HomeMy WebLinkAbout09-11-2006 - Agenda PacketMEDINA CITY COUNCIL MEETING
AGENDA
September 11, 2006 7:00 p.m.
501 Evergreen Point Road Medina, WA
A. CALL TO ORDER
7:00 p.m.
B. ROLL CALL (Adam, Biglow, Blazey, Lawrence, Phelps, Rudolph, Vail-Spinosa)
C. APPROVAL OF MEETING AGENDA
D. AWARDS AND PRESENTATIONS
E. ANNOUNCEMENTS
1. Mayor
2. Council
3. Staff
F. CONSENT AGENDA
1. Minutes from August 14, 2006 Council Meeting
2. Approval of August 2006 Checks/Finance Officer's Report
3. Authorize City Manager to Enter Into Agreement For Architectural Services
G. AUDIENCE PARTICIPATION
1. Non -Agenda Items (3 minutes per person)
H. REPORTS
1. Police Department
2. Development Services
3. Public Works Department
4. Emergency Services Committee
5. Park Board
6. Planning Commission
7. City Manager
Meeting Agenda is subject to change prior to approval of the agenda during the meeting.
Persons interested in a specific agenda item may wish to call the City Clerk at
(425) 233-6400 before 4:00 p.m. on the date of the meeting to confirm agenda items.
I. PUBLIC HEARING
1. St. Thomas Church & School Special Use Permit and Variances
2. Ordinance Modifying Method of Measuring Building Height
3. Ordinance Amending Sign Ordinance
4. Comcast Franchise Agreement & Ordinance Regulating Cable Television
J. OTHER BUSINESS
1. Award Contract for NE 8tn Street Sidewalk Construction
2. 84th Avenue NE Tree Replacement
3. Council Agenda Calendar
K. NEW BUSINESS
L. EXECUTIVE SESSION
1. Labor Negotiations
2. Personnel Matter
M. ADJOURNMENT
PUBLIC PARTICIPATION
The Medina City Council encourages public participation and values input from citizens.
In an effort to conduct meetings in a fair, but efficient manner, the City Council will follow
previously adopted procedures, which are available in the City Clerk's Office.
All comments shall be addressed to the Council as a whole in a courteous and respectful
manner.
Citizens wishing to address the Council should complete a speaker card and submit it to
the recording secretary prior to the start of the meeting. Speaker cards are on the podium
prior to the start of the City Council meetings.
ITEM F-1
C�
MEDINA CITY COUNCIL
REGULAR MEETING MINUTES
August 14, 2006
7.00 pm
EXECUTIVE SESSION
DRAFT
Medina City Hall
501 Evergreen Point Road
The city council convened in executive session at 6:00 pm, for the purpose of labor
negotiation discussions per RCW 42.30.110 (1) (g). City Manager Doug Schulze; City
Labor Attorney Scott Snyder; and Councilmembers Miles Adam, James Lawrence, Katie
Phelps, Robert Rudolph, and Pete Vail-Spinosa were present. No action was anticipated
and duration of the session was expected to be one -hour. Executive Session adjourned at
7:00 pm and no action was taken.
CALL TO ORDER
Miles Adam called the August 14, 2006, Medina City Council Regular Meeting to order
at 7:06 pm.
ROLL CALL
Present: Miles Adam, James Lawrence, Katie Phelps, Robert Rudolph and
0 Pete Vail-Spinosa
Absent: Lucius Biglow and Drew Blazey
City Staff Present: Douglas Schulze, City Manager; Wayne Tanaka, City Attorney,
Ogden Murphy Wallace; Dan Yourkoski, Acting Lieutenant; Joseph
Gellings, Director of Development Services; Tim Tobin, City
Engineering Consultant; Joe Willis, Director of Public Works; and
Rachel Baker, City Clerk
MEETING AGENDA
Mayor announced there would be an executive session following completion of agenda
items to discuss legal issue.
ANNOUNCEMENTS
Mayo (7:07 pm)
Mayor extended thanks to the police department for efforts contributed during Medina
Days and recognized Finance Officer Jan Burdue for earning the Professional Finance
Officer Award from the Washington Finance Officers Association. Adam shared that 2006
council meeting videos are available at City Hall for public review and expressed
appreciation to the private individual that has provided the recordings. He revealed that
DRAFT
staff and the city council would address future recording options during this year's budget
sessions.
Adam noted a special budget meeting may be held by the city council on Monday, October
23rd and requested councilmembers to reserve the date.
Mayor conveyed the draft environmental impact statement (DEIS) for the SR-520 project
was released and a hard copy of the DEIS has been made available at City Hall for public
review, in addition to a link from the city Web site to the Washington State Department of
Transportation (WSDOT) Web site for online viewing. He indicated the comment period
has begun and will end October 2nd and encouraged public comment in addition to
individual councilmember comment. Adam said an official comment letter from the city
would be drafted and then provided to city council for approval. He further stated that a
positional letter and statement will be issued from the Points communities mayors
addressed to other eastside communities to encourage them to vote in support of
available options which are of importance to the Points communities.
Phelps acknowledged Medina Days chairs Bret and Patty Jordan, and Bruce and Kim
Raskin for volunteer efforts co-chairing the event two years in a row. She also thanked
the public works staff for preparing for and cleaning up following the celebration and to the
many patrons and citizens for time and effort donated to various Medina Days events.
Rudolph suggested council consider placing Initiative 933 on a future agenda for
40 discussion and possible consideration of a city position on the initiative before the fall
ballot.
CONSENT AGENDA
MOTION LAWRENCE AND SECOND RUDOLPH TO APPROVE CONSENT AGENDA
ITEMS:
• July 2006 Check/Finance Officers Report
• June 12, 2006 City Council Regular Meeting Minutes
• July 10, 2006 City Council Regular Meeting Minutes
• July 24, 2006 City Council Study Session Minutes
MOTION PASSED 5-0, 7:16 PM.
AUDIENCE PARTICIPATION
Mayor opened the floor to audience participation for non -agenda items.
Citizen Wilma Edmonds stated comment will be taken on the WSDOT Web site regarding
tolling on 1-90, SR-520 and Highway 167 and suggested residents submit concerns before
impending closing date.
Citizen Heija Nunn thanked elected officials, city staff and committee members for Medina
Days efforts and contributions. She requested draft council minutes be posted on the city
City Council Minutes August 14, 2006
Page 2
DRAFT
Web site prior to council meetings in order to allow an opportunity for public review of
council actions and time to accurately respond before scheduled council meetings and
inquired if a public access channel would be included in renewal of the Comcast franchise
agreement. Regarding Medina Beach Park project, Mrs. Nunn asked if a permit was
granted, if project status information would be disseminated to the public, if appropriate
public comment was gathered and if a public hearing was held.
Citizen Stuart Mandel questioned land use and construction public noticing requirements
and suggested the city require mailing lists for noticing be obtained from a single source to
ensure uniformity and consistency. Resident requested council consider utility
undergrounding.
Mayor closed audience participation.
REPORTS
Police Department (7:25 pm)
Acting lieutenant Yourkoski summarized monthly report and said Medina Days went
smoothly and parade was well attended.
Development Services (7:27 pm)
is Responding to citizen comment, Gellings summarized mailing procedures for public
noticing on land use and permitting matters and answered council inquiries regarding
issue. Council directed Gellings to provide draft ordinance for real estate sign amendment
to sign code to council for review and public hearing.
Public Works Department (7:30 pm)
Willis reported public works project statuses and announced Johnston Architects was
selected for providing services for condition survey of existing City Hall and the agreement
will be presented to council in September. Willis indicated a Madrona tree in Medina Park
would be retained as long as it remains sound, as it has been declared a habitat tree.
Willis conveyed the city has been waiting for permitting from one agency, NOAA, and the
Department of Fish & Wildlife may grant an extension to construction window, which ends
at the end of September.
Willis said additional irrigation would be needed to maintain city plantings and landscaping,
as it currently requires one staff person full time to water. Willis stated public works staff
work hard to accomplish a large volume of tasks during summer months and he would be
able to provide to council the number of staff hours dedicated to the playground project.
Willis indicated he would look into repairing the washout near dog ramp in Medina Park.
City Council Minutes August 14, 2006
Page 3
DRAFT
Park Board (7:34 pm)
Heija Nunn reported new boardmemember Masayo Arakawa was welcomed during the
July meeting and the board discussed its disappointment of council's decision to replace
the existing two docks with only one dock at Medina Beach Park.
City Manager (7:36 pm)
Schulze requested council comment by August 18th pertaining to final draft of letter
addressed to other city councils within the King County library system. He stated the 2005
year-end financial audit was completed by the state auditor's office and the audit report
produced no findings for the fifth year in a row; and the city expects to receive an award in
recognition of this accomplishment. Schulze reported the Washington Cities Insurance
Authority completed its audit; he briefly summarized the report and answered council
inquiries regarding exit items.
Schulze answered council inquiries regarding relocation of the 84th Avenue Northeast bus
stop and crosswalk striping. Willis projected crosswalk would be completed prior to
commencement of the school year.
PUBLIC HEARING
Comcast Franchise Renewal (7:44 pm)
Schulze summarized proposed five-year and currently expired 15-year franchise
agreement, noting and summarizing that negotiations included contract language,
customer service standards and cost effectiveness of services. He conveyed a
government access channel is addressed in the agreement and defined Comcast's
contribution to the channel and how it could be utilized in the city. He stated that
negotiations were made as part of a consortium with other local jurisdictions which saved
the city money and allowed the city to obtain a better position than if it were negotiating
individually.
Mayor opened public hearing at 7:52 pm.
Resident Heija Nunn addressed council regarding public access channel.
Mayor closed public hearing at 7:55 pm and council discussion followed. The second of
two public hearings regarding franchise renewal will be held September 11th.
OTHER BUSINESS
Northeast Eighth Street Pedestrian Improvement Project Final Design (8:00 pm)
Mayor summarized history of item. Willis described proposal and design recommendation
for improvement project.
Mayor opened the floor to audience participation at 8:05 pm.
City Council Minutes August 14, 2006
Page 4
DRAFT
Resident Peter Papano expressed he would be in favor of proposed sidewalk, but
questioned availability of street parking and stated he would be against availability of
additional parking. Willis answered that new parking would be allowed for up to six
vehicles at 7749 Northeast Eighth Street, but parking would be excluded during school
hours.
Citizen Lisa Fleischman expressed disagreement with proposed recommendation,
explaining concerns for safety of general foot -traffic, including children and suggested
council reconsider its direction based on findings that were included in the Gibson Traffic
Report.
Resident Jeff Johnson questioned council's direction for sidewalk placement, which
opposed traffic report recommendation.
Citizen Danya Hill remarked the path as proposed could possibly allow visitors to access
school property during school hours, which would violate school rules.
Resident Shawn Whitney expressed she is head of the emergency preparedness
committee, staffed on the safety committee, and trains the patrol at Medina Elementary.
She conveyed it would be doubtful that approval would be granted to staff patrol at the
green store, since there would be no adult supervision at that location.
IsCitizen Allyson Jackson requested council reconsider its vote to place sidewalk on south
side of Northeast Eighth Street and obtain a professional opinion and safety review. She
explained school security issues, and suggested the school district and school population
was not involved in sidewalk project process. Mrs. Jackson stated green store would be
impacted if sidewalk not placed on north side of street and added that a professional
safety review was not conducted for south side placement during decision.
Jack McLeod, Director of Facilities, Bellevue School District
12037 Northeast Fifth Street, Bellevue 98005
Mr. McLeod referenced the Gibson Traffic Report and district position that a sidewalk on
the north side of Northeast Eighth Street would provide the safest opportunity for children
and would not conflict with vehicle traffic on the south side of the street.
Resident Betsy Johnson described existing sidewalks, which already partially exist, on
both the north and south sides of Northeast Eighth Street. She stated the only location
where a sidewalk does not currently exist is on the north side between Northeast 80tn
Street and Evergreen Point Road and suggested continuing path at that point.
Citizen Heija Nunn conveyed agreement with comments provided by Ms. Jackson and Ms.
Johnson and stated concerns regarding safety. She expressed surprise at council's
decision to not pursue further safety information for sidewalk placement on the south side.
Mrs. Nunn questioned reasoning behind strong disapproval for north side placement and
stressed importance for final decision to be based on safety not common sense choice for
the greater good.
City Council Minutes August 14, 2006
Page 5
DRAFT
Resident Gerry Zyfers suggested that opinions made by those that did not walk to council
meeting or that do not have children that walk to Medina Elementary on Northeast Eighth
Street should be discounted. He conveyed that sidewalk installation would be an
expensive solution in search of a problem and that the current existing walkway is fine, but
installing a new walkway without a thorough design study would create a number of
problems. He suggested the school pay for the sidewalk.
Mayor closed public comment period at 8:27 pm and discussion followed.
MOTION PHELPS AND SECOND RUDOLPH TO INSTALL A SIDEWALK AS SOON AS
POSSIBLE, MATCHING EXISTING SIDEWALK ALONG NORTH SIDE OF NORTHEAST
EIGHTH STREET CONNECTING SIDEWALKS AT 80TH AVENUE NORTHEAST AND
EVERGREEN POINT ROAD, AS RECOMMENDED BY GIBSON TRAFFIC
CONSULTANTS AND AS SAFE POLICY BY CITY COUNCIL, MOTION PASSED 3-1-1
LAWRENCE OPPOSED AND VALL-SPINOSA ABSTAINED) AT 9:02 PM.
Council recessed for a break at 9:03 pm and the meeting reconvened at 9:11 pm.
Consider Modification to Method of Measuring Building Height (Original Grade) (9:11 pm)
Gellings provided a brief summary to proposal and briefly defined original grade versus
finished grade and existing grade. Gellings conveyed planning commission's
recommendation to replace all references to "original grade" with references to "pre-
existing grade". Council discussion followed.
MOTION VALL-SPINOSA AND SECOND LAWRENCE TO DIRECT STAFF TO
SCHEDULE PUBLIC HEARING AND PREPARE DRAFT ORDINANCE, MOTION
PASSED 4-0-1 RUDOLPH ABSTAINED AT 9:23 PM.
Construction Mitigation Program and Permit Renewal Modifications (9:24 pm)
Gellings summarized planning commission's recommendations and discussion followed.
Planning commission chair Mark Nelson addressed council to further explain planning
commission's position on construction mitigation program and permit renewal.
Resident Stuart Mandel commented that the public process currently employed through
the construction mitigation program has been an important aspect to him and additionally
has appreciated the opportunity to express views to deciding body of the planning
commission regarding construction projects.
Citizen Jeff Johnson remarked permit renewal modifications and significant changes to
construction mitigation may cause property owners to not seek all required permits or to
"artificially" finish construction at 18-months in order to obtain occupancy, and then
potentially plan to install finishes following that.
City Council Minutes August 14, 2006
Page 6
DRAFT
•
MOTION VALL-SPINOSA AND SECOND RUDOLPH TO EXTEND MEETING ONE
HOUR, MOTION PASSED 4-0-1 (LAWRENCE ABSTAINED) AT 10:04 PM.
Discussion continued regarding recommended modifications.
Council requested Gellings to provide an additional option that would include a trigger of
less than three million dollars and two thousand cubic yards for comparison with proposed
triggers.
Gellings suggested rewriting staff -based triggers that would remove more medium to large
size projects from code of conduct to the administrative tailored -plan and council
concurred.
Council Agenda Calendar (10:49 pm)
Council agenda calendar discussed.
EXECUTIVE SESSION
MOTION LAWRENCE AND SECOND ADAM TO RECESS INTO EXECUTIVE
SESSION FOR AN ESTIMATED TEN MINUTES, MOTION PASSED 5-0 AT 10:52 PM.
The council recessed into executive session for the purpose of discussing a potential legal
issue, per RCW 42.30.110 (1) (i) at 10:52 pm, for an estimated time of ten minutes and no
action was anticipated. City Councilmembers Adam, Lawrence, Phelps, Rudolph and Valk
Spinosa; City Manager Doug Schulze; and City Attorney Wayne Tanaka were present.
Executive session adjourned and the city council reconvened into regular session at 11:00
pm. No action was taken.
ADJOURNMENT
MOTION AND SECOND TO ADJOURN THE AUGUST 14, 2006 CITY COUNCIL
MEETING, MOTION PASSED 5-0 AT 11:00 PM.
The August 14, 2006, Regular Meeting of the Medina City Council adjourned at 11:00 pm.
The next City Council Regular Meeting will be held Monday, September 11, 2006. An
Executive Session will begin at 6:00 pm to discuss labor negotiations, per RCW 42.30.110
(1) (g). The public portion of the meeting will begin at 7:00 pm.
Miles R. Adam, Mayor
Attest:
Rachel Baker, City Clerk
City Council Minutes August 14, 2006
Page 7
dAN
CITY OF MEDINA
Memorandum
DATE: September 11, 2006
TO: Mayor and City Council
FROM: Jan Burdue, CPFA
RE: Finance Report — August 2006
Item F-2
The City of Medina 2006 Budget has earned the Washington Finance Officers Association
Distinguished Budget Award for the third year in a row. This award is the highest form of
recognition in fiscal planning and budgeting with the State of Washington.
General Fund
Revenues
➢ Sales and Use Tax is 75% of the annual budget projections or $83,111
above the projected budget for this time of year.
➢ Building Permits has reached 108% of the annual budget projections or
$226,104 above the projected budgeted amount for this time of year.
➢ Investment Interest is 150% of the annual budget projections or $103,553
above the projected budget for this time of year.
Expenditures
Departmental expenditures are meeting budget projections.
•
L r
rr
�
1"
w
_
h .rr
� O
Q
F
h
L
N
Q
�
C.
>
M
W
�
U
�
O
�
W
W
�
V
�
C
�
V'
O\
O
M '
v')
-
00
1%0
n
N
00
M
tr)
ON
00
M
kr)
O
O
O
r-
M
v)
v-)
.-+
n
00
00
N
r
69
69
69
bq
m
00
O,
N
C'4
M
•-r
N
MO
6s
69
be
r
00
'
N '
V
fn
01
ll
lD
o0
N
0N0
N
ON
ti
M
fn
O\
N
N
N
�
�
69
ry
.-+
.-.
00
01
00
tkn
000
rn
M
ch
'
0o0
N
�h
O
OM
000
O
O
rq
0
A
E"'
z
A
p
a
a
w
w
z
W
>
w
a
Q
W
F
a
a
Q
C7
W
rn
f�
F
a
U
z
F
69 161
M
"t
t-
o0
d�
N
O
r-
F
z
w
69
69
CA
w
z
a
�
O
x
a
c�
z
a
H
�
w
d
U
C7
O
O
w N
�> ri
w �
w
2
�D
O
,-,I-
C
�c
O
cn
Lr)
00
rq
�
en
tr)
�Y
O
r
N
O
M
00
m
n
O
O
kr)
w
cl
DD
O
p
7
V
v)
V)
N
&S
Mtn
7
O
N
00�Nr
00
00
00
N
N
N
M
69
y9
O
00
O
O
O
00
00
h
h
o
<r
O
�v
tr
o
lq
Mi
a
O
�
p
0o
on
rn
00
0
CV
N
V)
69
69
r-
o,
r.
r
00
M
M
00
fn
Vl
O�
.N•.
0000
O
00
M
00
o
0
o
N
M
O
O
b
q
!t=
O
06
+;
00
10
M
b
R
Vj
Bq
bq
Nr
OM
O
0000
000
O
O
ON
r-
N
r-
rV
N
e I in
Ca F
z A a
w a aa, v zz °
611� I I'll
COUNT NUMBER DESCRIPTION
GENERAL FUND
City of Medina
MONTHLY REVENUE REPORT
August, 31, 2006
M.T.D.
RECEIPTS
PROPERTY & SALES TAX
001 000 000 311 10 00 00 General Property Taxes
001 000 000 311 10 00 01 Gen'l Prop Taxes - Ad Valorem
001 000 000 313 10 00 00 Local Retail Sales & Use Tax
001 000 000 313 71 00 00 Criminal Justice Funding
TOTAL PROPERTY & SALES TAX
LICENSES & PERMITS
001 000 000 322 10 00 00 Building Permits
001 000 000 322 30 00 00 Animal Licenses
001 000 000 322 90 0000 Gun Permits
TOTAL LICENSES & PERMITS
INTERGOVERNMENTAL
001 000 000 334 01 10 00 State Grant-Crim Just Training
001 000 000 334 03 50 00 State Grant -Traffic Safety Com
001 000 000 334 06 99 00 State Grant -KC -Emergency Mgmt
001 000 000 336 06 21 00 MVET-Criminal Justice -Pop.
001 000 000 336 06 26 00 Criminal Justice -Special
001 000 000 336 06 51 00 DUI/Other Criminal Justice
001 000 000 336 06 94 00 Liquor Excise Tax
001 000 000 336 06 95 00 Liquor Control Board Profits
001 000 000 338 21 00 00 Hunts Point Police Contract
001 000 000 338 23 00 00 Detention/Correction-Jail
TOTAL INTERGOVERNMENTAL
CHGS FOR GOODS AND SERVICES
001 000 000 341 99 00 00 Passport & Naturalization Fees
000 000 342 10 00 00 Law Enforcement Services
0 000 342 90 00 10 Other -Lifeguard Services
00,00 000 000 347 60 00 00 Program Fees
TOTAL CHGS FOR GOODS/SERVICES
FINES & FORFEITURES
001 000 000 353 10 00 00 Municipal Court -Traffic Infrac
001 000 000 356 90 00 00 Other Criminal Non -Traffic
TOTAL FINES & FORFEITURES
MISCELLANEOUS REVENUE
001 000 000 361 11 00 00 Investment Interest
001 000 000 361 40 00 00 Sales Interest
001 000 000 362 20 00 00 Equipment Lease (Long -Term)
001 000 000 367 00 00 00 Park Donations
001 000 000 369 30 00 10 Confiscated Property -Auction
001 000 000 369 90 00 00 Other
001 000 000 369 90 00 05 Other-Cd's
,001 000 000 369 90 00 10 Other -Copies
001 000 000 369 90 00 15 Other -Fingerprinting
001 000 Q00 369 90 00 20 Other -KC
PAGE 1
Y.T.D. % OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
4,324.23
1,116,419.57
2,147,610.00
51.98
1,031,190.43
9,857.23-
18,653.86-
.00
.00
18,653.86
74,602.87
753,111.22
1,000,000.00
75.31
246,888.78
6,268.16
43,671.17
55,000.00
79.40
11,328.83
75,338.03
1,894,548.10
3,202,610.00
59.16
1,308,061.90
91,607.64
594,604.66
550,000.00
108.11
44,604.66-
32.00
738.00
1,000.00
73.80
262.00
.00
195.00
.00
.00
195.00-
91,639.64
595,537.66
551,000.00
108.08
44,537.66-
10,314.43
10,314.43
.00
.00
10,314.43-
.00
1,297.50
2,000.00
64.88
702.50
.00
39,945.31
.00
.00
39,945.31-
.00
750.00
600.00
125.00
150.00-
.00
1,643.57
2,100.00
78.27
456.43
.00
365.42
500.00
73.08
134.58
.00
8,980.90
11,500.00
78.09
2,519.10
.00
9,523.57
21,700.00
43.89
12,176.43
.00
80,506.00
161,012.00
50.00
80,506.00
.00
550.34
.00
.00
550.34-
10,314.43
153,877.04
199,412.00
77.17
45,534.96
1,020.00
8,490.00
10,000.00
84.90
1,510.00
270.00
3,506.10
.00
.00
3,506.10-
.00
60.00
.00
.00
60.00-
200.00
1,220.00
2,000.00
61.00
780.00
1,490.00
13,276.10
12,000.00
110.63
1,276.10-
6,372.32
48,373.90
100,000.00
48.37
51,626.10
.00
$6.26
.00
.00
56.26-
6,372.32
48,430.16
100,000.00
48.43
51,569.84
27,068.48
187,303.59
125,000.00
149.84
62,303.59-
310.10
2,626.82
1,500.00
175.12
1,126.82-
.00
932.00
2,796.00
33.33
1,864.00
.00
26,952.49
.00
.00
26,952.49-
.00
455.46
.00
.00
455.46-
225.02
3,820.07
.00
.00
3,820.07-
15.00
30.00
.00
.00
30.00-
198.15
705.43
.00
.00
705.43-
.00
43.00
.00
.00
43.00-
102.24
102.24
.00
.00
102.24-
City of Medina
MONTHLY REVENUE REPORT
A"�" w 31, 2006'
"E+"`�"
PAGE 2
M.T.D.
Y.T.D.
% OF
REMAINING
OCCOUNT
NUMBER
DESCRIPTION
RECEIPTS
RECEIPTS
ESTIMATED
TOTAL
EXPECTATION
001
000
000
369
90
00
25
Other -Maps
.00
121.00
.00
.00
121.00-
001
000
000
369
90
00
32
Other -Medina 50th-Sweatshirts .00
10.00
.00
.00
10.00-
001
000
000
369
90
00
34
Other -Medina 50th-Mug
.00
3.00
.00
.00
3.00-
001
000
000
369
90
00
35
Other -Notary
14.00
102.00
.00
.00
102.00-
001
000
000
369
90
00
40
Other -Postage
179.19
203.02
.00
.00
203.02-
001
000
000
369
90
00
45
Other -Reports
7.50
143.35
.00
.00
143.35-
TOTAL MISCELLANEOUS REVENUES 28,119.68
223,553.47
129,296.00
172.90
94,257.47-
NONREVENUES
001
000
000
389
00
00
00
Other Non -Revenues (pass
thru) .00
.00
195,000.00
.00
195,000.00
001
000
000
389
00
00
10
Attorney
55.00
750.00
.00
.00
750.00-
001
000
000
389
00
00
20
Building Inspector
4,079.75
6,395.53
.00
.00
6,395.53-
001
000
000
389
00
00
30
Building Official
11,350.70
22,258.55
.00
.00
22,258.55-
001
000
000
389
00
00
50
Engineer
29,095.87
64,653.25
.00
.00
64,653.25-
001
000
000
389
00
00
60
Landscape Architect
10,470.67
25,596.00
.00
.00
25,596.00-
001
000
000
389
00
00
70
Planner
1,355.50
2,960.00
.00
.00
2,960.00-
TOTAL NONREVENUES
56,407.49
122,613.33
195,000.00
62.88
72,386.67
TOTAL GENERAL FUND
269,681.59
3,051,835.86
4,389,318.00
69.53
1,337,482.14
•
City of Medina
MONTHLY EXPENDITURE REPORT
Anwat 31, 2006 PAGE 1
���i�M.T.D.IIV Y.T.D. % OF UNEXPENDED
COUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
GENERAL FUND
LEGISLATIVE SERVICES
001 000 000 511 60 41 00 Professional Services
001 000 000 511 60 41 10 Prof Serv-SR520 Mitigation
001 000 000 511 60 41 20 Prof Serv-Jet Noise Mitigation
001 000 000 511 60 43 00 Travel & Training
001 000 000 511 60 49 00 Miscellaneous
001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs
TOTAL LEGISLATIVE SERVICES
•
0
00 3,150.00
.00
.00
3,150.00-
00 .00
10,000.00
.00
10,000.00
00 .00
10,000.00
.00
10,000.00
00 194.83
5,000.00
3.90
4,805.17
00 1,155.19
5,000.00
23.10
3,844.81
00 5,768.09
5,000.00
115.36
768.09-
00 10,268.11
35,000.00
29.34
24,731.89
City of Medina
MONTHLY EXPENDITURE REPORT
Augcst 31, "06
PAGE 2
M.T.D.
Y.T.D.
%
OF
UNEXPENDED
*COUNT
NUMBER
DESCRIPTION
EXPENDITURES
EXPENDITURES
APPROPRIATED
TOTAL
BALANCE
MUNICIPAL COURT
001 000 000
512
50
41
10
Prosecuting Attorney
4,000.00
28,653.40
45,000.00
63.67
16,346.60
001 000 000
512
50
41
20
Public Defender
.00
3,915.00
8,000.00
48.94
4,085.00
001 000 000
512
50
41
30
Expert Witness
.00
.00
1,000.00
.00
1,000.00
001 000 000
512
50
51
10
Municipal Court-Traffic/NonTrf
.00
25,725.00
70,000.00
36.75
44,275.00
.TOTAL MUNICIPAL COURT
4,000.00
58,293.40
124,000.00
47.01
65,706.60
Ll
City of Medina
MONTHLY EXPENDITURE REPORT
August 31, 2006
M.T.D. Y.T.D.
CCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
EXECUTIVE
SALARIES & WAGES
001 000 000 513 10 11 00 Salaries &Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 513 10 21 00 Personnel Benefits
TOTAL PERSONNEL BENEFITS
OTHER SERVICES AND CHARGES
001 000 000 513 10 35 00 Small Tools/Minor Equipment
001 000 000 513 10 43 00 Travel & Training
001 000 000 513 10 49 00 Miscellaneous
001 000 000 513 10 49 01 Dues, Subsc, Auto Allowance
TOTAL OTHER SERVICES & CHARGES
TOTAL EXECUTIVE DEPARTMENT
•
PAGE 3
OF UNEXPENDED
TOTAL BALANCE
6,291.66
66,333.28
103,000.00
64.40
36,666.72
8,291.66
66,333.28
103,000.00
64.40
36,666.72
2,021.61
16,126.65
25,000.00
64.51
8,873.35
2,021.61
16,126.65
25,000.00
64.51
8,873.35
.00
108.79
500.00
21.76
391.21
.00
2,071.46
4,000.00
51.79
1,928.54
6,167.46
7,849.26
15,000.00
52.33
7,150.74
1,045.98
3,215.98
4,100.00
78.44
884.02
7,233.44
13,245.49
23,600.00
56.12
10,354.51
17,546.71
95,705.42
151,600.00
63.13
55,894.58
City of Medina
MONTHLY EXPENDITURE REPORT
August 31, 2006
M.T.D. Y.T.D.
CCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
FINANCE DEPARTMENT
SALARIES & WAGES
001 000 000 514 10 11 00 Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 514 10 21 00 Personnel Benefits
TOTAL PERSONNEL BENEFITS
OTHER SERVICES & CHARGES
001 000 000 514 10 43 00 Travel & Training
001 000 000 514 10 49 00 Misc-Dues,Subscriptions
001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors
TOTAL OTHER SERVICES & CHARGES
TOTAL FINANCE DEPARTMENT
•
PAGE 4
% OF UNEXPENDED
TOTAL BALANCE
5,108.00
40,864.00
61,560.00
66.38
20,696.00
5,108.00
40,864.00
61,560.00
66.38
20,696.00
1,106.72
8,442.25
12,700.00
66.47
4,257.75
1,106.72
8,442.25
12,700.00
66.47
4,257.75
.00
906.57
3,500.00
25,90
2,593.43
.00
653.92
750.00
87.19
96.08
5,401.90
8,996.00
9,360.00
96.11
364.00
5,401.90
10,556.49
13,610.00
77.56
3,053.51
11,616.62
59,862.74
87,870.00
68.13
28,007.26
0 COUNT NUMBER
001 000 000 515 20 41 10
001 000 000 515 20 41 60
•
L r
DESCRIPTION
LEGAL DEPARTMENT
City Attorney
Special Counsel
TOTAL LEGAL DEPARTMENT
City of Medina
MONTHLY EXPENDITURE REPORT
August 3h 2006
PAGE 5
M.T.D.
Y.T.D.
& OF
UNEXPENDED
EXPENDITURES EXPENDITURES
APPROPRIATED
TOTAL
BALANCE
11,396.72
63,617.54
120,000.00
53.01
56,382.46
961.50
2,097.00
.00
.00
2,097.00-
12,358.22
65,714.54
120,000.00
54.76
54,285.46
City of Medina
MONTHLY EXPENDITURE REPORT
AtWist 31, 2006 PAGE 6
M.T.D. Y.T.D. % OF UNEXPENDED
*COUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
CENTRAL SERVICES
SALARIES & WAGES
001
000
000
518
10
11
00
Salaries & Wages
10,987.24
90,806.47
153,000.00
59.35
62,193.53
001
000
000
518
10
12
0.0
Overtime
.00
.00
500.00
.00
500.00
TOTAL SALARIES & WAGES
10,987.24
90,806.47
153,500.00
59.16
62,693.53
PERSONNEL BENEFITS
001
000
000
516
10
21
00
Personnel Benefits
4,735.73
32,841.13
52,000.00
63.16
19,158.87
TOTAL PERSONNEL BENEFITS
4,735.73
32,841.13
52,000.00
63.16
19,158.87
OTHER SERVICES & CHARGES
001
000
000
518
10
31
00
Office and Operating Supplies
1,028.53
8,971.65
20,000.00
44.86
11,028.35
001
000
000
518
10
41
00
Professional Services
1,915.00
11,039.52
12,000.00
92.00
960.48
001
000
000
518
10
42
00
Postage/Telephone
1,040.27
16,760.32
22,000.00
76.18
5,239.68
001
000
000
518
10
43
00
Travel & Training
.00
7,615.00
4,500.00
169.22
3,115.00-
001
000
000
518
10
44
00
Advertising
483.46
2,543.88
6,000.00
31.80
5,456.12
001
000
000
518
10
46
00
Insurance (WCIA)
.00
78,370.00
92,020.00
85.17
13,650.00
001
000
000
518
10
47
00
Utility Serv-Elec,Water,Waste
558.88
5,831.35
9,000.00
64.79
3,168.65
001
000
000
518
10
48
00
Repairs & Maint-Equipment
1,143.42
2,310.33
.00
.00
2,310.33-
001
000
000
518
10
49
30
Miscellaneous
274.22
2,821.71
7,500.00
37.62
4,678.29
001
000
000
518
10
49
20
Dues, Subscriptions
.00
2,555.10
950.00
268.96
1,605.10-
001
000
000
518
10
49
30
Newsletter
1,292.91
19,647.28
33,000.00
59.54
13,352.72
001
000
000
518
10
49
40
Photocopies
.00
156.94
2,000.00
7.85
1,843.06
TOTAL OTHER SERVICES & CHARGES
7,736.69
158,623.08
210,970.00
75.19
52,346.92
BUILDING MAINTENANCE
001
000
000
518
30
45
00
Facility Rental
507.60
2,910.80
6,500.00
44.78
3,589.20
001
000
000
518
30
48
00
Repairs/Maint-City Hall Bldg
895.00
11,272.65
20,000.00
56.36
8,727.35
TOTAL BUILDING MAINTENANCE
1,402.60
14,183.45
26,500.00
53.52
12,316.55
SUBTOTAL CENTRAL SERVICES
24,862.26
296,454.13
442,970.00
66.92
146,515.87
City of Medina
MONTHLY EXPENDITURE REPORT
August 31, 2006
M.T.D. Y.T.D. % OF
COUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL
INFORMATION TECHNOLOGY
001
000
000
518
90
41
50
Technical Services
001
000
000
518
90
48
00
Repairs & Main -Equipment
TOTAL INFORMATION TECHNOLOGY
INTERGOVERNMENTAL SERVICES
001
000
000
519
90
49
00
Association of WA Cities
001
000
000
519
90
49
01
Puget Sound Regional Council
001
000
000
519
90
49
02
Suburban Cities Association
001
000
000
519
90
49
03
ARCH
001
000
000
519
90
49
04
Eastaide Transportation Prog.
001
000
000
519
90
49
06
Eastside Domestic Violence
001
000
000
519
90
49
07
Bellevue Highland Center
001
000
000
519
90
49
09
OASI Program-Employmt Security
001
000
000
519
90
51
10
King County Health Services
001
000
000
519
90
51
20
Puget Sound Clean Air Agency
001
000
000
519
90
51
30
King County Alcohol Control
001
000
000
519
9051
40
King County Water & Land Resou
001
000
000
519
90
51
50
WA St Dept of Information Sery
001
000
000
519
90
51
60
WA St Purchasing & Contract
TOTAL INTERGOVERNMENTAL
TOTAL CENTRAL SERVICES
PAGE 7
UNEXPENDED
BALANCE
380.00
7,396.56
15,000.00
49.31
7,603.44
95.24
17,203.45
20,000.00
86.02
2,796.55
475.24
24,600.01
35,000.00
70.29
10,399.99
.00
1,245.12
1,245.82
99.94
.70
.00
.00
450.00
.00
450.00
.00
1,310.15
1,500.00
87.34
189.85
.00
12,244.00
15,000.00
81.63
2,756.00
.00
.00
100.00
.00
100.00
.00
.00
1,700.00
.00
1,700.00
.00
.00
1,700.00
.00
1,700.00
.00
25.00
.00
.00
25.00-
.00
.00
175.00
.00
175.00
.00
5,021.00
5,021.00
100.00
.00
.00
311.60
500.00
62.32
188.40
.00
72.12
2,000.00
3.61
1,927.88
.00
.00
500.00
.00
500.00
.00
500.00
.00
.00
500.00-
.00
20,728.99
29,891.82
69.35
9,162.83
25,337.50
341,783.13
507,861.82
67.30
166,078.69
City of Medina
MONTHLY EXPENDITURE REPORT
August 31, 2006
M.T.D. Y.T.D.
CCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
POLICE DEPARTMENT
SALARIES & WAGES
001 000 000 521 20 11 00 Salaries & Wages
001 000 000 521 20 12 00 Overtime
001 000 000 521 20 12 01 Merit Pay
001 000 000 521 20 13 00 Holiday Pay
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 521 20 21 00 Personnel Benefits
001 000 000 521 20 21 10 Personnel Benefits -Retirees
001 000 000 521 20 22 00 Uniforms
001 000 000 521 20 23 00 Tuition
TOTAL PERSONNEL BENEFITS
SUPPLIES
001 000 000 521 20 31 00 Office Supplies
001 000 000 521 20 31 40 Police Operating Supplies
001 000 000 521 20 31 50 Photographic Supplies
001 000 000 521 20 31 60 Ammo/Range (Targets, etc.)
001 000 000 521 20 32 00 Vehicle Expenses -gas, car wash
001 000 000 521 20 35 20 Firearms (purchase & repair)
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 521 20 41 00 Professional Services
001 000 000 521 20 41 50 Recruitment -Background
001 000 000 521 20 42 00 Communications (Phone,Pagers)
001 000 000 521 20 43 00 Travel & Training
001 000 000 521 20 44 50 Recruitment -Advertising
0000 000 521 20 45 00 Equipment -Lease & Rentals
00 000 521 20 48 00 Repairs .& Maint-Equipment
000 000 521 20 48 10 Repairs & Maint-Automobiles
001 000 000 521 20 49 00 Misc. (Service/supplies)
001 000 000 521 20 49 20 Bicycle Patrol
001 000 000 521 20 49 30 Animal Control
001 000 000 521 20 49 40 Dues,Subcriptions,Memberships
001 000 000 521 20 49 60 Crime Prevention/Public Educ
001 000 000 521 20 49 90 Misc-Investigative Fund
TOTAL OTHER SERVICES & CHARGES
•
PAGE 8
OF UNEXPENDED
TOTAL BALANCE
53,476.10
391,693.67
673,882.00
56.12
282,188.33
6,306.15
47,575.51
75,000.00
63.43
27,424.49
8,072.40
23,908.40
42,132.00
56.75
18,223.60
.00
960.00
20,889.00
4.60
19,929.00
67,856.65
464,137.58
811,903.00
57.17
347,765.42
17,941.74
126,233.56
211,500.00
59.68
85,266.44
3,290.65
27,547.63
40,600.00
67.85
13,052.37
264.16
6,152.66
18,000.00
34.18
11,847.34
.00
.00
6,000.00
.00
6,000.00
21,496.55
159,933.85
276,100.00
57.93
116,166.15
86.29
1,456.86
5,000.00
29.14
3,543.14
.00
1,382.11
5,600.00
24.68
4,217.89
.00
.00
300.00
.00
300.00
.00
902.59
4,405.00
20.49
3,502.41
2,977.02
23,446.11
25,000.00
93.78
1,553.89
665.95
1,452.39
1,000.00
145.24
452.39-
3,729.26
28,640.06
41,305.00
69.34
12,664.94
490.21
8,498.70
11,000.00
77.26
2,501.30
123.75
1,100.25
6,500.00
16.93
5,399.75
798.80
8,626.34
16,000.00
53.91
7,373.66
360.20
5,017.71
18,000.00
27.88
12,982.29
.00
.00
1,000.00
.00
1,000.00
214.11
1,760.60
2,600.00
67.72
839.40
34.84
10,327.75
25,000.00
41.31
14,672.25
65.04
4,154.60
10,000.00
41.55
5,845.40
.00
.00
500.00
.00
500.00
282.86
1,700.76
1,000.00
170.08
700.76-
.00
.00
1,200.00
.00
1,200.00
130.00
1,856.00
2,500.00
74.24
644.00
.00
975.86
3,000.00
32.53
2,024.14
.00
.00
500.00
.00
500.00
2,499.81
44,018.57
98,800.00
44.55
54,781.43
City of Medina
MONTHLY EXPENDITURE REPORT
August 31, 2006
M.T.D. Y.T.D.
CCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
INTERGOVERNMENTAL SERVICES
001 000 000 521 20 51 00 Dispatch Services
001 000 000 521 20 51 10 Dispatch Services -Kirkland
001 000 000 521 20 51 20 Dispatch-EPSCA
001 000 000 521 20 51 30 Access-WSP
001 000 000 521 20 51 40 Marine Patrol -Mercer Island
001 000 000 521 20 51 50 Jail Service -Prisoner Board
001 000 000 521 20 51 60 Prisoner Transport
001 000 000 521 20 51 80 Domestic Violence -Kirkland
001 000 000 521 20 51 85 IT Services -Kirkland
TOTAL INTERGOVERNMENTAL SERV
CAPITAL OUTLAY
001 000 0.00 521 20 64 10 Furniture & Equipment
TOTAL CAPITAL OUTLAY
TOTAL POLICE DEPARTMENT
1,650.00
1,650.00
.00
.00
33,021.50
66,460.00
589.26
4,714.08
6,450.00
.00
1,860.00
3,720.00
.00
.00
50,000.00
6,265.33
32,166.71
36,000.00
.00
900.00
1,000.00
.00
1,176.88
2,000.00
.00
1,273.16
11,900.00
8,504.59
76,762.33
177,530.00
.00
.00
1,000.00
.00
.00
1,000.00
104,086.66 773,492.39 1,406,638.00
PAGE 9
% OF UNEXPENDED
TOTAL BALANCE
.00
1,650.00-
49.69
33,438.50
73.09
1,735.92
50.00
1,860.00
.00
50,000.00
89.35
3,833.29
90.00
100.00
58.84
823.12
10.70
10,626.84
43.24
100,767.67
.00
1,000.00
.00
1,000.00
54.99 633,145.61
City of Medina
MONTHLY EXPENDITURE REPORT
August 31, 2006
M.T.D. Y.T.D.
COUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
FIRE & MEDICAL AID DEPARTMENT
INTERGOVERNMENTAL SERVICES
001 000 000 522 20 51 00 Fire Control Services
TOTAL INTERGOVERNMENTAL
TOTAL FIRE & MEDICAL DEPT
IE
•
00 290,986.50
581,973.00
00 290,986.50
581,973.00
00 290,986.50
581,973.00
PAGE 10
% OF UNEXPENDED
TOTAL BALANCE
50.00
290,986.50
50.00
290,986.50
50.00
290,986.50
City of Medina
MONTHLY EXPENDITURE REPORT
August 31, "06 PAGE 12
M.T.D. Y.T.D. OF UNEXPENDED
COUNT NUMBER DESCRIPTION
EMERGENCY PREPAREDNESS
SUPPLIES
001000 000 525 60 31 00 Supplies
001 000 000 525 60 31 01 Supplies -Citizen Emer Response
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 525 60 41 00 Professional Services
001 000 000 525 60 48 00 Repairs & Maint-Coach
TOTAL OTHER SERVICES & CHARGES
CAPITAL OUTLAY
TOTAL EMERGENCY PREPAREDNESS
•
0
EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
6,623.11
17,564.16
5.0,000.00
35.13
32,435.84
620.11
1,444.34
.00
.00
1,444.34-
7,243.22
19,008.50
50,000.00
38.02
30,991.50
3,886.57
22,820.27
40,000.00
57.05
17,179.73
1,441.02
5,094.60
.00
.00
5,094.60-
5,327.59
27,914.87
40,000.00
69.79
12,085.13
12,570.81
46,923.37
90,000.00
52.14
43,076.63
City of Medina
MONTHLY rVVr rnTTTTRF. REPORT
August 31, 2006
M.T.D. Y.T.D.
COUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
PLANNING DEPARTMENT
SALARIES & WAGES
001 000 000 558 60 11 00 Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 558 60 21 00 Personnel Benefits
TOTAL PERSONNEL BENEFITS
SUPPLIES
001 000 000 558 60 31 00 Operating Supplies
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 558 60 41 01 Planning Consultant
001 000 000 558 60 41 02 Hearing Examiner
001 000 000 558 60 41 05 Building Official Consultant
001 000 000 558 60 41 06 Building Inspector Consultant
001 000 000 558 60 41 07 Engineering Consultant
001 000 000 558 60 41 50 Landscape Consultant
001 000 000 558 60 42 00 Communications
001 000 000 558 60 43 00 Travel & Training
001 000 000 558 60 49 00 Dues,Subscriptions,Memberships
001 000 000 558 60 64 00 Furniture & Equipment
TOTAL OTHER SERVICES & CHARGES
TOTAL PLANNING DEPARTMENT
•
PAGE 13
% OF UNEXPENDED
TOTAL BALANCE
10,866.12
86,928.96
132,276.00
65.72
45,347.04
10,866.12
86,928.96
132,276.00
65.72
45,347.04
3,404.02
25,851.10
36,385.00
71.05
10,533.90
3,404.02
25,851.10
36,385.00
71.05
10,533.90
.00
57.99
1,200.00
4.83
1,142.01
.00
57.99
1,200.00
4.83
1,142.01
2,150.25
15,078.00
75,000.00
20.10
59,922.00
.00
100.00
35,000.00
.29
34,900.00
17,641.94
103,181.35
125,000.00
82.55
21,818.65
.00
55,817.73
75,000.00
74.42
19,182.27
.00
128,405.87
120,000.00
107.00
8,405.87-
8,052.62
42,274.13
90,000.00
46.97
47,725.87
49.57
379.62
1,800.00
21.09
1,420.38
.00
87.27
5,100.00
1.71
5,012.73
.00
410.00
1,000.00
41.00
590.00
.00
2,911.54
3,500.00
83.19
588.46
27,894.38
346,645.51
531,400.00
65.61
182,754.49
42,164.52
461,483.56
701,261.00
65.81
239,777.44
City of Medina
MONTHLY EXPENDITURE REPORT
August 31, 2006
M.T.D. Y.T.D.
COUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
RECREATION -LIFEGUARDS
SALARIES & WAGES
001 000 000 574 20 11 00 Salaries & Wages
001 000 000 574 20 12 00 Overtime
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 574 20 21 00 Personnel Benefits
001 000 000 574 20 22 00 Uniforms
TOTAL PERSONNEL BENEFITS
SUPPLIES
001000 000 574 20 31 00 Operating Supplies
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 574 20 43 00 Travel & Training
001 000 000 574 20 44 00 Advertising
001 000 000 574 20 49 00 Miscellaneous
TOTAL OTHER SERVICES & CHARGES
TOTAL RECREATION -LIFEGUARDS
•
PAGE 14
% OF UNEXPENDED
TOTAL BALANCE
7,487.50
12,298.00
19,024.00
64.64
6,726.00
.00
1,411.50
.00
.00
1,411.50-
7,487.50
13,709.50
19,024.00
72.06
5,314.50
1,309.17
2,339.96
2,200.00
106.36
139.96-
.00
311.55
300.00
103.85
11.55-
1,309.17
2,651.51
2,500.00
106.06
151.51-
.00
259.56
500.00
51.91
240.44
.00
259.56
500.00
51.91
240.44
.00
.00
500.00
.00
500.00
.00
.00
300.00
.00
300.00
.00
.00
350.00
.00
350.00
.00
.00
1,150.00
.00
1,150.00
8,796.67
16,620.57
23,174.00
71.72
6,553.43
City of Medina
MONTHLY EXPENDITUREE REPORT
August, 31, 2006 PAGE 15
M.T.D. Y.T.D. % OF UNEXPENDED
IOCCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
PARKS DEPARTMENT
SALARIES & WAGES
001 000 000 576 80 11 00
Salaries & Wages
001 000 000 576 80 12 00
Overtime
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 576 80 21 00
Personnel Benefits
001 000 000 576 80 22 00
Uniforms
TOTAL PERSONNEL BENEFITS
SUPPLIES
001 000 000 576 80 31 00
Operating Supplies
001 000 000 576 80 31 01
Maintenance Supplies
001 000 000 576 80 32 00
Vehicle Fuel & Lube
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 576 80 41 00
Professional Services
001 000 000 576 80 41 04
Professional Services-Misc
001 000 000 576 80 42 00
Telephone/Postage
001 000 000 576 80 43 00
Travel & Training
001 000 000 576 80 47 00
Utilities
001 000 000 576 80 48 00
Repair & Maint Equipment
001 000 000 576 BO 49 00
Miscellaneous
001 000 000 576 BO 49 01
Misc-Property Tax
TOTAL OTHER SERVICES & CHARGES
CAPITAL OUTLAY
00 000 576 80 63 00
Park Improvements
0 000 576 80 64 00
Furniture and Equipment
TOTAL CAPITAL OUTLAY
TOTAL PARKS DEPARTMENT
15,898.04
110,666.20
172,200.00
64.27
61,533.80
483.05
1,315.76
2,500.00
52.63
1,184.24
16,381.09
111,981.96
174,700.00
64.10
62,718.04
4,469.72
31,262.71
46,800.00
66.80
15,537.29
.00
216.52
2,500.00
8.66
2,283.48
4,469.72
31,479.23
49,300.00
63.85
17,820.77
1,302.72
13,865.07
27,000.00
51.35
13,134.93
266.03
1,567.54
9,000.00
17.42
7,432.46
1,047.59
3,405.74
9,000.00
37.84
5,594.26
2,616.34
18,838.35
45,000.00
41.86
26,161.65
.00
13,504.19
35,000.00
38.58
21,495.81
99.02
1,630.19
9,000.00
18.11
7,369.81
44.47
291.53
4,000.00
7.29
3,708.47
250.00
2,046.33
5,000.00
40.93
2,953.67
64.78
3,040.19
6,000.00
50.67
2,959.81
.00
5,187.44
4,000.00
129.69
1,187.44-
.00
.00
5,000.00
.00
5,000.00
.00
209.43
.00
.00
209.43-
458.27
25,909.30
68,000.00
38.10
42,090.70
.00
53,109.59
50,000.00
106.22
3,109.59-
.00
.00
1,500.00
.00
1,500.00
.00
53,109.59
51,500,00
103.13
1,609.59-
23,925.42
241,318.43
388,500.00
62.12
147,181.57
City of Medina
MONTHLY EXPENDITURE REPORT
August 31, 2006
M.T.D. Y.T.D.
COUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
OPERATING TRANSFERS
001 000 000 597 00 20 00 Equipment Replacement Fund
001 000 000 597 00 30 00 Street Fund
001 000 000 597 00 50 00 Park Property Debt Sery Fund
TOTAL OPERATING TRANSFERS
TOTAL EXPENSES
•
PAGE 16
% OF UNEXPENDED
TOTAL BALANCE
.00
77,000.00
77,000.00
100.00
.00
.00
258,906.92
258,906.92
100.00
.00
.00
218,500.11
218,500.11
100.00
.00
.00
554,407.03
554,407.03
100.00
.00
262,403.33
3,016,859.19
4,772,284.85
63.22
1,755,425.66
City of Medina
MONTHLY REVENUE REPORT
August 31, 2006
M.T.D.
CCOUNT NUMBER DESCRIPTION RECEIPTS
EQUIPMENT REPLACEMENT FUND
OTHER FINANCING SOURCES
100 000 000 395 10 00 00 Sale of Equipment Property
TOTAL OTHER FINANCING SOURCES
TRANSFERS
100 000 000 397 00 10 00 From General Fund
TOTAL TRANSFERS
TOTAL EQUIPMENT REPLACEMENT
•
PAGE 3
Y.T.D. % OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
00 .00
4,000.00
.00
4,000.00
00 .00
4,000.00
.00
4,000.00
00 77,000.00
77,000.00
100.00
.00
00 77,000.00
77,000.00
100.00
.00
00 77,000.00
81,000.00
95.06
4,000.00
City of Medina
MONTHLY EXPENDITURE REPORT
August 31, 2006
M.T.D. Y.T.D.
DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
EQUIPMENT REPLACEMENT FUND
CAPITAL OUTLAY
100 000 000 521 50 64 00 Police -Automobile
100 000 000 541 50 64 00 Public Works -Equipment
TOTAL CAPITAL OUTLAY
TOTAL EQUIPMENT REPLACEMENT
•
PAGE 17
% OF UNEXPENDED
TOTAL BALANCE
00 39,353.40
44,500.00
88.43
5,146.60
00 1,711.66
.00
.00
1,711.66-
00 41,065.06
44,500.00
92.28
3,434.94
00 41,065.06
44,500.00
92.28
3,434.94
City of Medina
MONTHLY REVENUE REPORT
AupiA 31, 2005
M.T.D.
CCOUNT NUMBER DESCRIPTION RECEIPTS
CITY STREET FUND
INTERGOVERNMENTAL REVENUE
101 000 000 333 20 20 00 Surface Transportation Program
101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted)
TOTAL INTERGOVERNMENTAL
101 000 000 397.00 10 00 From General Fund
TOTAL OPERATING TRANSFERS
TOTAL CITY STREET FUND
•
•
PAGE 4
Y.T.D. % OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
.00
48,605.00
.00
.00
5,617.67
43,032.75
70,000.00
61.48
5,617.67
91,637.75
70,000.00
130.91
.00
258,906.92
258,906.92
100.00
.00
258,906.92
258,906.92
100.00
5,617.67
350,544.67
328,906.92
106.58
48,605.00-
26,967.25
21,637.75-
.00
.00
21,637.75-
City of Medina
MONTHLY EXPENDITURE REPORT
August 31, 2006 PAGE 18
M.T.D. Y.T.D. % OF UNEXPENDED
COUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
CITY STREET FUND
SALARIES & WAGES
101 000 000 542 30 11 00 Salaries & wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
101 000 000 542 30 21 00 Personnel Benefits
101 000 000 542 30 22 00 Uniforms
TOTAL PERSONNEL BENEFITS
ROAD & STREET MAINTENANCE
101 000 000 542 30 31 00 Operating Supplies
101 000 000 542 30 35 00 Small Tools/Minor Equipment
101 000 000 542 30 41 00 Professional Services
101 000 000 542 30 41 10 Road & Street Maintenance
101 000 000 542 30 45 00 Machine Rental
101 000 000 542 30 47 00 Utility Services
101 000 000 542 30 48 00 Equipment Maintenance
101 000 000 542 40 41 00 Storm Drain Maintenance
101 000 000 542 63 41 00 Street Light Utilities
101 000 000 542 64 41 00 Traffic Control Devices
101 000 000 542 66 41 00 Snow & Ice Removal
101 000 000 542 67 41 00 Street Cleaning
TOTAL ROAD & ST MAINTENANCE
CAPITAL OUTLAY
TOTAL CITY STREET FUND
13,467.59
104,657.49
165,000.00
63.43
60,342.51
13,467.59
104,657,49
165,000.00
63.43
60,342.51
3,964.98
30,008.39
46,000.00
65.24
15,991.61
.00
.00
2,500.00
.00
2,500.00
3,964.98
30,008.39
48,500.00
61.87
18,491.61
.00
2,229.19
6,000.00
37.15
3,770.81
.00
368.83
1,500.00
24.59
1,131.17
.00
21,096.10
65,000.00
32.46
43,903.90
4,410.68
11,177.92
90,000.00
12.42
78,822.08
.00
932..08
3,500.00
26.63
2,567.92
56.35
1,912.08
1,000.00
191.21
912.08-
.00
1,398.96
4,000.00
34.97
2,601.04
10,454.87
12,520.42
45,000.00
27.82
32,479.58
1,592.12
9,371.84
21,000.00
44.63
11,628.16
.00
1,832.23
5,000.00
36.64
3,167.77
.00
.00
1,000.00
.00
1,000.00
.00
1,743.51
15,000.00
11.62
13,256.49
16,514.02
64,583.16
258,000.00
25.03
193,416.84
33,946.59
199,249.04
471,500.00
42.26
272,250.96
City of Medina
MONTHLY REVENUE REPORT
August 31, 2006
M.T.D.
CCOUNT NUMBER DESCRIPTION RECEIPTS
TREE FUND
MISCELLANEOUS REVENUE
103 000 000 389 00 50 00 Other NonRevenues-Tree Replace
TOTAL MISCELLANEOUS REVENUE
TOTAL TREE FUND
•
3,822.50
3,822.50
3,822.50
PAGE 6
Y.T.D. % OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
15,265.05 .00 .00 15,265.05-
15,265.05 .00 .00 15,265.05-
15,265.05 .00 .00 15,265.05-
City of Medina
MONTHLY EXPENDITURE REPORT
August 31, 2006
M.T.D. Y.T.D.
WF COUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
TREE FUND
OTHER SERVICES & CHARGES
103 000 000 589 00 49 10 Miscellaneous -Tree Replacement
TOTAL OTHER SERVICES & CHARGES
TOTAL TREE FUND
00 1,907.07
20,000.00
00 1,907.07
20,000.00
00 1,907.07
20,000.00
PAGE 20
% OF UNEXPENDED
TOTAL BALANCE
9.54
16,092.93
9.54
18,092.93
9.54
18,092.93
OCCOUNT NUMBER DESCRIPTION
PARK PROP DEBT SERV FUND
City of Medina
MONTHLY REVENUE REPORT
August, 31, 2006
M.T.D. Y.T.D.
RECEIPTS RECEIPTS
CASH ON HAND
TRANSFERS
200 000 000 397 00 10 00 From General Fund
TOTAL TRANSFERS
TOTAL PARK PROP DEBT SERV FUND
•
00 218,500.11
00 218,500.11
00 218,500.11
PAGE 7
OF REMAINING
ESTIMATED TOTAL EXPECTATION
218,500.11 100.00 .00
218,500.11 100.00 .00
218,500.11 100.00 .00
City of Medina
MONTHLY EXPENDITURE REPORT
August 31, 2006
PAGE 21
M.T.D.
CCOUNT NUMBER DESCRIPTION EXPENDITURES
Y.T.D.
EXPENDITURES
APPROPRIATED
OF
TOTAL
UNEXPENDED
BALANCE
PARK PROP. DEBT SERVICE FUND
PARK PROP DEBT PRINCIPAL/INT.
200 000 000 591 76 77 00 Principal .00
TOTAL PARK PROP DEBT PRIN/INT. .00
284,409.71
284,409.71
284,409.71
284,409.71
100.00
100.00
.00
.00
TOTAL PARK PROP DEBT SERV FUND .00
284,409.71
284,409.71
100.00
.00
•
CCOUNT NUMBER DESCRIPTION
CAPITAL PROJECTS FUND
TAXES
307 000 000 317 34 00 00 Real Estate Excise Tax 1
307 000 000 317 35 00 00 Real Estate Excise Tax 2
307 000 000 334 03 90 00 Grant -Sidewalks
TOTAL TAXES
City of Medina
MONTHLY REVENUE REPORT
August 31, 2006
M.T.D.
RECEIPTS
PAGE 9
Y.T.D. % OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
66,647.18 309,746.10 325,000.00 95.31 15,253.90
66,647.18 309,746.10 325,000.00 95.31 15,253.90
.00 .00 48,605.00 .00 48,605.00
133,294.36 619,492.20 698,605.00 88.68 79,112.80
TOTAL CAPITAL PROJECTS FUND 133,294.36 619,492.20 698,605.00 88.68 79,112.80
City of Medina
MONTHLY EXPENDITURE REPORT
AUXust 31, W06 PAGE 22
M.r.u. % OF UNEXPENDED
RES EXPENDITURES APPROPRIATED
OCCOUNT NUMBER DESCRIPTION EXPENDITUTOTAL BALANCE
CAPITAL PROJECTS FUND
IMPROVEMENTS
307 000 000 595 30 03 00 Medina Park Improvements
307 000 000 595 30 63 01 Road Construction
307 000 000 595 30 63 02 Storm Sewer Construction
307 000 000 595 30 63 03 Park Improvements
307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St
307 000 000 595 30 63 11 Facility Structural Analysis
TOTAL IMPROVEMENTS
TOTAL CAPITAL PROJECTS
•
.00
8,165.44
.00
.00
8,165.44-
230.30
106,430.84
270,000.00
39.42
163,569.16
.00
.00
100,000.00
.00
100,000.00
4,700.16
70,386.43
593,000.00
11.87
522,611.57
.00
.00
250,000.00
.00
250,000.00
.00
280.00
150,000.00
.19
149,720.00
4,930.46
185,264.71
1,363,000.00
13.59
1,177,735.29
4,930.46
185,264.71
1,363,000.00
13.59
1,177,735.29
COUNT NUMBER DESCRIPTION
NON -REVENUE TRUST FUND
City of Medina
MONTHLY REVENUE REPORT
August 31, 2006
M.T.D.
RECEIPTS
NON -REVENUES
631
000
000
389
00
10
01
Security Dep-Fisher, Scott
631
000
000
389
00
10
02
Security Dep-Medina Fine Homes
631
000
000
389
00
10
03
Security Dep-Burke, J Michael
631
000
000
389
00
10
04
Security Dep-John Day Homes
631
000
000
389
00
10
05
Security Dep-Brunell, Anne
631
000
000
389
00
10
10
Security Dep-Komen
631
000
000
389
00
10
20
Security Dep-Medina Place
631
000
000
389
12
52
01
WA St -Bldg Code Fee
631
000
000
389
12
52
03
WA St -Judicial Info Systems
631
000
000
389
12
52
06
WA St -State Portion
631
000
000
389
12
52
07
WA St -State 30%
631
000
000
389
12
52
08
WA St -Trauma Care
631
000
000
389
12
52
09
WA St-Lab-Bld/Breath
631
000
000
389
12
52
10
WA St -Litter Control
631
000
000389
12
52
12
WA St -State Portion-PSEA 3
631
000
000
389
12
52
88
Dept Of Lic-Gun Permit-$18/21
631
000
000
389
12
52
89
WA St Patrol -Gun -FBI ($24)
631
000
000
389
12
52
99
King County -Crime Victims
TOTAL NON -REVENUES
TOTAL NON -REVENUE TRUST FUND
PAGE 11
Y.T.D. % OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
.00
7,500.00
.00
.00
7,500.00-
.00
5,000.00
.00
.00
5,000.00-
.00
5,000,00
.00
.00
5,000.00-
.00
7,500.00
.00
.00
7,500.00-
5,000.00
5,000.00
.00
.00
5,000.00-
.00
5,000.00
.00
.00
5,000.00-
.00
10,000.00
.00
.00
10,000.00-
112.50
706.50
.00
.00
706.50-
476.83
3,485.67
.00
.00
3,485.67-
2,307.22
20,029.31
.00
.00
20,029.31-
1,297.13
11,056.12
.00
.00
11,056.12-
153.84
1,356.32
.00
.00
1,356.32-
317.76
1,673.98
.00
.00
1,673.98-
.00
245.11
.00
.00
245.11-
61.41
106.18
.00
.00
106.18-
.00
207.00
.00
.00
207.00-
.00
120.00
.00
.00
120.00-
95.97
800.29
.00
.00
800.29-
9,822.66
84,786.48
.00
.00
84,786.48-
9,822.66
84,786.48
.00
.00
84,786.48-
9CCOUNT NUMBER
631 000 000 589 12 52 01
631 000 000 589 12 52 03
631 000 000 589 12 52 06
631 000 000 589 12 52 07
631 000 000 589 12 52 08
631 000 000 589 12 52 09
631 000 000 589 12 52 10
631 000 000 589 12 52 88
631 000 000 589 12 52 89
631 000 000 589 12 52 99
City of Medina
MONTHLY EXPENDITURE REPORT
August. 31, 2006
M.T.D. Y.T.D.
DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
NON -REVENUE TRUST FUND
NON -EXPENDITURES
WA ST-Bldg Code Fee
WA St-JIS
WA St -State Portion
WA St -State 30t
WA St -Trauma Care
WA St-Lab-Bld/Breath
WA ST-Litter Control
Dept of Lic-Gun Permit-$18/21
WA St Patrol -Gun -FBI ($24)
King County -Crime Victims
TOTAL NON -EXPENDITURES
PAGE 24
% OF UNEXPENDED
TOTAL BALANCE
.00
549.00
.00
.00
549.00-
.00
2,482.55
.00
.00
2,482.55-
.00
14,458.03
.00
.00
14,458.03-
.00
7,906.96
.00
.00
7,906.96-
.00
992.94
.00
.00
992.94-
.00
1,191.57
.00
.00
1,191.57-
.00
245.11
.00
.00
245.11-
.00
207.00
.00
.00
207.00-
.00
120.00
.00
.00
120.00-
.00
582.83
.00
.00
582.63-
.00
26,735.99
.00
.00
28,735.99-
City of Medina
ClAims Check Beostee
AUQ11st 31, 2006
M
Amount
PAGE 1
VENDOR
DATE
DATE
DISTRIBUTION
N r
NUMBER VENDOR NAME
ISSUED
REDEEMED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
71550
4,163.46
18147 BANK OF AMERICA
08/02/06
00/00/00
JUL'06-
001 000 000 513 10
49
00
4,183.46
ALL DEPTS
INVOICE TOTAL
4,183.46
71551
5,751.09
18284 HAGEMAN, KEN
08/02/06
00/00/00
JUL'06
001 000 000 558 60
41
05
5,751.09
PLAN REVIEW/INSPECTIONS
INVOICE TOTAL
5,751.09
71552
126.69
9070 LOWE'S BUSINESS ACCOUNT
08/02/06
00/00/00
JUL106
001 000 000 576 80
31
00
126.69
.SUPPLIES
INVOICE TOTAL
126.69
71553
11,890.85
12501 ROHRBACH, G. ROBERT
08/02/06
00/00/00
JUL'06
001 000 000 558 60
41
05
11,890.85
BUILDING OFFICIAL
INVOICE TOTAL
11,890.85
71554
1,403.25
18311 TECH SPOT
08/02/06
00/00/00
LAPTOP
001 000 000 525 60
31
00
1,403.25
EMERGENCY PREP
INVOICE TOTAL
1,403.25
71555
380,00
350 ACCONET/ACCUPC
08/09/06
00/00/00
2395
001 000 000 516 90
41
50
380.00
COMPUTER SERVICES
INVOICE TOTAL
380.00
71556
141.57
825 AUTOGRAPHICS
O8/09/06
00/00/00
73405
001 000 000 525 60
41
00
141.57
CITY LOGO -TRAILER
INVOICE TOTAL
141.57
71557
59.41
1500 BELLEVUE CITY TREASURER
- UTIL 08/09/06
00/00/00
2820783
001 000 000 576 80
47
00
59.41
WATER SERVICE
INVOICE TOTAL
59.41
173.96
2300 BLUMENTHAL UNIFORMS & EQUIPMEN O8/09/06
00/00/00
517356-03
001 000 000 521 20
22
00
14.09
POLICE-GIRIAS
INVOICE TOTAL
14.09
517423-01
001 000 000 521 20
22
00
41.89
POLICE-LEWIS
INVOICE TOTAL
41.89
517423-80
001 000 000 521 20
22
00
33.18-
POLICE-LEWIS
INVOICE TOTAL
33.18-
524335
001 000 000 521 20
22
00
151.16
POLICE-GIRIAS
INVOICE TOTAL
151.16
71559
1,047.59
3100 CHEVRON (PW STREETS)
08/09/06
00/00/00
7898306407607
001 000 000 576 80
32
00
1,047.59
PW AUTOS
INVOICE TOTAL
1.047.59
City of Medina
Claims Check R.e0ster
Ault 31, 2006
Check
Amount
r
VENDOR
YUMBER VENDOR NAME
DATE
ISSUED
DATE
REDEEMED
INVOICE NO.
ACCOUNT NUMBER
71560
214.11
2660 CIT
08/09/06
00/00/00
8016919
001 000 000 521 20 45 00
POLICE COPIER
LEASE
INVOICE TOTAL
71561
22.26
3308 COMPUSA-HSBC BUSINESS
SOLUTION 08/09/06
00/00/00
JUL'06
001 000 000 518 90 46 00
MOUSE CABLE
INVOICE TOTAL
71562
71563
71564
71565
71566
71567
31.24
18275
CRYSTAL AND SIERRA SPRINGS -ADM
08/09/06
00/00/00
0806-ADMIN
001 000 000
518 10
31
00
WATER
INVOICE
TOTAL
47.02
3385
CRYSTAL AND SIERRA SPRINGS-POL
08/09/06
00/00/00
0806-POL
001 000 000
518 10
31
00
WATER
INVOICE
TOTAL
65.00
18063
DATA BASE SECURE RECORDS DESTR
O8/09/06
00/00/00
8311
001 000 000
518 10
41
00
RECORD DESTRUCTION
INVOICE
TOTAL
230.30
18213
DIGITAL REPROGRAPHIC SERVICES
O8/09/06
00/00/00
185897
307 000 000
595 30
63
01
DIGIPRINTS
INVOICE
TOTAL
589.26
3890
EASTSIDE PUBLIC SAFETY COMMUNI
08/09/06
00/00/00
3827
001 000 000
521 20
51
20
RADIO ACCESS FEES
INVOICE
TOTAL
83.51
4640
ENA COURIERS INC
08/09/06
00/00/00
186555
001 000 000
521 20
42
00
POLICE COURIER
SERVICE
INVOICE
TOTAL
253.11
18092
ENVIRONMENT CONTROL
OB/09/06
00/00/00
4102749
001 000 000
518 10
48
00
71569 9,781.08
71570 100.00
71571 420.32
Cl
SPACE MIST REFILLS
INVOICE TOTAL
4102763 001 000 000 518 10 48 00
TOWELS/TISSUE
INVOICE TOTAL
5150 EVERSON'S ECONO-VAC, INC. 08/09/06 00/00/00 044953 101 000 000 542 40 41 00
ROADS
INVOICE TOTAL
5215 FARA 08/09/06 00/00/00 1820 001 000 000 521 20 49 40
JUL'06-JUN'07 DUES
INVOICE TOTAL
5276 FINNIGAN, KRIS 08/09/06 00/00/00 MAY-JUN'06 001 000 000 525 60 31 00
SUPPLIES
INVOICE TOTAL
PAGE 2
DISTRIBUTION
AMOUNT
214.11
214.11
22.26
22.26
31.24
31.24
47.02
47.02
65.00
65.00
230.30
230.30
589.26
589.26
83.51
63.51
78.34
78.34
174.77
174.77
9,781.08
9,781.08
100.00
100.00
420.32
420.32
City ofMedins
Claims Check ltcdster
Auxust 31, 2006
Check
Amount
W
VENDOR
NUMBER VENDOR NAME
DATE DATE
ISSUED REDEEMED INVOICE NO.
ACCOUNT NUMBER
71572
5,530.00 5275 FINNIGAN, KRISTEN
08/09/06 00/00/00 JUL'06
001 000 000 518 10 41 00
ADMIN/EMERG PREP
JUL'06
001 000 000 525 60 41 00
ADMIN/EMERG PREP
INVOICE TOTAL
71573
50.00 18257 FSH COMMUNICATIONS, LLC
08/09/06 00/00/00 63582
001 000 000 518 10 42 00
PAYPHONE
INVOICE TOTAL
71574
58.58 18208 GLOBALSTAR USA
08/09/06 00/00/00 71428
001 000 000 521 20 42 00
POLICE PHONE SYSTEM
INVOICE TOTAL
71575
282.86 5900 GREGG'S BELLEVUE CYCLE
08/09/06 00/00/00 302239
001 000 000 521 20 49 20
NITERIDER BATTERY
INVOICE TOTAL
304922
001 000 000 521 20 49 20
POLICE PACK 2
INVOICE TOTAL
71576
141.24 6330 HOME DEPOT CREDIT SERVICES
08/09/06 00/00/00 JUL106
001 000 000 576 80 31 00
SUPPLIES
INVOICE TOTAL
71577
35.95 6340 HOMEGUARD SECURITY SERVICES
08/09/06 00/00/00 HF1359
001 000 000 521 20 41 00
MONITORING SERVICES
INVOICE TOTAL
71578
447.37 6345 HORIZON
08/09/06 00/00/00 6748764-00
001 000 000 576 80 31 01
SUPPLIES
INVOICE TOTAL
6748889-00
001 000 000 576 80 31 01
SUPPLIES
INVOICE TOTAL
6749164-00
001 000 000 576 80 31 00
SUPPLIES
INVOICE TOTAL
6750464-00
001 000 000 576 80 31 01
SUPPLIES
INVOICE TOTAL
71579
795.98 6598 ICMA MEMBERSHIP RENEWALS
08/09/06 00/00/00 2006 DUES
001 000 000 513 10 49 01
SCHULZE, DOUGLAS
INVOICE TOTAL
71580
483.46 7600 KC JOURNAL NEWSPAPERS
08/09/06 00/00/00 1427731
001 000 000 518 10 44 00
ADMIN ASST AD
•
PAGE 3
DISTRIBUTION
AMOUNT
1,785.00
3,745.00
5,530.00
50.00
50.00
58.58
58.58
195.83
195.83
87.03
87.03
141.24
141.24
35.95
35.95
204.00
204.00
9.94
9.94
181.34
181.34
52.09
52.09
795.98
795.98
483.46
City of Medina
Claims Check Rescister
W1'
71581
71582
71583
71584
71585
71586
71587
0
71588
71589
71590
71591
August 3l, 2006
PAGE 4
AmOtMt VENDOR
DATE
DATE
DISTRIBUTION
NUMBER VENDOR NAME
ISSUED
REDEEMED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
INVOICE TOTAL
483.46
665.95
18287
KESSELRING GUN SHOP INC
08/09/06
00/00/00
7201
001
000 000 521 20
35
20
665.95
30 MAGAZINES 12
RD
INVOICE TOTAL
665.95
1,650.00
8752
KIRKLAND, CITY OF
08/09/06
00/00/00
APR-JUN'06AA
001
000 000 521 20
51
00
1,650.00
INMATE HOUSING
FEES
INVOICE TOTAL
1,650.00
200.00
8778
LEIRA - JACKIE BRUNSON,TREASUR 08/09/06
00/00/00
NOV 1-NOV 3106
001
000 000 521 20
43
00
200.00
CRUM, LINDA
INVOICE TOTAL
200.00
4,000.00
18289
MOBERLY & ROBERTS, P.L.L.0
08/09/06
00/00/00
10
001
000 000 512 50
41
10
4,000.00
PROSECUTION SERVICES
INVOICE TOTAL
4,000.00
217.60
10556
OIC EQUIPMENT INC
08/09/06
00/00/00
44477
001
000 000 518 30
45
00
217.60
PW OFFICE TRAILER
INVOICE TOTAL
217.60
8,052.62
10700
OTAK
08/09/06
00/00/00
JUN3-JUN7106AA
001
000 000 556 60
41
50
8,052.62
LANDSCAPE CONSULTANT
INVOICE TOTAL
8,052.62
247.20
11015
PACIFIC OFFICE AUTOMATION
08/09/06
00/00/00
876920
001
000 000 518 10
48
00
212.36
DJ305-ADMIN COPIER
INVOICE TOTAL
212.36
881140
001
000 000 521 20
48
00
34.84
BS507-POLICE COPIER
INVOICE TOTAL
34.84
189.16
11020
PACIFIC TOPSOILS, INC.
08/09/06
00/00/00
140296
001
000 000 576 80
41
04
99.02
DUMP CLEAN GREEN
INVOICE TOTAL
99.02
141255
001
000 000 576 80
31
00
90.14
SCREENED MULCH
INVOICE TOTAL
90.14
620.11
18312
PROPAC
O8/09/06
00/00/00
28544
001
000 000 525 60
31
01
620.11
QUICK SHELTER
INVOICE TOTAL
620.11
123.75
11480
PUBLIC SAFETY TESTING INC
08/09/06
00/00/00
2006-1284
001
000 000 521 20
41
50
123.75
QTRLY FEES
INVOICE TOTAL
123.75
575.50
11700
PUG£T SOUND ENERGY
08/09/06
00/00/00
AUG106AB
101
000 000 542 63
41
00
16.62
ELECTRICITY
Check
Wr
71592
71593
71594
71595
71596
71597
71598
71599
71600
71601
City of Medina
Claims Check Register
Aup st 31, 2006
PAGE
5
AMOUnt VENDOR
DATE DATE
DISTRIBUTION
NUMBER
VENDOR NAME
ISSUED REDEEMED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
INVOICE
TOTAL
16.62
AUG'06AC
001 000 000
518 10
47
00
558.88
ELECTRICITY
INVOICE
TOTAL
558.88
237.02
11820
QWEST
08/09/06 00/00/00
JUL-06POL
001 000 000
521 20
42
00
192.55
CIRCUIT INFORMATION
INVOICE
TOTAL
192.55
JUL'06PW
001 000 000
576 80
42
00
44.47
PW FAX MACHINE
INVOICE
TOTAL
44.47
961.50
18271
RIVER OAKS COMMUNICATIONS CORP 08/09/06 00/00/00
JUN15-JUL10'06
001 000 000
515 20
41
60
961.50
MEDINA FRANCHISE
INVOICE
TOTAL
961.50
292.72
18303
SAFECHECKS
08/09/06 00/00/00
0504015
001 000 000
518 10
31
00
292.72
PAYROLL CHECKS
INVOICE
TOTAL
292.72
677.95
12657
SANITARY & MAINTENANCE
SUPPLY 08/09/06 00/00/00
114456
001 000 000
518 10
48
00
677.95
SUPPLIES
INVOICE
TOTAL
677.95
250.00
12685
SCHULZE, DOUGLAS J
08/09/06 00/00/00
AUG'06
001 000 000
513 10
49
01
250.00
AUTO ALLOWANCE
INVOICE
TOTAL
250.00
21.76
13400
SECURITY SAFE & LOCK INC 08/09/06 00/00/00
327149
001 000 000
521 20
41
00
21.76
LABOR -EXTRACT KEY
INVOICE
TOTAL
21.76
290.00
13404
SHURGAR;) OF BELLEVUE
08/09/06 00/00/00
UNIT 1121-SEP106
001 000 000
518 30
45
00
149.00
STORAGE
INVOICE
TOTAL
149.00
UNIT 1176-SEP106
001 000 000
518 30
45
00
141.00
STORAGE
INVOICE
TOTAL
141.00
504.45
18249
SIMLAB.NET
08/09/06 00/00/00
AUG'06
001 000 000
518 10
42
00
504.45
T-1 DATA LINE
INVOICE
TOTAL
504.45
159.83
18255
SIMLAB.NET
08/09/06 00/00/00
AUG-06
001 000 000
518 10
42
00
159.83
T-1 DATA LINE
INVOICE
TOTAL
159.83
49.57
18157
SPRINT - CITY OF INDUSTRY 08/09/06 00/00/00
JUN24-JUL23-06
001 000 000
558 60
42
00
49.57
CELLULAR PHONE
Check
Vr
71602
71603
71604
71605
71606
71607
71608
71609
71610
71611
71612
71613
71614
City ofMedinu
ClsinLs Cheek�RA�ster
August 31, 2006
PAGE
6
Amount.
VENDOR
DATE
DATE
DISTRIBUTION
NUMBER
VENDOR NAME
ISSUED
REDEEMED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
INVOICE
TOTAL
49.57
351.00
15347
VERIZON NORTHWEST INC
O8/09/06
00/00/00
JUL25-AUG25'06
001 000 000 521 20
42 00
351.00
POLICE DS1
INVOICE
TOTAL
351.00
4,848.14
13475
WA ST AUDITOR'S OFFICE
O8/09/06
00/00/00
L60053
001 000 000
514 10
51 00
4,848.14
AUDIT OF 2005 REPORT
INVOICE
TOTAL
4,848.14
72.98
16156
WA ST DEPT OF INFORMATION
O8/09/06
00/00/00
ACROBAT
001 000 000
518 90
48 00
72.98
LICENSE
INVOICE
TOTAL
72.98
57.66
16151
WASHING MACHINE, INC.
08/09/06
00/00/00
12340
001 000 000
521 20
32 00
57.66
POLICE AUTOMOBILES
INVOICE
TOTAL
57.66
14.15
16150
WASHINGTON AWARDS, INC.
08/09/06
00/00/00
41379
001 000 000
518 10
31 00
14.15
NAME PLATE
INVOICE
TOTAL
14.15
400.00
18146
WEDLUND, CAROLL
08/09/06
00/00/00
AUG'06
001 000 000
521 20
41 00
400.00
CIVIL SERVICES
INVOICE
TOTAL
400.00
2,000.00
16365
WESTERN DISPLAY FIREWORKS
08/09/06
00/00/00
2006 FIREWORKS
001 OQO 000
513 10
49 00
2,000.00
MEDINA DAYS
INVOICE
TOTAL
2,000.00
250.00
18197
WILLIS, JOE
08/09/06
00/00/00
AUG'06
001 000 000
576 80
43 00
250.00
AUTO ALLOWANCE
INVOICE
TOTAL
250.00
39.60
422
XO COMMUNICATION SERVICES
08/09/06
00/00/00
23323503
001 000 000
521 20
42 00
39.60
PROPERTY RM ALARM
LINE
INVOICE
TOTAL
39.60
525.93
18308
ZEE MEDICAL SERVICE CO.
08/09/06
00/00/00
68895530
001 000 000
525 60
31 00
525.93
EMERG SUPPLIES
INVOICE
TOTAL
525.93
90.20
2300
BLUMENTHAL UNIFORMS & EQUIPMEN O8/16/06
00/00/00
521402
001 000 000
521 20
22 00
90.20
POLICE-GIRIAS
INVOICE
TOTAL
90.20
732.06
2866
CEDAR GROVE COMPOSTING INC
O8/16/06
00/00/00
102130
001 000 000
576 80
31 00
732.06
TOPSOIL DELIVERED
INVOICE
TOTAL
732.06
2,919.36
18110
CHEVRON (POLICE)
08/16/06
00/00/00
7898306381608
001 000 000
521 20
32 00
2,919.36
POLICE -AUTOS
City of Medina
Claims Check Iepster
August 31, 2006
Check Amount )OR DATE DATE
*�er 1ER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER
INVOICE TOTAL
71615 28.27 18274 CRYSTAL AND SIERRA SPRINGS-PW 08/16/06 00/00/00 0806-PW 001 000 000 576 80 31 00
WATER
71616 673.79 5150 EVERSON'S ECONO-VAC, INC
71617 1,886.41 7185 ISSAQUAH POLICE DEPT
71618 11,396.72 10555 OGDEN MURPHY WALLACE
71619 1,580.87 11700 PUGET SOUND ENERGY
0
71620 278.54 11820 QWEST
71621 1,292.91 12660 SOS DATA SERVICES INC
71622
9
INVOICE TOTAL
O8/16/06 00/00/00045141 101 000 000 542 40 41 00
MEDINA CITY LIMITS
INVOICE TOTAL
08/16/06 00/00/00 04-50005054 ADJ 001 000 000 521 20 51 50
INMATE BILLING
INVOICE TOTAL
08/16/06 00/00/00 652333 001 000 000 515 20 41 10
WAYNE TANAI(A
INVOICE TOTAL
652355 001 000 000 515 20 41 10
VARIOUS MATTERS
INVOICE TOTAL
08/16/06 00/00/00 AUG106AA 101 000 000 542 63 41 00
STREET LIGHTS
INVOICE TOTAL
AUG106AD 001 000 000 576 80 47 00
ELECTRICITY
INVOICE TOTAL
JUL106AD-DUP PMT 001 000 000 576 80 47 00
ELECTRICITY
INVOICE TOTAL
08/16/06 00/00/00 JUL106ADMIN 001 000 000 518 10 42 00
425-454-3885
INVOICE TOTAL
08/16/06 00/00/00 20126 001 000 000 518 10 49 30
NEWSLETTER
INVOICE TOTAL
582.71 13520 STAPLES BUSINESS ADVANTAGE OB/16/06 00/00/00 3071122340 001 000 000 518 10 31 00
SUPPLIES
INVOICE TOTAL
3071122341 001 000 000 518 10 31 00
SUPPLIES
INVOICE TOTAL
3071731539 001 000 000 521 20 31 00
SUPPLIES
PAGE 7
DISTRIBUTION
AMOUNT
2,919.36
28.27
28.27
673.79
673.79
1,886.41
1,886.41
6,757.42
6,757.42
4,639.30
4,639.30
1,575.50
1,575.50
151.55
151.55
146.18-
146.18-
278.54
278.54
1,292.91
1,292.91
75.31
75.31
74.28
74.28
195.08
City of Medina
Claims Check Register
August 31, 2006
VENDOR
DATE DATE
WkAiIIOUDt
r VUMBER VENDOR NAME
ISSUED REDEEMED
INVOICE NO.
ACCOUNT NUMBER
INVOICE TOTAL
3072099560
001 000 000 518 10
31
00
SUPPLIES
INVOICE TOTAL
3072851493
001 000 000 521 20
31
00
SUPPLIES -RETURNED
INVOICE TOTAL
3072851494
001 000 000 518 10
31
00
SUPPLIES
INVOICE TOTAL
3072851495
001 000 000 518 10
31
00
SUPPLIES
INVOICE TOTAL
71623 15,132.43 18313 TONG, BETTY
08/16/06 00/00/00
REFUND DUP PMT
001 000 000 322 10
00
00
C/R 8907 & C/R
8913
INVOICE TOTAL
71624 56.35 15203 UTILITIES UNDERGROUND
LOCATION 08/16/06 00/00/00
6079439
101 000 000 542 30
47
00
EXCAVATION NOTIFICATION
INVOICE TOTAL
71625 553.76 13475 WA ST AUDITOR'S OFFICE
08/16/06 00/00/00
L60356
001 000 000 514 10
51
00
AUDIT OF 2005 REPORT
INVOICE TOTAL
71626 41.85 9326 WTI, LLC
08/16/06 00/00/00
AUG106
001 000 000 518 10
42
00
FAX MACHINES
0
INVOICE TOTAL
71627 3,015.50 18035 YAKIMA COUNTY DEPT OF
CORRECTS 08/16/06 00/00/00
JUL-06-HOUSING
001 000 000 521 20
51
50
FOUR INMATES
INVOICE TOTAL
JUL106-MEDICAL
001 000 000 521 20
51
50
FOUR INMATES
INVOICE TOTAL
71628 37.08 11100 PETTY CASH
08/16/06 00/00/00
AUG106
001 000 000 513 10
49
00
REPLENISHMENT
AUG106
001 000 000 518 10
31
00
REPLENISHMENT
AUG106
001 000 000 518 10
42
00
REPLENISHMENT
AUG'06
001 000 000 576 80
31
00
REPLENISHMENT
INVOICE TOTAL
IE
PAGE 8
DISTRIBUTION
AMOUNT
195.08
166.28
166.28
106.79-
108.79-
127.29
127.29
53.26
53.26
15,132.43
15,132.43
56.35
56.35
553.76
553.76
41.85
41.85
2,746.16
2,746.16
269.34
269.34
4.00
24.50
5.60
2.98
37.08
CAeck
be
r
629
71630
71631
71632
71633
71634
05
71636
71637
71638
71639
0
City of Medina
Claims Check Rexister
August 31, 2006
PAGE 9
Amount
:NDOR
DATE
DATE
DISTRIBUTION
1MBER VENDOR NAME
ISSUED
REDEEMED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
49.22
13400 SECURITY SAFE & LOCK
INC 08/17/06
00/00/00
323582 A
001 000 000
521 20
41
00
16.16
AMERICAN AUTO DOUBLE
INVOICE
TOTAL
16.16
323704 A
001 000 000
525 60
31
00
33.06
5 PIN STANDARD
INVOICE
TOTAL
33.06
32.50
351 ACCURINT
08/23/06
00/00/00
1011660-20060731
001 000 000
521 20
41
00
32.50
PEOPLE SEARCHES
INVOICE
TOTAL
32.50
1,441.02
825 AUTOGRAPHICS
08/23/06
00/00/00
73471
001 000 000
525 60
48
00
1,441.02
COACH LOGO REPAIR
INVOICE
TOTAL
1,441.02
220.41
2300 BLUMENTHAL UNIFORMS &
EQUIPMEN 08/23/06
00/00/00
525803
001 000 000
525 60
31
00
206.81
EMERGY SUPPLIES
INVOICE
TOTAL
206.81
525803-01
001 000 000
525 60
31
00
13.60
EMERG SUPPLIES
INVOICE
TOTAL
13.60
65.00
18063 DATA BASE SECURE RECORDS DESTR 08/23/06
00/00/00
9366
001 000 000
518 10
41
00
65.00
RECORD DESTRUCTION
INVOICE
TOTAL
65.00
3,727.09
3708 DAY WIRELESS SYSTEMS
06/23/06
00/00/00
30468
001 000 000
525 60
31
00
3,727.09
EMERG SUPPLIES
INVOICE
TOTAL
3,727,09
73.56
4640 ENA COURIERS INC
08/23/06
00/00/00
187010
001 000 000
521 20
42
00
73.56
POLICE COURIER SERVICE
INVOICE
TOTAL
73.56
895.00
18092 ENVIRONMENT CONTROL
08/23/06
00/00/00
568507
001 000 000
518 30
48
00
895.00
JANITORIAL SERVICES
INVOICE
TOTAL
895.00
261.11
18314 FEDERAL ARMY & NAVY SURPLUS, I 08/23/06
00/00/00
6820
001 000 000
525 60
31
00
261.11
EMERG SUPPLIES
INVOICE
TOTAL
261.11
65.04
5270 FINANCIAL CONSULTANTS
INT'L IN 08/23/06
00/00/00
7689
001 000 000
521 20
48
10
65.04
POLICE AUTO #7
INVOICE
TOTAL
65.04
30.00
7150 IACP
08/23/06
00/00/00
2006 SUBSCRIPT'N
001 000 000
521 20
49
40
30.00
MODEL POLICY CENTER
INVOICE
TOTAL
30.00
Check Amotmt VENDOR
Z. NUMBER VENDOR NAME
40 1,363.42 18252 ISSAQUAH, CITY OF
71641 160.20 8751 KNOTT, EMMET
71642 107.24 10550 OFFICE DEPOT CREDIT PLAN
71643 6,850.41 10700 OTAK
71644 4,410.68 18315 PUBLIC WORKS SUPPLY, INC
City of Medina
Claims Check Register
August 31, 2006
DATE DATE
71645 15.24 16150 WASHINGTON AWARDS, INC.
9 65.00 18316 WIRELESS CONNECTIONS, LLC
ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER
08/23/06 00/00/00 04-50005119 001 000 000 521 20 51 50
3 INMATE DAYS
INVOICE TOTAL
04-50005384 001 000 000 521 20 51 50
18 INMATE DAYS
INVOICE TOTAL
08/23/06 00/00/00 7/18/06 MILEAGE 001 000 000 521 20 43 00
WSLEFIA-YAKIMA
INVOICE TOTAL
08/23/06 00/00/00 AUG'06 001 000 000 518 10 31 00
SUPPLIES
INVOICE TOTAL
08/23/06 00/00/00 080657.182 307 000 000 595 30 63 03
SHORELINE RESTORATION
INVOICE TOTAL
JUL10-AUG4106AA 001 000 000 558 60 41 01
PLANNING CONSULTANT
INVOICE TOTAL
08/23/06 00/00/00 37530 101 000 000 542 30 41 10
SPEED SENTRY
INVOICE TOTAL
08/23/06 00/00/00 41451 001 000 000 518 10 31 00
DEV SERV NAME PLATE
INVOICE TOTAL
08/23/06 00/00/00 3554 001 000 000 525 60 31 00
FCC LICENSING
INVOICE TOTAL
GRAND TOTAL
PAGE 10
DISTRIBUTION
AMOUNT
180.00
180.00
1,183.42
1,183.42
160.20
160.20
107.24
107.24
4,700.16
4,700.16
2,150.25
2,150.25
4,410.68
4,410.68
15.24
15.24
65.00
65.00
133,497.62
City of Medina
AGENDA STATEMENT
AGENDA ITEM TITLE:
Hall Project
MEETING DATE:
DATE THIS ITEM WAS LAST
CONSIDERED BY COUNCIL:
ITEM F - 3
Architectural Services Agreement for City
September 11, 2006
May 22, 2006
SUMMARY OF ISSUE/TOPIC: Architectural Firms responding to the City's
Request For Qualifications (RFQ) were reviewed to identify the top three for
interviews. Following interviews by the City Manager and Director of Public
Works, Johnston Architects, PLLC was selected. A contract for
professional services has been negotiated with Johnston Architects and
requires City Council authorization. Johnston Architects was selected
because they demonstrated an understanding of the scope of work and
unique characteristics of the community. In addition, Johnston Architects
proposed project team has extensive experience with this type of project
and is capable of completing the work within the timeframe desired.
COMMISSION RECOMMENDATION:
❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® NIA
CITY MANAGER:
M APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A
COMMENTS: The Scope of Work to be completed by this Agreement
involves a three -tiered approach. Phase One will complete the building
survey (architectural, structural, mechanical/electrical and building
envelope assessment). Phase Two will complete the development of
construction documents for building upgrades identified during Phase
One. Phase Three will complete the development of construction
documents for the proposed addition to City Hall. Completion of this work
will provide more complete financial information for project budget
purposes.
❑ No Action Requested ® Action Requested
If Council Members have questions, you are urged to call the staff person who prepared this agenda
statement prior to the council meeting.
P:12006 Agenda Packets10911200611tem F-3, City Hall Project Architectural Agreement. doc
ATTACHMENTS: Agreement for Professional Services
BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $55,488
® BUDGETED ❑ NON -BUDGETED FUND: ❑ ❑ N/A
RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE)
I move to authorize the City Manager to enter into the Agreement
with Johnston Architects, PLLC for the City Hall Project.
If Council Members have questions, you are urged to call the staff person who prepared this agenda
statement prior to the council meeting.
RT006 Agenda PacketsW911200611tem F-3, City Hall Project Architectural Agreement.doc
CONTRACT NUMBER:
0 PROFESSIONAL SERVICES CONTRACT
City of Medina
Contract for City Hall Facility Survey and Addition
This Contract, dated as of
and
200_, is made and entered into by
between the City of Medina ("Medina") and Johnston Architects pllc ("Consultant")
Consultant Business: Johnston Architects pllc.
Consultant Address: 3503 NE 45t" Street, Suite 2, Seattle, WA 98105
Consultant Phone: (206) 523-6150
Consultant Fax: (206) 523-9382
Contact Name: Marc Pevoto AIA, Principal -In -Charge
Consultant e-mail: marcpevoto@johnstonarchitects.com
WHEREAS, the purpose of this contract is to:
1. Conduct a condition survey of the existing Medina City Hall located at 501
Evergreen Point Road, Medina, WA 98039 while the building is occupied,
including but not limited to: evaluation of the building envelope, access,
structural members, connections, framing, siding, roof, venting, moisture and
insect proofing, mechanical systems (HVAC, electrical, ventilation, power,
plumbing, water, sewer, and drainage); and formulate recommendations for the
correction of deficiencies with estimates costs, present survey results in public
forums, and upon City approval prepare drawings and specifications for the
correction work and oversee the work; and
2. Perform design development for proposed additions to the building, including
needs study, conceptual designs, schematic drawings with specific
recommendations for interfacing with the existing building fagade, structure,
and mechanical systems with the building occupied, together with estimated
costs; solicit public input and perform information presentations, and upon City
approval prepare drawings and specifications for the project, oversee the work;
and
WHEREAS, this Consultant was selected for their specialized expertise; and
WHEREAS, funds for this purpose were authorized through City of Medina annual
budget;
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and
performance of the scope of work contained herein, as attached and made a part
hereof, the City and the Consultant mutually agree as follows:
TERM OF CONTRACT/TERMINATION
The term of this Contract shall be until December 31, 2007. The Contract may
be extended by the mutual consent of both parties.
Should either party desire to terminate this agreement, a written notification
shall be made at least 60 days in advance of the date of termination. Other
termination actions shall comply with the standard Terms and Conditions.
II. SCOPE OF WORK
The scope of work for this portion of the contract is limited to the condition
survey noted in item #1 above with the understanding that no drawings or
specifications can be developed until the condition survey and recommendation
phase is completed. Upon completion of the survey and recommendation
phase, which includes a single public forum presentation, and upon approval of
the City Council, the contract will be amended to include the consultant's
preparation of the required documents necessary to perform the work and to
perform oversight of the work.
It is anticipated that the specialized expertise of sub -consultants may be
required to perform the above described condition survey and building addition
design development, such as a structural engineer, mechanical engineer,
building envelope consultants, landscape architect, and or other consultants.
The cost for these services shall be negotiated prior to the commencement of
their work and shall be completed under the supervision and administration of
the Consultant subject to the approval of the City.
Work under this Contract shall, at all times be coordinated with the City
Manager and Public Works Director, shall be subject to input and review by the
City and shall be subject to their approval. Execution of this Contract shall
establish a consultant — client relationship. The Consultant shall periodically
confer with the City during the course of work, and shall provide timely status
reports and findings to the City for review and comment. The Consultant shall
prepare and present informational materials (e.g. detailed reports, drawings,
and details) that define their findings, proposed correction work, and any
proposed improvements; solicit input, and prepare design documents in
conformance with current codes and regulations.
Consultant shall conduct their work so as to provide City staff and the public
sufficient access, a safe environment, and such facilities as are required to
conduct normal business at all times of occupancy and public use. Consultant
is expected to perform all duties according to the rules of professional conduct
at all times.
IV. COMPENSATION.
As full compensation for satisfactory performance of the Services, Medina
shall pay Consultant $55,488.00 (see attachment for detail). Such payment
shall be full compensation for work performed and/or services rendered and
for all supervision, labor, supplies, materials, equipment or use thereof; and
for all other expenses and incidentals necessary to complete the condition
survey and facility restoration work, and to make recommendations for the
repair and proposed improvements deemed prudent and economical for the
continued use of the building and its facilities that comply with current codes
and regulations.
Except as otherwise agreed, Consultant shall submit a monthly invoice for the
compensation payable under this Agreement for Services performed during the
preceding period. Invoice shall provide a detailed description of the Services
performed during the month, the number of hours spent performing such
services, and any reimbursable costs and expenses incurred in connection with
such Services.
Any additional service(s) provided by the Consultant must have prior written
approval of the City Manager. Pricing Adjustments shall be made only as
approved by the City Manager, or if otherwise not stated, according to the
Terms and Conditions.
Invoices shall be submitted to the following address:
City of Medina
P. O. Box 144
Medina, WA 98039
Attention: Accounts Payable/Jan Burdue
VII. RECORD- KEEPING
Consultant shall promptly furnish such information related to this Agreement as
requested by the City. Until the expiration of twelve months after final payment
of the compensation payable under this Agreement, Consultant shall provide
Medina prompt access to (and Medina shall have the right to examine, audit
and copy) all of Contractor's books, documents, papers and records which are
related to the Services provided.
Vill. PROPERTY AND CONFIDENTIAL INFORMATION
Consultant shall not, without the prior written consent of the City Manager,
disclose to third parties any information received in connection with the
Services unless:
1. The information is known to Consultant prior to receiving the same
directly or indirectly in connection with the Services;
2. The information is in the public domain at the time of disclosure by
Contractor; or
3. The information is received by Consultant from a third party who does
not have an obligation to keep the same confidential.
IX. INDEMNITY
The Consultant shall indemnify Medina from and against liabilities and damages to the
extent caused by the Consultant's negligent acts, errors or omissions:
■ in the performance of professional services under this Agreement and
those of his or her subconsultants or anyone for whom the consultant is
legally liable;
■ any lien asserted upon any property of Medina in connection with the
Services or this Agreement;
■ any negligent failure of Consultant, or the Services to comply with any
applicable law, ordinance, rule, regulation, order, license, permit and
other requirement, now or hereafter in effect, of any governmental
authority; or
■ any breach of or default under this Agreement by Consultant.
As permitted by applicable law, this shall apply. However, this shall not require
Consultant to indemnify Medina against any liability for damages arising out of
bodily injury or property damages caused by or resulting from negligence of
Medina. Further, in the case of concurrent negligence of Consultant on the one
hand and Medina on the other hand, Consultant shall be required to indemnify
Medina only to the extent caused by the negligence of the Consultant.
Consultant releases and shall indemnify Medina from and against all claims,
cost, liabilities, damages, expenses (including, but not limited to reasonable
attorneys' fees), and royalties based upon any actual or alleged infringement
or misappropriation of any patent, copyright, trade secret, trademark, or other
intellectual property right by any Services. Further, if any Services infringe or
misappropriate any patent, copyright, trade secret, trademark, or other
intellectual property right, Consultant shall either:
• procure for Medina the right to use such Services; or
40• modify such Services so that they no longer infringe or misappropriate
any such right.
X. INSURANCE
A. Worker's Compensation and Employer's Liability Coverage: coverage or
insurance in accordance with the applicable laws related to worker's
compensation, and employer's liability insurance with limits no less than
$1,000,000 including $1,000,000 for bodily injury by Accident, each
accident; and $1,000,000 bodily injury by disease, each employee; and
$1,000,000 bodily injury, policy limit (including but not limited to, the
Washington Industrial Insurance Act and the laws of the state in which any
such person was hired), regardless of whether such coverage or insurance
is mandatory or merely elective under the law. In case of subconsultants
and subcontracted work, the Consultant shall require each subconsultant
and subcontractor to provide worker's compensation and employer's liability
coverage for their employees unless such employees are covered by the
Consultant.
B. Consultant's Liability & Property Damage Insurance:
1. The Consultant shall procure and maintain during the life of this Contract
and during performance of these services Professional Errors and
Omissions Insurance, General Liability, and Automobile Liability
Insurance, to protect the Consultant from and against all claims,
damages, losses and expenses arising out or resulting from the
performance of these services, as detailed herein -with insurance
companies or through sources approved by the State Insurance
Commissioner pursuant to RCW Chapter 48. The City reserves the right
to require a higher limit of coverage should it deem necessary in the best
interest of the public. In the case of subconsultants and subcontracted
work, the Consultant shall require each subconsultant and subcontractor
to provide the same level of coverage unless they are covered by the
Consultant.
2. A Certificate of Insurance for the primary policy of general liability
insurance, shall be filed with the City within 30 days of execution of the
contract, meeting the requirements set forth herein. This Certificate shall
be subject to approval by the City as to company, terms and coverage.
Failure of the contractor to fully comply with the requirements set forth
herein regarding insurance shall be considered a material breach of
contract and shall be cause of immediate termination of the Contract and
of any and all obligations regarding the same.
3. A Certificate of insurance for Professional Liability Insurance shall be filed
with the City within 30 days of execution of the contract, meeting the
requirements set forth herein. This Certificate shall be subject to approval
by the City as to company, terms and coverage. Failure of the consultant
to fully comply with the requirements set forth herein regarding insurance
shall be considered a material breach of contract and shall be cause of
immediate termination of the Contract and of any and all obligations
regarding the same.
4. The Consultant shall not begin work under this Contract until all required
insurance has been obtained and until such insurance has been
approved by the City, nor shall the Consultant allow any subcontractor to
commence work on its subcontract until the same insurance requirements
have been complied with by such subcontractor. Said insurance shall
provide coverage to the Consultant, any subcontractor performing work
provided by this Contract. The coverage so provided shall protect against
claims for personal injuries, including accidental death, as well as claims
for property damages which may arise from any act or omission of the
Consultant or the subcontract, or by anyone directly or indirectly involved
or employed by either of them.
5. Approval of the insurance by the City shall not relieve or decrease the
liability of the Consultant for any damages arising from Consultant's
performance of the Work.
6. Insurance shall provide, at a minimum, the types of insurance coverage,
liability limits and endorsements as set forth below and shall be included
in all applicable policies and on the Certificate of Insurance. The
insurance coverage's listed below shall protect the Consultant from
claims for damages of bodily injury, including death resulting therefrom,
as well as claims for property damage, which may arise from operations
under this Contract, whether such operation be by itself or by any
subcontractor or by anyone directly employed by either of them, it being
understood that it is the Consultant's obligation to enforce the
requirements of this section in respect to any subcontractor employed for
this project:
Commercial General Bodily injury and Property Damage
Insurance shall include:
Premises & Operations;
Owners and Contractors Protective;
Products Liability including completed Operations Coverage;
Contractual Liability;
Broad Form Property Damage;
Commercial Form (to include Extended Bodily Injury)
Employees as Additional Insured;
Explosion, Collapse & Underground Hazard;
Personal Injury;
Stop Gap;
Gross Liability Clause.
Umbrella Liability Insurance in the amounts specified.
Professional Liability Insurance including Errors and Omissions as
appropriate to the services performed;
Automobile Bodily Injury and Property Damage Insurance sufficient
to cover any driving that is directly required for the performance of
the stated work.
7. Liability Limits:
General Liability (Commercial General Liability Insurance) shall be
written with limits of liability of no less than $1,000,000 combined
single limits, per occurrence and $2,000,000 in aggregate;
Professional Liability Insurance including Errors and Omissions
shall be written with limits no case less than $1,000,000 per claim
and annual aggregate;
Automobile Insurance shall be at the level approved by the City.
8. Nothing contained in these insurance requirements is to be construed as
limiting the extent of the Consultant's responsibility for payment of damages
resulting from operations under this Contract.
9. The coverage's provided by the General Liability and the Automobile
Liability are primary to any insurance maintained by the City.
10. The inclusion of more than one insured under this policy shall not affect the
rights of any insured as respects to any claims, suit or judgment made or
brought by or for any other Insured or by or for any employee of any other
Insured. This policy shall protect each Insured in the same manner as
though a separate policy had been issued to each, except that nothing
herein shall operate to increase the company's liability beyond the amount
or amounts for which the company would have been liable had only one
Insured been named.
11. The Certificate of Insurance (ACCORD Form 25-S) shall be amended as
follows: The cancellation clause shall be revised to read: Should any of the
above described policies be cancelled before the expiration date, the issue
company will mail 30 day written notice, 10 days notice for cancellation due
to nonpayment, through mail, to the certificate holder named at the left.
12. There shall be included in the general liability insurance contractual
coverage sufficiently broad to insure the provisions of that Section herein
entitled "Hold Harmless Clause."
13. Such General Liability insurance shall be maintained as required above,
and any additional coverage's and limits as the City may from time to time
specify to protect the City, its successor and assigns from any claims, losses
harm, costs, liabilities, damages, and expenses (including but not limited to
reasonable attorney's fees) that may arise out of any property damage,
bodily injury (including death) or professional liability elated to the services
performed.
14. Failure to comply with provisions contained herein shall not waive the
responsibility of the Consultant to provide the required protection.
15. In an effort to resolve any conflicts that arise during the design or
construction of the project or following the completion of the project, Medina
and the Consultant agree that all disputes between them arising out of or
relating to this Agreement shall be submitted to nonbinding mediation unless
the parties mutually agree otherwise.
Medina and the Consultant further agree to include a similar mediation
provision in all agreements with independent contractors and consultants
retained for the project and to require all independent contractors and
consultants also to include a similar mediation provision in all agreements
with subcontractors, sub -consultants, suppliers or fabricators so retained,
thereby providing for mediation as the primary method for dispute resolution
between the parties to those agreements.
XIII. MISCELLANEOUS
A. Communications:
All notices and other material related to the contract agreement ,_including
duration, termination, rates, terms and conditions shall in writing and shall
be delivered or mailed to the following:
City of Medina
City Manager
Post Office Box 144
Medina, WA 98039
Fax: 425-454-9222
Communications to the City regarding service delivery should also be directed
to the City of Medina Director of Public Works.
B. The obligation of Consultant under all provisions of this Agreement, which
may reasonably be interpreted or construed as surviving the completion,
termination, or cancellation of this Agreement, shall survive the
completion, termination, or cancellation of this Agreement.
C. The rights and remedies of Medina or the Consultant set forth in any
provision of this Agreement are in addition to and do not in any way limit any
other rights or remedies afforded to Medina or the Consultant by any other
provision of this Agreement or by law.
D. This Agreement sets forth the entire agreement of the parties, and
supersedes any and all prior agreements, with respect to the Services. No
amendment or modification of any provision of this Agreement (other than
changes pursuant to Section 17) shall be valid unless set forth in a written
amendment to this Agreement signed by both parties.
E. The invalidity or unenforceability of any provision of this Agreement shall not
affect the other provisions hereof, and this Agreement shall be construed in
all respects as if such invalid or unenforceable provisions were omitted. The
headings of sections of this Agreement are for convenience or reference
only and are not intended to restrict, affect or be of any weight in the
interpretation or construction of the provisions of such sections.
XIV. GENERAL TERMS AND CONDITIONS
See attached "General Contract Terms and Conditions".
This Agreement shall be interpreted, construed, and enforced in all respects in
accordance with the laws of the State of Washington.
CITY OF MEDINA:
m
Douglas J. Schulze, City Manager
Date:
ATTEST:
CONSULTANT:
Printed
Name:
Title:
Federal Employee ID No.:
By Date:
Rachel Baker, City Clerk
Date:
•
GENERAL CONTRACT TERMS AND CONDITIONS
These terms and conditions are hereby a part of the conditions agreed to by the Consultant
(Contractor) upon Offer.
1.
Entire Contract: This Contract, including the exhibits and addenda attached hereto and
forming a part hereof (if any), are all of the covenants, promises, agreements and
conditions, between the parties. All such addenda and exhibits and attachments are
incorporated herein by this reference, and shall be a part of this contract instrument. The
Contract shall constitute the Contract, General Terms and Conditions, and any other
attachments, which may include but is not limited to, Scope of Work, Offer Form,
Specifications, Special Provisions, Response or Proposal, RFQ Request, and Addenda.
In the event there is discrepancy between any of the foregoing contract documents, the
above order of documents governs so that the former prevails over the latter. This entire
contract instrument, including all such attachments as incorporated by this reference,
shall specify the working relationship between the City and the Consultant, and specific
obligations of both parties.
2.
Complementary Provisions: All provisions of this Agreement are intended to be
complementary, and any requirements mentioned by one and not mentioned in another
section of this Agreement, shall nevertheless by performed, to the same extent as though
required by all.
3.
Consultant Obli ation: Except as otherwise specifically provided in this Agreement,
ontractor shall turnish all that may be required to provide the scope of work as described
in the contract and incorporated documents, including any personnel, labor and
supervision, technical, professional and other services, equipment and supplies. Details
of any supplies, equipment, or installation or same, that are necessary to carry out the
intent of this Agreement, but that are not expressly stated, shall be perfumed or furnished
by the Consultant as part of the Contract, without any increase in the compensation
otherwise payable under this Agreement.
4.
Executory Agreement: This Contract will not be considered valid until signed by both
5.
parties.
Binding Effect: The provisions, covenants, and conditions in this Contract apply to bind
the parties, their legal heirs, representatives, successors, and assigns.
6.
Venue: The Consultant shall not commence or prosecute any suit, proceeding or claim to
enforce the provisions of this Agreement, to recover damages for breach or default in this
Agreement, or otherwise arising under or by reason of this Agreement, other than in the
courts of the State of Washington, King County or the District Court of the United States,
Western Division, State of Washington. Contractor hereby irrevocably consents to the
jurisdiction of the courts of the State of Washington with venue laid in King County and of
the District Court of the United States, Western Division, State of Washington.
7.
No Verbal Agreements: No verbal agreements or conversations between any officer,
agent, associate or employee of the City and any officer, agency, employee or associate
of the Consultant prior to execution of this Contract shall affect or modify any of the terms
or obligations contained in this Contract. Any such verbal agreements shall be considered
unofficial information and in no way binding on either party.
8.
No Gifts and Gratuities: Businesses must not offer, nor City employees accept, gifts,
gratuities, loans, trips, favors, special discounts, services, or anything of economic value
in conjunction with city business practices. It is also unlawful for anyone to offer another,
to influence or cause them to refrain from submitting a bid. Contractors, Consultant and
City employees must strictly adhere to the statutes and ordinances for ethics in
contracting and purchasing, including the City Ethics Code, RCW 42.23 (Code of Ethics
for Municipal Officers) and RCW 42.52 (Ethics in Public Service). This is applicable to any
business practice, whether a contract condition, bid practice, or at any activity related to
City business.
9.
No Conflict of Interest: The Consultant confirms that the Consultant does not have a
business interest or close family relationship with any City officer or employee who was,
is, or will be involved in the consultant selection, negotiation, drafting, signing,
administration or evaluation of the Consultant's performance. Also, the Consultant
confirms adherence to the City policy regarding conflict of interest, the City Ethics Code,
and the RCW as named previous.
10. Applicable Law: Except as hereinafter specifically provided, this Contract shall be governed by
and construed according to the laws of the State of Washington. Any suit arising herefrom shall
be brought in King County Superior Court, which forum shall have sole and exclusive
jurisdiction and venue.
11. Compliance with Law:
General Requirements: The Consultant, at its sole cost and expense, shall perform and comply
with all applicable laws of the United States and the State of Washington; and all applicable
laws, ordinances, rules, regulations, orders, and other requirements, in effect, of any
governmental entity (including but not limited to such requirements as may be imposed upon
Medina and applicable to the Agreement). Consultant shall furnish documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules or orders required to
be incorporated in agreements of this character are incorporated in this Agreement by this
reference.
Licenses, Permits and Similar Authorization: The Consultant, at no expense to the City, shall
secure and maintain in full force and effect during the term of this Contract, all required licenses,
permits, and similar legal authorizations, and comply with all requirements thereof. Taxes: The
Consultant shall pay, before delinquency, all taxes, levies, and assessments arising from its
activities and undertakings under this Contract; taxes levied on its property, equipment and
improvements; and taxes on the Consultant interest in this Contract and any leasehold interest
deemed to have been created thereby under RCW 82.29A.
12. Relationship between City and Consultant: Consultant shall be at all times an independent
contractor and not an agent or representative of Medina with regard to performance of this
Agreement. Consultant shall not represent that it is, or hold itself out as, an agent or
representative of Medina, unless specifically authorized by the Medina City Council. The
Consultant shall serve as a City Consultant, which is intended to create a Consultant client
relationship.
13. Restrictions on Assignment, Subcontracting, Delegation: Consultant may not (by contract,
operation of law, or otherwise) delegate or subcontract or assign performance of the Scope of
Work to any other person or entity without the prior written consent of Medina. Any such
delegation or subcontracting without Medina's prior written consent shall be voidable at
Medina's option. Approval of such assignment shall not be unreasonably withheld.
No delegation or subcontracting of performance, with or without Medina's prior written consent,
shall relieve Consultant of responsibility to perform the services in accordance with this
Agreement. Consultant shall be fully responsible for the performance, acts and omissions of
Consultant's employees, Consultant's subcontractors and any other person who performs or
furnishes any services.
14. Performance and Execution: Consultant shall perform the Services in a timely manner and in
accordance with the standards of the profession. At the time of performance, Consultant shall
be properly licensed, equipped, organized and financed to perform the Scope of Work in
accordance with this Agreement. Subject to compliance with the requirements of this
Agreement, Consultant shall perform the Services in accordance with its own methods.
15. Errors and Omission Correction: The Consultant shall be responsible for the professional
quality, technical accuracy and the coordination of all designs, drawings, specifications, and
other services furnished by or on behalf of the Consultant under this Contract. The Consultant,
without additional compensation, shall correct or revise any errors or deficiencies in the
designs, drawing, specifications and/or Consultant services immediately upon notification by
the City. The indemnification provided for in this Article with respect to any acts or omissions
during the term of this Contract shall survive any termination or expiration of this Contract.
16. Precautions Against Bodily Injury or Property Damage: Consultant shall take all reasonable
is precautions to protect against any of its own personnel's bodily injury (including death) or
property damages that may occur in connection with this Agreement. Consultant is not
responsible for job site safety.
17. Amendments or Change Order: No modification or amendment of the provisions hereof shall
be effective unless in writing and signed by authorized representatives of the parties hereto. The
parties hereto expressly reserve the right to modify this Contract, from time to time, by mutual
agreement.
18. Extra Work: The City may desire to have the Consultant provide additional units and/or
perform work or render services in connection with this Contract other than that expressly
provided for in the "Scope of Work." This will be considered extra work, supplemental to
this Contract and shall not proceed unless authorized by an amendment. Any costs
incurred due to the performance of extra work prior to execution of an amendment will not
be reimbursed under this Consultant or any amendment.
19. Notice Of Award: Notice of award shall have been deemed to be given when the City
Council authorizes the Contract. If no such authorization is required, the notice of award
shall be when the Purchase Order and/or Contract, addressed to the Consultant at the
address shown in the proposal, is deposited in the Post Office in Medina, Washington,
unless otherwise noted. The City will also post a notice on the Web site.
20. Acceptance of Award: If any purchase by the City is accepted, or the awarded vendor
otherwise begins work, the vendor is deemed to have agreed to all these Terms and
Conditions, Contracts, ITB or RFP, Specifications, and all other related documents. If such
work is accepted by the vendor prior to the City receiving a signed contract, the City shall
still regard the contract terms and related documents to be in force.
21. Licenses, Permits. And Taxes: The Consultant shall procure all permits and licenses,
pay all charges, fees and taxes, and give all notices necessary and incidental to the due
and lawful prosecution of the work.
22. Pricing: Prices shall remain firm as stated in the bid offer for the duration of the Contract,
including all extensions. Changes to pricing in service contracts will be in accordance to
conditions stated in the Contract Document.
23. Assignment: Neither party to a Contract/Purchase Order may assign any portion of the
agreement without the prior consent of the other party.
24. Force Maieure: Except for payment of sums due, neither party shall be liable to the other
or deemed in default under this contract, if and to the extent that such party's performance
of this contract is prevented by reason or force majeure, as determined by the City. The
term "force majeure" means an occurrence beyond the control of the affected party and
not avoidable by reasonable diligence. Force majeure includes acts of God, war, riots,
strikes, fire, floods, epidemics, or other similar occurrences. If either party is delayed by
force majeure, said party shall provide written notification to the other within 48 hours.
Delays shall cease as soon as practicable and written notification of same provided. The
time of contract completion may be extended by contract modification, for a period of time
equal to that delay caused under this condition. The City reserves the right to cancel the
contract and/or purchase materials, equipment or services from the best available source
during the time of force majeure, and Contractor shall have no recourse against the City.
25. Indemnification: The Consultant agrees, to the fullest extent permitted by law, to indemnify
Medina from any damage, liability or cost to the extent caused by the Consultant's negligent
acts, errors or omissions in the performance of professional services under this Agreement
and those of his or her subconsultants or anyone for whom the Consultant is legally liable.
26. Personal Liability: It is agreed by and between the parties hereto that in no event shall
any official, officer, employee, or agent of the City of Medina in any way liable or
responsible for any covenant or agreement herein contained whether express or implied,
nor for any statement of representation made herein or in any connection with this
agreement.
27. Cooperative Purchase: The City of Medina has entered into intergovernmental
(Interlocal) purchasing agreements pursuant to RCW 39.34 with other Washington
agencies under which either party may make purchases at the other party's accepted bid
price. By submitting this offer to City of Medina, the Contractor agrees to make the same
bid terms and price, exclusive of freight, available to other Washington governmental
agencies. The City of Medina will in no way whatsoever incur any liability in relation to
specifications, delivery, payment, or any other aspect of these purchases.
28. Laws: The Consultant shall comply with all applicable federal, state and local laws, rules,
and regulations affecting its performance and hold the Purchaser harmless against any
claims arising from the violation thereof. No extension of time or additional payment will be
made for loss of time or disruption of work caused by any actions against the Consultant
for any of the above reasons.
29. Payments: The Consultant shall be paid, upon submission of proper invoices, prices
stipulated herein for supplies or services that are delivered and accepted (less deductions,
if any), as herein provided. Unless otherwise specified, payment will be made on partial
deliveries accepted by the City when the amount due on such deliveries so warrants; or if
requested by the Consultant. Payment for partial deliveries shall only be made upon
receipt of an accurate and adjusted invoice, or a certified receiving report, and/or final
installed acceptance. All accounts are paid according to RCW 39.76.020, Section 4C,
payment procedures as follows: The City Council approves payments on the second
10 Monday of each month. Payments will be mailed once a month, according to the current
City of Medina payable schedule.
30. Invoices: Invoices must be submitted in two copies, supported by a delivery ticket/receipt,
and contain the following minimum information: (1) purchase order/contract number; (2)
item number, quantity and description; (3) unit and extended prices; and (4) shipping
charges when applicable. Mail invoices to: City of Medina, Post Office Box 144, Medina,
WA 98039. Invoices without purchase order numbers or a contract number will be returned
unpaid.
31. Nondiscrimination: In all hiring or employment made possible or resulting from this
Agreement, there shall be no unlawful discrimination against any employee or applicant for
employment because of sex, age, race, color, creed, national origin, marital status or the
presence of any sensory, mental, or physical handicap, unless based upon a bona fide
occupational qualification. This requirement shall apply to but not be limited to the
following: employment, advertising, layoff or termination, rates, pay or other forms of
compensation, and selection for training, including apprenticeship. No person shall be
denied or subjected to discrimination in receipt of the benefit of any services or activities
made possible by or resulting from this Agreement on the grounds of sex, race, color,
creed, national origin, age except minimum age and retirement provisions, marital status,
or in the presence of any sensory, mental or physical handicap.
32. Equal Opportunity: "The Equal Opportunity Clause" in Section 301 of Executive Order
10925 as amended, and the implementing Rules and Regulations, are herein incorporated
by reference.
33. OSHAIWISHA: The Contractor agrees to comply with the conditions of the Federal
Occupational Safety and Health Act of 1970, the Washington Industrial Safety and Health
Act of 1970, and the standards and regulations issued thereunder, and certifies that all
items furnished and purchased under the order will conform to and comply with said
standards and regulations. Contractor further agrees to indemnify and hold harmless
Purchaser from damages assessed against Purchaser as a result of Contractor's failure to
comply with the Acts and the standards issued thereunder and for the failure of the items
furnished under this order to so comply.
34. Taxes: Include Washington State Sales and Local tax where applicable, as a separate
item on the invoice. Exclude Federal Excise Tax and supply exemption certificate when
necessary.
35. Ownership Of Documents: All documents, data, drawings, specifications, software
applications and other products or materials produced by the Consultant in connection with
this Agreement shall be the property of the City whether the project for which they are
made is executed or not. All such documents, products and materials shall be forwarded
to the City at its request and may be used by the City as it sees fit. The City agrees that if
the documents, products and materials prepared by the Consultant are used for purposes
other than those intended by the Agreement, the City does so at its sole risk and agrees to
defend, indemnify and hold the Consultant harmless, for such use. All services performed
under this Agreement will be conducted solely for the benefit of the City and will not be
used for any other purpose without written consent of the City. Any information relating to
the services will not be released without the written permission of the City. The Consultant
shall preserve the confidentiality of all City documents and data accessed for use in
Consultant's work product.
36. Emergency Work: The Consultant will not be allowed added compensation for any
emergency work performed on Sundays or legal holidays, unless such work is ordered
and approved by the City Manager or his/her designee or is otherwise required under
condition #44, below.
37. Workers Right to Know: The Department of Labor and Industries are required by law to
establish a program to make employers and employees more aware of the hazardous
substances in their work environment. WAC 296-62-054 requires (among other things)
that all manufacturers/distributors of hazardous substances, including any of the items so
listed on this RFP, RFQ, ITB or contract bid and subsequent award, must include with
each delivery completed MSDS (Material Safety Data Sheets) for each hazardous
material. Additionally, each container of hazardous material must be appropriately labeled
with: (1) The identify of the hazardous material; (2) appropriate hazardous warnings; and
(3) Name and address of the chemical manufacturer, importer or responsible party. Labor
and Industries may levy appropriate fines against employers for noncompliance and
agencies may withhold payment pending receipt of a legible copy of the MSDS. It should
be noted that OSHA Form 20 is not acceptable in lieu of this requirement, unless it is
modified to include appropriate information relative to "carcinogenic ingredients" and
"routes of entry" of the product(s) in question.
38. Proprietary Proposal Material: The City will attempt to protect legitimate trade secrets of
any Vendor, but certain bid information is subject to Public Disclosure, and may be
disclosable upon public request. Any information that a bidder considers proprietary,
should be marked upon submittal. The City will seek to notify bidders should such
information be requested for release, and to advise bidders concerning whether
maintaining such information is possible or reasonable under public disclosure rights,
however the City must release all information that is not reasonably protected from public
disclosure.
39. Emergency and Disasters: The following shall be in effect during major emergencies or
disasters when the City activates its Emergency Operations Center or otherwise provides
verbal notice. Seller acknowledges that the City is procuring such goods/services for the
benefit of the public. Seller agrees, in support of public good purposes, to consider the
City as the customer of first priority and shall make its best effort to provide the City
requested goods/services in as timely a manner as practicable. Seller and the City agree
that a major emergency or disaster includes, but is not limited to: storms, high winds,
earthquakes, floods, hazardous material releases, transportation mishaps, loss of
utilities, fires, terrorist activities or combinations of above. The seller understands and
agrees to provide the City, upon City request, such goods/services at such timed as the
City determines. In the event the Seller us unable to meet the delivery requirements due
to circumstances beyond the reasonable control of the Seller, Seller agrees to make
such delivery as soon as practicable. If Seller is prevented from making delivery to the
requested location due to circumstance beyond its reasonable control, Seller shall
immediately assist the City in whatever reasonable manner to gain access to such
goods/services. In the event Seller us unable to provide goods/services as requested by
the City, the Seller may offer limited substitutions for City consideration and shall provide
substitutions with prior approval from the City. Seller agrees to charge the City the price
determined in this contract. If no price has been determined, it shall charge the City a
price that is normally charged for such goods/services. In the event that the City request
results in the Seller incurring unavoidable additional costs that cause the Seller to
increase prices in order to obtain a fair rate of return, seller shall charge the City a price
not to exceed the cost/profit formula found in the contract.
40. Americans with Disabilities Act: the Consultant shall comply with all applicable
provisions of the Americans with Disabilities Act of 1990 (ADA) in performing its
obligations under this Contract. In particular, if the Consultant is providing services,
programs or activities to City employees or members of the public as part of this Contract,
the Consultant shall not deny participation or the benefits of such services, programs or
activities to people with disabilities on the basis of such disability. Failure to comply with
the provisions of the ADA shall be a material breach of, and grounds for the immediate
termination of, this Contract.
41. Termination: Either party may terminate this Contract with or without cause.
Notice: The party terminating this Contract shall give written notice to the other not
less than sixty (60) calendar days prior to the effective day of termination, provided,
in the event of emergency, termination may become effective without notice.
42. Opportunity to Cure Default: In the event that Consultant fails to perform a contractual
requirement or materially breaches any term or condition, the City may issue a written or
oral notice of default and provide a period of time in which Consultant shall have the
opportunity to cure. Time allowed for cure shall not diminish or eliminate Consultant's
liability for liquidated or other damages. The City is not required to allow the Consultant to
cure defects if the opportunity for cure is not feasible as determined solely by the City. The
City may terminate the contract for nonperformance, breach or default without allowing the
opportunity to cure by the Consultant.
43. Remedies for Cure of Default: If the nonperformance; breach or default remains after
Consultant has been provided the opportunity to cure, the City may do one or more of the
following: (1) exercise any remedy provided by law; (2) terminate this contract and any
related contracts or portions thereof; (3) suspend consultant from receiving future
invitations to propose. The City of Medina may procure the articles or services from other
sources and hold the Consultant responsible for any excess and expense occasioned
thereby, including delay in time, whether foreseeable or unforeseeable.
•
•
.7
J 0 H N S T 0 N
August 30, 2006
Mr. Joe Willis
Director of Public Works
City of Medina
501 Evergreen Point Rd
Medina WA 98039
Dear Joe:
A R C H I T E C T S P L L C
I'm enclosing, per our recent discussions, a three -tiered proposal for the Medina City Hall project.
The breakdown is as follows: Phase One includes the cost to perform the building survey. Phase
Two is the cost to produce documents for the existing building upgrade based on the information
recommended in the survey report. Phase Three is the cost to produce construction documents
for the building addition.
This proposal is using budget amounts which we have also previously discussed. The total budget,
including survey and design fees, for Phases One and Two is $150,000. The total budget, also
including complete design fees, for Phase Three is $500,000. For projects of this type,
Washington State Fee Guidelines recommends 10.58% of total construction cost as a fee
recommendation. This includes architectural, structural, mechanical/electrical fees. I'm using this
fee percentage for Phase Three. For Phase Two, the Fee guidelines allow for an additional two
percentage points of fee for remodel work, so I'm proposing a 12.58% fee for the remodel phase of
the work. I've broken down the fee structure below.
Please note: Each phase of fees beyond the initial Phase One are tentative; at the completion of
each phase it will be necessary to have a follow-up discussion in order to verify that the estimated
costs noted in this proposal continue to be relevant. I've attached a cost estimating round for the
remodel and addition phases.
A. PHASE ONE (Building Survey):
1) Architectural: $9,500
a. Initial site visit with consultants
b. As -built field documentation of existing building
c. Autocad as -built drawings (plans, elevations, section)
d. Assessment of architectural building features
e. Consultant coordination
f. Draft up survey results
g. Presentation of survey to City of Medina
2) Structural: $2,500
a. Initial site visit
b. ASCE 31 — Tier 1 Analysis of Building
c. Loading capacity of typical floors
d. Walk thru site visit to determine condition of building
e. Recommendations for upgrading existing building to current code standards
f. Findings to JA for inclusion in survey report
3) Mechanical/Electrical: $5,000
a. Initial site visit with consultants
b. Review of existing mechanical and electrical building components
,1 3503 NE 45th St. Suite 2 . Seattle, WA 98105 p, 246,523,6150
w w w o h n s t o, n a r c h i t e c t s c o m f. 206.523.9382
J 0 H N S T a N A R C H t T E C T S
c. Recommend modifications/changes to upgrade systems to JA for inclusion in survey
report.
4) Building Envelope: $2,760
a. Initial site visit with consultants
b. Review existing project reports and documents
c. Identify site conditions, sources of water entry, service of existing components to
assess any damage which may have occurred.
d. Conduct comprehensive interior survey including interior spaces adjacent to perimeter
walls
e. Identify potential for organic growth.
f. Provide recommendations to architectlowner for mitigating current building infiltration
issues.
PHASE ONE TOTAL: $19,260
B. PHASE TWO (Building Upgrade based on $111,777 construction cost)
1) Architectural: $6,650
a.
Discuss program requirements with key staff members
b.
Study adjacencies and develop program requirements for potential space planning
changes to existing building
c.
Develop CAD construction documents (using as-builts) based upon survey findings to
define building upgrade work
d.
e.
Consultant coordination (Structural, MIE, Building envelope documents)
Presentation of 50% documents to City of Medina for review
f.
Finalize construction documents
g.
Presentation of 100% documents to City of Medina for approval.
2) Structural: $3,500
a.
Provide upgrade drawings to address ASCE 31 — Tier 1 deficiencies noted in Phase 1.
b.
Provide 50% and 100% documents.
•
3) Mechanical/Electrical: $3,912.00
a. Perform mechanical/electrical work based upon survey results. This fee is based on
the M/E portion of work to be 35% of construction cost.
b. Provide 50% and 100% documents.
PHASE TWO SUBTOTAL: $14,062
(12.58% of $111,777.00)
4) Additional M/E service: $1,800
a. This extra service is to develop Mechanical Record drawings which do not currently
exist. It is important to have these in order to complete remodel and addition
drawings.
5) Cost Estimating: $2,600
a. Provide cost estimating for building upgrade costs based upon survey
recommendations and construction documents
PHASE TWO TOTAL: $18,462
P_Lr.
e, 3503 NE 45th St. Suite 2 . Seattle, WA 98145 p. 206,523.6150
w w w. j o IN n s t o n a r c h i t e c t s c o rn f, 20 6.523.9382
J 0 H N S T C N A R C H I T E C T 5
0 C. PHASE THREE (Building Addition based on $444,500 construction cost):
1 Architectural: $26,271
a. Develop schematic drawings based
b. Develop documents based upon survey findings to define building upgrade work
c. Consultant coordination (Structural, M/E, Building envelope documents)
d. Presentation of survey to City of Medina
e. Landscaping services as needed (see note below)
2) Structural: $6,200
a. Perform structural engineering work based upon survey results
3) Mechanical/Electrical: $15,557
a. Perform mechanical/electrical work based upon survey results
PHASE THREE SUBTOTAL: $47,028
(10.58% of 444,500)
4) Building Envelope: $5,860
a. Assistance in development of building envelope details (flashings etc) during CD
production
5) Cost Estimating: $2,600
a. Provide cost estimating services for building addition based upon construction
documents
NOTE: These two items are outside of the recommended percentage
PHASE THREE TOTAL: 155,488
At this point in time it isn't anticipated that civil drawings will be required. Given the residential
nature of the project scope, typically a civil engineer isn't required. The state fee guidelines
consider civil fees to be outside the scope of the recommended percentage. If site work is limited
to the addition of the building itself and minimal grading is associated, site costs can be kept to a
minimum and should be simply considered part of the overall cost of construction.
In the interest of economy, Johnston Architects can assist in the development of landscaping plans
to reflect and complement the existing site landscaping. Mary Johnston is a certified Master
Gardener and we also have a staff member who holds a degree in Landscape Architecture, and we
often produce our own in-house documents for landscaping. Please call to discuss any of these
items. Thank you for working with us on the evolution of this proposal.
Regards,
Marc Pevoto AIA
Principal -in -Charge
Johnston Architects pile
0
3503 N8 45th St. Suite 2 Seattle, WA 98105
WAI
w w w j o h n s t o n a r c h i t e c t s. c o m
P L L C
p. 206.523.6150
f . 206.523.9382
ITEM H- 1
* 0
MEDINA POLICE DEPARTMENT
Memorandum
DATE: September 5, 2006
TO: Medina Mayor and City Council
FROM: Jeffrey Chen, Police Chief
SUBJECT: UPDATE ON NORTHEAST KING COUNTY REGIONAL PUBLIC SAFETY
COMMUNICATIONS SYSTEM INITIATIVE (NORCOM)
RECAP:
What is the NORCOM Initiative?
This project was initiated last year by 5 cities (Kirkland, Mercer Island, Bellevue, Medina, Clyde
Hill) and the Woodinville Fire and Life Safety District to explore the potential for a regional
approach to police, fire and EMS dispatch in East King County. An initial study completed in
June 2004 found that there was considerable common ground among the jurisdictions regarding
the benefits and challenges of pursuing the idea.
A second phase of work is beginning regarding the possible creation of a new, joint agency to
oversee and operate a regionalized police/fire/EMS dispatch center in East King County.
Why are we exploring the option of a regional dispatch center?
The benefits of regionalized dispatch, depending on how it is structured, could include:
Increased efficiencies
Reduced costs overall
Higher levels of service
Greater involvement by jurisdictions receiving service in operating, financial and governance
decisions
What would the new agency look like and when would it be created?
If implemented, the project would involve the consolidation of some of the multiple independent
public safety dispatch operations now operating in East King County. Whether the project
proceeds to implementation, who would be involved, how it would happen, when it would
happen, and where it would happen are all issues that are not yet decided. All these issues are
being examined in this phase II work, which will be completed in 2005. If the project does
ITEM H- 1
proceed to implementation, the consolidation of dispatch agencies is not anticipated to begin
before 2008 at the earliest.
What are the challenges of creating a regional dispatch center?
Some of the key challenges of regionalized dispatch are determining a way to govern the agency
in a manner that is acceptable to all, addressing employee issues, and finding ways to streamline
service delivery that allows for both efficiencies as well as a reasonable degree of customization
to meet the needs of individual jurisdictions.
What agencies are involved in this effort?
After reviewing the initial study, several additional jurisdictions have decided to join the effort,
and together have launched this second phase of work. They include:
City of Bellevue
City of Clyde Hill
City of Kirkland
City of Medina
City of Mercer Island
City of Bothell Fire and EMS Department
City of Issaquah
Woodinville Fire and Life Safety District
Shoreline Fire District
Northshore Fire District
Eastside Fire and Rescue
Fall City Fire District 27
Additional jurisdictions are welcome to join.
What will be accomplished during this phase of the Initiative?
Over the balance of this year, a selected consultant team, led by Mark Nelson of ADCOMM and
Karen Reed (who completed the initial study), will be working with the participating jurisdictions
to accomplish the following scope of work:
• complete a communications plan to keep participants, employees and other interested
parties informed of the progress of the initiative,
• identify the characteristics of the best governing model for a regionalized
communications agency,
• draft an agreement that could implement that governance model
• draft a business plan for a regionalized dispatch agency.
The preliminary recommendations of the Northeast King County Regional Public Safety
Communications System Initiative (NORCOM) business and services plan can be viewed in its
entirety (362 pages) online by accessing the following website:
http://www.ci.kirkland.wa.us/depart/CMO/NORCOM Information.htm
ITEM H- 1
There will be Regional NORCOM Briefing at 7:00 PM, Thursday, September 14cn at the Mercer
Island Community Center, 8236 SE 24th Street, Mercer Island, WA 98040
This briefing is intended for elected officials of the cities and Fire Districts that are participating
in the NORCOM project. Steering Committee members are also welcome to participate. Medina
Council Members are encouraged to attend!
Background: Fourteen local jurisdictions (including Medina) in North and East King County —
cities, fire districts and a public safety joint operating agency — commissioned the NORCOM
Business and Services Plan to develop a governance interlocal agreement and business and
services plan for a regionalized public safety communications agency. A Steering Committee
composed of top management staff and/or chief executive officers from all participating
jurisdictions met approximately monthly and made decisions to shape and move the project
forward at every step. The City of Kirkland was lead agency for the project, which was jointly
funded and managed under a joint powers agreement executed by all participants. Please come to
this NORCOM briefing to learn more about the key conclusions of this project.
Directions to the Mercer Island Community Center:
I-90 Eastbound from Seattle: take exit #7A, 77th Ave SE. Turn left across the freeway. At stop
sign turn right onto North Mercer Way. Go one long block to the stop light. Go straight though
the stop light. Turn left onto 81 st Avenue SE. Turn right onto SE 24th Street. The Community
Center is two blocks up on your left.
I-90 Westbound from Bellevue: take exit #7, Island Crest Way. Continue straight ahead. Turn
right on 81 st Avenue SE. Turn right on SE 24th Street. The Community Center is two blocks up
on your left.
What near and long term issues does the City Council needs to know and when will action
need to be taken?
• For 2007, the city of Medina's portion of the continuing transition budget costs would be
$2, 198.00. This amount would be added into the 2007 police budget as professional
services. This dollar figure is based upon the calls for service volume for each
jurisdiction (including both Medina/Hunts Point).
• Sometime in early 2007, a decision will be made as to whether or not to authorize a
technology study.
• By next fall 2007, the big decision as to go forward or not will be put before each city
council.
0
ITEM H- 1
•
MEDINA
MONTHLY SUMMARY
AUGUST, 2006
FELONY CRIMES
Burglary (E-lert #06-014) 2006-0002774 08/10/06
2800 block of Evergreen Point Rd
Medina Police are currently investigating a burglary that occurred between 9:30 PM on
August loth and 2:00 AM on August I Ith in the 2800 block of Evergreen Point Road.
While the homeowner was away, unknown suspect(s) gained entry to the home by
breaking a bedroom window. Although it appears the suspect(s) entered the home, no
items were removed. The home is believed to have been locked at the time of the
incident. Medina Police processed the scene and recovered evidence which will be
submitted for forensic examination in hopes of identifying the suspect(s).
Fraud (ID Theft) 2006-0002775 08/15/06
2700 block of Evergreen Point Rd
Medina officer received a report of fraud from the victim who had recently moved from
California in July 2006. The victim made arrangements for all mail to be forwarded to
the Medina address. On 07/25/06 they had ordered a box of checks to be mailed to the
Medina address, but never received them. During July, they traveled back and forth
between Medina and California and during their absences no one came to pick up the
delivered mail. On 8/7/06, they noticed on their on-line bank statement a check was
cashed for $5,500, and deposited to a credit union in Renton. On 8/15/06, an additional
check was deposited to the same credit union for $4,000. Victim then checked their
credit card accounts and identified an unauthorized transaction of $15,000 posted on
8/7/06. Victim immediately closed all accounts and was advised to invest in a locking
mailbox to prevent future mail theft. The victim was further advised to contact the police
department if she discovered further activity with her checking or credit card accounts.
Vehicle Prowl(Theft) 2006-0002815 08/14/06
2600 block of 78t' Ave NE
Medina officer responded to a report of vehicle prowl that occurred between 11:00 PM
on 8/14/06 and 8:30 AM on 8/15/06. The victim left his vehicle with the driver's side
window down parked in his driveway overnight. Unknown suspect(s) entered the vehicle
and removed a CD/MP3 player valued at $250. Total loss: $250.
Medina Police Department Monthly Report — City of Medina
August 2006
ITEM H- 1
•
Vehicle Prowl (Theft)(E-lert #06-015) 2006-0002850 08/18/06
1000 block of 84th Ave NE
During the early morning hours of August 18, 2006 at approximately 1:05 AM, a resident
at 1000 block of 84th Ave NE called 911 to report she had just seen an unknown white
male rummaging through the interior of her vehicle parked in the driveway. When the
victim opened her front door, the male subject saw her and immediately exited her
vehicle and stated, "I am just cutting through" before running off. Medina Police
responded to contact the victim and were able to determine a crime had indeed taken
place. Additional officers from Clyde Hill and Kirkland were immediately summoned to
assist in forming a containment zone. A police dog from the Kirkland Police Department
arrived and began to track for the suspect. The suspect was eventually located by the
police canine unit down a long driveway in the 8600 block of NE 23rd Street after having
traveled through several yards. A back pack belonging to the suspect was located a
couple of houses away where he had attempted to conceal it behind some bushes. A
search of the suspect incident to arrest further revealed a quantity of illegal
methamphetamine drugs and a suspected stolen cell phone. Additional suspected stolen
items were found inside the back pack. The suspect provided a full confession post
Miranda and was booked into the Kirkland Jail for vehicle prowling in the second degree.
The suspect has prior arrests for theft, vehicle prowling, and identity theft. Efforts are
underway to identify victims who might not yet be aware their vehicles have been
compromised. Medina detectives will be sorting out the evidence and endeavor to return
the stolen property to the rightful owners.
Vehicle Prowl (Theft) 2006-0002852 08/18/06
8400 block of NE loth
Between 7:00 PM on 8/17/06 and 7:00 a.m. on 8/18/06 someone entered the victim's
unlocked vehicle in his driveway. They removed a radar detector and a phone charging
chord. It was later recovered in the possession of the subject arrested in Case #2006-
0002850. Total estimated loss: $385
Fraud (Identity Theft) 2006-0002881 08/22/06
7600 block of NE loth
On 8/8/06, someone opened up a fictitious internet account in the victim's name using the
victim's social security number, name and address to buy software. Total estimated loss:
$117.
Vehicle Prowl (Theft)
900 block of 88"' Ave NE
2006-0002883
08/22/06
Between 8/16/06 and 8/21/06, the victim's unlocked vehicle was entered and an IPOD
was removed, valued at $300. It was later recovered in the possession of the subject
arrested in Case 2006-0002850. The property was returned to the owner.
Medina Police Department Monthly Report — City of Medina 2
August 2006
ITEM H - 1
•
Theft (Mail) 2006-0002891 08/23/06
2000 block of 79"' Ave NE
Victim called to report she never received her electric bill or her Husky tickets (worth
$2,500) that were mailed to her at the listed address. The majority of her mail is received
at her post office box. Total loss: $2,500.
Burglary 2006-0002960 08/29/06
2600 block of 78"' Ave NE
Medina officer responded to a report of a forced -entry burglary that occurred between
3:00 PM on 8/28/06 and 6:45 AM on 8/29/06. The Project Manager of the construction
site, reported unknown persons(s) first attempted to pry the door leading into the garage,
as there are pry marks on the door jam and the door knob was bent. When prying was not
successful, the door was forcibly kicked open shattering the interior door jam around the
lock mechanism. A tile saw was removed from the upstairs bathroom. Total loss: $900.
Theft 2006-0002991 08/31/06
1400 block of Evergreen Point Road
Victim arrived at the Medina Police station to report the theft of his watch between 6:30
PM on 8/30/06 and 9:00 AM on 8/31/06. The victim is a watch collector and keeps 16 in
a dresser drawer, lined up in a specific order in their cases. As he prepared to leave for
dinner on 8/30/06, he took one watch out of its case, put it on and closed the drawer. On
8/31/06 when he attempted to open the drawer to put the watch back in the case,
something was preventing it from opening. The victim said he is very attentive to his
watch collection and knows he did not misplace the Rolex, which is appraised at $6,675.
Investigation is pending.
MISDEMEANOR CRIMES
Malicious Mischief 2006-0002664 08/01/06
2400 block of 80t' Ave NE
Between the hours of 7:30 pm on 7/31/06 and 7:00 am on 8/t/06, an unknown person(s)
broke out the driver's side window causing $150 damage. The vehicle does not appear to
have been entered and nothing was reported taken.
OTHER
Noise — Minor In Possession 2006-0002724 08/06/06
200 block of 84t' Ave NE (city dock)
At approximately 2:58 a.m., an officer responded to a noise complaint and contacted a
minor in possession of alcohol. The minor was arrested and later released to a family
member.
Medina Police Department Monthly Report — City of Medina 3
August 2006
ITEM H-1
•
11
•
Lost Property 2006-0002919
500 block of Evergreen Point Road
At approximately 4:00 PM, an officer took a report of a lost cellular phone.
was lost on 8/17/06 between the hours of 10:00 AM and 11:00 AM.
CALLS FOR SERVICE
Warrant Arrests ( 6 )
2006-0002663
$ 250
2006-0002712
$ 3,500
2006-0002812
$ 1,500
2006-00028 5 8 (Felony)
$no bail
2006-0003823
$ 1,500
2006-0002916
$ 5,000
$ 5,000
08/24/06
The phone
King County Possession Marijuana
Medina DWLS-2n1
Medina DWLS-3ra
Pierce County Sexual Misconduct w/Minor
Medina DWLS-3rd
King County DWLS-1"
King County DWLS-1st
Medina Police Department Monthly Report — City of Medina
August 2006
0
ITEM H- 1
•
HUNTS POINT
MONTHLY SUMMARY
AUGUST, 2006
FELONY CRIMES
No significant felony incidents to report during the month of August, 2006.
MISDEMEANOR CRIMES
No significant misdemeanor incidents to report during the month of August, 2006.
OTHER
Domestic Violence 2006-0002573 08/18/06
3000 block of Hunts Point Road
At approximately 11:30 PM, an officer was dispatched to a domestic disturbance at the
listed address between husband and wife. The husband refused to obey commands and
was highly agitated and had been drinking. He had tried to cut himself and demanded the
officer shoot him. He was subsequently taken into custody post tazing. He was
transported to Overlake Hospital for his injuries and eventually admitted.
Property, Found 2006-0002768 08/10/06
8500 block of Hunts Point Lane
Resident and husband recently divorced and she did not feel comfortable having firearms
in the house and turned them over to the Medina Police Department for safekeeping. A
shotgun, rifle, and a locked box which may contain a handgun were placed into the
property room.
CALLS FOR SERVICE
Warrant Arrests ( 2 )
2006-0002929 $ 2,500 Clyde Hill Obstruction & No Driver's License
2006-0002936 $ 5,020 Kittitas Co DWLS-3ra
Medina Police Department Monthly Report - City of Medina
July 2006
ITEM H -I
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
41
Monthly Activity Report
City of Medina
2006
Felony Crimes
August
YTD YTD
Year End
2006
2006 2005
2005
Assault, Aggravated
0
0 0
0
Robbery
0
0 0
0
Sexual Assault/Rape
0
0 0
0
Burglary (inc Attempt)
2
3 17
20
Drug Violations
0
1 3
3
Fraud (ID Theft)
2
15 13
17
Vehicle Prowl
4
5 7
10
Theft (over $250)
2
7 1
1
Malicious Mischief
0
0 2
2
Arson
0
0 0
0
Auto Theft (inc Recovery)
0
4 3
4
is Poss Stolen Property
0
3 0
0
TOTAL
10
38 46
57
Misdeameanor
August
YTD
YTD
year End
Crimes
2006
2006
2005
2005
Assault, Simple
0
3
1
2
Malicious Mischief
1
6
7
15
Vehicle Prowl
0
10
6
9
Theft (Under $250)
0
6
13
35
Domestic Violence
0
2
0
1
Minor in Possession
1
7
11
14
Drug Violations
1
11
3
3
Total
3
45
41
79
Page 1
ITEM H -I
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
41 YEARLY ACTIVITY REPORT
City of Medina
2006
Felony Crimes
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug Sept Oct Nov Dec
Total
Assault, Aggravated
0
0
0
0
0
0
0
0
0
Robbery
0
0
0
0
0
0
0
0
0
Sexual Assault/Rape
0
0
0
0
0
0
0
0
0
Burglary (inc Attempt;
0
0
0
0
0
0
1
2
3
Drug Violations
0
0
0
1
0
0
0
0
1
Fraud (ID Theft)
3
1
3
1
3
2
0
2
15
Vehicle Prowl
0
0
0
0
0
1
0
4
5
Theft (over $250)
0
1
1
1
2
0
0
2
7
Malicious Mischief
0
0
0
0
0
0
0
0
0
Arson
0
0
0
0
0
0
0
0
0
Auto/Boat Theft
2
1
1
0
0
0
0
0
4
0 Poss Stolen Property
0
0
1
1
0
1
0
0
3
TOTAL
5
3
6'
4``
5
4
1
10 0 0 0 '' 0
38
Misdeameanur
Crimes
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug Sept Oct Nov Dec
Total
Assault, Simple
0
0
0
1
1
0
1
0
3
Malicious Mischief
0
3
0
1
0
1
0
1
6
Vehicle Prowl
2
2
2
3
0
0
1
0
10
Theft (Under $250)
3
0
0
1
0
2
0
0
6
Domestic Violence
0
1
0
0
1
0
0
0
2
Minor in Possession
0
0
2
3
0
0
1
1
7
Drug Violations
2
1
1
1
2
2
1
1
11
Total
7
7
5
10
4
5
4
3 0 0 0 0
45
Page 2
•
ITEM H -'
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief
of Police
Monthly Activity Report
City of Medina
2006
Traffic
August
YTD
YTD
Year End
ACCIDENTS
2006
2006
2005
2005
Injury
0
0
0
0
Non -Injury
0
5
9
16
TOTAL
0
5
9
16
Traffic
August
YTD
YTD
Year End
CITATIONS
2006
2006
2005
2005
Driving Under Influence
8
61
63
84
*Other
21
99
48
58
Total
29
160
111
142
Traffic
August
YTD
YTD
Year End
INFRACTIONS
2006
2006
- 2005
2005
Speeding
2
48
80
107
Parking
5
72
33
44
**Other
26
235
282
375
Total
33
355
395
526
August
YTD
YTD
Year End
WARNINGS
2006
2006
2005
2005
Total
63
808
825
1151
August
YTD
YTD
Year End
CALLS FOR SERVICE
2006
2006
2005
2005
House Watch
33
361
425
590
False Alarms
27
262
238
360
Assists
54
462
482
657
Suspicious Circumstances
15
117
119
185
Property-Found/Lost
1
13
18
19
Animal Complaints
1
24
34
45
Missing Person
0
3
1
1
Warrant Arrests
6
47
25
39
***Other
1
16
16
22
Total
138
1305
1358
1918
*DWLS; Fail to Transfer Title; No License
**Expired Tabs; No insurance; Fail to stop; Defective Equipment
***Verbal Domestic; Vandalism; Civil Dispute; Disturbance
Page 3
ITEM H - 9
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
YEARLY ACTIVITY REPORT
City of Medina
2006
Traffic
Accidents Jan:
Feb
Mar Apr
May
Jun
Jul
Aug Sep . Oct Nov Dec
Total
Injury 0
0
0 0
0
0
0
0
0
Non -Injury 1
1
0 1
1
0
1
0
5
TOTAL 1
1
0 1
1
0
1
0" 0 0 0 0
5
Traffic
Citations
Jan
Feb
Mar Apr
May
Jun
Jul
Aug
Sep Oct
Nov
Dec
Total
Driving Under Influence
8
7
9 11
6
5
7
8
61
Other
1
5
13 12
17
10
20
21
99
Total
9
12
22 23
` 23
'15
27
29
0 0
0
0
160
Traffic
Infractions
Jan
Feb
Mar Apr
;May
Jun
Jul
Aug
Sep Oct
Nov
Dec
Total
Speeding
5
7
5 9
10
7
3
2
48
Parking
3
4
4 11
10
20
15
5
72
Other
20
29
30 46
42
15
27
26
235
Total
28 ;
40
39 ` 66
- 62
42
45
33
0 0
0
0
355
Warnings
Jan
Feb
Mar Apr
May
Jun
Jul
Aug
Sep Oct
Nov
Dec
Total
Total
75''
97"
119 133
!116
89
116
63
808
•
Calls for Service Jan' Feb Mar Apr May Jun Jul Aug Sep 'Oct Nov Dec Total
House Watch
35
64
49
80
37
22
41
33
361
False Alarms
30
51
36
27
23
25
43
27
262
Assists
43
52
68
57
64
58
66
54
462
Suspicious Circumstances
15
16
17
19
9
13
13
15
117
Property-Found/Lost
1
1
2
3
2
1
2
1
13
Animal Complaints
2
1
6
2
1
2
9
1
24
Missing Person
2
0
0
0
1
0
0
0
3
Warrant Arrests
4
1
3
5
14
8
6
6
47
Other
3
1
4
4
1
0
2
1
16
Total
135
187
185
197
152
129
182
138 0 0 0 0
1305
Page 4
ITEM H - a
•
Town of
Hunts oint
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
Monthly Activity Report
Town of Hunts Point
2006
Felony Crimes
August
YTD
YTD
Year End
2006
2006
2005
2005
Burglary
0
1
2
5
Forgery (Identity Theft)
0
1
1
3
Vehicle Prowl
0
0
1
1
Theft (over $250)
0
0
3
4
Possession Stolen Prop
0
2
1
2
Drug Violation
0
0
1
1
Auto/Boat Theft
0
0
0
1
TOTAL
0
4
9
17
•
Misdeameanor
August
YTD
YTD
Year End
Crimes
2006
2006
2005
2005
Assault, Simple
0
l
1
1
Malicious Mischief
0
0
3
3
Vehicle Prowl
0
1
4
5
Theft (Under $250)
0
1
4
5
Domestic Violence
0
1
0
1
Minor in Possession
0
4
6
7
Drug Violations
0
7
1
2
Total
0
15
19
24
Page 5
s
ITEM H -I
MEDINA POLICE DEPARTMENT
Town of Jeffrey Chen, Chief of Police
Hunts Point Yearly Activity Report
.t.�-Town of Hunts Point
2006
Felony Crimes
Jan
Feb
Mar
,Apr
May
Jun
Jul
Aug `'Sept Oct Nov
Dec Total
Burglary
0
0
0
0
1
0
0
0
1
Forgery (Identity)
0
1
0
0
0
0
0
0
1
Vehicle Prowl
0
0
0
0
0
0
0
0
0
Theft (over $250)
0
0
0
0
0
0
0
0
0
Poss Stolen Prop
0
0
0
0
1
0
1
0
2
Drug Violation
0
0
0
0
0
0
0
0
0
Auto/Boat Theft
0
0
0
0
0
0
0
0
0
TOTAL
0
1
0
0
2
0
1
0 0 0 0
04
•
Misdeameanor
Crimes
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug ,Sept Oct Nov
Dec Total
Assault, Simple
1
0
0
0
0
0
0
0
1
Malicious Mischief
0
0
0
0
0
0
0
0
0
Vehicle Prowl
0
1
0
0
0
0
0
0
1
Theft (Under $250)
1
0
0
0
0
0
0
0
1
Domestic Violence
0
0
0
0
1
0
0
0
1
Minor in Possession
4
0
0
0
0
0
0
0
4
Drug Violations
1
0
1
2
1
0
2
0
7
Total '
7
1
1
2
2
0
2
0 0 0 0
0'' 15'
Page 6
•
ITEM H -I
Town of
Hunts -"POI��
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of'Police
Monthly Activity Report
Hunts Point
2006
Traffic
August
YTD
YTD
Year End
CITATIONS
2006
2006
ZOOS
2005
Driving Under Influence
3
20
31
40
Accidents
0
0
0
1
*Other
6
43
15
17
Total
9
63
46
"58
Traffic
August
YTD
YTD
Year End
INFRACTIONS
2006
2006
2005
2005
Speeding
0
2
18
25
Parking
2
15
1
10
**Other
24
214
250
326
Total
26
231
269
361
August
YTD
YTD
Year End
WARNINGS
2006
2006
2005
2005
Total
11
69
192
247
August:
YTD
YTD
Year End
CALLS FOR SERVICE
2006
2006
2005
2005
House Watch
4
32
31
46
False Alarms
6
67
53
82
Assists
9
41
54
69
Suspicious Circumstances
1
23
23
40
Property-Lost/Found
1
3
0
0
Animal Complaints
1
2
5
7
Warrant Arrests
1
8
5
7
***Other
1
3
4
4
Total
24
179
175
255
*DWLS; Fail to Transfer Title;No License
**Expired Tabs; No insurance;Fail to stop;Defective Equipment
***Verbal Domestic; Harassment;Civil Dispute;Trespass
•
Page 7
ITEM H -I
MEDINA POLICE DEPARTMENT
Town Of Jeffrey Chen, Chief of Police
Hunts Point YEARLY ACTIVITY REPORT
HUNTS POINT
2006
Traffic
Citations
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug Sep OctNov Dec
Total
Driving Under Influence
3
3
3
3
1
2
2
3
20
Accidents
0
0
0
0
0
0
0
0
0
Other
3
0
3
6
8
10
7
6
43
Total
6
3''
6
9
9
12
9
9 0 0 0 0
63
Traffic
Infractions
Jan
Feb
Mar'
Apr
May
Jun
Jul
Aug Sep Oct Nov
Dec
Total
Speeding
1
1
0
0
0
0
0
0
2
Parking
2
0
3
1
4
2
1
2
15
Other
20
22
16
37
35
34
26
24
214
Total
23
23 `
19 <'
38 '
39
36
27
26 0 0 < 0
0
231
Warnings
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug Sep Oct Nov
Dec
Total
Total
11
6
6
6
10
10
9
11
69
Calls for Service
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug Sep Oct Nov
Dec
Total
House Watch
5
5
5
4
5
2
2
4
32
False Alarms
7
12
3
7
11
9
12
6
67
Assists
1
7
5
7
3
4
5
9
41
Suspicious Circumstances
3
2
2
3
3
6
3
1
23
Property-Lost/Found
0
0
0
0
1
0
1
1
3
Animal Complaints
0
0
1
0
0
0
0
1
2
Warrant Arrests
2
0
1
2
1
1
0
1
8
Other
0
0
0
2
0
0
0
1
3
Total'
18
26,
17 "
25 ,
24
22
23
24 0 0 0
0
179
Page 8
•
ITEM H - 2
•
CITY OF MEDINA
Development Services
501 Evergreen Point Road, Medina, WA 98039 425.454.9222
www.medina-wa.gov
MEMORANDUM
DATE: September 5, 2006
M. Mayor and City Council
FROM: Joseph Gellings, AICP, Director of Development Services
RE: Monthly Development Services Department Report
Planning Commission Meeting Recap — The August 22"d Planning Commission meeting agenda
contained four construction mitigation plan hearings and no discussion items. All four of the projects were
new homes. The addresses were 7720 Overlake Drive West, 8435 Midland Road, 3609 Evergreen Point
Road, and 3304 781h Place NE. Neighbor testimony was received on two of the hearings and all of the
plans were approved.
Submittal Received for Medina Store Historical Use Permit — The City has received a historic use
permit application to change the allowed uses on the basement and upper floors of the Medina Store
building. No change is requested from the previous approval for the use of market and laundry on the
main floor. The case will be noticed for a public hearing before the Planning Commission on September
26, 2006. The Planning Commission's recommendation could then be discussed by the City Council at
their October 9 meeting.
Completion Status of Medina Elementary School — Students occupied the new school building for the
first day of classes today. While certain inspections have yet to be approved, on Saturday the Building
Official was able to approve a temporary occupancy permit for students to occupy all parts of the building
except for the gymnasium / cafeteria wing. Use of a "temporary occupancy permit" is sanctioned by the
International Building Code for situations where the building is safe for occupancy but non -safety
inspections / approvals and final paperwork are still pending.
Temporary Relocation of Clyde Hill Elementary Students — I have confirmed the Bellevue School
District's plans with their Director of Information Systems and Facilities. Four Kindergarden classrooms
are being replaced at the Clyde Hill Elementary site, which has necessitated the temporary relocation of
90 to 100 Kindergarden students from Clyde Hill Elementary to Medina Elementary. This relocation is
expected to last no more than two academic years. Therefore, the extra students will return to Clyde Hill
Elementary before the planned reopening of the expanded St. Thomas School.
•
L-
ca
cu
U
c
O
rl
L--- J
•
0
d
C
�
o
eC �
Q1
d
`o
vQi E
�
t0
O
A
m
c
0
U
U
d
tC
O
L
CL
fn
a
om
�=
o
U
•y
0 O
C
U
n
U w
U
U 3
d
40
0
L
ea
c
' m
c
p
N N
N
y
7
c
w p
N
0
c.)
(L
a
to
0
m
LL
0
O
co
a
0
N c
N
y
V
_ O
N
a
U
d
d
O
C
R
o
00
U
U
y
�
a
a
d
d
dJ
m
fn
O)
y
U
N .�
N
U
N
o
c
0)
N Q)
o o w
C> >L a)
n m
N >
c c
(6 f6
c
cop
Z'
to
t
O d
a
m
o
c6
c
N
>
c o o C,
N
,�
o
S o
a)
n
c
w
I—
Lu
rn a�Li co
o
(9 C
O
�6
�
c
N
o CO e
>
o o
M
o
�
c6
aNi
U
O
O)
d
0- N
f=
a
t6
d
N
N
E
U
N 0 6)
1
N
2
O "-
O L
a)
O
C
U
@
m
C
E
0)
co'§ a
m
�
0)
c
,C
._.., U L
2 0)� ?
p�
c c
O
g 3 c
N
w
0
c
�
d
O
c
U 63
O
(6
C
y
N
a
N
o
p
@ 'p U f6 cC
3 L T O
c
O c6 N L
O
c0)
t6 C O) .O
(6 C
m 0
U O
'C
(6
C y
c
p
U
O
oi
co
p
a
UUi
c
N
N
cco
in 0) '
o .Q
a�
=
o a� 3
0 3
o c
3
.°)
c
E
o
aa)
o c
m
3
>
w
a� o o m 0
m w e
U o
a� �:� 0
0 0
0
=
o
m
z
Ud Q
iA
O
a
U.S.-
3 m
0_o U
m
2
A
O
O
N
co
m
co
C
i6
N
O
T
�
%
�
c
�
n
U
E
0
�..�
$
0
U
V)
E
.�
c
@
0-
0
/
0
2
2
0
c
}
0
0
2
a
2
$
/
)
)
)
Al)
e
=
/
0
§
&
2
.
/
/
\
\
0
0
2
�
$
0
.
N�
\�
\E
kE
IL
§ )
2
_
�
0
to
to
_
§
«
m
/
,£
/p$
}
3
0)$
0c
m
§
7
t
c
� 7
°°
$
0) (b
>a°
CO
a ,
c
§3
_
E
o
c
0
k
;
/
tE@
_=
@
e
o
7
>
2 0
ooaE3
ma»
2 a
«\ =
\
#—
E
S
_
_�,
—E=
_
c§
=
e)
0
2
&fed/
\o%
9�
ap/
_
2E
5
/
c
g
2
k
_
E
00
;
m—o>�
z® 8}
�«
®®Q
o
co °
2
$
2
\
a\g2)
®�7
0(D
°
0
°
/
«
@
2a2
am
0
c
e,=>_
35>=2
\§&£
=0
\c=2
f,e
,;c
c
2
S
o
t
f e
o/I�
E
0,
7
\«
,«
5\_7
Mcu)
-E=m=c
oa
o�
c@
9
0
)\a)
\}
/
}
)
/
\\�§[
75 C:
$/k\
t\�/5
k
0
)c
k
/�2\
j/
3
7
/
E
w0.0
oaf/
wEa0I§a�7
m
=
0 0
/ 0
E
f O
E/
. Q
%
,oil
j
ƒ
m
•
ITEM H-3
CITY OF MEDINA
Evergreen Point Road, Medina, WA 98039
(425) 233-6410 www.medina-wa.gov
DATE: September 5, 2006
TO: City Council, City Manager
FROM: Joe Willis Sr., Director of Public Works
RE: August Public Works Activity Report
1. In June, I solicited qualifications from firms interested in providing services for a
condition survey of the existing City Hall and in providing design development
for a potential addition to the existing building with specific recommendations
for interfacing the present building fagade and mechanical systems, together
with estimated costs. Following presentations by three of the firms, Johnston
Architects was selected and a draft consultant agreement was provided to
them. During August, I discussed aspects of the project scope of work with
Marc Pevoto, President of Johnston Architects, to refine the Consultant
proposal that will be incorporated into the Consultant Agreement presented in
item F-3 of the September 11, 2006 Consent Agenda.
2. Per Councils August 14, 2006 discussion on NE 8th Street sidewalk location, I
prepared plans and construction documents for the sidewalk to be constructed
on the north side of NE 81h Street. The project was advertised for bid and bids
will be opened on September 71h for Council consideration on September 11,
2006.
3. The Medina Beach Park Shoreline Restoration project permitting by the Corps
of Engineers has come down to two remaining steps:
o Water Quality Certification from Washington Department of Ecology
o Endangered Species Act consultation by National Marine Fisheries and
US Fish and Wildlife Service.
The project Consultant OTAK has contacted DOE and we can anticipate
issuance of the water quality certification on 9/8/06 or 9/15/06.
have written to the Corps and requested that they make a decision on our
application over any unresolved agency objections due to the limited
construction season we now face.
4. Public Works Crew activity in August included:
Preparations and clean up for Medina Days,
Installing dog watering fountain in Medina Park
Preparation for installing radar speed monitor for 83rd Ave NE,
Completed Medina Park play structures and playground,
Water Treatment of Medina Park ponds,
Maintenance of aerator pumps for Medina Park ponds,
Repair of the electrical wiring for the pond aerators,
Park and Right -of -Way watering, brushing, and weeding,
Restroom cleaning and garbage pickup,
Planter bed weeding and watering,
•
The new "NOVA" spinning playground structure donated to the City and installed in
Medina Park.
•
CITY OF MEDINA
Planning Commission Meeting
August 22, 2006 Medina City Hall
7:00 p.m. 501 Evergreen Point Road
CALL TO ORDER
Mark Nelson called the Planning Commission meeting of August 22, 2006, to
order at 7:08 pm.
ROLL CALL
Present: Jim Frank, Bret Jordan, John Maffei, Mark Nelson, Judie
O'Brien, Karen Sparks and Gerry Zyfers
Staff Present: Joseph Gellings, Director of Development Services; Tim
Tobin, Engineering Consultant; and Pam Greytak,
Administrative Assistant
ANNOUNCEMENTS
City Clerk, Rachel Baker, introduced Administrative Assistant, Pam Greytak, to
the commission.
Gellings summarized city council's August 14, 2006 discussion regarding the
planning commission's construction mitigation recommendation. Nelson
requested Gellings continue announcement after public hearings.
MINUTES
MOTION JORDAN AND SECOND MAFFEI TO APPROVE JULY 25, 2006
MEETING MINUTES AS SUBMITTED, MOTION PASSED 7-0; 7:16 PM.
AUDIENCE PARTICIPATION
There was no audience participation.
PUBLIC HEARINGS
Nelson opened the public hearing at 7:17 pm.
Construction Mitigation Plan, Level Two C-1287
7720 Overlake Drive West, Medina, WA (7:17 pm)
Demolition and construction of single-family residence.
Tobin read staff report and recommended approval of the construction mitigation
plan following a public hearing and with the four additional conditions as outlined
in report.
Nelson asked commissioners if they had any personal knowledge of applicant,
and if so, could they make an objective decision. Zyfers disclosed that he lived
within 300 feet of property, but he could still be objective and fair.
Eric Whiting, Medina Properties (7:21 pm)
9021 NE I dh St.
Medina, WA
Mr. Whiting stated he could comply with plan conditions as written.
Sparks and Whiting discussed the surrounding property, in which Whiting
confirmed the property to the east is occupied.
Frank and Mr. Whiting discussed placement of construction dumpster.
Nelson asked audience for any comment, there was none.
MOTION ZYFERS AND SECOND FRANK TO APPROVE STAFF
RECOMMENDATION FOR CONSTRUCTION MITIGATION PLAN C-1287 AS
PROPOSED BY STAFF, MOTION PASSED 7-0, 7:26 PM.
Construction Mitigation Plan, Level Two C-1449
8435 Midland Road, Medina (7:27 pm)
Demolition and construction of single-family residence.
Nelson asked commissioners if they had any personal knowledge of applicant,
and if so, could they make an objective decision. Nelson disclosed that he knows
the owner, but he could still be objective and fair. O'Brien reported that she
knows Mr. Leavitt, but she could still be objective and fair. Frank confirmed that
he is a long-time friend of Mr. Leavitt, but he could still be objective and fair.
Jordan acknowledged that he knows the applicant, as well as the neighbors to
the west, but he could still be objective and fair.
Tobin read the staff report and recommended approval of the construction
mitigation plan following a public hearing and with the three additional conditions
as outlined in report.
Rick Leavitt, Leavitt Construction (7:33 pm)
10228 NE 58t`' Street, Kirkland, WA
Mr. Leavitt expressed concern over a neighbor's request that his company be
responsible for cleaning any potential construction dust and debris from their
pool.
Gellings reported this has not been made a condition in the past. However, dust
control is a component of all plans, and water application is used to minimize it.
Planning Commission Minutes August 22, ZOU6
Page 2
Mr. Leavitt confirmed that a solid wall will be constructed between the
compressor and property line. He also mentioned that if decibel level does not
meet the code, he will install a timer on unit. Mr. Leavitt stated there is also the
option of placing the compressor in a different location on the property.
Mr. Leavitt reported that he will be sending out a letter to all subcontractors
informing them of that they are not allowed to park on the street.
Wendy Paisley, property owner (7:49 pm)
Ms. Paisley acknowledged that she has a neighbor's verbal authorization
allowing over -flow parking, and will obtain a letter stating so.
Tobin stressed that the general contractor should have a formal posting on -site
explaining mandatory carpooling and parking rules. He also stated that plan
drawings need to be amended to show six available parking spaces on -site, as
well as two spaces at neighbor's house.
Sam Kyle, resident (7:53 pm)
Mr. Kyle clarified that pool service he requested was more of a comment of
concern, in which he hoped the contractor would clean up construction debris if
necessary. Mr. Kyle mentioned that the contractor could directly contact his pool
service, if necessary.
Mr. Kyle said his main concern is closeness of compressor to his master
bedroom. He would prefer it be moved to a different location.
Nelson reiterated that compressor placement is regulated by to the building code,
and is outside of the commission's jurisdiction. He encouraged resolving issue
with property owner and contractor directly.
Frank inquired about Mr. Kyle's water concern mentioned in his letter.
Tobin reported that there has been discussion about changing the slope of the
sport court, so in the event of pump failure, water would flow away from the
Northwest and run along the whole edge of the sport court.
Zyfers suggested a formal carpooling plan and designated off -site parking sign
indicating additional parking on 12t" Street or other possible areas.
Nelson mentioned a parking plan that would also include parking at St. Thomas
Church.
Tobin reiterated that there should only be six vehicles coming into Medina,
because parking spaces on 12t" Street and St. Thomas may not be viable
alternatives due to use by all contractors, not just those in mitigation.
Planning Commission Minutes August 22, 2006
Page 3
O'Brien, Sparks, Zyfers and Tobin continued parking discussion.
Nelson asked audience for any comment, there was none.
MOTION O'BRIEN AND SECOND FRANK TO APPROVE STAFF
RECOMMENDATION FOR CONSTRUCTION MITIGATION PLAN C-1449 AS
PROPOSED BY STAFF, MOTION PASSED 7-0, 8:05 PM.
Construction Mitigation Plan, Level Two C-1311
3609 Evergreen Point Road, Medina (8:06 pm)
Construction of single-family residence.
Nelson asked commissioners if they had any personal knowledge of applicant,
and if so, could they make an objective decision. Sparks stated that she had
worked with applicant's neighbor, Anne Woodliff, for a couple of years, but she
could still be objective and fair.
Tobin read staff report which outlined one condition and recommended approval
of plan.
Anne S. Woodliff, resident (8:28 pm)
Ms. Woodliff utilized architect's drawing to point out a tree where eagles nest
each year. She further explained that the tree is closely located to applicant's
driveway, and possibly could be impacted by construction. However, the tree is
not scheduled for mitigation.
Due to close proximity of Ms. Woodliff's residence to the construction project, she
requested a fence taller than 8 feet be constructed. Also, because of the location
of her bedroom window she asked about the possibility of a later construction
start time.
Nelson stated that Landscape Consultant, Kristin Hoffman, will work with
applicant during permit process to address tree issue.
Nelson asked Tobin to explain the difference between sound wall and
construction wall. In which, Tobin pointed out that sound walls are stout
structures, are expensive to build, and a person may still be awoken by loud
noises.
Ms. Woodliff inquired about compressor location, in which Gellings explained the
city's decibel requirements. Gellings reiterated that compressor issues are
outside of construction mitigation jurisdiction. However, Ms. Woodliff is welcome
to review plans with Gellings.
0 Gail Swihart, Resident (8:37 pm)
Ms. Swihart asked for clarification regarding the applicant's plan to remove trees.
Planning Commission Minutes August 2Z 2006
Page 4
•
Nelson responded that tree removal questions are outside of the commission's
jurisdiction. Landscape Consultant, Kristin Hoffman, will work with applicant
during permit process to address tree removal.
Nelson and Ms. Swihart discussed driveway relocation and easement. Gellings
will review easement plans with Ms. Swihart.
Commissioners discussed the various construction start time definitions and the
pros and cons of sound walls.
Nelson asked audience for any comment, there was none
MOTION JORDAN AND SECOND FRANK TO APPROVE CONSTRUCTION
MITIGATION PLAN C-1311 WITH FOLLOWING AMENDMENTS:
• Workers and subcontractors shall carpool throughout the duration of the
project so that the number of construction vehicles entering Medina is
minimized, but in no case exceeds the number of parking stalls available
at any one time. Notice of the requirement to carpool shall be provided to
all workers and subcontractors prior to start of work.
• Construction toilet to be visually screened if located on north property line.
• Temporary wall located on north property line shall be a sound wall across
neighbor's bedroom areas.
• Section G of the plan hours to be amended to 9 a.m. for activities such as
tile cutting and chainsaws
MOTION PASSED 6-1; MAFFEI OPPOSED (9:05
Nelson asked audience for any comment, there was none.
Construction Mitigation Plan, Level Two C-1426
3304 78t" Place NE, Medina (9:06 pm)
Addition/alteration of an existing single-family residence.
Tobin read staff report which outlined two conditions and recommended approval
of plan.
Tobin confirmed that only single bed dump trucks, not truck and trailer
combinations will be allowed on street.
Mike McKinley, McKinley Homes (9:08 pm)
3304 78t" Pl. NE, Medina
Mr. McKinley agreed to comply with required conditions as written in the staff
report. He will install a sound wall or opaque wall within 10 working days, as
requested by the city. Mr. McKinley testified that applicant has sufficient on -site
parking; enough to accommodate staging material and loading/offloading.
Planning Commission Minutes August 22, 2006
Page 5
•
s
•
Mariette Patterson, Resident (9:11 pm)
Gellings confirmed for Mrs. Patterson that the building was occurring in the R-20
district.
Patterson inquired whether applicants are adhering to code with the surface at
adhering to code with the structural coverage at 13% and impervious surface at
52.5%.
Gellings clarified that the alternative structural coverage that applicants are
qualifying for is 21 % with the condition that house height not exceed 25 feet.
Gellings stated that there is a smaller coverage corresponding to three story
houses and a bigger coverage for two story houses. Applicant qualifies for bigger
coverage.
Nelson asked audience for any comment, there was none.
MOTION JORDAN AND SECOND MAFFEI TO ADOPT STAFF
RECOMMENDATION FOR CONSTRUCTION MITIGATION PLAN C-1311 AS
PROPOSED BY STAFF, MOTION CARRIED 7-0, 9:13 PM.
DISCUSSION
(9:15 pm)
Commission and Gellings continued discussion regarding the planning
commission's construction mitigation recommendation.
ADJOURNMENT
MOTION MAFFEI AND SECOND O'BRIEN TO ADJOURN AUGUST 22, 2006
PLANNING COMMISSION MEETING, MOTION CARRIED 7-0, 9:35 PM.
The Planning Commission meeting of August 22, 2006, adjourned at 9:35 pm.
The next Planning Commission meeting is scheduled for Tuesday, September 26, 2006,
at 7:00 pm.
Minutes taken by:
Pam Greytak
Administrative Assistant
August 22, 2006
Commission Minutes
Page 6
ITEM H - 7
CITY OF MEDINA
City Manager's Office
501 Evergreen Point Road, Medina, WA 98039 425.233.6400
www.medina-wa.gov
CITY MANAGER'S ACTIVITY REPORT
DATE: September 6, 2006
TO: Mayor and City Council
FROM: Doug Schulze, City Manager
RE: City Manager's Activity Update
PERFORMANCE MEASURES — On August 31 & September 1, City management team
members participated in performance measurement system training, which is part of the ICMA
Center for Performance Measurement (CPM) services. Implementation of this program will
begin as our fiscal year closes on December 31 st. The performance measurement system will
become a very effective tool for policy decision -making as well as operational decision -making
over time. In addition, the performance measurement system will allow us to provide meaningful
data to the public for reporting on the services provided by the City. As a member of the ICMA
CPM, we will receive annual reports, which will allow us to compare our performance on an
"apples -to -apples" basis with cities of similar size and characteristics. The City of Clyde Hill also
joined us in this training and recently joined the ICMA CPM as well.
MONTHLY SALES TAX REPORT — The YTD July 31 Sales & Use Tax Report is attached for
informational purposes. Receipts are approximately $100,000 above the YTD budget projection.
KING COUNTY LIBRARY SYSTEM LETTER — A final draft of the letter to the elected bodies of
all cities and towns in the KCLS is attached for informational purposes. The comments received
from individual Council Members have been incorporated as much as possible within the
direction from the entire Council provided during the June City Council meeting.
VIDEO SURVEILLANCE — Article attached from LastMILE magazine for informational
purposes.
CITIZEN INQUIRY — During the last two Council meetings a citizen requested to have draft
meeting minutes posted on the City web site. We have surveyed other cities to determine if it is
common to post draft meeting minutes since draft documents are not typically public records
until distributed to the Council. We found only two cities (Bothell & Bonney Lake) posting draft
minutes prior to distribution in agenda packets. Most cities only post approved minutes on their
web sites.
•
0
ITEM H - 7
FOLLOW-UP REPORTS — The City Council requests for follow-up reports on the Medina Park
Playground Equipment Project and Videotaping options for meetings have not been forgotten.
Both reports will be submitted to the Council in September.
WIRELESS CLOUD PROJECT — During the month of September, Fidelity Wireless will be
conducting a preliminary report, which will provide a recommended approach for determining
the feasibility of developing a wireless cloud to provide high-speed broadband service in the
community. The report will be provided to the City Council for discussion and direction during an
upcoming public meeting.
CIVIL SERVICE COMMISSION APPEAL — The CSC has completed its Findings, Conclusions
and Order on the appeal of Roger Skinner, challenging his termination from City employment.
The CSC has affirmed the discharge and dismissed the appeal. A request for reconsideration
can be submitted within 10 days of the notice of the decision. The decision can also be
appealed to the King County Superior Court. Testing will begin now to fill the vacant lieutenant
position and the Department will be conducting an oral board interview to fill the vacant officer
position that will be created assuming the lieutenant position is filled through a promotion.
Upcoming Meeting Schedule
Sept 11 — City Council Regular Meeting — 7:00 p.m.
Sept 18 ^- Park Board Meeting — 7:00 p.m.
Sept 19 — Hearing Examiner — 7:00 p.m.
Sept 25 — City Council Study Session — 7:00 p.m.
Sept 26 — Planning Commission Meeting — 7:00 p.m.
•
•
i
O CV m V w N m
com O> fA N tf] w 0
VoamO. m�t•1� V
A Vi to W. Vi EA Vi Vi V)
m 0 m N m fD m
e�MNd�Om
1.11449i�gi
am 0 O? C r`
m
VB Vf 6% V9 (A N? Eli vo V)
0 Mt08 on 99 (
i MN
N cm r—
LO to f J sY
m �
Vi Vi V3 Vi EA fA Vi Vi M
m Opp w CD?N Om
O m7 OD�f~mcp tpo�pp
N b V- V Q
R
to Vppl tR 6op9 E((VA Vi cA ViM
c00 C1 CV cD N cc
(q fo mV cm0� I+Nm
N � cc u7
lA EA VJ EMe� 4(1%Vi Vi ViM
cdac
p �cq cL)O� 13R C
N m 'V' N M O cn C
°morn rn` aCN
M f`4 l - C,
'7
Vi Vi Vi V{i bi Vi U'1 fppR ff
cm0 m CD m N V1
N 9cp to
M�
M
Vi Vi H topp fA Vi VY Vi V
CEO � m � cmD tl�0 M
m Iri � O m N
N R u I N
n-�cO tJp O N n
� R
fppPlM Vi fA f��pA Vppi to Vi V
f4 N O N O O f. W� C
N co m Mm O cN ,N CCC
O Imo. � 1t) cCO. V
C Ui CC)M — C,
M f!i fA fA Vi to di 0
a
Uii �mfAN� �
Vi
to
M
Vi
M
m
c6
CV
Vi
VT
m
W
O
O
O
C
O
Vi
0
O
O
T
N
N
Vi
O
O
O
8
Vi
O
po
6
ftT
C1
N �
Q m
a
o ae a
g h
ti ti
Tc
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 * www.medina wa.gov
September 1, 2006
Dear Mayor and Council Members:
On behalf of the Medina City Council, I am writing to assess your interest in joining the City of
Medina in an effort to initiate a dialogue with the King County Library System regarding the
costs of operating the library system. This request grows out of a recent, well publicized,
request to place a proposition on the 2006 General Election ballot, which would have given
Medina voters an opportunity to withdraw from the KCLS. Our City Council on one hand
recognizes the benefits of a library system while on the other hand, has become concerned
about its burgeoning operating costs.
Since 1998, King County Library System property tax revenues have increased 60% while
the Bellevue School District # 405 has increased only 14%. The KCLS will spend $10.00 per
capita in 2006 making our system one of the most expensive in the Nation, and is double the
amount spent per capita in 1996. The national average per capita spending is $3.75 in 2006;
up from $2.50 per capita in 1996. The KCLS annual operating budget has grown by more
than thirty percent (30%) since 2002 and in excess of three hundred percent (300%) since
1991. In 1991, a homeowner paid approximately $42 per $100,000 of valuation to the KCLS
and now because of rate increases will pay more than $53 per $100,000 of valuation in 2006.
During this same period of time, the tax rate in most cities decreased or remained stable.
Locally, Medina citizens pay KCLS 128% of what they pay for Medina Police services, 185%
of what they pay for Fire Protection and 201 % of what they pay for Medic One.
Our goal is to initiate a dialogue with the Trustees and Director regarding the costs of the King
County Library System and express our concerns with the significant annual spending
increases and spending per capita. We would greatly appreciate your consideration of joining
us in this matter, which has an impact on every city within the King County Library District.
Please contact Medina City Manager Doug Schulze at (425) 233-6400 or via e-mail at
dschulze(&-medina-wa.gov if you wish to join us in this discussion.
Sincerely,
K.d
Miles R. Adam
Mayor
isC:\Documents and Settings\dougs.MEDINA-WA\My Documents\council Itr re KCLS 08072006.doc
Silent
c g% n T i n ii
if you're like most people, your answer to both
questions is probably "no." Though once confined to
specific, "high -risk" places, surveillance cameras are now a
common fixture in public places — look close enough anti
you'll see them everywhere from casinos to convenience
stores. Surveillance footage has helped solve crimes,
but technological limitations have prevented it from
becoming a truly real-time application — until now.
By using high speed broadband connections combined
with state-of-the-art video surveillance equipment,
government and law enforcement agencies are bringing
security and crime prevention up to speed.
Eyes Around The World
Concerns about security are nothing new, but they have
taken on a new urgency in recent years. The first six years
of the 21st century have seen several major terrorist
attacks in New York, Kuta (Bali), Madrid, London and, most
recently, Mumbai. It's little wonder that these events have
raised interest in more sophisticated monitoring
equipment. "We're actually seeing mo
est in surveillance outside the U:
States as opposed to inside," says Jo
Krzywicki, vice president of marker
ing, strategy and business develop-
ment for GigaBeam, a company
specializing in wireless gigabit
technology known as WiFiber.
Some of the applications for this
technology include transferring
surveillance data."That's not to say
that there isn't a big interest in the
United States; it's just that with the
bombings in London and some of
the heightened concerns in thi
Middle East, we're seeing people w:
are interested in doing things like
monitoring of the borders"
It isn't just governments who are eager to
implement broadband solutions — corporations, schools,
transportation companies and hubs and even utilities are
looking into these options as well.
In fact, it was a utility application that led Corpus
Christi, Texas, to investigate using broadband for public
safety and security. The city began implementing WiFi
technology as part of an automated meter reading (AMR)
program in 2003. As the program continued to grow, it
became clear that wireless broadband could be used for
more than meter minding.
"It was determined that WiFi was going to be a key
source in transmitting data for the automated meter
reading program, and it rapidly became evident that the
use for public safety and utilities was not going to outstrip
AMR., but was going to make more use out of the broad-
band connectivity on a daily basis," says Russell Young,
application coordinator for Corpus Christi.
The city's use of broadband for its security needs
covers a broad spectrum, some of which may initially go
lastmileonlinexom
unnoticed. `Commonly overlooked in public safety and
homeland security is our water department, which runs
two dams and reservoirs," says Young. "We're currently
implementing SCADA (supervision, control and data
acquisition) and using broadband for these utilities to
ensure clean drinking water is available all the time
br providing redundant communication for the water
distribution system. It's not quite the red lights of a police
car, but it's a pretty big impact."
Always There, No Matter Where
Corpus Christi uses a combination of fiber and wireless
technologies for its applications, something that is not
uncommon for entities that use broadband for their
security applications. "Mainty it's fiber and wireless, and to
some extent DSL, says Moshe Vidal, vice president of
North American sales for FibroLAN, a fiber optics
company with past experience in security and surveil-
lance applications. "Fiber is preferred due to top security
and virtually unlimited future expansion."
Rami Hadar, president and CEO of Allot
Communications, a broadband management company,
agrees that for most, fiber is the way to go. "Fiber is the de
facto standard because it has become more economical
and is still harder to compromise."
No matter what technology is used, the main
tent is that it has high bandwidth
:ity — and for good reason. "Security
s better the better your resolution
; on your security devices," says
Krzywicki. "With surveillance
devices, there is a huge difference
between regular video monitoring
and high -definition (HD) video
monitoring."
The difference, of course, is in
the clarity and detail of the image.
While clearer resolution is a huge
advantage to investigators, it also
poses a serious problem when it
:omen to sending, transferring and
zeiving the information. "An HD
:ra spits out 1.485 gigabit per second
, so it's clearly on the high end of
broadband," says Krzywicki. This is further com-
plicated by the use of a video standard known as SMPTE
292, which is the standard used for uncompressed HDTV.
This standard allows a video to be moved in an uncom-
pressed format — saving time, detail and money — but can
be too much for some lower -capacity networks, such as
areas where fiber optics are not readily available.
"So the question is, can you put a high -definition camera
up via fiber optics to do surveillance, and the answer is
that some places you can, and some you can't," says
Krzywicki. To help facilitate faster and more efficient
surveillance, GigaBeam is designing its new radios to
support the SMPTE 292 standard. The wireless capability
is meant to supplement fiber, according to Krzywicki,
allowing users to monitor remote locations and transfer
data quickly over areas that lack fiber connections.
Like many other cities, Corpus Christi has used its
wireless broadband to overcome specific geographic
challenges. The city covers approximately 140 square
miles stretched out over a coastal area and includes two
July I August 2006 LastMILE 19
islands — Padre Island and Mustang Island, both national
parks. "There is no fiber connectivity there," says Young.
"Carrier -based connectivity over here is pretty expensive,
and it's pretty old. By using wireless. it allows us to get
some bandwidth over there. It allows us to provide data to
the officers on the island instead of them driving 15 miles
back to the mainland. It's a lot cheaper than running fiber
or other traditional methods"
Corpus Christi also uses its wireless capabilities in an
interesting way around the winter holidays by deploying a
mobile video system to monitor mall parking lots. "It's a
very mobile, very rugged system that puts a camera up in
parking lots to watch auto thefts or auto burglaries;'
explains Young, "You can put it in a neighborhood that has
a lot of crime and has asked for assistance. It's something
that wasn't available until broadband"
Connected, Not Closed
Mobility aside, broadband offers a number of distinct
benefits for security applications, especially when
compared to traditional closed circuit television (CCTV).
compatibility issues, such as having the right cassette or
video equipment.
Organizations can now easily access surveillance from
other partners. without being physically plugged into their
particular surveillance network. Instead, sharing a feed is
as easy as clicking the send button on an e-mail.
Unlike broadband. CCTV is limited to a fixed. rigid
architecture; it can only be accessed from within the
s�>stem itself. As such, crime analysis and suspect identifi-
cationcan be compromised because of the time needed to
convert and transport tapes. White the use of surveillance
footage has helped solve crimes for years, broadband may
help to speed the process and even help stop crimes in
progress."All of those things are facilitated by broadband,
because more detail means more bits, and that means
more need for transport." says Krz),wicki.
Unified Front
All of these benefits have led more law enforcement,
security and federal agencies to implement broadband
technologies for their surveillance needs. In turn, broad -
As broadband becomes more ubiquitous, Hadar believes band has helped these agencies to work together and
that more institutions will use it as an answer to their share information more easily, helping them solve crimes
security needs. "Until broadband became more of a more quickly and even work toward preventing them
commodity, only larger institutions saw the value of it or altogether. "Inter -agency broadband usage is helping to
had the ability and resources to deploy the technology" he solve crimes more quickly," says Hadar. "The leg work
says. "Today it is technically easier and financially more behind the scenes is still the same, but time to usage is cut
attractive to deploy broadband security devices! down considerably. The sharing of information with other
Other aspects that make broadband an appealing choice agencies is crucial. Broadband is also important within the
are quality, speed and compatibility. "Today, organizations homeland security context, as it leverages specialists,
can guarantee high quality streaming video by allocating a meaning a specialist from a sister agency can be asked to
minimum level of bandwidth to the applications that review data without needing to be onsite"
support the security network," says Hadar. "Products are It could also help to reduce the number of people
available that ensure a minimum level of network per- needed to physically patrol an area. Like security
formance and quality, helping companies that monitor cameras in office buildings that monitor who comes and
(using video over broadband) ensure service levels." goes, governments may soon be keen on monitoring their
In security and law enforcement, time is a critical factor. borders and points of entry with real time surveillance
Being able to e-mail video to partner law enforcement equipment. "I would say we're in the dawning of a
agencies significantly decreases the time it takes to share new age of significant increases in the capabilities of
images. And agencies no longer have to worry about surveillance and the utility of surveillance;' says Krzyvvicki.
20 LastMILE Julys August 2006 Iastmileonline.com
"The political climate is also more receptive to surveil-
lance than it ever has been"
Broadband connectivity has had a profound effect on
how law enforcement officers in Corpus Christi go about
their daily routines. "Before WiFi, officers were working
across an 800 megahertz radio system," explains Young.
"It was functioning well, but it was pushing very limited
amounts of data. When we implemented broadband, it was
an almost immediate increase in the amount of data
available to the officer in the field"
Thanks to this development, the police car has
essentially become an officer's mobile office. He or she
can receive e-mail, file reports and even review training
videos during slower periods. Since officers no longer
have to report back to the substation to complete these
tasks, they can spend more time on their neighborhood
beat, which is where they have the most impact.
Access to vital information isn't limited to e-mail,
either. There are also Web -based crime analysis systems
that can help officers investigate problems in their area.
"During his time, the officer generally patrols the same
section of town every day," says Young. "He can pull up
his section of town and start doing quiries that pull data
from computer -aided dispatch and our record manage-
ment system. It will plot that data for him, and he can
start making some intuitive decisions with the people he
knows in the neighborhood and the activities that go
on" For example, an officer can request information
about car thefts within a two-mile radius during the past
month. From there, he or she can look for patterns or
make an educated guess as to where the next theft is
likely to occur.
In addition to helping with crime in the city itself, Corpus
Christi's WiFi network has also become an essential aid for
homeland security purposes. In addition to being close to
the U.S. border with Mexico, the city is also home to an
important port and naval base, all of which need close
monitoring. In order to facilitate better recording and
monitoring of suspicious activity, a federal initiative through
the Corpus Christi naval base established the Law
Enforcement Information Exchange (Lint), a database that
both federal and local authorities can access.Young says that
this program, as well as others involving drug trafficking and
port safety, would not be possible if the current network
was not in place."Broadband allows officers to have links to
that data, too.Any car going out has access to that data using
wireless broadband. We didn't have that before because we
couldn't push the data out. Now it exists"
Brave New World
Security threats to cities and countries are nothing new,
but as security and surveillance technology continues to
advance, security personnel will have more tools than ever
at their disposal. From high definition cameras to on -board
crime analysis programs, there are more ways than ever for
officers to do their jobs quickly and effectively. In a world
of uncertainty, it's something that makes us all breathe
a little easier.
Katherine Fulton is assistant editor for Last Mile.
va I t. ,w l
* • Current state Assessment See the SJVMI article on pg. 32for a better
description of one of our projects.
• Wants/Needs Analysis Contact us today for information on how Com Control
/ y can help your community lead the municipal
broadband revolution, instead of just following it
• Business Case and info®com-controline.com
Business Plan Development
• System Engineering
• System Management
lastmileonline.com
July [August 2006 LastMILE 21
The following citizen request has been added.
Incident Number: 105
Link:
http://www.mrsc.org/helpdesk/MedinaHD/staff/CitIncidentDetail.aspx?id=1
05
Request Type: City Manager correspondence
Description: Hello --
I want to voice my complaint against the commercial air traffic above
our neighborhoods. I realize this is already a heated issue and many
concerns have already been raised. However, we want it to be known
that our household is definitely in support of upholding ordinances
preventing commercial airlines from traveling overhead. Something
simply has to be done!
Our specific complaint is not necessarily about the noise, which can be
atrociously loud as the planes fly lower. Yes, the noise is a nuisance
but it's the fact that the planes are flying lower and lower, with
greater frequency in recent weeks, that has me not only concerned but
frankly a bit terrified.
On several occasions this month, my three year old son and I have been
home when the planes seem to have come dangerously close. God forbid
anything happen that could remind us of 9-11 or some technical
malfunction that would wipe out the tremendous number of lives
concentrated here on the Eastside.
There are many, many young families on the Eastside who've come here to
help raise a more conscientious, well-educated class of citizens for
the future. What a horrid shame it would be if we don't go the extra
mile to protect this very generation of potential world leaders,
thinkers and philanthropists among us. And is it OK that the
households who are likely paying the highest tax dollars in the state
have to feel this helpless in wanting to divert commercial air traffic
over a less densely populated and less family -oriented area?
Please inform me of what actions are taking place to protect and honor
the families residing in Medina on this matter.
Thanks,
En Lammers
Additional Comments:
•
Exhibits for Item I — 1;
St. Thomas Church &School
Special Use Permit and Variances
are available for review upon
request.
ITEM 1 - 2
City of Medina
AGENDA STATEMENT
AGENDA ITEM TITLE: Public Hearing -- Ordinance Modifying
Method of Measuring Building Height
MEETING DATE: September 11, 2006
DATE THIS ITEM WAS LAST
CONSIDERED BY COUNCIL: July 24, 2006
SUMMARY OF ISSUE/TOPIC: The Planning Commission has
recommended a zoning code change that would change the specification
for the base point of measurement in all maximum building height
regulations.
COMMISION RECOMMENDATION:
® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A
CITY MANAGER:
® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS
COMMENTS:
ATTACHMENTS: Ordinance draft.
BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $ none
❑ BUDGETED ❑ NON -BUDGETED FUND: ❑
RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE)
I move
If Council Members have questions, you are urged to call the staff person who prepared this agenda
statement prior to the council meeting.
P:12006 Agenda Packets10911200611tem 1-2, original grade, cover form. doc
ITEM I— 2a
CITY OF MEDINA
ORDINANCE NO.
AN ORDINANCE AMENDING METHOD OF MEASURING BUILDING
HEIGHT AS PRESCRIBED IN THE ZONING CODE'S MAXIMUM BUILDING
HEIGHT REGULATIONS.
THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION 1 MMC 17.20.010, 17.21.030. 17.24.010, AND 17.28.010 AMENDED.
Medina Municipal Code Sections17.20.010, 17.21.030. 17.24.010, and
17.28.010 amended to read as follows:
17.20.010 Minimum requirements.
D. The height of any building or structure shall be limited to 25 feet measured
from the lowest point of the eFigiaal existing grade at the building's wall to the highest
point of the roof proper and limited to 28 feet from the lowest point of finished grade
to the highest point of the roof proper.
17.21.030 Height limitation.
The height of any building or structure in the neighborhood character
preservation district shall be limited to 20 feet measured from the lowest point of
er+�ieat existing grade at the building's wall to the highest point of the roof proper and
limited to 23 feet from the lowest point of finished grade to the highest point of the
roof proper.
17.24.010 Minimum requirements
D. The height of any building or structure shall be limited to 30 feet measured
from the highest point of GFig+aat existing grade or the finished grade, whichever is
lower, at the building's wall to the highest point of the roof proper, but not more than
36 feet measured from the lowest point of eat existing grade or finished grade,
whichever is lower at the building's wall to the highest point of the roof proper.
E. Total structural coverage shall increase to 21 percent of any lot if the height
of all buildings is limited to not more than 25 feet measured from the lowest point of
er+g. existing grade at the building's wall to the highest point of the roof proper and
limited to 28 feet from the lowest point of finished grade to the highest point of the
roof proper. Total impervious surface, including structures, shall not exceed 52.5
percent.
ITEM I— 2a
17.28.010 Minimum requirements.
D. The height of any building or structure shall be limited to 30 feet measured
from the highest point of eFigiRat existing grade or finished grade, whichever is lower,
at the building's wall to the highest point of the roof proper, but not more than 36 feet
measured from the lowest point of aE existing grade or finished grade,
whichever is lower at the building's wall to the highest point of the roof proper.
E. Total structural coverage shall increase to 21 percent of any lot if the height
of all buildings is limited to not more than 25 feet measured from the lowest point of
I existing grade at the building's wall to the highest point of the roof proper and
limited to 28 feet from the lowest point of finished grade to the highest point of the
roof proper.
SECTION 2: EFFECTIVE DATE.
This ordinance shall take effect five days after its publication or the
publication of a summary of its intent and contents.
PASSED BY THE MEDINA CITY COUNCIL ON THE 111h DAY OF
SEPTEMBER 2006 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE
DAY OF , 2006.
Miles Adam, Mayor
2
Ord.
ITEM I— 2a
0 Approved as to form:
Wayne D. Tanaka, City Attorney
Attest:
Rachel Baker, City Clerk
r]
L
Passed:
Filed with City Clerk:
Published:
Effective Date:
I]
Ord.
ITEM I— 2a
•
•
SUMMARY OF ORDINANCE NO. _
of the City of Medina, Washington
On September 11, 2006, the City Council of the City of Medina, Washington,
approved Ordinance No. , the main points of which are summarized by its title as
follows:
AN ORDINANCE AMENDING METHOD OF MEASURING BUILDING
HEIGHT AS PRESCRIBED IN THE ZONING CODE'S MAXIMUM BUILDING
HEIGHT REGULATIONS.
The full text of this ordinance will be mailed upon request.
APPROVED by the City Council at their meeting of September 11, 2006
Rachel Baker, City Clerk
4
Ord.
•
11
CA Mai
City of Medina
AGENDA STATEMENT
AGENDA ITEM TITLE:
Ordinance
MEETING DATE:
DATE THIS ITEM WAS LAST
CONSIDERED BY COUNCIL:
ITEM 1 - 3
Public Hearing -- Ordinance Amending Sign
September 11, 2006
July 10, 2006
SUMMARY OF ISSUE/TOPIC: A greater amount of information is
permitted in real estate signs and illumination is prohibited for school,
church, and club signs.
COMMISION RECOMMENDATION:
❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS
CITY MANAGER:
® APPROVE
COMMENTS:
❑ DISAPPROVE ❑ SEE COMMENTS
ATTACHMENTS: Ordinance draft.
BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED:
❑ BUDGETED ❑ NON -BUDGETED FUND: ❑
RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE)
move
none
If Council Members have questions, you are urged to call the staff person who prepared this agenda
statement prior to the council meeting.
P:12006 Agenda Packets10911200611tem 1-3, sign regulations, cover form. doc
ITEM I— 3a
CITY OF MEDINA
ORDINANCE NO.
AN ORDINANCE AMENDING THE LIMITATIONS ON REAL ESTATE SIGNS
AND ON SIGNS FOR SCHOOLS, CHURCHES, AND CLUBS.
THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION 1. MMC 17.80.060-C-3 AMENDED.
Medina Municipal Code Subsections17.80.060-C-3 is amended to read as
follows:
3. The signs shall have dimensions no larger than four square feet and shall
be for the sole purpose of advertising the parcel, tract, lot, site or home for rent or for
sale, which must be written for the sign. The signs may contain the words "for sale,"
"custom home available," and/or "exclusively," the name of the owner or of the listing
real estate office and agent and telephone numbers, email addresses, and web site
addresses. No additional information shall be allowed on the sign.
0 SECTION 2. MMC 17.80.070-A AMENDED.
Medina Municipal Code Subsections 1 7.80.070-A is amended to read as follows:
A. Schools, churches and clubs may erect one freestanding permanent sign located
on their property, which shall conform to the construction size, height and
maintenance requirements, including the prohibition of sign illumination for
subdivisions and neighborhood signs set forth in MMC 17.80.030.
SECTION 3: EFFECTIVE DATE.
This ordinance shall take effect five days after its publication or the
publication of a summary of its intent and contents.
PASSED BY THE MEDINA CITY COUNCIL ON THE 11`" DAY OF
SEPTEMBER 2006 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE
DAY OF , 2006.
Miles Adam, Mayor
1
Ord.
ITEM I— 3a
Approved as to form:
Wayne D. Tanaka, City Attorney
Attest:
Rachel Baker, City Clerk
.7
Passed:
Filed with City Clerk:
Published:
Effective Date:
•
2
Ord.
ITEM I— 3a
•
SUMMARY OF ORDINANCE NO. _
of the City of Medina, Washington
On September 11, 2006, the City Council of the City of Medina, Washington,
approved Ordinance No. , the main points of which are summarized by its title as
follows:
AN ORDINANCE AMENDING THE LIMITATIONS ON REAL ESTATE SIGNS
AND ON SIGNS FOR SCHOOLS, CHURCHES, AND CLUBS.
The full text of this ordinance will be mailed upon request.
APPROVED by the City Council at their meeting of September 11, 2006
Rachel Baker, City Clerk
3
Ord.
•
ITEM 1 - 4
City of Medina
AGENDA STATEMENT
AGENDA ITEM TITLE: Cable Television Franchise & Enabling
Ordinance.
MEETING DATE: September 11, 2006
DATE THIS ITEM WAS LAST
CONSIDERED BY COUNCIL: August 14, 2006
SUMMARY OF ISSUE/TOPIC: The City Council is asked to consider two
issues related to cable television services. First, the Council is asked to
consider a motion to approve an Ordinance modifying Chapter 5.08 of the
Medina Municipal Code regulating Cable Television services. This is the
enabling ordinance, which applies to all cable television service providers
who wish to operate within Medina. Second, the Council is asked to
consider a motion authorizing the City Manager to enter into a Franchise
Agreement with Comcast to provide cable television service in Medina. The
existing Franchise Agreement expired on July 31, 2006.
COMMISSION RECOMMENDATION:
❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A
CITY MANAGER:
® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A
COMMENTS: State law requires two public hearings prior to action by
the City Council on any franchise agreement. The City Council conducted
the first public hearing on August 14, 2006. Therefore, the City Council may
take action on the Franchise Agreement following the public hearing on
September 11, 2006.
❑ No Action Requested M Action Requested
ATTACHMENTS: Cable Television Enabling Ordinance
Cable Television Franchise Agreement
BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $0
❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ ® N/A
If Council Members have questions, you are urged to call the staff person who prepared this agenda
statement prior to the council meeting.
P:k2006 Agenda PacketsW9112006Utem 1-4, cable TV franchise agenda statement doc
RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE)
1) 1 move to adopt the ordinance modifying Chapter 5.08 of the
9 Medina Municipal Code regulating Cable Television services.
2) 1 move to authorize the Franchise Agreement with Comcast to
provide cable television service in Medina.
If Council Members have questions, you are urged to call the staff person who prepared this agenda
statement prior to the council meeting.
P: 2006 Agenda Packetsk09112006kitem I-4, cable TV franchise agenda statement.doc
AGENDA ITEM 1- 4
` 0/y CITY OF MEDINA
` City Manager's Office
501 Evergreen Point Road, Medina, WA 98039 425.233.6400
www.modina-wa.gov
MEMORANDUM
DATE: September 11, 2006
TO: Mayor and City Council
FROM: Doug Schulze, City Manager
RE: Cable Television Franchise & Enabling Ordinance
ISSUE:
Shall Council review the Ordinance modifying Chapter 5.08 of Medina Municipal Code regulating cable
television services (cable television enabling ordinance) and, shall Council review the Franchise
Agreement with Comcast to continue providing cable television service in Medina.
STAFF RECOMMENDATION:
That Council adopt the cable television enabling ordinance and the Franchise Agreement with Comcast.
POLICY DECISION:
The policy decisions before the City Council are:
1. A motion to approve an ordinance modifying Chapter 5.08 of the Medina Municipal Code
regulating cable television services.
2. A motion authorizing the City Manager to enter into a Franchise Agreement with Comcast to
provide cable television services in Medina.
BACKGROUND:
The City of Medina approved the first cable television franchise in the early 1980's with Group W Cable,
Inc. Group W Cable began construction of the cable television system in March 1983 and service to
subscribers became available in July 1983. In 1986, Group W Cable, Inc. transferred ownership of its
cable television assets to TCI Holdings and eventually TCI Cablevision of Washington, Inc. The franchise
agreement with TCI Cablevision of Washington, Inc. expired in 1990. The City approved a new franchise
agreement August 1, 1991, which expired on July 31, 2006. Since 1990, control of the cable television
system has been transferred from TCI Cablevision of Washington, Inc. to AT & T Broadband and from AT
& T Broadband to Comcast.
•
During the past two years, we have been involved in negotiations with Comcast to develop a new
franchise agreement. Several neighboring cities and towns were also renegotiating franchise agreements
with Comcast, which presented an opportunity to work collectively toward our common interest of
renewing our franchise agreements with Comcast. Through an interlocal agreement, we created a cable
television consortium (Burien, Clyde Hill, Hunts Point, Medina, Newcastle and Normandy Park), hired a
consultant and significantly reduced our costs.
The cable consortium hired Bob Duchen, River Oaks Communications Corporation to provide consulting
services during the negotiation process. Mr. Duchen has experience with Comcast on a regional as well
as nation level and has performed exceptionally well. The total cost of organizing, negotiating and
developing the documents for the cable consortium will be approximately $70,000. The typical of cable
consulting services for franchise negotiations ranges from $20,000 to over $50,000 per jurisdiction.
Medina's share of the cost will be approximately $5,000.
Cable television franchise negotiation has changed significantly since the last negotiation in the early
1990's. Essentially, changes in laws and technology have strengthened the industry's position, leaving
municipal franchising authorities with very limited regulatory authority. As such, our approach to
renegotiating the franchise agreement was narrowly focused on: 1) Preserve and improve language in the
agreement that requires the franchisee to upgrade the system when new technology and services become
available; 2) Require the franchisee to provide exceptional customer service to subscribers in Medina; and
3) Cost-effective services.
The cable consortium began discussions in March 2005 and has had numerous meetings and conference
calls over the past eighteen months. As a result, a very good cable television enabling ordinance and
franchise agreement have been developed. The Franchise Agreement is substantially complete, but is still
under review by the corporate attorney for Comcast. As a result of this review, some modifications may be
suggested. We do not anticipate any substantive changes.
The attached Cable TV enabling ordinance provides the basic rules any cable television provider must
comply with when operating in Medina. The Franchise Agreement governs the specific elements with a
particular service provider. The Franchise Agreement supersedes if there is a conflict between language in
the enabling ordinance and franchise agreement. Notable changes to the Cable TV regulations are:
■ Section 15 — Customer Service Standards. This Section adds new language, which clearly
describes the standards for customer service that must be met. Currently, the regulations
do not address customer service standards.
■ Section 22 — Street Cut or Repair. This is a new Section, which clarifies a franchisee's
responsibility to ensure that any street cut or repair must be guaranteed.
■ Section 28 —Reimbursement. New Section providing the City with an opportunity to seek
reimbursement for costs incurred by the City in connection with administrative reviews,
transfers of ownership/control, etc.
The attached Franchise Agreement is the document that grants specific authority to a service provider
(Comcast in the case) to use the rights -of -way within the City.
0 Page 2
CITY OF MEDINA, WASHINGTON
ORDINANCE NO.
AN ORDINANCE REPEALING ORDINANCE NO.
AND ENACTING NEW CABLE SYSTEM REGULATIONS
WHEREAS, the City wishes: (i) to promote the availability of high -quality and diverse Cable
Services to residents, the City and other public institutions; (ii) to promote the availability of diverse
information resources to the community; (iii) to promote competitive Cable Services and rates; (iv) to
take advantage of technologies; (v) to enhance educational opportunities throughout the community
and provide opportunities for building a stronger community; and (vi) to allow flexibility to respond
to changes in technology, Customer interests and competitive factors within the cable television
industry that will positively affect the health, welfare and well-being of the community;
WHEREAS, the City, pursuant to applicable federal law, is authorized to grant one or more
nonexclusive Franchises to construct, operate and maintain Cable Systems within the City; and
WHEREAS, because of the complex and rapidly changing technology associated with Cable
Systems, the City Council further finds that the public convenience, safety and general welfare can
best be served by establishing regulatory powers that should be vested in the City. It is further the
intent of this Ordinance and subsequent amendments to provide for and specify the means to attain
the best possible Cable Service to the public. It is the further intent of this Ordinance to establish
regulatory provisions that permit the City to regulate Cable System Franchises to the maximum extent
permitted by federal and state law, including, but not limited to, the Cable Communications Policy
Act of 1984, the Cable Television Consumer Protection and Competition Act of 1992, the
Telecommunications Act of 1996, applicable Federal Communications Commission regulations and
Washington law.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Repeal. Ordinance No. is hereby repealed.
Section 2. Short Title. This Ordinance shall constitute the "Cable System Regulations" of the
City of Medina and may be referred to as such.
Section 3. Definitions.
For the purposes of this Ordinance, the following words, terms, phrases and their derivations
have the meanings given herein. When not inconsistent with the context, words used in the present
tense include the future tense, words in the singular number include the plural number and words in
the plural number include the singular number.
0 1. "Applicant" means any person or entity that applies for an initial Franchise.
2. "Cable Act" means the Cable Communications Policy Act of 1984 as amended by the
Cable Television Consumer Protection and Competition Act of 1992 and the Telecommunications
Act of 1996, and as any of them may be amended.
3. "Cable Operator" means any person or group of persons, including a Franchisee, who
provide(s) Cable Service over a Cable System and directly or through one or more affiliates owns a
significant interest in such Cable System or who otherwise control(s) or is (are) responsible for,
through any arrangement, the management and operation of such a Cable System.
4. "Cable Service" means the one-way transmission to Customers of video
programming or other programming service, and Customer interaction, if any, which is required for
the selection or use of such video programming or other programming service.
5. "Cable System" means any facility, consisting of a set of closed transmission paths
and associated signal generation, reception and control equipment that is designed to provide Cable
Service which includes video programming and which is provided to multiple Customers within a
community, but such term does not include (A) a facility that serves only to retransmit the television
signals of one or more television broadcast stations; (B) a facility that serves Customers without using
any public Right -of -Way; (C) a facility of a common carrier which is subject, in whole or in part, to
the provisions of Title II of the federal Communications Act (47 U.S.C. 201 et seq.), except that such
facility shall be considered a Cable System (other than for purposes of Section 621(c) (47 U.S.C.
541(c)) to the extent such facility is used in the transmission of video programming directly to
Customers, unless the extent of such use is solely to provide interactive on -demand services; (D) an
open video system that complies with federal statutes and regulations; or (E) any facilities of any
electric utility used solely for operating its electric utility systems.
6. "City" means the City of Medina, a municipal corporation of the State of Washington,
and all of the area within its boundaries, as such may change from time to time.
7. "City Council" means the Medina City Council, or its successor, the governing body
of the City.
8. "Customer" means any person who or which elects to subscribe to, for any purpose,
Cable Service provided by a Franchisee by means of or in connection with the Cable System and
whose premises are physically wired and lawfully activated to receive Cable Service from
Franchisee's Cable System.
9. "Customer Service Representative" or "CSR" shall mean any person employed by the
Cable Operator to assist or provide service to Customers, whether by answering public telephone
lines, answering Customers' questions or performing other Customer service related tasks.
10. "Customer Service Standards" means those customer service standards set forth
herein and as hereafter amended that are applicable to Cable Operators.
9 11. "FCC" means the Federal Communications Commission.
2
12. "Franchise" means an agreement that authorizes a person or entity to construct,
operate, maintain or reconstruct a Cable System. Upon the written acceptance by a Franchisee, the
agreement constitutes a contract between the City and Franchisee.
13. "Franchise Area" means the area within the jurisdictional boundaries of the City to be
served by a Franchisee as specified in the Franchise.
14. "Franchisee" means the person, firm, corporation or entity to whom or which a
Franchise, as hereinabove defined, is granted by the City Council under this Ordinance and the lawful
successor, transferee or assignee of said person, firm, corporation or entity.
15. "Normal Business Hours" shall mean those hours during which most similar
businesses in the City are open to serve Customers. In all cases, "normal business hours" must
include some evening hours at least one night per week and/or some weekend hours.
16. "Normal Operating Conditions" shall mean those service conditions that are within
the control of the Cable Operator. Those conditions that are not within the control of the Cable
Operator include, but are not limited to, natural disasters, civil disturbances, power outages, telephone
network outages and severe or unusual weather conditions. Those conditions that are ordinarily
within the control of the Cable Operator include, but are not limited to, special promotions, pay -per -
view events, rate increases, regular peak or seasonal demand periods and maintenance or upgrade of
the cable system.
17. "Right -of -Way" or "Rights -of -Way" means all of the following which have been
dedicated to the public or are hereafter dedicated to the public and maintained under public authority
or by others and are located within the City: streets, roadways, highways, avenues, lanes, alleys,
bridges, sidewalks, easements and similar public property and areas.
18. "Service Interruption" shall mean the loss of picture or sound on one or more cable
channels.
Section 4. Franchise Grant.
It is unlawful to engage in or commence construction, operation or maintenance of a Cable
System in the City without a Franchise issued under this Ordinance. The City Council may, by
ordinance, issue a nonexclusive Franchise to construct, operate and maintain a Cable System within
all or any portion of the City to any person or entity, whether operating under an existing franchise or
not, who applies for authority to furnish Cable Service which complies with the terms and conditions
of this Ordinance, and provided that such person or entity also agrees to comply with all of the
provisions of the Franchise. However, this shall not be deemed to require the grant of a Franchise to
any particular person or entity. The City Council may restrict the number of Franchises should it
determine such a restriction would be in the public interest.
Section 5. Franchise Purposes.
0 A Franchise granted by the City under the provisions of this Ordinance shall:
A. Permit the Franchisee to engage in the business of operating a Cable System and
providing Cable Service within the City;
B. Permit the Franchisee to erect, install, construct, repair, reconstruct, replace and retain
wires, cables, related electronic equipment, conduits and other property in connection with the
operation of the Cable System in, on, over, under, upon, along and across Rights -of -Way within the
City; and
C. Set forth the obligations of the Franchisee under the Franchise.
Section 6. Nonexclusive Franchise.
Any Franchise granted pursuant to this Ordinance shall be nonexclusive and not preclude the
City from granting other or future Franchises or permits.
Section 7. Application.
A. An Applicant for an initial Franchise shall submit to the City a written application on a
form provided by the City, at the time and place specified by the City for accepting applications, and
accompanied by the designated application fee. An application fee in the amount of $20,000 shall
accompany the application to cover costs associated with processing the application, including,
without limitation, costs of administrative review, financial, legal and technical evaluation of the
Applicant, the costs of consultants, notice and publication requirements, and document preparation
isexpenses. In the event such costs exceed the application fee, the Applicant shall pay the difference to
the City within thirty (30) days following receipt of an itemized statement of such costs. Conversely,
if such costs are less than the application fee, the City shall refund the difference to the Applicant.
B. An application for an initial Franchise for a Cable System shall contain, at a
minimum:
I. A statement as to the proposed Franchise and information relating to the
characteristics and location of the proposed Cable System;
2. A resume of prior history of the Applicant, including the expertise of the
Applicant in the Cable System field;
3. Information demonstrating the Applicant's legal, technical and financial
ability to construct and operate the proposed Cable System;
4. A list of the partners, general and limited, of the Applicant, if a partnership,
members, if a limited liability company, or the percentage of stock owned or controlled by each
stockholder having a five percent (5%) or greater interest, if a corporation;
5. A list of officers, directors and key employees of the Applicant, together with
a description of the background and experience of all such persons;
4
6. The names and addresses of any parent entity or subsidiary of the Applicant
or any other business entity owning or controlling the Applicant in whole or in part, or owned or
controlled in whole or in part by the Applicant;
7. A proposed construction and service schedule;
Any other reasonable information that the City may request.
The City shall be allowed the opportunity to ask relevant follow-up questions and
obtain further information from whatever source. A refusal by an Applicant to cooperate or provide
requested information is sufficient grounds for the City to deny an application.
C. Upon receipt of an application for an initial Franchise and after obtaining any
additional information the City in its sole discretion deems appropriate from any source, a hearing
shall be scheduled to allow public comment. At the hearing, the City Council shall receive public
comment regarding the following:
Whether the public will benefit from granting a Franchise to the Applicant;
2. Whether the Applicant appears to have adequate legal, financial and technical
qualifications and capabilities to build, operate and maintain a Cable System in the City;
3. Whether the Applicant has any conflicting interests, either financial or
commercial, that will be contrary to the interests of the City;
4. Whether the Applicant will comply with all of the terms and conditions placed
upon a Franchisee by the Franchise, this Ordinance and other applicable local laws and regulations;
5. Whether the Applicant will comply with all relevant federal and state laws and
regulations pertaining to the construction, operation and maintenance of the Cable System.
D. Within sixty (60) days after the close of the hearing, the City Council shall decide
whether to grant a Franchise and on what conditions. The City Council's decision shall be based
upon the application, any additional information submitted by the Applicant or obtained by the City
from any source and public comments. The City Council may grant one (1) or more Franchises or
may decline to grant any Franchise.
Section 8. Duration.
The term of any Franchise, and all rights, privileges, obligations and restrictions pertaining
thereto, shall be specified in the Franchise. The effective date of any Franchise shall be as specified in
the Franchise.
Section 9. Franchise Territory.
0 The Franchise territory shall include all areas within the City or a lesser area as specified in
the Franchise.
5
Section 10. Police Powers.
In accepting any Franchise, the Franchisee acknowledges that its rights thereunder are subject
to the police powers of the City to adopt and enforce ordinances necessary for the health, safety and
welfare of the public, and it agrees to comply with all applicable laws enacted by the City pursuant to
such power.
Section 11. Use of Rights -of -Way.
For the purposes of operating and maintaining a Cable System in the City, a Franchisee may
place and maintain within the Rights -of -Way such property and equipment as are necessary and
appurtenant to the operation of the Cable System. Prior to construction of the Cable System in the
Rights -of -Way, the Franchisee shall procure all necessary permits, pay all applicable fees in
connection therewith and comply with all applicable laws, regulations, resolutions and ordinances,
including, but not limited to, land use and zoning requirements.
Section 12. Pole or Conduit Agreements.
No Franchise shall relieve Franchisee of any of its obligations involved in obtaining pole or
conduit agreements from any department of the City, any utility company or from others maintaining
facilities in the Rights -of -Way.
0 Section 13. Franchise Fees.
The Franchisee shall pay the City franchise fees in accordance with the terms of the
Franchise.
Section 14. Taxes.
Nothing in this Ordinance shall limit the Franchisee's obligation to pay applicable local, state
and federal taxes.
Section 15. Customer Service Standards.
A. Pc_lic4. A Cable Operator will first resolve Customer inquiries and complaints
without delay and without involvement of the City. Where a given complaint is not addressed by the
Cable Operator to the Customer's satisfaction, the City may intervene.
These standards are intended to be of general application. A Cable Operator is free to
exceed these standards for the benefit of its Customers. However, the Cable Operator shall be
relieved of obligations hereunder if it is unable to perform due to a force majeure event affecting a
significant portion of the Franchise Area.
B. Customer Service.
no
•
1. Courtesy. All employees of the Cable Operator shall be courteous,
knowledgeable and helpful and shall provide effective and satisfactory service in all contacts with
Customers.
2. Availahili4 and Accessibility — In Person. The Cable Operator must
maintain, at a minimum, one (1) full service customer service center or, alternatively, two (2) co -
location customer service locations conveniently located on the Eastside. The full service customer
service location shall at all times allow Customers to make payments, return equipment or get
assistance from knowledgeable staff. The full service customer service center or locations shall be
open Monday through Saturday, excluding legal holidays, with sufficient hours necessary to meet
Customer demand. If the full service customer service center or locations is/are required to relocate,
the Cable Operator shall be allowed a reasonable period of time to establish a new location.
3. AvailahilitVand Accessibility — On the Telephone. A CSR will be available to
respond to Customer inquiries during normal business hours. The Cable Operator shall maintain
local or toll free telephone access lines that shall be available during normal business hours for
service/repair requests and billing inquiries.
The Cable Operator shall retain sufficient CSRs and telephone line capacity to
ensure that, during normal operating conditions, telephone calls to service/repair and billing inquiry
lines are answered within thirty (30) seconds or less, and that any transfers are made within thirty
(30) seconds. This standard shall be met no less than ninety (90) percent of the time, measured on a
quarterly basis under normal operating conditions. Under normal operating conditions, the total
number of calls receiving busy signals shall not exceed three percent (3%) of the total telephone calls.
The Cable Operator shall not be required to acquire equipment or perform
surveys to measure compliance with any of the telephone answering standards above unless and until
the City requests such actions based on a historical record of Customer complaints indicating a clear
failure to comply.
1. The Cable Operator shall complete all standard installations within seven (7)
business days after an order has been placed, unless otherwise requested by the Customer.
"Standard" installations shall include those that are located within 125 aerial feet of the Cable
Operator's distribution system. This standard must be met ninety-five percent (95%) of the time
under normal operating conditions as measured on a quarterly basis. If the Customer requests a non-
standard installation, or the Cable Operator determines that a non-standard installation is required, the
Cable Operator shall provide the Customer in advance with a total installation cost estimate and an
estimated date of completion.
2. Under normal operating conditions, all temporary cable drops shall be
converted to a permanent drop within no more than three (3) calendar weeks from the initial
installation or at a time mutually agreed upon between the Cable Operator and Customer.
7
3. Customers requesting installation of cable service or repair service to an
existing installation may choose any available four (4) hour block of time for the appointment during
normal business hours.
4. The Cable Operator shall be deemed to have responded to a request for
service under the provisions of this subsection when a technician arrives within the agreed upon time.
If the Customer is absent when the technician arrives, the technician shall leave written notification
of timely arrival. A record that notice was provided shall be kept by the Cable Operator.
5. If a Cable Operator representative fails to keep an installation or service
appointment for any reason, the Cable Operator will contact the Customer before the end of the
scheduled appointment and reschedule the appointment at a time convenient for the Customer.
6. The Cable Operator shall respond to a Customer's letter in writing within one
(1) week of receipt of the letter. The Cable Operator shall respond to a Customer's inquiry,
complaint, general question or comment made by telephone or e-mail within forty-eight (48) hours.
7. Any difficulties that cannot be resolved by the CSR shall be referred to the
appropriate supervisor who shall use his/her best efforts to contact the Customer within eight (8)
hours of initial contact and resolve the problem within a mutually agreeable timeframe.
.•-
1. The Cable Operator shall render efficient service, make repairs promptly and
interrupt service only for good cause and for the shortest time possible. Scheduled interruptions that
the Cable Operator anticipates will last more than four (4) hours shall occur during periods of
minimum use of the cable system as reasonably determined by the Cable Operator.
2. If a Customer calls to report poor signal quality or interruptions attributable to
the Cable Operator's equipment, the Cable Operator shall begin working on the problem no later than
the next day following the Customer's call, provided that the Customer is available or at such later
time as is convenient for the Customer. If an appointment is necessary, the Customer may choose a
four (4) hour block of time during normal business hours or such other time that is convenient for the
Customer.
3. Upon discovery of an outage affecting three (3) or more Customers, the Cable
Operator shall initiate its outage repair process within two (2) hours, under normal operating
conditions.
4. The Cable Operator shall initiate repairs to Customer reported service
interruptions, for any cause beyond the control of the Cable Operator, within twenty-four (24) hours
after the conditions beyond its control have been corrected.
5. Under normal operating conditions, if after twenty-four (24) hours service
is not restored to a Customer, the Cable Operator shall, upon a Customer's request, provide a
refund or credit or other compensation of equal or greater value.
0
6. The Cable Operator will track and record all outages and service interruptions
that occur within the Franchise Area.
7. The Cable Operator shall endeavor to notify the City the next business day of
any outage of at least one (1) continuous hour that affects 100 or more of its Customers.
The Cable Operator shall provide a clear and concise bill every month.
2. If a Customer requests disconnection of any or all services, billing for affected
services shall end on the same day as the request, or on the future date for which the disconnect is
ordered. However, the Customer may continue to be billed for equipment until returned to the Cable
Operator. The Cable Operator shall issue a credit or refund to a Customer within thirty (30) business
days after the close of the billing cycle following the return of the equipment and request for
disconnection. If a Customer was required to provide a deposit, that deposit must be returned with
any interest accrued on the deposit.
-.u�-� • ' ••- e•. i- ' ••-0.
1. Removal or trimming of trees and shrubs in the Right -of -Way will be subject
to the regulations of the City.
2. The Cable Operator shall repair any damage or restore any property to as good
a condition as before the work causing such damage or disturbance was initiated. The Cable
Operator shall repair, replace or compensate all property owners for damages resulting from the Cable
Operator's installation, construction, service or repair activities.
3. Except in the case of an emergency involving public safety or service
interruption to a large number of Customers, the Cable Operator shall give reasonable notice to
property owners or legal tenants prior to entering upon private premises, and the notice shall specify
the work to be performed; provided that, in the case of planned construction operations, such notice
shall be delivered or provided at least twenty-four (24) hours prior to entry. All work done in the
Right -of -Way shall be subject to time requirements of the permit.
4. Nothing herein shall be construed as authorizing access or entry to private
property, or any other property, where such right to access or entry is not otherwise provided by law.
5. For the installation of pedestals or other major construction or installation
projects, the Cable Operator shall notify by mail or door hanger the adjacent property owners/legal
tenants in advance of the Right -of -Way work. In the case of an emergency, the Cable Operator shall
attempt to contact the property owner or legal tenant in person, and in the event personal contact is
not made, the Cable Operator shall leave a door hanger notice.
6. The Cable Operator shall clean all areas surrounding any work site of debris
caused by the Cable Operator's activities and ensure that all cable materials are disposed of properly.
E
G. Service-, for Customer-, with Disabilities.
1. For any Customer with a disability, the Cable Operator shall at no charge
deliver and pick up converters at the Customer's home. In the case of malfunctioning equipment, the
Cable Operator's service technician shall provide and install substitute equipment, ensure that it is
working properly and recover the defective equipment for the Cable Operator at that time.
2. The Cable Operator shall provide TDD/TYY service with trained operators
who can provide every type of assistance for any hearing -impaired Customer at no charge.
The Cable Operator shall provide free use of a remote control unit to mobility -
impaired Customers.
4. Any Customer with a disability may request the remote control unit or special
services described above by providing the Cable Operator with a letter from the Customer's physician
stating the need, any other official certification of disability or by making the request to the Cable
Operator's installer or service technician, where the need for the special equipment or services can be
visually confirmed.
1. The Cable Operator shall provide to Customers an accurate, comprehensive
service agreement and Customer installation packet for use in establishing Customer service. The
installation packet shall also be provided during any reconnection or cable service upgrade requiring a
home visit by the Cable Operator (excluding reconnections to the same Customer within 12 months).
Upon installation and annually thereafter or at any time the Customer requests, the Cable Operator
shall provide the following information, in clear, concise written form:
a. Products and services offered by the Cable Operator, including
channel positions of programming carried on the cable system.
b. The Cable Operator's complete range of service options and the prices
for those services and conditions of subscription to programming and other services.
C. Installation and service maintenance policies, including the
Customer's and Cable Operator's responsibilities for equipment.
d. Billing and complaint procedures for investigation and resolution of
Customer service complaints, including the address and telephone number of the Cable Operator's
office(s), the Cable Operator's policies on deposits, credit balances and returned check charges.
e. Policies concerning protection of Customer privacy. The Cable
Operator shall include a postage paid self-addressed mail back postcard for opt -out purposes.
f. The availability of a parental control/lock out device and the
procedures for channel blocking.
10
g. Days, hours of operation and customer service location(s).
h. Information on how to contact the City person who is responsible for
administering the franchise including the address, telephone number and e-mail address.
Service termination procedure.
j. A description of the manner that will be used to provide notice of
changes in rates, services or service terms and conditions.
k. The address and phone number of the Customer Service Department
that is responsible for handling cable questions and complaints for the Cable Operator. This
information shall be prominently displayed in the installation packet.
2. Upon request by the City, a sample of the required notices provided to the
Customer shall be provided to the City.
3. The Cable Operator shall provide Customers with written notification of any
changes in rates, programming, services or channel positions as soon as possible in writing.
Customers shall be given a description of the changes, their options for changing services they
receive, a phone number for questions and the effective date. Notice must be given to Customers a
minimum of thirty (30) days in advance of such changes if the change is within the control of the
Cable Operator. In addition, the Cable Operator shall notify Customers thirty (30) days in advance of
any significant changes in the other information required by the above subsection. Within thirty (30)
days following material policy changes, information regarding the changes will be provided to
Customers.
4. All officers, agents and employees of the Cable Operator, its contractors and
subcontractors who are in personal contact with Customers shall have visible identification cards
bearing their name and photograph.
5. Every vehicle of the Cable Operator used for providing services to Customers
shall be clearly identified to the public as working for the Cable Operator.
I. Safety.
1. The Cable Operator shall install and locate its facilities, cable system and
equipment in compliance with all federal, state, local and company safety standards, and in such
manner as shall not unduly interfere with or endanger persons or property.
2. Whenever the Cable Operator receives notice that an unsafe condition exists
with respect to its equipment, the Cable Operator shall investigate such condition immediately, and
shall take such measures as are necessary to remove or eliminate any unsafe condition.
J. Complaint Provedurre.
11
1. The Cable Operator shall establish written procedures for receiving, acting
upon and resolving Customer complaints, and crediting Customer accounts in accordance with
company policies, and shall publicize such procedures through printed documents at the Cable
Operator's sole expense.
2. The written procedures shall describe a simple process by which any
Customer may submit a complaint in person or by telephone, electronic mail or by letter to the Cable
Operator regarding an alleged violation of any provision of these Customer service standards, any
terms or conditions of the Customer's contract with the Cable Operator or reasonable business
practices.
3. The Cable Operator will use its best efforts to resolve Customer concerns or
complaints at the first contact.
4. The Cable Operator shall also notify the Customer of the Customer's right to
file a complaint with the City in the event the Customer is dissatisfied with the Cable Operator's
decision.
5. C;omnlaints to the C".itv. Any Customer shall be entitled to lodge any
complaint directly with the City. The Customer may lodge the complaint either by calling the City or
by filing a written complaint, by letter or in electronic form.
6. If the City decides that further action is warranted, the City may intercede and
attempt to help reach a resolution and/or require the Cable Operator to address the inquiry within
twenty-four (24) hours. Upon request by the City, the Cable Operator shall notify the City of the
status of the inquiry within forty-eight (48) hours and any subsequent resolution.
7. The Cable Operator shall maintain, in a manner consistent with the privacy
rights of Customers, an accurate and comprehensive file of complaints regarding the cable system or
the Cable Operator's operation of the cable system, by number and type and their disposition; service
requests, identifying the number and nature of the requests and their disposition; outages, service
interruptions and their disposition; and Customer privacy information.
8. Overall Qwqliof Service. The City may evaluate the overall quality of
Customer service provided by the Cable Operator to Customers in the City, at its sole discretion,
based on the number of Customer complaints received directly by the City or reported by the Cable
Operator in its reports.
K. Verification of Compliance. Upon written request by the City, the Cable Operator
shall document its compliance with all of the Standards required through quarterly reports.
L. Noncomz Tian .e with Standards. Noncompliance with any provision of these
Standards may result in a violation of the franchise.
M. Remed)dng Violations. If the City has reason to believe that the Cable Operator has
failed to comply with any of these Standards, or has failed to perform in a timely manner, or if similar
complaints repetitively arise, the City may require in writing that the Cable Operator remedy the
12
alleged noncompliance. If the alleged noncompliance is denied or not remedied to the satisfaction of
the City, the City may opt to follow the liquidated damages procedures or seek other remedies set
forth in the Franchise, or pursue any other remedies at law or in equity.
Section 16. Other Authorizations.
Franchisee shall comply with and obtain, at its own expense, all permits, licenses and other
authorizations required by federal, state and local laws, rules, regulations and applicable resolutions
and ordinances which are now existing or hereafter lawfully adopted.
Section 17. Rules and Regulations of the City.
In addition to the inherent powers of the City to regulate and control any Franchise it issues,
the authority granted to it by the Cable Act, and those powers expressly reserved by the City, or
agreed to and provided for in a Franchise, the right and power is reserved by the City to promulgate
such additional rules and regulations as it may find necessary in the exercise of its lawful powers and
in furtherance of the terms and conditions of a Franchise and this Ordinance, and as permitted by
applicable state and federal law.
Section 18. Delegation of Powers.
Any right or power of the City may be delegated by the City to any officer, employee,
department or board of the City, or to such other person or entity as the City may designate to act on
its behalf.
Section 19. Coverage.
Franchisee shall design, construct and maintain its Cable System to pass every residential
dwelling unit in the Franchise Area, subject to any density requirements contained within the
Franchise.
Section 20. Technical Standards.
Franchisee shall construct, install, operate and maintain its Cable System in a manner
consistent with all applicable federal, state and local laws and regulations, FCC technical standards
and any other applicable standards set forth in the Franchise.
Section 21. Construction Standards.
A. All facilities constructed or operated under this Ordinance shall be installed and
maintained at such places in or upon such Rights -of -Way and public places as shall not interfere with
the free passage of traffic and the free use of adjoining property, and shall conform to federal
standards, State requirements, and City regulations.
B. Franchisee shall be subject to any and all requirements established by the City with
regard to the placement and screening of Franchisee's facilities and equipment located in the Rights -
of -Way and on other public property. Such requirements may include, but are not limited to, the use
13
of landscaping to screen pedestals and cabinets and a requirement that construction be flush with the
natural grade of the surrounding area.
C. The Franchisee shall comply with any applicable ordinances, resolutions and
regulations of the City regarding geographic information systems mapping for users of the Rights -of -
Way, provided that all similarly situated users of the Rights -of -Way must also accordingly comply.
Section 22. Street Cut or Repair.
The Franchisee shall guarantee the durability and structural integrity of any street cut or repair
made by it or its agents which is necessary for the construction, installation, operation, repair or
maintenance of Franchisee's facilities for the life of the street, provided that no action by an unrelated
third parry materially affects the integrity of Franchisee's street cut or repair. Franchisee shall repair
or replace, at no expense to the City, any failed street cut or repair which was completed by
Franchisee or Franchisee's agent(s), as determined by the City.
Section 23. Safety Requirements.
The Franchisee shall, at all times, employ professional care and install, maintain and use
commonly accepted methods and devices for preventing failures and accidents which are likely to
cause damage, injuries or nuisances to the public. In furtherance thereof, the Franchisee must comply
with the City's traffic control requirements, including, for example, but without limitation, the use of
signal devices, warning signs and flaggers when appropriate. All of Franchisee's structures, cables,
lines, equipment and connections in, over, under and upon the Rights -of -Way and public ways or
other places in the Franchise Area, wherever situated or located, shall at all times be kept and
maintained in a safe condition.
Section 24. Regulation of Rates and Charges.
The City may regulate Franchisee's rates and charges to the full extent permitted by law.
Section 25. Privacy.
The Franchisee will be bound by all of the provisions of applicable federal, state and local
privacy laws.
Section 26. Discriminatory Practices Prohibited.
A. The Franchisee shall not deny Cable Service or otherwise discriminate against
Customers or others on the basis of race, color, religion, national origin, sex, age, disability or other
protected classes.
B. Access to Cable Service shall not be denied to any group of potential residential
Customers because of the income of the residents of the local area in which such group resides.
0 Section 27. Equal Employment Opportunity.
14
The Franchisee shall strictly adhere to and comply with the equal employment opportunity
requirements of federal, state and local laws.
Section 28. Reimbursement.
To the extent allowed by applicable law, the City may require a Franchisee to reimburse the
City for the City's reasonable processing and review expenses, such costs not to exceed $20,000, in
connection with a sale or transfer of a Franchise or a change in control of a Franchise or Franchisee,
including, without limitation, costs of administrative review, financial, legal and technical evaluation
of the proposed transferee or controlling party, costs of consultants, notice and publication costs, and
document preparation expenses. In connection with the foregoing, the City will send Franchisee an
itemized description of all such charges, and Franchisee shall pay such amount within thirty (30) days
after the receipt of such description.
Section 29. Franchise Renewal.
Franchise renewals shall be conducted in accordance with applicable law. The City and
Franchisee, by mutual consent, may enter into renewal negotiations at any time during the term of a
Franchise.
Section 30. Franchise Revocation.
Any Franchise granted by the City may be revoked during the period of such Franchise, as
provided in the Franchise, subject to the procedural requirements provided for therein. A failure by
the Franchisee to comply with any of the material provisions of this Ordinance shall be deemed a
material violation of a Franchise.
Section 31. Miscellaneous Provisions.
A. This Ordinance shall be construed in a manner consistent with all applicable federal,
state and local laws, and shall apply to any Franchise hereafter accepted by a Franchisee.
B. The captions throughout this Ordinance are intended to facilitate the reading hereof.
Such captions shall not affect the meaning or interpretation of any part of this Ordinance.
C. A Franchisee shall not be relieved of its obligations to comply with any or all of the
provisions of this Ordinance by reason of any failure of the City to demand prompt compliance.
D. The provisions of this Ordinance shall apply to all Cable Operators and Cable Systems
to the greatest extent permissible under applicable law.
Section 32. Severability.
If any section, subsection, paragraph or provision of this Ordinance is determined to be
illegal, invalid or unconstitutional by any court or agency of competent jurisdiction, such
determination shall have no effect on the validity of any other section, subsection, paragraph or
provision of this Ordinance, all of which will remain in full force and effect.
15
PASSED by the City Council and APPROVED by the Mayor this day of
.2006.
ATTEST:
By
City Clerk
Approved as to form:
By.
City Attorney
Date of Publication:
Effective Date:
r�
CITY OF MEDINA, WASHINGTON
By
Mayor
16
ITEM J-1
CITY OF MEDINA
Evergreen Point Road, Medina, WA 98039
(425) 233-6439 www.medina-wa.gov
MEMORANDUM
DATE: September 5, 2006
TO: City Council, City Manager
FROM: Joe Willis Sr., Director of Public Works
RE: 2006 NE 8th Street Sidewalk Improvements Award of Contract
The NE 81h Street Sidewalk approved budget is $ 170,000.
Storm Sewer Construction approved budget is $ 100,000.
Evergreen Point Road Sidewalk Repair budget is $ 80,000.
These three separate projects were combined into one set of construction
documents under the title of "NE 8th Street Sidewalk Improvements":
1. Schedule A of the contact documents includes the installation of storm
drainage along the north side of NE 8th Street.
2. Schedule B includes the construction of the new concrete curb, gutter, and
sidewalk along the north side of NE 81h Street.
3. Schedule C covers the replacement of the sidewalk on the east side of
Evergreen Point Road between NE 121h and NE 14th and miscellaneous
sidewalk replacements throughout the City such as 2200 Block of 79th Ave
NE, 1800 and 2800 blocks of Evergreen Point Road.
The project call for bids was advertised on August 18th and 25th. Bids will be
opened on September 7th. The bid summary will be sent to each Council member
be e-mail after the bid opening. Copies will be made available at the Council
meeting.
1]
•
ITEM J-2
CITY OF MEDINA
Evergreen Point Road, Medina, WA 98039
(425) 233-6439 www.medina-wa.gov
MEMORANDUM
DATE: September 5, 2006
TO: City Council, City Manager
FROM: Joe Willis Sr., Director of Public Works
RE: 84th Avenue NE Tree Replacement Plan
In early April I met with Mr. Hollister, General Manager of the Country Club and
discussed the poplar tree replacement planting. The Club does not see a need to
replace the removed poplar trees (except for two areas where Hawthorne trees are
not fully forming a hedge against errant golf balls). In addition, the location of the
existing Club's cart path and irrigation system for the grass area between their cart
path and the row of trees is not sufficient for replacement tree planting other than
in the present location of the existing row of trees.
There are a number of options.
I. "Do Nothing", accept the liability for any damages resulting from the trees.
II. Remove the poplar trees and allow the Hawthorne trees to fill out.
III. Remove 105 older hazardous poplar trees identified by Tina Cohen and fill
in void areas with new poplar trees.
IV. Remove all of the poplar trees and replant with preferred street trees.
ESTIMATED COSTS:
Option I = loss coverage by insurance
Option II = $ 180,000 to remove and grind stumps.
Option III = $ 208,000 to remove and grind stumps and replant 100 poplar trees.
Option IV = $ 215,400 to remove and replant 100 preferred street trees'.
When I then talked with John Hushagen of Seattle Tree Preservation about the viability
for replanting within the present row of trees after the poplar trees are removed, and to
confirm that Seattle Tree Preservation bid would still be honored by them if the project
was delayed to this fall, John recommended two species of replacement trees; Bowhall
Maple and Pyramidal Hornbeam and moving the work to fall/early winter since the
removal is easier due to less foliage on the trees and the procurement and planting of
the replacement trees is at the optimum time.
John researched the procurement of Bowhall Maple and European Hornbeam
replacement trees and revised the cost of the project for this fall/early winter removal
and planting.
Option IV provides for the removal of all of the hazardous poplar trees and the
smaller ones before they also become a problem and restores the columnar row of
trees with two varieties of preferred street trees. Since the Country Club proposed
to fund $80,000 of the project cost, and based on planting 100 trees approximately
2 for every 4 existing trees removed (1/2 as many, but for the entire frontage of the
Country Club) the Option IV estimated cost is:
Core Work to remove and grind stumps = $ 180,000
Replanting 100 trees = $ 35,400
Total Estimated Project Cost $ 215,400
•
Columnar Maple Trees at Carillon Point
0
•
Pyramidal Hornbeam Trees on 1-90 across Mercer Island
recommend that the Council consider Option IV and authorize the City Manager
to finalize the agreement with OGCC and sign the contract with Seattle Tree
Preservation.
1]
co
N
co
U
c
O
U
L
�_
to
CL
a)
m
�Q
o
N
O
C
LQ.
cfl
~
a)
c
U
Q
�
°
Q
E
U
a)ai
a�i
o
�
�
c
-
c
N
C
C
C
E
tn
U
U
U
V
U
a)
_0
-0-0
�
Q
0
o
�
c
aa)
—
c
c
0
0
c
co'n
0
U
U
U
0
U
0
U
mCD
o
Q
CL
0
—
OL
co
O
L
co
-0
Q
Q
co
0
o
O
a)
U)
c
.U)
cn
C:
N
U
C
U
C
ch
'n
p
O
U
p
U
�
�_
�/
N
)
O
�.
Q
a)
—CL
L
E
O
E
Q
O
O
M
U
U
m
U
Q
U
U
cc
o
oho
o
>
O
(D
�a)
-a_
�
o
—
Q
E
c
E
c
E
N
Q
0
U
U°
U
U
0
0
0
0
o
a)
_
c
o
N
E
E
c
E
V
U
U
U
C)
-a
c
-a
0
_00
o
2
co
—O O
0
0
O
O
C
O
Q
°'
E
Q
E
E
c
E
�°
v
z
Uv
v
v
O
U
L
�
o
U)
�
O
"'•
E
o
w
U
_
C
C
n
C
_
U
L
ca
to
c
c
co
co
E
a)
co
�
0�
a)
o
0
�-
0-
L
0
L
O
a
�.
�m
�-
c
ca'�--,�cnU-
o
>
L
FocacC)E
,
cn
o
L
a)
W
c
o
C
ocYUcnUOEc
Q
0
coo
c
o
c
Q(n
•`
c
L
0
a
o
0
c6
>
~
Q
U
C
o
a
0
m
0
o
Q
CD
'U
Q
J
cB
a
V
Y
m
a)
CL
j
Q
.0
U_
o
>
L
U c
o
O
cu
U
O
(Ci
W
z
p
a
0
Q
U
fA
y
-a
QU)
cn
Coa)
�0
a)-0
a.—
Q-
��
U
��
o
00
I
c
U-
c
O
c�
o
N;;
-z3
L
c)
o
E
E
E
E
o
cn
�"=
a c)
'�
C
m
cn
o
c
0
c
o
a)
N
O—
a
o
Co
o
(M
—
U
c
o
C
C
o
a)am
zn
Cos
-O
,
caa
O
O
O
O
O
N
M
0
(nJILCriU
>
�_
�U
>
c=U)
V
O
ONC)(,�
L
Om
"UU
-
_o E=•oaQ
>,
.
c4co(0tor-�C
O
O
O
O
O
C
o�
—a)=
—
E
O
o
E
U
0
I—
04
i-
rso'C�O
co
o
W
m
Y
co
E
o
c
c
�•
�E
N O
rni>
N
o
v
+�
NNNNNo�OQQmmUUU
W
W
W.
W.
rLYJ275ZOa_a_
m
a
U�UC
cU)
00�
U
O
M
70
C
0
m
U
U
C
O
O
U
M
3
co
C
0
a
O
O
O
N
,@l
•
El"
A
•
(D
O
o
C
o
C
0
Cl)
COO
N
cU»
N
O
O
ti
N
U
U
Cl)
�
Q
(C
O
O
O
C
O
Cl)
O
O
T
U
U
cn
r
0
0
p
0
_
O
O
d7
C
O
c
O
C
O
C
O
c
O
0
()
ii)
'L
(i
Cl)
(A
(n
L
(A
CD
0
U
(�
V
ca
O
=
V
U
U
U
U
T)
U
U
Q)
U
Q
W
.O
.O
O
O
O
O
O
O
cn
tn
N
o
U
U
U
U
L)�
U
U
U
Mn
M
Mn
Mn
0
U
�_
O
0
C
O
O
O7
o
a,
C
o
O
0
(B
U
U
N
U
a)
U
0
m
o
�
a
a)
a
m
0
0
0
(�
C
L
>
O
mn
=
O
O.
U)
lA
Go
co
a
a)
a
(D
aai
aa)
(D
o
c
c
c
W
c
N
c
a)
CL
E
c
o
c
tiU
U
Uoj
O
Ucr-
N
O
U
a
a
a
N
a
a)
O
>
O
a)
�
>
2
O
CDO
i
>
L CL
E
Q
U
QCL
U
Q
U
Q
=
E
cn
C
o
^
�Co
>�
Y
a)m
�
��)ai
C
LL=
.�
L
W
(F-
ao
n
i
in
c
a)
2
3
C
w
o>>
a
O
Qi
F=
a
LL
C¢
«.
C
U
2).V
O'O
�
Od=
CL(nJ
C
a
o
oz
N
o
U
as
(n
cu
O
U
in
.0)a)
E
a
U
C
a)
d
Q
,a)CO
a)
U)
4)
a)
N
a)
N
O
-J
Q
O
a)
U
U-
C
()
(�
C
.�
C
O
a)
L
O
(La
U
L
O
cXa
H
(D
U
a)
O
(�
tB
a)
O
a
O
C
aC)
N
ca
L
n.
to
—�
-
a)
O
L
d
..
U
ca
0
�
O
D
O
omcncn
Z
C
O-
c
(0
O
n'
E
oaa
O
U
�
O
a
C
>
m
I
a)
C=
a
d
U
O
(n
�.
cu
M
I
U
U
L
O
c
._
._
o0
U
'
m
,C
='
E
O
O
U
LO
L
O
C
N
Lo
F-
O
>,
Q
00
O._
O
O
0pMjU.C.0
N
W
0
Ccc
a)
a)
24C24
<
UUUUo
co
c-�
0
04
0
p3
LL
cs�
0
O
N
(~9
C)
U
O
a
(6
a
C
0
m
U
�U
c
O
U
cy
E
0
C)
N
O
a)
Y
U
cu
a
cu
a
a)
Q
0
0
N
,oil
September 6, 2006
The Honorable Miles Adam
Mayor
City of Medina
501 Evergreen Point Road
Medina, WA 98039
Dear Mayor Adam:
I am writing you in support of the Special Use Permit for St. Thomas School.
Our family has called Medina home for twelve years, and we have had children in St.
Thomas School for the past seven years. We are so appreciative of the fact that we have
the ability to choose between a wonderful public school and private schools like St.
Thomas, all within walking distance of our home. This is one of the things that make
Medina such a special place for us to live.
St. Thomas School is also, in our opinion, one of the elements that make Medina an
attractive, vibrant community. In concert with St. Thomas Episcopal Church, the school is
a cornerstone for social and civic events. Whether through the hosting of community
events, or simply as a place for bringing Medina residents together, the school is a place for
families to meet and get to know each other. We have met more Medina residents through
our involvement with St. Thomas than through any other vehicle. Would we still live in
Medina if St. Thomas was in a different community? Almost certainly. But it is that
proximity that makes us so thankful to be living here.
Now we are excited that the school is on the road toward reenergizing its mission,
expanding access to its wonderful curricula, and modernizing its facilities to allow students
and teachers to have access to the very latest in educational tools and strategies. The new
St. Thomas facility will be a beautiful, contemporary school that will set a standard for
other communities to aspire to. It will continue to be a location for the city to use with
pride for large community events. And, with more classrooms, it will allow more families,
both in and outside of Medina, to take advantage of the excellent education that St. Thomas
School provides.
Families are the lifeblood of Medina, and having modern school facilities for our children
will keep attracting young families to our community. I hope you and the rest of the City
Council place that same value on schools and families, and that you will renew your
support of St. Thomas School by approving the Special Use Permit that has been submitted
to you.
Thank you for your time and attention. We both would be happy to make ourselves
available for additional testimony in favor of the Special Use Permit if you have additional
questions prior to your vote.
Si y,
Douglas T Martin Lynda A. Martin
1633 Evergreen Point Road, Medina, WA 98039
(425) 455-4559
RICHARD & LINDA Dix
2631 EVERGREEN POINT ROAD • MEDINA WA 98039 425.454.0405
September 8, 2006
The Honorable Miles Adam — Mayor
City of Medina
501 Evergreen Point Road
Medina WA 98039
It is with great enthusiasm that we, Richard and Linda Dix, support the pressed
rebuilding of St. Thomas School. As Medina residents, Overlake Golf Club members
and former St. Thomas parents, we believe the new buildings will enhance their
surrounding area and are befitting of an institution that has served this community for six
decades.
The time has come to replace aging buildings and provide for the future. We believe St.
Thomas School has completed thoughtful research into the impact their structure and
traffic flow will have on the area. Containment of cars on school property should be
required, aided by proactive organization of carpools.
St. Thomas School is fortunate to be on Medina's perimeter and better served by
"suburban arterials", as compared to other Medina elementary schools. A large
percentage of their students live within a five mile radius.
Serious consideration needs to be given to their height variance request. St. Thomas
School and St. Thomas Episcopal Church will have a unified architectural presence if
allowed to coordinate building heights and shapes.
In conclusion, we wish St. Thomas well with their plans. It is our hope that the City of
Medina will approve and expedite the rebuilding of a long valued member of our
community.
Sincerely,
Richard & Linda Dix
John S. Ebel
304 Upland Road
Medina, WA 98039
September 7, 2006
City of Medina City Council
City of Medina
501 Evergreen Point Road
Medina, WA 98039
Re: Proposed change to method of measuring building heights
Dear Planning Commission:
We reside in Medina Heights, and submit this letter concerning the proposal to
eliminate use of original grade for measuring building height of new construction.
The proposed change would allow building height to be measured not from
original grade, as is currently the rule, but from either the pre-existing grade (i.e., the
grade existing on the site prior to construction of the building in question) or the finished
grade after construction, whichever is lower. The proposal to change the rule apparently
arose from the desire of developers to avoid the expense of a hiring a geotechnical
engineer to establish original grade. While the proposal may have limited inpact in areas
of Medina which do not enjoy significant views, it would possibly have a detrimental
impact in Medina Heights.
Because views are so important in Medina Heights, the City Council established
an overlay zone for Medina Heights which restricts building heights to 20' rather than the
25' height limitation applicable elsewhere. While this special height limitation preserves
views to some extent, it also had some negative effects, including some negative effects
on views. For example, the restriction substantially restricts the nature and size of homes
which can be built in Medina Heights; a normal two-story house of the kind which can be
built elsewhere is an impossibility. And, ironically, the special height limitation also has
the effect of reducing views, because with the 20' limitation a home cannot be built with
its principal living levels high enough to fully enjoy the views which otherwise would be
available.
Over the 16 years we have lived in Medina Heights, our views and the views of
others in our neighborhood have been gradually degraded by the growth of trees in
downhill lots, and by the growth of trees in the city's rights of way. We are therefore
sensitive to any proposal which might further reduce the view potential from a new home
built on our lot. In our case, we believe the proposed change in the method of measuring
building height would inadvertently have the effect of reducing the permissible height of
a new home constructed on our lot to a level below that which would be allowed under
the existing code section. We don't think this is right, and we don't think the reasons
asserted for the change warrant this further degradation of our view.
Proponents of the change have apparently suggested that the "original grade"
standard creates an unnecessary administrative burden (i.e., expense) for applicants
because they have to retain a geotechnical consultant. However, given the nature and
extent of new homes being built in Medina these days, it is hard to believe that the cost of
a geotechnical consultant is a major item in the overall scheme of things. And even if it
is, the added expense is insufficient reason to jettison the existing rule entirely if its effect
will be to further limit views from homes in Medina Height — an area where views are
supposed to be enhanced.
If the existing rule truly is a burden, perhaps the proposed new rule could be
adopted for areas other than Medina Heights. Alternatively, wouldn't it be possible to
leave it to the developer to decide whether the "burden" associated with the original grade
rule is worth the trouble or not? For example, why could the rule not be as follows: The
developer could choose to use the original grade method (in which case he would be
responsible for hiring a geotechnical engineer or doing whatever else is required to
establish original grade); or the developer could choose not to use the original grade
method, in which case height would be measured from the lower of existing grade or the
new finished grade.
We appreciate your consideration of these comments, and would be happy to
respond to any questions or supply further information if desired.
Very truly yours,
John and Susan Ebel
Cc: City Manager
Joseph Gellings
• C��GQil2 ����
September 6, 2006
The Honorable Miles Adam
Mayor
City of Medina
501 Evergreen Point Road
Medina, WA 98039
Dear Mr. Adam,
As a longtime St. Thomas School family, we are writing with our wholehearted support
of our school's request for the Special Use Permit. But as thirteen -year residents of
Medina, we are also writing because we feel so strongly that St. Thomas's broadened
mission and planned state-of-the-art facilities will benefit more than our school, but our
community at large.
The relationship between St Thomas School and our city has been a very special one. I
know we and our children aren't the only ones who fell in love with Officer Shannon
when she was assigned to our school. Our son spearheaded two St. Thomas bake sales,
one that benefited the tsunami victims one year and the Hurricane Katrina survivors
another —and Officer Shannon's presence (and purchasing power) at each of the bake
sales was the talk of the school. Really, that she and Chief Chen came was a highlight for
our son, because the bake sale wasn't just about the school, but about the community
beyond the four walls of St Thomas. Oh, and let's not forget how Officer Shannon so
ably taught a safety class that our kids still refer to: "But Officer Shannon said to
practice shouting, `NO! 9 "
When we think about how St Thomas will be able to share its new facilities, we're
excited. Imagine a community gathering place, Medina's—free—counterpart to Tully's.
But what excites us even more is our school's mission of creating true, global citizens
and leaders —and how that will benefit our community in the near term and in the future.
Bake sales for those in need one year; future mayor and council members the next.
We hope that you approve the Special Use permit on September 11. Thank you so much!
Best,
Robert & Justina Headley
JUSTINA@JUSTINACHENHEADLEY.COM • POST OFFICE BOX 103 • MEDINA, WASHINGTON 98039 • WWW.JUSTINACHENHEADLEY.COM
September 6, 2006
The Honorable Miles Adam
Mayor
City of Medina
501 Evergreen Point Road
Medina, Washington 98039
Dear Mayor Adam:
We are writing in support of the special use permit for St. Thomas School.
The proposed expansion of St. Thomas School is very exciting. The new facilities will
allow the school to enhance its curriculum, broaden its reach to more Medina families,
and make the parish an even greater asset to the city. This expansion will further add to
the desirability of our community.
Our family moved to Medina from New York City two years ago. We spent over six
months extensively researching areas in Seattle and on the Eastside. With two children,
ages 3 and 6 at the time, our priority was to be in close proximity to a school committed
to academic excellence as well as spiritual and character development. St. Thomas
offered this. St. Thomas brought us to Medina. We could not be more delighted with the
program and with our new life here.
We are quite involved with the school and with the planning process surrounding the
expansion. We can assure you that the various school committees responsible for this
project have been extremely thoughtful and have carefully considered the impact on the
Medina community.
We urge the council to approve the special use permit without further delay.
Thank you in advance for your consideration and support of this important initiative.
Sincerely,
Bertrand and Madeleine Valdman
1857 Evergreen Point Road
Medina, Washington 98039
Dear Mayor and City Council members,
For years there have been talks and studies to expand or remodel St. Thomas School
and finally it seems that there are plans in the works. I am writing to ask that you approve
the Special Use Permit for St. Thomas School.
I went through my stack of memorabilia and as it reads on my 1990 calendar:
Thursday, September 6 - "Kerry's first day at St. Thomas School!" It was truly a special
day - new shoes, a new bag with her name on it, and a new experience: 3 day preschool!
Not only was she about to make friends that would continue to be close friends today as a
sophomore in college, but our entire family was about to meet new acquaintances that we
would share experiences in the years ahead when moving onto middle and high schools
and applying to colleges. Our new friends weren't only the other families of St. Thomas'
students, but also the teachers, head of school, and church staff. It felt like a great new
extended family.
The following year, our younger daughter entered preschool, giving us 11 years at St.
Thomas School. It was that year that I thought would be my only chance to rent an
Easter bunny costume and visit the preschool classes since it would be the only year that
they would share the same building. Needless to say, after renting the costume year after
year, I finally bought the costume and STILL appear at Easter time to hop around and
share a huX with the younger kids and wave through the window to the class of the big 1st
through 6 graders!
No longer a parent of a St. Thomas School, I have used the multi -purpose room for
community events, and I know other organizations use its space on a regular basis as
well. The school also serves the whole Seattle area with its annual Camp Fair, which has
a huge attendance each year, being a great resource for summer camp information. With
its proposed new design, I think it will allow better access for more community events as
well as more church activities to be located in some of the school's more public areas. It
has more of the design qualities of the church so that it blends with the already present
church structure.
We live on Evergreen Point Road so our usual route in and out of Medina is by St.
Thomas. I love driving past the school or looking over from the park while on a walk
with the dog and remembering all the fond memories spent there. A new improved
building can only serve the community better and instill memories for our future
generations.
Sincerely,
Cindy Pig
1031 Evergreen Point Road
Medina, WA 98039
Page 1 of 1
Paul Saad
From: "Paul Saad" <paulsaad@seanet.com>
To: "Saad Custom Homes" <sch@seanet.com>
Sent: Monday, September 11, 2006 5:14 PM
Subject: Clyde Hill
Council,
I just talked to Alan Newbell who is the city engineer for Clyde Hill. Clyde Hill bases their building height on the
Original Grade of the ground at the time of their incorporation which was March of 1953. They DO NOT have
detailed topography maps of the town at the time of incorporation. They do have aerial topos of the town but Alan
says these are not detailed and are used for a guide only. Their method of determining original grade is to require
the homeowner to provide a topography of their site including contours at the property lines, top and bottom of all
retaining walls, elevations of current structures, slab elevations, tree elevations, and elevations of any other
existing conditions that may affect the grade. After receipt of the topography the city then determines the original
grade by a site visit. They review the topo and determine if cuts or fills were done and then determine what the
"original grade" is. With the views to protect in Clyde Hill you can be sure that this is important and has stood the
test of time for accuracy.
This system Medina's problem of determining original grade and would preserve the Method we use for
measuring heights.
Why has no one else informed you of this Clyde Hill process? Why would you consider a major change with
potential damage to view property without better public information?
9/11/2006
To: Medina City Council
From: Paul Saad
7644 NE 8tn St.
Medina, WA 98039
(425) 444-3929
p.saad(W,comcast.net
Re: Change from Original Grade as a basis for measuring building heights
Problem Statement
"Original Grade" is difficult to determine accurately.
Proposed Solution
Change the basis of height measurement from original grade to existing grade. This is
change in the METHOD of measuring building heights not just a simplification of
determining original grade.
Potential Problems
1) Several years the ago the code for measuring the height of a home was changed.
The height was kept the same at 25 feet, but the METHOD for measuring the
height was changed to allow the height to be measured from any point within the
foundation, not just the lowest corner. The unintended consequence was that new
homes then did not blend in with the existing homes because they were too tall.
The code was quickly changed back to the original METHOD.
2) I am concerned that there will be unintended consequences due to the proposed
change in the METHOD of measuring. All of the homes in town have been built
with the same METHOD of using original grade to measure the height. Changing
to existing grade could result in taller homes on lots with fill or shorter homes on
lots with cuts. If someone's view is blocked because the lot below them has been
filled, then I'm sure we will be hearing from their attorney.
Potential Solution
I would like to keep the METHOD of using original grade the same. One solution to
simplifying the determination of original grade would be for the council to empower the
building official to determine the original grade rather than, requiring the home owner to
prove what the land was just after the glaciers receded. Simply by observing the
topography of the site and the adjoining properties, a determination of the grade could be
accomplished. Site with obvious fill or cuts, would require more work but this would
keep the METHOD of determining the height the same for all new homes as they are
integrated into their neighbors.
Thank you,
Paul Saad