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HomeMy WebLinkAbout01-22-2007 - Agenda PacketMEDINA CITY COUNCIL MEETING AGENDA January 22, 2007 6:00 pm 501 Evergreen Point Road Medina, WA A. EXECUTIVE SESSION 6:00 pm The city council will convene in a closed session to hold discussions per RCW 42.30.110 (1) (b) and (c). B. CALL TO ORDER 7:00 Pm C. ROLL CALL (Adam, Biglow, Blazey, Lawrence, Phelps, Rudolph, Vall-Spinosa) D. APPROVAL OF MEETING AGENDA E. ANNOUNCEMENTS 1. Mayor 2. Council 3. Staff F. CONSENT AGENDA 1. Resolution Designating an Official Newspaper in the City of Medina 2. Resolution Establishing 2007 Meeting Dates for the Medina City Council G. AUDIENCE PARTICIPATION 1. Non -Agenda Items (3 minutes per person) H. OTHER BUSINESS 1. Consultant Contracts 2. 2007 Legislative Issues 3. 84th Avenue Trees 4. Windstorm Report 5. Utility Undergrounding Report I. ADJOURNMENT PUBLIC PARTICIPATION The Medina City Council encourages public participation and values input from citizens. In an effort to conduct meetings in a fair, but efficient manner, the City Council will follow previously adopted procedures, which are available in the City Clerk's Office. All comments shall be addressed to the Council as a whole in a courteous and respectful manner. Citizens wishing to address the Council should complete a speaker card and submit it to the recording secretary prior to the start of the meeting. Speaker cards are on the podium prior to the start of the City Council meetings. ITEM F-1 CITY OF MEDINA RESOLUTION NO. XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DESIGNATING AN OFFICIAL NEWSPAPER OF THE CITY WHEREAS, RCW 35A.21.220 requires each code city to designate an official newspaper by resolution; and WHEREAS, in 1985 Resolution Number 174 designated the Journal American as the City of Medina's official newspaper, and WHEREAS, the Journal American was later named the King County Journal, and WHEREAS, the King County Journal will go out of business on January 21, 2007, and WHEREAS, the City needs to designate a new official resolution. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY OF MEDINA, WASHINGTON, HERBEY RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Medina, Washington hereby designates the Seattle Times as the City's official newspaper. PASSED BY THE CITY COUNCIL IN REGULAR OPEN MEETING ON THIS 22"d DAY OF JANUARY, 2007. Miles R. Adam, Mayor Approved as to form: Wayne D. Tanaka, City Attorney Attest: Rachel Baker, City Clerk ITEM F-2 CITY OF MEDINA RESOLUTION NO. XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, ESTABLISHING CALENDAR YEAR 2007 MEETING DATES FOR THE MEDINA CITY COUNCIL. WHEREAS, MMC 2.04.010 establishes the time for regular meetings of the City Council to be held on the second Monday of each month commencing at the hour of 7:00 pm. WHEREAS, the City Council convened in open regular session Monday, January 8, 2007, at 7:00 pm. WHEREAS, the City Council, as past practice, has determined the need for calling an additional second meeting during each month of the year at its first meeting each year. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Medina, Washington will meet on the fourth Monday during the months of January, March, May, July, September, and November during calendar year 2007, commencing at the hour of 7:00 pm. Section 2. Said meetings shall be known as regular meetings and the City Council shall have the same authority to conduct any business as could be conducted at any regular meeting of the City Council. Section 3. Said meetings may be rescheduled or canceled by a majority vote of the City Council or by the Mayor, if deemed appropriate. Resolution No. XXX ITEM F-2 PASSED BY THE CITY COUNCIL IN REGULAR OPEN MEETING ON THIS 22"d DAY OF JANUARY, 2007. Miles R. Adam, Mayor Approved as to form: Wayne D. Tanaka, City Attorney Attest: Rachel Baker, City Clerk Resolution No. XXX ITEM H -1 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wam MEMORANDUM DATE: January 16, 2007 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Consultant Contracts RECOMMENDATION: Review this report and provide any direction deemed necessary as staff pursues a new City Arborist contract and renewal of the existing contracts with the building official and building inspector. POLICY IMPLICATION: Not a policy issue. BACKGROUND: City of Medina Administrative Guideline No. 33 provides for council review before staff enters into large contracts with consultants. The Development Services Department has always relied heavily on professional consultants for performing plan review and inspection services related to development permits. Presently contracts are in effect for the following consultants: • Bob Rohrbach for building official • Linda Austin for building inspector • Roth Hill Engineering Partners for city engineering consultant • Otak, Inc. for planning / tree consultant • Robin Baker for hearing examiner The remainder of this report is concerned with renewal of the building official and building inspector contracts as well as execution of a new contract for city arborist. No changes are proposed to any of the other contracts. The only change proposed for the building official and building inspector contracts is minor increases to the hourly billing rates in the primary rate categories. The building official has requested an increase of $2 per hour for each of the three rate categories of "building official," "plan review," and "inspections." The building inspector has requested an increase of $1 per hour for the two rate categories of "administrative" and "inspections." ITEM H -1 The basic terms of the building official's existing contract are as follows: 1. Serve as Building Official/Code Enforcement Officer - $65/hr 2. Serve as Plan Reviewer - $55/hr 3. Perform Inspections - $55/hr 4. If billable hours are less than 50 per month, receives $1,000 retainer (did not occur in 2005-06) 5. If billable hours are between 50-100 per month, receives $500 retainer (did not occur in 2005-06) 6. Portal to Portal driving time is compensated at $25/hr. 7. Total mileage, portal to portal is reimbursed at standard rate The existing building inspector contract is structured similarly. The differences from the above terms are the administrative and inspection billing rates are $55 and $49 per hour respectively (existing contract), the lack of a retainer clause, and driving time is charged at a flat rate of $25 per day. Evaluating how competitive the building official's and inspector's rates are is a difficult task. Mr. Rohrbach and Ms. Austin are both sole proprietors, which is an arrangement that is difficult to find. One would expect the billing rates of a sole proprietor to be lower than those of an engineering firm because of the lower overhead costs, and these rate are, in fact, lower than the rates a firm would charge for a staff member with the same amount of experience. Since the hourly increases proposed still appear to be competitive and are in -line with inflationary changes, I would propose to approve both of them. Both contracts allow for severability with 30 days notice so these renewals need not be viewed as actions that hinder the city's flexibility. In preparation for filling the new consultant position of city arborist I have obtained statements of qualifications and billing rates from four different consultants. Selecting consultants to contact was based on the City Council's preference for an arborist that is registered with the American Society of Consulting Arborists. This certifying organization has a more rigorous testing regimen than that of the more common International Society of Arborists. This was seen as desirable in an effort to reduce the controversy stemming from hazardous tree evaluations. Unfortunately, this higher credential appears to come with significantly higher billing rates. The billing rates for the four consultants I contacted are: • Scott Baker, Tree Solutions— $115 / hr • Tina Cohen — $90 / hr • Paul Hans Thompson, Arboreta — $95 / hr • Elizabeth Walker— $95 / hr Attached are statements of qualifications for each of these consultants except for Scott Baker, who was been previously hired by the city for evaluation of the 84th Avenue poplars. One mitigating factor to the high billing rates is that the total hours associated with hazardous tree evaluations (which is the only function of the city arborist that is anticipated in the 2007 city budget) will be relatively low. Typically only five to ten hazardous tree designations have been pursued per year. 2 Tins Cohen, Certified Arborist Northwest Arborvitae 8318 26th Ave N Seattle WA 98117 phone 206-789-3283 fax 206-789-0262 email tinacohen0worldnet,att,net Tina Cohen, Certified Arborist, has been actively involved in horticulture since 1985. She received her arborist certification in 1992 and offers a full range of arboricultural consulting services. Currently: Owner and Operator, Northwest Arborvitae, an urban forestry consulting firm. Assumed ownership in January 2000 after a long term association with founder Molly Beck. Prior Experience: Sole Proprietor, Good Help. Design, pruning and maintenance of gardens for Seattle and regional clients since 1986. Beginning in 1992, arborist and plant diagnostic services were added. Certifications & Affiliations Certified Arborist #PN0245, International Society of Arboriculture Commercial Pest Control Consultant #42988, Washington State Department of Agriculture Member, American Society of Consulting Arborists Member, International Society of Arboriculture Heritage Tree Committee Member, PlantAmnesty Member, Washington Native Plant Society Education American Society of Consulting Arborists - Arboricultural Consulting Academy Edmonds Community College - Horticulture University of Washington - Continuing education: Urban Forestry Ohio State University - Bachelors Degree Professional seminars and continuing education workshops have included Hazard Tree Assessment, Appraisal, Pests and Pest Control, Site Development and Tree Preservation Awards 2003 Building WithTrees Award of Excellence, National Arbor Day Foundation 1998 PlantAmnesty Plant Activist Award Academic Achievement Awards: Edmonds Community College and Ohio State University New York State Regents Scholarship Award Lectures & Presentations Edmonds Community College: "Landscape Practicum: Site Analysis". (instructor) American Society of Landscape Architects, Washington Chapter: "What an Arborist Can Do For You" Washington State Nursery & Landscape Association: "Introduction to Plant Diseases " University of Washington: field trip leader for Urban Plant Protection class, Department of Forestry PlantAmnesty: "Rhododendron Problems" King County Master Gardeners Arboretum Clinic: 'Tree Tragedies and Diagnosis" Seattle Tree Steward Training: "Tree Identification" Association for Women in Landscaping: "Plant Selection: Don't Plant Problems" Publications "Case Capsule: Herbicide Damage". The Arboricultural Consultant, Issue 2, 2006. "Time Your Pruning". PlantAmnesty Newsletter, Spring 2003 Edited and quoted in "Arborists Key in Preserving Trees." Plant Source Journal, Nov/Dec 2000 "A Tough Place for Plants: Planting a Wet Site". PlantAmnesty Newsletter, Fall 1999 "Plant Health Care: Japanese Maples, Pruning & Disease." PlantAmnesty Newsletter, Fall 1998 "Dutch Elm Disease Alert." PlantAmnesty Newsletter, Summer 1998 "Plant Health Care: Yet Another Cherry Problem." PlantAmnesty Newsletter, Spring 1997 1 of 8 Curriculum Vitae Mr. Paul Hans Thompson B.A. (lions) ND -AD, HND -For ISA Certified Arborist, PN-1838A Detailed Curriculum Vitae Mr. Paul Hans Thompson, B.A. (Hons); NDip - AD; HND - Forestry Contact Address: Arborea Consultants, LLC., P.O. Box 29917, Bellingham WA 98228 1 (360) 733 9799 arboreta(o)mac.com Qualifications. July 2000 International Society of Arboriculture Certified Arborist, PN-1838A July 1998 Higher National Diploma - Forestry Newton Rigg College; University of Central Lancashire July 1993 Bachelor of Arts Degree - Fine Art, Sculpture University of Bath July 1990 National Diploma - General Art and Design Foundation Studies Cleveland College of Art and Design Employment. Oct 2003 — Oct 2006 National Parks Board - HQ Raffles Building, Singapore Botanical Gardens, 1 Cluny Road Singapore 259569 Position: Section Head (Streetscape) This was a municipal position with responsibility for management of the'Streetscape' in the northwest area of Singapore. Streetscape includes state lands, and public right of ways i.e. roadsides and drainage. It also includes planning for tropical arboricultural and horticultural operations, the management, and implementation of designated programs, and initiatives of the Singapore National Parks Board (NParks). Position involves public liaison / consultation on issues of public concern with private and public groups, and external agencies. Section Head (Streetscape) duties/services include, but are not limited to, the following: Management of arboricultural/horticultural data in a computerised management system (PRIME). Including for specific tropical arboricultural operations: scheduled tree inspection results, and schedule; pruning; planting scheme design; tree removal approval based on arborist/senior arborist staff reports Consultation for the Parks and Tree Regulatory Section (PTRS) for planning and development during construction: review and guidance\recommend ations of tree retention on develop ment\re-development projects. Conducting a review of Consulting Arborist - Accuracy, Detail and Quality - 2of8 Mr. Paul Hans Thompson B.A. (Hops) ND -AD, HND -For ISA Certified Arborist, PN-1838A Detailed Curriculum Vitae requirements and standards for tree preservation. Trees & construction training for ISA certification examination candidates including the incorporation of the BSI 5837: 1991 & 2005 standards. A review of reports submitted to PTRS of tree retention plans for development projects. • Advise staff and engage the public in feedback and service requests, including complaints. • Provision of support for technical investigation and report writing for insurance and/or legal claims arising from tree failures. This includes the provision of training with legal office for staff on investigation and report writing. • Assisting in the development of Singapore's National Skills Recognition System (NSRS) and its recent replacement the Workforce Skills Qualification (WSQ) [based on UK, NPTC]. Examples include Tree Protection for Construction; Basic and Advanced Tree Climbing. • Manage allocated finances including works order approval/rejection up to a value of $25,000SD, fund transfers, special designated fund management i.e. Storm Vulnerable Tree Replacement Program • Ensure preservation of trees within gazetted Tree Conservation Area (TCA). Review of application to remove trees or tree retention during development or redevelopment. Includes site inspection / public consultation. • Provision of in -situ training for staff and/or term contractors. Focusing on tropical tree risk assessment, decay / structural defect evaluation, construction / redevelopment evaluation, tropical planting and establishment, tropical pruning and mitigation techniques i.e. crown reduction, subordination, directional and structural pruning, cultural treatments. Other areas include use of pneumatic excavation and treatments (AirSpadeft assessment using other equipment for evaluation of tropical trees i.e. Resistograph (FS/E Series), PICUS Tomograph. A full list of duties may be provided upon request. Confidential reports may be obtained where addresses are provided for those employers listed below, or for the references provided. Oct 1999 - Oct 2003 Mr. John Hushagen CEO Seattle Tree Preservation, Inc., 13350 Lake City Way NE Tel: 206.367.4048 Seattle, WA 98125 Fax: 206.367.0502 Email: Johnla'�seattletree.com Position: Consulting Arborist This involved all aspects of urban forestry and arboriculture. All consulting services included technical report writing to American Society of Consulting Arborist (ASCA) standards. Consulting services provided are listed completely in the attached 'Professional experience \ services provided, and this included: appraisal. Contributor to the Pacific Northwest Tree Failure Program (ISA - PNW, Chapter) • Health and Disease Diagnosis: Individual and stand evaluation. Assessment of urban trees, management prescriptions and maintenance specifications • Critical Site Management: Inspection \ evaluation of greenbelts, steep forested \ wooded slopes for hazards, management, slope stability and long-term sustainable management • Municipal Consultation: Tree risk assessment, development \ construction review, vegetation management plan review and development, health and Consulting Arborist - Accuracy, Detail and Quality - 3 of 8 Mr. Paul Hans Thompson B.A. (Hons) ND -AD, HND -For ISA Certified Arborist, PN-1838A Detailed Curriculum Vitae disease diagnosis, tree risk management planning, education and diagnosis \ testing services • Tree Risk Evaluation: Single or multiple tree \ stand evaluation i.e. managed park, street evaluation, and stand edge assessment. Decay and disease assessment forsingle or multiple trees; testing using hand drill, increment borer, Resistograph® (F-Series) instrument. Mitigation prescriptions, maintenance specifications, tree risk management plan. Tree stability \ root assessment including the use of pneumatic techniques (AirSpade®) and the above mentioned instruments. Trunk snap assessment. • Tree \ Vegetation Management Plans: development and implementation of tree and vegetation management plans within urban forest areas. These are typically long-term management plans focused on increasing canopy cover and stand health improvement, including the introduction of native species for reforestation. • Appraisals and Research: Reports on value of trees and \ or vegetation utilising various methods developed by the Council of Tree and Landscape Appraisers (TCLA). Including for unlawful damage (lawsuit), insurance claims, federal / state / local government land acquisitions i.e. road widening. Also for expert witness testimony, and depositions. Research of Resistograph® (F-Series) instrument efficacy in detecting decay of certain fungi during incipient stages of infection (not completed). • Development: Site inspection \ tree condition assessment (tree survey), inclusive of tree categorisation. Tree preservation plan review; arboricultural implications assessment preparation, and the development/review of tree protection plans and arboricultural method statements. Specifically inclusive of tree protection requirements for urban developments, specifications and guideline's / on -site construction monitoring and technical consultation. Prescriptions and maintenance specification for pre -construction, construction, and post construction phase i.e. soil mitigation treatments. • Education: Providing education to industry related professional's and to local community colleges (Horticultural) and city government on issues relating to technical instruments \ equipment and health \ risk and disease evaluation techniques in urban forestry, arboriculture. • Technical advice, case / consultation review, for arboricultural \ horticultural consultants. • Landscape evaluation and installation monitoring; pre- and post landscape installation evaluation for condition, growth enhancement, troubleshooting, and planting specifications. As a consultant my proficiencies include the use of forestry mensuration instruments, decay testing instruments, soil and foliage sample collection \ diagnosis, and research. Perform climbing inspections \ testing and visual tree assessment. Clients include city governments, landscape architects, civil engineers, school districts, private clients, condominium \ homeowner associations, architects, developers, landscape design and maintenance, insurance companies. Gained experience as a ground and climbing arborist, performing cleanup, planting, chemical weeding, and ground support. Inclusive of soils treatments for compaction, drainage, root crown excavation, mycorrhizal soil inoculum, humic acid. I performed a limited amount of climbing and aerial pruning to competent level. This is inclusive of aerial Resistograph® testing / decay and/or cavity inspection and mapping. Following details of employment, positions are provided in brief. A full list of duties may be provided upon request. Consulting Arborist - Accuracy, Detail and Quality - 4 of 8 Mr. Paul Hans Thompson B.A. (Hoes) ND -AD, HND -For ISA Certified Arborist, PN-1838A Detailed Curriculum Vitae May 1999 - Oct 1999 USDA - Forest Service, Timber/Silviculture Department, Mount Saint Helens National Volcanic Monument 42218 NE Yale Bridge Road, Amboy, WA 98601 Forestry Technician (Short Contract): Employment with silviculture and stand pre -sale departments. Duties/training included stand exams, evaluating stand conditions to determine and write stand silvicultural prescriptions. Forest inventory, including ground flora recognition, tree increment core sampling. Stand boundary layout, including riparian area recognition and buffering. Conduct harvesting hazard and obstacle recognition / assessment, with stand profiles for skyline units. Complete boundary layout using GIS, traverse, and calculation of acreage. Dec 1998 - May 1999 Olympic Forest Sciences Laboratory, USDA-FS, PNW Station, 3625 93rd Avenue SW, Tel: 360.357.6123 Olympia, WA 98512-9193 Fax: 360.357.9313 Research Forestry Technician (Short Contract): This involved the following duties, establishment of research plots using electronic forest survey equipment i.e. laser equipment (Impulse®200 Laser), light meter. Forest stand, and establishment, surveying; boundary establishment; plot demarcation for harvesting studies. Use of Norand® filed computer, collection of post harvesting field data, downloading. Establishment of growth and yield plots. June 1998 - December 1998: USDA- Forest Service, Timber/Silviculture Department, Mount Saint Helens National Volcanic Monument 42218 NE Yale Bridge Road, Amboy, WA 98601 Forestry Technician (Short Contract): Involved in pre -commercial stands thinning contract inspections. Ground layout of contract area with use of GIS„ and inventories, works inspection for contract compliance. Special forest products contract inspection i.e. bough collection. This is in addition, to contract inspection for crown lift' pruning. Miscellaneous includes helicopter safety training. This employment period was a part of the Higher National l iplorna; mid -year place rent. The Forest Enterprise placement was at a supervisory leve3. The objective was being to gain experience in the management/supervision of forest operations. ! has been ,subdivided into two parts for the sunomary of this placerent: Harvesting and Marketing, Forest Management, Detail can be provided upon regUest. Sept 1996 - June 1997 Forest Enterprise, IKielder Forest District, Eals burn, Bellingham, Hexham, Northumberland, England, United Kingdom, NE 48 2 AJ Tel: 01434 220242 / 220243 Fax 01434 220756 Harvesting and Marketing. The preparation of commercial timber sales through forest stand mensuration of proposed harvesting sites. This included site constraints evaluation for proposed sale sites. Post included the supervision of standing sale contracts and the preparation of reports. I provided presentations to management and supervisors, as a sale administrator, on contract progress. Harvesting site management in conjunction with supervisor. Consulting Arborist - Accuracy, Detail and Quality - 5 of 8 Mr. Paul Hans Thompson B.A. (Hons) ND -AD, HND -For ISA Certified Arborist, PN-1838A Detailed Curriculum Vitae Pollution control: two days of practical demonstrations and discussion upon pollution control in the event of fuel / chemical spillage, with particular attention to watercourses and riparian zones. Forest Management: Management of reforestation contract and planning. Inclusive of on site monitoring and inventory. Drainage and riparian works; inclusive of broadleaf planting contracts, post harvesting/restocking drainage installation. Wildlife survey/damage assessment upon restocking: Nearest Neighbour Method Survey. Riverbed improvement, works supervision in conjunction with the National Rivers Authority. Forest design plan mapping, with felling coupe re -design mapped onto forest district plan. HND Forestry included optional arboricultural module, which was taken, and during this period performed a limited amount of crown lifting and thinning on private property. Prior to undertaking an HND Forestry course, I was employed in the forestry industry in both the private and public sectors. I obtained the majority of my practical forestry training and experience during this period. Nov 1994 - Sept 1995: Forest Enterprise, Llandovery Forest District, Llnadovery, Dyfed, Wales, United Kingdom, SY 20 0 AL Tel: 01550 20394 Fax: 01550 20394 Completed NPTC ccurses, gained practical experience in the associated forestgA� operations, and certificates of cornpeience. Contract inspections / se.per'v'siC n.' silviculture mana ernent; wilcliife surveys-, forest operations. Further details upon request (See. Certification, and Traming"i- Period of employment included: Tariff and thinning control; Harvesting, supervision of harvesting sites and the management of roadside stocks and haulage traffic for timber collection. Duties included assisting harvesting forest officer in evaluation of harvesting sites and communicating with contractors. Completed a comprehensive chainsaw training - consolidated by working upon clearfell, thinning, and windthrow sites. Tree identification, health and safety training received. assisted wildlife department in collecting and mapping information about the endangered Goshawk population. This post included mapping work on riparian zones and power lines within the district. May 1994 - July 1994: Fountain Forestry Ltd 36A Market Place, Bedale, North Yorkshire, England, United Kingdom, DL 8 1 EQ Tel: 01677 422755 Fax: 01677 425355 Community Forest employment and working with sub -contractors [M/s Eric and Ian Thackeray], on maintenance contract. This included maintaining public access, and forest establishment and maintenance; inclusive of repair/reinstatement of damaged public utilities. Maintaining public areas i.e. picnic locations. Communication with the public was a large part of this position. Certification. Consulting Arborist - Accuracy, Detail and Quality - 6 of 8 Mr. Paul Hans Thompson B.A. (Hons) ND -AD, HND -For ISA Certified Arborist, PN-1838A Detailed Curriculum Vitae International Society of Arboriculture Certified Arborist: PN-1838A (July 2000 -Present) The Forest Authority (Forestry Commission) National Proficiency Tests Council (NPTC) - Certification Maintaining the Chainsaw Felling and de-limbing and cross cutting trees with a diameter greater than 1 1/2 times guide bar, but not exceeding twice the effective length of the guide bar Taking down of hung up or leaning trees (January 1995) Advanced Chainsaw Operations; Windthrow Harvesting (February, 1997) Pesticide Application PA1 & Pesticide Application PA6 (January, 1997) Health and Safety Basic Tree Identification (July, 1995) Erection and Maintenance of Fences (May, 1995) Clearing Saw Operations (June, 1995) Plant Handling & Planting Course (March, 1997) Training The Forestry Authority (Forestry Commission) Training Course on Tariffing and Thinning Control Standing Sale Supervisor Course United States Department of Agriculture (USDA) - Forest Service Timber Cruise Course (May, 1999) Chainsaw Certification, Class B (July, 1998 (See above UK Certification) Basic Wildland Firefighting Training (June, 1999) Helicopter Safety Training (July, 1998) Seminars/Workshops: • Healthy Roots Make Healthy Trees T.Smiley - Bartlett Tree Research Division • Tree Health Management, Root Diseases Dr. O.K. Ribeiro, Ribeiro Plant Lab, Inc • ISA Tree Hazard Evaluation Various • Topic in Advanced Hazard Tree Evaluation J. Clark & N. Matheny • Body Language of Trees C. Mattheck • Tree Management T. Smiley / J. Bones - Bartlett Tree Research Division • Urban Soils J. Urban • Tree Pathology and Wood Decay (Fungus) F. W. M. R. Schwarze • PICUS Q70 Fujikara Europe Ltd / ENSPEC Other Seminars/Workshops attended include Common Root Diseases of the Pacific Northwest, Beneficial Insects, Transplanting/Planting, Soils, Sudden Oak Death (Phytophthora ramorum), Dutch Elm Disease (Rainbow Treecare). List does not contain all seminars attended. Other information: Consulting Arborist - Accuracy, Detail and Quality - 7 of 8 Mr. Paul Hans Thompson B.A. (Hons) ND -AD, HND -For ISA Certified Arborist, PN-1838A Detailed Curriculum Vitae I participated in the Tree Education and Endowment Fund (TREE Fund), Tour des Trees (600 - 700 mile bicycle fund raiser for arboricultural research). As a rider in 2002 and a member of the planning committee, I also designed the tour jersey in 2002 and 2003. For further information on this event please see: www.tourdestrees.org I raised over $4400.00USD in 2002. Singapore recently passed an act in parliament: Workplace Safety and Health Act 2006. 1 am a member of NParks safety and health committee. This newly formed committee is looking at developing occupational safety and health risk assessment forms and procedures, accident and dangerous occurrence form and database development, and other elements required by the new act. climb trees for recreation. This is one of the main ways I relax. Having formed an informal group I climb most weekends and on odd occasions during the week. I am also a member of the NParks climbing team, demonstrating at public events, and inspecting green heritage trees. References: Dr. Olaf K. Ribeiro Ribeiro Plant Lab, Inc., 10744 Manitou Beach Road Bainbridge Island WA 98110, USA Mr. Brian K. Gilles Phone: 206.842.1 157 Fax: 206.842.1157 Email: fungispore@comcast.net Web: www.ribeiroplantiab.com Gilles Consulting, Inc. Phone: 425.822.4994 12823 NE 107th Place Fax: 425.822.6314 Kirkland, WA 98033, USA Email: bkgilles@comcast.net Mr. Christopher Starr Newton Rigg College of Forestry and Woodland Management 867249 University of Central Lancashire Newton Rigg Email Penrith, Cumbria, United Kingdom, CA 11 0 AH Web: Consulting Arborist -Accuracy, Detail and Quality - Phone: 01768 Fax: 01768 863791 cstarr@uclan.ac.uk www.forestry.org.Lik Elizabeth G. Walker Sound Tree Solutions P.O. Box 1745 Duvall WA 98019 425/844-9038 — 425/788-1257 fax tree.lady@verizon.net EDUCATION B.A. Geology with Biology minor, 1985, Whitman College, Walla Walla, &A M.F.R. Urban Horticulture, 1993, College of Forest Resources, University of Washington, Seattle, WA Masters project: "A Citizens Guide to Urban Forest Management in the Town of Clyde Hill" APA/PAW Merit Award 1994. Certified Arborist, International Society of Arboriculture, 1993, PN-0402a Graduate, American Society of Consulting Arborists Academy, February 2002, Chicago, IL. EXPERIENCE 2002- Consulting Arborist - Urban Forester. Sound Tree Solutions (own business) Municipal Clients: City of Clyde Hill - landscape and plan reviews utilizing my master's project guide (ongoing since 2002) City of Bainbridge Island - facilitated the initial effort in developing an urban forest management plan (2002); contracted and delivered introductory sections of management plan (2004-2005) Village of Beaux Arts (WABA) — Forest Management Plan for Woodlands Common (2006) City of Bellevue — Forest Enhancement project manager: Forest Park Meadows Open Space (2003-2004) City of Lake Forest Park —Tree Ordinance Update (2006- ) City of Seattle —`Vegetation Management Plan for Golden Gardens Park (2003) Town of Woodway —Town Arborist, Forest lUlanagement Plan for the Aloodway Resernre(2004) Other Clients: HDR Engineering, Bellevue, WA. Projects: City of Redmond new wellhead facilities (2005- ). Redmond Ridge/CDC Management — Tree risk assessment and management (2005 - ) Trilogy Golf Club/Shea Homes/Trilogy Residential Community Association/HOS Development — Tree risk assessment and management (2005 - ) 2002- 2006 Urban Forester. City of Kirkland, WA. First staff forester for the City (part-time); serving on the Natural Resource Management Team developing a city Natural Resource Management Plan (release fall 2003); developing public and private tree regulations; helped the City achieve Tree City USA designation; provide technical assistance to Parks, Public Works and current Planning, particularly with plan, report review and development of tree standards (assessment, protection, selection, installation); wrote a successful application to receive a Metro King County stewardship grant for street tree inventory project (summer/fall 2003) and WA DNR grant (2004) to complete project. 1996 - 2002 Urban Forester. City of Vancouver. WA. First full-time urban forester for the City; developed and administered private tree regulation; staffed and facilitated the Urban Forestry Commission; reviewed and approved tree retention and protection plans; developed tree selection lists; coordinated street tree inventory utilizing interns; supervised various part-time program assistants; developed a program budget; developed and coordinated several outreach programs such as heritage trees, NeighborWoods, community tree plantings, Arbor Day, and Tree City USA 1994 —1996 Community Assistance Forester. Washington Dept. of Natural Resources, Urban and Community Forestry program, Olympia, WA. Visited several communities throughout the state and offered assistance in board and program development, grant funding opportunities, and Arbor Day support; coordinated the Tree City USA program for the state. 1994 Natural Resource Assistant. Parks and Community Services, Resource Management, Waiters House, City of Bellevue. WA. Developed and implemented an interpretive program at the historic home and forested wetlands; coordinated and sustained a volunteer docent program. PRESENTATIONS "Working Effectively with Consulting Arborists and Urban Foresters." Oregon Community Trees Conference, Salem, OR. June 2006. "Tree Regulations and Ordinances." Washington Tree City USA and Arbor Day Celebration, WA Dept. of Natural Resources, Center for Urban Horticulture, Seattle, WA. April 2006. "Tree Selection" and "Planning and Urban Forestry" topics. Community Tree Management Institute, WA Dept. of Natural Resources, Center for Urban Horticulture, Seattle, WA. May and September 2003. "State Street Utility Bill: A Hopeful Funding Source for Street Tree Management." Tools & Techniques to Manage the Urban Forest Symposium. Center for Urban Horticulture, Seattle, WA. March, 2003. "Mature Tree Care in Central Oregon." High Desert Green Industry Conference, Bend, OR. December, 2002. "Planting and Maintaining a Diverse Urban Forest." Trees and Utilities Conference, Vancouver, WA. November, 2001. Guest Speaker at College of Forest Resources, Center for Horticulture courses: EHU[F 470 - Urban Forest Landscapes: Clyde Hill Case Study (Bradley) 2003, 2005. EHUF 401 - Urban Forest Planning & Management: Hazard Tree Management on Historic Officers Row, Vancouver, WA Case Study (Wagar/Wolf) 1999, 2000. "Managing Trees and Sidewalks." PNW ISA workshop, World Forestry Center, Portland, OR. December 1999. "Developing a Tree Conservation Ordinance" PNW ISA Annual Training Conference, Eugene, OR. September, 1998. AFFILIATIONS International Society of Arboriculture member since 1993. Pacific Northwest Chapter of International Society of Arboriculture member since 1993. Board positions: Treasurer 1998-2001, Vice President 2001-02, President 2002-04, Past President 2004- 2006 Society of Municipal Arborists since 1996. P1antAmnesty, Seattle, WA. lifetime member. American Society of Consulting Arborists, member since 2004. Duvall Planning Commission, since February 2006 Of M� City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: 2007 Lesiglative Issues January 22, 2007 January, 2006 ITEM H - 2 SUMMARY OF ISSUE/TOPIC: Each year the City reviews it's State Legislative Issues of Interest to the City of Medina. This is the 2007 update. COMMISION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A CITY MANAGER: M APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS COMMENTS: Report Attached ATTACHMENTS: Report BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $0 ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move approval of the 2007 Legislative Priorities as identified in the Manager's Report If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12007 Agenda Packetsk012220071Item H-2, Lesislative Issues 2007 agenda cover.doc ITEM H-2a ' CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www.medina-wa.gov MEMORANDUM Date: Jan 16, 2007 To: Mayor & Council Members From: Roger D. Crum, Interim City Manager Re: Legislative Issues In January, Medina traditionally reviews issues which may be before the State Legislature, and discusses which of those issues are a priority to the City of Medina. In order to provide focus for our legislative delegation we normally limit our list to the top two or three things of legislative priority. With the intent of pro viding our legislative delegation with an initial starting point, I have sent the attached letter to Senator Tom, Representative Hunter and Representative Hunter. The items in this letter, Sales Tax Streamlining, Municipal Court Contracting and the SR-520 project, reflect Medina's top three priorities from previous years and matches Clyde Hill's top three priorities. I have attached the full list of priorities from Clyde Hill and the City of Bellevue. I have also received a briefing from the Association of Washington Cities on legislative issues and priorities. At this time I believe that our three item list is still appropriate, and that staff should continue to monitor developments as the planned 105 day session continues. I would recommend no further action at this point except to officially endorse the three items already identified and to instruct the City Manager to continue monitoring legislative activities with updates to the City Council in subsequent City Manager Reports. Attch: Letter to Sen Tom; Clyde Hill Priority List; Bellevue Priority List ITEM H-2b January 12, 2007 Senator Rodney Tom 415 Legislative Bldg P.O. Box 40448 Olympia, WA 98504-0448 Dear Senator Tom: This letter is sent on behalf of the Mayor, City Council and staff of the City of Medina. As has been the City's custom, each year we like to alert our excellent legislative delegation to those issues which are of most interest to the City of Medina; and in recognition of the full plate of matters which are before you, we intentionally keep our list small, focusing on things that are truly important to the community. The three issues of primary interest to Medina are Sales Tax Streamlining, Municipal Court Clarification and continued support for the SR 520 Bridge Replacement Project with appropriate mitigation throughout the Medina corridor. The need for Sales Tax Streamlining has been well documented elsewhere, and, we feel, is an essential element in tax fairness in a world in which location of the point of sale is becoming less important, and, in fact is sometimes an impediment to a reasonable tax structure. Medina, with little retail base but having a citizen base with relatively high disposable incomes, strongly favors a more equitable method of sales tax distribution. Medina strongly supports clarifying legislation which will continue to ensure small cities the right to contract for Municipal Court services. This is a logical, cost-effective practice, which has been used effectively for many years, but for which an amendment to RCW 3.50.020 should be made to legally clarify that we will be allowed to continue the practice. While major discussions continue on alternative funding mechanisms for the SR-520 project, and Seattle focuses on the west end interchange options, Medina wishes to ensure that the final project continues to include mitigation methods recognizing the residential neighborhoods on the east end of the bridge. Specifically, we wish to be assured that there are will be lids on 92"d, 841h and Evergreen Point Road that are the maximum length possible without the need for ventilation, and that noise walls, quiet pavement and other requirements to minimize impacts upon the surrounding residential areas are retained in the final design and funding package. Thank you very much for your attention to our issues. We wish you a short and productive legislative session. For The City of Medina, Roger D. Crum, Interim City Manager ITEM H-2c CITY OF Clyde " �'*klw High Priority Items 9605 NE 24" Street • Clyde Hill, Washington 98004 425-453-7800 • Fax: 425-462-1936 • www.clydehill.org City of Clyde Hill 2007 Legislative Issues 1. Sales Tax Streamlining: Overall Goal - Restore and stabilize Sales Tax state. . tv in the A. Support Sales Tax Streamlining - Provides sales tax benefits to Clyde Hill for Clyde Hill deliveries. • Support legislation streamlining the state sales tax structure to align Washington with other states in the nation. Support implementation of destination sourcing with temporary state mitigation for cities that are negatively impacted. • Per capita, Clyde Hill citizens provide a huge positive economic stimulus on the Puget Sound economy, spending significant sums outside the City of Clyde Hill. Sales Tax Equalization has disappeared but was a big revenue source the Clyde Hill depended on. Clyde Hill citizens are entitled to receive sales tax benefit, regardless of point of sale, for sales they generate for products and services delivered in Clyde Hill. Adopting Streamlined Sales Tax legislation will help Clyde Hill restore its financial stability. 2. Municipal Court Clarification: Overall Goal - Support clarifying law that allows cities to contract with other cities to provide this service. A. Support legislation to allow cities to contract with other cities to provide for a cost effective municipal court alternative outside of their direct municipal boundaries. Although already allowed in the Court Improvement and the Interlocal Cooperation Act, RCW 3.50.020 should be amended to clarify that this relationship is a valid court option for cities to pursue. 3. Transportation Related Initiatives: Overall Goal - Support appropriate mitigation for any SR 520 project. A. Support design criteria that minimize the impacts of SR 520 through our community. Assure that our community is provided with: • Lids on 92nd 84th and Evergreen Point Road that are the maximum length possible without the need for ventilation • Noise walls, quiet pavement and other requirements to minimize impacts throughout the 4 Points Cities & Towns • See attached position statements Overall Goal - Reduce cut -through traffic. ITEM H-2c B. Support 1-405 construction that will encourage commuters to use that highway versus cutting through our community toward SR 520. Very Important Items 4. Telecommunications & Right -Of -Way Protection: Overall Goal - Protect cities ability to zone and tax telecommunications facilities. Recognize communities need to manage their rights -of -way for public benefit. A: Retain local control of the right-of-way B. Retain local authority to manage public rights -of -ways and poles, resist attempts by the state UTC to extend regulatory jurisdiction over local government C. Retain local authority to negotiate agreements and obtain appropriate concessions D. Retain local authority to require franchise agreements resist attempts by those wanting an unfair competitive edge to bypass local regulatory jurisdiction over local matters through the use of a statewide franchising concept 5. Property Tax Clarification: Overall Goal - Clarify property tax maximum cap to allow for inflation indexing. A. Support legislation that clarifies local government's authority to levy property taxes that keeps up with inflation. 6. Reduce NPDES Requirements: Overall Goal - Require DOE to stay within Federal regulatory guidelines. A. Support legislation that prohibits DOE's authority to develop regulations that exceeds Federal guidelines relating to the National Pollutant Discharge Elimination System stormwater permit application (NPDES). 7. Support NORCOM Funding: Overall Goal - Support funding for the implementation of an Eastside public safety dispatching center. A. Support a funding request to implement NORCOM, an Eastside public safety dispatch center. 8. Tort Reform: Overall Goal - Amend statutes to remove unreasonable municipal liability. A. Public Duty Doctrine & Probation Liability — Codify the public duty doctrine and provide immunity for pre and post trial supervision by probation officers. B. Joint & Several Liability — Exempt cities and towns from joint and several liability for the acts of other persons at fault. C. Failure to Wear Seat Belt — Remove the prohibition against introduction of evidence that a plaintiff's failure to wear a seat belt contributed to the plaintiff's injuries. D. Cap Non -economic Damages — Provide caps on non -economic damages for local government entities, their officers, employees and volunteers. ITEM H-2c 9. Public Safety: Overall Goal - Amend statutes to address chronic local problems A. DUI Court Costs Support strong DUI laws and legislation to allow recovery of necessary public expenses, including detention costs, which result from incidents involving drunk driving convictions. B. Vehicle Prowling — Support legislation redefining vehicle prowling in the first degree as prowling of all types of vehicles rather than simply certain vehicles, to make penalties in this area more consistent. C. Vehicle Theft — Support legislation to increase penalties for auto theft. 10. Identity Theft Protection: Overall Goal - Support legislation to limit personal information on government web sites. A. Support legislation that limits the amount of personal information that is allowed on specific governmental web sites. Model legislation that has already passed in many states like South Dakota. 11. Growth Management: Overall Goal - Oppose uniform minimum density requirements. A. Support legislation that preserves local government's authority to accommodate growth without Urban Growth Board or state imposition of a uniform minimum urban residential density. B. 1-933 Impacts — resist attempts by those wanting to avoid local land use and regulatory requirements 12. Interest Arbitration: Overall Goal - Modify law to encourage reasonable implementation. A. Raise the population threshold for smaller cities that allows for police officer binding arbitration. B. Revise the factors considered in binding arbitration for police to include the City's ability to pay, other city priorities, local labor market conditions and internal equity with other city employees. A ITEM H-2d �o�i►:tt�c CITY OF BELLEVUE m 2007 STATE LEGISLATIVE AGENDA 9SH1 NGW Adopted December 4, 2006 REGIONAL COMMUNICATIONS CENTER Bellevue, in partnership with 13 other Eastside jurisdictions, is working to consolidate separate 9-1-1 communications centers into one partnership agency to provide 9-1-1 call taking and emergency dispatch in eastern King County. A consolidated center will improve interagency collaboration, communication and efficiency for police and fire emergency responders in east King County. On behalf of the partners, Bellevue is seeking $1 million from state capital resources to assist with the consolidation effort. ECONOMIC DEVELOPMENT/ INFRASTRUCTURE FUNDING Economic Development Tools: Bellevue supports additional local infrastructure tools to support and attract economic development including improved tax increment financing mechanisms or state infrastructure matching programs designed for urban areas. TRANSPORTATION ► Transportation Priorities: Recognizing construction cost increases may require the State to re -balance previously funded projects, Bellevue urges the Legislature to provide the funding necessary to complete regional highway projects in congested areas. Bellevue's state transportation investment priorities continue to be: NE 10th, 1-405, 1-90 and SR 520. ► Regional Transportation Investment District (RTID): Bellevue supports efforts of the RTID and Sound Transit to work with the Legislature to address funding and other issues necessary in order for the Regional Transportation Investment District and the Sound Transit Phase 2 packages to be placed before the voters in 2007. ► Regional Transportation Governance: The City will follow the work of the Regional Transportation Governance Commission and supports consideration of future governance changes that will facilitate more efficient and effective planning, funding and implementation of transportation priorities at the regional level, provided the proposed changes do not interfere with the ability to place a regional transportation package on the ballot in November 2007. GROWTH MANAGEMENT AND LAND USE ► Crane Safety: Crane safety and inspections are, and should remain, a state responsibility. The City encourages the Legislature to take up the issue of appropriate regulations to ensure crane safety, and will work with the Legislature on this issue. ► Establishing Alternative Election Process for Deciding Boundaries of Hospital District: Bellevue supports legislation to modify the process for withdrawing from a hospital district within King County to allow City residents to choose whether to continue to be within the boundaries of a public hospital district that was established prior to City incorporation. ► Affordable Housing Task Force: Bellevue will monitor the activities and recommendations of the Affordable Housing Task Force. Related to the Task Force efforts, Bellevue does not support legislation that restrict local government control over land use decisions. LIABILITY REFORM ► Probation Liability: Bellevue supports legislation that will provide immunity for pre and post trial supervision by local jurisdiction probation officers to allow local governments to continue to provide valuable probation services without risk of exposure to unreasonable fiscal liabilities. WATER SUPPLY AND QUALITY P. Cascade Water Alliance (Cascade): The City of Bellevue Is a member of the Cascade Water Alliance (Cascade) and strongly supports Cascade's efforts to develop a new water source and to create links to efficiently utilize water resources between systems. The Cascade Water Alliance resources are likely to play a significant role in the Puget Sound Region's ability in the future to attract economic development, accommodate growth and maintain quality of life. Bellevue supports in -stream flows that ensure water for people as well as fish. Bellevue supports the Cascade legislative agenda that includes: ■ Opposing changes to the municipal water law statute that would jeopardize Cascade's ability to meet obligations to its members; and ■ Supporting mechanisms that would allow Cascade to obtain eminent domain authority necessary to begin construction on the Central and North pipeline segments; and ■ Supporting expansion of the multi -year Eastern Washington storage initiatives, intended to support and fund creative water supply projects in Eastern Washington, to include similar projects in Western Washington, including Cascade's program to develop Lake Tapps. ► Stormwater: Bellevue supports a reasonable timeframe for the Department of Ecology to issue a Phase II permit that is consistent with federal minimum requirements and community values, and does not overburden local governments and citizens. The City supports development of the permit along the following general principles: ■ Active participation by affected cities and counties in permit development ■ Realistic goals based on science ■ Recognize urban growth ■ Provide local flexibility ■ Consider needs for people and fish ■ Provide credit for past investment Puget Sound Partnership: Bellevue has been active in the past at the state and local level in the three areas of focus identified for the Puget Sound Partnership: water quality; habitat; and water quantity. Bellevue will monitor the work of the Partnership and related legislation to ensure compatibility with current planning efforts and activities related to water quantity, quality and habitat, as well as consistency with community values and good government. CITY REVENUE AUTHORITY City Business and Occupation Tax Authority: Bellevue and other B&O cities stand to lose significant revenues in 2008 due to legislative action taken in 2003 that allows businesses to apportion and allocate revenues to non-B&O tax locations. Bellevue's loss due to this change is estimated to be greater than $2 million per year. Bellevue urges the Legislature to take action in 2007 to mitigate this local revenue loss. Additionally, Bellevue opposes efforts to reduce cities' authority to impose or administer the local B&O taxes and fees or reduce the revenue generating potential from the local tax. Final 2007 State Legislative Agenda (adopted on 12-04-06) Page 2 of 3 Streamlined Sales Tax: Bellevue supports state legislation streamlining the state sales and use tax structure to align Washington State with other states in order to allow the state and local governments to receive sales tax on internet transactions in the future. The City supports implementation of destination sourcing, provided that all negatively affected jurisdictions are mitigated for their losses with State revenues until such time as voluntary compliance or federal mandate results in net positive revenues from the sourcing change. TELECOMMUNICATIONS Telecommunications and Rights -of -Way: Bellevue opposes efforts to create a statewide telecommunications franchise program, and correspondingly remove local franchise authority, which is necessary to manage city rights -of -way, protect publicly owned infrastructure, provide appropriate zoning for telecommunications infrastructure and allow public and government access to telecommunications services. Additionally, Bellevue opposes state legislation that would negatively impact local governments' revenue from telecommunications activity within the City. GENERAL GOVERNMENT Public Records: Bellevue opposes additional requirements in the Public Disclosure Act that would increase compliance costs to local governments and limit the ability of attorneys to provide legal counsel to government entities. Any expansion of the Public Disclosure Act without provision of additional state funding is an unfunded mandate. Protecting Personal Information from Disclosure: Bellevue supports providing an exemption from the Public Disclosure Act for customers' personal information held by public recreation providers. PUBLIC SAFETYAND COURTS Courts: Bellevue supports cities' authority to form municipal courts and to cooperatively provide municipal court services through interlocal agreements to promote provision of court services in a cost-efficient and effective manner for both cities and the public. Bellevue opposes changes that would create barriers to forming municipal courts or increase costs to cities. HUMAN RESOURCES AND LABOR RELATIONS Pension Funding: Bellevue urges the Legislature to provide funding for all unfunded state pension program liabilities, while taking care to consider the fiscal impacts to local governments if legislation is considered that will change employer contribution rates, or provide enhanced benefits in the PERS or LEOFF systems. Bellevue supports mechanisms to reduce or eliminate the negative fiscal impact to local governments of implementing pension gain sharing. Additionally, unfunded LEOFF 1 medical and long term, care liability is a significant issue for local governments and the state should consider utilizing excess LEOFF 1 fund revenues to lessen this burden on local governments. LOCAL GRANT PROGRAMS FOR PARKS Washington Wildlife and Recreation Program (WWRP): Bellevue supports efforts to increase the funding level for the WWRP, which provides direct grants to help local agencies preserve parks and recreation lands. Final 2007 State Legislative Agenda (adopted on 12-04-06) Page 3 of 3 ITEM H-3 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 233-6410 www.medina-wa.gov MEMORANDUM DATE: January 16, 2007 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: 84th Ave NE Poplar Tree Removal In compliance with the Council's direction provided at the September 11t" Council meeting, the 84t" Ave NE poplar trees were tagged and surveyed by Tree Solutions Inc. to determine which trees are the highest risk and should be removed. Scott Baker (consulting arborist) recommends that 68% of the 169 poplar trees be removed in a two phased process to reduce the visual and wildlife habitat impact of a large scale removal project (a summary copy of the report is attached). Phase I to be completed this winter includes 65 trees with advanced canker disease and significant deadwood in their canopies and/or multiple defects. Phase II to be completed within three years of Phase I includes 51 trees. Replanting is recommended at a roughly 3:1 ratio to allow sufficient area for the new tree growth. The replacement trees should not be poplars due to the canker disease present in the existing trees. Scot recommends Honey locust, Black locust, or Oregon White oak trees. The original recommended replacement trees were Bowhall Maple, or European Hornbeam Two of the poplar trees and a number of large limbs came down in the recent storms. Fortunately no injuries were reported from falling debris. At this point, I am negotiating the cost for this proposed two phase project with Seattle Tree Preservation. I will inform the Council of the estimated cost and schedule prior to initiation of the Phase I removal. Funding for this project has not been budgeted. City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: ITEM H - 4 City Manager's Report on Storm January 16, 2007 SUMMARY OF ISSUE/TOPIC: A report of the City Manager on Lessons Learned and Recommendations resulting from the. Dec 14 windstorm COMMISION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A CITY MANAGER: M APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS COMMENTS: This report considers input from all city sources on actions and problems identified in handling the citywide power outage caused by the December 14, 2006 windstorm. A primary recommendation is that the existing city hall generator be immediately replaced with a new system capable of providing power for all city hall needs without disrupting telephone and computer operations. Funding for this item would come from the City Hall Construction Budget in the 2007 CIP Fund. This purchase had not been anticipated at the time the CIP was prepared. At this time we would propose to solicit three quotes on the project and report back with a purchase recommendation at the next City Council meeting. ATTACHMENTS: Report BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $50,000 from CIP Fund M BUDGETED ❑ NON -BUDGETED FUND: RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) move that actions identified in the report be implemented including the solicitation of quotes for immediate purchase and installation of an emergency generator for city hall subject to final City Council approval. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12007Agenda Packets10122200711tem H-4, Storm Report Agenda Item.doc ITEM H-4a City Manager's Report on December Storm On Thursday, Dec 14, 2006 a major rain and windstorm swept through the Northwest. This storm, described by Puget Sound Energy, as "the worst in terms of power outages in their 133 year history," left much of the area with downed trees and a two to six day power outage. While the City of Medina was not affected any worse than other areas, the duration of the outage, lack of up to date information and the uneven pattern of power restoration brought considerable frustration to our citizens. From a city organization viewpoint, it was a real life opportunity to put some of our emergency planning to work, and to test our system's ability to handle future events. For this report, I have relied heavily upon the Police Department's "After Action Report," the report of Medina's citizen Emergency Services Committee Report and the Public Works Activity Report. In addition, we had a special staff meeting of all city departments and city contractors involved, and collectively discussed ways in which Medina could become better prepared for future emergencies. The purpose of this report is to summarize areas for future improvement. The Situation The Seattle region had experienced an unusually wet winter to date, with November having been described to be among the "wettest on record." The effect of this prior period of wet weather was to saturate the ground and to loosen the soil surrounding tree roots. With this condition, we were then subjected, at approximately 5 PM on Thursday, December 14t', with a sudden additional deluge of water, up to 2 inches in a one hour period. This event alone caused storm sewer blockage, overflow and damage to many properties in Medina. Public Works crews assisted in the unblocking of drainage grates, and the pumping out of excess water. During the evening hours the wind throughout the entire region increased steadily, and in some areas exceeded 60 mph, with gusts approaching 100 mph, especially in the mountain/valley regions where electrical transmission lines are located. Between 10:00 pm and 2:00 am this activity reached its maximum and a heavy loss of trees throughout the region occurred. Power outage throughout most of the region occurred at this time and was especially heavy in the Eastside area serviced by Puget Sound Energy. All of Medina lost power at this point, and had numerous trees reported down, some of which were in power lines. The Regional Power Situation Although we were not immediately aware of the extent of the power problem, the reality of it was that PSE had lost most of its transmission capability to get power from the outside world into the Eastside region. Tree and wind damage had cut main transmission lines so thoroughly that both primary and alternate power routes were taken out. These high voltage transmission lines take power from the source and deliver it to local area `substations.' From each substation, four to six `feeder lines' carry power to 1 ITEM H-4a neighborhood distribution points. Local `distribution lines' then feed individual homes and businesses. In this storm there were line cuts at each level of the system. PSE's challenge was to allocate it's crews so as to get the most people back on line as quickly as possible, and to give priority service to areas where life threatening emergency services were needed. Although our residents were frustrated because they could see obvious downed lines in the neighborhood, with no PSE crew working on them, from PSE's perspective, there was no point in working on a neighborhood distribution line when the main transmission and substation lines were still out. The City of Medina's Initial Response The Police `After Action Report' provided a detailed sequence of events and will not be duplicated here. In essence, the City is severely limited by two factors. First we have a very limited workforce. The police department currently has less than a half dozen officers including the chief, to police the city, 24 hours a day, seven days a week. During this emergency they performed an outstanding service, but were stretched to the limit. The only other field workers the City have is a Public Works crew, currently with a total of three full time employees. Since most field work such as tree removal requires at least two employees, and preferably three, to be working simultaneously, these resources were also stretched to the limit, and cannot operate 24 hours a day without a break. Obviously, additional contract employees or interagency support was impossible to obtain since everyone else was in the same situation. The second factor limiting the City's response in an electrical outage is that our crews cannot touch a power line or a tree downed with power lines attached. We have neither the equipment, nor the expertise for such action. One lesson we learned is that even if all PSE power is out, the downed line may still have power in it due to someone's private generator backfeeding into the system. Friday, December 15'', dawned with quiet winds, but no electricity in most of the region. All of Medina including City Hall and the schools were without power. The best information we could get from PSE is that "it would be a couple of days." Non -essential city employees were told to stay home as the City Hall had neither heat, light, computers or a phone system. Although we have an emergency generator, it provides only minimal power for the police area of the building, and is of insufficient quality to handle computers. Our phone system is tied into the computer system and was not functional. Police continued with citizen assistance while Public Works crews assisted with street blockages and debris cleanup where power lines were not involved. Through the Weekend Power remained out for most of the city, but some service was restored on Saturday. Police remained on extended duty, and one Public Works employee was called in to assist. The Police Chief, as senior city official available during this period, convened the Emergency Preparedness Committee for assistance in communication. The Police Chief retrieved our newly acquired Emergency Command Van from the shop where it was being upgraded and placed it into service as an emergency police headquarters/city hall. 0 ITEM H-4a Monday -Tuesday On Monday morning, power had yet to be restored to most of Medina, and City Hall was still without electricity, heat or phones. Some administrative employees came to work only to be returned home due to lack of facilities in which to work. The City Manager, Police Chief, City Clerk and Police Administrative Assistant worked out of the Command Van and continued to assist residents with the most up to date information available. Mayor Adam called PSE headquarters and requested an on -site meeting with their representatives to get an official update, which subsequently occurred on Monday afternoon. The City's Building Inspector reviewed structural damage within the city, and although there were several structures damaged, only one residence had major tree damage. At approximately 5:00 pm on Monday, significant portions of the City were restored including City Hall. Additional sections of the city were restored throughout the night with the Overlake area being the primary area yet unrestored, due to multiple trees down in the wires and right of way starting in Bellevue. Restoration of this area continued through Tuesday by which time all of Medina had power restored. Lessons Learned Overall, within its limited capacity, the City of Medina responded well to this emergency. The leadership of Chief Chen is especially noteworthy, as are the efforts of his available police officers and the Public Works crew. In retrospect, however, we did learn more about the realities of an electrical -outage type of emergency and identified several areas in which changes in procedure and preparedness would place us in better position in the future. One lesson we learned is that, in an area -wide emergency power outage, the City of Medina has no control over whom is restored and when. PSE must follow reasonable protocol in their restoration plans, and what appears unfair to an individual may be perfectly rational in the big picture. PSE took all of our complaint and suggestion calls, but in reality, unless there was immediate danger to life, actual dispatching appeared to unaffected by our calls. I have verified with other cities that their calls too had no real effect on what was restored unless it was an imminent emergency situation. We also learned that Medina, by its geography, is literally at the end of the power line. While such nearby areas such as Clyde Hill seemed to get priority service, the reality is that power to our primary north end substation goes through Clyde Hill before it gets to us, while our south end substation is powered through Bellevue before it comes to Medina — and neither connects further westward from here. We learned that residences side by side geographically can be on completely different distribution lines, so that your neighbor can have power while you are still out. We learned that it is very difficult to get accurate restoration data at the neighborhood level from PSE. While their representatives are very good at telling what they know, they are generally only updated once or twice a day at a sub -regional level. Crews are 3 ITEM H-4a dispatched to the highest level known trouble spot, and after that repair is completed, a reassessment of downstream outages is made. Only the actual supervisor in the local area has a reasonable idea of what might be possible within a few hours of reality, and they are busy keeping the crews busy, not answering questions. The Public Works Director and City Manager's personal contacts with an on -scene supervisor turned out to be our best source of real information, and sometimes conflicted with the `official information' of higher ups in the PSE information chain. We learned that citizens want information about what's happening or not happening. This is especially true after the first 24 hours. This is extremely difficult, because they expect "the city" to know more than they do. Unfortunately there wasn't a lot more that we did know, and even then we weren't totally effective in getting it out. And, lastly, we learned that underground utilities may or may not help the situation. The initial 1 '/2 day area -wide outage was due to transmission line failure, and would not have been affected by local undergrounding. After that, if all of Medina's substation feeder lines and residential distribution lines had been underground, most residents would probably have had power a day or two sooner than they did. The Overlake outage, however, was at least partially due to some major tree damage outside of our city limits, and may not have been significantly improved. And finally, PSE told us that undergrounding does not ensure that lines will not be broken. Uprooting of tree bases in a storm can easily damage underground wiring as can severe flooding, animal burrowing, etc. If underground wires are damaged, they are much more difficult to repair and immediately go to the bottom of the repair priority list. Nevertheless we should purse this option more aggressively for at least selected areas. (See related agenda item.) Suggestions for the Future Undoubtedly some future major outage will occur. It also may be accompanied by other events such as earthquake, or a severe ice storm condition. It is incumbent upon the City to be as prepared as possible at all times. The following are some items for consideration. 1. The City Hall emergency generator should be replaced as soon as possible with a full power, automatic switchover system which has `clean electricity' that will continue to operate heat, lights, computers and telephones without interruption. This system should have a dual source of fuel and be sized to handle an eventual expansion of city hall. A total price tag in the neighborhood of $50,000 installed should be anticipated. The problem with an immediate installation is that when city hall expansion occurs, some re -work of the system will be required, adding a subsequent cost at a later time. To wait, however, and include the generator in the city hall expansion, means continuing with a recognized emergency deficiency for another six months to a year. While it is probable that no significant event would occur in that period, I believe that the emergency preparedness value exceeds the monetary loss, and that we should proceed immediately to purchase a new generator on an emergency purchase basis. E ITEM H-4a 2. For any citywide emergency, there should be a clearly defined chain of command with a recognized `incident commander.' If such an emergency is primarily of a police or fire nature, then their highest ranking on -scene appropriate public safety person becomes the incident commander. In other situations such as an earthquake with power outages, trees down or other multiple incidents, the city manager is the incident. commander with other department heads reporting to him/her. In any emergency, command structure should not depend upon any one individual who may not be available at the time; consequently, the highest ranking city employee on -scene should be designated to be `in charge' until such time as someone else is available to relieve them. 3. For any emergency there should be a designated `public information coordinator' who will be the primary spokesperson to the community. In our small organization this will be an ad hoc designation based upon availability and ability. If at all possible it should not be anyone actively involved in the immediate emergency itself, but should be part of the emergency management team with access to all information available. A citizen volunteer, if sufficiently acquainted with city operations, could be considered for this role. 4. If we are able to obtain a generator with sufficient capacity to heat and light city hall, then city hall will become the primary emergency coordinating center. However, even if that is true, the Police Emergency Command Van should still be used as a field command post/information center. It is extremely important to retain community presence and community visibility. The Van does an excellent job of that, in addition to having communication capabilities beyond those available in the building. 5. If City Hall is operational, then all city hall employees should be considered essential and should report to work unless told not to do so, or are unable to do so. As we found in this emergency we could have used some additional people working outside their normal job descriptions for a variety of support duties, but we had no physical space for them to work in. 6. In a major power outage situation, recognizing the difficulty in getting up to date information from PSE, city staff must take the lead in trying to decipher what is happening. I am recommending that the Director of Public Works have the responsibility of preparing a large master map of the electrical system in Medina and in keeping it up to date during emergencies with a `grease pencil' of outages, restorations, crews at work in the area, trees down, structures damaged, alternate routes, etc. The base map should be prepared in advance and available to the emergency response team at all times. From this we would be able to provide the best information we could to the public. 7. We need to establish an automatic response to Traffic Signal outages, by immediately placing temporary stop signs at the intersections. We should do this 5 ITEM H-4a even on those portions of our signalized intersections which are technically outside of Medina city limits. While this is a Public Works responsibility, if the situation occurs during off hours, and a police unit is available, they should initiate such action. Ideally battery powered self -lighted signs should be used. 8. As time permits during emergencies, Public Works should install road barriers and detour signs for people to avoid streets with downed trees and lines. As we found out during this outage, such barriers are widely ignored, but we will try to improve on their visibility. 9. Because of our small staff and tight budgets, we have historically held to a policy of limiting the call out of employees on off -duty overtime hours unless absolutely necessary. I am recommending that we ease those restrictions and use the incident commander's judgment as to when additional personnel would be useful. It may not be immediately obvious what role an employee might play, or what exact job they are being called in for, but just having them on -site during the emergency to handle problems as they occur is valuable and shows the public that we are working the problem. 10. The problem of obtaining gasoline for city vehicles and our generator became apparent as the outage continued into multiple days. I have instructed Public Works to ensure that we have the right and the equipment to draw gasoline from our local service station in an emergency. We believe that this right is currently in place and that we have an emergency pump capable of doing so, but have not tested the system or worked out the protocol. Either the Police Department or the Public Works Department should have this ability under emergency situations. 11. On a relatively minor issue, I am recommending that some type of identification badges be prepared for any civilian city worker or city contract employee working during the emergency. In some cases entry into private property is necessary, or discussions with Fire Crews from Bellevue or electrical crews from PSE need to be made which are facilitated by some visible indication of official status. 12. There are many questions of communication with the public to be addressed. I am recommending that this be sent to the Emergency Preparedness Committee for further review. I believe that with this active community based group involved we can arrive at better methods than I can come up with here. In summary, these, in addition to many of the items in the other reports, are my lessons learned and recommendations resulting from this outage. Sometimes it is necessary to have a minor emergency to better prepare ourselves for a potentially worse one in the future. We did well, but, as always in retrospect, we can do better. Roger D. Crum Interim City Manager 0 ITEM D-5 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 454-9222 www.ci.medina.wa.us MEMORANDUM DATE: January 16, 2007 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: Overhead Utility Line Conversion (undergrounding) Report The recent December 2006 wind storms and resulting neighborhood power outages served to elevated the issue of overhead utility line conversion to underground. Underground service areas of Medina Circle and Hunts Point Road had power service restored within 1 Y days of the outage, while the remainder of Medina remained without power from 4 to 6 days due to trees falling onto the overhead power lines. Since power crews were inundated with power outages throughout the region, their response was predicated on the most populated areas first (working out from the primary substations to the secondary service area). Crews were not able to begin to restore power in Medina until 3 Y2 days later. If the residents of Medina were served by underground wiring, would the power outage have been shorter? While the answer is yes, the cost to complete underground conversion is the major roadblock. The cost to underground utilities and restore the trenched area amounts to over $ 200.00 per lineal foot. Based upon approximately 50,000 feet of overhead lines in Medina's public right-of-way, the price tag would be over $10 M. Faced with limited resources and revenue, incremental conversion is our only reasonable option. In fact, while redevelopment of properties within the City which require individual services to be underground have reduced the number of overhead services to less than 50% of the City, the overhead feeder lines to those same homes, still remain overhead. Utility conversions were recently completed by two of our neighboring communities, Clyde Hill in 2002 and Yarrow Point in 2004. Clyde Hill's conversion project was accomplished under Local Improvement District (LID) financing whereby each property owner was assessed for their portion of the cost ($ 8,449 per home). Yarrow Point's conversion project was completed by council voted bond debt. While the conversion costs for both of these projects were similar, the implementation and financial aspects were different. Under a LID, whether by petition or resolution, the benefit to each property must be an amount equal to or better than the assessment to be levied against the property. In the case of utility conversions this generally is the value derived from improved view(s) and in some cases can extend to adjacent uphill properties. The Page 1 of 1 LID process is complex and adds administrative costs to the project. Since a majority of the affected land owners as determined by assessed valuation must approve the LID, it should not be- undertaken unless there is sufficient public support for the project. Yarrow Point financed their utility conversion project by bond indebtedness. The utility conversion was incorporated into a pathway construction project under their scheduled capital improvement program. The conversion portion of the project was completed under a Puget Sound Energy (PSE) Schedule 74 Electric Tariff whereby the City was responsible for 40% of the PSE conversion cost and all of the trenching and surface restoration costs. In both of the above conversion projects, the owners of each property receiving service from the overhead utility had to underground and rewire their service connections at their own expense. For most residents this added from $2,500 to $5,000 to their total cost above and beyond the City costs. Recognizing that precise costs, City resources, financing, and related policy issues, cannot be covered in this brief paper, I offer my own experience with the Yarrow Point project for your consideration. It is my recommendation that the City not initiate a LID process unless it receives a clear majority of the affected property owner's support since the majority of the owners must approve the LID. Second, recommend that when a capital project is under consideration to reconstruct or rebuild a street, utility conversion be considered and only if it is determined to be a fit for the project scope, time frame, and available funding, that it then be included in the project. Page 2 of 2 Medina City Council Meeting 1/22/07 ITEM H-3 a 84th Ave NE Poplar Tree Removal and Replacement Proposal Scope of Work Lump Sum Cost' Revised Cost 1. Remove all poplar and Cottonwood Trees Along 84th Ave NE and NE 24th Right-of-way $ 130,500 $ 94,250 2. Grind Stumps and Dispose of Grindings $ 19,000 included 3. Shape and Prune all Trees to remain $ 12,600 included 4. Restore all Turf, Irrigation System, Wire Fence $ 3,300 included Tax $ 14,555 $ 8,294 Total $ 179,955 $ 102,544 Alternate Bid A. Replant 2-inch caliper trees' $ 325/tree Replant 4-inch caliper trees2 $ 1,250/tree Estimated Total Project Cost $ 215,400 $ 132,464 Overlake Golf & Country Club contribution $ 80,000 45 000' $ 135,400 $ 87,464 ESTIMATED PHASE II 4 Remove 51 trees and replant 17 Bowhall Maple 4-inch caliper trees $ 104,000 Overlake Golf & Country Club contribution 35,000 $ 69,000 ESTIMATED CITY TOTAL COST $ 135,400 $ 156,464 1. Based upon May 2006 Bid with 100 replacement trees (Bowhall Maple) 2. Based upon January 2007 Bid to remove 65 trees and replant 22 replacement trees (Bowhall Maple) 3. 56% of $ 80,000 4. Estimate based upon January 2007 Bid and 44% of $ 80,000 OGCC contribution Exempt Employees City Clerk City Manager Director of Development Services Director of Public Works Finance Officer Police Chief Police Lieutenant Building Official City Clerk City Manager Director of Development Services Director of Public Works Finance Officer Police Chief Police Lieutenant Building Official City Clerk City Manager Director of Development Services Director of Public Works Finance Officer Police Chief MINIMUM MIDPOINT MAXIMUM $4,050 $4,500 $4,950 $6,750 $7,500 $8,250 $5,805 $6,450 $7,095 $5,805 $6,450 $7,095 $4,275 $4,750 $5,225 $5,805 $6,450 $7,095 $4,680 $5,200 $5,720 2007 MINIMUM MIDPOINT MAXIMUM $4,915 $5,460 $6,050 $4,225 $4,725 $5,200 $7,090 $7,875 $8,665 $6,100 $6,775 $7,450 $6,100 $6,775 $7,450 $4,490 $4,990 $5,490 $6,385 $7,095 $7,805 $5,242 $5,824 $6,410 MINIMUM MIDPOINT MAXIMUM $4,915 $5,460 $6,050 $4,225 $4,725 $5,200 $7,800 $8,665 $9,530 $6,100 $6,775 $7,450 $6,100 $6,775 $7,450 $4,490 $4,990 $5,490 $7,025 $7,805 $8,585 $5,242 $5,824 $6,410 1/21/20071:48 PM Exempt Employees SECOND AMENDMENT TO THE JOINT POWERS AGREEMENT REGIONAL PUBLIC SAFETY COMMUNICATIONS CONSORTIUM The Joint Powers Agreement by and between the cities of Bellevue, Kirkland, Mercer Island, Medina, Clyde Hill, Issaquah, King and Kittitas Counties Fire District 51, Redmond, Bothell, Woodinville Fire & Life Safety, Northshore Fire, Eastside Fire and Rescue, King County Fire District 27, and Shoreline Fire dated August 24, 2005 ("the Agreement"), as amended, is hereby amended (the "Second Amendment") to: (1) extend the term of that Agreement to December 31, 2007 as allowed by Section VII of the Agreement; 2) add King County Fire District 45 to the Agreement, and, 3) approve additional funding for the operational budget as allowed by Section II of the Agreement. Under the Second Amendment, member jursidictions shall pay an amount equal to its proportional share of the Consortium budget of $170,000 in pre- Interlocal Agreement (pre -ILA) funding based upon each jurisdiction's emergency call volume compared to the total emergency call volume of all Consortium agencies as set out in Attachment 0 Except as modified herein, all provisions within the original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, this Amendment has been executed by each party below: CITY OF BELLEVUE City Manager Ce71r 11 •L�T�l:�i7;�1I_�►1�7 City Manager Approved as to Form: City Attorney Approved as to Form: City Attorney CITY OF MERCER ISLAND Approved as to Form: City Manager CIT F MEDINA City Manager y�,4r1-11 CITY OF CLYDE HILL City Manager WOODINVILLE FIRE & LIFE SAFETY Fire Chief SHORELINE FIRE Fire Chief NORTHSHORE FIRE Fire Chief KING COUNTY FIRE DIST 27 Board Chair CITY OF BOTHELL City Manager City Attorney Approved as to Forme, n City Attoty Approved as to Form: City Attorney Approved as to Form Fire District Attorney Approved as to Form Fire District Attorney Approved as to Form Fire District Attorney Approved as to Form Fire District Attorney Approved as to Form City Attorney 9 e CITY OF ISSAQUAH Approved as to Form Mayor EASTSIDE FIRE AND RESCUE Fire Chief CITY OF REDMOND Mayor City Attorn Approved as to Form Fire District Attorney Approved as to Form City Attorney KING AND KITTITAS COUNTIES Approved as to Form FIRE DISTRICT 51 Fire Chief KING COUNTY FIRE DIST 45 Board Chair Fire District Attorney Approved as to Form Fire District Attorney 3 O �. m 1 LO a) a) r` Cl) 00mrl-mmm1.4' MIct CD 000 ti (D N Cn Cl) V O er N t0 N V• qt r -It r 00 O r--:r-� O vO NC•MCtfoCDrr`CT C'7CMN O to rt0 0M 0Mr`O00tOMM -N qcr O LDtD 00M e-et Mmtor-r`Mr-m ONr Cn O6 e t,: L6 O N r r Vr cr Ccli cr r r 4 `' M EH N r EH CA 69 ER Vi CA ER EH r yg :H 09. va 0 O O CA r EA coW) to a) co CA OrCDrNLONM OCDst OOO CD co cY (D U) 0 O to d I- r- m N 0 V CM N 0 0 0 r r'� v C10 00 m O 4 O r Ci 00 r 00 t1) 06 6 Ct �r CD 00 CY) P- 00 O) (0 00 eY 'V CO qt r 00 — M ti) C LO 0 CD 000 MO) MO CO)OONCON Mr 64- *4 S- 6%6% CR 6% to � d4.1A L H4 6% N g U) f- O O ID CD It co N M r CC) M O �• to M Cn N <- O CD O O O CO O N Mf+')CD r-NO ID U) ' ri'Or-NOMCOr-O)tt')r OOO • j mLOv tC)w NN W) M000Or_000r- too-06 OOO V pm 00000 O0ON 0000(D U)a)tnMNNNO NCAM LOLO0 CO)'V 0— MO V U')0 Ort0)C)v— -0 MM(D e-ON U) O C CDNCA �(Dh �C'M001-NCD- '[Y6O)�tr-1- tCj�r NrM 'C �- N M) N r M le r ER V-Cfl EA CR r b% r EA 69 6% ' r fi3 H), eA 2 6q Q% CR 6% Cfi 41% GH iR Efi 64!3 4A .0 C N o o 0 0 0 0 0 0 0' o 0 0 0 0 0 0 C U)O 0Cl) Cl) NN(DMU)cl) tt)ON N 'At r M r r r r () 2 a) IL O Mr` '[rM Oti mwmu)MOO)C>D M0O 0 3 C" CO coMti O- N tO IO M CD O N CD N C) ti) '—O(OCN �N NNCM000")00 st N V C) r co O m r W C U a) I IL >, a) f U 1 Z m m p i LL a) H U V" OaC O c Q C O Cj U).. J �rv'D E LL m ma t—U- Qp m mof mccuta. ��' iia) Qtn0U~> c O a- a�Ea)LL iz N O OW N d _W O *cu� J J cE Wa C m 0 3� i_tt •itCUn m d YL_ m Zm m , cE, E Q F Q Y "a"a O Ys=m'C O > o QJ >mmY m3a) zwU-m iw0 P<ID0 O 0 O r r C O Z5 M C1 O C1 I NORCOM Draft Transition Budget 2007 I EXPENSES BEFORE ILA IS SIGNED Interlocal Agreement $15,000 Technology Study $100,000 Contingency $55,000 Subtotal 1 $170,000 EXPENSES AFTER ILA IS SIGNED Labor Negotiations $50,000 Executive Director Search $20,000 Executive Director - 6 mos. $80.000 Subtotal 1 $150,000 Total 2007 $320,000 2008 Technology Implementation - Including RMS Systems $800,000 - 2.75 million Executive Director Salary $160,000 Back -Up Facility to be negotiated Capital Reserve $250,000 Facility Modifications $100,000 Total 2008 2009 Member Dues 1.3 mil - 3.25 mil + Varies by Member Org