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HomeMy WebLinkAbout10-09-2006 - Agenda Packet• MEDINA CITY COUNCIL MEETING AGENDA October 9, 2006 7:00 p.m. 501 Evergreen Point Road Medina, WA A. CALL TO ORDER 7:00 p.m. B. ROLL CALL (Adam, Biglow, Blazey, Lawrence, Phelps, Rudolph, Vail-Spinosa) C. APPROVAL OF MEETING AGENDA D. AWARDS AND PRESENTATIONS 1. CERT E. ANNOUNCEMENTS 1. Mayor 2. Council 3. Staff F. CONSENT AGENDA 1. Minutes from September 11, 2006 Council Meeting 2. Minutes from September 25, 2006 Council Study Session 3. Approval of September 2006 Checks/Finance Officer's Report 4. Resolution Recommending City Council Preferred Alternative and Options for SR- 520 Bridge Replacement & HOV Project G. AUDIENCE PARTICIPATION 1. Non -Agenda Items (3 minutes per person) H. REPORTS 1. Police Department 2. Development Services 3. Public Works Department 4. Emergency Services Committee 5. Park Board 6. Planning Commission 0 7. City Manager Meeting Agenda is subject to change prior to approval of the agenda during the meeting. Persons interested in a specific agenda item may wish to call the City Clerk at (425) 233-6400 before 4:00 p.m. on the date of the meeting to confirm agenda items. I. PUBLIC HEARING NONE J. OTHER BUSINESS 1. International Building Code & International Residential Code Use 2. Non -Conforming Envelopes 3. 2007 Preliminary Budget 4. City Manager Search Process 5. Council Agenda Calendar K. NEW BUSINESS L. EXECUTIVE SESSION 5:30 p.m. Start Discussion of Labor Negotiations M. ADJOURNMENT • PUBLIC PARTICIPATION The Medina City Council encourages public participation and values input from citizens. In an effort to conduct meetings in a fair, but efficient manner, the City Council will follow previously adopted procedures, which are available in the City Clerk's Office. All comments shall be addressed to the Council as a whole in a courteous and respectful manner. Citizens wishing to address the Council should complete a speaker card and submit it to the recording secretary prior to the start of the meeting. Speaker cards are on the podium prior to the start of the City Council meetings. 0 ITEM F-1 • • r] L MEDINA CITY COUNCIL REGULAR MEETING MINUTES September 11, 2006 7.00 pm CALL TO ORDER DRAFT Medina City Hall 501 Evergreen Point Road Miles Adam called the September 11, 2006 Medina City Council Regular Meeting to order at 7:04 pm. ROLL CALL Councilmembers Present: Miles Adam, Lucius Biglow (via telephone), Drew Blazey (via telephone), James Lawrence, Katie Phelps, Robert Rudolph and Pete Vall-Spinosa City Staff Present: Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Joseph Gellings, Director of Development Services; Joe Willis, Director of Public Works; and Rachel Baker, City Clerk MEETING AGENDA Mayor declared a moment of silence in memory of events that occurred on September 11, 2001. Mayor announced the agenda reordered as follows: St Thomas public hearing, other business items, and remaining public hearing items. He stated an executive session would be held following completion of agenda items to discuss legal issue. ANNOUNCEMENTS Mayor (7:07 pm) Mayor asserted the joint position paper developed by the Points communities regarding the SR 520 draft environmental impact statement, was distributed to eastside SR 520 executive committee members. CONSENT AGENDA Willis verified Item IV Compensation, on page two of Architectural Services Agreement should identify figure of $93,210 rather than $55,488 as indicated. DRAFT • MOTION LAWRENCE AND SECOND RUDOLPH TO APPROVE CONSENT AGENDA ITEMS: • August 14, 2006 City Council Regular Meeting Minutes • August Check/Finance Officer's Report • Authorization for City Manager to Enter Into Agreement for Architectural Services, as amended MOTION PASSED 7-0 AT 7:13 PM. REPORTS Police Department (7:14 pm) Chief Chen was unavailable to expand on department report; he was attending the Hunts Point City Council meeting. Development Services (7:14 pm) Council posed no questions to Gellings regarding the monthly report. Public Works Department (7:15 pm) Willis responded to councilmember inquiry regarding Medina Beach Park, stating the city has been working with the Washington State Department of Fish and Wildlife to receive an extension to the construction window, but has not yet received a response. Willis confirmed a dog watering station would be installed at the west dog ramp in Medina Park. City Manager (7.16 pm) Schulze was unavailable to comment on monthly report; he was attending city manager conference. PUBLIC HEARING St. Thomas Church & School Special Use Permit and Variances (7:17 pm) Adam explained hearing process and procedure and declared that appearances of fairness disclosed during previous hearing would stand. The city attorney administered oath to hearing participants whom were not previously sworn in. Gellings conveyed the staff recommendation dated July 5, 2006, which approved the special use permit and denied both variances had remained unchanged since the last hearing. He said activity conducted by staff since the last hearing included collection and redistribution of questions and requests for additional information by councilmembers. Gellings remarked two councilmembers submitted requests and the City Council Minutes September 11, 2006 Page 2 DRAFT applicant's response was included in the packet as two bound packages, which included cover letters dated August 28, 2006. Gellings said an updated exhibit including the additional comment letters received by the city since packet distribution was distributed to council prior to the meeting. Mayor invited applicant to address council at 7:30 pm. Jeff Lee, Rector of St. Thomas Church and Chaplain to St. Thomas School, testified that the church owns property of both church and school and explained he was there to express the Vestry's unanimous support and enthusiasm for the request for the special use permit to rebuild the school. He said the project would enhance both the compatibility and relationship of church and school and also improve their presence in the community. Father Lee further stated that the school functions under the auspice of the church, is a member of the National Association of Episcopal Schools, and remarked about its religious life curriculum. Phil Schlaepfer, President of the Board of Trustees of St. Thomas School, said concerns raised during previous hearing were responded to and he encouraged council that if it deemed necessary to raise further issues, to address them during the hearing in order for an immediate response to be provided to avoid further delay. Mr. Schlaepfer stated no new information was discovered and nothing had changed since July hearing. He added remarks regarding the design and development team, the development and design process, and provided temporary relocation detail for the 2007-2008 school year. Mr. Schlaepfer expressed the school's objective and vision. Dr. Kirk Wheeler, Head of School for St. Thomas School, addressed the needs to redevelop the school campus and detailed five reasons why St. Thomas and Medina Elementary should not be compared directly. Dr. Wheeler urged council to provide a decision tonight that would reaffirm the decision provided in July in order to prevent further delay and financial loss. Lorne McConachie and Greg Hepp from Bassetti Architects addressed concerns raised by councilmembers since the last hearing. Principals identified church height, which was clarified as 34 feet and described visual presentation documents which identified existing and proposed footprints of new school, including lot coverage, and the relative elevations of proposed school to existing church both with and without height variance. Visuals provided identified perspective views from the east and southeast both with and without the height variance. Mr. McConachie argued height variance should be granted due to a compliance hardship with height limitation regulations which would result in a building that would be less compatible with existing surroundings as addressed in Medina's Comprehensive Plan and expressed fact that the buildings existed prior to incorporation of Medina. Mr. Hepp defined proposed site traffic circulation plan stating morning drop off would occur in the rear of the site and pick up in the afternoons would take place in the front for older students and in back for the younger children. Mr. Hepp explained future option of opening second exit to improve traffic flow from site. Architects answered Rudolph's questions pertaining to lot coverage and elevations. City Council Minutes September 11, 2006 Page 3 DRAFT Architects verified for Vail-Spinosa the schematic proposal incorporates a metal roof and stone siding on proposed building, but that other roof materials are under review. Jennifer Lowe representing The Transpo Group indicated Transpo conducted a peer review after the initial traffic study was completed by Gibson Traffic Consultants. Ms. Lowe confirmed that combined traffic from both St. Thomas and Medina Elementary School would result in a very acceptable level of service and defined Level of Service C. She stated she was impressed with results obtained from on site observations conducted recently of operations occurring during morning and afternoon times. Ms. Lowe said the approach Gibson took was appropriate, that no new concerns were raised and the report conclusions were based on a worse case scenario. Ms. Lowe answered Lawrence's concerns pertaining to trip generation and Vall- Spinosa's inquiries regarding data collection for traffic counts and the differences between service levels C and D. She addressed Rudolph's questions regarding vehicle delay and confirmed Level of Service C for five -way intersection. Amy Kosterlitz, attorney and partner with Buck and Gordon, thanked councilmembers for their time and stated the St. Thomas team amply demonstrated that the proposed project meets special use and variance criteria and would be a good fit with city's comprehensive plan policies and requirements. She said questions raised by council have been answered and there has been plenty of time for all aspects of project to be considered by council and staff. Ms. Kosterlitz testified that St. Thomas meets the definition for the Religious Land Use and Institutionalized Persons Act (RLUIPA) and commented that there could be possible implications if project delayed further. She summarized testimony provided and asked council to adopt findings and decision tonight. Ms. Kosterlitz urged council to grant height variance to improve proposed school compatibility with the church, concluding that a decision on the height variance could be deferred to another night in order to avoid delay on special use and setback variance decisions. Mayor opened floor to public participation at 8:32 pm. Resident Shalisan Foster stated she intends to have her four children attend St. Thomas through the sixth grade, and is currently in her sixth of fifteen years at the school and urged council to approve the special use permit. Resident Dodee Hand said St. Thomas School was the first connection she and her husband had with Medina. She stated she has been associated with St. Thomas for thirty-two years as both a parent and teacher and explained her view that the school's growth has always been achieved in a responsible manner and with an intention to remain an asset within the community. Resident Jim Nordstrom remarked three of his four children attend St. Thomas School and he urged council to support the special use permit tonight. Resident Bert Valdman commented that he has two children attending St. Thomas School and his family relocated to Medina due to the proximity of the school. He City Council Minutes September 11, 2006 Page 4 DRAFT expressed that he is excited to be involved with St. Thomas during this time and requested council approve the special use permit. Resident Kerry Brown asked council to approve the special use permit and stated she has been a St. Thomas parent for ten years. Mrs. Brown said St. Thomas is an important part of the community and offers a unique opportunity for early childhood education. She expressed her belief that the community would be enhanced and the essence and partnership of St. Thomas in the community would not be changed as a result of redevelopment. Resident Bruce Hand said he has been acquainted with the St. Thomas campus since 1970 or 1971 and that there have been four modifications and improvements since that time and each was well done and aesthetically well presented. He asked council to approve the matter as it will be another top-notch modification to the campus and will be appreciated by the community. Mr. Hand named several other groups which use the facility. He said students from St. Thomas are well-behaved and outstanding Medina citizens. Resident Charles Black remarked he has children which attend both St. Thomas and Medina Elementary School and expressed support of the special use application. He confirmed the start times for Medina Elementary and St. Thomas as 8:10 am and 8:30 am. Resident Mark Nelson pointed out that St. Thomas is a resource to the community and urged approval of the special use permit and both variances, and expressed his belief that all conditions have been met. Mr. Nelson said he reviewed the drawings and stated they are complimentary to the building and when completed the structure would be an architectural asset to the community. He noted the existing non -conformities would be removed as a part of re -development. Dr. Wheeler confirmed St. Thomas's official start time as 8:25 am. Mayor closed floor to public testimony at 8:47 pm and council began deliberations. Discussion included ideas to mitigate traffic concerns and council consulted with Tanaka regarding issue. City Council Minutes September 11, 2006 Page 5 DRAFT • 0 11 MOTION VALL-SPINOSA AND SECOND ADAM TO ACCEPT APPLICANT'S REQUEST TO BUILD A NEW PRIVATE SCHOOL ON THE GROUNDS ADJACENT TO ST. THOMAS EPISCOPAL CHURCH WITH THE FOLLOWING AMENDMENTS: 1). STRUCTURE BE BUILT AS PER COMPUTER PICTURES PRESENTED ON THE AUGUST 28, 2006 DOCUMENT BY BASSETTI ARCHITECTS, AND THE PRESCRIPTIONS NECESSARY TO CARRY OUT WOULD BE THE FOLLOWING: STONE ON EXTERIOR SIDING; COLORS, WINDOWS AND LANDSCAPING AS SHOWN 2). SETBACK VARIANCE REQUEST BE GRANTED 3). HEIGHT VARIANCE REQUEST BE DENIED 4). IF AFTER SIX YEARS FROM ISSUANCE OF BUILDING PERMIT IT IS DETERMINED BY THE CITY THAT TRAFFIC AT THE 12T" STREET INTERSECTION SHOULD REQUIRE TRAFFIC SIGNALING DUE TO INCREASED TRAFFIC THEN THE SCHOOL SHOULD CONTRIBUTE AN AMOUNT DETERMINED BY THE COUNCIL A SHARE TO BE AT LEAST TEN PERCENT BUT NOT TO EXCEED ONE-THIRD OF THE TOTAL AMOUNT NECESSARY FOR SUCH SIGNALING MOTION FAILED 1-6 (VALL-SPINOSA IN FAVOR) AT 9:20 PM. Rudolph suggested council review each permit individually. MOTION LAWRENCE AND SECOND BIGLOW TO APPROVE SPECIAL USE PERMIT FOR ST. THOMAS SCHOOL, MOTION PASSED 7-0 AT 9:36 PM. MOTION PHELPS AND SECOND ADAM TO APPROVE SETBACK VARIANCE REQUEST, MOTION PASSED 6-1 (LAWRENCE OPPOSED) AT 9:37 PM. MOTION BIGLOW AND SECOND BLAZEY TO APPROVE HEIGHT VARIANCE, MOTION FAILED 2-4-1 (BIGLOW, BLAZEY IN FAVOR AND RUDLOPH ABSTAINED) AT 9:43 PM. MOTION VALL-SPINOSA AND SECOND PHELPS TO APPROVE WRITTEN FINDINGS, MOTION PASSED 5-2 BIGLOW AND BLAZEY OPPOSED AT 9:45 PM. * Written findings approved special use permit, approved setback variance and denied height variance. Mayor recessed meeting for a five-minute break, and the meeting was called back into session at 9:52 pm. City Council Minutes Page 6 September 11, 2006 DRAFT • OTHER BUSINESS 841" Avenue Northeast Tree Replacement (9:53 pm) Willis opened discussion and summarized action options. Council discussed motion and Willis answered council inquiries. Discussion included remarks pertaining to preferred street trees and distinguishing between hazardous trees and dead trees. MOTION VALL-SPINOSA AND SECOND RUDOLPH TO EXTEND MEETING ONE HOUR, MOTION PASSED 6-1 (BIGLOW OPPOSED) AT 10:07 PM. MOTION LAWRENCE AND SECOND BIGLOW TO PRUNE ALIVE/HAZARDOUS TREES, REMOVE DEAD TREES, AND REPLACE REMOVED TREES WITH POPLARS, MOTION PASSED 4-3 (PHELPS, RUDOLPH AND VALL-SPINOSA OPPOSED) AT 10:09 PM. Award Contract for Northeast Eighth Street Sidewalk Construction (10:14 pm) Willis summarized contract schedules and budget items. Discussion followed and Willis answered council inquiries. MOTION PHELPS AND SECOND RUDOLPH TO ADOPT SCHEDULES A, B, AND C AS PRESENTED AND AWARD CONTRACT TO LOWEST BIDDER, GMT, INC.. MOTION PASSED 5-2 (BLAZEY AND LAWRENCE OPPOSED) AT10:34 PM. PUBLIC HEARINGS Ordinance Modifying Method of Measuring Building Height (Original Grade) (10:35 pm) Gellings provided a summary of proposed ordinance and Council discussion followed. Gellings answered inquiries posed by council. Council continued discussion to a future agenda in order to address greater definition of method and Gellings conveyed he would continue to work with the city attorney in order to address hypothetical situations discussed by council. Adam opened floor to public comment at 10:57 pm. Resident John Ebel explained reasons for writing letter previously submitted to council. Mr. Ebel suggested the proposal would reduce view potential for homes located in Medina Heights and stated a neighborhood exception could be included in ordinance or offer the builder an option to hire a geotechnical engineer to establish original grade. Citizen conveyed current ordinance has worked well and should not be changed. Citizen Mark Nelson said proposal resulted from focus groups and could save expenses for homeowners and streamline building process. Blazey exited the meeting at 11:05 pm. City Council Minutes September 11, 2006 Page 7 DRAFT • MOTION AND SECOND TO EXTEND MEETING FIFTEEN MINUTES, MOTION PASSED 6-0 AT 11:06 PM. Comcast Franchise Renewal (11:06 pm) MOTION LAWRENCE AND SECOND PHELPS TO ADOPT THE ORDINANCE MODIFYING CHAPTER 5.08 OF THE MEDINA MUNICIPAL CODE REGULATING CABLE TELEVISION SERVICES AND TO AUTHORIZE CITY MANAGER TO ENTER INTO A FRANCHISE AGREEMENT WITH COMCAST TO PROVIDE CABLE TELEVISION SERVICES IN MEDINA, MOTION PASSED 6-0 AT 11:07 PM. OTHER BUSINESS Council Agenda Calendar Agenda calendar briefly discussed. EXECUTIVE SESSION MOTION AND SECOND TO RECESS INTO EXECUTIVE SESSION FOR AN ESTIMATED TEN MINUTES, MOTION PASSED 6-0 AT 11:09 PM. The council recessed into executive session for the purpose of discussing a legal issue, per RCW 42.30.110 (1) (i) and for discussion of labor negotiations per RCW 42.30.110 (1)(g) for an estimated time of ten minutes and action was anticipated following executive session. City Councilmembers Adam, Biglow, Lawrence, Phelps, Rudolph and Vall-Spinosa; and City Attorney Wayne Tanaka were present. Executive session adjourned and the city council reconvened into regular session at 11:20 pm. MOTION LAWRENCE AND SECOND VALL-SPINOSA TO AUTHORIZE CITY MANAGER TO SIGN SETTLEMENT AGREEMENT DISCUSSED DURING EXECUTIVE SESSION, MOTION PASSED 6-0 AT 11:21 PM. City Council Minutes September 11, 2006 Page 8 DRAFT • • • ADJOURNMENT MOTION AND SECOND TO ADJOURN THE SEPTEMBER 11, 2006 CITY COUNCIL MEETING, MOTION PASSED 6-0 AT 11:21 PM. The September 11, 2006 Regular Meeting of the Medina City Council adjourned at 11:21 pm. The City Council will hold a Study Session Monday, September 25, 2006. An Executive Session will begin at 6:00 pm to discuss labor negotiations, per RCW 42.30.110 (1) (g). The public portion of the meeting will begin at 7:00 pm. Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk City Council Minutes Page 9 September 11, 2006 T E M F--2 DRAFT MEDINA CITY COUNCIL is STUDY SESSION MINUTES September 25, 2006 Medina City Hall 6:00 pm 501 Evergreen Point Road EXECUTIVE SESSION The city council convened in executive session at 6:00 pm, for the purpose of labor negotiation discussions per RCW 42.30.110 (1) (g). City Manager Doug Schulze; City Labor Attorney Scott Snyder; and Councilmembers Miles Adam, Lucius Biglow, Drew Blazey, Katie Phelps, Robert Rudolph, and Pete Vall-Spinosa were present. No action was anticipated and duration of the session was expected to be one -hour. Executive Session adjourned at 7:00 pm and no action was taken. CALL TO ORDER Miles Adam called the September 25, 2006 Medina City Council Study Session to order at 7:06 pm. ROLL CALL Councilmembers Present: Miles Adam, Lucius Biglow, Drew Blazey, Katie Phelps, Robert Rudolph and Pete Vall-Spinosa Councilmembers Absent: Jim Lawrence City Staff Present: Doug Schulze, City Manager, Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Joseph Gellings, Director of Development Services; Joe Willis, Director of Public Works; Dan Yourkoski, Acting Police Lieutenant; and Rachel Baker, City Clerk ANNOUNCEMENTS Mayor announced there would be an executive session following the meeting to discuss a legal matter Adam announced he attended an AWC meeting regarding communications last week and provided notes from the session to councilmembers. He conveyed AWC suggested that a good way to improve communication would be to conduct 90-minute forums for major topics. Mayor thanked Schulze and King County Councilmember Jane Hague for efforts contributed to Metro bus stop relocation on 84th Avenue Northeast. Schulze stated the stop would be relocated to the north side of Northeast 24th Street near the northeast DRAFT corner of the Wells -Medina property and the southeast corner of the Puget Sound Energy substation. Adam declared council received formal notification today from Doug Schulze resigning from his position as city manager in Medina and announcing his acceptance of the city manager position with the city of Normandy Park. Adam said his final day in Medina would be Friday, October 27t", which would conclude ten years of exemplary service in Medina. Phelps reported she recently attended the NORCOM meeting regarding long term planning for a proposed regional dispatch center and reminded council there was a memo from Chief Chen included in the September 11`" meeting packet which outlined information pertaining to NORCOM. DISCUSSION Tree and Vegetation Ordinance (7:11 pm) Gellings introduced Jack McKenzie, town administrator for Hunts Point who was in attendance to speak about Hunts Point's tree code. Jack McKenzie said Hunts Point takes the approach of preserving only evergreen trees, not controlling deciduous trees or landscaping and has kept the code simple due to limited resources. He said a tree inventory and tree cover condition study were recently completed in cooperation with records from 1953, old photographs and assistance by an urban forestry senior from the University of Washington. Mr. McKenzie stated the current tree cover resulted after turn of the century clear cutting and consists mostly of Douglas Fir or red cedar and that most of those trees are past their prime. Mr. McKenzie reported trees could be removed if a hazard or danger has been posed to a house, if a tree has been deemed diseased, if it destroys driveways, or if located in the footprint of planned development. He said there is a one for one replacement requirement and replacement must be with a similar species tree that is at least eight feet tall, however, on heavily treed lots a payment into the tree fund would be allowed and the city would choose and place the tree in town. McKenzie answered inquires from council and left meeting at 7:22 pm. Gellings responded to council directives given during earlier discussion regarding a reward -based system and a pre -qualified list of arborists. Gellings reported he looked to survey results gathered from peer cities and cited a system used by the city of Bellevue. Gellings recommended council adopt system of certifying arborists known through the American Society of Consulting Arborists (ASCA) if there would be council interest to continue in that direction and explained certification process. Council discussed option of choosing a single city arborist that would be a certified member of ASCA and not associated with a tree -cutting firm. Council agreed to eliminate rejection clause. City Council Minutes September 25, 2006 Page 2 DRAFT Mayor opened floor to public participation at 7:32 pm. Resident Dale Dier remarked he recently spoke with Gellings regarding a tree -cutting incident which involved a Rambling Lane resident who wanted cedar trees on a non- adjacent property topped to protect her view. He said the non -adjacent property owner convinced and influenced the property owner that the trees were diseased and then the owner obtained a permit to top trees. Mr. Dier urged council to tighten the code to prevent another attempt to bypass code in the future. Resident suggested code allow for a public comment process regarding tree removal. Gellings defined code restrictions and requirements and elaborated on case which allowed permit to be granted administratively without a public hearing due to the fact that the person who would benefit the most from trimming was able to influence adjacent property owner to obtain a permit. A resident since 1967, Lyn Grinstein reminisced how tree code discussion reminded her of the fable of a frog in hot water and its similarities to how subtle tree removal would not be noticed until it would be too late. She argued citizens must stay vigilant to protect the natural environment and property values. She claimed private rather than for profit builders voluntarily take expensive measures to protect trees. Resident Whitney Hines said trees removed by Puget Sound Energy should be completely replaced and that only two of her four fir trees were replaced. She asked if an environmental impact statement has been done and remarked about efforts Bainbridge Island has taken and elaborated about the city of Seattle's recent efforts to replace canopy and increase green space. Resident showed personal pictures taken of lots under construction in Medina which have had trees removed and/or cut and repeated that the tree requirement should be protected. Resident Rod Binden said there should be a happy medium between view preservation and tree preservation. Greta Sterns spoke not as a resident, but as a representative for The Berger Partnership. She said current tree replacement requirement is too cumbersome and recommended a focus in tree replacement that would keep a balanced staggering in hierarchy of canopies. Resident Mark Nelson said the plan could be revised to maintain Medina's sylvan character and expressed appreciation for Hunts Point's simplified and one for one replacement policy and suggested council consider that during plan revision. He said he would like to see a master plan to protect right of way trees and agreed with Ms. Sterns's comments regarding the replanting of numerous small trees and stated concerns regarding the development of tree farms resulting from current mitigation requirements. Resident Kay Koelemay Dicharry remarked about the number of trees greater than 20 inches in diameter which have been removed during the past two years and commented on Hunts Point's code. She stated large significant trees impact the surrounding City Council Minutes September 25, 2006 Page 3 DRAFT neighborhood, not just adjacent owners and suggested surrounding neighbors be notified of tree removals and cited an earlier tree removal situation near her property and the negative impacts which resulted. Resident Cindy Pigott emphasized the term evergreen in both her address in Medina and in the state of Washington and expressed agreement with Ms. Koelemay Dicharry's comments. She added that trees help with absorption of carbon dioxide and water run- off and quoted author Jim Conrad from an American Forests essay. Paul Saad claimed to be a proponent for tree protection as both a builder in Medina and as a Medina property owner, as long as it balances with property rights and coordinates with the view and sunlight ordinance as defined in the comprehensive plan. Mr. Saad expressed he likes Hunts Point's one for one tree replacement and supports protection of right of way trees. He stated it would be unfair should the city continue to regulate and require mitigation for trees located in the footprint of a proposed house. Resident Suzanne Cohen responded to earlier comments made regarding Hunts Point properties and compared lots to those in Medina. She suggested evidence of tree inventory be used as a case study and for a decision to be made based on evidence at some point in the future. Ms. Cohen agreed to earlier direction regarding city arborist and was in agreement to neighbor noticing comments for removal or trimming of significant trees. ! Mayor closed public comment period at 8:22 pm and council discussion followed. Phelps favored staff proposed mitigation schedule which was included in July study session packet. Vall-Spinosa presented an idea for payment into a tree fund based upon caliper inch of tree removal as an alternative to tree replacement and as a measure to prevent development of tree farms. Council directed Gellings work with suggestion. Council suggested a definition be developed for weed trees and that "not recommended deciduous trees" and "prohibited deciduous trees" be lumped together and to not require mitigation for those. Council requested changing mitigation level from 2.5 to 3.0 and agreed to recommendation for one city arborist with ASCA certification that would not be associated with a tree removal firm and also not a current existing consultant. Council majority agreed to change mitigation requirement from 24 to 36 inches if tree located in footprint of proposed construction. There was no consensus for creating regulations special to neighborhood districts. A consensus was reached pertaining to non -specification of rights of way plantings. Consensus was reached to preserve same genus at 25% replacement. Discussion continued regarding performance bond requirement as an incentive for finalization of landscaping and for requiring public noticing by means of a sign posted in the right of way for right of way tree trimming and removal. Tanaka indicated he would look into fine penalty limitations for tree code violations. City Council Minutes September 25, 2006 Page 4 DRAFT Mayor called a break at 9:40 pm and the meeting was ordered back into session at 9:46 pm. 2007 Budget Discussion (9:46 pm) Schulze conveyed he would like to receive council comment regarding draft budget to prepare for special October budget meeting presentation and provided an overview of draft document. Council asked Schulze to take a closer look at interest income projections and Adam requested an inventory of police department vehicles and a list of police department software upgrades requested in budget. MOTION BLAZEYAND SECOND RUDOLPH TO EXTEND MEETING ONE HOUR, MOTION PASSED 6-0 AT 10:04 PM. Adam requested 2006 budget figures and projected 2006 expenditures for Medina Beach Park and Rudolph requested costs for storm sewer repairs and upgrades. Willis conveyed storm sewer estimates could be available after he has opportunity to review videotapes. Council discussed videotaping of council meetings and informally determined to budget only for cable broadcasting of council meetings. Blazey requested a list identifying full time budgeted positions for both year 2006 and 2007, and Rudolph requested a detailed financial and duty breakdown as well as the physical placement for the proposed development services position. Adam inquired why there was a large increase in the legal department budget and for WCIA annual dues. Schulze indicated he would follow up with these items and at council's request would obtain information pertaining to intergovernmental services contributions. Adam requested a schedule outlining city expenditures for Medina Days. Initiative 933 Discussion (10:55 pm) Councilmembers voiced their opinions regarding the city taking a position on the issue. An informal poll determined there would be a 3-3 vote regarding the publishing of a city stance on the initiative and Schulze stated Medina would therefore remain silent on issue. SR 520 Project Draft EIS Comments & Preferred Alternative Resolution (10:58 pm) Adam invited council to comment on draft resolution and the potential SR 520 comment points and reported Medina's final position paper must be passed during the October 91n meeting. Adam confirmed a stop would be included at Evergreen Point Road, and Medina would support the request for transit access at 1081" Avenue made by Kirkland and Bellevue. Adam remarked Medina's position for clearance of the east high rise City Council Minutes September 25, 2006 Page 5 DRAFT would be no more than 70 feet and a comment would be added against the taking of slivers of land. Rudolph suggested the city take a position against diverting truck traffic from 1-90 to SR-520. Schulze suggested and Adam agreed to place resolution on the October 9th consent agenda. Donations Policy Item not discussed due to time limitation and was moved to October 9th meeting agenda. MOTION AND SECOND TO EXTEND MEETING TEN MINUTES, MOTION PASSED 6-0 AT 11:09 PM. Council Agenda Calendar (11:09 pm) Agenda calendar briefly discussed. Rudolph explained he would be unavailable to attend an October 23rd study session and council determined they would forward availability for alternative dates of either October 25th or 26th via email to city manager. EXECUTIVE SESSION The council recessed into executive session at 11:13 pm, for the purpose of discussing a legal issue, per RCW 42.30.110 (1) (i) for an estimated time of ten minutes and it was undetermined if action would follow. City Councilmembers Adam, Biglow, Blazey, Phelps, Rudolph and Vail-Spinosa; city manager, city attorney, and city clerk were present. Executive session adjourned and the city council reconvened study session at 11:50 pm and no action was taken. ADJOURNMENT MOTION AND SECOND TO ADJOURN THE SEPTEMBER 25, 2006 CITY COUNCIL STUDY SESSION, MOTION PASSED 6-0 AT 11:50 PM. The September 25, 2006, Study Session of the Medina City Council adjourned at 11:50 pm. The next Regular Meeting of the Medina City Council will be held Monday, October 9, 2006. An Executive Session will begin at 6:00 pm to discuss labor negotiations, per RCW 42.30.110 (1) (g) and the public portion of the meeting will begin at 7:00 pm. 0 Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk City Council Minutes September 25, 2006 Page 6 • CITY OF MEDINA Memorandum DATE: October 9, 2006 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report — September 2006 General Fund Item F-3 Revenues ➢ Sales and Use Tax is 82% of the annual budget projections or $73,293 above the projected budget for this time of year. ➢ Building Permits has reached 120% of the annual budget projections or $250,510 above the projected budgeted amount for this time of year. ➢ Investment Interest is 171% of the annual budget projections or $120,326 above the projected budget for this time of year. Expenditures Departmental expenditures are meeting budget projections. 0 o rn o O o r- 00 v *p M r t— 00 kn .— Ol O 00 00 t V V 1 CD r- rn v) I- V C TJ M cq ~ a> w a F 6R 69 00 en fn O� r- [� M 0 ? W 69 69 V A � cu `~ w 4.0 W kn � �, � � � kn r. 01 w cu N M M C1 00 o Poo, �a C= 69 69 wo00 �I N m \p O r- 't O 000 M �c r- N to O C\ M O f V 00 CM N \D ll:: 16 % O O O r• M t- r- M kn 00 kn — 00 "C7 C � N W � Qa �, +r a a� 6s 69 9z z a c ►� w � W z � O a > x H a a w a C7 W V) Ey rn - '"' 00 �-D \0 69 641) 'W Ic 6e o rn 0 0 0 r- 00 er rn kn �p M r r 00 V') — \p r p 'IT lzr 'IT M N ' DO r — Q^ M M 16 �D V� 00 �- 00 M kn 00 NO V1 O I'D r fn to h -T 00 \O !f v1 �.• M r •-• O^ C1 .G. O CJ � = L @ 7 d d C/] H9 69 69 69 O Nr L A 4 F kr) W') v, L 69 69 0000 0000 co N kn 'O F 10 N N a ►e W 66 H N i O o O O NN 00 Nt y a. R b o o� V] 0 ^O 06 In -n N fV +N 1�1 y w V � o 1.0 Nh r ONO 0o0 w Q 00 N rq N 0000 00 ":r M r N x o �, 69 69 00 O O v1 M 0 Oq aqp h r4 6q 6q b r V O O �o O 00 vl N M In 00 d' M 00 O O \0 00 00 \o bA O �.,� th r M tD �n N O O C. V r �D N r rq — N Ln — rn M to STi as GZ � G � 69 69 W 69 F19 z a964 w z o a F Q> W ::;) a a >W U Z Z U C7 W v� Ix F r1. U F F OOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT t5eptembm W, 2006 M.T.D. Y.T.D. RECEIPTS RECEIPTS PAGE 1 % OF REMAINING ESTIMATED TOTAL EXPECTATION PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 41,632.18 1,156,051.75 2,147,610.00 53.92 989,558.25 001 000 000 311 10 00 01 Gen'l Prop Taxes - Ad Valorem .00 18,653.86- .00 .00 18,653.86 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 70,182.06 823,293.28 1,000,000.00 82.33 176,706.72 001 000 000 313 71 00 00 Criminal Justice Funding 5,704.19 49,375.36 55,000.00 89.77 5,624.64 TOTAL PROPERTY & SALES TAX 117,518.43 2,012,066.53 3,202,610.00 62.83 1,190,543.47 LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 68,406.26 663,010.92 550,000.00 120.55 113,010.92- 001 000 000 322 30 00 00 Animal Licenses 2.00 740.00 1,000.00 74.00 260.00 001 000 000 322 90 00 00 Gun Permits .00 195.00 .00 .00 195.00- TOTAL LICENSES & PERMITS 68,408.26 663,945.92 551,000.00 120.50 112,945.92- INTERGOVERNMENTAL 001 000 000 334 01 10 00 State Grant -Grim Just Training .00 10,314.43 .00 .00 10,314.43- 001 000 000 334 03 50 00 State Grant -Traffic Safety Com .00 1,297.50 2,000.00 64.88 702.50 001 000 000 334 06 99 00 State Grant -KC -Emergency Mgmt .00 39,945.31 .00 .00 39,945.31- 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. .00 750.00 600.00 125.00 150.00- 001 000 000 336 06 26 00 Criminal Justice -Special .00 1,643.57 2,100.00 78.27 456.43 001000 000 336 06 51 00 DUI/Other Criminal Justice .00 365.42 500.00 73.08 134.58 001 000 000 336 06 94 00 Liquor Excise Tax .00 8,980.90 11,500.00 78.09 2,519.10 001 000 000 336 06 95 00 Liquor Control Board Profits 4,710.40 14,233.97 21,700.00 65.59 7,466.03 0 000 338 21 00 00 Hunts Point PoliceContract 40,253.00 120,759.00 161,012.00 75.00 40,253.00 0 000 338 23 00 00 Detention/Correction-Jail 284.01 834.35 .00 .00 834.35- TOTAL INTERGOVERNMENTAL 45,247.41 199,124.45 199,412.00 99.86 287.55 CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 1,140.00 9,630.00 10,000.00 96.30 370.00 001 000 000 342 10 00 00 Law Enforcement Services 852.30 4,358.40 .00 .00 4,358.40- 001 000 000 342 90 00 10 Other -Lifeguard Sbrvices .00 60.00 .00 .00 60.00- 001 000 000 347 60 00 00 Program Fees .00 1,220.00 2,000.00 61.00 780.00 TOTAL CHGS FOR GOODS/SERVICES 1,992.30 15,268.40 12,000.00 127.24 3,268.40- FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac 30.07 48,403.97 100,000.00 48.40 51,596.03 001 000 000 356 90 00 00 Other Criminal Non -Traffic .00 56.26 .00 .00 56.26- TOTAL FINES & FORFEITURES 30.07 48,460.23 100,000.00 48.46 51,539.77 MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 26,773.02 214,076.61 125,000.00 171.26 89,076.61- 001 000 000 361 40 00 00 Sales Interest 296.95 2,923.77 1,500.00 194.92 1,423.77- 001 000 000 362 20 00 00 Equipment Lease (Long -Term) .00 932.00 2,796.00 33.33 1,864.00 001 000 000 367 00 00 00 Park Donations .00 26,952.49 .00 .00 26,952.49- 001 000 000 369 30 00 10 Confiscated Property -Auction .46 455.92 .00 .00 455.92- 001 000 000 369 90 0000 Other .98 3,821.05 .00 .00 3,821.05- 001 000 000 369 90 00 05 Other-Cd's .00 30.00 .00 .00 30.00- 001 000 000 369 90 0010 Other -Copies 183.63 889.06 .00 .00 889.06- 001 000000 369 90 00 15 Other -Fingerprinting .00 43.00 .00 .00 43.00- 001 000 000 369 90 00 20 Other -KC .00 102.24 .00 .00 102.24- 0 City of Medina MONTHLY REVENUE REPORT w eptembw 30, W06 fJ PAGE 2 M.T.D. Y.T.D. % OF REMAINING OUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION 001 000 000 369 90 00 25 Other -Maps .00 121.00 .00 .00 121.00- 001 000 000 369 90 00 30 Other -Medina 50th-Medallions 100.00 100.00 .00 .00 100.00- 001 000 000 369 90 00 32 Other -Medina 50th-Sweatshirts .00 10.00 .00 .00 10.00- 001 000 000 369 90 00 34 Other -Medina 50th-Mug .00 3.00 .00 .00 3.00- 001 000 000 369 90 00 35 Other -Notary 6.00 108.00 .00 .00 108.00- 001 000 000 369 90 00 40 Other -Postage .64 203.86 .00 .00 203.86- 001 000 000 369 90 00 45 Other -Reports .00 143.35 .00 .00 143.35- TOTAL MISCELLANEOUS REVENUES 27,361.88 250,915.35 129,296.00 194.06 121,619.35- NONREVENUES 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) .00 .00 195,000.00 .00 195,000.00 001 000 000 389 00 00 10 Attorney .00 750.00 .00 .00 750.00- 001 000 000 389 00 00 20 Building Inspector 631.00 7,026.53 .00 .00 7,026.53- 001 000 000 389 00 00 30 Building Official 3,016.25 25,274.80 .00 .00 25,274.80- 001 000 000 389 00 00 50 Engineer 7,217.33 71,870.58 .00 .00 71,870.58- 001 000 000 389 00 00 60 Landscape Architect 3,721.43 29,317.43 .00 .00 29,317.43- 001 000 000 389 00 00 70 Planner 1,081.00 4,041.00 .00 .00 4,041.00- TOTAL NONREVENUES 15,667.01 138,280.34 195,000.00 70.91 56,719.66 TOTAL GENERAL FUND 276,225.36 3,328,061.22 4,389,318.00 75.82 1,061,256.78 • 0 City of Medina MONTHLY EXPENDITURE REPORT S W, 2006 PAGE 1 M.T.D. Y.T.D. % OF UNEXPENDED OUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE GENERAL FUND LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services .00 3,150.00 .00 .00 3,150.00- 001 000 000 511 60 41 10 Prof Serv-SR520 Mitigation .00 .00 10,000.00 .00 10,000.00 001 000 000 511 60 41 20 Prof Serv-Jet Noise Mitigation .00 .00 10,000.00 .00 10,000.00 001 000 000 511 60 43 00 Travel & Training 35.00 229.83 5,000.00 4.60 4,770.17 001 000 000 511 60 49 00 Miscellaneous .00 1,155.19 5,000.00 23.10 3,844.81 001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs .00 5,768.09 5,000.00 115.36 768.09- TOTAL LEGISLATIVE SERVICES 35.00 10,303.11 35,000.00 29.44 24,696.89 City of Medina MONTHLY EXPENDITURE REPORT W s , 2006 PAGE 2 M.T.D. Y.T.D. % OF UNEXPENDED COUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney .00 28,653.40 45,000.00 63.67 16,346.60 001 000 000 512 50 41 20 Public Defender .00 3,915.00 8,000.00 48.94 4,085.00 001 000 000 512 50 41 30 Expert Witness .00 .00 1,000.00 .00 1,000.00 001 000 000 512 50 51 10 Municipal.Court-Traffic/NonTrf .00 25,725.00 70,000.00 36.75 44,275.00 TOTAL MUNICIPAL COURT .00 58,293.40 124,000.00 47.01 65,706.60 OUNT NUMBER DESCRIPTION EXECUTIVE City of Medina MONTHLY EXPENNDDITURE REPORT September a e30, 2006 PAGE 3 M.T.D. Y.T.D. % OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES AND CHARGES 001 000 000 513 10 35 00 Small Tools/Minor Equipment 001 000 000 513 10 43 00 Travel & Training 001 000 000 513 10 49 00 Miscellaneous 001 000 000 513 10 49 01 Dues, Subsc, Auto Allowance TOTAL OTHER SERVICES & CHARGES TOTAL EXECUTIVE DEPARTMENT 8,291.66 74,624.94 103,000.00 72.45 26,375.06 8,291.66 74,624.94 103,000.00 72.45 28,375.06 2,017.47 18,144.12 25,000.00 72.58 6,855.88 2,017.47 18,144.12 25,000.00 72.58 6,855.88 271.99 380.78 500.00 76.16 119.22 119.68 2,191.14 4,000.00 54.78 1,808.86 4,000.00 11,849.26 15,000.00 79.00 3,150.74 260.87 3,476.85 4,100.00 84.80 623.15 4,652.54 17,898.03 23,600.00 75.84 5,701.97 14,961.67 110,667.09 151,600.00 73.00 40,932.91 City of Medina MONTHLY EXPENDITURE REPORT W , 2006 PAGE 4 M.T.D. Y.T.D. % OF UNEXPENDED COUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 514 10 43 00 Travel & Training 001 000 000 514 10 49 00 Misc-Dues,Subscriptions 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors TOTAL OTHER SERVICES & CHARGES TOTAL FINANCE DEPARTMENT • 5,108.00 45,972.00 61,560.00 74.68 15,588.00 5,108.00 45,972.00 61,560.00 74.68 15,588.00 1,093.78 9,536.03 12,700.00 75.09 3,163.97 1,093.78 9,536.03 12,700.00 75.09 3,163.97 498.13 1,404.70 3,500.00 40.13 2,095.30 .00 653.92 750.00 87.19 96.08 .00 8,996.00 9,360.00 96.11 364.00 498.13 11,054.62 13,610.00 81.22 2,555.38 6,699.91 66,562.65 87,870.00 75.75 21,307.35 OOUNT NUMBER. 001 000 000 515 20 41 10 001 000 000 515 20 41 60 C7 0 City of Medina MONTHLY EXPENDITURE REPORT Sept�beei e30, "06 M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED LEGAL DEPARTMENT City Attorney Special Counsel TOTAL LEGAL DEPARTMENT .00 63,617.54 150.00 2,247.00 150.00 65,864.54 120,000.00 .00 120,000.00 PAGE 5 % OF UNEXPENDED TOTAL BALANCE 53.01 56,382.46 .00 2,247.00- 54.89 54,135.46 City of Medina MONTHLY EXPENDITURE REPORT + •, ' W f 2006 PAGE 6 M.T.D. Y.T.D. % OF UNEXPENDED WOUNT NUMBER. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CENTRAL SERVICES SALARIES & WAGES 001 000 000 518 10.11 00 Salaries & Wages 001 000 000 518 1012 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 Office and Operating Supplies 001 000 000 518 10 41 00 Professional Services 001 000 000 518 10 42 00 Postage/Telephone 001 000 000 518 10 43 00 Travel & Training 001 000 000 518 10 44 00 Advertising 001 000 000.518 10 46 00 Insurance (WCIA) 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 001 000 000 518 10 48 00 Repairs & Maint-Equipment 001 000 000 518 10 49 10 Miscellaneous 001 000 000 518 10 49 20 Dues, Subscriptions 001 000 000 518 10 49 30 Newsletter 001 000 000 518 10 49 40 Photocopies TOTAL OTHER SERVICES & CHARGES BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg TOTAL BUILDING MAINTENANCE SUBTOTAL CENTRAL SERVICES I�0 12,521.48 103,327.95 153,000.00 67.53 49,672.05 .00 .00 500.00 .00 500.00 12,521.48 103,327.95 153,500.00 67.31 50,172.05 4,910.98 37,752.11 52,000.00 72..60 14,247.89 4,910.98 37,752.11 52,000.00 72.60 14,247.89 768.42 9,740.07 20,000.00 48.70 10,259.93 .00 11,039.52 12,000.00 92.00 960.48 1,630.28 18,390.60 22,000.00 83.59 3,609.40 .00 7,615.00 4,500.00 169.22 3,115.00- .00 2,543.86 8,000.00 31.80 5,456.12 .00 78,370.00 92,020.00 85.17 13,650.00 636.50 6,467.85 9,000.00 71.87 2,532.15 180.74 2,491.07 .00 .00 2,491.07- 370.01 3,191.72 7,500.00 42.56 4,308.28 .00 2,555.10 950.00 268.96 1,605.10- .00 19,647.28 33,000.00 59.54 13,352.72 .00 156.94 2,000.00 7.85 1,843.06 3,585.95 162,209.03 210,970.00 76.89 48,760.97 507.60 3,418.40 6,500.00 52.59 3,081.60 31.04 11,303.69 20,000,00 56.52 8,696.31 538.64 14,722.09 26,500.00 55.56 11,777.91 21,557.05 318,011.18 442,970.00 71.79 124,958.82 City of Medina MONTHLY EXPENDITURE REPORT S-gAc bmr 30, 2006 M.T.D. Y.T.D. nrrRnnca nRCrRTPTTAN EXPENDITURES EXPENDITURES APPROPRIATED INFORMATION TECHNOLOGY 001 000 000 518 90 41 50 Technical Services 001 000 000 518 90 48 00 Repairs & Main -Equipment TOTAL INFORMATION TECHNOLOGY INTERGOVERNMENTAL SERVICES 001 000 000 519 90 49 00 Association of WA Cities 001 000 000 519 90 49 01 Puget Sound Regional Council 001 000 000 519 90 49 02 Suburban Cities Association 001 000 000 519 90 49 03 ARCH 001 000 000 519 90 49 04 Eastside Transportation Prog. 001 000 000 519 90 49 06 Eastside Domestic Violence 001 000 000 519 90 49 07 Bellevue Highland Center 001 000 000 519 90 49 09 OASI Program-Employmt Security 001 000 000 519 90 51 10 King County Health Services 001 000 000 519 90 51 20 Puget Sound Clean Air Agency 001 000 000 519 90 51 30 King County Alcohol Control 001 000 000 519 90 51 40 King County Water & Land Resou 001 000 000 519 90 51 50 WA St Dept of Information Sery 001 000 000 519 90 51 60 WA St Purchasing & Contract TOTAL INTERGOVERNMENTAL TOTAL CENTRAL SERVICES • I* PAGE 7 OF UNEXPENDED TOTAL BALANCE 190.00 7,586.56 15,000.00 50.5E 7,413.44 239.22 17,442.67 20,000.00 87.21 2,557.33 429.22 25,029.23 35,000.00 71.51 9,970.77 .00 1,245.12 1,245.82 99.94 .70 .00 .00 450.00 .00 450.00 .00 1,310.15 1,5.00.00 87.34 189.85 .00 12,244.00 15,000.00 81.63 2,756.00 .00 .00 100.00 .00 100.00 .00 .00 1,700.00 .00 1,700.00 .00 .00 1,700.00 .00 1,700.00 .00 25.00 .00 .00 25.00- .00 .00 175.00 .00 175.00 .00 5,021.00 5,021.00 100.00 .00 153.25 464.85 500.00 92.97. 35.15 .00 72.12 2,000.00 3.61 1,927.88 .00 .00 500.00 .00 500.00 .00 500.00 .00 .00 500.00- 153.25 20,882.24 29,891.82 69.86 9,009.58 22,139.52 363,922.65 507,861.82 71.66 143,939.17 000UNT NUMBER DESCRIPTION POLICE DEPARTMENT City of Medina MONTHLY EXPENDITURE REPORT 5ep�embeer 30, 2006 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED PAGE 8 % OF UNEXPENDED TOTAL BALANCE SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 53,224.25 444,917.92 673,882.00 66.02 228,964.06 001 000 000 521 20 12 00 Overtime 7,630.94 55,206.45 75,000.00 73.61 19,793.55 001 000 000 521 20 12 01 Merit Pay .00 23,906.40 42,132.00 56.75 18,223.60 001000 000 521 20 13 00 Holiday. Pay .00 960.00 20,889.00 4.60 19,929.00 TOTAL SALARIES & WAGES 60,855.19 524,992.77 811,903.00 64.66 286,910.23 PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 16,924.92 143,158.48 211,500.00 67,69 68,341.52 001 000 000 521 20 21 10 Personnel Benefits -Retirees 3,290.65 30,838.28 40,600.00 75.96 9,761.72 001 000 000 521 20 22 00 Uniforms 180.39 6,333.05 18,000.00 35.18 11,666.95 001 000 000 521 20 23 00 Tuition .00 .00 6,000.00 .00 6,000.00 TOTAL PERSONNEL BENEFITS 20,395.96 180,329.81 276,100.00 65.31 95,770.19 SUPPLIES 001 000 000 521 20 31 00 Office Supplies 271.81 1,728.67 5,000.00 34.57 3,271.33 001 000 000 521 20 31 40 Police Operating Supplies .00 1,382.11 5,600.00 24.68 4,217.89 001 000 000 521 20 31 50 Photographic Supplies .00 .00 300.00 .00 300.00 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) .00 902.59 4,405.00 20.49 3,502.41 001 000 000 521 20 32 00 Vehicle Expenses -gas, car wash .00 23,446.11 25,000.00 93.78 1,553.89 001 000 000 521 20 35 20 Firearms (purchase & repair) .00 1,452.39 1,000.00 145.24 452.39- TOTAL SUPPLIES 271.81 28,911.87 41,305.00 70.00 12,393.13 OTHER SERVICES & CHARGES 0 000 521 20 41 00 Professional Services 739.16 9,237.86 11,000.00 83.98 1,762.14 001 000 000 521 20 41 50 Recruitment -Background .00 1,100.25 6,500.00 16.93 5,399.75 001 000 000 521 20 42 00 Communications (Phone,Pagers) 807.49 9,433.83 16,000.00 58.96 6,566.17 001 000 000 521 20 43 00 Travel & Training .00 5,017.71 18,000.00 27.88 12,982.29 001 000 000 521 20 44 50 Recruitment -Advertising .00 .00 1,000.00 .00 1,000.00 001 000 000 521 20 45 00 Equipment -Lease & Rentals .00 1,760.60 2,600.00 67.72 839.40 001 000 000 521 20 48 00 Repairs & Maint-Bquipment .00 10,327.75 25,000.00 41.31 14,672.25 001 000 000 521 20 48 10 Repairs & Maint-Automobiles .00 4,154.60 10,000.00 41.55 5,845.40 001 000 000 521 20 49 00 Misc. (Service/supplies) .00 .00 500.00 .00 500.00 001 000 000 521 20 49 20 Bicycle Patrol .00 1,700.76 1,000.00 170.08 700.76- 001 000 000 521 20 49 30 Animal Control .00 .00 1,200.00 .00 1,200.00 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships .00 1,856.00 2,500.00 74.24 644.00 001 000 000 521 20 49 60 Crime Prevention/Public Educ .00 975.86 3,000.00 32.53 2,024.14 001 000 000 521 20 49 90 Misc-Investigative Fund .00 .00 500.00 .00 500.00 TOTAL OTHER SERVICES & CHARGES 1,546.65 45,565.22 98,800.00 46.12 53,234.78 9 City of Medina MONTHLY EXPENDITURE REPORT p� 30, 20OG PAGE 9 IJ M.T.D. Y.T.D. % OF UNEXPENDED OOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 00 Dispatch Services 001 000 000 521 20 51 10 Dispatch Services -Kirkland 001 000 000 521 20 51 20 Dispatch-EPSCA 001 000 000 521 20 51 30 Access-WSP 001 000 000 521 20 51 40 Marine Patrol -Mercer Island. 001 000 000 521 20 51 50 Jail Service -Prisoner Board 001 000 000 521 20 51 60 Prisoner Transport 001 000 000 521 20 51 80 Domestic Violence -Kirkland 001 000 000 521 20 51 85 IT Services -Kirkland TOTAL INTERGOVERNMENTAL SERV CAPITAL OUTLAY 001 000 000 521.20 64 10 Furniture & Equipment TOTAL CAPITAL OUTLAY TOTAL POLICE DEPARTMENT � 0 .00 1,650.00 .00 .00 1,650.00- .00 33,021.50 66,460.00 49.69 33,438.50 .00 4,714.08 6,450.00 73.09 1,735.92 .00 1,860.00 3,720.00 50.00 1,860.00 .00 .00 50,000.00 .00 50,000.00 .00 32,166.71 36,000.00 89.35 3,833.29 .00 900.00 1,000.00 90.00 100.00 .00 1,176.88 2,000.00 58.84 823.12 .00 1,273.16 11,900.00 10.70 10,626.84 .00 76,762.33 177,530.00 43.24 100,767.67 .00 .00 1,000.00 .00 1,000.00 .00 .00 1,000.00 .00 1,000.00 83,069.61 856,562.00 1,406,638.00 60.89 550,076.00 City of Medina MONTHLY EXPENDITURE REPORT t5beer 30, 2006 M.T.D. Y.T.D. OUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services TOTAL INTERGOVERNMENTAL TOTAL FIRE & MEDICAL DEPT I0 19 00 290,986.50 581,973.00 00 290,986.50 581,973.00 PAGE 10 % OF UNEXPENDED TOTAL BALANCE 50.00 290,986.50 50.00 290,986.50 00 290,986.50 581,973.00 50.00 290,986.50 City of Medina MONTHLY EXPENDITURE REPORT M'"OS PAGE 12 M.T.D. Y.T.D. % OF UNEXPENDED OUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED IITANCE EMERGENCY PREPAREDNESS SUPPLIES 001 000 000 525 60 31 00 Supplies 001 000 000 525 60 31 01 Supplies -Citizen Emer Response TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 525 60 41 00 Professional Services 001 000 000 525 60 41 01 Prof Serv-CERT 001 000 000 525 60 48 00 Repairs & Maint-Coach TOTAL OTHER SERVICES & CHARGES • lie 6,720.98 24,285.14 50,000.00 48.57 25,714.86 2,043.09 3,487.43 .00 .00 3,487.43- 8,764.07 27,772.57 50,000.00 55.55 22,227.43 3,990.00 26,810.27 40,000.00 67.03 13,109.73 600.00 600.00 .00 .00 600.00- 703.52 5,798.12 .00 .00 5,798.12- 5,293.52 33,208.39 40,000.00 63.02 6,791.61 TOTAL EMERGENCY PREPAREDNESS 14,057.59 60,980.96 90,000.00 67.76 29,019.04 *COUNT NUMBER DESCRIPTION PLANNING DEPARTMENT City of Medina MONTHLY EXPENDITURE REPORT S-`vl_v 30, "OcV PAGE 13 M.T.D. Y.T.D. % OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE SALARIES & WAGES 001 000 000 558 60 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 558 60 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 558 60 41 01 Planning Consultant 001 000 000 558 60 41 02 Hearing Examiner 001 000 000 558 60 41 05 Building Official Consultant 001 000 000 558 60 41 06 Building Inspector Consultant 001 000 000 558 60 41 07 Engineering Consultant 001 000 000 558 60 41 50 Landscape Consultant 001 000 000 558 60 42 00 Communications 001 000 000 558 60.43 00 Travel & Training. 001 000 000 558 60 49 00 Dues,Subscriptions,Memberships 0 0.000 558 60 64 00 Furniture & Equipment TOTAL OTHER SERVICES & CHARGES TOTAL PLANNING DEPARTMENT 19 10,866.12 97,795.08 132,276.00 73.93 34,480.92 10,866.12 97,795.08 132,276.00 73.93 34,480.92 3,143.51 28,994.61 36,385.00 79.69 7,390.39 3,143.51 28,994.61 36,385.00 79.69 7,390.39 .00 57.99 1,200.00 4.83 1,142.01 .00 57.99 1,200.00 4.83 1,142.01 .00 15,078.00 75,000.00 20.10 59,922.00 .00 100.00 35,000.00 .29 34,900.00 14,474.72 117,656.07 125,000.00 94.12 7,343.93 8,178.12 63,995.85 75,000.00 85.33 11,004.15 22,681.56 151,087.43 120,000.00 125.91 31,087.43- 7,873.50 50,147.63 90,000.00 55.72 39,852.37 49.57 429.19 1,800..00 23.84 1,370.61 .00 87.27 5,100.00 1.71 5,012.73 .00 410.00 1,000.00 41.00 590.00 .00 2,911.54 3,500.00 83.19 588.46 53,257.47 401,902.98 531,400.00 75.63 129,497.02 67,267.10 528,750.66 701,261.00 75.40 172,510.34 City of Medina MONTHLY EXPENDITURE REPORT c _ptM� 30, 2006 PAGE 14 171.'�R1L7 lM7.TV.Df.IVVV Y.T.➢. % OF UNEXPENDED OUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages 001 000 000 574 20 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 001 000 000 574 20 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 574 20 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 001 000 000 574 20 44 00 Advertising 001 000 000 574 20 49 00 Miscellaneous TOTAL OTHER SERVICES & CHARGES TOTAL RECREATION -LIFEGUARDS lie 645.75 12,943.75 19,024.00 68.04 6,060.25 205.88 1,617.38 .00 .00 1,617.38- 851.63 14,561.13 19,024.00 76.54 4,462.87 155.87 2,495.83 2,200.00 113.45 295.83- .00 311.55 300.00 103.85 11.55- 155.87 2,807.38 2,500.00 112.30 307.38- .00 259.56 500.00 51.91 240.44 .00 259.56 500.00 51.91 240.44 .00 .00 500.00 .00 500.00 .00 .00 300.00 .00 300.00 .00 .00 350.00 .00 350.00 .00 .00 1,150.00 .00 1,150.00 1,007.50 17,628.07 23,174.00 76.07 5,545.93 City of Medina MONTHLY EXPENDIITURE REPORT Septembm 30, 2006 PAGE 15 M.T.D. Y.T.D. % OF UNEXPENDED COUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 001 000 000 576 80 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 576 8O 21 00 Personnel Benefits 001 000 000 576 80 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 001 000 000 576 80 31 01 Maintenance Supplies 001 000 000 576 80 32 00 Vehicle Fuel & Lube TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 001 000 000 576 80 41 04 Professional Services-Misc 001 000 000 576 80 42 00 Telephone/Postage 001 000 000 576 80 43 00 Travel & Training 001 000 000 576 80 47 00 Utilities 0 000 576 80 48 00 Repair & Maint Equipment 0 0 000 576 8049 00 Miscellaneous 001 000 000 576 80 49 01 Misc-Property Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 576 80 63 00 Park Improvements 001 000 000 576 80 64 00 Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS DEPARTMENT � 0 12,494.91 123,161.11 172,200.00 71.52 49,038.89 .00 1,315.76 2,500.00 52.63 1,184.24 12,494.91 124,476.67 174,700.00 71.25 50,223.13 4,057.26 35,319.97 46,800.00 75.47 11,480.03 229.22 445.74 2,500.00 17.83 2,054.26 4,286,48 35,765.71 49,300.00 72.55 13,534.29 688.05 14,553.12 27,000.00 53.90 12,446.88 192.43 1,759.97 9,000.00 19.56 7,240.03 174.88 3,580.62 9,000.00 39.78 5,419.38 1,055.36 19,893.71 45,000.00 44.21 25,106.29 .00 13,504.19 35,000.00 38.58 21,495.81 581.86 2,212.05 9,000.00 24.58 6,787.95 44.89 336.42 4,000.00 8.41 3,663.58 630.00 2,676.33 5,000.00 53.53 2,323.67 989.75 4,029.94 6,000.00 67.17 1,970.06 .00 5,187.44 4,000.00 129.69 1,187.44- 1,788.10 1,788.10 5,000.00 35.76 3,211.90 .00 209.43 .00 .00 209.43- 4,034.60 29,943.90 68,000.00 44.04 38,056.10 .00 53,109.59 50,000.00 106.22 3,109.59- .00 .00 1,500.00 .00 1,500.00 .00 53,109.59 51,500.00 103.13 1,609.59- 21,871.35 263,189.78 388,500.00 67.75 125,310.22 City of Medina MONTHLY EXPENDITURE REPORT 30, 2006 PAGE 16 M.T.D. Y.T.D. % OF UNEXPENDED OUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE OPERATING TRANSFERS. 001 000 000 597 00 20 00 Equipment Replacement Fund .00 77,000.00 77,000.00 100.00 .00 001 000 000 597 00 30 00 Street Fund .00 258,906.92 258,906.92 100.00 .00 001 000 000 597 00 50 00 Park Property Debt Sery Fund .00 218,500.11 218,500.11 100.00 .00 TOTAL OPERATING TRANSFERS .00 554,407.03 554,407.03 100.00 .00 TOTAL EXPENSES 231,259.25 3,248,118.44 4,772,284.85 68.06 1,524,166.41 • lie City of Medina MONTHLY REVENUE REPORT September 30, 2006 M.T.D. COUNT NUMBER DESCRIPTION RECEIPTS EQUIPMENT REPLACEMENT FUND OTHER FINANCING SOURCES 100 000 000 395 10 00 00 Sale of Equipment Property TOTAL OTHER FINANCING SOURCES TRANSFERS 100 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL EQUIPMENT REPLACEMENT PAGE 3 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 .00 4,000.00 .00 4,000.00 00 .00 4,000.00 .00 4,000.00 00 77,000.00 77,000.00 100.00 .00 00 77,000.00 77,000.00 100.00 .00 00 77,000.00 81,000.00 95.06 4,000.00 City of Medina MONTHLY EXPENDITURE REPORT l5ept�bee . 30, 2006 M.T.D. Y.T.D. OUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000 000 521 50 64 00 Police -Automobile 100 000 000 541 50 64 00 Public Works -Equipment TOTAL CAPITAL OUTLAY TOTAL EQUIPMENT REPLACEMENT 0 % OF TOTAL PAGE 17 UNEXPENDED BALANCE 00 39,353.40 44,500.00 88.43 5,146.60 00 1,711.66 .00 .00 1,711.66- 00 41,065.06 44,500.00 92.28 3,434.94 00 41,065.06 44,500.00 92.28 3,434.94 City of Medina MONTHLY REVENUE REPORT g M' 2006 PAGE 4 M.T.D. Y.T.D. % OF REMAINING 1000UNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 000 000 333 20 20 00 Surface Transportation Program .00 48,605.00 .00 .00 48,605.00- 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted) 6,311.76 49,344.51 70,000.00 70.49 20,655.49 TOTAL INTERGOVERNMENTAL 6,311.76 97,949.51 70,000.00 139.93 27,949.51- 101 000 000 397 00 10 00 From General Fund .00 258,906.92 258,906.92 100.00 .00 TOTAL OPERATING TRANSFERS .00 258,906.92 258,906.92 100.00 .00 TOTAL CITY STREET FUND 6,311.76 356,856.43 328,906.92 108.50 27,949.51- 9 City of Medina MONTHLY EXPENDITURE REPORT epk eN, fN �06 PAGE 18 MbMT M.T.D. Y.T.D. % OF UNEXPENDED OUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CITY STREET FUND SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 101 000 000 542 30 22 00 Uniforms TOTAL PERSONNEL BENEFITS ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies 101 000 000 542 30 35 0.0 Small Tools/Minor Equipment 101 000 000 542 30 41 00 Professional Services 101 000 000 542 30 41 10 Road & Street Maintenance 101 000 000 542 30 45 00 Machine Rental 101 000 000 542 30 47 00 Utility Services 101 000 000 542 30 48 00 Equipment Maintenance 101 000 000542 40 41 00 Storm Drain Maintenance 101 000 000 542 63 41 00 Street Light Utilities 101 000 000 542 64 41 00 Traffic Control Devices 1 000 542 66 41 00 Snow & Ice Removal 1 000 542 67 41 00 Street Cleaning TOTAL ROAD & ST MAINTENANCE TOTAL CITY STREET FUND � 0 10,734.91 115,392.40 165,000.00 69.93 49,607.60 10,734.91 115,392.40 165,000.00 69.93 49,607.60 3,274.85 33,283.24 46,000.00 72.35 12,716.76 744.66 744.66 2,500.00 29.79 1,755.34 4,019.51 34,027.90 48,500.00 70.16 14,472.10 94.52 2,323.71 6,000.00 38.73 3,676.29 .00 368.83 1,500..00 24.59 1,131.17 .00 21,096.10 65,000.00 32.46 43,903.90 .00 11,177.92 90,000.00 12.42 78,822.0E .00 932.08 3,500.00 26.63 2,567.92 .00 1,912.08 1,000.00 191.21 912.08- .00 1,398.96 4,000.00 34.97 2,601.04 .00 12,520.42 45,000.00 27.82 32,479.58 18.95 9,390.79 21,000.00 44.72 11,609.21 .00 1,832.23 5,000.00 36.64 3,167.77 .00 .00 1,000.00 .00 1,000.00 .00 1,743.51 15,000.00 11.62 13,256.49 113.47 64,696.63 258,000.00 25.08 193,303.37 14,867.89 214,116.93 471,500.00 45.41 257,383.07 City of Medina MONTHLY REVENUE REPORT weer m, "06 M.T.D. .COUNT NUMBER DESCRIPTION RECEIPTS TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Other NonRevenues-Tree Replace TOTAL MISCELLANEOUS REVENUE TOTAL TREE FUND 11 • PAGE 6 Y.T.D. %; OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 15,265.05 .00 .00 15,265.05- 00 15,265.05 .00 .00 15,265.05- 00 15,265.05 .00 .00 15,265.05- City of Medina MONTHLY EXPENDITURE REPORT �,c.,bcr 30, "06 PAGE 20 "�'Y`�"�'� M.T.D. Y.T.D. % OF UNEXPENDED OUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE TREE FUND OTHER SERVICES & CHARGES 103 000 000 589 00 4910 Miscellaneous -Tree Replacement TOTAL OTHER SERVICES & CHARGES TOTAL TREE FUND � 0 513.27 2,420.34 20,000.00 12.10 17,579.66 513.27 2,420.34 20,000.00 12.10 17,579,66 513.27 2,420.34 20,000.00 12.10 17,579.66 OUNT NUMBER DESCRIPTION PARK. PROP DEBT SERV FUND City of Medina MONTHLY REVENUE REPORT September 30, 2006 M.T.D. RECEIPTS CASH ON HAND TRANSFERS 200. 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL PARK PROP DEBT SERV FUND 0 PAGE 7 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 218,500.11 218,500.11 100.00 .00 00 218,500.11 218,500.11 100.00 .00 00 218,500.11 218,500.11 100.00 .00 City of Medina MONTHLY EXPENDITURE REPORT 30, 2006 PAGE 21 M.T..D.11lliill Y.T.D. % OF UNEXPENDED *OUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE PARK PROP. DEBT SERVICE FUND PARK PROP DEBT PRINCIPAL/INT. 200 000 000 591 76 77 00 Principal TOTAL PARK PROP DEBT PRIN/INT. TOTAL PARK PROP DEBT SERV FUND • • 00 284,409.71 284,409.71 100.00 .00 00 284,409.71 284,409.71 100.00 .00 00 284,409.71 284,409.71 100.00 .00 COUNT NUMBER DESCRIPTION CAPITAL PROJECTS FUND Citv of Medina MONTHLY REVENUE REPORT Sepwmher 30, Zoos M.T.D. RECEIPTS PAGE 9 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION TAXES 307 000 000 317 34 00 00 Real Estate Excise Tax 1 51,667.46 361,413.58 325,000.00 111.20 36,413.58- 307 000 000 317 35 00 00 Real Estate Excise Tax 2 51,667.48 361,413.58 325,000.00 111.20 36,413.58- 307 000 000 334 03 90 00 Grant -Sidewalks .00 .00 48,605.00 .00 48,605.00 TOTAL TAXES 103,334.96 722,827.16 698,605.00 103.47 24,222.16- TOTAL CAPITAL PROJECTS FUND 103,334.96 722,627.16 698,605.00 103.47 24,222.16- 0 • OOUNT NUMBER DESCRIPTION City of Medina MONTHLY EXPENDITURE REPORT W, 2U6 PAGE 22 M.T.D. Y.T.D. % OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 595 30 03 00 Medina Park Improvements 307 000 000 595 30 63 01 Road Construction 307000 000 595 30 63 02 Storm Sewer Construction 307 000 000 595 30 63 03 Park Improvements 307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St 307 000 000 595 30 63 it Facility Structural Analysis TOTAL IMPROVEMENTS TOTAL CAPITAL PROJECTS • 0 .00 .00 .00 .00 753.03 .00 753.03 753.03 8,165.44 .00 106,430.84 270,000.00 .00 100,000..00 70,388.43 593,000.00 753.03 250,000.00 280.00 150,000.00 186,017.74 1,363,000.00 186,017.74 1,363,000.00 .00 8,165.44- 39.42 163,569.16 .00 100,000.00 11.87 522,611.57 .30 249,246.97 .19 149,720.00 13.65 1,176,982.26 13.65 1,176,982.26 COUNT NUMBER DESCRIPTION NON -REVENUE TRUST FUND City of Medina MONTHLY REVENUE REPORT Sekcnbem 30, 2006 M.T.D. RECEIPTS NON -REVENUES 631 000 000 389 00 10 01 Security Dep-Fisher, Scott 631 000 000 389 00 10 02 Security Dep-Medina Fine Homes 631 000 000 389 00 10 03 Security Dep-Burke, J Michael 631 000 000 389 00 10 04 Security Dep-John Day Homes 631 000 000 389 00 10 05 Security Dep-Brunell, Anne 631 000 000 389 00 10 10 Security Dep-Komen 631 000 000 389 00 10 20 Security Dep-Medina Place 631 000 000 389 12 52 01 WA St -Bldg Code Fee 631 000 000 389 12 52 03 WA St -Judicial Info Systems 631 000 000 389 12 52 06 WA St -State Portion 631 000 000 389 12 52 07 WA St -State 30% 631 000 000 389 12 52 08 WA St -Trauma Care 631 000 000 389 12 52 09 WA St-Lab-Bld/Breath 631 000 000 389 12 52 10 WA St -Litter Control 631 000 000 389 12 52 12 WA St -State Portion-PSEA 3 631 000 000 389 1252 88 Dept Of Lic-Gun Permit-$18/21 631 000 000 389 12 52 89 WA St Patrol -Gun -FBI ($24) 631 000 000 389 12 52 99 King County -Crime Victims TOTAL NON -REVENUES TOTAL NON -REVENUE TRUST FUND • 0 PAGE 11 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 7,500.00 .00 .00 7,500.00- .00 5,000.00 .00 .00 5,000.00- .00 5,000.00. .00 .00 5,000.00- .00 7,500.00 .00 .00 7,500.00- .00 5,000.00 .00 .00 5,000.00- .00 5,000.00 .00 .00 5,000.00- .00 10,000.00 .00 .00 10,000.00- 67.50 774.00 .00 .00 774.00- .00 3,465.67 .00 .00 3,485.67- .00 20,029.31 .00 .00 20,029.31- .00 11,056.12 .00 .00 11,056.12- .00 1,356.32 .00 .00 1,356.32- .0.0 1,673.98 .00 .00 1,673.98- .00 245.11 .00 .00 245.11- .00 106.18 .00 .00 106.18- .00 207.00 .00 .00 207.00- .00. 120.00 .00 .00 120.00- .00 800.29 .00 .00 800.29- 67.50 84,653.98 .00 .00 84,853.98- 67.50 84,853.98 .00 .00 84,853.98- &OUNT NUMBER, 631 000 000 589 12 52 01 631 000 000 589 12 52 03 631 000 000 589 12 52 06 631 000 000 589 12 52.07 631 000000 589 12 52 08 631 000 000 589 12 52 09 631 000 000 589 12 52 10 631 000 000 589 12 52 88 631 000 000 589 12 52 89 631 000 000 589 12 52 99 • City of Medina MONTHLY EXPENDITURE REPORT ISq*ewbm 30, 2006 M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED NON -REVENUE TRUST FUND NON -EXPENDITURES WA ST-Bldg Code Fee WA St-JIS WA St -State Portion WA St -State 30% WA St -Trauma Care WA St-Lab-Bld/Breath WA ST-Litter Control Dept of Lic-Gun Permit-$18/21 WA St Patrol -Gun -FBI ($24) King County -Crime Victims TOTAL NON -EXPENDITURES % OF TOTAL PAGE 24 UNEXPENDED BALANCE 00 549.00 .00 .00 549.00- 00 2,482.55 .00 .00 2,482.55- 00 14,458.03 .00 .00 14,458.03- 00 7,906.96 .00 .00 7,906.96- 00 992.94 .00 .00 992.94- 00 1,191.57 .00 .00 1,191.57- 00 245.11 .00 .00 245.11- 00 207.00 .00 .00 207.00- 00 120.00 .00 .00 120.00- 00 582.83 .00 .00 582.83- 00 28,735.99 .00 .00 26,735.99- City of Medina Claims Check Register Member 30, 20M AMOUnt, VENDOR Car NUMBER VENDOR NAME 71647 1,941.70 18147 BANK OF AMERICA 71648 211.99 9070 LOWE'S BUSINESS ACCOUNT 71649 513.27 18029 PLANTS NORTHWEST, INC 71650 250.00 12685 SCHULZE, DOUGLAS J 71651 290.00 13404 SHURGARD OF BELLEVUE • DATE DATE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 09/06/06 00/00/00 AUG'06-BAKER 001 000 000 511 60 43 00 MILES-AWC/REPAIRS AUG106-BAKER 001 000 000 518 90 48 00 MILES-AWC/REPAIRS INVOICE TOTAL AUG'06-BURDUE 001 000 000 514 10 43 00 CHECKS/SUPPLIES AUG106-BURDUE 001 000 000 518 10 31 00 CHECKS/SUPPLIES INVOICE TOTAL AUG106-CHEN 001 000 000 521 20 31 00 SUPPLIES AUG106-CHEN 001 000 000 521 20 42 00 SUPPLIES AUG106-CHEN 001 000 000 525 60 31 00 SUPPLIES INVOICE TOTAL AUG'06-SCHULZE 001 000 000 513 10 35 00 CAMERA/SUPPLIES/LUNCH AUG'06-SCHULZE 001 000 000 513 10 43 00 CAMERA/SUPPLIES/LUNCH AUG106-SCHULZE 001 000 000 513 10 49 01 CAMERA/SUPPLIES/LUNCH AUG106-SCHULZE 001 000 000 518 10 31 00 CAMERA/SUPPLIES/LUNCH INVOICE TOTAL AUG106-WILLIS 001 000 000 576 80 49 00 SUPPLIES INVOICE TOTAL 09/06/06 00/00/00 AUG106 001 000 000 518 30 48 00 SUPPLIES/MAINT AUG106 001 000 000 576 80 31 00 SUPPLIES/MAINT AUG106 001 000 000 576 80 31 01 SUPPLIES/MAINT INVOICE TOTAL 09/06/06 00/00/00 20060907 PLANTS 103 000 000 589 00 49 10 PLANTS INVOICE TOTAL 09/06/06 00/00/00 SEP'06 001 000 000 513 10 49 01 AUTO ALLOWANCE INVOICE TOTAL 09/06/06 00/00/00 UNIT 1121-OCT106 001 000 000 518 30 45 00 STORAGE PAGE 1 DISTRIBUTION AMOUNT 35.00 214.22 249.22 203.24 40.60 243.84 110.84 109.90 9.50 230.24 271.99 119.68 10.87 571.17 973.71 244.69 244.69 31.04 142.89 38.06 211.99 513.27 513.27 250.00 250.00 149.00 ,(� AIIlollIIt VENDOR C*ll v NUMBER VENDOR NAME 71652 400.00 18146WEDLUND, CAROLL City of Medina Cuims Checc�k��' September 30, "06 PAGE 2 DATE DATE DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 71653 4,000.00 16365 WESTERN DISPLAY FIREWORKS 71654 250.00 18197 WILLIS, JOE 71655 71656 0 71658 71659 00 999999 VOIDED CHECK 190.00 350 ACCUNET/ACCUPC 80.00 501 AWC INVOICE TOTAL 149.00 UNIT 1178-OCT106 001 000 000 518 30 45 00 141.00 STORAGE INVOICE TOTAL 141.00 09/06/06 00/00/00 SEP106 001 000 000 521 20 41 00 400.00 CIVIL SERVICES INVOICE TOTAL 400.00 09/06/06 00/00/00 2006 FIREWORKS I 001 000 000 513 10 49 00 4,000.00 MEDINA DAYS INVOICE TOTAL 4,000.00 09/06/06 00/00/00 SEP-06 001 000 000 576 80 43 00 250.00 AUTO ALLOWANCE INVOICE TOTAL 250.00 09/06/06 09/06/06 VOIDED WARRANT .00 INVOICE TOTAL .00 09/11/06 00/00/00 2401 001 000 000 518 90 41 50 190.00 COMPUTER SERVICES INVOICE TOTAL 190.00 09/11/06 00/00/00 2006 BUDGET 001 000 000 514 10 43 00 80.00 BURDUE, JAN INVOICE TOTAL 80.00 796.94 1500 BELLEVUE CITY TREASURER - UTIL 09/11/06 00/00/00 2B86194 001 000 000 57680 47 00 54.04 WATER SERVICE INVOICE TOTAL 54.04 2886898 001 000000 576 80 47 00 311.69 WATER SERVICE INVOICE TOTAL 311.69 2886980 001 000 000 576 80 47 00 431.21 WATER SERVICE INVOICE TOTAL 431.21 180.39 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 09/11/06 00/00/00 522963 001 000 000 521 20 22 00 180.39 POLICE-KANE 71660 89.89 2595 BURDUE, JAN 71661 174.88 3100 CHEVRON (PW STREETS) 0 INVOICE TOTAL 180.39 09/11/06 00/00/00 8/3/06 MILEAGE 001 000 000 514 10 43 00 89.89 2006 BUDGET-LEAVENWORTH INVOICE TOTAL 89.89 09/11/06 00/00/00 7898306407608 001 000 000 576 80 32 00 174.88 PW AUTOMOBILES City of Medina Clam Check Repster (September 30, 2006 AIDOIIIIt, VENDOR DATE DATE N r NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 71662 360.05 18123 CINGULAR WIRELESS 09/11/06 00/00/00 JUL9-AUG8'06 001 000 000 521 20 42 00 POLICE INVOICE TOTAL 71663 25.00 3308 COMPUSA-HSBC BUSINESS SOLUTION 09/11/06 00/00/00 AUG'06 001 000 000 518 90 48 00 MICROLINE RIBBON INVOICE TOTAL 71664 500.50 3387 DAILY JOURNAL OF COMMERCE 09/11/06 00/00/00 3183632 307 000 000 595 30 63 10 NE 8TH SIDEWALK INVOICE TOTAL 71665 190,41 3405 DAVEY TREE EXPERT COMPANY, THE 09/11/06 00/00/00 99166826 001 000 000 576 80 41 04 MEDINA BEACH PARK INVOICE TOTAL 71666 160.97 18137 DELL MARKETING LP 09/11/06 00/00/00 K31035740 001 000 000 521 20 31 00 ADAPTEC INVOICE TOTAL 71667 652.53 18213 DIGITAL REPROGRAPHIC SERVICES 09/11/06 00/00/00 187521 307 000 000 595 30 63 10 NE 8TH COPIES INVOICE TOTAL 188207 307 000 000 595 30 63 10 NE 8TH COPIES INVOICE TOTAL 188938 307 000 000 595 30 63 10 NE 8TH COPIES • INVOICE TOTAL 71668 300.00 18267 EHPEC 09/11/06 00/00/00 2608 001 000 000 521 2.0 41 00 POLICE VACCINES INVOICE TOTAL 71669 85.87 4640 ENA COURIERS INC 09/11/06 00/00/00 187478 001 000 000 521 20 42 00 POLICE COURIER SERVICE INVOICE TOTAL 71670 39.00 18317 ENR 09/11/06 00/00/00 2006 SUBSCRIPT'N 001 000 000 576 80 49 00 WILLIS, JOE INVOICE TOTAL 71671 703.52 5270 FINANCIAL CONSULTANTS INT'L IN 09/11/06 00/00/00 7707 001 000 000 525 60 48 00 COMMAND VEHICLE INVOICE TOTAL 71672 3,990.00 5275 FINNIGAN, KRISTEN 09/11/06 00/00/00 AUG'06 001 000 000 525 60 41 00 .EMERGENCY PREPAREDNESS PAGE 3 DISTRIBUTION AMOUNT 174.88 360.05 360.05 25.00 25.00 500.50 500.50 190.41 190.41 160.97 160.97 39.17 39.17 9.79 9.79 603.57 603.57 300.00 300.00 85.87 85.87 39.00 39.00 703.52 703.52 3,990.00 City of Medina Claims Check Register September 30, 2006 ClIft Amount VENDOR DATE DATE N NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 71673 150.00 5450 FOSTER PEPPER & SHEFELMAN 09/11/06 00/00/00 837364 001 000 000 515 2041 60 SKINNER APPEAL INVOICE TOTAL 71674 376.55 5745 GEMPLER'S INC. 09/11/06 00/00/00 1008341757 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL 71675 59.12 18206 GLOBALSTAR USA 09/11/06 00/00/00 110025 001 000 000 521 20 42 00 POLICE PHONE SYSTEM INVOICE TOTAL 71676 77.07 5875 GRAINGER 09/11/06 00/00/00 9160387750 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL 71677 2,525.76 18284 HAGEMAN, KEN 09/11/06 00/00/00 AUG'06 001 000 000 556 60 41 05 PLAN REVIEW/INSPECTIONS INVOICE TOTAL 71678 125.00 18242 HARRIS COMPUTER SYSTEMS 09/11/06 00/00/00 2006 HARRIS 001 000 000 514 1043 00 BURDUE, JAN INVOICE TOTAL 98.28 6330 HOME DEPOT CREDIT SERVICES 09/11/06 00/00/00 AUG'06 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 71680 35.95 6340 HOMEGUARD SECURITY SERVICES 09/11/06 00/00/00 IF1340 001 000 000 521 20 41 00 MONITORING SERVICES • INVOICE TOTAL 71681 56.09 6345 HORIZON 09/11/06 00/00/00 6755233-00 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 71682 153.25 8300 KC FINANCE -MENTAL HEALTH, CHEM 09/11/06 00/00/00 7630130 001 000 000 519 90 51 30 2ND QTR'06 LIQUOR INVOICE TOTAL 71683 791.16 8756 LL BEAN, INC. 09/11/06 00/00/00 OE1147648 101 000 000 542 30 22 00 UNIFORMS INVOICE TOTAL OE1149154 001 000 000 57680 22 00 UNIFORMS INVOICE TOTAL OE1149681 001 000 000 576 80 22 00 UNIFORMS PAGE 4 DISTRIBUTION AMOUNT 3,990.00 150.00 150.00 376.55 376.55 59.12 59.12 77.07 77.07 2,525.76 2,525.76 125.00 125.00 98.28 98.28 35.95 35.95 56.09 56.09 153.25 153.25 744.66 744.66 29.00 29.00 17.50 71684 AMO101t VENDOR City of Medina CWmss Check RACpeter September 30, 2006 DATE DATE NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 15.00 10275 NAT'L ARBOR DAY FOUNDATION, TH 09/11/06 00/00/00 2006 DUES 001 000 000 576 80 49 00 MEDINA MEMBERSHIP INVOICE TOTAL 71685 5,915.02 18318 NORTHWEST AED, INC. 09/11/06 00/00/00 1137 001 000 000 525 60.31 00 SUPPLIES INVOICE TOTAL 71686 1,489.41 10445 NW CASCADE INC. 09/11/06 00/00/00 0290963 001 000 000 576 80 49 00 MEDINA DAYS INVOICE TOTAL 71687 217.60 10556 OIC EQUIPMENT INC 09/11/06 00/00/00 44508 001 000 000 518 30 45 00 PW OFFICE TRAILER INVOICE TOTAL 71688 7,873.50 10700 OTAK 09/11/06 00/00/00 JUL08-AUG04'06AA 001 000 000 558 60 41 50 71689 • 71691 9 LANDSCAPE CONSULTANT INVOICE TOTAL 180.74 11015 PACIFIC OFFICE AUTOMATION 09/11/06 00/00/00 894363 001 000 000 518 10 48 00 DJ305-ADMIN COPIER INVOICE TOTAL 577.51 11020 PACIFIC TOPSOILS, INC. 09/11/06 00/00/00 144167 001 000 000 576 80 41 04 PARKS INVOICE TOTAL 145034 001 000 000 576 80 31.00 PARKS INVOICE TOTAL 145316 001 000.000 576 80 41 04 PARKS INVOICE TOTAL 148285 001 000 000 576 80 41 04 PARKS INVOICE TOTAL 148473 001 000 000 576 80 41 04 PARKS . INVOICE TOTAL 148475 101 000 000 542 30 31 00 STREETS INVOICE TOTAL 504.02 18154 PITNEY BOWES PURCHASE POWER 09/11/06 00/00/00 AUG'06 001 000 000 518 10 42 00 POSTAGE PAGE 5 DISTRIBUTION AMOUNT 17.50 15.00 15.00 5,915.02 5,915.02 1,489.41 1,489.41 217.60 217.60 7,873.50 7,873.50 180.74 180.74 99.65 99.65 91.54 91.54 100.69 100.69 $6.87 86.87 104.24 104.24 94.52 94.52 504.02 ill 71692 71693 71694 71695 71696 71697 71698 0 City of Medina Claims Check Register September W, 2006 PAGE 6 Amount VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 504.02 846.26 11700 PUGET SOUND ENERGY 09/11/06 00/00/00 SEP'06AB 101 000 000 542 63 41 0.0 16.95 ELECTRICITY INVOICE TOTAL 18.95 SEP'06AC 001 000 000 518 10 47 00 636.50 ELECTRICITY INVOICE TOTAL 636.50 SEP'06AD 001 000 000 576 80 47 00 192.81 ELECTRICITY INVOICE .TOTAL 192.81 237.44 11820 QWEST 09/11/06 00/00/00 AUG106POL 001 000 000 52120 42 00 192.55 CIRCUIT INFORMATION INVOICE TOTAL 192.55 AUG106PW 001 000 000 576 80 42 00 44.89 PW FAX MACHINE INVOICE TOTAL 44.89 600.00 18319 RAINIER COMMUNICATIONS CONSULT 09/11/06 00/00/00 8/16/06 COURSE 001 000 000 525 60 41 01 150.00 FINNIGAN, KRIS INVOICE TOTAL 150.00 8/23/06 COURSE 001 000 000 525 60 41 01 150.00 FINNIGAN, KRIS INVOICE TOTAL 150.00 8/30/06 COURSE 001 000 000 525 60 41 01 150.00 FINNIGAN, KRIS INVOICE TOTAL 150.00 9/6/06 COURSE 001 000 000 525 60 41 01 150.00 FINNIGAN, KRIS INVOICE TOTAL 150.00 11,948.96 12501 ROHRBACH, G. ROBERT 09/11/06 00/00/0.0 AUG'06 001 000 000 558 60 41 05 11,948.96 BUILDING OFFICIAL INVOICE TOTAL 11,948.96 22,681.56 12005 ROTH HILL ENGINEERING PARTNERS 09/11/06 00/00/00 JUL'06 001 000 000 55860 41 07 22,681.56 ENGINEERING CONSULTANT INVOICE TOTAL 22,681.56 182.72 13300 SEARS COMMERCIAL ONE 09/11/06 00/00/00 AUG'06 001 000 000 576 8022 00 182.72 PW UNIFORMS. INVOICE TOTAL 182.72 3.21 13400 SECURITY SAFE & LOCK INC 09/11/06 00/00/00 328416 001 000 000 521 20 41 00 3.21 AUTO DOUBLE City of Medina Claims Check Register September 30, 2006 PAGE 7 AMOimt VENDOR DATE DATE DISTRIBUTION Wr NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 3.21 71699 504.45 18249 SIMLAB.NET 09/11/06 00/00/00 SEP'06 001 000 000 518 10 42 00 504.45 T-1 DATA LINE INVOICE TOTAL 504.45 71700 159.83 18255 SIMLAB.NET 09/11/06 00/00/00 SEP-06 001 000 000 518 10 42 00 159.83 T-1 DATA LINE INVOICE TOTAL 159.83 71701 49.57 18157 SPRINT - CITY OF INDUSTRY 09/11/06 00/00/00 JUL24-AUG23106 001 000 000 558 60 42 00 49.57 CELLULAR PHONE INVOICE TOTAL 49.57 71702 156.65 13520 STAPLES BUSINESS ADVANTAGE 09/11/06 00/00/00 14669 001 000 000 518 10 31 00 156.65 SUPPLIES INVOICE TOTAL 156.65 71703 461.98 18193 TEL WEST COMMUNICATIONS 09/11/06 00/00/00 661840 001 000 000 518 10 42 00 461.98 TELEPHONES INVOICE TOTAL 461.98 71704 380.00 16141 WA ST UNIVERSITY CASHIER 09/11/06 00/00/00 E0006192 001 000 000 576 80 43 00 380.00 BURFORD, JAMIE INVOICE TOTAL 380.00 8,178.12 725 AUSTIN, LINDA M. 09/26/06 00/00/00 JUL'06 001 000 000 558 60 41 06 8,178.12 BUILDING INSPECTOR INVOICE TOTAL 8,178.12 71706 796.46 18320 HEDEQUIST, DAVE 09/28/06 00/00/00 AUG106 001 000 000 525 60 31 00 796.46 EMERGENCY SUPPLIES INVOICE TOTAL 796.46 71707 2,043.09 18321 RACKNROAD 09/28/06 00/00/00 27541 001 000 000 525 60 31 01 2,043.09 CERT TRAILER INVOICE TOTAL 2,043.09 GRAND TOTAL 86,830.24 ITEM F - 4 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: SR 520 Bridge Replacement & HOV Project Preferred Alternative Resolution MEETING DATE: October 9, 2006 DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: September 25, 2006 SUMMARY OF ISSUE/TOPIC: The City Council reviewed the attached Resolution for the SR-520 Bridge Replacement & HOV Project Preferred Alternative and Options at the September 25, 2006 Study Session. The City Council moved the resolution to the October 9, 2006 Regular Meeting consent agenda for action. Stakeholders involved in the project have been steadily working toward identification of a preferred alternative for the Project. The mid -August publication of the Draft Environmental Impact Statement (DEIS) is the first step toward reaching a decision on a Preferred Alternative. WSDOT has established a process for developing consensus on a preferred alternative, which includes a decision from each of the impacted cities. WSDOT has asked that each impacted agency or jurisdiction take formal action prior to the Executive Committee meeting scheduled for the week of October 23, 2006. The preferred alternative recommendation should include input on the following issues: 1) Selecting the overall number of lanes or cross section - 4 lanes (two general purpose lanes in each direction) or 6 lanes (two general purpose lanes plus an HOV lane in each direction). 2) If the preferred cross section is the 6-lane facility, selecting from among the 6-lane options described fully in the Draft EIS: - Removing the Montlake freeway transit stop - Adding a second Montlake bascule bridge across the Montlake Cut - Relocating the Montlake Interchange with SR 520 to the east at a new Pacific Street Interchange - Placing the eastside bicycle/pedestrian path to the north of the highway - Removing the Evergreen Point freeway transit stop If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:k2006 Agenda Packets00092006Vtem F-4, SR 520 Project Agenda Statement.doc • - Providing direct transit access at 108th Avenue NE to the S. Kirkland Park and Ride - Providing direct transit at Bellevue Way to the S. Kirkland Park and Ride 3) Both the 4 and 6-lane alternatives can be built with pontoons sized to carry future high -capacity transit. Each jurisdiction or agency should provide input to affirm its position on including that option for future HCT expansion into the project. COMMISSION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A COMMENTS: ❑ No Action Requested ® Action Requested ATTACHMENTS: Resolution regarding Preferred Alternative BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $ ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ ® NIA RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move to adopt the resolution stating the City of Medina City Council recommendation on the SR 520 Bridge Replacement & HOV Project Preferred Alternative. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12006 Agenda PacketS190092006Utem FA SR 520 Project Agenda Statement.doc 0 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON REGARDING A PREFERRED ALTERNATIVE AND ASSOCIATED OPTIONS FOR THE SR-520 BRIDGE REPLACEMENT AND HOV PROJECT WHEREAS, the Washington State Transportation commission adopted resolution 596 of September 16, 1999, endorsing the Translake Washington Study Committee recommendations and directed the Washington State Department of Transportation (WSDOT) to proceed with an environmental impact study scoping effort focused on the SR-520 corridor and WHEREAS, there is a desire by the State of Washington and the City of Medina to create an environment of cooperation and agreement in which agreement is reached relative to the design of a proposed SR-520 facility and related transportation improvements, and WHEREAS, the Medina City Council by Resolution No. 270, dated December 13, 1999 and Position Statement, dated December 13, 2004, identifying community mitigation for any proposed SR-520 solution, WHEREAS, an project within the SR-520 corridor must provide WHE y p ) measurable congestion relief to the regional transportation system, and WHEREAS, the City of Medina supports the SR-520 corridor Bridge Replacement and HOV Project to enhance regional transportation mobility and assure mitigation and enhancement of the SR-520 corridor in and through Medina and its adjacent communities, and WHEREAS, the City of Medina would like to share its project recommendations and expectations with those also involved in identifying a preferred alternative for the SR-520 Bridge Replacement and HOV Project, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City of Medina supports the following project alternative and options: • A. 6 Lane Alternative (two general purpose lanes plus an HOV lanes in each direction) such that the project is constructed with pontoons sized to carry future high -capacity transit. B. Construction of the eastside bicycle/pedestrian path along the north of the highway. C. Retain the Evergreen Point freeway transit stop for current and future service. D. Provide direct transit access at 108t" Ave. NE to the S. Kirkland Park and Ride. Section 2. The general project requirements for the SR-520 Bridge Replacement and HOV Project should include the following elements: 1. Lids • 3 Lids, 92"d Ave. NE; 841" Ave. NE; Evergreen Point Road • Maximum length possible not requiring mechanical ventilation or fire suppression — minimum 500' long. • Designed per community input for low intensity use and natural park- like appearance. 2. Sound Walls/ Noise • Continuous Sound Walls from the Eastside landing to Bellevue Way (except where lidded) • Design Sound Walls for maximum noise reduction benefit; cantilevered walls for uphill sound suppression. • Use of "Quiet Pavement" surface throughout Points communities. • Sound buffering within the lids to prevent "trumpeting the noise." 3. Transit Stops • Maintain Transit Stops at 92"d Ave. NE and Evergreen Point Road 4. Environmental • Avoid negative impacts to sensitive areas, including Nature Preserves. If avoidance is not possible, provide full mitigation 5. Construction Period • Minimize all construction impacts without unreasonably extending completion of construction. • Provide reasonable access for residents to their homes during construction. 6. General Design • Regional trail/bike path to be located on the north side for SR-520. • The object of any interchange modification is to minimize cut through traffic, carpool lane cheaters, and traffic back ups on local 0 access routes. • Equitable mitigation on both sides of the lake. PASSED BY THE MEDINA CITY COUNCIL ON THE DAY OF OCTOBER 2006, AND SIGNED IN AUTHENTICATION OF SUCH PASSAGE ON THE SAME DAY. ATTEST/AUTHENTICATED: Rachel Baker City Clerk Filed with the Clerk: Passed by the City Council: Resolution No. • APPROVED: Miles R. Adam Mayor •s MEDINA POLICE DEPARTMENT Memorandum DATE: October 1, 2006 TO: Medina Mayor and City Council FROM: Jeffrey Chen, Police Chief SUBJECT: Military Duty Medina Police Officer Ismael Ramirez #1810, who was on inactive ready reserve status with the U.S. Army, has been ordered to report for active duty as of November 5, 2006. The order will be in effect for 545 days of deployment overseas in support of OPERATION IRAQI FREEDOM. This is the second time since 9/11/01 where a Medina Officer has been recalled for military service of our country. Back in June 2002, then Officer Daniel Yourkoski was also sent overseas for 9 months. ISSUE: While in service of our country, the affected employee will collect a monthly salary from the military. The military salary of an E-5 Sergeant is $2124.60 and well below what a Medina Police Officer would normally earn on a monthly basis. Past practice of the City of Medina and other municipalities has been to augment the military salary up to a maximum of the officer's monthly salary so the affected employee does not encumber financial hardship while away in service of this country. RECOMMENDATION: The City authorize payment of the difference in monthly wages be paid to augment Ismael Ramirez's monthly military salary, not to exceed his current total monthly salary, which is $4,508.00 as a Medina Police Officer. Cc: Officer Ismael Ramirez Doug Schulze, City Manager Jan Burdue, Finance Officer ITEM H - 1 • 11 DATE: September 14, 2006 TO: Mayor and City Council via Chief of Police Jeffrey Chen FROM: Linda Crum, Police Records Manager/Administrator Lifeguard Program SUBJECT: Medina Lifeguard Report - End of Season 2006 The 2006 Lifeguard Program completed another successful year. The nine -week program began June 19 and ended August 20, 2006. There were a total of six Guards, with two full-time and four part-time. All of the 2006 Lifeguards are new to Medina Beach, but they achieved the required Lifeguard Certification and pre -season training sponsored by the Washington Recreation 7 Park Association (WRPA). They each received the Lifeguard Manual defining their responsibilities as a Medina Beach Lifeguard. Two of the Guards are Medina residents, and the other Guards are from Bellevue, Mercer Island and Seattle. All of the Guards have extensive swimming experience and are currently involved in swimming competition such as Crew and Swim teams. Allison Adamson, Lake Lessons Instructor Claire Dillow, Lifeguard Alexandra lani, Lifeguard Ethan Marks, Head Lifeguard Jennifer Kocer, Substitute Lifeguard Katie Tenneson, Lifeguard Allison Adamson, Lake Lessons Instructor ITEM H - 1 They worked a total of 1,292 hours. At the beginning of the season, 80.5 hours of overtime was paid due to one of the part-time guards coming in late in the season. Three Lifeguards were on duty each day during the season allowing rotation among the Guards every 15 minutes for three positions to assure safety for all the children at Medina Beach. The Medina Beach averaged over 320 patrons per day. During the Blue Angels show for three days, the daily average was 1,218 patrons. There were 1,309 patrons on August 12 for Medina Days. There were no significant incidents during those events. Also during the season, the Beach will realize the Kirkland Sailing class that visit the Beach for lunch and some of the students will do some swimming. This was an increase of 2,000 patrons from last year with approximately 10,000 people visiting the beach this year. This year registration for Lake Lessons was down to 28 swimmers compared to 40 swimmers in 2005. This year Lessons were offered in one -week sessions, with two different times in the day to accommodate busy family schedules during the summer months. The most popular times were late July, early August because of better weather. The afternoon session had more participants due to warmer water. The weather was unpredictable as there were six days during the season of rain and there were no swimmers at the Beach, but the Lake Lessons were still conducted. Total revenue received was approximately $1,440. Total cost expected for the 2006 Lifeguard Program will be approximately $18,000. Expenses included salaries, uniform swimsuits, T-shirts, sweatshirts and hats. Also included is replenishing the medical supplies. Several patrons at Medina Beach commented on the Lifeguards professionalism, great customer service, and dedication to their job. A comment from a Medina resident said, "I prefer to bring my children to Medina Beach than any of the other beaches, because I feel they are safer because of such attentive Lifeguards. They don't take their eyes off the water once, even when you are talking to them." Another comment, "The Medina Lifeguards are so professional, dedicated and take their position very seriously." The Lifeguards have kept the Beach and restrooms clean and well maintained throughout the season. On several occasions they administered minor first aid for cuts and bee stings. Throughout the season they enforced Beach rules in roughhousing on the floating dock and not leaving the swim area. Medina is one of the few Beaches in King County that have trained Lifeguards. In a letter by the King County Board of Health Chair, Julia Patterson she urges all communities that have public swim beaches to support lifeguards as means to prevent drowning. The citizens of Medina are very fortunate to have trained Lifeguards to guard the Beach, as well as offering Lake Lessons to further our effort to prevent any unfortunate drowning. With the Council support, we will continue to promote the Medina Lifeguard Program with high standards and professionalism to provide a safe and clean beach area for all patrons that visit the Medina Beach. ITEM H - 1 MEDINA POLICE DEPARTMENT IN Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2006 Felony Crimes September YTD YTD Year End 2006 2006 2005 2005 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 2 5 17 20 Drug Violations 0 1 3 3 Fraud (ID Theft) 0 15 14 17 Vehicle Prowl 3 8 8 10 Theft (over $250) 2 9 1 1 Malicious Mischief 0 0 2 2 Arson 0 0 0 0 Auto Theft (inc Recovery) 0 4 3 4 Poss Stolen Property 0 3 0 0 TOTAL 7 45 48 57 Misdeameanor September YTD YTD Year End Crimes 2006 2006 2005 2005 Assault, Simple 0 3 1 2 Malicious Mischief 0 6 7 15 Vehicle Prowl 2 12 6 9 Theft (Under $250) 1 7 13 35 Domestic Violence 0 2 0 1 Minor in Possession 2 11 11 14 Drug Violations 2 13 3 3 Total 7 54 41 79 Page 1 • ITEM H - 1 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2006 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 0 0 0 0 Burglary (inc Attempt; 0 0 0 0 0 0 1 2 2 5 Drug Violations 0 0 0 1 0 0 0 0 0 1 Fraud (ID Theft) 3 1 3 1 3 2 0 2 0 15 Vehicle Prowl 0 0 0 0 0 1 0 4 3 8 Theft (over $250) 0 1 1 1 2 0 0 2 2 9 Malicious Mischief 0 0 0 0 0 0 0 0 0 0 Arson 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 2 1 1 0 0 0 0 0 0 4 Poss Stolen Property 0 0 1 1 0 1 0 0 0 3 TOTAL 5 3 6 4 5 4 1 10 7 0 0 0 45` Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 1 1 0 1 0 0 3 Malicious Mischief 0 3 0 1 0 1 0 1 0 6 Vehicle Prowl 2 2 2 3 0 0 1 0 2 12 Theft (Under $250) 3 0 0 1 0 2 0 0 1 7 Domestic Violence 0 1 0 0 1 0 0 0 0 2 Minor in Possession 0 0 1 2 1 0 1 4 2 11 Drug Violations 2 1 1 1 2 2 1 1 2 13 Total 7 7 4: 9 5 5 4 6 7 0 0 0 54 Page 2 ITEM H - 1 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2006 Traffic September YTD YTD Year End ACCIDENTS 2006 2006 2005 2005 Injury 1 1 0 0 Non -Injury 0 5 10 16 TOTAL 1 6 10 16 Traffic September YTD YTD Year End CITATIONS 2006 2006 2005 2005 Driving Under Influence 11 77 72 84 *Other 14 113 53 58 Total 25 190 125 142 Traffic September - YTD YTD Year End INFRACTIONS 2006 2006 2005 2005 Speeding 5 53 87 107 Parking 10 82 34 44 **Other 22 257 326 375 Total 37 392 447 526 September YTD YTD Year End WARNINGS 2006 2006 2005 2005 Total 81 889 944 1151 September YTD YTD Year End' CALLS FOR SERVICE ` 2006 2006 2005 2005 . House Watch 22 383 453 590 False Alarms 28 290 269 360 Assists 57 519 537 657 Suspicious Circumstances 21 138 137 185 Property-Found/Lost 2 15 18 19 Animal Complaints 4 28 39 45 Missing Person 0 3 1 1 Warrant Arrests 10 57 27 39 ***Other 6 22 16 22 Total 150 1455 1497 1918 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment lb ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Page 3 ITEM H - 1 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2006 Traffic Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 0 0 0 0 0 0 1 1 Non -Injury 1 1 0 1 1 0 1 0 0 5 TOTAL 1 1 0 1, 1 0 1 0,, 1 0 0 0 6- Traffic Citations Jan Feb Mar Apr" May Jun Jul Aug Sep Oct; Nov Dec Total Driving Under Influence 8 7 10 12 7 6 8 8 11 77 Other 1 5 13 12 17 10 20 21 14 113 Total 9 12 23 24 24 16 28 29 25 0 0 0 190 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 5 7 5 9 10 7 3 2 5 53 Parking 3 4 4 11 10 20 15 5 10 82 Other 20 29 30 46 42 15 27 26 22 257 Total 28, 40 ` 39 66 62 42 45 33 37 , 0 0 0 392 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep. Oct Nov Dec Total Total 75 97 119 133 ` 116 89 116 63 81 889 • Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 35 64 49 80 37 22 41 33 22 383 False Alarms 30 51 36 27 23 25 43 27 28 290 Assists 43 52 68 57 64 58 66 54 57 519 Suspicious Circumstances 15 16 17 19 9 13 13 15 21 138 Property-Found/Lost 1 1 2 3 2 1 2 1 2 15 Animal Complaints 2 1 6 2 1 2 9 1 4 28 Missing Person 2 0 0 0 1 0 0 0 0 3 Warrant Arrests 4 1 3 5 14 8 6 6 10 57 Other 3 1 4 4 1 0 2 1 6 22 Total 135' 187` 185 197 152 '129 182 138 150 0 0 0 1455 Page 4 ITEM H - 1 • Town of Hunts Point MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report Town of Hunts Point 2006 Felony Crimes September YTD YTD 2006 2006 2005 Burglary 0 1 3 Forgery (Identity Theft) 0 1 1 Vehicle Prowl 0 0 1 Theft (over $250) 1 1 3 Possession Stolen Prop 0 2 2 Drug Violation 0 0 1 Auto/Boat Theft 0 0 1 TOTAL 1 5 12 • Year End 2005 5 3 1 4 2 1 1 17 Misdeameanor September YTD YTD Year End Crimes 2006 2006 2005 2005 Assault, Simple 0 1 1 1 Malicious Mischief 1 1 3 3 Vehicle Prowl 0 1 4 5 Theft (Under $250) 0 1 4 5 Domestic Violence 0 1 0 1 Minor in Possession 0 3 6 7 Drug Violations 0 7 1 2 Total 1, 15 19 24 Page 5 • Ik9:1u116 0 • 0 MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Hunts Point Yearly Activity Report Town of Hunts Point 2006 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Burglary 0 0 0 0 1 0 0 0 0 1 Forgery (Identity) 0 1 0 0 0 0 0 0 0 1 Vehicle Prowl 0 0 0 0 0 0 0 0 0 0 Theft (over $250) 0 0 0 0 0 0 0 0 1 1 Poss Stolen Prop 0 0 0 0 1 0 1 0 0 2 Drug Violation 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 0 0 0 0 0 0 0 0 0 0 TOTAL 0 1 0 0 2 0 1 0' 1 0 0 0 5 Misdeameanor Crimes Jan Feb Mar' Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 1 0 0 0 0 0 0 0 0 1 Malicious Mischief 0 0 0 0 0 0 0 0 1 1 Vehicle Prowl 0 1 0 0 0 0 0 0 0 1 Theft (Under $250) l 0 0 0 0 0 0 0 0 1 Domestic Violence 0 0 0 0 1 0 0 0 0 1 Minor in Possession 3 0 0 0 0 0 0 0 0 3 Drug Violations 1 0 1 2 1 0 2 0 0 7 Total 6 1 1 2 2 0 2' 0 1 0 0 0> `15 Page 6 ITEM H - 1 MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Hunts Point Monthly Activity Report ����� Hunts Point 2006 Traffic ` ` September YTD YTD Year End CITATIONS 2006 2006 2005 2005 Driving Under Influence 3 23 35 40 Accidents 0 0 1 1 *Other 6 49 15 17 Total 9 72 51 58 Traffic + September YTD YTD Year End INFRACTIONS 2006 2006 2005 2005 Speeding 0 2 25 25 Parking 1 16 1 10 **Other 32 246 291 326 Total 33 264 317 361 September YTD YTD Year End WARNINGS Total 2006 , 14 2006 83 2005 209 2005 247 September YTD YTD Year End CALLS FOR SERVICE 2006 2006 2005 2005 House Watch 1 33 32 46 False Alarms 9 76 62 82 Assists 6 47 55 69 Suspicious Circumstances 2 25 26 40 Property-Lost/Found 1 4 0 0 Animal Complaints 0 2 6 7 Warrant Arrests 2 10 6 7 ***Other 1 4 4 4 Total 22 > 201 191 255 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment;Civil Dispute;Trespass • Page 7 ITEM H - 1 MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Aunts Point YEARLY ACTIVITY REPORT HUNTS POINT 2006 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 3 3 3 3 1 2 2 3 3 23 Accidents 0 0 0 0 0 0 0 0 0 0 Other 3 0 3 6 8 10 7 6 6 49 Total 6 3 6 9 9 12 9 9 9 0 0 0 72 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total- Speeding 1 1 0 0 0 0 0 0 0 2 Parking 2 0 3 1 4 2 1 2 1 16 Other 20 22 16 37 35 34 26 24 32 246 Total 23 23'- 19` 38 - 39 36 27 26 33 0' 0 0 264 Warnings Jan Feb Mar Apr May < Jun ' Jul - Aug Sep Oct Nov Dec Total Total 11 6 6 6- 10 10 9 11 14 83 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct' Nov Dec Total House Watch 5 5 5 4 5 2 2 4 1 33 False Alarms 7 12 3 7 11 9 12 6 9 76 Assists 1 7 5 7 3 4 5 9 6 47 Suspicious Circumstances 3 2 2 3 3 6 3 1 2 25 Property-Lost/Found 0 0 0 0 1 0 1 1 1 4 Animal Complaints 0 0 1 0 0 0 0 1 0 2 Warrant Arrests 2 0 1 2 1 1 0 1 2 10 Other 0 0 0 2 0 0 0 1 1 4 Total 18 26 17 25 24 22 23 24 22 0 0 0 201 Page 8 ITEM H - 1 17J MEDINA MONTHLY SUMMARY SEPTEMBER, 2006 FELONY CRIMES Burglary 2006-0003105 09/09/06 7800 block of NE 10`h St Medina officer responded to a report of burglary while the home is currently being remodeled. The painter left the residence at approximately 5:00 pm on 09/08/06 and when he returned on 09/09/06 at 10:00 a.m. he noticed the front French doors were swinging open in the wind. While inside, he noticed a couple of saws were missing. Medina officer examined the door and located a pry mark above the dead bolt. The house has an alarm, but was not activated due to allowance for the remodel. Total estimated loss: $1,000 Burglary (E-lert #06-018) 2006-0003207 09/18/06 2500 block of Medina Circle The Medina Police Department is currently investigating a burglary that occurred between 11:30 AM and 2:15 PM on Monday September 18t` in the 2500 block of Medina Circle. During the short time the homeowner was away, unknown suspect(s) forced entry into the home through a lower -level sliding glass door. The home is not equipped with a security system, so the suspect(s) were able to enter unnoticed. Once inside, the suspect(s) went upstairs and rifled through the master bedroom and guest rooms, removing jewelry and currency. Medina Officers have processed the scene and recovered evidence which will be submitted for forensic examination in hopes of identifying the suspect(s). The total estimated value of the loss at this time is $15,000. Vehicle Prowl (Theft) 2006-0003314 09/26/06 300 block of Overlake Drive E Victim reported between 8:00 p.m. on 09/25/06 and 7:45 a.m. on 09/26/06 both of their vehicles that were parked in the driveway were entered by person(s) unknown. Nothing was removed from one of the vehicles. The other vehicle had a camera valued at $300, and four pair of new shoes total value of $390. Both vehicles were left unlocked. Total estimated loss: $690 Theft 2006-0003354 09/28/06 8400 block of Midland Rd Victim reported between 3:00 p.m. on 09/27/06 and 4:30 p.m. on 09/29/06 unknown person(s) entered the unoccupied house, set for demotion. Items taken were a patio speaker, a garage door opener, and a thermostat. Total estimated loss: $650. Medina Police Department Monthly Report — City of Medina September 2006 ITEM H - 1 MISDEMEANOR CRIMES Theft 2006-0003180 09/15/06 2200 block of Evergreen Point Rd Medina officer responded to a report of a theft of both the front and rear license plates. The victim does not know where or when they were stolen, but when he noticed them missing, he called the Medina Police Department. License plates were entered in the state system as stolen. Vehicle Prowl (Theft) 2006-0003319 09/26/06 7800 block of NE 12th Medina officer responded to a report of a vehicle prowl that occurred between 8:00 p.m. on 09/25/06 and 9:00 a.m. on 09/26/06. The vehicle was parked on the street and victim forgot to lock the doors. The next morning the victim noticed all the contents of the glove compartment were on the front passenger seat. Victim reported a set of language CDs valued at $50, a new navy blue GAP sweater valued at $25 and $15 in cash were taken from the vehicle. The vehicle was processed for fingerprints and they were sent to the crime lab for analysis. Total estimated loss: $90. Vehicle Prowl (Theft) 2006-0003345 09/28/06 400 block of Upland Rd Victim reported person(s) unknown entered their vehicle that had been parked in the driveway and rummaged through it. The victim discovered the vehicle with both of its front doors open and the glove box open, and did not notice anything missing. After reading a recent E-Lert (#06-019) he realized his cell phone was missing from inside the vehicle. The vehicle had been left unlocked with no security system activated. Total estimated loss: $200 Warrant 2006-0003284 (E-lert #06-019) "Medina Police Capture Wanted Felon Strolling Around the Community Overnight" At approximately 3:31 AM on Thursday September 28, a Medina Officer contacted a male subject walking in the 8500 block of NE 28"'. The man claimed he needed a cab to get back to downtown Seattle where he was staying. The Medina Officer conducted a records check and discovered the man had a Felony no -bail warrant from the Department of Corrections for Escape from Community Custody for a Burglary in the second degree conviction. A search of the subject incident to arrest revealed items clearly not belonging to the subject. The Medina Police Department is actively investigating how and where the items might have been obtained by the subject. The subject was booked into King County Jail on his warrant. The Medina Police Department will be filing charges for Possession of Stolen Property. The suspect's criminal history includes 5 convictions in Washington, including Burglary, Vehicle Prowling, and Criminal Trespass. In addition, the suspect has an extensive criminal 0 history in five other states with similar criminal activity. Medina Police Department Monthly Report — City of Medina 2 September 2006 ITEM H - 1 is I OTHER • Suicide Attempt 2006-0003013 09/02/06 900 block of 88"' Ave NE At approximately 2:40 pm, Medina officer responded to a suicide attempt by a subject who overdosed on pills. The subject was transported to Overlake Hospital for treatment and mental health evaluation. Found Property 2006-0003017 09/02/06 8400 block of NE 12th St (Medina Chevron) A resident found a pair of eye glasses along the road and turned them in to the Chevron station, and now are with the Medina Police for safekeeping. Domestic (Verbal) 2006-0003096 09/08/06 1000 block of Lake Washington Blvd Medina officer responded to a report of domestic assault between a daughter and mother. When the officer arrived, it was determined no assault had taken place, as it was verbal only. Death Investigation 2006-0003160 09/14/06 1600 block of Rambling Lane Medina officer responded to a report of a 91 year old male resident who passed away between 09/12/06 at 10:00 pm and 12:45 am on 09/13/06. It was determined the cause of death is of natural causes. He was transported to a local funeral home. Disturbance 2006-0003169 09/15/06 8400 block of NE 12"' St (Medina Chevron) The Chief contacted the business owner regarding an on -going problem with an employee of the business reporting incidents as crimes when they were not. The employee was directed to report to his supervisor first before calling the police, and it was agreed by both parties. Civil Dispute 2006-0003302 09/25/06 1800 block of 77th Ave NE Medina officer responded to a report from a homeowner stating the contractor removed a section of gutter from the house because of a dispute over payment for service. The homeowner will file with the court as it is a civil matter. Threats 2006-0003313 09/26/06 2600 block of 79th Ave NE Between 10:30 am and 2:00 pm on 09/22/06, the victim received a phone call from her sister in Missouri threatening to "take out" her husband. The local Missouri Police Department is investigating. Medina Police Department Monthly Report — City of Medina 3 September 2006 ITEM H - 1 11 • • Accident (E-lert #06-21) 2006-0003363 09/30/06 2600 block of 78th Ave NE On September 29, 2006 at approximately 3:07 pm an eight year old Medina boy was attempting to cross the roadway in the 2600 block of 78th Avenue NE when he was struck by a large utility truck heading southbound. Witnesses immediately called 9-1-1 and Medina Police arrived within moments of the call, quickly followed by Bellevue Fire and Medic units who provided first aid. The child was then transported to Harborview Medical Trauma Center by Bellevue Medic One for additional treatment. Medina Police located the family and facilitated their expeditious transport to Harborview. This accident is still under extensive investigation by the Medina Police Department, with the assistance of the Kirkland Police Department and the Washington State Patrol. A determination of appropriate charges, if any, will be made at the conclusion of the investigation. The Medina Police Chaplain was immediately called upon to provide support to family and friends deeply affected by this accident. Officer Shannon Gibson and school district counselors will be available at Medina Elementary on Monday to assist staff members and schoolmates of the victim. Found Property 2006-0003371 09/30/06 2500 block of 84th Ave NE At approximately 12:15 pm, Medina officer discovered a blue youth Huffy bicycle in the bushes at the Puget Sound Energy sub -station. There were no people in the area to claim the bicycle. Value of the bicycle is approximately $75. The bicycle is entered into the property room for safekeeping. Warrant Arrests ( 9 ) 2006-0003065 $ 5,000 $ 1,500 2006-0003077 $ 1,000 2006-0003093 $ 1,000 2006-0003111 $ 500 2006-0003121 $ 1,500 2006-0003165 $ 1,000 2006-0003284 $ no bail 2006-0003330 $ 1,500 2006-0003368 $ 1,000 CALLS FOR SERVICE Seattle DUI Mercer Is DWLS-3rd King Co DUI Hunts Pt Minor in Possession Bellevue DWLS-3rd /Fail to Appear Medina DWLS-3rd Hunts Pt DWLS-3rd DOC Felony for Escape Hunts Pt Operate w/o Ignition Interlock Mill Creek Possession Drug Paraphernalia Medina Police Department Monthly Report — City of Medina September 2006 4 ITEM H - 1 1-1 HUNTS POINT MONTHLY SUMMARY SEPTEMBER, 2006 FELONY CRIMES Theft (Mail) 2006-0003242 09/20/06 3200 block of Hunts Point Rd On 9/20/06, victim reported sometime between 7/20/06 and 9/20/06, person(s) unknown stole 75 new blank back checks from his non -locking mailbox. While checking his account on-line he discovered six of the missing checks were written for various stores, but unable to determine what city the sores were in. The victim closed his account immediately. Case is under investigation. MISDEMEANOR CRIMES Malicious Mischief 2006-0003316 09/26/06 8400 block of Hunts Point Lane At approximately 2:00 pm a worker at the job site became upset when he could not locate his tools. He proceeded to swing a hammer into an air compressor causing damage. The suspect fled before police arrived. OTHER Domestic (Verbal) 2006-0003096 09/08/06 3000 block of Hunts Point Road At approximately 11:30 PM, an officer was dispatched to a domestic disturbance at the listed address between husband and wife. The husband refused to obey commands and was highly agitated and had been drinking. He had tried to cut himself and demanded the officer shoot him. He was subsequently taken into custody post tazing. He was transported to Overlake Hospital for his injuries and eventually admitted. Property, Found 2006-0002768 08/10/06 8500 block of Hunts Point Lane Resident and husband recently divorced and she did not feel comfortable having firearms in the house and turned them over to the Medina Police Department for safekeeping. A shotgun, rifle, and a locked box which may contain a handgun were placed into the property room. CALLS FOR SERVICE Warrant Arrests ( 2 ) 2006-0003009 $ 5,075 King County DUI $ 5,075 King County DUI 2006-0003154 $ 2,100 Whitman Co DWLS-3rd and Minor In Possession Medina Police Department Monthly Report - City of Medina September 2006 ITEM H - 2 • • CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wamov MEMORANDUM DATE: October 3, 2006 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Monthly Development Services Department Report Planning Commission Meeting Recap — The Planning Commission Agenda for September 26, 2006 contained three public hearings and one discussion item. The discussion item of "substandard building sites" was not discussed due to the late hour at the conclusion of the last hearing. The first two hearings were construction mitigation plan hearings for both a new house project at 1444 Evergreen Point Road and a substantial remodel project at 605 Evergreen Point Road. Both plans were approved without public testimony. The third hearing was a historical use permit to allow amended uses at Medina Store. The commission elected to continue this hearing to allow the applicant to furnish additional documentation. The continuation date is 9 am Sunday October 8, 2006. • • • ITEM H-3 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 233-6410 www.medina-wa.gov MEMORANDUM DATE: October 3, 2006 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: September Public Works Activity Report 1. The condition survey of the existing City Hall was accomplished by Johnston Architects and their team of specialists on October 2nd. The condition report will be completed in a month and will be presented to the Council in November. • 2. The 2006 Residential Street Overlay Project which included 77th Avenue NE, Rambling Lane, City Hall Parking Lot, Overlake Drive East, Evergreen Point Road north of SR520, and crosswalk marking at NE 24th and 84th was completed on September 25th at a total cost of $ 153,693.85 (well below the budget of $ 270,000). 500 Block of Overlake Drive East Asphalt Pavement Overlay 3. The Medina Beach Park Shoreline Restoration Project consultant, Greg Laird of OTAK, and the Director of Public Works will be meeting with representatives of the Corps of Engineers and the reviewing agencies in a joint meeting to discuss the project permit on October 12th. 4. NE 8th Street sidewalk construction should begin next week. 5. Public Works Crew activity in September included: Preparation of a parking space for the mobile communications vehicle in the back area of the Maintenance yard, Radar speed monitor for 83rd Ave NE was installed, Soil sediment samples were taken to determine what level of water treatment will be needed to control algae in Medina Park ponds, Park mowing, fertilizing, watering, and weeding, Right-of-way landscape maintenance, Planter bed weeding, Restroom cleaning and garbage pickup, Signs and postings, ITEM H - 5 CITY OF MEDINA DRAFT Park Board Meeting Minutes September 18, 2006 Medina City Hall 7:00 p.m. 501 Evergreen Point Road Call to Order Chair Lisa Fleischman called the September 18, 2006, Park Board meeting to order at 7:04 pm. Roll Call Present: Masayo Arakawa, Steve Bruskern, Gabriele Dickmann, Lisa Fleischman, Roger Ngouenet, and Steve White Absent: Heija Nunn Staff Present: Joe Willis, Director of Public Works; and Pam Greytak, Administrative Assistant Minutes MOTION WHITE AND SECOND NGOUENET TO APPROVE THE JULY 15, 2006, PARK BOARD MINUTES AS SUBMITTED, MOTION PASSED 6-0, 7:08 PM. Park Reports Arakawa reported that the stairs to the left of parking lot at Fairweather Park are coming loose. Fleischman explained that improvements are slated for that area. Dickmann suggested that a sign be placed near the North Pond in Medina Park indicating pond is off limits to dogs. Ngouenet voiced his concern about trash on the trail near SR-520. Fleischman suggested adding a reminder in the newsletter about cleaning up after dogs and using trash receptacles. Dickmann inquired about the possibility of installing seating in the shade in Medina Park. She commented that current seating is situated in direct sun. 9 PIC Other Business Medina Park Signs (7:19 pm) Fleischman asked board members if they had any further thoughts about posting signs on the back of Medina Park's mutt mitt station. Fleischman also mentioned that signs could possibly include dog rules, maps or ordinances. Dickmann suggested that maps be placed separate from mutt mitt station and signage be posted to indicate purpose of station. Fleischman and Willis discussed trim, visibility, and projected timeframe for completion of mutt mitt station sign. She also suggested board members visit the site. Board members praised city employee, Dave Stifler, for his quality work on building the signs. Five Corners Landscaping (7:25 pm) Willis confirmed the 2006 budget for Five Corners is $5,000. Brustkern made several landscaping suggestions, including the addition of a path through the area. He indicated the project could potentially cost up to $20,000. Fleischman suggested holding a community -wide landscaping design contest. Fairweather Plan Discussion (7:33 pm) Willis reported that the parks budget for 2007 includes $23,000 for upgrading the parking lot, building a stairway to play area and regarding upper play area to eliminate holes and dips. Willis also indicated that $18,000 is budgeted for gymnasium and stairs. Willis further explained that the 2006 budget was mostly used for playground upgrades. He said that the basketball hoop is on order, and that installation will be put out for bid after drainage is completed in spring of 2007. 2007 Budget & Work Plan (7:36 pm) Willis announced that he budgeted for the Fairweather upgrade and gymnasium area. He stated that he tentatively added the Viewpoint stairway and picnic table, and now the Five Corners landscaping has been added. Willis explained the budget process entails taking board members feedback to council for funding approval. Park Board Minutes September 18, 2006 Page 2 Willis confirmed for Fleishman that the 2006 parks budget was $50,000 total. N ouenet suggested that the Five Corners project be included in the cit 's overall 9 gg p J Y budget. He pointed out that costs to improve that area could run the parks department as much as $30,000. He also noted that Five Corners is important because it is the entrance to the city. Willis confirmed for Dickmann that if the budget allows, picnic tables will be purchased by the end of 2006. He also stated he has benches in stock. Willis confirmed that the budget needs to be finalized at the next Park Board meeting. Willis mentioned that Craig Fischer could add a piece about the Five Corners landscaping design contest in the Medina newsletter. New Business Request from Mayor (7:44 pm) The mayor asked Fleischman to remind board members that the council receives a copy of the monthly park board minutes, so unless there is something new, it is not necessary to report park business at council meetings. Fairweather Signage (7:46 pm) White explained that residents experience parking problems when Husky fans use the Fairweather parking lot on game days. He asked what the city's stance is regarding signage in this area. Board members suggested talking to the Police or City Manager about the issue. Five Corners Design Contest (7:48 pm) Arakawa asked for clarification regarding the Five Corners design contest timeline. It was decided by the board to hold the contest within a few months. The board brainstormed different possibilities regarding the Five Corners design contest, budget, and landscaping. Ngouenet and Dickmann volunteered to take the lead on the design contest project. Park Board Minutes September 18, 2006 Page 3 E • Adjournment MOTION WHITE AND SECOND BRUSKERN TO ADJOURN THE SEPTEMBER 18, 2006 PARK BOARD MEETING, MOTION PASSED 6-0, 7:57 PM. The September 18, 2006, Park Board meeting was adjourned at 7:57 pm. The next Park Board meeting will be held Monday, October 16, 2006 at 7:00 pm. Minutes taken by: Pam Greytak Administrative Assistant Park Board Minutes September 18, 2006 Page 4 • 0 ITEM H-6 DRAFT CITY OF MEDINA Planning Commission Meeting September 26, 2006 Medina City Hall 7:00 p.m. 501 Evergreen Point Road CALL TO ORDER Mark Nelson called the Planning Commission meeting of September 26, 2006, to order at 7:06 p.m. ROLL CALL Present: Jim Frank, Bret Jordan, John Maffei, Mark Nelson, Judie O'Brien, and Gerry Zyfers Absent: Karen Sparks Staff Present: Joseph Gellings, Director of Development Services; Tim Tobin, Engineering Consultant; and Pam Greytak, Administrative Assistant ANNOUNCEMENTS No announcements were made. MINUTES Nelson asked that the following changes be made to the August 22, 2006 minutes: 1) omit the word "to" on page three 2) delete duplicate sentence on page five MOTION ZYFERS AND SECOND JORDAN TO APPROVE AUGUST 22, 2006 MEETING MINUTES AS AMENDED, MOTION PASSED 6-0; 7:08 PM. AUDIENCE PARTICIPATION Nelson opened audience participation at 7:09 pm. Henry Paulman (7:09 pm) Medina, WA Mr. Paulman asked commissioners to adjust height ordinance to include sloping lots and also to be considered average height instead of existing grade. DRAFT He#a Nunn (7:11 pm) Medina, WA Ms. Nunn asked commissioners to consider sloped lots the same as substandard lots. PUBLIC HEARINGS Nelson opened the public hearings at 7:12 pm. Construction Mitigation Plan, Level Two C-1464 1444 Evergreen Point Road, Medina, WA (7:13 pm) Demolition and construction of single-family residence. Tobin read staff report and recommended approval of the construction mitigation plan following a public hearing and with the three additional conditions as outlined in report. Tobin noted that neighbor to the north shall be notified 48 hours in advance of demolition. Nelson asked commissioners if they had any potential conflict of interest. None did. Frank asked purpose of neighbor's requirement of giving 48 hours notification prior to demolition. Tobin answered that neighbor needs advance notice so he can make sure windows would be closed in case he's away. Commissioners and Tobin further discussed Tobin's report. Gellings confirmed for Frank house will have a flat roof and was designed to maximize square footage. Tobin clarified for Nelson that tile cutting would take place in garage and noise from cutting interior tile has not been a problem in the past. No audience participation. MOTION MAFFEI AND SECOND JORDAN TO APPROVE STAFF RECOMMENDATION FOR CONSTRUCTION MITIGATION PLAN C-1464 AS PROPOSED BY STAFF, MOTION PASSED 6-0, 7:23 PM. Construction Mitigation Plan, Level Two C-1523 605 Evergreen Point Road, Medina (7:24 pm) Major alteration to existing single-family residence Tobin read the staff report and recommended approval of the construction mitigation plan following a public hearing and with the three additional conditions as outlined in report. Planning Commission Minutes September 26, 2006 Page 2 DRAFT Nelson asked commissioners if they had any potential conflict of interest. None did. James Moran LZL Construction Bothell, WA (7:28) Mr. Moran confirmed for Nelson that Mr. Brian Roust would be project manager. No questions from commissioners and no audience participation. MOTION JORDAN AND SECOND FRANK TO APPROVE STAFF RECOMMENDATION FOR CONSTRUCTION MITIGATION PLAN C-1523 AS PROPOSED BY STAFF, MOTION PASSED 6-0, 7:29 PM. Recess (7:29) Historical Use Permit, (HUP No. 2006 - 01) 802 Evergreen Point Road, Medina (7:35 pm) Nelson read a statement from the city attorney that defined hearing rules and regulations. Nelson confirmed for commissioners the City Council would make the final decision. Group oath was administered. Nelson asked commissioners if they had any potential conflict of interest. Zyfers announced that he lived within 300 feet of property, but could be impartial. O'Brien stated that she had discussed a possible transaction with Mrs. Lee which later was abandoned. Ms. Heija Nunn objected to Zyfers' participation in the hearing. Mr. Henry Paulman objected to Nelson's participation in the hearing. Gellings stated objections could lead to a potential appeal later. Break for Gellings to telephone city attorney in regards to legalities of objections. (7:49 pm to 7:54 pm) Gellings announced due to the general nature of the complaints, the city attorney concluded Zyfers and Nelson would not be disqualified. Gellings announced he received a letter addressed to the commission from Karen Sparks, in which she stated her opinions regarding the proposal. But due to legal matters, the city attorney advised against distributing it. Gellings described the planned modifications in Paul Wu's proposal, which included converting portions of the upper floor and basement to space used by Planning Commission Minutes September 26, 2006 Page 3 DRAFT the store. He noted the planning commission and council were to consider the compatibility of historical use property with a single-family residential neighborhood. Gellings explained two criteria necessary for the city to issue a historical permit. He said criteria one referred to noise and lighting, and the second criterion concerned minimizing adverse effects on neighbors. He read second criteria and 12 mitigation categories the city council agreed on in 2003. Gellings stated he had found the proposed modifications met the conditions outlined in HUP 2003-01, with exception of parking. He then reported he'd received a late application revision that included an analysis by a licensed engineer that concluded available parking would meet demand. Gellings reiterated HUP 2003-01 stated property owner's financial circumstances could not be the sole reason for approval or disapproval of proposal or any future proposals. Paul Wu, Architect 8817 NE 116"' Pl. Kirkland, WA 98034 (8:09 pm) Mr. Wu updated the commission on status of construction and interior design. He indicated with proposed modifications the store would have a better selection and more merchandise. He reported merchandise would be displayed upstairs and perhaps local arts and crafts. Jordan inquired about store's second floor square footage. Mr. Wu said it would be1128 feet, but due to stairs; there would be a loss of 300 to 400 square feet. He said the two floors combined would amount to approximately 1500 square feet. Mr. Wu confirmed for Zyfers retail space on main level would be 1800 square feet and he was proposing an additional 1216 square feet. Mr. Wu verified it would be a 100% increase of gross square footage, but net usable space would be much less. Nelson asked Mr. Wu for clarification in regards to basement stairs. He stated the plan showed stairway location went straight up to second floor. Mr. Wu explained he would spend more time on interior after approval of plans. He reiterated that the outside of building would not be affected. Nelson indicated plan showed the stairs bumped into cash register. Nelson asked if fixtures had been ordered, in which Mr. Wu replied cash registers, food counters, and espresso machines had all been ordered. 0 Nelson and Mr. Wu further discussed placement of stairs. Planning Commission Minutes September 26, 2006 Page 4 DRAFT Nelson asked Mr. Wu about the possibility of store needing an elevator for ADA requirements. Mr. Wu replied ADA requirements would be waived if any floor other than main one was less than 3000 square feet. Mr. Wu confirmed for Jordan that he planned to add a second stairwell in same general location. Zyfers confirmed plans did not include stairs as proposed. Mr. Wu stressed proposal was not for stairs, but for change of use. Zyfers contended plans were incomplete and proposal indicated Mr. Wu was asking for an extension of use, not a change of use. Mr. Wu indicated he could provide new floor plans. Zyfers said the public notice stated extension of use, not change of use. He asked for accurate floor plans. Nelson voiced concern over effects of parking and display lighting on neighbors. Mr. Wu ensured Nelson the store would close at 7 pm, so lighting should not be an issue. O'Brien asked if more floor space would bring in more traffic, in which Mr. Wu responded more space did not equate more customers. Zyfers asked reason for revised plans. Mr. Wu explained circumstances should not be discussed at hearing and decision should not be based on individual circumstances. He reiterated it was to make better use of space and make shop more viable. Maffei questioned cost of proposed addition. Mr. Wu said it would be much less than $500,000. Mr. Wu explained to O'Brien ceiling height would be 9 feet and lighting would be softer and more natural. Gellings clarified for Jordan using top floor as retail space could justify a change in lighting terms of HUP2003-01. Frank listed several differences between old store and proposed one. He said old store was more of a deluxe 7-11, and new store, as described by Mr. Wu, would be more of a gathering place. Mr. Wu confirmed storeowner had defined the merchandise and store image in same manner for both proposals. Zyfers said he understood reason for new proposal was to make a better store, which would be more viable. Mr. Wu reported he did not know how many customers or dollars proposed change would bring in. Mr. Wu described how proposed store would benefit the community. He also mentioned new store should be viable to survive and prosper. Planning Commission Minutes September 26, 2006 Page 5 DRAFT O'Brien asked what was meant by a better store. Mr. Wu stressed there would be more space for community to gather. He explained new store had to be viable to survive. Zyfers said he understood reason for new store was to make it financially viable and previous store had been perceived not to be viable. Mr. Wu concluded proposed store would be a better place for community to gather. He stated store could be in operation now, but it would be too crowded. Christopher Brown, Traffic Engineer 9688 Rainier Ave. S. Seattle, WA 98118 (8:43 pm) Mr. Brown explained in terms of parking, the closest model he could find was a 6400 gross square foot convenience store in operation 24 hours a day. He said at that store the minimum number of vehicles per hour was 19, mid -range was 24, and maximum was 26 vehicles. Mr. Brown reported with parking on street, across street and at Post Office the store would have enough parking to accommodate 26 vehicles. Mr. Brown indicated maximum number of 26 vehicles was based on a convenience store open 24 hours a day. Maffei asked Mr. Brown if he'd considered traffic could be increased due to shorter store hours, as opposed to a convenience store open 24 hours a day. Mr. Brown stated the Medina store would not have same traffic, because 24-hour stores offer additional amenities. Mr. Brown acknowledged for Frank that Mr. Wu had set study parameters. He stated space would be 6409 square feet so parameters had changed. Maffei asked Mr. Brown if he thought people would buy more merchandise or if more people would shop there due to more merchandise. He replied he thought increased square footage meant more merchandise, which would bring in more customers and sales totals would be higher. Zyfers asked what difference in parking times were between a long-term storage facility and convenience grocery retail. Mr. Brown answered storage parking tended to be long-term. He reported he did a parking study, not a new traffic study, but could. Mr. Brown confirmed for Nelson 26 stalls equaled four stalls per 1000 square feet and 19 stalls equaled three stalls per 1000 feet. Gellings confirmed for Nelson the city did not have a shared parking agreement with the Post Office. Planning Commission Minutes September 26, 2006 Page 6 DRAFT Jordan pointed out four stalls per 1000 feet could mean gross square feet, net square feet or usable square feet. He stated everyone defined it differently. Mr. Brown explained industry standard was gross square feet. Nelson asked if the city required an agreement between the Post Office and store. Gellings explained informal agreements were common within the traffic engineering profession. Mr. Brown confirmed for Jordan Post Office parking acted as insurance and was not included in number of stalls indicated in his report. Nelson asked Gellings if there was parking count from previous store, and if a parking plan had been approved in the last HUP. Gellings confirmed previous store had 13 stalls and the first HUP parking plan was the same except it included four employee parking stalls rather than two. Nelson observed current plan did not suggest four stalls. Charles Pember, Resident Medina, WA (9:15 pm) Mr. Pember indicated the term "marketing" was in the notice, not in Gellings's report. He stated he wanted to know exactly what storeowner had proposed and how the term "neighborhood market use" was defined. Mr. Pember asked how 1128 square feet on upper level would be designated. He asked if the commission was prepared to deal with next issue. He reviewed a list of new grocery stores that could be opening in the Bellevue area. Mr. Pember commented it was not the city's job to make sure the store was profitable. Shawn Fitzpatrick, Resident Medina, WA (9:26 pm) Ms. Fitzpatrick was concerned with change in intensity and landscaping. She further explained due to the grade, the wall separating the two properties was six feet tall, but was supposed to have been eight feet. Ms. Fitzpatrick stated she was concerned about the two employee parking spaces becoming four. She concluded the store proposal should be denied. Zyfers asked Ms. Fitzpatrick if parking had been a problem with previous store. She replied problem was with rats, and that it was an eyesore. She said parking had not been a problem. Henry Paulman, Resident Medina, WA (9:34 pm) is Mr. Paulman questioned if parking calculations included the 30 feet from the two stop signs. He concluded they should keep plan as originally proposed. Planning Commission Minutes September 26, 2006 Page 7 DRAFT Mick Larkin, Resident Medina, WA (9:36 pm) Mr. Larkin contended reason for new proposal was to make it financially viable. He explained that with an increase in retail space, parking issues would have a negative impact on neighborhood. Mr. Larkin confirmed he wanted application to be denied. Henry Paulman, Resident Medina, WA (9:44 pm) Mr. Paulman mentioned the engineer might know if angled parking on Northeast 8t" Street would actually work. Nelson and Mr. Paulman discussed clarification on parking measurements. Nelson clarified for Zyfers that people could speak more than one time. Heija Nunn, Resident Medina, WA (9:47 pm) Ms. Nunn clarified which street was being discussed Wilma Edmonds, Resident Medina, WA (9:48 pm) Mrs. Edmonds voiced concern over the impact of additional space on neighbors and children's safety. Heija Nunn, Resident Medina, WA (9:51 pm) Ms. Nunn announced she was concerned over commission's conversation about store's economic viability. Ms. Nunn said interior of building should not have been an issue. She reiterated traffic, noise, lighting and issues listed in the HUP were the considerations. Ms. Nunn listed several reasons she was in favor of the store. Zyfers asked Ms. Nunn if she knew why the owner was applying for an additional 2000 square feet, in which she replied she did not know. Ms. Nunn reiterated economics was not one of the criteria they were being asked to discuss. Nelson read aloud the first criteria in HUP 2003-01. She said based on traffic engineer's report, staff report and criteria to be considered, the requirements had been met. Ms. Nunn stressed to Frank that there was not an economic viability requirement. Planning Commission Minutes September 26, 2006 Page 8 DRAFT • Maffei said by expanding, people would either buy more things or more people would shop there. Ms. Nunn said she didn't think additional space would increase number of trips to store, rather but would increase amount customer spent per trip. Danya Hill, Resident Medina, WA (10:02 pm) Ms. Hill reported she moved to area because her family could walk to store, Post Office, park, school, and beach. She asked commissioners to think about greater good of the community. She concluded Medina would benefit from the store. Pete Lucas, Resident Medina, WA (10:03 pm) Mr. Lucas stated viability shouldn't be an issue for store, because Mr. Wu had said store would be viable the way it was. He reported that 2.5 times the square footage would have 2.5 times more people, traffic, noise, and delivery trucks. Commissioners agreed to a two -minute rebuttal period. Mr. Wu, Architect (10:08 pm) Mr. Wu passed around a spreadsheet to commissioners that showed actual retail square footage. He indicated height requirement for wall behind store was eight feet for the first 30 feet and six feet beyond that. Mr. Brown, Traffic Engineer (10:10 pm) Mr. Brown pointed out a 25-foot parking space was for parallel parking. He explained the Post Office had 13 parking stalls, there were ten on -street spaces, and 19 at the store, which totaled 42. He concluded maximum demand was 26, which left 16 extra parking places. Mr. Brown told Nelson 30 feet parking from stop sign was statutory limit, but could be regulated with striping. Gellings pointed out the public works director approved parking regulations in previous HUP. Mr. Brown noted sight distance was reason for 30-foot distance from stop sign. Charles Pember, Resident Medina, WA (10:15 pm) Mr. Pember contended the city should have a shared parking agreement with the Post Office. Planning Commission Minutes September 26, 2006 Page 9 DRAFT Heija Nunn, Resident Medina, WA (10:16 pm) Ms. Nunn reiterated parking requirements did not rely on the shared parking. Shawn Fitzpatrick, Resident Medina, WA (10:16 pm) Ms. Fitzpatrick asked commission to consider summer time beach parking and traffic. Wilma Edmonds, Resident Medina, WA (10:17 pm) Gellings confirmed for Edmonds the old store had 1956 square feet of revenue producing space. Nelson closed public participation (10:19 pm) Gelling explained to Frank the two criteria are the only criteria to be discussed and additional conditions could be added to the second criteria. 01 Jordan commented no one should question if store would be profitable. Recess due to problem with recording software. (10:24 pm) Meeting resumed (10:35 pm) Frank read aloud the first criteria. He stated neighboring properties would be most affected and asked if they should only be considering the people in nearby properties or those in the entire neighborhood. Jordan reported he doesn't see a reason for not approving the proposal, but felt he should not. Zyfers said he wouldn't be comfortable making a decision on proposal. He stated he did not know intensity of the potential for "material detrimental effect" relative to a baseline. He contended he would like a traffic comparison between old store and proposed store. Zyfers contended the parking study should have been done in the evening when people get home from work, not between 12 pm and 1 pm. He said he would like know how store would be changed and why. He pointed out they would be changing number one item listed in section 4-D of Resolution 302. He indicated owner was asking for a plan change without opening store first. Zyfers concluded he would deny application. O'Brien stated she would approve proposal with modification of some mitigation categories. Planning Commission Minutes September 26, 2006 Page 10 DRAFT • • Maffei commented he did not want to make a rush decision. He stated he had questions about use of Post Office parking as overflow. He questioned how additional space would change traffic and pedestrians. Nelson reported his concern about intensity of impact on neighborhood. He said he wanted a baseline comparison. He pointed out he didn't question parking study, but wanted times of day other than 12 pm to 1 pm included. Nelson indicated he agreed with point made about beach parking stacking up to the store. He commented he wanted complete plans with detailed parking information, and also a landscape plan. He indicated he's unsure criterion had been met, so he would be on the fence about making his decision. Frank later stated after he looked at the12 measurements, he would approve the proposal, but was unsure of definitions of "materially detrimental" and of "neighboring properties." He stated his agreement with part two, but was struggling with part one. Planning Commission entered into discussion. (10:19 pm) MOTION MAFFEI AND SECOND JORDAN TO CONTINUE THE PUBLIC HEARING ON OCTOBER 8, 2006 AT 9:00 AM TO REVIEW THE FOLLOWING: • REVISED FLOOR PLAN SHOWING SPACE AVAILABLE FOR RETAIL DISPLAY PURPOSES AS OPPOSED TO THE PLAN APPROVED IN 2003 • UPDATED PLANS WITH MORE INFORMATION ABOUT PARKING, MOTION PASSED 6-0 11:43 PM Substandard properties Planning Commission moved discussion to a future agenda. ADJOURNMENT MOTION JORDAN AND SECOND MAFFEI TO ADJOURN SEPTEMBER 26, 2006 PLANNING COMMISSION MEETING, MOTION CARRIED 6-0, 12:07 AM. The Planning Commission meeting of September 26, 2006, adjourned at 12:07 am on September 27, 2006. The next Planning Commission meeting is scheduled for Sunday, October 8, 2006, at 9:00 am. The regularly scheduled meeting will be held on Tuesday, October 24, 2006. Minutes taken by: Pam Greytak Administrative Assistant Planning Commission Minutes September 26, 2006 Page 91 ITEM H - 7 • 0 ' CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www.medina-wa.gov CITY MANAGER'S ACTIVITY REPORT DATE: October 3, 2006 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: City Manager's Activity Update MEDINA PARK PLAYGROUND EQUIPMENT - A Final Project Report is attached as requested by the City Council. BUILDING PERMIT REPORT - YTD August 31, 2006 Report is attached for informational purposes. HOME SALES REPORT - YTD August 31, 2006 Report is attached for informational purposes. KING COUNTY FLOOD PROTECTION DISTRICT - King County Executive Ron Sims has proposed a Countywide Flood Control Zone District, which would be funded by a new property tax levy of $0.05 to $0.10 per $1000 AV. The average home in Medina would pay an additional $50 to $100 annually for the new Flood Control District. The State legislature created the authority for flood control zone districts and delegated the authority to counties several years ago. The funds generated by the District would be used for capital improvement projects and floodplain management programs, which are predominantly in areas near the Green River, Cedar River, White River, Snoqualmie River, South Fork Skykomish River and Sammamish River. The King County Council would serve as the Board of Directors of the Flood Control Zone District. Upcoming Meeting Schedule Oct 9 - City Council Meeting - 5:30 p.m. Oct 16 - Park Board Meeting - 7:00 p.m. Oct 17 - Hearing Examiner - 7:00 p.m. Oct 24 - Planning Commission Meeting - 7:00 p.m. Oct 25 ~ Council Budget Workshop - 7:00 p.m. MEDINA PARK PLAYGROUND FINAL PROJECT REPORT Background In June 2005, the Medina Days Committee presented a proposal to the City Council for upgrading the Medina Park Playground. The original proposal from the Medina Days Committee requested a matching contribution of $15,000 from the City for new playground equipment. The City Council approved funding of $30,000 for new playground equipment and agreed to accept donations for additional equipment. City staff worked with citizen volunteers and members of the Park Board to develop a final design and select the new playground equipment. The original goal was to complete the project by mid -September 2005. The project schedule came to a sudden stop after the order was placed with the vendor for the new playground structures. The eight -week delay for delivery of the equipment pushed the scheduled completion date from mid -September to mid -November. Site preparation was not given appropriate consideration when the Medina Days Committee proposed the project to the City Council. City staff determined that site preparation could not be completed with the equipment available to the City. Bids for the site preparation were obtained through the small works project process. The site preparation work required an additional expenditure estimated to be approximately $25,000, which was not anticipated when the City Council approved the expenditure for new playground equipment in June 2005. During the November 2005 Study Session, the City Council added $25,000 to the 2006 Capital Projects budget and directed staff to use the $50,000 appropriation for park improvements for project expenditures exceeding $25,000. Site preparation work was postponed until Spring 2006 to avoid excavating during winter months. Site work was completed and the community build day was held in May 2006. The playground equipment was opened for use in May 2006. Most of the equipment and amenities, which were approved by the City Council as the final design, have been installed. The Supernova has been ordered and is expected to be installed in late August or early September. Donations have also been received for two picnic/game tables and the tile bench, which will be installed this coming fall. Information regarding project costs and funding sources is provided in the attached spreadsheet. • • 0 Vendor Item Amount Columbia Cascade Playground Structure $ 36,526.46 Gary Merlino Construction Site Preparation $ 32,548.47 Wildwood Playground NW Softmat $ 2,140.10 Wildwood Playground NW Edging $ 2,360.89 Wildwood Playground NW Edging $ 6,990.56 Architecreation Woodcarpet $ 9,069.57 Columbia Cascade Replacement post $ 572.93 Kompan Super Nova $ 9,133.80 $ 99,342.78 Source Description Amount City of Medina 2005 Capital Projects Budget $ 30,000.00 Medina Days Committee Community Project Contribution $ 10,480.00 Apex Foundation Donation $10,772.49 Private Party Donation (seesaw & table) $ 3,900.00 Private Party Donation $ 1,800.00 City of Medina 2006 Capital Projects Budget $ 25,000.00 City of Medina 2006 G.F. park improvements $ 17,390.29 $ 99,342.78 Public Works Staff Time: Director 120 Supervisor 74 Maintenance Workers 299 Home Sales Real Estate Excise Tax Summary Report City of Medina, Washington Less 1 Sales No. of Average `Total Total Real Collection Recorded Sales Avg. Assessed Total Assessed Estate Excise Medina's fee (Paid to Medina's Period Recorded Price Value Sale Price Value Tax (1.78%) Gross Share King County) Net Share Jan'03 3 $ 1,132,200 $ 955,000 $ 3,396,600 $ 2,865,000 $ 51,976 $ 8,492 $ 85 $ 8,407 Feb'03 4 $ 617,355 $ 810,500 $ 2,469,418 $ 3,242,000 $ 37,809 $ 6,174 $ 62 $ 6,112 Mar'03 5 $ 664,000 $ 512,800 $ 3,320,000 $ 2,564,000 $ 50,801 $ 8,300 $ 83 $ 8,217 Apr'03 10 $ 661,720 $ 704,200 $ 6,617,200 $ 7,042,000 $ 101,257 $ 16,543 $ 165 $ 16,378 May'03 12 $ 1,146,875 $ 1,127,417 $ 13,762,500 $ 13,529,000 $ 213,020 $ 34,406 $ 344 $ 34,062 Jun'03 4 $ 923,750 $ 781,750 $ 3.695,000 $ 3,127,000 $ 56,551 $ 9,238 $ 92 $ 9,145 Jul'03 14 $ 1,540,233 $ 1,451,071 $ 21,563,268 $ 20,315,000 $ 329,921 $ 53,908 $ 539 $ 53,369 Aug'03 8 $ 1,203,800 $ 969,625 $ 9,630,400 $ 7,757,000 $ 147,352 $ 24,076 $ 241 $ 23,835 Sep'03 4 $ 1,628,250 $ 1,374,250 $ 6,513,000 $ 5,497,000 $ 99,656 $ 16,283 $ 163 $ 16,120 Oct'03 6 $ 715,733 $ 515,667 $ 4,294,400 $ 3,094,000 $ 65,723 $ 10,736 $ 107 $ 10,629 Nov'03 10 $ 1,268,150 $ 693,500 $ 12,681,500 $ 6,935,000 $ 194,032 $ 31,704 $ 317 $ 31,387 Dec'03 8 $ 927,463 $ 662,000 $ 7,419,700 $ _5,296,000 $ 117,835 $ 18,549 $ 185 $ 18,364 Jan'04 3 $ 1,087,667 $ 1,251,333 $ 3,263,000 $ 3,754,000 $ 58,087 $ 16,315 $ 163 $ 16,152 Feb'04 10 $ 1,555,400 $ 1,497,600 $ 15,554,000 $ 14,976,000 $ 276,865 $ 77,770 $ 778 $ 76,992 Mar'04 5 $ 941,200 $ 907,200 $ 4,706,000 $ 4,536,000 $ 83,777 $ 23,530 $ 235 $ 23,295 Apr'04 7 $ 1,833,071 $ 1,432,429 $ 12,831,500 $ 10,027,000 $ 228,411 $ 64,158 $ 642 $ 63,516 May'04 4 $ 446,375 $ 569,250 $ 1,785,500 $ 2,277,000 $ 31,794 $ 8,928 $ 89 $ 8,838 Jun'04 13 $ 1,318,087 $ 995,923 $ 17,135,130 $ 12,947,000 $ 305,026 $ 85,676 $ 857 $ 84,819 Jul'04 12 $ 1,658,417 $ 1,433,583 $ 19,901,000 $ 17,203,000 $ 354,250 $ 99,505 $ 995 $ 98,510 Aug'04 7 $ 1,138,500 $ 812,000 $ 7,969,500 $ 5,684,000 $ 141,863 $ 39,848 $ 398 $ 39,449 Sep'04 7 $ 1,094,727 $ 1,023,000 $ 7,663,089 $ 7,161,000 $ 136,403 $ 38,315 $ 383 $ 37,932 Oct'04 5 $ 1,775,000 $ 1,259,600 $ 8,875,000 $ 6,298,000 $ 157,993 $ 44,375 $ 444 $ 43,931 Nov'04 11 $ 847,864 $ 755,091 $ 9,326,500 $ 8,306,000 $ 166,024 $ 46,633 $ 466 $ 46,166 Dec'04 4 $ 1.362.500 $ 1.182,000 $ 5,450,000 $ 4.728,000 $ 97,028 $ 27,250 _$ 273 $ 26,978 Jan'05 7 $ 1,214,286 $ 1,031,571 $ 8,500,000 $ 7,221,000 $ 151,302 $ 42,500 $ 425 $ 42,075 Feb'05 6 $ 1,742.500 $ 1,321,167 $ 10,455,000 $ 7,927,000 $ 186,109 $ 52,275 $ 523 $ 51,752 Mar'05 9 $ 1,054,444 $ 690,889 $ 9,490,000 $ 6,218,000 $ 168,940 $ 47,450 $ 475 $ 46,976 Apr'05 9 $ 1,949,556 $ 1,817,667 $ 17,546,000 $ 16,359,000 $ 312,327 $ 87,730 $ 877 $ 86,853 May'05 12 $ 1,429,083 $ 1,211,167 $ 17,149,000 $ 14,534,000 $ 305,260 $ 85,745 $ 857 $ 84,888 Jun'05 11 $ 2,241,190 $ 1,877,818 $ 24,653,086 $ 20,656,000 $ 438,842 $ 123.265 $ 1,233 $ 122,033 Jul'05 4 $ 1,205,500 $ 703,375 $ 4,822,000 $ 2,813,500 $ 85,902 $ 24,110 $ 241 $ 23,869 Aug'05 6 $ 1,870,917 $ 1,067,500 $ 11,225,500 $ 6,405,000 $ 199,904 $ 56,128 $ 561 $ 55,566 Sep'05 10 $ 2,021,990 $ 1,438,600 $ 20,219,900 $ 14,386,000 $ 360,014 $ 101,100 $ 1,011 $ 100,089 Oct105 8 $ 1,526,000 $ 1,132,875 $ 12,208,000 $ 9,063,000 $ 217,362 $ 61,040 $ 610 $ 60,430 Nov'05 10 $ 3,035,000 $ 2,535,600 $ 30,350,000 $ 25,356,000 $ 540,300 $ 151,750 $ 1,518 $ 150,233 Dec'05 7 $ 1,781,270 $ 1,563,286 $ 12,468,893 $ 10,943,000 $ 222,022 $ 62,344 $ 623 $ 61,721 Chfnfal AQ 4 1 AnA QW1 .P 1 d'A.q IAA I 179.0R7.37A 1i 141 AA1.500 $ 3.188.284 $ 895.437 $ 8.954 $ 886.483 Jan'06 5 $ 2,658,000 $ 1,959,800 $ 13,290,000 $ 9,799,000 $ 236,617 $ 66,450 $ 665 $ 65,786 Feb'06 2 $ 1,465,500 $ 742,100 $ 2,931,000 $ 1,484,200 $ 52,212 $ 14,655 $ 147 $ 14,508 Mar'06 5 $ 1,516,400 $ 1,213,600 $ 7,582,000 $ 6,068,000 $ 135,035 $ 37,910 $ 379 $ 37,531 Apr'06 6 $ 1,234,167 $ 1,091,167 $ 7,405,000 $ 6,547,000 $ 131,859 $ 37,025 $ 370 $ 36,655 May'06 12 $ 2,765,750 $ 2,093,676 $ 33,189,000 $ 25,124,100 $ 590,904 $ 165,945 $ 1,659 $ 164,286 Jun'06 12 $ 1,779,658 $ 948,750 $ 21,355,890 $ 11,385,000 $ 380,245 $ 106,779 $ 1,068 $ 105,712 Jul'06 9 $ 3,001,111 $ 1,857,889 $ 27,010,000 $ 16,721,000 $ 480,853 $ 135,050 $ 1,351 $ 133,700 Aug'06 6 $ 3,489,867 $ 2,096,983 $ 20,939,200 $ 12,581,900 $ 372,848 $ 104,696 $ 1,047 $ 103,649 Sep'06 10 $ 1,537,000 $ - $ 15,370,000 $ 273,646 $ 76,850 $ 769 $ 76,082 Oct'06 #DIV/0! #DIV/0! $ - $ - $ - Nov'06 #DIV/0! #DIV/0! $ $ $ Dec'06 #DIV/0! #DIV/0! $ $ $ Subtotal 67 $ 2,224,957 $ 1,338,958 $ 149,072,090 $ 89,710,200 $ 2,654,219 $ 745,360 $ 7,454 $ 737,907 0 • E Construction Value New Construction Permit Renewals Remodel Addition Fence/Wall Mechanical Fire Sprinkler Wireless Comm Facility TOTAL VALUE Permits Issued New Construction Permit Renewals Remodel Addition Fence/Wall Demolition Grading/Drainage Landscaping/Tree Removal Mechanical Fire Sprinkler Reroof Right -of -Way Use Construction Mitigation variance SEPA Conditional Use Shoreline Lot Line Short Plat Wireless Comm Facility TOTAL PERMITS Inspections Building Construction Mitigation Grading/Drainage Landscaping Right -of -Way TOTAL INSPECTIONS Building Permit Report September 2006 2006 2005 Current Current Month Month 2,936,124 2,340,947 810,000 500,000 257,804 131,111 69,650 98,665 18,500 60,500 - 65,000 16,400 12,200 110,000 - 4,218,478 3,208,423 2 3 1 1 2 4 2 3 2 3 2 3 2 3 3 3 9 6 2 1 3 1 6 12 3 3 2 0 0 0 0 0 0 0 0 0 0 0 1 0 42 46 110 122 6 7 5 17 8 8 9 11 138 165 2006 2005 YTD YTD Difference 21,792,124 21,974,647 (182,523) 1,787,000 5,513,000 (3,726,000) 4,053,202 100,516 2,162,686 4,022,233 4,575,555 (553,322) 409,696 313,754 95,942 873,923 294,165 579,758 519,631 103,254 416,377 110,000 20,000 90,000 33,567,809 34,684,891 (1,117,082) 22 18 4 5 8 -3 34 28 6 35 39 -4 22 25 -3 17 14 3 22 18 4 21 15 6 74 69 5 23 12 11 14 24 -10 84 59 25 21 13 8 5 6 -1 4 10 -6 2 3 -1 1 10 -9 2 1 1 0 1 -1 2 0 2 410 373 37 1144 1063 81 56 61 -5 49 96 -47 55 88 -33 63 59 4 1367 1367 0 Doug Schulze From: RTID Info [info@rtid.org] Sent: Tuesday, October 03, 2006 2:22 PM To: Doug Schulze Subject: RTID October 2006 Update Regional lkaAns wftu n investment District Share Your Regional Transportation Investment District Ideas October 2006 Update Over the past Hundreds Have Attended Roads & Transit Open Houses } few weeks, we've held Roads & Transit open houses across the region are wrapping up with Roads & Transit great success —more than 500 people have attended and submitted open houses more than 150 comments to date. The final open house will be held this across the evening, Tuesday, October 3, 4:30-7:30 PM at the Everett Events three -county Center. Expert staff will be on hand to answer people's questions and region and the results have been hear ideas about where investments should be made. Citizens also will great. We've talked with hundreds have a chance to talk with RTID and Sound Transit board members of citizens, local elected officials, about the plan being developed. and community leaders about where you want road and transit The open houses are a great opportunity to learn more about the investments made. The recent regional Roads & Transit package to improve safety, reduce congestion, WSDOT survey confirrns what we've and give people more choices in how they get where they need to go. been hearing —that people believe We've received excellent thoughts and feedback so far, and are grateful the time to make these investments to everyone who has attended. is now, and they support an integrated, regional roads and transit plan. Our next e-newsletter Online Survey Up and Running —Share Your Ideas± will provide greater detail about the survey. RTID is collecting public comments to help us decide where to make As you know, we are working to regional road investments. The comment period closes Oct. 27, 2006 so balance the need for addressing now is the time to tell us what roads you're most concerned about and safety, congestion, and growth what improvements need to be made. Telling us what you think is easy issues while keeping the to do —just take our online aurve . This confidential survey is being investments affordable. This is conducted for RTID by an independent firm. challenging given the rising costs of projects due to international price One of RTID's guiding principles is to keep the road investments increases for many materials and affordable so we'll have to make choices about where to invest our labor. That's why your feedback is limited dollars. That's why we want to know what your priorities are. In so important —it will help guide our addition to taking the survey, you can e-mail us or attend the Oct. 13 decisions as we narrow down the RTID board meeting and testify. The meeting is from 9:30 AM to 1 PM, investment plan. King County Courthouse loth floor, King County Council Chambers, 516 Third Ave., Seattle. Public testimony is scheduled to begin at 10:30 AM. Our Blueprint for Progress outlines our principles, our process, and the potential projects we're considering Transportation is Still Number One funding. Take a look at the Blueprint on our website and tell us To anyone who lives or works in the Puget Sound region, it's probably no what you think. What road -safety surprise that transportation and traffic are the number -one regional issues are you most concerned issue on people's minds today. Now we have the numbers to prove it. A about? Where is the worst recent WSDOT survey of 1600 voters in Snohomish, Pierce and King congestion in your region? Where counties shows that people want a plan to fix our traffic problems that do you want the investments made? includes road and transit investments working together —and are willing Your thoughts and ideas will help us to pay for it. In all three counties, people want to see more road, bus, 10/3/2006 E • • shape the plan. We look forward to working with you and hearing from you as we move forward with improvements to our transportation challenges. 10/3/2006 train, and HOV investments. They also want unsafe bridges and roads to be replaced, travel times to be more reliable, and more options provided for getting out of traffic. This survey confirms we are on the right track. People clearly want significant road and transit investments that will make a difference. Public Comment Period Closes October 27 Throughout the summer and fall, RTID has been getting the word out across the three -county region about proposed road investments. Maybe you saw us at a local fair or festival, advertising in the newspaper, giving a presentation before your organization, or asking for your ideas through our online survey. We want to hear your ideas by Oct. 27, 2006 so that we can work through the fall and winter to develop a set of road investments that reflects your priorities. Please take a minute to e-mail or write to us (RTID, 411 University St., Suite 1200, Seattle, WA 98101) and let us know where you want road investments made. Once the package is refined, we'll come back to hear your thoughts before finalizing the investments that go to voters in 2007. joint RTID & Sound Transit Board Meeting October 5 RTID and Sound Transit are working together to build a regional Roads & Transit plan. Our next joint board meeting is on Thursday, Oct. 5 from 10 AM to it AM at Sound Transit's offices: 401 S. Jackson St., Seattle. We'll be sharing updates on key financial and policy issues, public outreach, and upcoming plans. We look forward to a productive work session with our transit partners. For more information or to unsubscribe, please contact infoOrtid.org • It's Yours! Join us for breakfast and a behind -the -scenes look at why KCLS "Is Not Your Father's Library!" • Breaking Ground: New Library Buildings • Making Waves: Technology Enhancements • What's New: Improvements and Initiatives Featuring: Bill Ptacek, King County Library System Director Tuesday, October 24 Bellevue Regional Library 1111 1loth Avenue NE lam Registration and Coffee 7:30am Continental Breakfast 8am-8:45am Program Seating is limited. RSVP by Friday, October 20 to 425.369.3448, K 1 N G or cwilkins@kcls.org. COUNTY Breakfast hosted by: LIBRARY PUGET SOUND ENERGY S Y S T E M • 1] September 26 —Walla Walla September 27 —Wenatchee September 28 — Pullman October 10 — Longview October I I —Yakima October 12 — SpokaneValley October 17 — MountVernon October 18 — Federal Way October 19 — Lynnwood October 24 — Poulsbo October 25 —Tacoma October 26 — Olympia Association of Washington Cities • 1076 Franklin St SE • Olyrnpia'WA 98501 • ) 753-4137 • www.awcnet.org Association of Washington Cities 1076 Franklin Street SE O WA 98501-1346 OWASHIM TM^P� OM C i 'I i E S www.awcnetorg Please join us for an evening of learning and discussion with your region's municipal leaders ... we look forward to seeing you. For more information, visit www.awcnet.orgl regional meetings Doug Schulze City Manager City of Medina PO Box 144 Medina, WA 98039 FIRST CLASS U.S. POSTAGE PAID OLYMPIA,WA PERMIT NO.201 ,l i 'Jl4O7i'!y!t)144�4<► %VJQ2 III till IIIIII/IIII1181111l11IIIt11IIIIIIIIIIIIf11II11111111tI1 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: Residential Code Use MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: ITEM J - 1 International Building Code & International October 9, 2006 June 2004 SUMMARY OF ISSUE/TOPIC: Discussion of the issues surrounding the decision to adopt the International Building Code is provided. COMMISION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ❑ APPROVE COMMENTS: ATTACHMENTS: Rohrbach. ❑ DISAPPROVE ❑ SEE COMMENTS Item J-1a -- Memorandum from Building Official Robert BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $ none ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12006 Agenda Packets11009200611tem J-1, Building Codes, cover form.doc ITEM J —1 a Of MF�� CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 www.medina-wa.gov T ►Tte7 7_1, I Bill i 425.454.9222 DATE: October 3, 2006 TO: Mayor and City Council FROM: Robert Rohrbach, CBO, Building Official RE: International Building Code & International Residential Code Use As I understand the issue, the reason the Council is discussing the version of the Building Code we use is that some comment was made during the focus group discussions regarding the use of the IBC-vs-IRC. This discussion has come up because the Medina City Council decided to adopt the IBC as the primary code for new construction, and to provide an option for using the IRC for new houses containing less than 3,000 sf of floor area, or for remodeling a house at less than 25% of the current value. Other jurisdictions in the area have adopted the codes exactly as they were adopted by the State Building Code Council; ie, the IRC may be used for all new residences, and the IBC is the optional code for more difficult or complex buildings. In order to help the members of the Council better understand the difference between the codes, especially for those who were not on the Council when this decision was made, I would summarize the matter as follows. Prior to 2003, the State of Washington and all Cities and Counties adopted and enforced the Uniform Building Code, (UBC). Following a ten-year effort to consolidate codes in the United States, and produce a document that would contain a uniform minimum code, while still allowing for climatic and geographic differences, the International Code Council published the International Building Code, (IBC). Before this new "national" code was adopted by very many states, however, the National Home Builders Association and other trade organizations lobbied for a simpler "cookbook" version of the codes to provide the home builders a minimum code designed for residences, with the purposes of reducing construction costs and simplifying code compliance. This resulted in the development and adoption of the International Residential Code, (IRC). When the time came for Medina to adopt the 2003 State Building Code, (the group of codes adopted for use in the State of Washington), I evaluated the differences in content and scope of design options contained in the IRC and the IBC. I concluded that the IRC was written as a simplified code, intended for smaller, simpler designs with less complex structural frames; ie, builder designs and tract -like housing. The IRC was written for use by less skilled designers and builders, or for those wishing to minimize design and construction costs. By comparison, I observed that the new housing in Medina was ITEM J —1 a • large in scale, complex in structural design, and intricate in the details of construction. Most new residences were designed by a team of skilled architects and engineers, and constructed by competent and experienced builders. I also noted that the designers were using the structural designs, heating and cooling designs, and other elements of the International codes that were not found in the IRC. Hence, I recommended to the Council that the City adopt the IBC as the primary code, with the option to use the IRC for smaller, less complex buildings. One of the consequences of this decision, which I explained to the City Council at the time of adoption, was the inclusion of a requirement in the IBC to provide fire sprinklers in all new residences. During the two year period during which we have been using the International codes, this is the one code -based objection I have heard, mostly from spec builders, who are building smaller residences (3-5,000 sf) to sell, as opposed to contractors hired by owners to build or remodel for Medina residents. The spec builders are opposed to the requirement for sprinklers because they "do not have to do that in other cities", and there is an additional cost attached to the sprinklers. The other side of that discussion is that the majority of new residences were already, (prior to adoption of the International codes), required to provide fire sprinklers by the Fire Code, and the plans had to be reviewed by the Bellevue Fire Marshal for this determination prior to an application being accepted by the City. This is because the existing, undersized water system in the City simply cannot provide sufficient 'fire flow', or a sufficient volume of water to effectively fight a major structure fire, in most instances when a new mega -house is constructed. The routine requirement for sprinklers, as found in the IBC, has becomes a source of irritation for those who are primarily building to sell if the residence is just a little larger than 3,000 sf, or if the residence is less than 3,000, but on a very small water main, and is still required to provide fire sprinklers by the Fire Code to make up for the inadequate fire flow. The positive side of this routine requirement is that the applicant no longer has to wait for a review by the Fire Marshal before making application for a permit with the City. They simply acknowledge that sprinklers are planned for the project and the review is waived. Another note of interest for property owners in Medina is that, as more new residences are constructed with individual fire protection (fire sprinklers), the City is gradually improving its fire protection rating. This is an actuarial rating developed by the National Fire Protection Association in association with the Insurance Underwriters Association, which can result in lower fire insurance rates for all residents, due to the reduced risk of large, costly fires, and the reduced level of service required by the fire fighters in subduing a residential fire in a very large residence. In conclusion, although there have been a few instances of negative feedback from a minority of builders, I believe that the IBC is a more appropriate version of the Building Code for the type of houses being constructed in Medina. The provisions of the IBC provide a better choice of design options, and the residences constructed using the provisions of the IBC have a higher community value and are a better investment for the residents of Medina. Page 2 0i M 9. City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: Nonconforming Envelopes October 9, 2006 ITEM J - 2 DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: Not previously considered by City Council other than being added to Planning Commission work plan as a study topic. SUMMARY OF ISSUE/TOPIC: The Planning Commision has recommended a change to the Zoning Code's grandfathering rules that would allow new kinds of additions to nonconforming homes. COMMISION RECOMMENDATION: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS CITY MANAGER: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS COMMENTS: ATTACHMENTS: Item J-2a -- Staff report Item J-2b -- draft ordinance reflecting Planning Commission recommendation Item J-2c -- illustration of nonconforming envelope concept ❑ N/A BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $ none ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12006Agenda PacketsU009200611tem J-2, Nonconform envelopes, cover form.doc ITEM J - 2A • CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wa.gov MEMORANDUM DATE: October 3, 2006 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: "Nonconforming Envelopes" Proposed Change to Zoning Code Grandfathering RECOMMENDATION: Review the history of the "nonconforming envelopes" proposal including the Planning Commission recommendation and the alternative staff consideration. POLICY IMPLICATION: The Zoning Code for any City that contains nonconforming structures should be specific about what kinds of alterations are allowed to those structures. These regulations should reflect the City's policy on how aggressive it wishes to be in transitioning the community's building stock into full code compliance. BACKGROUND: The topic of nonconforming envelopes was placed on the Planning Commission work plan in 2004. The Commission discussed the topic at seven meetings occurring in 2005 and 2006. This report presents their final recommendation and an alternative staff consideration. Nonconformity to current zoning code standards is very common with houses in the City of Medina. An inventory has never been undertaken but it is very likely that a majority of the houses in Medina are presently nonconforming. This is due to the fact that our code standards have changed significantly over the years — changes from the former unincorporated King County standards as well as City changes to previous City standards. One could argue that, while the new standards were necessary to address trends in the design of new homes, they inadvertently rendered many old modest homes nonconforming. An example would be a 1950's rambler house built to the former King County 5-foot side setback line. This house may be nonconforming to the present R-16 10-foot setback but it may also be much smaller than the maximum structural coverage of 25% resulting in a modest presence in the neighborhood. Therefore, teardown redevelopment of the property is not necessarily in the best interest of the neighborhood. The current Nonconforming Structures section of the Zoning Code (MMC 17.60.030) reflects the doctrine that nonconforming structures may be preserved but their additions must fully comply with the current standards. This is a conventional approach for a zoning code to take — although there are codes in other jurisdictions that are stricter and more lenient to alterations of nonconforming structures. ITEM J - 2A Given the recent emphasis on permit streamlining, the Planning Commission was asked to look at the wisdom of adding allowances for additions in "nonconforming envelopes," that is additions that match a nonconforming setback or building height but do not come any closer to the property line or exceed the current building height. An example of a remodeling proposal that applicants are often surprised to find prohibited is illustrated in Item J-2c. In this example the house height currently exceeds the 25-foot height rule but it complied with a previous height rule at the time it was built. A new dormer within the pitched roof may be desired — and probably won't impact any neighbors — however it is prohibited by MMC 17.60.030-D because part of the dormer would extend above the maximum 25-foot height line. The code section prohibits any alteration that increases the degree of nonconformity. While the proposal does not increase the overall height of the house it does include additional bulk above the maximum height line and staff have not been granted the discretionary authority to make any departures from this section of the code. At the beginning of their work on the topic of nonconforming envelopes, the Planning Commission adopted the following problem statement: Problem Statement — Nonconforming Envelopes Various development trends have led the City of Medina to make amendments to zoning code dimensional standards from time to time. To a large degree the new standards have been aimed at the design of new homes. As a result numerous old homes have been rendered nonconforming even though they still make a positive contribution to community character. The City of Medina seeks to encourage the remodeling of houses to allow citizens to upgrade their houses to reflect current lifestyles rather than encouraging tear -down redevelopment. This remodeling should be sensitive to the existing neighborhood character and neighbor impacts. The types of impacts of concern are views, noise, light, bulk, and privacy. The Commission then discussed numerous options for how a nonconforming envelopes allowance might be crafted. A key decision is whether the allowance should be prescriptive or discretionary. Prescriptive code is code that is written to be fully objective in interpretation so that staff can determine a given proposal's compliance administratively. Discretionary regulations involve goal -based criteria that can be somewhat subjective in interpretation and usually involve a public comment process and possibly a hearing. The Planning Commission considered a prescriptive allowance but ultimately recommended a discretionary system involving a written public comment period followed by staff decision and appeals to the hearing examiner. Under this system, any applicant proposing to do an addition that matches a legally established nonconforming roof height or wall location is eligible to apply for a nonconforming envelopes permit but approval is not guaranteed. Instead, staff would consider all public comments and the neighborhood compatibility criteria currently utilized by minor deviations permits (MMC 14.08.010-D) before reaching a decision to approve or deny. The Commission's proposal is reflected in the attached ordinance draft. Alternative Staff Consideration My impression is that the Planning Commission decided to recommend a discretionary permit approach to a nonconforming envelopes allowance because it is difficult to contemplate all possible proposals that could be made under a prescriptive allowance and to be certain that the prescriptive approach would not Page 2 ITEM J - 2A • lead to approval of a project that has detrimental effects on neighbors. This is an understandable concern. However, I would like to point out that the administrative burden of a discretionary process could be eliminated and the risks of an offensive project minimized by enacting additional prescriptive code standards that further "tighten" the allowance from the notion of allowing every addition that matches existing nonconformities. Below is a list of five potential examples of additional standards that would set limits to how much a property owner could take advantage of a nonconforming envelope. Any or all of these could be utilized. 1) Wall Length Caps — A limit could be set to how far a wall could be extended within a nonconforming setback envelope — either by fixed distance or a percentage of lot line length. 2) Volume Caps — A limit could be set to how much three-dimensional bulk could be added within nonconforming setback envelopes or nonconforming height envelopes. 3) Value of Work Caps — A limit could be set to the value of work within a nonconforming envelope. While a value ratio is employed by the reconstruction limit (MMC 17.60.030-C) it has disadvantages such as the almost inevitable increases to project budgets. 4) Floor Area Caps — A limit could be to the amount of new floor area in a nonconforming envelope. 5) Height Caps in Setbacks — A restriction could be set such that the nonconforming setback additions may not extend to the full height allowed by the zone. This concept of a limited nonconforming allowance using prescriptive code was found in both of the working models that were reviewed by the Planning Commission — those of Bainbridge Island and Seattle. Page 3 ITEM J - 2B 0 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE AMENDING MMC 17.12.010, MMC CHAPTER 14.08 AND MMC 17.56.020 TO MODIFY PROCEDURES FOR ADMINISTRATIVE REVIEWS ADMINISTRATIVE REVIEW OF CERTAIN DISCRETIONARY LAND USE PERMITS. THE CITY COUNCIL OF THE CITY OF MEDINA DO ORDAIN AS FOLLOWS: SECTION 1: MMC 17.12.010 AMENDED. Medina Municipal Code 17.12.012, Definitions, is amended for the following definition: "Minor Deviation" means a discretionary land use permit to allow building remodeling_ projects to depart from shangesin numeric development standards and to preserve nonconforming conditions with respect to setback requirements and maximum building heights. Requests for Minor Deviations are reviewed by the City Manager or designee and involve public notice as specified in MMC Chapter 14.08. SECTION 2: MMC 14.08 AMENDED. Medina Municipal Code Chapter 14.08 is amended to read as follows: 14.08.010 Findings, conditions. A. Variances. The city manager or designee may grant administrative variances when all of the following conditions are present: 1. Exceptional or extraordinary circumstances apply to the property itself, such as lot size, shape or topography, which do not apply generally to all other properties in the same zone or vicinity. Qualifying circumstances shall not be the result of the actions of the applicant or of the wrongful actions of any previous owner that the applicant was aware of or that the applicant should have been aware of with the exercise of reasonable care. 2. The variance is necessary for the preservation of a property right of the applicant substantially the same as is possessed by owners of other property in the same zone or vicinity. 3. The granting of the variance will not be detrimental to the public welfare or injurious to the property or improvements in the vicinity and zone in which the subject property is located. ITEM J - 2B 4. The granting of a variance will not constitute a grant of special privilege inconsistent with the limitations on other properties in the same zoning district. 5. The variance is necessary to relieve a material hardship which can not be relieved by any other means. The material hardship must relate to the land itself and not to problems personal to the applicant. 6. The variance permitted is the minimum variance necessary. 7. The variance is compatible with and meets the spirit of the comprehensive plan. B. In determining whether to approve an application for a variance, evidence of variances granted under similar circumstances shall not be considered. C. In authorization of a variance, the city manager or designee may attach such conditions regarding the location, character and other features of the proposed structure as he or she may deem necessary to carry out the spirit and purpose of the Medina Zoning Code and the public interest. D. Minor Deviations. The City Manager or designee may grant minor deviations when all of the following conditions are present: 1. The proposed development will not substantially reduce the amount of privacy from the level enjoyed by users of nearby structures if the development were located as specified by this Code; 2. The granting of the deviation will not alter the character of the neighborhood nor impair the appropriate use or development of the property; 3. The granting of the deviation will not be materially detrimental to the public welfare or injurious to the property or improvements in the vicinity and zone in which the property is situated; 4. The deviation is consistent with the policies and provisions of the zoning code, the comprehensive plan and any other applicable standards or policies adopted by the City of Medina. E. Conditions. Any administrative variance or permit may be granted subject to such conditions as will assure that the variance shall not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is located. F. Ineligible Minor Deviations Requests. The minor deviations process may not be used to obtain final approval of a structure where compliance with the development standard was represented by the applicant in the building permit application. Projects consisting of a building alteration or improvement for a residence that was completed at any time within the previous five years are ineligible for minor deviations requests. 14.08.020 SCOPE OF ADMINISTRATIVE REVIEWS A. Administrative variances may be authorized for the following matters: 1. Fence and wall variances less than eight (8) feet in height. 2. Structural coverage increases of less than one percent of the lot area. B. Administrative permits may be authorized for the following matters: 1. Tree trimming and removal in the right-of-way. 2. Special use permits for swimming pools, spas and sports courts. C. A permit applicant may request a Minor Deviation from any numeric development standard contained in the Zoning Code. The request will be processed according to the ORD. 2 ITEM J -2B procedures for administrative review of applications contained in this chapter. The review criteria that will be applied are identified in subsection 14.08.010(B) of this chapter. Eligible Minor Deviation requests are limited to no greater than 5% of the development standard. Where the development standard is expressed as a percentage (such as structural coverage), the 5% limit on Minor Deviation requests is calculated as the development standard percentage multiplied by 1.05. Minor Deviations may be requested from qualifying conditions used in Zoning Code development standards such as the reduced house height for which a structural coverage bonus is awarded. D. A permit applicant may also request a Minor Deviation to allow an addition to a building that matches a legally -established building height or setback nonconformity. Matching a building height nonconformity is defined as an addition that extends above the present maximum building height standard but does not exceed the highest point of the existing building. Matching a setback nonconformity is defined as an addition that does not comply with the present setback standard but extends no closer to the property line than the closest point of the existing building. SECTION 4: EFFECTIVE DATE This ordinance shall take effect five days after its publication or the publication of a summary of its intent and contents. 0 PASSED BY THE CITY COUNCIL ON THIS DAY OF , 2006. AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE . DAY OF 2006. Miles R. Adam, Mayor Approved as to form: Wayne D. Tanaka, City Attorney Attest: Rachel Baker, City Clerk Passed: Filed: Published: Effective Date: ORD. 3 1 4 4 ITEM J - 3 • 0 of MF� CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 www.modina-wa.gov MEMORANDUM DATE: October 3, 2006 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: 2007 Budget Discussion COMMENT: 425.233.6400 The 2007 Preliminary Budget is attached for review and discussion. The direction received from the City Council during the September 25, 2006 Study Session has been incorporated in the 2007 Preliminary Budget. In addition, the requested supplemental information is included below. Budget requirements for cities under the Optional Municipal Code in chapter 35A.33 RCW establish the following budget calendar: Major Budget Preparation Steps Actual 2006 Date Completed Request to all dept heads to prepare detailed estimates of revenues and expenditures for next fiscal year. 9/11/06 8/2/06 Estimates filed with the City Clerk 9/25/06 9/20/06 Estimates submitted to the CAO for modifications, revisions or additions. 10/2/06 9/11/06 CAO provides Council with current info on estimates of revenue for current year budget and proposed preliminary budget showing expenditures requested and revenue sources proposed. 10/2/06 9/25/06 Council must hold a public hearing on revenue sources for the coming year's budget, including possible increases in property tax revenues. Before legislative body votes on property tax levy (Nov. 30"') CAO prepares preliminary budget and budget message and files with the Council and city clerk. 1112/06 City Clerk publishes notice of filing of preliminary budget and publishes notice of public hearing on final budget once a week for two consecutive weeks. No later than the first two weeks in November. Setting of property tax levies. 11/30/06 Council, or a committee thereof, must schedule hearings on the budget. Prior to final hearing Copies of proposed (preliminary) budget made available to the public 11/17/06 • Final hearing on proposed budget. 12/4/06 Adoption of budget for 2007. Day after last day of public hearing through Dec. 291h 2006 Revenue Expectations General Fund revenues are expected to exceed budget projections by approximately $390,000 or 8.8%. The surplus revenues are primarily due to increased building permit activity ($200,000) and increased interest earnings ($150,000). 2007 Revenue Forecast The revenue forecast for 2007 anticipates that the property tax levy will only include an increase for new construction. New construction is forecast to generate an addition $22,390 in property tax for 2007. The revenues received by the City fall into two categories: unrestricted and restricted. Unrestricted revenues are largely General Fund (GF) revenues. Unrestricted revenue may be used for any legal purpose, but restricted revenue may only be used for specific purposes. Examples of GF expenditures include: ■ Police ■ Parks and recreation ■ Developmental services ■ Permitting ■ Legal ■ Information technologies ■ Administration The GF pays debt service, and may also be used as a source of revenue for capital projects. Restricted revenues are taxes, fees and charges that may only be used for very specific purposes. Examples are tree removal mitigation fees, which must be used for tree replacement purposes. Real estate excise taxes may only be used on capital projects. A decrease in restricted revenue would cause a reprioritization of the Capital Improvement Plan (CIP); a decrease in GF revenue could cause a reprioritization of service levels. A closer look at GF revenue, followed by a brief look at restricted revenue follows. FACTS & FINDINGS: Unrestricted Revenue General Fund (Current Expense) The report that follows is based on the revenue forecast shown below. The table shows four years of history, the current forecast for 2006, and the forecast for 2007 that has been used in the development of the 2007 preliminary budget. 0 Page 2 • • General Fund Revenue 2002 - 2005 Actual; 2006 - 2007 Forecast (thousands of dollars) 2002 2003 2004 2005 Forecast 2006 Forecast 2007 Taxes $3,304.6 $2,978.0 $3,340.5 $3,300.5 $3,202.6 $3,225.0 Licenses & Permits $824.1 $459.2 $478.9 $800.6 $701.2 $751.5 Intergovernmental $183.8 $222.8 $127.6 $359.5 $250.4 $224.3 Charges $320.0 $4.1 $9.2 $22.2 $17.5 $16.1 Fines $76.9 $127.7 $114.3 $68.2 $100.0 $75.0 Miscellaneous $295.9 $269.5 $270.8 $458.9 $506.4 $425.5 Street Intergvt $439.9 $63.5 $61.2 $63.1 $118.6 $73.5 Total Op Revenue $5,445.2 $4,124.8 $4,402.5 $5,073.0 $4,896.7 $4,792.9 Assumptions to GF revenue are: ■ Property tax revenue will increase by new construction only, without raising the rate. ■ Sales Tax revenue will not increase until SST legislation passes and becomes effective. ■ Permitting revenue will remain stable as a result of St. Thomas School project and continued residential activity. ■ Interest rates will increase slightly, but intergovernmental revenue will be relatively flat. The GF receives revenue from a variety of sources, but 70% of GF revenues are derived from taxes. Property taxes represent the largest source of revenue (47%). Medina's property tax rate is $0.94 per thousand dollars of assessed valuation, a rate that has consistently declined over that past ten years because increases to assessed valuation (about 8%) are greater than the City's allowed/adopted rate increases during the same period. Unused levy capacity from prior years that was banked can be utilized regardless of the limits established by 1-747. However, the City has less than $5,000 banked capacity available. Although a recent court decision ruled that 1-747 is invalid, the decision is being appealed. The forecast assumes that the 1 % increase is available, but will not be exercised by the Council. As the City develops the 2007 annual budget, a property tax ordinance will be brought to Council for consideration. 0 Page 3 • • • The above graph shows the increases in assessed valuation in the bar format, and increases from new construction in the line format. Medina's assessed valuation is approaching $2.51B. Much interest is given to property taxes and how Medina compares to other King County cities. The following graph is a comparison of tax rates for King County cities. The rates include all taxing districts, but don't include surface water assessments or Fire District benefit charges. Medina's property tax rate for 2006 is $7.80 per thousand dollars of assessed valuation for all taxing jurisdictions. Sales taxes Sales taxes represent approximately 22% of the operating revenue. Medina has received approximately $1,000,000 in sales tax revenue annually for the past five years. The long-term forecast has sales tax revenue remaining stable, except for unanticipated single event increases, which are not possible to forecast. Sales tax comes to the City from many sources. Each month, more than 1,500 businesses report 0 Page 4 • sales tax to the City of Medina. The revenue is categorized by industry type using the North American Industry Classification System (NAICS). The following graph shows the six (out of 20 total) industry categories that provide Medina with the largest percentage of sales tax revenue. These six categories provide the City with about 95% of sales tax revenue. Sales taxes received from private individuals accounts for 40% of the total sales tax revenue received during the past two years. This is particularly notable because it is a sales tax source that cannot be accurately forecast nor should it be considered a stable revenue source. Percentage of Sales Tax Revenue for Selected Categories Construction 37% Administration & Support Services 10% Real Estate, Rental & Leasing 1 % Information 2% Retail Sales 6% Private 40% The Pacific Northwest has experienced strong performance in construction activity and it is expected to continue for the next few years. Streamlined Sales Tax (SST) The most likely change to sales tax receipts is the sourcing component of the Streamlined Sales Tax initiative. The impact to Medina would be an increase in sales tax revenues of approximately $50,000 annually. The 2006 legislature discussed a proposal crafted by cities and counties, but set it aside until 2007. If the legislation is adopted during the 2007 session, Medina could benefit from the change as early as 2008. Restricted Revenue Restricted revenue has limitations on what the revenue may be spent. The table following this paragraph shows a four year history, the revised forecast for 2006 and a forecast for 2007. The assumptions are as follows: ■ Street revenue, a state shared source, will increase slightly. ■ Utility taxes will not be raised from the current 0%. ■ REET will remain strong as long as the housing market in the Pacific Northwest continues to hold. Restricted Revenue 2002 - 2005 Actual; 2006 - 2007 Forecast Forecast Forecast 2002 2003 2004 2005 2006 2007 Street $ 91,434.66 $ 63,514.55 $ 61,163.76 $ 63,123.74 $ 118,605.00 $ 73,475.00 Real Estate Excise Tax $187,726.18 $219,735.64 $562,227.55 $880,306.46 $1,048,605.00 $900,000.00 Utility Tax $ - $ - $ - $ - $ - $ - Tree Mitigation Fees $ 2,571.00 $ 47,240.97 $ 53,924.60 $ 54,353.44 $ 15,264.00 $ - • Page 5 Street Fund Revenue to the Street Fund in 2006 will be approximately $118,605 from State -shared gas tax revenue and approximately $45,000 from a sidewalk grant. This revenue base has been relatively steady. Gas tax is revenue is provided to cities on a per capita basis. Real Estate Excise Tax (REET) Medina has two Real Estate Excise Tax funds, and each collects '/% of the sale price for real property sold in Medina. REET revenue has been steadily increasing since 2004. EXPENDITURES General Fund The 2007 Preliminary Budget GF expenditures show an increase of less than $40,000 or less than 1 % over the 2006 Budget appropriation. However, the 2007 Preliminary Budget does not include wage/salary increases or benefit increases for personnel due to the fact that labor agreements for all three collective bargaining groups have not been settled. The 2007 Preliminary Budget GF expenditures are $4,254,357.16, which is $300,000 under the 2007 GF Revenue forecast. Equipment Replacement Fund • The 2007 expenditures for equipment replacement show an increase of $70,000, which is based on the replacement schedule established for equipment and vehicles when they are purchased. The equipment to be replaced in 2007 includes the following: ■ $10,000 for copy machine replacement (current copy machine has over 1 M copies) and requires frequent repair and maintenance support; ■ $45,000 for police vehicle replacement; ■ $23,600 for replacement of mobile computers in police vehicles; ■ $10,000 for replacement of 800 mhz radios (5); ■ $26,000 for various police related software upgrades Street Fund The 2007 expenditures for the Street Fund show a decrease of $1,500. No significant changes or projects have been made to the Street Fund. Current Operating Expenses The General Fund, Equipment Replacement Fund and Street Fund make up the operating funds of the City. The total 2007 operating expenses are $4,839,357, which is an increase of just under $105,500 above the 2006 Budget. Approximately $70,000 of the increase is equipment replacement costs, of which, funds have been set a side over the life of the equipment to be replaced and are available in the Equipment Replacement Fund. However, the 2007 Preliminary Budget operating expenses exceed the 2007 Operating Revenue forecast by $46,000 prior to adjustments to salaries and benefits for 2007. 0 Page 6 Capital Projects Fund • The 2007 Capital Projects Fund budget shows an increase of $9,000 above the 2006 Budget. The majority of the 2007 expenditures are carryover from the 2006 Budget for the Medina Beach Park Project, which has not started due to the delayed issuance of the permit by the Army COE. Other 2007 Capital Projects include: ■ NE 16th Street Overlay Project $70,000 ■ Sidewalk/path Repairs $15,000 ■ Storm Sewer Construction $100,000 ■ City Hall Repairs/Improvements $550,000 In 2006, a total of $65,688 has been spent for design and planning costs related to the Medina Beach Park Project. The 2007 Preliminary Budget includes $637,000 for the project ($553,458 + 15% contingency). Retiree Medical Benefits Fund The 2007 Preliminary Budget includes a proposal to re-establish the Retiree Medical Benefits Fund and transfer $250,000 from the GF balance to cover this liability. The City is required to continue paying for former police officer (retired LEOFF 1) medical benefits. During the past five years, retiree medical benefits expenditures have increased to approximately $40,000 per year. The City established this fund in the 1980's, but it was never used. Until recently, the expenses were not significant and the GF budget was able to absorb the costs. The annual expense has increased and establishing a separate fund for retiree medical expenses is consistent with GASB. Other Notable Issues ■ Building Official — The draft 2007 Preliminary Budget includes a proposal to add a staff Building Official and eliminate one contract employee. The financial impact of this proposal is a cost reduction of approximately $30,000 annually. If future building permit activity declines, the Building Official will be able to take over inspection duties from the contract building inspector, which will further reduce costs. In addition to the cost savings, a other benefits will include: o Increased direction and supervision for the building inspector; o Increased accountability for permit streamlining action plan and future customer service standards; o Increased productive work hours (eliminates portal-to-portal rates, which are included in monthly consultant fees) The average annual cost for the contract building official for the past four years has been $130,000. This includes hourly fees for plan review, administrative duties, intake interviews, portal-to-portal time, etc. The average annual hours billed during the past four years has been slightly less than a full-time equivalent of 2,080 hours. The four-year average cost is equivalent to an hourly rate for a full-time employee of $62.50. The cost of wages and benefits for the building official position, using the adopted compensation plan, is about $95,000 or $46.00 per hour. ■ Video Cameras - $3,100 included in budget for purchase of two digital video cameras to be used for video -recording meetings and, if desired, cablecast of meetings on government access channel. 0 Page 7 • • ■ Granicus System - $32,000 not included in draft 2007 Preliminary Budget. One-time start-up cost would be $19,000 and annual service cost would be $13,000. Granicus system includes streaming audio/video on Internet of meetings as well as agenda manager application and meeting minutes builder application. ■ The 2007 Preliminary Budget includes one additional FTE (Building Official), which eliminates one full-time contract employee position and results in a cost savings of approximately $30,000 annually. The table below shows how many employees we currently have and what is being proposed for 2007. Position 2006 Authorized 2007 Proposed City Manager 1 1 Finance Officer 1 1 City Clerk 1 1 I.S. Coordinator 1 1 Administrative Assistant 1 1 Director of Dev. Services 1 1 Building Official 0 1 Dev. Services Coordinator 1 1 Director of Public Works 1 1 Maintenance Supervisor 1 1 Maintenance Worker 3 3 Police Chief 1 1 Lieutenant 1 1 Corporal 1 1 Police Officer 6 6 Records Manager 1 1 Administrative Specialist 1 1 TOTAL: 25 26 ■ The Police Vehicle Schedule is shown in the table below: Description Year Purchased Mileage Replacement Year Unmarked Chevrolet Tahoe 2005 31,000 2009 Vehicle #6 2002 81,155 2006 Vehicle #7 2003 76,824 2007 Vehicle #8 2003 25,672 2007 Vehicle #9 2004 47,545 2008 Vehicle #11 2006 15,717 2010 Replacement cycle 4 years or 90K miles 0 Page 8 • Property Tax Levy Options Property tax information for 2007 property taxes has not been provided by the King County Assessor's Office. Therefore, the calculations below are based on estimated Assessed Valuation and new construction value. $1,000,000 AV $1,500,000 AV $5,000,000 AV City Levy Change 2006 City Levy Only $ 947.00 $ 1,420.50 $ 4,735.00 $2,147,610.00 2006 Total Levy $7,802.00 $11,703.00 $39,010.00 2007 City Levy Only 0% $ (10.00) $ ( 14.50) $ ( 50.00) $ 0 2007 City Levy Only NC $ ( 5.00) $ ( 6.50) $ ( 25.00) $ 23,675.00 2007 City 1 % Increase $ 0.00 $ 0.00 $ 0.00 $ 45,151.00 2007 City 1 % Decrease $ (19.00) $ ( 28.50) $ ( 95.00) $(21,476.00) 2007 City 2% Decrease $ (29.00) $ ( 43.50) $ ( 145.00) $(42,952.00) 2007 City 3% Decrease $ (38.00) $ ( 57.00) $ ( 190.00) $(64,428.00) 0 Page 9 • • 17� ! 2003 - 2004 1 2005 2006 2006 ! 2007 2007 2007 _ ACTUAL ACTUAL ACTUAL �� BUDGET iPROJECTED;PRELIMIN- DESCRIPTION ! YEAR END BUDGET GENERAL FUND BEGINNING FUND BALANCE $ 2,484,427.0 $ 2,059,534.98 ! $ 2,018,490.301 $ 2,473,4�7.45 $ 2,473,487.45 ! $ 2,615,121.93 ! $ _ ___ 141,634.48 5.739n REVENUES 4,057,387.73 r 4,332,382.3_5,007,633.56 - 4389,318.00 1 4,778,044.57 4,716,920.00 $ _(61,124.57)1 1.28°0 OPERATING TRANSFERS -IN _ # ID; # ID V00 EXPENDITURES f 3,802,404.84 3,868,427.03 4,153,636.41 4217,877.82 ! 4,082,003.06 ! 4,241,8_57.16 $ 159,854.10 3.920", _ _ OPERATING TRANSFERS -OUT ! 679,875.00 ; SOS,000.00 399,000.00 ��� 554,407.03 i 554,407.03 601,283.09 $ 46,876.06 8.d6ib ENDING FUND BALANCE $ 2,059,534.98 P $ 2,018,490.30 i $ 2,473,487.45 $ 2,090,520.60 ! $ 2,615,121.93 $ 2,488,901.68 ! $ (126,220.25)i -4.839b EQUIPMENT FUND i �- ---- ! -- ----- --- t---- -- ---- - BEGINNING FUND BALANCE $ - 102,168.77 $ 76,263.51 l $ 41 J92.58 $ - 67,544.24 j $ 67,544.24 $ 100,044.24 $ 32,500.00 j 48.12"4_; REVENUES 4,140.00 1 9,045.70 1 2,228.24 4,000.00 i 2,500.00 ; $ 2,500.00 1 #DIW0! OPERATING TRANSFERS -IN 77,000.00 1 77,000.00 ! 77,000.00 �- 77,000.00 j _-_ - 77,000.00 80,000.00 1 $ 3,000.00 i 3.90Y4; EXPENDITURES i 107,045.26 120,816.63 1 53,176.58 44,500.00 ( 44,500.00 ! 115,000.00 $ 70,500.00 1 158.43'7�; OPERATING TRANSFERS -OUT $ #DIV�O! ENDING FUND BALANCE 1 $ 76,263.51 ! $ 41,492.58 1 $ 67,544.24 $ 104,044.24 $ 1 l ,044.24 $ 67,544.24 ! $ (32,500.00) _32.49"'b .__._ ___.____...._--._. STREET FUND _..______..1 _ ------- _ BEGINNING FUND BALANCE $ _ 476,862.92 173,832.14 ! $ 191,423.08 i S 223,729.9 , $ 223,729.99 ! $ 150,241.91 j $ (73,488.08) -32.95% REVENUES 63,514.55 1 61,163.76 j 63,126.74 70,000.00 ! 118,605.00 1 73,475.00 j $ (45,130.00)1 -38.05% OPERATING TRANSFERS -IN - 400,000.00 1 322,000.00 258 906.92 1 258,906.92 1 271,283 09 $ 12,376.17 1 4.7 8% EXPENDITURES 366 545.33 443,572.82 1 352,819.83 11 471 500.00 451,000.00 ! 470,000 00 $ 19,000.00 T 4.21 u OPERATING TRANSFERS -OUT T#DIV%O! OTHER NON -EXPENDITURES ! is __ #DIV10! ENDING FUND BALANCE $ 173,832.14 $ 191,423.08 1 $ 223,729.99 ! $ 81,136.91 $ 150,241.91 1 $ 25,000.00 i $ (125,241.91)1 -83.364u RESERVE FUND BEGINNING FUND BALANCE $ 1,776 380 33 1 $ 1176,380.33 j $ 1,776,380.33 ! $ 1,776,380.33 ' $ -- 1,776,38033 !; $_1,776,380.33 j $ - 0.00% REVENUES ----- ---1--- ----- #DIV'01 - OPERATING TRANSFERS -IN- _ 1 _ ! $ _ 1 #DIV,'0! EXPENDITURES #DIV'0_! OPERATING TRANSFERS -OUT ! ! $ #D VIVI i`0! ENDING FUND BALANCE1,776,380.33 $ 1,776,380.33 i $ 1,776,380.33 ! $ 1,776,380.33 ! $ 1,776,380.33 ! $ 0.00% TREE FUND ! BEGINNING FUND BALANCE 1 $ 710.00 1 $ 19,090.25 $ 69,591.56 $ 121,40 $ 121,405.641 $ 118,405.64 1 0000.00�- -2.47% REVENUES $ 47,240.97 1 _ _ 53,924.60 j 54,353.44 ! $ -$ 17,000.00 1 $ 15,000.00 I $ (2,000.00)1 -11.'76% OPERATING TRANSFERS -IN r 1 1 $ #DIV'01 EXPENDITURES 28,860.72L- 3,423.29 ; 2,539.36 20,000.00 1 20,000.00 1 20,000.00 $ I 0.00% OPERATING TRANSFERS -OUT ! $ ! #DIV%0! ENDING FUND BALANCE ! $ 19,090.25 $ 69,591.56 ; $ 121,405.64 , $ 101,405.64 $ 118,405.64 ! $ 113,405.64 $ (5,000.00�4.224ia -- -r- 1 1 --------- ______-.__y-___- ..................+ __-._ __j__ .__.___._ PARK PROPERTY DEBT FUND I BEGINNING FUND BALANCE 1 $ 175,072.40 $; $ 138,684.80 $ 102,297.20+$ 65,909.60 $ 65,909.60 $ (0.00)I $ (65,909.60 ]00.00% REVENUES ! $ #DIV,110! OPERATING T_RA_NS_FKRS-IN 280011 218500.11 1 $ ( 218 500.11) 100.00 EXPENDITURES 36,387.60 j _ 36,387.601 36,387.60 j- 284,409.71 284,40971 $ (284409.71) 100.00% OPERATING TRANSFERS -OUT 1 $ #DIV/0! ENDING FUND BALANCE 1 $ 138,684.80 j $ 102,297.20 j $ 65,909.60 ; $ (0.00)i $ (0.00)+ $ (0.00)! $ 0.00%, CAPITAL PROJECTS FUND BEGINNING FUND BALANCE 1 $ 117,770.70 ! $ 538,718.80 ; $ 739,599.69 1 $ 11422,006.92 1 $ 1,422,006.92 ! $ 1,515,611.92 1 $ 93,605.00 1 6.58% REVENUES 288,735.64 i 562,227.55 880,30_6.461 698,605.00 1,048,605.00_ 900,000.00 $ (148,605.00 -14.17% OPERATING TRANSFERS -IN 602,875.00 i 28,000.00 r s - 6 - - _ _ ! $ #DIV'01 EXPENDITURES _ ! 470,662.54 jj 389,346.66 ! 197,899.23 1 1,363,000.00 955,000.00 1,372,000.QO $ 417,000_001 43.fi(i°_u_ OPERATING TRANSFERS -OUT rtJ $ #DIV01 ENDING FUND BALANCE $ 538,718.80 ! $ 739,599.69 $ 1,422,006.92 $ 757,611.92 $ 1 515 611.92 1 $ 1 043 611.92 ! $ (472 000.00)1 31.144b - - RETIREE MEDICAL FUND BEGINNING FUND BALANCE - -- -- -1 $ - $ (30,000.00)I $ (30,00000) $ (30,000.00�$ - (30 000 00), $ (30,000.00) $ -- 0.00"'b -- REVENUES #DIV'01 OPERATING TRANSFERS -IN_ 250,000.00 ; $ 250,000.00 #DIV,'OI� EXPENDITURES 130,000.00 1 44,500.00 j $ 44,500.00 #DIV201 OPERATING TRANSFERS -OUT ! $ #DIV101 ENDING FUND BALANCE $ (30,000.00)1 $ (30,000.00)� $ (30,000.0 $ (30,000.00)1 $ (30 OOO.00) $-175 500.00 j $ 205,500.00 j -685.00%' TOTAL ALL FUNDS BUDGET ---- BEGINNING FUND BALANCE f $ 5,133,392.21 $ ----- 4,782,504.81 $ ...... 4,939,274 74 1 $ - 6,150 464.17 $ .__... --- _ 6,150,464.17 $ 6 275,805.97 t $ -- 125,341_800 2.04% REVENUES_ 4,461,018.89 5,018,743.96 6,007,648 44_ 5 61 1,423.00 , _ 5,962,254.571 1 5,707,895.00 ($ (254,359.57)1 4.27% OPERATING TRANSFERS -IN 679,875.00 505,000 .001 399,000.00 j 554,407.03 554 407 03 , 601,283.09 $ 46 876.06 1 8.46"4, EXPENDITURES 41811,906.29 1 4,861,974.03 1 4,796,459.01 ' 6,401,287.53 ' 5,836 912 77 1 6,263,357.16 $ i 426 444.39 17.31 !b OPERATING TRANSFERS -OUT ! 679,875.00 T11 ---- 505,000.00 399,000.000 554,407.03 1 554,407.03 1 601,283.09 ; $-- 46 876.06 1 8 46"-0 - OTHER NON -EXPENDITURES $ #DIViO! 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O a aa.-0 O O 0 0 r- M h 00 W h h z o0 � o0 � o0 00 O O N N co M O m c f6 a • a o 0 o lei e 0 o Q o �k • M CM N c f6 a 11 • • 0 0 0 0 0 c� �ooJo�f 9> »> c N o Q Q Q O O O O C O O O O O r o 0 0 o c C Vi O O Oo 00 00 N V V 7 O O O O O O O O l� C o0 0 0 N.s � a vy bs 0 0 0 0 0 0 0 0 0 0 � a 0 0 vi vi vi 00 00 00 N T O O V O O a>4 bs ss vs 0 0 0 0 0 0 o vi vi vi o O a N N 00 00 00 N ^� 7 b9 69 fag In N N 7 0 0 M M O O C O h h O C O O N O y vi vj O O O C F v sos v3 o In o �`n-, c� r-� o Cl r- N N O O N oc N OCi b9 6R �n O Ln Vn V) O_ M O M l-- l— MO Gn 69 Q OFw ww c w w NrA U O a S w NO N wwww z UD �x a a 10 U Ow0 O Haaa�C75�O� 0 0 0 0 0 0 0 C o c o 0 0 0 000�o, o M M 0 / In In M M M M z 00000 0 Cl E., o0000 0 0 000�0 0 0 0 0 0 0 0 0 Cl M M M M M M M 00 M w O m m c4 a • • • 0 0 0 0 0 0 0 N � O O O O O O O O O O O O O O r O O O O O O O O O O O O O O O N O d O O O O O O O N •d Q� N .--i 0 l0 h M M L Sir O O O O O O O R O O O O O O O O O O O O O O U N O) O O I p 00 N 000 In V P� N 7:1 64 6q V O O O O O O O 0 0 0 0 0 0 O N �O O O O O O O b pdq O O N O O M M O 6q 6qcn O N ON O l� M N N W VI � ' It O\ Q\ O O N 00 00 O O u 69 � � O M 01 V'1 lO ,O O O ~N M M 00 'r M M ,N W V1 a1 a1 D1 Oh 0 N N N 00 OMO y 'C b9 6q U � IP M W� N h N O O O O Cl O O O O O O O O O O O _--� O ON v1 r- O v1 O O N M 69 6q 6q 6q 61; 6q 6q 61; b9 6q > 0 ADOd'D N N O ai x 7:$ OC/i w� 7CArA M M M M M T 1.0 �c �c 10 �y py 0 0 0 0 0 W M M M M M h In I h In O\ 01 Oi 01 01 z o 0 0 0 0 0 o0000 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M M M M M (D 0) m IL • • • o � N O O O 'C O O O N •� � iw a 69 EA O O O u W S N N N N O 69 69 �O O O N � � 69 ff3 Vi O O +O„ O N u 69 b9 O � O PV u Q 69 U4 O C O N � 6Fi b9 G1 z w w w � a W Ca E=• a a a4 O w h H 0 0 0 W o .a M z o H � o � o o • • r� 0 0 0 O O O C O O N \ w M w O r— CM N cu d • • • r o N A A A O O O 00 �n vi vi y} � O O O Plop i. �4 b9 CA � A W O � � a 'Al b9 Q �i O N � � O O N V b9 vq O � N 69 Ea9 O O N V bR b9 A E-� fF�-i A a w a uU U U � a rw rw a c4 rxw O O 0 0 X pC � Z o F., � � o o o � o co M w O 00 M N O) f6 d City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: City Manager Search Process October 9, 2006 Not previously considered. ITEM J - 4 SUMMARY OF ISSUE/TOPIC: The City Council received written notice of resignation from City Manager Doug Schulze. Mr. Schulze's final day as city manager will be October 31, 2006. An interim city manager will need to be appointed by the City Council as soon as possible. Several options are available for appointment of an interim city manager. Once an interim manager has been appointed, the City Council will be able to start working on the search for a new city manager. COMMISSION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ❑ APPROVE ❑ DISAPPROVE ® SEE COMMENTS ❑ N/A COMMENTS: Options for appointment of an interim city manager are provided in the attached staff report. Ideally, an interim city manager will be appointed by October 20th, which will allow the interim city manager to work with the outgoing city manager during a brief transition period. ❑ No Action Requested ® Action Requested ATTACHMENTS: Staff Report -Options for Appointment of Interim City Manager BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $TBD ® BUDGETED ❑ NON -BUDGETED FUND: ❑ ❑ N/A If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12006 Agenda Packets110092006Vtem J-4, Interim City Manager Appointment.doc 11 RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move to authorize the City Manager to contact Prothman and Company to provide resumes' of interim city manager candidates for Council review. I move to set a special meeting for October , 2006 at p.m. for the purpose of interviewing interim city manager candidates and appointing an interim city manager. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12006 Agenda Packetskl009200611tem J-4, Interim City Manager Appointment.doc ITEM J - 4 • CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www.medina-wa.gov STAFF REPORT DATE: October 2, 2006 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: Interim City Manager Options ISSUE: Should the City Council consider options for appointing an interim city manager? BACKGROUND: The process of hiring a new city manager typically takes 4 to 6 months to complete. During this time, it will be necessary for the Council to appoint an interim city manager. This individual will be able to fulfill the duties and responsibilities of the position as established by RCW and the Medina Municipal Code. Options for appointing an interim city manager the Council may wish to consider are: 1. Department Head Appointment as Interim City Manager Larger organizations with deputy or assistant city managers and multiple supervisory levels within departments have the flexibility to appoint existing managers as an interim city manager. Small organizations have a more difficult time using this option because the added workload cannot be shared by division managers or supervisors. If the Council wishes to consider this option, it should be determined that the interim city manager is not interested in being a candidate for the position of city manager. In addition, it should be recognized that the department the interim city manager currently manages will be significantly impacted. 2. Search Firm Candidate Appointment as Interim City Manager At least two search firms in the immediate area have a pool of candidates for appointment to interim positions. In most cases, the candidates are recently retired city managers, who enjoy working an occasional four to six month stint as an interim city manager. The benefit to the city is that an experienced individual can be hired quickly and the workload will not have to be picked up by a department manager who currently has a heavy workload. The City will pay a fee to the search firm, which typically amounts to about 105% of the salary established for the city manager. The hourly fee will be in the range of $45 to $60 per hour, which includes the compensation for the interim manager and the search firm fee. 3. Advertisement and Interviews for Interim City Manager 0 • An advertisement and interviews for an interim city manager is another options the Council could consider. This option would take at least 30 days to complete and is likely to result in a very limited response. The City would not pay an administrative fee to a search firm, but the risk of failing find a qualified candidate is much greater than it is with a search firm. In addition, the City would have to conduct appropriate background and reference checks, negotiate an agreement and handle the administrative tasks. STAFF RECOMMENDATION: Staff recommends that the Council authorize the Mayor to enter into an agreement with a search firm to provide an interim city manager. It is also recommended that the Council set a special meeting to conduct interviews of interim city manager candidates and appoint an interim city manager prior to October 23, 2006. 0 Page 2 11 • CO 0 0 CD U o 'w O •cn ff, T L cn •L O U N U a) cn CMO T = = to O O O W U) r� N Cl) � T U CO U U T 0 Q O O 0 C L cn .0 .0 C 'L C 'L N a) T T = U U U ) = 2 co O 0 O o O CD U) � U) U) U) a) p U U U U U 0 T cn cn cn cn CD U C) C) (0.0 c _0 a) c O c O o Cl �, cn cn D c U a U U) U to cn �.U) oz U U U to 0 a 0 a) a) T U E C) O U O U co 0 O U O U U O U O U co c o m aa) o 0 o U)C: cn O cn to T U N C: ia L U U ) = U Q c_n cn CD c c c c �.. (te) c N ti a 0 O O c C O C U U �j Ua)U � o > o 0 0 +- C Q U CL U Q = E c a) a' 2U 0 U L Y> CL O C E O N : a)� � oa Z) Oj � �Cl. Oc 'L a) Qa) CO U ) Q O Vac) m 0 a) � CD N� a 0� 0 QU CU a) Q a) n NU OOJc L cnUcn c 0 O �Haa) U -o 2 M cn4) O "aco aQ _coOUO C -c �� a m C co O _O c6 E a) OELcv aN O U Co Uzma� C C co U Cm .O tB L U N O QWLL+ > C)O O E O M �� a) -La iC, _ � W "�OcL= ZZU N N zz0aaazncnU)ICI) ao' 0 a) 0) co a CSC O O N O O co C CD Q cD O O CV ,1 Medina Medical Supply List Advanced Life Support Angiocaths 16 Cost: $100 per box of 50 Angiocaths 20 Cost: $100 per box of 50 Angiocaths 22 Cost: $100 per box of 50 Betadyne Paint Cost: $17.00 per16 oz. IV Sets 15cc & 60cc Conbine Ad Set Cost: $ 6.64 each Sodium Chloride 1000cc bag Cost: $ 5.45 each LR 1000cc Bag Cost: $ 5.00 each D5 Y4 NS Cost: $ 22 & 23 G Needles Cost: $ 8.39 per box of 100 25 G Needles Cost: $ 8.39 per box of 100 Syringe 10cc Cost: $ .55 each Plaster Rolls 3", 4", & 6" Tube Gauze & Applicator Xylocaine .5% w/epi Xylocaine 1 % w/o epi Trach. Set Trachea Hook Trachea Cannula 2 = $200.00 1 = $100.00 1 = $100.00 25 = $425.00 50 = $ 332.00 50 = $ 272.50 50 = $ 250.00 50 = $ 1 = $ 8.39 1 = $ 8.39 100=$55.00 City of Medina Basic Life Support Medical Supply List Abd Pads 5 X 9 Cost: .78 each 100 = $78.00 Bandaids 1X3 Box of 100 Cost: $4.00 per box 4 = $16.00 Ace Wrap 3" Cost: $1.75 each 50 = $87.50 Butterfly Cost: $8.00 per box of 100 1 = $ 8.00 4 inch Gauze N/S Cost: $3.50 per bag 10 = $35.00 3X3 Gauze Cost: $2.79 per box of 25 10 = $27.90 Gauze 3.4X3.6 yds. Cost: $2.25 each 4 = $ 9.00 4X4 N/S Cost: $5.10 per box of 100 2 = $10.20 4X4 Sterile Cost: $4.95 per box of 50 10 = $49.50 4 inch N/S Kedex Cost: $ .44 50 = $22.00 Betadyne Soap Cost: $15.00 per gallon 3 = $45.00 Biohazard, Small Cost: $ .30 each 100 = $30.00 Biohazard, Large Cost: $ .50 each 50 = $25.00 Body Bag Cost: $75.00 each 2 = $150.00 Bum Sheets Cost: $ 8.00 each 10 = $80.00 Underpads Cost, $ 42.00 per case of 100 2 = $84.00 Gloves Cost: $ 6.00 per box 100 10 = $60.00 Basin Cost: $ .50 each 10 = $ 5.00 C-Collar Cost: $ 12.00 each 5 = $60.00 Thomas/Hare Splint Cost: $ 175.00 each 2 = $350.00 Hydrogen Peroxide Cost: $ 3.00 per bottle 24 = $72.00 ETOH 16 oz. Cost: $ 8.00 per bottle 10 = $80.00 Airsplint Kit, 2 each size Cost: $165.00 per kit 2 = $330.00 Syringe Cost: $ 1.50 for 20cc 50 = $75.00 Thermometers Cost: $ 1.75 each 10 = $17.50 Backboard Plastic Cost: $ 175.00 each 1 = $175.00 Tape %z inch Cost: $ 15.00 per box of 25 3 = $45.00 Tape 2 inch Cost: $ 15.00 per box of 10 3 = $45.00 Tongue Blades Cost: $ 4.00 per box of 100 1 = $ 4.00 Neosporin Ointment Regular Cost: $ 7.00 per tube 10 = $70.00 Neosporin Ointment Opthalmic Cost: $ 27.00 per tube 2 = $54.00 Finger Splints Cost: $ 6.00 per set 10 = $60.00 Saline irrigation, sterile Cost: $ 3.00 per bottle 50 = $150.00 Oral Airways Cost: $ 6.00 per set 10 = $60.00 AED Bag with FRx Cost: $2599 Includes AED Response Bag w/trauma equipment, suction, 02 bottle w/regulator, ambu bags adult/peds, FRx AED w/extra battery/pads/pedi key 1 = $2599.00 Total Cost for Basic Life Support/Basic First Aid $ 5,068.60 H z W 2 a_ M a W cn W J a a CD U) W z Z) LU Q a W cc a. 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C W 1 W W WE � me FL W _ ti ti O N T z z z z z z z z W W to m W m cc m to m 0 m to m N m z O m } coo m "Im r V N w N coo N N t n N E •- a �oW Wm z Ck W —mo Wa �� Q _ ma V� m -o p W rM CD O H W o32mm U N z " = d V o �W o 75 c'a — W N �30 mLL U C Q m - co UMCLM aA 0E- O to 0 m am Co. a City of Medina Advanced Medical Supplies Quote for 2007 Trache Kit $100 Cut Down Set $ 85 Pulse Oximeter $650 Blood Pressure Cuff (12) $34 each $408 Gooseneck Lamp $600 Headlamp for Surgery $258 Drug Cart $600 Drug Bag $300 Plaster Roll (72) $400 Pharmaceutical Drugs $1600 Finger Splints (25) $2.00 each $50 Tube Guaze, Finger (25) $10 each $250 Irrigation Syringes, 1 box $100 Surgical Container, (25) $15 each $375 Portable Suction, Non Electric (12) $1200 Pericardial Needle $25 Thoracost, Closed Set $250 Airway, Set $6 Bag Valve Mask $13 M6 02 Bottle & Regulator $110 Suction Set $100 Intubation Set $300 Trache Set $100 IV Fluids, case $30 IV Tubing, case $60 Traction Splint $172 Elastic Wrap & Bandages $256 Antibiotics & Comfort Drugs $679 Philips HeartStart FR2+ w/ECG And 3-Lead Monitoring $2359 Estimated Total $ 11,436 Per our vendor, expect to 20% - 30% to the above prices next year, due to shipping costs and the war demands on medical supplies.