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HomeMy WebLinkAbout03-13-2006 - Agenda Packet0 MEDINA CITY COUNCIL MEETING AGENDA March 13, 2006 7:00 p.m. 501 Evergreen Point Road Medina, WA A. CALL TO ORDER 7:00 p.m. B. ROLL CALL (Adam, Biglow, Blazey, Lawrence, Phelps, Rudolph, Vail-Spinosa) C. APPROVAL OF MEETING AGENDA D. AWARDS AND PRESENTATIONS E. ANNOUNCEMENTS 1. Mayor 2. Council 3. Staff F. CONSENT AGENDA 1. Minutes from February 13, 2006 Council Meeting 2. Approval of February 2006 Checks/Finance Officer's Report 3. City Prosecutor Professional Services Agreement G. AUDIENCE PARTICIPATION 1. Non -Agenda Items (3 minutes per person) H. REPORTS 1. Police Department 2. Development Services 3. Public Works Department 4. Emergency Services Committee 5. Park Board 6. Planning Commission 7. City Manager Meeting Agenda is subject to change prior to approval of the agenda during the meeting. Persons interested in a specific agenda item may wish to call the City Clerk at (425) 233-6400 before 4:00 p.m. on the date of the meeting to confirm agenda items. 1. PUBLIC HEARING 1. Regional Hazard Mitigation Plan Local Annex J. OTHER BUSINESS 1. 2005 Year End Financial Report 2. Medina Beach Park Project Bid Advertisement/Specifications 3. 84`h Avenue N.E. Tree Replacement Plan 4. Overhead Utility Line Conversion (undergrounding) Report 5. Council Agenda Calendar 6. Park Board Appointments K. NEW BUSINESS L. EXECUTIVE SESSION 1. Discussion of Labor Negotiations M. ADJOURNMENT PUBLIC PARTICIPATION The Medina City Council encourages public participation and values input from citizens. In an effort to conduct meetings in a fair, but efficient manner, the City Council will follow previously adopted procedures, which are available in the City Clerk's Office. All comments shall be addressed to the Council as a whole in a courteous and respectful manner. Citizens wishing to address the Council should complete a speaker card and submit it to the recording secretary prior to the start of the meeting. Speaker cards are on the podium prior to the start of the City Council meetings. is ITEM F-1 • 11 0 MEDINA CITY COUNCIL REGULAR MEETING MINUTES February 13, 2006 7:00 pm CALL TO ORDER Medina City Hall 501 Evergreen Point Road Miles Adam called the February 13, 2006, Medina City Council regular meeting to order at 7:00 pm. ROLL CALL Present: Miles Adam, Lucius Biglow (via speakerphone), Drew Blazey, James Lawrence, Katie Phelps, Robert Rudolph, and Pete Vall-Spinosa City Staff Present: Douglas Schulze, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joseph Gellings, Director of Development Services; Joe Willis, Director of Public Works; and Rachel Baker, Administrative Assistant MEETING AGENDA The meeting agenda was approved by unanimous council consent. ANNOUNCEMENTS Staff (7:01 pm) Schulze announced a new sound system was installed in the council chambers in response to complaints received from audience members and clarified videotaping of the council meeting was contracted by private residents for their personal use. CONSENT AGENDA MOTION BLAZEY AND SECOND VALL SPINOSA TO APPROVE, CONSENT AGENDA ITEMS: • January 9, 2006 Council Meeting Minutes • January 23, 2006 Study Session Minutes • January 2006 Checks/Finance Officer's Report MOTION PASSED 7-0, 7:04 PM: DRAFT AUDIENCE PARTICIPATION Mayor opened the floor to audience participation for non -agenda items at 7:04 pm. Karen Sparks, 853 — 8P Avenue Northeast, Medina Mrs. Sparks addressed the council regarding the city's proposal to install speed humps on 83d Avenue Northeast. Mrs. Sparks spoke against the project and urged the council to consider alternatives. REPORTS Police Department (7:08 pm) Chen addressed auto thefts summarized in report and conveyed the department has been investigating a trend of identity theft that has impacted four Medina residents. Upon councilmember recommendation, Chen indicated he would research credit report freezing and provide findings in a council follow-up. Phelps extended congratulations to Officer John Kane and Administrative Assistant Briana Beckley for receiving Police Department Employee of the Year Awards. Chen reported the city of Bellevue will use Medina's mobile command vehicle for use as a command post during mid -March when conducting a large-scale, table top exercise simulating a water utilities disaster. Development Services (7:16 pm) Gellings provided permit status and answered inquiries regarding store construction and construction mitigation plan. Mercer Island Marine Patrol (7:18 pm) Commander Ed Holmes, Sergeant Dave Jokinen, and Patrol Technician Greg Levinson were in attendance representing the Mercer Island Marine Patrol. Jokinen summarized annual report data and distributed copies to councilmembers. Jokinen stated the Patrol would like to conduct boating safety and lifejacket education presentations to students attending Medina Elementary School in the coming year. Jokinen answered council inquires regarding regulations of and noise generated by cigarette boats. Jokinen conveyed when citizens capture and report the "WN" number identified on watercraft, the Patrol can work with owners to correct noise if it registers above legal decibel limit. City Council Minutes February 13, 2006 Page 2 DRAFT Public Works Department (7:28 pm) Willis summarized report items included in packet and stated surveys sent to ten 83rd Avenue Northeast residents regarding speed hump installation were answered and results showed three against and seven in favor of speed humps. A discussion of speed hump alternatives and installation followed. Schulze indicated staff would follow up regarding questions council posed during discussion. Willis announced an open house would be held, Tuesday, February 28`h at City Hall, beginning at 6:30 pm to present three alternatives, options and landscape and road effects resulting from the Northeast Eighth Street sidewalk improvement. Willis said the neighbors served by the street have been invited to attend the open house and staff would like to gain input and information from residents before final project designed. City Manager (7:48 pm) Schulze added nothing to report included in packet, but answered inquiries pertaining to home sales. OTHER BUSINESS ARCH 2O06 Budget and Annual Work Plan (7.50 pm) Art Sullivan, ARCH Program Director, highlighted annual work plan and annual budget, work plan issues and trust fund recommendation. MOTION RUDOLPH AND SECOND VALL-SPINOSA TO APPROVE 2006 ARCH BUDGET AND ANNUAL WORK PLAN; MOTION PASSED 7-0, 8:01 PM. MOTION PHELPS AND SECOND LAWRENCE TO AUTHORIZE CONTRIBUTION OF $10,000 FOR THE ST. ANDREWS HOUSING GROUP'S MINE HILL PROJECT AS RECOMMENDED BY THE ARCH EXEVUTIVE BOARD; MOTION PASSED 7-0, 8:01 PM. Medina Beach Park Project (8:02 pm) Willis provided visual display and defined improvements for the Medina Beach Park project. Willis explained regulatory agency permit statuses and answered questions pertaining to dock replacement. Willis reported the Department of Ecology has challenged the variance previously approved by the Hearing Examiner. Tanaka conveyed the intent of the Shoreline Management Master Program language pertaining to docks was misinterpreted by the Department of Ecology and discussion followed. City Council Minutes February 13, 2006 Page 3 DRAFT Lawrence suggested the city begin advertising for bids and construction scheduling and Schulze indicated an authorization to advertise for bids could be presented before the Council in March. Emergency Preparedness Storage Facilities (8:30 pm) Schulze defined aspects related to a structure supplied and installed by the Red Cross versus a city owned and operated facility and discussion followed. Council indicated it would like to pursue emergency preparedness agreements with Bellevue Christian, Overlake Golf and Country Club, St. Thomas Church, and Medina Elementary School and opted to pursue city -owned prefabricated storage shed options for placement at three or four locations. Council Agenda Calendar (9:03 pm) Council discussed agenda calendar. EXECUTIVE SESSION Pursuant to RCW 42.30.110, Mayor recessed the meeting into executive session at 9:06 pm to discuss Planning Commission applicants and commissioner attendance. 0 Adam called the meeting back into session at 9:36 pm. • Planning Commission Appointment (9:36 pm) Adam recommended Council appoint John Maffei to the remaining term of Planning Commission, Position Number Six, which would expire June 30, 2008. MOTION LAWRENCE AND SECOND BLAZEY TO CONFIRM NOMINATION SUBMITTED BY MAYOR FOR APPOINTMENT TO REMAINING TERM OF POSITION NUMBER SIX ON THE PLANNING COMMISSION. MOTION PASSED 5-0-2, AT 9:37 PM; PHELPS AND RUDOLPH ABSTAINED. NEW BUSINESS Video Recording of Council Meetings (9:38 pm) Lawrence proposed city purchase one copy of council meeting video recording to determine quality and necessity for future purchases. City Council Minutes February 13, 2006 Page 4 DRAFT • ADJOURNMENT MOTION PHELPS AND SECOND VALL-SPINOSA TO ADJOURN THE FEBRUARY 13, 2006 CITY COUNCIL MEETING. MOTION PASSED, 7-0, 9:39 PM. The February 13, 2006 Regular Meeting of the Medina City Council adjourned at 9:39 pm. Pursuant to study session resolution adopted January 9, 2006, a study session will not be held during the month of February. The next City Council regular meeting will be held, Monday, March 13, 2006 at 7:00 pm. Mayor, Miles R. Adam Attest: Rachel Baker, Administrative Assistant City Council Minutes Page 5 February 13, 2006 • CITY OF MEDINA Memorandum DATE: March 13, 2006 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report — February 2006 COMMENT: General Fund Revenues Item F-2 ➢ Sales and Use Tax is above the budget projections for this time of year by $223,681. ➢ Building Permits meets budget projections for this time of year. ➢ Investment Interest is above budget projects for this time of year by $18,500. Expenditures Departmental expenditures are meeting budget projections. The balloon and final payment for the Park Property was issued in January 2006. 0 N -. 00 M O 00 110 .-• ' N C -- 110 t-- N r1 Ow Q` N c� �t rri r- N ' N \0 O V N N -- •-, �p ..0. . ccc w;T� O L �1 69 yq w t ' � rA D L D l M d 0 441 t , t r- V) 00 N O W 3 64 v it c t t W y ► o ..i O " O C ►>0 E.y Z W 6.0 >, U occ c a 00 64 it Pro �1I ? d �--� M ON O 00 �O O Q\ tI1 •-� O v1 N c1 ' [ o0 lG N O _ v�l n N 00 r N 00 0 C w M o0 '� er C -+ qT t ;To � a3''• a cc ti A Z F w A O a w a WW d o F W�w a G7 W coo as U z 'n NO 64 (!9 ON V-4 O\ tn" Vi z w rA z � x O a zz 9 d � 3U ^t 00 r- M 000 C N Ict tf) t, O O N enc+'� ' O^ C1 vw fn N 1f� N l� m � M 'cl' N O r, N co y O - et l - .--� vi .. t - Ml .o O C N N 40 6 L 404 64 69 r- �: F WI)Ln C R L F yg 69 1 ' 0 00 6i N �0 to M !t CN- to h 00 Qs +r M h Q ["+ h 00 N 0000 > a. 64 �o N y0i 00 kn t� e} 00 W w O o � o a Q � °° � w � N N Vf O G � i W F Hai 64 0.4 U o kn� r- oll o d Q kn O O � N C w > 00 o x 69 Gft I 00 00 � � �'•f O O b a �b0 b32 h 64 6q O 0000 V:r OM 000 O O O I ONO O000 V 00 O vl N M � O� O '� I � ll tT _ Y /'V p C �O N ^ %0 N N _ M Vi p C N GL R W N NO � F ti GAP z_ o z° j � w �rTw Q a a a rah C. a» "� V Z Z E. > W> Z � rWn Z F pWG a F Q w V W nn pG F aw ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT February 28, 2006 M.T.D. RECEIPTS PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 001 000 000 311 10 00 01 Gen'l Prop Taxes - Ad Valorem 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 71 00 00 Criminal Justice Funding TOTAL PROPERTY & SALES TAX LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 001 000 000 322 30 00 00 Animal Licenses 001 000 000 322 90 00 00 Gun Permits TOTAL LICENSES & PERMITS 001 000 000 334 03 50 00 State Grant -Traffic Safety Com 001 000 000 334 06 99 00 State Grant -KC -Emergency Mgmt 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. 001 000 000 336 06 26 00 Criminal Justice -Special 001 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 000 336 06 94 00 Liquor Excise Tax 001 000 000 336 06 95 00 Liquor Control Board Profits 001 000 000 338 21 00 00 Hunts Point Police Contract TOTAL INTERGOVERNMENTAL CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 001 000 000 342 10 00 00 Law Enforcement Services 001 000 000 347 60 00 00 Program Fees TOTAL CHGS FOR GOODS/SERVICES FINES & FORFEITURES 000 000 353 10 00 00 Municipal Court -Traffic Infrac TOTAL FINES & FORFEITURES MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 001 000 000 361 40 00 00 Sales Interest 001 000 000 362 20 00 00 Equipment Lease (Long -Term) 001 000 000 369 30 00 10 Confiscated Property -Auction 001 000 000 369 90 00 00 Other 001 000 000 369 90 00 10 Other -Copies 001 000 000 369 90 00 15 Other -Fingerprinting 001 000 000 369 90 00 25 Other -Maps 001 000 000 369 90 00 34 Other -Medina 50th-Mug 001 000 000 369 90 00 35 Other -Notary 001 000 000 369 90 00 40 Other -Postage 001 000 000 369 90 00 45 Other -Reports TOTAL MISCELLANEOUS REVENUES 0 PAGE 1 Y.T.D. t OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 33,285.13 38,060.91 2,147,610.00 1.77 2,109,549.09 1,999.40- 1,999.40- .00 .00 1,999.40 337,065.74 393,681.36 1,000,000.00 39.37 606,318.64 6,891.24 11,877.94 55,000.00 21.60 43,122.06 375,242.71 441,620.81-±`3,202,610.00 13.79 2,760,989.19 53,752.45 98,226.15 550,000.00 17.86 451,773.85 40.00 132.00 1,000.00 13.20 868.00 14.00 63.00 .00 .00 63.00- 53,806.45 98,421.15 551,000.00 17.86 452,578.85 .00 .00 2,000.00 .00 2,000.00 39,945.31 39,945.31 .00 .00 39,945.31- .00 250.00 600.00 41.67 350.00 .00 541.89 2,100.00 25.80 11558.11 .00 122.08 500.00 24.42 377.92 .00 2,935.85 11,500.00 25.53 8,564.15 .00 .00 21,700.00 .00 21,700.00 .00 .00 161,012.00 .00 161,012.00 39,945.31 43,795.13 199,412.00 21.96 155,616.87 930.00 2,640.00 10,000.00 26.40 7,360.00 518.60 518.60 .00 .00 518.60- .00 .00 2,000.00 .00 2,000.00 1,448.60 3,158.60 12,000.00 26.32 8,841.40 .00 3,669.76 100,000.00 3.67 96,330.24 .00 3,669.76 100,000.00 3.67 96,330.24 19,021.98 39,754.18 125,000.00 31.80 85,245.82 203.43 425.93 1,500.00 28.40 1,074.07 233.00 466.00 2,796.00 16.67 2,330.00 50.44 50.44 .00 .00 50.44- 2,939.21 2,992.46 .00 .00 2,992.46- 32.10 105.87 .00 .00 105.87- 6.00 18.00 .00 .00 18.00- 12.00 12.00 .00 .00 12.00- .00 3.00 .00 .00 3.00- 24.00 30.00 .00 .00 30.00- 16.61 16.61 .00 .00 16.61- 12.00 16.50 .00 .00 16.50- 22,550.77 43,890.99 129,296.00 33.95 85,405.01 City of Medina MONTHLY REVENUE REPORT February 28, 2006 M.T.D. RECEIPTS ACCOUNT NUMBER DESCRIPTION NONREVENUES 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) 001 000 000 389 00 00 10 Attorney 001 000 000 389 00 00 20 Building Inspector 001 000 000 389 00 00 30 Building Official 001 000 000 389 00 00 50 Engineer 001 000 000 389 00 00 60 Landscape Architect 001 000 000 389 00 00 70 Planner TOTAL NONREVENUES TOTAL GENERAL FUND • 0 PAGE 2 Y.T.D. ! OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 .00 195,000.00 .00 695.00 .00 144.50 1,550.53 .00 745.00 3,646.50 .00 5,278.69 8,607.67 .00 1,648.54 4,519.48 .00 167.75 181.75 r .00 7,984.48 19,200.93 195,000.00 500,978.32 653,757.37 4,389,318.00 .00 195,000.00 .00 695.00- .00 1,550.53- .00 3,646.50- .00 8,607.67- .00 4,519.48- .00 181.75- 9.85 175,799.07 14.89 3,735,560.63 ACCOUNT NUMBER DESCRIPTION City of Medina MONTRLY EXPENDITURE REPORT February 28, 2006 PAGE 1 M.T.D. Y.T.D. !k OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE LEGISLATIVE SERVICES 001 000 000 511 60 41 10 Prof Serv-SR520 Mitigation 001 000 000 511 60 41 20 Prof Serv-Jet Noise Mitigation 001 000 000 511 60 43 00 Travel & Training 001 000 000 511 60,49 00 Miscellaneous 001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs TOTAL LEGISLATIVE SERVICES • L-1 00 .00 10,000.00 .00 10,000.00 00 .00 10,000.00 .00 10,000.00 00 .00 5,000.00 .00 5,000.00 00 .00 5,000.00 .00 5,000.00 00 .00 5,000.00 .00 5,000.00 00 .00 35,000.00 .00 35,000.00 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED 0 MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 001 000 000 512 50 41 20 Public Defender 001 000 000 512 50 41 30 Expert Witness 001 000 000 512 50 Si 10 Municipal Court-Traffic/NonTrf TOTAL MUNICIPAL COURT • 0 PAGE 2 It OF UNEXPENDED TOTAL BALANCE 3,151.29 6,279.17 45,000.00 13.95 38,720.83 .00 1,450.00 8,000.00 18.13 6,550.00 .00 .00 1,000.00 .00 1,000.00 2,891.00 2,891.00 70,000.00 4.13 67,109.00 6,042.29 10,620.17 124,000.00 8.56 113,379.83 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 M.T.D_ Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES AND CHARGES 001 000 000 513 10 35 00 Small Tools/Minor Equipment 001 000 000 513 10 43 00 Travel & Training 001 000 000 513 10 49 00 Miscellaneous 001 000 000 513 10 49 01 Dues, Subsc, Auto Allowance TOTAL OTHER SERVICES & CHARGES TOTAL EXECUTIVE DEPARTMENT • 0 8,291.66 8,291.66 2,016.09 2,016.09 .00 280.00 615.00 250.00 1,145.00 11,452.75 16,583.32 103,000.00 16,583.32 103,000.00 4,032.18 25,000.00 4,032.18 25,000.00 .00 500.00 293.25 4,000.00 716.27 15,000.00 821.00 4,100.00 1,830.52 23,600.00 22,446.02 151,600.00 PAGE 3 % OF UNEXPENDED TOTAL BALANCE 16.10 86,416.68 16.10 86,416.68 16.13 20,967.82 16.13 20,967.82 .00 500.00 7.33 3,706.75 4.78 14,283.73 20.02 3,279.00 7.76 21,769.48 14.81 129,153.98 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 514 10 43 00 Travel & Training 001 000 000 514 10 49 00 Misc-Dues,Subscriptions 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY TOTAL FINANCE DEPARTMENT • 0 PAGE 4 t OF UNEXPENDED TOTAL BALANCE 5,108.00 10,216.00 61,560.00 16.60 51,344.00 5,108.00 10,216.00 61,560.00 16.60 51,344.00 1,037.70 2,075.22 12,700.00 16.34 10,624.78 1,037.70 2,075.22 12,700.00 16.34 10,624.78 180.00 180.00 3,500.00 5.14 3,320.00 25.00 55.00 750.00 7.33 695.00 .00 .00 9,360.00 .00 9,360.00 205.00 235.00 13,610.00 1.73 13,375.00 6,350.70 12,526.22 87,870.00 14.26 75,343.78 0 ACCOUNT NUMBER 001 000 000 515 20 41 10 0 DESCRIPTION LEGAL DEPARTMENT City Attorney TOTAL LEGAL DEPARTMENT City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 PAGE 5 M.T.D. Y.T.D. k OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE 10,054.58 10,054.58 120,000.00 10,054.58 10,054.58 120,000.00 8.38 109,945.42 8.38 109,945.42 City of Medina MONTHLY EXPENDITURE REPORT _ February 28, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED 0 CENTRAL SERVICES SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & Wages 001 000 000 518 10 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 Office and Operating Supplies 001 000 000 518 10 41 00 Professional Services 001 000 000 518 10 42 00 Postage/Telephone 001 000 000 518 10 43 00 Travel & Training 001 000 000 518 10 44 00 Advertising 001 000 000 518 10 46 00 Insurance (WCIA) 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 001 000 000 518 10 48 00 Repairs & Maint-Equipment 001 000 000 518 10 49 10 Miscellaneous 001 000 000 518 10 49 20 Dues, Subscriptions 001 000 000 518 10 49 30 Newsletter 001 000 000 518 10 49 40 Photocopies TOTAL OTHER SERVICES & CHARGES BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg TOTAL BUILDING MAINTENANCE SUBTOTAL CENTRAL SERVICES • 12,550.48 .00 12,550.48 4,330.87 4,330.87 192.52 .00 1,761.19 783.57 .00 .00 2,073.54 249.37 296.54 .00 367.80 20.29 5,744.82 277.00 1,045.63 1,322.63 23,948.80 25,100.96 .00 25,100.96 8,659.49 8,659.49 791.35 355.00 3,217.73 783.57 .00 78,370.00 2,073.54 249.37 824.20 1,401.00 5,979.45 20.29 94,065.50 761.60 2,586.34 3,347.94 131,173.89 153,000.00 500.00 153,500.00 52,000.00 52,000.00 20,000.00 12,000.00 22,000.00 4,500.00 8,000.00 92,020.00 9,000.00 .00 7,500.00 950.00 33,000.00 2,000.00 210,970.00 6,500.00 20,000.00 26,500.00 442,970.00 PAGE 6 it OF UNEXPENDED TOTAL BALANCE 16.41 .00 16.35 16.65 16.65 3.96 2.96 14.63 17.41 .00 85.17 23.04 .00 10.99 147.47 18.12 1.01 44.59 11.72 12.93 12.63 29.61 127,899.04 500.00 128,399.04 43,340.51 43,340.51 19,208.65 11,645.00 18,782.27 3,716.43 8,000.00 13,650.00 6,926.46 249.37- 6,675.80 451.00- 27,020.55 1,979.71 116,904.50 5,738.40 17,413.66 23,152.06 311,796.11 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INFORMATION TECHNOLOGY 001 000 000 518 90 41 50 Technical Services 11.935.00 1,935.00 15,00.0.00 001 000 000 518 90 48 00 Repairs & Main -Equipment 4,289.50 4,889.50 20,000.00 TOTAL INFORMATION TECHNOLOGY 6,224.50 6,824.50 35,000.00 INTERGOVERNMENTAL SERVICES 001 000 000 519 90 49 00 Association of WA Cities 001 000 000 519 90 49 01 Puget Sound Regional Council 001 000 000 519 90 49 02 Suburban Cities Association 001 000 000 519 90 49 03 ARCH 001 000 000 519 90 49 04 Eastside Transportation Prog. 001 000 000 519 90 49 06 Eastaide Domestic Violence 001 000 000 519 90 49 07 Bellevue Highland Center 001 000 000 519 90 49 09 OASI Program-Employmt Security 001 000 000 519 90 51 10 King County Health Services 001 000 000 519 90 51 20 Puget Sound Clean Air Agency 001 000 000 519 90 51 30 King County Alcohol Control 001 000 000 519 90 51 40 King County Water & Land Resou 001 000 000 519 90 51 50 WA St Dept of Information Sery 001 000 000 519 90 51 60 WA St Purchasing & Contract TOTAL INTERGOVERNMENTAL TOTAL CENTRAL SERVICES • El .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 30,173.30 1,245.12 .00 1,310.15 .00 .00 .00 .00 25.00 .00 5,021.00 .00 .00 .00 500.00 8,101.27 146,099.66 1,245.82 450.00 1,500.00 15,000.00 100.00 1,700.00 1,700.00 .00 175.00 5,021.00 500.00 2,000.00 500.00 .00 29,891.82 507,861.82 it OF TOTAL 12.90 24.45 19.50 99.94 .00 87.34 .00 .00 .00 .00 .00 .00 100.00 .00 .00 .00 .00 27.10 28.77 PAGE 7 UNEXPENDED BALANCE 13,065.00 15,110.50 28,175.50 .70 450.00 189.85 15,000.00 100.00 1,700.00 1,700.00 25.00- 175.00 .00 500.00 2,000.00 500.00 500.00- 21,790.55 361,762.16 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED 0 POLICE DEPARTMENT SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 001 000 000 521 20 12 00 Overtime 001 000 000 S21 20 12 01 Merit Pay 001 000 000 S21 20 13 00 Holiday Pay TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 S21 20 21 00 Personnel Benefits 001 000 000 521 20 21 10 Personnel Benefits -Retirees 001 000 000 521 20 22 00 Uniforms 001 000 000 521 20 23 00 Tuition TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 521 20 31 00 Office Supplies 001 000 000 521 20 31 40 Police Operating Supplies 001 000 000 521 20 31 50 Photographic Supplies 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 001 000 000 521 20 32 00 Vehicle Expenses -gas, car wash 001 000 000 521 20 35 20 Firearms (purchase & repair) TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 001 000 000 521 20 41 50 Recruitment -Background 001 000 000 521 20 42 00 Communications (Phone,Pagers) 001 000 000 521 20 43 00 Travel & Training 001 000 000 521 20 44 50 Recruitment -Advertising 001 000 000 521 20 45 00 Equipment -Lease & Rentals 1 000 000 521 20 48 00 Repairs & Maint-Equipment 000 000 521 20 48 10 Repairs & Maint-Automobiles 000 000 521 20 49 00 Misc. (Service/supplies) O1 000 000 521 20 49 20 Bicycle Patrol 001 000 000 521 20 49 30 Animal Control 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 001 000 000 521 20 49 60 Crime Prevention/Public Educ 001 000 000 521 20 49 90 Misc-Investigative Fund TOTAL OTHER SERVICES & CHARGES • PAGE 8 i OF UNEXPENDED TOTAL BALANCE 50,369.57 97,587.56 673,882.00 14.48 576,294.44 2,722.iS 10,984.71 75,000.00 14.65 64,015.29 .00 .00 42,132.00 .00 42,132.00 960.00 960.00 20,889.00 4.60 19,929.00 54,051.72 109,532.27 $11,903.00 13.49 702,370.73 14,672.05 30,982.00 211,500.00 14.65 180,518.00 3,290.65 6,791.30 40,600.00 16.73 33,908.70 285.54 960.52 18,000.00 5.34 17,039.48 .00 .00 6,000.00 .00 6,000.00 18,248.24 38,733.82 276,100.00 14.03 237,366.18 47.05 161.86 5,000.00 3.24 4,838.14 325.60 408.10 5,600.00 7.29 5,191.90 .00 .00 300.00 .00 300.00 .00 .00 4,405.00 .00 4,405.00 1,879.83 3,488.65 25,000.00 13.95 21,511.35 .00 .00 1,000.00 .00 1,000.00 2,252.48 4,058.61 41,305.00 9.83 37,246.39 856.75 1,242.71 11,000.00 11.30 9,757.29 .00 123.75 6,500.00 1.90 6,376.25 1,051.61 1,428.70 16,000.00 8.93 14,571.30 35.00 584.97 18,000.00 3.25 17,415.03 .00 .00 1,000.00 .00 11000.00 214.11 428.22 2,600.00 16.47 2,171.78 .00 4,445.14 25,000.00 17.78 20,554.86 742.56 1,122.00 10,000.00 11.22 8,878.00 .00 .00 500.00 .00 500.00 .00 .00 1,000.00 .00 1,000.00 .00 .00 1,200.00 .00 1,200.00 65.00 1,360.00 2,500.00 54.40 1,140.00 .00 .00 3,000.00 .00 3,000.00 .00 .00 500.00 .00 500.00 2,965.03 10,735.49 98,800.00 10.87 88,064.51 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED w INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 10 Dispatch Services -Kirkland 001 000 000 521 20 51 20 Dispatch-EPSCA 001 000 000 521 20 51 30 Access-WSP 001 000 000 521 20 51 40 Marine Patrol -Mercer Island 001 000 000 S21 20 51 50 Jail Service -Prisoner Board 001 000 000 521 20 51 60 Prisoner Transport, 001 000 000 521 20 51 80 Domestic Violence -Kirkland 001 000 000 521 20 51 8S IT Services -Kirkland TOTAL INTERGOVERNMENTAL SERV CAPITAL OUTLAY 001 000 000 521 20 64 10 Furniture S Equipment TOTAL CAPITAL OUTLAY TOTAL POLICE DEPARTMENT • 0 .00 .00 66,460.00 589.26 1,178.52 6,450.00 .00 .00 3,720.00 .00 .00 50,000.00 2,655.27 2,6S5.27 36,000.00 .00 .00 1,000.00 .00 .00 2,000.00 .00 .00 11,900.00 3,244.53 3,833.79 177,530.00 .00 .00 1,000.00 .00 .00 1,000.00 80,762.00 166,893.98 1,406,638.00 PAGE 9 t OF UNEXPENDED TOTAL BALANCE .00 66,460.00 18.27 5,271.48 .00 3,720.00 .00 50,000.00 7.38 33,344.73 .00 1,000.00 .00 2,000.00 .00 11,900.00 2.16 173,696.21 .00 1,000.00 .00 1,000.00 11.86 1,239,744.02 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED 0 FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services TOTAL INTERGOVERNMENTAL TOTAL FIRE & MEDICAL DEPT • 0 PAGE 10 f OF UNEXPENDED TOTAL BALANCE 00 .00 581,973.00 .00 581,973.00 00 .00 581,973.00 .00 581,973.00 00 .00 581,973.00 .00 581,973.00 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 PAGE 12 M.T.D. Y.T.D. it OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE EMERGENCY PREPAREDNESS SUPPLIES 001 000 000 525 60 31 00 Supplies .00 .00 50,000.00 .00 50,000.00 TOTAL SUPPLIES .00 .00 50,000.00 .00 50,000.00 OTHER SERVICES & CHARGES 001 000 000 525 60 41 00 Professional Services 3,360.00 3,360.00 40,000.00 8.40 36,640.00 TOTAL OTHER SERVICES & CHARGES 3,360.00 3,360.00 40,000.00 8.40 36,640.00 TOTAL EMERGENCY PREPAREDNESS 3,360.00 3,360.00 90,000.00 3.73 86,640.00 • 0 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PLANNING DEPARTMENT SALARIES & WAGES 001 000 000 558 60 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 558 60 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 558 60 41 01 Planning Consultant 001 000 000 558 60 41 02 Hearing Examiner 001 000 000 558 60 41 05 Building Official Consultant 001 000 000 558 60 41 06 Building Inspector Consultant 001 000 000 558 60 41 07 Engineering Consultant 001 000 000 558 60 41 50 Landscape Consultant 001 000 000 558 60 42 00 Communications 001 000 000 558 60 43 00 Travel & Training 001 000 000 558 60 49 00 Dues,Subscriptions,Memberships 001 000 000 558 60 64 00 Furniture & Equipment TOTAL OTHER SERVICES & CHARGES TOTAL PLANNING DEPARTMENT 0 • 10,866.12 21,732.24 132,276.00 10,866.12 21,732.24 132,276.00 3,007.18 6,015.74 36,385.00 3,007.18 6,015.74 36,385.00 .00 .00 1,200.00 .00 .00 1,200.00 1,465.00 1,465.00 75,000.00 .00 .00 35,000.00 13,313.88 23,326.37 125,000.00 8,647.66 8,647.66 75,000.00 18,806.40 22,662.97 120,000.00 7,556.72 7,556.72 90,000.00 62.17 62.17 1,800.00 .00 .00 5,100.00 .00 375.00 1,000.00 .00 .00 3,500.00 49,851.83 64,095.89 531,400.00 63,725.13 91,843.87 701,261.00 PAGE 13 t OF UNEXPENDED TOTAL BALANCE 16.43 110,543.76 16.43 110,543.76 16.53 30,369.26 16.53 30,369.26 .00 1,200.00 .00 1,200.00 1.95 73,535.00 .00 35,000.00 18.66 101,673.63 11.53 66,352.34 18.89 97,337.03 8.40 82,443.28 3.45 1,737.83 .00 5,100.00 37.50 625.00 .00 3,500.00 12.06 467,304.11 13.10 609,417.13 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 001 000 000 574 20 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 574 20 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 001 000 000 574 20 44 00 Advertising 001 000 000 574 20 49 00 Miscellaneous TOTAL OTHER SERVICES & CHARGES TOTAL RECREATION -LIFEGUARDS • • PAGE 14 k OF UNEXPENDED TOTAL BALANCE .00 .00 19,024.00 .00 19,024.00 .00 .00 19,024.00 .00 19,024.00 .00 .00 2,200.00 .00 2,200.00 .00 .00 300.00 .00 300.00 .00 .00 2,500.00 .00 2,500.00 .00 .00 500.00 .00 500.00 .00 .00 500.00 .00 500.00 .00 .00 500.00 .00 500.00 .00 .00 300.00 .00 300.00 .00 .00 350.00 .00 350.00 .00 .00 1,150.00 .00 1,150.00 .00 .00 23,174.00 .00 23,174.00 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries .& Wages 001 000 000 576 80 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 001 000 000 576 80 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 001 000 000 576 80 31 01 Maintenance Supplies 001 000 000 576 80 32 00 Vehicle Fuel & Lube TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 001 000 000 576 80 41 04 Professional Services-Misc 001 000 000 576 80 42 00 Telephone/Postage 001 000 000 576 80 43 00 Travel & Training 001 000 000 576 80 47 00 Utilities 001 000 000 576 80 48 00 Repair & Maint Equipment 001 000 000 576 80 49 00 Miscellaneous TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 576 80 63 00 Park Improvements 001 000 000 576 80 64 00 Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS DEPARTMENT • 12,931.72 226.65 13,158.37 3,714.30 216.52 3,930.82 907.21 290.37 338.86 1,536.44 .00 384.27 23.77 278.33 478.14 .00 .00 1,164.51 .00 .00 .00 19,790.14 25,863.44 172,200.00 226.65 2,500.00 26,090.09 174,700.00 7,416.95 46,800.00 216.52 2,500.00 7,633.47 49,300.00 1,279.60 27,000.00 16.09 9,000.00 564.38 9,000.00 1,860.07 45,000.00 .00 35,000.00 621.99 9,000.00 69.16 4,000.00 528.33 5,000.00 478.14 6,000.00 .00 4,000.00 .00 5,000.00 1,697.62 68,000.00 .00 50,000.00 .00 1,500.00 .00 51,500.00 37,281.25 388,500.00 PAGE 15 OF UNEXPENDED TOTAL BALANCE 15.02 146,336.56 9.07 2,273.35 14.93 148,609.91 15.85 39,383.05 8.66 2,283.48 15.48 41,666.53 4.74 25,720.40 .18 8,983.91 6.27 8,435.62 4.13 43,139.93 .00 35,000.00 6.91 8,378.01 1.73 3,930.84 10.57 4,471.67 7.97 5,521.86 .00 4,000.00 .00 5,000.00 2.50 66,302.38 .00 50,000.00 .00 1,500.00 .00 51,500.00 9.60 351,218.75 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 PAGE 16 M.T.D. Y.T.D. % OF UNEXPENDED 0 ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE OPERATING TRANSFERS 001 000 000 597 00 20 00 Equipment Replacement Fund .00 77,000.00 77,000.00 100.00 .00 001 000 000 597 00 30 00 Street Fund .00 258,906.92 258,906.92 100.00 .00 001 000 000 597 00 50 00 Park Property Debt Sery Fund .00 218,500.11 218,500.11 100.00 .00 TOTAL OPERATING TRANSFERS .00 554,407.03 554,407.03 100.00 .00 TOTAL EXPENSES 231,710.89 1,055,532.78 4,772,284.85 22.12 3,716,752.07 • 0 City of Medina MONTHLY REVENUE REPORT February 28, 2006 M.T.D. RECEIPTS ACCOUNT NUMBER DESCRIPTION EQUIPMENT REPLACEMENT FUND OTHER FINANCING SOURCES 100 000 000 395 10 00 00 Sale of Equipment Property TOTAL OTHER FINANCING SOURCES TRANSFERS 100 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL EQUIPMENT REPLACEMENT 0 PAGE 3 Y.T.D. 7 OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 .00 4,000.00 .00 4,000.00 00 .00 4,000.00 .00 4,000.00 00 77,000.00 77,000.00 100.00 .00 00 77,000.00 77,000,00 100.00 .00 00 77,000.00 81,000.00 95.06 4,000.00 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000 000 521 50 64 00 Police -Automobile TOTAL CAPITAL OUTLAY TOTAL EQUIPMENT REPLACEMENT 11 0 PAGE 17 % OF UNEXPENDED TOTAL BALANCE 435.60 3,466.09 44,500.00 7.79 41,033.91 435.60 3,466.09 44,500.00 7.79 41,033.91 435.60 3,466.09 44,500.00 7.79 41,033.91 City of Medina MONTHLY REVENUE REPORT February 28, 2006 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted) TOTAL INTERGOVERNMENTAL 101 000 000 397 00 10 00 From General Fund TOTAL OPERATING TRANSFERS TOTAL CITY STREET FUND • 0 PAGE 4 Y.T.D. $ OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 5,442.61 10,951.20 70,000.00 15.64 59,048.80 5,442.61 10,951.20 70,000.00 15.64 59,048.80 .00 258,906.92 258,906.92 100.00 .00 .00 258,906.92 258,906792 100.00 .00 5,442.61 269,858.12 328,906.92 82.05 59,048.80 ACCOUNT NUMBER DESCRIPTION CITY STREET FUND City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits lot 000 000 542 30 22 00 Uniforms TOTAL PERSONNEL BENEFITS ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies 101 000 000 S42 30 35 00 Small Tools/Minor Equipment 101 000 000 542 30 41 00 Professional Services 101 000 000 542 30 41 10 Road & Street Maintenance 101 000 000 542 30 45 00 Machine Rental 101 000 000 542 30 47 00 Utility Services 101 000 000 542 30 48 00 Equipment Maintenance 101 000 000 542 40 41 00 Storm Drain Maintenance 101 000 000 542 63 41 00 Street Light Utilities 101 000 000 542 64 41 00 Traffic Control Devices 101 000 000 542 66 41 00 Snow & Ice Removal 101 000 000 542 67 41 00 Street Cleaning TOTAL ROAD & ST MAINTENANCE TOTAL CITY STREET FUND • 13,158.39 13,158.39 3,714.53 .00 3,714.53 1,304.13 .00 .00 4,478.31 136.55 58.65 428.39 .00 .00 .00 .00 225.75 6,631.78 23,504.70 26,090.11 165,000.00 26,090.11 165,000.00 7,417.37 46,000.00 .00 2,500.00 7,417.37 48,500.00 1,174.99 6,000.00 .00 1,500.00 11,583.85 65,000.00 4,478.31 90,000.00 136.55 3,500.00 58.65 1,000.00 428.39 4,000.00 .00 45,000.00 1,555.26 21,000.00 .00 5,000.00 .00 1,000.00 1,433.43 15,000.00 20,849.43 258,000.00 54,356.91 471,500.00 PAGE 18 IF OF UNEXPENDED TOTAL BALANCE 15.81 138,909.89 15.81 138,909.89 16.12 38,582.63 .00 2,500.00 15.29 41,082.63 19.58 4,825.01 .00 1,500.00 17.82 53,416.15 4.98 85,521.69 3.90 3,363.45 5.87 941.35 10.71 3,571.61 .00 45,000.00 7.41 19,444.74 .00 5,000.00 .00 1,000.00 9.56 13,566.57 8.08 237,150.57 11.53 417,143.09 City of Medina MONTHLY REVENUE REPORT February 28, 2006 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Other NoaRevenues-Tree Replace TOTAL MISCELLANEOUS REVENUE TOTAL TREE FUND • • 10,910.30 10,910.30 10,910.30 PAGE 6 Y.T.D. t OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 10,910.30 .00 .00 10,910.30- 10,910.30 .00 .00 10,910.30- 10,910.30 .00 .00 10,910.30- City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TREE FUND OTHER SERVICES & CHARGES 103 000 000 589 00 49 10 Miscellaneous -Tree Replacement TOTAL OTHER SERVICES & CHARGES TOTAL TREE FUND • is PAGE 20 4 OF UNEXPENDED TOTAL BALANCE 00 .00 20,000.00 .00 20,000.00 00 .00 20,000.00 .00 20,000.00 00 .00 20,000.00 .00 20,000.00 ACCOUNT NUMBER DESCRIPTION 0 PARK PROP DEBT SERV FUND City of Medina MONTHLY REVENUE REPORT February 28, 2006 M.T.D. RECEIPTS CASH ON HAND TRANSFERS 200 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL PARK PROP DEBT SERV FUND • 0 00 00 00 PAGE 7 Y.T.D. i OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 218,500.11 218,500.11 100.00 .00 218,500.11 218,500.11 100.00 .00 218,500.11 218,500.11 100.00 .00 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 PAGE 21 M.T.D. Y.T.D. f OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE PARK PROP. DEBT SERVICE FUND PARK PROP DEBT PRINCIPAL/INT. 200 000 000 591 76 77 00 Principal .00 284,409.71 284,409.71 100.00 .00 TOTAL PARK PROP DEBT PRIN/INT. .00 284,409.71 284,409.71 100.00 .00 TOTAL PARK PROP DEBT SERV FUND .00 284,409.71 284,409.71 100.00 .00 • 0 ACCOUNT NUMBER DESCRIPTION CAPITAL PROJECTS FUND TAXES 307 000 000 317 30 00 00 REAL ESTATE EXCISE TAX 307 000 000 334 03 90 00 Grant -Sidewalks TOTAL TAXES • 0 City of Medina MONTHLY REVENUE REPORT February 28, 2006 M.T.D. RECEIPTS TOTAL CAPITAL PROJECTS FUND PAGE 9 Y.T.D. It OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 65,785.50 127,506.52 650,000.00 .00 .00 48,605.00 65,785.50 127,506.52 698,605.00 65,785.50 127,506.52 698,605.00 19.62 522,493.48 .00 48,605.00 18.25 571,098.48 18.25 571,098.48 9 ACCOUNT NUMBER DESCRIPTION City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 PACE 22 M.T.D. Y.T.D. OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 595 30 63 01 Road Construction 307 000 000 595 30 63 02 Storm Sewer Construction 307 000 000 595 30 63 03 Park Improvements 307 000 900 59S 30 63 10 Sidewalk-82nd Ave/NE Sth St 307 000 000 595 30 63 11 Facility Structural Analysis TOTAL IMPROVEMENTS TOTAL CAPITAL PROJECTS • 11, .00 .00 1,571.69 .00 .00 1,571.69 1,571.69 .00 270,000.00 .00 100,000.00 6,571.34 593,000.00 .00 250,000.00 .00 150,000.00 6,571.34 1,363,000.00 6,571.34 1,363,000.00 .00 270,000.00 .00 100,000.00 1.11 586,428.66 .00 250,000.00 .00 150,000.00 .48 1,356,428.66 .48 1,356,428.66 City of Medina MONTHLY REVENUE REPORT February 28, 2006 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS 40 NON -REVENUE TRUST FUND NON -REVENUES 631 000 000 389 12 S2 01 WA St -Bldg Code Fee 631 000 000 389 12 52 03 WA St -Judicial Info Systems 631 000 000 389 12 S2 06 WA St -State Portion 631 000 000 389 12 52 07 WA St -State 30i 631 000 000 389 12 S2 08 WA St -Trauma Care 631 000 000 389 12 52 09 WA St-Lab-Bld/Breath 631 000 000 389 12 52 10 WA St -Litter Control 631 000 000 389 12 52 88 Dept Of Lic-Gun Permit-$18/21 631 000 000 389 12 52 99 King County -Crime Victims TOTAL NON -REVENUES TOTAL NON -REVENUE TRUST FUND • PAGE 11 Y.T.D. OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 72.00 135.00 .00 .00 135.00- .00 307.76 .00 .00 307.76- .00 1,464.94 .00 .00 1,464.94- .00 676.82 .00 .00 676.82- .00 115.91 .00 .00 115.91- .00 119.43 .00 .00 119.43- .00 13.77 .00 .00 13.77- 18.00 75.00 .00 .00 75.00- .00 65.38 .00 .00 65.38- 90.00 2,974.01 .00 .00 2,974.01- 90.00 2,974.01 .00 .00 2,974.01- 0 ACCOUNT NUMBER 631 000 000 589 12 52 88 • • City of Medina MONTHLY EXPENDITURE REPORT February 28, 2006 M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED NON -REVENUE TRUST FUND NON -EXPENDITURES Dept of Lic-Gun Permit-$18/21 TOTAL NON -EXPENDITURES 18.00 57.00 .00 18.00 57.00 .00 PAGE 24 5 OF UNEXPENDED TOTAL BALANCE .00 57.00- .00 57.00- Check VENDOR Ober Amount NUMBER VENDOR NAME 2 8,647.66 725 AUSTIN, LINDA M 70883 4,188.41 350 ACCONET/ACCUPC 70884 70885 *86 70887 70888 70889 0 23.77 270 AT&T 134.53 1000 B & B AUTO PARTS CITY OF MEDINA Claims Check Register February 28, 2006 DATE DATE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 02/14/06 00/00/00 JAN106 001 000 000 558 60 41 06 BUILDING INSPECTOR INVOICE TOTAL 02/16/06 00/00/00 2314 001 000 000 518 90 41 50 COMPUTER SERVICES INVOICE TOTAL 2321 001 000 000 518 90 48 00 COMPUTER SERVICES 2321 001 000 000 518 90 41 50 COMPUTER SERVICES INVOICE TOTAL 2330 001 000 000 518 90 48 00 COMPUTER SERVICES 2330 001 000 000 518 90 41 50 COMPUTER SERVICES INVOICE TOTAL 02/16/06 00/00/00 JAN'06 001 000 000 576 80 42 00 LONG DISTANCE SERVICE INVOICE TOTAL 02/16/06 00/00/00 543864 001 000 000 576 80 31 01 AUTO PARTS INVOICE TOTAL 544480 101 000 000 542 30 48 00 AUTO PARTS INVOICE TOTAL 119.56 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 02/16/06 00/00/00 456991 001 000 000 521 20 22 00 POLICE-LEWIS INVOICE TOTAL 482726 001 000 000 521 20 22 00 POLICE-RAMIREZ INVOICE TOTAL 214.11 2660 CIT 02/16/06 00/00/00 7407511 001 000 000 521 20 45 00 POLICE -COPIER LEASE INVOICE TOTAL 325.00 18267 EHPEC 02/16/06 00/00/00 2601 001 000 000 521 20 41 00 POLICE VACCINATIONS INVOICE TOTAL 58.05 4640 ENA COURIERS INC 02/16/06 00/00/00 180961 001 000 000 521 20 42 00 POLICE -COURIER SERVICE INVOICE TOTAL CITY OF MEDINA Claims Check Register February 28, 2006 Check VENDOR DATE DATE 4Fber Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER S90 15.79 5230 FEDEX 02/16/06 00/00/00 3-313-12853 001 000 000 518 10 42 00 COUNCIL PACKET DELIVERY INVOICE TOTAL 70891 303.52 5270 FINANCIAL CONSULTANTS INT'L IN 02/16/06 00/00/00 7192 001 000 000 521 20 48 10 POLICE AUTO #7 INVOICE TOTAL 70892 3.360.00 5275 FINNIGAN, KRISTEN 02/16/06 00/00/00 JAN-06 001 000 000 525 60 41 00 EMERGENCY PREPAREDNESS INVOICE TOTAL 70893 43.50 5410 FISCHER, CRAIG T 02/16/06 00/00/00 JAN'06 001 000 000 518 90 48 00 CABLES INVOICE TOTAL 70894 50.00 18257 FSH COMMUNICATIONS, LLC 02/16/06 00/00/00 27819 001 000 000 518 10 42 00 PAYPHONE INVOICE TOTAL 70895 225.00 18268 GC PRO 02/16/06 00/00/00 1001 001 000 000 518 90 41 50 SERVICE r. CONSULTING INVOICE TOTAL 70896 60.35 18208 GL08ALSTAR USA 02/16/06 00/00/00 1062842 001 000 000 521 20 42 00 POLICE PHONE SYSTEM INVOICE TOTAL 70897 58.76 5875 GRAINGER INC, WW 02/16/06 00/00/00 754-721708-8 001 000 000 576 80 31'00 SUPPLIES INVOICE TOTAL �98 21.76 6305 HERTZ EQUIPMENT RENTAL 02/16/06 00/00/00 20705304-001 101 000 000 542 30 45 00 FISH TAPE INVOICE TOTAL 70899 112.51 6330 HOME DEPOT CREDIT SERVICES 02/16/06 00/00/00 JAN'06 101 000 000 542 30 31 00 SUPPLIES JAN106 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 70900 35.95 6340 HOMEGUARD SECURITY SERVICES 02/16/06 00/00/00 BF1428 001 000 000 521 20 41 00 2006 MONITORING SERVICE INVOICE TOTAL 70901 183.32 18058 INTOXIMETERS 02/16/06 00/00/00 185844 001 000 000 521 20 31 40 DRYGAS INVOICE TOTAL 70902 356.10 7180 ISSAQUAH HONDA KUBOTA 02/16/06 00/00/00 S57336A 101 000 000 542 30 48 00 EQUIP MAINTENANCE 0 Check VENDOR 4vber Amount NUMBER VENDOR NAME CITY OF MEDINA Claims Check Register February 28, 2006 DATE DATE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 70903 1,228.61 18199 ISSAQUAH LUMBER COMPANY 70904 142.28 18164 KANE, JOHN 70905 37.00 18269 KC RECORDER'S OFFICE 70906 2,891.00 8625 KIRKLAND MUNICIPAL COURT INVOICE TOTAL 02/16/06 00/00/00 23621 101 000 000 542 30 31 00 436-4X4'S STREET SIGNS INVOICE TOTAL 02/16/06 00/00/00 FEB'06 001 000 000 521 20 31 40 SUPPLIES INVOICE TOTAL 02/16/06 00/00/00 FEB106 001 000 000 518 10 31 00 RECORDING FEES INVOICE TOTAL 02/16/06 00/00/00 DECOSMED 001 000 000 512 50 51 10 FILING FEES INVOICE TOTAL 70907 65.00 8778 LEIRA - JACKIE BRUNSON,TREASUR 02/16/06 00/00/00 2006-BECKLEY 001 000 000 521 20 49 40 ANNUAL DUES 70908 157.62 9070 LOWE'S BUSINESS ACCOUNT 00909 INVOICE TOTAL 2006-CRUM 001 000 000 521 20 49 40 ANNUAL DUES INVOICE TOTAL 02/16/06 00/00/00 JAN106 001 000 000 518 30 48 00 SUPPLIES JAN106 001 000 000 576 80 31 00 SUPPLIES JAN'06 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 36.03 9326 MARATHON COMMUNICATIONS INC 02/16/06 00/00/00 JAN106 001 000 000 518 10 42 00 FAX MACHINE JAN'06 001 000 000 521 20 42 00 FAX MACHINE 70910 280.00 18105 OCCMA 70911 10,054.58 10555 OGDEN MURPHY WALLACE 0 INVOICE TOTAL 02/16/06 00/00/00 2006 CONF 001 000 000 513 10 43 00 CITY MGR DOUG SCHULZE INVOICE TOTAL 02/16/06 00/00/00 648486 001 000 000 515 20 41 10 WAYNE TANAKA INVOICE TOTAL 648502 001 000 000 515 20 41 10 VARIOUS MATTERS INVOICE TOTAL Check VENDOR W12 ber Amount NUMBER VENDOR NAME 10,593.41 10700 OTAK 70913 672.05 11020 PACIFIC TOPSOILS, INC • 70914 1,132.88 18270 PC MALL GOV 70915 El 65.56 11278 PLATT ELECTRIC SUPPLY CITY OF MEDINA Claims Check Register February 28, 2006 DATE DATE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 02/16/06 00/00/00 020652709 307 000 000 595 30 63 03 MEDINA BEACH SHORELINE INVOICE TOTAL DEC17-JAN20'06AA 001 000 000 558 60 41 50 LANDSCAPE CONSULTANT INVOICE TOTAL DEC19-JAN20'06AA 001 000 000 558 60 41 01 PLANNING CONSULTANT INVOICE TOTAL 02/16/06 00/00/00 106992 001 000 000 576 80 41 04 SERVICES INVOICE TOTAL 114003 101 000 000 542 67 41 00 SERVICES INVOICE TOTAL 114004 101 000 000 542 30 31 00 SUPPLIES INVOICE TOTAL 114103 101 000 000 542 67 41 00 SERVICES INVOICE TOTAL 115139 001 000 000 576 80 41 04 SERVICES INVOICE TOTAL 115181 001 000 000 576 80 41 04 SERVICES INVOICE TOTAL 115270 001 000 000 576 80 41 04 SERVICES INVOICE TOTAL 02/16/06 00/00/00 S23378270101 001 000 000 518 90 48 00 ANTIVIRUS INVOICE TOTAL S2363280101 001 000 000 518 90 48 00 LCD DISPLAY INVOICE TOTAL 02/16/06 00/00/00 8766303 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL Check tuber 16916 70917 70918 70919 70920 70921 70922 023 70924 70925 70926 70927 0 `CITY OF MEDINA Claims Check Register February 28, 2006 VENDOR DATE DATE Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 25.00 11600 PSFOA 02/16/06 00/00/00 2006 DUES 001 000 000 514 10 49 00 BURDUE, JAN INVOICE TOTAL 390.00 18271 RIVER OAKS COMMUNICATIONS CORP 02/16/06 00/00/00 12/14/OS ACCESS 001 000 000 513 10 49 00 PEG ACCESS MATTERS INVOICE TOTAL 250.00 12685 SCHULZE, DOUGLAS J 02/16/06 00/00/00 FEB-06 001 000 000 513 10 49 01 AUTO ALLOWANCE INVOICE TOTAL 277.00 13404 SHURGARD OF BELLEVUE 02/16/06 00/00/00 UNIT 1121-MAR-06 001 000 000 518 30 45 00 STORAGE INVOICE TOTAL UNIT 1178-MAR106 001 000 000 518 30 45 00 STORAGE INVOICE TOTAL 504.45 18249 SIMLAB.NET 02/16/06 00/00/00 FEB106 001 000 000 518 10 42 00 T-1 DATA LINE INVOICE TOTAL 159.83 18255 SIMLAB.NET 02/16/06 00/00/00 FEB106 001 000 000 518 10 42 00 T-1 DATA LINE INVOICE TOTAL 367.80 12660 SOS DATA SERVICES INC 02/16/06 00/00/00 19217 001 000 000 518 10 49 30 NEWSLETTER INVOICE TOTAL 62.17 18157 SPRINT - CITY OF INDUSTRY 02/16/06 00/00/00 DEC24-JAN23106 001 000 000 558 60 42 00 GELLINGS, JOSEPH INVOICE TOTAL 634.71 16156 WA ST DEPT OF INFORMATION 02/16/06 00/00/00 2006010214 001 000 000 518 90 48 00 SOFTWARE INVOICE TOTAL 25.84 16151 WASHING MACHINE, INC. 02/16/06 00/00/00 965 001 000 000 521 20 32 00 POLICE AUTOMOBILES INVOICE TOTAL 350.00 18146 WEDLUND, CAROLL 02/16/06 00/00/00 FEB'06 001 000 000 521 20 41 00 CIVIL SERVICES INVOICE TOTAL 321.25 18190 WESTWIND INVESTMENTS LLC 02/16/06 00/00/00 2006 REFUND 001 000 000 322 10 00 00 REPLACES CHECK 20708 INVOICE TOTAL Check O9ber 28 70929 70930 70931 VENDOR ENDOR CITY OF MEDINA Claims Check Register February 28, 2006 DATE DATE NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 250.00 18197 WILLIS, JOE 02/16/06 00/00/00 FEB'06 001 000 000 576 80 43 00 AUTO ALLOWANCE INVOICE TOTAL 427.74 18193 TEL WEST COMMUNICATIONS 02/21/06 00/00/00 532325A 001 000 000 518 10 42 00 REPLACES CK 70880 INVOICE TOTAL 435.60 825 AUTOGRAPHICS 02/28/06 00/00/00 72871 100 000 000 521 50 64 00 POLICE AUTO 11-GRAPHICS INVOICE TOTAL 165.98 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 02/28/06 00/00/00 487098 001 000 000 521 20 22 00 POLICE -RETURNS INVOICE TOTAL 487109 001 000 000 521 20 22 00 POLICE-KNOTT INVOICE TOTAL 70932 1,853.99 18110 CHEVRON (POLICE) 02/28/06 00/00/00 7898306381602 001 000 000 521 20 32 00 POLICE -AUTOMOBILES INVOICE TOTAL 70933 338.86 3100 CHEVRON (PW STREETS) 02/28/06 00/00/00 7898306407602 001 000 000 576 80 32 00 PW-AUTOMOBILES INVOICE TOTAL 70934 305.53 18123 CINGULAR WIRELESS 02/28/06 00/00/00 FEB106 001 000 000 521 20 42 00 POLICE INVOICE TOTAL �35 216.52 3381 CRICKMORE, PAT 02/28/06 00/00/00 01/16/06 UNIFORM 001 600 000 576'80 22 00 RAINCOAT INVOICE TOTAL 70936 105.07 3385 CRYSTAL SPRINGS 02/28/06 00/00/00 4731762-15 001 000 000 518 10 31 00 WATER INVOICE TOTAL 4731769-15 001 000 000 576 80 31 00 WATER INVOICE TOTAL 4732022-15 001 000 000 521 20 31 00 WATER INVOICE TOTAL 70937 589.26 3890 EASTSIDE PUBLIC SAFETY COMMUNI 02/28/06 00/00/00 3557 001 000 000 521 20 51 20 RADIO ACCESS FEES INVOICE TOTAL 11 CITY OF MEDINA Claims Check Register February 28, 2006 Check VENDOR DATE DATE Ober Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 938 4,478.31 4510 EMERALD PAVING INC 02/28/06 00/00/00 11262 101 000 000 542 30 41 10 2019 EVERGREEN PT ROAD INVOICE TOTAL 70939 81.27 4640 ENA COURIERS INC 02/28/06 00/00/00 181462 001 000 000 521 20 42 00 POLICE COURIER SERVICE INVOICE TOTAL 70940 991.48 18092 ENVIRONMENT CONTROL 02/28/06 00/00/00 4102485 001 000 000 518 30 48 00 BLDG SUPPLIES INVOICE TOTAL 549232 001 000 000 518 30 48 00 BLDG MAINTENANCE INVOICE TOTAL 70941 35.00 5205 PBINAA WA CHAPTER 02/28/06 00/00/00 3/23/06 ABBOTSFD 001 000 000 521 20 43 00 CHIEF JEFFREY CHEN INVOICE TOTAL 70942 20.29 8750 FEDEX KINKO'S 02/28/06 00/00/00 513500001577 001 000 000 518 10 49 40 LARGE 24X36 BOND INVOICE TOTAL 70943 249.32 5270 FINANCIAL CONSULTANTS INT-L IN 02/28/06 00/00/00 7233 001 000 000 521 20 48 10 POLICE AUTO #9 INVOICE TOTAL 70944 317.48 18093 GLACIER NORTHWEST INC 02/28/06 00/00/00 28326 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL �45 189.72 5850 GOODYEAR AUTO SERVICE CENTER 02/28/06 00/00/00 136251 001 000 000 521 20 48 10 POLICE AUTO #7 INVOICE TOTAL 70946 36.50 5875 GRAINGER INC, WW 02/28/06 00/00/00 754-383642-8 001 000 000 518 30 48 00 CEILING FIXTURE INVOICE TOTAL 70947 114.79 6305 HERTZ EQUIPMENT RENTAL 02/28/06 00/00/00 20686943-001 101 000 000 542 30 45 00 COMPRESSOR INVOICE TOTAL 70948 110.00 18272 INTERCOM LANGUAGE SERVICES 02/28/06 00/00/00 05-353 001 000 000 521 20 41 00 RUSSIAN INTERPRETER INVOICE TOTAL 06-31 001 000 000 521 20 41 00 SPANISH INTERPRETER INVOICE TOTAL 0 CITY OF MEDINA Claims Check Register February 28, 2006 Check VENDOR DATE DATE 0 mber Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 0949 268.48 8210 KC FINANCE -JAIL SERVICES 02/28/06 00/00/00 1401744 001 000 000 521 20 51 50 70950 28.33 9080 MCGAURAN, CATHERINE 70951 3,151.29 10460 O'BRIEN LAW FIRM, PLLP 70952 70953 70954 70955 &56 217.60 10556 OIC EQUIPMENT INC MISDEMEANOR BOOKING INVOICE TOTAL 02/28/06 00/00/00 2/7/08 IPM 001 000 000 576 80 43 00 MILEAGE/LUNCH INVOICE TOTAL 02/28/06 00/00/00 21829 001 000 000 512 50 41 10 PROSECUTING ATTORNEY INVOICE TOTAL 21830 001 000 000 512 50 41 10 MELODY PRIMM RALJ INVOICE TOTAL 02/28/06 00/00/00 44279 001 000 000 576 80 31 00 PW TRAILER INVOICE TOTAL 124.25 11015 PACIFIC OFFICE AUTOMATION 02/28/06 00/00/00 776047 001 000 000 518 10 31 00 DJ305-POLICE COPIER INVOICE TOTAL 249.37 11275 PITNEY BOWES CREDIT CORP 02/28/06 00/00/00 3029766-JA06 001 000 000 518 10 48 00 QTRLY CHGS INVOICE TOTAL 516.99 18154 PITNEY BOWES PURCHASE POWER 02/28/06 00/00/00 JAN'06 001 000 000 518 10 42 00 210.20 11278 PLATT ELECTRIC SUPPLY 70957 2,551.68 11700 PUGET SOUND ENERGY POSTAGE INVOICE TOTAL 02/28/06 00/00/00 8796111 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL 8801968 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL 02/28/06 00/00/00 FEB106AA 001 000 000 518 10 47 00 STREET LIGHTS INVOICE TOTAL JAN106AC 001 000 000 518 10 47 00 ELECTRICITY INVOICE TOTAL JAN106AD 001 000 000 576 80 47 00 ELECTRICITY INVOICE TOTAL Check Ifmber 70958 70959 70960 70961 70962 70963 064 70965 70966 70967 70968 0 CITY OF MEDINA Claims Check Register February 28, 2006 VENDOR DATE DATE Amount NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER JAN'06AE 001 000 000 576 80 47 00 ELECTRICITY INVOICE TOTAL 192.55 11820 QWEST 02/28/06 00/00/00 JAN'06POL 001 000 000 521 20 42 00 CIRCUIT INFORMATION INVOICE TOTAL 383.57 18087 REED, RANDY 02/28/06 00/00/00 1/20/06 MILEAGE 001 000 000 518 10 43 00 WMCA BOARD MTG INVOICE TOTAL 2/14/06 PIO 001 000 000 518 10 43 00 TRAVEL/TRAINING INVOICE TOTAL 13,313.88 12501 ROHRBACH, G. ROBERT 02/28/06 00/00/00 FEB'06 001 000 000 558 60 41 05 BUILDING OFFICIAL INVOICE TOTAL 18,806.40 12005 ROTH HILL ENGINEERING PARTNERS 02/28/06 00/00/00 JAN-06 001 000 000 558 60 41 07 ENGINEERING CONSULTANT INVOICE TOTAL 35.80 13400 SECURITY SAFE & LOCK INC 02/28/06 00/00/00 317067 001 000 000 521 20 41 00 LOCKS INVOICE TOTAL 443.12 18193 TEL WEST COMMUNICATIONS 02/28/06 00/00/00 563469 001 000 000 518 10 42 00 TELEPHONE SERVICE INVOICE TOTAL 225.00 15156 UNIVERSITY COMMUNICATIONS 02/28/06 00/00/00 12659 001 000 000 513 10 49 00 RADIO MESSAGE INVOICE TOTAL 58.65 15203 UTILITIES UNDERGROUND LOCATION 02/28/06 00/00/00 6019434 101 000 000 542 30 47 00 EXCAVATION NOTIFICATION INVOICE TOTAL 351.00 15347 VERIZON NORTHWEST INC 02/28/06 00/00/00 JAN25-FFB25106 001 000 000 521 20 42 00 POLICE DS1 INVOICE TOTAL 18.00 16109 WA ST DEPT OF LICENSING 02/28/06 00/00/00 E344976-BROBACK 631 000 000 589 12 52 88 CONCEALED WEAPON INVOICE TOTAL 400.00 16025 WMCA - TREASURER 02/28/06 00/00/00 MAR19-23'06 001 000 000 518 10 43 00 2006 WMCA CONF-REED INVOICE TOTAL Check VENDOR bmount NUMBER VENDOR NAME 6er A9 180.00 16030 WMTA 70970 37.84 422 XO COMMUNICATION SERVICE CITY OF MEDINA Claims Check Register February 28, 2006 DATE DATE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 02/28/06 00/00/00 2006 WMTA CONF 001 000 000 514 10 43 00 BURDUE, JAN INVOICE TOTAL S 02/28/06 00/00/00 20200865 001 000 000 518 10 42 00 FLAT BUSINESS LINE INVOICE TOTAL 70971 2,386.79 18035 YAKIMA COUNTY DEPT OF CORRECTI 02/28/06 00/00/00 2005 FINAL 001 000 000 521 20 51 50 UNUSED BEDS INVOICE TOTAL DEC'05-SOUSING 001 000 000 521 20 51 50 ONE PRISONER INVOICE TOTAL DEC'05-MEDICAL 001 000 000 521 20 51 50 ONE PRISONER INVOICE TOTAL GRAND TOTAL • • PAGE 10 DISTRIBUTION AMOUNT 180.00 180.00 37.84 37.84 377.06 377.06 •1,830.24 1,830.24 179.49 179.49 104,725.22 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: ITEM F - 3 Professional Services Agreement March 13, 2006 N/A SUMMARY OF ISSUE/TOPIC: The duties of the office of the City Prosecutor are provided through a professional services contract. The City Council must authorize professional service agreements exceeding expenditures of $15,000. The Law Firm of O'Brien and Associates has provided prosecuting services to the City of Medina since 1998. Municipal Court partner cities and towns have used three different prosecuting attorneys since the contract court was created in 2000. Recently, the City of Kirkland conducted a selection process for contract prosecuting services and encouraged the other municipal court partners to consider using the same prosecutor in an attempt to create efficiencies and improve service. COMMISION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS COMMENTS: Chief Chen and I interviewed Sarah Roberts and Lynn Moberly in January. We are confident that Moberly and Roberts PLLC will provide outstanding services to the City of Medina and that using the same prosecutor as the City of Kirkland will create opportunities to improve the efficiency of the municipal court operations as well as improve the level of service. ATTACHMENTS: 1 - Contract for Prosecution Services 2 - Lynn Moberly Resume' 3 - Sarah Roberts Resume' BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $40,000 ® BUDGETED ❑ NON -BUDGETED FUND: ❑ If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12006 Agenda Packets1031320061Item F-3, prosecutor agreement.doc • RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move to authorize the City Manager to enter into the professional services agreement with Moberly and Roberts, PLLC to provide prosecution services to the City of Medina. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P.12006 Agenda Packets1031320061Item F-3, prosecutor agreement. doc CITY OF MEDINA CONTRACT FOR PROSECUTION SERVICES The City of Medina, Washington, (hereinafter the "City") and the Law Firm of Sarah Roberts and Lynn Moberly AKA Moberly and Roberts, PLLC, (hereinafter the "Law Firm") agree as follows: I. LEGAL SERVICES A. The Law Firm shall perform the duties of the office of the City Prosecutor for the City. The Law Firm shall take all actions to fulfill the obligations of the City for prosecution as established by state law or City ordinance including civil code enforcement. B. All services and all duties incidental or necessary thereto, shall be conducted and performed diligently, completely, and in accordance with the highest legal and ethical standards. II. COMPENSATION A. The Law Firm shall be compensated for services provided to the City at a flat monthly rate of $4000.00 which includes all administrative costs associated with prosecution including paralegal time, postage, faxes, copies and legal messenger. The City will not be billed for any mileage or driving time.(This flat fee is based upon the past years case filings and anticipated attorney and paralegal work hours.) B. The Law firm's services (under section IIA above).include: Medina Police Department training at least annually; Prosecutor presence at arraignments, pre-trial hearings, motion hearings, bench trials, jury trials and tow hearings; as well as Criminal appeals to the King County Superior Court. Appeals to the Washington State Court of Appeals and the Washington State Supreme Court will be billed at an hourly rate of $150 dollars per hour. C. The Law Firm will issue subpoenas for all prosecution witnesses and will use its best efforts to call -off witnesses when their testimony is no longer needed. D. If the Municipal Court Judge appoints "conflict" prosecution counsel in accordance with the Washington State Rules of Professional Conduct, the City will be responsible to pay the appointed conflict counsel for such services. The Law firm shall take reasonable steps to avoid conflicts or potential conflicts with representation of the City. E. The Law Firm shall be paid within twenty-one days after the City receives the Law Firm's bill unless the City contests all or a portion of the bill. The City will consult with the Law Firm to negotiate a final settlement of any disputed bills. III. TERM A. The Term of this agreement shall be for a period of two years, commencing March 1, 2006, and concluding on February 29, 2008. This agreement shall automatically renew for each additional year, unless either party notifies the other of its intent not to renew the agreement as written at least 30 days before the end of the year. B. Either Party may terminate this agreement at any time, with or without cause, upon sixty days written notice. C. The Law firm will maintain office hours to prepare cases for court, communicate with victims and lay witnesses, communicate with police officers, communicate with defense counsel, and be available for police consultation. D. The Law firm will maintain communication with Medina Police Department command staff at least quarterly. When a case involves an offense, which the Medina Police Department has indicated to the Law Firm is of particular importance and/or sensitivity, the Law Firm will, if possible, contact the Medina Police Department prior to any unusual disposition of the case. IV. PROFESSIONAL REQUIREMENTS A. The attorneys of the Law Firm shall be licensed to practice law in the State of Washington and shall remain in good stranding with the Washington State Bar Association throughout the length of this contract. B. The Law Firm will keep current on all legal issues and legislation relevant to criminal prosecution. The members of the Law Firm will attend continuing legal education courses emphasizing matters relevant to criminal prosecution, specifically including domestic violence and DUI issues. V. OWNERSHIP OF WORK PRODUCT A. All information, records, files, and court documents produced under this Agreement shall belong to the City. VI. NONDISCRIMINATION The law Firm, in all hiring or employment, shall not discriminate against any employee or applicant for employment based on sex, race, age, color, creed, national origin, marital status or the presence of any sensory, mental or physical handicap unless based upon a bona fide occupational qualification. VII. INDEMNIFICATION The Law Firm agrees to indemnify, defend, and hold harmless the City and its Officers, from any claim against the City arising out of the subject matter of this agreement alleging damage or injury arising out of the subject matter of this agreement; provided, however, that such provision shall not apply to the extent that damage or injury results from the fault of the city or its officers, agents, or employees. "Fault" as herein used shall have the same meaning as set forth in RCW 4.22.015 VI. LIABILITY INSURANCE The Law firm shall, at its own expense, maintain professional liability insurance in the amount of 1,000,000.00 per occurrence VII. INDEPENDENT CONTRACTOR The Law Firm shall at all times perform its duties and responsibilities and carry out all responsibilities under this Agreement as an independent contractor and shall not be entitled to any benefits except as provided herein. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the dates written below: THE LAW FIRM: Moberly & Roberts, PLLC Lynn Moberly, Attorney Date: Sarah Roberts, Attorney CITY OF MEDINA Douglas J. Schulze, City Manager Date: Approved as to Form: Date: 0 Wayne D. Tanaka, City Attorney • • Felony Crimes Assault, Aggravated Robbery Sexual Assault/Rape Burglary (inc Attempt) Drug Violations Fraud (ID Theft) Vehicle Prowl Theft (over $250) Malicious Mischief Arson Auto Theft (inc Recovery) Poss Stolen Property TOTAL ITEM H - 1 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina February YTD YTD Year End 2006 2006 2005 2005 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7 20 0 0 0 3 1 4 5 17 0 0 1 10 1 1 0 1 0 0 0 2 0 0 0 0 1 3 1 4 0 0 0 0 3 8 14 57 Misdeameanor February YTD 'YTD Crimes 2006 2006 2005 Assault, Simple 0 0 0 Malicious Mischief 3 3 1 Vehicle Prowl 2 4 1 Theft (Under $250) 0 3 2 Domestic Violence 1 1 0 Minor in Possession 0 0 0 Drug Violations 1 3 1 Total 7 14 5 Year End 2005 2 15 9 35 1 14 3 79 ITEM H - 1 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina PAGE 2 Traffic February YTD YTD Year End ACCIDENTS 2006 2006 2005 2005 Injury 0 0 0 0 Non -Injury 1 2 3 16 TOTAL 1 2 3 16 Traffic February YTD YTD Year End CITATIONS 2006 2006 2005 2005 Driving Under Influence 7 15 14 84 *Other 5 6 18 58 Total 12 21 32 142 Traffic February YTD YTD Year End INFRACTIONS 2006 2006 2005 2005 Speeding 7 12 24 107 Parking 4 7 7 44 **Other 29 49 45 375 Total 40 68 76 526 February YTD YTD Year End WARNINGS 2006 2006 2005 2005 Total ` 97 185 1151 February YTD YTD Year End CALLS FOR SERVICE 2006 2006 2005 2005 House Watch 64 99 123 590 False Alarms 51 81 56 360 Assists 52 95 114 657 Suspicious Circumstances 16 31 32 185 Property-Found/Lost 1 2 4 19 Animal Complaints 1 3 3 45 Missing Person 0 2 0 1 Warrant Arrests 1 5 7 39 ***Other 1 4 3 22 Total 187 322 342 1918 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance • • 0 Felony Crimes Assault, Aggravated Robbery Sexual Assault/Rape Burglary (inc Attempt; Drug Violations Fraud (ID Theft) Vehicle Prowl Theft (over $250) Malicious Mischief Arson Auto/Boat Theft Poss Stolen Property TOTAL MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2006 Jan Feb Mar 0 0 0 0 0 0 0 0 0 0 3 1 0 0 0 1 0 0 0 0 2 1 0 0 5- 3 0 ITEM H - 1 Apr May Jun Jul Aug Sept Oct Nov Dec Total 0 0 0 0 0 4 0 1 0 0 3 0 0 0 0 0 0 0 0 0 0 8 Misdeameauor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 Malicious Mischief 0 3 3 Vehicle Prowl 2 2 4 Theft (Under $250) 3 0 3 Domestic Violence 0 1 1 Minor in Possession 0 0 0 Drug Violations 2 1 3 Total 7 7 0 0 0 0 0 0 0 0 0 0 14 ITEM H - 1 • 0 MEDINA POLICE DEPARTMENT If Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina PAGE 2 Traffic Accidents Jan Feb Mar Apr May JunJul Aug Sep Oct Nov Dec Total Injury 0 0 0 Non -Injury 1 1 2 TOTAL 1 1 0 0 0 0 0 0 0 0 0 0 2 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 8 7 15 Other 1 5 6 Total 9 12 0 0 0 0 0 0 0 0 0 0 21 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 5 7 12 Parking 3 4 7 Other 20 29 49 Total 28 40' 0 0 0 0 0 0 0 0 0 0 68 Warnings ` Jam Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 75 97 Calls for Service House Watch False Alarms Assists Suspicious Circumstances Property-Found/Lost Animal Complaints Missing Person Warrant Arrests Other Total Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 35 64 99 30 51 81 43 52 95 15 16 31 1 1 2 2 1 3 2 0 2 4 1 5 3 1 4 135 187 0 0 0 0 0 0; 0 0 0 0 322' MEDINA MONTHLY SUMMARY FEBRUARY, 2006 FELONY CRIMES Fraud (ID Theft) 2006-000344 01/04/06 3200 block of 78"' PI NE Victim reported unknown person(s) opened a Sears Mastercard account in New York and charged $7,400 worth of electronic merchandise. The victim was notified via mail when the fraudulent account was discovered. Case is under investigation. *Reference related cases 2006-000162; 2006-000241 and 2006-000288. Vehicle Theft (Recovery) 2006-000470 02/14/06 (E-lert #06-003) Midnight 800 block of 84 TH Ave NE Just after midnight on Tuesday 02/14/06, Medina Officers were notified that a possible unreported stolen vehicle registered to a Medina resident had been recovered by the Washington State Patrol after the suspect driver attempted to elude police and rolled the vehicle. Medina Officers contacted the owner of the vehicle, who was unaware the 2004 BMW had been taken, and determined it had been stolen from inside his garage in the 800 block of 84t' Avenue NE between 8:00 and 11:00 PM. The owner parked the vehicle in the garage shortly before 8:00 PM, but did not close the garage doors. It is believed is the suspect(s) entered the garage and accessed the home through an unlocked door. Upon entering, the suspect(s) removed the car keys from the kitchen counter and left with the vehicle. At approximately midnight, the Washington State Patrol spotted the unreported stolen vehicle westbound on SR 520, traveling at very high speeds. The driver exited the freeway at 108'' Avenue NE and attempted to quickly turn around at the bottom of the off -ramp. After a near collision with the WSP vehicle, the suspect vehicle rolled over into a ravine and the driver fled on foot. Officers from several agencies conducted a search of the area, but were unable to locate the suspect. Theft (Mail) 2006-000579 02/22/06 8800 block of Overlake Drive W Victim reported mail theft that occurred between 02/17/06 and 02/18/06. The victim placed three bills containing personal checks totaling approximately $600 in her non - locking mailbox for pick-up prior to going out of town. On 02/22/06, the victim received a phone call from a Kirkland Police Detective explaining he had discovered one of her checks on a subject arrested in their city. The Medina case against the subject was included with Kirkland's arrest charges. Total loss: $600. Medina Police Department Monthly Report - City of Medina February 2006 MISDEMEANOR CRIMES Malicious Mischief 2006-000363 02/06/06 1000 block of Evergreen Point Rd On 02/06/06 at 8:39 a.m. a remodeling contractor reported a case of malicious mischief. Eggs had been thrown at the front windows of the residence and a trail of oatmeal and flour had been poured on the walkway leading from the driveway to the front door. Clean up time was estimated at two hours. Malicious Mischief 2006-000447 02/13/06 7800 block of NE 28t" St (Bellevue Christian) On 02/23/06 at 10:15 a.m. the playground staff noticed tire tracks on the dirt playfield. The gate had been left open over the weekend, which would have permitted vehicles to enter the playfield. The tracks were not damaging, but the driving occurred during a heavy rain. Unknown person(s) also smeared mustard on the playground slide and play equipment and pickle relish on the playground equipment. Malicious Mischief 2006-000544 02/19/06 501 Evergreen Point Rd (City Hall) On 2/19/06 a Medina resident reported witnessing an act of malicious mischief that occurred between 11:00 and 11:05 a.m. A female threw eggs at the doors to City Hall and quickly drove away. The officer was notified immediately following the incident and was able to clean the doors before any damage occurred. • Vehicle Prowl 2006-000568 02/21/06 400 block of Overlake Drive E Victim reported a vehicle prowl occurred sometime between 10:00 p.m. on 02/20/06 and 7:00 a.m. on 02/21/06. The victim parked his locked vehicle in the gravel parking area above his residence. Unknown person(s) broke the driver's side rear door window using a screwdriver to pry on the lower door molding. It appeared as though the suspect did not enter the vehicle, and nothing was removed. Vehicle Prowl (Theft) 2006-000593 02/23/06 2800 block of Evergreen Point Rd (Metro Park & Ride) Medina officer responded to a vehicle prowl that occurred at the Metro Park & Ride. At 7:30 a.m. the victim left his vehicle locked and alarmed. When he returned to his vehicle at 6:00 p.m., he discovered the door lock on the driver's door had been punched. Documents and other items from inside the glove box were scattered onto the passenger side floorboard and seat. The victim's sunglasses were taken from the glove box. Fingerprints were obtained from the vehicle and submitted to the lab for processing. Total estimated loss: $50. Domestic Dispute (Verbal) 2006-000630 02/26/06 7800 block of NE 21 st St On 2/26/06 at 2:39 a.m., Medina officer responded to a domestic disturbance call. . The homeowner had been arguing with her son-in-law because she did not want a caretaker staying with her. Medina officers had prior contact with the homeowner and were made aware she has dementia, and could not be allowed to stay by herself because Medina Police Department Monthly Report - City of Medina February 2006 2 of her inability to care for herself and her disorientation. It was determined no physical violence had occurred. The Medina officer transported the woman to her daughter's home in Bellevue. The woman is now residing in an assisted living facility. *Reference case #2006-000462. OTHER Found Property 2006-000412 02/10/06 1800 block of Evergreen Point Rd Medina officer responded to the area regarding third class mail discovered in the planting strip. The flyers and other third class items were returned to the owners through the US Mail. Referral - Adult Protective Services 2006-000462 02/14/06 7800 block of NE 21 St St Medina officer responded to a welfare check of an elderly woman walking on NE 24th Street, carrying a pillow and walking without a jacket. The officer contacted the elderly woman and transported her to her home. The officer contacted the woman's daughter and determined it was necessary that she be referred to Adult Protective Services due to her reduced mental capacity. I* I CALLS FOR SERVICE Warrant Arrests (1) 2006-000313 $ 2,000 Medina FTA — DW LS-1 st • Medina Police Department Monthly Report - City of Medina February 2006 ITEM H - 1 • Town of Hunts Point MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report Town of Hunts Point Felony Crimes February YTD YTD Year End 2006 2006 2005 2005 Burglary 0 0 1 5 Forgery (Identity Theft) 1 1 0 3 Vehicle Prowl 0 0 0 1 Theft (over $250) 0 0 0 4 Possession Stolen Prop 0 0 0 2 Drug Violation 0 0 0 1 Auto/Boat Theft 0 0 0 1 TOTAL 1 1 1 17 • Msdeameanor February YTD YTD Year End Crimes ` 2006 2006 2005 2005 Assault, Simple 0 1 0 1 Malicious Mischief 0 0 0 3 Vehicle Prowl 1 1 0 5 Theft (Under $250) 0 1 0 5 Domestic Violence 0 0 0 1 Minor in Possession 0 4 0 7 Drug Violations 0 1 0 2 Total 1 8 0 24 • ITEM H - 1 MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police HIIIItS POIAt Monthly Activity Report Hunts Point PAGE 2 Traffic February YTD YTD Year End CITATIONS 2006 2006 2005 2005 Driving Under Influence 3 6 7 40 Accidents 0 0 0 1 *Other 0 3 1 17 Total 3 9 8 58 Traffic February YTD "YTD Year End INFRACTIONS 2006 2006 2005 2005 Speeding 1 2 4 25 Parking 0 2 0 10 **Other 22 42 25 326 Total 23 46 29 361 February YTD YTD Year End WARNINGS 2006 2006 2005 2005 Total 6 17 18 247 February YTD YTD Year End CALLS FOR SERVICE 2006 2006 2005 2005 House Watch 5 10 11 46 False Alarms 12 19 12 82 Assists 7 8 7 69 Suspicious Circumstances 2 5 5 40 Property-Lost/Found 0 0 0 0 Animal Complaints 0 0 0 7 Warrant Arrests 0 2 2 7 ***Other 0 0 1 4 Total 26 44 38 255 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment;Civil Dispute;Trespass ITEM H - 1 • • 9 MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police HaitS polio Yearly Activity Report Town of Hunts Point 2006 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug "Sept Oct Nov Dec Total Burglary 0 0 0 Forgery (Identity) 0 1 1 Vehicle Prowl 0 0 0 Theft (over $250) 0 0 0 Poss Stolen Prop 0 0 0 Drug Violation 0 0 0 Auto/Boat Theft 0 0 0 TOTAL 0 1 0 0 0 0 0 0 0 0 0 0 1 M sdeameanor Crimes Jan Feb- Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 1 0 1 Malicious Mischief 0 0 0 Vehicle Prowl 0 1 1 Theft (Under $250) 1 0 1 Domestic Violence 0 0 0 Minor in Possession 4 0 4 Drug Violations 1 0 1 Total 7 1 0 0 0 0 0 0 0 0 0 0 8 ITEM H - 1 • 0 MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Huets Point YEARLY ACTIVITY REPORT HUNTS POINT Page 2 Traffic Citations Jan Feb` Mar Apr `' May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 3 3 6 Accidents 0 0 0 Other 3 0 3 Total ; 6 3 0 0 0 0 0 0 0 0 0 0 9 Traffic Infractions Jan Feb Mar Apr May Jun Speeding 1 1 Parking 2 0 Other 20 22 Total 23 23 0 0 0 0 Jul Aug Sep Oct Nov Dec Total 2 2 42 0 0 0 0 0 0 46 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 11 6 17 Cali for Service Jan Feb Mar Apr May Jun House Watch 5 5 False Alarms 7 12 Assists 1 7 Suspicious Circumstances 3 2 Property-Lost/Found 0 0 Animal Complaints 0 0 Warrant Arrests 2 0 Other 0 0 Total 18 26 0 0 0 0' Jul Aug Sep Oct Nov Dec Total 10 19 8 5 0 0 2 0 0 0 0 0 0 0 44 • HUNTS POINT MONTHLY SUMMARY FEBRUARY, 2006 FELONY CRIMES Fraud 2006-000307 02/01/06 2800 block of 80th Ave NE On 02/01/06 at approximately 1:30 p.m., victim reported two unauthorized cash withdrawals from her Bank of America account. The unknown person(s) used the victim's PIN number at non -Bank of America ATM's in Seattle on 01/10/06. The account has since been closed. Investigation is ongoing. MISDEMEANOR CRIMES Vehicle Prowl 2006-000390 02/08/06 8400 block of Hunts Point Lane Medina officer responded to a report of a vehicle prowl that occurred between 02/07/06 at 10:00 pm and 02/08/06 at 5:44 a.m. Victim parked his vehicle in the driveway in front of his residence around 10:00 p.m. on 02/07/06. At 5:44 a.m. on 02/08/06, he discovered the driver's side window was shattered. The vehicle had been locked and secured with an alarm, but it is unknown if the alarm sounded as it did not awaken the victim. Nothing was found to be missing from the vehicle. Medina Police Department Monthly Report — Town of Hunts Point February, 2006 ITEM H - 2 • CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.modina-wa.gov MEMORANDUM DATE: March 7, 2006 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Monthly Development Services Department Report Planning Commission Meeting Recap — The March 7 Planning Commission meeting agenda contained three discussion items. The first was revisions to the Construction Mitigation Program. The Planning Commission provided direction to staff to investigate revision ideas. The second item was Nonconforming Envelopes and the Commission passed a motion to recommend code changes to the City Council. The third was an update to the Planning Commission Work Plan. The recommended update is shown below. It reflects a reprioritization of the original work plan topics and addition of four new topics: tree code revisions, street design standards, mechanical equipment allowances, and water feature allowances. The Commission also conducted chair and vice chair elections. Mark Nelson was voted to chair, Bret Jordan was voted to vice chair. Remaining Projects and Prioritization of Work Plan Based on Original Adoption Fall 2004 Updated Work Plan Recommended by Planning Commission March 7, 2006 1. Construction Mitigation Program Ordinance 1. Construction Mitigation Program Ordinance Revisions Revisions 2. Illegal nonconforming structures 2. Legal substandard building sites 3. Permit renewal 3. Tree and Vegetation Code revisions 4. Stand-alone accessory uses 4. Street design standards 5. Legal substandard building sites 5. Permit renewal 6. Home occupations 6. Pitched roof incentives 7. Pitched roof incentives 7. Reformulate the Zoning Code's height / lot 8. Reformulate the Zoning Code's height / lot coverage bonus system to allow for coverage bonus system to allow for intermediate coverages with intermediate intermediate coverages with intermediate heights heights 8. Calculation of side setbacks for R-20 and R- 9. Calculation of side setbacks for R-20 and R- 30 lots without penalty for private lane width 30 lots without penalty for private lane width 9. Reevaluation of the performance of. 10. Reevaluation of the performance of ordinances originating with the planning ordinances originating with the planning I commission ITEM H - 2 Remaining Projects and Prioritization of Work Plan Based on Original Adoption Fall 2004 Updated Work Plan Recommended by Planning Commission March 7, 2006 commission 10. Mechanical equipment allowances 11. Water feature allowances 12. Illegal nonconforming structures 13. Stand-alone accessory uses 14. Home occupations Permit Streamlining Plan — In follow-up to this January Study Session topic, the workshop dates have been set as March 23 and March 30 and participant confirmation letters are being mailed out. Outcome of 2006 State of Washington Legislative Session — The legislative session will be adjourned this week and it does not appear that there will be any substantive impact on the development regulations for the City of Medina. There are orgy two potential bills that would relate to Medina at all. One would decrease the frequency of mandated comprehensive plan updates and the other would seek to add specificity to the requirement that local critical areas ordinances incorporate the "best available science." I will notify the Council if the latter bill passes and if it would allow for improvements to our Critical Areas Ordinance, MMC 18.12. Tracking of Cost Recovery for Permits Related to Medina Elementary Reconstruction — Attached is an update to this cost recovery analysis. In 2005 the City Council requested that staff monitor the ongoing costs and revenue associated with staff performing plan review and inspections for the reconstruction of Medina Elementary School. All indications are that the City will fully recover its costs by the end of the project. • 0 E cu � � 0 � E 0 m co E � 2 k � k 0 \ / (L � ■ � 7§ k § k k CL Q -6 § 2 % a2 2 . 7 k E $ E 2 § § § st % 2 0 a eEc 2 222 ) ƒk / / tea@ - /$8 / / 2 $ k _e )� § 7\c 2k /2\ kE /0 £§ ® k f ` 2 $ 2 0 = 7 0) 7 a f § e a E ( Co } 7 § o � a `LJ & 7 * 2 m E e © } 0 k\ \ k k $ ) f \ f K ° - © § § ` ° @ @ 0 g O » I a 2§ %m % k 7 4 I f % 2 I ° D 0 w CO R%] /( 3 1 . f k & 7gEf k Fm 2 M E _°�_a2 f§ G§ S a/ c@ 9&] 2 @ w 7 0 2 « ) k 0± J« I «± 7 $ E 2) 3 I / CL � Q c @ � � 0 � c 0 @ CD 0 U � c .c c cc a_ 0 / � \ k j j CL} C) 0 z } } k \ } } 0 0 \ @ § $ 0 \ \ \ k A e e §f § CL 0- CL { CO) 0 § 7 k E ) k 5 ) e 5 \ § $ g) § CL « 8 % $ f = k S / § N 4 t ` k 2 7 0 & cc C 'a_ ° Cco§a-42 a. / 2 k $ I) ƒ [ } § 7 f & « 2 _) } $ E 2 @ \ 2 c . / § ! .1 / \ 7 2 c \ = \ > 9 ` .9 k k _ } \ d \ � o� \ §$ E o� S ® ƒ]0(2 4 _m ® 2 ¥ / c ) \ \ @ E \ § ) = ° « § / { B \ k k ( k [ ) / k k ƒ k ( k / \ k § 05 w e L) <1 m z o CL_ m = « u e . m E_ w w P co E k / * k / \ � • • 0 0 L � m _N f6 O 5 � � 0 a m 0 e� o T N 0 O O Z Z y 7 C 7 7 _N •O 'y O tyj O UN a a u�i �O O LL c 0 a o c 0 N N N 7 - E N I 0-1 1 O C l0 7 0 .y0 .N U V _N _N 'O "O U U a n N N �o N a N C 'a_ N N T O CO N L Wco _ o c c U c m \ C C � N � C N N «gyp O N � N � N N O tj� 8 i m p O. a� to an d N Q_ c' 0 i Z �_ Q O a a�i� �O a> 0 E cu v c c rn a, E c E r o o 0 05 w _ U Q Q cn m Z U d 0. U) -j� = _ d _04 5 Q' W Q_ .1 U d y N O) i • • 000 000 00 00 00 00 0) CD 00 rn0 00 1-0 Ln coo eo M I-N W O I 07L co Cl) CL M- NtD mi h 0) O1n -�h N Cl) c— N e- N N N EA 69 to Fsi EH EA 6% to E03 66, to tfi to Ei! efi e» 69 M► 0 � .p,-� 2-.p� W (1) , m wo 0) «pp �1 wpp QQ0 Qy co QN Q� U U •- U •- U •= U •- U- i U L C C O p C O p O p O p O p O p �6 �6 �6 c O �6 O> «0 c C c c c C c C c C C c W N C w U c i s c "O c C cq cp Op c c 0 c rN c QQ M-2 c 0 (A c QQ N'2 c 0@ UC)C)a cgt�a (gc�a 08 0 0- C)8IL LO tc) 00 N N CDO 0 O q) 3d3 3 =' O p 00 N 0 C > C c > Q N > O c U -�i -�i w co - (n Z co N Lf) h tC1 h N Cl) U') Cs co CO P EA CA W C) O O 0 N O � O N_ N tD N co J N N N 0 H co U a CL d m L CL a s w �aaio C LL_Y cq m om G O N N U � _ � U c U O to 8 O _ h y N T� w mw .X 0 t Q cc Q # Q UJ ITEM H-3 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 233-6410 www.medina-wa.gov MEMORANDUM DATE: March 7, 2006 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: February Public Works Activity Report 1. During the February 13th Council meeting, the Council briefly discussed the issue of safety for residents along 83rd Ave NE and NE 8th Street and complaints about speeding vehicles coming down 83rd where there is limited sight distance, a school walking route, and a number of small children living in the neighborhood. After studying the situation I recommended that two speed humps be installed to control the traffic speeds. During the meeting the Council requested additional information on the cost of a speed monitoring sign compared to the cost of installing speed humps. I contacted the City of Bellevue and learned that they have 20 stationary speed monitor installations at a cost of $6,000 each, plus ongoing power and maintenance expenses. I recently obtained a quote of $8,700 to install two speed humps. Since the City does not have the expertise to maintain the speed monitoring device, we would need to contract for that service. I would therefore recommend a one time cost for speed humps over the cost and ongoing expense of a speed monitoring device. In response to comments that should new residents desire that the speed humps be removed, I submit that their placement was necessary to control vehicle speeds where limited sight distance, numerous driveway accesses and a tight curve are present and until such time as those conditions are abated, they should remain. 2. The Ridge Road and NE 61h Street Paving and Drainage Improvements Project is finally completed. Final construction costs totaled $184,448.01. The added storm drainage work on Ridge Road resulted in a project overrun of $34,448.01 above the original $150,000 budget for the project. 3. The February 28th neighborhood meeting with the residents living along NE 8th Street between Evergreen Point Road and 80th Avenue NE, was attended by approximately 15 people (which represent 8 of the 31 households on NE 8th Street). During the meeting, I presented three alternative sidewalk plans that would complete the sidewalk connection on the north side of the street. After my presentation of alternative layout locations for the sidewalk, residents asked why the sidewalk is to be built on the north side of the street, and who proposed it. The issue of urban versus rural character of the City was raised with the residents preferring to leave the street as it currently exists with pedestrians primarily using the gravel shoulder along the south side of the roadway for walking. It was suggested that merely signing the south side of the road with no parking signs during school hours would suffice. After pointing out that a gravel shoulder is not ADA compliant, I went on to point out that the new school access for pedestrians was predicated on separation of the walking students from the traffic and that the primary pedestrian access from the north is via a crosswalk at 80th Ave NE and one westerly at the west side of the bus drop off area. Since this does not represent a change from the current crosswalk locations, the need to place a sidewalk on the north side of NE 8th was questioned by a resident. I responded that the school construction will not provide a sidewalk along the school frontage on NE 8th in order to avoid pedestrian and vehicle conflicts at the four vehicle access points. After a number of opinions were expressed the residents felt that if a sidewalk is to be built on the north side of the street, they prefer the least impact to their property frontage (presented Alternative #2 with a vertical curb and adjacent sidewalk placed next to the traveled lane) with only a few parking space areas provided (by shifting the walk to the north and widening the paved street) where the adjacent grades can accommodate it. I stated that my next steps were to research the origin of the sidewalk proposal, inform the residents of a decision to proceed or not, present a preliminary design to them, complete the final design, obtain bids, and construct the sidewalk prior to the completion of the new school. 4. Playground site preparation work is still on hold waiting for dry weather. 5. Public Works Crew activity in February included: Removal of tree limbs and debris from recent high winds, Sidewalk cleaning, Drainage patrol, Restroom cleaning and garbage pickup, Adding gravel to the pathways in Medina Park, Pruning trees and plantings, mulching planter beds. Replacement of seventeen street intersection signs and posts, The attached spreadsheet summarizes Public Works Department hours expended in February. The following is a picture of the reconstructed dog ramp on the northwest shore of the south pond at Medina Park. The ramp was reconstructed using an anchored fiber blanket covered with fine gravel. We will monitor the performance of this installation and if successful, replace the remaining two dog access ramps in the same manner. 0 DRAFT CITY OF MEDINA Park Board Meeting Minutes February 27, 2006 Medina City Hall 7.00 p.m. 501 Evergreen Point Road Call to Order The February 27, 2006 Park Board meeting was called to order by Chair, Lisa Fleischman at 7:05 pm. Roll Call Present: Lisa Fleischman, Roger Ngouenet, Heija Nunn, and Karen Sparks Absent & Excused: Steve Brustkern Staff Present: Joe Willis, Director of Public Works; and Rachel Baker, Administrative Assistant Election of Vice Chair Nunn nominated Sparks to serve as 2006 Vice Chair and Ngouenet seconded the nomination. Sparks was elected 2006 Vice Chair by unanimous vote at 7:07 pm. Announcements Nunn announced she would remain on the Park Board, as she was not appointed to the vacant Planning Commission position. She additionally stated she was not invited to interview with the mayor prior to providing his recommendation to City Council. Minutes The January 19, 2006 Park Board meeting minutes were approved by unanimous consent at 7:09 pm. Audience Participation (Non -agenda items only) There was no audience present. Park Reports Boardmembers decided to continue with 2005 assignments and agreed to postpone new park assignments until vacant board positions are filled. DRAFT Sparks reported: • Portable toilet at the 84th Avenue dock was removed • Three helium Mylar balloons were trapped in trees near pond in Medina Park • Plaque for large stone sculpture at Medina Park still missing Sparks praised western dog ramp repair in Medina Park and Willis indicated the department would repair two remaining ramps in the future. Nunn inquired if Public Works maintains gravel paths at Medina Park and Willis said the crew has been addressing them. In response to Sparks, Willis reported he has been waiting for results from two conservators contacted to determine cost and scope for restoration and preservation of Medina Park's Windsong sculpture. Nunn and Ngouenet complimented Public Works for grass maintenance at both Medina Park and Medina Beach Park. Ngouenet inquired about standing water on Indian Trail and Willis indicated the department is aware of the drainage issues there. 0 Other Business Medina Park Signs (7:20 pm) Board discussed kiosk design and location, use of directional signage, and re- locating mutt mitt trash bins along paths and combining with trashcans. Members recommended stenciling or installing plates on parking curbs in lot with "Park Use Only". Willis confirmed the water station replacement would be installed in shade near playground area and board discussed the installation of a discreet "No Dogs Allowed" sign and hitching post near playground in shady area. 2006 Work Plan and Budget (7.49 pm) Willis asked the board to identify goals and priorities in order to associate costs with work plan items. Board discussed work plan items and favored separating Fairweather from work plan in order for improvements to be considered capital improvement projects. Willis indicated he would bring the Anderson Plan for Fairweather and Nunn stated she would bring her park board notebook to the next meeting. Willis said the playground improvement and EarthCorp expenses would come from his 2006 operating budget and one of his crew would supervise EarthCorp Park Board Minutes February 27, 2006 Page 2 DRAFT workers. Willis stated EarthCorp would work with his schedule preferences and target primarily invasive weeds. Discussion followed regarding plans for Fairweather and board considered dividing it into two projects, field and nature preserve. Members discussed option to focus on basketball hoop installation and re -terracing of stairs before addressing additional improvements. Willis remarked drainage would first need to be dealt with in that area. Boardmembers commented that all parks could be addressed during 2006 with budgeted funds and named the following preliminary items: • Stairs and basketball hoop at Fairweather • Five corners landscaping • Distance markers, par course improvements, park signs, and playground hedge in Medina Park • Stairs, picnic area, lighting, accessibility, and entry improvements at Viewpoint • Picnic table at Lake Lane Nunn distributed sample par course equipment replacement descriptions. New Business City Website (8:27 pm) Board touched on item and indicated it would like to continue discussion during next meeting. Adjournment MOTION SPARKS AND SECOND NUNN TO ADJOURN FEBRUARY 27, 2006 MEETING, MOTION PASSED 4-0, 8:31 PM. The February 27, 2006, Park Board meeting at adjourned at 8:31 pm. The next Park Board meeting will be held Monday, March 20, 2006 at 7:00 pm. Minutes taken by: Rachel Baker Administrative Assistant Park Board Minutes February 27, 2006 Page 3 DRAFT CITY OF MEDINA Planning Commission Meeting February 7, 2006 Medina City Hall 7.00 p. m. 501 Evergreen Point Road CALL TO ORDER Mark Nelson called the Planning Commission meeting of February 7, 2006, to order at 7:03 pm. ROLL CALL Present: Holly Greenspoon, Bret Jordan, Mark Nelson, Judie O'Brien, Debra Ricci, and Gerry Zyfers Staff Present: Joseph Gellings, Director of Development Services; Tim Tobin, Engineering Consultant; Robert Rohrbach, Building Official; and Rachel Baker, Administrative Assistant ANNOUNCEMENTS Gellings said the city council intends to discuss planning commission appointments during an executive session at the February 13, 2006 council meeting, and would anticipate holding chair and vice chair elections during March meeting if vacant position has been filled. MINUTES Zyfers noted date in December 6, 2005 minutes should be corrected in adjournment motion to reflect correct meeting date. MOTION JORDAN AND SECOND RICCI TO ACCEPT MEETING MINUTES: • December 6, 2005 as corrected • January 10, 2006 MOTION PASSED 6-0; 7:06 PM. PUBLIC HEARINGS Construction Mitigation Plan (CMP), Level 2 (7:07 pm) C-1172; 8636 Northeast Seventh Street, Medina 98039 Nelson opened the public hearing. Tobin read Staff Report and recommended approval of project with conditions as 0 indicated in report. David Luaulu, Contractor, Regency West Luxury Homes 13555 Southeast 36t" Street #103, Bellevue WA 98006 (7:08 pm) After affirming an oath of testimony, Mr. Luaulu stated he would agree to conditions read in staff report for construction mitigation plan approval. Mr. Luaulu confirmed the house would be built for speculation. Tobin and Mr. Luaulu answered commission questions pertaining to sound wall and storm drainage. Mrs. J. Blue, Resident, 8642 Northeast Seventh Street, Medina (7.13 pm) Following oath affirmation, Mrs. Blue conveyed she resides in residence just east of proposed project and addressed questions to contractor and staff regarding storm drainage, elevation change and sound wall. Ms. Blue agreed to proposed language requiring sound wall construction and providing city written notification requesting such. Commission entered into discussion following public comment. Nelson closed the public hearing at 7:31 pm. MOTION ZYFERS AND SECOND JORDAN TO APPROVE CMP, C-1172, AS PROPOSED AND RECOMMENDED BY STAFF WITH THE FOLLOWING ADDITIONAL CONDITIONS: • Plywood sound wall up to ten feet in height shall be constructed along a portion of the east property line within seven days of the city's receipt of written notice from eastern neighbor. • Delete last sentence of paragraph four in staff report. • Generalized landscape plan shall be developed and included with the final CMP. MOTION PASSED 6-0, 7:35 PM. Construction Mitigation Plan (CMP), Level 2 (7:36 pm) C-1112, 8711 Ridge Road, Medina 98039 Tobin read Staff Report recommending approval of project with conditions as indicated in report. Tobin clarified typographical error in condition one, explaining the screening and buffering would be along the southwest or southeast property line. Commissioners discussed staff report conditions. 0 Nelson opened public hearing at 7:47 pm. Planning Commission Minutes February 7, 2006 Page 2 Ronald Reed, The Reed Architects 759 North 74th Street #2, Seattle 98103 (7:47 pm) Mr. Reed affirmed to oath administered and agreed to conditions outlined in staff report. Mr. Reed stated the proposed 14-month project would demolish and redesign existing structure and conform to city regulations. He further testified that no trees would be removed from current landscaping. Mr. Reed identified construction access, parking, material storage/usage, solo truck route, and sewage and storm drain installation. Mr. Reed responded to commission inquiries. Steven Smith, Resident, 309 Upland Road, Medina (8:09 pm) Mr. Smith addressed concerns regarding construction property access and stated his driveway would not support construction traffic, explaining that the materials located there are extensive and would be difficult to locate and replace if damaged. Mr. Smith expressed concern regarding impacts to utilities and potential damage to his rare and expensive landscaping located in the right-of-way. Mr. Smith offered alternative to storm drain installation, asking it occur in opposite right of way. Discussion followed among commissioners, agent and is neighbor. Mr. Reed agreed to look into installation alternatives. A lengthy discussion followed regarding Smith's landscaping and utilities installation. MOTION JORDAN AND SECOND GREENSPOON TO APPROVE CMP, C-1112, AS PROPOSED AND RECOMMENDED BY STAFF WITH THE FOLLOWING ADDITIONAL CONDITIONS: • Screening and buffering would be along southwest property line. • Preferable location for storm drain extension is in right-of-way on east side of Upland Road. Contractor shall provide southern neighbor with a minimum of 48-hours notice prior to start of trenching across driveway entrance in Upland Road right-of-way. Contractor shall minimize length of time driveway is impassable to the absolute minimum necessary. • If storm drain installed in right-of-way on west side of Upland Road, applicant shall provide a warranty for health of disturbed plants for one-year from date of replanting. • Contractor shall keep all construction vehicle traffic off private driveways neighboring site. • Existing hedge shall remain along Upland Road, except where it must be removed for utility installation and construction parking, until final landscaping. • Name of CMP manager and contact information shall be added to plan. • Approval of CMP with outlined changes must first be approved by city attorney for compliance with existing agreements in place by affected properties surrounding site before set forth as approval by planning commission. MOTION PASSED 4-0-2 NELSON AND RICCI ABSTAINED), 9:19 PM. Planning Commission Minutes February 7, 2006 Page 3 • • Nelson requested a report by the city attorney be provided at next meeting, and Gellings agreed. Nelson called for a break at 9:21 pm and called the meeting back to order at 9:39 pm. DISCUSSION Building Permit Triggers (9:39 pm) Rohrbach expanded on proposal drafted referencing 12 exemption items and recommended planning commission forward to city council for adoption. Rohrbach explained the items are either directly from the International Residential Code (IRC) and/or the International Building Code (IBC) or may be paraphrased to consolidate information and work with Medina's zoning code. Discussion followed. MOTION RICCI AND SECOND JORDAN TO ADOPT RECOMMENDATIONS STAFF PROVIDED IN DRAFT CODE REVISION, MOTION PASSED 6-0; 9:55 PM. Commissioners consented to recommend against a neighbor consent form. Nonconforming Envelopes (9:57 pm) Gellings defined nonconforming envelope allowance as either code -based or melded with existing minor deviation program, utilizing a discretionary hearing process to review cases. Following discussion, commission concluded the discretionary system would be preferred, and recommended combining minor deviations and nonconforming envelopes together. Gellings indicated he would put into ordinance language and Nelson recommended commission test language against the six examples given to commission previously. ADJOURNMENT MOTION JORDAN AND SECOND ZYFERS TO ADJOURN FEBRUARY 7, 2006, PLANNING COMMISSION MEETING, MOTION PASSED 6-0, 10:24 PM. The Planning Commission meeting of February 7, 2006, adjourned at 10:24 pm. Planning Commission Minutes Page 4 February 7, 2006 • • The next Planning Commission meeting is scheduled for Tuesday, March 7, 2006, at 7:00 pm. Minutes taken by: Rachel Baker Administrative Assistant Planning Commission Minutes February 7, 2006 Page 5 ITEM H - 7 CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www rnedina-wa.aov CITY MANAGER'S ACTIVITY REPORT DATE: March 8, 2006 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: City Manager's Activity Update SCA NOMINATIONS — The attached Suburban Cities Association call for nominations for Emergency Management Advisory Council (EMAC) and the Regional Law Safety and Justice Committee (RLSJC) is provided should anyone from the City Council wish to be considered. EMAC and its subcommittees advise, assist, review, and comment of emergency management and homeland security issues, regional planning and policies. They approve the homeland security allocations and work product. Members represent cities, fires service, law enforcement, hospitals, Port of Seattle, government, special purpose districts, tribes, utilities, non-profit agencies and the private sector. This appointment is a County Executive appointment. SCA recommends candidates to Executive Sims who then recommends appointment to the County Council. Positions are usually filled by public safety, emergency management personnel or elected officials. Chief Chen currently serves on the EMAC, representing the King County Chiefs of Police. The RLSJC was created by state law to share and coordinate criminal justice information and programs, to address important criminal justice issues in the region and plan future needs. Positions are usually filled by elected officials or public safety personnel. SR 520 PROJECT — The 2005 project report "Year In Review 2005" is attached. The SR 520 project team is currently working to complete the Draft Environmental Impact Statement (Draft EIS), which is scheduled for release in the spring. Following release of the Draft EIS, there will be a 60-day comment period. WSDOT will conduct public hearings during the comment period, which will be an opportunity for public review and input on the document. Other major milestones scheduled for 2006 include: 1) selection of a preferred alternative; 2) completing a wind and wave study on Lake Washington; 3) Initiating phase II of geotechnical work; 4) beginning design of the new floating bridge; and 5) identifying a pontoon construction site. Upcoming Meeting Schedule Mar 13 — City Council Meeting — 7:00 p.m. Mar 20 — Park Board Meeting — 7:00 p.m. Mar 21 — Hearing Examiner — 7:00 p.m. Mar 22 — Emergency Service Committee Meeting — 4:00 p.m. Mar 27 — City Council Study Session — 7:00 p.m. ITEM H - 5 HOME SALES REPORT — Annual home sales in Medina have slowed significantly during the first two months of 2006. A total of 7 sales have been recorded during the months of January and February compared to 13 recorded sales during the same period last year. However, January and February 2006 total sales price was $16,221,000 compared to $18,955,000 for the same period in 2005. Net 2006 YTD R.E.E.T. receipts are $13,533 less than 2005 YTD receipts, but on target based on 2006 YTD revenue projections. Typically, home sales during the 1 st quarter of the year are the slowest. Homes sales during the 2"d and 3rd quarter of each year are traditionally better than during the 1 st and 4th quarters. The "Home Sales Real Estate Excise Tax Summary Report" is attached. BUILDING PERMIT REPORT — The YTD Permit Report for February 2006 is attached. Total construction valuation YTD 2006 is $2,245,258, which is slightly more than $1,000,000 less the 2005 YTD total for the same period. The number of permits issued YTD 2006 is slightly less than the number issued through February 2005. The number of inspections completed YTD 2006 is a slight increase over the same period last year. LOCAL SALES TAX REPORT — The Sales Tax Report for the first two months of 2006 is attached. During the month of February 2006 (sales from December 2005), the City received in excess of $330,000 in sales and use tax receipts, which is approximately 1/3 of the annual projected sales and use tax revenue. 2006 YTD Sales & Use Tax receipts are approximately $390,000 compared to $160,000 for the same period in 2005. LEGISLATIVE UPDATE — The 2006 Legislative session will be adjourned prior to the March 131h City Council meeting. Some of the key issues identified in the City of Medina 2006 Legislative Action Plan are highlighted below: Streamlined Sales Tax (SSB 6594) — The measure passed the Senate without a single dissenting vote, but has been languishing in the House for over a month due to concerns by majority leadership that it might be interpreted as a "tax" vote. As such, the bill is in trouble during this final week of the session. SSB 6594 would put Washington in compliance with most of the other states in apportioning sales taxes to the destination to where goods are delivered. ■ Municipal Courts (ESB 6342 and SHB 3082) — ESB 6342 would require all municipal court judges to be elected and SHB 3082 would clarify cities authority to contract for court services. Both measures are waiting for floor action in their respective chambers, which is the last stop before final passage. Neither bill is expected to reach the floor for action before the clock expires on the session. This is good news in regards to ESB 6342, but passage of SHB 3082 would have helped our ongoing jurisdictional appeal, which is pending (anticipate a date for oral arguments in April or June). ■ Clarification of 'Best Available Science" (SHB 2815) — This measure passed out of the House on a party -line vote and then narrowly passed out of the Senate Government Operations Committee before dying in the Senate Ways and Means Committee. ■ LEOFF I Medical Liability/Benefit Cap (SHB 2688) — The Senate Ways & Means Committee passed an amended SHB 2688 (AWC advanced amendment that removes section of bill that would have reinstated the 6% LEOFF I employer and employee contribution rates). The bill was last scheduled for a 3rd reading before the Senate Rules Committee on March 7th ■ Identity Theft (SB 6665, SB 6303 and HB 2648) — All three measures have died in committee. ITEM H - 5 EMERGENCY PREPAREDNESS INFORMATION — Following the March 4"' retreat, I had a brief conversation with a member of the City Council regarding the City's emergency preparedness efforts. The member had several questions and concerns related to the assumptions, vulnerability and assessment of risk related to our efforts. In addition to providing newly elected members with an electronic copy (CD) of the City's Comprehensive Emergency Management Plan (CEMP), I have attached copies of the appropriate sections of the CEMP to provide background on the subject. I would also be happy to answer any additional questions members may have after reviewing the attached information. We are entering our 5th year of implementing the plans and policies adopted as part of the 2001-02 adoption of the CEMP and have made significant progress. Our continued progress is only possible with the ongoing support for the adopted plans and policies at the City Council level. If there is any question regarding the plans and policies, I would ask that Chief Chen and I be notified and given an opportunity to participate in any discussions. C 0 • • C, SUBURBAN CITIES ASSOCIATION CALL FOR NOMINATIONS Nominations will be accepted until April 2 for the Emergency Management Advisory Committee (EMAC) and Regional Law Safety and Justice Committee (RLSJC). Page two of this notice is a nomination form; please fill out your name and a brief statement of what you would bring to the committee as an SCA representative. Return the form prior to the deadline. Emergency Management Advisory Committee - EMAC EMAC and its subcommittees advise, assist, review, and comment of emergency management and homeland security issues, regional planning and policies. They approve the homeland security allocations and work product. Members represent cities, fires service, law enforcement, hospitals, Port of Seattle, government, special purpose districts, tribes, utilities, non-profit agencies and the private sector. This appointment is a County Executive appointment. SCA recommends candidates to Executive Sims who then recommends appointment to the County Council. Positions are usually filled by public safety, emergency management personnel or elected officials. Meeting times and place: Second Tuesday of every other month 12 noon to 3 pm at the Regional Communication and Emergency Coordinate Center. Staff contact is Kathryn Howard 206-205-4061 http://www.metrokc.gov/prepare/homelandsecurity/homelandsecurity emacrhsc.aspx Regional Law Safety and Justice Committee - RLSJC Created by state law to share and coordinate criminal justice information and programs, to address important criminal justice issues in the region and plan future needs. Positions are usually filled by elected officials or public safety personnel. Meeting times and place: RLSJ meets the last Thursday of each month, 7:30 am to 9 am at the 40th Floor Conference Room, Seattle Municipal Tower, 700 Fifth Ave. No web site, but contact Alma Contreras at 206-296-3437. P:\2006 Agenda Packets\03132006\ltem H-7a, sca emac call for nor doc NOMINATIONS AND IDENTIFICATION OF AUTHORIZED REPRESENTATIVE Please provide a brief statement on your qualifications for the position as an SCA representative. These nominations represent the elected officials eligible and willing to serve on these committees from the city of Our city is willing to provide staff support to forums on which elected officials from our city may be selected to serve. Yes No This information has been supplied by 0 1 Please Email, FAX or MAIL to SCA by April 2, 2006. Date P:\2006 Agenda Packets\03132006\Item H-7a, sea emac call for nom.doc - • •�- • M• Thanks to the thousands of Puget Sound residents who provided questions, comments and suggestions about the SR 520 bridge project this year! 2005 was a busy and productive year for the project. It included significant progress with design work and environmental analysis, and a tremendous amount of public outreach. The project team continued to analyze the base 4- and 6-Lane alternatives, developed refined new options for the 6-Lane Oftd ernative, and moved forward with work on the Draft Environmental Impact Statement (EIS). These efforts happened concurrently with meeting elected officials on both sides of Lake Washington, briefing 57 community organizations, and speaking with 3,000 individuals at project open houses and community fairs and festivals. Winter 2006 Funding Source 2003 State Nickel Package Amount $52 million 2005 State Transportation Partnership Package $500 million 2005 Federal Funding $1 million Future Electronic Tolls (estimated) $700 million Total Identified $1.25 billion Estimated Cost $1.7-3.1 billion` Remaining Balance $OAS-1.85 billion *Includes 6-lane design option costs In 2005, Governor Gregoire toured the bridge, commented on the critical need to replace the structure, and then showed her commitment to transportation improvements by working with the Legislature and signing the Transportation Partnership bill in May. This legislation provides $500 million of funding for the SR 520 Bridge Replacement and HOV Project and was reaffirmed by voters in November. Although more funding is necessary to complete the project, receiving the 2005 funding is a significant step toward rebuilding SR 520. Turn the page to see photos and learn more about project accomplishments during 2005 and a glimpse of what's to come in 2006. Qesiar, and, ■ • Selected and refined six new options for the base 6-Lane Alternative, including one presented by the community. Conducted workshops to analyze and refine these ideas. ■ Received and evaluated potential interchange concepts for Montlake and Pacific areas ■ Completed geotechnical drilling in Lake Washington to determine soil structure and depth of bedrock for designing anchors and bridge columns ■ Used new 3D scanning survey technology to assist with mapping for future design work ■ Completed right-of-way plans for real estate purchases for each alternative ■ Began defining guidelines for corridor aesthetics WSDOT crews conduct geotechnical drilling (Dean RUMSeattle Times) ■ Conducted ongoing environmental analysis to advance work on the Preliminary Draft EIS and prepared a Design Options Index ■ Incorporated new 6-Lane design options into the Preliminary Draft EIS, including the Pacific Street Interchange, Second Montlake Bascule Bridge, eastside Bike/Pedestrian Path alignment revisions, and Kirkland Park -and -Ride transit access ■ Released 17-Discipline Reports on technical and environmental issues Prior to the Draft EIS; distributed nearly 200 copies on CD to the public. Issued addenda reflecting the new design options ■ Held design workshops with Seattle Parks Department, University of Washington, and the Arboretum regarding potential design for McCurdy, E. Montlake, and Arboretum parks ■ Conducted cultural resources review of corridor Stream near SR 520 Public Outreach ■ Conducted 57 briefings for community organizations and social service agencies ■ Talked with 3,000 people at community fairs and festivals; displayed project information at eight community locations ■ Hosted open houses in Seattle and Bellevue with nearly 300 people in attendance ■ Conducted transit user survey at transit stops on SR 520 bridge ■ E-mailed project updates to 1,200 people each month Bellevue ■ Hosted 54,465 visitors to the project web site; open house received 379 comments from the public via e-mail, 104Fail or phone ■ Convened Madison Park Community Advisory Group to focus on a potential new bicyclelpedestrian lane connecting Madison Park and the SR 520 bicycle/ pedestrian path ■ Collaborated with jurisdictions to move toward selecting a preferred alternative ■ Held 38 meetings with local communities and project committees Media and News Events ■ Conducted corridor tour for Governor Gregoire in March ■ Hosted July bridge closure tour for local elected officials and media Transit riders complete user survey ■ $eceived media coverage in 40 print or television Governor Gregoire and WSDOT low stories Secretary MacDonald at March bridge tour July bridge tour 2005 • Complete a wind and wave study to further *As we celebrate the accomplishments of 2005, design of floating bridge we are already setting our sights on 2006 • Begin design of the new bridge milestones. The project team will build on the Start Phase 2 geotechnical work momentum of 2005 to accomplish the following in Identify a pontoon construction site the upcoming year: • Release the Draft EIS We hope you will continue your involvement • Conduct Draft EIS public hearing and in the project in 2006. Sign up for our 60-day comment period monthly e-mail update by e-mailing • Select a preferred alternative SR52OBridgeOwsdot.wa.gov. ADA Infom don: Individuals requiring reasonable accommodation of any type may contact Paul Krueger, En*onmental Manager, WSDOT at (206) 381-6432. Persons who are deaf or hard of hearing may call WA State Telecommunications Relay Service (rM at 711. Title VI: WSDOT assures full compliance with Title VI of the Civil Rights Act of 19U by prohibiting discrimination based on race, color, national origin and sex in the provision of benefits and services. For language interpretation services, please contact Paul Krueger, Environmental Manager, WSDOT at (206) 381.6432. For inbrtnation on WSDOTs Title VI Program, please conted the Title VI Coordinator at (360) 705.7098. • 9601 'aN iWfJ3d VMalvd 3S IVd 30V=d •s•n ii v .ls ®1d Md 1,14Z-KM VM 111H aCIA17 1S H1tPZ aN 9096 NVY463SSVM 1-101M I"II"I'I""1111"'I"I'II"'I'1"I"1""I I"'II'I"I"I' Il I.0196 dM 'alN89%0 OOV qnS '48M aAIIO V I. 6ulplmg aienbs segj M[OJd AOH pue fuetueaeldea e6pu9 ON US Home Sales Real Estate Excise Tax Summary Report City of Medina, Washington Less 1 % Sales No. of Average 'Total Total Real Collection Recorded Sales Avg. Assessed Total Assessed Estate Excise Medina s fee (Paid to Medina's Period Recorded Price Value Sale Price Value Tax (1.78%) Gross Share King County) Net Share Jan V3 3 $ 1,132,200 $ 955,000 $ 3,396,600 $ 2,865,000 $ 51,976 $ 8,492 $ 85 $ 8,407 Feb'03 4 $ 617,355 $ 810,500 $ 2,469,418 $ 3,242,000 $ 37,009 $ 6.174 $ 62 $ 6,112 Mar103 5 $ 664,000 $ 512.800 $ 3,320,000 $ 2,564,000 $ 50,801 $ 813M $ 83 $ 8,217 Apr'03 10 $ 661,720 $ 704,200 S 6,617.200 $ 7,042,000 $ 101,257 $ 16,543 $ 165 $ 16,378 may 12 $ 1,146,875 $ 1,127,417 $ 13,762,500 $ 13,529,000 $ 213.020 $ 34,406 $ 344 $ 34,062 Jun'03 4 $ 923,750 $ 781,750 S 3,695,000 $ 3,127,000 $ 56,551 $ 9,238 $ 92 $ 9,145 Jul'03 14 $ 1,540,233 $ 1,451,071 $ 21.563.268 $ 20,315,000 $ 329,921 $ 53,908 $ 539 $ 53,369 Aug'03 8 $ 1,203,800 $ 969,625 $ 9,630,400 $ 7,757,000 $ 147,352 $ 24,076 $ 241 $ 23,835 Sep'03 4 $ 1,628,250 $ 1,374,250 $ 6,513,000 $ 5,497,000 $ 99,656 $ 16,283 $ 163 $ 16,120 Oct V3 6 $ 715,733 $ 515,667 $ 4,294,400 $ 3,094.000 $ 65,723 $ 10,736 $ 107 $ 10,629 Nov'03 10 $ 1,268,150 $ 693,500 $ 12,681,500 $ 6,935,000 $ 194,032 $ 31,704 $ 317 $ 31,387 Dec'03 8 S 927.463 S 662.000 S 7.419.700 S 5.296.000 $ 117.835 $ 18,549 $ 185 $ 18,364 Jan'04 3 $ 1,087.667 $ 1,251,333 $ 3,263,000 5 3,754,000 $ 56,087 $ 16,315 $ 163 $ 15,152 Feb'04 10 $ 1,555,400 $ 1,497,600 $ 15,554,000 $ 14,976,000 $ 276,665 $ 77,770 $ 778 $ 76,992 Mar 5 $ 941,200 $ 907,200 $ 4,706,000 $ 4,536,000 $ 83,777 $ 23,530 $ 235 $ 23,295 Apr'04 7 $ 1,833,071 $ 1,432,429 $ 12,831,500 $ 10,027,000 $ 228,411 $ 64,158 $ 642 $ 63.516 May'04 4 $ 446,375 $ 569,250 $ 1,785,500 $ 2,277,000 $ 31,794 $ 8,928 $ 89 $ 8,838 Jun'04 13 $ 1,318,087 $ 995,923 $ 17,135,130 $ 12,947,000 $ 305,026 $ 85,676 $ 857 $ $4.819 Jul'04 12 $ 1,658,417 $ 1,433,583 $ 19,901,000 $ 17,203,000 $ 354,250 $ 99,505 $ 995 $ 98,510 Aug'04 7 $ 1,138,500 $ 812,000 $ 7,969,500 $ 5,684,000 $ 141,863 $ 39,848 $ 398 $ 39.449 Sep'04 7 $ 1,094,727 $ 1,023,000 $ 7,663,089 $ 7,161,000 $ 136,403 $ 38,315 $ 383 $ 37,932 Oct'04 5 $ 1,775,000 $ 1,259,600 $ 8,876,000 $ 6,298,000 $ 157,993 $ 44,375 $ 444 $ 43,931 Nov'04 11 $ 847,864 $ 755,091 $ 9,326,500 $ 8,306,000 $ 166,024 $ 46.633 $ 466 $ 46,166 Jan'05 7 $ 1,214,286 $ 1,031,571 $ 8,500,000 $ 7,221,000 $ 151,302 $ 42,500 $ 425 $ 42,075 Feb'05 6 $ 1,742,500 S 1,321,167 $ 10,455,000 $ 7,927,000 S 186,109 $ 52,275 $ 523 $ 51,752 9 $ 1,054,444 $ 690.869 S 9,490,000 $ 6,218,000 $ 168,940 $ 47,450 $ 475 $ 46,976 Apr'05 ofMar'05 9 $ 1,949,556 $ 1,817,667 $ 17,546,000 $ 16,359,000 $ 312.327 $ 87,730 $ 877 $ 86,853 May-05 12 $ 1,429,083 $ 1,211,167 $ 17,149,000 $ 14,534,000 $ 305,260 $ 85,745 $ 857 $ 84.888 Jun'05 11 $ 2,241,190 $ 1,877,818 $ 24,653.086 $ 20,656,000 $ 438,842 $ 123,265 $ 1,233 $ 122,033 Jul V5 4 $ 1,206,500 $ 703,375 $ 4,822,000 $ 2,813,500 $ 85,902 $ 24,110 $ 241 $ 23,869 Aug'05 6 $ 1,870,917 $ 1,067,500 $ 11,225,500 $ 6,405,000 $ 199,904 $ 56,128 $ 561 $ 65,566 Sep -05 10 $ 2,021,990 $ 1,438,600 $ 20,219,900 $ 14,386,000 $ 360.014 $ 101,100 $ 1,011 $ 100,089 Oct'OS 8 $ 1,526,000 $ 1,132,875 $ 12,208,000 $ 9.063,000 $ 217,362 $ 61.040 $ 610 $ 60,430 Nov'05 10 $ 3,035,000 $ 2,535,600 $ 30,350,000 $ 25,356,000 $ 540,300 $ 151,750 $ 1,518 $ 150,233 r1w 05 7 S 1.781.270 S 1.563.286 S 12.4MAM S 10.943.000 S 222.022 S 62.344 S 623 S 61.721 Jan'06 5 $ 2,658,000 $ 1,959.800 $ 13,290,000 $ 9,799,000 $ 236,617 $ 66.450 $ 665 $ 65,786 Feb'06 2 $ 1,465,500 $ 742,100 $ 2,931,000 $ 1.484,200 $ 52,212 $ 14,655 $ 147 $ 14,508 Mar'06 #DIV/O! #DIV/0! $ - $ - $ - Apr'O6 AUV/01 #DIV/01 $ $ - $ May'06 #DIV/01 #DIV/01 $ $ - $ - Jun V6 #DIV/01 #DIV/O! $ $ - $ Jul'06 #DIV/01 #DIV/! $ $ - $ Aug'06 #DIV/oI #DIV/01 $ $ - $ Sep'06 #DIV/0! #OIViol $ - $ $ Oct #DIVro! #DIV/01 $ - $ $ Nov'06 #DIWO! #DIVro! $ - $ $ Dec '06 #DIVro! #DIVro! $ $ $ Subtotal 7 $ 2,317,286 $ 1,611,886 $ 16.221,000 $ 11,283,200 S 288.829 $ 81,105 $ 811 $ 80,29 M Construction Value New Corwkxtlon Permit Renewals Remodel Addition Fenoe/Wall Mechanical Fire Sprfnlder Wireless Comm Facility TOTAL VALUE Permits Issued New ConstnxUon Permit Renewals Remodel Addition Fence/Wall Demolition Gradirg/Dralrege LandscapinglTres Removal Mechanical Fire SpriNder Reroof Rightof-Way Use Construction Mitigation Vadanoe SEPA Conditional Use Lot Line Short Plat Wireless Comm Facility TOTAL PERMITS btawdons Building Constnxtion Mitigation Grading/Drsinage Landscaping Right -of -Way TOTAL INSPECTIONS Building Permit Report February 2005 2006 2005 current Month current Montle 640,000 2,228,200 - 120,000 88,874 46,929 60,000 466,000 37,000 9,954 63,000 - 170,000 12,105 1,058.874 2,883,188 2 5 0 2 4 2 1 3 3 2 2 3 1 5 1 4 3 7 1 1 1 7 2 9 1 2 0 0 0 0 0 0 0 0 1 0 0 1 0 0 23 53 105 122 7 4 4 10 6 6 6 6 128 148 2006 2005 YTD YTD DN%rence 1,180,000 2,228,200 (1,048,200) - 120,000 (120,000) 429,574 69,229 360,345 166,000 835,500 (669,500) 47,300 25,954 21,346 70,521 2,000 68,521 351,863 - 351,863 2,245,258 3,280,883 1,035,625) 4 5 -1 0 2 -2 6 4 2 6 6 0 5 4 1 3 3 0 4 5 -1 3 4 -1 12 11 1 3 3 0 1 8 -7 13 12 1 2 2 0 0 1 -1 1 0 1 0 0 0 1 0 1 2 0 2 0 1 -1 0 0 0 66 71 -5 219 178 41 12 6 6 8 27 -19 18 13 5 9 11 -2 266 235 31 r-� 6CA 40 � � 49VO483ma 2 4 322�22�}� SENATE BILL REPORT SB 6665 As of January 26, 2006 Title: An act relating to victims of personal information security breaches. Brief Description: Aiding victims of personal information security breaches. Sponsors: Senators Kohl-Welles, Benton, Fairley, Schmidt and Rasmussen. Brief History: Committee Activity: Financial Institutions, Housing & Consumer Protection: 1 /26/06. SENATE COMMITTEE ON FINANCIAL INSTITUTIONS, HOUSING & CONSUMER PROTECTION Staff: Joanne Conrad (786-7472) Background: Identity theft is the fastest -growing crime in America, and Washington State ranks 8th (2004). Because it is a complex, multifaceted crime, there are many approaches under consideration to help deal with it. Some approaches focus on prevention, and on helping victims to recover from the damage done to their financial lives. Recently, an Identity Theft Summit was convened by the Attorney General and featured law enforcement, prosecutors, victims, legislators, financial and retail institutions, government agencies and consumer advocacy organizations, searching for solutions. Among the recommendations resulting from the Summit was the idea that Washington State's "credit freeze" law, allowing victims of identity theft or security data breaches to "freeze" access to their credit histories, be extended to include all consumers. Current law provides that only Washingtonians who are identity theft victims, or who are victims of security data breaches, may place a "security freeze" ("credit freeze") on their credit histories. "Credit scores" are extensive consumer records kept by credit reporting agencies, and reflect the credit -worthiness of individuals, based upon a variety of factors. These scores are relied upon, not only for credit -granting decisions, but as an element of an "insurance score," that may affect a consumer's insurance premium or availability of coverage. Under Washington law, several types of financial events are not allowed to be used as to deny insurance coverage (as a negative part of a credit score), including such things as absence of credit history, number of credit inquiries, or use of a particular type of credit/debit card. Summary of Substitute Bill: Regarding credit scores, this measure adds identity theft victim status to the factors that cannot be used to deny insurance coverage. In addition, a statutory right is provided for all consumers in Washington to place a credit freeze. Senate Bill Report - 1 - SB 6665 • 11, SENATE BILL REPORT SB 6303 As of January 24, 2006 Title: An act relating to security freezes for victims of identity theft. Brief Description: Regulating security freezes for victims of identity theft. Sponsors: Senators Berkey and Thibaudeau. Brief history: Committee Activity: Financial Institutions, Housing & Consumer Protection: 1/26/06. SENATE COMMITTEE ON FINANCIAL INSTITUTIONS, HOUSING & CONSUMER PROTECTION Staff: Joanne Conrad (786-7472) Background: In the 2005 Legislative Session, a bill passed that allowed victims of identity theft or security data breaches to protect their' credit histories by requesting a "security freeze" ("credit freeze") of their credit reports. Under the new law, some types of businesses were exempt from the freeze and could still access credit reports. Exemptions included, for example, law enforcement, collection agencies under court order, child support enforcement, and the Internal Revenue Service. Summary of Bill: Insurance companies and mortgage brokers licensed and regulated or authorized to do business in Washington State are exempted from being denied access to credit reports under the State's credit freeze law. Appropriation: None. Fiscal Note: Not requested. Committee/Commission/Task Force Created: No. Effective Date: Ninety days after adjournment of session in which bill is passed. Senate Bill Report SB 6303 • 11 Consumer credit reporting agencies with websites must provide easily -accessible information to consumers regarding how to implement and use a credit freeze, and include a toll -free number for information. Credit reporting agencies annually report data to the Attorney General, regarding the number of Washingtonians utilizing the credit freeze. The Attorney General makes this information available to the Legislature and the public. Substitute Bill Compared to Substitute Bill: The bill as referred to committee was not considered. Appropriation: None. Fiscal Note: Not requested. Committee/Commission/Task Force Created: No. Effective Date: The bill contains an emergency clause and takes effect immediately. Senate Bill Report - 2 - SB 6665 =1 • 0 HOUSE BILL 2648 State of Washington 59th Legislature 2006 Regular Session By Representatives Sells, Wallace, Appleton, Ormsby, Springer, Lovick, Green, Hasegawa, Kessler and Roberts Read first time 01/11/2006. Referred to Committee on Financial Institutions & Insurance. 1 AN ACT Relating to security freezes for victims of identity theft; 2 and amending RCW 19.182.170. 0 3 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON: • 4 Sec. 1. RCW 19.182.170 and 2005 c 342 s 1 are each amended to read 5 as follows: 6 (1) A victim of identity theft who has submitted a valid police 7 report to a consumer reporting agency may elect to place a security 8 freeze on his or her report by making a request in writing by certified 9 mail to a consumer reporting agency. "Security freeze" means a notice 10 placed in a consumer's credit report, at the request of the consumer 11 and subject to certain exceptions, that prohibits the consumer 12 reporting agency from releasing the consumer's credit report or any 13 information from it without the express authorization of the consumer. 14 If a security freeze is in place, information from a consumer's credit 15 report may not be released to a third party without prior express 16 authorization from the consumer. This subsection does not prevent a 17 consumer reporting agency from advising a third party that a security 18 freeze is in effect with respect to the consumer's credit report. P. 1 HB 2648 �J 1 (2) For purposes of this section and RCW 19.182.180 through 2 19.182.210, a "victim of identity theft" means: 3 (a) A victim of identity theft as defined in RCW 9.35.020; or 4 (b) A person who has been notified by an agency, person, or 5 business that owns or licenses computerized data of a breach in a 6 computerized data system which has resulted in the acquisition of that 7 person's unencrypted personal information by an unauthorized person or 8 entity. 9 (3) A consumer reporting agency shall place a security freeze on a 10 consumer's credit report no later than five business days 11 after receiving a written request from the consumer. 12 (4) The consumer reporting agency shall send a written confirmation 13 of the security freeze to the consumer within ten business days and 14 shall provide the consumer with a unique personal identification number 15 or password to be used by the consumer when providing authorization for 16 the release of his or her credit report for a specific party or period 17 of time. 18 (5) If the consumer wishes to allow his or her credit report to be 19 accessed for a specific party or period of time while a freeze is in 20 place, he or she shall contact the consumer reporting agency, request 21 that the freeze be temporarily lifted, and provide the following: 22 (a) Proper identification, which means that information generally 23 deemed sufficient to identify a person. Only if the consumer is unable 24 to sufficiently identify himself or herself, may a consumer reporting 25 agency require additional information concerning the consumer's 26 employment and personal or family history in order to verify his or her 27 identity; 28 (b) The unique personal identification number or password provided 29 by the credit reporting agency under subsection (4) of this section; 30 and 31 (c) The proper information regarding the third party who is to 32 receive the credit report or the time period for which the report is 33 available to users of the credit report. 34 (6) A consumer reporting agency that receives a request from a 35 consumer to temporarily lift a freeze on a credit report under 36 subsection (5) of this section, shall comply with the request no later 37 than three business days after receiving the request. HB 2648 p. 2 1 (7) A consumer reporting agency may develop procedures involving 2 the use of telephone, fax, the internet, or other electronic media to 0 3 receive and process a request from a consumer to temporarily lift a 4 freeze on a credit report under subsection (5) of this section in an 5 expedited manner. 6 (8) A consumer reporting agency shall remove or temporarily lift a 7 freeze placed on a consumer's credit report only in, the following 8 cases: 9 (a) Upon consumer request, under subsection (5) or (11) of this 10 section; or 11 (b) When the consumer's credit report was frozen due to a material 12 misrepresentation of fact by the consumer. When a consumer reporting 13 agency intends to remove a freeze upon a consumer's credit report under 14 this subsection, the consumer reporting agency shall notify the 15 consumer in writing prior to removing the freeze on the consumer's 16 credit report. 17 (9) When a third party requests access to a consumer credit report 18 on which a security freeze is in effect, and this request is in 19 connection with an application for credit or any other use, and the 20 consumer does not allow his or her credit report to be accessed for 21 that specific party or period of time, the third party may treat the 22 application as incomplete. 23 (10) When a consumer requests a security freeze, the consumer 24 reporting agency shall disclose the process of placing and temporarily 25 lifting a freeze, and the process for allowing access to information 26 from the consumer's credit report for a specific party or period of i27 time while the freeze is in place. 28 (11) A security freeze remains in place until the consumer requests 29 that the security freeze be removed. A consumer reporting agency shall 30 remove a security freeze within three business days of receiving a 31 request for removal from the consumer, who provides both of the 32 following: 33 (a) Proper identification, as defined in subsection (5)(a) of this 34 section; and 35 (b) The unique personal identification number or password provided 36 by the consumer reporting agency under subsection (4) of this section. 37 (12) This section does not apply to the use of a consumer credit 38 report by any of the following: p. 3 HB 2648 • 1 (a) A person or entity, or a subsidiary, affiliate, or agent of 2 that person or entity, or an assignee of a financial obligation owing 3 by the consumer to that person or entity, or a prospective assignee of 4 a financial obligation owing by the consumer to that person or entity 5 in conjunction with the proposed purchase of the financial obligation, 6 with which the consumer has or had prior to assignment an account or 7 contract, including a demand deposit account, or to whom the consumer 8 issued a negotiable instrument, for the purposes of reviewing the 9 account or collecting the financial obligation owing for the account, 10 contract, or negotiable instrument. For purposes of this subsection, 11 "reviewing. the account" includes activities related to account 12 maintenance, monitoring, credit line increases, and account upgrades 13 and enhancements; 14 (b) A subsidiary, affiliate, agent, assignee, or prospective 15 assignee of a person to whom access has been granted under subsection 16 (5) of this section for purposes of facilitating the extension of 17 credit or other permissible use; 18 (c) Any federal, state, or local entity, including a law 19 enforcement agency, court, or their agents or assigns; 20 (d) A private collection agency acting under a court order, 21 warrant, or subpoena; 22 (e) A child support agency acting under Title IV-D of the social 23 security act (42 U.S.C. et seq.); 24 (f) The department of social and health services acting to fulfill 25 any of its statutory responsibilities; 26 (g) The internal revenue service acting to investigate or collect 27 delinquent taxes or unpaid court orders or to fulfill any of its other 28 statutory responsibilities; 29 (h) The use of credit information for the purposes of prescreening 30 as provided for by the federal fair credit reporting act; 31 (i) Any person or entity administering a credit file monitoring 32 subscription service to which the consumer has subscribed; (()) 33 (j) Any person or entity for the purpose of providing a consumer 34 with a copy of his or her credit report upon the consumer's requestL 35 W An insurance company authorized to do business in Washington 36 state; and HB 2648 p. 4 (1) A mortgage broker licensed and regulated by the department of financial institutions. • • • p. 5 HB 2648 CITY OF MEDINA Comprehensive Emergency Management Plan 2.0 SITUATIONS & ASSUMPTIONS This section describes the community issues and hazard impacts that must be addressed in the plan. 1--1 City of Medina The City of Medina, incorporated in 1955, consists of a population of 2,990 residents (2001) living in an area of 1.4 square miles (Figure 1). The City has 1,211 single-family units and eight multi -family units. Nearly three-quarters of the city's land area is surrounded by Lake Washington. Sixty-five percent of the Population is between the ages of eighteen and sixty-four. Fifteen percent of the population is over age of sixty-five and twenty percent under the age of eighteen. There are three major businesses within the City: Overtake Golf and Country Club, the Wells Medina Nursery and the Medina Chevron Gas Station. Evergreen Point, located north of SR520, is a Medina neighborhood of 144 residents living in 75 single- family dwellings within an area of .20 square miles. The neighborhood is bordered by water on three sides and SR520 to the south. Evergreen Point Road, the only access to Evergreen Point, must cross over SR 520 via the 74"' Ave. E. Bridge to reach the neighborhood. Damage to the bridge would leave the area isolated. The City maintains a staff of about twenty-two. The City Hall is open Monday through Friday from 8:30 am to 5:00 pm. The Police Department maintains at least one patrol officer on duty at all times. No City staff live within the community. 2_2 Town of Hunts Point The City of Medina provides Police Services under contract to the Town of Hunts Point, including regular, 24/7 town patrols. Town Hall operates Monday through Thursday from 8am to 4 pm and is staffed by one full-time Town Administrator, one full-time equivalent clerk (e.g. two part-time clerks), and one part time operations manager (information technology). A Hunts Point Town Emergency Coordinator will coordinate emergency response activities through the Medina Emergency Operations Center. The coordinator may be the Town Administrator, Town staff, or a volunteer. The Town of Hunts Point, incorporated in 1955, consists of 443 residents (2000 census) in 205 single- family units living in an area of .30 square miles. Fifty-eight percent of the population is between the ages of -eighteen and sixty-four. Sixteen percent is over sixty-five and twenty-six percent under eighteen. The only non-residential structure is the Town Hall, which is located adjacent to SR 520. The community is generally located north of SR 520, with the exception of about a dozen homes located on the south side of the freeway. It is mostly surrounded by water, including Lake Washington to the North, Fairweather Bay and Haug Channel to the West, and Cory Cove to the East. The three communities of Yarrow Point, Clyde Hill, and Medina adjoin a small portion of the town on the southeast, south, and southwest boundaries respectively. 2_3 Hazard and Vulnerability Analysis A hazard and vulnerability analysis has determined that the City of Medina is vulnerable to numerous technological, natural, and human -initiated hazards. A more detailed discussion of these hazards is contained in Volume 2, Part 3-Assessment. Potential community hazards include the following: Unique problems can occur in the area of Medina north of SR-520 as a result of an earthquake or other event that damages or destroys the overpass over SR-520. The problems all stem from the isolation of the area due to the fact that Evergreen Point Road is the only road access to and exit from the area. If the Overpass is inoperable and the road thus blocked fire and emergency vehicles will be unable to reach the V. 1, PART 1 — BASIC PLAN 5 December 2001 PN"Orgency Preparedness wan%vt_penl bes+c.doc CITY OF MEDINA Comprehensive Emergency Management Plan • Point; evacuation of injured persons by road will not be possible; gas and water pressure will be low or nonexistent (the principal gas and water mains are suspended under the overpass); telephone lines will be cut (they also hang beneath the overpass); sewer overflow can occur if power to the Lake Lane lift pump is interrupted and PSE generator trucks cannot reach the pump to supply emergency power; and the damage survey by City staff will be greatly hampered. Identical problems will also exist on Hunts Point if the 84th Ave Overpass is destroyed. V. 1, PART 1 — BASIC PLAN 6 December 2001 p:%emergency preparedness plaMvl-fam basic.dx I t�m = il� r4ol I ilowlw.�l t��w CITY OF MEDINA Comprehensive Emergency Management Plan 2.3.1 Natural Hazards • Landslides along the steep slopes bordering Lake Washington. Past landslides have occurred along Rambling Lane, Overlake Drive East, and Evergreen Point Road (see Volume 2, Part 3, Table 4.1) • Severe storms (wind, rain and snow) • Earthquakes and associated secondary hazards (landslides, ground settlement, damaging water waves, bridge and building collapse) 2.3.2 Technological • Hazardous materials spills, such as damage to a shipment of pesticides in an accident on SR520 or release of petroleum products from a gas station • Power outages (rolling blackouts, brownouts and interruptions) • Structure fires • Tram failures along western boundary of Medina • Boat and plane crashes. 2.3.3 Human -Initiated • School violence at one of the three schools located in Medina (Medina Elementary, Bellevue Christian Elementary, and St. Thomas) • Kidnapping • Hostage situation • Bioterrorism 2_4 Interdependencies The six, small, east -side communities of Medina, Hunt's Point, Yarrow's Point, Clyde Hill, Newcastle, and Beaux Arts, together with the City of Bellevue share a number of emergency resources established by service contracts, mutual aid, and letters of consent (see Volume 1, Part 1, Section 2.4, Table 1). These shared resources result in a unique interdependency that requires careful emergency planning and coordination to ensure a rapid and efficient emergency response, including participation in area emergency planning activities to the maximum extent practicable. In particular, Medina should participate in the King County emergency planning meetings in Fire Zone 1, test inter jurisdictional communications capabilities, and participate in area training exercises as possible. King County Fire Zone 1 includes a number of near -by eastside communities. V. 1, PART 1 — BASIC PLAN 8 December 2001 P:emergency Preparedness p1anw7_par11 Dasic.doc CITY OF MEDINA Comprehensive Emergency Management Plan • • • Table 1— Shared Services Community Service Provider Medina • Dispatch Kirkland Police Dispatch • Fire and Medical Bellevue Fire Dept. • Emergency Preparedness Training & Education • Water and Sewer Bellevue Public Utilities • Gas and Electric Puget Sound Energy • Water Rescue Mercer Island Marine Patrol • Marine Law Enforcement Mercer Island Marine Patrol • Emergency Medical Services (EMS) Mercer /stand Marine Patrol • Fie (Water) Mercer Island Marine Patrol Town of Hunts Point • Law Enforcement Medina Police Dept. • Dispatch Kirkland Police Dispatch • Fire and Medical Bellevue Fire Dept. • Emergency Preparedness Training & Education • Water and Sewer Bellevue Public Utilities • Water Rescue Mercer Marine Patrol • Marine Law Enforcement Mercer Island Marine Patrol • Emergency Medical Services (EMS) Mercer Island Marine Patrol • Fke (Water) Mercer Island Marine Patrol Yarrow Point • Law Enforcement Clyde Hill Police Dept. • Dispatch Bellevue Police Dispatch • Fire and Medical Bellevue Fire Dept. • Emergency Preparedness Training & Education • Water and Sewer Kirkland • Water Rescue Mercer Island Marine Patrol • Marine Law Enforcement Mercer island Marine Patrol • Emergency Medical Services (EMS) Mercer Island Marine Patrol • Fire (Water) Mercer Island Marine Patrol Clyde Hill • Fire and Medical Bellevue Fire Dept. • Emergency Preparedness Training & Education • Dispatch Bellevue Police Dispatch • Water and Sewer Bellevue Public Utilities Beaux Arts Village • Law Enforcement King County Sheriff SR 520 • Fire and Medical Bellevue Fire Dept • Water Rescue Merrier Island Marine Patrol • Marine Law Enforcement Mercer Island Marine Patrol • Emergency Medical Services (EMS) Mercer Island Marine Patrol • Rrre (Water) Mercer Island Marine Patrol • Law Enforcement — East Side of Medina Police DepL Evergreen Point Bridge • Law Enforcement —East to West across Washington State Patrol bridge • Law Enforcement — West side of Seattle Police Department Evergreen Point Bridge • Water Rescue along Evergreen Point Mercer Island Marine Patrol Bridge V.1. PART 1— BA scc PLAN December 2003 CITY OF MEDINA Comprehensive Emergency Management Plan • • The hazards to which the City is vulnerable can cause loss of life and injury, property damage and the disruption of essential services. • Significant psychological, sociological, and financial impacts may generate impacts long after the emergency response and recovery phases are over. • While warnings may be issued prior to a number of incidents, such as severe storms, many others will occur with no advance warning. _. • The City Manager, Medina police officers, the Public Works Superintendent, other department supervisors, office staff and consultants may be unable to reach City Hall due to traffic congestion, damage to the transportation system, or impacts on family. • City Council members, consultants, and/or community volunteers may need to carry out emergency functions until assigned City staff can be recalled to City Hall. • The City may not be able to depend upon contracted services, such as City of Bellevue (fire & emergency medical, water & sewer services), Mercer Island (Marine Patrol), and City of Kirkland (911 dispatch), mutual aid, or other outside assistance for days following a major emergency or disaster. • Community members may need to use their own resources and be able to provide for themselves for at least three days (3) following a major emergency or disaster. • The residents of Medina's Evergreen Point and the Town of Hunts Point north of SR520 and may be isolated by collapse of the bridges that access these areas; Evergreen Point residents may be isolated if fallen power lines makes roads impassable. • Visiting dignitaries, media, and others may request special attention and information. • The City may request assistance from surrounding jurisdictions, private sources, the King County Emergency Operations Center or the State Emergency Management Division Emergency Operations Center. Mutual aid is requested when needed and provided when available. • Federal assistance will be available for disaster response and recovery operations under the provisions of the Federal Response Plan, and Public Law 93-288, when certain criteria are met (see Volume 2, Part 4-Procurement). • Mitigation activities conducted prior to the occurrence of a disaster result in a potential reduction in loss of life, injury, and damage. 2_6 Limitations The City of Medina will endeavor to make every reasonable effort to respond to an emergency or disaster based on the situation, information, and resources available at the time the emergency occurs. However, the resources of the City and surrounding Cities may be overwhelmed and essential systems, such as power and communications, may be disrupted. Consequently, it is important for City residents, businesses, schools, and other organizations to plan on being self-sufficient for at least three days (3) following any significant emergency event. V. 1, PART 1 — BAsic PLAN 10 December 2001 P.Narnar9ency preparedness planWl_partl basic.doc CITY OF MEDINA Comprehensive Emergency Management Plan • • PART 3 - ASSESSMENT 1.0 PURPOSE The purpose of the Assessment is to describe situations and hazards in the community that need to be addressed in the Comprehensive Emergency Management Plan and to provide a greater awareness of potential losses. The Hazard and Vulnerability Assessment provides the basis for mitigation, preparedness, response, and recovery planning. V. 2, PART 3 — ASSESSMENT 1 December 2001 P:\Emergency Preparedness PIan%V2_PART3_ASSESSMENTAOC CITY OF MEDINA Comprehensive Emergency Management Plan • • 2.0 POLICIES It is the policy of the City of Medina to assess hazards and vulnerabilities of community exposures, including landslides, winter storms, plane crashes, earthquake, wind storm, etc. to determine if feasible actions can be taken to reduce potential losses. Actions may include strengthening buildings, trimming trees, or writing hazard specific contingency plan. Other actions may also be identified based on the assessment. .pb} V. 2, PART 3 — ASSESSMENT 2 December 2001 Ps\Emergency Pre(arednen Plen\V2_PART3 ASSESSMENT.DOC CITY OF MEDINA Comprehensive Emergency Management Plan • • 3.0 PLANNING ASSUMPTIONS Natural hazards cannot be prevented, but the impacts of natural hazards can be lessened. Human hazards, such as damage to underground systems due to construction, can be prevented through a combination of prevention education actions (the Call Before You Dig program, permit instructions,, etc.) The impact of technological hazards, such a§,hazardous materials spills, plane crashes, power outages can be lessened and in some cases prevented through education, mitigation, and quick response. V. 2, PART 3 — AssEssMENT 3 December 2001 P1Emerpency Preparedness Plan%V2_PART3 ASSESSMENT.DDC CITY OF MEDINA Comprehensive Emergency Management Plan 4.0 CONCEPT OF OPERATIONS • Incorporate lessons learned from past emergencies into current planning process. • Take advantage of lessons learned in other areas related to hazards that occur in Medina. • Review opportunities to reduce vulnerability through building codes, construction permits, zoning regulations, etc. 4,_1 Assessment Roles and Responsibilities 4.1.1 Emergency Preparedness Officer The Emergency Preparedness Officer will maintain a record of past emergencies that have caused a significant impact on the City of Medina and the Town of Hunts Point. These records should contain the type of event, date, a brief summary of the event, significant impacts, and location of departmental records, such as financial records, related to the event. The EPO should also maintain a record of assessments that have been carried out on natural, technological, and human hazards likely to impact the community. The record should indicate the purpose of the assessment, who carried it out, contact information, a brief summary of results, and an indication of where the complete assessment is filed. Forms can be prepared for these activities that departments and consultants fill out and the EPO keeps on file. 4.1.2 Emergency Services Committee • The Emergency Services Committee should include pre- and post emergency assessment information into the development of the Comprehensive Emergency Plan. 4.1.3 All Departments • All Departments should maintain records related to significant impacts of emergency events and of assessments completed on department facilities, systems, or functions. • All Departments should provide assessment documentation to the Emergency Preparedness Officer. 4_2 Hazard Identification The City of Medina is vulnerable to numerous technological, natural, and human -initiated hazards. Table 1 provides an assessment of the potential impacts and exposures related to these hazards. Potential hazards include, but are not limited to, the following: 4.2.1 Natural Hazards • Landslides on the steep slopes bordering Lake Washington along Medina's western boundary, especially along Rambling Lane • Severe storms (wind, rain and snow) • Earthquakes and associated secondary hazards (landslides, ground settlement, damaging water waves, bridge and building collapse) • Urban wild fire V. Z PART 3 — AssEssnoff 4 December 2001 P:%Emerpawy Propredrras PM1V2_PART3_ASSESSMENTMOC CITY OF MEDINA Comprehensive Emergency Management Plan 4.2.2 Technological Hazards • Hazardous materials spills, such as damage to a shipment of pesticides or release of petroleum products from a gas station • Power outages (downed power lines, circuit breaks, substation damage, rolling blackouts, brownouts and interruptions) • Structure fires • Tram failures along steep western boundary of Medina • Boating and plane accidents • Automobile accidents • Malfunction of SR 520 draw bridge mechanism • Gas leaks • Sewer overflow into Lake Washington 4.2.3 Human -Initiated • School violence at one of the three schools located in Medina (Medina Elementary, Bellevue Christian Elementary, and St. Thomas) • Terrorist activity • Kidnapping • Hostage situation • Operational accidents, such as backhoe damage to utility and power lines 4.2.4 Consequential Hazards • Isolation — Unique problems can occur in the area of Medina north of SR-520, as a result of an event that damages or destroys the overpass over SR-520. Evergreen Point Road is the only road access to and exit from the area. If the overpass is inoperable and the road thus blocked, fire and emergency vehicles will be unable to reach the Point, evacuation of injured persons by road will not be possible; gas and water pressure will be low or nonexistent (the principal gas and water mains are suspended under the overpass); telephone lines will be cut (they also hang beneath the overpass); sewer overflow can occur if power to the Lake Lane lift pump is interrupted and PSE generator trucks cannot reach the pump to supply emergency power, and the damage survey by City staff will be greatly hampered. Identical problems will also exist on Hunts Point if the 84"' Ave. overpass is destroyed. 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LL C > c ; p c m 3 S to 0 = c ° to L2 O c E N a >, �' 0 c c v o a 3 _N �� a' c a o m as t- Q o a � 3 = 0 o Y � C v c y cn cn t -' 'v c°n' ao co 0 § � 0 z 0 ■ a U. � U E e � � $ ■ EL ! © , ' 2 ƒ (D E ly, E 2- 2 0ctm Z r f s 2 c o 2 E 7 § � � � ' ■ � 2 e � ■ 2 � Oat 2>a 0 &■��� �2� z ( 0 CL e tm ■* e s k ID m a t '0 § 0) ma o E g &qn2 § 2 2 2 2 c c ■ w w U U 2 § 0 c M m . � x � c ■ qo § 7 2 c � e ■ � � E o » ®O o » v § � %- Z 2 B§ 3 ic o UA a 2 k @ © ■c kko�ma' $ E a a_ M ■ _ % ' o thc w ■ z ■ ■ ■ c ■ ■ cam S U 10 cl: 45* �C�a o J § 2$2J& k 2 § § 3 ® § C N �s�a O� U2 c z § to « i Be a c z § to « i Be a City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: Regional Hazard Mitigation Plan March 13, 2006 January 9, 2006 ITEM I - 1 SUMMARY OF ISSUE/TOPIC: The City Council previously adopted a resolution expressing its intent to adopt the King County Regional Hazard Mitigation Plan. The process requires the City Council to conduct a public hearing for the purpose of obtaining public input prior to adoption of the Plan. COMMISION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ® APPROVE ❑ DISAPPROVE ® SEE COMMENTS COMMENTS: Eligibility for future Hazard Mitigation funds requires all public organizations to have an accepted and locally adopted Mitigation Plan. The Plan must include a list of critical facilities owned/operated by the City or facilities the City is dependent upon for continuing the City's operational mission. The Plan must also include special circumstances important to the community, a statement of consistency with regional goals and objectives, a prioritize list of initiatives/projects and the strategic plan for implementing initiatives or completing projects. ATTACHMENTS: King County Regional Hazard Mitigation Plan with Local Annex. BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move adoption of the King County Regional Hazard Mitigation Plan. if Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12006 Agenda Packets1031320061item 14, rhmp agenda statement.doc City of Medina, Washington Jurisdiction Profile Hazard Mitigation Strategy The City of Medina was incorporated in 1955. This 1.4 square mile residential community is located approximately two miles west of Interstate 405 along State Route 520 and north of Interstate 90, on the east side of and bordering Lake Washington. The 2,990 (2001) resident population consists of professionals, many of whom are high profile. The city has its own police department who also serves the Town of Hunts Point and contracts with the City of Bellevue for water, sewer and fire protection services. Puget Sound Energy is the provider of gas and electric services. The seven -member, elected Medina City Council is responsible for adopting the Hazard Mitigation Plan. Hazard Identification The City of Medina is vulnerable to numerous technological, natural and human -initiated hazards, many of which are profiled in the King County Adopted Plan. Primary natural threats to the City of Medina are: Earthquake Severe Storms • Landslides on the steep slopes bordering Lake Washington along Medina's western boundary. Technological hazards would include: • Hazardous material spills along State Route 520 or release of petroleum products from one of the two gas stations in the community. • Power outages (downed power lines, circuit breaks, substation damage, rolling blackouts, brownouts and interruptions) • Boating and plane accidents • Sewer overflow into Lake Washington Unique problems can occur in the area of Medina north of State Route 520, as a result of an event that damages or destroys the Evergreen Point Road overpass. Evergreen Point Road is the only road access to the area north of State Route 520. If the overpass is inoperable fire and emergency vehicles will be unable to reach the Point; evacuation of injured persons by road will not be possible; gas and water pressure will be low or non-existent (the principal gas and water mains are suspended under the overpass); telephone lines will be cut (they also hang beneath the overpass); sewer overflow can occur if power to the Lake Lane lift pump is interrupted and Puget Sound Energy trucks cannot reach the pump to supply emergency power; and the damage survey by City Staff will be greatly hampered. Identical problems will also exist on Hunts Point if the 84`h Avenue overpass is destroyed. City of Medina Hazard Mitigation Plan Annex January 2006 The confluence of wealth and influence of many of Medina's residents forms the basis of a unique threat to the community. High profile Medina residents are potential targets for terrorism. Additionally, highly publicized occasions such as conferences and political fund raisers draw world attention and world leaders to the community. The extensive waterfront of the community offers numerous potential access points for would-be terrorists, the current Police Department being located at the water's edge. Hazard History The City of Medina has experienced severe winter storms as well as mudslides in the past. These storms have created the disruption of electrical service for extended periods of time. The last major event for the City was the significant wind storm in February 2006, which resulted in disruption of electrical service for a period of approximately twenty-four hours and fell trees and tree limbs across streets. The Nisqually earthquake of February 2001, which was felt in Medina caused minor damage to City Hall/Police Station including, disruption of power, cracked walls and a shift/settling of the building. The Public Works Shop asphalt pavement was also cracked as a result of the earthquake. Regional Goals The City of Medina's goals and objectives are consistent with the regional goals and objectives. Specifically, the City must encourage partnerships and increase public awareness to reduce the obstacles associated with the limited resources of a small organization. Current Mitigation Efforts The City of Medina's Comprehensive Emergency Management Plan, which includes a Hazard Identification and Vulnerability Analysis, was adopted by the Medina City Council in November 2002, and reviewed by the Emergency Management Division of the State of Washington and found to be consistent with the Washington Administrative Code. The plan was found to meet the criteria of WAC 118-30-060 and RCW 38.52.070. The City of Medina is moving forward with its mitigation efforts. Funding is through Operating and Capital Budgets as well as available grants. The City of Medina has obtained a grant for a mobile communications vehicle, to be used as an Emergency Operations Center, in the event of a disaster. An additional grant award was received for interoperable communications equipment and other funding opportunities are being pursued. The City of Medina has a highly -involved group of resident volunteers who serve as the Emergency Services Committee. The Emergency Services Committee includes seven subcommittees (Basic Needs; Communications; Fire, Search & Rescue; Medical; Safety & Security; Public Works; and Neighborhood Preparedness). Medina has a strong and involved group of amateur radio operators, who participate in local drills. City of Medina Hazard Mitigation Plan Annex January 2006 • The City frequently uses its website, newsletter and community events for increasing public awareness and educating the public about emergency services and preparedness. Through support from the City of Bellevue Fire Department, citizens are encouraged to organize emergency preparedness efforts at the individual and neighborhood levels. City staff frequently attend meetings and training to enhance our understanding of the regional plans within Zone 1 and all of King County. Mitigation Strategies and Prioritization The City of Medina will implement its strategy through Operating and Capital Budgets, private donations and grant funds as available. Large projects will be implemented over multiple budget cycles or as funding becomes available. Priorities are numbered 1 — 3 with number 1 being of the highest priority for benefit during disasters. Implementation will be based on prioritization and availability of funding. Implementation of these initiatives will require outside funding assistance to fully realize their benefits within a reasonable timeframe. Without additional funding, the City of Medina will continue to maintain its level of disaster mitigation preparedness and continue to explore other avenues of funding in order to improve this preparedness level. Medina will continue to be involved in regional planning and mutual aid agreements with neighboring agencies. Due to limited Cityresources outside funding will be pursued whenever opportunities g P pp arise. Medina will integrate proposed mitigation projects and strategies into all current and future City plans and policies, providing partial or full funding as time and financial conditions allow. The focus of Medina's future mitigation efforts will be: • Training of Staff and Volunteers. • Increased public awareness and education. • Acquisition of food, equipment and supplies that will enhance the City's ability to protect life and property, continue City services, and preserve natural systems and resources. • Construction of storage facilities for emergency equipment and supplies — placed at strategic locations throughout the community. • Seismic Upgrades to City Buildings. • Development of agreements with local schools, churches and community organizations for use of their facilities as shelters, medical triage and other emergency response needs. City of Medina Hazard Mitigation Plan Annex January 2006 • Criteria used for the prioritization of mitigation efforts are: • Benefit/cost Review • Support Life and Safety • Continuity of Government Services • Public Education and Awareness Benefit Cost Analysis included replacement costs for critical facilities and equipment at 2006 estimated prices and estimation of a single life saved as $2.3 million (figure used following the World Trade Center Terrorist attack). A minimum ratio of 1 to 1 was necessary for projects to be considered in the City's strategy. Public Participation The City's Emergency Services Committee, which consists of citizen volunteers will review and comment on the draft Plan prior to presentation of the Plan during a public portion of a City Council Meeting. In addition, the Hazard Mitigation Plan will be posted on the City's website for public review and comment. Plan Adoption Once our plan is accepted by the County, State and FEMA, the Medina City Council will vote to adopt the Regional Hazard Mitigation Plan and Local Mitigation Plan during a regularly scheduled City Council Meeting. Plan Implementation The City of Medina will implement its plan through the sources below, unless and until other sources become available. • General Operating Budget • State and Federal Grants Plan Maintenance The City of Medina's Hazard Mitigation Plan will be reviewed on an annual basis each September, and any changes that are necessary will be presented to the public during the City Council regular meeting in September. The Plan will also be reviewed after disaster events. The City will send a report to King County, as holder of the Regional Hazard Mitigation Plan, which will address any changes made to the City's Plan. The Regional Plan will be sent to the State on an annual basis in November of each year. City of Medina Hazard Mitigation Plan Annex January 2006 • Primary Secondary _X Tertiary Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Earthquake Category: Support Life, Safety, and continuity of government services Priority: 1 Plan Adoption #: tracking # Brief Description of Project: Secure all electronic equipment to avoid damage/destruction in the event of a catastrophic earthquake. This would protect all City -owned computers and communications equipment. Rationale for Project: Computers and electronic equipment are not fastened or secured to there location. In the event of an earthquake, violent shaking could cause the destruction of those units. This would in turn cost the City money and has the potential of interrupting government services. Costs were based on current labor and materials costs. RHMP Goals: Support life and safety and Government services. Lead Jurisdiction: City of Medina, Director of Public Works Cost of Project: $2, 500 Estimated Time Period Implemented: One Year Funding Sources: Operating Budget Status: Waiting for funding. Benefit/Cost Ratio: $100,000/$2,500 40:1 City of Medina Hazard Mitigation Plan — February 2006 • • Primary Secondary X_ Tertiary Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Multi Hazard (earthquake, winter storms, fires, landslides, etc) Category: Support Life Safety and Public Education/Awareness Priority: 1 Plan Adoption #: tracking # Brief Description of Project: Create a CERT Team - Citizen Emergency Response Team Rationale for Project: Recognizing the hazard and proposed solution, resolution, and/or specified law or regulation impinging on the project. Provide additional support during disasters. RHMP Goals: Support life and safety Lead Jurisdiction: City of Medina, Police Chief Cost of Project: $50,000 annually based on 2006 staff support costs and costs of supplies. Estimated Time Period Implemented: Twelve months 2006 - 2007 Funding Sources: Operating Budget Status: This program is currently partially funded and in the initial stages of implementation. Benefit/Cost Ratio: $2.3 Million/$250,000 ($50,000 annually for 5 years) 9:1 City of Medina Hazard Mitigation Plan — February 2006 Primary _X 0 • Secondary Tertiary Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Multi Hazard (earthquake, winter storms, multi -casualty incidents including terrorist attacks, etc.) Category: Support Life, Safety, and continuity of government services. Priority: 1 Plan Adoption #: tracking # Brief Description of Project: To provide disaster supply storage at Medina City Hall. This storage will contain disaster supplie$ for city employees during extended emergencies. The type of supplies would include items such as: blankets, cots, food and water, medical supplies, and more. Rationale for Project: (Recognizing the hazard and proposed solution, resolution, and/or specified law or regulation impinging on the project). Identified needs for employees forced to stay extended periods of time. It is difficult to put a dollar cost to the loss of a life. For this Initiative $2.3 M is the figure used for loss of a life based on the World Trade Center Attacks of 9-11-2001. RHMP Goals: Support life and safety Lead Jurisdiction: City of Medina, Emergency Preparedness Coordinator, Police Department Cost of Project: $25,000 based on 2006 supply prices. Estimated Time Period Implemented: Two years. Funding Sources: Operating Budget Status: This program is partially funded and approximately 50% complete. Benefit/Cost Ratio: $2.3 Million/25,000 92:1 City of Medina Hazard Mitigation Plan — February 2006 • Primary _x. Secondary Tertiary Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Multi Hazard (earthquake, winter storms, multi -casualty incidents including terrorist attacks). Category: Support Life, Safety, and continuity of government services. Priority: 1 Plan Adoption #: 2006-004 Brief Description of Project: To provide disaster supply storage at strategic locations throughout the city of Medina. Each unit will contain supplies for citizens during emergencies. The type of supplies would include items such as: blankets, cots, medical supplies, two-way radios, search & rescue equipment, etc. Rationale for Project: (Recognizing the hazard and proposed solution, resolution, and/or specified law or regulation impinging on the project). Identified needs for individuals in need of shelter, medical care or other emergency services. It is difficult to put a dollar cost to the loss of a life. For this Initiative $2.3 M is the figure used for loss of a life based on the World Trade Center Attacks of 9-11-2001. RHMP Goals: Support life and safety and government services. Lead Jurisdiction: City of Medina, Emergency Preparedness Coordinator, Police Department Cost of Project: $60,000 Estimated Time Period Implemented: Contingent on available funding. Funding Sources: Partially funded by Operating Budget Status: Partially funded and in initial stages. Benefit/Cost Ratio: $2.3 Million/$60, 000 38:1 City of Medina Hazard Mitigation Plan — February 2006 • 0 Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Earthquake Category: Support Life, Safety, and continuity of government services. Priority: 1 Plan Adoption #: 2006-005 Brief Description of Project: Bring Medina City Hall/Police Station and Public Works Shop compliant with current seismic standards. Rationale for Project: Currently, Medina City Hall/Police Station and Public Works Shop are not retrofit to current seismic standards/codes. In the event of a catastrophic earthquake, the building is likely to fail causing destruction, interruption in government services, and potential loss of life. For this Initiative, $2.3 M is the figure used for loss of a life based on the figures used in the World Trade Center attacks of 911112001 and $2.0 M the repair or replacement of City Hall/Police Station and Public Works Shop due to the absence of modern seismic upgrades. RHMP Goals: Support life and safety, continuity of government services. Lead Jurisdiction: City of Medina, Director of Public Works Cost of Project: $150,000 based on preliminary cost estimate. Estimated Time Period Implemented: Two or three years Funding Sources: Partially funded by CIP plan. Status: Current funding is sufficient to complete evaluation for seismic upgrades. Benefit/Cost Ratio: $4.3 Million/$150,000 28:1 • • Primary _x_ Secondary Tertiary Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Multi Hazard (earthquake, winter storms, multi -casualty incidents including terrorist attacks). Category: Support Life, Safety, and continuity of government services. Priority: 2 Plan Adoption #: 2006-006 Brief Description of Project: To provide emergency back-up power to all critical facilities using emergency generators to maintain electricity to Medina's critical facilities. Rationale for Project: Electricity is needed to maintain public safety during catastrophic disasters causing power outage. It is difficult to put a dollar cost to the loss of a life. For this Initiative, $2.3 M is the figure used for loss of a life based on the attack of the World Trade Center of 911112001. RHMP Goals: Support life and safety and government services. Lead Jurisdiction: City of Medina, Director of Public Works Cost of Project: $50, 000 Estimated Time Period Implemented: Contingent on available funding. Funding Sources: Unknown Status: Currently, City Hall has an emergency generator, which does not produce sufficient wattage to maintain operations. Additional generators are needed for other critical facilities identified as support buildings. Benefit/Cost Ratio: $2.3 Million/$50,000 46:1 City of Medina Hazard Mitigation Plan — February 2006 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: ITEM J - 1 2005 Year End Financial Report March 13, 2006 N/A SUMMARY OF ISSUE/TOPIC: Report to City Council regarding FY 2005 Year -End Financial Status COMMISION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ❑ APPROVE ❑ DISAPPROVE ® SEE COMMENTS 0 COMMENTS: No action is required. This is an informational report. ATTACHMENTS: PowerPoint Presentation BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $ ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move If Council Members have questions, you are urged to call the staff person who prepared this agenda q y 9 p p p g statement prior to the council meeting. P:12006 Agenda Packets10313200611tem J-1, fy 2005 financial report agenda statement.doc • CITY OF MEDINA • • Revenue Indicators • Expenditure Indicators • Cash Solvency • Budgetary Solvency • Long -run Solvency • Service -level Solvency • I • • Can the City continue to pay for our on- going operations? • Are there adequate reserves or other methods for financing emergencies? • Is there enough financial flexibility to allow us to adjust to changes? • Can the City pay for our more capital - intensive goals? • Growth or decline of revenues • Flexibility and diversity of revenue sources • Control over revenues • Dependability • Elasticity 11 2 • • Efficiency and effectiveness of service delivery • Growth of expenditures does not exceed the growth of revenues • Flexibility • Long-term needs of the community • Do not restrict the Council's ability to make adjustments 0 • Monthly expenditures for City operations $380,000 • Monthly revenues are approximately $422,750 • Unencumbered Reserves are approximately $3.8 million • The City has capacity to generate sufficient revenue to pay for on -going expenses and has un- used capacity. • ki • • Total Revenues have exceeded total expenditures since 2000 by $2.22 million. • In 2005, total revenues exceeded total expenditures by $1,211,189. 2000.2010 Revenue Projection $8,000,000 $6,000,000 V fA "r v $4,000,000 r $2,000,000 f w w'" 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Year +Revenue—Linear(Revenue) C, 2 2000 - 2010 Expenditure Projection $8, 000, 000 r„ $6 000 000 $4,000,000 p. $2,000,000 LU $' O"' Off` 00 O�° 01 00 O°" �O �O cL0 cL0 cL0 cL0 cL0 cL0 c�0 cL0 cL0 c�0 Year —s— Expenditures Linear (Expenditures) • Revenue - Expenditure Projection $8,000,000 : U $6,000,0007E r h v4 i k" $41 000I 000 a $2 000 000 b l ' $ Year —♦— Revenue —m Expenditure —Linear (Revenue) Linear (Expenditure) • 5 i gm,Ii re fwmmb��� • Projected Revenues versus Actual Revenues • Budgeted Expenditures versus Actual Expenditures • Change in Fund Balances • n • • • Revenue Performance General Fund Revenue - Budget v Actual $5,200,000 $5, 000 000 a'f $4,800,000 x i"a r s a $4,600 000 $4, 400 000 k R $4,200 000 $4,000,000 Budget Actual 2005 2005 Street Fund Revenue - Budget v Actual $63,200 $63,000 $62, $62 600 r $62,400 Budget Actual 2005 2005 • Capital Projects Fund Revenue - Budget v Actual ,rID`s _ - x � n $1,000,000 $800,000'', x $400 000;k $200,000 Budget Actual 2005 2005 Total Revenue - Budget v Actual $6 500 000 4> Y a 4 $6,000,000 $5,500,000.. $5,000,000 f $4,500,000 Budget Actual 2005 2005 0 • Total Expenditures $790,000 under budget. General Fund $173,000 under budget Street Fund $160,000 under budget Capital Projects Fund $400,000 under budget Fund Balance - All Funds $7,000,000 $6,000,000 $4, 000,000 $3,000,000ti� � $2, 000, 000 �+ $1,000,000 2000 2001 2002 2003 2004 2005 Year • 6 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: Advertisement MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: Medina Beach Park Project Bid March 13, 2006 February 13, 2006 ITEM J - 2 SUMMARY OF ISSUE/TOPIC: Staff has resolved the pier issue with the Department of Ecology and seeks Council authorization to proceed with final design, specification and bid advertisement. This project is constrained by the mid -June to mid -September construction window for any activity within the waters of Lake Washington. As such, the call for bids and contract award must be completed in advance of June 1, 2006. COMMISION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS COMMENTS: City Council action will be required for contract award to the low responsible bidder after the bid opening and prior to start of construction. The City Council is not obligated to award a contract if bid results exceed the appropriated project budget. ATTACHMENTS: Memorandum from Director of Public Works BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $568,000 ® BUDGETED ❑ NON -BUDGETED FUND: ❑ RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) move to authorize staff to proceed with final drawings and specifications and call for bids for the Medina Beach Park Project. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P.12006 Agenda Packetsi0313200611tem J-2, Medina Beach Project agenda statement.doc • • ITEM J- 2 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 454-9222 www.ci.medina.wa.us DATE: February 8, 2006 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: Medina Beach Park Project Bid Authorization to Advertise for Bids The Medina Beach Park Pier and Bulkhead replacement project was presented to the Council on February 13, 2006. During my presentation I described the various parts of the work including the recent Department of Ecology (DOE) review of the City Hearing Examiners decision to grant a variance for the construction of two piers in the park and a DOE desire to deny the variance on the basis that it is prohibited in the City's adopted Shoreline Master Program Plan. The master Program language states that only one pier is allowed for each property owner. While the obvious interpretation would lead one to conclude that the reference language referred to each property rather than property owner, the Ecology reviewer refuses to concede that point. After much discussion and consideration, I have therefore given instruction to the design consultants to modify the design by shifting the south pier 18 feet to the east so that the new pier will be entirely on the former Dustin property with a conforming 12 foot setback from the westerly property line. In that vane, the Planning Director has sent a letter to the DOE representative rescinding the request for the variance. With the concurrence of the Council, the project shall move forward to final drawings and specifications and call for bids as soon as possible. Upon completion of the final drawings, I will apply for two building permits for the piers, one on each of the separate tax parcels. Page 1 of 1 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: ITEM J - 3 84th Avenue NE Tree Replacement Plan March 13, 2006 January 9, 2006 SUMMARY OF ISSUE/TOPIC: Poplar trees along 84th Avenue NE and NE 24th Street adjacent to Overlake Golf Course are scheduled for removal. These trees are designated as Historic Trees in the Medina Comprehensive Plan, which requires specific mitigation measures. The removal of existing trees has been delayed until an acceptable replacement plan is submitted by Overlake Golf & Country Club. Attached correspondence from Overlake General Manager is the most recent proposal. COMMISION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ❑ APPROVE ❑ DISAPPROVE ® SEE COMMENTS COMMENTS: The most recent proposal from Overlake Golf & Country Club does not meet the objectives previously discussed with the City Council. The proposal is deficient in that it would not maintain the row of columnar shaped trees along 84th Avenue NE, replacement trees would be planted within the public right-of-way, and the replacement would amount to a "net loss" of tree canopy. ATTACHMENTS: Memo from Director of Public Works; Letter from Overlake Golf & Country Club General Manager. BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $ ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move N/A. Staff is seeking direction from the City Council. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P.12006 Agenda Packets10313200611tem J-3, 84th Ave Trees agenda statement doc • • ITEM J- 3 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 454-9222 www.ci.medina.wa.us MEMORANDUM DATE: February 6, 2006 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: 841h Avenue NE Tree Replacement Plan The attached letter from Mr. Hollister, General Manager of the Country Club indicates the present Club proposal for the poplar tree replacement planting. The proposal does not appear to meet the City objectives as described in the Comprehensive Plan Policy CD-P3: "The historic landscaping along the perimeter of the golf course is an iconic part of Medina's character and should be retained and/or replaced in the future with an appropriate selection of trees. Equally important with this perimeter area is maintaining view corridors into the golf course which contributes a sense of added open space in the heart of the community". Based on prior Council discussions, I believe the proposal is deficient as follows: 1. A row of columnar trees will not be retained. 2. Replacement trees planted to fill in two empty spaces merely fills in the line of Hawthorn trees along the right-of-way line (halfway onto the Country Club property and halfway onto the public right-of-way). 3. The aesthetic character along 84th will evolve into a Hawthorn hedge with a net loss of tree canopy definition. Recognizing that a consensus of the Council is required to complete this joint City and Country Club project, I recommend that the Council consider the proposal and provide direction to the City Manager and Public Works Director. Page 1 of 1 • ME a couNrRr �c�uB V O GOLY AN D COUNrI'Fjy C1I,UB February 6, 2006 Mr. Joe Willis, P.E., P.L.S. Director of Public Works City of Medina Evergreen Point Road Medina, WA 98039 Dear Joe: Thank you for taking the time to meet with our Golf Course Superintendent, Scott Stambaugh, last month in connection with the Poplar Tree removal project. According to the input I received from Scott, it was agreed that we could dispense with the stump grinding which would reduce the estimated project cost by $20,672. Scott also walked the entire length of the tree line along 80 Street to make a determination of the number of replacement trees that will be necessary to fill the voids left by the removed Poplar trees. The length of 84" Street (golf holes #15, 16 and 17) is approximately 3,540 feet. The length was measured from the Southeast comer of the property (near St. Thomas) to the Northeast corner of the property (intersection of 84a' and 24d' streets). The Hawthorn trees are planted on 15 foot centers, alternating with the Poplars, so there is a Hawthorn tree every 7'/z to 8 feet. In the entire stretch of 3,540 feet there are only two spots where a Hawthorn tree is missing. One tree is at 2,410' and the other is at 3,035'. The recommended spacing of this variety of Hawthorn is on 15' to 20' centers as this is their expected canopy spy Accordingly, other than two empty spots, an excellent, evenly -spaced row of deciduous trees already exists within the row of Poplars. The enclosed photographs indicate that the canopies of the Hawthorn trees are already nearly grown together. The northernmost portion of 80 a well 20 near our 15t' Tee has no Poplars. The stand of Hawthorns in this area is a good indication of what to expect visually, even more so after pruning and shaping. Aesthetically, the trees along 80 will continue to thrive once the Poplars are removed and they receive a much needed pruning which is included in the bid from Seattle Tree Preservation. Also, many of the Hawthorns have fallen Poplar branches within their canopies, a condition that will no longer exist after the Poplars are removed. POST OFFICE BOX 97, MEDINA, WA 98039-0097 - 8000 NE 18TH, BELLEVUE, WA 98004 - PHONE (425) 454-7971 - FAX (425) 451-3598 City of Medina Page-2— With this in mind, we are proposing the following: 1. Club staff will supervise the tree removal project to assure that little or no damage is done to the existing stand of English Hawthorns as well as the existing fence. 2. Purchase and plant two English Hawthorn trees to fill the existing gaps in the locations noted above. The Club will also plant approximately 15 evergreen trees on golf holes # 16 and # 17 that will help protect 8e Street from errant golf shots. The dimensions of these golf holes do not allow for a "row" of deciduous trees to be planted on the golf course side of the fence. Doing so would seriously affect the playability of the course. Although it will take some time for the Hawthorns and other plantings to mature, with proper maintenance, they will eventually provide enough screening of the course without blocking out the view of the golf course from 84t`. If the City agrees with these measures, the Club will be able to meet the 50% obligation of the bid price (less stump grinding) of $142,632 plus an allowance of $8,200 for new tree planting and a total financial commitment for the Club of $79,516. We feel this is a fair and equitable approach to resolving the liability issue concerning the deteriorating trees and look forward to working with the City of Medina in executing this project as soon as possible. Please let me know if you have any questions. Thank you. 0 ITEM J - 4 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: Overhead Utility Line Conversion Report MEETING DATE: March 13, 2006 DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: April 14, 2003 SUMMARY OF ISSUE/TOPIC: The 2005 Citizen Survey results suggested citizens generally support consideration of overhead utility line conversion (undergrounding). The City Council directed to staff to provide background/historical information on utility conversion for discussion. The topic of utility conversion has been discussed by the City Council several times during the past ten years. In fact, the City Council appointed an ad hoc committee in 2000, which was charged with the task of studying the issue and developing a recommendation for Council consideration. The committee determined that a city-wide project would be cost prohibitive, but recommended that overhead utility line conversion be considered with future street improvement projects. Cost estimates were provided for utility conversion in conjunction with the Overlake Drive West improvements and N.E. 24th Street improvements, but the Council elected not to include utility conversion with the street improvement projects. COMMISION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ❑ APPROVE ❑ DISAPPROVE ® SEE COMMENTS COMMENTS: See attached memorandum from Director of Public Works. ATTACHMENTS: (1) - Memo from Director of Public Works BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $ ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move N/A - Informational item. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P.0006 Agenda Packets10313200611tem J-4, utility conversion report agenda statement.doc • • • ITEM J- 4 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 454-9222 www.ci.medina.wa.us MEMORANDUM DATE:. February 6, 2006 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: Overhead Utility Line Conversion (undergrounding) Report The issue of utility conversion from overhead lines and poles to underground facilities has been considered by the City Council a number of times. In the past several neighborhoods have requested that the City undertake conversion projects in their area. Utility conversions were recently completed by two of our neighboring communities, Clyde Hill and Yarrow Point. Clyde Hill's conversion project was accomplished under Local Improvement District (LID) financing whereby each property owner is assessed for their portion of the cost. Yarrow Point's conversion project was completed by council voted bond debt. While the conversion costs for both of these projects was relatively the same ($ 200.00 per linear foot) the financial aspects are quite different. Under a LID, whether by petition or resolution, the benefit to each property must be an amount equal to or better than the assessment to be levied against the property. In the case of utility conversions this generally is the value derived from improved view(s) and in some cases can extend to adjacent uphill properties. A sample LID procedure is attached which shows that the process is complex and should not be undertaken unless there is sufficient public support for the project. Yarrow Point avoided the LID process by incurring bond debt. The utility conversion was incorporated into a pathway construction project which allowed the project to proceed under their capital improvement program. The conversion portion of the project was completed under a Puget Sound Energy (PSE) Schedule 74 Electric Tariff whereby the City was responsible for 40% of the PSE conversion cost and all of the trenching and surface restoration costs. In both conversion projects, the owners of each property receiving service from the overhead utility had to trench and rewire their service connections at their own expense. For most residents this ranged from $2,500 to $5,000 depending on distance and service configuration. Page 1 of 2 • 1-1 In September of 2002, a PSE representative provided preliminary estimates for the conversion of several streets in Medina and for the total City. In 2002 dollars the estimated cost to convert Evergreen Point Road from NE 12"' to City Hall was $578,000; 84t' Avenue from NE 12t'to Overlake Drive was $469,500; and the total City was estimated to cost $10,051,000. Recognizing that Council consideration relating to costs, City resources, financing, and related policy issues, cannot be covered.in this brief paper, I have offered my own experience with the Yarrow Point project for your consideration. It is my recommendation that the City not initiate a LID process unless it receives a petition from the majority of the affected properties since public support is so necessary for it to succeed. Second, I recommend that if a capital project is anticipated that will construct or rebuild a street or sidewalk that utility conversion be considered in the planning stages and if found to be a fit for the project scope, time frames, and available funding, only then be included in the project. Page 2 of 2 CITY OF REDMOND LOCAL IMPROVEMENT DISTRICT L.I.D. PROCEDURES Petition Method Common Procedure Resolution Method Proponent Mates UD dismmilcins FCounci l initiates LID with LID Admin and deposits funds SEPA review notification and publi- cation if required City Council adopts resolution of intent to reimburse expenditures from LID bond proceeds following formation Engineer (private or City) prepares description of improvements and cost estimates (Appraiser prepares special benefit I study and assessments City Attorney prepares and/or re- views petition format Proponents circulate petition (requires the owners of the majority of the area to sign petition) Petition filed with City Clerk; LID Adm determines sufficiency LID process and schedule is co- ordinated with Hearing Examiner and City Attorney (Publish notice of hearing in I Official rimmnanar • City Attorney prepares resolution setting hearing date before the Hearing Examiner City Council adopts (or rejects) resolution setting hearing date before the Hearing Examiner IF LID Adm prepares description Publish resolution of hearing in official newspaper A3-1 W— Petition Method ` Hearing Examiner conducts public hearing, petition is certified to Hearing Examiner, and objections heard Time limit on litigation expires 30 days after adoption of ordinance creating LID • CITY OF REDMOND LOCAL IMPROVEMENT DISTRICT L.I.D. PROCEDURES Common Procedure Mail notices of hearing to property owners with proposed improvement, estimated cost and individual assessment City Clerk receives letters of objection prior to hearing LID Adm prepares preliminary LID document, including preliminary assessment roll, map, and Certificate of P.W. Dir., and submits at hearing before the Hearing Examiner Hearing Examiner issues findings, Conclusions and Recommendations to Council If request for reconsideration is received within 5 days of issuance of Hearing Examiner's recommendation, Hearing Examiner has 10 days to respond to request Council adopts (or rejects) Hearing Examiner recommendation and adopts (or rejects) ordinance IF ADOPTED U Resolution Method IHearing Examiner holds public I hearing; objections are heard Protest period expires 30 days after adoption of ordinance; if protest of 60% of LID cost is received, then LID fails, unless project is for watermains, fire hydrants, or sanitary sewers and Council, by unanimous vote, determines there is an issue of public health and safety, then LID Time limit on litigation expires 60 days after adoption of ordinance creating LID If protest of less than 60% of LID cost is received, then the LID A3-2 • • CITY OF REDMOND LOCAL IMPROVEMENT DISTRICT L.I.D. PROCEDURES Petition Method Common Procedure Resolution Method Interim financing is obtained Engineering and construction of L�_Adm determines final cost Appraiser prepares final benefits study and asessments LID Adm prepares LID document for final assessment roll hearing before the Hearing Examiner Council adopts resolution setting hearing date on final assessment roll hearing before the Hearing Examiner Publish notice of hearing before the Nearing Examiner in official newspaper once a week for 2 consecutive weeks Mail notice of hearing to property owners with final cost and individual assessment at least 15 days prior to hearing Hearing Examiner holds final assessment roll hearing, receives objections on individual assessments Hearing Examiner issues Findings, Conclusions and Recommendations to City Council and establishes reconsideration period If request for reconsideration is received within 5 days of Issuance of Hearing Examiner's recommendations, H.Ex. has 10 days to answer reconsideration request Council adopts (or rejects) Hearing Examiner's recommendation and adopts (or rejects) ordinance confirming final assessment roll A3-3 0 Petition Method CITY OF REDMOND LOCAL IMPROVEMENT DISTRICT L.I.D. PROCEDURES Common Procedure Objecting property owners have 10 days after effective date of ordinance to file notice of appeal in Superior Court (final assessment roll is delayed by After appeals have been settled, final assessment roll is delivered to City Clerk and LID Clerk for collection Treasuer's Notice of Collection of Assessments is published once a week for 2 consecutive weeks Lid Clerk mails Notices of Cot- lection of Final Assessments to property owners to concide with first publication of Treasurer's Notice Interest -free prepayment period by property owners expires 30 days after first publication of Treasurer's Notice of Collection of Assessments City Clerk prepares certification of prepayment amount and assessment roll balance after prepavments (Council adopts bond sale ordinance I and accepts bond Purchase offer Bonds are issued, not earlier than 20 days after conclusion of the Prepayment period Individual assessments are due in equal annual installments, plus Interest, for the term of the assessment period (usually 10 years); first payment is due one year folllowing the date of the Treasurer's Notice of Collection c:\works\lid\Lid.exe rev.b/3/92 Resolution Method A3-4 PUGET SOUND ENERGY SCHEDULE 74 CONVERSION TO UNDERGROUND SERVICE FOR GOVERNMENT ENTITIES Summary of Government Entity and Company Responsibilities Underground conversions for a Government Entity.shall be performed under the Company's Tariff Schedule 74. The following provide a summary of the respective responsibilities of a Government Entity and the Company under Schedule 74 and the related Design Agreement and Construction Agreement. Government Entity Design Phase • Execute a Design Agreement (with the Company) • Provide a written Scope of Work to the Company for the conversion project, including optional desire for Government Entity installation of ducts and vaults • Provide information to and coordinate with the Company concerning any Government Entity improvement project within the conversion project area • Provide to the Company a written notice to proceed with design work • Coordinate with the Company on conversion project design and development of the Project Plan • Acquire public.thoroughfare or other rights as agreed with the Company • Coordinate relocation or underground conversion of other utilities, including joint trenching • Notify customers.of the conversion project and requirement to install underground service lines • Notify Company of desire for Company provided street lighting Construction Phase • Execute a Construction Agreement (with the Company) • Coordinate with the Company concerning any Government Entity improvement project construction within the conversion project area • Hold a pre -construction meeting involving all participants, including other utilities • Provide to the Company a written notice to proceed with construction work • Acquire and provide public thoroughfare or other rights as called for by the Project Plan • Provide all trenching and excavation, surveying and restoration for the conversion project • Install the ducts and vaults for the conversion project if called for in the Project Plan (optional) • Perform other construction work called for in project plan"(if any) • Require and cause customers to install underground service lines within the conversion project area • At completion of conversion project, provide to the Company any Government Entity incurred costs for conversion project work excluding costs of trenching, surveying and restoration Company • Execute a Design Agreement (with the Government Entity) • Provide design work cost estimate and schedule in response to Government Entity's Scope of Work • Develop preliminary design and assess availability of sufficient space with public thoroughfare • Perform design work and coordinate with Government Entity on development of Project Plan • Acquire operating rights (under specific, limited circumstances) • Prepare and provide an initial draft of the Project Plan to the Government Entity • Work with Government Entity to finalize the Project Plan • Provide Joint Facilities Notification to other utilities located on Company poles Schedule 74 Obligations Summary.doc Last updated 4/24/2003 • Construction Phase • Execute a Construction Agreement (with the Government Entity) • Coordinate with the Government Entity concerning any improvement project construction within the conversion project area • Acquire operating rights as called for in the Project Plan • Perform construction work as may be called for in the Project Plan, including: • Installation of underground distribution system (includin the Government Entity) g ducts and vaults when not installed by • Installation and removal of facilities for temporary service (if any) • Connection of underground service lines to underground distribution system • Removal existing overhead facilities Cost Allocation Conversion project costs are allocated under Schedule 74 as summarized below. At the completion of the design work, the Company will invoice, and the Government Entity will pay to the Company, 100% of the costs incurred by the Company to perform the design work. At the completion of construction work, the Company will reconcile all conversion project costs (including costs incurred by Government Entity) and any prior payments to the Company by Government Entity and will invoice Government Entity any amount due to the Company or refund any overpayment by and to the Government Entity. Government Entity • 40% of all shared costs 0the conversion project (see below) • 100% of all costs of trenching (including vault excavations), surveying and restoration • 100% of any Government Entity requested upgrades • 100% of any excess costs resulting from Government Entity installation of ducts and vaults (see below) 1000/0 of any costs of conversion of facilities located by private right together with compensation for any private rights taken from or no longer used by the Company • 100% of any costs to install and remove facilities to provide temporary service (less salvage value, if any) CO • 60% of all shared costs ofthe conversion project (see below) • 100% of any Company initiated upgrades • 100% of any costs incurred by the Company to acquire private operating rights Shared Costs of the Conversion Proiect • Conversion project designiwork costs including labor, material, equipment and overheads • Conversion project construction work costs, including labor, material, equipment and overheads, excluding costs of trenching, surveying and restoration, temporary service, service lines and excess ducts and vaults installation costs (see below) • Government Entity costs to install ducts and vaults (labor and overheads) together with the cost of Company inspection of such installation, up to the amount the Company would have incurred to perform the installation; costs above this amount will be allocated 100% to the Government Entity; duct and vault material are provided by the Company and the costs thereof are shared costs • Government Entity costs to obtain public thoroughfare or other equivalent rights for the conversion project • Company costs for removal of the Company's existing facilities within the conversion project area, less salvage value to the Company, if any Schedule 74 Obligations Summary.doc page 2 • 2 • �c o_ o CA CO)0 �N CO) a LIM c O c O c O c O c O i0 E U) U) CA co7 in- CO) F U) (1) U) 0�0 O N �_ �_ U) O e U) ` O O c O c O 3 vi vi F. 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Q a cn E O 0 0 c ON � E o Co a)c O O LL G c o CM L U O U a)— U -O O O w G CM c o" a)a m Occ000 ��ca.�N aCL mavi�ma O_N 0 0 oz I.ca,_•'� C On' �' E c cc L O O� 0 0 0 cU._ V E O V U UN O O c O "�.� m c c' U) N E C W O w NNN¢¢mUwliwwt}iJ2of2a0aaaa¢a¢lyUxaHF-¢� N O (D U) cu a 0 0 0 N co 0 M O 10, A ca c a� Q CD 0 0 • 2 L cu cu U �U U to L C1 c O c O O C •— r O 0 4) d :3 U 7 U L cm C _O C C .yCO cn U) 0 CM 7 N �_ No 0 L'CMO O m C .F O Fn 7 :+ (n U to U N 0 L IM O � w CM � d d co CD C O .N N N 4) r- cm C O in .� �+ o4)4)0 to Cm O O N 3 (n U) O we A U) 0 � cB a w _ o cn � C a C 0 o •Q V cc J O O m U) N N ~ j a?� m i a� ood ca O N N U J d L _O r N 2 0 Cl) :3 co C C co ti,d N U)U •3+ U 0 a N 0 � m O O N N O N CD O) co IL co O O N co O M 0 U 0 a L co C O cc CU �U C 0 u U cv C a� co O O N Mv City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: Park Board Appointments March 13, 2006 Not previously considered ITEM J - 6 SUMMARY OF ISSUEITOPIC: There are currently two vacant positions on the Park Board due to resignations. A total of six applications were submitted as a result of advertisement of the vacant positions in the newsletter and on the City website. Mayor Adam interviewed several applicants and seeks Council confirmation of the appointment of Steven White and Gabriele Dickmann. COMMISION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ❑ APPROVE ❑ DISAPPROVE ® SEE COMMENTS COMMENTS: Appointments to the Park Board are made by the mayor with confirmation of the City Council. ATTACHMENTS: Background memorandum and Application forms submitted by Mr. White and Ms. Dickmann. BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $ ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) move to confirm the Mayor's appointment of Steven White to the remaining term for Park Board position no. 2. 1 move to confirm the Mayor's appointment of Gabriele Dickmann to the remaining term for Park Board position no. 4. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P.12006 Agenda Packets103132006Vtem J-6, park board appointments.doc CITY OF MEDINA Office of the Mayor 0 Q 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www.medina-wam MEMORANDUM DATE: March 3, 2006 TO: Medina City Council FROM: Miles Adam, Mayor RE: Confirmation of Appointments to Park Board COMMENT: The Park Board currently has two vacant positions as a result of the resignations of Connie Geriitz and Suzannah Stuart. The City newsletter and website have been used to advertise for applicants to fill the vacant positions. A total of six applications have been received from interested residents. All six applicants were invited to an interview at City Hall. The City Council is asked to confirm the appointment of Steven White to fill the remaining term of position number 2, which expires June 30, 2007. Mr. White's application is attached. 10 The City Council is asked to confirm the appointment of Gabriele Dickmann to fill the remaining term of position number 4, which expires June 30, 2009. Ms. Dickmann's application is also attached. The applications submitted by Ron Whited, James Whitney, Masayo Arakawa and Joseph Quinn will be retained in an active file for a period of six months and reconsidered if a position becomes vacant. 0 Super Form: Volunteer Application Site URL: www.medina.govoffice.com Position Applied For:: COUNCIL ONLY Park Board Date: 1 /31 /06 plicant Name: Steven White Street Address: 3326 78th PL NE Mailing Address: same Home Phone: (425)453-9026 Work Phone: (425)709-3600 Fax Number: (425)453-9026 Email Address: sjwhite@psfinc.com a._. Employer: Parker Smith and Feek, Inc. Employer Address: 2233112th Ave NE Bellevue, Wa 98004 Years lived in Medina: 20 Briefly describe your educational background: BA Business Admin/Political Science - UPS; Minor Economics; MBA Studies University of Santa Clara; Various Risk Management and Quantitative Analysis Studies US Military and Insurance Underwriting and Brokering Career What do you believe is this Committee's role and responsibility?: To represent the fellow citizens of Medina, listening to their desires and input on parks and recreational facilities that exist now or that should be considered. To also provide a balanced resource for city staff when evaluating budget considerations and assisting in the communication process with both city staff, citizens and third parties as necessary Briefly describe the specific qualifications, abilities and skills that you have, which would be valuable to this Committee: I have raised four sons in Medina. We have enjoyed our 20 years in the community. We enjoy the outdoors and look forward to bringing our grandchildren to these facilities so that they may enjoy. I have an analytical background and am knowledgable in many aspects of business. I am several years away from retirement and would like to give back to the community. Describe any possible areas of conflict of interest that you may have:: As a resident on Evergreen Point, �Nmainly the issues surrounding the Point Park and water access will be of interest. hat is your vision for the Medina Community?: Recognition of change in our surrounding communities and yet a desire to preserve our special qualities. My grandfather owned the Medina Store in the 30's..... it would be wonderful if he and my father, who lived above the store had preserved pictures of those days and could see the community today. We are fortunate to be dose to Bellevue, Lake Washington, and Seattle .... we have a unique opportunity to help preserve these assets for the future generations and yet understand and embrace change Briefly describe what you consider to be the top three issues that will face Medina in the next 5 years: 1. Continued change in the demographics of our citizens - age, family size, interests, and needs; 2. 520 - the impact on the Community, our parks and schools; 3. Community coordination - Hunts Point, Clyde Hill, Bellevue, Seattle, King County... Do Not Click Reply - This e-mail has been generated from a super form 0 COUNCIL ONLY CITIZEN ADVISORY COMMITTEE APPLICATIO FEB i A 7006 BY: TO: ANEDINA CITY COUNCIL I request that you consider my application for the t 300 . [am aware this advisory committee meets at least once a month and that it will take approximately six hours or more of my time per month. I feel that I will be able to devote the time necessary to perform the duties of this body. I am also aware that my name and address may be made public as an applicant for this body and that this application is a public record. n �rm� 13 11 ),X to (' Date Signature r-T�blr I 3 �. U Name (Print) C:IDOCUMENTS AND SETTINGSIRANDYR.MEDINA-WAILOCAL SETTINGSITEMPORARY INTERNET FILESIOLK13FIADVISORY COMMITTEE APPLICATION FORM.DOC • 2. • 3. • What do you believe is this Committee's role and responsibility? �� LLt 0 �-� d� F COUAC ,,,,r,.- 4 L7L, CA� Y° C41, I'CA-ems 0 ----------------- - o� I of < L "A yr�s 2 01 4. What is your vision for the Medina community? W-9�4 -fr) CA) L&A (AA� � ��� p'�. 5. Briefly describe what You consider to be the too three issues that will face Medina in the next 5 Years / , Goo'J o� a re. L-"� fU fe No Me r of an Advisory Committee may be a Counciimember, Officer or Employee of the City of Medina. When completed, return to: City Clerk, 501 Evergreen point Road, Medina, WA 98039. i 3 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: to Civil Service Commission MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: ITEM J - 7 Confirmation of City Manager appointment March 13, 2006 N/A SUMMARY OF ISSUEITOPIC: A letter of resignation was received on March 9, 2006 from Civil Service Commissioner Hollis Holman Anderson. The Commission is currently involved with certification of a police officer eligibility list and is scheduled for an appeal hearing on a recent disciplinary action involving a member of the Medina Police Department. Therefore, the position must be filled quickly since the Commission consists of only three members. COMMISION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS COMMENTS: ATTACHMENTS: Volunteer Application BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $ ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑, RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move to confirm the City Manager's appointment of Mary Odermat to Civil Service Commission position 3. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. G:12006 Agenda Packets10313200611tem J-7, civil service appt agenda statement.doc REcSr—VED MAR 0 0 7006 BY: March 2, 2006 Mr. Doug Schulze City Manager City of Medina 501 Evergreen Point Road Medina, WA 98039 Hollis Holman Anderson 3310 Evergreen Point Road Medina, WA 98039 Re: Resignation — Civil Service Commission Dear Mr. Schulze: It is with much regret that I must, for professional reasons, resign my position as Chair and as a member of the Medina Civil Service Commission. It has been an honor and a privilege to serve with John Dern Palmer and Pete Jorgensen. It has been a pleasure and a privilege to work with Carol Wedlen and Chief Jeff Chen. Thank you for the opportunity to participate in and contribute to our community. This resignation is effective immediately. Best Wishes, Hollis Holman Anderson Cc: Mr. John Dem Palmer Mr. Pete Jorgensen Ms. Carol Wedlen Chief Jeff Chen ITEM J - 7 106941 CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www.medina-wa.gov MEMORANDUM DATE: March 13, 2006 M. Mayor and City Council FROM: Doug Schulze, City Manager RE: Confirmation of Appointment to Civil Service Commission RECOMMENDATION: Motion to confirm the City Manager's appointment of Mary Odermat to the remaining term for Civil Service Commission position 3. POLICY IMPLICATION: Members of the Civil Service Commission of the City are appointed by the city manager with approval of the city council. Civil Service Commission members are appointed to six -year terms. BACKGROUND: Civil Service Commissioner Hollis Holman Anderson submitted a resignation from the Commission on March 9, 2006. Ms. Holman Anderson's term expires June 30, 2007. The Commission consists of three members and it is responsible for certifying police officer hiring eligibility lists and conducting hearings regarding challenges/appeals of disciplinary actions involving police officers. The Commission meets on an as -needed basis. Currently, the Commission is scheduled to review and certify an eligibility list as well as an appeal regarding disciplinary action, which resulted in discharge of an employee. The Commission's current work schedule is time sensitive, which creates a need to fill the vacant position immediately. The volunteer application submitted by Mary Odermat is attached for review. Position -Applied For: Civil Service Commission Date: 12 March 2006 Applicant Name: Mary Odermat Street Address: 1825 77th Avenue Northeast Mailing Address: PO Box 467 Home Phone: (425)455-4776 Work Phone: (206)953-6120 Fax Number: (425)688-8320 Email Address: MO7171@AOL.COM Employer: Car Wash Enterprises, Inc. Employer Address: 7933 Leary Way Northwest Seattle, WA 98107 Years lived in Medina: 20 Briefly describe your educational background: National Honor Society University of Washington, Academic Scholarship, 3+ years Continuing Adult Education Classes: University of Washington Bellevue Community College Edmonds Community College Renton Technical College Licensed (filed inactive) Real Estate Broker What do you believe is this Committee's role and responsibility?: Responsibility to determine persons eligible for appointment to vacancies within the Police Department and certifying the three persons highest on such eligibility list. Responsibility for conducting hearings related to disciplinary action within the Police Department. Commission meets on an "as needed schedule." Briefly describe the specific qualifications, abilities and skills that you have,. which would be valuable to this Committee: Broad background in human resources -- recruitment and retention. Have worked closely with labor law legal specialists, over 4 decades in -family service business. Have served on corporate and. on non- profit boards where employment guidelines, qualifications and censorship were matters requiring discussion and agreement. Describe any possible areas of conflict of interest that you may have:: I am not aware of any possible areas of conflict of interest. What is your vision for the Medina Community?: A vision of a citizenry that is well-informed on city issues, involved, and inclusive of one another in fostering mutual understanding and a joyful sense of community, showing concern for the personal wellbeing of one another and a desire to work together to enhance the quality of life in the city -- through personal interaction, and high quality maintenance or additions to the city's infrastructure. Briefly describe what you consider to be the top three issues that will face Medina in the next 5 years: The foremost issue forever remains the pursuit of establishing an interested, informed and involved citizenry. Second is conservation of the city's financial resources -- preserving significant reserves, maintaining desirable service levels and not increasing expenditures. Third is streamlining land use permitting requirements and protecting development rights. Do Not Click Reply - This e-mail has been generated from a super form. 0 Page 2