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HomeMy WebLinkAbout10-10-2005 - Agenda PacketMEDINA CITY COUNCIL MEETING AGENDA October 10, 2005 501 Evergreen Point Road 7:00 p.m. Medina, WA A. CALL TO ORDER 7:00 p.m. B. ROLL CALL (Adam, Blaney, Nunn, Odermat, Phelps, Rudolph, Vail-Spinosa) C. APPROVAL OF MEETING AGENDA D. AWARDS AND PRESENTATIONS E. ANNOUNCEMENTS 1. Mayor 2. Council 3. Staff F. CONSENT AGENDA 1. Minutes from September 12, 2005 Council Meeting 2. Minutes from September 26, 2005 Study Session 3. Approval of September 2005 Checks/Finance Officer's Report G. AUDIENCE PARTICIPATION 1. Non -Agenda Items (3 minutes per person) H. REPORTS 1. Police Department 2. Development Services 3. Public Works Department 4. Emergency Management Committee 5. Park Board 6. City Manager's Report Meeting Agenda is subject to change prior to approval of the agenda during the meeting. Persons interested in a specific agenda item may wish to call the City Clerk at (425) 454-9222 before 4:00 p.m. on the date of the meeting to confirm agenda items. I. PUBLIC HEARING J. OTHER BUSINESS 1. 2006 Budget 2. Hurricane Katrina Relief 3. Special Event Policy 4. Site Plan Review Ordinance 5. Street Access Standards 6. Council Agenda Calendar K. NEW BUSINESS L. EXECUTIVE SESSION 1. City Manager Performance Evaluation M. ADJOURNMENT PUBLIC PARTICIPATION The Medina City Council encourages public participation and values input from citizens. In an effort to conduct meetings in a fair, but efficient manner, the City Council will follow previously adopted procedures, which are available in the City Clerk's Office. All comments shall be addressed to the Council as a whole in a courteous and respectful manner. Citizens wishing to address the Council should complete a speaker card and submit it to the recording secretary prior to the start of the meeting. Speaker cards are on the podium prior to the start of the City Council meetings. ITEM F-1 MEDINA CITY COUNCIL REGULAR MEETING MINUTES September 12, 2005 Medina City Hati 7:00 pm 501 Evergreen Point Road CALL TO ORDER Mayor Odermat called the September 12, 2005, Medina City Council meeting to order at 7:12 pm. ROLL CALL Present: Mayor Mary Odermat, Deputy Mayor Todd Nunn Councilmembers Miles Adam, Drew Blazey, Katie Phelps, Bob Rudolph, and Pete Vall-Spinosa City Staff Present: Douglas Schulze, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joseph. Gellings, Director of Development Services; Joe Willis, Director of Public Works; and Rachel Baker, Administrative Assistant MEETING AGENDA Phelps requested new business to discuss city involvement regarding hurricane relief effort for Katrina victims. Rudolph requested new business to discuss City 's position regarding Southwest Airlines potential relocation to Boeing Field. Mayor suggested the items be added to end of meeting agenda, and Council agreed. Schulze announced an Executive Session would not be necessary to discuss labor agreements, as indicated on the meeting agenda, as the City has not received documentation from labor unions. COUNCIL UNANIMOUSLY AGREED TO AMENDED MEETING AGENDA, 7:14 PM. ANNOUNCEMENTS Mayor (7:15 pm) Odermat announced: • Wednesday, September 14t" at 10:00 am, a representative from the State Auditor's Office will conduct an Entrance Conference at City Hall with city staff relative to the 2004 audit. • The 2005 Primary Election will be held, Tuesday, September 20t". Local voters will need to contact King County Voter Services either by phone or on-line to obtain voting locations, since Medina Elementary School will be unavailable as a voting precinct location while under reconstruction. • Medina Emergency Committee will meet at City Hall, Wednesday, September 21 St; the Chief will discuss the emergency command vehicle and there will be a presentation by Overlake Hospital. • The State Route 520 Bridge Replacement and HOV Project Executive Committee meeting scheduled for Thursday, September 22nd, will be rescheduled. Aubrey Davis, Executive Committee Chair, emailed notice to the Executive Committee that the meeting will be held during December 2005 or January 2006. It is expected preferred project alternatives will be released to coincide with the 2006 Legislative Session. • Citizens, Cindy Pigott and Paul Demitriades will schedule a Municipal League Forum. A tentative date has been determined for Tuesday, October 18th at 7:00 pm, at Overlake Golf and Country Club. • The Ronald McDonald House Holiday Cruise Benefit Auction is scheduled for November 51" at the Overlake Golf and Country Club and is a joint effort among the Medina Police Department, the Kirkland Police Department, and the Seattle Police Officer's Guild. Mayor urged those in attendance to consider item procurement for auction. Council (7:18 pm) Phelps announced the 50t" anniversary celebration expenditures came in $1,200 under budget and thanked the Council for their support and The Green Door Events for their help and leadership. Staff No announcements. CONSENT AGENDA Odermat inquired about email submitted to council members by Lucius Biglow regarding his statement made during the August 8t" discussion of Medina Park off -leash dog rules. Schulze responded that following review, the correction requested by Mr. Biglow was consistent with the audio recording of the meeting and the correction could be made as he suggested. City Council Minutes September 12, 2005 Page 2 MOTION VALL-SPINOSA AND SECOND BLAZEY TO APPROVE CONSENT AGENDA ITEMS: • Corrected Minutes from August 8, 2005 Council Meeting • Minutes from August 22, 2005 Study Session • Approval of August 2005 Checks/Finance Officer's Report • Award of Contract for Ridge Road & NE 6t" Paving & Drainage Improvements EMOTION PASSED 7-0, 7:20 PM. AUDIENCE PARTICIPATION (Non -agenda items, three -minutes per person) There was none. REPORTS Police Department (7:20 pm) Responding to Mayor's inquiry regarding decreased speeding citations, Chen said patrol activity was redirected due to increased burglaries in the community. Chen commented 150 runners participated in the Anna White run last Saturday and no near misses or negative reports were received, due to a refined operations plan and an advance a-lert notification. Chen conveyed Medina's three private and public schools are back in session, and the department has maintained a strong connection with Medina Elementary School PTA, even with the temporary relocation to Bellewood during school reconstruction. Chen reported traffic enforcement has increased to protect the 350 students transported by the seven public busses to Bellewood. Chen announced school busses are in the community between 7:05 am and 7:45 am, and between 2:55 pm and 3:30 pm. Odermat suggested temporary signage to notify drivers of bus traffic and to protect students; Vall-Spinosa requested an article in the city newsletter, and Rudolph recommended a-lerts be sent out until residents are more familiar with traffic patterns. Chen said his department has already drafted an article and it will be included in the next quarterly newsletter. Adam suggested a newsletter article regarding a-lerts to spur interest and increase subscribers. Chen announced he anticipates departing Friday, September 23rd for Utah to retrieve the emergency command vehicle and returning Saturday, September 24t". The trip was delayed, because the grant application was not formally approved by the State and an City Council Minutes September 12, 2005 Page 3 unexpected military special request for equipment, which would be installed on the vehicle, depleted the market. Development Services (7:29 pm) Gellings stated the City has not received the Hearing Examiner decision from the Medina Store appeal; however, the property owner has proceeded with construction. There was discussion pertaining to whether or not to allow audience participation of non -agenda items during Planning Commission meetings. Council unanimously favored to maintain as agenda item. Public Works Department (7:39 pm) Willis reported playground equipment replacement in Medina Park would occur during October and the department would coordinate installation with volunteer group. Willis said the Medina Beach Park bulkhead replacement project is currently with the Corps of Engineers and the Department of Fish and Wildlife for review. Willis anticipated application with the City for a Substantial Development permit this month. Responding to Phelps, Willis stated pothole repair has been scheduled for 201" and Evergreen Point Road. Park Board (7:42 pm) Connie Gerlitz, Park Board Chair, reported the Park Board agreed to cancel the August meeting, but would be meeting Monday, September 191" at 7:00 pm. Being no new business to discuss, Gerlitz recounted a recent occurrence in Medina Park requiring citizen enforcement of off leash park rules, which ended successfully. City Manager (7.46 pm) Adam requested a financial statement be provided to Council from the Medina Days Committee and Schulze conveyed he would ask the committee to provide one. Schulze indicated revenue/expense reports for Medina Elementary School would be provided to Council. Phelps asked if seasonal help could be used to assist with permit backlog. Schulze said the topic has been addressed in the Building Department, however there is a shortage of qualified workers available. City Council Minutes September 12, 2005 Page 4 OTHER BUSINESS 2006 Budget (7:58 pm) Schulze provided a brief overview of information included in packet and conveyed department requests would be submitted this week and preliminary figures should be available for Study Session. Schulze conveyed he would follow up with Vall-Spinosa regarding Street Fund Expenditure projections for year-end 2005. Medina Park Off -Leash Rules Ordinance (8:09 pm) Schulze identified Council -directed changes incorporated into draft ordinance: • Seasonal off -leash area restriction date changed from current ordinance (currently April 151" through October 15t") to May 1 St through September 301n • Seasonal off -leash area restriction change would allow off -leash use throughout the entire park until 9:00 am, year-round. • Dogs would be required to be on -leash at all times, year-round, in playground area. • Dogs would be prohibited from the north pond and tennis court. Schulze said two ordinance draft options were created with the above changes, per council directive: Option "A" would limit dogs per handler to two and Option "B" would limit dogs per handler to three. Discussion followed. MOTION ADAM, SECOND RUDOLPH TO APPROVE ORDINANCE J-2A, ALLOWING TWO DOGS PER HANDLER, MOTION PASSED 7-0, 8:31 PM. Nunn recused from next item and left meeting, 8:32 pm. Site Plan Review Ordinance (8:32 pm) Gellings summarized draft ordinance and process Planning Commission undertook to develop ordinance. Gellings responded to letter received from The Seneca Group. Discussion followed. Vall-Spinosa suggested Council conduct a site visit before decision is made to observe how ordinance would be applied. Mark Nelson, Planning Commission Chair, further defined Site Plan Review process and the Commission's goal for ordinance. MOTION VALL-SPINOSA AND SECOND PHELPS TO POSTPONE ACTION OF SITE PLAN REVIEW, MOTION PASSED 4-1-1 (ADAM OPPOSED AND BLAZEY ABSTAINED), 9:25 PM. City Council Minutes September 12, 2005 Page 5 Tanaka conveyed he would follow up with Council regarding abstention vote scoring. Mayor called a recess at 9:31 pm, and the meeting was called back to order at 9:39 pm. Council Agenda Calendar (9:39 pm) Discussion followed. NEW BUSINESS City Participation for Hurricane Relief (9:49 pm) Responding to Phelps, Tanaka said city funds could be donated to needy affected by disaster. Phelps suggested donating unused funds allocated for City's 50th anniversary celebration, Adam recommended sending unsold 50th anniversary merchandise and Vall-Spinosa proposed a monetary donation. Discussion followed. Schulze indicated he would research donation options and provide findings during Study Session. Schulze said he would address suggestion with Chen and Scott Hannah, Emergency Committee, for additional ideas. City Position Re„ aq rding Southwest Airlines Potential Move to Boeing Field (9:59 pm) Rudolph introduced item and suggested Council meet with King County Councilmembers, Jane Hague and Reagan Dunn, or draft a letter to their attention to discuss jet noise and the potential sharing of jet noise. Odermat suggested she, Rudolph, and Schulze meet to draft a letter stating City position regarding potential move. ADJOURNMENT MOTION AND SECOND, TO ADJOURN SEPTEMBER 12, 2005 REGULAR MEETING OF THE MEDINA CITY COUNCIL, MOTION PASSED WITH ALL IN FAVOR, 10:07 PM. The September 12, 2005, Regular Meeting of the Medina City Council adjourned at 10:07 pm. City Council Minutes September 12, 2005 Page 6 The City Council Study Session will be held, Monday, September 26, 20057 7:00 pm. Mayor, Mary Odermat Attest: Rachel Baker, Administrative Assistant City Council Minutes Page 7 September 12, 2005 ITEM F-2 MEDINA CITY COUNCIL STUDY SESSION MEETING MINUTES September 26, 2005 Medina City Hall 7.00 pm 501 Evergreen Point Road CALL TO ORDER Mayor Odermat called the September 26, 2005, Medina City Council Study Session to order at 7:12 pm. ROLL CALL Present: Mayor Mary Odermat; Councilmembers Miles Adam, Drew Blazey, Katie Phelps, Robert Rudolph, and Pete Vall-Spinosa Absent & Excused: Deputy Mayor Todd Nunn City Staff Present: Douglas Schulze, City Manager (via speakerphone); Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Jan Burdue, Finance Officer; Joseph Gellings, Director of Development Services; Joe Willis, Director of Public Works, and Rachel Baker, Administrative Assistant ANNOUNCEMENTS Mayor No announcements. Council No announcements. Staff No announcements. DISCUSSION 2006 Budget (7: 13 pm) Schulze requested council -direction regarding preliminary budget and policy issues to aid with budget preparation for October 10t" public hearing. Council discussed intergovernmental cost increases. Schulze conveyed he would review service classifications and provide clarification to Council. Willis answered Council inquiries pertaining to capital projects and 2006 budget request. Rudolph requested a report back outlining costs for 2004 Medina Beach Park improvement expenditures and Burdue agreed to provide a follow up. Council asked Schulze to provide clarification and breakdown of current approved six -year Capital Improvement Plan. Citizen Survey Final Report (8:94 pm) Councilmembers and Schulze discussed media formats for survey result distribution to Medina residents. Discussion followed regarding utilization of survey results for goal setting in 2006. Phelps suggested survey results supported surveillance cameras and recommended a placeholder in the 2006 budget and initiated discussion regarding alleviating permit process for applicants. Schulze said he would like to follow up with process improvements and performance measures pertaining to permits during a future meeting. Rudolph inquired if donor for police canine unit could be contacted to determine if gift would available in 2006, before reconsideration during 2006 budget discussions. Schulze indicated he would follow up. Council Agenda Calendar (8:45 pm) Discussion followed. The Mayor called for a five-minute break at 9:00 pm, and called the meeting back to order at 9:05 pm. EXECUTIVE SESSION Council recessed into Executive Session to discuss labor negotiations and city manager performance. Meeting adjourned following Executive Session at 10:20 pm, and no action was taken. City Council Minutes September 26, 2005 Page 2 ADJOURNMENT The September 26, 2005, Study Session of the Medina City Council adjourned at 10:20 pm. The next City Council Regular Meeting will be held, Monday, October 10, 2005, at 7:00 pm. Mayor Mary Odermat Attest: Rachel Baker, Administrative Assistant City Council Minutes September 26, 2005 Page 3 • Item F=3 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report —September 2005 COMMENT: General Fund Revenues ➢ Sales and Use Tax has surpassed the budget projection for this time of year by $140,871. ➢ Building Permits exceeds the budget projection for the year by $1.0,973. ➢ Investment Interest exceeds the budget projection for the year by $55,316. ➢ Hunts Point Police Contract is overstated by $69,000 due to the payment received for 2004 in 2005. ➢ Passports have exceeded the budget projection for 2005 by $4,960. Expenditures Departmental expenditures are meeting budget projections. M 1p tiD O 00 [� '--� N M M to to •-• �G 00 It O �--� N O O O O C 00 M O rf) M O V> G1 [^ N C1 N kr \O M M d' t- I:t 'ITM O N ~ %3r 69 &9 y9 w � � OU �n Q kn O N 00 M W 69 V � 42 rA � cri vi � vi o V y lu N M O M M O O 00 CN d' 00 to 00 l� I �Ty I to co -.4 00 qt M to O a1 C1 ON as 00 to N [� M M O M O to 00 �0 t vr- r-, r-+ N to PC A AA 41 PC W � Q Z as W 6S cn a w w wOno40 tn iM \0 �0 O 00 00 lr- �t r-- CN N M � C 00 M O M O � � N ON N Ca p N N C � L w cc E a a� ds a9 Ge .,, o o O w F M M y L F � � Q MM r- 00 ,00 °00 c` c o N \0 Vn 00 .� n I r-' � N a � N M N N 4 W y� sR O Ni rn p O ' pp 00 O ;� d4 M h O� b M b b •N ' W 60% A � Q W a o o o ~ c C> o V � � ' ' t p 00 ONO N to (2\in d' N C it il �1 � 0 0 Q) i I , pp , Op kn O p ry r1' h O 6g yg C tn O O\ M ON en N O 00 N O\ 00 ON O O �p (� � .-+ tf) N tip t` CD M V1 tV �O N O N N _C N 0 d' Q1 O M M N 01 en •y N IT IV W ti 69 69 W VC) b19 ►-� z a x a r�� City of Medina MONTHLY REVENUE REPORT September 30, 2005 PAGE 1 M.T.D. Y.T.D. OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION GENERAL FUND PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 34,215.39 1,128,868.71 2,101,417.00 53.72 972,548.29 001 000 000 311 10 00 01 Gen'l Prop Taxes - Ad Valorem .00 1,948.28- .00 .00 1,948.28 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 86,118.25 890,871.52 1,000,000.00 89.09 109,128.48 001 000 000 313 71 00 00 Criminal Justice Funding 5,267.33 45,730.27 50,000.00 91.46 4,269.73 TOTAL PROPERTY & SALES TAX 125,600.97 2,063,522.22 3,151,417.00 65.48 1,087,894.78 LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 63,742.82 610,973.28 600,060.00 101.83 10,973.28- 001 000 000 322 30 00 00 Animal Licenses 60.00 789.00 11000.00 78.90 211.00 001 000 000 322 90 00 00 Gun Permits 18.00 1,132.44 .00 .00 1,132.44-_ TOTAL LICENSES & PERMITS 63,820.82 612,894.72 601,000.00 101.98 11,894.72- INTERGOVERNMENTAL 001 000 000 331 17 20 00 Fed'1 Grant -Emergency Vehicle .00 70,000.00 108,800.00 64.34 38,800.00 001 000 000 334 03 50 00 State Grant -Traffic Safety Com .00 4,421.63 .00 .00 4,421.63- 001 000 000 334 06 91 00 State Grant-WASPC .00 500.00 .00 .00 500.00- 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. .00 750.00 650.00 115.38 100.00- 001 000 000 336 06 26 00 Criminal Justice -Special .00 1,628.77 2,175.00 74.89 546.23 001 000 000 336 06 51 00 DUI/Other Criminal Justice .00 372.19 500.00 74.44 127.81 001 000 000 336 06 94 00 Liquor Excise Tax .00 8,957.12 11,622.00 77.07 2,664.88 001 000 000 336 06 95 00 Liquor Control Board Profits 4,684.41 16,221.19 21,754.00 74.57 5,532.81 001 000 000 338 21 00 00 Hunts Point Police Contract .00 138,000.00 138,000.00 100.00 .00 001 000 000 338 23 00 00 Detention/Correction-Jail .00 565.00 .00 .00 565.00- TOTAL INTERGOVERNMENTAL 4,684.41 241,415.90 283,501.00 85.16 42,085.10 CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 780.00 9,960.00 5,000.00 199.20 4,960.00- 001 000 000 342 10 00 00 Law Enforcement Services 195.00 6,767.74 .00 .00 6,767.74- 001 000 000 347 60 00 00 Program Fees .00 2,215.00 1,600.00 138.44 615.00- TOTAL CHGS FOR GOODS/SERVICES 975.00 18,942.74 6,600.00 287.01 12,342.74- FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac 6,449.62 50,304.79 125,000.00 40.24 74,695.21 TOTAL FINES & FORFEITURES 61449.62 50,304.79 125,000.00 40.24 74,695.21 MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 15,595.55 105,316.26 50,000.00 210.63 55,316.26- 001 000 000 361 40 00 00 Sales Interest 267.80 1,966.75 .00 .00 1,966.75- 001 000 000 362 20 00 00 Equipment Lease (Long -Term) 233.00 5,161.89 .00 .00 5,161.89- 001 000 000 363 00 00 00 Insurance Recoveries .00 1,501.10 .00 .00 1,501.10- 001 000 000 367 11 00 00 Contributions/Donations-Police .00 1,200.00 .00 .00 1,200.00- 001 000 000 367 19 00 00 Contributions/Donations-Other .00 1,000.00 .00 .00 11000.00- 001 000 000 369 30 00 00 Confiscated -Drug Seizure 595.32- 54.86 .00 .00 54.86- 001 000 000 369 30 00 10 Confiscated Property -Auction 960.18 960.18 .00 .00 960.18- 001 000 000 369 81 00 00 Petty Cash - Overage/Shortages .00 10.04- .00 .00 10.04 001 000 000 369 90 00 00 Other 870.00 2,575.97 .00 .00 2,575.97- 001 000 000 369 90 00 05 Other-Cd's .00 30.00 .00 .00 30.00- 001 000 000 369 90 00 10 Other -Copies 96.73 939.49 .00 .00 939.49- City of Medina MONTHLY REVENUE REPORT September 30, 2005 PAGE 2 M.T.D. Y.T.D. $ OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION 001 000 000 369 90 00 15 Other -Fingerprinting 25.00 88.50 .00 .00 88.50- 001 000 000 369 90 00 25 Other -Maps .00 264.00 .00 .00 264.00- 001 000 000 369 90 00 29 Other -Medina 50th-Dinner Gala 100.00 6,750.00 .00 .00 6,750.00- 001 000 000 369 90 00 30 Other -Medina 50th-Medallions .00 3,277.58 .00 .00 3,277.58- 001 000 000 369 90 00 31 Other -Medina 50th-Blankets 56.00 252.00 .00 .00 252.00- 001 000 000 369 90 00 32 Other -Medina 50th-Sweatshirts 27.00 486.00 .00 .00 486.00- 001 000 000 369 90 00 33 Other -Medina 50th-Polo Shirts 20.00 290.00 .00 .00 290.00- 001 000 000 369 90 00 34 Other -Medina 50th-Mug 20.00 140.00 .00 .00 140.00- 001 000 000 369 90 00 35 Other -Notary 2.00 82.00 .00 .00 82.00- 001 000 000 369 90 00 40 Other -Postage .00 10.63 .00 .00 10.63- 001 000 000 369 90 00 45 Other -Reports 3.00 227.23 .00 .00 227.23- TOTAL MISCELLANEOUS REVENUES 17,680.94 132,564.40 50,000.00 265.13 82,564.40- NONREVENUES 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) 85.08 994.02 195,000.00 .51 194,005.98 001 000 000 389 00 00 10 Attorney .00 3,540.00 .00 .00 3,540.00- 001 000 000 389 00 00 20 Building Inspector 2,090.25 11,089.74 .00 .00 11,089.74- 001 000 000 389 00 00 30 Building Official 11,640.20 51,659.40 .00 .00 51,659.40- 001 000 000 389 00 00 50 Engineer 13,343.43 67,131.93 .00 .00 67,131.93- 001 000 000 389 00 00 60 Landscape Architect 61385.34 45,213.90 .00 .00 45,213.90- 001 000 000 389 00 00 70 Planner 894.75 18,617.66 .00 .00 18,617.66- TOTAL NONREVENUES 34,439.05 198,246.65 195,000.00 101.66 3,246.65- TOTAL GENERAL FUND 253,650.81 3,317,891.42 4,412,518.00 75.19 1,094,626.58 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 1 M.T.D. Y.T.D. w OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE GENERAL FUND LEGISLATIVE SERVICES 001 000 000 511 60 41 05 Prof Serv-50th Anniv Event 15,008.36 33,315.48 25,000.00 133.26 8,315.48- 001 000 000 511 60 41 10 Prof Serv-SR520 Mitigation .00 .00 10,000.00 .00 10,000.00 001 000 000 511 60 41 20 Prof Serv-Jet Noise Mitigation .00 57.00 10,000.00 .57 9,943.00 001 000 000 511 60 41 25 Prof Serv-Citizen Survey 12,846.39 25,867.24 .00 .00 25,867.24- 001 000 000 511 60 43 00 Travel & Training .00 410.75 5,000.00 8.22 4,589.25 001 000 000 511 60 49 00 Miscellaneous .00 624.26 .00 .00 624.26- 001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs .00 4,070.80 6,000.00 67.85 1,929.20 TOTAL LEGISLATIVE SERVICES 27,854.75 64,345.53 56,000.00 114.90 8,345.53- City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 2 M.T.D. Y.T.D. 96 OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 3,132.70 27,979.66 45,000.00 62.18 17,020.34 001 000 000 512 50 41 20 Public Defender .00 4,640.00 8,000.00 58.00 3,360.00 001 000 000 512 50 41 30 Expert Witness .00 .00 1,000.00 .00 1,000.00 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf 1,559.00 22,595.50 85,000.00 26.58 62,404.50 TOTAL MUNICIPAL COURT 4,691.70 55,215.16 139,000.00 39.72 83,784.84 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 3 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages 8,016.33 72,146.97 101,500.00 71.08 29,353.03 TOTAL SALARIES & WAGES 8,016.33 72,146.97 101,500.00 71.08 29,353.03 PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits - 1,901.78 17,096.39 23,050.00 74.17 5,953.61 TOTAL PERSONNEL BENEFITS 1,901.78 17,096.39 23,050.00 74.17 5,953.61 OTHER SERVICES AND CHARGES 001 000 000 513 10 35 00 Small Tools/Minor Equipment 344.95- 101.48 500.00 20.30 398.52 001 000 000 513 10 43 00 Travel & Training 361.39 1,793.88 4,000.00 44.85 2,206.12 001 000 000 513 10 49 00 Miscellaneous 279.94 3,510.49 4,500.00 78.01 989.51 001 000 000 513 10 49 01 Dues, Subsc, Auto Allowance 250.00 3,853.30 3,100.00 124.30 753.30- TOTAL OTHER SERVICES & CHARGES 546.38 9,259.15 12,100.00 76.52 2,840.85 TOTAL EXECUTIVE DEPARTMENT 10,464.49 98,502.51 136,650.00 72.08 38,147.49 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 4 M.T.D. Y.T.D. OF UNEXPENDED` ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages 4,982.70 44,844.30 59,280.00 75.65 14,435.70 TOTAL SALARIES & WAGES 4,982.70 44,844.30 59,280.00 75.65 14,435.70 PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits 997.62 8,686.04 11,220.00 77.42 2,533.96 TOTAL PERSONNEL BENEFITS 997.62 8,686.04 11,220.00` 77.42 2,533.96 OTHER SERVICES & CHARGES 001 000 000 514 10 43 00 Travel & Training 459.35 1,998.03 3,500.00 57.09 1,501.97 001 000 000 514 10 49 00 Misc-Dues,Subscriptions 62.81 304.52 750.00 40.60 445.48 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors .00 .00 8,500.00 .00 8,500.00 TOTAL OTHER SERVICES & CHARGES 522.16 2,302.55 12,750.00 18.06 10,447.45 CAPITAL OUTLAY TOTAL FINANCE DEPARTMENT 6,502.48 55,832.89 83,250.00 67.07 27,417.11 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 5 M.T.D. Y.T.D. OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE LEGAL DEPARTMENT 001 000 000 515 20 41 10 City Attorney 7,056.18 68,863.91 110,000.00 62.60 41,136.09 001 000 000 515 20 41 60 Special Counsel .00 .00 25,000.00 .00 25,000.00 TOTAL LEGAL DEPARTMENT 7,056.18 68,863.91 135,000.00 51.01 66,136.09 City of Medina MONTHLY EXPENDITURE REPORT September 30. 2005 PAGE 6 M.T.D. Y.T.D. $ OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CENTRAL SERVICES SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & Wages 12,312.34 104,814.44 149,280.00 70.21 44,465.56 001 000 000 518 10 12 00 Overtime .00 7.59 500.00 1.52 492.41 TOTAL SALARIES & WAGES 12,312.34 104,822.03 149,780.00 69.98 44,957.97 PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits 4,080.29 35,301.45 46,360.00 76.15 11,058.55 TOTAL PERSONNEL BENEFITS 4,080.29 35,301.45 46,360.00 76.15 11,058.55 OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 Office and Operating Supplies 590.24 8,670.93 20,000.00 43.35 11,329.07 001 000 000 518 10 41 00 Professional Services 30.00 4,370.75 12,000.00 36.42 7,629.25 001 000 000 518 10 42 00 Postage/Telephone 1,568.94 16,347.71 21,000.00 77.85 4,652.29 001 000 000 518 10 43 00 Travel & Training 1,284.00 3,613.42 3,500.00 103.24 113.42- 001 000 000 518 10 44 00 Advertising 246.25 1,023.10 8,000.00 12.79 6,976.90 001 000 000 518 10 46 00 Insurance (WCIA) .00 80,903.00 75,764.00 106.78 5,139.00- 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 911.63 5,271.06 9,000.00 58.57 3,728.94 001 000 000 518 10 49 10 Miscellaneous 118.48 5,109.11 2,800.00 182.47 2,309.11- 001 000 000 518 10 49 20 Dues, Subscriptions 65.16 664.44 950.00 69.94 285.56 001 000 000 518 10 49 30 Newsletter .00 22,098.40 20,000.00 110.49 2,098.40- 001 000 000 518 10 49 40 Photocopies .00 436.51 2,500.00 17.46 2,063.49 TOTAL OTHER SERVICES & CHARGES 4,814.70 148,508.43 175,514.00 84.61 27,005.57 BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 484.60 4,195.34 7,800.00 53.79 3,604.66 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg 1,208.43 14,431.71 15,000.00 96.21 568.29 TOTAL BUILDING MAINTENANCE 1,693.03 18,627.05 22,800.00 81.70 4,172.95 SUBTOTAL CENTRAL SERVICES 22,900.36 307,258.96 394,454.00 77.89 87,195.04 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 7 M.T.D. Y.T.D. OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE INFORMATION TECHNOLOGY 001 000 000 518 90 41 50 Technical Services 95.00 24,620.24 20,000.00 123.10 4,620.24- 001 000 000 518 90 48 00 Repairs & Main -Equipment 11,247.53 48,963.77 50,000.00 97.93 1,036.23 TOTAL INFORMATION TECHNOLOGY 11,342.53 73,584.01 70,000.00 105.12 3,584.01- INTERGOVERNMENTAL SERVICES 001 000 000 519 90 49 00 Association of WA Cities .00 1,219.58 1,219.58 100.00 .00 001 000 000 519 90 49 01 Puget Sound Regional Council .00 .00 450.00 .00 450.00 001 000 000 519 90 49 02 Suburban Cities Association .00 1,352.24 2,000.00 67.61 647.76 001 000 000 519 90 49 03 ARCH 2,500.00 4,637.00 12,400.00 37.40 7,763.00 001 000 000 519 90 49 04 Eastside Transportation Prog. .00 100.00 125.00 80.00 25.00 001 000 000 519 90 49 06 Eastside Domestic Violence .00 .00 1,700.00 .00 1,700.00 001 000 000 519 90 49 07 Bellevue Highland Center .00 .00 1,700.00 .00 1,700.00 001 000 000 519 90 51 10 King County Health Services .00 .00 175.00 .00 175.00 001 000 000 519 90 51 20 Puget Sound Clean Air Agency .00 4,684.00 4,684.00 100.00 .00 001 000 000 519 90 51 30 King County Alcohol Control 178.06 521.67 467.00 111.71 54.67- 001 000 000 519 90 51 40 King County Water & Land Resou .00 1,648.00 2,472.00 66.67 824.00 001 000 000 519 90 51 60 WA St Purchasing & Contract .00 500.00 .00 .00 500.00- TOTAL INTERGOVERNMENTAL 2,678.06 14,662.49 27,392.58 53.53 12,730.09 TOTAL CENTRAL SERVICES 36,920.95 395,505.46 491,846.58 80.41 96,341.12 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 8 M.T.D. Y.T.D. $ OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE POLICE DEPARTMENT SALARIES & WAGES 001 000 000 521 20 it 00 Salaries & Wages 56,328.27 484,498.58 667,686.00 72.56 183,187.42 001 000 000 521 20 12 00 Overtime 7,947.19 67,039.87 70,000.00 95.77 2,960.13 001 000 000 521 20 12 01 Merit Pay .00 24,890.24 43,592.00 57.10 18,701.76 001 000 000 521 20 13 00 Holiday Pay .00 1,484.42 21,745.00 6.83 20,260.58 TOTAL SALARIES & WAGES 64,275.46 577,913.11 803,023.00 71.97 225,109.89 PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 17,271.65 149,447.25 181,117.00 82.51 31,669.75 001 000 000 521 20 21 10 Personnel Benefits -Retirees 3,038.10 27,796.20 .00 .00 27,796.20- 001 000 000 521 20 22 00 Uniforms 918.85 17,224.16 18,000.00 95.69 775.84 001 000 000 521 20 23 00 Tuition .00 6,790.00 10,750.00 63.16 3,960.00 TOTAL PERSONNEL BENEFITS 21,228.60 201,257.61 209,867.00 95.90 8,609.39 SUPPLIES 001 000 000 521 20 31 00 Office Supplies 221.61 2,342.89 5,000.00 46.86 2,657.11 001 000 000 521 20 31 40 Police Operating Supplies .00 1,378.36 5,600.00 24.61 4,221.64 001 000 000 521 20 31 50 Photographic Supplies .00 100.79 500.00 20.16 399.21 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 8.70 1,782.19 6,000.00 29.70 4,217.81 001 000 000 521 20 32 00 Vehicle Expenses -gas, car wash 4,381.19 20,875.63 20,000.00 104.38 875.63- 001 000 000 521 20 35 20 Firearms (purchase & repair) .00 .00 1,000.00 .00 1,000.00 TOTAL SUPPLIES 4,611.50 26,479.86 38,100.00 69.50 11,620.14 OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 796.66 6,820.69 9,000.00 75.79 2,179.31 001 000 000 521 20 41 50 Recruitment -Background 21.00 2,826.75 4,000.00 70.67 1,173.25 001 000 000 571 20 42 00 Comcrrsnications (Phone,Pagers) 1,785.58 12,097.68 14,000.00 86.41 1,902.32 001 000 000 321 20 43 00 Travel & Training 2,996.66 9,542.51 15,OOO.00 63.62 5,457.49 001 000 000 521 20 44 50 Recruitment -Advertising .00 137.50 1,000.00 13.75 862.50 001 000 000 521 20 45 00 Equipment -Lease & Rentals .00 1,774.17 2,600.00 68.24 825.83 001 000 000 521 20 48 00 Repairs & Maint-Equipment 2,404.78 5,446.51 18,000.00 30.26 12,553.49 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 2,736.94 10,327.21 6,000.00 1'72.12 4,327.21- 001 000 000 521 2U 49 30 Misc. (Service/supplies) .00 118.74 500.00 23.75 381.26 001 000 000 521 20 49 20 Bicycle Patrol .00 34.81 1,000.00 3.48 965.19 301 000 000 521 20 49 30 Animal Control .00 .00 1,200.00 .00 1,200.00 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 30.00 1,656.20 2,500.00 66.25 843.80 001 000 000 521 20 49 60 Crimp Prevention/Public Edt;:c .00 613.04 3,000.00 20.43 2,386.96 001 000 000 521 20 49 90 Misc-Investigative Fund .00 .00 500.00 .00 500.00 TOTAL OTHER SERVICES & CHARGES 10,771.62 51,395.81 78,300.00 65.64_ 26,904.19 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 9 M.T.D. Y.T.D. $ OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 10 Dispatch Services -Kirkland .00 31,646.50 59,731.00 52.98 28,084.50 001 000 000 521 20 51 20 Dispatch-EPSCA 589.26 5,668.12 6,070.00 93.38 401.88 001 000 000 521 20 51 30 Access-WSP .00 1,860.00 3,720.00 50.00 1,860.00 001 000 000 521 20 51 40 Marine Patrol -Mercer Island .00 .00 45,000.00 .00 45,000.00 001 000 000 521 20 51 50 Jail Service -Prisoner Board 9,670.39 30,626.50 33,000.00 92.81 2,373.50 001 000 000 521 20 51 60 Prisoner Transport .00 300.00 6,180.00 4.85 5,880.00 001 000 000 521 20 51 80 Domestic Violence -Kirkland .00 .00 2,000.00 .00 2,000.00 001 000 000 521 20 51 85 IT Services -Kirkland 14,444.29 14,444.29 15,806.00 91.38 1,361.71 001 000 000 521 20 51 86 WA St -Federal Surplus .00 350.00 .00 .00 350.00- TOTAL INTERGOVERNMENTAL SERV. 24,703.94 84,895.41 171,507.00 49.50 86,611.59 CAPITAL OUTLAY 001 000 000 521 20 64 10 Furniture & Equipment .00 293.50 1,000.00 29.35 706.50 TOTAL CAPITAL OUTLAY .00 293.50 1,000.00 29.35 706.50 TOTAL POLICE DEPARTMENT 125,591.12 942,235.30 1,301,797.00 72.38 359,561.70 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 10 M.T.D. Y.T.D. OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services .00 281,339.50 562,679.00 50.00 281,339.50 TOTAL INTERGOVERNMENTAL .00 281,339.50 562,679.00 50.00 281,339.50 TOTAL FIRE & MEDICAL DEPT .00 281,339.50 562,679.00 50.00 281,339.50 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 12 M.T.D. Y.T.D. 96 OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE EMERGENCY PREPAREDNESS SUPPLIES 001 000 000 525 60 31 00 Supplies 158.48 1,254.32 2,500.00 50.17 1,245.68 TOTAL SUPPLIES 158.48 1,254.32 2,500.00 50.17 1,245.68 OTHER SERVICES & CHARGES 001 000 000 525 60 41 00 Professional Services 3,010.00 22,795.00 30,000.00 75.98 7,205.00. TOTAL OTHER SERVICES & CHARGES 3,010.00 22,795.00 30,000.00 75.98 7,205.00 CAPITAL OUTLAY 001 000 000 525 60 64 10 Emerg Mobile Command Vehicle 29,725.00 99,725.00 108,800.00 91.66 9,075.00 001 000 000 525 60 64 20 Equipment 450.00 3,607.06 44,000.00 8.20 40,392.94 TOTAL CAPITAL'OUTLAY 30,175.00 103,332.06 152,800.00 67.63 49,467.94 TOTAL EMERGENCY PREPAREDNESS 33,343.48 127,381.38 185,300.00 68.74 57,918.62 City of Medina MONTHLY EXPENDITURE REPORT September 3 0, 200 S PAGE 13 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE PLANNING DEPARTMENT SALARIES & WAGES 001 000 000 558 60 11 00 Salaries & Wages 10,709.71 98,457.19 123,000.00 80.05 24,542.81 TOTAL SALARIES & WAGES 10,709.71 98,457.19 123,000.00 80.05 24,542.81 PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits 2,862.76 25,280.08 30,000.00 84.27 4,719.92 TOTAL PERSONNEL BENEFITS 2,862.76 25,280.08 30,000.00 84.27 4,719.92 SUPPLIES 001 000 000 558 60 31 00 Operating Supplies 249.27 746.45 1,200.00 62.20 453.55 TOTAL SUPPLIES 249.27 746.45 1,200.00 62.20 453.55 OTHER SERVICES & CHARGES 001 000 000 558 60 41 01 Planning Consultant 2,226.40 50,521.21 75,000.00 67.36 24,478.79 001 000 000 558 60 41 02 Hearing Examiner .00 5,510.00 35,000.00 15.74 29,490.00 001 000 000'558 60 41 05 Building Official Consultant .00 78,869.56 125,000.00 63.10' 46,130.44 001 000 000 558 60 41 06 Building Inspector Consultant 15,513.69 64,474.57 75,000.00 85.97 10,525.43 001 000 000 558 60 41 07 Engineering Consultant .00 92,063.15 100,000.00 92.06 7,936.85 001 000 000 558 60 41 50 Landscape Consultant 6,297.00 40,654.68 90,000.00 45.17 49,345.32 001 000 000 558 60 41 60 Construction Mitigation .00 .00 20,000.00 .00 20,000.00 001 000 000 558 60 42 00 Communications 52.19 324.10 1,800.00 18.01 1,475.90 001 000 000 558 60 43 00 Travel & Training .00 2,982.06 5,100.00 58.47 2,117.94 001 000 000 558 60 49 00 Dues,Subscriptions,Memberships .00 375.00 1,000.00 37.50 625.00 001 000 000 558 60 64 00 Furniture & Equipment .00 2,575.27 3,500.00 73.58 924.73 TOTAL OTHER SERVICES & CHARGES 24,089.28 338,349.60 531,400.00 63.67 193,050.40 TOTAL PLANNING DEPARTMENT 37,911.02 462,833.32 685,600.00 67.51 222,766.68 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 14 M.T.D. Y.T.D. OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages 3,305.50 19,705.00 14,930.00 131.98 4,775.00- TOTAL SALARIES & WAGES 3,305.50 19,705.00 14,930.00 131.98 4,775.00- PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 516.11 3,141.02 1,800.00 174.50 1,341.02- 001 000 000 574 20 22 00 Uniforms 326.40 879.40 650.00 135.29 229.40- TOTAL PERSONNEL BENEFITS 842.51 4,020.42 2,450.00 164.10 1,570.42- SUPPLIES 001 000 000 574 20 31 00 Operating Supplies 15.81 15.81 200.00 7.91 184.19 001 000 000 574 20 35 00 Small Tools/Minor Equipment .00 199.04 200.00 99.52 .96 TOTAL SUPPLIES 15.81 214.85 400.00 53.71 185.15 OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 50.00 143.00 500.00 28.60 357.00 001 000 000 574 20 44 00 Advertising .00 .00 200.00 .00 200.00 TOTAL OTHER SERVICES & CHARGES 50.00 143.00 700.00 20.43 557.00 TOTAL RECREATION -LIFEGUARDS 4,213.82 24,083.27 18,480.00 130.32 5,603.27- City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 15 M.T.D. Y.T.D. 'k OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 17,659.22 133,471.74 155,310.00 85.94 21,838.26 001 000 000 576 80 12 00 Overtime 325.78 732.32 2,500.00 29.29 1,767.68 TOTAL SALARIES & WAGES 17,985.00 134,204.06 157,810.00 85.04 23,605.94 PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 4,317.47 35,466.42 37,720.00 94.03 2,253.58 001 000 000 576 80 22 00 Uniforms .00 904.58 2,500.00 36.18 1,595.42 TOTAL PERSONNEL BENEFITS 4,317.47 36,371.00 40,220.00 90.43 3,849.00 SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 3,754.96 15,891.67 30,000.00 52.97 14,108.33 001 000 000 576 80 31 01 Maintenance Supplies 66.41 5,161.28 9,000.00 57.35 3,838.72 001 000 000 576 80 32 00 Vehicle Fuel & Lube 362.61 5,264.69 6,000.00 87.74 735.31 TOTAL SUPPLIES 4,183.98 26,317.64 45,000.00 58.48 18,682.36 OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 7.83 65,388.31 35,000.00 186.82 30,388.31- 001 000 000 576 80 41 04 Professional Services -Mist 349.08 8,529.67 9,000.00 94.77 470.33 001 000 000 576 80 42 00 Telephone/Postage 317.62 2,772.74 4,000.00 69.32 1,227.26 001 000 000 576 80 43 00 Travel & Training 526.15 2,677.91 5,000.00 53.56 2,322.09 001 000 000 576 80 47 00 Utilities 1,102.93 4,194.33 6,000.00 69.91 1,805.67 001 000 000 576 80 48 00 Repair & Maint Equipment 252.10 1,528.31 4,000.00 38.21 2,471.69 001 000 000 576 80 49 00 Miscellaneous .00 380.43 5,000.00 7.61 4,619.57 TOTAL OTHER SERVICES & CHARGES 2,555.71 85,471.70 68,000.00 125.69 17,471.70- CAPITAL OUTLAY 001 000 000 576 80 63 00 Park Improvements 26,759.24 26,888.53 50,000.00 53.78 23,111.47 001 000 000 576 80 64 00 Furniture and Equipment .00 6,137.82 1,200.00 511.49 4,937.82- TOTAL CAPITAL OUTLAY 26,759.24 33,026.35 51,200.00 64.50 18,173.65 TOTAL PARKS DEPARTMENT 55,801.40 315,390.75 362,230.00 87.07 46,839.25 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 16 M.T.D. Y.T.D. Ik OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE OPERATING.TRANSFERS 001 000 000 597 00 20 00 Equipment Replacement Fund .00 77,000.00 77,000.00 100.00 .00 001 000 000 597 00 30 00 Street Fund .00 322,000.00 322,000.00 100.00 .00 TOTAL OPERATING TRANSFERS .00 399,000.00 399,000.00 100.00 .00 TOTAL EXPENSES 350,351.39 3,290,528.98 4,556,832.58 72.21 1,266,303.60 City of Medina MONTHLY REVENUE REPORT September 30, 2005 PAGE 3 M.T.D. Y.T.D. % OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION EQUIPMENT REPLACEMENT FUND OTHER FINANCING SOURCES 100 000 000 395 10 00 00 Sale of Equipment Property .00 .00 4,000.00 .00 4,000.00 TOTAL OTHER FINANCING SOURCES .00 .00 4,000.00 .00 4,000.00 TRANSFERS 100 000 000 397 00 10 00 From General Fund .00 77,000.00 77,000.00 10U.00 .00 TOTAL TRANSFERS .00 77,000.00 77,000.00 100.00 .00 TOTAL EQUIPMENT REPLACEMENT .00 77,000.00 81,000.00 95.06 4,000.00 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 17 M.T.D. Y.T.D. I; OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000 000 521 50 64 00 Police -Automobile 1,886.62 53,176.58 56,000.00 94.96 2,823.42 TOTAL CAPITAL OUTLAY 1,886.62 53,176.58 56,000.00 94.96 2,823.42 TOTAL EQUIPMENT REPLACEMENT 1,886.62 53,176.58 56,000.00 94.96 2,823.42 City of Medina MONTHLY REVENUE REPORT September 30, 2005 PAGE 4 M.T.D. Y.T.D. %- OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted) 5,870.72 33,094.49 42,700.00 77.50 9,605.51 101 000 000 336 00 88 00 Motor Fuel Tax(Restricted) .00 12,728.92 20,000.00 63.64 7,271.08 TOTAL INTERGOVERNMENTAL 5,870.72 45,823.41 62,700.00 73.08 16,876.59 101 000 000 397 00 10 00 From General Fund .00 322,000.00 322,000.00 100.00 .00 TOTAL OPERATING TRANSFERS .00 322,000.00 322,000.00 100.00 .00 TOTAL CITY STREET FUND 5,870.72 367,823.41 384,700.00 95.61 16,876.59 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 1a M.T.D. Y.T.D. 96 OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CITY STREET FUND SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages 12,912.63 105,628.70 155,310.00 68.01 49,681.30 TOTAL SALARIES & WAGES 12,912.63 105,628.70 155,310.00 68.01 49,681.30 PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 3,513.04 28,567.38 37,720.00 75.74 9,152.62 101 000 000 542 30 22 00 Uniforms .00 106.00 2,500.00 4.24 2,394.00 TOTAL PERSONNEL BENEFITS 3,513.04 28,673.38 40,220.00 71.29 11,546.62 ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies 164.51 1,705.20 8,000.00 21.32 6,294.80 101 000 000 542 30 35 00 Small Tools/Minor Equipment .00 .00 1,500.00 .00 11500.00 101 000 000 542 30 41 00 Professional Services 8,902.07 38,415.72 60,000.00 64.03 21,584.28 101 000 000 542 30 41 10 Road & Street Maintenance .00 17,823.62 150,000.00 11.88 132,176.38 101 000 000 542 30 45 00 Machine Rental .00 1,414.99 3,500.00 40.43 2,085.01 101 000 000 542 30 47 00 Utility Services 54.05 341.45 1,000.00 34.15 658.55 101 000 000 542 30 48 00 Equipment Maintenance 185.14- 1,929.26 4,000.00 48.23 2,070.74 101 000 000 542 40 41 00 Storm Drain Maintenance .00 3,899.94 45,000.00 8.67 41,100.06 101 000 000 542 63 41 00 Street Light Utilities 1,533.26 13,726.98 21,000.00 65.37 7,273.02 101 000 000 542 64 41 00 Traffic Control Devices 620.16 620.16 5,000.00 12.40 4,379.84 101 000 000 542 66 41 00 Snow & Ice Removal .00 .00 1,000.00 .00 11000.00 101 000 000 542 67 41 00 Street Cleaning .00 .00 15,000.00 .00 15,000.00 TOTAL ROAD & ST MAINTENANCE 11,088.91 79,877.32 315,000.00 25.36 235,122.68 CAPITAL OUTLAY TOTAL CITY STREET FUND 27,514.58 214,179.40 510,530.00 41.95 296,350.60 City of Medina MONTHLY REVENUE REPORT September 30, 2005 PAGE 6 M.T.D. Y.T.D. % OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Other NonRevenues-Tree Replace .00 35,244.25 .00 .00 35,244.25- TOTAL MISCELLANEOUS REVENUE .00 35,244.25 .00 .00 35,244.25- TOTAL TREE FUND .00 35,244.25 .00 .00 35,244.25- City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 20 M.T.D. Y.T.D. OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE TREE FUND OTHER SERVICES & CHARGES 103 000 000 589 00 49 10 Miscellaneous -Tree Replacement .00 1,487.62 60,000.00 2.48 58,512.38 TOTAL OTHER SERVICES & CHARGES .00 1,487.62 60,000.00 2.48 58,512.38 TOTAL TREE FUND .00 1,487.62 60,000.00 2.48 58,512.38 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 21 M.T.D. Y.T.D. OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE PARK PROP. DEBT SERVICE FUND PARK PROP DEBT PRINCIPAL/INT. 200 000 000 591 76 77 00 Principal 1,757.06 15,533.12 20,858.18 74.47 5,325.06 200 000 000 592 76 83 00 Interest 1,275.24 11,757.58 15,529.42 75.71 3,771.84 TOTAL PARK PROP DEBT PRIN/INT. 3,032.30 27,290.70 36,387.60 75.00 9,096.90 TOTAL PARK PROP DEBT SERV FUND 3,032.30 27,290.70 36,387.60 75.00 9,096.90 City of Medina MONTHLY REVENUE REPORT September 30, 2005 PAGE 8 M.T.D. Y.T.D. i OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION CAPITAL PROJECTS FUND TAXES 307 000 000 317 30 00 00 REAL ESTATE EXCISE TAX 55,566.22 559,555.86 575,000.00 97.31 15,444.14 TOTAL TAXES 55,566.22 559,555.86 575,000.00 97.31 15,444.14 MISCELLANEOUS REVENUE TOTAL CAPITAL PROJECTS FUND 55,566.22 559,555.86 575,000.00 97.31 15,444.14 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2005 PAGE 22 M.T.D. Y.T.D. l OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 595 30 63 01 Road Construction 295.80 34,859.38 150,000.00 23.24 115,140.62 307 000 000 595 30 63 02 Storm Sewer Construction .00 .00 150,000.00 .00 150,000.00 307 000 000 595 30 63 03 Park Improvements 1,109.86 14,783.03 268,000.00 5.52 253,216.97 TOTAL IMPROVEMENTS 1,405.66 49,642.41 568,000.00 8.74 518,357.59 TOTAL CAPITAL PROJECTS 1,405.66 49,642.41 568,000.00 8.74 518,357.59 City of Medina MONTHLY REVENUE REPORT 09/30/2005 (Printed 10/03/2005 16:09) PAGE 10 M.T.D. Y.T.D. !k OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION NON -REVENUE TRUST FUND NON -REVENUES 631 000 000 389 00 10 00 Security Agreement -Johnston .00 2,500.00 .00 .00 2,500.00- 631 000 000 389 12 52 01 WA St -Bldg Code Fee 58.50 648.00 .00 .00 648.00- 631 000 000 389 12 52 03 WA St -Judicial Info Systems 606.18 4,451.22 .00 .00 4,451.22- 631 000 000 389 12 52 06 WA St -State Portion 2,753.49 20,857.70 .00 .00 20,857.70- 631 000 000 389 12 52 07 WA St -State 30t 1,420.56 11,073.92 .00 .00 11,073.92- 631 000 000 389 12 52 08 WA St -Trauma Care 217.78 1,644.84 .00 .00 1,644.84- 631 000 000 389 12 52 09 WA St-Lab-Bld/Breath 248.88 1,378.76 .00 .00 1,378.76- 631 000 000 389 12 52 10 WA St -Litter Control .00 97.01 .00 .00 97.01- 631 000 000 389 12 52 60 Dept of Rev -Sales Tax .00 222.42 .00 .00 222.42- 631 000 000 389 12 52 88, Dept Of Lic-Gun Permit-$18/21 18.00 162.00 .00 .00 162.00- 631 000 000 389 12 52 89 WA St Patrol -Gun -FBI ($24) 24.00 96.00 .00 .00 96.00- 631 000 000 389 12 52 99 King County -Crime Victims 101.57 790.79 .00 .00 790.79- TOTAL NON -REVENUES 5,448.96 43,922.66 .00 .00 43,922.66- TOTAL NON -REVENUE TRUST FUND 5,448.96 43,922.66 .00 .00 43,922.66- City of Medina MONTHLY EXPENDITURE REPORT 09/30/2005 (Printed 10/03/2005 16:02) PAGE 24 M.T.D. Y.T.D. OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE NON -REVENUE TRUST FUND NON -EXPENDITURES 631 000 000 589 12 52 01 WA ST-Bldg Code Fee .00 441.00 .00 .00 441.00- 631 000 000 589 12 52 03 WA St-JIS .00 2,426.87 .00 .00 2,426.87- 631 000 000 589 12 52 06 WA St -State Portion .00 12,785.23 .00 .00 12,785.23- 631 000 000 589 12 52 07 WA St -State 30% .00 6,828.93 .00 .00 6,828.93- 631 000 000 589 12 52 08 WA St -Trauma Care .00 943.82 .00 .00 943.82- 631 000 000 589 12 52 09 WA St-Lab-Bld/Breath .00 863.21 .00 .00 863.21- 631 000 000 589 12 52 11 WA St -School Zone .00 .05 .00 .00 .05- 631 000 000 589 12 52 70 Police-20 Residents Fence Lock .00 1,547.95 .00 .00 1,547.95- 631 000 000 589 12 52 88 Dept of Lic-Gun Permit-$18/21 36.00 144.00 .00 .00 144.00- 631 000 000 589 12 52 89 WA St Patrol -Gun -FBI ($24) .00 24.00 .00 .00 - 24.00- 631 000 000 589 12 52 99 King County -Crime Victims .00 496.33 .00 .00 496.33- TOTAL NON -EXPENDITURES 36.00 26,501.39 .00 .00 26,501.39- City of Medina Check Register September 30, 2005 PAGE 1 Check Check Number Amount VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 70309 21.00 351 ACCURINT 09/07/05 00/00/00 1011660-20050831 001 000 000 521 20 41 50 21.00 BACKGROUND SEARCHES INVOICE TOTAL 21.00 70310 23.84 270 AT&T 09/07/05 00/00/00 SEP105 001 000 000 576 80 42 00 23.84 TELEPHONES INVOICE TOTAL 23.84 70311 5,759.82 725 AUSTIN, LINDA M. 09/07/05 00/00/00 JUL'05 001 000 000 558 60 41 06 5,759.82 BUILDING INSPECTOR INVOICE TOTAL 5,759.82 70312 1,226.12 1500 BELLEVUE CITY TREASURER - UTIL 09/07/05 00/00/00 2374714 001 000 000 576 80 47 00 45.06 WATER INVOICE TOTAL 45.06 2375418 001 000 000 518 10 47 00 507.40 WATER INVOICE TOTAL 507.40 2375419 001 000 000 576 80 47 00 208.42 WATER INVOICE TOTAL 208.42 2375502 001 000 000 576 80 47 00 465.24 WATER INVOICE TOTAL 465.24 70313 4.50 18238 BELLEVUE POLICE DEPARTMENT 09/07/05 00/00/00 CHOICEPOINT 001 000 000 369 90 00 45 4.50 REPORT/CASE 05-2389 INVOICE TOTAL 4.50 70314 1,113.38 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 09/07/05 00/00/00 448195-01 001 000 000 521 20 22 00 248.02 POLICE-LEWIS INVOICE TOTAL 248.02 448195-02 001 000 000 521 20 22 00 60.82 POLICE-LEWIS INVOICE TOTAL 60.82 448708-80 001 000 000 521 20 22 00 59.83- POLICE-RETURNED ITEM INVOICE TOTAL 59.83- 449738 001 000 000 521 20 22 00 174.84 POLICE-KANE INVOICE TOTAL 174.84 451667 001 000 000 521 zO 22 00 5.44- POLICE-LEWIS INVOICE TOTAL 5.44- City of Medina Check Register September 30, 2005 PAGE 2 Check Check VENDOR DATE DATE DISTRIBUTION Number Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 451667-01 001 000 000 521 20 22 00 250.19 POLICE-LEWIS INVOICE TOTAL 250.19 453351 001 000 000 521 20 22 00 67.95 POLICE-LEWIS INVOICE TOTAL 67.95 453620 001 000 000 521 20 22 00 376.83 POLICE-LEWIS INVOICE TOTAL 376.83 70315 92.94 1001 BMC WEST 09/07/05 00/00/00 2591251 001 000 000 576 80 31 00 92.94 SUPPLIES INVOICE TOTAL 92.94 70316 174.08 3405 DAVEY TREE EXPERT COMPANY, THE 09/07/05 00/00/00 97881551 001 000 000 576 80 41 04 174.08 MEDINA BEACH PARK INVOICE TOTAL 174.08 70317 458.97 3756 DON'S GROUP ATTIRE 09/07/05 00/00/00 69745 001 000 000 511 60 41 05 458.97 50TH COBALT MUGS INVOICE TOTAL 458.97 70318 3,032.30 3825 DUSTIN FAMILY TRUST 09/07/05 00/00/00 OCT105 200 000 000 591 76 77 00 1,757.06 PROPERTY PURCHASE OCT'05 200 000 000 592 76 83 00 1,275.24 PROPERTY PURCHASE INVOICE TOTAL 3,032.30 70319 3,010.00 5275 FINNIGAN, KRISTEN 09/07/05 00/00/00 AUG'05 001 000 000 525 60 41 00 3,010.00 EMERGENCY PREPAREDNESS INVOICE TOTAL 3,010.00 70320 27.29 5410 FISCHER, CRAIG T 09/07/05 00/00/00 8/23/05 PASSPORT 001 000 000 518 10 43 00 27.29 MILEAGE/PARKING INVOICE TOTAL 27.29 70321 15.81 18236 FRANESCHINA. BRETT 09/07/05 00/00/00 2005 SUPPLIES 001 000 000 574 20 31 00 15.81 LAKE LESSONS INVOICE TOTAL 15.81 70322 60.62 18208 GLOBALSTAR USA 09/07/05 00/00/00 894924 001 000 000 521 20 42 00 60.62 POLICE PHONE SYSTEM INVOICE TOTAL 60.62 70323 6,757.35 18179 GREEN DOOR EVENTS, THE 09/07/05 00/00/00 302 001 000 000 511 60 41 05 5,739.60 50TH ANNIV GALA INVOICE TOTAL 5,739.60 303 001 000 000 511 60 41 05 1,017.75 50TH ANNIV GALA City of Medina Check Register September 30, 2005 PAGE 3 Check Check VENDOR DATE DATE DISTRIBUTION Number gmoinit NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 1,017.75 70324 21.60 7180 ISSAQUAH HONDA KUBOTA 09/07/05 00/00/00 37146 001 000 000 576 80 48 00 18.15 AIR FILER INVOICE TOTAL 18.15 38801 101 000 000 542 30 48 00 3.45 SUPPLIES INVOICE TOTAL 3.45 70325 178.06 8300 KC FINANCE -MENTAL HEALTH, CHEM 09/07/05 00/00/00 7530117 001 000 000 519 90 51 30 178.06 2ND QTR'05 INVOICE TOTAL 178.06 70326 246.25 7600 KC JOURNAL NEWSPAPERS 09/07/05 00/00/00 1386300 001 000 000 518 10 44 00 246.25 LEGAL ADVERTISING INVOICE TOTAL 246.25 70327 50.00 18237 LINDQUIST, KATHERINE E. 09/07/05 00/00/00 50TH GALA -REFUND 001 000 000 369 90 00 29 50.00 DIANE WALKER INVOICE TOTAL 50.00 70328 41.71 9326 MARATHON COMMUNICATIONS INC 09/07/05 00/00/00 AUG105 001 000 000 518 10 42 00 19.55 FAX MACHINES AUG105 001 000 000 521 20 42 00 22.16 FAX MACHINES INVOICE TOTAL 41.71 70329 926.70 18099 MICHAEL'S DRY CLEANING 09/07/05 00/00/00 5966 001 000 000 521 20 22 00 926.70 POLICE DRY CLEANING INVOICE TOTAL 926.70 70330 620.16 18156 NAT'L BARRICADE CO., LLC 09/07/05 00/00/00 92063 101 000 000 542 64 41 00 620.16 TRAFFIC CONTROL INVOICE TOTAL 620.16 70331 917.43 10395 NEXTEL COMMUNICATIONS 09/07/05 00/00/00 JUL25-AUG24105 001 000 000 518 10 42 00 38.12 CELLULAR PHONES JUL25-AUG24105 001 000 000 576 80 42 00 190.90 CELLULAR PHONES JUL25-AUG24105 001 000 000 521 20 42 00 688.41 CELLULAR PHONES INVOICE TOTAL 917.43 70332 2,226.40 10700 OTAK 09/07/05 00/00/00 JUL25-AUG19105AA 001 000 000 558 60 41 01 2,226.40 PLANNING CONSULTANT INVOICE TOTAL 2,226.40 70333 295.14 11020 PACIFIC TOPSOILS, INC. 09/07/05 00/00/00 097547 001 000 000 576 80 31 00 107.47 TOPSOILS INVOICE TOTAL 107.47 City of Medina Check Register September 30, 2005 PAGE 4 Check Check VENDOR DATE DATE DISTRIBUTION Number Mount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 097548 001 000 000 576 80 31 00 101.11 TOPSOILS INVOICE TOTAL 101.11 100217 001 000 000 576 80 31 00 86.56 TOPSOILS INVOICE TOTAL 86.56 70334 341.03 11270 PITNEY BOWES INC-SUPPLIES 09/07/05 00/00/00 987473 001 000 000 518 10 42 00 341.03 PULSAR METER INVOICE TOTAL 341.03 70335 587.65 11700 PUGET SOUND ENERGY 09/07/05 00/00/00 SEP105A 101 000 000 542 63 41 00 16.79 ELECTRICITY INVOICE TOTAL 16.79 SEP105B 001 000 000 576 80 47 00 6.50 ELECTRICITY INVOICE TOTAL 6.50 SEP105C 001 000 000 518 10 47 00 404.23 ELECTRICITY INVOICE TOTAL 404.23 SEP105D 001 000 000 576 80 47 00 160.13 ELECTRICITY INVOICE TOTAL 160.13 70336 192.55 11820 QWEST 09/07/05 00/00/00 AUG105G 001 000 000 521 20 42 00 192.55 TELEPHONES INVOICE TOTAL 192.55 70337 250.00 12685 SCHULZE, DOUGLAS J 09/07/05 00/00/00 SEP105 001 000 000 513 10 49 01 250.00 AUTO ALLOWANCE INVOICE TOTAL 250.00 70338 267.00 13404 SHURGARD OF BELLEVUE 09/07/05 00/00/00 UNIT 1121-OCT105 001 000 000 518 30 45 00 139.00 STORAGE INVOICE TOTAL 139.00 UNIT 1178-OCT'OS 001 000 000 518 30 45 00 128.00 STORAGE INVOICE TOTAL 128.00 70339 52.19 18157 SPRINT 09/07/05 00/00/00 AUG105 001 000 000 558 60 42 00 52.19 CELLULAR PHONE INVOICE TOTAL 52.19 70340 1.10 13475 WA ST AUDITOR'S OFFICE 09/07/05 00/00/00 COPIES 001 000 000 514 10 49 00 1.10. REPORT INVOICE TOTAL 1.10 City of Medina Check Register September 30, 2005 PAGE 5 Check Check Number Amount VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 70341 36.00 16109 WA ST DEPT OF LICENSING 09/07/05 00/00/00 E344967-MAXWELL 631 000 000 589 12 52 88 18.00 CONCEALED WEAPON INVOICE TOTAL 18.00 E344968-OBERMILL 631 000 000 589 12 52 88 18.00 CONCEALED WEAPON INVOICE TOTAL 18.00 70342 350.00 18146 WEDLUND, CAROLL 09/07/05 00/00/00 AUG'05 001 000 000 521 20 41 00 350,.-00 CIVIL SERVICES INVOICE TOTAL 350.00 70343 250.00 18197 WILLIS, JOE 09/07/05 00/00/00 SEP105 001 000 000 576 80 43 00 250.00 AUTO ALLOWANCE INVOICE TOTAL 250.00 70344 37.84 422 XO COMMUNICATION SERVICES - PO 09/07/05 00/00/00 17558494 001 000 000 521 20 42 00 37.84 POLICE -TELEPHONES INVOICE TOTAL 37.84 o 70345 87.31 18142 XO COMMUNICATIONS SERVICES - A 09/07/05 00/00/00 17558496 001 000 000 518 10 42 00 87.31 INVOICE TOTAL 87.31 70346 9,753.87 725 AUSTIN, LINDA M. 09/13/05 00/00/00 AUG'05 001 000 000 558 60 41 06 9,753.87 BUILDING INSPECTOR INVOICE TOTAL 9,753.87 70347 29,725.00 181b6 EMERGENCY MANAGEMENT EQUIPMENT 09/21/05 00/00/00 SECOND PAYMENT 001 000 000 525 60 64 10 29,725.00 EMERGENCY VEHICLE INVOICE TOTAL 29,725.00 70348 150.00 18239 VP CONSULTING, INC 09/21/05 00/00/00 OCT 4-7, 2005 001 000 000 518 10 43 00 150.00 REED, RANDY INVOICE TOTAL 150.00 70349 978.39 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 09/22/05 00/00/00 439502 001 000 000 521 20 22 00 128.93 POLICE -CHAPLAIN INVOICE TOTAL 128.93 446570 001 000 000 521 20 22 00 187.09 POLICE-CHEN INVOICE TOTAL 187.09 446755 001 000 000 521 20 22 00 27.73 POLICE -SKINNER INVOICE TOTAL 27.73 448146 001 000 000 521 20 22 00 423.68 POLICE-LEWIS INVOICE TOTAL 423.68 City of Medina Check Register September 30, 2005 PAGE 6 Check Check VENDOR DATE DATE DISTRIBUTION Number IXMOUnt NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 448195 001 000 000 521 20 22 00 210.96 POLICE-LEWIS INVOICE TOTAL 210.96 70350 51.31 3385 CRYSTAL SPRINGS 09/22/05 00/00/00 3703994-15 001 000 000 521 20 31 00 51.31 WATER INVOICE TOTAL 51.31 70351 295.80 3387 DAILY JOURNAL OF COMMERCE 09/22/05 00/00/00 3171566 307-000 000 595 30 63 01 295.80 ADVERTISING INVOICE TOTAL 295.80 70352 1,886.62 18137 DELL MARKETING LP 09/22/05 00/00/00 H14620421 100 000 000 521 50 64 00 1,848.99 PENTIUM INTEL INVOICE TOTAL 1,848.99 H17718392 100 000 000 521 50 64 00 37.63 POCKET MOUSE -WIRELESS INVOICE TOTAL 37.63 70353 296.71 3756 DONIS GROUP ATTIRE 09/22/05 00/00/00 65784 001 000 000 511 60 41 05 296.71 50TH ANNIV MUGS INVOICE TOTAL 296.71 70354 8,902.07 3886 EARTH CORPS 09/22/05 00/00/00 1203 101 000 000 542 30 41 00 8,902.07 JULY-AUGUST 2005 INVOICE TOTAL 8,902.07 70355 589.26 3890 EASTSIDE PUBLIC SAFETY COMMUNI 09/22/05 00/00/00 3329 001 000 000 521 20 51 20 589.26 RADIO ACCESS FEES INVOICE TOTAL 589.26 70356 81.27 4640 ENA COURIERS INC 09/22/05 00/00/00 176280 001 000 000 521 20 42 00 81.27 COURIER SERVICE INVOICE TOTAL 81.27 70357 1,711.34 11400 FORD OF BELLEVUE 09/22/05 00/00/00 FOCS257760 001 000 000 521 20 48 10 707.90 POLICE AUTO #9 INVOICE TOTAL 707.90 FOCS257815 001 000 000 521 20 48 10 26.11 POLICE AUTO #6 INVOICE TOTAL 26.11 FOCS257984 001 000 000 521 20 48 10 977.33 POLICE AUTO #7 INVOICE TOTAL 977.33 70358 50.00 18240 FRANCESCHINA, BRETT 09/22/05 00/00/00 2005 CERTIFICATE 001 000 000 574 20 43 00 I 50.00 LIFEGUARD CPR INVOICE TOTAL 50.00 City of Medina Check Register September 30, 2005 PAGE 7 Check Check VENDOR DATE DATE DISTRIBUTION Number Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 70359 366.38 5850 GOODYEAR AUTO SERVICE CENTER 09/22/05 00/00/00 130611 001 000 000 521 20 48 10 366.38 POLICE AUTO #9 INVOICE TOTAL 366.38 70360 40.70 6330 HOME DEPOT CREDIT SERVICES 09/22/05 00/00/00 AUG105 001 000 000 576 80 31 01 40.70 SUPPLIES INVOICE TOTAL 40.70 70361 23.95 6340 HOMEGUARD SECURITY SERVICES 09/22/,05 00/00/00 IE1502 001 000 000 521 20 41 00 23.95 SECURITY SYSTEMS INVOICE TOTAL 23.95 70362 1,020.00 .7185 ISSAQUAH POLICE DEPT 09/22/05 00/00/00 04-50005163 001 000 000 521 20 51 50 1,020.00 JAIL SERVICES INVOICE TOTAL 1,020.06 70363 1,559.00 8625 KIRKLAND MUNICIPAL COURT 09/22/05 00/00/00 NEWFAC05 001 000 000 512 50 51 10 1,559.00 COURT REMODEL INVOICE TOTAL 1,559.00 70364 1,521.46 18241 LITES & BITES CAFE & DELI 09/22/05 00/00/00 979444 001 000 000 521 20 43 00 1,521.46 CJTC-RAMIREZ INVOICE TOTAL 1,521.46 70365 7,056.18 10555 OGDEN MURPHY WALLACE 09/22/05 00/00/00 645755 001 000 000 515 20 41 10 3,781.81 WAYNE TANAKA INVOICE TOTAL 3,781.81 645759 001 000 000 515 20 41 10 3,274.37 TANAKA-VARIOUS INVOICE TOTAL 3,274.37 70366 6,297.00 10700 OTAK 09/22/05 00/00/00 JUL23-AUT15105AA 001 000 000 558 60 41 50 6,297.00 LANDSCAPE CONSULTANT INVOICE TOTAL 6,297.00 70367 7,205.58 10750 OVERLAKE GOLF & COUNTRY 09/22/05 00/00/00 8/20/05 DINNER 001 000 000 511 60 41 05 7,205.58 50TH ANNIV GALA INVOICE TOTAL 7,205.58 70368 12,846.39 18214 PRR 09/22/05 00/00/00 3337-4 001 000 0,00 511 60 41 25 12,846.39 2005 CITIZEN SURVEY INVOICE TOTAL 12,846.39 70369 196.47 12900 SEA-AIRE, INC 09/22/05 00/00/00 39777 001 000 000 518 30 48 00 196.47 PREVENTATIVE MAINT INVOICE TOTAL 196.47 70370 50.05 16151 WASHING MACHINE, INC. 09/22/05 00/00/00 910 001 000 000 521 20 32 00 50.05 POLICE AUTOMOBILES INVOICE TOTAL 50.05 City of Medina Check Register September 30, 2005 PAGE 8 Check Check VENDOR DATE DATE DISTRIBUTION Number Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 70371 2,009.73 18035 YAKIMA COUNTY DEPT OF CORRECTI 09/22/05 00/00/00 AUG105 HOUSING 001 000 000 521 20 51 50 1,830.24 HOUSED ONE PRISONER INVOICE TOTAL 1,830.24 AUG105 MEDICAL 001 000 000 521 20 51 50 179.49 HOUSED ONE PRISONER INVOICE TOTAL 179.49 70372 200.00 18242 HARRIS COMPUTER SYSTEMS 09/27/05 00/00/00 2005 CONFERENCE 001 000 000 514 10 43 00 200.00 USERS GROUP-LEAVENWORTH INVOICE TOTAL 200.00 70373 40.00 13476 WA ST AUDITOR'S OFFICE 09/27/05 00/00/00 2005 BARS MANUAL 001 000 000 514 10 49 00 40.00 CATEGORY 2 INVOICE TOTAL 40.00 70374 2,467.88 18147 BANK OF AMERICA 09/28/05 00/00/00 SEP105-BURDUE 001 000 000 514 10 43 00 150.00 SOFTWARE/2005 CONF SEP105-BURDUE 001 000 000 514 10 49 00 21.71 SOFTWARE/2005 CONF INVOICE TOTAL 171.71 SEP105-CHEN 001 000 000 521 20 43 00 1,242.73 TRAVEL INVOICE TOTAL 1,242.73 SEP105-GELLINGS 001 000 000 558 60 31 00 85.63 CALENDAR/COPIES INVOICE TOTAL 85.63 SEP105-REED 001 000 000 518 10 31 00 230.82 TRAINING/SOFTWARE/FRAME SEP105-REED 001 000 000 518 10 43 00 310.44 TRAINING/SOFTWARE/FRAME SEP105-REED 001 000 000 518 10 49 20 65.16 TRAINING/SOFTWARE/FRAME INVOICE TOTAL 606.42 SEP105-SCHULZE 001 000 000 513 10 43 00 361.39 HOTEL/AIRFARE INVOICE TOTAL 361.39 70375 138.48 9070 LOWE'S BUSINESS ACCOUNT 09/28/05 00/00/00 SEP105 001 000 000 576 80 31 00 138.48 SUPPLIES INVOICE TOTAL 138.48 70376 10,057.00 18239 VP CONSULTING, INC 09/28/05 00/00/00 6812 001 000 000 518 90 48 00 10,057.00 LASERFICHE PACKAGE INVOICE TOTAL 10,057.00 70377 95.00 350 ACCUNET/ACCUPC 09/29/05 00/00/00 2234 001 000 000 518 90 41 50 95.00 COMPUTER SERVICES City of Medina Check Register September 30, 2005 PAGE 9 Check Check VENDOR DATE DATE DISTRIBUTION Number Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 95.00 70378 131.22 9870 BECKLEY, BRIANA LEE 09/29/05 00/00/00 9/14/05 MILEAGE 001 000 000 521 20 43 00 131.22 NWPAC MEETING INVOICE TOTAL 131.22 70379 217.58 1500 BELLEVUE CITY TREASURER - UTIL 09/29/05 00/00/00 2395950 001 000 000 576 80 47 00 217.58 WATER INVOICE TOTAL 217.58 70380 8.70 18210 BELLEVUE INDOOR RANGE INC 09/29/05 00/00/00 240290 001 000 000 521 20 31 60 8.70 RANGE/TARGETS INVOICE TOTAL 8.70 70381 221.63 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 09/29/05 00/00/00 451734 001 000 000 521 20 22 00 147.21 POLICE-LEWIS INVOICE TOTAL 147.21 456797 001 000 000 521 20 22 00 50.54 POLICE-RAINJACKETS INVOICE TOTAL 50.54 457681 001 000 000 521 20 22 00 23.88 POLICE-LEWIS INVOICE TOTAL 23.88 . 70382 109.35 2595 BURDUE, JAN 09/29/05 00/00/00 2005 WFOA CONF 001 000 000 514 10 43 00 15.39 MILEAGE INVOICE TOTAL 15.39 MAY-AUG'05 001 000 000 514 10 43 00 93.96 DAILY BANK DEPOSITS INVOICE TOTAL 93.96 70383 175.00 2896 CHARLES FLICKINGER BACKFLOW TE 09/29/05 00/00/00 4684 001 000 000 576 80 41 04 175.00 BACKFLOW ASSEMBLY INVOICE TOTAL 175.00 70384 2,009.89 18110 CHEVRON (POLICE) 09/29/05 00/00/00 7898306381509 001 000 000 521 20 32 00 2,009.89 POLICE -AUTOMOBILES INVOICE TOTAL 2,009.89 70385 362.61 3100 CHEVRON (PW.STREETS) 09/29/05 00/00/00 7898306407509 001 000 000 576 80 32 00 362.61 PW-AUTOMOBILES INVOICE TOTAL 362.61 70386 305.29 18123 CINGULAR WIRELESS 09/29/05 00/00/00 SEP'05 001 000 000 521 20 42 00 305.29 POLICE TELEPHONES INVOICE TOTAL 305.29 70387 1,033.62 18192 CNR, INC 09/29/05 00/00/00 10235 001 000 000 518 90 48 00 770.68 TELEPHONE MAINTENANCE City of Medina Check Register September 30, 2005 PAGE 10 Check Check VENDOR DATE DATE DISTRIBUTION Number Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 770.68 10236 001 000 000 518 90 48 00 154.14 TELEPHONE MAINTENANCE INVOICE TOTAL 154.14 47016 001 000 000 518 90 48 00 108.80 REPAIR WIRE JACK INVOICE TOTAL 108.80 70388 538.44 18243 CONTECH CONSTRUCTION PRODUCTS 09/29/05 00/00/00 00-09-1818 001 000 000 576 80 63 00 538.44 LANDSCAPE STAPLES INVOICE TOTAL 538.44 70389 126.15 3381 CRICKMORE, PAT 09/29/05 00/00/00 MANAUL 001 000 000 576 80 43 00 126.15 SITE WORKS INVOICE TOTAL 126.15 70390 101.25 3383 CRUM, LINDA 09/29/05 00/00/00 9/19/05 MILEAGE 001 000 000 521 20 43 00 101.25 WENATCHEE WSP CONF INVOICE TOTAL 101.25 70391 121.30 3385 CRYSTAL SPRINGS 09/29/05 00/00/00 3704067-15 001 000 000 518 10 31 00 47.54 WATER, INVOICE TOTAL 47.54 3704084-15 001 000 000 576 80 31 00 73.76 WATER INVOICE TOTAL 73.76 70392 30.00 18063 DATA BASE SECURE RECORDS DESTR 09/29/05 00/00/00 20776 001 000 000 518 10 41 00 30.00 SHREDDING SERVICES INVOICE TOTAL 30.00 70393 7.83 18213 DIGITAL REPROGRAPHIC SERVICES 09/29/05 00/00/00 156657 001 000 000 576 80 41 00 7.83 3 DIGIPRINTS INVOICE TOTAL 7.83 70394 1,849.60 18244 DON WILLIS FURNITURE 09/29/05 00/00/00 223803 001 000 000 576 80 63 00 1,849.60 REDWOOD PARK BENCHES INVOICE TOTAL 1,849.60 70395 116.96 18143 EASTSIDE EXTERMINATORS 09/29/05 00/00/00 2005-009813 001 000 000 518 30 48 00 116.96 TARGET PESTS & SPIDERS INVOICE TOTAL 116.96 70396 24,371.20 4510 EMERALD PAVING INC 09/29/05 00/00/00 11101 001 000 000 576 80 63 00 24,371.20 GRADING & PAVING INVOICE TOTAL 24,371.20 70397 450.00 18166 EMERGENCY MANAGEMENT EQUIPMENT 09/29/05 00/00/00 10000845 001 000 000 525 60 64 20 450.00 ADD'L ANTENNA BOX City of Medina Check Register September 30, 2005 PAGE 11 Check Check Number Amount VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 450.00 70398 46.44 4640 ENA COURIERS INC 09/29/05 00/00/00 176767 001 000 000 521 20 42 00 46.44 POLICE COURIER SERVICE I INVOICE TOTAL 46.44 70399 991.48 18092 ENVIRONMENT CONTROL 09/29/05 00/00/00 4102331 001 000 000 518 10 31 00 96.48 PAPER TOWELS INVOICE TOTAL 96.48 533155 001 000 000 518 30 48 00 895.00 BLDG MAINTENANCE INVOICE TOTAL 895.00 70400 230.94 8750 FEDEX KINKO'S 09/29/05 00/00/00 513500181001 001 000 000 558 60 31 00 163.64 PRINTING INVOICE TOTAL 163.64 513500181134 001 000 000 511 60 41 05 58.75 50TH ANNIV SIGN INVOICE TOTAL 58.75 513500181461 001 000 000 521 20 41 00 8.55 BAIL BOOK INVOICE TOTAL 8.55 70401 1,723.56 5270 FINANCIAL CONSULTANTS INT'L IN 09/29/05 00/00/00 6874 001 000 000 521 20 48 10 325.20 POLICE AUTO 5 INVOICE TOTAL 325.20 6886 001 000 000 521 20 48 10 271.00 POLICE AUTO 9 INVOICE TOTAL 271.00 6913 001 000 000 521 20 48 00 1,127.36 COMMAND VEHICLE EQUIP INVOICE TOTAL 1,127.36 70402 214.93 5300 FIRE CHIEF EQUIPMENT 09/29/05 00/00/00 0237696 001 000 000 521 20 48 00 214.93 FIRE EXTINGUISHER INVOICE TOTAL 214.93 70403 63.02 11400 FORD OF BELLEVUE 09/29/05 00/00/00 FOCS258196 001 000 000 521 20 48 10 63.02 POLICE AUTO 7 INVOICE TOTAL 63.02 70404 334.15 5875 GRAINGER INC, WW 09/29/05 00/00/00 754-025322-1 101 000 000 542 30 31 00 164.51 BITS & HEX SET INVOICE TOTAL 164.51 754-265206-5 001 000 000 576 80 31 00 27.21 SUPPLIES City of Medina Check Register September 30, 2005 PAGE 12 Check Check Number Amount VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 27.21 754-265207-3 001 000 000 576 80 31 00 65.28 SUPPLIES INVOICE TOTAL 65.28 754-265208-1 001 000 000 576 80 31 00 28.18 SUPPLIES INVOICE TOTAL 28.18 754-435900-8 001 000 000 576 80 31 00 48.97 SUPPLIES INVOICE TOTAL 48.97 70405 130.56 6340 HOMEGUARD SECURITY SERVICES 09/29/05 00/00/00 S10277 001 000 000 521 20 41 00 130.56 INTRUSION ALARM SYSTEM INVOICE TOTAL 130.56 70406 30.00 7150 IACP 09/29/05 00/00/00 2005 SUBSCRIPT'N 001 000 000 521 20 49 40 30.00 MODEL POLICY CENTER INVOICE TOTAL 30.00 70407 2,985.00 7155 INTELLIGENT PRODUCTS INC 09/29/05 00/00/00 47918A 001 000 000 576 80 31 00 2,985.00 800 MUTT MITTS INVOICE TOTAL 2,985.00 70408 780.00 7185 ISSAQUAH POLICE DEPT 09/29/05 00/00/00 04-50005175 001 000 000 521 20 51 50 780.00 JAIL SERVICES INVOICE TOTAL 780.00 70409 1,812.16 8210 KC FINANCE -JAIL SERVICES 09/29/05 00/00/00 1362174 001 000 000 521 20 51 50 1,812.16 MISDEMEANOR BOOKING INVOICE TOTAL 1,812.16 70410 4,048.50 8625 KIRKLAND MUNICIPAL COURT 09/29/05 00/00/00 AUG05MED 001 000 000 521 20 51 50 4,048.50 TRAFFIC FILING FEES INVOICE TOTAL 4,048.50 70411 15,681.49 8752 KIRKLAND, CITY OF 09/29/05 00/00/00 MPD0916051 001 000 000 521 20 41 00 237.20 STAFF TIME/MODEM UPGRAD INVOICE TOTAL 237.20 MPDO916052 001 000 000 521 20 48 00 1,000.00 TEST,MAINTAIN,TROULESHT INVOICE TOTAL 1,000.00 MPD0921051 001 000 000 521 20 51 85 14,444.29 NEW WORLD MAINTENANCE . INVOICE TOTAL 14,444.29 70412 108.68 18245 KROPP, DR. ROBERT 09/29/05 00/00/00 PROPANE HEATER 001 000 000 525 60 31 00 108.68 EMERGENCY PREPAREDNESS City of Medina Check Register September 30, 2005 - PAGE 13 Check Check VENDOR DATE DATE DISTRIBUTION Number Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 108.68 70413 664.29 18204 MOSAIX COMMUNICATIONS 09/29/05 00/00/00 1334 001 000 000 518 10 42 00 504.45 TELEPHONES INVOICE TOTAL 504.45 1335 001 000 000 518 10 42 00 159.84 TELEPHONES INVOICE TOTAL 159.84 70414 279.94 18181 NEWCASTLE, CITY OF 09/29/05 00/00/00 2314 001 000 000 513 10 49 00 279.94 CABLE CONSORTIUM INVOICE TOTAL 279.94 70415 3,132.70 10460 O'BRIEN LAW FIRM, PLLP 09/29/05 00/00/00 20359 001 000 000 512 50 41 10 3,096.70 PROSECUTING ATTORNEY INVOICE TOTAL 3,096.70 20360 001 000 000 512 50 41 10 36.00 MELODY PRIMM RALJ INVOICE TOTAL 36.00 70416 435.50 10550 OFFICE DEPOT CREDIT PLAN 09/29/05 00/00/00 AUG105 001 000 000 521 20 31 00 170.30 SUPPLIES AUG105 001 000 000 525 60 31 00 49.80 SUPPLIES AUG105 001 000 000 518 10 31 00 215.40 SUPPLIES INVOICE TOTAL 435.50 70417 217.60 10556 OIC EQUIPMENT INC 09/29/05 00/00/00 44098 001 000 000 518 30 45 00 217.60 PW TRAILER INVOICE TOTAL 217.60 70418 1,109.86 10700 OTAK 09/29/05 00/00/00 090549342 307 000 000 595 30 63 03 1,109.86 MEDINA BEACH PARK SHORE INVOICE TOTAL 1,109.86 70419 46.40 10755 OVERLAKE HOSPITAL MEDICAL 09/29/05 00/00/00 KUROIWA, ANITA 001 000 000 521 20 41 00 46.40 OUTPATIENT SERVICES INVOICE TOTAL 46.40 70420 219.40 11015 PACIFIC OFFICE AUTOMATION 09/29/05 00/00/00 701174 001 000 000 518 90 48 00 156.91 DJ305-ADMIN COPIER INVOICE TOTAL 156.91 705616 001 000 000 521 20 48 00 62.49 BS507-POLICE COPIER INVOICE TOTAL 62.49 70421 231.00 18229 PHELPS, KATIE 09/29/05 00/00/00 SOTH ANNIVERSARY 001 000 000 511 60 41 05 231.00 LUNCH MEETING City of Medina Check Register September 30, 2005 PAGE 14 Check Check VENDOR DATE DATE Number AmouMt NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER DISTRIBUTION AMOUNT INVOICE TOTAL 231.00 70422 25.71 11278 PLATT ELECTRIC SUPPLY 09/29/05 00/00/00 7987150 001 000 000 576 80 31 01 25.71 SUPPLIES INVOICE TOTAL 25.71 70423 1,516.47 11700 PUGET SOUND ENERGY 09/29/05 00/00/00 SEP'05E 101 000 000 542 63 41 00 1,516.47 STREET LIGHTS INVOICE TOTAL 1,516.47 70424 521.52 11820 QWEST 09/29/05 00/00/00 SEP105A 001 000 000 518 10 42 00 278.82 TELEPHONES INVOICE TOTAL 278.82 SEP105E 001 000 000 518 10 42 00 78.47 TELEPHONES INVOICE TOTAL 78.47 SEP105H 001 000 000 518 10 42 00 61.35 TELEPHONES INVOICE TOTAL 61.35 SEP105PW 001 000 000 576 80 42 00 102.88 FSX MACHINE-PW INVOICE TOTAL 102.88 70425 796.27 12660 SOS DATA SERVICES INC - 09/29/05 00/00/00 18520 001 000 000 518 10 43 00 796.27 NEWSLETTERS INVOICE TOTAL 796.27 70426 326.40 13575 SYLVIA'S SWIMWEAR 09/29/05 00/00/00 25297 001 000 000 574 20 22 00 326.40 40 LIFEGUARD TSHIRTS INVOICE TOTAL 326.40 70427 54.05 15203 UTILITIES UNDERGROUND 09/29/05 00/00/00 5089418 101 000 000 542 30 47 00 54.05 EXCAVATION NOTIFICATION INVOICE TOTAL 54.05 70428 351.00 15347 VERIZON NORTHWEST INC 09/29/05 00/00/00 SEP105 001 000 000 521 20 42 00 351.00 POLICE TELPHONES INVOICE TOTAL 351.00 70429 2,500.00 18246 WA ST HOUSING FINANCE COMMISSI 09/29/05 00/00/00 HOUSE KEY PLUS 001 000 000 519 90 49 03 2,500.00 2005 DOWNPAYMENT INVOICE TOTAL 2,500.00 70430 150.00 16141 WA ST UNIVERSITY CASHIER 09/29/05 00/00/00 2/7/06 WORKSHOP 001 000 000 576 80 43 00 150.00 MCGAURAN-IPM II-KIRKLND INVOICE TOTAL 150.00 70431 233.95 16355 WESTERN EQUIPMENT DISTRIBUTORS 09/29/05 00/00/00 436282 001 000 000 576 80 48 00 233.95 REAR TIRE INVOICE TOTAL 233.95 GRAND TOTAL 211,697.62 I I MEDINA POLICE DEPARTMENT Te Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina Felony Crimes September YTD YTD Year End 2005 2005 2004 2004' Assault, Aggravated 0 0 0 0 Robbery 0 0 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 0 17 7 10 Drug Violations 0 3 2 2 Fraud (ID Theft) 1 14 16 18 Vehicle Prowl 1 8 14 19 Theft (over $250) 0 1 4 7 Malicious Mischief 0 2 0 0 Arson 0 0 0 0 Auto/Boat Theft 0 2 6 7 Poss Stolen Property 0 0 1 1 TOTAL 2 47 50 64 Misdeameanor September YTD YTD Year End Crimes 2005 2005 2004 2004 Assault, Simple 0 1 1 3 Malicious Mischief 0 7 9 17 Vehicle Prowl 0 6 12 18 Theft (Under $250) 0 13 13 25 Domestic Violence 0 0 3 3 Minor in Possession 0 11 5 6 Drug Violations 0 3 2 3 Total 0 41 45 75 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2005 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 0 0 0 0 Burglary (inc Attempt; 3 4 2 2 2 2 0 2 0 17 Drug Violations 0 0 0 2 1 0 0 0 0 3 Fraud (ID Theft) 2 3 0 1 3 2 2 0 1 14 Vehicle Prowl 1 0 2 1 1 1 1 0 1 8 Theft (over $250) 0 0 0 0 1 0 0 0 0 1 Malicious Mischief 0 0 0 0 1 0 0 1 0 2 Arson 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 0 0 1 0 0 0 0 1 0 2 Poss Stolen Property 0 0 0 0 0 0 0 0 0 0 TOTAL 6 7 5 6 9 5 3 4 2 0 0 0 47 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 0 0 0 0 1 0 1 Malicious Mischief 0 1 3 2 0 0 0 1 0 7 Vehicle Prowl 0 1 3 1 0 0 0 1 0 6 Theft (Under $250) 1 1 2 2 2 1 2 2 0 13 Domestic Violence 0 0 0 0 0 0 0 0 0 0 Minor in Possession 0 0 0 3 3 4 1 0 0 11 Drug Violations 0 1 0 0 0 0 1 1 0 3 Total 1 4 8 8 5 5 4 6 0 0 0 0 41 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police ' Monthly Activity Report City of Medina Page 2 Traffic : September Y I'D YTD Year End ACCIDENTS 2005 2005 2004 2004 Injury 0 0 2 3 Non -Injury 1 10 8 11 TOTAL 1 10 10 14 Traffic September YTD YTD Year End CITATIONS 2005 2005 2004 2004 Driving Under Influence 9 72 62 83 *Other 5 53 11.3 118 Total 14 125 175 201 Traffic September YTD YTD Year End INFRACTIONS 2005 2005 2004 2004 Speeding 7 87 346 366 Parking 1 34 79 84 **Other 44 326 382 449 Total 52 447 807' 899 September` YTD YTD Year End WARNINGS 2005 2005 2004 2004 Total 119 944 1678 2015 September YTD YTD Year End CALLS FOR SERVICE 2005 2005 2004 2004 House Watch 28 453 387 518 False Alarms 31 269 224 281 Assists 55 537 200 307 Suspicious Circumstances 18 137 13 17 Property-Found/Lost 0 18 19 20 Animal Complaints 5 39 5 6 Missing Person 0 1 0 0 Warrant Arrests 2 27 42 54 ***Other 0 16 30 37 Total 139 1497 920 1240 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Welfare Checks; Civil Dispute; Disturbance; Phone Harassment MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina Page 2 Traffic Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 0 0 0 0 0 0 0 0 Non -Injury 0 0 1 1 1 1 1 4 1 10 TOTAL 0 0 1 1 1 1 1 4 1 0 0 0 10 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 5 9 6 9 10 4 9 11 9 72 Other 7 11 4 5 6 3 6 6 5 53 Total 12 20 10 14 16 7 15 17 14 0 0 0 125 Traffic ry. Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 12 12 12 9 12 6 7 10 7 87 Parking 4 3 5 3 5 1 5 7 1 34 Other 30 15 26 41 41 62 29 38 44 326 Total 46 30 43 53 58 69 41 55 52 0 0 0 447 Warnings Jan Feb , Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 101 84 52 44 133 193 125 93 119 944 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 57 66 42 73 52 49 41 45 28 453 False Alarms 31 25 23 41 31 20 29 38 31 269 Assists 56 58 58 50 48 80 62 70 55 537 Suspicious Circumstances 8 24 19 11 17 9 18 13 18 137 Property-Found/Lost 2 2 1 1 1 3 3 5 0 18 Animal Complaints 0 3 8 2 5 7 5 4 5 39 Missing Person 0 0 1 0 0 0 0 0 0 1 Warrant Arrests 6 1 2 6 2 3 4 1 2 27 Other 1 2 2 0 3 3 2 3 0 16 Total 161 181 156 184 159 174 164 179 139 0 0 0 1497 MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Hunts Point Monthly Activity Report ,..� Town of Hunts Point Felony Crimes September YTD YTD Year End 2005 2005 2004 2004 Burglary 1 3 4 7 Forgery (Identity Theft) 0 1 2 2 Vehicle Prowl 0 1 3 4 Theft (over $250) 0 3 0 0 Possesion Stolen Prop 1 2 0 0 Drug Violation 0 1 0 0 Auto/Boat Theft 1 1 0 0 TOTAL 3 12 9 13 Msdeameanor September YTD YTD Year End Crimes 2005 2005 2004 2004 Assault, Simple 0 1 0 0 Malicious Mischief 0 3 3 3 Vehicle Prowl 0 4 1 3 Theft (Under $250) 0 4 1 1 Domestic Violence 0 0 0 0 Minor in. Possession 0 6 1 1 Drug Violations 0 1 1 1 Total 0 19 7 9 'added Poss Stolen Prop (Felony) MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Hunts Point Yearly Activity Report Town of Hunts Point 2005 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Burglary 1 0 1 0 0 0 0 0 1 3 Forgery (Identity) 0 0 1 0 0 0 0 0 0 1 Vehicle Prowl 0 0 1 0 0 0 0 0 0 1 Theft (over $250) 0 0 0 0 2 0 1 0 0 3 Poss Stolen Prop 0 0 0 0 1 0 0 0 1 2 Drug Violation 0 0 0 0 0 0 1 0 0 1 Auto/Boat Theft 0 0 0 0 0 0 0 0 1 1 TOTAL 1 0 3 0 3 0 2 0 3 0 0 0 12 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 1 0 0 0 0 0 1 Malicious Mischief 0 0 1 1 0 0 1 0 0 3 Vehicle Prowl 0 0 2 1 0 1 0 0 0 4 Theft (Under $250) 0 0 2 1 0 1 0 0 0 4 Domestic Violence 0 0 0 0 0 0 0 0 0 0 Minor in Possession 0 0 0 0 1 0 3 2 0 6 Drug Violations 0 0 0 0 1 0 0 0 0 1 Total 0 0 5 4 2 2 4 2 0 0 0 0 19 MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Hunts oiht Monthly Activity Report ..•^,�� Hunts Point Page 2 Traffic September YTD YTD Year End CITAA tON S 2005 2005 2004 2004 Driving Under Influence 4 35 5 9 Accidents 1 1 1 3 *Other 0 15 35 36 Total 5 51 41 48 Traffic ` September YTD YTD Year End INFRACTION'S 2005 2005 2004 2004 Speeding 7 25 20 20 Parking 0 1 5 5 **Other 41 291 219 253 Total 48` 317 244 278 September YTD YTD Year End WARNINGS 2005 " 2005 2004 2004 Total 17 209 389 461 September YTD YTD Year End CALLS FOR SERVICE 2005 2005 2004 2004 House Watch 1 32 25 37 False Alarms 9 62 53 64 Assists 1 55 23 31 Suspicious Circumstances 3 26 2 2 Property-Lost/Found 0 0 0 0 Animal Complaints 1 6 0 0 Warrant Arrests 1 6 7 8 ***Other 0 4 11 11 Total 16 191 121 153 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment; Civil Dispute; Trespass MEDINA POLICE DEPARTMENT Town d Jeffrey Chen, Chief of Police Hunts Point YEARLY ACTIVITY REPORT HUNTS POINT 2005 Page 2 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 2 5 2 3 3 5 8 3 4 35 Accidents 0 0 0 0 0 0 0 0 1 1 Other 0 1 0 4 3 0 5 2 0 15 Total 2 6 2 7 6 5 13 5 5 0 0 0 51 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 1 3 2 0 2 1 8 1 7 25 Parking 0 0 0 0 0 1 0 0 0 1 Other 15 1.0 25 74 27 40 40 19 41 291 Total 16 13 27 74 29 42 48 20 48' 0 0 0 ' 317 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 7 11 21 13 62 40 29 9 17 209 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 5 6 2 3 1 5 4 5 1 32 False Alarms 3 9 12 7 4 4 6 8 9 62 Assists 5 2 10 17 3 6 3 8 1 55 Suspicious Circumstances 2 3 6 4 2 4 2 0 3 26 Property-Lost/Found 0 0 0 0 0 0 0 0 0 0 Animal Complaints 0 0 0 0 1 1 2 1 1 6 Warrant Arrests 0 2 0 1 1 1 0 0 1 6 Other 0 1 2 0 0 1 0 0 0 4 Total 15 23 32 32 12 22 17 22 16 0 ` 0 ` 0 191 MEDINA MONTHLY SUMMARY SEPTEMBER, 2005 FELONY CRIMES Vehicle Prowl (Theft) 2005-0002969 09/08/05 9:23 a.m. 3600 block of Evergreen Point Rd Sometime between 3:1.5 p.m. on 09/07/05 and 9:00 a.m. on 09/08/05 unknown person(s) entered an unlocked vehicle parked in a carport and removed a cell phone, sunglasses, and $700 worth of women's clothing. Amount of loss: $1,300. Fraud (ID Theft) 2005-0003214 09/26/05 2:15 p.m. 400 block of 84th Ave NE A Medina officer responded to a report of suspected fraud. The victim was contacted by an unknown subject over the internet in July, 2005 regarding a possible investment opportunity. A few weeks later the victim received calls from credit card companies questioning charges, and discovered the unknown suspect had been stealing credit card numbers and signing them up through the victim's merchant account. The victim does not know the suspect's real name, nor has he ever seen him. Case is under investigation. Amount of loss: $13 NO. MISDEMEANOR CRIMES No significant misdemeanor incidents occurred during September. OTHER Domestic (Verbal) 2005-00031,24 09/18/05 8:15 p.m. 8700 block of Overlake Drive W Medina officer responded to a verbal domestic call between a husband and wife regarding her daughter. The wife said she locked her husband out of the house. He broke out the glass on a door to unlock it in order to get back into the house. The Medina officer verified no assault occurred, and no further action was needed. Medina Police Department Monthly Report - City of Medina September 2005 1 Domestic (Verbal) 2005-0003229 09/28/05 5:15 p.m. 800 block of 84th Ave NE The Medina officer responded to averbal domestic call between a father and his daughter regarding her grades. The 16 year old daughter left the residence and went to a friend's house nearby. The officer contacted the daughter who said she was afraid to return home. The officer interviewed witnesses that were present in the home during the argument and confirmed no assault occurred and it would be safe for the daughter to return home. CALLS FOR SERVICE Warrant Arrests ( 2 ) 2005-0003110 No Bail Felony Whatcom County Assault-3 ra 2005-0003193 No Bail Felony Dept of Corrections Escape Medina Police Department Monthly Report City of Medina September 2005 2 HUNTS POINT MONTHLY SUMMARY SEPTEMBER, 2005 FELONY CRIMES Burglary (E-lert #05-33) 2005-0002946 09/04/05 1:00 P.M. 3000 block of 801h Avenue Between Friday, September 2nd at 1:00 p.m. and Sunday, September 4th, at 1:00 p.m. unknown suspect(s) gained entry into an unoccupied Hunts Point Tri-level home at the 3000 block of 80th Avenue through an open window on the main floor. The home has a security system but it was not activated. Once inside, the suspect(s) removed approximately $7500.00 worth of art work, miscellaneous items and unopened bottles of wine. The home is currently up for sale and most of the furniture is staged by the real estate agency. A Medina officer canvassed the area for physical evidence and contacted neighbors to inquire if anyone saw anything out of the ordinary. The Mercer Island Marine Patrol has also been alerted as there is a possibility the suspect(s) may have come and departed by water. Auto Theft (E-lert #05-36) 2005-0002961 09/07/05 6:41 p.m. 3200 block of 801h Avenue NE On Wednesday September 7th at approximately 5:40 PM, a resident in the 3200 block of 80th Avenue N.E. saw a silver vehicle similar to a Honda enter their driveway. The resident could not see the driver but assumed it was a family member. A short time later, the resident saw the silver vehicle leave the driveway along with their 2004 red Mercedes convertible. The victim vehicle had been parked in the garage, unlocked, with the keys inside. The resident called 911 and Medina Officers arrived within minutes of the call, but the vehicle had since left the area. Several hours later on Thursday September What approximately 12:20 AM, the stolen Mercedes was recovered in Snohomish County. A K-9 track led to the arrest of two suspects. Charges for Taking a Motor Vehicle Without Permission will be filed by the Snohomish County Sheriff's Office. Possession of Stolen Property 2005-0003080 09/14/05 7:24 p.m. 2800 block of Hunts Point Rd Medina officer conducted a traffic stop that led to the arrest of the driver for refusing to cooperate after providing a fictitious driver's license. A search of the vehicle produced several items not belonging to him. The driver was arrested on an outstanding warrant with King County for Possession of Stolen Property, and charged with Possession of Stolen Property-2nd, Providing False Information to a Public Servant, No Valid Driver's License, and Possession of Fraudulent Driver's Licenses. Medina Police Department Monthly Report— Town of Hunts Point September 2005 1 MISDEMEANOR CRIMES No significant misdemeanor crimes occurred during the month of September. CALLS FOR SERVICE Warrant Arrests ( l ) 2005-0003080 $825 King Co Possession of Stolen Property Medina Police Department Monthly Report Town of Hunts Point September 2005 2 ITEM H - 2 of CITY OF MEDINA .. Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: October 4, 2005 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Monthly Development Services Department Report Planning Commission Meeting Recap — The October 4 Panning Commission meeting had three agenda items: Nonconforming Envelopes, Building Permit Thresholds, and a Construction Mitigation Plan for 808-83rd Ave. NE. A very large attendance by neighbors of the construction site resulted in that item consuming more than three hours and the postponement of both of the other items. The Planning Commission action on the Construction Mitigation Plan was continued to the November meeting. Appeal of Medina Store Building Permit — On September 27 the Hearing Examiner filed the decision on the appeal of the staff decision to grant the building permits for the Medina Store project. The decision upholds the actions of staff and Mark Nelson on all points, which included the issues of the final floor area of the building, the size of the basement, the number of exterior doors, compliance of the final design to Historical Use Permit approval conditions on scale and massing, and the classification of the Construction Mitigation Plan. Tracking of Cost Recovery for Permits Related to Medina Elementary Reconstruction — Following - up on a previous request from the City Council, the attached table provides cost and revenue data related to the tasks of plan review and inspection for all permits for the new school construction project. This particular report covers the period of January 2004 (initial pre -application contact between staff and the school district) through August 2005. We will provide the City Council with an update of this data every three months in this department report. One challenge in analyzing cost recovery for such a project is the inevitable delay in collecting on the consultant "pass -through" charges. For this reason the table includes a footnote with an estimate on the proportion of consultant charges that we will eventually be reimbursed for. �O CL O CL t 4) o v N L, O N H d d p E ix v Cl) OU d N p W O m U CL N d V m co C E CL O O U D 0 W J o � U W W u. c co v N 'Q co Q ca o N 5 N Cl C cu cLi (n c a o co 00 O a N C) LL U C) C) CD 00 O� O O O Lc) 'a cu C6 N N O M (D � 000 C067 U') -� D O T- 00 Ln M M M 1- L6ti t� C) � O a Uco d�} Ei} E ER Ef3 Ef} Ef} dg tRi C) LO U n( `�' v,� N Cl) C a V cn cn C C N 0) � Cl) ai �Z N 07 cn m..- , N w 0)� x co cu a O0 a 0 ca a OU a� L .0 U U L .co C 0 L L 0 &- CU L «. «. a � C C +-� L �-. a 0 C *-' L a 0 C -P co m cn c6 ca co cu ca 0 co c4 0 — Q N _E : _E w - E cn fn L = c c o (n L � C a � L c o o cn n ca CU co ~ UUU[L UUa UUa. Q n "It LO Co o 0 N N CN 0 N N o � � cm D Q 0 CU =3 (C4 ca 75 Ln P- N C6 LO d� 00 0 ti O r - 00 O r ti It co L 64 �? O Lf N 00 CEO N O co O O J �C O O !— N N O H L 0 0 0 Z Ul) O o O Q c .0 o 0 � cn c U � U U N (n fn 0 E O m cm O 0 o 0 cn U U D C U E U E aV. ¢ cn � N a n m �.. O m cn O c O m m a� C c -a � a� > C � c E 0 aa) '� o U m ` > U) U ( 0 C Y 0 ) C N coC ._ C C m ¢ C O > m Q cn m C m m v �- :�., c cn O L) V O cu p �- 2 0 V! Q 0 E L N Z �O{ i O '(3 M Q� N O OU N o C C 0) — C E p m U N O � O O OL m N� N co N N� O U N ,-• N > N fn (n U ¢ Cn m Z U m _ (A CL to J (n 2 a- W ly- C •V O •N � .E U Eo U U c U 'c U c co O N LO 0 co O` r+� Date: September 26. 2005 SEP 2 $ 205 To: Medina City Council and Cite Manager y From: Emergency Preparedness Committee, Robert J. Kropp, MD Re: Proposed New Town Hall and Emergency Medical Facility Recent catastrophic events occurring in the southeastern United States (Hurricane Katrina and the devastation of New Orleans) have demonstrated the need for more stringent emergency preparedness planning and the capability to effect implementation of the response. The chaos that followed in the wake of Katrina (lack of public compliance, lack of effective political leadership, inadequate communications, etc., etc.) resulted in a disintegration of the existing infrastructure causing excessive human morbidity and mortality, property loss, and major social and economic upheaval. it is not constructive to blame an individual, an organization, or a political entity for these lapses, but to learn from these errors by effecting a positive change to eliminate or reduce the conditions that prevailed. From a medical point of view, a major disaster occurred in regard to the delivery of health to the New Orleans community. Per Fox news and The New York Times, not one major medical institution in the Greater New Orleans area was capable of providing major surgical services to the community fourteen days after Katrina struck. Such a disruption of health care delivery is unacceptable in the United States in the twenty first century In the Greater Seattle area (King County) eighteen hospitals with inpatient facilities are available to assist the community in the event of a major disaster (earthquake, volcano eruption, terrorist attack, etc.). These institutions have a surge capacity that may allow them to increase their effective bed capacity by one hundred per cent. ( there is some question as to the validity of this figure). Kenneth Graham, CEO of Overtake Hospital and Medical Center, suggests that this figure in realty is five hundred beds (five hundred acutely injured patients...i.e. burns, head injuries, thoracoabdominal trauma, noxious fume inhalations would severely challenge health care delivery). It is also very possible that in the event of a major disaster both Lake Washington bridges would be closed and Evergreen and Overlake Hospitals would either be inundated with patients or functionally inoperable. A possible solution to providing emergency medical aid to the residents of Medina during a catastrophic event would be to construct a new building at the current maintenance facility site. This building would be approximately five thousand square feet, be of international building code rating of la or Ib(steel and concrete construction capable of withstanding flood, seismic disruption and retarding fire extension for one hour duration). Such a site would contain space for administrative offices, the police department, a town hall meeting place, maintenance headquarters and shop space, and a storage site. In the event of a disaster, the town hall meeting room would convert into an emergency medical aid center and be set up with cots, lighting. medical supplies. basic medical equipment, and whatever else is required to provide the community with basic emergency medical services. The area adjacent to the proposed site is treeless and would serve as a helipad for patient pick up and transfer. The Police Department component of the new facility would contain temporary sleeping quarters, showers, and a kitchen that will allow officers to remain in Medina until satisfactory conditions are restored. Estimated costs for a two story international code la or Ib steel and concrete structure would be approximately one hundred seventy-eight dollars a square foot (national average) excluding design and engineering costs. The estimate total costs of the structure excluding landscaping would be in the range of four hundred to four hundred fifty dollars a square. Upon completion of the project, the existing town hall could be converted to a community recreational center or could be sold to private developers who would be required to maintain or improve the historical landmark concept. "The best preparation, for tomorrow is to do today 's job exceedingly well. " Sir William Osler, (Father of American Medicine) ?Lo Dear ARDSnet Colleagues, Thanks to all to have offered help in the aftermath of Hurricane Katrina. The physical destruction you see on television does not begin to tell the story of the emotional desolation felt by the tens of thousands of poor who have lost everything. Please continue to help in any way that you feel you can. Thanks to all, Ben. P.S. below is a brief accounting of our ICU operations in the wake of Katrina. Prior to landfall it was obvious that Katrina had all the characteristics of the hurricane experts for decades had predicted would be the worst natural disaster in US history —a category 5 storm hitting a city that is largely below sea level and one that is completely surrounded by water. We were able to reduce our ICU patient load in Charity Hospital to about 50. After evacuating our families, our emergency activation team set up to provide medical support for the remaining patients. During the storm windows blew out in the ICU flooding it with about 2 inches of water. The power went out but the emergency generators kicked on and all seemed well. But an hour later for some unknown reason we lost all power and began bagging our patients in total darkness. We were able to restart the backup generators late in the day on Monday which allowed us to start cleaning up the mess in the ICU. Although the city was without power, we were high-fiving each other over a job well done. The day crew went to sleep late Monday but was suddenly awakened at 3 AM on Tues to help bag patients when the emergency generators went out again. As dawn began to break we began to understand why, water was pouring into downtown New Orleans from every direction and had flooded the generators that we located on the first floor. Without power for our life support systems (suction, monitors, vents, dialysis, IV fluid pumps, radiology, laboratory, etc.) we realized that we needed to get our patients out ASAP. Soon after, a sanitation crisis unfolded when we lost water pressure for toilets. We were not only caring for 300 patients in the hospital but we we also providing refuge for over 1000 support staff and their families. Before we lost communication with the outside world FEMA instructed us to prepare for evacuation later on that day (Tues) and much to our surprise the Governor's office was telling news agencies that we had already been evacuated. Needles to say, no outside help came until Friday. It began to become clear that if we were going to get out, we would have to get ourselves out. Our HAZMAT Team had acquired 4 small diesel generators for field use but did not have diesel fuel on site to power them. Our ICU RT used his "Mississippi Credit Card" (a hammer and a screwdriver) and some oxygen tubing to siphon diesel from on ambulance flooded on the ER ramp. We were able to power up the ICU to run about 6 vents. For the others we used gas driven portable vents or continued to hand bag. The roof of Charity Hospital was the only cool place to get a few hours of restorative sleep each night so we broke away form our 12-on 12-off usual staffing plan to allow each shift to enjoy a few hours with the rats seeking higher ground. When Tues rolled into Wed without any FEMA presence a morale crisis erupted. Although many staff were incapacitated with fear, grief, and despair, others dug deep and rose to the challenge. We could not communicate with police, National Guard, or FEMA but our ICU residents were able to text message and get live connection on air transmissions to CNN. Shortly thereafter Fancesco Simeone, our Tulane ARDSnet Co -I, got a call from private air ambulance services wanting to send in his own helicopters to start the evacuation. The only problem was that the only commercial heliport in the area was at the Superdome which was in the midst of a security crisis. Joe Lasky, the Chief of Tulane Pulm/CCN paddled a canoe from Charity to find a National Guard 5 ton truck with a driver that was not in communication with his command. This actually worked to our advantage since he could not be accused of disobeying an order by helping us. Wed night we put the first 4 of our patients in the back of the truck and drove then across the street to Tulane Hospital's parking garage. One was 23 y.o. kid with Goodpastures and acute renal failure who had not been dialyzed m 4 days failure and who being bagged with 100% 02 and 12 cm PEEP valve. We had to emergently insert a chest tube in the back of the National Guard truck when he desaturated m the middle of riding through the flood waters. We then used a "borrowed" pick truck to ferry the patients to the roof top where we set up a mini ICU for the next 2 days. After removing light poles, helicopters were able to begin landing but the sun set before we could get any ICU patients to the rood leaving us with 4 patients and no exit strategy. The commercial guys were able to communicate with military helicopters and by 11PM Wednesday the clap -clap thunder of a Black Hawk was heard overhead. The Black Hawks were configured only as troop carriers which meant that we would have to provide patient support for all of the sorties. The first ride for me was surreal... moonless night, unlit buildings & towers, pilots with night vision goggles. A triage landing site had been established on the edge of town on the interstate. Amazingly there were thousands of people waiting, ready to help but no one had known of our plight. We dumped our patients with brief medical records taped to their forearms into waiting ambulances for dispersion all over the region. A day later I got a call that the 23 y.o. was alive and doing well. We continued the air evacuation all day Thursday, Thursday night, and Friday AM. Nurses cat -napped on the concrete roof by putting their heads on the legs of colleagues who bagged and comforted those waiting for the next helicopter. Not knowing the structural integrity of the roof top, the Black Hawk pilots stayed powered up while we loaded our patients, docs, & 02 cylinders. After 48 hours of screaming commands over the deafening sound of the Black Hawks our entire ICU staff was both deaf & mute. By Friday afternoon we had completed our mission and walked the three blocks back to Charity in chest deep sewage just in time to discover that FEMA had arrived to begin evacuating our hospital. I cried when I left Charity, perhaps for the last time ever. Some were tears of triumph, some were tears of profound sadness. Triumph for the miracle of human resolve that allowed a group of civilian doctors, nurses, and respiratory therapists to accomplish what the Federal government could not. We got all of our patients out alive except two. One we expected to die. The other was an incubated elderly lady with COPD whose husband we had had to leave behind at Charity. I remember how he sat day and night fanning his wife in the sweltering heat of the ICU ... fanning even as he seemed to slip into sleep. She died in the arms of her resident physician who could do no more on the roof top than comfort her with the touch of a hand. I never saw her husband again as he was evacuated before I got back to the hospital...I don't even know if he knows that she had died. Even if he does know, I somehow feel that he remains profoundly grateful. The sadness is felt because valuable time was lost both due to the anemic early response and because valuable resources were misused. I personally witnessed dozens and dozens of helicopters, many military, land and fly away with able bodied citizens while patients died on the roof top. And sadly, many of those able-bodied citizens were physicians. It was an experience that I will never forget. I left with one memento, a setof keys of a John Doe with an unknown medical condition that we loaded into a helicopter to be carried to an unknown place with an uncertain future. If you received a John Doe looking for his keys, let me know, I'd love to one day be able return them. Ben CITY OF MEDINA Park Board Meeting September 19, 2005 Medina City Hall TOO p.m. 501 Evergreen Point Road Call to Order The September 19, 2005, Park Board meeting was called to order by Park Board Chair, Connie Gerlitz, at 7:05 pm. Roll Call Present: Chair Connie Gerlitz, Vice Chair Lisa Fleischman Boardmembers Roger Ngouenet and Karen Sparks Absent: Steve Brustkern, Heija Nunn, and Susannah Stuart Staff Present: Joe Willis, Director of Public Works; and Rachel Baker, Administrative Assistant Minutes JULY 18, 2005, PARK BOARD MINUTES APPROVED BY UNANIMOUS CONSENT, 7:06 PM. Audience Participation (Non -agenda items only) No audience in attendance. Park Reports (7.06 pm) Sparks and Fleischman reported receiving positive feedback about the 82nd Street parking lot repaving project. Sparks said she noticed gravel has spread through the lot. Willis said Public Works intends to install shrubs to prevent that. Responding to Sparks, Willis conveyed the dog wash station was ordered and would be installed on the south side near catch basin on corner. Sparks said the 84t" Street and Lake Lane docks look good. DRAFT Gerlitz iterated Stuart's report of graffiti at Viewpoint Park and Willis indicated he would attend to it. Ngouenet commented a fox was spotted in Medina Park and reported to police. Ngouenet requested the grassy area behind tennis court in Medina Park be mowed and maintained for soccer use. In response to Fleischman, Willis said Public Works recently received the fabric to line ramps at Medina Park and would check into costs for auto shut off faucets in restrooms. Gerlitz inquired about Indian Trail repair and Willis said plantings were started opposite the storm project location on the west side, north of Northeast 26th and fabric would be laid and chips extended during fall. Gerlitz questioned if plantings would be installed to screen property owners located south of Northeast 24th and east of Indian Trail from trail users. Willis indicated he would discuss further with Pat Crickmore. Gerlitz asked about work completed by Earth Corps in Fairweather, and suggested Willis contact the organization to report work performed was ineffective controlling native plants. Willis said he would call the organization. Gerlitz recommended filling or permanently covering an old well on the north side of Fairweather to prevent children from playing in/near it. Willis conveyed he would follow up on the request with Pat Crickmore. Other Business Park Signs (7:28 pm) Board agreed to reduce/consolidate number of park signs in Medina Park and Medina Beach Park. Gerlitz suggested members walk through parks, take an inventory and bring to next meeting. Ngouenet suggested taking pictures to review during future meeting. Sparks suggested combining Purell, Mutt Mitts, leashes and signs in one location. Gerlitz asked Willis to create a consolidated sign (and include modified ordinance rules) and provide location suggestions for discussion during the next meeting. Medina Park Playground Improvement Update (7:38 pm) Willis said the four pieces of play equipment were ordered and a Small Works request has been announced to remove old play equipment and prepare site for new equipment. Park Board Minutes September 19, 2005 Page 2 DRAFT Fleischman distributed an update from playground committee, and said committee was successful soliciting contributions for additional play equipment and is waiting to be notified by Medina Days Committee of available additional funds. Fleischman reported a new bid for fill and edging came in significantly above original estimate and the project is over budget. Willis said his cost estimates for site preparation are above the newest contractor's bid and would contact committee to discuss estimates and project coordination. Discussion followed about remaining Park Board budget and Work Plan items. Medina Park Off -Leash Area Update (8:02 pm) Board discussed newly adopted ordinance. Gerlitz stated someone with the authority to issue tickets should be in park to enforce park rules. Gerlitz indicated she would speak to police chief about deputizing or having a police presence in the park. Discussion followed about positive police influence in the park. New Business Medina Park Docents (8:12 pm) Gerlitz said she would contact Allyson Jackson to determine if she has coordinated a docent effort or received interest from the community. MOTION FLEISCHMAN AND SECOND SPARKS TO TABLE DISCUSSION, MOTION PASSED 4-0, 8:31 PM. 2006 Work Plan (8:32 pm) Willis stated there would be $50,000 preliminary Park Board budget for 2006 and suggested the Board prepare a preliminary Work Plan in October to prepare for Council's budget review. Sparks suggested combining Fairweather playfield, parking lot and stairway improvements together, and Willis said he would prepare a cost estimate for further discussion during the next meeting. Ngouenet inquired about basketball hoop installation at Fairweather and Gerlitz requested Willis proceed with the improvement. Gerlitz asked Willis to determine tennis court lighting cost estimate. Park Board Minutes September 19, 2005 Page 3 DRAFT Sparks inquired about step/ramp installation at Lake Lane dock for improved dog/child access. She said a citizen noted dogs could enter lake at both public docks, but exiting the water is difficult. Board agreed to add to list of potential improvements in order to gather opinions. Fleischman followed up about distance marker sign installation at Medina Park, and Gerlitz said it could be discussed at a future meeting. Gerlitz indicated she would contact absent boardmembers for additional improvement ideas and summarized discussion topics suggested for the next meeting: • Tennis court lighting, • Fairweather stadium and parking lot area design, • Unopened 26t" Street and other pocket parks, • Trail markers • Improved access for children and dogs at public docks, and • Park signs Adjournment MOTION AND SECOND TO ADJOURN SEPTEMBER 19, 2005 PARK BOARD MEETING, MOTION PASSED UNANIMOUSLY, 8:56 PM. The September 19, 2005, Park Board meeting adjourned at 8:56 pm. The next Park Board meeting is scheduled for Monday, October 17, 2005, at 7:00 pm. Minutes taken by: Rachel Baker Administrative Assistant Park Board Minutes September 19, 2005 Page 4 ITEM J-1 y of d� �i CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 www.medina-wa.gov MEMORANDUM DATE: October 4, 2005 T0: Mayor and City Council FROM: Doug Schulze, City Manager RE: 2006 Budget RECOMMENDATION: BACKGROUND: Discussion item. 425.233.6400 During the September 26"' Study Session, the City Council reviewed and discussed the preliminary 2006 Budget. Based on the input received from the City Council, no changes have been made to the preliminary budget presented to the City Council. Follow-up and additional information requested by the City Council included expenditure detail for Professional Services, Intergovernmental Services and Other Services/Charges as well as project detail for Capital Projects. Intergovernmental Services include expenditures for services provided by other jurisdictions, for which, the City is charged or receives the services as part of fees paid or as a member of an organization. Most Intergovernmental Services expenditures are set with little or no input from the City of Medina. These expenditures include: Election Services, Annual Audit, Puget Sound Regional Council, King County Health, King County Water/Land Resources, Eastside Public Safety Communication Association (EPSCA), Puget Sound Clean Air Agency, Access (Washington State Patrol) and King County Alcohol Control. The City has entered into contracts for services with other local governments and fees are paid based on formulas established in the agreement for services. The contracts for services are typically negotiated on a three to five year term. Typically, intergovernmental agreements are established because it is a more cost effective means of providing the service than it would be to deliver the service independently. These expenditures include: Municipal Court (City of Kirkland), Police Dispatch (City of Kirkland), Marine Patrol (City of Mercer Island), Fire Protection (City of Bellevue) and jail services (Yakima County and City of Kirkland), prisoner transport (City of Kirkland). 1 Intergovernmental Services expenditures are projected to increase by $12,175 in 2006, or approximately 1 %. The Fire Protection fee will increase by $19,294, which is a 3% increase. Increases are also expected for Dispatch Services in the amount of $6,700, Marine Patrol in the amount of $5,000 and jail services in the amount of $3,000. Expenditure reductions are anticipated for Municipal Court, prisoner transport and Police CAD I.T. Support in the amount of $24,000. Other Services and Charges, which includes professional service expenditures, are projected to increase by $33,000 or approximately 3%. Professional service expenditures will decrease by $5,000 or 1 %. Expenditures contributing to the $33,000 increase include: • Travel & Training ............... .......$ 4,000 • Miscellaneous ...........................$ 20,500 • Insurance (Property/Liability)......... $ 16,256 • Newsletter .................................$ 13,000 Capital Project expenditure detail for 2004 and 2005 (Attachment E) shows the individual project budget and actual costs for 2004 as well as the budget and projected costs for 2005. The two-year performance shows that expenditures have been approximately $500,000 under budget, which is primarily due to carryover of $406,000 for the Medina Beach Park Project. An additional $100,000 is a result of the N.E. 12th Street/Lake Washington Boulevard Project being completed well under budget in 2004. The expenditures shown for the trash enclosure and Medina Park Playground site work are projected at $50,000. Neither project was included in the original capital projects budget, but funding will be available for these projects. The Medina Beach Park Restoration Project has been in the planning and design phase for the past two years, which has resulted in carryover of $406,000. A total of $110,000 has been expended for this project on the following items during the past two years: • Preparation and submittal of JARPA (permit for work in Lake Washington) required for soil boring in lake; • Site survey • Bathometric/Hydrological Analysis • Preliminary designs The 2006 budget request of $568,000 for the Medina Beach Project is the amount estimated to complete this project, based on the current information available. While the project scope has been significantly • Page 2 reduced since the original concept design, it still requires permits and conditions for work within waters controlled by Federal and State agencies. The carryover for the project is intended to represent available funding; not necessarily remaining project costs. Economic factors and changes to the project scope impact project costs. The impact economic factors will have on a project cost is typically related to the amount of time between the project cost estimate and receipt of bids for construction. As a result, projects involving multi -year carryover of funds will most likely require additional funds based on simple economics. The City Council is asked to provide direction regarding final adjustments to the 2006 Budget, which will be made prior to the first public hearing scheduled for November 14, 2005. A second public hearing is scheduled for December 12, 2005. The 2006 Budget must be adopted prior to December 31, 2005. • Page 3 2005 - 2006 BUDGET DETAIL INFORMATION Attachment A Description 2005 2006 Change % Intergovernmental Expenditures $ 861,579 $ 873,754 $ 12,175 1 % Professional Srvices Expenditures $ 848,000 $ 842,500 $ (5,500) -1 % Other Srvices/Charges $ 312,264 $ 350,670 $ 38,406 12% Contributing Increases Miscellaneous Expenditures $ 20,000 Property & Liability Insurance $ 16,000 Newsletter $ 13,000 TOTAL: $ 49,000 2005 - 2006 BUDGET DETAIL INFORMATION Attachment B Description 2005 2006 Change % INTERGOVERNMENTAL SERVICES Election Services $ 6,000 $ 5,000 $ (1,000) -17% Municipal Court $ 85,000 $ 70,000 $ (15,000) -18% Annual Audit - State Auditor's Office $ 8,500 $ 9,360 $ 860 10% Association of Washington Cities $ 1,220 $ 1,245 $ 25 2% Puget Sound Regional Council $ 450 $ 450 $ - 0% Suburban Cities Association $ 2,000 $ 1,500 $ (500) -25% ARCH $ 12,400 $ 15,000 $ 2,600 21 % Eastside Transportation Partnership $ 125 $ 100 $ (25) -20% Eastside Domestic Violence $ 1,700 $ 1,700 $ - 0% Bellevue Highland Center $ 1,700 $ 1,700 $ - 0% King County Health $ 175 $ 175 $ - 0% Puget Sound Clean Air Agency $ 4,684 $ 5,021 $ 337 7% King County Alcohol Control $ 467 $ 500 $ 33 7% King County Water/Land Resources $ 2,472 $ 2,000 $ (472) -19% WA Department of Info Services $ 500 $ 500 $ - 0% Dispatch Services - City of Kirkland $ 59,731 $ 66,460 $ 6,729 11 % Dispatch (EPSCA) $ 6,070 $ 6,450 $ 380 6% Access - Washington State Patrol $ 3,720 $ 3,720 $ - 0% Marine Patrol - City of Mercer Island $ 45,000 $ 50,000 $ 5,000 11 % Jail Services - Yakima County/others $ 33,000 $ 36,000 $ 3,000 9% Prisoner Transport - City of Kirkland $ 6,180 $ 1,000 $ (5,180) -84% Domestic Violence Services $ 2,000 $ 2,000 $ - 0% Police CAD I.T. Support - Kirkland $ 15,806 $ 11,900 $ (3,906) -25% Fire Protection - City of Bellevue $ 562,679 $ 581,973 $ 19,294 3% INTERGOVT TOTAL: $ 861,579 $ 873,754 $ 12,175 1 % 2005 - 2006 BUDGET DETAIL INFORMATION Attachment C Description 2005 2006 Change % PROFESSIONAL SERVICES 50th Anniversary Planning* $ 25,000 $ - $ (25,000) -100% SR 520 Mitigation Support $ 10,000 $ 10,000 $ - 0% Jet Noise Mitigation Support $ 10,000 $ 10,000 $ - 0% Prosecuting Attorney $ 45,000 $ 45,000 $ - 0% Public Defender $ 8,000 $ 8,000 $ - 0% Expert Witnesses $ 1,000 $ 1,000 $ - 0% City Attorney $ 135,000 $ 120,000 $ (15,000) -11 % Central Services (professional service) $ 12,000 $ 12,000 $ - 0% I.T. Consultant Support $ 20,000 $ 15,000 $ (5,000) -25% Police Professional Services $ 9,000 $ 11,000 $ 2,000 22% Police Recruitment Backgrounds $ 4,000 $ 6,500 $ 2,500 63% Emergency Preparedness Support $ 30,000 $ 40,000 $ 10,000 33% Engineering Consultant $ 100,000 $ 120,000 $ 20,000 20% Construction Mitigation $ 20,000 $ - $ (20,000) -100% Building Official $ 125,000 $ 125,000 $ - 0% Hearing Examiner $ 35,000 $ 35,000 $ - 0% Planning Consultant $ 75,000 $ 75,000 $ - 0% Building Inspector $ 75,000 $ 75,000 $ - 0% Landscape Consultant $ 90,000 $ 90,000 $ - 0% Parks Professional Services $ 44,000 $ 44,000 $ - 0% PROFESSIONAL SRVCES TOTAL: $ 848,000 $ 842,500 $ (5,500) -1 % *One-time expenditure not included in total expenditures or percentage change 2005 - 2006 BUDGET DETAIL INFORMATION Attachment D Description 2005 2006 Change % OTHER SERVICES/CHARGES Travel & Training $ 41,600 $ 45,600 $ 4,000 TRAVEL & TRAINING TOTAL: $ 41,600 $ 45,600 $ 4,000 10% Legislative - Miscellaneous $ - $ 5,000 $ 5,000 Executive - Miscellaneous $ 4,500 $ 15,000 $ 10,500 Central Services - Miscellaneous $ 2,800 $ 7,500 $ 4,700 Police Miscellaneous $ 500 $ 500 $ - Lifeguard Miscellaneous $ - $ 350 $ 350 Parks Miscellaneous $ 5,000 $ 5,000 $ - MISCELLANEOUS TOTAL: $ 12,800 $ 33,350 $ 20,550 161% Executive - Dues, Subsc., Mbrships $ 8,300 $ 9,300 $ 1,000 DUES, SUBSC., MBRSHP TOTAL: $ 8,300 $ 9,300 $ 1,000 12% Communications - postage/phone $ 40,800 $ 43,800 $ 3,000 COMMUNICATIONS TOTAL: $ 40,800 $ 43,800 $ 3,000 7% Insurance $ 75,764 $ 92,020 $ 16,256 INSURANCE TOTAL: $ 75,764 $ 92,020 $ 16,256 21 % Utilities $ 15,000 $ 15,000 $ - UTILITIES TOTAL: $ 15,000 $ 15,000 $ - 0% Equipment R & M $ 78,000 $ 59,000 $ (19,000) EQUIPMENT R & M TOTAL: $ 78,000 $ 59,000 $ (19,000) -24% Legal Advertising $ 8,000 $ 8,000 $ - Recruitment Advertising $ 1,200 $ 1,300 $ 100 Newsletter $ 20,000 $ 33,000 $ 13,000 Photocopies $ 2,500 $ 2,000 $ (500) Police Equip Lease & Rentals $ 2,600 $ 2,600 $ - Crime Prevention/Public Education $ 5,700 $ 5,700 $ - OTHER TOTAL: $ 40,000 $ 52,600 $ 12,600 32% OTHER SERVICES/CHGS TOTAL: $ 312,264 $ 350,670 $ 38,406 12% 4 N C to + o t O G N �( cu G C � Q p co Z N d N L aLO o W x N � N N acu � a C U O O ( N f d. 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Qn N G ? a)-0 O co > cu O co En E CO O Y N U) a)cu p Z M 0� 0.Z= n m U c 0 0 w a co co m s m v) a) cu � CO J N N N 0) .� N N N c cl, U I- J LL Z cG LL I- rL ITEM J - 2 yofM CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www.medina-wa.gov MEMORANDUM DATE: October 5, 2005 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: Hurricane Katrina Relief RECOMMENDATION: The City Council is advised to limit any financial contribution for Hurricane Katrina relief, from the City of Medina, to established organizations, such as Habitat for Humanity or American Red Cross. POLICY IMPLICATION: Use of public funds is scrutinized by the public and annually by the State Auditor's Office during the annual financial audit. A financial contribution for hurricane relief efforts is an acceptable use of public funds provided the contribution is made to an organization supporting poor and/or infirm individuals. BACKGROUND: During the September 12th City Council meeting, direction was given to staff to research options for the City to make a financial contribution to Hurricane Katrina Relief efforts. Information was provided to the City Council prior to the September 26th Study Session. Habitat for Humanity International has created a program called, "Operation Home Delivery", which will build homes in the hurricane - affected communities. Information regarding "Operation Home Delivery" is attached. American Red Cross has estimated it will need in excess of $2.0 billion for the services it will provide to communities and individuals affected by Hurricane Katrina. The attached information from the American Red Cross website provides facts about the efforts of the American Red Cross, donations received and needs. Habitat for Humanity plans `Operation Home Delivery' for hurricane victims AMERICUS, Ga. (Sept. 3, 2005) — Habitat for Humanity International is launching "Operation Home Delivery," a three-phase response to help provide assistance and rebuilding opportunities in New Orleans and elsewhere along the Gulf Coast in the aftermath of Hurricane Katrina. "First responders are providing immediate aid right now, but, soon, efforts will be moving toward helping people rebuild their lives and their homes," said Jonathan Reckford, Habitat's chief executive officer. "We are working now to make sure we have just such a plan in place when conditions are at a point that rebuilding can get under way." Specifically, the plan focuses, first, on helping Habitat affiliates that were hardest hit by Katrina restore some level of service. Then Habitat will seek to serve as a catalyst with other organizations, governments, corporations, foundations, etc., to bring people together to talk about low-income housing and recovery on a scale that Habitat alone would be unable to do, and third, to establish and implement a "home in a box project." Habitat's plan is to assemble the materials needed to build a house — either purchased or donated — and then, working with affiliates, churches, corporations and others in communities all over the country, volunteers, working with building specialists, will "pre -build" the frame of a home over a few days. The house will be tacked together to ensure a rock -solid fit, then the frame will be taken apart and the components placed, along with other necessary construction materials, in a container and shipped to an area along the Gulf Coast or New Orleans where families, volunteers and builders will rebuild the home. President Jimmy Carter, who has volunteered for more than 20 years with Habitat for Humanity all over the world, said, "In all my years as a volunteer for Habitat for Humanity, I cannot think of a more important program than Habitat's Operation Home Delivery. "Hurricane Katrina may be second only to the Asian tsunami in the amount of devastation, destruction and human suffering, and just as with the tsunami, unprecedented destruction and suffering calls for an outpouring of generous response. Habitat for Humanity is in a unique position to provide long-term housing solutions for victims of this storm. "After their immediate needs of food, clothing and temporary shelter have been met, Habitat's Operation Home Delivery will be working with churches, corporations, volunteers and other partners to get people back in homes and back on their feet. "When pledging support for the victims of this terrible disaster, I hope people in the United States and around the world will consider both the immediate needs and long-term solutions offered by Habitat for Humanity and other organizations," said Carter. Habitat for Humanity will pilot the "Operation Home Delivery" project in September in Jackson, Miss., working with the local Habitat affiliate and others. " 'Operation Home Delivery' is a very bold initiative for Habitat, but it's the kind of effort we believe is required to come back from Katrina's three -state-wide swath of destruction," said Reckford. "The first part, helping rebuild affiliates and restore services, is our responsibility, and we will do that with existing undesignated funds. But delivering those services, and scaling them up to meet the almost incomprehensible need is really what `Home Delivery' is all about." For that, Habitat for Humanity International has issued an appeal for hurricane recovery and reconstruction donations. Using those donations, Habitat will build as many homes as it can fund. "Just for understanding, $100 million will build approximately 1,500 homes," said Reckford. "With tens of thousands homeless, you begin to see that we cannot do it alone." That is why Habitat is exploring collaboration with others: professional builders, mortgage lenders, bankers, foundations, manufacturers, governments, etc., to work together toward larger, more effective affordable and attainable housing solutions. Additionally, Habitat leadership in Georgia and Washington, D.C., is working with members of Congress to ensure that affordable and attainable housing is a key component of any Katrina - related legislation. The global house -building ministry is also collecting information from and mobilizing its national volunteer and donor corps so that it can be ready to respond appropriately when conditions allow building to move forward. "The most exciting part of `Operation Home Delivery,' though," said Nevil Eastwood, director of programs for Habitat, "is the `home in a box' concept. This program holds the greatest potential for help and hope, and better, provides help and volunteer opportunities for people in communities all across America to have a role in rebuilding." "You see why we call it `house in a box,' " said Eastwood, who added that this style of construction is fairly common for Habitat. "We use this method in blitz builds (faster than traditional house builds) around the world, so we know how to do it, and the homes meet or exceed every local code in construction practices." In cases where Katrina may create new, more stringent codes, the houses will be built to meet any new event or situation. There remain many logistics to be worked out — transportation, land, etc., said Reckford, "but we are confident that there will be many— building material vendors, transportation companies and others — who will be interested in helping to make this happen." It's also a chance, he said, "to provide lasting change, and to provide volunteers who are waiting, anxiously, for something to do. This will let them take action — in their home communities — to help families and others in the storm -struck areas." The homes will mirror traditional Habitat homes, simple, decent places to live, providing approximately 1,100 to 1,300 square feet of living space. "These are not mansions by any means," said Reckford, "but to the homeowners, they will be palaces." For more information about "Operation Home Delivery," people can visit Habitat's Web site, www.habitat.org, where they can also sign up to receive more information or to volunteer — providing information about skills and experience — when conditions allow for volunteers to help rebuild. People can also donate to Habitat's work in the Katrina -impacted areas on the Web site or by calling 1-800-422-4828. Habitat for Humanity International, based in Americus, Ga., is an ecumenical Christian ministry that welcomes to its work all people dedicated to the cause of eliminating poverty housing. Since 1976, Habitat has built more than 200, 000 houses in nearly 100 countries, providing simple, decent and affordable shelter for more than one million people. For more information, visit www.habitat.org. American Red Cross Hurricane Katrina Response - Facts at a Glance Page 1 of 2 AI`0 A F. u R oss am "Wo t *1 Hurricr�� i- _k �„ TM .s FACTS AT A GLANCE American Red Cross Response to Hurricane Katrina October 4, 2005 - The American Red Cross is responding to two natural catastrophes and is training tens of thousands of r volunteers to bring aid to hurricane survivors. Situation Updates: i his disaster relief operation is consk z dly changing. All umbers are approx,;.;gate. Please note the date of last update when rising facts or numbers in news stories. Red Cross Help for Survivors Estimated Cost The American Red Cross estimates that Hurricane Katrina relief efforts will exceed $2 billion, meeting the urgent needs of nearly one million families in three key areas — fo and shelter, emergency financial assistance to disaster survivors, and physical and menta health services. F Read the Sept.19 announcement... As of Oct. 3, approximately $1.26 billion has been spent or committed for hurricane relief efforts. This includes but is not limited to: l� Emergency Financial Assistance to Disaster Survivors — $811 million l Food and Shelter — $110 million Transient Hotel Accommodations/Lodging Expenses — $91 million Financial Assistance The Red Cross has expanded its efforts to provide financial assistance to upwards of thre quarters of a million Hurricane Katrina victims dispersed across the nation. Assistar is provided in a variety of ways, including client assistance cards, vouchers, checks and cash. As of Oct. 3, the Red Cross has distributed for financial assistance to more than 871,000 families (2.8 million hurricane survivors). Survivors can register for emergency financial assistance, 24 hours a day, by calling toll -free 1-800-975-7585. Due to the large number of survivors, phone lines may be overwhelmed. ► More... Shelters/Temporary Housing Since Hurricane Katrina made landfall, the Red Cross has provided hurricane survivors wi more than 3.1 million overnight stays in 1,150 shelters across 27 states and the Distric Columbia. The Red Cross has housed more than 483,000 people in hotels/motels in 50 states and District of Columbia. Relief Workers More than 176,000 Red Cross workers from all 50 states, Puerto Rico and the Virgin Islands have responded to Katrina. Feeding Operations The Red Cross, in coordination with the Southern Baptist Convention, has served more th 19.5 million hot meals and more than 12.6 million snacks to hurricane survivors to date ► More... Reuniting Families Persons looking for loved ones can call 1-877-LOVED 1S (1-877-568-3317), or go to www.redcross.org and click on "Family Links Registry" to: 0 Register yourself 0 Register a loved one, or 0 View the existing list of registrants http://www.redcross.org/news/ds/hurricanes/katrina_facts.html 10/5/2005 American Red Cross Hurricane Katrina Response -Facts at a Glance Page 2mf2 ^ ' ` ' More than 287,000 names have been registered online, which is helping reconnect love ones separated bythe hurricanes. Hmmlth& Preventative Cmnw Visit www.redcross.org or www.cdc.gov for information about health strategies and preventative measures for those in affected areas. Disaster Mental Health Todate, nearly 50G.O00 people have received Red Cross Disaster Mental Health service k Mono— How twHelp ` ' To Volunteer ' Contact your local Red Cross chapter to become a volunteer. Well-meaning individuals ar, urged not toreport directly uuthe affected areas. To Donate ' Making afinancial contribution iothe best way bohelp, todonate: , k Call 1-88U-HELPNOW or1-DOO-2S7'7575(Spanieh) k Make at secure, online donation atvwxmv.redor000.org � Visit an Official Red Cross (Cash) Donation Site (retailer locations or online) 11� Contact your local Red Cross chapter � ' 0 View additional Red Cross Donation Tips ' Funds Received ~ The Red Cross has received nearly $1.1 billion in Q|ftw and pledges for the hurricane na (As ofOct. 3. 2005) effort. The Red Cross has afour-star rating from Charity Navigator for its effective use of donations. At least 91 cents of every dollar donated to the American Red Cross goes directly to assist disaster victims. ' Additional Resources & Information - To learn more about the coordination of efforts among the many organizations and agencies helping hurricane survivors and for additional resources, visit www.usafreedomcorps.gov. ^ ' ` htr�� .7��C[��S.Orn/O UOjC8D D� faCts.ht[�i . .. ~ . . . _ 1O/5/2MM5 ITEM J - 3 OfM CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 A www.medina-wa.gov 425.233.6400 MEMORANDUM DATE: October 3, 2005 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: Special Event Ordinance RECOMMENDATION: Adopt attached ordinance regulating special events. POLICY IMPLICATION: The special event ordinance will slightly increase staff workloads for permit BACKGROUND: application processing, review and issuance. Permit fees will generate revenue, which will be sufficient to cover the cost of processing, reviewing and issuance. In addition, the ordinance will allow the City to recover costs associated with City services provided for special events. The attached ordinance has been drafted according to the direction provided by the City Council during the August Study Session. Review of the draft ordinance by the City Attorney resulted in several changes, which were not included in the previous document reviewed by the City Council. The changes are explained below: • 9.40.010 — Definitions o "Special Expressive Event" added to definitions to comply with Constitutional rights to free speech and freedom of expression; o "City Operated Event" definition modified by adding "governmental or proprietary city" function; o "Substantial Impact" added to definitions to provide clarification. 1 • 9.40.030 — Exemptions from Permits o Modified first sentence of this section by deleting "when conducted entirely upon private property". Most of the activities included in this section are conducted on public property since the activities involve schools, governmental functions or use of public streets/sidewalks. • 9.40.050 — Special Event Permit Fees o Deleted language authorizing waiver of fees; o Added language establishing conditions that must be met for fees not to be imposed. This language is intended to address the concerns expressed by the City Council regarding financial burdens for small events conducted as fundraisers. • 9.40.060 — Findings Required o Deleted section authorizing city manager to allow events or signs, under certain conditions, which would otherwise be prohibited by city ordinance. • Page 2 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE REGULATING SPECIAL EVENTS; REQUIRING A PERMIT THEREFORE AND PAYMENT OF A FEE; ESTABLISHING PROCEDURES FOR REVIEW OF APPLICATIONS; AND PRESCRIBING PENALTIES FOR VIOLATIONS OF ITS PROVISIONS. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. A NEW CHAPTER MMC 9.40 IS ADOPTED. Medina Municipal Code Section 9.40 is added to read as follows: MEDINA MUNICIPAL CODE CHAPTER 9.40 SPECIAL EVENTS SECTION 9.40.010 Definitions. For the purpose of this Ordinance, the following terms, phrases, words, and their derivations shall have the meaning given herein. When not inconsistent with the context, words used in the present tense include the future, words in the plural number include the singular number, and words in the singular number include the plural number. The word "shall" is always mandatory and not merely directory. (1) "Special Event" means (a) a temporary or ongoing activity organized by any individual or organization that affects the ordinary use of parks, public streets, right-of-ways, sidewalks, traffic, etc. and will generate or invite considerable public participation and/or spectators, or (b) an event that is reasonably expected to cause or result in more than fifty (50) people gathering in a park or other public place OR is reasonably expected to have a substantial impact on such park or other public place. (2) "Parade" means a march or procession of any kind. (3) "Public meeting or assembly" means a planned or organized gathering of a group of persons, or any ceremony, demonstration, show, exhibition, dance or pageant, which may reasonably be expected to result in the gathering of a group of persons, upon any public street, park or other public grounds. (4) "Special Expressive Event" means a Special Event organized primarily to convey ideas, opinions, or thoughts through words or conduct. Examples of special expressive events include political demonstrations and/or rallies, picketing, and similar types of speech or conduct typically given a higher level of constitutional protection than commercial speech. ORD. { VE0614650.DPC; 1/00093.900000%f (5) "City" shall refer to the City of Medina. (6) "City Operated Event" means a public event, which is directly related to a recognized governmental or proprietary city function and which is in major part initiated, financed and executed by the City of Medina. (7) "Co -sponsored Event" means an event in which the City of Medina is merely listed as a co-sponsor, but does not carry a major share of the burden of initiating, financing and executing the event. (8) "Non-profit Event" means an event, which is directly related to a non-profit organization and which is in major part initiated, financed and executed by the non-profit organization. (9) "For -profit Event" means an event, which is operated by for -profit sponsors, which are beneficial to the City and the public. (10) "Commercial Filming" means the process of video or film production of any location and/or activity, which is intended for use as public entertainment, documentary or educational purposes. (11) "Substantial Impact" means creating an unusual need for City - provided emergency or protective services such as police, fire or medical aid and/or necessitating special traffic control measures such as barricades, traffic direction by police, or similar measures. SECTION 9.40.020 Special Event Permit It shall be unlawful for any person to conduct or sponsor any Special Event as defined in this chapter in or upon any public street, park or other public grounds in the city unless and until a permit to conduct such Special Event has been obtained in compliance with the provisions of this chapter, except as herein provided. A. Any person desiring to sponsor or organize a special expressive event shall apply obtain a Special Event permit by filing a complete application in accordance with MMC 9.40.040 with the City at least 36 hours prior to the time at which the event is to occur. B. The City shall issue a special expressive event permit promptly upon receiving a timely filed complete application for such an event. No further review shall be necessary since this permit merely serves to notify the City when and where the event is going to occur. The City may not deny a request for a special expressive event permit; provided, that the City may impose constitutionally permissible time, place and manner restrictions as are necessary to protect the public health, safety and welfare. ORD. { VE0614650.I7,PC;1 /00093.900000;'} SECTION 9.40.030 Exemptions from Permits The following Special Events shall be exempt from the requirement to obtain a permit: A. Funeral processions; B. A governmental agency acting within the scope of its functions; C. Dances and other Special Events conducted by schools or churches; D. Students going to and from school classes or participating in educational activities, provided that such Special Event is authorized by the school and is under the immediate direction and supervision of the school authorities authorized by the school to approve and supervise such Special Event; and E. Garage sales and rummage sales. SECTION 9.40.040 Application — Form — Required Information Any person desiring to apply for a Special Event permit shall do so by filing a written application therefore with the City Clerk. The application shall be made on forms provided by the City and shall include, at a minimum, the following information: A. The name, address and telephone number of the applicant; B. The name, address and telephone number of the person who will be directly in charge of and responsible for the Special Event; C. A full and complete description of the Special Event sought to be held and the duration of such Special Event; D. The proposed location of the Special Event and the dimensions and plans for any structure to be erected or constructed in connection with the Special Event; E. Whether the Special Event will require the use of any city street or right-of-way and if so, the location and dimensions of the proposed use, together with a statement as to the dimensions of remaining unobstructed street or right-of-way; F. The approximate number of spectators and persons who will or are expected to participate in the Special Event and the number and kind of vehicles, equipment and animals which will be used; G. If the permit sought is for the use of a city street not connected with a Special Event, a full and complete description of the use sought to be made of the street by the applicant and the duration of such use; ORD. { VE0614650.D3)C;1 1100093.900000i's H. Plans for the assembly and dispersal of the Special Event, including times and locations thereof including setup/takedown times; and 1. Any additional information, which the city manager or city manager's designee shall find reasonably necessary to a determination of the findings required by Section 9.40.060. SECTION 9.40.050 Special Event Permit Fees. All applications shall be accompanied by a nonrefundable application fee as set forth in the City fee schedule. Special Event permit fees shall not be imposed when all of the following conditions are met: 1. The activities are conducted by a non-profit organization; 2. The activities are open to the public without discrimination; 3. The activities will benefit the public health safety or welfare; and 4. There is no charge for admission, participation, or a vendor fee (except for pledges for events such as a walkathon). SECTION 9.40.060 Findings Required. A. All permits issued under this policy shall be issued by the city manager or city manager's designee. A permit may be issued to the applicant only if all of the following criteria and conditions for issuance are met, except for special expressive event permits, which will be issued at the time of application: 1. The proposed Special Event will not unreasonably endanger the participants, spectators, or the public; 2. The proposed Special Event will not unreasonably interfere with vehicular or pedestrian traffic flow at the proposed location; 3. The concentration of persons, spectators, animals and vehicles will not unduly interfere with proper fire and police protection of, or ambulance service to, areas where the Special Event will take place or areas contiguous to such area; ORD. fvEo6146s0.E4)c;ii00093.900000,f} 4. The conduct of such Special Event will not unduly interfere with the movements of emergency response equipment en route to a call for service; 5. Such Special Event is not to be held for the sole purpose of advertising the goods, wares or merchandise of a particular business establishment or vendor; 6. Adequate plans for parking exist to meet the need generated by the proposed Special Event; 7. Proper arrangements have been made for setup/takedown and cleanup following the Special Event; 8. The proposed Special Event or proposed use of the street will not intrude onto or over any portion of a public right-of-way open to vehicle or pedestrian travel in such a manner as to create a likelihood of endangering vehicles or pedestrians. In addition, in the event the requested permit involves encroachment or partial obstruction of a sidewalk or other walkway open to the public, a minimum of 3 feet of unobstructed sidewalk or other walkway shall be maintained at all times; 9. If the Special Event or use of the street involves an obstruction of a portion of a public sidewalk or other walkway, the city manager shall establish the specific period of the permit; 10. In the case of Special Events such as fun runs, marathons, etc., or in the case of any street use which requires the closure of any public street or walkway, the proposed event or use will not require closure for a period longer than that established by the city manager; • 11. Whenever the requested permit is for an action which will require the use of any city street, or other city property, whether or not such use is connected with a Special Event, the applicant must agree to indemnify, defend and hold the City harmless from any and all claims for bodily injury or property damage that may arise out of or in connection with the applicant's permitted Special Event or use; 12. Whenever the requested permit is for an action which will require the use of any street or other city property, whether or not such use is connected with a Special Event, the applicant must secure and maintain in full force and effect throughout the duration of the permit comprehensive general liability insurance for bodily injury and property damage in such amounts as the city manager deems necessary, and shall have the City of Medina named as an additional named insured on the policy of insurance, which shall include a provision prohibiting cancellation of said policy except upon 30 days' prior written notice to the City; ORD. { VE0614650. WC;1 /00093.900000,1 13. Whenever any Special Event or other use requires provision of additional city services, including, but not limited to, the employment of police officers to direct or block pedestrian or vehicular traffic, or the provisions of standby aid car or fire protection services, the applicant shall agree to reimburse the City for the same; and 14. Such other and further conditions as the city manager deems necessary to reasonably ensure that the proposed Special Event does not in any way create a likelihood of endangering those who may participate or be spectators. B. If any of the above criteria are not met by the proposal, the city manager shall deny the permit or may issue the permit with such conditions as the city manager deems necessary for the application to meet all of the criteria set forth above. C. All conditions of the permit shall be subscribed on or attached to the permit. SECTION 9.40.070 Conditions to Permit. The city manager or city manager's designee may prescribe conditions to the issuance of a permit, including, but in no way limited to the following: A. Execution of an agreement to indemnify and hold the City harmless from and on any claim that may be made or brought against the City for loss, injury or damage to any persons or property arising out of or in connection with the Special Event. B. Entry forms for Special Event participants that require each individual participant to release the City from liability that might be occasioned on account of any injury to the participant or damage to the participant's property, except those which occur due to the City's sole negligence. If the Special Event will involve minors, said entry form shall provide for a release of such liability on behalf of the minor, by the minor and the minor's parents or guardian. C. Requirement(s) for the prompt and orderly removal of any signs, booths, barricades and any other articles or items erected or used in connection with the Special Event and any trash or debris occasioned by the Special Event. D. Reimbursement, upon presentment of the City's statement, for all reasonable costs incurred by the City for expenditure of funds, manpower or equipment to ensure the safe and orderly conduct of Special Event or disassembly or removal of any articles erected or used in connection with the Special Event or collection of trash or debris occasioned by the Special Event. The city manager may waive such reimbursement if such waiver does ORD. { VE0614650.WC;1 00093.900000i } not constitute a gift of public funds and, in the opinion of the city manager, the imposition of such fee will create an undue hardship for the applicant. E. Performance bond or cash deposit to ensure that all of the findings and conditions to permit exist and/or have been met during the continuation of or after the Special Event. SECTION 9.40.080 Prior Application. If a prior permit application shall have been made for a Special Event proposed to be held at the same time or place, the city manager or city manager's designee may refuse approval of the later application. In case of such refusal, written notice shall be sent to the applicant with the opportunity to apply for an alternate time, date and/or place. SECTION 9.40.090 Notice of Issuance or Denial The city manager or city manager's designee shall act upon the permit application within ten business days of the filing thereof, except for Special Expressive Event permits, which shall be issued in accordance with 9.40.020 (B). If the permit application is denied, a written notice of the decision, including reason(s) for the decision, shall be mailed to the applicant no later than five business days after the decision has been made. SECTION 9.40.100 Appeal Procedure All decisions of the city manager with respect to issuance, denial, revocation or suspension of any permit under this policy shall be final unless appealed by any aggrieved party to the City Council. A notice of appeal shall be filed with the City Clerk within two business days after receipt of notice of denial or date of posting of the notice of decision. The City Council shall act upon the appeal at its next regularly scheduled meeting following receipt of the notice of appeal. SECTION 9.40.110 Contents of Permit Conditions to the issuance of any permit shall be set forth in the permit. SECTION 9.40.120 Duty of Permittee A. A permittee hereunder shall comply with all terms and conditions of said permit and with all applicable laws and ordinances. B. The written permit obtained pursuant to this policy shall be carried onsite at the Special Event at all times during the Special Event by the person heading or leading the Special Event for which the permit was issued. ORD. { VE0614650.DPC;1 /00093.900000/} SECTION 9.40.130 Revocation or Suspension of Permit A. All permits issued pursuant to this policy shall be temporary, shall vest no permanent rights in the applicant, and may be revoked by the city manager or city manager's designee as follows: 1. The permit may be immediately revoked by the city manager or city manager's designee in the event of a violation of any of the terms or conditions of the permit or any provision of the Medina Municipal Code; or 2. The permit may be immediately revoked by the city manager or city manager's designee in the event the permitted Special Event or street use shall become, for any reason, dangerous to person or property, or if any structure or obstruction permitted becomes insecure or unsafe; or 3. The permit may be revoked by the city manager or city manager's designee upon 30 days' notice if the permit was not for a specified period of time and is not covered by either of the preceding subsections. B. If any event, use or occupancy for which the permit has been revoked is not immediately discontinued, the city manager or city manager's designee may remove any structure or obstruction, or cause to be made, without obligation to do so, such repairs upon the structure or obstruction as may be necessary to render the same secure and safe, or adjourn any Special Event. The cost and expense of such removal, repair or adjournment shall be assessed against the permittee, including all professional fees associated with enforcement of the collection of the same. SECTION 9.40.140 Public Conduct During a Special Events Activity A. It is unlawful for any person to unreasonably obstruct, impede or interfere with any Special Event or with any person, vehicle or animal participating in such Special Event for which a permit has been granted in accordance with the provisions of this policy. B. The city manager or city manager's designee shall have the authority, when reasonably necessary, to prohibit or restrict the parking of vehicles along a street, highway, roadway or alleyway or part thereof constituting part of the route of the Special Event. SECTION 9.40.150 Violation — Penalty Any person convicted of a violation of this policy shall be punished by a fine not to exceed one thousand dollars or by imprisonment in jail for a period not to exceed six months, or both such fine and imprisonment. In addition, each and every day during which any violation of any provision of this policy is committed, continued or permitted by any person or organization constitutes a separate offense. ORD. { VE0614650.DK)C;1 !00093.900000/} SECTION 2. EFFECTIVE DATE. This ordinance shall take effect five days after its publication or the publication of a summary of its intent and contents. PASSED BY THE CITY COUNCIL ON THIS DAY OF 2005 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE DAY OF , 2005. Mary Odermat, Mayor Approved as to form: Wayne D. Tanaka, City Attorney Attest: Randy Reed, City Clerk Passed: Filed: Published: Effective Date: ORD. {VE0614650.I*C; I i00093.900000/} SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On , 2005, the City Council of the City of Medina, Washington, passed Ordinance No. , the main points of which are summarized by its title as follows, and approved this summary: The full text of this ordinance will be mailed upon request. Randy Reed, City Clerk { VE0614650.DOC; 1i00093.900000/{ ORD. ITEM J - 4 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 www.medina-wa.aov MEMORANDUM 425.454.9222 DATE: October 4, 2005 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Site Plan Review RECOMMENDATION: Review the results of the Planning Commission's final work on the site plan review ordinance and adopt the ordinance. POLICY IMPLICATION: Enacting a site plan review program would supplement existing Medina Municipal Code (MMC) provisions for the construction of large homes in Medina — primarily the development standards found in Title 17 (the Zoning Code) and the Construction Mitigation Program in Chapter 15.20. BACKGROUND: At their September 12 meeting the City Council requested that staff arrange for a field trip to properties in Medina that could illustrate the benefits of Site Plan Review. This was held on September 27. 1 have included a copy of the latest draft of the ordinance as well as the matrix that traces the course of ordinance revisions to address suggestions (shown in yellow highlighting) from the City Attorney, the Seneca Group, and Preston Gates and Ellis since receiving such directive from the Council at the May 9, 2005 Council meeting. The Seneca Group has prepared another letter, attached, dated October 3, 2005. 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LO C 0 N cD a. 0 m C a O U C p 0-0 O!E M) N -N N • (g > m s= E S N V i a)O a)O i CoC L O� O (n O'er N E a. co C IL •— V? U V E O Q V r" N '� .� o vi Q) > U n- i ci 4 N � E j (Ti cn p C •y - S �_ � p- ,O N CU � -gyp cz � .� p p � 22 -0 "F aa) ° cu o o �0 o N cn 0O N '�' O E 2- tZ •� �� M 4- m o-C <1 a N� N O N C �N C O 0 L E N 0 Ch Q s- > cu U `+- E C O cu _Q O 'tf � 4- C - Co3 O L N C i2 O 0L O-�.L to N (a I., >, ._ N O � N yy.... H•� -C N -a CD C D� ch E CD p cc � V 0' c C C O 4= C N LM-0- O N '� co co > >+ a� 4- z3 70 U �C := Cb 02 CL E N/�\ 0 _w `_/ Ri O cn r ■ U) ■� ! , VT co L IL OO 1 ;V L� n N O cu — L = Qi C O to co O °' � E � � a) cu CfnO � �-U 'cnO cn aiE _U U) 2C _�� Q.E �E3��o z C U 0) >,-� Qi U c N •E O N C � fn L M L ry fn .Q .0 � C 0 CL M /� F— m O IWIT N Q. L 0 0 N CD A 5 x cB d (n CITY OF MEDINA ORDINANCE NO. XOC — SITE PLAN REVIEW SECTION 1. PURPOSE AND INTENT A. Encourage better site planning to help ensure that new development enhances the character of the city and sensitively fits into neighborhoods. B. To protect the desirable aspects of natural landscape features of the City by minimizing undesirable impacts of proposed developments on the physical environment. C. Improve communication and mutual understanding among developers, neighborhoods, and the City early and throughout the Site Plan Review process. D. Address neighbor impacts without interfering with the property owner's architectural goals. While the bulk of a new home may be one of the considerations informing the site plan review decision, it is not the intent of site plan review to regulate the architectural style or massing of a proposed home. It is the City's intent to be AMU of the applicant's reasonable expectation of privacy and / or security concerns. SECTION 2. SITE PLAN REVIEW REQUIRED A. g Proposed development projects are required to undergo Site Plan Review in either of the following circumstances: Co tructi Iteration T'� stM&ioi f a buildiri vh*e the buildin ite is at least 80,000 square feet in gross site area. "Reconstruction" is defined in MMC 17.12.010. 2. Constructiion, alteration, or reconstruction o -a-building wiere a0the building site is at least 40,000 square feet in gross site area and at least 50% larger than the average gross site area of all abutting residentially -developed properties, OR bathe building site is at least 40,000 square feet in gross site area and at least twice as large as the gross site area of the smallest abutting residentially -developed property. aeons ru ion is n mmu 111. 12717. FTF purpose"purpose"M Thls sec abutting properties refers to all properties that share a border with the subject property. B. Exemptions: In no case shall the following types of development be required to undergo Site Plan Review: 1. Interior remodels of existing buildings provided: a. Alterations do not conflict with any prior approved site plan; and Site Plan Review Ordinance, September 6, 2005 draft 1 b. Alterations do not modify the existing site layout. 2. Fagade modifications of existing buildings provided: a. Alterations do not conflict with any prior approved site plan; and b. Alterations do not modify the existing site layout; and c. Alterations do not increase the exterior bulk of the building fry the perspective of the adjacent lots. S., Tditions that do not enlarge the building TOOtp(int. For purposes o is section building footprint means the surface area of the site that is covered by the building in question. 4. New buildings no greater than 1,000 square feet in floor area and set back at least 50 feet from all property lines that adjoin other residentially -developed properties and property lines that are only separated from a residentially developed property by a street. eve opmen projec s ing eitnM—oTlrg'cfFt"uMStahceM"MbS"e"lroh X an proposed for a building site that is subject to substantial constraints in the siting of buildings may be eligible for an exemption from site plan review as follows. Where the City Manager or designee finds that siting constraints such as the existence of a critical area on a site substantially constrain the siting of buildings and building additions to the extent that the site plan review process will have limited benefit the City shall post and mail notices to the owners of all neighboring properties in a 300 foot radius from the subject lot as provided by MMC 14.04.130. The notice shall alert the neighbors to the pending project and the matter of the applicability of site plan review to the proposed project. The notice shall further solicit the neighbors' comments, within a 15-day period. In the event the City receives substantive comments or objections the project shall undergo site plan review. If no substantive comments or objections are received, the City Manager or designee may grant an exemption to the project. SECTION 3. DECISION CRITERIA FOR SITE PLAN REVIEW A. The Planning Commission shall review all development subject to Site Plan Review. The scope of site plan review is intended to evaluate the placement of primary site features on the site and reduce negative impacts to adjacent properties. This may involve the requirement for a building to be setback from a property line by a greater distance than required by the standard Zoning Code setbacks. Changes in the shape of a building footprint will not be required through site plan review unless unique circumstances related to the configuration of the subject lot and surrounding lots cause the reviewing body to make a finding that criteria 1 and 2 from below cannot be met solely through changes to the placement of a building. Primary site features shall include but not be limited to all buildings, driveways, decks, patios, and landscaping. The following criteria shall be satisfied before the Planning Commission approves a Site Plan Review application: Site Plan Review Ordinance, September 6, 2005 draft 2 1. Proposed development shall be sited, within the zoning envelope, in such a way as to minimize the visibility of the building from the perspective of the adjacent lots. See Exhibits A and B for two examples. The siting preferences of the applicant shall be considered. 2. Proposed development shall not create significant privacy impacts for neighboring lots. Review of this criterion shall include an examination of the likely patterns of activity in the use of the subject lot and neighboring lots. Examples include protecting the privacy of a neighbor's existing outdoor entertainment area (See Exhibit C) and the sensitive siting of a gatehouse that is expected to have a large volume of traffic. 3. Preservation of landscape in its natural state by minimizing grade changes and vegetation and soil removal. a. The natural topography of the property shall not be dramatically altered. b. Reasonable efforts shall be required to preserve existing trees that are.at least 24 inches diameter breast height, and other natural landscaping. "Diameter breast height" is defined in Medina Municipal Code Chapter 12.28. Site Plan Review Ordinance, September 6, 2005 draft 3 1-A N V/4fW JV I �Vr Exhibit A: Example of addressing Criterion 1 where the topography of the vicinity is used to minimize the visibility of the proposed building. Note. This exhibit is intended to illustrate only one of many possible strategies to minimize the visibility of a proposed building. Site Plan Review Ordinance, September 6, 2005 draft 4 N,Gy OF Po o_15f .�,.low X /.Aj6 0 r Exhibit C: Example of addressing Criterion 2 where the proposed building is sited to be sensitive to the neighbor's existing outdoor recreation area. Note: This exhibit is only intended to illustrate one of many possible strategies to avoid privacy impacts. Site Plan Review Ordinance, September 6, 2005 draft 6 4. If applicable, the site plan shall include site placement measures to accommodate large gatherings and mitigate the impacts (traffic, parking, noise, exterior lighting etc.) on the neighborhood. 5. If applicable, proposed site plan shall include measures to accommodate all domestic employees and groundskeepers and to mitigate the impacts (traffic, parking, noise, etc.) on the neighborhood. B. Proposed Site Plans must also comply with all other Medina Municipal Code, state, federal, and county requirements, except as set out in subsections C and D of this section. C. DepArtLff frA t qu ant "if Medi?R M ici l Code Title 17 and Chapter 12.28 may be permitted for projects undergoing review in the Site Plan Review process, if the applicant demonstrates that 1) the proposed project meets the intent of each code requirement in question better than the typical results of literal application of that requirement, 2) the proposed departure(s) meet the purpose and intent of the Site Plan Review process set out in Section 1, and the proposed departure(s) increases the project's conformance with the decision criteria in subsection A of this Section. D. Departures may be granted from the following requirements: Setb'9cks, � t minimet ks frffh ttake Washingt slelif as established in Medina Municipal Code Chapter 17.38; 27' rructur�"'aMoverage, Inc u ing a a owe ar ec s, porches e verandas; 3. Maximum building height; 4. Frontage on streets; 5. itarkinfl"W , T. "Accessory buildings, sma accessory struc ures, an accessorywe Ing units; 8. Fences, walls, and bulkheads; and 9. Tree replacement (MMC 12.28.060), tree preservation (MMC 12.28.070), historic tree removal (MMC 12.28.100), and significant tree removal (MMC 12.28.110). Site Plan Review Ordinance, September 6, 2005 draft 7 SECTION 4. SITE PLAN REVIEW PROCEDURE A. A pre -application conference is required for all projects requiring Site Plan Review. The pre -application process shall include City of Medina staff and applicant. B. A Public Notice shall be posted residents of adjacent properties within 300 feet of the proposed development filter (15) days prior to the Site Plan Review Hearing. C. Planning Commission Meeting -- Site Plan Review Hearing 1. The Planning Commission shall review the proposed Site Plan. 2. At the Site Plan Review Hearing, applicants shall present the following information: a. An initial site analysis addressing site opportunities and constraints, the use of all adjacent buildings, and the zoning of the site and adjacent properties; b. A drawing of existing site conditions, indicating topography of the site and the location of structures and prominent landscape elements on or abutting the site (including but not limited to all trees that are at least 24 inches diameter breast height, with species indicated. "Diameter breast height" is defined in Medina Municipal Code Chapter 12.28. c. Preliminary floor plans indicating the general location of public rooms and private rooms. d. Photos showing the facades of adjacent development, trees on the site, general streetscape character and territorial or other views from the site, if any; e. A graphical depiction of the property's zoning envelope - the three- dimensional space confined by the maximum building height and all applicable setback requirements from the zoning code; f. A description of the proponent's objectives with regard to site development. g. Architectural renderings of the proposed primary residence from the perspective of each home on an abutting property coupled with photographs of existing conditions from the same perspectives. 3. Planning Commission shall review all public comments during the Site Plan Review Hearing 4. Upon reviewing the Site Plan and receiving all public comments, the Planning Commission will close the hearing and determine one of the following: a. Approve the Site Plan as submitted; b. Approve the Site Plan as submitted with conditions; or 1) The Planning Commission shall have the authority to place reasonable conditions on or modify a Site Plan in order to satisfy the criteria set forth in Section 3. Such conditions or modifications may include, but are not limited to, screening, buffering, building location and orientation, setbacks, paving, landscaping, vegetation removal, grading, and other mitigation as appropriate. 2) The Planning Commission may impose additional requirements including: preparation of a grading, drainage, and erosion control plan, and preparation of a vegetation preservation plan. Site Plan Review Ordinance, September 6, 2005 draft 8 3) Modification of Plan Subsequent to Site Plan Review: In all cases, if an applicant can demonstrate that a Site Plan can be made consistent with the review criteria by alternative modifications to the Site Plan, the Planning Commission shall accept the alternative modifications as conditions to approval and approve the Site Plan. c. Reject the Site Plan. If Planning Commission finds that the Site Plan application cannot be made consistent with the review criteria by reasonable conditions, then the Site Plan shall be denied. D. Second Planning Commission Meeting. Site Plan Review applicants shall have the option to have the project reviewed at two Planning Commission meetings. This , procedure would utilize the first meeting as the publicly noticed hearing at which the Planning Commission would consider preliminary approval of a site plan concept. The second meeting would occur after the substantial completion of all design activities and would involve Planning Commission review of whether the final design is consistent with their concept plan approval. At the second meeting, the Planning Commission shall approve a revised site plan if it finds that the proposed designs and any revisions meet the intent of the original Planning Commission approval. Additional location criteria may not be required by the Planning Commission unless the applicant seeks to modify the original Planning Commission approval. E. Review Consolidation with Level 2 Construction Mitigation. When a project undergoing Site Plan Review is also required to develop a Level 2 construction mitigation plan per MMC 15.20, the Planning Commission Site Plan Review meeting may be expanded to allow for the review and approval of the mitigation plan. F. Expiration of Site Plan Approval. The final approval of a Site Plan shall expire within two (2) years of the date of approval if a complete building permit application is not submitted. The City Manager or designee shall have the authority to grant extensions to the approval when he / she determines that there have been no significant changes to any aspects of the project setting that were the basis of the Planning Commission's approval. G. Review Consolidation with Variance Requests. Where a variance is sought for a project also requiring Site Plan Review, the applicant shall have the option to request that the review of both permits is consolidated into a single public hearing before the Planning Commission. SECTION 5. REVISION OF SITE PLAN A. # The property owner may request revision to the site plan as follows: 1. Public rticf thevision(s) i5ted ded by MMC 14.04.130 and mailed to adjacent property owners within 300 feet of the project at least fifteen (15) days prior to approval or denial of the proposed revision(s). Site Plan Review Ordinance, September 6, 2005 draft 9 2. In the event no adverse comments are received upon expiration of the fifteen (15) day period, the City Manager or City Manager's designee may approve the proposed revisions if they meet the decision criteria in Section 3 and do not require departure from the requirements of Medina Municipal Code Title 17 or Chapter 12.28. Notice of the approval of the revision(s) shall be sent to the adjacent property owners whim were sent notice as provided above. 3. nn e even a verse commen s an or o Jec ions are receive if the revisions require departure from the requirements of the Medina Municipal Code Title 17 or Chapter 12.28, or if the City Manager or City Manager's designee tentatively decides to deny the request, the revisions shall be scheduled for a hearing before the Medina Planning Commission. Notice of the Planning Commission hearing shall be given as set forth in Section 4 of this ordinance, and the process and procedures shall be the same as the initial site plan review. . ev sions een appro y o o e City Manager's designee as provided in (2) above, appeal of this decision shall be to the Medina Hearing Examiner as set forth in Section 6 of this ordinance. SECTION 6. APPEAL A. Any aggrieved party may appeal an administrative or Medina Planning Commission decision, which grants or denies approval of a final Site Plan Review application, to the Medina Hearing Examiner. Notice of appeal must be filed with the Medina City Clerk within fourteen (14) days of the date the notice of decision to grant or deny the final Site Plan Review application. The time for appeal shall be extended for an additional seven (7) days if the decision includes a determination subject to a SEPA public comment period as required by WAC 197-11-340. (Ord. 710 § 1, 2001; Ord. 608 § 2, 1996) SECTION 7. ENFORCEMENT It is the property owner's responsibility to ensure that all work, actions or conditions comply with this code and all other applicable laws and with the requirements of any permits and/or approvals granted under this ordinance or any other applicable law, regardless of any review, approval, inspection or other action of the City or its agents, consultants, or employees. It shall be the responsibility of the City Manager or City Manager's designee to enforce the provisions of this ordinance or any approved Site Plan or revisions thereto. SECTION 8. VIOLATIONS AND PENALTIES Site Plan Review Ordinance, September 6, 2005 draft 10 A. Violations 1. It is a violation of this ordinance for any person to use, construct or allow any building within the City of Medina that violates any of the provisions of this ordinance. 2. It is a violation of this ordinance for any person to fail to comply with the terms of an approved Site Plan Review Application or any revisions thereto. B. Notice of Violation If, after investigation, the City's Representative determines that the standards or requirements of this ordinance or any approved Site Plan Review application or revisions thereto have been violated, the City's Representative shall serve notice of violation upon the owner, contractor or other person responsible for the condition. The notice of violation shall state separately each standard or requirement violated; shall state what corrective action, if any, is necessary to comply with the standards or requirements; and shall set a reasonable time for compliance. The notice shall be served upon the owner, contractor or other person responsible for the condition by personal service or certified mail with return receipt requested, addressed to the last known address of such person. A copy of the notice shall be posted at a conspicuous place on the property containing the site of the violation. A notice -may be amended at any time to correct clerical errors or cite additional authority for a stated violation. C. Civil Penalty In addition to any other sanction or remedial procedure, which may be available, any person violating or failing to comply with the provisions of this ordinance shall be subject to a cumulative penalty in the amount of $500 per day for each violation from the date set for compliance. The penalty imposed by this section shall be collected by civil action brought in the name of the City. D. Criminal Penalties Any person violating or failing to comply with any of the provisions of this ordinance shall be subject to criminal prosecution and upon conviction shall be fined in a sum not exceeding $1,000 or be imprisoned for a term not exceeding thirty (30) days or be both fined and imprisoned. Each day of noncompliance with the provisions of this ordinance shall constitute a separate offense. E. Stop Work Order Whenever a continuing violation of this ordinance occurs, the City's Representative may issue a Stop Work Order, with or without notice, specifying the violation and prohibiting any work or other activity at the site. A failure to comply with a Stop Work Order shall constitute a violation of this ordinance. F. Additional Relief The City may seek legal or equitable relief to enjoin any acts or practices and abate any conditions, which constitute or will constitute a violation of this ordinance. Site Plan Review Ordinance, September 6, 2005 draft I Site Plan Review Ordinance, September 6, 2005 draft 12 E PCA N "NI -A IL A 1 /N I JP Cfk( October 3, 2005 Medina City Council and Planning Commission City of Medina 501 Evergreen Point Road Medina, WA 99039 Proposed Site Plan Review Ordinance Dear Cu v Council Members and Cominissioners: Continuing our dialo e gue regarding the current draft of the proposed Site I'lan Review ordinance currently before, the Council, we would like to offer the following arelificationts to our letter of September 12, 2005. Materials Required for Hearings. We would propose that the materials submitted with the initial application be limited to those absolutely necessary to (1) determine whether or not neighbors might be affected by the proposed develo V pment and (2) allow Planning Commission members to study the salient issues regarding the development., The addition of the following language to Section 4 would help meet these goals while lessening the privacy and security, concerns of the applicant: "Following the pre-aj?plication cot-ye*rence, the qj)plicant sh011 submit a sits}, lan (}f c -ip g prolwiate scale, showI`n,�Y all e-fisting anilprol)osed structures on theproperly, Ni ri�flcant ftantres on and adiacent to the prol)erty, prolmi-ty lines and all qly)licable Zoning constraints such as setbacks, easements and rights-ot-4vaY, "Copies oj'all other apj)lication materials shall he submitted.fbr review by the Planning Commission no less than 5 workitig dqys bell the hearing." Diagrams. We continue iu, diag strongly object to the inclusion of the sample L I g erns in Section 3 of the ordinance, The, diagrams give no context for what factors and neighbor circumstances would lead to a decision that a structure must be moved, and the diagrams T 7 P Ts, 7 Coupled with the imply that moving the structure is the default action under site plan review. diagrams, the strong language, in 'Section 3 eliminates much ot'discretion, and the balancing of owners' and neighbors' interests, anticipated by the intent of the ordinance, Section 3.a. I ,states "Proposed development shall be sited, within the zoning envelope, in such a way as to minimize the visibility of the building from the perspective of the a4jacent lots, See Exhibit A and B for two examples" (emphasis added). The use of "shall", coupled with the diagrams, provides specific direction to the Commission that would seemingly not allow thcn-i to deviate,, 9 81 e-,,,,,en a little, from approvi ng any siting that does not fully minimize visibility from the neighbors. 'I'his would be true, tbr example, even if the proposed structure replaced an old 1 5 0 structure that imposed even more impacts on neighbori. It also seems that the owner might be required to move a structure even if the owner-s proposed siting already added a buffer over F e .w,current setback requirements. Would the owner be forced to rnove a structure beyond the Medina City Council and Planning Commission October 31,1005 Page Two current setback requirements, even if the neighbor's structure is nonconforming in tciml, of its own setback" We do not think this is the intent of the ordinance and urge you to revisit this language; and the inclusion of'the supporting graphics. We appreciate your consideration of these comments and, as always, would be glad to discuss them in; person at your next meeting. Very truly yours, THE. SENECA REAL ESTATE CROUP, INC. Mhael W. ley~ cc: L.]len Conedera Dial, Trustee Hizabeth Morrell ITEM J-5 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: October 4, 2005 TO: Medina Planning Commission FROM: Joseph Gellings, AICP, Director of Development Services Joe Willis, PE, Director of Public Works RE: Street Access Standards RECOMMENDATION: Discuss issues outlined below and provide staff with direction to direction to enable the City Council to formulate policy on the issues. POLICY IMPLICATION: New code provisions for street access standards would supplement existing right-of-way standards that are concerned with: 1) traffic safety and 2) community character. BACKGROUND: This issue was initially brought to the City Council because staff had encountered conflicting policies on the establishment of loop driveways to serve residential properties in Medina. At the April study session, the City Council broadened the scope of the issue to the following: 1) Potential restrictions on the number of vehicle access points for homes, with consideration of street classification and street frontage length, 2) Potential restrictions on driveways near street intersections, and 3) Potential restrictions on the location of driveways with respect to property lines and street fixtures. While this newer scope deals with traffic safety (rather than just the neighborhood character issue of the loop driveways), the Council decided to obtain input from the Planning Commission. The Planning Commission discussed the issues and formed the recommendation to not restrict the number of driveway access points (Item 1 above) and to not restrict the location of driveways with respect to traffic lines -of -sight (Items 2 and 3 above). General Issues Many street access issues are dealt with in the framework of a functional classification system for streets. Chapter 10.08 of the Medina Municipal Code (MMC) lists the functional classifications of the City of Medina streets. These functional classifications are based upon Federal Highway Administration (FHWA) designations. The purpose of the classifications is to provide both function and design criteria for the streets. ITEM J - 5 Within Medina, there are two street classes, "Collectors", and "Local Access." Collector streets are to function as streets connecting neighborhoods and typically connecting to arterials or other neighborhood collectors; whereas, local access streets provide circulation and access within residential neighborhoods. Basic design criteria for streets include items such as maximum grade, minimum pavement width, design speed, maximum curvature, stopping sight distance, entering sight distance, access. By function, a "Collector" would be more restrictive as to access points onto the street than a "Local Access" street since its function is to connect traffic generation areas with higher level traffic capacity streets. The Municipal Code and Comprehensive Plan were based upon the above function and. criteria. While the parameters were not spelled out in those documents, the overarching principals still remain: • "Collector" streets should provide for all modes of transportation. • Limit driveway access onto "Collector" streets to minimize traffic conflicts. This was considered in the drafting of MMC section 17.72.050. • Traffic conflicts include all modes of transportation, including bicycle and pedestrian. Number of Access Points The question of multiple driveways per residence is particularly timely because staff have encountered a conflict in the existing policy on the topic and we've detected a design trend towards more frequent proposals for loop driveway designs. The Community Design Element of the Comprehensive Plan contains several policy statements on the desired character of Medina streets, particularly our collector streets. Most of these policy statements have corresponding regulations in the Tree and Vegetation Code (MMC 12.28). However, there are no regulations corresponding to the Comprehensive Plan policy stating that the amount of right-of-way adjacent devoted to driveways on collector streets shall be minimized. Lacking any other direction staff have nonetheless cited this statement in prohibiting new loop driveways. When an applicant recently challenged this staff practice, we identified the statement in MMC 12.28.050-D that also reflects a policy direction of minimizing driveways. This presented a new problem, however, because it actually pertains to all streets whereas the Comprehensive Plan statement only references collector streets. And while the Comprehensive Plan statement seems to address the problem more directly, it should be noted that many recent proposals for loop driveways have been on narrow lots on local streets. Since the aesthetic impacts of a loop driveway are more pronounced when confined to a narrow lot, the Planning Commission and City Council may feel that some restriction is warranted for all street classes. The Comprehensive Plan's mention of driveways is found amongst several other policies that are aimed at preserving the semi -rural character that has always been the part of the identity of Medina. These policies stress that a large component of Medina's character comes from the extensive and informal vegetation found in the unimproved portions of City rights -of -way. The language explains that excessive driveway construction works against this character because of the visual starkness of paving as well as the interruption to the natural streetscape. Page 2 ITEM J - 5 Driveways Near Intersections and Driveway Layout Two driveway issues that are focused on safety more than community character are driveways near intersections and driveway layouts in relation to property lines and street fixtures. Two working principles are as follows: • Residential driveways should be located a sufficient distance away from intersections and adjacent driveways to avoid vehicle turning movement conflicts and to provide for sufficient sight -distance. • Limiting the number and location of accesses is intended to reduce the number of conflicts and to provide for the most advantageous location of those accesses. The common approach to providing for the siting and regulation of residential accesses is to require approval for the construction of them; limit the number allowed per lot; limit the location of them relative to other street intersections, property lines, and street fixtures such as light standards or fire hydrants. The US Department of Transportation Safety Design and Operational Practices for Streets and Highways (Report 80-228) provides an overview for effective management of the development of a street system relative to adjacent property access. For example, if we assume that a prudent driver is traveling along a Medina street and a car pulls out into the driving lane from a driveway, what sight distance is required for the driver to react? In Table 3.4.3 from the report, driver perception and reaction time is translated to stopping distance and in our example, a driver traveling at 28 mph requires a minimum of 103 feet to react and an additional 73 feet to stop for a total distance of 176 feet. The Department of Transportation report provides a list of tools for consideration for the control of private ,access. These range from ordinances to permit and administrative procedures. For example, with the establishment of a minimum lot size, the number of driveway accesses may also be limited. King County Road Standards (attached) list conditions for approval of new driveways which include limiting driveway access on a lot frontage of 75 feet or less to one access. In addition to geometric design criteria, the County standards include width, location, and conditions for approval. Whatever measures that the City Council takes, a certain amount of flexibility should be provided to staff in the approval and permitting process to allow for the wide variation of conditions and situations that exist in the City. Page 3 TABLE 3.4.3 STOPPING SIGHT DISTANCE Assumed Perception and Coefficient Braking Stopping Sight Distance Design Speed For Brake Reaction of Distance Roun e Speed Condition Time Distance Friction on Level Computed for Design mph mph sec. feet f feet feet feet Minimum Design Criteria 30 40 28 2.5 103 .36 73 176 200 36 2.5 132 .33 131 263 275 50 60 44 2.5 161 .31 208 369 35.0 52 2.5 191 .30 300 491 475 65 70 55 2.5 202 .30 336 538 550 58 2.5 213 .29 387 600 600 75 80 61 64 2.5 2.5 224 235 .28 443 667 675 .27 506 741 750 Desirable Design Criteria 30 2.5 110 .35 86 196 200 40 2.5 147 .32 167 314 300 50 u 2.5 183 .30 278 461 450 60 ;H 2.5 220 .29 414 634 650 65 2.5 238 .29 485 723 750 70 c 2.S 257 .28 584 841 850 75 0 2.5 275 .28 670 945 950 80 z 2.5 293 .27 790 1383 1050 1 mph = 1.61 km/h 1 ft = 0.305 m 16 r- W 14 w Q w12 0 4 to Z 41 U z 8 W i. !Y W U. U. 6 0 U_ 4 4 Cr m w 0 J 2 4 x 4 0 16 z W 14 0 W 12Ln W W 8 z W cr W 6 U. U_ 0 C� 4 4 m m W 2 4 4 0 0 200 400 600 800 1000 1200 1400 1600 1800 L - MINIMUM LENGTH OF VERTICAL CURVE -FEET Figure 3.4.5 Design Controls For Crest Vertical Curves With Desirable Stopping Sight Distance Rev: 11/77 3.4-8 REAR ALLEY O ALLEY t� w J J E - L_ O U ARTERIAL SERVICE ROAD J J J Q O SERVICE ARTERIAL 7 SIDE -ON COLLECTOR ARTERIAL Figure 4.1.12 Alternative Designs for Resi- dential Access Rev: 3/78 4.1.5 DEVELOPMENT CONTROLS The city has a number of tools available for the effective management of the develop- ment of the transportation system and the adjacent land uses. These include: • Zoning ordinance • Subdivision ordinance • Major street ordinance • Official map • Surety and performance bonds • Conditional use permit • Building permit • Driveway permit • Occupancy permit • Administrative ptocedures 4.1-8 ARTERiAL Cr �nnnn� MODIFIED STREET PATTERN Figure 4.1.13 Modification or Gridiron Street Pattern to Achieve - Limited Access Subdivision Characteristic 4.1.S1 The Zoning Ordinance Zoning is essentially a means of insuring that land uses in a community are properly situated in relation to one another. It allows the control of the type and density of development in each area so that indivi- dual property and neighborhoods can be serviced adequately by the recreation facilities and utility systems. The ordi- nance provides for regulation of: • Height and bulk of structures • Area of a lot which may be occupied • Density of development • The use that may be made of the property The zoning ordinance also might be employed to enhance traffic safety in the following ways: 1. Zone large tracts which can be developed compatible with the arterial system and are of sufficient size to provide flexibility in design of the on -site circulation system. Examples of suggested minimum sizes for different types of development are: 10 acres for apartments and general commercial; and 80 acres for single family residential. 2. Zone for densities of development that are compatible with the street system. Land uses which generate large traffic volumes should be zoned for locations.where the arterial street has the capacity to accommodate the traffic volumes, and adequate medial and marginal access design can be provided. 3. Require adequate off-street parking and loading spaces so that parking on streets (other than on local and collector streets in single family and duplex residential areas) can be eliminated. 4. Require permit and establish review pro- cedures for parking lots, of more than some maximum size (say 20 spaces) constructed as part of any apartment, commercial, or in- dustrial development. 4.1.52 Subdivision Ordinance The subdivision ordinance is a locally - adopted law enacted by each municipality which governs the process of converting raw land into building sites. A developer/owner is not permitted to make improvements or to divide and sell the land until the planning commission has approved the plot of the sub- division. Approval or disapproval is based on compliance or noncompliance with the development standards set forth by the or- dinance. While the subdivision regulations serve a wide range of purposes, they can be utilized to achieve improved safety by the following: 1. Require intersection designs (such as T intersections within subdivisions) that can safely accommodate expected traffic volumes and prohibit designs (jogs) that are con- fusing or may present traffic and safety problems. 2. Require sidewalks and bicycle paths to accommodate pedestrians and bicyclists separate from automobile traffic. 3. Require street patterns that discourage through traffic on local residential streets and which have limited access to the ad- jacent arterial streets. 4. Establish minimum lot size which can have direct access to the arterial and re- quire common access and/or internal circu- lation via private access easements, or public streets, where arterial street frontage is subdivided into lots. 5. Establish building lines that make it possible for vehicles to maneuver without interference to traffic on the arterial street. 4.1.53 Street Development Ordinance The major street (thoroughfare) ordinance might be a separate document or it might be incorporated into other ordinances --princi- pally the subdivision ordinance. In any case, the thoroughfare element of the com- prehensive plan needs to be translated into specific criteria relative to the planning and design of the street system and the development of adjacent land as it relates to the street system. Areas that need to be addressed in the ordinance include: 1. Establishment of minimum rights -of -way and cross -sections for different functional classes of streets. 2. Establishment of basic horizontal and vertical design criteria. 3. Establishment of minimum horizontal and vertical curvature. 4. Identification of typical intersection configurations. S. Establishment of signalized intersection spacing. 6. Specifications.of frequency of access points. Most municipalities currently exercise some degree of control over the above except for areas 5 and 6. Guidelines similar to those indicated in Table 4.1.1 are suggested. Rev: 3/78 4. 1- 9 TABLE 4.1.1 EXAMPLE OF ACCESS CONTROL GUIDELINES FOR URBAN HIGHWAYS AND STREETS REM FUNCTIONAL CLASSIFICATION - PRIMARY ARTERIAL SECONDARY ARTERIAL COLLECTOR LOCAL NUMBER OF TRAFFIC LANES 4 OR MORE 4 OR MORE 2 4 OR MORE 2 MINIMUM SPACING OF SIGNALIZED 1600 TO 2000 It 1200 TO 1600 FT. VARIABLE INTERSECTIONS N RESIDENTIAL PROHIBIT SPECIAL CASES ONLY ONE PER PROPERTY 4 ��3rJI F 2 z m U � COMMERCIAL MAJOR GENERATORS SPECIAL ONE PER - W G AND UNDER SPECIAL TURN 200 FT TWO PER IOOft FRONTAGE o2o T INDUSTRIAL, CONDITIONS - SEE TEXT LANES FRONTAGE W = W ~ O _>ir G UNDER w .W- W u�i i & DIRECT TAPER FOR RIGHT w Z a 500 3 a �" TURNS, LEFT TURNS FROM -1 CD 0 x W z0 03 RIGHT TURNS; LEFT TURNS ,,, o -' Z a TRAFFIC LANES a c a ONLY WHERE MEDIAN Z a¢ ¢ Z j J ¢ v_ O W �'^ Q ¢ WIDTH PERMITS PROTECTED r Z r r N r < b m O Z 500 TO TURN LANE 4 a = W¢ RIGHT TURN LANES, a a a 1.- j 2000 W a ¢ I. - LEFT TURNS FROM W N 7 Ix"� TRAFFIC LANES ~ Za: W W d IY Z F r �= a 0 Wr Z ¢ 0 ~ ; O O W OVER RIGHT TURNS ONLY RIGHT AND RIGHT TURN LANES, 2000 UNLESS CONFORMS TO z a LEFT TURN LEFT TURN LANES 0 SIGNALIZED SPACING O O LANES WHERE PRACTICAL 2 r v� N Z O W RAILROAD ALL CROSSINGS CROSSING PROTECTION -SEE TEXT N O in g Q CL FIGHYrAY NOT APPLICABLE RAILWAY ALL CROSSINGS MAIN LANE CROSSINGS CROSSINGPROTECTION o cx 4 ESTIMATEC PEAK HOUR VOLUMES Z V HIGHWAY WITHIN 30 YRS. ? CALCULATED NOT APPLICABLE of INTERSECTION CAPACITY _ N �y V ABS. MINIMUM 14 FT 14 FT U MEDIAN WIDTH' NOT 0 16 FT 16 FT DESIRABLE MIN, APPLICABLE ON NOT APPLICABLE. ON MWIMUM SPACING OF 500 FEET • 300 FEET 2-LANE 2-LANE MEDIAN OPENINGS PLUS 25 FT./GAR PLUS 25 FT/CAR SECTION NONE SECTION 4.1.54 Other Control Mechanisms 4. Orlob, Lloyd C. Traffic Diversion for Better Neighborhoods. Traffic Engineering, The official mapping powers can be utilized July 1975. to identify the future location of proposed arterial streets and other public facilities. 5. Institute of Traffic Engineers, Techni- This map indicates the planned extension of cal Committee 5-DD. Guidelines for Planning the arterial street system; therefore, it and Designing Access Systems for Shopping can be an effective means of communicating Centers - Part I and Part II. Informational future street and access availability to Report, 1975. the private development interests.' 6. Marks, Harold. Protection of Highway Surety and performance bonds can be employed Utility. NCHRP Report 121, 1971. to insure that driveways are located and constructed as specified. Thus, it presents 7. Planning and Zoning Commission of College the municipality with a means of achieving Station, Texas. Supporting.Information for driveway designs which allow for safe Revisions to Development Controls Ordinances. maneuvering when exiting and entering the Unpublished report, 1977. street and minimizes the conflict between access and traffic movement. 8. Urban Land Institute. Community Builders Handbook, 1968. A conditional use requirement can be written into the zoning ordinance to provide a review 9. Urban Land Institute. American Society and approval procedure to ensure that the of Civil Engineers, and National Association site layout (including access, internal of Home Builders. Residential Streets: circulation, and building location) will Objectives, Principles, and Design Consider - provide for convenient and safe traffic flow. ations, 1974. A conditional use requirement can be written into the zoning ordinance. The objective of such a permit is to provide a review and approval procedure to ensure that the site layout (including access, internal circula- tion, and building location) will provide for convenient and safe traffic flow. It also provides the means of ensuring that adequate provision has been made for fire protection, solid waste pick-up, and pedes- trian movement. When the building permit and the driveway permit are processed and issued jointly, similar control can be achieved relative to access design and internal circulation. The occupancy permit could be employed in a simple fashion when a new occupant is proposing to move into an existing developed property. In any event, administrative procedures must be implemented to ensure compatibility be- tween the several ordinances and coordination in their application if convenient, efficient and safe access designs are to be implemented. REFERENCES 1. Stover, Vergil G., Adkins, William G., and Goodnight, John C. Guidelines for Medial and Marginal Access Control on Major Road- ways. NCHRP Report No. 93, 1970. 2. Box, Paul. Driveway Accident Studies. Paper presented at Highway Research Board, January 1968. 3. Marks, Harold. Subdividing for Traffic Safety: Engineering Aspects, Undated paper. Rev: 3/78 4 .1-11 to Y � N cn Q) "t3 O .L O Q) M'Op �+ a.r Q) U �_ 0 � -0 co < •1 IDL Q) +-CO. t- C C: Q) ��QLm) � Q M LO c4 II O cUO �cu LE>UE , > Ct CY)O .0 C 0C_ U UC N cu cn U 0 C O Q)—" C)_ Q) CU O U > O Q) M i U � L N a) N C jO ppN � •NN) Oa C) N 'p C � p) :� U U >' _>. > O M 'L N E CO N O Q) O C L Q) ,C Q) cn O -0 2 E O Q) > � .0 � Q) -0 .... 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Property Tax Levy Discussion Site Plan Review Discussion Discussion/Action Special Event Policy Discussion/Action Tree Preservation Ord. Discussion Street Access Standards Discussion 10/05/2005 Page 5 of 6 P:\2005 Agenda Packets\10102005\Item J-6, 2005 City Council Calendar.doc 2005 City Council Calendar Description November 14, 2005 Regular Meeting November 28, 2005 Study Session December 12, 2005 Regular Meeting December 26, 2005 Study Session 2006 Budget Hearing Discussion Hearing/Action 2006 Labor Agreements Discussion Discussion Property Tax Levy Hearing/Action 10/05/2005 Page 6 of 6 P:\2005 Agenda Packets\10102005\Item J-6, 2005 City Council Calendar.doc