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HomeMy WebLinkAbout05-22-2006 - Agenda PacketMEDINA CITY COUNCIL STUDY SESSION AGENDA May 22, 2006 501 Evergreen Point Road A. CALL TO ORDER * 7:15 pm Medina, WA * Note change of meeting start time due to Executive Session B. ROLL CALL (Adam, Biglow, Blazey, Lawrence, Phelps, Rudolph, Vail-Spinosa) C. ANNOUNCEMENTS 1. Mayor 2. Council 3. Staff D. DISCUSSION 1. City Hall Addition/Alteration 2. Surveillance Camera Analysis 3. Tree & Vegetation Ordinance 4. Council Agenda Calendar E. EXECUTIVE SESSION To begin at 6:15 pm F. ADJOURNMENT PUBLIC PARTICIPATION The Medina City Council encourages public participation and values input from citizens. In an effort to conduct meetings in a fair, but efficient manner, the City Council will follow previously adopted procedures, which are available in the City Clerk's Office. All comments shall be addressed to the Council as a whole in a courteous and respectful manner. Citizens wishing to address the Council should complete a speaker card and submit it to the recording secretary prior to the start of the meeting. Speaker cards are on the podium prior to the start of the City Council meeting. Meeting Agenda is subject to change prior to approval of the agenda during the meeting. Persons interested in a specific agenda item may wish to call the city clerk at (425) 233-6400 before 4:00 p.m. on the date of the meeting to confirm agenda items. ITEM D -1 CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www.medina-wa.gov MEMORANDUM DATE: May 12, 2006 TO. Mayor and City Council FROM: Doug Schulze, City Manager RE: City Hall Addition/Alteration RECOMMENDATION: Authorize City Manager to hire an architect to complete the design and construction documents for a proposed addition and alterations to City Hall. BACKGROUND: The 2006 Budget includes funding for a structural analysis of City Hall, which will include inspection of the structure to identify any problems requiring repair and deficiencies requiring upgrade or retrofitting. In addition, the mechanical system will be inspected and evaluated. We know the exterior deck is in need of repair and the mechanical system has not worked properly for the past five years. Recently, routine maintenance on the mechanical system identified a failing condenser, which requires replacement. We also anticipate other structural problems will be identified due to the age of the structure. During the process of conducting the structural analysis and identifying necessary repairs, upgrades and retrofits, it would be appropriate to give consideration to the feasibility and cost of an addition and alteration to City Hall. This approach would allow for coordination of any repairs, upgrades or retrofits with new construction, if the City Council authorizes the proposed addition. Clearly, the City Council does not support construction of a new facility or a large expansion to the existing City Hall. However, a small addition and alteration would address some of the significant space problems for both Police and non -Police functions. Furthermore, a small addition and alteration would create an opportunity to improve customer service by locating the Development Services Department on the main level. The proposed project concept is construction of a two-story addition to the north side of the existing building, which would add approximately twenty to twenty-five feet to the length of the building. The actual size would be determined based on factors such as: 1) cost; 2) minimum amount of new space to meet basic needs; 3) functional design requirements; and 4) minimum impact on usable park space. The proposed addition to the lower and main floors with interior alterations would be intended to accomplish the following: Create a secure area within the Police Department, separated from the office/administrative area, for suspect interrogation, evidence processing and related activities. This would improve the safety of the public, sworn police officers, civilian police staff and non -police staff. In addition, this would improve staff efficiency involved with evidence processing and report writing; Create a private area within the Police Department for witness and victim interviews and meetings with citizens. Crime victims, witnesses and other citizens should be provided with a safe and private area to meet with police officers. In addition, some information within the Police Department is not intended for public viewing. Current configuration allows public access to officer work areas where confidential/private information is posted for officers; ■ Increase the available storage space for property and evidence within the Police Department. Not intended to create storage for vehicles or similar large items; ■ Move the Development Services Department to the main floor, which will improve customer service. Locating permit records and staff on main floor would eliminate unnecessary trips up and down stairs, allow for more than one customer to be helped at a time, and improve staff efficiency by eliminating unnecessary activity; Create office space in City Hall for the Director of Public Works, eliminating the need for the office trailer at the Public Works Shop. Coordination between the Director of Public Works, City Manager and other members of the management team will be much more efficient. In addition, drop -in customers seeking information regarding storm sewer locations, maps, right-of-way issues, etc. would not need to be directed to another location; Preliminary cost estimates for construction of the proposed addition suggest a budget of $525,000 to $550,000 would be needed. However, a more accurate project cost would be developed as part of the architectural services scope of work. As explained above, the 2006 Budget includes funding of $150,000 for the City Hall structural assessment and recommended small repairs/upgrades. The architectural services could be added to the scope of work for the structural assessment project. The attached diagram shows the proposed addition and existing building. The exterior finish of the addition would be designed to match the appearance of the existing building. 0 Page 2 0 MAIN FLOOR 35' Existing City Council Chambers Existing Administrative Area Existing C.M. Office ga -i-�,��-^ Y h s ✓�„4'�6 �r `"` vrt keY" 4 > tsar �, r ry � 1 "� ;�� i A Building Cost Unit Qty Meas.(Sa.l Main Floor 875 Lower Floor 875 Range High Range Low High $ $ Total Total 150 200 $ 131,250 $ 175,000 150 200 $ 131,250 $ 175,000 B Site Development 0.0275 acre (1,200 sq. ft.) 1,200 12 12.5 $ 14,400 $ 15,000 Construction on Site Construction off Site (allow.) $ 5,000 $ 7,500 sub -total $ 281,900 $ 372,500 C State Sales Tax @ 8.9% 0.089 0.089 $ 25,089 $ 33,153 sub -total $ 306,989 405,653 D Testing & Inspection @ 1% (allow.) 0.007 0.01 $ 2,149 $ 4,057 E Architect-Struct-Mech-Elec Cost 0.11 0.11 $ 33,769 $ 44,622 F Civil/Landscape Design $ 5,000 $ 8,000 G Major Site Plan $ - $ - H Survey/Geotech Design (allow.) $ - $ - I Permits (allow.) 1) Building 0.01 0.01 $ 3,070 $ 4,057 2) Conditional Use 3) Shoreline J All Risk Insurance (allow.) 0.005 0.005 $ 1,535 $ 2,028 K Owner Project Management $ - $ - L Toxic/Haz./Asbestos Removal $ - $ - M Sewer Assessment Fee's $ - $ - N Poor soil condition $ - $ - O Furnishing & Equipment P Utility Connection Fee's $ - $ - M Construction Contingency 0.06 0.06 $ 18,419 $ 24,339 TOTAL COST $ 370.931 $ 492.755 City of Medina 501 Evergreen Point Rd Medina, WA 98039 2/8/2006 CITY OF MEDINA POLICE DEPARTMENT Office of the Police Chief 501 Evergreen Point Road, Medina, WA 98039 www.modina-wa.gov DATE: May 17, 2006 TO: Mayor and City Council FROM: Jeffrey Chen, Police Chief (via City Manager Doug Schulze) RE: Enhanced Public Safety System EXECUTIVE SUMMARY 425.233.6420 RECOMMENDATION: It is recommended that the City Council decide if staff should research the feasibility of creating an Enhanced Public Safety System (i.e. - surveillance camera system) that would be strategically placed and tightly controlled by the police department for the limited and specific purpose of increasing the level of safety and security for the citizens of Medina. BACKGROUND: Staff is following up on City Council's previous request to examine whether surveillance cameras strategically placed around our community could be a cost effective and viable option in increasing the public's safety here in Medina. The Police Department has identified a number of locations where placement of a surveillance camera would be advantageous. The following locations are examples: 1. Overtake Drive EasttLake Washington Blvd 2. NE 10t'/Lake Washington Blvd 3. NE 12t'MO Avenue NE (this intersection will need to be examined closely as there are actually three ways into Medina, NE 12t', 84"' Avenue NE and 82"d Avenue NE.) 4. 84t' Avenue NE and 82"d Avenue NE 5. NE 24t'/84"' Avenue NE 6. Groat Point/Overlake Dr. W (two directions at comer) 7. Park and Ride Lot on Evergreen Point Road (three directions N,S and cover Park n Ride lot) 8. NE 24t'/Evergreen (three directions N,S,E) 9. NE 12t'/Evergreen (three directions N,S,E) 10. NE 8t'/Evergreen (3 directions N,S,E) 11.Overlake Drive West/Evergreen (three directions N,S,E) 12.Overlake Drive West/84t' Avenue NE (all directions N,S,E,W) EOwwed Putft Safely System Request Purpose of the Request • To research into existing video camera technology and solutions. • To construct an effective, cost efficient, viable and robust surveillance camera system for the City of Medina. • Cost of research - The costs associated with constructing a usable and robust surveillance camera system are reliant on a number of factors to include number of cameras, quality of the system, infrared capability, data storage, wireless or fiber, capital, operations, maintenance and replacement costs. Superficial discussions with vendors suppose costs to cover the first 5 locations listed would be around $150,000. If the council would like to entertain the ability to cover all points 1-12, the costs of the system would obviously be higher. If the City Council approves, staff will begin to conduct feasibility research and begin to identify vendors capable of assisting us in creating an Enhanced Public Safety System. An anticipated report date back to the Council would be in August 2006. Attached are two articles about surveillance cameras being used by law enforcement: Hays, Tom. 2006. More cameras going on patrol in New York. The Associated Press, article in the Seattle Times. Pg A-4. Maroney, AI. April 2006. Video Policing. Law and Order Pgs 66-71. 0 Page 2 Enhanced Punic Se" System Request _ 'C CT 0 tD n y d O O w w y A K y y C phi '" � * y, p O. ((DD Z y A y Z7 w y (D N ", r :coo O. w w p C o o °: " ffl 0 �p y y e o C '1 ri � "n C �. 7 M �� Q C �? y ]3' ' (D ..; Q `cc��•t, ya) "'°"Q �o'rf w7n � ��O p • ` rn rbQ?^paDQ ° /fD o w M0 0. 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(D (DinO (D (CD ,w-' (D 0O �• ° 0 ° y ° Q. y 0 v (o cn r- s (n - p .7. a (n O ' oq C O rn vw R Z O y fD O✓ .�.` (D• w 00j (D o w *Q r �% • R o y r•P �• CL (D CA aC rJ o o ((D (D rr 7s' '* n a 00 O (D+, ° ­0 (D yZ O '1' O� o (.°y a' t7 ao_ C DQ C w 00 � y y �++ ((DD (D o° rn w '* y „� w (D � O s roq y .� y 00(D0� O w 'r w ..: o H ± y x 0 yC ((DD 0 y 03ID y �•i (D n 'SY ••I ry e-r w ° K rD y% nt y n•t r7 y w d '�%• fD n 9 M rY o rn �' o () rD w pi G n w m o w a o tD rr ... pp a C P. (D n O can e w O ((DD OQ (D w �, a G R o w p l w w O s 0 r magme an officer sitting at a console in a dimly lit room whose attention is caught by a person who appears to be following the path of a young child. The officer focuses his attention to the person as the child turns a comer and the older male does the same. She alerts a nearby dispatcher to start a patrol unit to the area as she continues to observe the unfolding situation. How valuable is this "head start" law enforcement has been given by virtue of closed-circuit television cameras (CCTV)? What if the person was in the process of abducting the child? What if the person was a sex offender casing his prey? More importantly, Wall -mounted camera on the exterior of the Fresno County Jail. A monitoring console in the main entryway of a regional shopping center. what if the child was yours? CCTV has extraordinary potential in not only identifying predators who continue to terrorize and victimize our communi- ties, but would serve as a deterrent to crime also. For decades, law enforcement has been utilizing innovative technology to assist in reducing crime as well as to aid officers and civilian employees in completing their work more effi- ciently. These technological advances include computer -aided dispatch, computers in patrol vehicles, forensic analysis and cameras in patrol cars that monitor the actions of the officer during traffic stops. Closed Circuit Video Television (CCTV) surveil- lance cameras already capture many of us as we venture throughout our daily tasks in public. They are silent, they don't attract our attention, and they never blink. The use of video cameras as a crime deterrent has been used in Great Britain since 1961 when black and white cameras were installed in the London Underground Railway sys- tem. Here in the United States, the effectiveness of this technology for private business settings demonstrates its potential monumental significance for safety in our neighborhoods. However, the task of using video cam- eras in residential neighborhoods will be a matter of not only funding, but a task of obtaining social acceptance in those areas. Nisterical Perspective Video surveillance cameras are not new to our society and they have been increasingly used in everyday set- tings. Citizens are already unknow- ingly observed dozens of times every day in most commercial establish- ments. Putting cameras in the streets appears to be the next logical and rea- sonable application of this technology as an additional safety measure for our residents. In London, these systems integrate state-of-the-art equipment with remarkable resolution and infrared nighttime capability. They record camera images to use in criminal prosecution and/or police investiga- tions. The systems include sophisti- cated computer -assisted scanning operations, motion detection facilities and zoom features. They can often track an individual through town day or night from a single control room that creates a full profile of contacts and activities undertaken by the indi- vidual(s). Britain has more CCTV systems specifically to monitor the behavior of its citizens in public places than any other capitalist nation. They also cred- it video monitoring technology for having more impact on the evolution of law enforcement than any other technology in the past two decades. Originally installed around Britain to deter burglary, assault and car theft, most camera systems have been used to combat "anti -social behavior," including many minor offenses such as littering, urinating in public, traffic violations, obstruction, drunkenness and evading meters in parking lots. During the investigation into the attack on the Admiral Duncan pub (a gay bar in London) by a neo-Nazi group in 1993, the police started by collecting all of the video recordings made in the area. The investigators spotted a subject with a blue duffel bag like the one they knew the bomb was in. Shortly afterward, they saw the same man without the blue bag. Investigators then accessed London Underground Railway cam- eras and found the same man and were able to get a high -definition shot of his face. The camera shot was broadcast on national television and the suspect was identified and prose- cuted. The same surveillance systems, www.lawandordermag.com 67 common in London's rail system, are also providing identifying information on those responsible for the recent bombing attacks there in July of 2005. In the United States, the City of Los Angeles is undertaking this effort with little public debate. Cameras will soon focus their eyes on one of the world's most famous streets, Hollywood Boulevard, and there are plans for 64 more on Hollywood, Santa Monica and Sunset Boulevards as well as Western Avenue. The Hollywood area cameras are the beginning of what some city offi- cials hope will be a wave of virtual law enforcement that will help the under- staffed LAPD investigate and deter crime from the San Fernando Valley to South Los Angeles. The cameras can pan, tilt and zoom by the use of a joy- stick controlled by an officer and are capable of seeing every inch of a city block. Costs for these employees are not factored into the purchase price of the CCTV systems. However, they may be a "force multiplier" by allowing LAPD to reallocate personnel based on the Capt. Maroney standing beside wall - mounted demo cameras at Pelco. presence of the cameras. Police will also have the capability of searching recordings that are digitally stored, possibly creating a scenario where detectives rely on visual evidence to shorten the time it will take them to solve crimes, thus freeing them for other cases. Other jurisdictions are moving in directions similar to that seen in Los Angeles. Consider these recent devel- opments across the nation. Chicago now has at least 2,000 surveillance cameras across its neighborhoods, after leaders last year launched an ambitious project at a cost of roughly $5 million. Law enforcement says the cameras have helped drive crime rates to the lowest they've seen in 40 years. In Philadelphia, where the city has increasingly relied on video surveil- lance, cameras caught an early morn- ing murder, which ultimately led to the capture of a suspect. Police say the accused is now a suspect in an unsolved murder from 1998. Homeland Security officials announced they would install hundreds of surveillance cameras and sensors on 100% ONLINE B.S. & M.S. IN LEGAL STUDIES • Law & Public Policy • Homeland Security Certificate in Homeland Security also available DEPARTMENT OF PROFESSIONAL STUDIES California University of Pennsylvania I PITTSBURGH CENTER 412-565-2328 www.cup.edu/graduate/legal Building Character: Building Careers. A proud member of the Pennsylvania State System of Higher Education. Click on Elnfo at - www lawandordermaa com reader service #41 68 LAW and ORDER April 2006 a rail line near the Capitol at a cost of $9.8 million, months after an effort by local officials to ban hazardous ship- ments on the line. This technology could serve not only as an integral part of our national security, but would serve to make our neighborhoods safer places for our children to dodge balls, not bullets. CCTV systems could provide a tremendous benefit to all, especially in communities where mistrust in the police or fear of retaliation hampers the law abiding citizens' overall quali- ty of life. Many of our inner city neigh- borhoods are plagued by drive -up drug sales, graffiti and violence such as drive -by shootings. With the constant improvements and evolution of tech- nology today, ,we should make every effort to expand our defensible space in the war on crime. For example, there are more than 200 cameras in Baltimore, and there are 20 to 25 police cameras in Washington in addition to a network in their Metro subway stations, trains and buses, according to EPIC, a Washington -based civil liberties research center. New York City has a burgeoning network and there are also cameras in transportation systems around the country. However, analysts say there is nei- ther the depth nor the coordination of coverage that there is in Britain. What they all share in common, though, is a community desire to create a better quality of life through the creation of monitored defensible space. Defensible Space for Public Safety "Defensible space" commonly refers to architectural and environmen- tal design used to reduce criminality by increasing field of observation and ownership. When space is used in such a way that makes people feel safe and secure in the community, it fosters the likelihood for increased social interac- tions —a primary source of crime deterrence. Techniques, such as light- ing, fencing and landscaping, can define spaces in a manner that pro- motes community safety by decreasing criminal activity. The idea of "defensible space" con- jures up a variety of different images for people. Some people tend to assume that defensible space implies brick walls, barred windows, and high fences which inevitably segregate peo- ple from their community. However, Have you tonsidaW IMAGE QUAW with your I*(& Pideo System? defensible space actually can be applied to unify and build a better com- munity. Ideally, space should create a sense of territoriality or a feeling of control over personal property and the space around it. According to Oscar Newman, author of Defensible Space -Crime Prevention through Urban Design, www.impottmowo.com/lcOP Advancing Surveillance Technology WWWXOP.aaf - T"" (866) 21UM (4267) (NASDAQ: ICOP) (PCX:ICOP) ® Contract Hokler Click on Elnfo at - www lawandord rmaclcorn reader service #48 www.lawandordennag.com 69 A close-up of the exterior camera at the Fresno County JaiL defensible space must contain two components. First, defensible space should allow people to see and be seen continuously. Ultimately, this dimin- ishes residents' fear because they know that a potential offender can easily be observed, identified, and consequently, apprehended. Second, people must be willing to intervene or report crime when it occurs. By increasing the sense of security in settings where people live and work, it encourages people to take control of the areas and assume a role of ownership. When people feel safe in their neighborhood they are more like- ly to interact with one another and intervene when crime occurs. In short, the community is the first line of defense for crime control. Although defensible space is not a cure-all, it is a good starting point to facilitate social interaction and prevent crime in communities. When strategies of defensible space are used in con- junction with other programs, such as community policing and neighborhood watches, they can have long-lasting effects. This hypothesis is supported by research by the National Institute of Justice, which concluded that crime falls from a combination of defensible space strategies and community polic- ing. This returns us to the question: How can law enforcement successfully work with more resistant community members who may view the concept of public cameras as a crime deterrent as another means of government intru- siveness? If cities desire to implement public cameras, then it would behoove them to collaborate with the communi- ty as they have in the past and utilize their Citizen Advisory Boards, church- es, Neighborhood Watch and other key community groups to aid in the buy -in of this new crime prevention tool. Community Buy -In Being monitored is almost a non - issue when citizens walk into a bank or other business. There is a common expectation that the store or location has some kind of surveillance system in operation. The common thought is the business is doing it for the protec- tion of customers and to enhance safe- ty while conducting business in the locale. There are few (if any) concerns for any potential violations of one's civil rights or any other Fourth Amendment issues in these instances, so placing CCTV in other areas may not necessar- 70 LAW and ORDER April 2006 ily be seen as intrusive as long as the government works in partnership with those affected to ensure they see the advantages of using CCTV in a manner that will benefit them. Certainly, there may be opposition to cameras in residential neighbor- hoods that an agency should be pre- pared to address. Some may say these cameras would be an over -extension of law enforcement's need to ensure safe neighborhoods. Others might suggest that the police should simply resort back to the age-old concept of having officers walking their beats in high - crime areas as an alternative. This long -forgotten habit has all but van- quished except for high -concentration areas such as shopping malls or down- town districts. Transition Planning As law enforcement has demon- strated so well in the past, when they bring their community together to explore and analyze a new policing strategy, they will not only gain valu- able insight, but also it gives them an ideal opportunity to present their view and be more persuasive. Agencies cer- tainly would be remiss if they did not have community gatherings for the specific purpose of placing the project "in the open" and actively seeking res- idents to advise them of the project and to share any concerns or questions. These focus groups to discuss the pros and cons of using public cameras should include church leaders, repre- sentatives from local non-profit organ- izations, businesses, elected officials, police managers, and key community advocates for safety and crime preven- tion efforts. Can CCTVs eliminate crime? The answer is probably not. What CCTVs will ultimately do is reduce, if not remove, the opportunity to commit crimes. Although there is not a firm pool of statistics in the United States to show that cameras would definitively reduce crime, Strathclyde Police in Scotland recently claimed a significant drop in crime following the installation of a closed-circuit TV system in a city there. The crime triangle theory is a basic, yet powerful concept that drives crime and criminality. The "crime triangle" is a policing theory that identifies the three elements of victimization: 1) there must be a victim, 2) there must be a location, and 3) and there must be an offender who is provided with the opportunity to complete the illegal act. Addressing the opportunities as well as instilling the distinct fear of apprehension is greatly enhanced by increasing the most visible deterrent to crime —a uniformed officer. Adding personnel may no longer be law enforcement's only solutions to the changing needs of our society. Utilizing effective technological tools will perhaps become the norm to help officers work smarter and more effi- ciently. We will always have victims and locations where crime is more prolific. The causes of crime have been studied for years, and are generally thought to be poverty, decaying inner cities, and persons willing to take the risks associ- ated with criminality. Ideally, we should not have to accept a decline in our quality of life based on what part of town we live in. Video surveillance cameras may be a viable alternative to increasing the risk of apprehension and diminishing the victimization rate in the higher crime neighborhoods. The evidence points strongly that the adoption of CCTVs in our cities would provide a much -needed avenue to address the growing issues of our society dealing with criminality. This "new age" officer will be small com- pact, weatherproof —and will never' blink. Al Maronev is a Captain with the Patrol Support Division of the Fresno, CA Police Department. Capt. Maronev is the projectmanager for his agencvs e-VIEW project. He may be reached at al. maronev@fi-esno.gov. HKS� Soler -Fast. Safer-Dependmble. Leads cwrldges into revolver instantly! 1� MAGAZINE P% SPEED LOADER 10 models avo!Wk. Loads .3809mm, 40ca1., 45ca� or III= single and double stack mays. Magazine slips into loader and is held in by hand. Depress thumb lever to lead. Loads ammo. into magazines faster and easier than eve. .22 Caliber MAGAZINE SPEED LOADER Featuring: Fkx brake arm & lock down stop! HKS .22 LR. Cal. loads, Brownie,g, Ruger I & II, Ruger 22/45, Colt SH MDchell Arms (H.B.) No more sore fingers when loading .22 nags! NKS PRODUM, INC 7841 FOUNDATION DR. FLORENCE, KY 41042 SEE YOUR LOCAL DEALER www.HKSspeedloaders.com Click on Onto at - m6m lawandordermaa corn reader service #49 www.lawandordennag.com 71 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: Tree and Vegetation Code May 22, 2006 March 27, 2006 ITEM D - 3 SUMMARY OF ISSUE/TOPIC: The attached report contains information in follow-up the City Council's March Study session discussion of tree code revisions. COMMISION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS CITY MANAGER: ❑ APPROVE ❑ DISAPPROVE ® SEE COMMENTS COMMENTS: ATTACHMENTS: staff report dated May 16, 2006 BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ RECOMMENDED MOTION:. (ADOPT/APPROVE/AUTHORIZE) move If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12006 Agenda Packets10522200611tem D-3, Tree and Veg Code, cover form.doc ITEM D — 3a CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.modina-wa.gov MEMORANDUM DATE: May 16, 2006 10. Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Tree and Vegetation Code RECOMMENDATION: Review the staff follow-up in this report and provide further policy direction to staff. POLICY IMPLICATION: The patterns of landscaping in the streets and yards of a residential area play a key role in defining the community character. The City Council has the authority to enact landscape requirements that are deemed necessary to protect community character. BACKGROUND: At the March 27 Study Session, the City Council reviewed a program evaluation report by staff. The report was concerned with the effectiveness of the Tree and Vegetation Code, MMC 12.28. In the subsequent discussion by the City Council, three follow-up items were requested from staff: 1) compile a list of interest statements from each council member, 2) re -distribute the results of the previous research into tree codes in other jurisdictions, and 3) provide feedback on the idea of hiring a consultant that specializes in tree code writing. Interest Statements Based on preliminary discussions by the City Council at the March Study session, staff recommends that the Council utilize the RESOLVE decision -making process that was discussed at the 2006 City Council retreat. The following is the result of consolidating the interest statements that were provided by individual Council members after the March Study Session. Hopefully this can serve as a framework for the Council to identify workable code revisions. The following statement is supported by four council members: 1. Craft regulations in such a way that different weights are put on different tree species and sizes, based on their respective contributions to City goals. The following statements are supported by two council members: 2. Craft regulations in a way that tree mitigation is not overly burdensome and is tailored to the ability of a given lot to accommodate mitigation after house construction. 3. Craft regulations in such a way that the goal of preserving tree canopy is balanced with other goals such as view protection and sunlight access. ITEM D — 3a The following statements were each articulated by a single (but not a particular) council member: 4. The cost of mitigation should be lowered for applicants. 5. Accommodate homeowner's unique tastes in landscaping. 6. Offer financial assistance to homeowners who plant trees in the right -of --way. 7. Craft regulations in such a way that their application to a given property does not impact its overall value. 8. Make the tree code more user-friendly and easy to understand. 9. Provide more options and flexibility and more reasonable choices for the property owner in the code. 10. Allow for a discretionary, case -by -case review of proposed removals greater than 36 inches. 11. Have regulations give credit to a homeowner for transplanting a tree. Research into Tree Codes in Other Cities During the March Study Session, staff offered that the previous results of researching other Tree Codes could be redistributed to the City Council. Those old files are still in my possession, but upon further thought, I decided to re -consult with Medina's peer cities because I have been hearing that there have been several recent changes or initial adoption of their tree codes. Below is a summary of the basic approach taken by the current tree codes in five peer cities. The differences in the workings of these codes are considerable. The Mercer Island and Hunts Point codes take the same approach as Medina in that significant tree removal must be mitigated regardless of how many trees are preserved. The Bellevue and Redmond codes, in contrast, prescribe mitigation based on the proportion of removed trees to preserved trees. As a third approach, the Kirkland tree code utilizes the concept of a baseline density of trees and mitigation is only required for properties falling below the baseline density. City of Kirkland - Goal of tree code is to achieve overall tree canopy coverage of 40 percent for the community over time - Minimum tree density is 30 tree credits per acre o to calculate tree density requirement per lot, use this formula: lot size square footage143,560 = Y; Y x 30 credits = number of credits needed o an arborist must be hired to assess the health and viability of existing trees - Below is the chart for assigning credits to existing trees (Credits per minimum diameter— DBH) DBH Tree Credits DBH Tree Credits DBH Tree Credits 3-5" 0.5 6— 19' 1 24" 8 38" 15 12" 2 26" 9 40" 16 14" 3 28" 10 42" 17 16" 4 30" 11 44" 18 18" 5 32" 12 46" 19 20" 6 34" 13 48" 20 22" 7 36" 14 50" 21 Page 2 ITEM D — 3a Minimum size replacement tree is two inches in caliper for deciduous trees and six feet tall for conifers 0 one tree credit equals the minimum size replacement tree o more credit is given for trees larger than the minimum size at the Citys discretion City of Bellevue - Retain all perimeter trees within the first 20 feet adjacent to property lines - Retain 25 percent of the diameter inches of significant trees within the site interior o significant trees are defined as healthy trees, eight inches in diameter or greater, measured four feet above the ground - A one to one replacement ratio is required. - Minimum size replacement tree is six feet tall. City of Redmond - In all new developments, a minimum of 35 percent of all significant trees shall be retained o percentage of retained trees is represented by formula: Trees Retained/Total Trees on Site ■ trees between six inches in caliper but less than 30 inches in caliper all count the same (no credit difference for retaining a 29 inch caliper tree versus a six inch caliper tree) ■ type of tree retained bears no weight in calculation ■ trees 30 inches and greater are considered 'landmark trees' and require hearing examiner permission to remove - Significant tree is defined as six inches in caliper - Replacement is one tree removed requires one tree replaced (minimum size replacement is 2.5 inches for deciduous trees and six to eight feet tall for conifers) City of Mercer Island - Replacement ratio is based on a sliding scale of zero to four trees per one tree removed o City arborist determines the ratio on a case by case basis - Replacement tree is at least six feet tall. Town of Hunts Point - Replacement ratio is replace one tree for every significant tree removed o significant tree is an evergreen tree six inches in caliper and greater o minimum size replacement tree is one and one half inches in caliper or 10 feet tall Specialized Consultant Staff believe that there is no real need to hire a consultant specializing in tree code writing. There is no established science to crafting regulations that will guarantee a certain outcome for the citywide tree canopy. This is because of the unique conditions found in each community and the random nature of development activity. Staff suggest that the City Council start the code revision process by simply identifying a generalized goal such as increasing citywide canopy or preserving the current citywide canopy. Another possible outcome -based approach to the code writing would be to develop a prototypical Medina lot design where a certain proportions of lot area are classified as "building/paving," "lawn," and "trees." The resulting "tree" area, as a square -footage could be translated into a tree density based on conventional landscaping practices and this, in turn, could be the basis for the actual regulations. Page 3 O N LA u �p O 0) C aO C •- O 0 = a) N a) C U O O U U U O 0 co 0 0 0 0 0 04 CA (n U) U) CO N U U U U U 2 L T D Ln 0 0 00 -p -0-0 -a C E of C U C U �) U � N 0 c a? a) u? > a) > Fn 0 0 a E o O o o � co ¢U ¢ ¢ ¢ U¢ o 0 a CUa c ccn c M An0An p U p U 3 7 OL C C M-a r- M E c cxO E O Q c U c U U U m �j Q co N a) 2 a) a? o > a) U N n c a) � Q. c c ¢ U UUU U co a�i a�i m o a) a) a) 0 0 V- U U U U a) c o a a) co o a) a) m (1) .. O -0 0 U O z O U O U O U U U i o a) E co a) ,,.., = L O 0 O-a C 0 C w U L C o -0 U c N cx m 0 caco N (n �'U) V(D o 0 C d ¢a CL cca a O w N a) OQ. 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Mayor and City Council FROM: Doug Schulze, City Manager RE: May 22, 2006 Executive Session Materials XiPI0I��I� The May 22`d City Council Study Session will begin with an Executive Session at 6:15 p.m. for the purpose of discussing labor negotiations. Read -ahead materials will be distributed to the City Council on Thursday, May 18mn The public portion of the Study Session will begin at 7:15 p.m. Public notices have been posted with the 7:15 p.m. start time.