Loading...
HomeMy WebLinkAbout01-08-2007 - Agenda Packet• MEDINA CITY COUNCIL MEETING AGENDA January 8, 2007 6:00 p.m. 501 Evergreen Point Road Medina, WA A. CALL TO ORDER 7:00 p.m. B. ROLL CALL (Adam, Biglow, Blazey, Lawrence, Phelps, Rudolph, Vail-Spinosa) C. APPROVAL OF MEETING AGENDA D. AWARDS AND PRESENTATIONS E. ANNOUNCEMENTS 1. Mayor 2. Council 3. Staff F. CONSENT AGENDA 1. Minutes from December 11, 2006 Council Meeting 2. Minutes from December 21, 2006 Special Council Meeting 3. Approval of December 2006 Checks/Finance Officer's Report G. AUDIENCE PARTICIPATION 1. Non -Agenda Items (3 minutes per person) H. REPORTS 1. Police Department 2. Development Services 3. Public Works Department 4. Emergency Services Committee 5. Park Board 6. Planning Commission 7. City Manager 0 Meeting Agenda is subject to change prior to approval of the agenda during the meeting. Persons interested in a specific agenda item may wish to call the city clerk at (425) 233-6400 before 4:00 p.m. on the date of the meeting to confirm agenda items. • • • I. PUBLIC HEARING 1. City of Medina Hazard Mitigation Plan 2. Construction Mitigation Plan Process Modifications J. OTHER BUSINESS 1. 2007 Fee Schedule 2. 2007 Study Session Calendar 3. Preliminary 2006 Year End Financial Report 4. Council Agenda Calendar K. NEW BUSINESS L. EXECUTIVE SESSION Begins at 6:00 p.m. Closed session per RCW 42.30.110 (1) (g) to discuss qualifications of city manager candidates. M. ADJOURNMENT PUBLIC PARTICIPATION The Medina City Council encourages public participation and values input from citizens. In an effort to conduct meetings in a fair, but efficient manner, the City Council will follow previously adopted procedures, which are available in the City Clerk's Office. All comments shall be addressed to the Council as a whole in a courteous and rest ectful manner. Citizens wishing to address the Council should complete a speaker card and submit it to the recording secretary prior to the start of the meeting. Speaker cards are on the podium prior to the start of the City Council meetings. Medina City Council Meeting Agenda 501 Evergreen Point Road Medina WA 98039 January 8, 2007 ITEM F-1 • DRAFT MEDINA CITY COUNCIL REGULAR MEETING MINUTES December 11, 2006 mec na ury riau 6.00 pm 501 Evergreen Point Road EXECUTIVE SESSION The council convened into executive session for the purpose of discussing labor negotiations, per RCW 42.30.110 (1)(g) for an estimated time of one hour. City Councilmembers Adam, Blazey, Lawrence, Phelps, Rudolph and Vall-Spinosa; and interim city manager Roger Crum were present. Executive session adjourned at 7:00 pm and no action was taken. CALL TO ORDER Miles Adam called the December 11, 2006, Medina City Council Regular Meeting to order at 7:05 pm. ROLL CALL Present: Miles Adam, Lucius Biglow (arrived at 7:08 pm), Drew Blazey, James Lawrence, Katie Phelps, Robert Rudolph and Pete Valk 0 Spinosa City Staff Present: Roger Crum, Interim City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joe Willis, Director of Public Works; Joseph Gellings, Director of Development Services; and Rachel Baker, City Clerk MEETING AGENDA Council agreed to add new business to agenda: a motion for a special December meeting, a resolution from councilmember Biglow, and non-residential traffic mitigation discussion requested by councilmember Vail-Spinosa. AWARDS AND PRESENTATIONS Chen presented police department awards to Records Manager Linda Crum, Administrative Specialist Briana Beckley, and Officer John Kane. ANNOUNCEMENTS Phelps commented that tags were remaining on the holiday giving tree and encouraged those in attendance to participate. DRAFT • CONSENT AGENDA MOTION PHELPS AND SECOND VALL-SPINOSA TO APPROVE CONSENT AGENDA ITEMS: November 13, 2006 City Council Regular Meeting Minutes November 27, 2006 City Council Study Session Minutes November 2006 Check/Finance Officers Report • Tree & Vegetation Code Amendments MOTION CARRIED 7-0 AT 7:12 PM. AUDIENCE PARTICIPATION Mayor opened the floor to audience participation for non -agenda items at 7:13 pm. Resident Connie Gerlitz expressed her concerns pertaining to traffic on 78th Avenue Northeast. Resident Gary Corbett said he was distressed that Allied Waste did not pick up Medina's recycling two weeks ago and inquired about the city's contract. Resident Mary Odermat spoke as a representative on behalf of several Medina citizens to address the desire for open government, transparency and accountability. She spoke of Granicus proposal recently presented to the council and encouraged council to consider the purchase and subscription to the service. REPORTS Police Department (7:22 pm) Chen summarized monthly department report and answered council inquiries regarding video surveillance, 78th Avenue Northeast accident report, and grant funds obtained by the department. Development Services (7:32 pm) No council inquiries were posed regarding department report. Public Works Department (7:33 pm) Willis summarized report and answered council inquires regarding poplar trees, Medina Beach Park project, Medina Park west side dog ramp, and the holiday tree in Medina Park. City Manager Report (7:51 pm) Crum answered council inquiries regarding "wifi" service, utility undergrounding, and council meeting broadcasting, City Council Minutes Page 2 December 11, 2006 DRAFT 0 PUBLIC HEARING • 11 2007 Annual Budget (7:55 pm) Crum indicated a decision had not been reached yet regarding the building official position and he summarized council's budget directives. Mayor opened and closed floor to public comment at 7:58 pm. No comment was submitted. Council discussed building official position. MOTION PHELPS AND SECOND RUDOLPH TO BRING THE BUILDING OFFICIAL POSTION ONBOARD AS A STAFF POSTION BEGINNING IN APRIL 2007 AS RECOMMENDED BY STAFF, MOTION FAILED 2-4-1 (BIGLOW, BLAZEY, LAWRENCE AND VALL-SPINOSA OPPOSED AND ADAM ABSTAINED) AT 8:24 PM. Council discussed council communications, and the proposal to move broadcasting from television to Internet. MOTION RUDOLPH AND SECOND ADAM TO BUDGET $32,000 TO IMPROVE COUNCIL MEETING COMMUNICATIONS TO CITIZENS, MOTION PASSED 7-0 AT 8:38 PM. MOTION LAWRENCE AND SECOND VALL-SPINOSA THAT THE $32,000 APPROPRIATED TO IMPROVE COMMUNICATIONS NOT BE SPENT WITHOUT PRIOR SPECIFIC APPROVAL BY THE CITY COUNCIL, MOTION PASSED 7-0 AT 8:40 PM. Council recommended separate line items in the budget to identify funds for council communications and Medina Days. MOTION LAWRENCE AND SECOND BIGLOW TO ADOPT ORDINANCE 799 WITH ATTACHMENT A, VERSION 4 AND AN INCREASE OF $32,000 IN EXPENDITURES AND ATTACHMENT B WITH A TOTAL OF 23 AUTHORIZED POSTIONS AND THE ELIMINATION OF THE BUILDING OFFICIAL POSITION. MOTION PASSED 6-1 (PHELPS OPPOSED) AT 9:13 PM. Meeting recessed at 9:14 pm and was called back to order at 9:26 pm. Adam announced agenda would be reordered following the break and Item J4, Original Grade, would be first. City Council Minutes December 11, 2006 Page 3 DRAFT OTHER BUSINESS Modification to Method of Measuring Building Height (Original Grade) (9:26 pm) Gellings introduced and summarized item and answered council inquiries. Mayor opened floor to public comment at 9:32 pm. Charles Hotes, a 21-year resident spoke of current trend of building homes in pits to gain height and indicated he favored proposal. Resident Gary Corbett inquired if regulation would pertain to all Medina lots or only specific zones. He expressed the current code appears to be working well and should not be changed. Resident Dick Hanson expressed that the current rule should not be changed. Resident Tina Mandell conveyed the change was initiated by focus groups and does not represent residents, but developers. Resident James McMillan spoke about the ordeal he endured during the permit process to determine original grade. He suggested that when a permit is granted the correlating assumption of original grade should remain and stay at that point. Henryaulman stated he agreed with the staff recommendation for existing Residentry g grade and the argument for a Medina Heights exception. He suggested average grade for sloping lots be considered for inclusion in ordinance. Resident Rod Binden said he would like it to remain original grade. Resident Joe Meisenheimer commented that newer homes are built in deep holes to accommodate high ceilings and require basement pumps. He suggested council tour the city and look at new construction. Resident Patrick Hill conveyed he agrees with staff recommendation. He said he is planning to remodel, yet with current regulations his front door would be in a hole. Resident Martha Woodman said she resides in the neighborhood preservation district. She added that the original grade system works best for R16 zone. Mayor closed floor to public comment at 9:56 pm. Council discussion followed. MOTION VALL-SPINOSA AND SECOND BLAZEY TO EXTEND MEETING ONE HOUR, MOTION CARRIED 5-2 (LAWRENCE AND RUDOLPH OPPOSED) AT 10:08 PM. City Council Minutes December 11, 2006 Page 4 DRAFT • • MOTION LAWRENCE AND SECOND VALL-SPINOSA TO RETAIN USE OF ORIGINAL GRADE IN MAXIMUM BUILDING HEIGHT REGULATIONS AND INCORPORATE THAT ORIGINAL GRADE IS BASIS IN MEASUREMENT, BUT STAFF IS AUTHORIZED TO WAIVE THE GEOTECHNICAL ENGINEER'S DETERMINATION IN CASES WHERE THERE IS NO CONSPICUOUS FILLING ON SITE, MOTION CARRIED 7-0 AT 10:22 PM. Medina Store — Historical Use Permit Resolution (10:22 pm) Lawrence recused for discussion and vote. MOTION VALL-SPINOSA AND SECOND BLAZEY TO ADOPT RESOLUTION 316, MOTION PASSED 5-1 (PHELPS OPPOSED AND LAWRENCE RECUSED) AT 10:24 PM. Donation Policy (10:25 pm) Blazey suggested changing donation amount from $10,000 to $5,000. MOTION BLAZEY AND SECOND ADAM TO ACCEPT DONATION POLICY ADMINISTRATIVE GUIDELINE AND SUBSTITUTE DISCRETIONARY NUMBER FROM $10,000 TO $5,000, MOTION PASSED 7-0 AT 10:28 PM. NEW BUSINESS Special Meeting December 21, 2006 (10:29 pm) MOTION ADAM AND SECOND LAWRENCE THAT CITY COUNCIL MEET IN EXECUTIVE SESSION WITH WALDRON AND COMPANY THURSDAY, DECEMBER 21ST AT 3:00 PM TO DISCUSS CITY MANAGER APPLICANT QUALIFICATIONS AND ACTION WILL BE TAKEN TO AUTHORIZE CONSULTANT TO PROCEED WITH NAMES AS DISCUSSED IN EXECUTIVE SESSION. MOTION CARRIED 7-0 AT 10:30 PM. Police Department Labor Contract (10:33 pm) Crum summarized need to approve revised contract indicating that although the council previously approved a three year police labor contract during the November 13th meeting, a numerical error was discovered for corporal salary. He indicated that since both parties agreed to different versions of the contract in good faith, the revised contract splits the difference between the two versions. MOTION VALL-SPINOSA AND SECOND LAWRENCE TO AUTHORIZE CITY MANAGER TO SIGN REVISED CONTRACT, MOTION PASSED 7-0 AT 10:33 PM. City Council Minutes December 11, 2006 Page 5 DRAFT Biglow's Resolution (10:34 pm) Biglow introduced resolution to council that would supplement the revised tree code and council discussed item. Councilmembers conveyed further discussion would be entertained after language was revised. Traffic Mitigation (11:03 pm) Vall-Spinosa said a traffic mitigation plan requirement is needed for commercial entities that build in Medina. Council directed attorney and Gellings to bring something back to council. OTHER BUSINESS Council Agenda Calendar (11:07 pm) Council agenda calendar discussed. Adam stated he and Crum would work together on the calendar and a revised version would be included with the next meeting packet. ADJOURNMENT The December 11, 2006, Regular Meeting of the Medina City Council adjourned by consensus at 11:14 pm. Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk City Council Minutes December 11, 2006 Page 6 ITEM F-2 • • MEDINA CITY COUNCIL SPECIAL MEETING MINUTES December 21, 2006 3:00 pm CALL TO ORDER DRAFT Meallld wcy nan 501 Evergreen Point Road Miles Adam called the December 21, 2006, Medina City Council Special Meeting to order at 3:00 pm. ROLL CALL Councilmembers Present: Miles Adam, Lucius Biglow, Drew Blazey, Jim Lawrence, Bob Rudolph, and Pete Vall-Spinosa Councilmembers Absent: Katie Phelps EXECUTIVE SESSION The city council convened into executive session at 3:05 pm, for the purpose of reviewing a confidential list of city manager candidates and to discuss labor contracts per RCW 42.30.110 (1) (g). Action was anticipated and duration of the session was expected last two hours. MOTION LAWRENCE AND SECOND BLAZEY TO ADJOURN EXECUTIVE SESSION. MOTION PASSED 6-0 AT 4:35 PM. Council reconvened in public session. MOTION VALL-SPINOSA AND SECOND BIGLOW TO APPROVE THE LATEST PUBLIC WORKS CONTRACT AS PRESENTED BY SCOTT SNYDER AND TO AUTHORIZE THE MEDINA CITY MANAGER TO SIGN THE CONTRACT. MOTION PASSED 6-0 AT 4:40 PM. MOTION BIGLOW AND SECOND BLAZEY TO DIRECT WALDRON & CO. TO CONDUCT ADDITIONAL CANDIDATE INTERVIEWS AS IDENTIFIED BY THE CITY COUNCIL. MOTION PASSED 6-0 AT 4:45 PM. DRAFT • • • ADJOURNMENT MOTION BLAZEY AND SECOND RUDOLPH TO ADJOURN THE DECEMBER 21, 2006 CITY COUNCIL SPECIAL MEETING, MOTION PASSED 6-0 AT 4:55 PM. The December 21, 2006, Special Meeting of the Medina City Council adjourned at 4:55 pm. Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk City Council Minutes December 21, 2006 Page 2 • 4 a�+4r1i�G��7� CITY OF , A Memorandum DATE: January 8, 2007 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: PRELIMINARY Finance Report — December 2006 General Fund Item F- Revenues ➢ Sales and Use Tax is 113% of the annual budget projections or $139,683 above the projected budget. ➢ Building Permits has reached 152% of the annual budget projections or $290,974 above the projected budget. ➢ Investment Interest is 239% of the annual budget projections or $174,144 above the projected budget. Expenditures Departmental expenditures are meeting budget projections. O O C\ \,� r7 N 110 l-- 0o O 00 o 1 110 1— O N O t— O �J r-cu u u w A fis ss y L OA H sA s9 r� 00 .-. O N kf) N � u C a� M � C W s9 cys � gz O a � O\ O C� M C� U zo I � O� N 00 O C� .. M O O •-• O M M I'D M V 00 00 O 10 00 M 1+h Pik 'm U U U A A H H � v cn H Q o N h O * l— O 00 H z w H s� sR to w z °o U d > v z z v cn o � s H � U V O 00 C R L L p E ai a Eoq o c A R L F 69 yrj rN O L Oi 7 A o vN rn 00 rn rn e•i 'C Ey O N N N 4 it 69 fifi r7 y O O OO o O o 00 N i 00 A .-+ a o 00 M �, E M Z C 'N M a e d tz z A C4A o o0 0 u"C A o0 06 v N N v1 V � o -� 00 00 r- z CD a A °O kr , 00 H 000 Q kr) a I o o 0 d C� b qU 6q 69 en 00 0000 In O O '7 klen O bD CJ If) �CD L' R cL4 a R ti A c., ~ Gw W M-0 a IL-4 cn 00 r— G\ V U M O �i 7' M r- 00 00 � r,�. a0 ^- O MM .t-, r z W G z °O u z z x O i U ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT Pre iminary - Deeember 31, 2006 PAGE 1 M.T.D. Y.T.D. % OF REMAINING RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION PROPERTY & SALES TAX 001 000 000 31110 00 00 General Property Taxes. 001 000 000 311 10 00 01 Gen'l Prop Taxes - Ad Valorem 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 71 00 00 Criminal Justice Funding TOTAL PROPERTY & SALES TAX LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 001 000 000 322 30 00 00 Animal Licenses 001 000 000 322 90 00 00 Gun Permits TOTAL LICENSES & PERMITS ' INTERGOVERNMENTAL 001 000 000 334 01 10 00� State Grant-Crim Just Training 001 000 000 334 03 50 00 State Grant -Traffic Safety Com 001 000 000 334 06 99 00 State Grant -KC -Emergency Mgmt 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. 001 000 000 336 06 26 00 Criminal Justice -Special 001 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 000 336 06 94 00 Liquor Excise Tax 001 000 000 336 06 95 00 Liquor Control Board Profits 001 000 000 338 21 00 00 Hunts Point Police Contract 001 000 000 338 21 00 10 Hunts Point-Add'1 Police Sery 001 000 000 338 23 00 00 Detention/Correction-Jail TOTAL INTERGOVERNMENTAL CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 001 000 000 342 10 00 00 Law Enforcement Services 001 000 000 342 90 00 10 Other -Lifeguard Services 001 000 000 347 60 00 00 Program Fees TOTAL CHGS FOR GOODS/SERVICES FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac 001 000 000 356 90 00 00 Other Criminal Non -Traffic TOTAL FINES & FORFEITURES " MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 001 000000 361 40 00 00 Sales Interest 001 000 000 362 20 00 00 Equipment Lease (Long -Term) 001 000 000 367 00 00 00 Park Donations 001 000 000 369 30 00 10 Confiscated Property -Auction 001 000 000 369 90 00 00 Other 001 000 000 369 90 00 05 Other-Cd's 001 000 000 369 90 00 10 Other -Copies 001 000 000 369 90 00 15 Other -Fingerprinting 12,724.61 2,119,098.96 2,147,610..00 98.67 28,511.04 .00 19,304.42- .00 ,00 19,304.42 88,262.33 1,139,683,21 1,000,000.00 113.97 139,683.21- 5,311.73 66,402.08 55,000.00 120.73 11,402.08- 106,298.67 3,305,879.83 3,202,610.00 103.22 103,269.83- 31,065.37 840,974.34 550,000.00 152.90 290,974.34- .00 872.00 1,000.00 87.20 128.00 18.00 259.00 .00 .00 259.00- 31,083.37 842,105,34 551,000.00 152.83 291,105.34- .00 10,314.43 .00 .00 10,314.43- .00 1,297.50 2,000.00 64.88 702.50 .00 39,945.31 .00 .00 39,945.31- .00 1,000.00 600.00 1-66.67,, 400.00- .00 2,204.25 2,100.00 104.96 104.25- .00 486.93 500.00 97.39 13.07 .00 12,565.24 11,500.00 109.26 1,065.24- 4,776.13 19,010.10 21,700.00 87.60 2,689.90 40,253.00 161,012.00 161,012.00 100.00 .00 .00 1,450.00 .00 .00 1,450.00- .00 834.35 .00 .00. 834.35- 45,029.13 250,120,11 199,412.00 125.43 50,708.11- 420.00 11,760.00 10,000.00 117.60 1,760.00- 10.00 7,012.15 .00 .00 7,012.15- .00 60.00 .00 .00 60.00- .00 1,220.00 2,000.00 61.00 780.00 430.00 20,052.15 12,000.00 167.10 8,052.15- 6,138.08 69,317.09 100,000.00 69.32 30,682.91 2.96 59.22 .00 .00 59.22- 6,141.04 69,376.31 100,000.00 69.38 30,623.69 29,098.27 299,144.86 125,000,00 239.32 174,144.86- 604.87 4,094.82 1,500.00 272.99 2,594.82- .00 932.00 2,796.00 33.33 1,864.00 .00 28,602.49 .00 .00 28,602.49- .00 455.92 .00 " .00 455.92- 15.03 12,664.39 .00 .00 12,684.39- .00 45.00 .00 .00 45.00- 1,048.54 2,264.96 .00 .00 2,264,96- 13.00 87.50 .00 .00 87.50- 1 1 1 firm. City of Medina MONTHLY REVENUE REPORT Preliminary - December 31, "06 PAGE 2 M.T.D. Y.T.D. % OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION 001 000 000 369 90 00 20 Other -KC .00 102.24 .00 .00 102.24- 001 000 000 369 90 00 25 Other -Maps .00 121.00 .00 ,00 121.00- 001 000 000 369 90 00 30 Other -Medina 50th-Medallions .00 225.00 .00 .00 225.00- 001 000 000 369 90 00 32 Other -Medina 50th-Sweatshirts .00 10.00 .00 .00 10.00- 001 000 000 369 90 00 34 Other -Medina 50th-Mug .00 3,00 .00 .00 3.00- 001 000 000 369 90 00 35 Other -Notary 12.00 134.00 .00 .00 134.00- 001 000 000 369 90 00 40 Other -Postage 2.34 207.85 .00 .00 207.85- 001 000 000 369 90 00 45 Other -Reports 250.70 433.80 00 .00 433.80- TOTAL MISCELLANEOUS REVENUES 31,044.75 349,548.63 129,296.00 270.35 220,252.83- NONREVENUES 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) .00 .00 195,000.00 .00 195,000.00 001 000000 389 00 00 10 Attorney .00 750.00 .00 .00 750.00- 001 000 000 389 00 00 20 Building Inspector 195.50 7,294.03 .00 .00 7,294.03- 001 000 000 389 00 00 30 Building Official 960.00 28,440.85 .00 .00 28,440.85- 001 000 000 389 00 00 SO Engineer 4,127.10 89,389.44 ,00 .00 89,389.44- 001 000 000 389 00 00 60, Landscape Architect 2,149.29 36,278.37 .00 .00 36,278.37- 001 000 000 389 00 00 70 Planner 202.50 9,165.25 .00 .00 9,165.25- TOTAL NONREVENUES 7,634.39 171,317,94 195,000.00 87.86 23,682.06 TOTAL GENERAL FUND 227,661.35 5,008,400.51 4,389,318.00 114.10 619,082.51- Preliminary City of Medina MONTHLY EXPENDITURE REPORT Yretiminary - December 31, 2006 PAGE. ACCOUNT NUMBER DESCRIPTION M.T.D. EXPENDITURES Y.T.D. EXPENDITURES APPROPRIATED i OF TOTAL UNEXPENDED BALANCE GENERAL FUND LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services .00 3,150.00 001 000 000 511 60 41 10 Prof.Serv-SR520 Mitigation .00 .00 3,150.00- 001 000000 511 60 41 20 Prof Serv-Jet Noise Mitigation .00 .00 10,000.00 .00 10,000.00 001 000 000 511 60 43 00 Travel & Training .00 .00 10,000.00 .00 10,000.00 001 000 000 511 60 49 00 Miscellaneous .00 229.83 5,000.00 4.60 4,770.17 001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs .00 1,275.19 5,844.91 5,000.00 25.50 3,724.81 • TOTAL LEGISLATIVE SERVICES .00 .00 10,499.93 5,000.00 35,000.00 116.90 30.00 844.91- 24,500.07 Preliminary ACCOUNT NUMBER DESCRIPTION City of Medina MONTHLY EXPENDITURE REPORT Prehjninary - Deeember 31, 2006 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 001 000 000 512 50 41 20 Public Defender 001 000 000 512 50 41 30 Expert Witness 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf TOTAL MUNICIPAL COURT PAGE 2 °s OF UNEXPENDED TOTAL BALANCE .00 40,653.40 45,000.00 90.34 4,346.60 .00 5,075.00 8,000.00 63.44 2,925.00 .00 .00 1,000.00 .00 1,000.00 2,369.00 45,971.00 70,000.00 65.67 24,029..00 2,369.00 91,699.40 124,000.00 73.95 32,300.60 r Preliminary City of Medina MONTHLY EXPENDITURE REPORT preliminary - December 31, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES AND CHARGES 001 000 000 513 10 35 00 Small Tools/Minor Equipment 001 000 000 513 10 43 00 Travel & Training 001 000 000 513 10 49 00 Miscellaneous 001 000 000 513 10 49 01 Dues, Subsc, Auto Allowance TOTAL OTHER SERVICES & CHARGES TOTAL EXECUTIVE DEPARTMENT PAGE 3 % OF UNEXPENDED TOTAL BALANCE 18,625.33 116,886.04 103,000.00 113.48 18,625.33 116,886.04 103,000.00 113.48 .00 19,160.31 25,000.00 76.64 .00 19,160.31 25,000.00 76,64 .00 380.78 500.00 76.16 .00 5,182.28 4,000.00 129.56 850.00 14,398.41 15,000.00 95.99 .00 3,726.85 4,100.00 90.90 850.00 23,686.32 23,600.00 100.37 19,475.33 159,734.67 151,600.00 105.37 Preli_winary v 13,886.04- 13,886.04- 5,839.69 5,839.69 119.22 1,182.28- 601.59 373.15 88.32- 8,134.67- City of Medina MONTHLY EXPENDITURE REPORT Preliminary - Deeember 31, 2006 M.T.D. Y.T.D.. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES - PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 514 10 43 00 Travel & Training 001 000 000 514 10 49 00 Misc-Dues,Subscriptions 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors TOTAL OTHER SERVICES & CHARGES a TOTAL FINANCE DEPARTMENT PAGE 4 % OF UNEXPENDED TOTAL BALANCE 5,108.00 61,296.00 61,560.00 99.57 264.00 5,108.00 61,296.00 61,560.00 99.57 264.00 1.,091.18 12,826.86 1.2,700.00 101.00 126.86- 11091.18 12,626.86 12,700.00 101.00 126.86- .00 1,952.93 3,500.00 55.80 1,547.07 .00 666.93 750.00 88.92 83.07 00 8,996.00 9,360.00 96.11 364.00 .00 11,615.86 13,610.00 85.35 1,994.14 6,199.18 85,738.72 87,870.00 97.57 2,131.28 Pre ' ary City of Medina MONTHLY EXPENDITURE REPORT Vlr�mx-y - T^cvmbM 02 , 3106 V rtlY.T.D. PAGE 5 M.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE LEGAL DEPARTMENT 001 000 000 515 20 41 10 City Attorney 12,391.49 119,422.94 120,000.00 99.52 577,06 001 000 000 515 20 41 60 Special Counsel 339.10 16,092.20 .00 .00 16,092.20- TOTAL LEGAL DEPARTMENT 12,730.59 135,515.14 120,000.00 112.93 15,515.14- City of Medina MONTHLY EXPENDITURE REPORT Preliminary - December 31, 2006 M.T.D. Y.T.➢. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED CENTRAL SERVICES SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & Wages 001 000 000 518 10 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 Office and Operating Supplies 001 000 000 518 10 41 00 Professional Services 001 000 000 518 10 42 00 Postage/Telephone 001 000 000 518 10 43 00 Travel & Training 001 000 000 518 10 44 00. Advertising 001 000 000 518 10 46 00 Insurance (WCIA) 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 001 000 000 518 10 48 00 Repairs & Maint-Equipment 001 000 000 518 10 49.10 Miscellaneous 001 000 000 518 10 49 20 Dues, Subscriptions 001 000 000 518 10 49 30 Newsletter 001 000 000 518 10 49 40 Photocopies TOTAL OTHER SERVICES & CHARGES BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg TOTAL BUILDING MAINTENANCE SUBTOTAL CENTRAL SERVICES PAGE 6 % OF UNEXPENDED TOTAL BALANCE 15,764.79 144,135.70 153,000.00 94.21 8,864.30 .00 .00 500.00 .00 500.00 15,764.79 144,135.70 153,500.00 93.90 9,364.30 5,221.18 52,813.02 52,000.00 101.56 813.02- 5,221.18 52,813.02 52,000.00 101.56 813.02- 13,443.61 26,918.99 20,000.00 134.59 61918.99- 210.00 12,091.39 12,000.00 100.76 91.39- 664.28 25,805.53 22,000.00 117.30 3,805.53- 234.96 8,530.56 4,500.00 189.57 4,030.56- 395.73 4,545.91 8,000.00 56,82 3,454.09 .00 78,370.00 92,020.00 85.17 13,650.00 544.24 11,353.01 - 9,000.00 126.14 2,353.01- .00 2,855.14 .00 .00 2,855.14- 253.86 3,859.28 7,500.00 51.46 ? 3,640.72 .00 2,585.10 950.00 272.12 1,635.10- 379.27 25,125.86 33,000.00 76.14 7,874.14 .00 556.13 2,000.00 27,81 1,443.87 16,125.95 202,596.90 210,970.00 96.03 8,373.10 290.00 4,941.20 6,500.00 76.02 1,558.80 1,770.12 16,581.85 20,000.00 82.91 3,418.15 2,060.12 21,523.05 26,500.00 81.22 4,976.95 39,172.04 421,068.67 442,970.00 95.06 21,901.33 Pre ' ary City of Medina MONTHLY EXPENDITURE REPORT F*efiminary - December 31, 2006 ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INFORMATION TECHNOLOGY 001 000 000 518 90 41 50 Technical Services .00 15,968.15 15,000.00 001 000 000 518 90 48 00 Repairs & Main -Equipment .00 17,892.45 20,000.00 TOTAL INFORMATION TECHNOLOGY .00 33,860.60 35,000.00 INTERGOVERNMENTAL SERVICES 001 000 000 519 90 49 00 Association of WA Cities 001 000 000 519 90 49 01 Puget Sound Regional Council 001 000 000 519 90 49 02 Suburban Cities Association 001 000 000 519 90 49 03 ARCH 001 000 000 519 90 49 04 Eastside Transportation Prog. 001 000 000 519 90 49 06 Eastside Domestic Violence 001 000 000 519 90 49 07 Bellevue Highland Center 001 000 000 519 90 49 09 OASI Program-Employmt Security 001 000 000 519 90 51 10 King County Health Services 001 000 000 519 90 51 20 Puget Sound Clean Air Agency 001 000 000 519 90 51 30 King County Alcohol Control 001 000 000 519 90 51 40 King County Water & Land Resou 001 000 000 519 90 51 50` WA St Dept of Information Sery 001 000 000 519 90 51 60 WA St Purchasing & Contract TOTAL INTERGOVERNMENTAL TOTAL CENTRAL SERVICES PAGE 7 OF UNEXPENDED TOTAL BALANCE 106.45 968.15- 89.46 21107.55 96.74 1,139.40 .00 1,245.12 1,245.82 99.94 .70 .00 .00 450.00 .00 450.00 .00 1,310.15 1,500.00 87.34 189.85 .00 12,244.00 15,000.00 81.63 2,756.00 .00 100.00 100.00 100.00 .00 .00 .00 1,700.00 .00 1,700.00 .00 .00 1,700.00 .00 1,700.00 -00 50.00 .00 .00 50.00- .00 .00 175.00 .00 175.00 .00 5,021.00 5,021.00 100.00 .00 .00 630.75 500.00 126.15 130.75- .00 72.12 2,000.00 3.61 1,927.88 .00 .00 500.00 .00 500.00 .00 500.00 .00 .00 500.00- .00 21,173.14 29,891.82 70.83 8,718.68 39,172.04 476,102.41 507,861.82 93.75 31,759.41 PPefim"nary City of Medina MONTHLY EXPENDITURE REPORT Preliminary - December 31, 2006 M.T.U. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED POLICE DEPARTMENT SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 001 000 000 521 20 12 00 .Overtime 001 000 000 521 20 12 01 Merit Pay 001 000 000 521 20 13 00 Holiday Pay -- -- TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 521 20 21 00 - Personnel Benefits 001 000 000 521 20 21 10 Personnel Benefits -Retirees 001 000 000 521 20 22 00 Uniforms 001 000 000 521 20 23 00 Tuition TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 521 20 31 O0� Office Supplies 001 000 000 521 20 31 40 Police Operating Supplies 001 000 000 521 20 31 50 Photographic Supplies 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 001 000 OOD 521 20 32 00 Vehicle Expenses -gas, car wash 001 000 000 521 20 35 20 Firearms (purchase & repair) TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 001 000 000 521 20 41 50 Recruitment -Background 001 000 000 521 20 42 00 Communications (Phone,Pagers) 001 000 000 521 20 43 00 Travel & Training 001 000 000 521 20 44 50 Recruitment -Advertising 001 000 000 521 20 45 00 Equipment -Lease & Rentals 001 000 000 521 20 48 00 Repairs & Maint-Equipment 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 001 000 000 521 20 49 00 Misc. (Service/supplies) 001 000 000 521 20 49 20 Bicycle Patrol 001 000 000 521 20 49 30 Animal Control 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 001 000 000 521 20 49 60 Crime Prevention/Public Educ 001 000 000 521 20 49 90 Misc-Investigative Fund 001 000 000 521 20 49 95 Criminal Investigation TOTAL OTHER SERVICES & CHARGES PAGE 6 % OF UNEXPENDED TOTAL BALANCE 57,515.21 602,581.77 673,882.00 89.42 71,300.23 7,308.28 80,094.77 75,000,00 106.79 5,094.77- 1,755.00 25,663.40 42,132.00 60.91 16,468.60 12,612.16 13,572.16 20,889.00 64.97 7,316.84 79,190.65 721,912.10 811,903.00 88.92 89,990.90 19,099.84 196,302.23 211,500.00 92.81 15,197,77 3,290.65 40,710.23 40,600.00 100.27 110.23- 3,197.29 15,257.86 18,000.00 84.77 2,742.14 .00 .00 6,000.00 .00 6,000.00 25,587.78 252,270.32 276,100.00 91.37 23,829.68 1,134.31 4,696.32 5,000.00 93,93 303.68 .00 1,889.13 5,600.00 33.73 3,710.87 .00 .00 300.00 .00 300,00 .00 902.59 4,405.00 20.49 3,502.41 25.03 30,730.43 25,000.00 122.92 4 5,730.43- .00 1,523.50 1,000.00 152.35 523.50- 1,159.34 39,741.97 41,305.00 96.22 1,563.03 438.35 11,247.23 11,000.00 102.25 247.23- .00 1,953.00 6,500.00 30.05 4,547.00 694.94 13,762.78 16,000.00 86.02 2,237.22 14.24 6,971.75 18,000.00 38.73 11,028.25 .00 .00 1,000.00 .00 1,000.00 214.11 2,632.03 2,600.00 101.23 32.03- 276.43 12,977.81 25,000.00 51.91 12,022.19 .00 6,577.18 10,000.00 65.77 3,422.82 .00 .00 500.00 .00 500.00 .00 1,700.76 1,000.00 170.08 700.76- .00 .00 1,200.00 .00 1,200.00 .00 2,542.83 2,500.00 101.71 42.83- .00 975.86 3,000,00 32.53 2,024.14 .00 .00. 500.00 .00 500.00 .00 975.12 .00 .00 975.12- 1,638.07 62,316.35 98,800.00 63.07 36,483.65 Pre ' ary V City of Medina MONTHLY EXPENDITURE REPORT Ptefi / in V - December 31, 2006 PAGE 12 M.T.D. Y.T.D. 's OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE EMERGENCY PREPAREDNESS SUPPLIES 001 000 000 525 60 31 00 Supplies 8,976.12 37,609.91 50,000.00 75.22 12,390.09 001 000 000 525 60 31 01 Supplies -Citizen Emer Response .00 8,020,55 .00 .00 8,020.55- TOTAL SUPPLIES 8,978.12 45,630.46 50,000.00 91.26 4,369.54 OTHER SERVICES & CHARGES 001 000 000 525 60 41 00 Professional Services 3,570.00 38,031.77 40,000.00 95.08 1,968.23 001 000 000 525 60 41 01 Prof Serv-CERT 795.00 2,220,00 .00 .00 2,220.00- 001 000 000 525 60 48 00 Repairs & Maint-Coach .00 6,706.96 .00 .00 6,706..96- TOTAL OTHER SERVICES & CHARGES 4,365.00 46,958.73 40,000.00 117.40 6,958.73- TOTAL EMERGENCY PREPAREDNESS 13,343.12 92,589.19 90,000.00 102.88 2,589.19- Citv of Medina MONTHLY EXPENDITIR.F. REPORT Preliminary - December 31, 2006 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION PLANNING DEPARTMENT SALARIES & WAGES 001 000 000 558 60 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 558 60 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 558 60 41 Q1 Planning Consultant 001 000 000 558 60 41 02 Hearing Examiner 001 000 000 558 60 41 OS` Building Official Consultant 001 000 000 558 60 41 06 Building Inspector Consultant 001 000 000 558 60 41 07 Engineering Consultant 001 000 000 558 60 41 50 Landscape Consultant 001 000 000 558 60 42 00 Communications 001 000 000 558 60 43 00 Travel & Training 001 000 000 558 60 49 00 Dues,Subscriptions,Memberships 001 000 000 558 60 64 00 Furniture & Equipment TOTAL OTHER SERVICES & CHARGES TOTAL PLANNING DEPARTMENT PAGE 13 Is OF UNEXPENDED TOTAL BALANCE 14,852.04 134,379.36 132,276.00 101,59 2,103.36- 14,852.04 134,379.36 132,276.00 101.59 2,103.36- 3,795.18 39,554.41 36,385.00 108.71 3,169.41- 3,795.18 39,554.41 36,385.00 108.71 3,169.41- .00 81.88 1,200.00 6.82 1,118.12 .00 81.88 1,200.00 6.82 1,118.12 .00 22,534.75 75,000.00 30.05 52,465.25 .00 15,920.00 35,000.00 45.49 19,080.00 11,614.01 150,422.91 125,000.00 120.34 25,422.91- 9,325.23 83,971.48 75,000.00 111.96 8,971.48- 24,040.48 224,437.71 120,000.00 187.03 104,437.71- .00 68,134.99 90,000.00 75.71 21,865.01 49.52 579.29 1,800.00 32.18 1,220.71 .00 87.27 5,100.00 1.71 5,012.73 .00 410.00 1,000.00 41.00 590.00 .00 4,597.93 3,500.00 131.37 1,097.93- 45,029.24 571,096.33 531,400.00 107.47 39,696.33- 63,676.46 745,111.98 701,261.00 106.25 43,850.98- Pre ary City of Medina MONTHLY EXPENDITURE REPORT Preliminary - December 31, 2006 M.T.D. Y.T__D. ACCOUNT NUMBER. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages 001 000 000 574 20 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 001 000 000 574 20 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 574 20 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000.000 574 20 43 0(f Travel & Training 001 000 000 574 20 44 00 Advertising 001 000 000 574 20 49 00 Miscellaneous TOTAL OTHER SERVICES & CHARGES TOTAL RECREATION -LIFEGUARDS PAGE 14 % OF UNEXPENDED TOTAL BALANCE .00 12,943.75 19,024.00 68.04 6,080.25 .00 1,617.38 .00 .00 1,617.38- .00 14,561.13 19,024.00 76.54 4,462.87 .00 2,495.83 2,200.00 113.45 295.83- .00 882.82 300.00 294.27 582.82- .00 3,378.65 2,500,00 135.15 878.65- 656.24 915.80 500.00 183.16 415.80- 656.24 915.80 500.00 183.16 415.80- .00 .00 500.00 .00 500.00 .00 .00 300.00 .00 300.00 .00 .00 350.00 ,00 350.00 .00 .00 1,150.00 .00 11150.00 656.24 18,855.58 23,174.00 81.37 4,318.42 Prefiminary City of Medina MONTHLY EXPENDITURE REPORT Prebiminary - Deeember 31, 2006 M..T.D. Y.T.U. ACCOUNT NUMBER. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 001 000 000 576 80 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 001 000 000 576 80 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 001 000 000 576 80 31 01 Maintenance Supplies 001 000 000 576 80 32 a0 Vehicle Fuel & Lube TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 001 000 000 576 80 41 04 Professional Services-Misc 001 000 000 576 80 42 00 Telephone/Postage 001 000 000 576 80 43 00 Travel & Training 001 000 000 576 80 47 00 Utilities 001 000 000 576 80 48 00 Repair & Maint Equipment 001 000 000 576 80 49 00 Miscellaneous 001 000 000 576 80 49 01 Misc-Property Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 576 80 63 00 Park Improvements 001 000 000 576 80 64 00 Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS DEPARTMENT PAGE 15 % OF UNEXPENDED TOTAL BALANCE 16,351.91 169,096.75 172,200.00 98,20 3,103.25 1,723.70 3,039.46 2,500.00 121.58 539.46- 18,075.61 172,136.21 174,700.00 98.53 2,563.79 4,970.86 49,906.25 46,800.00 106.64 3,106.25- 449.94 1.,851.50 2,500.00 74.06 648.50 5,420.80 51,757.75 49,300.00 104.99 2,457.75- 238.76- 21,948.77 27,000.00 81.29 5,051.23 1,350.08 4,000.73 9,000.00 44.45 4,999.27 . .00 5,176.43 9,000.00 57.52 3,823.57 1,111.32 31,125.93 45,000.00 69.17 13,874.07 5,740.00 34,156,14 35,000.00 97.59 843.86 4,746.75 8,421.17 9,000.00 93.57 a 578.83' 1,383.40- 470.52 4,000.00 11.76 3,529.48 265.00 3,695.33 5,000.00 73.91 1,304.67 197.49 5,660.07 6,000.00 94.33 339.93 .00 5,246.94 4,000.00 131.17 1,246.94- 104.00 2,482,98 5,000.00 49.66 2,517.02 .00 209.43 .00 .00 209.43- 9,669.84 60,342.58 68,000.00 88.74 7,657.42 .00 54,902.97 50,000.00 109.81 4,902.97- .00 2,004.67 1,500.00 133.64 504.67- .00 56,907.64 51,500.00 110.50 5,407.64- 34,277.57 372,270.11 388,500.00 95.82 16,229.89 Preltmuna,I'v r City of Medina MONTHLY EXPENDITURE REPORT Preliminary - December 31, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED OPERATING TRANSFERS 001 000 000 597 00 20 00 Equipment Replacement Fund 001 000 000 597 00 30 00 Street Fund 001 000 000 597 00 50 00 Park Property Debt Sery Fund TOTAL OPERATING TRANSFERS TOTAL EXPENSES PAGE 16 OF UNEXPENDED TOTAL BALANCE .00 77,000.00 77,000.00 100.00 .00 .00 258,906.92 258,906.92 100.00 .00 .00 218,500.11 218,500.11 100.00 .00 .00 554,407.03 554,407.03 100.00 .00 302,762.11 4,526,198.02 4,772.,284.85 94.84 246,086.83 Pre ' ary City of Medina MONTHLY REVENUE REPORT preliminary- December 31, 2006 M.T.D. Y_T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS EQUIPMENT REPLACEMENT FUND OTHER FINANCING SOURCES 100 000 000 395 10 00 00 Sale of Equipment Property TOTAL OTHER FINANCING SOURCES TRANSFERS 100 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL EQUIPMENT REPLACEMENT PAGE 3 % OF REMAINING ESTIMATED TOTAL EXPECTATION 00 .00 4,000.00 .00 4,000.00 00 .00 4,000.00 .00 4,000.00 00 77,000.00 77,000.00 100.00 .00 00 77,000.00 77,000.00 100.00 .00 00 77,000.00 81,000.00 95.06 4,000.00 Citv of Medina MONTHLY EXPENDITURE REPORT Rm minary - Deecuuber 31, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000 000 521 50 64 00 Police -Automobile 100 000 000 541 50 64 00 Public Works -Equipment TOTAL CAPITAL OUTLAY TOTAL EQUIPMENT REPLACEMENT PAGE 17 OF UNEXPENDED TOTAL BALANCE 00 41,209.80 44,500.00 92.61 3,290.20 00 1,711.66 .00 .00 1,711.66- 00 42,921.46 44,500.00 96,45 1,578.54 00 42,921.46 44,500.00 96.45 1,578.54 Preliminary Citv_ of Medina MONTHLY REVENUE REPORT Preliminary - December 31, 2006 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 000 000 333 20 20 00 Surface Transportation Program 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted) TOTAL INTERGOVERNMENTAL 101000 000 397 00 10 00 From General Fund TOTAL OPERATING TRANSFERS TOTAL CITY STREET FUND PAGE 4 °s OF REMAINING ESTIMATED TOTAL EXPECTATION .00 48,605.00 .00 .00 6,125.58 68,099.55 70,000.00 97.29 6,125.58 116,704.55 70,000.00 166.72 .00 258,906.92 256,906.92 100.00 .00 258,906.92 258,906.92 100.00 6,125.58 375,611.47 328,906.92 114.20 Preliminary 48,605.00- ,900,45 46,704.55- .00 .00 46,704.55- Citv of Medina MONTHLY EXPENDITURE REPORT PreflIIllIIarV - DeceII7ber 31, 2006 PAGE 18 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CITY STREET FUND SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 101 000 000 542 30 22 00 Uniforms TOTAL PERSONNEL BENEFITS ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies 101 000 000 542 30 35 00 Small Tools/Minor Equipment 101 000 000 542 30 41 00 Professional Services 101 000 000 542 30 41 10. Road & Street Maintenance 101 000 000 542 30 45 00 Machine Rental 101 000 000 542 30 47 00 Utility Services 101 000 000 542 30 48 00 Equipment Maintenance 101 000 000 542 40 41 00 Storm Drain Maintenance 101 000 000 542 63 41 00 Street Light Utilities 101000 000 542 64 41 00 Traffic Control Devices 101 000 000 542 66 41 00 Snow & Ice Removal 101 000 000 542 67 41 00 Street Cleaning TOTAL ROAD & ST MAINTENANCE TOTAL CITY STREET FUND 11,754.68 148,616.90 165,000.00 90.07 16,383.10 11,754.68 148,616.90 165,000.00 90.07 16,383.10 3,488.99 43,642.22 46,000.00 94.87 2,357.78 .00 849.11 2,500.00 33.96 1,650.89 3,488.99 44,491.33 48,500.00 91.73 4,008.67 857.53 5,553.57 6,000.00 92.56 446.43 .00 1,094.41 1,500.00 72.96 405.59 3,857.56 25,365.60 65,000.00 39.02 39,634.40 2,460.43 20,246.22 90,000.00 22.50 69,753.78 .00 932.08 3,500.00 26.63 2,567.92 51.01 2,110.29 1,000.00 211.03 1,110.29- .00 1,545.12 4,000.00 38.63 2,454.88 383.50 15,639.35 45,000.00 34.75 ? 29,360.65 27.27 14,192.84 21,000.00 67.58 6,807,16 1,966.54 3,798.77 5,000.00 75.98 1,201.23 81,88 81.88 1,000.00 8.19 918.12 3,533.28 7,798.23 15,000.00 51.99 7,201.77 13,219.00 98,358.36 258,000.00 38.12 159,641.64 28,462.67 291,466.59 471,500.00 61.82 180,033.41 Prefin"nary City of Medina MONTHLY REVENUE REPORT Prcfi l'nw.v - Deemab ' 31, 2006 �17 PAGE 6 M.T.D. Y.T.D. % OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Omer NonRevenues-Tree Replace -.00 15,415.05 .00 .00 15,415.05- TOTAL MISCELLANEOUS REVENUE .00 15,415,05 .00 .00 15,415.05- TOTAL TREE FUND .00 15,415.05 .00 .00 15,415.05- Pre ' ary City of Medina MONTHLY EXPENDITURE REPORT Fre inary- DeeeinAwr 31, 2006 M.T.D. Y.T_D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TREE FUND OTHER SERVICES & CHARGES 103 000 000 589 00 49 10 Miscellaneous -Tree Replacement TOTAL OTHER SERVICES & CHARGES TOTAL TREE FUND PAGE 20 % OF UNEXPENDED TOTAL BALANCE 00 2,420.34 20,000.00 12.10 17,579.66 00 2,420.34 20,000.00 12.10 17,579.66 00 2,420.34 20,000.00 12.10 17,579.66 Prefin"ary City of Medina MONTHLY REVENUE REPORT Prelimin'ry' December 31, 2006 PAGE M.T.D. Y.T.D. % OF REMAINING ACCOUNT NUMBER, DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION PARK PROP DEBT SERV FUND TRANSFERS 200.000 000 397 00 10 00 From General Fund .00 218,500.11 TOTAL TRANSFERS .00 218,500.11 TOTAL PARK PROP DEBT SERV FUND .00 218,500.11 Pre ' ary 218,500.11 100.00 .00 218,500.11 100.00 .00 218,500.11 100.00 .00 City of Medina MONTHLY EXPENDITUREREPORT rm^fim_ay' December 31, 2006 PAGE 21 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE PARK PROP. DEBT SERVICE FUND PARK PROP DEBT PRINCIPAL/INT. 200 000 000 591 76 77 00 Principal TOTAL PARK PROP DEBT PRIN/INT. TOTAL PARK PROP DEBT SERV FUND 00 284,409.71 284,409.71 100.00 00 284,409.71 284,409.71 100.00 00 2B4,409.71 284,409.71 100.00 Preliminary 00 00 00 City of Medina MONTHLY REVENUE REPORT Prefiminary t� - ecember 31, 2006 D PAGE 9 M.T.D. Y.T.D. % OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION CAPITAL PROJECTS FUND TAXES 307 000 000 317 34 00 00 Real Estate Excise Tax 1 19,616.63 436,845.07 325,000.00 134.41 111,845.07- 307 000 000 317 35 00 00 Real Estate Excise Tax 2 19,616,63 436,845.07 325,000.00 134.41 111,845.07- 307 000 000 334 03 90 00 Grant -Sidewalks .00 .00 48,605.00 .00 48,605.00 TOTAL TAXES 39,233.26 873,690.14 698,605.00 125.06 175,085.14- TOTAL CAPITAL PROJECTS FUND 39,233.26 873,690.14 698,605.00 125.06 175,085.14- Preliminary City of Medina �7��MONNTHLY EXPENDITURE REPORT Prebi�minarV - December m___L31, "06 PAGE 22 M.T��jM . D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 595 30 03 00 Medina Park Improvements 307 000 000 595 30 63 01 Road Construction 307 000 000 595 30 63 02 Storm Sewer Construction 307 000 000 595 30 63 03 Park Improvements 307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St 307 000 000 595 30 63 11 Facility Structural Analysis TOTAL IMPROVEMENTS TOTAL CAPITAL PROJECTS .00 9,133.81 .00 .00 9,133.81- 7,684.69 269,334.95 270,000.00 99.75 665.05 .00 .00 100,000.00 .00 100,000.00 108,167.00 201,618.76 593,000.00 34.00 391,381.24 .00 753.03 250,000.00 .30 249,246.97 11,535.00 18,760.00 150,000.00 12.51 131,240.00 127,386.69 499,600.55 1,363,000.00 36.65 863,399.45 127,386.69 499,600.55 1,363,000.00 36.65 863,399.45 Pre ' ary City of Medina MONTHLY REVENUE REPORT preliminary - December 31, 2006 M.T.D. Y_T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS NON -REVENUE TRUST FUND NON -REVENUES 631 000 000 389 00 10 01 Security Dep-Fisher, Scott 631 000 000 389 00 10 02 Security Dep-Medina Fine Homes 631 000 000 389 00 10 03 Security Dep-Burke, J Michael 631 000 000 389 00 10 04 Security Dep-John Day Homes 631 000 000 389 00 10 05 Security Dep-Brunell, Anne 631 000 000 389 00 10 10 Security Dep-Komen 631 000 000 389 00 10 20 Security Dep-Medina Place 631 000 000 389 00 20 10 Park Bench -Tiles 631 000 000 389 12 52 01 WA St -Bldg Code Fee 631 000 000 389 12 52 03 WA St -Judicial Info Systems 631 000 000 389 12 52 06 WA St -State Portion 631 000 000 389 12 52 07 WA St -State 30t 631 000 000 389 12 52 08 WA St -Trauma Care 631 000 000 389 12 52 a9 WA St-Lab-Bld/Breath 631 000 000 389 12 52 10. WA St -Litter Control 631 000 000 389 12 52 12 WA St -State Portion-PSEA 3 631 000 000 389 12 52 88 Dept Of Lic-Gun Permit-$18/21 631 000 000 389 12 52 89 WA St Patrol -Gun -FBI ($24) 631 000 000 389 12 52 99 King County -Crime Victims TOTAL NON -REVENUES TOTAL NON -REVENUE TRUST FUND PAGE I1 % OF REMAINING ESTIMATED TOTAL EXPECTATION .00 7,500.00 .00 .00 7,500.00- .00 5,000.00 .00 .00 5,000.00- .00 5,000.00 .00 .00 5,000.00- .00 7,500.00 .00 .00 7,500.00- .00 5,000.00 .00 .00 5,000.00- .00 5,000.00 .00 .00 5,000.00- .00 10,000.00 .00 .00 10,000.00- .00 2,400.00 .00 .00 2,400.00- 45.00 931,50 .00 .00 931.50- 333.76 4,986.74 .00 .00 4,986.74- 1,953.35 28,359.44 .00 .00 28,359.44- 1,149.39 15,818.92 .00 .00 15,818.92- 134.27 1,877.46 .00 .00 1,877.46- 184.03 2,680.96 .00 .00 2,680.96- .00 245.11 .00 .00 245.11- 67.60 331.69 .00 .00 331.69- 18.00 279.00 .00 .00 279.00- 24.00 168.00 .00 .0.0 168.00- 81.59 1,f28.82 .00 .00 a 1,128.82- 3,990.99 104,207.64 .00 .00 104,207.64- 3,990.99 104,207.64 .00 .00 104,207.64- 0 Preliminary ACCOUNT NUMBER 631 000 000 589 12 52 01 631 000 000 589 12 52 03 631 000 000 589 12 52 06 631 000 000 589 12 52 07 631 000 000 589 12 52 08 631 000 000 589 12 52 09 631 000 000 589 12 52 10 631 000 000 589 12 52 88 631 000 000 589 12 52 89 631 000 000 589 12 52 99 City of Medina MONTHLY EXPENDITURE REPORT Preliminary - Deeember 31, 2006 M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED NON -REVENUE TRUST FUND NON -EXPENDITURES WA ST-Bldg Code Fee WA St-JIS WA St -State Portion WA St -State 30% WA St -Trauma Care WA St-Lab-Bld/Breath WA ST-Litter Control Dept of Lic-Gun Permit-$18/21 WA St Patrol -Gun -FBI ($24) King County -Crime Victims TOTAL NON -EXPENDITURES PAGE 24 OF UNEXPENDED TOTAL BALANCE .00 1,137.38 .00 .00 1,137.38- .00 3,485.67 .00 .00 3,485.67- .00 20,029.31 .00 .00 20,029.31- .00 11,056.12 .00 .00 11,056.12- .00 992.94 .00 .00 992.94- .00 1,673.98 .00 .00 1,673.98- .00 245.11 .00 .00 245,11- .00 261.00 .00 .00 261.00- .00 120.00 .00 .00 120.00- _00 800.29 .00 .00 800_29- .00 39,801.80 .00 .00 39,801.80- Pre ary A City of Medina Claims Cheek Register Deeember 31, 2006 PAGE 5 Cheek Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 72042 656.24 18032 ADOLPH KIEFER & ASSOCIATES 12/13/06 00/00/00 1028837 001 000 000 574 20 31 00 656.24 ADIRONDAK CHAIR INVOICE TOTAL 656.24 72043 234.96 18286 BAKER, RACHEL 12/13/06 00/00/00 AUG-NOV106 001 000 000 518 10 43 00 234.96 MILEAGE FOR TRAINING INVOICE TOTAL 234.96 72044 889.44 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 12/13/06 00/00/00 553104 001 D00 000 521 20 22 00 889.44 POLICE -GEAR INVOICE TOTAL 889.44 72045 214.11 2660 CIT 12/13/06 00/00/00 8449860 001 000 000 521 20 45 00 214.11 POLICE COPIER LEASE INVOICE TOTAL 214.11 72046 2,460.43 s3250 CLYDE HILL, CITY OF 12/13/06 00/00/00 NOV'05-NOV'06 101 000 000 542 30 41 10 2,460.43 SIGNAL LIGHT INVOICE TOTAL 2,460.43 72047 8,978.12 3708 DAY WIRELESS SYSTEMS 12/13/06 00/00/00 68760 001 000 000 525 60 31 00 8,978.12 BACKUP RADIO SYSTEM INVOICE TOTAL 8,978.12 72048 3,850.65 3886 EARTH CORPS 12/13/06 00/00/00 1492 001 000 000 576 80 41 04 3,850.65 FAIRWEATHER ,INVOICE TOTAL 3,850.65 72049 589.26 3890 EASTSIDE PUBLIC SAFETY COMMUNI 12/13/06 00/00/00 4008 001 000 000 521 20 51 20 589.26 RADIO ACCESS FEES INVOICE TOTAL 589.26 72050 1,270.00 18092 ENVIRONMENT CONTROL 12/13/06 00/00/00 4102942 001 000 000 518 30 48 00 375.00 CARPET CLEANING INVOICE TOTAL 375.00 581739 001 000 000 518 30 48 00 895.00 BLDG MAINTENANCE INVOICE TOTAL 895.00 72051 276.43 5270 FINANCIAL CONSULTANTS INT'L IN 12/13/06 00/00/00 7951 001 000 000 521 20 48 00 276.43 COACH & AUTO 11 v INVOICE TOTAL 276.43 72052 3,570.00 5275 FINNIGAN, KRISTEN 12/13/06 00/00/00 NOV106 001 000 000 525 60 41 00 3,570.00 EMERGENCY PREPAREDNESS INVOICE TOTAJ, 3,570.00 72053 536.58 5400 FISERV DOCUMENT SOLUTIONS 12/13/06 00/00/00 0913435 001 000 000 518 1*0 31 00 536.58 CASH RECEIPTS INVOICE TOTAL 536.58 Check .Amount VENDOR Number NUMBER VENDOR NAME 72054 339.10 5450 FOSTER PEPPER & SH£FEL 72055 745.40 5745 GEMPLER'S INC. 72056 1,090.07 5875 GRAINGER 72057 123.57 6345 HORIZON 72058 11,535.00 18331 JOHNSTON ARCHITECTS 72059 395.73 7600 KC JOURNAL NEWSPAPERS 72060 Y 81.57 9080 MCGAURAN, CATHERINE 72061 200.00 9327 MEDINA POSTMASTER City of Medina MAN Claims Check Register December 31, 2006 PAGE 6 DATE DATE DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 12/13/06 00/00/00 844249 001 000 000 515 20 41 60 339.10 SKINNER APPEAL INVOICE TOTAL 339,10 12/13/06 00/00/00 1008830560 001 000 000 576 80 22 00 324.85 UNIFORMS INVOICE TOTAL 324..85 1008830567 001 000 000 576 80 31 01 420.55 SUPPLIES INVOICE TOTAL 420.55 12/13/06 00/00/00 9242483866 001 000 000 576 80 31 00 26.63 SUPPLIES INVOICE TOTAL 26.63 9242483874 001 000 000 576 80 31 00 52.03 SUPPLIES INVOICE TOTAL 52.03 9243092625 101 000 000 542 66 41 00 53.59 DE-ICER INVOICE TOTAL 53.59 9243591253 001 000 000 576 80 31 01 929.53 SUPPLIES INVOICE TOTAL 929.53 9243905792 101 000 000 542 66 41 00 28.29 ICE MELTER INVOICE TOTAL 28.29 12/13/06 00/00/00 6761941-00 001 000 000 576 80 31 00 123.57 SUPPLIES INVOICE TOTAL 123.57 12/13/06 00/00/00 FINAL REPORT 307 000 000 595 30 63 11 11,535.00 MEDINA CITY HALL INVOICE TOTAL 11,535.00 12/13/06 00/00/00 1448348 001 000 000 518 10 44 00 395.73 ADVERTISING INVOICE TOTAL 395.73 12/13/06 00/00/00 12/9/06 JEANS 001 000 000 576 80 22 00 81.57 UNIFORMS INVOICE TOTAL 81.57 12/13/06 00/00/00 2007 PO BOX 001 000 000 518 10 41 00 200.00 ANNUAL FEE INVOICE TOTAL 200.00 Check Amount VENDOR Cites of Medina Claims Check Register December 31, 2006 DATE DATE IVlIIOber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 160836 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 160999 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 72066 675.00 18319 RAINIER COMMUNICATIONS CONSULT 12/13/06 00/00/00 OCT 25-NOV 6-06 001 000 000 525 60 41 01 CERT INSTRUCTOR INVOICE TOTAL 72067 120.00 18340 SAINT THOMAS SCHOOL 12/13/06 00/00/00 20061216 001 000 000 525 60 41 01 BYM/PRESCHOOL USAGE INVOICE TOTAL 72068 198.26 e 12900 SEA-AIRE, INC 12/13/06 00/00/00 42725 001 000 000 518 30 48 00 PREVENTATIVE MAINT INVOICE TOTAL 72069 1,864.84 13520 STAPLES BUSINESS ADVANTAGE 12/13/06 00/00/00 3078105001 001 000 000 521 20 31 00 SUPPLIES e INVOICE TOTAL 3078105002 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3078105003 001 000 000 521 20 31 00 SUPPLIES INVOICE TOTAL 3078105004 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3078105005 001 000 000 521 20 31 00 SUPPLIES INVOICE TOTAL 3078105006 001 000 000 518 10 31 00 SUPPLIES - INVOICE TOTAL 3078105007 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3078105008 001 000 000 521 20 31 00 SUPPLIES INVOICE TOTAL Check Amount VENDOR Citv of Medina Claims Check Resister December 31, 2006 DATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 3079105009 001 000 000 521 20 31 00 SUPPLIES _ INVOICE TOTAL 72070 467.85 18193 TEL WEST COMMUNICATIONS 12/13/06 00/00/00 722864A 001 000 000 518 10 42 00 TELEPHONES INVOICE TOTAL 72071 356.26 15347 VERIZON NORTHWEST INC 12/13/06 00/00/00 NOV25-DEC25106 001 000 000 521 20 42 00 POLICE DS1 INVOICE TOTAL 72072 850.00 18341 WA ST DEPT OF PERSONNEL 12/13/06 00/00/00 49969 001 000 000 513 10 49 00 BAKER, RACHEL TRAINING INVOICE TOTAL 72073 188.23 *8343 WA ST DEPT OF RETIREMENT SYSTE 12/13/06 00/00/00 00581666 001 000 000 521 20 21 00 WREDE, CHRISTOPHER INVOICE TOTAL 72074 10.88 16150 WASHINGTON AWARDS, INC. 12/13/06 00/00/00 41878 001 000 000 518 10 31 00 NAME PLATE - w INVOICE TOTAL 72075 7,684.69 18334 WATSON ASPHALT PAVING CO 12/13/06 00/00/00 RETAINAGE 307 000 000 595 30 63 01 ASPHALT PAVEMENT .INVOICE TOTAL 72076 104.00 18342 YELLOW TRANSPORTATION, INC 12/13/06 00/00/00 087-447974 001 000 000 576 80 49 00 TABLES DELIVERY FEE INVOICE TOTAL 72077 1,966.54 18020 ZUMAR INDUSTRIES, INC. 12/13/06 00/00/00 0109910 101 000 000 542 64 41 00 STREET SIGNS INVOICE TOTAL 72078 900.00 18330 RAMIREZ, ISMAEL GASTON 12/15/06 00/00/00 12/15/06 MID MO 001 000 000 521 20 11 00 12/15/06 MID MO INVOICE TOTAL 72079 10.00 9327 MEDINA POSTMASTER 12/14/06 00/00/00 2007 PO BOX ADDL 001 000 000 518 10 41 00 ADDL ANNUAL FEE INVOICE TOTAL 72080 1,383.40 18330 RAMIREZ, ISMAEL GASTON 12/21/06 00/00/00 DEC'06-MONTH END 001 000 000 521 20 11 00 MILITARY-IRAQ INVOICE TOTA;. GRAND TOTAL PAGE 9 DISTRIBUTION AMOUNT 302.05 302.05 467.85 467.85 356.26 356.26 850.00 850.00 188.23 188.23 10.88 10.88 7,684.69 7,684.69 104.00 104,00 1,966.54 1,966.54 900.00 900.00 10.00 10.00 1,383.40 1,383.40 276,976.84 of Md ' CITY OF MEDINA POLICE DEPARTMENT Office of the Police Chief 501 Evergreen Point Road, Medina, WA 98039 425.233.6420 www.medllna-wa.gov DATE: January 2, 2007 TO: Mayor and City Council (via Interim City Manager Crum) FROM: Jeffrey Chen, Police Chief RE: Windstorm 2006 After Action Report MEDINA POLICE DEPARTMENT AFTER ACTION REPORT DECEMBER 13-18, 2006 FLOOD, WINDSTORM AND FREEZING TEMPERATURES INTRODUCTION: The following is the Medina Police Department's after action report including lessons learned from the recent December 13-18, 2006 windstorm. This report is presented as information to the City Council and the Public at large. SITUATION: On December 13, 2006 at approximately 5:00pm, an extremely large tree on the Westside of the 1200 block of Evergreen Point Road toppled over due to high winds and the softened soil caused by the recent heavy rain. The tree, approximately 100 feet tall with a trunk circumference of 36 inches, fell onto a nearby power pole, knocking down the power lines. The power transformer exploded causing a power outage that extended north from the fallen tree to impact the 1200- 3600 blocks of Evergreen Point Road. Puget Sound Energy was immediately notified but was unable to respond until 6 hours later. Power was restored to the area just after midnight. On December 14, 2006 a predicted powerful rain and windstorm hit the State and Region starting in the afternoon and continued to pound the area until around 4:00am the next morning. The main problems for our community as well as the entire Puget Sound region began at approximately 5:00pm when torrential rain poured down on the area for nearly two straight hours. As Medina Police responded to over 40 calls for service within this two hour stretch, and we documented 24 locations in Medina and Hunts Point where flooding was a significant problem. Only one public works employee was available to respond back to the city to assist with flooding complaints and arrived back to work around 6:45pm. At this point, Chief Chen decided to utilize the city's VHF radio system as an alternate method of communicating with public works and the field police units. Throughout the evening, the winds increased in intensity and by midnight, large trees had fallen into the roadway at multiple locations. SR-520 was closed due to the high winds. By 2:00am, in Medina and Hunts Point, a total of 28 large trees fell in various places blocking arterials or roads • with at least 6 trees damaging power poles and lines. The 6 trees which had fallen onto power lines were the most problematic as it would eventually take 3-4 days before Puget Sound Energy could tend to them. Over the course of the next several days, the added threat of freezing temperatures complicated the welfare of some residents, especially the elderly or bedridden, who chose to remain in their residences. POLICE DEPARTMENT RESPONSE: A total of 242 man hours were worked by the Medina Police Department over the course of the 5- days our jurisdiction was without power. Of those 242 hours, 120 hours account for the regularly scheduled on -duty officer's time. The remaining 122 hours were worked by Chief Chen the remaining pool of off -duty officers as they were available. From the onset of the windstorm and power outage, the Medina Police Department immediately made an assessment to determine risks and prioritize our response. Over the 5-day period of the power outage the police department handled 106 calls for service. Our emergency response to a myriad of 911 service calls or on -view incidents ranged from directing traffic at busy intersections where the traffic lights were inoperable due to the power outage, flooding complaints, trying to save a resident's boat from sinking, the total destruction of a Medina City Councilmember's car by a drunk driver at the height of the storm, residential alarms and distress calls by elderly or frightened citizens. During the windstorm and subsequent hours, the streets were littered with tree limbs and leaves. There were more than a few occasions and streets where our Ford Crown Victoria patrol cars were unable to traverse due to the size of downed branches where the Police Department's Chevrolet Tahoe was able to respond. The Police Department continued to receive reports about heavy damage to a number of residential structures and garages where trees had fallen on private property. As those calls continued to build, the police department began to stack calls for service as we often only had 2 officers on duty. Over the course of the 5-days, we were eventually able to check or address all 106 calls for service, but some calls were put on hold for hours. CHRONOLOGY OF EVENTS AND RECOVERY EFFORTS: December 13, 2006 at 5:00pm - One large tree falls over in the 1200 block of Evergreen Point Road December 14, 2006 — The Medina Police Department monitors National Weather Service Bulletins and issues E-lert 06-029 at 3:50pm warning of heavy winds and anticipated power outages. Torrential rain falls for nearly 2 hours from 5-7pm. Heavy winds increase and cause trees to topple around the city. Drunken driver crashes into city councilmember's parked car in the 400 block of 84th Avenue NE. December 15, 2005 - Police Department continues to work through the day and night to cover and address public safety concerns. Extra officers are called in to increase the presence of Medina Police as the city is still without power. Police Department advised by PSE that power might be restored in 2 days. On December 16, 2006 - Police Department continues to work through the day and night and is still in the response phase of this power outage. The Police Department continues to maintain our visibility by covering the areas without power. 0 Page 2 At 9:00am, Chief Chen convened an emergency meeting with the committee chairs of the Medina Emergency Preparedness committee at city hall. Sub -Committee members; Hannah, Kropp, Hedequist, Saad, Humphreys and Maxwell attended to offer assistance to the police department. All attending committee members had their city issued VHF radio ready and began monitoring our radio traffic. Dave Hedequist mobilized the cities newly formed CERT program and fielded 7 CERT teams that covered 7 areas of Medina. The dedicated VHF radio frequency proved useful as Dave Hedequist communicated results with Chief Chen. Still without power for much of the city but at 1000 hours, Medina Circle regained power. Temperatures on this night dipped to a frigid 30 degrees. The welfare of the elderly and of those who can not care for themselves was a major concern. On December 17, 2006 - Police Department continued to remain on high alert and patrol our jurisdiction during the power outage. Advised by PSE that power restoration efforts may take another 2 more days. Some citizens were starting to get impatient, angry, irritated and frustrated. The mobile communication center (MCC) is deployed and staged at Medina Park. The MCC proved very useful as many residents driving or walking by stopped to ask for an update as to when power might return. Temperatures of the night dip again to a frigid 30 degrees. The welfare of the elderly and of those who can not care for themselves is again a major concern. December 18, 2006 - At 10:00am, PSE began work in removing the two downed trees into power lines in the 1400 block of Evergreen Point Road. Power to some of the residents north of this location on Evergreen Point Road and on NE 77th was restored. An E-lert was composed shortly after the city's e-mail was brought back on-line to provide residents who had an alternate method of e-mail access an update as to the situation. LESSONS LEARNED AND AREAS IN NEED OF IMPROVEMENT: 1. The welfare of the elderly and of those who could not care for themselves was a major concern. 2. Complaints of raw sewage as a result of the flooding caused by heavy rains on December 14, 2006. 3. Phones in the police station were unusable until city's IT administrator was able to reset the server on Monday December 18, 2006 at noon. Even then, we only had partial capabilities. 4. Server down despite generator power to the basement lights of city hall. (Police dept.). No internet, phones or heat at police station. Unable to communicate outward or receive incoming calls from citizens. 5. Officers had to bring in gas to the city hall generator to keep the generator working, thus taking them away from patrol duties. 6. Although we did utilize the city VHF system, the radios were not fully utilized by community members who had access to them. We need to set up a protocol as to how and when the radios need to be used. 7. Some citizens were insistent on riding out the power outage and staying put thinking the power would come back on faster than it did. 8. Not enough officers available for work the first and second night of storm. 9. Officers were unable to write reports or reconcile paperwork at city hall until the mobile communications center was deployed. 0 Page 3 • 10. Cold, wet and windy weather complicated and slowed the emergency response. 11. Some citizens perceived a lack of information flow to the community and a total breakdown of city administration. 12. No official interaction with any Hunts Point leader or administrator. 13. Although Hunts Point has also purchased VHF radios identical to Medina's, the radios had not yet been deployed to residents for use. 14. Intersection lights totally dark due to the power outage. Some people didn't even know to stop and continued to drive straight thru. An extreme and high hazard for collisions under these circumstances. 15. Sandwich board stop signs for the dark intersections at 84th Ave. NE and NE 24th and Lake Washington Blvd and NE 101h Street were ultimately erected by the city of Medina Public Works crews. 16. Officer(s) had to leave posts to get barricades from the city shop and then place them out in the community. 17. Improve the process in which the city notifies non -essential employees not to come in. 18. Not enough city/administrative leaders present to help coordinate. 19. Need to improve communication with the three local school administrators. 20. Need for continual training and keeping emergency preparedness equipment ready. 21. Because during the first several days, there were very few gas stations open on the eastside, our officers had to drive into Seattle to gas up our patrol cars. Some of our officers had to use their own funds to pay for gas and later seek reimbursement. 22. Officers went their entire shifts during the height of the windstorm without any rest or lunch breaks. Some officers worked in excess of 16 hours each day. 23. Comcast TV also went down leaving the area without cable television to receive information updates. 24. As our only source of communication with citizens, cell phones were unreliable during the power outage as service was sometimes unavailable, presumably due to the out of service cell towers in the area. 25. As officers were coming into work during the height of the windstorm in the middle of the night, many of the access routes were blocked by active downed power lines and trees causing very hazardous and unsafe traveling conditions. Successes: 1. No reported injury to any resident. 2. No significant loss of property through crime during the power outage. (We did have one generator and a number of barricades stolen). 3. Police Mobile Communication Center functioned perfectly. In fact, it was the only power source for phone, internet and radio communications and was the mobile Emergency Operations Center (EOC). 4. Medina Police Officers and Departmental staff did rally as always to do their jobs under the most trying of circumstances. 5. The Police Department was able to communicate directly with key city leaders and with several block watch captains. 6. Several neighborhood blocks watching out and caring for one another. This typifies what every neighborhood should aspire towards. Needed Equipment or Resources: 1. Purchase a larger generator that is wired to power not only the lights and heat at city hall, but will also ensure that phone and computer capabilities are available. 0 Page 4 2. A UPS backup to keep the city phones and intemet server on-line. 3. A larger fuel reserve for the city is needed and it needs to be co -located in different places. If this power outage had continued for several more days, or if this had been a big earthquake, the city would have run out of gas for our patrol cars and generators. 4. An adequate area for city personnel to eat, sleep and shower. In the event of a large scale disaster, the city would benefit from having facilities where employees could humanely rest for short periods before returning to work. 5. Purchase some auxiliary battery generated portable signs that can relay important community messages wherever they are placed, or identify a better system to relay information to citizens at city hall or via the kiosks. 6. A functional legitimate Emergency Operations Center (EOC) where city hall can continue to operate. 7. Identify other alternatives to communicating in the event of a wide spread power outage. Could invest in satellite dish TV and satellite telephone for city hall as a redundancy in the event Comcast goes down. 8. Contract with outside Data Server companies: one of the resonating themes was the city's inability to function and communicate from city hall due to no power which killed the local server that powers intemet or telephone service. • • SUMMARY: The City of Medina Emergency Preparedness program has made positive strides through support from the city council and hard work of citizen volunteers but we clearly still have more work to do in improving our response to any large scale disaster. This after action report is respectfully submitted as the police department's review of the December 13-18, 2006 windstorm's impact upon our jurisdiction. 0 Page 5 • 9 HUNTS POINT MONTHLY SUMMARY DECEMBER, 2006 FELONY CRIMES Possession Stolen Property 2006-0004030 12/07/06 (E-lert 06-27) 8500 block of NE 281, St On Thursday December 7th at approximately 3:06 AM, a Medina Officer observed a vehicle traveling Westbound in the 8500 block of NE 28th Street in Hunts Point. A check of the license plate showed the vehicle had been reported stolen out of Unincorporated King County (greater Renton area) at 1:00 AM that morning. The Medina Officer contacted the three individuals inside the vehicle. Although one of the subjects attempted to provide the officer with a false name, all three subjects were identified. One subject had a felony warrant for drug related charges. A second subject had a misdemeanor warrant for Theft 3 and Possession of Drug Paraphernalia. The subjects were taken into custody for Investigation of Taking a Motor Vehicle Without Permission and were booked into King County Jail. A search of the vehicle incident to arrest recovered drug paraphernalia belonging to the subjects. The Medina Police Department will be filing additional charges of Possession of Drug Paraphernalia and Providing False Information to a Public Servant. MISDEMEANOR CRIMES No significant misdemeanor crimes occurred during December, 2006. OTHER Please see attached Police Department After Action Report for WINDSTORM 2006. CALLS FOR SERVICE I Warrants ( 1 ) 2006-0004030 $2,500 (felony) Seattle VUCSA $7,600 Mountlake Terrace Theft-3rd MEDINA MONTHLY SUMMARY DECEMBER, 2006 FELONY CRIMES Fraud (ID Theft) 2006-0004006 12/03/06 2600 block of Evergreen Point Rd Victim reported that while reviewing her on-line bank statement there was an unauthorized check negotiated against the account. The victim believed her babysitter was responsible for the unauthorized purchase and notified the Medina Police. The victim then also noticed the next three checks and their carbon copies had been removed from her checkbook. The suspect was contacted and eventually admitted guilt. Medina Police will forward this case to the prosecutor's office for filing of a Forgery charge. Vehicle Prowl (Theft) 2006-0004054 12/09/06 8400 block of NE 12`h (Medina Chevron) The victim called on 12/07/06 to report when she arrived at her office at 8:15 a.m. she realized her purse was missing. She recalled she was at the gas station at approximately 7:20 a.m. and it may have occurred when she exited her vehicle to clean the gas off the vehicle, and left the driver's door open. On 12/09/06 a Medina officer contacted the victim for further information. She reported there was $200 cash in the wallet and value of the wallet is $100. She cancelled all her credit cards, which had no activity. Total estimated loss: $300 Vehicle Prowl (Theft) 2006-0004086 12/13/06 #E-lert 06-28 1200 block of Evergreen Point Rd Sometime between 5:00 PM on 12/12/06 and 5:OOAM on 12/13/06, unidentified suspect(s) entered two unlocked vehicles. The suspect(s) removed change and holiday gifts from the first vehicle, as well as the keys which were left inside. They also removed clothing items from the second vehicle. Medina officers processed the scene and recovered evidence which was submitted to the crime lab for processing. The total estimated amount of loss is $815. (Related cases 2006-4087 and 2006-4088) Vehicle Prowl (Theft) 2006-0004087 12/13/06 #E-lert 06-028 1200 block of Evergreen Point Rd Sometime between 10:30 PM on 12/12/06 and 7:OOAM 12/13/06, unidentified suspect(s) entered the three vehicles, which were all unlocked. The suspect(s) attempted to remove the CD player from the first vehicle, causing an estimated $100 in damage to the dash. They removed approximately $300 worth of newly purchased clothing items from the second vehicle. Medina officers processed the scene and recovered evidence which was submitted to the crime lab for processing. The third vehicle was rifled through, but no items appear to be missing. Total estimated loss: $400 Vehicle Prowl Theft 2006-0004088 12/13/06 #E-lert 06-028 1600 block of Rambling Lane Sometime between 8:OOPM on 12/12/06 and 6:30AM on 12/13/06, suspect(s) entered the vehicle and removed golf clubs and gift cards. Medina officers processed the scene and recovered evidence which was submitted to the crime lab for processing. The total estimated value of the loss is $1,200. Theft 2006-00004102 12/14/06 300 block of 82nd Ave NE At approximately 8:10 AM, a Medina resident reported a theft of a portable generator, which was located year-round outside of the front entrance. The generator was last seen at 2:00 PM on 12/13/06 and on 7:00 AM on 12/14/06 when the victim noticed it missing. Total estimated loss: $1,130 Vehicle Prowl (Theft) 2006-0004185 12/18/06 2500 block of Medina Circle Victim reported while visiting a resident for a holiday party, the driver's side window of her vehicle had been smashed out. She left her vehicle around 12:00 noon and noticed the damage at 2:30 p.m. on 12/18/06. A baseball sized rock was left lying on the passenger side floorboard. The victim noticed a small cloth bag containing a digital camera was missing. The vehicle was locked and alarmed. Total estimated loss: $350, plus $300 for repair. Burglary 2006-0004270 12/27/06 7900 block of NE 22nd St At 12:38 pm on 12/27/06, a Medina officer responded to a report of a burglary. The victim discovered a chandelier and a sink was taken between 12/20/06 and 12/27/06 when the home was unoccupied. There was no forced entry. Total estimated loss: $1,100 MISDEMEANOR CRIMES Vehicle Prowl (Theft) 2006-0004031 12/07/06 1000 block of Lake Washington Blvd NE Medina officer responded to a report of a vehicle prowl that occurred at 8:00 p.m. on 12/06/06. The vehicle was parked in the driveway, unlocked. The contents in the glove compartment were on the passenger side floorboard. The passenger side door was left ajar. The only item missing from the vehicle was one piece of unopened mail. Total estimated loss: Unknown • Assault -Simple (DV) 2006-0004033 12/07/06 2200 block of Evergreen Point Rd Medina officers responded to a report of a physical domestic between a father and son. The father was placed into custody for Assault4h Vehicle Prowl (Theft) 2006-0004103 12/14/06 1600 block of Rambling Lane The victim reported person(s) unknown entered three of their vehicles between 8:00 p.m. on 12/12/06 and 7:00 a.m. on 12/13/06. Two of her vehicles were parked in the street in front of her residence, unlocked, and the third vehicle was parked in the unattached garage also unlocked. Contents of the glove compartment of the vehicle in the garage were strewn on the passenger floorboard, and a cell phone was missing from the front seat. The other two vehicles on the street were entered, but nothing was reported missing. (This case is related to Cases 2006-4086, 4087, 4088 and 4094). Total estimated loss: $150 Vehicle Prowl (Theft) 2006-0004094 1.2/13/06 1200 Evergreen Point Rd The prowl occurred between the hours of 8:30 p.m. on 12/11/06 and 3:30 p.m. on 12/13/06. The vehicle was parked in the driveway, and it was not alarmed or locked. The victim found the gas cap had been removed and estimated $20 of gas was siphoned from the gas tank. She noticed the glove box had been opened and rummaged through. Nothing else was reported missing. Malicious Mischief 2006-0004200 12/19/06 2800 block of Evergreen Point Rd Medina officers responded to a report of a burglary. The victim and his brother left the house at 11:30 a.m. and returned at 7:41 p.m. and discovered a hole in the door glass. A side door to the residence, that was still locked appeared as if two large clay pots and a marble table top stand had been thrown at the door and window, which caused the glass to break. No entry was made into the residence and the case was changed to Malicious Mischief Medina Police have called out to this same residence several times over the past month for similar calls and are looking for correlations. Malicious Mischief 2006-0004231 12/23/06 1400 block of Evergreen Point Rd On 12/23/2006 at 11:19 pm Medina officer responded to a call regarding a hit and run on a street sign. Reporting party's house had been toilet papered and when she came outside she witnessed the vehicle back into the sign but was unable to obtain a license plate or provide a description of the vehicle to officer later. Total estimated loss: $50 Theft - Mail 2006-0004243, 4244 and 4245 12/24/06 3400 block of Evergreen Point Rd The Washington State Patrol recovered mail from inside a stolen vehicle that had been involved in a Kirkland pursuit at approximately 1:00 a.m. on 12/20/06. The stolen vehicle ran out of gas in Federal Way and two subjects were apprehended. During the search of the vehicle, three pieces of mail belonging to a Medina resident were recovered. The mail was removed from a non -locking mailbox. The victim was contacted and directed to contact Kirkland Police to retrieve his mail. Medina Police will be working with the associated police agencies to exchange information. OTHER Found Property 2006-0004205 12/20/06 3200 block of Evergreen Point Rd Medina resident called to report they discovered mail in the construction site sanican. At approximately 8:45 a.m. on 12/20/06. Pieces of third class mail belonging to two different residents were recovered. All mail was returned to the owners. No suspect information was available. Found Property 2006-0004206 12/20/06 2700 block of Evergreen Point Rd Medina resident said she and her neighbor discovered mail at approximately 9:30 a.m. in the bushes along the right of way. Majority of the mail was advertisements addressed as "current" or "new" resident. The mail was re -delivered to the address. No suspect information available. Domestic - Verbal 2006-0004223 12/22/06 400 block of 84th Ave NE Medina officer responded to a disturbance between a son and his parents. The son has been diagnosed as bi-polar and when he fails to eat he becomes violent. The mother called 911 for officer assistance. Upon arrival, the son locked himself in the bathroom and refused to talk to officers via cell phone. It was agreed that he be left alone and later will come out of the bathroom. ON VIEW ARRESTS Warrant Arrests (2) 2006-0004028 $2,000 Bellevue DWLS-3rd $1,000 Medina DWLS-3rd $ 500 Seattle DWLS-3rd 2006-0004308 $1,000 Medina Minor in Possession MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police 40 Monthly Activity Report City of Medina 2006 Felony Crimes December YTD YTD Year End 2006 2006 2005> 2005 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 1 8 20 20 Drug Violations 0 1 3 3 Fraud (ID Theft) 1 20 17 17 Vehicle Prowl 5 17 10 10 Theft (over $250) 1 11 1 1 Malicious Mischief 0 0 2 2 Arson 0 0 0 0 Auto Theft (inc Recovery) 0 5 4 4 Poss Stolen Property 0 4 0 0 TOTAL 8 66 57 57 Misdeameanor December YTD YTD ' Year End Crimes 2006 2006 2005 2005 Assault, Simple 1 7 2 2 Malicious Mischief 2 9 15 15 Vehicle Prowl 3 23 9 9 Theft (Under $250) 0 7 35 35 Domestic Violence 0 3 1 1 Minor in Possession 1 13 14 14 Drug Violations 0 17 3 3 Total 7 79 79 79 Page 1 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police 40 YEARLY ACTIVITY REPORT City of Medina 2006 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 0 0 0 0 0 0 0 Burglary (inc Attempt; 0 0 0 0 0 0 1 2 2 0 2 1 8 Drug Violations 0 0 0 1 0 0 0 0 0 0 0 0 1 Fraud (ID Theft) 3 1 3 1 3 2 0 2 0 1 3 1 20 Vehicle Prowl 0 0 0 0 0 1 0 4 3 1 3 5 17 Theft (over $250) 0 1 1 1 2 0 0 2 2 1 0 1 11 Malicious Mischief 0 0 0 0 0 0 0 0 0 0 0 0 0 Arson 0 0 0 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 2 1 1 0 0 0 0 0 0 1 0 0 5 Poss Stolen Property 0 0 1 1 0 1 0 0 0 0 1 0 4 TOTAL 5 3 6 4 5 4 1 10 7 4 9 8 66 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul 'Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 1 1 0 1 0 0 1 2 1 7 Malicious Mischief 0 3 0 1 0 1 0 1 0 0 1 2 9 Vehicle Prowl 2 2 2 3 0 0 1 0 2 3 5 3 23 Theft (Under $250) 3 0 0 1 0 2 0 0 1 0 0 0 7 Domestic Violence 0 1 0 0 1 0 0 0 0 0 1 0 3 Minor in Possession 0 0 1 2 1 0 1 4 2 0 1 1 13 Drug Violations 2 1 1 1 2 2 1 1 2 3 1 0 17 Total 7 7 4' 9' 5 5 4 6 7 7 11 7 79 Page 2 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2006 Traffic December YTD YTD Year End ACCIDENTS 2006 2006 2005 2005 Injury 1 2 0 0 Non -Injury 1 13 16 16 TOTAL 2 15 16 16 Traffic December YTD YTD Year End CITATIONS 2006 2006 2005 2005 Driving Under Influence 8 98 84 84 *Other 8 136 58 58 Total 16 234 142 142 Traffic December YTD YTD Year End INFRACTIONS 2006 2006 2005 2005 Speeding 7 70 107 107, Parking 5 97 44 44 **Other 26 328 375 375 Total 38 495 526 526 December YTD YTD Year End WARNINGS ; 2006, 2006 2005 2005 Total 61 1093 1151 1151 December YTD YTD Year End CALLS FOR SERVICE 2006 2006 2005 2005 House Watch 47 514 590 590 False Alarms 50 384 360 360 Assists 76 680 657 657 Suspicious Circumstances 15 178 185 185 Property-Found/Lost 2 19 19 19 Animal Complaints 0 35 45 45 Missing Person 0 3 1 1 Warrant Arrests 3 70 39 39 ***Other 1 25 22 22 Total 194 1908 1918 1918 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Page 3 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2006 Traffic Accidents < Jan - Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 0 0 0 0 0 0 1 0 0 1 2 Non -Injury 1 1 0 1 1 0 1 0 0 3 4 1 13 TOTAL 1 1 0 1 1 0 1 0 1 3 4 2 15 Traffic Citations Jan Feb Mar" Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 8 7 10 12 7 6 8 8 11 9 4 8 98 Other 1 5 13 12 17 10 20 21 14 6 9 8 136 Total 9 12 23 24 24 16 28 29 25 15 13 16 234 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 5 7 5 9 10 7 3 2 5 8 2 7 70 Parking 3 4 4 11 10 20 15 5 10 5 5 5 97 Other 20 29 30 46 42 15 27 26 22 27 18 26 328 Total 28 40 39 66 62 42 45 33 37 40 25 38 495 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 75 97 < 119 ` 133 116 89 116 63 81 81 62 61 1093 Calls for Service Jan' Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 35 64 49 80 37 22 41 33 22 35 49 47 514 False Alarms 30 51 36 27 23 25 43 27 28 18 26 50 384 Assists 43 52 68 57 64 58 66 54 57 45 40 76 680 Suspicious Circumstance 15 16 17 19 9 13 13 15 21 15 10 15 178 Property-Found/Lost 1 1 2 3 2 1 2 1 2 2 0 2 19 Animal Complaints 2 1 6 2 1 2 9 1 4 6 1 0 35 Missing Person 2 0 0 0 1 0 0 0 0 0 0 0 3 Warrant Arrests 4 1 3 5 14 8 6 6 10 4 6 3 70 Other 3 1 4 4 1 0 2 1 6 1 1 1 25 Total 135' 187 185 197 152 129 182 138 150 126 133 194 1908 Page 4 • Town of Hunts Point MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report Town of Hunts Point 2006 Felony Crimes December YTD YTD Year End 2006 2006 2005 2005 Burglary 0 1 5 5 Forgery (Identity Theft) 0 1 3 3 Vehicle Prowl 0 0 1 1 Theft (over $250) 0 2 4 4 Possession Stolen Prop 1 4 2 2 Drug Violation 0 0 1 1 Auto/Boat Theft 0 0 1 1 TOTAL 1 8 17 17 • Misdeameanor December YTD YTD Year End Crimes 2006 2006 - 2005 2005 Assault, Simple 0 1 1 1 Malicious Mischief 0 2 3 3 Vehicle Prowl 0 1 5 5 Theft (Under $250) 0 1 5 5 Domestic Violence 0 1 1 1 Minor in Possession 0 3 7 7 Drug Violations 2 10 2 2 Total 2 19 24 24 Page 5 0 • • 0 MEDINA POLICE DEPARTMENT TOWS of Jeffrey Chen, Chief of Police HuetS Point Yearly Activity Report ;.,�,•.,�� Town of Hunts Point 2006 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Burglary 0 0 0 0 1 0 0 0 0 0 0 0 1 Forgery (Identity) 0 1 0 0 0 0 0 0 0 0 0 0 1 Vehicle Prowl 0 0 0 0 0 0 0 0 0 0 0 0 0 Theft (over $250) 0 0 0 0 0 0 0 0 1 1 0 0 2 Poss Stolen Prop 0 0 0 0 1 0 1 0 0 1 0 1 4 Drug Violation 0 0 0 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL 0 1 0 0 2 0 1 0 1 2 0 I S Misdeameanor Crimes .Ian Feb Mar Apr May Jun Jul Aug Sept ;Oct Nov Dec Total'' Assault, Simple 1 0 0 0 0 0 0 0 0 0 0 0 1 Malicious Mischief 0 0 0 0 0 0 0 0 1 1 0 0 2 Vehicle Prowl 0 1 0 0 0 0 0 0 0 0 0 0 1 Theft (Under $250) 1 0 0 0 0 0 0 0 0 0 0 0 1 Domestic Violence 0 0 0 0 1 0 0 0 0 0 0 0 1 Minor in Possession 3 0 0 0 0 0 0 0 0 0 0 0 3 Drug Violations 1 0 1 2 1 0 2 0 0 1 0 2 10 Total 6: 1 1 2 2 0 2 0 1 2 0 2 19 Page 6 Town of Hunts Point U� MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report Hunts Point 2006 Traffic ` December YTD YTD Year End CITATIONS 2006 2006 2005 2005 Driving Under Influence 0 25 40 40 Accidents 1 2 1 1 *Other 4 63 17 17 Total 5 90 58 58 Traffic December YTD YTD Year End INFRACTIONS 2006 - 2006 2005 2005 Speeding 1 3 25 25 Parking 0 19 10 10 **Other 14 307 326 326 Total 15 329 361 361 December YTD YTD - Year End WARNINGS 2006 2006 2005 2005 Total 3 100 247 247 December YTD YTD Year End CALLS FOR SERVICE 2006 ' 2006 2005 2005 House Watch 3 45 46 46 False Alarms 13 97 82 82 Assists 4 55 69 69 Suspicious Circumstances 2 38 40 40 Property-Lost/Found 0 4 0 0 Animal Complaints 0 2 7 7 Warrant Arrests 1 12 7 7 ***Other 1 5 4 4 Total 24 258 255 255 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment; Civil Dispute;Trespass 0 Page 7 MEDINA POLICE DEPARTMENT TOWO d Jeffrey Chen, Chief of Police Wants Point YEARLY ACTIVITY REPORT HUNTS POINT 2006 Traffic Citations Jan Feb Mar Apr May ` Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 3 3 3 3 1 2 2 3 3 2 0 0 25 Accidents 0 0 0 0 0 0 0 0 0 1 0 1 2 Other 3 0 3 6 8 10 7 6 6 3 7 4 63 Total 6 3 6 9 9 12 9 9 9 6- 7 5 90 Traffic Infractions Jan Feb Mar Apr ' May Jun Jul ;Aug Sep Oct Nov Dec Total Speeding 1 1 0 0 0 0 0 0 0 0 0 1 3 Parking 2 0 3 1 4 2 1 2 1 3 0 0 19 Other 20 22 16 37 35 34 26 24 32 27 20 14 307 Total; 23 23 19 38 39 36 27 26 33 30 20 15 329 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 11 6 , 6 6 10 - 10 9 11 14 7 7 3 100 Calls for Service Jan Feb Mar Apr : May Jun Jul Aug Sep Oct Nov Dec Total House Watch 5 5 5 4 5 2 2 4 1 1 8 3 45 False Alarms 7 12 3 7 11 9 12 6 9 4 4 13 97 Assists 1 7 5 7 3 4 5 9 6 4 0 4 55 Suspicious Circumstances 3 2 2 3 3 6 3 1 2 7 4 2 38 Property-Lost/Found 0 0 0 0 1 0 1 1 1 0 0 0 4 Animal Complaints 0 0 1 0 0 0 0 1 0 0 0 0 2 Warrant Arrests 2 0 1 2 1 1 0 1 2 1 0 1 12 Other 0 0 0 2 0 0 0 1 1 0 0 1 5 Total' 18 26 17 " 25 24 22 23 24 22 17 ` 16 24 258 Page Y • ITEM H - 2 of i41F���9 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.rnedina-wa.gov MEMORANDUM DATE: January 3, 2007 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Monthly Development Services Department Report Planning Commission Meeting Recap — The December 20 Planning Commission Meeting agenda had three construction mitigation cases and one discussion topic. The first construction mitigation hearing was for a new house at an un-numbered property that lies directly west of 3223 Evergreen Point Road. The plan was approved with minor changes to plan requirements. The other two construction mitigation hearings concerned potential amendments to previously -approved construction mitigation plans for projects on 78th Ave. NE (house numbers 2645 and 2656). Neighbor concerns about 781h Ave. traffic led to the commission amend the plan for 2656-78th Ave. NE to stipulate a different truck hauling route, while the plan for 2645-78t�' Ave. NE was left unchanged based on its status of nearly complete. The discussion topic on the agenda was "street design standards." The Commission gave staff direction on defining the scope of this topic in anticipation of the upcoming Planning Commission work plan update. Final Drafting of Ordinance 797 (Establishing a "Nonconforming Envelopes" Allowance for Alteration of Nonconforming Buildings) — A few Planning Commissioners who had been following the progress of this ordinance encouraged me to make light of a potential ambiguity in the City Council's final direction to staff on drafting of the ordinance. Before passing the ordinance on November 27, the City Council directed staff to limit the eligibility of the minor deviations allowance to only properties smaller than 16,000 square feet in lot area. The potential ambiguity stems from the fact that the ordinance drafting under discussion that night established the new nonconforming envelopes allowance as an expansion of the scope of the existing minor deviations allowance (already codified in MMC 14.08.010-D). So the question has been raised of whether the City Council intended to apply this new lot size restriction to the new nonconforming envelopes allowance as well as the existing minor deviations allowance. My personal interpretation was that the City Council did intend to apply the lot size restriction to both allowances since they were established as the same program in all ordinance drafts since the nonconforming envelopes topic had been with the Planning Commission. As background, the minor deviations permit allowance was first established by ordinance 759 in 2003. Its objective was very similar to the objective behind the nonconforming envelopes ordinance — to give the owners of older homes greater flexibility to remodel those homes. The difference in the terms is that the original minor deviations allowance was limited to departures of no more than 5% of the applicable code standards and an existing nonconformity was not necessary to be awarded a minor deviation. The utilization rate of the original minor deviations allowance has been very low, only two applications have been processed. Both of these applications were for lots smaller than 16,000 square feet. ITEM H - 2 Implementation Aspects of Tree Code Ordinance — Based on the legal ad publishing date for Ordinance 798, the 60-day delay will bring the effective date to February 13, 2007. Staff are preparing for this date by soliciting bids for the City Arborist position and preparing new application materials. Because of the elimination of the requirements for shrub and groundcover plantings in collector and arterial rights - of -way (the old code's only foray into non -tree vegetation), the new application materials will feature a new name for our permit. The name of "landscape permit" will be changed to "tree mitigation permit." I expect this will boost the awareness of true scope of the permit amongst the applicant community. In the past, the broad term of "landscape permit" led many applicants to submit much more information than staff needed with their applications. Dissemination of Special Messages Following the Wind Storms — In case you missed them, Development Services used both the E-Lert email system and the Medina Quarterly newsletter to relay two special messages following the December 14 wind storms. With regard to damaged trees, we conveyed the message that obviously hazardous trees could be removed without a permit. (A surprising number of residents were reluctant to remove fallen trees without inquiring first with the City!) With regard to damaged buildings, we are offering expedited plan reviews for the repair projects. • 40 ITEM H-3 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 233-6410 www.medina-wa.gov MEMORANDUM DATE: January 3, 2007 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: December 2006 Public Works Activity Report 1. December's storms included high winds and excessive rainfall that resulted in downed power lines, a City wide power outage, blocked roadways, and areas of minor flooding. In response, the Public Works crew coordinated their efforts with the Puget Sound Energy crews to assist in the restoration of power and opening roadways, placed temporary road closed signs, temporary stop signs at signal intersections, cleaned catch basins, removed downed trees and limbs, cleaned drains and debris from the streets. The attached spread sheet lists work accomplished during the storm and in the recovery operations from 12/14 through 12/20; the cleanup work continues as of this date with the removal of downed trees, limbs, and debris. • 0 2. NE 8`" Street Sidewalk Improvement Project work has progressed with the completion of a rock wall in front of 7828 NE 81" and the removal of the edge of the roadway to allow for the construction of the new curb, and preparation of the base for the new curb, gutter, and sidewalk to be followed by the forming and pouring of the new curb and sidewalk. The project at this point is approximately 45% complete. • • • • a mm 3 3 0 0 _ - a - - s 3 c c o H c m m ° 3 o - n a a m a as 'a as Dm m a m a s �°-�' 3 a o. m m rn a� rn c m E° - a a+ 5 rn of a� o� rn m m m w y o 0 3 m N m a m m m m m m m m m L L n o. d � d a o. d = 3 3 3 3 0 0 I a n k - Z I. w o 0 0 0 n ._ w a E E ° o u o 0 'a'a oapo "a m a m c 'a 8 'a o o 'a 0 o 'a 0 "a 0 "a 0 m as m 9 9 3 3 m m o o aL U- o 0 U 0 0 0 = o 0 o 0 0 0 -o y 0 `p O N N N LL LL LL o i!1 it1°1 LL o m O F V m m 0 0 m o m a U � - > mm o o w c o a � m m d oo o W N _ m z d' z 0 00 0 m _ l mj $ O gg N N N aaa — N cow s` j m L U N o m j m'N ry go Uo m o N= 2 m m > > > > > m m m N m m m a t°i ti a s a s A 8b° 0 R O o o 0 b° $ o a s a S o E Q m s L m O� W z w a a W W rn � Eo W £ 3 � c w O 0 0 N L °° m N o 0 0 '� c° c uii Vii m oE m o O m N w z z o a o m o o cLi u c m o L t mo o m m E o° m m d o m m o m E m E m -o m m $$ -o -o a a u m a ° o' m m E E m v m `n m a n � m m ' 'S� m o m E Y U O1 O £ C C L L O L L N N V O N w a M O O C� w A o c w w w z z z 3 z m a E.;z N £ L N W ° w w z N N z c N o m o -° o=U W .� .m N m W z 9 d W .O N w c t`1 ° mw N m 0 CL Q mCL m of W M O£-co i a' Z rn c w 4 m n > m m L N a° ' a° s z a° a° z c > m E g y Y d E U o a° w cn m ) rOz ms m N9Q 3 c 4'1 '� .T w m s E U N A v �o pro m m o co o�rnm m m o in m x N met m m m m m m .yy_ m m m m E E i� m 2, E 2 O p r m w CC N z m w w w r c£c RR W o> m z z S z vv N W z O w z U..- Q w W vv c0 U Q CJ O a E o � o ° H 0 P in m r m w rn N C 3 oa a a a a a a ITEM H-4 CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www.medina-wa.gov Emergency Services Committee Report DATE: January 3, 2007 TO: Mayor and City Council FROM: Cy Humphreys, Scott Hannah and Margaret Maxwell, Emergency Preparedness Committee RE: Emergency Services Committee Report INTRODUCTION: On Wednesday December 27, 2006 from 1-3pm, an Ad -Hoc meeting was held at Medina City Hall for any interested persons who would like to share their observations about the recent December 14, 2006 WINDSTORM. Specifically, the meetings focused on critiquing how well prepared Medina and Hunts Point were for this incident. This report reflects the collective comments by the ten attendees who discussed issues associated with the recent December 14, 2006 WINDSTORM and offered improvement recommendations for the future. This after action report is hereby presented to the Medina City Council and Public at Large. Those attending included: Medina Emergency Committee Members Scott Hannah, Basic Needs Chair, Lynn Hannah, Basic Needs, Cy Humphreys, Communications Chair, Margaret Maxwell, Neighborhood Preparedness, Medina City Councilmember Bob Rudolph, Medina Civil Service Commissioner John Dern-Palmer, Medina Resident Doug Dicharry, Hunts Point Representatives Bruce Swenson, Emergency Preparedness and John Torode, Hunts Point Planning Commissioner. City Staff included Police Chief Jeff Chen, Acting Lt. Dan Yourkoski and Emergency Preparedness Coordinator Kris Finnigan. MEETING MINUTES: Medina Police Chief Jeffrey Chen opened by saying that he had received multiple comments from citizens stating they were not satisfied with the response of the city and Puget Sound Energy, in the wake of the December 14 windstorm and associated power outages. Chen was seeking the perspective of all gathered and that the information gleaned from the meeting would be shared with the City Council, Medina Emergency Committee and citizens of Medina for recommendations, ensuring a better response in the future. Following are PROBLEMS, WHAT WORKED, as well as IDEAS TO MAKE IT BETTER in the future, discussed by those in attendance. ITEM H - 4 IDENTIFIED OR PERCEIVED PROBLEMS 1. Signage Problems at various areas or intersections determined to be off limits due to down power lines or other hazards. Cars were driving under precariously positioned trees. 2. Intersection Lights totally dark due to the power outage. Some people didn't even know to stop and continued to drive straight thru. An extreme and high hazard for car accidents under these circumstances. 3. Puget Sound Energy response or lack thereof. 4. Flooding in many areas 5. Communications 6. How to get Information to the Masses i.e., Where Emergency Shelters Are 7. Coordination Problems (DOT, Hunts Point, PSE) 8. Was This a Level 1, 2, or 3 disaster? 9. Who was calling the Shots? Clarity of Command 10. Phone Lists Available? 11. Improve Communications Protocol for VHF Use 12. Need to Distribute VHF Radios ASAP (in advance of completing SPAN program in all Medina neighborhoods). 13. Emergency Plans Not at 100% Effectiveness 14. Way to Let all Citizens Know Who has VHF Radios 15. Training for Use of Radios 16. What you Can Expect to Get Through Radio Use 17. Staffing Limitations 18. When Power Came on, Traffic Problems at Gas Station 19. Fuel Capacity Issues for City Vehicles and Generators 20. City Hall Not Functioning (Lucky to Have Coach) 21. Central Place to Call for Info 22. Sewage Overflow 23. Flooding 2 ITEM H - 4 24. Obvious Downed Trees 25. Power Outage 26. Lack of Information to Citizens 27. No Telephone, Internet 28. No Heat 29. Cold Temperatures 30. Answer to How PSE Prioritized who Would Get Power Back 31. How do we get Better and Fast! 32. Coordination at the Block Level 33. More Citizen Involvement 34. More Generator Power at City Hall 35. Basically Unprepared in General 36. Some People Did Not Want to Leave 37. People can Act Irrationally When Under Stress WHAT WORKED? 1. Medina Police 2. Radios (VHF) 3. Where we had Neighborhood Organization 4. Tree Cutting by Public Works and citizens 5. Natural Gas 6. Neighbors Looking After Neighbors 7. CERT Teams 8. Generator in Neighbor's House IDEAS TO MAKE IT BETTER 3 ITEM H - 4 1. Training, Training, Training and More Training- The windstorm forced was a real scenario that exposed a number of issues we should address before the next natural disaster. 2. Manned Central Location- some residents commented there was no presence at City Hall, a location from where they sought information. 3. Adherence to Chain of Command- there was conversation around who would actually have the authority to declare an emergency proclamation or who is in charge of the situation? How do we mobilize the emergency preparedness committee and other volunteers if this happens again? 4. Generator for Gas Station- a question came up as to whether the Chevron station has a generator powerful enough to pump gasoline? 5. Need for Security Cameras- 6. Continue to make known that Overlake Golf & Country Club is a designated emergency preparedness shelter for our community. 7. Need a larger generator for City Hall- we heard the existing generator only provides lights to the basement of the city hall (the police department) but can't do anything else (police non-emergency/City telephones and City internet server down). 8. Budget for City Hall Remodel — Cost estimates for building renovation to include retrofitting for emergency preparedness. 9. Back-up Server — Need back-up servers off -site. Take it out of city hall altogether. 10. Contract with outside data server companies: one of the resonating themes was the city's inability to function and communicate from city hall due to no power which killed the local server that powers internet and telephone service. It is a well known business practice used by many large corporations to have their data servers stored and managed off site by a professional company. 11. Utilize Sandwich Boards/Kiosks to post information out- Ask for and use citizens to help put out Information if there is not enough city staff on duty to do this task. 12. The citizens need reassurance and information: Give the citizens comfort/confidence as to where the Medina Command Center (MCC) will be located. 13. Portable Stop Signs: Possibly locate these near key intersections. 14. We must have a functional citizen Safety & Security program to help the police department. We have a lot of work to do in this area! ITEM H - 4 15. Create a form that will be distributed city wide to identify any elderly with special needs. 16. Exercise for Emergency Preparedness: continue to look for opportunities . to drill our capabilities, before the emergency actually is upon us. 17. Review the merits of having a canine (K-9) program to search for people in a disaster. 18. Additional Staffing- we'd like an understanding of how much city staff is truly available to protect our city during a disaster. The citizen committees can mobilize to help if necessary but we must have enough essential support such as police officers. 19. Cub/Boy Scouts could be used to help bolter the emergency preparedness program: i.e. by painting residence numbers more clearly on sidewalk curbs or help make signs that more clearly demark the addresses for quicker emergency provider response. (proper visibility of address a requirement per MMC) The next Emergency Preparedness Committee Meeting will occur on January 24th, at 4:00 pm at Medina City Hall. All are invited to attend. Meeting Minutes recorded by Kris Finnigan, Emergency Preparedness Coordinator MEDINA Emergency Committee Ol December 2006 Windstorm Implications Prepared by Doug Ebstyne, Medina Emergency Preparedness Committee Chair Introduction An ad hoc Emergency Preparedness Committee meeting was held on December 27'h to capture feedback from the recent windstorm that ravaged the Puget Sound area. Minutes from this meeting have been shared with the Medina City Council. This emergency literally affected every Medina resident and stands as a clear warning that, in fact, our city is neither immune to nor isolated from emergencies and is vulnerable to issues that threaten public safety. Umbrella Communication Process Fundamentally, community readiness for future events of this or greater magnitude will require a well-defined umbrella communication process that is widely understood. Additionally, this process needs to be fully vetted and financially empowered. The elements of the process fall into two over arching categories that address: 1). What needs to be done; and 2). How it is to be done. The Emergency Preparedness Committee urges an immediate evaluation of both the process and equipment that enable emergency communications with a focus on improving its effectiveness. Understanding how fragile existing communications networks are and what options are available for redundant communications need to be addressed along with the following questions: What actually failed and why? Who needed to communicate but could not? How do we communicate today and what are the survivability problems of existing systems that must be addressed? Next Steps We recognize the tendency for time to soften our memory of tragic events. This is not an acceptable response to the recent storm. With direction from the City Council, the Emergency Preparedness Committee will conduct the analysis suggested above and recommend an Umbrella Communication Process for Medina. 0 DRAFT • CITY OF MEDINA Planning Commission Meeting December 20, 2006 Medina City Hall 7.00 p.m. 501 Evergreen Point Road CALL TO ORDER Mark Nelson called the Planning Commission meeting of December 20, 2006, to order at 7:13 p.m. ROLL CALL Present: Bret Jordan, Mark Nelson, Judie O'Brien, Karen Sparks Absent: Jim Frank, John Maffei, Gerry Zyfers (all excused) Staff Present: Joseph Gellings, Director of Development Services; Tim Tobin, Engineering Consultant; and Pam Greytak, Administrative Assistant ANNOUNCEMENTS Gellings announced he would be discussing three City Council action items with the Commission: 1) City Council passed the non -conforming envelopes proposal with one amendment stating it only applies to lot sizes no greater than 16,000 square feet. 2) City Council adopted a revised tree code. 3) On February 13, 2007, the City Council is scheduled to enact criteria relating to non-residential traffic mitigation. MINUTES MOTION JORDAN AND SECOND SPARKS TO APPROVE OCTOBER 24, 2006 MEETING MINUTES AS AMENDED: Nelson asked that the following changes be made to the October 24, 2006 minutes: 1) Page one, change, "Zyfers suggest the following changes" to "Zyfers suggested the following changes relating to HUP-2006-01" 2) Page two, the statement, "Nelson asked that the following changes be made to the October 8, 2006 minutes," needs to be moved to the line below the motion. 3) Page three; remove the sentence, "Nelson opened public hearing at 7:54 pm. MOTION PASSED 4-0, 7:23 PM DRAFT 0 AUDIENCE PARTICIPATION No audience participation. PUBLIC HEARINGS Nelson opened the public hearings at 7:23 pm. Construction Mitigation Plan, Level Two, C-1537 3225 Evergreen Point Road, Medina (7:24 pm) Construction of a single-family residence. Tobin read the staff report, reviewed a letter received from resident Mr. John Broback and recommended approval of construction mitigation plan following a public hearing and with one condition as outlined in report. Commissioners discussed with Tobin previous property drawings and parking. Nelson opened a public hearing at 7:38 pm. Tim Winner, Contractor, Bellevue, WA (7:39 pm) Mr. Winner addressed parking concerns, reiterating on -site engineer will be present through out project. Vlad Baydovski, Property Owner, Medina, WA (7:41 pm) Mr. Baydovski explained that Wade Entezar is the builder. He stated six to eight parking spaces will be available at another of his properties located at 3461 Evergreen Point Road. Mr. Baydovski also mentioned that he would have parking available on 78t" street. John Broback, Resident, former owner of 3225 Evergreen Pt. Road property, Medina, WA (7:46 pm) Mr. Broback stated parking concerns; pointed out easements on map; spoke about a landslide that occurred several years ago and potential problems with excessive dirt removal; discussed disturbing finger drains and columns; and his wish that property owner work together with previous contractor. Julie Myers, Woodinville, WA (7:56 pm) Ms. Meyers reiterated that her father, Mr. Broback, clearly stated hillside and construction concerns during the sale of the property. She also requested that 3223 Evergreen Point Road, LLC name be changed, due to its name being her father's address. Planning Commission Minutes December 20, 2006 Page 2 DRAFT L r • C� Gretchen Stengel, Resident, Medina, WA (7:59 pm) Ms. Stengel mentioned the 1997 landslide and discussed her concern over drainage, run-off, and soil removal. She also stated her concern over construction traffic. Steve Lin, Resident. Medina, WA (8:05 pm) Mr. Lin voiced his concerns over safety. He also asked time -frame of project and mentioned having to postpone making repairs to his circular driveway because of construction. Public Hearing Closed (8:09 pm) Commissioners and Tobin discussed details regarding parking location. MOTION JORDAN AND SECOND O'BRIEN TO APPROVE CONSTRUCTION MITIGATION PLAN C-1537, AS PROPOSED BY STAFF WITH THE FOLLOWING CONDITIONS: 1) Emergency vehicle turnaround easement shall be marked by a sign prohibiting parking in the easement. 2) No parking or blocking of the private lane. 3) Applicant must provide parking plan acceptable to city Engineering Consultant prior to commencement of construction 4) Any closure of lane requires 48 hours notice to residences on lane and any other temporary blocking requires 24 hours notice. MOTION PASSED 4-0 (8:18 PM) Recess (8:21 pm) Construction Mitigation Plan, Level Two, C-1390 2656 781h Ave. NE, Medina Construction Mitigation Plan, Level Two, C-1022 2645 781h Ave. NE, Medina (8:25 pm) Tobin reported that the Planning Commission had been asked to consider re- routing construction traffic on 78t" Avenue due to an accident in which a young boy was severely injured when struck by a utility vehicle. He testified that both 2645 and 2656 781t' Ave. NE could be affected by the re-routing. Tobin explained 2645 78t" Ave. NE project is very near completion so re-routing traffic would be problematic. He explained that construction at 2656 78t' Ave. NE is underway with walls being formed and additional excavation work might be needed. Tobin described a possible construction traffic route as being East/West on NE 28th Street, North/South on Evergreen Point Road, and East/West on NE 24th Street. He explained that Bellevue Christian School is on NE 28t" Street and most students arrive via bus. Tobin said the commission might consider Planning Commission Minutes December ZU, ZUU6 Page 3 DRAFT mandated school zone blackout periods if they decide to re-route. Tobin said workers might not follow a new non -direct route. He also stated that Evergreen Point Road and NE 24th St. are considered collector streets. Tim McGee, Resident, Medina, WA (8:35 pm) Mr. McGee stated his concern is with fast drivers, as much as with trucks. He said slowing down traffic, effective traffic routing, and sidewalks would assist with child safety. Hien Ziln, Resident, Medina, WA (8:40 pm) Mrs. Ziln introduced herself as the mother of the young boy who was injured last fall. She asked for a compromise between safety and completion of construction projects on 78th Ave. NE. Mrs. Ziln asked what could be done since there are no plans to build sidewalks. She also expressed concerned over people driving too fast on 78th Ave. NE. She indicated that there is a high volume of construction vehicles traveling down her street. Tim McGee, Resident, Medina, WA (8:42 pm) Mr. McGee stated that the majority of Bellevue Christian students do not live in Medina. Douglas Withers, Resident, Medina, WA (8:43 pm) Mr. Withers reported that drivers should be more aware and also reduce their speed. He also suggested roundabouts, planting meridians, speed bumps, flaggers and parked police cars. Mr. Withers said blackout period would be a good idea if re-routing were recommended. Mr. Withers suggested blackout period to be 15 minutes before school and 30 minutes after. Chris Koh, Resident, Medina, WA (8:47 pm) Mr. Koh said introducing a temporary plan for a blackout period would be a step in right direction. He explained that contractors could at least be informed of new route, even if all may not follow it. Public Hearing Closed (8:49 pm) Gellings explained that public works department is exploring overall traffic patterns on this two -block stretch. Also, management at Bellevue Christian School is instructing parents to use Evergreen Point Road. Commissioners entered into an in-depth discussion regarding re-routing construction traffic on 78th Avenue NE. Discussion included installing flashing speed limit signs, lowering speed limit to 20 mph, black out period times, school bus stops and children walking to school. Planning Commission Minutes December 20, 2006 Page 4 DRAFT • MOTION JORDAN AND SECOND O'BRIEN TO RE-ROUTE ALL CONSTRUCTION TRAFFIC RELATING TO C-1390 TO TRAVEL EASTIWEST ON NE 24T" ST, NORTH/SOUTH ON EVERGREEN POINT ROAD, AND EAST/WEST ON NE 28T" STREET WITH A BLACKOUT PERIOD OF 30 MINUTES BEFORE UNTIL 15 MINUTES AFTER SCHOOL START EACH MORNING (TOTAL 45 MINUTES) AND 15 MINUTES BEFORE UNTIL 30 MINUTES AFTER SCHOOL DISMISSAL EACH AFTERNOON (TOTAL 45 MINUTES). MOTION PASSED 4-0, 9:17 PM DISCUSSION Street Design Standards (9:20 pm) Gellings reviewed his report regarding Street Design Standards. He also announced that the City Council approved a new tree code that eliminates the need for shrubs and ground coverings in right-of-way, and only requirement now is tree planting. Gellings mentioned that in the future the commission might consider mandating that trees be planted in back half of right -a -way, so front could be available for utility projects. Nelson spoke about city's storm drainage system, underground wires, upgrading utilities, sidewalks and street planning. Nelson indicated that these issues need to be discussed together rather than separately. Tobin reported that city has inadequate room for people to move off asphalt when cars are traveling down street. He also stated that residents are allowed to plant hedges and place very large rocks right up to street. Tobin said hedges also block line of sight. Jordan defined possible scope of legislative topic as seeking to improve safety of pedestrians; improving lines of sight for the movement of people and cars interspersed on the properties; and coordination of utilities and work in city's right-of-way. Gellings suggested re -naming topic since commission will be forming an updated 2007 work plan. Jordan suggested that the commission will be laying the foundation for pedestrian safety. Gellings and commission further discussed pedestrian safety, underground power lines, and cost of future projects. Planning Commission Minutes December 20, 2006 Page 5 DRAFT • Gellings reported that he would draft project description to be added to new Planning Commission work plan for City Council's approval. ADJOURNMENT MOTION JORDAN AND SECOND SPARKS TO ADJOURN DECEMBER 207 2006 PLANNING COMMISSION MEETING, MOTION CARRIED 4-0 9:41 PM The Planning Commission meeting of December 20, 2006, adjourned at 9:41 pm. The next Planning Commission meeting is scheduled for Tuesday, January 23, 2007, at 7:00 pm. Minutes taken by: Pam Greytak Administrative Assistant Planning Commission Minutes December 20, 2006 Page 6 ITEM H - 7 CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www.medina-wa.gov CITY MANAGER'S ACTIVITY REPORT DATE: January 3, 2007 TO: Mayor and City Council FROM: Roger D. Crum, Interim City Manager RE: City Manager's Activity Report WIND AND POWER EMERGENCY — As part of Chief Chen's report he has included an excellent summary of the Police Department activities and lessons learned during the recent power outage. Although he has covered most of the issues, I will add some more city-wide and administrative lessons -learned in a subsequent management report later in the month. In the meantime, however I would like to publicly recognize the Police Department and Chief Chen personally for their activities during this emergency. It is rewarding to have a Police Chief who responds creatively and actively in emergency situations. I would also like to thank the Public Works crews who did their best to keep streets open and trees removed. I just attended a suburban managers meeting with PSE representatives in which we discussed everybody's response to the emergency, and planned a follow up session next month. In summary, PSE said that this was their worst outage in their 133 years of existence, and felt that, although not everything was handled perfectly, that their crews had done an amazing job in getting as many people back on line as quickly as possible. In my opinion, in hearing other cities' responses, Medina City response was superior to most of the others, especially among smaller communities. STREET VACATION REQUEST — We have received a request from adjacent property owners to vacate a small portion of Upland Rd between Ridge and 51'. I have asked Wayne Tanaka to outline the required procedures for handling this request, and we will now proceed accordingly. The initial step is to perform a staff analysis as to the technical need for the right-of-way being requested for vacation. We also need to trace ownership history and any deed restrictions that may lie with the property. Issues of appraisal of property value and the amount required by the petitioners for both appraisal and land value must be discussed. The City Council then passes a resolution setting a hearing date between 20 and 60 days of the resolution date. Vacation ordinances and payment schedules are worked out and shared with the petitioner during this period. While a similar portion of the right of way on Upland was vacated previously, this was done just before Medina incorporated and so provides us no real guidance for value and process. 0 ITEM H - 7 LABOR CONTRACTS — We are in the final stages of proof reading the new Public Works contract and should have it completed by the end of the week. There are no last minute glitches and shortly we will have completed labor agreements with all bargaining units in place that take the City through 2008. FLOODING COMPLAINTS — We received two serious flooding complaints due to the sudden deluge of heavy water on Dec 14t". I recently visited on site with one of the property owners in the 3600 block of Evergreen Pt. Rd. It was obvious from the topography that serious flooding could easily occur in a heavy rainstorm, and in fact had occurred on Dec 14th. Fortunately this area is in our CIP for storm sewer work in the 2007-08 time period. I promised that we will have our engineering folks meet with the property owner before the end of the month to discuss what changes are likely to be made and what the timetable for these changes will be. I will be recommending a high priority for this section of work. 0 0 CITY OF MEDINA DATE: January 8, 2007 TO: Mayor and Council Members FROM: Kris Finnigan, Emergency Preparedness Coordinator RE: City of Medina Hazard Mitigation Plan Hazard Mitigation Plans are required by the Federal Government, as a result of the Disaster Mitigation Act of 2000. The law mandates that all states, counties, cities, special purpose districts and native tribes develop a Hazard Mitigation Plan, in order to qualify for future federal grant funding supporting hazard mitigation initiatives. Hazard mitigation refers to long-term or permanent measures to reduce damages through avoiding the hazard risk or reducing the vulnerability. By reducing potential damages, communities increase their safety and economic stability. Agencies were invited to participate in a regional planning effort and on January 9, 2006, at a Public Hearing, the Medina City Council approved a resolution stating intention to adopt the King County Regional Hazard Mitigation Plan and to proceed with the development of the City of Medina's local annex. A draft of the Hazard Mitigation Plan was then developed and after review and Public Hearing, the draft Plan was approved in March 2006, by the Medina City Council. Since that time, this draft has been reviewed, found to be meeting specific criteria and then approved by the County, State and FEMA and is now ready for final adoption, following this Public Hearing. 0 CITY OF MEDINA RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE INTER -JURISDICTIONAL REGIONAL HAZARD MITIGATION PLAN, AS APPROVED BY THE FEDERAL EMERGENCY MANAGEMENT ACT (FEMA) WHEREAS, the City of Medina and other jurisdictions within King County have expressed a cooperative interest in disaster mitigation planning efforts; and WHEREAS, the City of Medina supports disaster mitigation efforts and regional disaster planning; and WHEREAS, other public agencies including the City of Medina have annexes to the plan; and WHEREAS, additional agencies are expected to join the plan as annexes, and WHEREAS, regular revisions and updates are required by FEMA, and WHEREAS, a locally adopted plan reviewed and approved by FEMA is required under the Mitigation Act of 2000, 44 CFR 201, is City IT RESOLVED, by the City Council of the City of Medina, to authorize the City Manager of the City of Medina, to accept and approve the designated sections and future administrative changes of the Inter -Jurisdictional Regional Hazard Mitigation Plan, as approved by FEMA on October 29, 2004. PASSED BY THE CITY COUNCIL THIS 8 DAY OF JANUARY 2007, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE DAY OF , 2007. Miles R. Adam, Mayor Approved as to form: Wayne D. Tanaka, City Attorney Attest: Rachel Baker, City Clerk City of Medina, Washington Jurisdiction Profile Hazard Mitigation Strategy r The City of Medina was incorporated in 1955. This 1.4 square mile residential community is located approximately two miles west of Interstate 405 along State Route 520 and north of Interstate 90, on the east side of and bordering Lake Washington. The 2,990 (2001) resident population consists of professionals, many of whom are high profile. The city has its own police department who also serves the Town of Hunts Point and contracts with the City of Bellevue for water, sewer and fire protection services. Puget Sound Energy is the provider of gas and electric services. The seven -member, elected Medina City Council is responsible for adopting the Hazard Mitigation Plan. Hazard Identification The City of Medina is vulnerable to numerous technological, natural and human -initiated hazards. Our hazards are the same as those identified in the RHMP Basic Plan HIVA, with the addition of possible seiche hazard, with City of Medina being located on shores of Lake Washington. Primary natural threats to the City of Medina are: • Earthquake and possible subsequent seiche, due to City's location on Lake Washington waterfront. • Severe Storms • Landslides on the steep slopes bordering Lake Washington along Medina's western boundary. Technological hazards would include: • Hazardous material spills along State Route 520 or release of petroleum products from one of the two gas stations in the community. • Power outages (downed power lines, circuit breaks, substation damage, rolling blackouts, brownouts and interruptions) • Boating and plane accidents • Sewer overflow into Lake Washington • Susceptibility to terrorist attack Unique problems can occur in the area of Medina north of State Route 520, as a result of an event that damages or destroys the Evergreen Point Road overpass. Evergreen Point Road is the only road access to the area north of State Route 520. If the overpass is inoperable fire and emergency vehicles will be unable to reach the Point; evacuation of injured persons by road will not be possible; gas and water pressure will be low or non-existent (the principal gas and water mains are suspended under the overpass); telephone lines will be cut (they also hang beneath the overpass); sewer overflow can occur if power to the Lake Lane lift pump is interrupted and Puget Sound Energy trucks cannot reach the pump to supply emergency power; and the damage survey by City City of Medina Hazard Mitigation Plan Annex January 2006 — Revised August 2006 Staff will be greatly hampered. Identical problems will also exist on Hunts Point if the 84th Avenue overpass is destroyed. A unique hazard in the City of Medina is that of the possibility of a seiche, following an earthquake event, due to the waterfront location. Other hazards in the community are the same as those as identified in the RHMP Basic Plan HIVA. Hazard History The City of Medina has experienced severe winter storms as well as mudslides in the past. These high frequency storms have created the disruption of electrical service for extended periods of time. The last major event for the City was the significant wind storm in February 2006, which resulted in disruption of electrical service for a period of approximately twenty-four hours and fell trees and tree limbs across streets, throughout the city. The probability of these future events is the same as the county and would be experienced city-wide. The Nisqually earthquake of February 2001, a low to medium frequency event, was felt in Medina and caused minor damage to City Hall/Police Station including, disruption of power, cracked walls and a shift/settling of the building. The Public Works Shop asphalt pavement was also cracked as a result of the earthquake. The probability and extent of this hazard would be the same as the county and would be experienced city-wide. Landslides on western slopes along Lake Washington have occurred with medium p 9 g frequency and would be experienced mainly in those areas of the city. The probability and extent of this hazard would be the same as those identified in the RHMP Basic Plan HIVA. Regional Goals The City of Medina's goals and objectives are consistent with the regional goals and objectives. Specifically, the City must encourage partnerships and increase public awareness to reduce the obstacles associated with the limited resources of a small organization. Current Mitigation Efforts The City of Medina's Comprehensive Emergency Management Plan, which includes a Hazard Identification and Vulnerability Analysis, was adopted by the Medina City Council in November 2002, and reviewed by the Emergency Management Division of the State of Washington and found to be consistent with the Washington Administrative Code. The plan was found to meet the criteria of WAC 118-30-060 and RCW 38.52.070. The City of Medina is moving forward with its mitigation efforts. Funding is through Operating and Capital Budgets as well as available grants. The City of Medina has obtained a grant for a mobile communications vehicle, to be used as City of Medina Hazard Mitigation Plan Annex January 2006 — Revised August 2006 an Emergency Operations Center, in the event of a disaster. An additional grant award was received for interoperable communications equipment and other funding opportunities are being pursued. The City of Medina has a highly -involved group of resident volunteers who serve as the Emergency Services Committee. The Emergency Services Committee includes seven subcommittees (Basic Needs; Communications; Fire, Search & Rescue; Medical; Safety & Security; Public Works; and Neighborhood Preparedness). Medina has a strong and involved group of HAM Radio Operators, who participate in local drills. The City frequently uses its website, newsletter and community events for increasing public awareness and educating the public about emergency services and preparedness. Through support from the City of Bellevue Fire Department, citizens are encouraged to organize emergency preparedness efforts at the individual and neighborhood levels. City staff frequently attend meetings and training to enhance our understanding of the regional plans within Zone 1 and all of King County. Mitigation Strategies and Prioritization The City of Medina will implement its strategy through Operating and Capital Budgets, private donations and grant funds as available. Large projects will be implemented over 10 multiple budget cycles or as funding becomes available. Priorities are numbered 1 — 3 with number 1 being of the highest priority for benefit during disasters. Implementation will be based on prioritization and availability of funding. Implementation of these initiatives will require outside funding assistance to fully realize their benefits within a reasonable timeframe. Without additional funding, the City of Medina will continue to maintain its level of disaster mitigation preparedness and continue to explore other avenues of funding in order to improve this preparedness level. Medina will continue to be involved in regional planning and mutual aid agreements with neighboring agencies. Due to limited City resources, outside funding will be pursued whenever opportunities arise. Medina will integrate proposed mitigation projects and strategies into all current and future City plans and policies, providing partial or full funding as time and financial conditions allow. The focus of Medina's future mitigation efforts will be: • Earthquake and Possible Subsequent Seiche, due to City's location on Lake Washington waterfront — Education and training, to include evacuation procedures, in the event of a seiche. Bring Medina City Hall, Police Station and Public Works Shop compliant with current seismic standards, continuing training of staff and volunteers, CERT Program, City of Medina Hazard Mitigation Plan Annex January 2006 - Revised August 2006 beginning in August 2006. Acquisition of food, equipment and supplies that will enhance the City's ability to protect life and property, continue City services, and preserve natural systems and resources. Development of agreements with local schools, churches and community organizations for use of their facilities as shelters, medical triage and other emergency response needs. Construction of storage facilities for emergency equipment and supplies — placed at strategic locations throughout the community • Severe Storms — Dangerous tree trimming program, training and education with PSE, back up generators. • Landslides on the steep slopes bordering Lake Washington along Medina's western boundary — Mitigation plans in new construction, enforcing building codes for all current construction, education of community through written communication in city newsletters as well as local programs addressing the issue. Technological Hazards and Mitigation Efforts would include: • Hazardous Material Spills Along State Route 520 or release of petroleum products from one of the two gas stations in the community — Education of staff and community in emergency preparedness roles and procedures — CERT Program which will begin in Medina and Hunts Point in August 2006. • Power Outages (downed power lines, circuit breaks, substation damage, rolling blackouts, brownouts and interruptions) — generator back up. • Boating and Plane Accidents — Alliance with Mercer Island Marine Patrol, distribution of boating safety to community, training and education for response to emergencies. • Sewer Overflow into Lake Washington — Elert Program to notify residents of emergency, emergency radio communication, radios for which will be distributed to area leaders in the community in coming months, increased public awareness and education. • Susceptibility to Terrorist Attack — Continuing training and education. Further enhancement of interoperable communications in mobile command vehicle, a shared regional asset, City staff member on EMAC — Search for grant funding for response and mitigation of regional terrorist threat. City has received grant funding for a mobile command vehicle, a regional asset, which is being used for mitigation and response to events. City has received grant funding for development of a Terrorism Annex to the City's Comprehensive Emergency Management Plan, adopted in April 2004. Criteria used for the prioritization of mitigation efforts are: • Benefit/cost Review • Support Life and Safety • Continuity of Government Services • Public Education and Awareness City of Medina Hazard Mitigation Plan Annex January 2006 — Revised August 2006 Benefit Cost Review included replacement costs for critical facilities and equipment at 2006 estimated prices and estimation of a single life saved as $2.3 million (figure used following the World Trade Center Terrorist attack). A ratio more favorable than 1 to 1 was necessary for projects to be considered in the City's strategy. Plan Development and Implementation A consultant, Linda Nosen was hired by the City of Medina to complete its Comprehensive Emergency Management Plan, which was adopted in November 2002. Many of the elements for the Hazard Mitigation Plan were derived from that document. Existing plans, including the Comprehensive Emergency Management Plan, studies reports and technical information available were reviewed and incorporated in the City's Hazard Mitigation Plan. The draft of the Hazard Mitigation Plan was developed by the City Manager as the Project Lead and the Emergency Preparedness Coordinator. Review was completed by City Staff as well as the Medina Emergency Committee, a group of Medina residents who will play a vital role in the event of an emergency. The draft plan was publically noticed in the local newspaper and posted on the city's website for public review and comment, prior to a public hearing and opportunity for public comment. All interested parties were involved in the planning process. Further review was accomplished by the Medina City Council, prior to public hearing and opportunity for public comment, during which no comments were received. The plan was adopted in March 2006, by the Medina City Council. The City of Medina has coordinated this plan with Rich Tokarzewski, King County Office of Emergency Management. The City will implement its plan through the sources below, unless and until other sources become available. • General Operating Budget • State and Federal Grants Public Participation The City's Emergency Committee, which consists of citizen volunteers reviewed and commented on the draft Plan, during the month of February 2006, prior to presentation of the Plan during a public portion of a City Council Meeting in March 2006. One comment was received from a Medina Emergency Committee member and no other comments were received at the public hearing in March 2006. In addition, the Hazard Mitigation Plan was and will continue to be posted on the City's website, including any and all updates, for public review and comment. City of Medina Hazard Mitigation Plan Annex January 2006 — Revised August 2006 • All public comments received at any time will be followed up. Plan Adopt Final adoption of the Plan will be during a regularly scheduled City Council Meeting, upon acceptance by the County, State and FEMA. Plan Maintenance The City Manager will be responsible for annual review of Medina's Hazard Mitigation Plan each September, prior to presentation to the City Council for approval. Any changes that are necessary will be presented to the public during the City Council regular meeting in September, for public comment. The Plan will also be reviewed after disaster events. The City will send a report to King County, as holder of the Regional Hazard Mitigation Plan, which will address any changes made to the City's Plan. The Regional Plan will be sent to the State on an annual basis in November of each year. The City Council will be notified of any administrative changes or updates but substantive and legal changes would require adoption of a resolution. City of Medina Hazard Mitigation Plan Annex January 2006 — Revised August 2006 • • Primary Secondary _X Tertiary Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Earthquake Category: Support Life, Safety, and continuity of government services Priority: 1 Plan Adoption #: tracking # Brief Description of Project: Secure all electronic equipment to avoid damage/destruction in the event of a catastrophic earthquake. This would protect all City -owned computers and communications equipment. Rationale for Project: Computers and electronic equipment are not fastened or secured to there location. In the event of an earthquake, violent shaking could cause the destruction of those units. This would in turn cost the City money and has the potential of interrupting government services. Costs were based on current labor and materials costs. RHMP Goals: Support life and safety and Government services. Lead Jurisdiction: City of Medina, Director of Public Works Cost of Project: $2,500 Estimated Time Period Implemented: One Year Funding Sources: Operating Budget Status: Waiting for funding. Benefit/Cost Ratio: $100,000/$2,500 40:1 City of Medina Hazard Mitigation Plan — February 2006 • • Primary Secondary X_ Tertiary Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Multi Hazard (earthquake, winter storms, fires, landslides, etc) Category: Support Life Safety and Public Education/Awareness Priority: 1 Plan Adoption #: tracking # Brief Description of Project: Create a CERT Team - Citizen Emergency Response Team Rationale for Project: Recognizing the hazard and proposed solution, resolution, and/or specified law or regulation impinging on the project. Provide additional support during disasters. RHMP Goals: Support life and safety Lead Jurisdiction: City of Medina, Police Chief Cost of Project: $50,000 annually based on 2006 staff support costs and costs of supplies. Estimated Time Period Implemented: Twelve months 2006 - 2007 Funding Sources: Operating Budget Status: This program is currently partially funded and in the initial stages of implementation. Benefit/Cost Ratio: $2.3 Million/$250,000 ($50,000 annually for 5 years) 9:1 City of Medina Hazard Mitigation Plan — February 2006 • • Primary _X. Secondary Tertiary Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Multi Hazard (earthquake, winter storms, multi -casualty incidents including terrorist attacks, etc.) Category: Support Life, Safety, and continuity of government services. Priority: 1 Plan Adoption #: tracking # Brief Description of Project: To provide disaster supply storage at Medina City Hall. This storage will contain disaster supplies for city employees during extended emergencies. The type of supplies would include items such as: blankets, cots, food and water, medical supplies, and more. Rationale for Project: (Recognizing the hazard and proposed solution, resolution, and/or specified law or regulation impinging on the project). Identified needs for employees forced to stay extended periods of time. It is difficult to put a dollar cost to the loss of a life. For this Initiative $2.3 M is the figure used for loss of a life based on the World Trade Center Attacks of 9-11-2001. RHMP Goals: Support life and safety Lead Jurisdiction: City of Medina, Emergency Preparedness Coordinator, Police Department Cost of Project: $25,000 based on 2006 supply prices. Estimated Time Period Implemented: Two years. Funding Sources: Operating Budget Status: This program is partially funded and approximately 50% complete. Benefit/Cost Ratio: $2.3 Million/25,000 92:1 City of Medina Hazard Mitigation Plan — February 2006 • • Primary _x_ Secondary Tertiary Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Multi Hazard (earthquake, winter storms, multi -casualty incidents including terrorist attacks). Category: Support Life, Safety, and continuity of government services. Priority: 1 Plan Adoption #: 2006-004 Brief Description of Project: To provide disaster supply storage at strategic locations throughout the city of Medina. Each unit will contain supplies for citizens during emergencies. The type of supplies would include items such as: blankets, cots, medical supplies, two-way radios, search & rescue equipment, etc. Rationale for Project: (Recognizing the hazard and proposed solution, resolution, and/or specified law or regulation impinging on the project). Identified needs for individuals in need of shelter, medical care or other emergency services. It is difficult to put a dollar cost to the loss of a life. For this Initiative $2.3 M is the figure used for loss of a life based on the World Trade Center Attacks of 9-11-2001. RHMP Goals: Support life and safety and government services. Lead Jurisdiction: City of Medina, Emergency Preparedness Coordinator, Police Department Cost of Project: $60,000 Estimated Time Period Implemented: Contingent on available funding. Funding Sources: Partially funded by Operating Budget Status: Partially funded and in initial stages. Benefit/Cost Ratio: $2.3 Million/$60,000 38:1 City of Medina Hazard Mitigation Plan — February 2006 11 • Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Earthquake Category: Support Life, Safety, and continuity of government services. Priority: 1 Plan Adoption #: 2006-005 Brief Description of Project: Bring Medina City Hall/Police Station compliant with current seismic standards. Rationale for Project: Currently, Medina City Hall/Police Station is not retrofit to current seismic standards/codes. In the event of a catastrophic earthquake, the building is likely to fail causing destruction, interruption in government services, and potential loss of life. For this Initiative, $2.3 M is the figure used for loss of a life based on the figures used in the World Trade Center attacks of 911112001 and $2.0 M the repair or replacement of City Hall/Police Station due to the absence of modern seismic upgrades. RHMP Goals: Support life and safety, continuity of government services. Lead Jurisdiction: City of Medina, Director of Public Works Cost of Project: $150,000 based on preliminary cost estimate. Estimated Time Period Implemented: Two or three years Funding Sources: Partially funded by C/P plan. Status: Current funding is sufficient to complete evaluation for seismic upgrades. Benefit/Cost Ratio: $4.3 Million/$150,000 28:1 • • Primary _x_ Secondary Tertiary Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Multi Hazard (earthquake, winter storms, multi -casualty incidents including terrorist attacks). Category: Support Life, Safety, and continuity of government services. Priority: 2 Plan Adoption #: 2006-006 Brief Description of Project: To provide emergency back-up power to all critical facilities using emergency generators to maintain electricity to Medina's critical facilities. Rationale for Project: Electricity is needed to maintain public safety during catastrophic disasters causing power outage. It is difficult to put a dollar cost to the loss of a life. For this Initiative, $2.3 M is the figure used for loss of a life based on the attack of the World Trade Center of 911112001. RHMP Goals: Support life and safety and government services. Lead Jurisdiction: City of Medina, Director of Public Works Cost of Project: $50,000 Estimated Time Period Implemented: Contingent on available funding. Funding Sources: Unknown Status: Currently, City Hall has an emergency generator, which does not produce sufficient wattage to maintain operations. Additional generators are needed for other critical facilities identified as support buildings. Benefit/Cost Ratio: $2.3 Million/$50,000 46:1 City of Medina Hazard Mitigation Plan — February 2006 ITEM 1 - 2 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: Public Hearing -- Construction Mitigation Program Process Changes and Permit Renewal MEETING DATE: January 8, 2007 DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: August 14, 2006 SUMMARY OF ISSUE/TOPIC: Various changes are proposed to the construction mitigation program and the permit renewal regulations as summarized in the attached staff report dated January 3, 2007 (Item 1-2a). COMMISION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ® SEE COMMENTS ❑ N/A CITY MANAGER: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS COMMENTS: Staff follow-up to the previous Council discussion is summarized the attached staff report dated January 3, 2007 (Item 1-2a). ATTACHMENTS: Item I-2a -- staff report dated January 3, 2007 Item 1-2b -- draft ordinance Item 1-2c -- draft template for a menu -based construction mitigation plan Item 1-2d -- revised construction code of conduct BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $ none ❑BUDGETED ❑ NON -BUDGETED FUND: ❑ RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12007 Agenda Packets 10108200711tem I-2, CMP and renewal topic, cover form.doc ITEM I— 2a CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.modina-wa.gov MEMORANDUM DATE: January 3, 2007 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Construction Mitigation and Permit Renewal RECOMMENDATION: Conduct a public hearing and review staff follow-up to the August 14, 2006 City Council discussion of the topic. POLICY IMPLICATION: The Construction Mitigation Program (CMP) is aimed at minimizing construction nuisances for the neighbors of construction projects. It works by supplementing traditional types of regulations such as noise limits and street parking restrictions with a requirement for applicants to develop a customized plan that details all measures that will be taken to reduce impacts on neighbors. The permit renewal regulations can serve as a disincentive to prolonging the length of construction projects. RECOMMENDATION: The background information originally provided to the City Council last August as well as follow-up by staff is organized around the same Decision Areas A through J. Decision Area A — What changes to the program triggers are appropriate? Essentially the current triggers dictate that large projects are governed by Planning Commission -approved CMP plans, medium projects are governed by staff -approved CMP plans, and small projects are governed by the prescriptive Construction Code of Conduct. The graphic below illustrates the strategy behind the Planning Commission's recommended new triggers. The graphic also applies to the staff -recommended triggers even though they use a different approach than Planning Commission's (see below). Under these triggers, more projects would fall into the prescriptive Code of Conduct, meaning the applicant simply agrees to abide by a standard set of rules. All other projects would need to develop "tailored CMP plans." Within the tailored plan category a further distinction is made between plans with staff approval (analogous to the current "level 1 CMP's") and plans with hearing approval (analogous to the current "level 2 CMP's"). 0 ITEM I— 2a Highest Ittte=ty TAILORED PLAN 11ITH PLANNLNG CO INflSSION, APPROVAL a, I " TAILORED PLA_N NxTTH :STAFF APPROVAL LEVEL 2 CAIP +� LEATEL I Cl j, i ' CODE OF CONDUCT CODE OF C0-NDU CT Lowest Iuteusity Planning Commission Recommendation: The exact language of the Planning Commission's recommended new triggers is found in section 15.20.010-C of the ordinance draft (Item 1-2b). Council Direction August 14: Council discussed a staff -highlighted issue of alternative approaches to writing the trigger language for staff -approved tailored CMP plans. Whereas the Planning Commission's recommendation reflected a new approach that has been called the "opt -out approach," the Council requested that staff develop code language that would reflect an "indicators" approach. The "opt -out" approach involves trigger questions that ask an applicant whether he / she seeks to depart from some aspect of the Construction Code of Conduct such as starting construction activities before 7:30 a.m. or staging in the public right-of-way. The "indicator" approach uses objective measures of a project that are known to correlate with the potential for a project to be disruptive to neighbors such as floor area and project budget. Staff has developed a set of seven such indicator questions. They are found section 15.20.010-C of the ordinance draft (Item I-2b) along side of the Planning Commission's recommended trigger language. Without reaching specific direction, the Council also discussed the merits of the proposed triggers for Planning Commission -approved tailored CMP plans. For example, the concern was expressed that these triggers could, hypothetically, allow a $2.9 million project to proceed under the standardized Code of Conduct and without public comments. In response, I would like to point out that the staff -approved tailored CMP plans also allow for public notice and comment, but without a hearing. Also, the staff - recommended trigger language for staff -approved tailored CMP plans would prevent the above scenario ITEM I— 2a because it includes the $500,000 project value trigger. Most likely, one of the Planning Commission - recommended triggers would also be met for a project of this intensity. A third concern raised by the Council was the adequacy of the Construction Code of Conduct for small projects. There was a reference to enforceability problems with the Code of Conduct leading to the last construction mitigation ordinance. Actually, the enforceability issue with the Code of Conduct stemmed from the fact that it was not referenced in any adopted City ordinances. This would be solved by references in sections 15.20.005 and 15.20.010 of the attached ordinance draft which give the document legal standing and authorize staff to maintain the document over time. A revised Code of Conduct is included in this packet as Item 1-2d. Decision Area B: Switching To a Menu -Based Method of Plan Development. The idea of switching to a "menu -based method of plan development" refers to the fact that the individual CMP plans are presently being drafted in the applicant's own words. The City Council initially felt that a change to the process would be appropriate where the City provides applicants with a "menu -based" plan template containing the mitigation measures that have been successful to date and with the ability of the applicant to tailor it to his / her situation. Planning Commission Recommendation: The Planning Commission agrees with the change to menu - based plan development. A draft of a menu -based plan template follows this report (Item 1-2c). Council Direction August 14: The City Council affirmed its support for this change. Decision Area C: Subcontractors and CMP Enforcement Certain projects have had chronic violation histories despite the existence of a Construction Mitigation Plan. Staff has only two enforcement "tools": 1) request police involvement when the violation is of a MMC regulation such as blocking traffic or construction noise outside the allowed hours and 2) the civil penalties procedure of MMC 1.15 if the violation is from the terms of an approved CMP plan. These tools are not sufficient for dealing with a variety of different violation scenarios. These include subjective matters such as dust control violations and contractors that the homeowner has hired independently from the general contractor. In the limited discussion that the Planning Commission had on this matter it was identified that the Town of Yarrow Point has an appealing system where cash bonds are required at permit issuance and the town will draw on these bonds as a penalty for construction mitigation violations. However, the Medina City Attorney has stated that it is not proper for bond draws to occur as penalties in the absence a hearing process. Staff and City Attorney Recommendation: Four new enforcement tools could be created through code revision: 1) stop work order authority, 2) requirement for property owner to designate project representative (possibly including him- / herself) for all permitted work, 3) authority to add CMP requirements based on a history of violations, and 4) authority to arrange for an enhanced degree of project observation by a code enforcement officer based on a history of violations. Council Direction August 14: Council supported all of the above enforcement tools and they are all reflected in the ordinance draft. A fifth enforcement tool is also reflected in the ordinance draft — establishing cash bonds for large projects where the City may incur costs as a result of the project. The anticipated uses for such City reimbursement bond draws would be street cleaning and towing of vehicles ITEM I— 2a parked in the street. The legal issue mentioned above is satisfied since these are cases of using the bond money to reimburse the City rather than as a penalty. Decision Area D: How long should a permit be valid for? The goal of minimizing the disruption to neighbors of construction projects lead the City to establish expiration dates to building permits several years ago. In 2000, Ordinance 679 increased the permit validity from 12 months to 18 months. Projects have always been permitted to take more time, but a permit renewal fee was imposed when the first permit expired. It is not uncommon for projects to exceed the new 18 month limit. In 2005, eleven permit renewals were issued to these projects. Planning Commission Recommendation: Change permit validity from 18 to 24 months with cost recovery rules as described under Decision Area E. Council Direction August 14: Council was not supportive of changing the length of permit validity from the current 18 months. Decision Area E: How should the amount of the permit renewal fee relate to the goals of City cost recovery and minimizing the length of construction projects for neighbors? The two reasons for charging a significant fee for permit renewal are to 1) recover the City's costs to perform inspection and plan review tasks on these extraordinary projects and 2) to serve as a disincentive to prolonging the length of the project. Currently the code (MMC 15.04.040) sets the permit renewal fee as an additional full permit fee. While this may seem high, it has been shown that it is not leading to a revenue surplus. The applicant community has suggested that the permit renewal fee should be based on the proportion of the project completed when the first permit expires. This approach would obviously be fraught with disagreement about what percentage of the work remains, and how much it will cost to complete the work. The present code also provides an alternative to permit renewal know as "permit extension." Permit extension grants six additional months to the permit on the condition that the remaining work is all on the building interior and the site is not visibly disturbed. The fee for permit extension is $100 — much less than for permit renewal. Planning Commission Recommendation: Eliminate permit extension. Continue to impose an additional full permit fee at permit renewal (which would be at month 24 permit Decision Area D) and establish the new practice of billing the applicant for all of the City's plan review and inspection costs starting after month 18. Council Direction August 14: Council was not supportive of changing the permit renewal fee. Two related housekeeping changes that are found in the ordinance draft (MMC 15.04.040) are elimination of the references to plan check fees, and Planning Commission renewal of construction mitigation plans with all permit renewals. The plan check fee is irrelevant because all consultant costs associated with design changes are passed -through to the property owner. Additional construction mitigation process has not proven to be beneficial beyond the renewal fee disincentive to lengthy projects. In follow-up to Council's request, the rate of new home permits involving renewal and extension has been iscalculated as 20% and 5%, respectively. ITEM I— 2a Decision Area F: Should the notion of "project completion" have a special definition for permit renewal purposes? Unfortunately the course of most permit renewal projects has been that the superintendent endevours to complete the project by month 18 but misses this target by just a few months. This pattern has necessitated that staff write a great deal of code interpretation notices that seek to draw fine distinctions between compete / not complete or eligible for renewal / eligible for extension. Nonetheless, these applicants usually complain that staff should bend the rules. Staff does not feel that the ordinance grants it such discretion. Another scenario that has led to controversy is when the applicants stops working or stops scheduling inspections when the project is almost completed. Sometimes this ocurrs because the property owner has moved into the house. If the permit expires and a final inspection has not occurred, staff believe that the code provides use with no alternative but to assess a permit renewal fee before we do inspections or issue a certificate of occupancy. In the past, the City Council has affirmed that this is the proper code interpretation when applicants have appealed to it. Planning Commission Recommendation: No code change. Council Direction August 14: Agreed with Planning Commission. Decision Area G: How should the permit renewal regulations relate to sites with multiple structures under construction? The MMC requires homeowners to obtain a separate permit for separate structures — even when they are both under construction on the same property and at the same time. Typical examples include a house plus a swimming pool or house plus pier. The MMC has been interpreted by staff to deny an applicant the option of permit extension (i.e. to require permit renewal) at the 18-month point on a house permit with only interior work remaining if the second structure is still under visible construction. This practice is consistent with the notion of using permit renewal as an incentive for expedient project completion. The ordinance seems to be geared toward the common situation of starting construction on accessory structures as the primary house is nearing completion. It is less clear to staff how to deal with the opposite situation — if an applicant begins work on a boathouse and then starts to replace the house six months later, should the 18-month "clock" start with the boathouse or the primary house? Another issue is that this rule can have the opposite effect what was intended. Construction activity on a site may actually be prolonged because the permit renewal fee is avoided if construction on the second structure is not started until the first permit is closed out. Planning Commission Recommendation: Only consider the completeness of the subject structure for renewal of its permit. Council Direction August 14: Agreed with Planning Commission. It should be noted that under this new approach, there does not seem to be any reason to keep the permit extension rule. The permit extension rule allowed home projects an additional six months of permit life on the condition that all exterior work was completed at the 18 month point. Decision Area H: Should there be any other type of permitting link between separate projects on one site? The City Council should be aware that there is an issue of code compliance "leverage" related to permit renewal. At one time MMC 15.04.040 was interpreted to say that the City could withhold certificate of occupancy for one structure that is code compliance because of a code violation related to another ITEM I— 2a structure on the site. Even though we have decided that the code does not grant this authority, the absence of this tool will lead to a great deal of staff and City attorney time being consumed with cajoling compliance on matters such as sheds and sport courts built in violation of code. Planning Commission Recommendation: Only consider the progress on the subject structure for issuance of its certificate of occupancy. Council Direction August 14: Council entertained a counterpoint to the Planning Commission recommendation on August 14 — that without the ability to withhold an occupancy permit for the primary structure, staff will have difficulty cajoling compliance on related site work such as sheds and sport courts. The City Attorney does not support such linking of approvals between permits so staff agrees with the Planning Commission recommendation and will continue to research tools for leveraging compliance for accessory structures. Decision Area I: Should the City conduct permit fee reconciliation? Since permit fees are a function of the actual cost of a project (the permit fee is almost a fixed percentage pursuant to the fee schedule), for several years, the Development Services Department has had the practice of "fee reconciliation" at the end of each project. This means that the permit fee paid at the time of permit issuance was based on an estimate of project cost and the reconciliation process can make an adjustment to that fee based on any increases in cost experienced during construction. (Decreases in cost are possible but rare. When they occur, a refund can be made to the applicant through reconciliation.) In cases of multiple permits for a single project, (i.e. at least one renewal occurred), the final project cost is retroactively applied to all permits. Many applicants have objected to the practice of reconciliation in the sense that Medina does not assume that the cost estimate provided at the time of permit issuance is still accurate at project completion. While it is true that many local jurisdictions do not have fee reconciliation, it is also true that most of them are not dominated with projects that have significant cost overruns, and are not "shortchanged" revenue as a result. Planning Commission Recommendation: No code change. Council Direction August 14: Agreed with Planning Commission. Decision Area J: Should the final project valuation be used in calculation of the permit fee for all of the earlier permits in the renewal chain? There have been protests about staffs code interpretation that the final project valuation should be used in the calculation of the fees for all earlier permits. These applicants have asserted that the fee for each permit should be based on its respective proportion of the overall project completion. The City has received legal counsel that the full permit fee for each is defensible on the grounds that the city incurs commensurate costs for their larger -than -average plan review and inspection tasks. Planning Commission Recommendation: No code change. Council Direction August 14: Agreed with Planning Commission. 0 ITEM I— 2b . CITY OF MEDINA ORDINANCE NO. AN ORDINANCE AMENDING MMC 8.06, 15.04, AND 15.20 TO MODIFY CERTAIN REGULATIONS CONCERNING BUILDING PERMIT EXPIRATION AND THE CONSTRUCTION MITIGATION PROGRAM. THE CITY COUNCIL OF THE CITY OF MEDINA DO ORDAIN AS FOLLOWS: SECTION 1: MMC 8.06.030 AMENDED. Medina Municipal Code 8.06.030, is amended to read as follows: 8.06.030 Limitations on construction and development activity A. General. It is a violation of this chapter to engage in any commercial construction and development activity or to operate any heavy equipment before the hours of 7:00 a.m. and after 7:00 p.m. Monday through Saturday. No construction and development activity or use of heavy equipment may occur on Sundays or holidays that are holidays observed by the City. Note that if work begins before 7:30 a.m. a project will be subject to a tailored construction mitigation plan pursuant to MMC 15.20. B. Exception. The bu+ldiRg-eff4G t city manager or designee may grant written permission to engage in a construction and development activity or to operate heavy equipment after the hours of 7:00 p.m. and before 7:00 a.m. on Monday through Saturday, on Sundays or holidays that are observed by the city if this will not unreasonably interfere with any residential use. SECTION 2: MMC 15.04.040 AMENDED. Medina Municipal Code 15.04.040, is amended to read as follows: 15.04.040 International Building Code Section 105.5 and International Residential Code Section R105.5 amended. Section 105.5 of the International Building Code and Section R105.5 of the International Residential Code are hereby amended to add the following: All work authorized by permit shall be completed and final inspections made within eighteen months from the date of permit issue and all permits shall finally expire by limitation eighteen months from date of issue. 1. ThePFGjeGt or, GOMprete,as-tevisible -exteFi site`NeFk anther dE)86 ^^+ . ITEM I— 2b 2— NO URaPPFGV8d GhaRgeG te the GFigiRal approved plaRS have beelp Q-1: Will 198 Made. 4,. AR addii inn eGti�Tee set by the Building Offinial is paid-. In order to renew action on a permit after final expiration, the permittee shall obtain a new permit and pay a new full permit fee. 3 All ren„ired iRGpeGt4GRGc have been made to all nmmpleted worn SECTION 3: MMC 15.20 AMENDED. Medina Municipal Code 15.20, is amended to read as follows: Sections: 15.20.005 Definitions 15.20.010 Construction mitigation required 15.20.015 Use of tower cranes 15.20.020 Submittal requirements 15.20.030 Mitigation measures 15.20.040 Evaluation criteria 15.20.050 Review and approval of construction mitigation plan 15.20.060 Revision of mitigation plan 15.20.070 Appeal 15.20.080 Enforcement 15.20.090 Violations and penalties 15.20.005 Definitions A. "Construction Code of Conduct" is a City -developed construction mitigation plan consisting of prescriptive measures for reducing construction impacts on neighbors and the community. "Tailored Construction Mitiaation Plan" is a plan consistina of both Citv-developed and applicant -proposed measures for reducing construction impacts on neighbors and the community. Tailored plans are approved by either administratively by the citv manaaer's desianee or durina Dublic hearina by the Medina plannina commission. C. "Total project cost" means the true value in the open market of all work required to accomplish the proposed construction, as defined by the International Building Code for the purpose of computing building permit fees. The true value shall include reasonable true market values for the materials and labor and include normal contractor profit and overhead and design fees, but exclude Washington state and local sales taxes and permit fees. 15.20.010 Construction Mitigation Required 9 q ITEM I- 2b • • • A. The requirements of this chapter shall apply to all construction proiects requiring a building permit issued by the city. Unless waived by the city manager or city manager's designee a construction mitigation plan application shall be submitted with all applications for building permit Projects constructed in multiple phases shall be considered as a single project for determining the type of the construction mitigation plan for identifying construction impacts and for evaluating proposed mitigation measures. e dined in #1 in R (1) OF pno OF mpYe GGRditinnc OU Minor! in R /i� All construction projects shall comply with the requirements of the Medina Construction Code of Conduct or a tailored construction mitigation plan. C. A tailored construction mitigation plan shall wi4 be required if a proposed project meets #we one or more of the conditions outlined in (C)(1) or of this sestiee an less than tWGr(C)(2) of this section A Level 11 nr`ncir Gtir.n mitigation plan will be 1. Administrative (Planning Commission Recommendation) a. Construction activity is proposed to begin earlier than 7:30 am b. Project involves cutting stone or tile outdoors before 9:00 am c. Project requires staging of construction vehicles, equipment, or delivery vehicles in the public right of way or in a private lane or a shared driveway d. Project requires a temporary road closure or temporary blockage of a private lane or shared driveway e. Project is located within 600 feet of the Medina Elementary School, the Bellevue Christian School, or the Saint Thomas School f. Utilities services will be interrupted to neighboring properties g. Number of construction vehicles on site may exceed the number of on -site parking stalls (Staff Recommendation) a. Total floor area of all structures or portions of structures which are the subject of the permitted construction exceeds 25% of lot area and 3,000 square feet: b. Total project cost is estimated to exceed $500,000: c. On -site parking for at least three (3) vehicles associated with the construction activity is not available: d. Power, water, or sewer service to any other property within Medina will be interrupted on more than one occasion durina construction: e. Construction is proposed within the building setbacks(s) on a building structure that is located in a setback area, f. Use of private lane or shared driveway is proposed for parking, staging of construction related vehicles, loading or off-loading of equipment, or loading or off- loading of materials ITEM I- 2b • 0 g. Project is located within 600 feet of the Medina Elementary School, the 2. Public Hearing Bellevue Christian School, or the Saint Thomas School a Total construction costs exceed $3 million This cost figure shall be updated annually by applying the consumer price index for each year after the date of the ordinance codified in this chapter. b Total quantity of excavated soils exceed 2,000 cubic yards c Construction activities (except as exempt per MMC 18.12.110) occur in landslide hazard area d Use of tower crane during construction wr : : N...e -. .... ITEM I- 2b 15.20.015 Use of tower cranes 10 15.20.015 Use of Tower Cranes. A. A "tower crane" is defined as any electrically powered crane containing a vertical tower which is fixed in place, with a horizontal swinging arm or boom used for lifting, lowering and transporting materials. B. Before a tower crane is installed or used at any site within Medina, a mitigation plan will be required. If a mitigation plan is already required for the project, the use of a tower crane will be added to the matters to be considered in the mitigation plan. C. A mitigation plan relating to the use of tower cranes must show, at a minimum: 1. That the use of a tower crane will have a net beneficial impact upon persons residing in the immediate vicinity and throughout the city, i.e. whether beneficial impacts, including shortening the time for completion of the project, will outweigh negative impacts, including visual impacts. The burden of proof that there is a net beneficial impact shall be on the applicant. 2. That the height of the crane has been restricted to the minimum necessary to clear obstructions for the boom's turning radius. 3. That other types of cranes could not be used with less overall negative impacts, including collapsible tower cranes, tower cranes with booms that can be raised and lowered, and hydraulic boom cranes. 4. That the length of time the crane remains in place is the minimum reasonably necessary. 5. That no advertising or signs will be allowed anywhere on the crane except built-in signs identifying the manufacturer of the crane which can not be removed. D. All tower cranes shall be installed and operated so that no portion of the crane travels over rights -of -way or over any neighboring property unless there is a compelling reason to do so and the owners of all affected properties have consented in writing. (Ord. 665 § 1, 1999) 15.20.020 Submittal requirements At project permit intake, a completed construction mitigation plan application shall be submitted to the designated city representative with either a signed Construction Code of Conduct or a draft tailored construction mitigation plan. RR a feFmat to be detBFMORed by the Gity maRageF OF Gity FnaRageF's A. Level 1 GGR6tFUGtiGR imp Tailored Construction Mitigation Plan Submittal Requirements. . 1. A site plan and complementary drawings, which identify: ITEM I- 2b a. Location of all proposed and existing structures; b. Location of all proposed and existing improvements (e.g. pools, sports courts, docks, piers and driveways etc.); G. G nor I' od Iand6Ga,-'ng• e. Existing site conditions including, significant trees, topography and Soli critical areas (MMC 18.12), as applicable; f. On -site construction parking plan; g. City map showing location of designated off -site parking areas; i. Location of on -site material storage area(s); j. Location for staging of vehicles loading/off-loading equipment, and receiving deliveries; k. City map showing proposed travel routes for removal of excavated materials and for material deliveries; I. Location of tower crane which illustrates swing radius 2. Written documentation, which includes: a. City -provided template with prescriptive and tailored mitigation measures. ; ; e Estimated size of wark GFew to be involved with nro10Gt• Isf. PF9PG69d GGRStFUGtieR GGhedU'e,. g. , ITEM I— 2b 0 15.20.030 Mitigation Measures To mitigate the impacts of construction activities the city may impose such conditions as are necessary to protect the public health, safety and general welfare, and to assure compliance with the provisions of the Medina Municipal Code, including but not limited to: A. Screening or fencing of the construction site; B. Temporary or permanent fences or walls; C Implementation of noise reduction methods; D. Dedicated off -site parking areas for construction personnel; E. Use of buses or vans to transport construction personnel to/from off -site parking; F. Implementation of air pollution reduction methods, such as dust control, use of clean fuels, retrofitting equipment to provide additional emissions control, etc.; G. Restricted work hours, including for unusually disruptive activities and hGWF6 Of tFaRSPOFt" H. Soil export by barge and rRegulation of truck and equipment traffic routes and hours of transport; I. Requirements for meetings, notices and/or other methods of communicating with neighboring property owners; J. Restoration of city streets and right-of-ways to include, daily or weekly cleaning and repair of structural damage; K. Escrow Account or street use fee for damage to public property or maintenance of public rights -of -way; M. Use of specific equipment or construction methods and practices to reduce impacts to people, property, trees, and/or environmental n^:e critical areas. (Ord. 748 § 3, 2003; Ord. 588 § 3, 1994) 15.20.040 Evaluation criteria Final Construction Mitigation Plans shall be evaluated based on, but not limited to, the following criteria: A. Space has been dedicated within the property boundaries for parking of all construction related vehicles and equipment or, arrangements have been made for off -site parking of construction related vehicles and equipment; B. Adjacent property owners within 300 feet have been identified and provided with notice of proposed construction activities, , and project contact information; C. Reasonably available control technology will be implemented to control dust, mud, noise, exhaust emissions, vehicle staging, deliveries and related impacts; D. Measures have been taken to maintain construction materials in a safe, orderly and secure manner; E. Screening and/or buffers will be installed and/or maintained to reduce the construction impacts to adjacent property; F. Measures have been identified to provide off-street parking for deliveries to the property; G. Blockage of private lanes and shared driveways is generally prohibited. If necessary, it must be coordinated with affected neighbors and the site will be configured, and the Ig work planned in a manner resulting in the fewest number and shortest duration of blockages possible; 7 ITEM I- 2b H. Utility disruptions have been planned and coordinated in a manner that will result in the fewest number of disruptions possible; J. Measures have been identified to reduce environmental impacts to sensitive critical K. areas; Overhead equipment does not encroach into air space of adjacent property or any portion of a public right-of-way; L. Applicant has illustrated that use of a tower crane will result in a net benefit to the project, such as significant reductions in project length, noise, or environmental impacts; M. Tower cranes are the minimum height necessary to clear obstructions for the boom's turning radius; N. Arrangements have been made to provide certified flaggers for all activity within the public right-of-way and when trucks are backing in private lanes; O. Construction ingress and egress are located and will be maintained in a manner that minimizes damage and adverse impacts to the right-of-way and to surrounding property; Routes for removal of excavated materials and material delivery maximize collector/arterials and avoid school zones as much as possible: R: Streets will be swept daily, as required and applicant acknowledges responsibility to restore city streets, if damaged. S- An individual has been assigned responsibility for compliance with the plan and procedures for notifying workers and subcontractors of plan requirements. T. SigRat„ro r.f property owner(s) agent afshifest and contractor, have signed the plan acknowledging agreement with construction mitigation plan and responsibility for compliance with construction mitigation plan requirements. (Ord. 748 4, 2003: Ord. 588 § 5, 1994 4 I e Rgth Of GORStFUG}iOR time. in area f9F removal of nted m to ials and FnateFial denlivefy 3. Router, y 5. Hews ef eper-atieR. v Q to FatieR of effitystreets if damaged S. Specific mitigation based on site specific or proposed construction. (Ord. 748 § 4, 2003; Ord. 588 § 5, 1994) 15.20.050 Review and approval of construction mitigation plan A. Construction Code of Conduct Prior to the issuance of any permits for grading demolition or construction, the property owners) agent and contractor shall sign the City of Medina Construction ITEM I— 2b Code of Conduct and the signed Construction Code of Conduct shall be a submitted as an attachment to the building or development permit application. B. Tailored Construction Mitigation Plan 1. Administrative Approval: Prior to the issuance of any permits for grading, demolition or construction, the city manager or city manager's designee must approve a final tailored construction mitigation plan for projects meeting the criteria of 15.20.010(c)(1). The proposed mitigation plan shall be signed by the property owner(s), aFGhitest agent, and contractor and submitted by the applicant, as an attachment to the building permit application, and reviewed by city staff and/or consultants as designated by the city manager. The construction mitigation plan shall be available for public review, inspection and comment for a period of fifteen (15) days following public notice of said plan. The city manager shall not be required to approve any mitigation plan that does not provide reasonable mitigation for the adverse consequences of the proposed construction on adjacent and neighboring properties and upon the city as a whole. 2. Public Hearing: Prior to the issuance of any permits for grading, demolition or construction the Medina planning commission must approve a final tailored construction mitigation plan for projects meeting the criteria of 15.20.010(c)(2). The construction mitigation plan shall be available for public review, inspection and comment for a period of fifteen (15) days following public notice of a public hearing before the planning commission. At least five (5) days prior to the public hearing, the city manager or city manager's designee must provide the planning commission with a recommended construction mitigation plan. Prior to submittal to the planning commission, city staff and/or consultants as designated by the city manager will review the proposed mitigation plan. The final tailored construction mitigation plan shall include a signatures of the property owner(s), aFGhitect agent, and consultant, and may include provisions for any of the items described in MMC 15.20.030. The Medina planning commission shall not be required to approve any mitigation plan that does not provide reasonable mitigation for the adverse consequences of the proposed construction on adjacent and neighboring properties and upon the city as a whole. C. Notice Notice shall be given as provided in MMC 14.04.130. (Ord. 748 § 5, 2003; Ord. 588 § 5, 1994) 0 15.20.060 Revision of mitigation plan E ITEM I— 2b The construction mitigation plan may be revised from time to time to modify, eliminate or add mitigation measures. Modifications may be made by agreement between the applicant and the city manager or city manager's designee, provided: A. Public notice of the proposed revision(s) is posted as provided by MMC 14.04.130 and mailed to adjacent property within 300 feet of the project at least fifteen (15) days prior to approval or denial of the proposed revisions; B. Written objection(s) to the proposed revision(s) is not submitted within fifteen (15) days of the public notice posting and date of mailing; C. In the absence of an agreement or when written objection has been submitted within the time specified in subsection (B) of this section, the proposed revisions shall be considered by the Medina planning commission after a public hearing on the proposed revision(s). (Ord. 748 § 6, 2003) 15.20.070 Appeal A. Any aggrieved party may appeal an administrative decision, which grants or denies approval of a final construction mitigation plan, to the Medina hearing examiner. Notice of appeal must be filed with the Medina city clerk within fourteen (14) days of the date the notice of decision to grant or deny the final construction mitigation plan was announced. The time for appeal shall be extended for an additional seven days if the decision includes a determination subject to a SEPA public comment period as required by WAC 197-11-340. B. Any aggrieved party may appeal a decision of the Medina planning commission, which grants or denies approval of a final construction mitigation plan, to the Medina hearing examiner. Notice of appeal must be filed with the Medina city clerk within fourteen (14) days of the date of the meeting at which the decision to grant or deny the final construction mitigation plan was announced. The time for appeal shall be extended for an additional seven (7) days if the decision includes a determination subject to a SEPA public comment period as required by WAC 197-11-340. (Ord. 748 § 7, 2003) 15.20.080 Enforcement It is the property owner's responsibility to ensure that all work, actions or conditions comply with this code and all other applicable laws and with the requirements of any permits and/or approvals granted under this ordinance or any other applicable law, regardless of any review, approval, inspection or other action of the city or its agents, consultants, or employees. It shall be the responsibility of the city manager or city manager's designee to enforce the provisions of this ordinance or any construction mitigation plan or revisions thereto. The City shall have the right to require the property owner to designate a single individual as the representative for all permitted work occurring on a property at a given time. The City may add new construction mitigation requirements to a previously -approved mitigation plan based on a history of violations pursuant to MMC 15.20.060. The City maV also arrange for an enhanced degree of proiect observation by a code enforcement officer based on a history of violations The City may also require large projects to arrange for a cash is bond with the City prior to permit issuance to provide a means for reimbursement of 10 ITEM I- 2b the City when it incurs costs related to the project such as street cleaning. (Ord. 748 § 8, 2003) 15.20.090 Violations and penalties A. Violations 1. It is a violation of this ordinance for any person to use, construct or allow any structure within the City of Medina that violates any of the provisions of this ordinance. 2. It is a violation of this ordinance for any person to fail to comply with the terms of a final construction mitigation plan or any revisions theret^, ff4GW41 1 B. Notice of Violation If, after investigation, the city's representative determines that the standards or requirements of this ordinance or any mitigation plan or revisions thereto have been violated, the city's representative shall serve notice of violation upon the owner, contractor or other person responsible for the condition. The notice of violation shall state separately each standard or requirement violated; shall state what corrective action, if any, is necessary to comply with the standards or requirements; and shall set a reasonable time for compliance. The notice shall be served upon the owner, contractor or other person responsible for the condition by personal service or certified mail with return receipt requested, addressed to the last known address of such person. A copy of the notice shall be posted at a conspicuous place on the property containing the site of the violation. A notice -may be amended at any time to correct clerical errors or cite additional authority for a stated violation. C. Civil Penalty In addition to any other sanction or remedial procedure, which may be available, any person violating or failing to comply with the provisions of this ordinance shall be subject to a cumulative penalty in the amount of $500 per day for each violation from the date set for compliance. The penalty imposed by this section shall be collected by civil action brought in the name of the city. D. Criminal Penalties Any person violating or failing to comply with any of the provisions of this ordinance shall be subject to criminal prosecution and upon conviction shall be fined in a sum not exceeding $1,000 or be imprisoned for a term not exceeding thirty (30) days or be both fined and imprisoned. Each day of noncompliance with the provisions of this ordinance shall constitute a separate offense. E. Stop Work Order Resepm . Whenever a continuing violation of this chapter occurs, the city's representative may issue a stop work order, with or without notice, specifying the 11 ITEM I- 2b violation and prohibiting any work or other activity at the site. A failure to comply with 10 a stop work order shall constitute a violation of this ordinance. • • F. Bond A cash bond shall be provided by the property owner to the city for projects requiring a building permit except for projects limited in scope to fences or rockeries. The bond shall be received by the city prior to building permit issuance. The bond shall be returned to the property owner, less cumulative penalties resulting from violations, within 14 days of final permit approval. G. Additional Relief The city may seek legal or equitable relief to enjoin any acts or practices and abate any conditions, which constitute or will constitute a violation of this chapter. (Ord. 748 § 9, 2003) 12 ITEM I— 2c CITY OF MEDINA TAILORED CONSTRUCTION MITIGATION PLAN Construction Site Address: PURPOSE: The purpose of the Tailored Construction Mitigation Plan (CMP) is to identify potential negative impacts of construction on neighbors and the community and to identify required measures to mitigate (reduce) the impacts. This Plan establishes minimum standards and requirements for the conduct of the construction project. Additional regulations are contained in the Medina Municipal Code. APPLICABILITY & NOTICE: The requirements of this plan apply to, and shall be communicated to, all people involved with the construction project including, but not limited to the following: • Property owner • Contractor • Subcontractors • Owner's agents • Employees of contractor, subcontractor and owner's agents • Material suppliers t vendors 10 IMPACTS AND REQUIRED MITIGATION Mitigation Plan Manager A mitigation plan manager shall be assigned to enforce the provisions of this Plan and a City - provided sign shall be posted on site listing the name and telephone number of the mitigation plan manager. Name of Plan Manager: Work -hours telephone number: After-hours telephone number: Work Hours Construction and development activity, or operation of heavy equipment, is prohibited on Sundays, City -recognized holidays, and before 7:00 am or after 7:00 pm Monday thru Saturday, except with prior written permission of the Medina Building Official. Earliest arrival time on site will be am, Monday — Friday Earliest work start time will be am, Monday — Friday Work will end no later than pm, Monday — Friday Earliest arrival time on site on Saturday will be am Construction Mitigation Plan - Page 1 ITEM I— 2c • Earliest work start time on Saturday will be am Work will end no later than pm, Saturday Other work hours: Noise Workers arriving on site before 7:00 am, or the earliest official work start time, shall not make noise that can be heard by the neighbors. Noise shall be limited to those sounds normally produced by residential construction activity. Radios, tape and disc recorders and any other amplified sound source are expressly prohibited at all times on the construction site if audible at the property line. Sound levels, measured at any point on or above the property line of the construction site, shall not exceed the thresholds described in Medina Municipal Code Section 8.06. Loud voice interchanges and other vocal noise shall be limited to that necessary to conduct the construction activity. Vehicles and equipment shall not be left to idle when not in use. Hours for roof tile cutting shall be limited to 9:00 am to 5:30 pm. Roof tiles will be cut at ground level, behind a temporary sound barrier Other noise mitigation measures: Parking, Staging, & Material Deliveries (check as applicable) Parking for all construction related vehicles and equipment, including delivery vehicles, is permitted only within the boundaries of the construction site, in accordance with Medina Municipal Code Chapter 10.72. No construction parking is permitted in Medina rights -of -way, parks, or private lanes, except for an officially designated area on the north side of NE 12 Street across from the Medina Park. Exceptions: (a) Temporary parking permits issued by the Medina Police Department under provisions of Medina Municipal Code Section 10.72.040. (b) Inspection personnel of the governing jurisdiction[s] may park in legal locations on or off -site while engaged in construction related duties. As required by Section 10.72.030 of the Medina Municipal Code, an area shall be improved on - site (as shown on the attached mitigation site plan drawing) to accommodate cars or pick- up trucks, including those driven by the property owner, contractor, construction workers, and material suppliers. (In the blank, fill in the number of parking spaces to be created on site). R\2007 Agenda Packets\01082007\ltem 1-2c, CMP and renewal topic, menu based template.DOC Construction Mitigation Plan - Page 2 ITEM I— 2c _ The number of workers and subcontractor personnel may exceed the number of available on site parking; therefore, all workers and subcontractors shall be required to carpool from outside the City of Medina. _ The number of workers and subcontractor personnel on site at any one time may exceed the number of available on site parking spots; therefore, (fill in number) off -site parking spots have been arranged (see attached map) and workers will be shuttled to the construction site. The address of the off -site parking is: An area for deliveries shall be created on site (as shown on the attached Mitigation Site Plan Drawing) so that deliveries can be made without stopping or parking in any street or private lane and without blocking any driveway, sidewalk, or path. Safety Certified flaggers shall be used during all activity within public rights -of -way that may interfere with normal flow of pedestrians or vehicle movement, including trucks backing into, out of, or on City rights -of -way. Flaggers shall escort all trucks backing on private lanes. 0 Other safety measures: Environmental Protection Temporary Erosion and Sedimentation Control (TESC) procedures will be installed and maintained in accordance with Best Management Practices and Medina TESC requirements. Mud and blowing dust shall be prevented. Exposed soils shall be covered with straw, mulch, or plastic and spoils piles will be covered with plastic. Soils shall be stabilized beneath material storage areas and construction vehicle parking and staging areas with quarry spalls, gravel, or ATB. Temporary Construction entrances shall be constructed for all projects that involve excavation and grading. Prior to start of excavation or grading, a filter fabric fence shall be installed to prevent silt -laden water from leaving the site and inserts shall be installed in catch basins on site and nearby downstream of the site. Any mud or dirt inadvertently tracked onto the street or private lane shall be immediately swept up. Temporary 4-feet tall fencing shall be installed at the drip lines of all trees to be saved, to create tree protection zones. No materials shall be stored in, and no earthwork performed in, tree protection zones, unless specifically pre -authorized by the City Landscape Consultant. R\2007 Agenda Packets101082007\ltem 1-2c, CMP and renewal topic, menu based template.DOC Construction Mitigation Plan - Page 3 ITEM I— 2c Actions shall be taken to reduce exhaust emissions, including not leaving equipment or vehicles to idle when not in use. Other environmental protection measures: Maintenance & Repair of Public Lands and Property Public ways shall be maintained free of dirt, debris, waste or damage to the surfaces within the public way boundary. Mud, dirt and debris carried from the construction site on the tires of vehicles to the street shall be removed from the street at the end of each working day. The Owner of the Construction Site shall be fully responsible for damage caused by the construction forces under his or her control by contract or agreement whether verbal or written and shall repair, replace or compensate the City of Medina in full for damages caused by the construction forces. To this end, the City is empowered to withhold issuance of any Temporary Occupancy Permit or Certificate of Occupancy until any and all known claims for damages against the Owner of the Construction Site and the Owner's forces have been discharged and due notice has been given the City in written form. In the event claims cannot be fully resolved the Owner may deposit funds in the full amount of the claim in an interest bearing escrow account, the contents to be disbursed in accordance with the terms of any settlement or determination reached, whether by mediation, arbitration or by decision of a court of law. No work shall be performed in public rights -of -way without an approved Right -of -Way Use and/or Street Excavation Permit. Streets damaged due to construction shall be promptly repaired in accordance with the Medina Right -of -Way Construction Requirements. Other maintenance measures: Site Appearance Waste materials of any sort shall be cleaned from the construction site and surrounds daily and placed in secured containers intended for that use. Containers shall be monitored for contents. Fire and other hazards shall be immediately mitigated. Containers shall not be overfilled and shall be removed the same day that they have been filled to capacity. Construction materials shall be maintained in a safe, orderly and organized manner and screened wherever possible from view of the neighboring property and public ways. Other site appearance mitigation measures: R\2007 Agenda Packets101082007\ltem 1-2c, CMP and renewal topic, menu based template.DOC Construction Mitigation Plan - Page 4 ITEM I— 2c 0 Site Management During construction, the site shall be configured as shown on the attached Mitigation Site Plan drawing. The Plan drawing shows locations for construction vehicle parking, and staging and for material storage. The Plan also shows (as applicable) location of portable toilet, job shack and dumpster. Miscellaneous 11 • The use of obscene, offensive, and abusive language audible to adjacent property or to the public is prohibited. Animals brought to the site shall be controlled and shall not be allowed to stray onto neighboring property. The Owner of the construction site and the Contractor shall be held responsible for the actions of animals brought to the construction site by any of the Owner's forces. The portable toilet shall be regularly cleaned to prevent odors, shall be located away from property lines as much as practical, and shall not be located in the right-of-way. Utility disruptions, to the neighbors, shall be planned so that they are limited to the fewest number and shortest durations possible. All affected neighbors shall be notified 48 hours prior to utility shut off and given an estimate of the duration of the shutoff. No advertising signs shall be posted on site. Other miscellaneous mitigation measures: Site Specific Mitigation Measures Screening & Buffering (check one) Existing fence and/or vegetation provide a visual barrier with adjacent properties and shall be left intact until project completion; therefore, additional screening measures are not required. Existing fence and/or vegetation do not provide a visual barrier with adjacent properties or will not be left intact until project completion; therefore, a 6-foot tall temporary opaque construction fence shall be installed in areas without other visual barrier. Other screening/buffering measures: R\2007 Agenda Packets\01082007\Item 1-2c, CMP and renewal topic, menu based template.DOC Construction Mitigation Plan - Page 5 ITEM I— 2c • 11 • R\2007 Agenda Packets\01082007\Item 1-2c, CMP and renewal topic, menu based template.DOC Construction Mitigation Plan - Page 6 ITEM I— 2c Work Near School Zones (check as applicable) _ This project is located within 600 feet of the Medina Elementary School; therefore, no truck movement, on and off site, shall occur during the time period beginning 15 minutes before through 15 minutes after school start and school stop times each school day. No truck traffic, no street blockage, and no work shall occur on NE 81h Street during the time period beginning 30 minutes before through 15 minutes after school start and school stop times. Truck travel shall be restricted to the routes shown on the attached map. This project is located within 600 feet of Bellevue Christian School; therefore, no truck travel shall occur during the time period beginning 15 minutes before through 15 minutes after school start and school stop times each school day. No truck traffic, no street blockage, and no work shall occur on NE 28th Street during the time period beginning 30 minutes before through 15 minutes after school start and school stop times. Truck travel routes shall be restricted to the routes shown on the attached map. This project is located within 600 feet of the Saint Thomas School; therefore, no truck travel shall occur during the time period beginning 15 minutes before through 15 minutes after school start and school stop times each school day. No truck traffic, no street blockage, and no work shall occur on NE 12th Street during the time period beginning 30 minutes before through 15 minutes after school start and school stop times. Temporary Blockage of Lane or Driveway Access (check as applicable) 0_ Site configuration and construction sequencing and scheduling shall be coordinated to maintain private lane access at all times. In the event that temporary blockage of the lane is unavoidable, the Contractor shall provide the neighbors with a minimum of 24- hour prior notice, except a minimum of 48-hour prior notice shall be provided for repair or replacement of private lane. Such notice shall consist of a sign posted on the lane and the Contractor contacting the neighbors by telephone (at a minimum leave voice mail message), if the neighbors provide contact numbers for such purpose. _ Prior to start of construction or demolition, a 24" x 24" sign shall be posted on along the private lane that reads: "Private lane shall remain open at all times. Do not park in, or block, private lane access." _ Lane is long and narrow; therefore, during all trucking operations, flagger(s) will be stationed at the top end and bottom end of the private lane to control traffic. The flaggers will be in audio communication with each other at all times they are stationed for traffic control. No trucks shall back within the private lane without control by flagger or other escort from behind the vehicle. Other lane/driveway blocking mitigation measures: R\2007 Agenda Packets\01082007\Item 1-2c, CMP and renewal topic, menu based template. DOC Construction Mitigation Plan - Page 7 ITEM I— 2c 0 - TemporaryRoad Closure Mitigation Road closures shall be kept to the absolute minimum number necessary to construct the project. Neighbors affected by road closure shall be notified at least 1 week in advance and again at least 24 hours in advance. Bellevue Fire Department and Medina Police Department shall be notified 24 hours in advance of road closure and again immediately before such closure and immediately upon road re -opening. All road closures shall be approved in advance by the City Engineering Consultant. If road closure is required, describe public notification/coordination measures and measures to limit duration of road closure. Other Site Specific Mitigation Crane (check as applicable) No cranes will be used. A crane will be used during construction. The crane shall be located and operated so that no portion of the crane travels over rights -of -way or over any neighboring property unless there is a compelling reason to do so and the owners of all affected properties have consented in writing. The location of the crane and the swing radius are shown on the attached Crane Operation drawing. P:\2007 Agenda Packets\01082007\Item 1-2c, CMP and renewal topic, menu based template.DOC Construction Mitigation Plan - Page 8 ITEM I— 2c • A fixed tower crane will be used during construction and: • The height of the crane has been restricted to the minimum height necessary to clear obstructions for the boom's turning radius. • The length of time the crane remains in place shall be the minimum reasonably necessary. • No advertising or signs shall be attached to the tower crane except built-in signs identifying the manufacturer of the crane which cannot be removed. Other crane mitigation measures: Landslide Hazard Area (check as applicable) No work will be performed in a landslide hazard area or its buffer area. _ Work will be performed in a landslide hazard area or its buffer area and such work will fully comply with the critical area report and the following: R\2007 Agenda Packets\01082007\ltem 1-2c, CMP and renewal topic, menu based template.DOC Construction Mitigation Plan - Page 9 ITEM I— 2c CITY OF MEDINA TAILORED CONSTRUCTION MITIGATION PLAN AGREEMENT: Project Address: Permit Numbers: Compliance Bond: I have received a copy of the preceding Tailored Construction Mitigation Plan. I have read the Plan and I understand and agree to the requirements. I understand and agree that violations of the Plan may result in loss of bond, Stop Work Order, civil penalty, or criminal penalty as described in MMC 15.20.090. Owner's Phone no. City, State, Zip Owner's Agent Phone no. • City, State, Zip ITEM I— 2c • General Contractor signature General Contractor - Please print General Contractor Phone no. Date General Contractor mailing address City, State, Zip Construction Code of Conduct - Page 11 ITEM I- 2d CITY OF MEDINA CONSTRUCTION CODE OF CONDUCT PURPOSE: The purpose of the City of Medina Construction Code of Conduct is to protect the health, welfare, and rights of property owners in the City of Medina. Medina's peaceful, residential character is valued by its residents. This code of conduct establishes minimum standards for the conduct of construction projects in Medina. Additional rules are contained in the Medina Municipal Code. SCOPE: This code applies to all people involved with construction projects (private and public) including, but not limited to the following: • Property owner • Contractor • Subcontractors • Owner's agents • Employees of contractor, subcontractor and owner's agents • Material suppliers / vendors RULES OF CONDUCT: Work Hours Construction and development activity, or operation of heavy equipment, is prohibited on Sundays, City -recognized holidays, and before 7:00 am or after 7:00 pm Monday thru Saturday, except with prior written permission of the building official. Noise Workers arriving on site before 7:00 am, or the official start of work, shall not make noise that can be heard by the neighbors. 2. Noise shall be limited to those sounds normally produced by residential construction activity. Radios, tape and disc recorders and any other amplified sound source are expressly prohibited at all times on the construction site if audible at the property line. 3. Sound levels, measured at any point on or above the property line of the construction site, shall not exceed the thresholds described in Medina Municipal Code Section 8.06. Loud voice interchanges and other vocal noise shall be limited to that necessary to conduct the construction activity. 4. Vehicles and equipment shall not be left to idle when not in use. Construction Code of Conduct - Page 1 ITEM I- 2d aParking, Staging, & Material Deliveries 1. Parking for all construction related vehicles and equipment, including delivery vehicles, is permitted only within the boundaries of the construction site, in accordance with Medina Municipal Code Chapter 10.72. No construction parking is permitted in Medina rights -of - way, parks, or private lanes, except for a designated area on the north side of NE 12 Street across from the Medina Park. Exceptions: (a) Temporary parking permits issued by the Medina Police Department under provisions of Medina Municipal Code Section 10.72.040. (b) Inspection personnel of the governing jurisdiction[s] may park in legal locations on or off -site while engaged in construction related duties. 2. A parking area shall be created on site with sufficient parking for all workers, or workers shall carpool from outside Medina or be shuttled from authorized parking areas. 3. An area for deliveries shall be created on site so that deliveries can be made without stopping or parking in any street or private lane and without blocking any driveway, sidewalk, or path. 4. In the event adequate on -site parking or permitted parking in the City right-of-way is not available, workers shall be required to carpool from outside Medina and/or the Owner of the property shall secure adequate off -site parking and arrange for transportation of personnel and materials to the job site. Safety Certified flaggers shall be used during all activity within the public right-of-way that may interfere with normal flow of pedestrians or vehicle movement, including trucks backing into, out of, or on City rights -of -way. Flaggers shall escort all trucks backing on private lanes. Environmental Protection 1. Medina Temporary Erosion and Sedimentation Control requirements apply to all construction projects. Blowing dust shall be prevented. Exposed soils and spoils piles shall be covered. Temporary Construction entrances shall be constructed for all projects that involve excavation and grading. Soils under parking, staging, and material storage areas shall be stabilized with quarry spalls, gravel, or ATB. 2. Temporary 4-feet tall fencing shall be installed at the drip lines of all trees to be saved, to create tree protection zones. No materials shall be stored in, and no earthwork performed in, tree protection zones, unless specifically pre -authorized by the City Landscape Consultant. Site Appearance 1. Waste materials of any sort shall be cleaned from the construction site and surrounds daily and placed in secured containers intended for that use. Containers shall be monitored for Construction Code of Conduct - Page 2 ITEM I- 2d contents. Fire and other hazards shall be immediately mitigated. Containers shall not be overfilled and shall be removed the same day that they have been filled to capacity. 2. Construction materials shall be maintained in a safe, orderly and organized manner and screened wherever possible from view of the neighboring property and public ways. Maintenance of Public Ways Public ways shall be maintained free of dirt, debris, waste or damage to the surfaces within the public way boundary. Mud, dirt and debris carried from the construction site on the tires of vehicles to the street shall be removed from the street at the end of each working day. Damage to Public Lands and Property The Owner of the Construction Site shall be fully responsible for damage caused by the construction forces under his or her control by contract or agreement, whether verbal or written, and shall repair, replace or compensate the City of Medina in full for damages caused by the construction forces. To this end, the City is empowered to withhold issuance of any Temporary Occupancy Permit or Certificate of Occupancy until any and all known claims for damages against the Owner of the Construction Site and the Owner's forces have been discharged and due notice has been given the City in written form. In the event claims cannot be fully resolved the Owner may deposit funds in the full amount of the claim in an interest bearing escrow account, the contents to be disbursed in accordance with the terms of any settlement or determination reached, whether by mediation, arbitration or by decision of a court of law. No work shall be performed in public rights -of -way without an approved Right -of -Way Use and/or Street Excavation Permit. Streets damaged due to construction shall be promptly repaired in accordance with the Medina Right -of -Way Construction Requirements. Miscellaneous 1. The use of obscene, offensive, and abusive language audible to adjacent property or to the public is prohibited. 2. The Owner of the construction site and the Owner's Agent shall be held responsible for animals and any action of animals brought to the construction site by any of the Owner's forces. Animals shall not be allowed to enter onto neighboring property. 3. Actions shall be taken to reduce exhaust emissions, including not leaving equipment or vehicles to idle when not in use. 4. Utility disruptions, to the neighbors, shall be planned so that they are limited to the fewest number and shortest durations possible. All affected neighbors shall be notified 48 hours prior to utility shut off and given an estimate of the duration of the shutoff. 5. The portable toilet shall be regularly cleaned to prevent odors, shall be located away from property lines to the extent practical, and shall not be located in public rights -of -way. 6. No advertising signs shall be posted on site. Enforcement, Violations, and Penalties Requirements of the Construction Code of Conduct shall be enforced in accordance with MMC Section 15.20.090. Violations shall be noticed in accordance with MMC Construction Code of Conduct Page 3 ITEM I- 2d • • Section 15.20.090. Violations are subject to the penalties described in MMC Section 15.20.090. Construction Code of Conduct - Page 4 ITEM I- 2d • CITY OF MEDINA CONSTRUCTION CODE OF CONDUCT AGREEMENT: Project Address Permit Nos. I have received a copy of the City of Medina Construction Code of Conduct. Having read the Code of Conduct, I understand and agree to the requirements for construction conduct within the City of Medina. I understand and agree that violations of the Code of Conduct may result in Stop Work Order, civil penalty, or criminal penalty as described in MMC 15.20.090. • Owner's Phone no. City, State, Zip Owner's Agent Phone no. 0 City, State, Zip ITEM I- 2d 0 General Contractor - Please print General Contractor mailing address • • General Contractor Phone no. City, State, Zip Construction Code of Conduct Page 6 of ITEM J - 1 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: 2007 Fee Schedule MEETING DATE: January 8, 2007 DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: April 14, 2006 SUMMARY OF ISSUE/TOPIC: Each year the City reviews it's schedule of fees and updates as appropriate. For 2007 we are receommending no significant changes to the schedule, but updating language and references to reflect the current code. COMMISION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A CITY MANAGER: M APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS COMMENTS: The 2007 Fee schedule is recommended to have no significant change. The largest portion of revenue from the fee schedule is derived from building permit activity. These fees are graduated based upon value of construction, and consequently will automatically increase with inflation. Other changes are minor in order to bring references in line with other documents. ATTACHMENTS: Resolution adopting 2007 Fee Schedule; 2007 Fee Schedule. BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move approval of the resolution adopting the 2007 Fee Schedule, as submitted by the City Manager. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. C:IDocuments and Settingslrachelb1ocal Settings l Temporary Internet Files1OLKIM2007 Fee Schedule agenda statement (2).doc CITY OF MEDINA 2007 FEE SCHEDULE Fee TvDe I Amount MIMIC Section Code Violation Penalties $100.00 per violation first day; Section 1.15.020 $200.00 per violation 2"d day; $300.00 per violation 3rd day; $400.00 per violation 4th day; $500.00 per violation each add'I day after 41h day. Accident reports/incident reports Accident Reports $4.50 Incident Reports $7.50 Section 2.48.030 (A) Audio Duplications $15.00 per tape or CD Section 2.48.030 A Computer printout, set up fee $25.00 Section 2.48.030 (A) Computer printout, additional per page cost Each page $0.15 Section 2.48.030 (A) Copies, color Each page $0.50 Section 2.48.030 A Copies, black & white 81/2 X 11 Each page $0.15 11 X 17 Each page $0.20 Section 2.48.030 (A) Maps — color 18 X 38 $45.00 Section 2.48.030 A Maps— b & w 18 X 38 $12.00 Section 2.48.030 A Ordinances, Resolutions & Notices of Decision First copy free; all others $0.15 per page Section 2.48.030 (A) Construction Blueprints $5.00, plus actual printing costs Section 2.48.030 (A) (copies) Hearing Examiner Fee 1 $1,000.00 Finaerprintina 1 $6.00 per set Section 2.78.120 Section 3.64.010 Witness Fee $10.00 per day, plus Section 4.01.100 mileage in the amount set by RCW 43.03.060. Expert witnesses may be paid in excess of this amount only upon prior agreement between the City and the Expert Witness. Juror Service Fee $10.00 per day, plus Section 4.01.110 mileage in the amount set by RCW 43.03.060 Case Filing $31.00 per case Section 4.01.120 1 /3/2007 1 Fee Type Amount MIMIC Section Transcript of Judgment $6.00 per judgment Section 4.01.120 Certifying any document on $5.00 per document, plus Section 4.01.120 file $0.10 per page for copies Preparing the record of a $40.00 per case, plus Section 4.01.120 case for appeal to Superior Superior Court Filing Fee Court Duplication of part or all of $10.00 per tape Section 4.01.120 the electronic tape of a proceeding Probation Fee $50.00 per month Section 4.01.120 Stop Payment Fee for $25.00 per check Section 4.01.120 Court Issued Checks Non -Sufficient Funds Fee $25.00 per check Section 4.01.120 for Returned Checks Vehicle Impound Hearing $31.00 per case Section 4.01.120 Fee Proof of Insurance $25.00 per case Section 4.01.120 Card/Administrative Dismissal Electronic Home Detention $25.00 set-up, plus $105.00 Section 4.01.120 per week, unless another amount is set by Court order Work Release $25.00 set-up, plus $20.00 Section 4.01.120 per day, unless another amount is set by Court order Day Detention $10.00 per day, unless Section 4.01.120 another amount is set by Court order Failure to Respond $25.00 for parking cases Section 4.01.120 $52.00 for infraction cases Business License $150.00 Section 5.04.020 Cable Franchise Negotiated with Franchisee Section 5.08.060 1 /3/2007 Fee Tvoe Amount MMC Section Animal Impound Fee $30.00 V & 2"° impound; $50.00 3d impound; $200.00 4th or subsequent in a year, plus $5.00 per 24-hour period. Section 6.04.030 Dog License —Annual $10.00 Section 6.04.040 spayed/neutered $7.00 Senior Citizen Dog License —Annual $20.00 Section 6.04.040 unspayed/unneutered $15.00 Senior Citizen Dog License — Lifetime $30.00 Section 6.04.040 spayed/neutered $20.00 Senior Citizen Dog License — Lifetime $60.00 Section 6.04.040 unspayed/unnueutered $40.00 Senior Citizen Cat License — Annual $7.00 Section 6.04.040 spayed/neutered $5.00 Senior Citizen Cat License — Annual $12.00 Section 6.04.040 unspayed/unneutered $10.00 Senior Citizen Cat License — Lifetime $20.00 Section 6.04.040 spayed/neutered $12.00 Senior Citizen Cat License — Lifetime un- $36.00 Section 6.04.040 spayed/un-neutered $25.00 Senior Citizen Replacement Tag 1 $2.00 1 Section 6.04.040 I Late Renewal Fee Home Security System Registration No charge False Alarm Response Fee 1" response — Free 2"d response - $50.00 3rd response - $100.00 41h response - $150.00 51h response - $200.00 6th & subseq - $250.00 Section 6.04.040 Section 8.12.030 Section 8.12.030 1 /3/2007 3 Fee Type Amount MMC Section Pyrotechnics Display No charge Section 8.16.045 License Oversized Vehicle Permit $500.00 Section 10.72.010 Overweight Vehicle Permit $500.00 Section 10.72.010 Tracked, spiked, cleated, lugged vehicle permit $750.00 Section 10.72.020 Construction Vehicle Parking Permit No charge Section 10.72.030 Street Excavation/Trench $250.00 non-refundable, Section 12.06.020 Cut Permit plus cost for City inspectors Section 12.08.060 based on hourly rate (wages & benefits) of the employee(s) involved Right-of-way Use Permit $150.00 —off paved surface Section 12.08.010 $250.00 — on paved surface ROW Tree Trimming or $50.00, plus consultant I Section 12.28 Removal Permit fees Tree Mitigation Permit — $500.00, plus consultant Section 12.28 During Development fees Tree Mitigation Permit No Fee Section 12.28 Not During Development Garage Sale Permit I No charge I Section 12.36.010 1/3/2007 4 Blanket Utility� � Permit $500.00, plus consultant Section 13.12.040 fees Fee Type Amount MMC Section Conditional Use Permit $750.00, plus consultant Section 17.56 fees Variance $850.00, plus consultant Section 2.78 fees Special Use Permit $750.00, plus consultant Section 14.04.010 fees Non -Conforming ROW $200.00, plus consultant Section 14.04.010 Permit fees Lot Line Adjustment $375.00, plus consultant & Section 14.04.010 recording fees Substantial Development $850.00, plus consultant Section 14.04.010 Permit fees Building Permit Attachment A Section 15.04.030 Building Permit Extension $150.00, plus actual cost of Section 15.04.040 inspections Grading Permit $300.00, plus consultant Section 15.04.070 fees Mechanical Permit Attachment B Section 15.04 Building Moving Permit $150.00, plus Section 15.08.030 staff/consultant costs 1 /3/2007 5 Construction Mitigation Level I - $200.00 Section 15.20.010 Permit I Level II - $2,500.00 Short Plat Fee $750.00, plus consultant & Section 16.04.030 recording fees Fee Type Amount MIMIC Section Subdivision Fee $5.00 per lot, plus costs of Section 16.08.040 engineering, recording fees, plan review and inspections Fee Schedule Authority is delegated to the Section 17.44.030� city manager to increase or decrease fees for development permits to reflect, as closely as possible, the actual cost to the city of processing development permits; provided that the city manager must submit any proposed modification to the city council, at its regular meeting, not less than 45 days prior to the effective date of said modifications and the council may reject any proposed modifications. Accessory Dwelling Unit Registration Fee Special Use Permit — Satellite Receiving System $175.00, plus consulting fees 100.00 Section 17.50.040 (E) Section 17.52.060 (B) 1 /3/2007 6 Critical Areas Alteration Permit $50.00, plus consultant costs Section 18.12 Other Concealed Weapon Permit $60.00 Original $32.00 Renewal $42.00 Late Renewal RCW 9.41.070 Reconsideration $500.00 Reroof $175.00 Comprehensive Plan Amendment Fee $4,000.00 Permit Replacement $100.00 Zoning Ordinance Amendment $4,000.00 1 /3/2007 7 TABLE A — BUILDING PERMIT FEES TOTAL VALUATION FEE $1.00 TO $500.00 $25.00 $501.00 TO $2,000.00 $25.00 for the first $500.00, plus $3.20 for each additional $1,000.00, or fraction thereof, to and including $2,000.00. $2,001.00 TO $25,000.00 $73.00 for the first $2,000.00 plus $14.75 for each additional $1,000.00 or fraction thereof, to and including $25,000.00. $25,001.00 TO $50,000.00 $412.25 for the first $25,000.00 plus $11.00 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. $50,001.00 TO $100,000.00 $687.25 for the first $50,000.00 plus $7.50 for each additional $1,000.00 or fraction thereof, to and including $100,000.00. $100,001.00 TO $500,000.00 $1,062.25 for the first $100,000.00 plus $6.00 for each additional $1,000.00 or fraction thereof, to and including $500,000.00. $500,001.00 TO $1,000,000.00 $3,462.25 for the first $500,000.00 plus $5.00 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00. $1,000,001.00 AND UP $5,962.25 for the first $1,000,000.00 plus $3.35 for each additional $1,000.00 or fraction thereof. DEMOLITION OF AN EXISTING BUILDING...............................................$100.00 PLUS CONSULTANT COSTS RELOCATION OF A BUILDING/MOVE A BUILDING INTO THE CITY.............$250.00 INITIAL PLAN REVIEW..........................................................................65% OF PERMIT FEE ADDITIONAL REVIEW OF CORRECTIONS, REVISIONS, ADDITIONS .......... CONSULTANT COSTS REVIEW OF DEFERRED ITEMS.............................................................CONSULTANT COSTS ONE INSPECTION & ONE RE -INSPECTION .............................................INCLUDED IN PERMIT FEE ADDITIONAL RE -INSPECTIONS FOR COMPLIANCE.................................CONSULTANT COSTS WORK NOT READY FOR INSPECTION WHEN SCHEDULED......................CONSULTANT COSTS INSPECTIONS FOR WHICH NO FEE IS SPECIFIED..................................CONSULTANT COSTS WORK STARTED WITHOUT A PERMIT...................................................FEE IN AMOUNT OF PERMIT FEE, BUT NOT LESS THAN $100.00 TABLE B — GRADING PERMIT TOTALYARDS FEE 25 TO 100 YARDS $100.00 101 TO 500 YARDS $100.00 for the first 100 yards plus $10.00 for each additional 25 yards, or fraction thereof, to and including 500 yards. 501 TO 1,000 YARDS $260.00 for the first 500 yards plus $12.00 for each additional 25 yards, or fraction thereof, to and including 1,000 yards. 1,001 TO 2,000 YARDS $500.00 for the first 1,000 yards plus $13.00 for each additional 25 yards, or fraction thereof, to and including 2,000 yards. 2,001 YARDS AND UP $1,020.00 for the first 2,000 yards plus $13.50 for each additional 25 yards, or fraction thereof. PLAN REVIEW.......................................................................CONSULTANT COSTS ONE INSPECTION & ONE RE-INSPECTION...............................INCLUDED IN PERMIT FEE ADDITIONAL INSPECTIONS FOR COMPLIANCE........................CONSULTANT COSTS TESC AND DRAINAGE SYSTEM PLAN REVIEW.........................CONSULTANT COSTS SEASONAL TESC/EROSION CONTROL INSPECTIONS ...............CONSULTANT COSTS INSPECTIONS FOR WHICH NO FEE IS SPECIFIED .....................CONSULTANT COSTS Note: Up to 50 cubic Yards of excavation, necessary for a basement or crawlspace, are exempt from fee calculation. 1 /3/2007 Notes on 2007 Fee Schedule 1. This fee schedule has no dollar value changes from 2006 2. Changes incorporated are editorial or reference only a. Page 4 Chap 12.28, The work Mitigation is used in place of Removal and the reference is change to Section 12.28 to be compatible with our tree ordinance b. Page 4, Chap 12.28, A clarification is added to show that no charge is required for a Tree Mitigation Permit not occurring during development c. Page 7, Chap 17.94, Historical Use Permits are added under Reclassificaion of Zoning District d. Site Plan Review Fee now has a chapter reference to 14.12 and will be moved there in the final document e. Table A — Building Permit Fees, A note is added clarifying that up to 50 yards of excavation are exempt from the calculation No other changes have been made to the 2006 Fee Schedule 1 /3/2007 9 • ITEM J-1b CITY OF MEDINA RESOLUTION NO. A resolution of the City Council of the City of Medina, Washington, adopting a schedule of fees. THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, does adopt the following findings of fact: The fees currently charged by the City are consistent with current costs of administration, but some changes in the official fee schedule are necessary to be consistent with city codes and practices. 2. The attached schedule of fees has been established to recover the actual costs of providing the services described in the schedule. Based on the findings of fact set forth above, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, does resolve as follows: RESOLVED that the schedule of fees attached hereto as Exhibit A is adopted, effective immediately. PASSED BY THE CITY COUNCIL IN REGULAR OPEN MEETING ON THIS 81h DAY OF JANUARY, 2007. Approved as to form: Wayne D. Tanaka, City Attorney Attest: Rachel Baker, City Clerk Resolution Number Miles R. Adam, Mayor City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: ITEM J - 3 2006 Preliminary Year End Financial Report January 8, 2007 SUMMARY OF ISSUE/TOPIC: This report shows the status of all funds at the end of our fiscal year subject to final bills and payments accountable to 2006. COMMISION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A CITY MANAGER: ❑ APPROVE ❑ DISAPPROVE ® SEE COMMENTS COMMENTS: Each year Medina adopts a fiscally responsible budget which has little margin for unplanned spending. Although final billings are not yet in, the End of December Fiancial Statement included under Consent Item F-3 shows that we have successfully made it through the year within the planned budget. The Final 2006 Financial Report will be brought to City Council for approval when completed. ATTACHMENTS: See Item F-3 BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $0 ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move that the Final Year End Financial Report be brought to the City Council as soon as it is completed. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12007 Agenda PacketsW 1082007Vtem J-3, 2006 Year End Preliminary Financial Agenda Item. doc ; N O O N � Al I- Q 0 CM m !E�! � o 0 C*4 0) � � Q Q C4 Co N m I - CD Q C4 C4 V- � � 0 0 � Co C14 C14 I - CD Q E � g 04 k V- 0 N ƒ 2 0 o 0 CL � / k / ƒ � g § g E _ S N S \ 5 5 5 I CD c c » c �/ / c E cc _ o o Cu/ m 'ou/ A o ƒk ƒ /ƒk E § m $ 0 $ 2 c Co Co $ § < k \ _\ k �� 2 x $�k @@ 3 k w g g / f 2 LL Co _ E 2§ « g @ cƒ Co v @ Q) CO $ U[%Co Co o k= ? t 2 k Co§ -0 � § ? ° / ® k C CL .r _ ƒ % \ Co/ Co L �� o f U m 2 2 Cu 3 @ q � 3 _ z- � ? mo t 2 2 R m o E a $¥ m¥ E¥£ 2 Q° m c g o Co n: : o a a@ Co © R 0 R ? R R- E� = §/ y o CLI §§$= m@ 0 3 0 0 D g m q� q q c««« Q U A Q U U LL of 2 3� w 2E :)1 04 q ai � W � 0 i � 0 0 Q . 1�- CM co 0 0 C14 � _ co r- 0 Cl CM CIF) C4 � � 0 C,4 � � � 0 0 N ila (14 (D � 0 0 � _ � to I - CD 0 CN co V LO � 0 0 N � _ Lo E � E 0 \ 2 ' $ 2 0 E o / % % (D g « o k F¢ 7 = q 3 E k �$C C §ƒ 2 E E § § ® $ 2 2 % E c§ c m 0 m f¢ƒ $ Q E% 7 2 k 7 2 k U T= 7 2-a o » § 2 0> 7 E o 2 �� _ o§%@ « 03 �_ E �_=_ g= U E 0 o - % 0 ƒ o 2 ,E _ - 2 § C o c % M ƒ / % co c © R ? R? R= E 1 7> o 0 y= / q$ n=@ Cl o a o 0 13 g m q CV 04 c««« Q U Q U U LL m 2 w w w 2 D g q Z-7 W • Ail ti 0 0 N N N ti O O N O N ti O O N N ti O O N N r r r ti O O N N N O ti 0 0 Cl! co 0 ti 0 0 N 4 N O O � p N Cl V c An U) (� c c c c O O N Ca o co c0 co a > O U Q O cc N O L C) a) ., cO M (0 N `� U) O U LL EL EL c6 � - J X o � p c O Cl r o= co o- �` ca c c p p c c c c � ca I— > N L li .. N co LL �. = Q O O _ � a a m a) a) o cn Cj cLa o c� .L ins cic�Q� =a� n -5 C) ��� )-�� 0 � o 271 a c N o QJ ccu L oCl ao co O c) O CU O O c a.- •`= o O >- a) � cNa N (a a) O O O N U) N Q Q Li- '�N NN �� TO: Honorable Mayor and Council Members CC: City Manager Subject: Windstorm December 2006 J January 2. 2007 As you probably know, the area with underground wiring, Median Heights, was the last area in Medina having the power restored. The problem was a tree that broke the feeder line on 84th. For the rest of South Medina, fed by a feeder line along Lake Washington Blv. no power was available until the line, broken by 2 trees was restored. A drive through Medina will provide even an untrained eye with all sorts of near term potential problems that need to be addressed. A few years ago, Medina let PSE remove some trees under or near the power lines on Overlake Dr. E. and other areas. Since that time, power outages have been few and very short. Removing trees that could impact the service as it was done by PSE a few years ago could further reduce power outages. The Council should take action to modify and simplify the Tree Ordinance and ask City staff to consult with PSE in how to reduce the risk of fallen trees by removal and/or thinning. The "old" trees on 84th did fair very well, better than many healthy trees, both in public right-of-way!!! Please make adjustments to the Tree Ordinance, with electrical power being given priority, a top New Year's Resolution instead of working the concept of under grounding our utilities I wish you a productive New Year, respectfully Arthur Dietrich 424-454-1208 MEDINA CONSTRUCTION MITIGATION PLAN REVISIONS Section 15.20.010 Construction Mitigation Required CA Administrative Planning Commission Recommendations a. Construction activity is proposed to begin earlier than 7:30 am. b. Project involves cutting stone or tile outdoors before 9:00 am. c. Project requires staging of construction vehicles, equipment, or delivery vehicles in the public right of way or in a private lane or a shared driveway. d. Project requires a temporary road closure or temporary blockage of a private lane or shared driveway. e. Project is located within 600 feet of the Medina Elementary School, the Bellevue Christian School, or the Saint Thomas School. f. Utilities services will be interrupted to neighboring properties. g. Number of construction vehicles on site may exceed the number of on -site parking stalls. Staff Recommendations f. Use of private lane or shared driveway is proposed for parking, staging of construction related vehicles, loading or off-loading of equipment, or loading or off-loading of materials g. Project is located within 600 feet of the Medina Elementary School, the Bellevue Christian School, or Saint Thomas School. d. Power, water, or sewer service to any other property within Medina will be interrupted on more than one occasion during construction. c. On -site parking for at least three (3) vehicles associated with the construction activity is not available. a. Total floor area of all structures or portions of structures which are the subject of the permitted construction exceeds 25% of lot area and 3,000 square feet. b. Total project cost is estimaod to exceed $500, 000. e. Construction is proposed within the building setbacks(s) on a building structure that is located in a setback area.