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Home My WebLink About10-24-2005 - Agenda PacketMEDINA CITY COUNCIL STUDY SESSION AGENDA October 24, 2005 501 Evergreen Point Road 7:00 p.m. Medina, WA A. CALL TO ORDER 7:00 p.m. B. ROLL CALL (Adam, Blazey, Nunn, Odermat, Phelps, Rudolph, Vall-Spinosa) C. ANNOUNCEMENTS 1. Mayor 2. Council 3. Staff D. DISCUSSION 1. 2006 Budget 2. Unopened 77t" Ave. NE License Agreement 3. Tree Preservation Ordinance 4. Council Agenda Calendar E. EXECUTIVE SESSION 1. City Manager Performance Evaluation F. ADJOURNMENT PUBLIC PARTICIPATION The Medina City Council encourages public participation and values input from citizens. In an effort to conduct meetings in a fair, but efficient manner, the City Council will follow previously adopted procedures, which are available in the City Clerk's Office. All comments shall be addressed to the Council as a whole in a courteous and respectful manner. Derogatory comments directed toward individual members of the City Council or City staff will not be permitted. Citizens wishing to address the Council should complete a speaker card and submit it to the recording secretary prior to the start of the meeting. Speaker cards are on the podium prior to the start of the City Council meetings. Meeting Agenda is subject to change prior to approval of the agenda during the meeting. Persons interested in a specific agenda item may wish to call the City Clerk at (425) 233-6400 before 4:00 p.m. on the date of the meeting to confirm agenda items. of M ` CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 ffi , www.medina-wam MEMORANDUM DATE: October 18, 2005 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: 2006 Budget RECOMMENDATION: Adopt Ordinance establishing 2006 Property Tax Levy. Provide direction to City Manager regarding final 2006 Budget. BACKGROUND: The preliminary 2006 Budget is attached for review by the City Council. The preliminary budget is intended to meet the City Council budget directives established during the July 2005 Study Session. Original Council 2006 Budget Directives ➢ The City Council desires to have no property tax levy increase in 2006. ➢ The City Council desires to limit expenditure growth in General Fund, Street Fund and Equipment Fund to not more than two percent in 2006. ➢ The City Council is willing to review the staff/consultant cost analysis. The City Manager will provide an updated analysis and address staff/consultant issues as they relate to space needs. ➢ The City Council is willing to use reserves, if needed to balance the City's budget in 2006 in order to maintain current service levels. ➢ The City Council desires to include funding to complete those projects that are within the adopted Capital Improvement Program. The budget maintains current service levels and is balanced, but requires the use of reserves. The budget includes no increase in the property tax levy for 2006. Use of reserves in the amount of $1,252,558 is required to balance the budget. The 2006 budget includes funding to complete the Capital projects identified within the Capital Improvement Program. The use of reserves includes the following: 1 I• ➢ $284,400 for the final balloon payment for acquisition of park property (former Dustin property). ➢ $639,400 for capital projects, including carryover from 2004 and 2005 budget for Medina Beach Park project. ➢ $400,000 for Street Fund, including maintenance and repair of streets, sidewalks and storm drainage. Revenue is not projected to change significantly in 2006. General Fund revenues are projected to decline by approximately $70,000 or 1.6% in 2006. Capital Projects Fund revenues (Real Estate Excise Taxes) are projected to increase by approximately $125,000 or 21 % in 2006, which results in a total revenue increase of approximately $60,000 in 2006. Takes in Medina compared to similar communities. Medina was recently identified as one of the top 84 Seattle -area neighborhoods. The ranking took into account factors such as, home price, resale value, diversity, nearby amenities, schools, commute time and crime rates. The table below is a comparison of property taxes and utility taxes paid by the median home in each of the communities. Tax Comparisons City Median Home $ Property Tax Utility Tax* Total Shoreline $272,000 $337 $314 $651 Bellevue $350,000 $431 $323 $754 Mercer Island $637,000 $924 $295 $1,219 Clyde Hill $955,000 $678 $386 $1,064 Redmond $369,765 $588 $238 $826 Sammamish $450,000 $1,175 $30 $1,205 Woodinville $415,000 $569 $114 $683 MEDI NA $930,384 $912 $0 $912 "Utility tax calculation estimates total monthly charges of $500 for gas, electric, cable television, telephone, solid waste, water and sewer. The above table is intended to provide the City Council with information regarding the cost of government services in Medina compared to other cities in King County. Based on the data above, the City of Medina appears to be offering a high level of services through innovation, creativity and efficiency. 9 Page 2 2006 Budget - Version A 2002 2003 2004 2005 1 2005 2006 2006 2006 — ACTUAL ACTUAL ACTUAL ! BUDGET ( PROJECTED PRELIMINARY $ _ % DESCRIPTION I YEAR END BUDGET _ — — ---- - - -- - - ERAL FUND BEGINNING FUND BALANCE $ 2,767,561.28 $ 2,484,427.09 $ 2,059,534.98 $ 2,018,490.30 $ 2,018,490.30 $ 1,897,869.04 1 $ (120,621.26) REVENUES _ OPERATING TRANSFERS -IN _ 4,685,721.64 41,000.00 4,057,387.73 - 4,332,382.35_ 4,413,083.00_ 4,453,497.78 _ 4,343,125.00 $ _{69,95_8.00) _-5.98% _ 1.59%°_ - - $ #DIV/0! EXPENDITURES 3,684,395.83 3,802,404.84 3,868,427.03 4,157,832.58 4,175,119.04 _ 4,209,877.82 $ 52,045.24 ; 1.25% -_OPERATING TRANSFERS -OUT 1,325,460.00 679,875.00 505,000.00 ! 399,000.00 399,000.00 554,407.03 $ 155,407.03 38.95% ENDING FUND BALANCE $ 2,484,427.09 $ 2,059,534.98 $ 2,018,490.30 $ 1,874,740.72 $ 1,897,869.04 $ 1,476,709.19 $ 398,031.53) -21.23% EQUIPMENT FUND ---- - - --- ------ BEGINNING FUND BALANCE $ 59,590.85 $ 102,168.77 $ 76,263.51 $ 41,492.58 $ 41,492.58 $ 62,492.58 $ 21,000.00 ` [ REVENUES 4,140.00 9,045.70 4,000.00 - 4,000.00 - $ _ _ _ _50.6 0.00% OPERATING TRANSFERS -IN 77,000.00 77,000.00 77,000.00 77,000.00 77,000.00 77,000.00 _ $ - 0.00% EXPENDITURES 34,422.08 107,045.26 120,816.63 56,000.00 56,000.00 44,500.00 $ (11,500.00) -20.54% OPERATING TRANSFERS -OUT #DIV/0! 48.88% ENDING FUND BALANCE $ 102,168.77 $ 76,263.51 $ 41,492.58 $ 66,492.58 $ 62,492.58 $ 98,992.58 $ - $ 32,500.00 STREET FUND ---- - - ---- _BEGINNING FUND BALANCE $ 486,985.40 $ 476,862.92 $ 173,832.14 $ 191,423.08 $ 191,423.08 $ 142.593.08 $ -25.5i% _REVENUES 91,434.66 63,514.55 61,163.76 62,700.00 62,700.00 70,000.00 —�48_830.00) $ 7,300.00 11.64% OPERATING TRANSFERS -IN _ 348,460.00 - 400,000.00 322,000.00 322,000.00 258,906. 22 $ _19.59% __EXPENDITURES 450,017.14 366,545.33 443,572.82 510,530.00 433,530.00 _ 471,500A0 _ _(63,093.08) $ 3_7_,9_70.0__0 7.44% _ OPERATING TRANSFERS -OUT - - - _ - - $ OTHER NON -EXPENDITURES — - #DIV10! _ENDING FUND BALANCE $ 476,862.92 $ 173,832.14 $ 191,423.08 $ 65,593.08 $ 142,593.08 $ — 0.00 $ - $ _(142,593.08.) #DIV/0! -217.39%° RESERVE FUND _ BEGINNING FUND BALANCE _ REVENUES TRANSFERS $ 917,380.33 $ 1,776,380.33 $ 1,776,380.33 $ 1,776,380.33 ---_-_- $ 1,776,380,33 $ 1,776,380.33 $ - - --_ - 0.00% #DIVlO! _OPERATING -IN 900,000.00 - _ - - - - $ - #DIV/0! EXPENDITURES OPERATING TRANSFERS -OUT 41,000.00 - - - -, - -�--- - __ $ -#D1V/0'. -- ------'- -� - - - - _ $ #DIV/0!- ENDING FUND BALANCE $ 1,776,380.33 $ 1,776,380.33 $ 1,776,380.33 $ 1,776,380.33 $ 1,776,380.33 $ 1,776,380.33 $ - 0.00% - -FUND - --- ----- --- - - -- - -- INNING FUND BALANCE $ 710.00 $ 19,090.25 — $ 69,591.56 $ 69,591.56 $ 24,591.56_ $ (45,000.00) VENUES __ RATING 7EXPENDITURES $ 2,571.00 $ 47,240.97 53,924.60 _ - __ -_ _ _64.6_6%_ #DIV/0! TRANSFERS_IN $ #DIV/0! $ 1,861.00 28,860.72 3,423.29 60,000.00 j --45,0.00.00 20,000.00 _ $ (40,000A0 -66.67% _ _OPERATING TRANSFERS -OUT - #D[V/0! ENDING FUND BALANCE $ 710.00 - $ 19,090.25 $ 69,591.56 $ 9,591.56 $- 24,591.56 $ 4,591.56 $-_�5_000.00) __52.I3%° PARK PROPERTY DEBT FUND -- -'- - - -- - ---- - BEGINNING FUND BALANCE _ $ 211,460.00 , $ 175,072.40 $ 138,684.80 $ 102,297.20 $-- 102,297.20 $ 65,909 60 $ - 36,387.60 1 REVENUES -- j+�- — -fi--- _ - -�- - --- $ I -=35.5 - _ #DIV/0! OPERATING TRANSFERS -IN - - �- 218,500.11 $ 218,500.11 --- -. #DIV/0! EXPENDITURES 36,397.b0 36,387.60 36,387.60 36,387.60 36,387.60 284,409.71 $ 249,022.11 � _ OPERATING TRANSFERS -OUT - _ _ _681.61% ENDING FUND BALANCE $ 175,072.40 $ I38,684.80 $ 102,297.20 $ 65,909.60 $ 65,909.60 $ (0_00} $ _--(65,909.60) _-100.00% -- - CAPITAL PROJECTS FUND -- -- --- ---- ---------- _ BEGINNING FUND BALANCE $ 106,157.71 $ 117,770.70 $ 538,718.80 REVENUES $ 739.599.69 L $ 739,599.69 $ 1,239,599.69 $ 500,000.00 67.60% 187,726.18 288,735.64 562,227.55 OPERATING TRANSFERS 575,000.00 i 700,000.00 698,605.00 $ 123,605 00 21.50% _ -IN - 602,875.00 28,000.00 - - $ '__ #_DIV/0! . EXPENDITURES_ — 176,113.19 470,662.54 389,346.66 OPERATING_ TRANSFERS 568,000.00 200,000.00 _ _ _ 1,338,000.00 $ 770,000.00 135.56_°ro -OUT $ - #DIV/0! ENDING FUND BALANCE $ 117,770.70 $ 538,718.80 j $ 739,599.69 $ _ 746,599.69 { $ 1,239,599.69 $ 600,204.69 $ _ (146,395.00)-19.61% LL F TAL AUNDS BUDGET � - -- --- BEGINNING FUND BALANCE $ 4,549,135.57 $ 5,133,352.21 ($ 4,782,504.81 I - $ 4,939,274.74 $ 4,939,274.74 $ 5,209,435.88 $ 270,I61 14 j 5.474% REVENUES 4,967,453.48 4,461,018.89 ' 5,018,743.96 5,054,783.00 5,216,197.78 -- - - 5,115,730.00 $ 60,94700 1.21% OPERA "PING TRANSFERS -IN 1,366,460.00 679,875.00 505,000.00 EXPENDITURES 1 - 399,000 00 j 399,000.00 ! -._ 554,407.03 $ 155,407.03 1 38.954'° 4,383,196.84 4,811,906.29 4,861,974.03 i 5,388,75018 _4,946,036.64 6,368,287.53 $ 979,537.35 18.180,'° OPERATING TRANSFERS -OUT 1,366,460,00 67.9_,875,00 1_ 505,000.00 — 554,407.03 $ 155,407.03 38.95% 399,000.00 I 399,000.00 1 F - - -- -----r---- OTHER NON -EXPENDITURES �_ � _ _ - - I _ -- - - $ 4,605,307.56 i $ 5,209,435.88 I _ _ ENDING FUND BALANCE $ 5,133,392.21 1 $ 4,782,504.81 I $ 4,939,274.74 #DIV/0! $ 3,956,878.35 $ (648,429.21) (-14.08% • • 0 0 00 0 0 0 0 0 0 0 0 0 0 0 O O o r r r 0 o•� �roo 000 tr� Ile N 110 b4 69 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O M O O O r- O*N 0 a 0 O 0 O C ��-+ O O .�-� O CD O O O (0O O N O � O cd W rt O O �t O O O 00 M N O O O V) to O O O a W "' O "" �o ._ N h N N -- M 69 EA 0 0 0 0 0 0 0 r 0 000r� �� t� " O O — 00o 0 0 0 o O r r r r r o � r r r tno4o r` O � NV) O ' �o 110 110 p ,a O CD It O O O 00 �o .-. 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POLICY IMPLICATION: The only policy implication is that the agreement allows access to a properly -platted lot while preserving the city's future options for the use of the unopened 77th Avenue NE right-of-way. BACKGROUND: The two properties of 2645 and 2645 Y2 78th Avenue NE have recently sold and the City has received building permit applications for a new house on each property. While the western lot of 2645 Y2 had previously been accessed via an easement that extended to 78th Avenue NE, the new owners wish to access directly onto unopened 77th Avenue NE. The City should provide for this new access since the lot was properly -platted on 77th Avenue and the City Council previously entered into license agreements with both of the lots to the south for 77th Avenue NE access. In fact, the current proposal will merely connect to the existing driveway serving the two lots to the south. The purpose of the license agreement is to allow construction of private improvements to be made in the unimproved right-of-way, for the benefit of the private party, which are subject to removal by the private party upon request by the City ("terminate at will"). While the grantee will be allowed to construct the improvement for the grantee's benefit, the improvement is not public, will be paid for by the grantee, must be maintained by and at the expense of the grantee and must be removed at any time by grantee at the request of the City. The new property owners are Douglas and Harumi Guiberson. The attached agreement has been drafted by the City Engineering Consultant and the City Attorney • FILED FOR RECORD AT THE REQUEST OF: CITY OF MEDINA P.O. Box 144 Medina, WA 98039 License No.: 2005-01 Project: Guiberson Residence — Medina R/W #2988 Tax Parcel I D#: 326230 — 0715 GRANTEE: Douglas and Harumi Guiberson 309 Lake Washington Blvd Seattle, WA 98122 GRANTOR: CITY OF MEDINA ICFNSF WHEREAS, Douglas and Harumi Guiberson, herein after referred to as the GRANTEE, has applied for a License from the City of Medina to place a driveway and utilities on unopened 77 h Avenue Northeast to gain access to GRANTEE's real property located on unopened 77th Avenue Northeast, which property is legally described as: Lot 3 and the south half of Lot 2, Block 8, HERRON'S ADDITION, according to the plat thereof recorded in Volume 21 of plats, Page 53, records of King County, Washington, situate in the City of Medina, King County, Washington. WHEREAS, the City Council of the City of Medina has approved said License, therefore, A License for the use of the City's street as described above is hereby granted by the City of Medina to the GRANTEE conditioned as follows: 1. Payment of all fees and postings of all securities contemplated by the Medina City Code; 2. Provisions of detailed construction plans complying with all applicable sections of the Medina Code, which plans shall be subject to approval by the City Engineer, Building Official and City Manager; 3. Acceptance of this License by the GRANTEE by subscription hereto, including acceptance of all provisions set forth herein; and 4. Payment by the GRANTEE of all fees or costs incurred by the City for the PAGE 1 OF 3 10/ 19/2005 License No.: 2002-01 preparation of this License, including attorney's fees. 5. The driveway approach shall be constructed of asphalt or concrete, limited to seventeen feet in width, and located as shown on the drawing attached hereto as Exhibit A. 6. Adequate drainage shall be installed by the GRANTEE and located as shown on the drawing attached hereto, unless the City Engineer shall require different or additional drainage facilities. 7. No permanent structures, other than those described herein and shown on the drawing attached hereto, shall be placed by GRANTEE within the area of unopened 77 Avenue Northeast. 8. GRANTEE shall coordinate his construction with the City Engineer or City Public Works Director to assure such construction does not conflict with the City of Medina storm drainage within 77th Avenue Northeast or other City projects. LICENSE TO BIND SUCCESSORS. This License shall be a covenant running with the land and shall inure to the benefit of and be binding on the heirs, successors and assigns of the GRANTEE. By subscription hereto, GRANTEE accepts this License and agrees to save and hold harmless the City of Medina and its successors from any and all liabilities arising by reason of the grant of this License or by reason of any construction, maintenance, or lack of maintenance of improvements on City property by GRANTEE. GRANTEE covenants and agrees, for GRANTEE and all successors to GRANTEE's interests in the real property described above, that all improvements placed upon City property shall be maintained in a condition free from sight obstruction, holes, ruts, mud, standing water or any other defect impairing the free and safe use of the City property by motor vehicles, bicycles or pedestrians. Upon any failure to maintain all improvements placed upon the City street to the decided satisfaction of the City Engineer or Public Works Director, the City may, but shall not be obligated to, repair or correct any defect it deems hazardous or potentially hazardous and may charge the reasonable cost thereof to the GRANTEE and may claim and enforce a lien therefore upon the GRANTEE's property described above, in the same manner as a mechanic's lien for labor under the laws of the State of Washington. GRANTEE acknowledges that this License is terminable at will by the City of Medina and covenants and agrees, for GRANTEE and for all successors to GRANTEE's interest in the real property described above, to immediately remove all improvements placed upon City property upon request from the City. Upon any failure to remove said improvements, the City may, but shall not be obligated to, remove any said improvements and may charge the reasonable costs thereof to the GRANTEE and may claim and enforce a lien therefore upon PAGE 2 OF 3 10/19/2005 License No.: 2002-01 the GRANTEE's property described above, in the same manner as a mechanic's lien for labor under the laws of the State of Washington. Grantee acknowledges that this license is non-exclusive and the City of Medina retains all rights to allow use of the entire width of unopened 77th Avenue Northeast by the City, its ill agents, employees and the general public. IN WITNESS WHEREOF, we have set our hands and seals this day of 2005. CITY OF MEDINA: by City Manager GRANTEE: Douglas and Harumi Guiberson STATE OF WASHINGTON) ) ss. COUNTY OF KING } On this day of , 2005, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to the individual(s) described in and who executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said GRANTEE(s) for the uses and purposes therein mentioned. IN WITNESS WHEREOF I have hereunto set my hand and official seal the day and year first above written. Print Name: Notary Public in and for the State of Washington, residing at My commission expires: PAGE 3 OF 3 10/ 19/2005 ; INACTOR TO A&XNDON77NG SD VICE 2645 777H AVE, NE 0 t� i f � "�. ''r�i",v �f CONTRACTOR TO MAINTAIN APPROX. ORIPLINE OF 11.5 CALIPER ASH IE OF EXISTING 4" SD 6 OPF t,=,`IF_ =1C9- 9 SERVICE To ADJaNING j4" 1- n,Pl:- 19. APPROX. LOCATION OF 11.5" CALIPER ASH PROPERTY T-0 THE NOR?H t WHEN CONIVECTING PROPOSED � s r ,' x -(T WE 11 48"� ;s 12' PVC 7-0 KGB , f2153. RESTRIC TUR MH r SEE DETAIL AT RIGHT r IS PRIVA TE ,' 10 B58L r .'�� STORM F ASEU r8 2 TYPE 1 i fr, I ( l 1 ,, - r— ,2.00X �- s SEPARATOR PER ? 4._ !2' P /oil — — — — 31C-: CITY OF 6tELLEWE r 1 . STD. DIM 0-42 1, I' r + o, —_ 116-12, P r• W-6w PVC CB fA TYPE r t _� _ __=� _M 02.ova �� r. PR • ' I so - ' Pv�c OOX 00 • e . I NF rVE'W NEW GARAGE I SLAB a 114.00 + •p� 16' TRENCH NEW MAIN FLOOR CONNECT TO CB 2 " u� 5,'t ! AF; a 1 -8 VC EL 115 0 �. . POLYCAST 400 SE�7PED •- I ...-' - 1 SD QOX . . TRENCH DRAIN OR GREAT?., (SLOPE AT 1X MIN(_ MWARD CO 2} TOP 11180 U �I 4" 1E 111.15 Cb, �F ....'f:�'.'-.r :r,` .,,''_.i...',c' ,• l.•' f JVlS VEYM I aJ, - PV 1 LOCATION OF SD 02OO INCOMPLETE DA TA A T THIS 1 EX. STORM 1 I I I , LOCA770N. CONTRA C TOR ! ASSUMED I LOCATION OF ,PO AND .0IFY i —` RETAINING WALL COCA 7i01+I OF EX. • SD WHEN EX. STORM CONSTRUC77NG DRIVEWAY. DRAIN (TYP) } film :_ _ ... `"... _,_ --- •-- �_ �~~ 3+03 97 .3QO3' LT CONNECT TO Eh: SIDE SEWER AT PRQPERTY LINE + �;F ,,-: - * i; ` W I CONTRACTOR T�7'CODRCIINATE W/ THE G'ITY OF BELL FOR INSTALLATION AND REMOVAL OF VDE SEWER lio j i EXHIBIT A ITEM D - 3 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 www.medina-wa.gov MEMORANDUM DATE: October 19, 2005 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Evaluation of the Tree and Vegetation Code 425.454.9222 RECOMMENDATION: It is recommended that the City Council review and discuss the following report on the degree of success of the Tree and Vegetation Code (MMC 12.28). If the City Council determines that code revisions are worth exploring, a problem statement or project scope should be identified. is POLICY IMPLICATION: The patterns of landscaping in the streets and yards of a residential area play a key role in defining the community character. The City Council has the authority to enact landscape requirements that are deemed necessary to address threats to the desired community character. BACKGROUND: Ordinance 521 of 1990 established the first tree and vegetation code in Medina. It was the product of over a year of issues analysis and deliberation by an ad hoc committee composed of a council members and advisory board members. Since Ordinance 521 there have been three ordinances making significant amendments to the tree code: 574 (1994), 686 (2000), and 743(2003). However, throughout this time the tree code has maintained a system involving: 1) requiring mitigation (new tree planting) for the removal of trees on private property, and 2) placing restrictions on the private cutting and pruning of public right-of-way trees. The subsequent ordinances have only changed parameters of the previous ordinance (e.g. mitigation inch ratios) rather than changing the basic system of mitigation. There are several different ways that one could gauge the success of the Tree and Vegetation Code. Therefore, six different "measures of success" are offered below. The evaluations within each of the measures reflect varied degrees of success. Adding to the difficulty of rating the overall program success is the fact that the City Council may wish to assign different weights to different measures. In an effort to allow the reader to quickly absorb the information below I have assigned my personal rating to each measure on the "Poor — Fair —Good — Excellent" scale. My negative ratings are not intended as criticisms of staff or of the past city councils that adopted the ordinances. To a large extent, they represent the inherent limitations of any tree code. ITEM D - 3 Measure: Certainty Rating: GOOD • The heart of the tree code is the system of mitigation (replacement tree) caliper inch ratios. In typical circumstances, calculating the permit requirements under this system is a completely objective matter for applicants. This supports the certainty goal. • The code's treatment of the following two situations is very vague leading to uncertainty for staff in enforcing the code and uncertainty for applicants in predicting how staff will enforce the code: 1) the tree protection measures required where construction activities occur in proximity to a tree that is not intended to be removed (MMC 12.28.070), 2) the requirement for right-of-way plantings to be "planted in an informal pattern" in MMC 12.28.080-B, especially when combined with the requirement for such plantings to visually screen a fence (MMC 12.28.080-D). • While the code adopts an objective methodology for defining hazardous trees (MMC 12.28.105), applicants are frequently frustrated upon learning that trees they believe to be hazardous do not get classified as such through the code -adopted methodology. • The organization of the whole of the Tree and Vegetation Code is not ideal, resulting in a readability problem for applicants. • Should the City Council take any legislative action after discussing this report, staff have a small list of minor "housekeeping" changes that should be included, at a minimum, for code readability. Measure: Flexibility Rating: GOOD • As the heart of the tree code, the system of mitigation caliper inch ratios provides a high degree of flexibility as well as certainty. While a few additional stipulations for mitigation such as native species (MMC 12.28.050-J) and same genus (MMC 12.28.060) take away from flexibility (see discussion of their burden below) they only apply to 25% of the total mitigation inches. • Staff have received much feedback that the right-of-way planting requirements of MMC 12.28.080 are overly -rigid. Two unintended consequences are 1) older but attractive right-of- way plantings must be destroyed to meet the standards of the code, and 2) occasional cases where the shade from the required trees inhibits the growth of the required shrubs. • The code refers to a prohibited tree list containing trees such as cottonwoods, bigleaf maples, willows and aspen because of problems such as sewer line interference and pavement heaving. However, many waterfront properties have a low bank or an otherwise undeveloped shoreline area and these species may be appropriate for these areas. Measure: Has There Been Enhancement of the Rating: INDETERMINATE Citywide Tree Canopy Under the Tree Code? • While this would appear to be the most relevant question in evaluating the tree code, the very oldest mitigation trees are still only 15 years old, which is not long enough for full canopy development in many species. • The introduction of the same genus and native species requirements with Ordinance 743 has two positive ramifications for long-term citywide canopy: 1) traditional northwest large trees such as Douglas fir and western red cedar are now being regularly replanted, and 2) having a certain amount of variety in replanted tree species keeps the citywide canopy in a good position should a disease suddenly kill off most of a given species in town. Measure: Applicant Fees and City's Cost Rating: POOR Recovery • Attached are the results of a cost recovery analysis for the year 2004 (previously provided to the City Council in a department report). As the table shows, the typical applicant is mitigating for tree removal during redevelopment of a property. The $52,500 figure for Otak billings Page 2 ITEM D - 3 • • represents review of 16 of these applications. This averages to approximately $3,300 in consultant charges per application, which is passed on to the applicants beyond the $500 initial application fee. While these fees are substantial, Otak has been providing good landscape architects with reasonable hourly rates ($55 to $65) to perform on this contract. • With regard to cost recovery, the table shows that costs are recovered for the "during development" permits but the overall program is not recovering costs because of administrative costs and processing of permits for tree removals not during development (no initial fee or consultant pass -through.) Measure: Has the Level of Administrative Rating: FAIR Burden Been Minimized? Note: This measure concerns the effort and costs involved with assembling a landscape permit application. In contrast, the next measure concerns the effort and costs in fulfilling code requirements — planting the trees. • A landscape permit associated with residential uses is somewhat unique to Medina. The learning curve of assembling a landscape permit application (recall previous discussion of lack of standard professional practices for preparing a construction mitigation plan) is an issue but to a lesser degree than with construction mitigation plans. • The number of consultants an applicant must hire for a typical application is only one — a surveyor is required to depict the preexisting location and sizes of trees. A licensed landscape architect is not required. However, in the special case of an applicant seeking the mitigation exemption for hazardous trees (MMC 12.28.105), the code requires hiring an arborist. Unfortunately the City has received some arborist reports that were of questionable validity requiring the City to retain an independent arborist. Measure: Is the Burden of Tree Mitigation Set Rating: GOOD At a Reasonable Level? • Ordinance 743 of 2003 dramatically lessened the mitigation burden for applicants: the caliper inch ratios were lowered, the size of existing trees deemed "significant" was raised, the minimum size of mitigation trees was reduced, and the "building footprint exemption" was introduced to allow more flexibility in siting a house. • Establishing mitigation requirements is fundamentally a policy decision. While one valid viewpoint might say one removed tree warrants only one replacement tree, the current code standards reflect a different policy -- that replacement trees will not contribute to citywide canopy as much as what they replaced for many years. • The code currently sets the minimum size of a replacement tree at 2.5 inches for replacement of trees up to 36 inches. The minimum replacement size increases to 4 inches for replacement of trees greater than 36 inches. Staff has received some degree of complaints that 2.5-inch replacement trees are expensive and hard to find. This is debatable. The 4-inch trees are relatively expensive and hard to find but this was considered to be part of the disincentive to removing very large trees in the drafting of Ordinance 743. • The drafters of Ordinance 743 sought to tie tree mitigation to the degree of investment in a property so a different threshold size was set for developing and nondeveloping properties (developing properties mitigate for trees starting at 6 inches, nondeveloping properties start at 24 inches). The distinction was further defined by requiring mitigation for 6 to 24 inch trees if development occurs within two years of the removal. The tracking of these cases requires consultant time that is not recovered. Also, a council member has questioned the message of "distrust" that this two year clause may send to the community. Page 3 ITEM D - 3 • A positive aspect of the new building footprint exemption is that the tree code never requires a property owner to change overall landscape character of their property. Since there's no mitigation for the trees taken from the house footprint, any additional tree removals are largely at the owner's discretion. Another way of looking at this is that someone seeking a property with a large clearing beyond the house footprint (for recreation, for example) should buy a property that already has a clearing. The tree code makes it difficult to create a large clearing where it did not previously exist. • Occasionally applicants believe that application of the tree code to their unique property results in an undue hardship. The MMC states that variances can only be granted from zoning code requirements (MMC 2.78.065). The only relief that exists for tree code requirements is the option to contribute to the City Tree Fund for up to 50% of the required mitigation. • To some degree there have been unintended consequences with the same genus requirement. The intent of the requirement was to prevent the removal of large canopy trees from being mitigated only with small ornamental trees. One problem is that there can be a range of tree sizes within one genus so a small tree can still replace a large one. Another problem is finding the 2.5-inch minimum size mitigation tree can be difficult with some genuses. \ O I O OO C r a) LO N N . cc N N N N >, F= O •L i cu O -4' - p V) c �. N U co 0) N •N CD O O � w � - - a. a) n a) _ c E a) 4 IL z a ° a) q 0 0 0 0 ° o LO o N ti C)Lid to N Co � aO li E `y V? LO j O N Q Q b _ N O -C LO O (� c N ci N m c +� •L D L' 0 O •� [ 3 ° L a ° °' d N o O o O o O O � N a po, o 000 No C) c m V of C C 6 L � c sa. L (0 co p a O °N� -Y a co a. ~ .�,, Q. L L a o a) -a a) V) o (np N C: £ C. C) CD-�-. � /� a) 4-1 Co a) N p 0 V Q .a) _ Q ° a) L- CL c-cl a V U C p a c Q ° M 613 d v .Q Q. O O O p a) .�+ L ri Q C a) v C? Q o X U) N m m n N w > � w a ; 0 0 � CO 1O a. cc a- _ 0 r-0 N -0 Z 2005 City Council Calendar • E Description January 10, 2005 Regular Meeting January 24, 2005 Study Session February 14, 2005 Regular Meeting February 28, 2005 Study Session 2005 Study Sessions Resolution Adopted 2005 Leg Action Plan Moved to 2/14 Approved 50 Anniversary Planning Completed Annual Retreat Date Completed ARCH Budget Approved Citizen Survey Moved to 2/14 Moved to 2/28 Moved to 3/14 Facilities Dssess+eR -City Comprehensive Plan Update Moved to 2/28 Moved to 3/14 consent FY 2003 Year End Financial Report Completed Labor Negotiation Strategies/Health Ins. Moved to 3/14 Medina Park Off -leash Rules Completed Public Relations Policy Completed PW & Bldg Code Enforcement Contract Services Moved to 3/14 Sideyard Setbacks No Action Site Plan Review Moved to 4/11 for public hearing Special Event Involvement -Policy/City Tree Replacement — 84th Avenue N.E. 10/19/2005 Page 1 of 6 PA2005 Agenda Packets\10242005\2005 City Council Calendar.doc LJ 2005 City Council Calendar March 14, 2005 Regular Meeting March 28, 2005 Study Session April 11, 2005 Regular Meeting April 25, 2005 Study Session 2006 Labor Agreements Move to 4/11 DOGE +e ss+e 50 Anniversary Planning Moved to 4/11 Budget Amend. Adopted Administrative Variances Moved to 5/9 for ublic hearing Citizen Survey Completed Contract Authorized Categories/collection methods approved Comprehensive Plan Update Adopted Critical Areas Ord. Adopted Financial Report — 1 s Quarter Moved to 5/9 K-9 Unit Gift Acceptance Authorized Moved to 5/9 Loop Driveway Access Proceed with draft ord. & PC review -Policy Medina Beach Park Project ^�F,s on Completed Newsletter Policy Moved to 5/23 PW/Code Enf Services Interlocal Agreement Discussion/Action Site Plan Review Hearing Continued to 5/9 Special Event Involvement Moved to 5/23 -PolicK/City Tree Replacement — 84th Ave NE Moved to 5/23 WRIA 8 Conservation Plan Completed 10/19/2005 Page 2 of 6 P:\2005 Agenda Packets\10242005\2005 City Council Calendar.doc • It 1 40 2005 City Council Calendar Description May 9, 2005 Regular Meeting May 23, 2005 Study Session June 13, 2005 Regular Meeting June 27, 2005 Study Session 2004-05 Labor Agreement Continued Ratified Administrative Variances Continued to 6/13 Closed Hearing Moved to 8/8 mt C I P/TI P — 2006 - 2011 Adopted Citizen Survey Continued Continued Final Draft Approved 1st Quarter Financial Report Completed Medina Park Equip Moved to 7/11 mt -Playground Newsletter Policy Continued Adopted Police Canine Unit Ord. Not Adopted Professional Service Contract Policy Completed Regional Communications Project Completed Site Plan Review PC to draft Ord Event Policy Continued Moved to 8/22 -Special Tree Replacement — 84th Avenue NE Approved Tree Removal WRIA 8 Conservation Plan Completed 10/19/2005 Page 3 of 6 P:12005 Agenda Packets11024200512005 City Council Calendar.doc F71 L__A 2005 City Council Calendar Description July 11, 2005 Regular Meeting July 25, 2005 Study Session August 8, 2005 Regular Meeting August 22, 2005 Study Session 2006 Budget Discussion 2006 Labor Agreements Discussion Admin Variance Ord. Not Adopted Cable TV Franchise Citizen Survey Preliminary Data Final Presentation Civil Service Commission Appt Construction Mitigation Plans Completed Discussion Emergency Srvc Cmte Presentation/Request Approved Financial Report — Mid Year Completed Medina Elementary Plan Modification Approved Medina Park Off -leash Rules Revisit Discussion Moved to 9/12 for action Medina Park Playground Equipment Budget Amendment Adopted Completed Site Plan Review Special Event Policy Discussion Tree Code Discussion4 WRIA 8 Conservation Plan Approved F 10/19/2005 Page 4 of 6 P:12005 Agenda Packets11024200512005 City Council Calendar.doc 2005 City Council Calendar September 12, 2005 Regular Meeting September 26, 2005 Study Session October 10, 2005 Regular Meeting October 24, 2005 Study Session 2006 Budget Discussion Discussion Discussion Discussion 2006 Labor Agreements Discussion Discussion 77 th Ave. License Agreement Discussion/Action Cable TV Franchise Discussion/Action Citizen Survey Completed C.M. Performance Eval Discussion Discussion Discussion Discussion Financial Report — 3 ri,Discussion Quarter Medina Park Off -leash Rules Discussion/Action Property Tax Levy Discussion Site Plan Review Discussion/Action Adopted Special Event Policy Adopted Tree Preservation Ord. Discussion 10/19/2005 Page 5 of 6 P:\2005 Agenda Packets\10242005\2005 City Council Calendar -doe 10 2005 City Council Calendar Description November 14, 2005 Regular Meeting November 28, 2005 Study Session December 12, 2005 Regular Meeting 2006 Budget Hearing Discussion Hearing/Action 2006 Labor Agreements Discussion Discussion Discussion Cable TV Franchise Discussion C.M. Performance Eval Discussion Emerg Preparedness Facility Proposal Discussion Property Tax Levy Hearing/Action SCA Presentation Discussion ITEM D - 3 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: October 24, 2005 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Correction -- Evaluation of the Tree and Vegetation Code The purpose of this memo is to correct a figure provided in my staff report dated October 19, 2005. Under the heading of "Measure: Applicant Fees and City's Cost Recovery," I provided the figure of $3,300 as the average pass -through fees for a "during development" application. Today I discovered that there was a flaw in the methodology for calculating this figure. It was developed by dividing total 2004 during -development Otak billings of $52,500 by the number of landscape permits applied for in 2004 (16). This was not valid because a considerable amount of 2004 billings reflected time spent on applications actually made in 2003. As a result we have re -calculated the figure using the six most -recently -closed permit applications. With this methodology we know that we are reflecting the full run of the permits (pre -application, plan review, and inspection) and we are not including charges for anything other than the six permits of interest. The permits included were L-0296, L-0459, L-0453, L-0214, L-0374, and L-0313. The average of the pass - through fees for these six projects was approximately $1,800. This is in addition to the base application fee of $500. All figures in the cost recovery table are correct since they reflect a by -year programmatic analysis.