordinance, rule, regulation, order, license, permit and other requirement, now
or hereafter in effect, of any governmental authority; or
• any breach of or default under this Agreement by Contractor.
As permitted by applicable law, this shall apply. However, this shall not require
Consultant to indemnify Medina against any liability for damages arising out of bodily
injury or property damages caused by or resulting from negligence of Medina. Further,
in the case of concurrent negligence of Consultant on the one hand and Medina on the
other hand, Consultant shall be required to indemnify Medina only to the extent of the
negligence of the Contractor.
Consultant releases and shall defend, indemnify and hold harmless Medina from and
against all claims, cost, liabilities, damages, expenses (including, but not limited to
reasonable attorneys' fees), and royalties based upon any actual or alleged infringement
or misappropriation of any patent, copyright, trade secret, trademark, or other
intellectual property right by any Services. Further, if any Services infringe or
misappropriate any patent, copyright, trade secret, trademark, or other intellectual
property right, Consultant shall either:
procure for Medina the right to use such Services; or
modify such Services so that they no longer infringe or misappropriate any
such right.
X. INSURANCE
A. Worker's Compensation and Employer's Liability Coverage: coverage or insurance
in accordance with the applicable laws related to worker's compensation, and
employer's liability insurance with limits no less than $1,000,000 including
$1,000,000 for bodily injury by Accident, each accident; and $1,000,000 bodily
injury by disease, each employee; and $1,000,000 bodily injury, policy limit
(including but not limited to, the Washington Industrial Insurance Act and the laws
of the state in which any such person was hired), regardless of whether such
coverage or insurance is mandatory or merely elective under the law.In case of
subcontracted work, the Contractor shall require each subcontractor to provide
Worker's Compensation insurance for their employees unless such employees are
covered by the Contractor.
B. Contractor's Liability & Property Damage Insurance:
I. The Consultant shall procure and maintain during the life of this Contract and during
performance of these services, Commercial General Liability, and Automobile
Liability Insurance, to protect the City and the Consultant from and against all
claims, damages, losses and expenses arising out or resulting from the performance
of these services, as detailed herein -with insurance companies or through sources
approved by the State Insurance Commissioner pursuant to RCW Chapter 48. The
City reserves the right to require higher limits should it deem it necessary in the best
interest of the public.
2. A Certificate of Insurance for the primary policy of commercial general liability
insurance, shall be filed with the City after award but prior to execution of the
contract, meeting the requirements set forth herein. This Certificate shall be subject
to approval by the City as to company, terms and coverage. Failure of the contractor
to fully comply with the requirements set forth herein regarding insurance shall be
considered a material breach of contract and shall be cause of immediate
termination of the Contract and of any and all obligations regarding the same.
3. A Declaration of Professional Liability Insurance shall be filed with the City after
award but prior to execution of the contract, meeting the requirements set forth
herein. This Declaration shall be subject to approval by the City as to company,
terms and coverage. Failure of the contractor to fully comply with the requirements
set forth herein regarding insurance shall be considered a material breach of
contract and shall be cause of immediate termination of the Contract and of any and
all obligations regarding the same.
4. The Consultant shall not begin work under this Contract until all required insurance
has been obtained and until such insurance has been approved by the City, nor shall
the Consultant allow any subcontractor to commence work on its subcontract until
the same insurance requirements have been complied with by such subcontractor.
Said insurance shall provide coverage to the Consultant, any subcontractor
performing work provided by this Contract. The coverage so provided shall protect
against claims for personal injuries, including accidental death, as well as claims for
property damages which may arise from any act or omission of the Consultant or
the subcontract, or by anyone directly or indirectly involved or employed by either
of them.
5. Approval of the insurance by the City shall not relieve or decrease the liability of
the Consultant for any damages arising from Consultant's performance of the Work.
6. Insurance shall provide, at a minimum, the types of insurance coverage, liability
limits and endorsements as set forth below and shall be included in all applicable
policies and on the Certificate of Insurance. The insurance coverage's listed below
shall protect the Consultant from claims for damages of bodily injury, including
death resulting therefrom, as well as claims for property damage, which may arise
from operations under this Contract, whether such operation be by itself or by any
subcontractor or by anyone directly employed by either of them, it being understood
that it is the Consultant's obligation to enforce the requirements of this section in
respect to any subcontractor employed for this project:
Commercial General Bodily injury and Property Damage Insurance shall
include:
Premises & Operations;
Owners and Contractors Protective;
Products Liability including completed Operations Coverage;
Contractual Liability;
Broad Form Property Damage;
Commercial Form (to include Extended Bodily Injury) Employees
as Additional Insured;
Explosion, Collapse & Underground Hazard;
Independent Contractors;
Personal Injury;
Stop Gap;
Gross Liability Clause.
Umbrella Liability Insurance in the amounts specified.
Professional Liability Insurance including Errors and Omissions as
appropriate to the services performed;
Automobile Bodily Injury and Property Damage Insurance sufficient to
cover any driving that is directly required for the performance of the
stated work.
7. Liability Limits:
General Liability (Commercial General Liability Insurance) shall be
written with limits of liability of no less than $1,000,000 combined
single limits, per occurrence and $2,000,000 in aggregate;
Umbrella Liability Insurance shall be written on a following form
basis with limits of, in no case less than, $2,000,000.
Professional Liability Insurance including Errors and Omissions shall be
written with limits no case less than $1,000,000;
Automobile Insurance shall be at the level approved by the City.
8. Nothing contained in these insurance requirements is to be construed as limiting the
extent of the Consultant's responsibility for payment of damages resulting from
operations under this Contract.
9. The coverage's provided by the General Liability and the Automobile Liability
are primary to any insurance maintained by the City.
10. The inclusion of more than one insured under this policy shall not affect the rights
of any insured as respects to any claims, suit or judgment made or brought by or for
any other Insured or by or for any employee of any other Insured. This policy shall
protect each Insured in the same manner as though a separate policy had been
issued to each, except that nothing herein shall operate to increase the company's
liability beyond the amount or amounts for which the company would have been
liable had only one Insured been named.
11. The Certificate of Insurance (ACCORD Form 25-5) shall be amended as follows:
The cancellation clause shall be revised to read: Should any of the above described
policies be cancelled, changed or reduced in coverage before the expiration date,
the issue company will mail 30 day written notice through certified mail, to the
certificate holder named at the left.
12. There shall be included in the general liability insurance contractual coverage
sufficiently broad to insure the provisions of that Section herein entitled "Hold
Harmless Clause."
13. Such insurance shall be maintained as required above, and any additional coverage's
and limits as the City may from time to time specify to protect the City, its
successor and assigns from any claims, losses harm, costs, liabilities, damages, and
expenses (including but not limited to reasonable attorney's fees) that may arise out
of any property damage, bodily injury (including death) or professional liability
elated to the services performed.
14. Failure to comply with provisions contained herein shall not waive the
responsibility of the Consultant to provide the required protection.
XIII. MISCELLANEOUS
A. Communications:
All notices and other material related to the contract agreement ,_including duration,
termination, rates, terms and conditions shall in writing and shall be delivered or mailed
to the following:
City of Medina
City Manager
501 Evergreen Point Road
Medina, WA 98039
Fax: 425-454-9222
Communications to the City regarding service delivery should also be directed to the
City Manager.
B. The obligation of Consultant under all provisions of this Agreement, which may
reasonably be interpreted or construed as surviving the completion, termination,
or cancellation of this Agreement, shall survive the completion, termination, or
cancellation of this Agreement.
C. The rights and remedies of Medina or the Consultant set forth in any provision of
this Agreement are in addition to and do not in any way limit any other rights or
remedies afforded to Medina or the Consultant by any other provision of this
Agreement or by law.
D. This Agreement sets forth the entire agreement of the parties, and supersedes any
and all prior agreements, with respect to the Services. No amendment or
modification of any provision of this Agreement (other than changes pursuant to
Section 10) shall be valid unless set forth in a written amendment to this Agreement
signed by both parties.
E. The invalidity or unenforceability of any provision of this Agreement shall not
affect the other provisions hereof, and this Agreement shall be construed in all
respects as if such invalid or unenforceable provisions were omitted. The headings
of sections of this Agreement are for convenience or reference only and are not
intended to restrict, affect or be of any weight in the interpretation or construction
of the provisions of such sections.
F. Attorney Fees: The prevailing party in any action shall be entitled to reasonable
attorney fees and court costs.
XIV. GENERAL TERMS AND CONDITIONS
See attached "General Contract Terms and Conditions".
This Agreement shall be interpreted, construed, and enforced in all respects in
accordance with the laws of the State of Washington.
CITY OF MEDINA:
IM
Douglas J. Schulze, City Manager
Date:
ATTEST:
CONSULTANT:
:1
Printed
Name:
Title:
By Date:
Randy Reed, City Clerk
Date: Federal Employee ID No.:
GENERAL CONTRACT TERMS AND CONDITIONS
These terms and conditions are hereby a part of the conditions agreed to by the Consultant
upon Offer.
1. Entire Contract: This Contract, including the exhibits and addenda attached hereto and
forming a part hereof (if any), are all of the covenants, promises, agreements and
conditions, between the parties. All such addenda and exhibits and attachments are
incorporated herein by this reference, and shall be a part of this contract instrument. The
Contract shall constitute the Contract, General Terms and Conditions, and any other
attachments, which may include but is not limited to, Scope of Work, Offer Form,
Specifications, Special Provisions, Response or Proposal, RFP/ITB Request, and
Addenda. In the event there is discrepancy between any of the foregoing contract
documents, the above order of documents governs so that the former prevails over the
latter. This entire contract instrument, including all such attachments as incorporated by
this reference, shall specify the working relationship between the City and the Contractor,
and specific obligations of both parties.
2. Complementary Provisions: All provisions of this Agreement are intended to be
complementary, and any requirements mentioned by one and not mentioned in another
section of this Agreement, shall nevertheless by performed, to the same extent as though
required by all.
3. Contractor Obligation: Except as otherwise specifically provided in this Agreement,
Contractor shall furnish all that may be required to provide the scope of work as described
in the contract and incorporated documents, including any personnel, labor and
supervision, technical, professional and other services, equipment and supplies. Details
of the any supplies, equipment, or installation or same, that are necessary to carry out the
intent of this Agreement, but that are not expressly stated, shall be perfumed or furnished
by the Contractor as part of the Contract, without any increase in the compensation
otherwise payable under this Agreement.
4. Executory Agreement: This Contract will not be considered valid until signed by both
parties.
5. Binding Effect: The provisions, covenants, and conditions in this Contract apply to bind
the parties, their legal heirs, representatives, successors, and assigns.
6. Venue: The Contractor shall not commence or prosecute any suit, proceeding or claim to
enforce the provisions of this Agreement, to recover damages for breach or default in this
Agreement, or otherwise arising under or by reason of this Agreement, other than in the
courts of the State of Washington, King County or the District Court of the United States,
Western Division, State of Washington. Contractor hereby irrevocably consents to the
jurisdiction of the courts of the State of Washington with venue laid in King County and of
the District Court of the United States, Western Division, State of Washington.
7. No Verbal Agreements: No verbal agreements or conversations between any officer,
agent, associate or employee of the City and any officer, agency, employee or associate
of the Consultant prior to execution of this Contract shall affect or modify any of the terms
or obligations contained in this Contract. Any such verbal agreements shall be considered
unofficial information and in no way binding on either party.
8. No Gifts and Gratuities: Businesses must not offer, nor City employees accept, gifts,
gratuities, loans, trips, favors, special discounts, services, or anything of economic value
in conjunction with city business practices. It is also unlawful for anyone to offer another,
to influence or cause them to refrain from submitting a bid. Contractors and City
employees must strictly adhere to the statutes and ordinances for ethics in contracting
and purchasing, including the City Ethics Code, RCW 42.23 (Code of Ethics for Municipal
Officers) and RCW 42.52 (Ethics in Public Service). This is applicable to any business
practice, whether a contract condition, bid practice, or at any activity related to City
business.
9. No Conflict of Interest: The Contractor confirms that the Contractor does not have a
business interest or close family relationship with any City officer or employee who was,
is, or will be involved in the consultant selection, negotiation, drafting, signing,
administration or evaluation of the Consultant's performance. Also, the Contractor
confirms adherence to the City policy regarding conflict of interest, the City Ethics Code,
and the RCW as named previous.
10. Applicable Law: Except as hereinafter specifically provided, this Contract shall be governed by
and construed according to the laws of the State of Washington. Any suit arising herefrom shall
be brought in King County Superior Court, which forum shall have sole and exclusive
jurisdiction and venue.
11. Compliance with Law:
General Requirements: The Contractor, at its sole cost and expense, shall perform and comply
with all applicable laws of the United States and the State of Washington; and all applicable
laws, ordinances, rules, regulations, orders, and other requirements, in effect, of any
governmental entity (including but not limited to such requirements as may be imposed upon
Medina and applicable to the Agreement). Contractors shall furnish documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules or orders required to
be incorporated in agreements of this character are incorporated in this Agreement by this
reference.
Licenses, Permits and Similar Authorization: The Contractor, at no expense to the City, shall
secure and maintain in full force and effect during the term of this Contract, all required licenses,
permits, and similar legal authorizations, and comply with all requirements thereof. Taxes: The
Contractor shall pay, before delinquency, all taxes, levies, and assessments arising from its
activities and undertakings under this Contract; taxes levied on its property, equipment and
improvements; and taxes on the Contractor's interest in this Contract and any leasehold interest
deemed to have been created thereby under RCW 82.29A.
12. Relationship between City and Contractor: Contractor shall be at all times an independent
contractor and not an agent or representative of Medina with regard to performance of this
Agreement. Contractor shall not represent that it is, or hold itself out as, an agent or
representative of Medina, unless specifically authorized by the Medina City Council. The
Contractor shall serve as City Attorney, which is intended to create an attorney client
relationship.
13. Restrictions on Assignment, Subcontracting, Delegation: Contractor may not (by contract,
operation of law, or otherwise) delegate or subcontract or assign performance of the Scope of
Work to any other person or entity without the prior written consent of Medina. Any such
delegation or subcontracting without Medina's prior written consent shall be voidable at
Medina's option. Approval of such assignment shall not be unreasonably withheld.
No delegation or subcontracting of performance, with or without Medina's prior written consent,
shall relieve Contractor of responsibility to perform the services in accordance with this
Agreement. Contractor shall be fully responsible for the performance, acts and omissions of
Contractor's employees, Contractor's subcontractors and any other person who performs or
furnishes any services.
14. Performance and Execution: Contractor shall perform the Services in a timely manner and in
accordance with the standards of the profession. At the time of performance, Contractor shall
be properly licensed, equipped, organized and financed to perform the Scope of Work in
accordance with this Agreement. Subject to compliance with the requirements of this
Agreement, Contractor shall perform the Services in accordance with its own methods.
15. Errors and Omission Correction: The Contractor shall be responsible for the professional
quality, technical accuracy and the coordination of all designs, drawings, specifications, and
other services furnished by or on behalf of the Contractor under this Contract. The Contractor,
without additional compensation, shall correct or revise any errors or deficiencies in the
designs, drawing, specifications and/or Contractor services immediately upon notification by the
City. The indemnification provided for in this Article with respect to any acts or omissions during
the term of this Contract shall survive any termination or expiration of this Contract.
16. Precautions Against Bodily Iniury or Property Damage: Contractor shall take all reasonable
precautions to protect against any bodily injury (including death) or property damages that may
occur in connection with this Agreement.
17. Amendments or Change Order: No modification or amendment of the provisions hereof shall
be effective unless in writing and signed by authorized representatives of the parties hereto. The
parties hereto expressly reserve the right to modify this Contract, from time to time, by mutual
agreement.
18. Extra Work: The City may desire to have the Contractor provide additional units and/or
perform work or render services in connection with this Contract other than that expressly
provided for in the "Scope of Work." This will be considered extra work, supplemental to this
Contract and shall not proceed unless authorized by an amendment. Any costs incurred due
to the performance of extra work prior to execution of an amendment will not be reimbursed
under this Contract or any amendment.
19. Notice Of Award: Notice of award shall have been deemed to be given when the City
Council authorizes the Contract award. If no such authorization is required, the notice of
award shall be when the Purchase Order and/or Contract, addressed to the successful Bidder
at the address shown in the bid, is deposited in the Post Office in Medina, Washington, unless
otherwise noted. The City will also post an award notice on the Web site or provide a written
notice to unsuccessful bidders.
20. Acceptance of Award: If any purchase by the City is accepted, or the awarded vendor
otherwise begins work, the winning vendor is deemed to have agreed to all these Terms and
Conditions, Contracts, ITB or RFP, Specifications, and all other related documents. If such
work is accepted by the awarded vendor prior to the City receiving a signed contract, the City
shall still regard the contract terms and related documents to be in force.
21. Licenses, Permits. And Taxes: The Contractor shall procure all permits and licenses,
pay all charges, fees and taxes, and give all notices necessary and incidental to the due and
lawful prosecution of the work.
22. Pricing: Prices shall remain firm as stated in the bid offer for the duration of the Contract,
including all extensions. Changes to pricing in service contracts will be in accordance to
conditions stated in the Contract Document.
23. Assignment: Neither party to a Contract/Purchase Order may assign any portion of the
agreement without the prior consent of the other party.
24. Force Maieure: Except for payment of sums due, neither party shall be liable to the other
or deemed in default under this contract, if and to the extent that such party's performance of
this contract is prevented by reason or force majeure, as determined by the City. The term
"force majeure" means an occurrence beyond the control of the affected party and not
avoidable by reasonable diligence. Force majeure includes acts of God, war, riots, strikes,
fire, floods, epidemics, or other similar occurrences. If either party is delayed by force
majeure, said party shall provide written notification to the other within 48 hours. Delays shall
cease as soon as practicable and written notification of same provided. The time of contract
completion may be extended by contract modification, for a period of time equal to that delay
caused under this condition. The City reserves the right to cancel the contract and/or
purchase materials, equipment or services from the best available source during the time of
force majeure, and Contractor shall have no recourse against the City.
25. Indemnification: To the maximum extent permitted by law, the Contractor shall be liable
for and shall hold the City harmless from all damages and injuries caused to persons or
property arising out of the performance of this Contract. The Contractor agrees to assume the
defense of the City and its officers and employees in all legal proceedings or claims with third
parties connected with the Contractor's performance under this Contract, to pay all expenses,
including reasonable attorney's fees, incurred by the City directly or indirectly on account of
such legal proceedings, and to satisfy any judgment rendered in connection therewith or to
pay or reimburse the payment of any sums reasonable to settle such proceedings or claims.
26. Personal Liability: It is agreed by and between the parties hereto that in no event shall
any official, officer, employee, or agent of the City of Medina be in any way liable or
responsible for any covenant or agreement herein contained whether express or implied, nor
for any statement of representation made herein or in any connection with this agreement.
27. Cooperative Purchase: The City of Medina has entered into intergovernmental
(Interlocal) purchasing agreements pursuant to RCW 39.34 with other Washington agencies
under which either party may make purchases at the other party's accepted bid price. By
submitting this offer to City of Medina, the Contractor agrees to make the same bid terms and
price, exclusive of freight, available to other Washington governmental agencies. The City of
Medina will in no way whatsoever incur any liability in relation to specifications, delivery,
payment, or any other aspect of these purchases.
28. Laws: The consultant shall comply with all applicable federal, state and local laws, rules,
and regulations affecting its performance and hold the Purchaser harmless against any claims
arising from the violation thereof. No extension of time or additional payment will be made for
loss of time or disruption of work caused by any actions against the Contractor for any of the
above reasons.
29. Payments: The Contractor shall be paid, upon submission of proper invoices, prices
stipulated herein for supplies or services that are delivered and accepted (less deductions, if
any), as herein provided. Unless otherwise specified, payment will be made on partial
deliveries accepted by the City when the amount due on such deliveries so warrants; or if
requested by the Contractor. Payment for partial deliveries shall only be made upon receipt of
an accurate and adjusted invoice, or a certified receiving report, and/or final installed
acceptance. All accounts are paid according to RCW 39.76.020, Section 4C, payment
procedures as follows: The City Council approves payments on the second Monday of each
month. Payments will be mailed once a month, according to the current City of Medina
payable schedule.
30. Invoices: Invoices must be submitted in two copies, supported by a delivery ticket/receipt,
and contain the following minimum information: (1) purchase order/contract number; (2) item
number, quantity and description; (3) unit and extended prices; and (4) shipping charges when
applicable. Mail invoices to: City of Medina, 501 Evergreen Point Road, Medina, WA 98039.
Invoices without purchase order numbers or a contract number will be returned unpaid.
31. Nondiscrimination: In all hiring or employment made possible or resulting from this
Agreement, there shall be no unlawful discrimination against any employee or applicant for
employment because of sex, age, race, color, creed, national origin, marital status or the
presence of any sensory, mental, or physical handicap, unless based upon a bona fide
occupational qualification. This requirement shall apply to but not be limited to the following:
employment, advertising, layoff or termination, rates, pay or other forms of compensation, and
selection for training, including apprenticeship. No person shall be denied or subjected to
discrimination in receipt of the benefit of any services or activities made possible by or
resulting from this Agreement on the grounds of sex, race, color, creed, national origin, age
except minimum age and retirement provisions, marital status, or in the presence of any
sensory, mental or physical handicap.
32. Equal Opportunity: "The Equal Opportunity Clause" in Section 301 of Executive Order
10925 as amended, and the implementing Rules and Regulations, are herein incorporated by
reference.
33. OSHAIWISHA: The Contractor agrees to comply with the conditions of the Federal
Occupational Safety and Health Act of 1970, the Washington Industrial Safety and Health Act
of 1970, and the standards and regulations issued thereunder, and certifies that all items
furnished and purchased under the order will conform to and comply with said standards and
regulations. Contractor further agrees to indemnify and hold harmless Purchaser from
damages assessed against Purchaser as a result of Contractor's failure to comply with the
Acts and the standards issued thereunder and for the failure of the items furnished under this
order to so comply.
34. Taxes: Include Washington State Sales and Local tax where applicable, as a separate
item on the invoice. Exclude Federal Excise Tax and supply exemption certificate when
necessary.
35. Hold Harmless: The Contractor shall hold the City and its officers, agents and employees
harmless from all costs; claims or liabilities of any nature including attorneys; fees, costs and
expenses for or on account of injuries or damages sustained by any persons or property
resulting from the negligent activities or omissions of the Contractor, its agents or employees
pursuant to the Agreement, or on account of any unpaid wages or other remuneration for
services; and if a suit as described above be filed, the Contractor shall appear and defend the
same at its own cost and expense, and if judgment be rendered or settlement made requiring
payment by the City, the Contractor shall pay the same.
36. Ownership Of Documents: All documents, data, drawings, specifications, software
applications and other products or materials produced by the Contractor in connection with
this Agreement shall be the property of the City whether the project for which they are made is
executed or not. All such documents, products and materials shall be forwarded to the City at
its request and may be used by the City as it sees fit. The City agrees that if the documents,
products and materials prepared by the Contractor are used for purposes other than those
intended by the Agreement, the City does so at its sole risk and agrees to hold the Contractor
harmless for such use. All services performed under this Agreement will be conducted solely
for the benefit of the City and will not be used for any other purpose without written consent of
the City. Any information relating to the services will not be released without the written
permission of the City. The Contractor shall preserve the confidentiality of all City documents
and data accessed for use in Contractor's work product.
37. Emergency Work: The Contractor will not be allowed added compensation for any
emergency work performed on Sundays or legal holidays, unless such work is ordered and
approved by the City Manager or his/her designee or is otherwise required under condition
#44, below.
38. Guarantee: The Contractor hereby guarantees that all of the work, materials or equipment
furnished by him/her under this agreement will fully meet all requirements for quality of
workmanship, materials, strength and any and all other requirements of the specifications.
39. Workers Right to Know: The Department of Labor and Industries are required by law to
establish a program to make employers and employees more aware of the hazardous
substances in their work environment. WAC 296-62-054 requires (among other things) that all
manufacturers/distributors of hazardous substances, including any of the items so listed on
this RFP, RFQ, ITB or contract bid and subsequent award, must include with each delivery
completed MSDS (Material Safety Data Sheets) for each hazardous material. Additionally,
each container of hazardous material must be appropriately labeled with: (1) The identify of
the hazardous material; (2) appropriate hazardous warnings; and (3) Name and address of
the chemical manufacturer, importer or responsible party. Labor and Industries may levy
appropriate fines against employers for noncompliance and agencies may withhold payment
pending receipt of a legible copy of the MSDS. It should be noted that OSHA Form 20 is not
acceptable in lieu of this requirement, unless it is modified to include appropriate information
relative to "carcinogenic ingredients" and "routes of entry" of the product(s) in question.
40. Proprietary Proposal Material: The City will attempt to protect legitimate trade secrets of
any Vendor, but certain bid information is subject to Public Disclosure, and may be
disclosable upon public request. Any information that a bidder considers proprietary, should
be marked upon submittal. The City will seek to notify bidders should such information be
requested for release, and to advise bidders concerning whether maintaining such information
is possible or reasonable under public disclosure rights, however the City must release all
information that is not reasonably protected from public disclosure.
41. Emergency and Disasters: The following shall be in effect during major emergencies or
disasters when the City activates its Emergency Operations Center or otherwise provides
verbal notice. Seller acknowledges that the City is procuring such goods/services for the
benefit of the public. Seller agrees, in support of public good purposes, to consider the City
as the customer of first priority and shall make its best effort to provide the City requested
goods/services in as timely a manner as practicable. Seller and the City agree that a major
emergency or disaster includes, but is not limited to: storms, high winds, earthquakes,
floods, hazardous material releases, transportation mishaps, loss of utilities, fires, terrorist
activities or combinations of above. The seller understands and agrees to provide the City,
upon City request, such goods/services at such timed as the City determines. In the event
the Seller us unable to meet the delivery requirements due to circumstances beyond the
reasonable control of the Seller, Seller agrees to make such delivery as soon as practicable.
If Seller is prevented from making delivery to the requested location due to circumstance
beyond its reasonable control, Seller shall immediately assist the City in whatever
reasonable manner to gain access to such goods/services. In the event Seller us unable to
provide goods/services as requested by the City, the Seller may offer limited substitutions for
City consideration and shall provide substitutions with prior approval from the City. Seller
agrees to charge the City the price determined in this contract. If no price has been
determined, it shall charge the City a price that is normally charged for such goods/services.
In the event that the City request results in the Seller incurring unavoidable additional costs
that cause the Seller to increase prices in order to obtain a fair rate of return, seller shall
charge the City a price not to exceed the cost/profit formula found in the contract.
42. Americans with Disabilities Act: the Contractor shall comply with all applicable
provisions of the Americans with Disabilities Act of 1990 (ADA) in performing its obligations
under this Contract. In particular, if the Consultant is providing services, programs or activities
to City employees or members of the public as part of this Contract, the Consultant shall not
deny participation or the benefits of such services, programs or activities to people with
disabilities on the basis of such disability. Failure to comply with the provisions of the ADA
shall be a material breach of, and grounds for the immediate termination of, this Contract.
43. Termination:
Either party may terminate this Contract with or without cause.
Notice: The party terminating this Contract shall give written notice to the other not less
than sixty (60) calendar days prior to the effective day of termination, provided, in the
event of emergency, termination may become effective without notice.
44. Opportunity to Cure Default: In the event that Contractor fails to perform a contractual
requirement or materially breaches any term or condition, the City may issue a written or oral
notice of default and provide a period of time in which Contractor shall have the opportunity to
cure. Time allowed for cure shall not diminish or eliminate Contractor's liability for liquidated or
other damages. The City is not required to allow the Contractor to cure defects if the
opportunity for cure is not feasible as determined solely by the City. The City may terminate
the contract for nonperformance, breach or default without allowing the opportunity to cure by
the Contractor.
45. Remedies for Cure of Default: If the nonperformance; breach or default remains after
Contractor has been provided the opportunity to cure, the City may do one or more of the
following: (1) exercise any remedy provided by law; (2) terminate this contract and any related
contracts or portions thereof; (3) impose liquidated damages; (4) suspend contractor from
receiving future invitations to bid. The City of Medina may procure the articles or services from
other sources and hold the Bidder responsible for any excess and expense occasioned
thereby, including delay in time, whether foreseeable or unforeseeable.
46. Failure To Perform: Failure of a Bidder to furnish the equipment, supplies, materials,
and/or services from a bid which results in a contract award, may eliminate the Bidder from
the active bidder's mailing list for the products or services concerned, at the discretion of the
City.
Fee Structure
Effective January 1, 2005 through December 31, 2005
Member............................................................ $190/hr.
Associate.......................................................... $150/hr.
LawClerk.......................................................... $110/hr.
Paralegal........................................................... $100/hr.
2005
Citv Council Calendar
Description
January 10,
2005 Regular
Meeting
January 24,
2005 Study
Session
February 14,
2005 Regular
Meeting
February 28,
2005 Study
Session
2005 Study Sessions
Discussion/Action
2005 Leg Action Plan
Discussion
Action
50 Anniversary
Planning
Discussion
Annual Retreat Date
Discussion
ARCH Budget
Discussion/Action
City Facilities
Discussion
Comprehensive Plan
Update
Discussion/Action
Labor Negotiation
Strategies/Health Ins.
Discussion
Medina Park Off -leash
Rules
Discussion
Public Relations Policy
Discussion
Sideyard Setbacks
Discussion/Action
Site Plan Review
Discussion
Special Event
Policy/City Involvement
Discussion
Tree Replacement —
84th Avenue N.E.
Discussion
01 /05/2005
Page 1 of 2
P:\2005 Agenda Packets\01102005\Item J-6, City Council Agenda Calendar.doc
2005
City Council Calendar
March 14, 2005 March 28, April 11, 2005 April 25, 2005
Regular 2005 Study Regular Study Session
Meeting Session Meeting
2006 Labor Aqreements Discussion
Financial Report — 1" I I Discussion
Quarter
01 /05/2005
Page 2 of 2
P:\2005 Agenda Packets\01102005\Item J-6, City Council Agenda Calendar.doc
Lucius H. Biglow, Jr.
2425 Evergreen Point Road
Medina, WA 98039-1531
425-453-8530, looshb@earthlink.net
January 10, 2005
To: Medina City Council
Re: Memorandum dated December 21, 2004
Item J-1 in Packet for Council Meeting
SUMMARY The Memorandum referred to above ("the Memo") states that it
discusses procedures and criteria for review of dog park rules. Since it does
neither, its content should be disregarded. The Park Board should do it first.
DISCUSSION The first four paragraphs of the Memo revisit the background of
the controversy before and during the hearing on July 12, 2004 and are slanted to
support the action proposed by the Park Department and moved for adoption at
the hearing. Last minute modifications were made in response to the concern
expressed by the public. The last paragraph of the Memo lists findings as to the
administration of off -leash areas elsewhere, many of which seem to be
inapplicable to Medina Park. It follows that most of the Memo is irrelevant and
should be disregarded.
The Ordinance adopted on July 12, 2004 was a combination of the one wanted by
the Park Department with two amendments proposed without time for study and
careful consideration. Fine tuning has been suggested, but not effectively
furthered to date. I hope it will be considered by the Park Board soon,
recommended to and effectuated by the Council.
The Memo does properly suggest that procedures and criteria for review of the
Medina Park dog rules be developed. The Council should direct the Park Board to
do this and present them for approval. Creation of a separate body to do this is
unnecessary and would be inefficient and confusing.
Before addressing this matter, the Park Board should develop and present a
comprehensive plan for all the Medina parks, including Medina Park. Only then
can the criteria for park dog rules be established. Normandy Park is a model.
Respectfully,
September 9, 2004
To: Mary Odermat, Mayor
cc: City Council Members
Park Board Members
City Manager
Director of Public Works
Subject: Medina Park Dog Rules and Surveys
During the July 14th City Council reviewing dog rules for the Medina Park, the Council
agreed to revisit the adopted Ordinance within 9 to 12 months. Subsequent meetings by
both the Council and the Park Commission discussed the formation of a Citizens'
Advisory Committee to evaluate any possible changes to the current Medina Park dog
rule Ordinance.
As you are aware, an informal citizens' group has been and continue to be active in an
effort to coordinate with Medina City Officials on the subject. Concurrently, we have
also initiated a park use survey. Our motivation to initiate such survey was to obtain park
utilization data for the summer months since the current Ordinance allows off -leash
arrangements for the west side of the park for winter months. Accordingly, we have
started to record some spot-check data for the past three weeks as to what percent of the
park users engaged in dog -oriented activities as compared to individuals who are visiting
the park for other purposes..
Herewith we are submitting our initial findings covering the period between August 14
and September 3. This survey is based on a daily tally at 30 minutes interval, and was
conducted by several volunteers who were visiting the Medina Park. Our observations
are based on number of spot check recordings or about % of the total daily
time period available for park utilization spot checks. For your information, we discussed
this survey with the Park Commission but did not receive any specific comments as to
how we could work together on this effort.
Summary of survey data is attached. As we had expected, most of the park visitors are
there to enjoy the park with dogs. Total dog owners observed during this three-week
period was 1732. This compares to 234 individuals using the park walking, running or
picnicking, but excluding tennis and children's play area, since a separate area is
designated for these activities. The dog owners represent 89.1 % of the people who
were observed at the park, most of which occurred on the east side off -leash area.
(Attachment A)
We believe that based on this initial survey, it supports our view that the Medina Park is
mostly used for spending time with dogs. Certainly, with all the publicity related to the
Medina park dog rule revisions, Medina residents and other municipality citizens would
be aware of the recently adopted leash rules, and if so, they could have been visiting the
park during these summer months.
It is out hope that the City Council will work with us on a timely basis to evaluate the
current Medina dog rule issue. At the last Park Board meeting we also transmitted a draft
timeline chart showing both past and future activities (Attachment B). By adopting a
compatible plan between the Park Commission and a Citizens' Advisory Committee
jointly we could reach a park policy acceptable to all parties.
Please review our initial survey results and our proposed timeline and request the Park
Commission to initiate a joint effort with involved citizens on the Medina park dog rule
issue.
Lucius H. Biglow, Jr.
2425 Evergreen Point Road
Medina, WA 98039-1531
Wilma Edmonds
7721 NE 24th St.
Medina, WA 98039-2352
Anne Demitriades
2254 Evergreen Point Road
Medina, WA 98039
Respectfully yours,
Thomas J. Bacher
918 Sunset Way
Bellevue, WA 98004
Vicki Horikawa
9616 SE Shoreland Dr.
Bellevue, WA 98004
Sarah Harrison
1007 88th Avenue NE
Medina, WA 98039
ATTACHMENT A
SUMMARY OF RANDOM SURVEY OBSERVATIONS
DOG ORIENTED ACTIVITIES ONLY
(excluding tennis court and children's play area)
Total Park Users Observed by Week:
Total
with dogs
dogs
Week of August 14 - 20:
545
485
60
Week of August 21 - 27:
686
625
61
Week of August 28 - September 3
735
622
113
Totals for 3 weeks
1966
1732
234
Percent of Park Users with dogs (3 weeks' data): 88.1 %
Average Daily Park Users per Observation period:
Monday - Friday
Saturday - Sunday
Dates
#
Dates
#
August 14 - 15
7.23
August 16 - 20
6.20
August 21- 22
5.97
August 23 - 27
7.25
August 28 - 29
8.88
August 30 - September 3
6.63
ALL PARK ACTIVITIES
Number of People Observed A4by Type of Activities by Week
Dates
Playing
with dog
Walking
without
dog
Picnicking
Other
Activities*
Total
August 14 - 20
485
49
11
107
652
August 21 - 27
6251
541
71
77
763
August 28 - September 3
622
103
10
94
863
* includes tennis and children's play area