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HomeMy WebLinkAbout03-12-2007 - Agenda PacketMEDINA CITY COUNCIL MEETING AGENDA March 12, 2007 7:00 p.m. 501 Evergreen Point Road Medina, WA A. EXECUTIVE SESSION 6:30 pm 1. The city council will convene in a closed session to hold discussions per RCW 42.30.110 (1) (i) B. CALL TO ORDER C. ROLL CALL (Miles Adam, Lucius Biglow, Drew Blazey, Jim Lawrence, Katie Phelps, Bob Rudolph, Pete Vail-Spinosa) D. APPROVAL OF MEETING AGENDA E. ANNOUNCEMENTS 1. Mayor 2. Council 3. Staff F. CONSENT AGENDA 1. Minutes from February 12, 2007 Council Meeting 2. Approval of February 2007 Checks/Finance Officer's Report G. AUDIENCE PARTICIPATION i. Non -Agenda Items (3 minutes per person) 7:00 pm Meeting Agenda is subject to change prior to approval of the agenda during the meeting. Persons interested in a specific agenda item may wish to call the city clerk at (425) 233-6400 before 4:00 p.m. on the date of the meeting to confirm agenda items. H. REPORTS 1. Police Department 2. Development Services 3. Public Works Department 4. Emergency Services Committee 5. Park Board 6. Planning Commission 7. City Manager I. PUBLIC HEARING 1. Upland Road Street Vacation Request J. OTHER BUSINESS 1. ARCH Report 2. Council Communications System Report 3. 84th Avenue NE Poplar Tree Removal Contract 4. 2007 Planning Commission Work Plan 5. Substandard Properties 6. Pass -Through Consultant Charges & Permit Fee Reconciliation 7. Council Agenda Calendar K. NEW BUSINESS L. ADJOURNMENT 10:00 pm PUBLIC PARTICIPATION The Medina City Council encourages public participation and values input from citizens. In an effort to conduct meetings in a fair, but efficient manner, the City Council will follow previously adopted procedures, which are available in the City Clerk's Office. All comments shall be addressed to the Council as a whole in a courteous and respectful manner. Citizens wishing to address the Council should complete a speaker card and submit it to the recording secretary prior to the start of the meeting. Speaker cards are on the podium prior to the start of the City Council meetings. Medina City Council Meeting Agenda 501 Evergreen Point Road Medina WA 98039 March 12, 2007 ITEM F-1 MEDINA CITY COUNCIL REGULAR MEETING MINUTES February 1 Z 2007 7:00 pm CALL TO ORDER DRAFT Medina city Hall 501 Evergreen Point Road Miles Adam called the February 12, 2007, Medina City Council Meeting to order at 7:10 pm. ROLL CALL Councilmembers Present: Miles Adam, Lucius Biglow, Drew Blazey, Jim Lawrence, Katie Phelps, and Robert Rudolph Councilmembers Absent: Pete Vail-Spinosa City Staff Present: Roger Crum, Interim City Manager, Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Joseph Gellings, Director of Development Services; Joe Willis, Director of Public Works; Jeff Chen, Police Chief; and Rachel Baker, City Clerk APPROVAL OF AGENDA Lawrence requested the following two new business items be added to the meeting agenda: Planning Commission Appointment Procedures, and Election Sign Limitations. New items were accepted, but due to length of agenda, may be added a future agenda. Agenda approved by council consent. ANNOUNCEMENTS Mayor announced Mark Weinberg from Inglewood, California was appointed as the new city manager and would begin March 12th and thanked everyone that participated in the selection process. Mayor thanked Roger Crum, for all his work and effort as interim city manager, noting his contract would end February 28t" Phelps requested a final report outlining city manager search fees. Mayor announced Gerry Zyfers's resignation from the planning commission and thanked him for his service and contributions. Mayor conveyed that due to the amount of time volunteers commit to boards and commissions their attendance at city council meetings would not be required. He said that department heads and/or meeting minutes (included in the council agenda packet) would cover routine items, but that if a chair would like to address the council to provide additional information or clarification, it would be welcomed. DRAFT CONSENT AGENDA Phelps requested an amendment to the January 8th meeting minutes to reflect council consensus requesting surveillance camera report on page five under new business. MOTION RUDOLPH/SECOND BLAZEY TO APPROVE CONSENT AGENDA ITEMS: • Minutes from January 8, 2007 Council Meeting as amended • Minutes from January 22, 2007 Council Meeting • Minutes from January 26, 2007 Special Meeting • Minutes from February 5, 2007 Special Meeting • Approval of Final December 31, 2006 Checks/Finance Officer's Report • Approval of January 2007 Checks/Finance Officer's Report • City Arborist Professional Services Contract AND THE MOTION CARRIED 5-0-1 (RUDOLPH ABSTAINED) AT 7:16 PM. AUDIENCE PARTICIPATION Medina resident Connie Gerlitz expressed her concerns about speeding vehicles and child safety on 78t" Avenue and said she and her neighbors would like something such as speed bumps installed to alleviate concerns. She urged the council listen to the citizens that live there. Citizen Heija Nunn suggested the council consider utilizing sandwich boards again to notify residents of upcoming council meetings and requested clearer and expanded agenda item explanations in the city newsletter. Mrs. Nunn inquired if an email alert containing agenda items and minutes could be implemented in the city. Clyde Hill resident Steve Erickson inquired if plans were in place for sidewalk improvements to 12th and 84th. He commented on the sidewalks being old and substandard and for the safety of the children that walk from Lochleven, Vuecrest and Clyde Hill neighborhoods to Medina Elementary. He requested the item be placed on a future council agenda. Medina police officer Shannon Gibson conveyed she had resigned from her position with the city and shared with the council that she valued her time in Medina and had come to love the people she worked with and for. She expressed that her career goals were to climb the ranks within the Medina police department and that she never intended to leave until she witnessed how management positions within the department were treated and for that reason, she continued, her decision to leave was easy. She asked the council to take into consideration what she said into its future actions. Resident Joe Meisenheimer complimented the police department for the protection it provides in the city and voiced that Chief Chen has done a phenomenal job to recruit officers to work in the city. He added that the officers work late and alone at night to keep the neighborhoods safe. He expressed his hope the survey will record accurate City Council Minutes February 12, 2007 Page 2 DRAFT speeds and traffic volumes on 78th and that the council would consider the matter a priority. Citizen Pat Boyd commended Officer Gibson for her service and conveyed what a loss it is to his family that she will be leaving her position with the department. He urged the council to take her words to heart. Resident Arthur Dietrich stated that routine maintenance to control natural overgrowth beside city sidewalks needs to be done, particularly on 84th south of 10th Street. Resident Mary Odermat shared with the council a concern circulating in the community regarding the new city manager's salary that it appeared the salary was negotiated above the advertised range. She said other and better candidates might have possibly come forward if the position was posted at that salary range. Citizen Paul Edelhertz wished to discuss the expansion of City Hall into Medina Beach Park, but was unable to comment on the matter since the item was on the meeting agenda. He instead submitted his comments to the council in writing. REPORTS Police Department (7:34 pm) Chen introduced Mercer Island Marine Patrol Sergeant Keith McDonough. McDonough summarized the report previously distributed to the council and answered a council inquiry regarding cigarette boat noise. There were no questions regarding the police department report. Development Services (7:39 pm) Gellings indicated the planning commission work plan would be placed on the March 12th meeting agenda. Following discussion, there was general council consensus to reconsider the View and Sunlight Ordinance and Gellings conveyed he would bring an action forward to the council for repealing the ordinance. Public Works (7:43 pm) Willis summarized report and answered council inquiries regarding the Medina Beach Park project, public works staffing, the Northeast Eighth sidewalk project and Five - Corners landscaping. Mayor requested monthly updates regarding the beach park project and thanked public works for completing the dog ramp in Medina Park. Following a discussion of the sidewalk project, council decided to leave the item open in order to receive a report next month. Mayor invited council to view sidewalk installation before the property just east of the Medina Store. Crum conveyed the project would continue and would not be stalled until the discussion could occur. City Council Minutes February 12, 2007 Page 3 DRAFT Council requested Willis present the park board work plan at either its March 12t" or March 26t" meeting. Planning Commission (7:59 pm) Planning Commission Chair Bret Jordan reported that the planning commission work plan is reflective of what the commission has heard from Medina citizens, and that he would like the council to approve the work plan on March 12th. Park Board (8:01 pm) Park Board Member Heija Nunn spoke of the landscaping at Five Corners and that the board would appreciate feedback from the council pertaining to how the park board addresses Five Corners. Nunn indicated that the park board would like to receive guidance from the council regarding park signage. City Manager (8:04 pm) Crum summarized report and answered council inquiries regarding 78th Street, and utility undergrounding. Council discussion followed. Crum answered inquiry regarding staff salary structure, including salary ranges, cost of living increases, merit pool, and employment contracts and discussion followed. MOTION LAWRENCE/SECOND PHELPS TO AUTHORIZE STAFF TO FURTHER RESEARCH AND IF AFTER RESEARCH STAFF DEEMS IT APPROPRIATE TO PROCURE A MOBILE ELECTRONIC SPEED SIGN IN AN AMOUNT AROUND $5,000. MOTION CARRIED 6-0 AT 8:08 PM. OTHER BUSINESS Mayor reordered agenda to accommodate audience. Surveillance Camera Report (8:18 pm) Chief Chen introduced Darryl Hunt of Fidelity Wireless Networks. Mr. Hunt defined software product and described how it would benefit the city of Medina. Guest speaker and police chief fielded inquiries from audience members and the council. The council expressed support for a budget amendment at the appropriate time and requested a future presentation identifying two levels of implementation and associated costs for council's review during May. Council requested to be provided with regular updates prior to May. City Council Minutes February 12, 2007 Page 4 DRAFT Street Vacation Resolution (9:15 pm) Crum explained request to vacate a portion of Upland Road and the process for proceeding with the request, including the adoption of a resolution to set a hearing date. Tanaka answered council inquires. MOTION BIGLOW/SECOND ADAM TO ADOPT RESOLUTION SETTING HEARING DATE FOR STREET VACATION REQUEST. MOTION PASSED 6-0 AT 9:20 PM. Mayor recessed meeting for a break at 9:21 pm and the meeting reconvened at 9:28 pm. Preliminary City Hall Report (9:28 pm) Crum summarized the study conducted by Johnston Architects. He conveyed the consultant was directed to provide three options in their report, including the associated costs and work required. He summarized each option. Willis introduced Marc Pevoto from Johnston Architects. Mr. Pevoto answered questions from the audience and council. Council discussion followed. Mayor conveyed there would be council support for the project, but currently the costs are too high. He suggested there should be a review of administrative charges and additional options given for option two in order to reign in costs. Adam suggested council possibly look at the option of moving some staff to the Green Store in lieu of expanding City Hall. Council requested item return with option two further defined on March 26th. MOTION RUDOLPH/SECOND LAWRENCE TO CONTINUE MEETING ANOTHER SEVEN MINUTES TO ADDRESS ITEMS H-7 AND H-8. MOTION CARRIED 4-2 ADAM AND BLAZEY OPPOSED AT 10:14 PM. Traffic Mitigation Agenda item not discussed due to lack of time. Council Communications Report Agenda item not discussed due to lack of time. Pass -Through Consultant Charges & Permit Fee Reconciliation Agenda item not discussed due to lack of time. City Hall Emergency Generator Report (10:14 pm) Crum summarized report and indicated item would come back to council for action after three bids are obtained. City Council Minutes February 12, 2007 Page 5 841h Avenue NE Poplar Tree Removal Contract (10:15 pm) Willis presented contract to council and discussion followed. MOTION PHELPS/SECOND RUDOLPH TO ACCEPT CONTRACT FOR 84TH AVENUE TREES, MOTION FAILED 3-3 (ADAM, BIGLOW AND BLAZEY OPPOSED) AT 10:19 PM. Council Agenda Calendar Agenda item not discussed due to lack of time. ADJOURNMENT THE FEBRUARY 12, 2007 CITY COUNCIL REGULAR MEETING ADJOURNED BY COUNCIL CONSENSUS AT 10:22 PM. The February 12, 2007, Regular Meeting of the Medina City Council adjourned at 10:22 pm. The next Regular Meeting of the Medina City Council will be held Monday, March 12, 2007 at 7:00 pm. Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk City Council Minutes February 12, 2007 Page 6 ITEM F-2 Of 1W CITY OF MEDINA Memorandum DATE: March 12, 2007 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report — February 2007 General Fund Revenues Local Retail Sales and Use Tax are overstated by an undetermined amount for February. The King County Report was not received in a timely manner for preparation of this report. Investment Interest is $15,079 above the budgeted amount for this time of year. The overall budgeted revenue for the month of February should be 17% of the budgeted General Fund Revenues for the year. Revenues are currently reflected as 11.42% or $265,836 below the overall budgeted General Fund Revenue for this time of year. It 00 OO �M �O N O N � 0 cM 00 N rn O d' N l� --• to �i' lD w w � L 6� w 6R 69 H 69 69 N O 0000 It - Clp lC t— O O N a� t to Nw � U 42 r F��1 W FBI �1 rT 69 b'9 ri 7a l0 OHO t N M v a Cos 6s .� ro w O lMo 0000 0 ONO 0 V) O M to M O N 00 N t� 00 to 00 lD [� V cn 01 N to o1 Q lr cq N I n - t V) W c w A con pro w � a w °z to \D 64 VI) o 00 N Or- O kn N O lz C� to •w O O O 00 O 0000 � � rn 01 N N d O -+ 16 00 M O �d N � C--� .-� 69 b9 64 b9 00 00 M l— rn O - 'n cM 69 69 o 0 0 0 0 0 0 0 0 0 er o 0 0 o v 0 W n b 00 It M v � b Os cn OM 'IT M ww � N kn �o �F O C-0 O O N h O h O O ti O h n O O M N R O Sri b 00 ti O M R LLD 69 5g cn 00 Cl O O to �O N C� 00 O �O N M 00 M 'IT O l� O C� M C\ vi N l� .--� l - t� b9 GSI A p a W w z a WH P4 w �;) a > a ww a k" H a w w o 0 fos 11,11 ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT February 28, 2007 M.T.D. Y.T.D. RECEIPTS RECEIPTS PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 001 000 000 311 10 00 01 Gen-1 Prop Taxes - Ad Valorem 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 71 00 00 Criminal Justice Funding TOTAL PROPERTY & SALES TAX LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 001 000 000 322 30 00 00 Animal Licenses 001 000 000 322 90 00 00 Gun Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL 001 000 000 331 17 20 11 Fed-1 Grant -Homeland Security 001 000 000 334 01 10 00 State Grant -Grim Just Training 001 000 000 334 03 50 00 State Grant -Traffic Safety Com 001000 000 334 06 99 00 State Grant -KC -Emergency Mgmt 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. 001 000 000 336 06 26 00 Criminal Justice -Special 001 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 000 336 06 94 00 Liquor Excise Tax 001 000 000 336 06 95 00 Liquor Control Board Profits 001 000 000 338 21 00 00 Hunts Point Police Contract 001 000 000 338 23 00 00 Detention/Correction-Jail TOTAL INTERGOVERNMENTAL CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 001 000 000 342 10 00 00 Law Enforcement Services 001 000 000 342 90 00 00 Other -Police Fee -Home Alarms 001 000 000 347 60 00 00 Program Fees TOTAL CHGS FOR GOODS/SERVICES FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac TOTAL FINES & FORFEITURES MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 001 000 000 361 40 00 00 Sales Interest 001 000 000 369 90 00 00 Other 001 000 000 369 90 00 10 Other -Copies 001 000 000 369 90 00 15 Other -Fingerprinting 001 000 000 369 90 00 35 Other -Notary 001 000 000 369 90 00 40 Other -Postage 001 000 000 369 90 00 45 Other -Reports TOTAL MISCELLANEOUS REVENUES PAGE 1 $ OF REMAINING ESTIMATED TOTAL EXPECTATION 56,714.71 66,110.92 2,126,134.00 3.11 2,060,023.08 .00 373.59- .00 .00 373.59 172,920.05 221,175.54 1,000,000.00 22.12 778,824.46 7,221.79 12,510.02 55,000.00 22.75 42,489.98 236,856.55 299,422.89 3,181,134.00 9.41 2,881,711.11 56,259.96 89,688.56 750,000.00 11.96 660,311.44 150.00 170.00 1,000.00 17.00 830.00 18.00 54.00 500.00 10.80 446.00 58,427.96 89,912.56 751,500.00 11.96 661,587.44 .00 .00 88,000.00 .00 88,000.00 .00 .00 15,000.00 .00 15,000.00 .00 .00 2,500.00 .00 2,500.00 7,791.35 7,791.35 .00 .00 7,791.35- .00 250.00 1,000.00 25.00 750.00 .00 553.67 2,200.00 25.17 1,646.33 .00 120.06 645.00 18.61 524.94 .00 3,183.93 12,575.00 25.32 9,391.07 .00 .00 21,900.00 .00 21,900.00 .00 .00 168,000.00 .00 168,000.00 .00 .00 500.00 .00 500.00 7,791.35 11,899.01 312,320.00 3.81 300,420.99 2,610.00 6,000.00 14,000.00 42.86 8,000.00 10.00 627.50 .00 .00 627.50- .00 .00 100.00 .00 100.00 .00 .00 2,000.00 .00 2,000.00 2,620.00 6,627.50 16,100.00 41.16 9,472.50 14,982.68 20,313.68 75,000.00 27.08 54,686.32 14,982.88 20,313.68 75,000.00 27.08 54,686.32 24,603.77 53,329.60 225,000.00 23.70 171,670.40 217.19 574.94 2,000.00 28.75 1,425.06 9.39 84.39 3,000.00 2.81 2,915.61 120.14 398.46 .00 .00 396.46- 6.00 119.55 .00 .00 119.55- 28.00 52.00 .00 .00 52.00- .00 4.89 .00 .00 4.89- .00 51.35 .00 .00 51.35- 24,984.49 54,615.18 230,000.00 23.75 175,384.82 ACCOUNT NUMBER DESCRIPTION City of Medina MONTHLY REVENUE REPORT February 28, 2007 M.T.D. RECEIPTS NONREVENUES 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) .00 001 000 000 389 00 00 20 Building Inspector 1,626.00 001 000 000 389 00 00 30 Building Official 10,030.62 001 000 000 389 00 00 50 Engineer 22,797.31 001 000 000 389 00 00 60 Landscape Architect 8,486.04 001 000 000 389 00 00 70 Planner 1,845.25 TOTAL NONREVENUES 44,785.22 PAGE 2 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 195,000.00 1,785.25 .00 13,329.62 .00 32,770.43 .00 10,741.10 .00 2,125.75 .00 60,752.15 195,000.00 .00 195,000.00 .00 1,785.25- .00 13,329.62- .00 32,770.43- .00 10,741.10- .00 2,125.75- 31.15 134,247.85 TOTAL GENERAL FUND 390,448.45 543,542.97 4,761,054.00 11.42 4,217,511.03 City of Medina MONTHLY EXPENDITURE REPORT PAGE 1 February 2S, 2007 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE GENERAL FUND LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services 001 000 000 511 60 42 00 Communications -TV System 001 000 000 511 60 43 00 Travel & Training 001 000 000 511 60 49 00 Miscellaneous 001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs TOTAL LEGISLATIVE SERVICES 00 .00 15,000.00 .00 15,000.00 00 .00 32,000.00 .00 32,000.00 00 .00 2,500.00 .00 2,500.00 00 .00 15,000.00 .00 15,000.00 00 .00 6,000.00 .00 6,000.00 00 .00 70,500.00 .00 70,500.00 City of Medina MONTHLY EXPENDITUREE REPORT February 28, "07 PAGE 2 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 4,000.00 8,000.00 45,000.00 17.78 37,000.00 001 000 000 512 50 41 20 Public Defender 1,700.00 1,700.00 8,000.00 21.25 6,300.00 001 000 000 512 50 41 30 Expert Witness .00 .00 1,000.00 .00 1,000.00 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf 6,931.00 6,931.00 60,000.00 11.55 53,069.00 TOTAL MUNICIPAL COURT 12,631.00 16,631.00 114,000.00 14.59 97,369.00 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES AND CHARGES 001 000 000 513 10 35 00 Small Tools/Minor Equipment 001 000 000 513 10 42 00 Communictions 001 000 000 513 10 43 00 Travel & Training 001 000 000 513 10 49 00 Miscellaneous 001 000 000 513 10 49 01 Dues, Subsc, Auto Allowance TOTAL OTHER SERVICES & CHARGES TOTAL EXECUTIVE DEPARTMENT PAGE 3 % OF UNEXPENDED TOTAL BALANCE 21,074.00 26,356.00 103,000.00 25.59 76,644.00 21,074.00 26,356.00 103,000.00 25.59 76,644.00 .00 .00 25,000.00 .00 25,000.00 .00 .00 25,000.00 .00 25,000.00 .00 .00 500.00 .00 500.00 80.04 80.04 .00 .00 80.04- .00 .00 4,000.00 .00 4,000.00 225.00 2,725.00 15,000.00 18.17 12,275.00 200.00 200.00 4,100.00 4.88 3,900.00 505.04 3,005.04 23,600.00 12.73 20,594.96 21,579.04 29,361.04 151,600.00 19.37 122,238.96 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 514 10 43 00 Travel & Training 001 000 000 514 10 49 00 Misc-Dues,Subscriptions 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors TOTAL OTHER SERVICES & CHARGES TOTAL FINANCE DEPARTMENT PAGE 4 OF UNEXPENDED TOTAL BALANCE 5,562.32 11,124.64 64,356.00 17.29 53,231.36 5,562.32 11,124.64 64,356.00 17.29 53,231.36 1,253.17 2,501.30 18,000.00 13.90 15,498.70 1,253.17 2,501.30 18,000.00 13.90 15,498.70 .00 55.00 3,500.00 1,57 3,445.00 .00 .00 750.00 .00 750.00 .00 .00 11,000.00 .00 11,000.00 .00 55.00 15,250.00 .36 15,195.00 6,815.49 13,680.94 97,606.00 14.02 83,925.06 ACCOUNT NUMBER 001 000 000 515 20 41 10 001 000 000 515 20 41 60 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2007 M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED LEGAL DEPARTMENT City Attorney Special Counsel TOTAL LEGAL DEPARTMENT 11,374.47 11,374.47 103,000.00 4,517.00 4,517.00 .00 15,891.47 15,891.47 103,000.00 PAGE 5 % OF UNEXPENDED TOTAL BALANCE 11.04 91,625.53 .00 4,517.00- 15.43 87,108.53 City of Medina MONTHLY EXPENDITURE REPORT February 2S, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED CENTRAL SERVICES SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & Wages 001 000 000 518 10 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 518 10.31 00 Office and Operating Supplies 001 000 000 518 10 41 00 Professional Services 001 000 000 518 10 42 00 Postage/Telephone 001 000 000 518 10 43 00 Travel & Training 001 000 000 518 10 44 00 Advertising 001 000 000 518 10 46 00 Insurance (WCIA) 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 001 000 000 518 10 48 00 Repairs & Maint-Equipment 001 000 000 518 10 49 10 Miscellaneous 001 000 000 518 10 49 20 Dues, Subscriptions 001 000 000 518 10 49 30 Newsletter 001 000 000 518 10 49 40 Photocopies TOTAL OTHER SERVICES & CHARGES BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg TOTAL BUILDING MAINTENANCE SUBTOTAL CENTRAL SERVICES PAGE 6 % OF UNEXPENDED TOTAL BALANCE 14,994.96 29,257.92 163,945.00 17.85 134,687.08 .00 .00 500.00 .00 500.00 14,994.96 29,257.92 164,445.00 17.79 135,187.08 5,340.83 10,567.60 48,000.00 22.02 37,432.40 5,340.83 10,567.60 48,000.00 22.02 37,432.40 4,063.42 4,328.76 16,000.00 27.05 11,671.24 130.00 130.00 12,000.00 1.08 11,870.00 4,160.99 5,875.27 25,000.00 23.50 19,124.73 146.19 551.19 6,600.00 8.35 6,048.81 255.44 255.44 5,000.00 5.11 4,744.56 .00 75,191.00 78,000.00 96.40 2,809.00 975.17 975.17 9,000.00 10.84 8,024.83 .00 .00 2,000.00 .00 2,000.00 529.26 864.12 5,000.00 17.28 4,135.88 340.80 1,415.80 3,000.00 47.19 1,584.20 4,700.97 4,700.97 34,000.00 13.83 29,299.03 611.37 611.37 1,500.00 40.76 888.63 15,913.61 94,899.09 197,100.00 48.15 102,200.91 290.00 797.60 6,000.00 13.29 5,202.40 392.74 1,287.74 20,400.00 6.31 19,112.26 682.74 2,085.34 26,400.00 7.90 24,314.66 36,932.14 136,809.95 435,945.00 31.38 299,135.05 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INFORMATION TECHNOLOGY 001 000 000 516 90 41 50 Technical Services .00 .00 15,000.00 001 000 000 518 90 48 00 Repairs & Main -Equipment 1,322.71 1,322.71 10,810.00 001 000 000 518 90 64 00 Equipment .00 .00 6,150.00 TOTAL INFORMATION TECHNOLOGY 1,322.71 1,322.71 31,960.00 INTERGOVERNMENTAL SERVICES 001 000 000 519 90 49 00 Association of WA Cities .00 1,322.58 1,322.16 001 000 000 519 90 49 01 Puget Sound Regional Council .00 .00 450.00 001 000 000 519 90 49 02 Suburban Cities Association .00 1,430.59 1,500.00 001 000 000 519 90 49 03 ARCH .00 .00 15,000.00 001 000 000 519 90 49 04 Eastside Transportation Prog. .00 100.00 100.00 001 000 000 519 90 49 06 Eastside Domestic Violence .00 .00 1,700.00 001 000 000 519 90 49 07 Bellevue Highland Center .00 .00 1,700.00 . 001 000 000 519 90 51 10 King County Health Services .00 .00 175.00 001 000 000 519 90 51 20 Puget Sound Clean Air Agency .00 5,019.00 5,021.00 001 000 000 519 90 51 30 King County Alcohol Control 159.20 159.20 500.00 001 000 000 519 90 51 40 King County Water & Land Resou .00 .00 2,000.00 001 000 000 519 90 51 50 WA St Dept of Information Sery .00 .00 500.00 001 000 000 519 90 51 60 WA St Purchasing & Contract .00 500.00 .00 TOTAL INTERGOVERNMENTAL 159.20 8,531.37 29,968.1E TOTAL CENTRAL SERVICES 38,414.05 146,664.03 497,873.1E PAGE 7 % OF UNEXPENDED TOTAL BALANCE .00 15,000.00 12.24 9,487.29 .00 6,150.00 4.14 30,637.29 100.03 .42- .00 450.00 95.37 69.41 .00 15,000.00 100.00 .00 .00 1,700.00 .00 1,700.00 .00 175.00 99.96 2.00 31.84 340.80 .00 2,000.00 .00 500.00 .00 500.00- 28.47 21,436.79 29.46 351,209.13 City of Medina MONTHLY EXPENDITURE REPORT February 2S, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED POLICE DEPARTMENT SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 001 000 000 521 20 12 00 Overtime 001 000 000 521 20 12 01 Merit Pay 001 000 000 521 20 13 00 Holiday Pay TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 001 000 000 521 20 21 10 Personnel Benefits -Retirees 001 000 000 521 20 22 00 Uniforms 001 000 000 521 20 23 00 Tuition TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 521 20 31 00 Office Supplies 001 000 000 521 20 31 40 Police Operating Supplies 001 000 000 521 20 31 50 Photographic Supplies 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 001 000 000 521 20 32 00 Vehicle Expenses -gas, car wash 001 000 000 521 20 35 20 Firearms (purchase & repair) TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 001 000 000 521 20 41 50 Recruitment -Background 001 000 000 521 20 42 00 Communications (Phone,Pagers) 001 000 000 521 20 43 00 Travel & Training 001 000 000 521 20 44 50 Recruitment -Advertising 001 000 000 521 20 45 00 Equipment -Lease & Rentals 001 000000 521 20 48 00 Repairs & Maint-Equipment 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 001 000 000 521 20 49 00 Misc. (Service/supplies) 001 000000 521 20 49 20 Bicycle Patrol 001 000 000 521 20 49 30 Animal Control 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 001 000 000 521 20 49 60 Crime Prevention/Public Educ 001 000 000 521 20 49 90 Misc-Investigative Fund TOTAL OTHER SERVICES & CHARGES PAGE 8 % OF UNEXPENDED TOTAL BALANCE 95,392.49 155,705.32 746,400.00 20.86 590,694.68 23,682.48 33,021.41 75,000.00 44.03 41,978.59 .00 .00 32,406.00 .00 32,406.00 6,895.21 7,589.29 21,560.00 35.20 13,970.71 125,970.18 196,316.02 875,366.00 22.43 679,049.98 24,545.58 41,689.76 225,000.00 18.53 183,310.24 3,290.65 6,581.30 44,500.00 14.79 37,918.70 2,977.48 2,977.48 18,500.00 16.09 15,522.52 .00 .00 6,000.00 .00 6,000.00 30,813.71 51,248.54 294,000.00 17.43 242,751.46 376.02 376.02 5,000.00 7.52 4,623.98 66.75 66.75 5,000.00 1.34 4,933.25 .00 .00 300.00 .00 300.00 1,040.00 1,040.00 4,500.00 23.11 3,460.00 2,446.15 2,446.15 33,000.00 7.41 30,553.85 .00 .00 1,000.00 .00 1,000.00 3,928.92 3,928.92 48,800.00 8.05 44,871.08 1,205.09 1,641.04 16,200.00 10.13 14,558.96 399.00 399.00 2,500.00 15.96 2,101.00 2,196.91 2,258.21 18,000.00 12.55 15,741.79 157.14 157.14 20,000.00 .79 19,842.86 .00 .00 1,000.00 .00 1,000.00 229.10 443.21 .00 .00 443.21- 51.05 86.09 2,700.00 3.19 2,613.91 1,840.48 1,888.63 35,000.00 5.40 33,111.37 .00 .00 500.00 .00 500.00 .00 .00 1,200.00 .00 1,200.00- .00 .00 300.00 .00 300.00 575.00 1,025.00 2,500.00 41.00 1,475.00 4,268.63 4,268.63 3,000.00 142.29 1,268.63- .00 .00 500.00 .00 500.00 10,922.40 12,166.95 103,400.00 11.77 91,233.05 City of Medina MONTHLY EXPENDITURE REPORT February 2S, 2007 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 10 Dispatch Services -Kirkland 001 000 000 521 20 51 20 Dispatch-EPSCA 001 000 000 521 20 51 30 Access-WSP 001 000 000 521 20 51 40 Marine Patrol -Mercer Island 001 000 000 521 20 51 50 Jail Service -Prisoner Board 001 000 000 521 20 51 60 Prisoner Transport 001 000 000 521 20 51 80 Domestic Violence -Kirkland 001 000 000 521 20 51 65 IT Services -Kirkland TOTAL INTERGOVERNMENTAL SERV CAPITAL OUTLAY 001 000 000 521 20 64 10 Furniture & Equipment TOTAL CAPITAL OUTLAY TOTAL POLICE DEPARTMENT .00 .00 69,500.00 589.26 1,178.52 7,200.00 .00 .00 3,720.00 .00 .00 55,000.00 3,776.38 3,776.38 50,000.00 .00 .00 2,000.00 .00 .00 2,100.00 .00 .00 30,000.00 4,365.64 4,954.90 219,520.00 .00 .00 1,000.00 .00 .00 1,000.00 176,000.85 268,615.33 1,542,086.00 PAGE 9 % OF UNEXPENDED TOTAL BALANCE .00 69,500.00 16.37 6,021.48 .00 3,720.00 .00 55,000.00 7.55 46,223.62 .00 2,000.00 .00 2,100.00 .00 30,000.00 2.26 214,565.10 .00 1,000.00 .00 1,000.00 17.42 1,273,470.67 City of Medina MONTHLY EXPENDITURE REPORT February 2S, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services TOTAL INTERGOVERNMENTAL TOTAL FIRE & MEDICAL DEPT PAGE 10 % OF UNEXPENDED TOTAL BALANCE 00 .00 599,159.00 .00 599,159.00 00 .00 599,159.00 .00 599,159.00 00 .00 599,159.00 .00 599,159.00 City of Medina MONTHLY EXPENDITURE REPORT February 2S, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EMERGENCY PREPAREDNESS SUPPLIES 001 000 000 525 60 31 00 Supplies 001 000 000 525 60 31 01 Supplies -Citizen Emer Response TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 525 60 41 00 Professional Services 001 000 000 525 60 41 01 Prof Serv-CERT 001 000 000 525 60 48 00 Repairs & Maint-Coach TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 525 60 64 11 Fed11 Grant -Homeland Security TOTAL CAPITAL OUTLAY TOTAL EMERGENCY PREPAREDNESS PAGE 12 % OF UNEXPENDED TOTAL BALANCE 686.67 869.41 30,000.00 2.90 29,130.59 1,670.00 1,670.00 .00 .00 1,670.00- 2,356.67 2,539.41 30,000.00 8.46 27,460.59 6,772.50 6,772.50 38,000.00 17.82 31,227.50 975.00 975.00 .00 .00 975.00- 6,791.73 7,530.66 14,850.00 50.71 7,319.34 14,539.23 15,278.16 52,850.00 28.91 37,571.84 86,888.00 86,888.00 88,000.00 98.74 1,112.00 86,888.00 86,868.00 88,000.00 98.74 1,112.00 103,783.90 104,705.57 170,850.00 61.29 66,144.43 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PLANNING DEPARTMENT SALARIES & WAGES 001 000 000 558 60 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 558 60 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 558 60 41 01 Planning Consultant 001 000 000 558 60 41 02 Hearing Examiner 001 000 000 558 60 41 05 Building Official Consultant 001 000 000 558 60 41 06 Building Inspector Consultant 001 000 000 558 60 41 07 - Engineering Consultant 001 000 000 558 60 41 50 Landscape Consultant 001 000 000 558 60 42 00 Communications 001 000 000 556 60 43 00 Travel & Training 001 000 000 558 60 49 00 Dues,Subscriptions,Memberships 001 000 000 558 60 64 00 Furniture & Equipment TOTAL OTHER SERVICES & CHARGES TOTAL PLANNING DEPARTMENT 12,106.96 12,106.96 3,682.96 3,682.96 .00 .00 1,414.50 .00 1,752.66 .00 16,602.75 3,653.75 .00 .00 35.00 .00 23,458.66 39,248.58 23,813.92 144,000.00 23,813.92 144,000.00 7,300.49 44,400.00 7,300.49 44,400.00 .00 1,200.00 .00 1,200.00 1,414.50 25,000.00 2,660.00 10,000.00 10,972.86 150,000.00 .00 100,000.00 16,602.75 143,000.00 3,653.75 70,000.00 .00 1,000.00 .00 7,500.00 420.00 1,000.00 .00 3,500.00 35,723.86 511,000.00 66,838.27 700,600.00 PAGE 13 Is OF UNEXPENDED TOTAL BALANCE 16.54 120,186.08 16.54 120,186.08 16.44 37,099.51 16.44 37,099.51 .00 1,200.00 .00 1,200.00 5.66 23,585.50 26.60 7,340.00 7.32 139,027.14 .00 100,000.00 11.61 126,397.25 5.22 66,346.25 .00 1,000.00 .00 7,500.00 42.00 580.00 .00 3,500.00 6.99 475,276.14 9.54 633,761.73 City of Medina MONTHLY EXPENDITURE REPORT !February 28, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 001 000 000 574 20 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 574 20 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 001 000 000 574 20 44 00 Advertising 001 000 000 574 20 49 00 Miscellaneous TOTAL OTHER SERVICES & CHARGES TOTAL RECREATION -LIFEGUARDS PAGE 14 OF UNEXPENDED TOTAL BALANCE 00 .00 20,000.00 .00 20,000.00 00 .00 20,000.00 .00 20,000.00 00 .00 2,300.00 .00 2,300.00 00 .00 300.00 .00 300.00 00 .00 2,600.00 .00 2,600.00 00 554.88 500.00 110.98 54.88- 00 554.88 500.00 110.98 54.88- 00 .00 250.00 .00 250.00 00 .00 300.00 .00 300.00 00 .00 200.00 .00 200.00 00 .00 750.00 .00 750.00 00 554.88 23,850.00 2.33 23,295.12 City of Medina MONTHLY EXPENDITURE REPORT February 2S, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 001 000 000 576 80 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 001 000 000 576 80 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 001 000 000 576 80 31 01 Maintenance Supplies 001 000 000 576 80 32 00 Vehicle Fuel & Lube TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 001 000 000 576 80 41 04 Professional Services-Misc 001 000 000 576 80 42 00 Telephone/Postage 001 000 000 576 80 43 00 Travel & Training 001 000 000 576 80 47 00 Utilities 001 000 000 576 80 48 00 Repair & Maint Equipment 001 000 000 576 80 49 00 Miscellaneous TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 576 80 63 00 Park Improvements 001 000 000 576 80 64 00 Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS DEPARTMENT PAGE 15 % OF UNEXPENDED TOTAL BALANCE 20,931.20 36,645.46 178,000.00 20.59 141,354.54 306.64 800.02 2,500.00 32.00 1,699.96 21,237.84 37,445.48 180,500.00 20.75 143,054.52 5,417.97 10,212.71 53,000.00 19.27 42,787.29 .00 .00 2,500.00 .00 2,500,00 5,417.97 10,212.71 55,500.00 18.40 45,287.29 257.80 566.55 27,000.00 2.10 26,433.45 1,693.73 1,704.45 9,000.00 18.94 7,295.55 605.03 2,967.27 7,000.00 42.39 4,032.73 2,556.56 5,238.27 43,000.00 12.18 37,761.73 4,000.00 4,000.00 35,000.00 11.43 31,000.00 5,112.39 5,170.46 9,000.00 57.45 3,829.54 505.33 505.33 1,500.00 33.69 994.67 333.54 583.54 4,000.00 14.59 3,416.46 393.70 929.44 6,000.00 15.49 5,070.56 .00 .00 5,000.00 .00 5,000.00 .00 .00 5,000.00 .00 5,000.00 10,344.96 11,188.77 65,500.00 17.08 54,311.23 .00 .00 50,000.00 .00 50,000.00 .00 .00 1,500..00 .00 1,500.00 .00 .00 51,500.00 .00 51,500.00 39,557.33 64,085.23 396,000.00 16.18 331,914.77 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED OPERATING TRANSFERS 001 000 000 597 00 20 00 Equipment Replacement Fund 001 000 000 597 00 30 00 Street Fund TOTAL OPERATING TRANSFERS TOTAL EXPENSES .00 .00 .00 453,921.71 .00 80,000.00 .00 271,283.09 .00 351,283.09 727,027.76 4,818,407.25 PAGE 16 % OF UNEXPENDED TOTAL BALANCE .00 80,000.00 .00 271,283.09 .00 351,283.09 15.09 4,091,379.49 City of Medina MONTHLY REVENUE REPORT February 28, 2007 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS EQUIPMENT REPLACEMENT FUND OTHER FINANCING SOURCES 100 000 000 395 10 00 00 Sale of Equipment Property TOTAL OTHER FINANCING SOURCES TRANSFERS 100 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL EQUIPMENT REPLACEMENT PAGE 3 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 .00 2,500.00 .00 2,500.00 00 .00 2,500.00 .00 2,500.00 00 .00 80,000.00 .00 80,000.00 00 .00 80,000.00 .00 80,000.00 00 .00 82,500.00 .00 82,500.00 City of Medina MONTHLY EXPENDITURE REPORT Febru"y 28, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000 000 514 50 64 00 Admin-Equipment 100 000 000 521 50 64 00 Police -Automobile TOTAL CAPITAL OUTLAY - TOTAL EQUIPMENT REPLACEMENT PAGE 17 % OF UNEXPENDED TOTAL BALANCE .00 .00 10,000.00 .00 10,000.00 26,664.12 41,177.76 105,000.00 39.22 63,822.24 26,664.12 41,177.76 115,000.00 35.81 73,822.24 26,664.12 41,177.76 115,000.00 35.81 73,822.24 ACCOUNT NUMBER DESCRIPTION CITY STREET FUND City of Medina MONTHLY REVENUE REPORT February 28, 2007 M.T.D. RECEIPTS INTERGOVERNMENTAL REVENUE 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted) 5,846.36 TOTAL INTERGOVERNMENTAL 5,846.36 101 000 000 397 00 10 00 From General Fund .00 TOTAL OPERATING TRANSFERS .00 PAGE 4 Y.T.D. OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 11,542.84 73,475.00 11,542.84 73,475.00 .00 271,283.09 .00 271,283.09 15.71 61,932.16 15.71 61,932.16 .00 271,283.09 .00 271,283.09 TOTAL CITY STREET FUND 5,846.36 11,542.84 344,758.09 3.35 333,215.25 ACCOUNT NUMBER DESCRIPTION CITY STREET FUND City of Medina MONTHLY EXPENDITURE REPORT February 28, 2007 M.T.D. Y.'I'. U. EXPENDITURES EXPENDITURES APPROPRIATED SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 101 000 000 542 30 22 00 Uniforms TOTAL PERSONNEL BENEFITS ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies 101 000 000 542 30 35 00 Small Tools/Minor Equipment 101 000 000 542 30 41 00 Professional Services 101 000 000 542 30 41 10 Road & Street Maintenance 101 000 000 542 30 45 00 Machine Rental 101 000 000 542 30 47 00 Utility Services 101 000 000 542 30 48 00 Equipment Maintenance 101 000 000 542 40 41 00 Storm Drain Maintenance 101 000 000 542 63 41 00 Street Light Utilities 101 000 000 542 64 41 00 Traffic Control Devices 101 000 000 542 66 41 00 Snow & Ice Removal 101 000 000 542 67 41 00 Street Cleaning TOTAL ROAD & ST MAINTENANCE TOTAL CITY STREET FUND 16,774.88 16,774.88 4,205.62 221.90 4,427.52 885.50 466.70 2,367.40 609.28 .00 145.59 78.52 2,712.87 1,596.05 .00 537.69 .00 9,399.60 30,602.00 28,432.04 178,000.00 26,432.04 178,000.00 7,758.64 53,000.00 221.90 2,500.00 7,980.54 55,500.00 921.30 6,000.00 466.70 1,500.00 2,414.32 40,000.00 609.28 90,000.00 .00 2,500.00 177.79 2,500.00 78.52 4,000.00 2,712.87 45,000.00 3,202.31 21,000.00 .00 5,000.00 537.69 1,000.00 .00 12,000.00 11,120.78 230,500.00 47,533.36 464,000.00 PAGE 18 % OF UNEXPENDED TOTAL BALANCE 15.97 149,567.96 15.97 149,567.96 14.64 45,241.36 8.88 2,278.10 14.38 47,519.46 15.36 5,078.70 31.11 1,033.30 6.04 37,585.68 .68 89,390.72 .00 2,500.00 7.11 2,322.21 1.96 3,921.48 6.03 42,287.13 15.25 17,797.69 .00 5,000.00 53.77 462.31 .00 12,000.00 4.82 219,379.22 10.24 416,466.64 City of Medina MONTHLY REVENUE REPORT February 2S, 2007 PAGE 6 ACCOUNT NUMBER DESCRIPTION M.T.D. RECEIPTS Y.T.D. RECEIPTS ESTIMATED % OF TOTAL REMAINING EXPECTATION TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Other NonRevenues-Tree TOTAL MISCELLANEOUS Replace .00 REVENUE .00 .00 .00 15,000.00 15,000.00 .00 .00 15,000.00 15,000.00 TOTAL TREE FUND .00 .00 15,000.00 .00 15,000.00 City of Medina MONTHLY EXPENDITURE REPORT February 2S, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TREE FUND OTHER SERVICES & CHARGES 103 000 000 589 00 49 10 Miscellaneous -Tree Replacement TOTAL OTHER SERVICES & CHARGES TOTAL TREE FUND PAGE 20 % OF UNEXPENDED TOTAL BALANCE 00 .00 20,000.00 .00 20,000.00 00 .00 20,000.00 .00 20,000.00 00 .00 20,000.00 .00 20,000.00 City of Medina MONTHLY REVENUE REPORT February 28, 2007 PAGE 8 M.T.D. Y.T.D. } OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION CAPITAL PROJECTS FUND TAXES 307 000 000 317 34 00 00 Real Estate Excise Tax 1 .00 12,117.94 450,000.00 2.69 437,882.06 307 000 000 317 35 00 00 Real Estate Excise Tax 2 .00 12,117.94 450,000.00 2.69 437,882.06 TOTAL TAXES .00 24,235.88 900,000.00 2.69 875,764.12 TOTAL CAPITAL PROJECTS FUND .00 24,235.88 900,000.00 2.69 875,764,12 ACCOUNT NUMBER DESCRIPTION City of Medina MONTHLY EXPENDITURE REPORT February 28, 2007 PAGE 21 M.T.D. Y.T.D. % OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 595 30 63 01 Road Construction 307 000 000 595 30 63 02 Storm Sewer Construction 307 000 000 595 30 63 03 Park Improvements 307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St 307 000 000 595 30 63 11 Facility Structural Analysis TOTAL IMPROVEMENTS TOTAL CAPITAL PROJECTS .00 .00 16,626.73 83,830.75 330.00 100,787.48 100,787.48 79,813.11 70,000.00 .00 100,000.00 16,626.73 637,000.00 83,830.75 15,000.00 11,054.87 550,000.00 191,325.46 1,372,000.00 191,325.46 1,372,000.00 114.02 9,813.11- .00 100,000.00 2.61 620,373.27 558.87 66,830.75- 2.01 538,945.13 13.95 1,180,674.54 13.95 1,180,674.54 City of Medina MONTHLY REVENUE REPORT February 28, 2007 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS NON -REVENUE TRUST FUND NON -REVENUES 631 000 000 389 00 10 01 Security Dep-Fisher, Scott 631 000 000 389 00 10 02 Security Dep-Medina Fine Homes 631 000 000 389 00 10 03 Security Dep-Burke, J Michael 631 000 000 389 00 10 04 Security Dep-John Day Homes 631 000 000 389 00 10 05 Security Dep-Brunell, Anne 631 000 000 389 00 10 06 Security Deposit -Whited 631 000 000 389 00 10 10 Security Dep-Komen 631 000 000 389 00 10 20 Security Dep-Medina Place 631 000 000 389 00 20 10 Park Bench -Tiles 631 000 000 389 12 52 01 WA St -Bldg Code Fee 631 000 000 389 12 52 03 WA St -Judicial Info Systems 631 000 000 389 12 52 06 WA St -State Portion 631 000 000 389 12 52 07 WA St -State 30% 631 000 000 389 12 52 08 WA St -Trauma Care 631 000 000 389 12 52 09 WA St-Lab-Bld/Breath 631 000 000 389 12 52 12 WA St -State Portion-PSEA 3 631 000 000 389 12 52 88 Dept Of Lic-Gun Permit-$18/21 631 000 000 389 12 52 89 WA St Patrol -Gun -FBI ($24) 631 000 000 389 12 52 99 King County -Crime Victims TOTAL NON -REVENUES TOTAL NON -REVENUE TRUST FUND PAGE 10 Y.T.D. OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 7,500.00 .00 .00 7,500.00- .00 5,000.00 .00 .00 5,000.00- .00 5,000.00 .00 .00 5,000.00- .00 7,500.00 .00 .00 7,500.00- .00 5,000.00 .00 .00 5,000.00- 10,000.00 10,000.00 .00 .00 10,000.00- .00 5,000.00 .00 .00 5,000.00- .00 10,000.00 .00 .00 10,000.00- 60.00 2,460.00 .00 .00 2,460.00- 49.50 108.00 .00 .00 108.00- 846.96 1,144.81 .00 .00 1,144.81- 6,166.45 6,166.45 .00 .00 6,166.45- 3,694.48 4,750.51 .00 .00 4,750.51- 313.24 427.51 .00 .00 427.51- 364.41 520.15 .00 .00 520.15- 149.01 210.37 .00 .00 210.37- 18.00 54.00 .00 .00 54.00- 24.00 80.00 .00 .00 80.00- 254.73 2,408.67 .00 .00 2,408.67- 21,940.78 73,330.47 .00 .00 73,330.47- 21,940.78 73,330.47 .00 .00 73,330.47- ACCOUNT NUMBER 631 000 000 589 12 52 86 631 000 000 589 12 52 89 City of Medina MONTHLY EXPENDITURE REPORT February 28, 2007 M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED NON -REVENUE TRUST FUND NON -EXPENDITURES Dept of Lic-Gun Permit-$18/21 WA St Patrol -Gun -FBI ($24) TOTAL NON -EXPENDITURES PAGE 23 % OF UNEXPENDED TOTAL BALANCE 18.00 18.00 .00 .00 18.00- 24.00 24.00 .00 .00 24.00- 42.00 42.00 .00 .00 42.00- City of Medina Claims Cheek Register February 28, 2007 PAGE 1 Cheek N ber AMOIInt VENDOR NUMBER VENDOR NAME DATE DATE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER DISTRIBUTION AMOUNT 70205 210,809.16 13500 WA ST INVESTMENT POOL 02/28/07 00/00/00 70205 999 000 000 584 00 00 00 210,809.16 LGIP-FEB'07 INVOICE TOTAL 210,809.16 72261 157.98 18295 FANNIE BELL TRUST 02/07/07 00/00/00 B0703-REFUND 001 000 000 322 10 00 00 157.98 PERMIT FEES INVOICE TOTAL 157.98 72262 1,670.00 18344 ADVANTIDGE, INC 02/13/07 00/00/00 205828 001 000 000 525 60 31 01 1,670.00 PRINTER INVOICE TOTAL 1,670.00 72263 150.00 18353 BABBIT NEUMAN CONSTRUCTION CO 02/13/07 00/00/00 B-0780 REFUND 001 000 000 322 10 00 00 150.00 DUPLICATE CASH RECEIPT INVOICE TOTAL 150.00 72264 .00 999999 VOIDED CHECK 02/13/07 02/13/07 VOIDED WARRANT .00 INVOICE TOTAL .00 72265 23.49 1500 BELLEVUE CITY TREASURER - UTIL 02/13/07 00/00/00 3063434 001 000 000 576 80 47 00 23.49 WATER INVOICE TOTAL 23.49 72266 609.28 2290 BLACKSTOCK LUMBER CO. 02/13/07 00/00/00 262260 101 000 000 542 30 41 10 609.28 4X4 CEDAR INVOICE TOTAL 609.28 72267 1,162.60 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 02/13/.07 00/00/00 558188 001 000 000 521 20 41 00 199.10 PLAQUE-GIBSON INVOICE TOTAL 199.10 560266 001 000 000 521 20 22 00 261.07 POLICE-KANE INVOICE TOTAL 261.07 562530 001 000 000 521 20 22 00 135.85 POLICE-CRUM, B INVOICE TOTAL 135.85 562538 001 000 000 521 2022 00 82.09 POLICE-CRUM, B INVOICE TOTAL 82.09 564411 001 000 000 521 20 22 00 484.69 POLICE-CRUM, B INVOICE TOTAL 484.69 72268 16,553.97 18354 CAICOS CORPORATION 02/13/07 00/00/00 388-06-1 307 000 000 595 30 63 03 16,553.97 RETAIL CONSTRUCTION INVOICE TOTAL 16,553.97 Check Amount VENDOR Number NUMBER VENDOR NAME 72269 190.70 18352 CARQUEST 72270 339.72 18123 CINGULAR WIRELESS 72271 154.14 18192 CNR, INC City of Medina Claims Check Register February 28, 2007 DATE DATE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 02/13/07 00/00/00 65998 001 000 000 576 80 32 00 SUPPLIES INVOICE TOTAL 67257 001 000 000 525 60 48 00 TIRE CHAIN INVOICE TOTAL 67558 001 000 000 521 20 31 40 JACK & WRENCH INVOICE TOTAL 02/13/07 00/00/00 DEC9106-JANS'07 001 000 000 521 20 42 00 CELLULAR PHONE INVOICE TOTAL 02/13/07 00/00/00 10471 001 000 000 518 10 42 00 JAN'07 INVOICE TOTAL 72272 39.70 18275 CRYSTAL AND SIERRA SPRINGS -ADM 02/13/07 00/00/00 0107-ADMIN 001 000 000 518 10 31 00 WATER INVOICE TOTAL 72273 60.47 3385 CRYSTAL AND SIERRA SPRINGS-POL 02/13/07 00/00/00 0107-POLICE 001 000 000 521 20 31 00 WATER INVOICE TOTAL 72274 2,264.12 18137 DELL MARKETING LP 02/13/07 00/00/00 T72223981 100 000 000 521 50 64 00 COMPUTER INVOICE TOTAL 72275 42.29 18213 DIGITAL REPROGRAPHIC SERVICES 02/13/07 00/00/00 201283 101 000 000 542 30 41 00 COPIES INVOICE TOTAL 202214 101 000 000 542 30 41 00 COPIES INVOICE TOTAL 72276 49.04 4640 ENA COURIERS INC 02/13/0700/00/00 191965 001 000 000 521 20 42 00 POLICE -COURIER INVOICE TOTAL 72277 96.48 18092 ENVIRONMENT CONTROL 02/13/07 00/00/00 4103037 001 000 000 518 30 48 00 TOWELS INVOICE TOTAL 72278 17.36 5230 FEDEX 02/13/07 00/00/00 8-629-52714 001 000 000 518 10 42 00 COUNCIL DELIVERY INVOICE TOTAL PAGE 2 DISTRIBUTION AMOUNT 41.83 41.83 82.12 82.12 66.75 66.75 339.72 339.72 154.14 154.14 39.70 39.70 60.47 60.47 2,264.12 2,264.12 23.17 23.17 19.12 19.12 49.04 49.04 96.48 96.48 17.36 17.36 Cheek Amount VENDOR Number NUMBER VENDOR NAME 72279 3,482.50 5275 FINNIGAN, KRISTEN 72280 39.16 5410 FISCHER, CRAIG T 72281 324.01 11400 FORD OF BELLEVUE 72282 777.43 18248 FOWLER COMPANY, HD 72283 625.88 18358 GLOBAL COLLECT BV 72284 45.43. 18208 GLOBALSTAR USA 72285 83,630.75 18338 GMT, INC 72286 City of Medina Claims Cheek Register February 28, 2007 DATE DATE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 02/13/07 00/00/00 JAN'07 001 000 000 525 60 41 00 EMERGENCY PREPAREDNESS INVOICE TOTAL 02/13/07 00/00/00 RADIO SHACK 001 000 000 518 10 31 00 CRIMPER TOOL INVOICE TOTAL 02/13/07 00/00/00 285312 001 000 000 521 20 48 10 POLICE AUTO 7 INVOICE TOTAL 285974 001 000 000 521 20 48 10 POLICE AUTO 6 INVOICE TOTAL 02/13/07 00/00/00 2034673 101 000 000 542 40 41 00 STREETS INVOICE TOTAL 2034694 101 000 000 542 40 41 00 CATCH BASIN INVOICE TOTAL C157970 101 000 000 542 40 41 00 CATCH BASIN INVOICE TOTAL 02/13/07 00/00/00 ORDER 125290272 001 000 000 518 90 48 00 334702384039 INVOICE TOTAL 02/13/07 00/00/00 304347 001 000 000 521 20 42 00 POLICE EMERGENCY PREP INVOICE TOTAL 02/13/07 00/00/00 3 307 000 000 595 30 63 10 8TH ST SIDEWALKS INVOICE TOTAL RETAINAGE 3 307 000 000 595 30 63 10 NE 8TH ST SIDEWALKS INVOICE TOTAL 612.58 5825 GOODSELL POWER EQUIPMENT,INC 02/13/07 00/00/00 274380 101 000 000 542 30 35 00 CHAINSAW INVOICE TOTAL 274831 101 000 000 542 30 48 00 REPAIRS INVOICE TOTAL PAGE 3 DISTRIBUTION AMOUNT 3,482.50 3,482.50 39.16 39.16 271.51 271.51 52.50 52.50 785.23 785.23 31.81 31.81 39.61- 39.61- 625.88 625.88 45.43 45.43 88,242.90 88,242.90 4,412.15- 4,412.15- 466.70 466.70 78.52 78.52 Cheek Amoimt VENDOR City of Medina Claims Cheek Register February 28, 2007 DATE DATE 'lumber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 274951 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 72287 222.95 5850 GOODYEAR AUTO SERVICE CENTER 02/13/07 00/00/00 142456 001 000 000 576 80 32 00 1992 FORD TRUCK INVOICE TOTAL 142501 001 000 000 576 80 32 00 1992 FORD TRUCK INVOICE TOTAL 142502 001 000 000 576 80 32 00 1992 FORD TRUCK INVOICE TOTAL 72288 987.40 5875 GRAINGER 02/13/07 00/00/00 9276636843 101 000 000 542 30 31 00 SUPPLIES INVOICE TOTAL 9276393542 101 000 000 542 66 41 00 ICE MELTER INVOICE TOTAL 9278393559 101 000 000 542 66 41 00 ICE MELTER INVOICE TOTAL 9278393567 101 000 000 542 30 31 00 SUPPLIES INVOICE TOTAL 9278642799 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 9287965702 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 9289473853 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 72289 433.74 6330 HOME DEPOT CREDIT SERVICES 02/13/07 00/00/00 JAN'07 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 72290 130.07 6340 HOMEGUARD SECURITY SERVICES 02/13/07 00/00/00 7BO158 001 000 000 521 20 41 00 INTRUSION ALARM SYSTEM INVOICE TOTAL PAGE 4 DISTRIBUTION AMOUNT 67.36 67.36 334.76 334.76 241.69- 241.69- 129.88 129.88 156.46 156.46 206.61 206.61 206.61 206.61 213.27 213.27 57.38 57.38 48.70 48.70 98.37 98.37 433.74 433.74 16.27 16.27 City of Medina Claims Cheek Register February 2S, 2007 PAGE s Cheek AMOUnt VENDOR DATE DATE DISTRIBUTION Vumber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT AG8327 001 000 000 518 10 47 00 77.85 MONITORING CHARGES INVOICE TOTAL 77.85 BG1291 001 000 000 521 20 41 00 35.95 MONITORING CHARGES INVOICE TOTAL 35.95 72291 175.00 7150 IACP 02/13/07 00/00/00 2007 DUES 001 000 000 521 20 49 40 175.00 CHEN, JEFFREY INVOICE TOTAL 175.00 72292 250.00 7152 IACP NET/LOGIN 02/13/07 00/00/00 7560 001 000 000 521 20 49 40 250.00 MAR12'07-MAR11108 INVOICE TOTAL 250.00 72293 115.00 7100 INT'L INSTITUTE OF MUNICIPAL C 02/13/07 00/00/00 2007 DUES -BAKER 001 000 000 518 10 49 20 115.00 ANNUAL MEMBERSHIP INVOICE TOTAL 115.00 72294 13.81 7180 ISSAQUAH HONDA KUBOTA 02/13/07 00/00/00 52333 001 000 000 576 80 31 01 13.81 SUPPLIES INVOICE TOTAL 13.81 72295 910.00 18252 ISSAQUAH, CITY OF 02/13/07 00/00/00 04-50005487 001 000 000 521 20 51 50 910.00 JAIL SERVICES INVOICE TOTAL 910.00 72296 87.95 18355 JONES, GRANT 02/13/07 00/00/00 M-1689 REFUND 001 000 000 322 10 00 00 87.95 REFUND OVERPAYMENT INVOICE TOTAL 87.95 72297 250.00 18356 KARIMI, STEVE LAW OFFICES OF 02/13/07 00/00/00 279 001 000 000 512 50 41 20 250.00 PUBLIC DEFENSE INVOICE TOTAL 250.00 72298 2,866.38 8210 KC FINANCE -JAIL SERVICES 02/13/07 00/00/00 1438702 001 000 000 521 20 51 50 381.60 MISDEMEANOR BOOKING INVOICE TOTAL 381.60 1438706 001 000 000 521 20 51 50 2,484.78 MISDEMEANOR BOOKING INVOICE TOTAL 2,484.78 72299 3,695.50 8625 KIRKLAND MUNICIPAL COURT 02/13/07 00/00/00 DEC106MED 001 000 000 512 50 51 10 3,695.50 TRAFFIC FILING FEES INVOICE TOTAL 3,695.50 72300 221.90 8756 LL BEAN, INC. 02/13/07 00/00/00 OE1272685 101 000 000 542 30 22 00 221.90 UNIFORMS INVOICE TOTAL 221.90 Check .Amount VENDOR Number NUMBER VENDOR NAME 72301 141.24 9070 LOWE'S BUSINESS ACCOUNT 72302 161.48 18357 MIRIKEEN HOMES 72303 1,176.41 18360 NEXTEL COMMUNICATIONS 72304 11,374.47 10555 OGDEN MURPHY WALLACE 72305 72.76 10700 OTAK 72306 868.96 11020 PACIFIC TOPSOILS, INC City of Medina Claims Check Register February 28, 2007 PAGE 6 DATE DATE DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 02/13/07 00/00/00 JAN107 001 000 000 576 80 31 00 103.75 SUPPLIES JAN'07 101 000 000 542 30 31 00 37.49 SUPPLIES INVOICE TOTAL 141.24 02/13/07 00/00/00 B-0979 REFUND 001 000 000 322 10 00 00 161.48 VALUATION DECREASE INVOICE TOTAL 161.48 02/13/07 00/00/00 196658245-003 001 000 000 513 10 42 00 40.02 SPRINT 196658245-003 001 000 000 576 80 42 00 237.21 SPRINT 196658245-003 001 000 000 576 80 42 00 40.60 SPRINT 196656245-003 001 000 000 518 10 42 00 85.78 SPRINT 196658245-003 001 000 000 521 20 42 00 772.80 SPRINT INVOICE TOTAL 1,176.41 02/13/07 00/00/00 656168 001 000 000 515 20 41 10 9,508.97 WAYNE TANAKA INVOICE TOTAL 9,508.97 656175 001 000 000 515 20 41 10 1,865.50 VARIOUSE MATTERS INVOICE TOTAL 1,865.50 02/13/07 00/00/00 010761041 307 000 000 595 30 63 03 72.76 MEDINA BEACH PARK INVOICE TOTAL 72.76 02/13/07 00/00/00 165248 001 000 000 576 80 41 04 54.14 TOPSOILS INVOICE TOTAL 54.14 165295 001 000 000 576 80 41 04 54.14 TOPSOILS INVOICE TOTAL 54.14 165344 001 000 000 576 80 41 04 54.14 TOPSOILS INVOICE TOTAL 54.14 165410 001 000 000 576 80 41 04 67.69 TOPSOILS INVOICE TOTAL 67.69 165418 001 000 000 576 80 41 04 81.22 TOPSOILS City of Medina Claims Check Register February 2S, 200 • PAGE 7 Cheek mount VENDOR DATE DATE DISTRZBUTION Nimnber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 81.22 165466 001 000 000 576 80 41 04 81.22 TOPSOILS INVOICE TOTAL 81.22 165482 001 000 000 576 80 41 04 67.69 TOPSOILS INVOICE TOTAL 67.69 165525 001 000 000 576 80 41 04 54.14 TOPSOILS INVOICE TOTAL 54.14 165561 001 000 000 576 80 41 04 81.22 TOPSOILS INVOICE TOTAL 81.22 166230 001 000 000 576 80 41 04 54.14 TOPSOILS INVOICE TOTAL 54.14 166552 001 000 000 576 80 41 04 54.14 TOPSOILS INVOICE TOTAL 54.14 167190 001 000 000 576 80 41 04 40.61 TOPSOILS INVOICE TOTAL 40.61 167905 101 000 000 542 66 41 00 124.47 TOPSOILS INVOICE TOTAL 124.47 72307 24,400.00 18302 POLARIS DIGITAL SYSTEMS 02/13/07 00/00/00 35041 100 000 000 521 50 64 00 24,400.00 COMPUTER INVOICE TOTAL 24,400.00 72308 1,267.53 11700 PUGET SOUND ENERGY 02/13/07 00/00/00 FEB107AC 001 000 000 518 10 47 00 897.32 ELECTRICITY INVOICE TOTAL 897.32 FEB'07AD 001 000 000 576 80 47 00 363.63 ELECTRICITY INVOICE TOTAL 363.63 FEB'07AE__._. __.001 000-000--57-6 80 47 00. 6.-.-58 ELECTRICITY INVOICE TOTAL 6.58 72309 515.77 11820 QWEST 02/13/07 00/00/00 JAN-07 001 000 000 576 80 42 00 44.85 PW FAX MACHINE City of Medina Claims Check Register February 2S, 2007 PAGE 8 Check AlnOlmt VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 44.85 JAN'07 ADMIN 001 000 000 518 10 42 00 278.37 425-454-3885 INVOICE TOTAL 278.37 JAN107 POL 001 000 000 521 20 42 00 192.55 CIRCUIT INFORMATION INVOICE TOTAL 192.55 72310 900.00 18330 RAMIREZ, ISMAEL GASTON 02/13/07 00/00/00 FEB'07-MID MONTH 001 000 000 521 20 11 00 900.00 MILITARY-IRAQ INVOICE TOTAL 900.00 72311 16,602.75 12005 ROTH HILL ENGINEERING PARTNERS 02/13/07 00/00/00 DEC'06 001 000 000 558 60 41 07 16,602.75 ENGINEERING CONSULTANT INVOICE TOTAL 16,602.75 72312 26.83 13350 SEATTLE TIMES, THE 02/13/07 00/00/00 J734733302 001 000 000 518 10 44 00 26.83 ADVERTISING INVOICE TOTAL 26.83 72313 1,795.20 18350 SEATTLE TREE PRESERVATION, INC 02/13/07 00/00/00 9311 101 000 000 542 30 41 00 1,795.20 TREE. REMOVAL INVOICE TOTAL 1,795.20 72314 78.11 13400 SECURITY SAFE & LOCK INC 02/13/07 00/00/00 336094 001 000 000 576 60 31 01 25.84 STORAGE KEYS INVOICE TOTAL 25.84 336811 001 000 000 521 20 41 00 52.27 CABINET LOCK INVOICE TOTAL 52.27 72315 4,322.76 12660 SOS DATA SERVICES INC 02/13/07 00/00/00 20853A 001 000 000 518 10 49 30 3,716.60 NEWSLETTER INVOICE TOTAL 3,716.80 20910A 001 000 000 518 10 49 30 605.96 RECEPTION POSTCARDS INVOICE TOTAL 605.96 72316 214.83 13520 STAPLES BUSINESS ADVANTAGE 02/13/07 00/00/00 3080028668 001 000 000 521 20 31 00 48.93 SUPPLIES INVOICE TOTAL 48.93 - - 3080028669 - 001 000 000 5-18 10 31 00 - 165.90 SUPPLIES INVOICE TOTAL 165.90 72317 487.60 18193 TEL WEST COMMUNICATIONS 02/13/07 00/00/00 764205 001 000 000 518 10 42 00 487.60 DIGITAL PHONE SYSTEM City of Medina Claims Cheek Register February 28, 2007 PAGE 9 Cheek Number Amount VENDOR NUMBER VENDOR NAME DATE ISSUED DATE REDEEMED INVOICE NO. ACCOUNT NUMBER DISTRIBUTION AMOUNT INVOICE TOTAL 487.60 72318 406.37 18359 TYPESETTER CORPORATION, THE 02/13/07 00/00/00 21349 001 000 000 518 10 31 00 406.37 ENVELOPES INVOICE TOTAL 406.37 72319 524.00 14630 ULTRAMAX 02/13/07 00/00/00 87971 001 000 000 521 20 31 60 524.00 AMMUNITION INVOICE TOTAL 524.00 72320 120.00 15600 WA ASSOC OF SHERIFFS & POLICE 02/13/07 00/00/00 2007 DUES 001 000 000 521 20 49 40 120.00 CHEN, JEFFREY INVOICE TOTAL 120.00 72321 18.00 16109 WA ST DEPT OF LICENSING 02/13/07 00/00/00 E344991-SHUMAN 631 000 000 589 12 52 88 16.00 CONCEALED WEAPON INVOICE TOTAL 18.00 72322 13,104.00 16152 WALDRON & COMPANY 02/13/07 00/00/00 WR07-13 001 000 000 513 10 11 00 6,720.00 CITY MANAGER INVOICE TOTAL 6,720.00 WR07-7 001 000 000 513 10 11 00 6,384.00 CITY MANAGER INVOICE TOTAL 6,384.00 72323 200.00 18027 WAPELRA 02/13/07 00/00/00 2007 DUES 001 000 000 513 10 49 01 200.00 WEINBERG, MARK F. INVOICE TOTAL 200.00 72324 237.50 16500 WINES P.S., KIRK R. 02/13/07 00/00/00 JAN'07 001 000 000 515 20 41 60 237.50 JOHNSON CASE INVOICE TOTAL 237.50 72325 35.00 18278 WSAPT 02/13/07 00/00/00 2007 DUES 001 000 000 558 60 49 00 35.00 GOODMAN, DONNA INVOICE TOTAL 35.00 72326 41.27 9326 WTI, LLC 02/13/07 00/00/00 JAN'07 001 000 000 518 10 42 00 41.27 FAX MACHINES INVOICE TOTAL 41.27 72327 39.53 422 XO COMMUNICATION SERVICES-POLI 02/13/07 00/00/00 26533714 001 000 000 521 20 42 00 39.53 COMMUNICATIONS INVOICE TOTAL 39.53 72328 12.20 18286 BAKER, RACHEL 02/13/07 00/00/00 JAN'07 MILEAGE 001 000 000 518 10 43 00 12.20 KINKOS/OFFICE DEPOT INVOICE TOTAL 12.20 72329 6,709.61 18280 EVERGREEN RV SERVICE 02/20/07 00/00/00 171195 001 000 000 525 60 48 00 5,199.20 COACH Cheek Amount VENDOR Number NUMBER VENDOR NAME 72331 83.54 9080 MCGAURAN, CATHERINE 72332 53.12 11100 PETTY CASH 72333 290.00 13404 SHURGARD OF BELLEVUE 72334 250.00 16197 WILLIS, JOE 72335 4,030.28 18288 4IMPRINT 72336 29.61 18247 A&H EMBRODDERY 72337 4,465.15 18075 ACCURATE ELECTRIC 72338 43.50 351 ACCURINT 72339 103.65 610 APPLIED TECHNOLOGY City of Medina Claims Cheek Register February 28, 2007 PAGE 10 DATE DATE DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 5,199.20 8364 001 000 000 525 60 48 00 1,510.41 COACH INVOICE TOTAL 1,510.41 02/20/07 00/00/00 2/6/07-2/15/07 001 000 000 576 80 43 00 83.54 WORK GEAR/LUNCH/MILEAGE INVOICE TOTAL 83.54 02/20/07 00/00/00 FEB'06 001 000 000 518 90 48 00 33.18 REPLENISH PETTY CASH FEB106 001 000 000 521 20 42 00 19.94 REPLENISH PETTY CASH INVOICE TOTAL 53.12 02/20/07 00/00/00 UNIT 1121-MAR107 001 000 000 518 30 45 00 149.00 STORAGE INVOICE TOTAL 149.00 UNIT 1178-MAR107 001 000 000 518 30 45 00 141.00 STORAGE INVOICE TOTAL 141.00 02/20/07 00/00/00 FEB'07 001 000 000 576 80 43 00 250.00 AUTO ALLOWANCE INVOICE TOTAL 250.00 02/27/07 00/00/00 993196 001 000 000 521 20 49 60 2,686.46 ALUMINUM CARABINER INVOICE TOTAL 2,686.46 995765 001 000 000 521 20 49 60 1,343.82 MINI FLASHLIGHTS INVOICE TOTAL 1,343.82 02/27/07 00/00/00 3337 001 000 000 521 20 22 00 29.81 EMBROIDERY INVOICE TOTAL 29.81 02/27/07 00/00/00 611205KB 001 000 000 576 80 41 04 4,465.15 FLAGPOLE & SHOP INVOICE TOTAL 4,465.15 02/27/07 00/00/00 20070131 001 000 000 521 20 41 00 43.50 PEOPLE SEARCHES INVOICE TOTAL 43.50 02/27/07 00/00/00 4892 001 000 000 525 60 31 00 103.65 FIELD MANUAL INVOICE TOTAL 103.65 City of Medina Claims Check Register 28, 2007 February (7 PAGE 11 Cheek Amount VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT Number 72340 133.99 18286 BAKER, RACHEL 02/27/07 00/00/00 2007 LASERFICHE 001 000 000 518 10 43 00 133.99 MEALS/MILEAGE INVOICE TOTAL 133.99 72341 300.00 18361 BEATON, DR. RANDALL 02/27/07 00/00/00 2/28/07 CERT 001 000 000 525 60 41 01 300.00 TRAINING INSTRUCTOR INVOICE TOTAL 300.00 72342 157.14 9870 BECKLEY, BRIANA LEE 02/27/07 00/00/00 2/7/07 MILEAGE 001 000 000 521 20 43 00 157.14 NWPAC MEETING INVOICE TOTAL 157.14 72343 615.75 18364 BLAZEY, CHARLYENE S. 02/27/07 00/00/00 BODINE 101 000 000 542 40 41 00 615.75 REIMBURSE COSTS INVOICE TOTAL 615.75 72344 1,643.69 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 02/27/07 00/00/00 493548-80 001 000 000 521 20 22 00 386.24- POLICE-LEWIS RETURNS INVOICE TOTAL 386.24- 553181-01 001 000 000 521 20 22 00 1,290.04 POLICE-RAINGEAR INVOICE TOTAL 1,290.04 553181-80 001 000 000 521 20 22 00 426.39- POLICE-RETURNS INVOICE TOTAL 426.39- 564411-01 001 000 000 521 20 22 00 209.06 POLICE-CRUM INVOICE TOTAL - 209.06 564411-02 001 000 000 521 20 22 00 968.86 POLICE-CRUM INVOICE TOTAL 968.86 566005 001 000 000 521 20 22 00 11.64- POLICE-CRUM RETURNS INVOICE TOTAL 11.64- 72345 194.21 18322 BRAT WEAR 02/27/07 00/00/00 308625 001 000 000 521 20 22 00 194.21 POLICE-KNOTT INVOICE TOTAL 194.21 72346 48,773.00 18362 BROADCAST MICROWAVE SERVICES, 02/27/07 00/00/00 BMS17193 001 000 000 525 60 64 11 46,773.00 MOBILE TRACKER INVOICE TOTAL 48,773.00 72347 508.64 16332 CAR NUTZ 02/27/07 00/00/00 14048 001 000 000 521 20 48 10 508.64 TAHOE SPORT SPRINGS INVOICE TOTAL 508.64 City of Medina Claims Cheek Register February 28, 2007 PAGE 12 Cheek Amount Number VENDOR DATE DATE NUMBER DISTRIBUTION VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 72348 22.37 18352 CARQUEST 02/27/07 00/00/00 71394 001 000 000 521 20 48 10 22.37 PARTS INVOICE TOTAL 22.37 72349 2,383.37 18110 CHEVRON (POLICE) 02/27/07 00/00/00 7898306381702 001 000 000 521 20 32.00 2,383.37 POLICE AUTOS INVOICE TOTAL 2,383.37 72350 340.25 3100 CHEVRON (PW STREETS) 02/27/07 00/00/00 7898306407702 001 000 000 576 80 32 00 340.25 PW AUTOS INVOICE TOTAL 340.25 72351 229.10 2660 CIT 02/27/07 00/00/00 8677884 001 000 000 521 20 45 00 229.10 POLICE COPIER LEASE INVOICE TOTAL 229.10 72352 154.14 18192 CNR, INC 02/27/07 00/00/00 11127 001 000 000 518 10 42 00 154.14 FEB'07 INVOICE TOTAL 154.14 72353 1,287.10 3305 CODE PUBLISHING CO. 02/27/07 00/00/00 27714 001 000 000 518 10 31 00 1,287.10 MUNICIPAL CODE INVOICE TOTAL 1,287.10 72354 80.00 18363 COMCAST 02/27/07 00/00/00 JAN31-FEB28107 001 000 000 521 20 42 00 80.00 HIGH SPEED INTERNET INVOICE TOTAL 80.00 72355 663.65 3308 COMPUSA-HSBC BUSINESS SOLUTION 02/27/07 00/00/00 JAN-07 001 000 000 518 90 48 00 663.65 MAINTENANCE INVOICE TOTAL 663.65 72356 68.50 3383 CRUM, LINDA 02/27/07 00/00/00 2/20/07 POSTAGE 001 000 000 521 20 42 00 68.50 POLICE PACKAGE INVOICE TOTAL 68.50 72357 39.49 3385 CRYSTAL AND SIERRA SPRINGS-POL 02/27/07 00/00/00 0207-POLICE 001 000 000 521 20 31 00 39.49 WATER INVOICE TOTAL 39.49 72358 28.23 18274 CRYSTAL AND SIERRA SPRINGS-PW 02/27/07 00/00/00 107-PW 001 000 000 576 80 31 00 28.23 WATER INVOICE TOTAL 28.23 72359 130.00 18063 DATA BASE SECURE RECORDS DESTR 02/27/07 00/00/00 14470 001 000 000 518 10 41 00 65.00 RECORDS DESTRUCTION INVOICE TOTAL 65.00 14780 001 000 000 518 10 41 00 65.00 RECORDS DESTRUCTION INVOICE TOTAL 65.00 City of Medina Claims Check Register February 28, 2007 PAGE 13 Check Amount. DISTRIBUTION VENDOR DATE DATE `Tu ber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 72360 38,619.03 3708 DAY WIRELESS SYSTEMS 02/27/07 00/00/00 68872 001 000 000 525 60 64 11 32,967.00 DIGITAL PROCESSOR INVOICE TOTAL 32,987.00 68872-01 001 000 000 525 60 64 11 5,128.00 MICROWAVE INSTALL INVOICE TOTAL 5,128.00 68873 001 000 000 525 60 31 00 504.03 EXTERNAL SPEAKER INVOICE TOTAL 504.03 72361 529.91 18213 DIGITAL REPROGRAPHIC SERVICES 02/27/07 00/00/00 212145 101 000 000 542 30 41 00 529.91 CITY HALL COPIES INVOICE TOTAL 529.91 72362 4,000.00 18335 EARTH & WATER RESOURCE MGMT, I 02/27/07 00/00/00 5 001 000 000 576 80 41 00 4,000.00 WATER RESONATOR INVOICE TOTAL 4,000.00 72363 589.26 3890 EASTSIDE PUBLIC SAFETY COMMUNI 02/27/07 00/00/00 4104 001 000 000 521 20 51 20 589.26 RADIO ACCESS FEES . INVOICE TOTAL 589.26 72364 61.30 4640 ENA COURIERS INC 02/27/07 00/00/00 192413 001 000 000 521 20 31 00 61.30 POLICE COURIER INVOICE TOTAL 61.30 72365 1,319.69 5150 EVERSON'S ECONO-VAC, INC. 02/27/07 00/00/00 049570 101 000 000 542 40 41 00 1,319.69 CLEAN STORM & POTHOLING INVOICE TOTAL 1,319.69 72366 1,341.43 8750 FEDEX KINKO'S 02/27/07 00/00/00 JAN'07 001 000 000 516 10 49 40 611.37 COPIES/SUPPLIES/EMER JAN'07 001 000 000 518 10 31 00 485.24 COPIES/SUPPLIES/EMER JAN'07 001 000 000 521 20 31 00 165.63 COPIES/SUPPLIES/EMER JAN-07 001 000 000 525 60 31 00 78.99 COPIES/SUPPLIES/EMER INVOICE TOTAL 1,341.43 72367 3,290.00 5275 FINNIGAN, KRISTEN 02/27/07 00/00/00 FEB107 001 000 000 525 60 41 00 3,290.00 EMERGENCY PREPAREDNESS INVOICE TOTAL 3,290.00 72368 890.60 11400 FORD OF BELLEVUE 02/27/07 00/00/00 286482 001 000 000 521 20 48 10 139.65 POLICE AUTO #6 INVOICE TOTAL 139.65 286907 001 000 000 521 20 48 10 750.95 POLICE AUTO #6 City of Medina Claims Cheek Register February 28, 2007 Cheek AMOuut VENDOR DATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 72369 150.50 5450 FOSTER PEPPER & SHEFELMAN 02/27/07 00/00/00 849005 001 000 000 515 20 41 60 SKINNER APPEAL INVOICE TOTAL 72370 90.39 16248 FOWLER COMPANY, HD 02/27/07 00/00/00 2043311 101 000 000 542 30 47 00 CATCH BASIN RISER INVOICE TOTAL 72371 50.00 18257 FSH COMMUNICATIONS, LLC 02/27/07 00/00/00 102005 001 000 000 518 10 42 00 PAY PHONE INVOICE TOTAL 72372 94.86 5850 GOODYEAR AUTO SERVICE CENTER 02/27/07 00/00/00 143418 001 000 000 521 20 48 10 POLICE AUTO 7 INVOICE TOTAL 72373 63.97 5875 GRAINGER 02/27/07 00/00/00 9291385269 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL 72374 1,752.66 18284 HAGEMAN, KEN 02/27/07 00/00/00 JAN106 001 000 000 556 60 41 05 BLDG OFFICIAL ASST INVOICE TOTAL 72375 399.00 6110 HEALTHFORCE BILLING DEPT 02/27/07 00/00/00 247-31 001 000 000 521 20 41 50 CRUM, BENJAMIN INVOICE TOTAL 72376 75.00 7100 INT'L INSTITUTE OF MUNICIPAL C 02/27/07 00/00/00 2007 DUES-GREYTA 001 000.000 518 10 49 20 ANNUAL MEMBERSHIP INVOICE TOTAL 72377 330.00 18331 JOHNSTON ARCHITECTS 02/27/07 00/00/00 2/1/07 CITY HALL 307 000 000 595 30 63 11 REVIEW ESTIMATE INVOICE TOTAL 72378 159.20 8300 KC FINANCE -MENTAL HEALTH, CHEM 02/27/07 00/00/00 7730020 001 000 000 519 90 51 30 4TH QTR'06-LIQUOR INVOICE TOTAL 72379 160.86 7600 KC JOURNAL NEWSPAPERS 02/27/07 00/00/00 1453975 001 000 000 518 10 44 00 LEGAL ADVERTISING INVOICE TOTAL 72380 3,235.50 8625 KIRKLAND MUNICIPAL COURT 02/27/07 00/00/00 JAN07MED 001 000 000 512 50 51 10 FILING FEES INVOICE TOTAL 72381 929.49 9070 LOWE'S BUSINESS ACCOUNT 02/27/07 00/00/00 FEB'07 001 000 000 576 80 31 01 SUPPLIES PAGE 14 DISTRIBUTION AMOUNT 750.95 150.50 150.50 90.39 90.39 50.00 50.00 94.86 94.86 63.97 63.97 1,752.66 1,752.66 399.00 399.00 75.00 75.00 330.00 330.00 159.20 159.20 160.86 160.66 3,235.50 3,235.50 766.51 Check Al OUnt VENDOR Number NUMBER VENDOR NAME 72382 146.07 16099 MICHAEL'S DRY CLEANING City ofMedina Claims Cheek Register February 28, 2007 DATE DATE 72383 4,000.00 18289 MOBERLY & ROBERTS, P.L.L.0 72384 502.47 18360 NEXTEL COMMUNICATIONS 72385 574.00 10550 OFFICE DEPOT CREDIT PLAN 72386 4,392.75 10700 OTAK 72367 51.05 11015 PACIFIC OFFICE AUTOMATION 72388 478.28 11020 PACIFIC TOPSOILS, INC 72389 260.04 11270 PITNEY BOWES INC-SUPPLIES 72390 1,450.00 11427 PRICE, JOHN G. 72391 1,596.05 11700 PUGET SOUND ENERGY ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER FEB'07 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 02/27/07 00/00/00 JAN'07 001 000 000 521 20 22 00 POLICE -DRY CLEANING INVOICE TOTAL 02/27/07 00/00/00 32 001 000 000 512 50 41 10 PROSECUTION SERVICES INVOICE TOTAL 02/27/07 00/00/00 196658245-004 001 000 000 513 10 42 00 SPRINT CELL PHONES 196658245-004 001 000 000 576 80 42 00 SPRINT CELL PHONES 196658245-004 001 000 000 521 20 42 00 SPRINT CELL PHONES 196658245-004 001 000 000 518 10 42 00 SPRINT CELL PHONES INVOICE TOTAL 02/27/07 00/00/00 FEB'07 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 02/27/07 00/00/00 JAN8-FEB2'07AA 001 000 000 558 60 41 01 PLANNING CONSULTANT INVOICE TOTAL JAN8-FEB2'07AB 001 000 000 556 60 41 50 LANDSCAPE CONSULTANT INVOICE TOTAL 02/27/07 00/00/00 748 001 000 000 521 20 48 00 BS507-POLICE COPIER INVOICE TOTAL 02/27/07 00/00/00 868065 101 000 000 542 30 31 00 SUPPLIES INVOICE TOTAL 02/27/07 00/00/00 678751 001 000 000 518 10 42 00 UPS RATES SOFTWARE INVOICE TOTAL 02/27/07 00/00/00 95 001 000 000 512 50 41 20 PUBLIC DEFENDER INVOICE TOTAL 02/27/07 00/00/00 FEB'07AA 101 000 000 542 63 41 00 ELECTRICITY PAGE 15 DISTRIBUTION AMOUNT 162.98 929.49 146.07 146.07 4,000.00 4,000.00 40,02 138.27 238.40 85.78 502.47 574.00 574.00 1,414.50 1,414.50 2,978.25 2,978.25 51.05 51.05 478.28 478.28 260.04 260.04 1,450.00 1,450.00 1,563.23 Cheek lAMOUnt VENDOR City of Medina Claims Cheek Register February 28, 2001' DATE DATE Dumber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL FEB107AB 101 000 000 542 63 41 00 ELECTRICITY INVOICE TOTAL 72392 322.77 11820 QWEST 02/27/07 00/00/00 FEB-07-ADMIN 001 000 000 518 10 42 00 425-454-3885 INVOICE TOTAL FEB'07-PW 001 000 000 576 80 42 00 PW FAX MACHINE INVOICE TOTAL 72393 675.00 18319 RAINIER COMMUNICATIONS CONSULT 02/27/07 00/00/00 JAN'07 001 000 000 525 60 41 01 CERT INSTRUCTOR INVOICE TOTAL 72394 2,141.60 18330 RAMIREZ, ISMAEL GASTON 02/27/07 00/00/00 FEB-07-MONTH END 001 000 000 521 20 11 00 MILITARY-IRAQ INVOICE TOTAL 72395 4,129.00 18271 RIVER OAKS COMMUNICATIONS CORP 02/27/07 00/00/00 FEB8-FEB26'07 001 000 000 515 20 41 60 MEDINA FRANCHISE INVOICE TOTAL NOV6-JAN30'07 001 000 000 515 20 41 60 MEDINA FRANCHISE INVOICE TOTAL 72396 508.42 12657 SANITARY & MAINTENANCE SUPPLY 02/27/07 00/00/00 122103 001000 000 518 10 31 00 BLDG SUPPLIES INVOICE TOTAL 72397 296.26 12900 SEA-AIRE, INC 02/27/07 00/00/00 43190 001 000 000 518 30 48 00 MAINTAIN HEATING SYSTEM INVOICE TOTAL 72398 238.35 18277 SEATTLE POLICE DEPARTMENT 02/27/07 00/00/00 P1100987 001 000 000 521 20 49 60 2007 ASSESSMENT INVOICE TOTAL 72399 67.75 13350 SEATTLE TIMES, THE 02/27/07 00/00/00 D020300262 001 000 000 518 10 44 00 ADVERTISING INVOICE TOTAL 72400 150.80 18365 SEATTLE TIMES, THE (SUBSCRIPTI 02/27/07 00/00/00 2007 SUBSCRIPT'N 001 000 000 518 10 49 20 YEARLY DAILY SUBSCRIBE INVOICE TOTAL 72401 537.02 18249 SIMLAB.NET 02/27/07 00/00/00 FEB'07 001 000 000 518 10 42 00 T-1 DATA LINE PAGE 16 DISTRIBUTION AMOUNT 1,563.23 32.82 32.82 278.37 278.37 44.40 44.40 675.00 675.00 2,141.60 2,141.60 983.50 983.50 3,145.50 3,145.50 508.42 508.42 296.26 296.26 238.35 238.35 67.75 67.75 150.80 150.80 537.02 City of Medina Claims Check Register February 28, 2007 PAGE 17 Cheek A1n01Mt, VENDOR DATE DATE DISTRIBUTION Vumber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 537.02 72402 187.23 18255 SIMLAB.NET 02/27/07 00/00/00 FEB'07 001 000 000 518 10 42 00 187.23 T-1 DATA LINE INVOICE TOTAL 187.23 72403 1,378.21 12660 SOS DATA SERVICES INC 02/27/07 00/00/00 2007 POSTAGE -A 001 000 000 518 10 42 00 1,000.00 PREPAY POSTAGE INVOICE TOTAL 1,000.00 20948 001 000 000 518 10 49 30 378.21 NEWSLETTER INVOICE TOTAL 378.21 72404 487.15 13520 STAPLES BUSINESS ADVANTAGE 02/27/07 00/00/00 3080681703 001 000 000 518 10 31 00 67.70 SUPPLIES INVOICE TOTAL 67.70 3080681710 001 000 000 518 10 31 00 60.35 SUPPLIES INVOICE TOTAL 60.35 3080681711 001 000 000 518 10 31 00 426.80 SUPPLIES INVOICE TOTAL 426.80 3081576141 001 000 000 518 10 31 00 67.70- SUPPLIES-RETURNED INVOICE TOTAL 67.70- 72405 493.62 18193 TEL WEST COMMUNICATIONS 02/27/07 00/00/00 792117 001 000 000 518 10 42 00 493.62 DIGITAL PHONE SYSTEM INVOICE TOTAL 493.62 72406 675.50 18339 TREE SOLUTIONS INC 02/27/07 00/00/00 22292 001 000 000 558 60 41 50 675.50 ARBORIST INVOICE TOTAL 675.50 72407 516.00 14630 ULTRAMAX 02/27/07 00/00/00 880108 001 000 000 521 20 31 60 333.00 AMMUNITION INVOICE TOTAL 333.00 88072 001 000 000 521 20 31 60 183.00 AMMUNITION INVOICE TOTAL 183.00 72408 225.00 15156 UNIVERSITY COMMUNICATIONS 02/27/07 00/00/00 16564 001 000 000 513 10 49 00 225.00 CHILD ABUSE AWARENESS INVOICE TOTAL 225.00 72409 55.20 15203 UTILITIES UNDERGROUND LOCATION 02/27/07 00/00/00 7019454 101 000 000 542 30 47 00 55.20 EXCAVATION NOTIFICATION Check Amoltmt VENDOR Nwnber NUMBER VENDOR NAME 72410 351.00 15347 VERIZON NORTHWEST INC 72411 7,970.00 16152 WALDRON RESOURCES 72412 62.78 16151 WASHING MACHINE, INC 72413 70.38 16150 WASHINGTON AWARDS, INC 72414 24.00 16145 WASHINGTON STATE PATROL 72415 858.00 18146 WEDLUND, CAROLL 72416 80.89 16163 WELLS MEDINA NURSERY,INC 72417 30.00 16055 WSLEFIA 72418 50.27 9326 WTI, LLC 971368 157.98- 16295 FANNIE BELL TRUST City of Medina Claims Check Register February 2S, 2007 PAGE 18 DATE DATE DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 55.20 02/27/07 00/00/00 JAN25-FEB25107 001 000 000 521 20 42 00 351.00 POLICE DS1 INVOICE TOTAL 351.00 02/27/07 00/00/00 WR07-18 001 000 000 513 10 11 00 7,970.00 CITY MANAGER INVOICE TOTAL 7,970.00 02/27/07 00/00/00 JAN107 001 000 000 521 20 32 00 62.78 POLICE AUTOMOBILES INVOICE TOTAL 62.78 02/27/07 00/00/00 42118 001 000 000 518 10 31 00 70.38 NAME PLATES INVOICE TOTAL 70.38 02/27/07 00/00/00 E344991-SHUMAN 631 000 000 589 12 52 89 24.00 CONCEALED WEAPONS INVOICE TOTAL 24.00 02/27/07 00/00/00 FEB-07 001 000 000 521 20 41 00 858.00 CIVIL SERVICE EXAMINER INVOICE TOTAL 858.00 02/27/07 00/00/00 33336 001 000 000 576 80 31 00 61.85 PLANTS INVOICE TOTAL 61.85 33337 001 000 000 576 80 31 01 19.04 PLANTS INVOICE TOTAL 19.04 02/27/07 00/00/00 2007 DUES 001 000 000 521 20 49 40 30.00 KNOTT, EMMET INVOICE TOTAL 30.00 02/27/07 00/00/00 FEB-07 001 000 000 518 10 42 00 50.27 FAX MACHINE INVOICE TOTAL 50.27 02/07/07 00/00/00 CK 71368 VOIDED 001 000 000 322 10 00 00 157.98- CHECK 71368 VOIDED INVOICE TOTAL 157.98- GRAND TOTAL 581,451.57 ITEM H-1 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police qW Monthly Activity Report City of Medina 2007 Felony Crimes February YTD YTD Year End 2007 2007 2006 ` 2006 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 0 1 0 8 Drug Violations 2 2 0 1 Fraud (ID Theft) 1 1 4 20 Vehicle Prowl 0 0 0 17 Theft (over $250) 4 4 1 11 Malicious Mischief 0 0 0 0 Arson 0 0 3 0 Auto Theft (inc Recovery) 1 1 0 5 Poss Stolen Property 1 1 0 4 TOTAL 9 10 8 66' Misdeameanor February YTD YTD Year End Crimes 2007 _0 2007 2006 2006 Assault, Simple p" 0 7 Malicious Mischief 3 4 3 9 Vehicle Prowl 1 1 4 23 Theft (Under $250) 3 6 3 7 Assault, Domestic Violence 1 1 1 3 Minor in Possession 2 2 0 13 Drug Violations 4 6 3 17 Poss Stolen Property 3 3 0 0 Total 17 20 14 79' ITEM H-1 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT qW City of Medina 2007 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 Robbery 0 0 0 Sexual Assault/Rape 0 0 0 Burglary (inc Attempt; 1 0 1 Drug Violations 0 2 2 Fraud (ID Theft) 0 1 1 Vehicle Prowl 0 0 0 Theft (over $250) 0 4 4 Malicious Mischief 0 0 0 Arson 0 0 0 Auto/Boat Theft 0 1 1. Poss Stolen Property 0 1 1 TOTAL 1 9 0 0 0 0 0 0 0 0 0 0 10 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 Malicious Mischief 1 3 4 Vehicle Prowl 0 1 1 Theft (Under $250) 3 3 6 Assault, Domestic Vio 0 1 1 Minor in Possession 0 2 2 Drug Violations 2 4 6 Poss Stolen Property 0 3 3 Total" 6 17 0 0 0 0 0 0 0 0 0 0 20 ITEM H-1 MMI MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2007 Traffic February YTD YTD Year End ACCIDENTS 2007 2007 2006 2006 Injury 0 0 0 ' 2 Non -Injury 1 3 2 13 TOTAL 13 2 15 Traffic February YTD YTD Year End CITATIONS 2007 2007 2006 2006 Driving Under Influence 4 7 15 98 *Other 10 16 6 136 Total 14 23 21 234 Traffic February YTD YTD Year End INFRACTIONS 2007 2007 2006 2006 Speeding 5 9 12 70 Parking 9 20 7 97 **Other 38 67 49 328 Total 52 96 68 495 February YTD YTD Year End WARNINGS 2007 2007 2006 2006 Total 92 147 172 1093 February YTD YTD Year End CALLS FOR SERVICE 2007 2007 2006 2006 House Watch 48 68 99 514 False Alarms 13 38 81 384 Assists 49 99 95 680 Suspicious Circumstances 19 26 31 178 Property-Found/Lost 0 2 2 19 Animal Complaints 1 2 3 35 Missing Person 0 0 2 3 Warrant Arrests 6 9 5 70 ***Other 2 4 4 25 Total 138 248 322 1908 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Page 3 ITEM H-1 MEDINA POLICE DEPARTMENT 10 Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2007 Traffic Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dee Total Injury 0 0 0 Non -Injury 2 1 3 TOTAL 2 1 0 0 0 0 0 0 0. 0 0 0 3 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dee Total Driving Under Influence 3 4 7 Other 6 10 16 Total: 9 14 0 0 0 0 0- 0 0 0 0 0 23 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 4 5 9 Parking 11 9 20 Other 29 38 67 Total 44 52 0 0 0 0 0 0 0 0 0 0 96 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dee Total Total 55 92 147 Calls for Service Jan - Feb' Mar Apr May Jun Jul Aug Sep Oct Nov Dee Total House Watch 20 48 68 False Alarms 25 13 38 Assists 50 49 99 Suspicious Circumstances 7 19 26 Property-Found/Lost 2 0 2 Animal Complaints 1 1 2 Missing Person 0 0 0 Warrant Arrests 3 6 9 Other 2 2 4 Total 110 138' 0 0 0 0 0 0 0 0 0 0' - 248 Page 4 ITEM H-1 MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Hunts Point \ Monthly Activity Report Town of Hunts Point 2007 Felony Crimes February YTD YTD Year End 2007 2007 2006 2006 Burglary 0 0 0 1 Forgery (Identity Theft) 0 0 1 1 Vehicle Prowl 0 0 0 0 Theft (over $250) 0 0 0 2 Possession Stolen Prop 0 1 0 4 Drug Violation 1 1 0 0 Auto/Boat Theft 0 0 0 0 TOTAL 1` 2 1' s Mis+deameanor February YTD YTD Year End Crimes; 2007 2007 2006 2006 Assault, Simple 0 1 1 1 Malicious Mischief 1 1 0 2 Vehicle Prowl 0 0 1 1 Theft (Under $250) 0 0 1 1 Possession Stolen Prop 0 1 0 0 Domestic Violence 0 0 0 1 Minor in Possession 0 0 4 3 Drug Violations 4 4 1 10 Total 5 7 8 19 Page 5 ITEM H-1 MEDINA POLICE DEPARTMENT Town Of Jeffrey Chen, Chief of Police Hunts Point Yearly Activity Report Town of Hunts Point 2007 Felony Crimes Jan, Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total' Burglary 0 0 0 Forgery (Identity) 0 0 0 Vehicle Prowl 0 0 0 Theft (over $250) 0 0 0 Poss Stolen Prop 1 0 1 Drug Violation 0 1 1 Auto/Boat Theft 0 0 0 TOTAL 1 1 0 0 0 0 0 0 0 0 0 0 2 Misdeameanor Crimes Jan Feb Mar Apr May Jan Jul Aug Sept Oct Nov Dec Total Assault, Simple 1 0 1 Malicious Mischief 0 1 1 Vehicle Prowl 0 0 0 Theft (Under $250) 0 0 0 Poss Stolen Prop 1 0 1 Domestic Violence 0 0 0 Minor in Possession 0 0 0 Drug Violations 0 4 4 Total 2 5 0 0 0 0 0 0 0 0 0 0 7, Page 6 ITEM H-1 MEDINA POLICE DEPARTMENT Town Of Jeffrey Chen, Chief of Police Hunts Point Monthly Activity Report Hunts Point 2007 Traffic February YTD YTD Year End CITATIONS 2007 2007 2006 2006 Driving Under Influence 5 5 6 25 Accidents 0 0 0 2 *Other 5 14 3 63 Total 10 19 9 90 Traffic February YTD YTD Year End , INFRACTIONS 2007 2007 2006 2006 Speeding 0 0 2 3 Parking 3 3 2 19 **Other 17 53 42 307 Total 20 56 46 329 February YTD YTD Year End WARNINGS 2007 2007 2006 2006 Total 18 37 17 100 February YTD YTD Year End CALLS FOR SERVICE 2007 2007 2006 2006 House Watch 4 6 10 45 False Alarms 8 10 19 97 Assists 2 9 8 55 Suspicious Circumstances 4 6 5 38 Property-Lost/Found 0 0 0 4 Animal Complaints 0 0 0 2 Warrant Arrests 1 3 2 12 ***Other 0 0 0 5 Total 19 34 44 258 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment; Civil Dispute;Trespass Page 7 ITEM H-1 MEDINA POLICE DEPARTMENT Town Of Jeffrey Chen, Chief of Police Hants Point YEARLY ACTIVITY REPORT HUNTS POINT 2007 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 0 5 5 Accidents 0 0 Other 9 5 14 Total 9 10 0 0 0 0 0 0 0 0 0 0 19 Traffic Infractions Jan Feb = Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 0 0 0 Parking 0 3 3 Other 36 17 53 Total 36 20 0 0 0 0 0 0 0 00 0 56 Warnings Jan Feb Mar Apr :May Jun Jul Aug Sep Oct =Nov Dec Total Total 19 18 37 Calls for Service Jan Feb Mar Apr ' May Jun Jul Aug Sep Oct Nov Dec Total House Watch 2 4 6 False Alarms 2 8 10 Assists 7 2 9 Suspicious Circumstances 2 4 6 Property-Lost/Found 0 0 0 Animal Complaints 0 0 0 Warrant Arrests 2 1 3 Other 0 0 0 Total 15 19 0 0 0 0 0 0 0 0 0 0 34 Page 8 ITEM H-1 MEDINA MONTHLY SUMMARY FEBRUARY, 2007 FELONY CRIMES Auto Theft (Recovery) 2007-00000374 02/04/07 and Drug Violation 7800 block of SR 520 (E-lert #07-005) At approximately 3:30 am on 2/4/07, a Medina officer observed an erratically driven vehicle entering Medina on eastbound SR 520. A records check of the license plate revealed the vehicle had been reported stolen out of Marysville in early December 2006. With the assistance of the Kirkland Police Department, Medina officers stopped the vehicle in the 10500 block of Northup Way. The female driver, a convicted felon, was taken into custody without incident. A search of the vehicle located a large quantity of methamphetamine and cash, along with a scale, several shaved car keys and items from another stolen vehicle taken from Seattle which has yet to be recovered. The driver was booked into the King County Jail on charges of Possession of Stolen Property and Possession of narcotics with Intent to Distribute. The Medina Police Department will be continuing their investigation into the drier and her associates. Theft 2007-0000383 02/06/07 7800 block of NE 21 st St Medina officer responded to a report a theft of two packages delivered between 4:00 pm and 8:00 pm on 02/05/07. The victim noticed the packages on the doorstep on 02/05/07, but did not pick them up, but went out the next day and noticed they were gone. The packages contained glow in the dark golf equipment. Total loss: $450 Possession Stolen Property 2007-0000406 02/09/07 and Drug Violation 7000 block of SR 520 At approximately midnight on 2/9/07, a Medina officer conducted a traffic investigation which resulted the driver did not have a valid driver's license and license tab was for another vehicle. Upon the search of the driver, the Medina officer located a shaved key along with two other keys in his wallet, and the passenger was in possession of drug paraphernalia. The driver was cited for a suspended license, possession of stolen property and possession of burglar tools. The passenger was cited for drug paraphernalia, and making a false statement to a public servant. Theft 2007-0000413 02/09/07 8300 NE 24th St (Wells Medina Nursery) The victim came to the station to report a theft that occurred between 6:00 pm on 2/8/07 and 8:00 am on 2/9/07. Person(s) unknown walked onto the property and stole two pine trees located by the main building. The suspect(s) lifted the trees out of their containers. Total estimated loss: $290 ITEM H-1 Fraud 2007-0000473 02/12/07 7900 block of NE 32na Victim called to report of fraudulent charges made on his debit card between 01/27/07 and 01/29/07. The victim was reviewing his bank account and noticed eight unauthorized charges made by unknown person(s) for a total of $282.32. The victim had requested new debit cards be mailed to his residence, but never received them. He contacted the bank and they had mailed the new cards on 01/22/06. The victim immediately closed the account. Theft 2007-0000489 02/15/07 8300 NE 20' St (Wells Medina Nursery) Medina officer responded to a report of a theft on 2/15/07 at 4:30 pm. The victim reported he found seven plant tags belonging to what were dwarf pine trees, and suspected they were taken between 12:00 noon on 2/14/07 and 4:30 pm on 2/15/07. Total loss: $315. Theft 2007-0000622 3200 block of Evergreen Pt Rd 02/26/07 Medina officer responded to a report of a theft that occurred between 4:00 p.m. on 02/24/06 and 7:00 a.m. on 02/26/07. A construction worker noticed the padlock was cut from the construction trailer that stored all the power tools. There are no suspects. Total estimated loss: $14,000 MISDEMEANOR CRIMES Malicious Mischief 2007-00000322 02/01/07 2400 block of 78t' Ave NE Medina officer received a call from the victim to report damage to their mailbox. Between 4:30 pm on 01/29/07 and 4:30 pm on 01/30/07 person(s) unknown pried the inside slot of the mailbox off its hinges. The mailbox slot was found on the bottom of the mailbox. The door was locked, but very loose. There was no mail in the mailbox at the time of the discovery and it is uncertain if any mail was stolen. The victim will check with the bank to ensure no unusual activity. Theft 2007-000346 02/02/07 3200 block of Evergreen Point Rd Medina officer received a call from the homeowner to report a theft of an oriental rug left on the front porch. While the homeowner was out of town, her son, who was checking the residence, received a phone call from a cleaning service to clean an area rug. Since the son was leaving the residence, he put the rug out on the front porch. When the victim came home she discovered the rug was missing and stated she had not made any arrangements to have it cleaned. Vehicle Prowl 2007-000415 02/09/07 ITEM H-1 2800 Evergreen Point Rd Victim reported unknown person(s) forced entry into his vehicle and removed the in -dash radio. The vehicle was locked and the alarm was activated. Entry was made by prying the driver's window away from the window track. Total estimated loss: $350 Theft (Mail) 2007-0000492 02/16/07 2600 block of 77th Ave NE Victim reported between 3:00 pm on 2/15/07 and 8:00 a.m. on 2/16/07 person(s) unknown removed an unknown amount of mail from his mailbox. When he arrived home at 9:00 pm on 2/15/07 he noticed the door to his mailbox was open at that time. When he went out the next morning he discovered his bulk mail lying on the ground, next to his mailbox. Medina officer advised he contact his bank and credit card companies. Medina officer drove around the area and numerous mailbox doors were open. Malicious Mischief 2007-0000495 02/16/07 8200 block of Overlake Drive W Medina officer responded to a report of a broken window at the victim's residence. Medina officer noticed that it had been hit with a BB or pellet. The victim stated they had been home the entire night and had not heard it happen. The total cost of damage: $200 Possession Stolen Property 2007-0000504 02/17/07 7000 block of SR 520 While on patrol, Medina officer conducted a records check of a plate that showed the tabs expired, and also noted a hold on the vehicle registration due to unpaid parking tickets. The driver stated he received the tab from his roommate who opened his mail. However, a records check showed the tab belonged to a different registered owner. The driver was cited for expired tabs and altered license plates, and if the owner confirmed it was stolen he will also be charged of possession of stolen property. The registered owner was contacted and learned the driver is a tenant of his apartment and the tab was stolen when he was visiting the apartment building. The driver was also charged for Possession of Stolen Property. Malicious Mischief 2007-0000509 02/17/07 8000 block of NE 28th St Medina officer responded to a report of a malicious mischief to a vehicle. The victim related that between 8:00 a.m. on 2/16 and 1:00 pm on 2/17 person(s) unknown shot a BB into the passenger's side rear window of his vehicle. The vehicle was parked in front of his residence. The victim was talking to a neighbor, who stated their vehicle also had a window broken while sitting in their driveway on 2/16/07 between 3:00 pm and 5:30 pm. (Refer to Case 2007-0000510-Hunts Point). Total estimated damage: $500 Possession Stolen Property 2007-0000552 02/19/07 7000 block of SR 520 Medina officer observed a vehicle with an expired tab and contacted the driver who later admitted he paid someone to get the tab for him. A records check showed the tab belonged to a different registered owner. The driver was taken into custody for possession of stolen property. Possession Stolen Property 2007-0000618 02/26/07 ITEM H-1 7800 block of SR 520 Medina officer observed a vehicle with an expired tab and contacted the driver who admitted she got the tab from someone in Everett, and knew it was stolen. Medina officer conducted a search of her vehicle and discovered a plastic bag containing methamphetamine and prescription drugs that do not belong to her. The driver was arrested for Possession Stolen Property and will later be charged with drugs after lab confirmation. Assault (Domestic Violence) 2007-0000643 02/27/07 8400 block of NE 7th St Medina officer responded to a report of a domestic disturbance. Medina officer entered the unlocked front door and was contacted by a friend of the couple who escorted the officer to the kitchen where the two residents were at. The male related when he came home approximately 20-30 minutes earlier his wife become argumentative and grabbed him and scratched his face. He related it may be caused by a combination of medications taken for a recent dental procedure along with current medication for high blood pressure and alcoholism. He also stated she is under alcohol treatment. The friend also stated she never seen her act this way before. Medina officer observed the female was affected by alcohol and was arrested for Assault and transported to the hospital for evaluation. Theft (Mail) 2007-0000652 02/28/07 3200 block of 781h Pl NE On 02-28-2007, the victim reported pieces of his mail had been stolen from his non - locking mailbox in December 2006. Seven pieces of his mail were returned to him by the Post Office after they had been turned in. None of the mail contained financial information. OTHER Suicide Threat 2007-0000359 02/03/07 7600 block of Overlake Drive W Medina officer responded to a call from the mother of a 27 year old daughter threatening suicide. After talking with the Medina officer, the daughter agreed to go to the hospital for a mental health evaluation. Suicide Threat 2007-0000388 02/06/07 3200 block of Evergreen Point Rd Medina officer responded to a call from the boyfriend of a 16 year old female threatening suicide. Upon arrival the Medina officer contacted her mother who related her daughter is depressed since she had been molested by a teacher four months ago and is meeting with a therapist on a weekly basis. After interviewing the daughter, she agreed to go with her mother to the hospital for a mental evaluation. Disturbance 20007-0000398 02/08/07 ITEM H-1 400 block of 84th Ave NE Medina officer responded to a call of a 10 year old boy refusing to go to school. The officer was familiar with the boy as being bi-polar. After locating him in the back yard, he was escorted and restrained by holding his arms at his side. He was transported via ambulance to the hospital for a mental health evaluation. 2007-0000372 $ 7,500 $ 1,100 2007-0000376 $ 3,500 2007-0000365 $ 1,000 2007-0000406 $no bail 2007-0000541 $ 5,000 2007-0000579 $no bail WARRANTS Seattle Felony -Dangerous Drugs Des Moines DWLS-2nd Medina DWLS-3rd/Drug Paraph Medina DWLS-3rd Dept of Corrections Escape Community Custody Medina DUI ICE Immigration ITEM H-1 HUNTS POINT MONTHLY SUMMARY FEBRUARY, 2007 FELONY CRIMES No significant Felony incidents occurred during the month of February. MISDEMEANOR CRIMES Malicious Mischief 2007-0000510 02/17/07 8000 block of NE 28th St Medina officer met with victim who reported on 2/26/07 he parked his vehicle in his driveway, and between 3:00 pm and 5:30 pm the rear window had shattered. He originally thought the window had shattered by itself and had it repaired. On 2/17/07 while talking to his neighbor, who advised him of the same happen to his vehicle, that he believes he too is a victim of Malicious Mischief. Total estimated damage: $500 WARRANTS 2007-000627 $1,600 Lynnwood DWLS-3ra CITY OF MEDINA POLICE DEPARTMENT Office of the Police Chief 501 Evergreen Point Road, Medina, WA 98039 www.medina-wa.gov DATE: March 7, 2007 TO: Mayor and City Council FROM: Jeffrey Chen, Police Chief RE: Enhanced Public Safety System (EPSS) PUBLIC SAFETY SYSTEM STATUS UPDATE BACKGROUND: 425.233.6420 At the January 8, 2007 City Council meeting, the Police Department was asked to re-examine the feasibility of creating an Enhanced Public Safety System (EPSS) that could be strategically placed and exclusively controlled and monitored by the Medina Police Department for the limited and specific purpose of increasing the level of safety and security for the citizens of Medina. It is also worthy to note this initiative would act as a force multiplier for the Police Department without the need to increase personnel/full time equivalents (FTE's) in order to manage and operate the system. During the February 12, 2007 city council meeting, further direction was given by the council majority as excerpted from the Feb 12th meeting minutes; The council expressed support for a budget amendment at the appropriate time and requested a future presentation identifying two levels of implementation and associated costs for council's review during May. Council requested to be provided with regular updates prior to May. JUSTIFICATION: In September 2005, the Town of Hunts Point, decided to put in place a closed circuit camera system in response to concerns about public safety. Their single location camera system is monitored by the Medina Police Department. Compared to 2005 crime statistics, the Town of Hunts Point's 2006 felony crime rate dropped over 125% and overall crime rate dropped 20%, just after their camera system and signage. The cost of one single location for the Town of Hunts Point public safety camera system was $75,000. The significant drop in the overall Hunts Point's crime rate has been so evident (eight felony crimes in 2006 compared to nineteen in 2005), these numbers rival their all time lows observed back in 1993. • The City of Medina experienced an increase in vehicle prowling activity from 40 in 2006 versus 19 in 2005, a 100 percent increase. This has precipitated the Medina City Council to request a second look at this initiative for Medina. The number of car prowls in 2006 would have likely been reduced by having an EPSS with plate recognition. Item H-1d, REVISED Page 1 of 4 • Construction related activity and issues in the city of Medina is a daily occurrence. With these projects brings a volume of activity, unknown vehicles and working population that continually moves in and out of our community. This surge of cars and people increases the potential for speeding and parking concerns negatively impacting our residents. • Especially during the warmer months of the year, with this system, the police department will have better means to monitor increased summer traffic to our local parks and beach from either a central location or from a mobile unit. • With infrared cameras, this can create more local night watch capabilities for our night time police officer(s) and also increase officer safety which will ultimately reduce our city's liability. • When disaster strikes, we can monitor our entire jurisdiction from multiple mobile locations so as to enhance our emergency preparedness. (i.e. most recent windstorm causing power outage and street blockages by fallen trees.) • With the on -going difficulty in attracting and retaining qualified police officers nationwide, the use of technology helps off set any shortages of manpower that a city might encounter. POSSIBLE LOCATIONS "prioritized": Staff has previously identified fourteen strategic minimal locations for street (does not address waterfront) coverage in Medina where closed circuit cameras could be a cost effective and viable option in increasing the public's safety. The following locations are examples in prioritized order: 1. NE 12th/84th Avenue NE (this intersection will need to be examined closely as there are actually three ways into Medina, NE 12th 84th Avenue NE and 82nd Avenue NE.) 2. NE 24t /84th Avenue NE 3. Overlake Drive East/Lake Washington Blvd 4. NE 10th/Lake Washington Blvd 5. E/B 520 to S/B 84th Ave 6. 84th Avenue NE and 82"d Avenue NE 7. Groat Point/Overlake Dr. W (two directions at corner) 8. Park and Ride Lot on Evergreen Point Road (three directions N,S and cover Park n Ride lot) 9. NE 24th/Evergreen (three directions N,S,E) 10. NE 12th/Evergreen (three directions N,S,E) 11. NE 8th/Evergreen (3 directions N,S,E) 12. Overlake Drive West/Evergreen (three directions N,S,E) 13. Overlake Drive West/84th Avenue NE (all directions N,S,E,W) 14. Medina Circle entrance. "OPERATIONAL" SYSTEM REQUIREMENTS: 1. The Medina Police Department requires a fixed camera based license plate recognition system improving officer safety and effectiveness. 2. Using cameras mounted on municipal infrastructure, the system will scan the surrounding area for license plates, and capture color images of each vehicle, as well as an infrared image of the plate. 3. The plate will be converted into a text file that is then checked against databases of interest (RAIN, LINX, WASIC, DOL and Private Databases) for stolen vehicles, wanted felons, AMBER alerts, etc. 4. In the event of a "match", an audible and visual alert notifies the officer, office or dispatcher. Item H-1d, REVISED Page 2 of 2 5. Integration with Google maps will pin -point the location of the "match" and display "match" information on remote office desktops or vehicle mounted mobile laptops. 6. Scanned and stored data must be available for data mining and intelligence purposes. 7. Provides high volume license plate capture and accurate license plate recognition for vehicles moving at speeds up to 160 mph 8. Provides significant officer productivity improvements as compared to traditional manual license plate searches 9. Capable of interfacing with private as well as, local state and federal databases 10. System will be capable of keeping close watch for public safety, in addition to ALPR "TECHNICAL" SYSTEM REQUIREMENTS: 1.Dual channel camera (with integrated infrared and color) 2.Camera and processor integrated into a single housing unit 3.Variable infrared camera settings to obtain highest confidence plate read 4.Rugged weatherproof enclosure sealed to IP67 Standards 5. Internal real-time video self -triggering 6.External trigger input support 7.TCP / IP Ethernet with socket and FTP protocols, relay output, RS232, true IP connectivity over GPRS / GSM, 802.11, and 802.16 8.Standard software MPEG4 compression 9.Ability to send SMS text messages on database hits or events 10. Optional compact flash storage of up to 6GB 11. Low power operation (12-18V) 12. Battery power capability 13. Fully web -enabled, IP-addressable device 14. Provide 128 to 256-hardware encryption and FIPS 140-2 capability 15. Operation in total darkness, bright sunlight, or adverse weather conditions COST ESTIMATE: Costs associated with constructing a usable and robust public safety system are estimated and reliant on a number of factors to include number of cameras, quality of the system, infrared capability, data storage, wireless or fiber, use of light poles, availability of power at light poles, capital, operations, maintenance and replacement costs. Superficial discussions with vendors suppose costs to include designing, engineering and equipment acquisition to complete phases 1 — 3 would be around $450,000. To address Phase 4 and/or 5 would bring the total costs to complete this project to $550,000. Phase 1 — Complete planning, engineering and pilot phase of the project. Phase 2 - Complete construction for six locations previously identified in priority order. Phase 3 — Build out the remaining locations to the same specifications as in Phase 2. Phase 4 — Equip all cruisers with the mobile license plate recognition system to cover the locations where fixed cameras are not installed Phase 5 — at our high traffic intersections, we can integrate speed radar monitoring signs that will help reduce speeders. i.e. 83`d NE speed sign. FUNDING OPTIONS: The City could pursue a number of different options in an effort to fund or defray costs associated with implementing this Public Safety System to include: Item H-1d, REVISED Page 3 of 3 • Seek and pursue grant funding streams. • If citizens are willing to donate, accept citizen donation. • Seek a mid -year budget amendment to fund this project • Re -prioritize and/or re -allocate existing funding from 2007 budget. • Fund this project through a combination of all of the above • If funding is limited, the Public Safety System could be built out in phases where cameras would be first placed at the major intersections. Other locations could be added at a later date as funding comes available. STAFF RECOMMENDED COURSE OF ACTION: 1. Create a citizen review group to work with the Chief on this project 2. Document Medina requirements for an ALPR System 3. Complete a technology review of 1-2 other ALPR products 4. Request and check references for Platescan and Other potential ALPR systems 5. Visit a municipality with a working ALPR system, for a demonstration and discussion of the technology and implementation best practices 6. Talk with additional ALPR users regarding the technology and best practices 7. Utilize a notice to proceed process to set project goals and accountability 8. Validate compatibility of systems to local, regional and federal database systems 9. Develop project schedule 10. Complete a site survey at proposed locations to identify available infrastructure 11. Develop and refine a critical list of the bill of materials 12. Develop architectural and/or one -line cad design SUMMARY The Enhanced Public Safety System (EPSS) will maximize our Police Departments ability to protect and effectively service the community. The result will be an increase in the citizen's security and their homes. With the planned minimal system installed, we can maximize the quality of living for all residents. Item H-1d, REVISED Page 4 of 4 ITEM H-2 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medilna-wamov MEMORANDUM DATE: March 6, 2007 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Monthly Development Services Department Report Planning Commission Meeting Recap —The February 27, 2007 Planning Commission meeting agenda contained one discussion topic and no hearings. The discussion topic was pitched roof incentives. The Commission discussed this topic for the first time and provided staff with further direction into researching the topic. Follow Up to City Council's Discussion of Original Grade — As you may recall, the City Council concluded its December 11, 2006 discussion of the building height and original grade issue by adopting an alternative course of action to the recommendation of staff and the Planning Commission. The staff / Planning Commission recommendation was to replace all code references to "original grade" with "existing grade." The Council's final decision, however, was to keep the code's notion of original grade and to authorize staff to waive the requirement for a geotechnical engineer's verification of original grade in all cases where there is no conspicuous filling on the site in question. The purpose of this follow-up is to simply confirm for the Council that this new direction will not require a code change. The previous practice of involving geotechnical engineers was an administrative procedure that is not referenced in the code. Deciduous Tree Species Native to Western Washington — Since the City Council was interested in using the distinction of deciduous trees that are native to western Washington in the Tree Code, I wanted to share with you the final results of this research. The following is the complete list of such species, according to the book "Flora of the Pacific Northwest" by Hitchcock and Cronquist. It should be noted that the big -leaf maple and black cottonwood trees are exempt from mitigation as "weed trees." • Pacific or Western Flowering Dogwood (Corpus nuttallii) • Vine Maple (Acer circinatum) • Big -leaf Maple (Acer macrophyllum) • Red Alder (Alnus rubra) • Hazel (Corylus cornuta) • Black Cottonwood (Populus trichocarpa) • Quaking Aspen (Populus tremuloides) • Narrow -leaved Cherry (Prunus emarginata var. mollis) • Oregon Ash (Fraxinus latifolia) ITEM H - 2 Second Newsletter Article on Storm Damaged Trees - Below is a second article I wrote on the topic of storm damaged trees based on the December wind storms. It was included in the March "Medina Monthly." Fortunately, we have only had a total of three allegations to City Hall about fraudulent storm damage tree removal. I regret any tone of "mistrust" that may come across in the article but I felt that it was better to prepare the property owners with storm damage trees than to have a complete lack of documentation when allegations are received. MORE ON STORM DAMAGED TREES In the days following the wind storms of December, the City broadcasted the message to residents that obviously hazardous trees could be removed without a permit or arborist report. While this policy remains, we are taking this opportunity to further define the situation of "obviously hazardous storm -damaged trees." We have defined this situation as a tree possessing one of the three traits of 1) fallen, 2) a change in the tree's lean after the storm, and 3) trunk splits revealing the trunk interior. We understand that there may still be trees fitting this situation which are not yet removed because tree removal companies across the region are backlogged with work. On the other hand, City staff have received a small number of complaints from residents who asserted that their neighbor's trees were removed without a permit and without legitimate storm damage. Therefore, if you are planning on removing a storm damaged tree, it would be helpful to take a photograph or other documentation of the tree's condition because staff are obligated to investigate such complaints. Also, please remember that any private property tree less than 50 inches in caliper can be removed with mitigation tree planting through the permit process. Please contact City Planning and Tree Consultant Rebecca Leslie with any questions — rebecca.leslie(a)otak.com or 206.442.1377. ITEM H-3 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 233-6410 www.medina-wa.gov MEMORANDUM DATE: March 7, 2007 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: February 2007 Public Works Activity Report The Public Works Crew continues to remove wind storm debris, flush and clean storm drains, and complete other facility repairs. Storm drain tree root and debris removal and repairs are in progress on Lake Washington Blvd. at NE 10th Street where a large cottonwood tree is being removed by Davey Tree Service, at 3621 Evergreen Point Road, and 2638 82"d Ave NE. A Park Board tour of Medina Park and Fairweather Preserve was held on February 121h and a number of issues were discussed including the placement of new benches and picnic tables in Medina Park; new stairs, playfield restoration, and basketball hoop installation at Fairweather, and new stairs for Viewpoint Park. 2. NE 8th Street Sidewalk Improvement Project work has progressed with the completion of the sidewalk and driveway connections along the north side of NE 8th Street. During the February Council meeting, the alignment of the westerly end of the new sidewalk was questioned. The sidewalk at that location flares to the north three feet to match to the new sidewalk alignment for the Medina Store (still to be completed by the store owner). Upon completion of the store sidewalk, the walkway will extend west parallel to the street for 35 feet then angle to the north to run along the front of the store. This configuration provides for driveway access to the east and back of the store and provides for nine perpendicular parking stalls along the front of the store. Existing buckled sidewalk areas along Evergreen Point Road and on the east side of the 2200 block of 79th Ave NE have been removed and replaced with new sidewalk sections. The new section of walkway in the 1200 block is to receive a handrail (yet to be installed). The next area for sidewalk replacement will be along 84th Ave NE north of NE 24th Street and will include the construction of a new bus shelter pad, followed by the installation of a new bus shelter by METRO Transit. ITEM H-3 4. The contract for the removal of 65 poplar trees along 841h Ave NE and replacement with 22 Bowhall maple trees under Phase I of the two phase plan has been signed by Seattle Tree Preservation for signature. The cost for Phase I is $ 140,000 to which the Overlake Golf & Country Club will contribute $ 45,000. Phase I is anticipated to be accomplished by mid - March. Phase II to be accomplished by 2010 will include the removal of another 51 trees and replanting of 17 maple trees at a cost of $ 104,000 to which the Country Club will contribute $ 35,000. 5. The Medina Beach Park bulkhead and pier project permit issuance from the Corps of Engineers is still on hold waiting for concurrence from National Marine Fisheries Service (NMFS). As it presently stands, Kitty Nelson of NMFS is on extended leave and her supervisor, Tom Sibley, is presently reviewing the City permit application and my letter that was sent to the Corps in October of last year which was forwarded to Kitty Nelson in January. ITEM H-5 DRAFT CITY OF MEDINA Park Board Meeting Minutes February 13, 2007 Medina City Hall 7:00 p.m. 501 Evergreen Point Road Call to Order Chair Lisa Fleischman called the February 13, 2007, Park Board meeting to order at 7:13 pm. Roll Call Present: Masayo Arakawa, Gabrielle Dickmann, Lisa Fleischman, Roger Ngouenet; Heija Nunn, and Steve White Staff Present: Pat Crickmore, Public Works Supervisor Mayor Adam and Council member Rudolph were present. Election of Chair and Vice Chair Fleischman opened the floor to nominations for election of Park Board Chair and Vice Chair, Nunn first nominated Ngouenet for Chair and Arakawa for Vice Chair, Fleischman seconded the vote. Following a 6-0 vote, Ngouenet and Arakawa were elected. Minutes MOTION WHITE AND SECOND NUNN TO APPROVE THE JANUARY 18, 2007, PARK BOARD MINUTES, MOTION PASSED 6-0, 7:20 PM. Announcements Mayor Adam reviewed ways the City Council stays informed of Parks information. He said they receive copies of the monthly minutes and that Joe Willis updates them regularly. Mayor Adam also explained that in certain cases, Park boardmembers may inform them of new issues or concerns. Audience Participation Resident Wilma Edmonds proposed finalizing long-term Park Board plan. Ngouenet suggested board members review plan annually. Park Reports 2007 Park Assignments (7:26 pm) Boardmembers established 2007 park assignments: 0 White: Lake Lane and Indian Trail • Fleischman: Medina Park and View Point/Dock • Dickmann: Fairweather and Medina Park • Nunn: Viewpoint/Dock and Medina Beach • Arakawa: Indian Trail and Fairweather • Ngouenet: Medina Park and Indian Trail Boardmembers and Mayor discussed announcement of park board position opening. Ngouenet and Crickmore discussed trees that blew over on Indian Trail during the recent windstorm. Ngouenet commended the Public Works crew for behind the scenes work they do. He also suggested that once a year park board members participate in parks walk through. Ngouenet voiced concern over unfiltered pond water that could potentially make dogs ill. He recommended placing signs near both ponds warning people that water is unfiltered. Boardmembers and Crickmore discussed unfiltered pond water, signage, storm system, testing pond, water quality, and resonator. Crickmore said the city is working with a company that is monitoring numbers, testing Ph, gauging water temperature and air quality of pond. He indicated depleted oxygen levels are killing pond. Crickmore said that since December the biomass has been reduced by one third. In response to Wilma Edmonds, Crickmore explained aerators were not helping pond. He stated problem started in the late 1980's. In response to Rudolph, Crickmore explained dredging would remove sand and silt, but not biomass. Crickmore said that after biomass is gone the pond depth would be measured. He indicated deepest part of southern pond is 6.5 feet with removal of biomass. Boardmembers discussed viability, cost and maintenance of a filtering system on12t" street. Other Business Park Board 2007 Work Plan (7:52 pm) Crickmore reviewed Parks work plan and budget. He said current plan includes replacing stairs at both Viewpoint Dock and Fairweather, and paving Fairweather parking lot. Nunn discussed July's deadline for 2008 budget and work plan. Park Board Minutes Page 2 February 13, 2007 DRAFT Mayor and Rudolph suggested boardmembers provide a written paragraph detailing, defining, and providing background for each of the three 2007 work plan projects. Mayor recommended boardmembers use 2005 city-wide survey as an informational source. Fleishman and White left meeting at 8:03 pm. Nunn proposed boardmembers compile a reference and resource binder, which would combine RCW park board code, comprehensive plan, and community - wide survey. Further discussion ensued regarding resource binder. At Nunn's suggestion boardmembers agreed to bring 2008 work plan ideas to next meeting. Mayor reviewed options regarding submitting work plan updates to city council. New Business Five -Corners (8:10 pm) Boardmembers discussed several Five -Corners landscape design ideas reiterating the importance of community input. They further discussed budget, community education, irrigation, signage decision, and city council communication. Nunn suggested they include a write up in the city newsletter. Rudolph, Wilma Edmonds and boardmembers discussed best way to communicate design ideas to the city council. Wilma Edmonds indicated first step in designing Five -Corners is making decision regarding signage. Nunn pointed out that Five -Corners is the tip of Medina Park, as well as the beginning of City of Medina. After further discussing Five -Corners design, boardmembers decided they would make an announcement and provide information at next city council meeting. Arakawa and Nunn proposed they include a map, photos of native planting, signage samples, and price range. Crickmore listed various planting and design options. He mentioned a rock wall, layering, and different types of trees and flowers. Park Board Minutes Page 3 February 13, 2007 •J Z . Adjournment MOTION NUNN AND SECOND DICKMANN TO ADJOURN THE FEBRUARY 13, 2007 PARK BOARD MEETING, MOTION PASSED 6-0, 8:45 PM. The February 13, 2007, Park Board meeting was adjourned at 8:45 pm. The next Park Board meeting will be held Monday, March 19, 2007 at 7:00 pm. Minutes taken by: Pam Greytak Administrative Assistant Park Board Minutes Page 4 February 13, 2007 February 27, 2007 7:00 p.m. CALL TO ORDER ITEM H-6 DRAFT CITY OF MEDINA Planning Commission Meeting Medina City Hall 501 Evergreen Point Road Bret Jordan called the Planning Commission meeting of February 27, 2007, to order at 7:03 p.m. ROLL CALL Present: Bret Jordan, Mark Nelson, John Maffei, Karen Sparks Absent: Judie O'Brien Staff Present: Joseph Gellings, Director of Development Services; and Pam Greytak, Administrative Assistant MINUTES MOTION NELSON AND SECOND FRANK TO APPROVE JANUARY 23, 2007 MEETING MINUTES. MOTION PASSED 5-0, PM ANNOUNCEMENTS Gellings announced new City Manager, Mark Weinberg will be starting March 12, 2007. Gellings noted that Gerry Zyfers resigned from the Planning Commission. He said the vacancy would be announced in the city's quarterly newsletter. Gellings reported that commissioners received a letter from a resident concerning possibility of construction just north of her property. AUDIENCE PARTICIPATION No audience participation. DISCUSSION Pitched roof incentives (7:10 pm) Gellings announced decision to go ahead with topic number one from the 2007 work plan even though it is still under review by the city council. Gellings reviewed the following topics: 1) Original Grade 2) Pitched roof incentives DRAFT 3) Sloping lots 4) Raw numbers Gellings clarified difference between sloped lots and pitched roofs. He reviewed city's maximum height limits of 25 feet and 30 feet for zoning district's R-16 and R-20. Gellings also discussed matters relating to single story houses. He demonstrated difference between flat roofs and pitched roofs. He explained type of roof does not change footprint of house. Jordan, Frank and Nelson discussed problems with bulk, type of houses residents have right to build, and Medina character. Nelson noted flat roof house are less expensive to build. Gellings clarified the sketches included with his report reflect both of the current rules. Sparks asked if there were other ways to decrease bulk besides height restriction. She indicated additional pitched roof height could block water views, which in turn would decrease property values. Sparks also stated pitched roof incentives are just one way to decrease bulk and increase sunlight. She reiterated need to research subject further. Sparks and Frank discussed potential problems with increasing pitched roof height. Jordan mentioned that residents want a decrease in bulk, not taller homes. Nelson indicated that he did not want building heights raised, but said there should be some relief for owners of sloped lots. Maffei suggested bulk problem could not be handled with just solving building height issue. Jordan discussed need for researching solutions. Commissioners briefly discussed issues relating to sloped lots. Nelson reviewed Clyde Hill, Yarrow Point, and Seattle's sloping lot codes. Jordan concluded commissioners all agreed not to increase height above 25 feet. Gellings confirmed for Sparks that building code regulates exposed bulk by looking at the lowest ground elevation to highest ridge, rather than looking at number of floors or ceiling height. Frank explained difficulty in regulating volumetric space. Commissioners discussed concept of wedding cake shaped home. Planning Commission Minutes February 27, 2007 Page 2 Nelson explained Hunts Point building envelope design. He said Clyde Hill has same code as Hunts Point for 15,000 square feet or less. Nelson agreed that "wedding cake" concept decreases bulk. Jordan pointed out that majority of Medina houses are not built to full maximum building envelope. Jordan suggested commissioners ask Gellings to research "wedding cake" style home idea and get code examples from other cities. Sparks discussed sloped lot issue with commissioners and suggested it be discussed further. She reiterated that sloped lot owners need some relief. In response to Maffei, Nelson explained that residents would likely be interested in trading flat roofs for increased floor space. He further stated floor area is a key matter for builders, families and also for resale reasons. Gellings explained that pitched roof incentives look at the actual pitch of roof and "wedding cake" design is called a step back. He agreed to research both. Jordan said "wedding cake" idea would allow residents to have the architecture design they prefer with benefit of increasing first floor lot coverage. He gave the example that instead of a resident having a 200 square foot bedroom on second floor with a flat roof they could have a 250 square foot bedroom on the first floor with a pitched roof. Nelson passed around and reviewed some documentation he put together reflecting how other cities handle step back design. He noted that among other things, his research included graphics of design examples, as well as height ordinances for Seattle, Mercer Island and Bellevue. ADJOURNMENT MOTION NELSON AND SECOND MAFFEI TO ADJOURN FEBRUARY 27, 2007 PLANNING COMMISSION MEETING, MOTION CARRIED 5-0 PM The Planning Commission meeting of February 27, 2007, adjourned at 8:15 pm. The next Planning Commission meeting is scheduled for Tuesday, March 27, 2007, at 7:00 pm. Minutes taken by: Pam Greytak Administrative Assistant Planning Commission Minutes February 27, 2007 Page 3 ITEM 1-1 ORDINANCE NO. XXX AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, VACATING A PORTION OF THE UPLAND ROAD RIGHT-OF-WAY WHILE RETAINING AN EASEMENT, ESTABLISHING COMPENSATION FOR THE VACATION AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the owners of the property abutting portions of Upland Road have petitioned for a street vacation, and WHEREAS, the proposed street vacation is for the area depicted in the site plan attached as Exhibit A and the legal description attached as Exhibit B, and WHEREAS, Resolution No. 324 set a public hearing date of March 12, 2007 for a public hearing on the vacation of the right-of-way, and WHEREAS, notice of the public hearing was given in the manner provided by law for street vacation hearings and the City Council held the public hearing as scheduled and heard testimony from all interested parties, and WHEREAS, the right of way to be vacated has been appraised as provided in RCW 35.79.030, and WHEREAS, after considering the public testimony and the information presented by City staff the City Council decided to vacate the right-of-way and hereinafter provided, now, therefore. THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Findings. The Medina City Council finds that: A. That portion of Upland Road right-of-way for which vacation is sought is surplus to the City of Medina's needs for road purposes; and B. The vacation of the right-of-way would not impair access to any property or otherwise impinge upon the property rights of the City of Medina or any private landowner; and C. The City wishes to retain an easement across the vacated area for utility purposes; Section 2. Vacation/Compensation. The right of way legally described in Exhibit C is hereby vacated, subject to the utility easement set forth in this ordinance. Pursuant to RCW 35.79.030 the City Council establishes the compensation to be paid by the abutting owners at Ordinance No 800 1 ITEM 1-1 Section 3. Utility Easement Reserved. That easements for utilities shall be reserved, as more particularly described below. An easement in favor of the City of Medina over the entire length of the portion of vacated Upland Road for the installation, maintenance, and repair of utilities, together with the perpetual right and privilege to enter upon each and every part of the property hereinabove reserved at any time and with all necessary agents, persons, materials, appliances and equipment, for the purpose of installing, maintaining, and repairing such facilities; and The underlying property owners shall not erect or maintain any buildings or structures within the easement area; provided, however, that buildings and structures existing at the time of the passage of this Ordinance may intrude into said easement area. Section 4. Duties of Medina City Clerk. The Medina City Clerk is hereby authorized and directed to record a copy of this ordinance with the King County Department of Records and Elections, upon payment of the compensation specified above. In the event such payment is not made prior to June 1, 2007, this Ordinance shall terminate and be of no force or effect. Section 5. Effective Date. This ordinance shall be in full force and effect five (5) days from and after its passage and publication as provided by law. PASSED by the City Council and APPROVED by the Mayor of the City of Medina, Washington, at a regular meeting thereof held this day of , 2007. CITY OF MEDINA, WASHINGTON Miles R. Adam, Mayor ATTEST: City Clerk, Rachel Baker APPROVED AS TO FORM: OFFICE OF CITY ATTORNEY Wayne Tanaka, City Attorney Ordinance No 800 2 RESOLUTION NO.324 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, INITIATING REVIEW OF VACATION OF A PORTION OF UPLAND ROAD AND SETTING A PUBLIC HEARING. WHEREAS, the City has received a petition requesting vacation for a portion of Upland Road as identified in the vicinity map in Exhibit A and legally described in Exhibit B; and, WHEREAS, the City Council has determined it will initiate a street vacation review by resolution as authorized by RCW 35.79.010; now, therefore, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council hereby initiates the review and consideration of a request to vacate a portion of Upland Road as identified in the whereas clauses above. Section 2. Pursuant to the requirements of RCW 35.79.010, the City Council hereby sets a public hearing on the proposed street vacation. The hearing at City Hall, Medina is set for 7:00 PM on the 12 day of /ut , 2007, or as soon thereafter as the public may be heard. Said date is not more than sixty days nor less than twenty days after the date of passage of this resolution. Section 3. Pursuant to RCW 35.79.020, copies of this Resolution shall be posted in three of the most public places in the City and in a conspicuous place on the street sought to be vacated. In addition, notice, consisting of this Resolution shall be Resolution 324 - 1 - sent by mail, at least 15 days before the hearing to the owners of all lots, tracts or parcels of land abutting upon the portion of the street to be vacated, as shown on the rolls of the county treasurer. RESOLVED this 1Z day of lZVI 12007. F`--01:4 MAYOR, MILES R. ADAM ATTEST/AUTHENTICATED: CITY LERK, RACHEL BAKER APPROVED AS TO FORM OFFICE OF CITY ATTORNEY Wayne D. FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. ':Wt Resolution 324 _ 2 _ p^p i � i 114A0* iiAi9 700i01 s 128T0# NO EaS&I-078.761 18200# ` 17sea! (� on 1208 � 02M i O1Z�} i 021� 3 30 ' ul 30 : 30 �, m 800a1706a�°3-24-4SV�� 0 4 php apt Ln'p owv + ` 6 7- NraQ11 ' S81-36-351 --------- is^ 1 • m Qlo 18960# m 255 104664i two 2 ' 15996# N' a MELLA 95-12 8512100956-. 4IV , .45 7 W MELLA 87-9 0711230837 �* 3 , 8. eo z Ono 16673# =5 004 m 30�iQI�LAry �1 02 �' 0 � � °s: �'•'. 8 _ '�>> s o� •• R� PCL.6 -'�� 43• ��Z•I7 t p 3 4r�i(�+�. 36537# h �` ^'4 a6H Ijs t0°• t a \q41 Ot � 1 tip• Q y3 h 1i 1 tiq� /'r 'sv� •�a � � '' `s� a244 �' 1Tr r 1 240 .39.3 32- - q-5 97 1d o�`` - s°Y 29 12 if 13 too 2o�airr �27' X r r - 30 Ze 0 1/ \ ,a \4 . ► �`�"R �T VAcAil inn( EXHIBIT B PROPOSED UPLAND ROAD STREET VACATION LEGAL DESCRIPTION OF THE PROPOSED STREET VACATION: THE EASTERLY TWENTY FEET (20') FRONTING UPON LOTS FOUR THROUGH TWELVE OF BLOCK 15 OF THE PLAT OF KENWOOD PARK AS RECORDED IN VOLUME 8 OF PLATS, PAGE 26 RECORDS OF KING COUNTY, WASHINGTON, AS MEASURED AT RIGHT ANGLES TO THE CENTERLINE OF THE PUBLIC RIGHT-OF-WAY OF UPLAND ROAD, AS SHOWN ON EXHIBIT A, ALSO KNOWN AS HARMON AVENUE ON THE ORIGINAL PLAT OF KENWOOD PARK AS RECORDED IN VOLUME 8 OF PLATS, PAGE 26 RECORDS OF KING COUNTY, WASHINGTON. City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: Annual ARCH Report March 12, 2007 February, 2006 ITEM J-1 SUMMARY OF ISSUE/TOPIC: This topic is the annual review of the ARCH operating budget and work plan that the City Council is asked to do along with all other member cities. COMMISSION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A COMMENTS: See attached staff report dated March 6, 2007. ❑ No Action Requested ® Action Requested ATTACHMENTS: Item J-1a, staff report dated March 6, 2007 Item J-1 b, 2007 ARCH Work Program Item J-1 c, memo from Ben Yazici to all member cities Item J-1 d, 2007 ARCH Budget Item J-1 e, Housing Trust Fund summary BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $15,000 ® BUDGETED ❑ NON -BUDGETED FUND: ❑ ❑ N/A — RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) 1) 1 move to approve the ARCH 2O07 budget and work plan. 2) 1 move to authorize interim use of City ARCH Housing Trust Funds to purchase price restricted ownership units that default on their resale covenant. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12007 Agenda Packetsk0312200711tem J-1, Cover Form, ARCH.doc ITEM J-1a yofM CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www.medina-wam MEMORANDUM DATE: March 6, 2007 1U. Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: ARCH 2O07 Budget and Annual Work Plan, and Fall 2006 Trust Fund Recommendation RECOMMENDATION: 1) Consider a motion to approve the 2007 ARCH Budget and Annual Work Plan (attached). 2) Consider a second motion to authorize interim use of City ARCH Housing Trust Funds to purchase price restricted ownership units that default on their resale covenant, if recommended by the ARCH Executive Board, and authorize the City Manager to sign all documents and take all actions on the City's behalf to execute this authority, with conditions as recommended by the ARCH Executive Board. POLICY IMPLICATION: 1) The ARCH Executive Board has reviewed and recommended adoption of the annual work plan and budget for 2007. Each member City must review and approve the ARCH's annual budget and work plan. 2) By approving the recommended authority, the City Council would be authorizing the ARCH Executive Board to determine, on a case by case basis, whether ARCH Housing Trust Funds should be used to purchase a price restricted ownership unit that is in default of its resale covenant. BACKGROUND: 1) The City of Medina became a member of ARCH, A Regional Coalition for Housing in 1999. The City Council of each ARCH member city is required by the ARCH Interlocal Agreement to review and approve the annual budget and work plan. 2) The intent of the purchase authority is, if deemed necessary, to temporarily use City Trust Funds, whether alone or in combination with other cities, to purchase price restricted ownership units that default on their resale covenants. Once purchased, the unit would be readied for resale to another qualified homebuyer. Proceeds from the resale of the unit would be returned to the City(ies) that provided the funds. A new 30 ITEMJ - la ADDITIONAL INFORMATION • Page 2 year covenant would be recorded at the time of unit resale. This authority would become one of the tools available for preserving the affordability of price restricted units in the case of default. On a case by case basis, and involving legal review of the details, the ARCH Executive Board would look into the feasibility of preserving such a unit in default. By approving this authority, the City would be delegating its legislative authority to the ARCH Executive Board, and if recommended to do so, authorizing the City Manager to sign all the necessary documents and perform the steps required to make the purchase and resale happen. Additional information regarding this authority is provided in the attached materials. Arthur Sullivan, ARCH Program Director or Max Bigby, ARCH Housing Planner will attend the March 12`h City Council meeting to provide comments and answer questions regarding the ARCH 2O07 Work Program and Administrative Budget and the interim purchase authority requested. Each year, the City of Medina allocates funds to the ARCH Housing Trust Fund, which are reserved for affordable housing projects recommended for funding by the ARCH Executive Board. When recommended, City Council considers whether to formally assign all/portion of the funds available to the project recommended for funding. For 2007, the City has reserved $15,000 for projects (which includes $12,500 for projects previously approved by City Council, but for which the projects have yet to spend the funds). This leaves $2,500 of funding available for new projects. Housing Trust Fund Contributions made by the City of Medina have been allocated as below since the City became a member of ARCH: ■ 2000 — ($14,805) — Coal Creek Terrace Project located in Newcastle. A Habitat for Humanity 12-unit ownership housing project for low-income families. (Secured Grant) ■ 2001 — ($10,273) — Petter Court Project located in Kirkland. A Kirkland Interfaith Transitional Housing (KITH) 4-unit transitional housing project for low-income families. (Secured Grant) ■ 2002 — ($10,273) — Plum Court Project located in Kirkland. A DASH Family Housing project involving preservation of a 61-unit complex for low-income families. (Loan) ■ 2003 — ($7,500) — East Village at Talus Project located in Issaquah. A St. Andrew's Housing Group project involving construction of 50 ITEM J - la units of affordable transitional and permanent housing for very -low, low and moderate -income families. (Loan) ■ 2003 — ($2,500) — Accessory Dwelling Unit (ADU) Loan Program. ■ 2004 — ($2,500) — Eastside Homebuyer Financial Assistance Program. (Loan Pool) ■ 2004 — ($7,500) — Summerwood Project located in Redmond. A DASH Family Housing project involving construction of 118 units of affordable low -moderate income family rental housing. (Loan) ■ 2005 — ($10,000) — Mine Hill Project located in Issaquah. A St. Andrew's Housing Group Section 8 housing preservation project, preserving 28 units of section 8 rental housing for low-income families. (Loan) ■ 2006 — ($10,000) — An Adult Family Home(s) Project for Developmentally Disabled Adults, located in Redmond. Community Homes Inc. would purchase and remodel two homes as group homes with services from the state. Each home would house 5 very low income developmentally disabled adults. Each home would also house live in caretakers. (Secured Grant) 0 Page 3 12/06 ARCH WORK PROGRAM: 2007 I. PROJECT ASSISTANCE A. Oversight of Local Monetary Assistance ITEM J-1b ARCH Trust Fund. Review applications and make recommendations for requests of local monetary funds through the ARCH Housing Trust Fund process. Includes helping to coordinate the application process and use of funds for various programs. Also assist with preparing contracts for awarded projects and do quarterly progress reports on funded projects. Objective: Allocation of $1,000,000 or more through the ARCH Housing Trust Fund Process. Funding commitments to create or preserve a minimum of 75 units. For the 'Parity Program', provide updated annual information to members, and achieve the base line goal for levels of direct assistance. Provide a variety of types of affordable housing as specified in the ARCH Trust Fund Criteria. For projects requesting Bellevue funds, provide housing which is consistent with the priorities set by the Bellevue Council in 1998. Explore and evaluate the feasibility of a dedicated funding source. Evaluation of ARCH Trust Fund. As part of the larger ARCH Housinq Strategy Program work complete evaluation of Trust Fund in terms of maximizing local objectives, and if necessary, consider changes to the Trust Fund to respond to local conditions and address local needs. Objective: Develop a sustainable strategy for the HTF to meet increasing project costs and the reduction of federal housing funds. Look for strategies that leverage local housing dollars. Centralized Trust Fund Account. Initiate a centralized trust fund that will consolidate all affordable housing trust fund monies in a single account and allow loan repayments to revolve back into affordable housing. Funded Projects Follow-up. Monitor progress of funded projects and assist local staff with contracting and distributing funds, and ongoing monitoring of loans. King County / State Funding Programs Review and provide input to other funders for Eastside projects that apply for County (HOF, RAHP, HOME, etc) and State (Tax Credit, DCTED) funds. Includes providing input to the King County Home Consortium on behalf of participating Eastside jurisdictions. Participate in the 3-year evaluation of the RAHP program. ITEM J-1b Objective: In consultation with County, local staff and housing providers, seek to have funds allocated on a countywide basis by the County and State allocated proportionately throughout the County including the ARCH Sphere of Influence. B. Special Projects This includes a range of activities where ARCH staff assist local staff with specific projects. Activities can range from feasibility analysis, assisting with requests for proposals, to preparation of legal documents (e.g. contracts, covenants). Following is a list of several specific projects that are already underway. One of ARCH's priorities is to be available to assist cities as they assess other potential special projects that arise. Surplus Property. . Assist as needed member cities evaluation of potentially surplus public property for suitability of affordable housing. One potential use of surplus property is for the HomeChoice Way ownership initiative. Objective: Identify one or more specific sites on the eastside to be made available for housing. Preserving HUD Financed Housing ARCH will continue to monitor and actively pursue efforts to directly assist developments in order to preserve existing HUD assisted affordable housing. Objective:. Preserve existing federally assisted affordable housing in East King County and prevent from converting to market rate housing Solicit support from federal legislators to maintain funding for Section 8 and other HUD housing programs. Metro Park n' Ride/Transit Sites. ARCH staff will continue to work with local staff on exploring the feasibility of pursuing housing projects on Park n' Ride or transit oriented lots. Sites in Redmond, Kenmore, Bellevue and Kirkland are communities with specific sites that will, or may be, be evaluated in 2007. As needed ARCH staff will assist City, County and transit staff with feasibility analysis, and if applicable, project development. Objective: Assist Redmond and Kenmore with administering affordability requirements associated with their downtown Park n Ride sites. To assist Kirkland in exploring the feasibility of mixed use transit oriented development housing at Kirkland's Park and Ride Facilities. Issaquah Master Planned Development Sites. Both the Issaquah Highlands and Talus master planned developments (MPD) include `land set -aside' parcels that are reserved for the development of affordable housing for a specified period of time. ARCH will work with City staff to identify developers of the land 'set -aside' parcels and assist as needed with specific aspects of these parcels. including negotiate and track covenants and resale restrictions to guarantee long term affordability. Objective: To assist as needed with privately developed portion of the affordable housing 2 ITEM J-1b required in Talus, and begin work on a second set aside parcel in Issaquah Highlands with the negotiation and tracking of covenants and resale restrictions to guarantee long term affordability. Eastside Homebuyer Assistance Program. In late 2005 the House Key Plus ARCH down payment assistance program was launched with funding from many East King County cities, King County and the Washington Housing Commission and in 2006 a second round of funding was received from the same initial funders. In 2007, the goal is to award essentially all the funds received in both the first and second round of funding. In addition there will be an assessment of the effectiveness of the program, and if there should be any modifications to the program. Objective Allocate all funds set -aside for the down payment program and assess long term viability and potential modifications to the program. If deemed successful, seek additional funding to extend the program. Reserve Fund Innovative Program. In the past, ARCH has used its reserve funds to provide unsecured predevelopment loans for innovative projects being sponsored by communities (e.g. Greenbrier (Woodinville), Coast Guard Site). ARCH will work with local staff and the broader community to identify other potential new innovative projects. Objective: On an as needed basis, assist members with doing feasibility, community outreach and other predevelopment activity on specific sites or programs to assess their potential to provide affordable housing. II. HOUSING POLICY PLANNING A. Local Planning Activities ARCH Housing Strategy Program. As follow up to an evaluation of the ARCH Housing Trust Fund and a strategic planning meeting by the Executive Board and Planning Directors in 2006, ARCH will undertake an effort involving council members to develop a more comprehensive list of priority housing strategies for members of ARCH. This will also include developing a set of `best practices' for increasing awareness of housing issues in East King County. This process will be supported by a grant from DOTED, and will include participation from community stakeholders. Objective: Provide opportunity for elected officials to actively participate in the development, adoption, and implementation of joint priority housing strategies mutually agreeable to ARCH members.. Legislative Items a) State property tax exemption program Revisions to existing legislation (RCW 84.14) that allows a ten-year exemption for multifamily housing in mixed use areas could increase the effectiveness of this program in East King County cities. ARCH is exploring two changes: 1) to reduce the minimum city size that can use this program (currently 30,000); and 2) allow 3 ITEM J-1b cities to offer partial exemptions. ARCH staff will work with local and State officials to propose legislative changes to RCW 84.14. b) Governor's Affordable Housing Task Force. The Governor's Affordable Housing Task Force forwarded a report to the Governor recommending a variety of potential actions to encourage increased housing affordability. This could lead to legislative proposals in the upcoming session, in areas such as infrastructure financing and local planning efforts. Staff will track such efforts and report back to the Executive Board and members of ARCH on such efforts. c.) Legislative Forum. At the AWC legislative conference in 2006, ARCH hosted a work session with local city and state officials to discuss housing legislation relevant to East King County communities. ARCH will work with AWC to host a similar meeting during the 2007 AWC legislative conference. d.) Federal Funding Support. (See Special Project, Preserving HUD Financed Housing Housing Background Information. Historically, ARCH has provided a range of housing and demographic information for its members. On an annual basis, ARCH will continue to provide updated housing data information as available. Consider updating and expanding ARCH website to allow members easier access to ARCH studies, background reports and demographic data . Objective: Continue to keep member jurisdictions and the broader community aware of local housing conditions as input for jurisdictions to evaluate current and future efforts to meet local housing objectives. ADU Community Outreach. Several years ago, ARCH took the initial steps to develop a marketing and technical assistance program for Accessory Dwelling Units (ADU). The goal for the upcoming year is to broaden the scope of the program by using information from the ADU demonstration project, and working with the County to develop a ADU loan program to increase ADU opportunities for lower income and/or disabled persons. In addition, as needed, ARCH staff will assist local staff with assessing and modifying existing local ADU regulations. Objective Increase general community awareness of ADU's and provide basic information to help those interested in creating an ADU. Local Code Updates: ARCH jurisdictions are updating land use, zoning and other codes in order to implement policies identified in their Comprehensive Plans. ARCH staff will continue to assist local staffs in these efforts. Following are specifically identified areas that ARCH will assist local staff with accomplishing. Objective: Assist local staff with completion of the following updates of local codes and specific plans: Bellevue Assist City staff as needed with Bellevue's planning initiatives that emerge from 4 Bothell Clyde Hill Issaquah ITEM J-1b the update of the Housing Element. (e.g. updates to ADU. regulations, more innovative forms of housing.) Assist City staff with researching potential incentives to encourage work force housing in the Downtown, including potential public funding sources such as the 10 year property tax exemption allowed under RCW 84.14. As part of the larger ARCH Implementation Strategy work, re -assess Bellevue Housing Trust Fund guidelines to ensure they are consistent with community needs and priorities. Explore regulatory and non -regulatory approaches to improve compatibility of single family infill development, major remodels and SF conditional uses. (Is this an ARCH item?) Survey housing conditions and develop strategies to encourage the maintenance and updating of the city's older housing stock. Assist City staff to evaluate long term options for the Landmark property which was purchased in 2002 by the King County Housing Authority. Assist City staff preparing a Housing Strategy Plan and implementation of initial strategies . Assist City staff and Planning Commission with update to the Downtown Plan, specifically providing assistance on components related to housing and affordable housing. This will include ARCH staff participating in the Downtown Resources Group and the Housing/Affordable Housing Round Table. Assist City staff with a general review of housing regulations. Assist City with rental of City's affordable rental unit. Assistance is anticipated for the following projects: Talus: Assist in administering the first group of the Phase II affordable rental and owner units. Issaquah Highlands: Monitor the implementation of the Issaquah Highlands affordable housing development agreement. This includes monitoring annual progress toward achieving affordability goals and providing information to developers on details about how the program is implemented. Assist City staff incorporate affordable housing incentives into both the Gilman Kenmore Kirkland Mercer Is. Newcastle ITEM J-1b subarea plan and the Olde Town Design Standards. Evaluate providing waivers from school impact fees during the City's annual update of the school impact fee ordinance. Downtown Site. Assist staff with review of proposal by the selected developer of the Downtown site, and assist with implementing the affordability requirements for the site. Downtown Plan /LakePointe: As needed, work with City staff to implement the requirement to provide affordable units in the downtown area and/or the LakePointe master planned development. Housing Regulations: Assist city staff with their update of its zoning and subdivision codes as they relate to housing and housing affordability. Assist City staff with follow-up work related to the recommendations of the Housing Task Force. This could include: • Evaluating regulations to encourage affordable housing as part of market rate housing development, especially in the downtown area; • analyzing the outcome of the innovative housing demonstration projects and preparing permanent innovative housing regulations, preserving existing affordable housing; • Exploring the feasibility of mixed use transit oriented development housing at Kirkland's Park and Ride Facilities; • Developing regulations for duplexes and triplexes that fit in single-family zones; and • Using a small surplus city property for innovative housing (e.g. cottages). Assist City staff with housing issues as part of neighborhood plan updates. Assist staff and council with updates to the City's incentive programs to include affordable housing within new developments, particularly in the Town center. . Assist City Staff and Planning Commission with updating the Housing Strategy Plan, and with initial implementation of high priority strategies. Assist City staff with implementation of high priority strategies from their Housing Strategy Program. Assist City staff in reviewing development agreements for any project that would include an affordable housing requirement, including those related to the 9 Redmond ITEM J-1b Community Business Center. Help with update of housing regulations related to the update in the Housing Element of the Comprehensive Plan that are part an overall housing initiative, that will result in the development of a package of policy and regulatory reforms to help increase the supply and diversity of new housing. Continue to assist with negotiating, and administering the provision of affordable housing in developments required to provide affordable housing units pursuant to city regulations. Help with the development of an incentive package to encourage affordable housing. May include help with convening a panel of builders and developers to speak to the Planning Commission. Assist in making ADU presentation to Grass Lawn Neighborhood Association pursuant to Neighborhood Plan policy. Assist in implementing and analyzing the outcome of an innovative housing ordinance and pilot program and preparing regulatory amendments to allow innovative styles or housing products that are deemed appropriate in Redmond. Woodinville Continue work to assist City staff and Planning Commission with ways to encourage housing in the Downtown/Little Bear Creek Master Plan area. Sammamish The City has completed its Housing Plan as part of adopting its first Comprehensive Plan and is now working on a number of related initiatives . ARCH staff will assist City staff on several of these efforts including: • Assist with background research and community process associated with housing components of the Town Center plan. • Assist with evaluating and potentially implementing a demonstration program for innovative forms of housing. • Assist with initial implementation of high priority strategies identified in the Housing Strategy Plan. These may include items such as evaluating existing regulations and efforts to encourage Accessory Dwelling Units, regulatory incentives to include affordable units within private developments, innovative housing demonstration program. King County See Regional/Planning Activities below. Complete standard covenants, and monitor the implementation of the Northridge/Blakely Ridge affordable housing development agreement. This includes monitoring annual progress toward achieving affordability goals; and ITEM J-1b providing information to developers on details about how the program is implemented. General Assistance. In the past, there have been numerous situations where member staffs have had requests for support on issues not explicitly listed in the Work Program. Requests range from technical clarifications, to assisting with negotiating agreements for specific development proposals, to more substantial assistance on unforeseen work. ARCH sees this as a valuable service to its members and will continue to accommodate such requests to the extent they do not jeopardize active work program items. B. Regional/Countywide Planning Activities Affordable Housing Trackinq System. The Growth Management Act/Countywide Affordable Housing Policies call for jurisdictions to track the development/preservation of housing affordable to low and moderate income families. This work is being coordinated through the Benchmarks Task Force. ARCH staff will continue to assist cities and the County with collecting data needed for Benchmarks. Objective: Collection and analysis of data as specified in Benchmark Task Force report. Maintain an eastside housing database for storing benchmark and related housing data. The database should allow the creation of standardized reports, yet be flexible enough to also meet the individual reporting needs of members. This database will be updated to include permit data and funding activities from 2006. County -Wide Housing Committees. Support local staff by providing staff support as needed to 'regional'/statewide working groups/committees, and disseminating key information back to local staffs. Groups include the Growth Management Planning Council (GMPC), the McKinney review team, and DCTED Housing Trust Fund Policy Advisory Team. Committee to End Homelessness (CEH). Anticipated work of the CEH in the coming year include: evaluating ways to more effectively use existing resources, including more coordinated allocation of resources; and initiating several specific proposals for East King County. A primary role ARCH staff have provided is to help coordinate having an ongoing dialogue and planning effort within East King County of cities, agencies and providers to better coordinate local efforts to tie into the work of CEH. Objective: Keep member jurisdictions informed of significant regional issues and pending legislation that could affect providing housing in East King County. Ensure that perspectives of communities in East King County are addressed in regional housing activities, including the Committee to End Homelessness. Have one or more specific local programs initiated as part of the 10 Year Plan to End Homelessness. W ITEM J-1b III. HOUSING PROGRAM IMPLEMENTATION Monitoring Affordable Rental Housing. Administer ongoing compliance of affordability requirements. This primarily includes affordable rental housing created through I direct assistance (e.g. Trust Fund allocation, land donations) from member jurisdictions, and occasionally through land use incentives. Some Trust Fund projects also require monitoring of project cash flow related to loans made by jurisdictions to projects. Other public funders are becoming increasingly interested in monitoring efforts, and are exploring ways to cooperate with one another with monitoring. Objective: Ensure projects are in compliance with affordability requirements which involves collecting annual reports from projects, screening information for compliance, and preparing summary reports for local staffs. To the extent possible this work shall: • Minimize efforts by both owners and public jurisdictions; • Coordinate ARCH's monitoring efforts with efforts by other funding sources such as using shared monitoring reports; • Utilize similar documents and methods for monitoring developments throughout East King County. • Ensure accurate records for affordable ownership units, including audit units for owner occupancy and proper recording of necessary documentation. • Establish working relationship with other public organizations that can help assess how well properties are maintained and operated (e.g. code compliance, police, and schools). Monitorina Affordable Ownership Housinq. As more price restricted homes are created and given changes in lending practices the past few years, monitoring of affordable ownership housing created through local land use regulations is becoming of increased importance. In 2006, several issues emerged related to the long term implementation of affordable housing covenants (e.g. owners over borrowing on homes). Several actions were taken in 2006 to address these issues. In 2007, the goal is to complete revisions to the ownership covenants in order to better insure long term affordability of ownership units. Objective: Oversee resale of affordable ownership homes. Complete revisions to the affordability covenant and administrative procedures to better protect against potential loss of long term affordability Mailing List of Low/Moderate Income Households Maintain a list of families potentially interested in affordable housing (both rental and ownership) created through the efforts of the participating jurisdictions. Objective:. Maintain lists of affordable housing in East King County, and making that available as needed to people looking for affordable housing. 9 ITEM J-1b Maximize use of the ARCH web site to assist persons looking for affordable housing. Relocation Plans. Assist as necessary with preparing relocation plans and coordinate monitoring procedures for developments required to prepare relocation plans pursuant to local or state funding requirements. Objective: Maximize efforts to ensure that existing households are not unreasonably displaced as a result of the financing or development of new or existing housing. IV. SUPPORT/EDUCATION/ADMINISTRATIVE ACTIVITIES Education/Outreach. Education efforts should include 'Big Picture' subject matters and, in some cases, tie into efforts related to public outreach/input on regional housing issues. However, much of ARCH's outreach/education work will occur through work with individual members on local housing efforts. Potential outreach tools include the ARCH video, a display board, a portfolio of successful projects, ARCH brochure, and housing tours. Objective: With the assistance of the broader community and based on the outcome of the Housing Strategy Program (see planning section), develop education tools to inform councils, staffs and the broader community of current housing conditions, and of successful efforts achieved in recent years. ARCH Web site. Currently this site is primarily geared to those utilizing programs administered through ARCH (e.g. listing of available rental and ownership affordable units, application for Trust Fund, consumer information on Accessory Dwelling Units, linkages to other housing related services in the community). There is some information on the site related to local housing issues and efforts, and it is hoped that this will be expanded in the coming year through materials developed as part of ARCH's grant from the Innovations in American Government Award, as well as potentially ideas coming out of the Housing Strategy Program. Objective: Maintain the ARCH web site and complete the community outreach portion. Make presentations, including housing tours, to at least 10 community organizations. Media coverage on at least six topics related to affordable housing in East King County related to work done by Cities/ARCH and articles in local city newsletters. Advice to Interested Groups. Provide short-term technical assistance to community groups, churches and developers interested in community housing efforts. Meet with groups and provide suggestions on ways they could become more involved. Objective: Increase awareness of existing funding programs (e.g. rental rehab) by potential users. 10 ITEM J-1b Increase opportunities of private developers and Realtors working in partnership with local communities on innovative/affordable housing. Administrative Procedures. Prepare quarterly budget performance and work program progress reports. Prepare the Annual Budget and Work Program. Staff the Executive and Citizen Advisory Boards. Objective: Maintain a cost effective administrative budget for ARCH, and keep expenses within budget. Administrative costs should be equitably allocated among ARCH's members. Maintain membership on the ARCH Citizen Advisory Board that includes broad geographic representation and wide range of housing and community perspectives. C:\Data\ARTFILES\GENERAL\Monitor&Workprogram&Budget\2007\Workprogram07 Dec.Doc 11 ITEM J-1C TO: City of Redmond Council Members City of Newcastle Council Members City of Woodinville Council Members City of Clyde Hill Council Members City of Medina Council Members City of Sammamish Council Members Town of Hunt's Point Council Members Town of Yarrow Point Council Members Town of Beaux Arts Village Council Members King County JRC FROM: Ben Yazici, Chair and ARCH Executive Board DATE: December 15, 2006 RE: Fall 2006 Housing Trust Fund (HTF) Recommendation The ARCH Executive Board has completed its review of two of the three applications applicable to the Fall funding round of the 2006 Housing Trust Fund. The recommendation for your city is included below. Following is a summary of the application applicable to your city, our recommendation and rationale, and recommended contract conditions. Also enclosed is a summary of funded projects to date. 1 A Regional Coalition for Housing (ARCH) —First Right of Refusal Purchase Authority Funding Request: $ N/A....Seeking Authority to use existing unspent Housing Funds on a short term basis (less than 6 months) on an as needed basis Ex. Board Recommendation: Approve with conditions Project Summary: ARCH is proposing the use of Housing Trust Funds to purchase price restricted affordable ownership units that are in default of the restrictive covenant for the property. ARCH monitors price restricted ownership units for a number of members of ARCH. Currently there are over 250 homes with resale restrictions, and a significant number of ITEM J-1c additional homes expected in the next few years. These homes typically are affordable to households at 80% of median income, with some affordable at 100% of median income. In the past year there have been several scenarios that have lead to a default in the covenant recorded against the sale of these units. Examples of default scenarios include: • The owner's mortgage is in foreclosure; • The owner no longer lives in the unit as a primary residence. While the covenant provides options for default scenarios, one potential action for preserving the home as an affordable unit is to purchase the home and then resell it to another qualified buyer. It is difficult to predetermine when default situations will occur, and in the case of a lender foreclosure, it can require quick action by a City in order to preserve the home's long term affordability. Reasons for seeking this preauthorization is there could be timing factors in receiving city approval of use of funds, or funds may not be readily available in the community a home is located. Typically these homes have affordable prices up to the low $200,000's, with some homes up to about $250,000. The intent of this proposal would be to authorize the ARCH Executive Board, after pursuing other available options, if necessary purchase an affordable home with existing trust funds (either unused, or committed/but not expected to be used by the agency for up to 6 months), make it ready for sale (as necessary) and sell the home to a qualified household. A new resale covenant would be recorded at time of resale. The proceeds from the sale would then be returned to the City/Cities from which it came. In some circumstances it is possible that all the expenses associated with purchasing and reselling a home (e.g. paying existing mortgage/deferred mortgage payments, foreclosure administrative fees, resale costs) could exceed the amount of resale proceeds. In such circumstances, it is proposed that the Executive Board would have the authority to approve modifying the affordability level of the home, or subsidizing the sale of a home in order to address a short fall of funds. Funding Rationale: The Executive Board discussed this project and noted the following rationale that makes the requested authority desirable, subject to clarification on the issue of foreclosures and bankruptcies: • Preserves units threatened with loss of affordability. • Potentially provides a faster purchase time in response to ownership home covenant default scenarios. • If necessary, multiple cities funds would be available as a source of funding. • There would be legal review by City Attorneys on each individual home where purchase is being considered. This would include legal evaluation of the impact bankruptcy or other proceedings related to a foreclosure could impact the City being able to recover their funds and resell the property. ITEM J-1c Conditions: 1. Funds through this authority shall be used for costs associated with the purchase, repair and selling of price restricted homes, where a default has occurred on their covenant and resale agreement. Funds may not be used for any other purpose. . 2. Funds available under this authority shall be all City funds reserved for the ARCH Housing Trust Fund, including those funds which are already committed to a project, but for which such funds will not be needed prior to the time a home can be purchased and resold through this authority. 3. This authorization shall be approved by member city councils with funding reservations to the ARCH Housing Trust Fund. Once approved, the ARCH Executive Board must approve any expenditures under this authorization, which approval process shall include evaluating alternative methods for curing a default that do not require direct expenditure of local funds. 4. Any funds made available will be secured in a form approved by the ARCH Executive Board. (e.g. Deed of Trust recorded against the home). 5. At the time of resale closing, a new covenant and resale agreement shall be recorded, The affordability level for the new resale covenant shall be the same as provided within the covenant that secured the home at the time of purchase by the City(ies) unless otherwise approved by the ARCH Executive Board. 6. Proceeds from the resale of a home purchased under this authority will be used to reimburse the City(ies) that provided funding for the purchase of the home. 7. In the event there will not be sufficient proceeds from sale proceeds at the current affordable price to fully reimburse costs, the ARCH Executive Board will have the authority to either modify the targeted affordability level, or subsidize a portion of the city(ies) funds made available in order preserve long term affordability of the home. ITEM J-1d 2007 ARCH Administrative Budget 12/12/2006 I. ANNUAL OPERATING EXPENSES 2007 Budget Change Budget Percent Change Item 2006 Budget Staffing Sub -total $ 375,091 $ 398,286 $ Rent $ 11,120 $ 11,222 $ Utlities Incl^ Incl^ Telephone $ 2,575 $ 2,575 $ Operating Travel/Training $ 2,000 $ 2,000 $ Auto Mileage $ 2,225 $ 2,500 $ Copier Costs $ 2,090 $ 2,500 $ Office Supplies $ 2,029 $ 2,000 $ Office Equipment Service $ 4,400 $ 4,000 $ Fax/Postage $ 2,334 $ 2,000 $ Periodical/Membership $ 3,450 $ 3,450 $ Misc. (e.g. events,etc.) $ 2,000 $ 1,840 $ Insurance $ 5,800 $ 5,800 $ Equipment Replacement $ 2,870 $ 2,870 $ Sub -total $ 29,198 $ 28,960 $ TOTAL $ 417,984 $ 441,043 $ * Actual salary increases based on Bellevue's approved Cost of Living Adjustment 23,195 102 Incl^ 275 410 (29) (400) (334) (160) (238) 23,059 0% 12% 20% -1% -9% 14% 0% -8% 0% 0% I% 5.52% ITEM J-1d II. ARCH ADMINISTRATIVE BUDGET: RESOURCE DISTRIBUTION A. Cash Contributions 2006 2007 Change Percent Change Bothell $ 33,064 $ 34,883 $ 1,819 5.50% Issaquah $ 12,400 $ 13,082 $ 682 5.50% King County $ 42,795 $ 45,149 $ 2,354 5.50% Kirkland $ 50,425 $ 53,198 $ 2,773 5.50% Mercer Island $ 25,211 $ 26,598 $ 1,387 5.50% Newcastle $ 8,403 $ 8,865 $ 462 5.50% Redmond $ 50,425 $ 53,198 $ 2,773 5.50% Woodinville $ 10,038 $ 10,590 $ 552 5.50% Beaux Arts Village $ 1,324 $ 1,397 $ 73 5.50% Clyde Hill $ 2,244 $ 2,367 $ 123 5.50% Hunts Point $ 1,324 $ 1,397 $ 73 5.50% Medina $ 2,244 $ 2,367 $ 123 5.50% Yarrow Point $ 1,324 $ 1,397 $ 73 5.50% Sammamish $ 38,968 $ 41,111 $ 2,143 5.50% Kenmore $ 21,256 $ 22,425 $ 1,169 5.50% TOTAL $ 301,445 $ 318,024 $ 16,579 B. In -Kind Contributions 2006 2007 Change Percent Change Bellevue $ 116,603 $ 123,019 $ 6,416 5.50% TOTAL $ 116,603 $ 123,019 $ 6,416 C. Total Contributions Bellevue $ 116,603 $ 123,019 $ 6,416 5.50% Bothell $ 33,064 $ 34,883 $ 1,819 5.50% Issaquah $ 12,400 $ 13,082 $ 682 5.50% King County $ 42,795 $ 45,149 $ 2,354 5.50% Kirkland $ 50,425 $ 53,198 $ 2,773 5.50% Mercer Island $ 25,211 $ 26,598 $ 1,387 5.50% Newcastle $ 8,403 $ 8,865 $ 462 5.50% Redmond $ 50,425 $ 53,198 $ 2,773 5.50% Woodinville $ 10,038 $ 10,590 $ 552 5.50% Beaux Arts Village $ 1,324 $ 1,397 $ 73 5.50% Clyde Hill $ 2,244 $ 2,367 $ 123 5.50% Hunts Point $ 1,324 $ 1,397 $ 73 5.50% Medina $ 2,244 $ 2,367 $ 123 5.50% Yarrow Point $ 1,324 $ 1,397 $ 73 5.50% Sammamish $ 38,968 $ 41,111 $ 2,143 5.50% Kenmore $ 21,256 $ 22,425 $ 1,169 5.50% TOTAL $ 418,048 $ 441,043 $ 22,995 5.50% TOTAL COSTS $ 417,984 $ 441,043 $ 23,059 5.52% BALANCE $ 64 $ 0 ARCH: EAST KING COUNTY TRUST FUND SUMMARY LIST OF PROJECTS FUNDED (1993 - Fall 2005) ITEM J-1e of Total Distribution Project Location Owner #: Units/Beds Funding Allocation Target 1. Family Housin Andrews Heights Apartments Bellevue St. Andrews 24 $400,000 Garden Grove Apartments Bellevue DASH 18 $180,000 Overtake Townhomes Bellevue Habitat of EKC 10 $120,000 Glendale Apartments Bellevue DASH 82 $300,000 W ildwood Apartments Bellevue DASH 36 $270,000 Somerset Gardents (Kona) Bellevue KC Housing Authority 198 $700,000 Pacific Inn Bellevue Pacific Inn Assoc. 118 $600,000 Eastwood Square Bellevue Park Villa LLC 48 $600,000 ChaletApts Bellevue St Andrews 14 $163,333 YWCA Family Apartments K.C. (Bellevue Sphere) YWCA 12 $100,000 Highland Gardens (Klahanie) K.C. (Issaquah Sphere) St. Andrews 54 $291,281 Crestline Apartments K.C. (Kirkland Sphere) Shelter Resources 22 $195,000 Parkway Apartments Redmond KC Housing Authority 41 $100,000 Habitat - Patterson Redmond Habitat of EKC 24 $446,629 Avon Villa Mobile Home Park Redmond ** MHCP 93 $525,000 Terrace Hills Redmond St. Andrews 18 $442,000 Village at Overtake Station Redmond KC Housing Authority 308 $1,645,375 Summerwood Redmond DASH 166 $1,198,034 Habitat - Bothell Site Bothell Habitat of EKC 8 $170,000 Habitat - Newcastle Site Newcastle Habitat of EKC 12 $240,837 Talus Property Issaquah *** St. Andrews 40 Mine Hill Issaquah St. Andrews 28 $450,000 Issaquah Highlands Property Issaquah *** SAHG/SRI 45 Greenbrier Family Apts Woodinville ** DASH 50 $286,892 Plum Court Kirkland DASH 61 /66 $1,000,000 Kenmore Court Kenmore LIHI 33 $350,000 ADU Loan Program Various 6 est $70,000 Homeowner Downpayment Loan Various KCAMSHFC/ARCH 35 est $215,000 SUB -TOTAL 1604 $12,692,530 58.4%(56%) 2. Senior Housing Cambridge Court Bellevue Resurrection Housing 20 $160,000 Ashwood Court Bellevue DASH/Sheffer Resources 50 $1,070,000 Evergreen Court (Assisted Living) Bellevue DASH/Sheffer Resources 64 /84 $1,280,000 Vasa Creek K.C. (Bellevue Sphere) Shelter Resources 50 $190,000 Riverside Landing Bothell ** Shelter Resources 50 $225,000 Kirkland Plaza Kirkland St. Andrews 24 $610,000 Heron Landing Kenmore DASH/Sheller Resources 50 $65,000 Ellsworth House Apts Mercer Island St. Andrews 59 $900,000 Greenbrier SrApts Woodinville ** DASH/ShefterResources 50 $131,192 SUB -TOTAL 417 $4,631,192 21.3%(19%) 3. Homeless/Transitional Housing Hopelink Place Bellevue *' Hopelink 20 $500,000 Chalet Bellevue St Andrews 4 _ $46,667 Kensington Square Bellevue Housing at Crossroads 6 $150,000 Dixie Price Transitional Housing Redmond Hopelink 4 $71,750 Avondale Park Redmond Springboard (EHA) 18 $280,000 Avondale Park Redevelopment Redmond ** Springboard (EHA) 60 $1,502,469 Fetter Court Kirkland KITH 4 $100,000 Talus Property Issaquah *** St. Andrews 10 $265,930 Issaquah Highlands Property Issaquah "** SAHG/SRI 5 $70,000 SUB -TOTAL 113 $2,986,815 13.7% (13%) 4. Special Needs Housing My Friends Place Uninc. KC EDVP 6 Beds $65,000 Stillwater Redmond Eastside Mental Health 19 Beds $187,787 Foster Care Home Kirkland Friends of Youth 4Beds $35,000 DO Group Home Redmond/TBD Community Living 5 Beds $111,261 United Cerebral Palsy Bellevue/Redmond UCP 9 Beds $25,000 DO Group Home Bellevue Residence East 5 Beds $40,000 AIDS Housing Bellvue/Kirkland Aids Housing of WA. 10 Units $130,000 Harrington House Bellevue AHA/CCS 8 Beds $290,209 DO Group Home Bellevue Community Living 5 Beds $21,000 Parkview DO Condos III Bellevue Parkview 4 $200,000 IERR DO Home Issaquah IERR 6 Beds $50,209 Foster Care Home Bothell FOY 4 Beds $50,000 Oxford House Bothell Oxford/Compass Ctr. 8 Beds $80,000 Parkview DO Homes VI Bellevue/Bothell Parkview 6 Beds $150,000 SUB -TOTAL 99 Beds/Units $1,435,466 6.6% (12%) TOTAL 2233 $21,746,003 100.0% * Funded through Bellevue Downtown Program ** Also, includes in -kind contributions (e.g. land, fee waivers, infrastructure improvements) *** Amount of Fee Waiver still to be determined ITEM J-2 CITY OF MEDINA 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www.medina-wa.gov MEMORANDUM DATE: February 5, 2007 TO: Mayor & City Council FROM: Craig Fischer, Information Systems Coordinator RE: Council Communications As previously noted, I've been working diligently to come up some cost effective solutions to improve council communications by utilizing the Internet and TV. My task has been to learn what is truly necessary in order to put forth a quality end production that improves public access and government transparency. I've enlisted the help of some well established industry professionals who help others attain the same technologies. Each firm I've chosen is local, a proven leader in their respective field, and consistently work in the local government arena. Our goal of course is to provide you with comprehensive information which will help you to decide on the levels of communication you wish to implement. The gentlemen listed below will be presenting at the meeting and will be happy to answer any questions you may have. I encourage you to visit their websites to further educate yourselves on their professional experience. Webcasting - Marc Melkonian is Director of Digital Media at Online Video Service www.onlinevideoservice.com Marc has 14 years of experience in the computer industry, including roles at Microsoft in both Consulting Services and the Digital Media Group. Marc will address streaming content over the Internet. Broadcasting/Production - Tom Arenz is Senior Account Manager at Advanced Broadcast Solutions. www.advancedbroadcastsolutions.com Tom utilizes his 25-plus years of industry expertise in servicing network, cable and local station broadcasting in his role at ABS. Tom will address video production needs. ITEM J-3 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 233-6410 www.medina-wa.gov MEMORANDUM DATE: March 6, 2007 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: 84th Ave NE Poplar Tree Removal Contract Councilmember Vall Spinosa was absent from the February Council meeting and subsequently requested that the 841h Ave NE Poplar Tree Replacement contract be placed on the March Council agenda. The contract for the removal of 65 poplar trees along 84th Ave NE and replacement with 22 Bowhall maple trees under Phase I of the two phase plan has been signed by Seattle Tree Preservation. The cost for Phase I is $ 140,000 to which the Overlake Golf & Country Club will contribute $ 45,000. Phase I is anticipated to be accomplished by mid -March. Phase II to be accomplished by 2010 will include the removal of another 51 trees and replanting of 17 maple trees at a cost of $ 104,000 to which the Country Club will contribute $ 35,000. ITEM J-3 CITY OF MEDINA PUBLIC WORKS CONTRACT THIS AGREEMENT, is made this day of , 2007 by and between the City of Medina (hereinafter referred as "City"), and _Seattle Tree Preservation, Inc. , (hereinafter referred to as "Contractor"), doing business at 13350 Lake City NE, Seattle, WA 98125 WHEREAS, Contractor is in the business of providing certain services specified herein; and WHEREAS, the City desires to contract with Contractor for the provision of such services for 84th Avenue NE Poplar and Cottonwood Tree Removal along the West margin of 84th Avenue NE from the southeast corner of the Overlake Golf and Country Club properly to NE 24th Street. and aloniz the south marsain of NE 24th Street from 841h Avenue NE to 80t`'_Avenue NE. and to replant trees where specified, and Contractor agrees to contract with the City for same; NOW, THEREFORE, in consideration of the mutual promises set forth herein, it is agreed by and between the parties as follows: 1. Work. The Contractor agrees to perform all work in accordance with this Contract and the following documents, incorporated herein: Public Works Proposal (dated 10/11/05 and revised on 5/4/06 and on 1/19/07 to complete Phase I work in the winter of 2006-2007 and Phase 11 work by year 2010.) • Scope of Work: Phase I• Remove 65 poplar and cottonwood trees; grind stumps and dispose of all wood and debris and grindings; shape and prune all trees that are to remain to form healthy shaped canopies removing all damaged limbs and trim to promote growth that will provide screening and a barrier for errant golf balls as designated by the City's arborist; restore all turf, irrigation system, drains, wire fencing, and damaged areas; replant 4-inch caliper Bowhall Maple trees in locations designated by the arborist (including staking) . Phase II• Remove 51 poplar trees; grind stumps and dispose of all wood and debris and grindings; shape and prune all trees that are to damaged by tree removal; restore all turf, irrigation system, drains, wire fencing, and damaged areas; replant 4-inch caliper Bowhall Maple trees in locations designated by the arborist (including staking). • General Provisions • Special Provisions Page 1 of 1 ITEM J-3 Phase I shall be accomplished in year 2007. Phase 11 shall be accomplished no later than 2010. • Bid documents • Revised Bid proposals (Attachment A) • Addenda (if any) • Bid bond • Performance bond (if not waived by City) • All provisions required by law to be inserted in this Contract whether actually attached hereto or not. 2. Payment. Payment for the work as described in the Contract for Phase I shall not exceed One hundred seventeen thousand five hundred dollars ($ 117,500.00 ), plus one thousand two hundred fifty dollars ($ 1,250.00) per approved replanted tree, complete in place, excluding approved change orders, in accordance with the quantity and unit prices shown on the attached revised bid proposal. Payment for Phase 11 shall not exceed one hundred four thousand dollars ($ 104,000.00) which includes 17 replanted trees; plus any added cost for labor as defined by the Washington State Department of Labor Prevailing Wage Rate effective at the time the work is performed and added new tree costs above that designated in Phase I when approved by the City. If during the course of the Contract, the work rendered does not meet the requirements set forth in the Contract, the Contractor shall correct or modify the required work to comply with the requirements of the Contract. The City shall have the right to withhold payment for such work until it meets the requirements of the Contract. 3. General Administration. The Contract Administrator, Director of Public Works, of the City of Medina shall have primary responsibility for the City under this Contract and shall approve all work to be performed, coordinate communications, and review and approve all invoices, under this Contract. An arborist, under separate agreement with the City, shall oversee the work. 4. Final Payment. Thirty (30) days after completion and final acceptance of this project by the City as complying with the terms of this Contract, the City shall pay to the Contractor all sums due as provided by this Contract except those required to be withheld by law or agreed to in special contract provisions. 5. Notice to Proceed / Completion Time. The Contractor agrees to begin the work set forth in this Contract immediately after receiving written notice from the City to proceed and further agrees to carry on such work regularly and uninterruptedly thereafter with such force as to secure its completion for each Phase within _60 calendar days (holidays and weekends included), after such notice to begin work. The time of beginning, rate of progress and time of completion are essential conditions of this Contract. Page 2 of 2 ITEM J-3 6. Ownership of Documents. On payment to the Contractor by the City of all compensation due under this Contract, all finished or unfinished documents and material prepared by the Contractor with funds paid by the City under this Contract shall become the property of the City and shall be forwarded to the City upon its request. Any records, reports, information, data or other documents or materials given to or prepared or assembled by the Contractor under this Contract will be kept confidential and shall not be made available to any individual or organization by the Contractor without prior written approval of the City or by court order. 7. Indemnification / Hold Harmless. Contractor shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Contractor in performance of the Agreement, except for injuries and damages caused by the sole negligence of the City. In the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Bonds / Surety. The City requires bond/surety provisions pursuant to RCW 39.04.155. The Contractor shall provide one of the following and shall check and initial next to one of the boxes below to indicate its selection: Performance bond in an amount of the bid amount plus 10%. The bond must be accepted by the City prior to the execution of the contract. The bond shall be released thirty days after the date of final acceptance of the work performed under this Contract, and receipt of all necessary releases from the Department of Revenue and Department of Labor and Industries in settlement of any liens filed under Chapter 60.28 RCW, whichever is later. Performance Surety. In lieu of retainage and a performance bond, the City shall withhold 50% of all progress payments, excluding any applied tax, for the duration of the work performed under this Contract. This retained amount shall be released thirty (30) days after the date of final acceptance by the City of all work perform under this Contract, including any change orders, or receipt of all necessary releases from the Department of Labor and Industries and the Department of Revenue and any liens filed under Chapter 60.28 RCW are settled whichever is later. No interest shall be accrued nor paid to the Contractor on the retained amount. The City may, at its option, attach and expend the Performance Surety to cover any costs to complete any outstanding work or work deemed unacceptable under this contract. Page 3 of 3 ITEM J-3 9. Subletting or Assigning of Contracts. Neither the City nor the Contractor shall assign, transfer, or encumber any rights, duties or interests accruing from this Contract without the express prior written consent of the other. 10. Relationship of Parties. The parties intend that an independent contractor - client relationship will be created by this Agreement. As Contractor is customarily engaged in an independently established trade which encompasses the specific service provided to the City hereunder, no agent, employee, representative or subcontractor of Contractor shall be or shall be deemed to be the employee, agent, representative or subcontractor of the City. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance and unemployment insurance, are available from the City to the Contractor or his employees, agents, representatives or subcontractors. Contractor will be solely and entirely responsible for his acts and for the acts of Contractor's agents, employees, representatives and subcontractors during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent contractors to perform the same or similar work that Contractor performs hereunder. 11. Warranty. Contractor shall be liable for any costs, losses, expenses or damages including consequential damages suffered by the City resulting from defects in the Contractor's work including, but not limited to, cost of materials and labor expended by the City in making emergency repairs and cost of engineering, inspection and supervision by the City. The Contractor shall hold the City harmless from any and all claims, which may be made against the City as a result of any defective work, and the Contractor shall defend any claims at its own expense. Where materials or procedures are not specified in the Contract, the City will rely on the professional judgment of the Contractor to make the appropriate selections. 12. Correction of Defects. Contractor shall be responsible for correcting all defects in workmanship and/or materials discovered after the acceptance of this work. When corrections of defects are made, Contractor shall be responsible for correcting all defects in workmanship and/or materials in the corrected work for one year after the acceptance of the corrections of the City. The Contractor shall start work to remedy such defects within seven (7) days of mailing notice of discovery thereof by City and shall complete such work within a reasonable time. In emergencies where damage may result from delay or where loss of service may result, such corrections may be made by the City, in which case the cost shall be borne by the Contractor. In the event the Contractor does not accomplish corrections within the time specified, the work will be otherwise accomplished and the cost of same shall be paid by the Contractor. The City shall be responsible for the watering of the replanted trees. 13. Claims. Any claim from Contractor against the City for damages, expenses, costs or extras arising out of the performance of this Contract must be made in writing to the City within thirty (30) days after the discovery of such damage, expense or loss, and in no event later than the time of approval by the City for final payment. Contractor, upon making application for the final payment, shall be deemed to have waived its right to claim for any Page 4 of 4 ITEM J-3 other damages for which application has not been made, unless such claim for final payment includes notice of additional claim and fully describes such claim. 14. Contractor's Risk of Loss. It is understood that the whole of the work under this Contract is to be done at the Contractor's risk, and that he has familiarized himself with all existing conditions and other contingencies likely to affect the work, and has made his bid accordingly, and that he shall assume the responsibility and risk of all loss or damage to materials or work which may arise from any cause whatsoever prior to completion. 15. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives or employees. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance. Contractor shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liabilit insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Page 5 of 5 ITEM J-3 C. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: The Contractor's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute it. 2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. 16. Compliance with Laws. The Contractor shall comply with all federal, state and local laws and regulations applicable to the work done under this Contract. Any violation of the provisions of these applicable laws and regulations shall be considered a violation of a material provision of this Contract and shall be grounds for cancellation, termination or suspension of the Contract by the City, in whole or in part, and may result in ineligibility for further work for the City. 17. Job Safety. Contractor shall take all necessary precaution for the safety of employees on the work site and shall comply with all applicable provisions of federal, state and local regulations, ordinances and codes. Contractor shall erect and properly maintain, at all times, as required by the conditions and progress of the work, all necessary safeguards for the protection of workers and the public and shall post danger signs warning against known and unusual hazards. 18. Employment. Any and all employees of the Contractor, while engaged in the performance of any work or services required by the Contractor under this Contract, shall be considered employees of the Contractor only and not of the City. Any and all claims that may arise under the Workers Compensation Act on behalf of said employees, while so engaged, and all claims made by a third party as consequence of any negligent act or omission on the part of the Contractor's employees, while so engaged on any of the work or services provided or rendered herein, shall not be the obligation of the City. 19. Nondiscrimination. Contractor agrees not to discriminate against any employee or applicant for employment or any other persons in the performance of this Contract because Page 6 of 6 ITEM J-3 of race, creed, color, national origin, marital status, sex, age or disability, or other circumstances as may be defined by federal, state or local law or ordinance, except for a bona fide occupational qualification. 20. Prevailing Wage. This Contract is subject to the requirements of Chapter 39.1.2 RCW, and as it may be amended, relating to prevailing wages. Prevailing rate shall be paid on public works and building service maintenance contracts, funded in part or in whole with Federal funds, Federal wage laws and regulations shall be applicable. No worker, laborer or mechanic employed in the performance of any part of this contract shall be paid less than the prevailing rate of wage as determined by the Industrial Statistician of the Department of Labor and Industries for the State of Washington. The schedule of prevailing wage rates for this Contract by this reference is made a part of this contract as though fully set forth herein. 21. Termination. This contract shall terminate upon satisfactory completion of the work described in the Public Works Proposal (Attachment A) and final payment by the City. The City may terminate the Contract and take possession of the premises and all materials thereon and finish the work by whatever methods it may deem expedient, by giving ten (10) days written notice to the Contractor. In the event this Contract is terminated by the City, Contractor shall not be entitled to receive any further amounts due under this Contract until the work specified in the Scope of Work (Attachment A) is satisfactorily completed, as scheduled, up to the date of termination. At such time, if the unpaid balance of the amount to be paid under the Contract exceeds the expense incurred by the City in finishing the work, and all damages sustained by the City or which may be sustained by the City or which may be sustained by the reason of such refusal, neglect, failure or discontinuance of employment, such excess shall be paid by the City to the Contractor. If the City's expense and damages exceed the unpaid balance, Contractor and his surety shall be jointly and severally liable therefore to the City and shall pay such difference to the City. Such expense and damages shall include all legal costs incurred by the City to protect the rights and interests of the City under the Contract, provided such legal costs shall be reasonable. 22. Extent of Contract / Modification. This contract, together with attachments and/or other addenda, represents the entire and integrated Contract between the parties hereto and supersedes all prior negotiations, representations, or agreements, either written or oral. This contract may be amended, modified or added to only by written change order properly signed by both parties. IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year above written. Page 7 of 7 ITEM J-3 CITY OF MEDINA CONTRACTOR Lm City Manager By: _ Title: Taxpayer ID #: CITY CONTACT CONTRACTOR CONTACT City of Medina Fax: ATTEST/AUTHENTICATED By: City Clerk APPROVED AS TO FORM By: Office of the City Attorney Page 8 of 8 ITEM J-3a INTERLOCAL AGREEMENT FOR REMOVAL OF POPLAR TREES AND REPLANTING This agreement dated , by and between the City of Medina, a municipal corporation of the State of Washington (hereinafter the City) and the Overlake Golf and Country Club, a private corporation (hereinafter the Country Club). In response to the deteriorating condition of numerous poplar trees that were planted long ago along the eastern and northern bounda7 of the Country Club adjoining the public right-of-way of 84tt' Avenue NE and NE 24t Street, the City and the Country Club agree that the deteriorated and hazardous trees need to be removed and the area replanted with more suitable trees. The City is contracting with Seattle Tree Preservation (hereinafter the Contractor) for the removal and replanting of the more hazardous and deteriorated trees in conformance with recommendations set forth in the arborist report dated November 21, 2006 prepared by Scott Baker with Tree Solutions Inc. The recommendations include the removal of 65 mature poplar and cottonwood trees in Phase I and the replanting of 22 Bowhall maple trees to be completed in 2007. Phase II will include the removal of an additional 51 trees and the replanting of 17 Bowhall maple trees by year 2010. The Country Club agrees to allow access to the Contractor for the removal and replanting work, will restore any damaged turf areas, and agrees that the existing barbed wire fence if spliced will be sufficient for the fence to be deemed complete. The Country Club agrees to reimburse the City in the amount of $ 45,000 for Phase I and $ 35,000 for Phase II upon receipt of an invoice for payment to the Contractor from the City. Upon completion of replanting, the Country Club shall cooperate with the City to provide water for the new tree establishment; watering shall be accomplished by the City. This agreement begins on the date indicated above and extends until such time as the work is completed. The City shall notify the Country Club that the work is complete for each phase of the work and the Club shall have the right to inspect the site of the work to verify that all of the work including the restoration of any damage caused by the work is restored. Outstanding items of work shall be documented and delivered to the City for correction. The City of Medina shall protect, defend, indemnify, and save harmless the Overlake Golf and Country Club, its officers, employees, and agents from any and all costs, claims, judgments of awards of damages arising out of or in any way resulting from negligent acts or omissions of the City of Medina, its officers, employees, and agents on performing this agreement. The Overlake Golf and Country Club shall protect, defend, and indemnify and save harmless the City of Medina, its officers, employees, and agents from any and all costs, claims, judgment or awards of damages, arising out of or in any way resulting from the Interlocal Agreement for Removal of Poplar Trees Page 1 of 1 ITEM J-3a negligent acts or omissions of the Overlake Golf and Country Club, its officers, employees and agents in performing this agreement. CITY OF MEDINA By: City Manager APPROVED AS TO FORM City Attorney OVERLAKE GOLF AND COUNTRY CLUB in President Date: Date: Date: Interlocal Agreement for Removal of Poplar Trees Page 2 of 2 ITEM J-4 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: 2007 Planning Commission Work Plan Update MEETING DATE: March 12, 2007 DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: April 10, 2006 SUMMARY OF ISSUE/TOPIC: This topic is the annual update of the Planning Commission work plan. The Planning Commission has recently prepared some recommended changes to the previously -approved work plan and the City Council is asked to take final action. The proposed changes are described the attached table dated March 6, 2007. COMMISSION RECOMMENDATION: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A CITY MANAGER: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A COMMENTS: See attached table dated March 6, 2007. Please note that the Planning Commission is seeking further direction on the "Oversized Homes" topic in addition to prioritization of the overall work plan. ❑ No Action Requested ® Action Requested ATTACHMENTS: Item J-4a, summary table BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $0 Only work plan topics that require a great deal of research would have budget implications. Historically staff have been able perform all needed research and the budget was not affected. This is not expected to change with the recommended work plan update. ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ ® NIA — RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move to approve the 2007 update of the Planning Commission work plan. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12007 Agenda PacketsW3122007Vtem J-4, Cover Form, 2007 PC work plan. doc m d' W 4-0 Q D O O N (C3 L O O .cn O U cm i CL O Q C O O C) ci co _ J-Z 0 0 C) n _ !C 0) .� 3 a> N O o c coo =1 LOB Ica a)� L N0) CU L> U Q yO Q Q 0 - co � UI � M = 0 0 E ' c) •� L O cn � U) C N ca a) a > .� a) +L. CO U)o c0 -0 M 00) c c C R > 'a O� ca U) o c a) ca c con C) C co N�o -a a)Q ��ccu Q o E v c C_ _ S O = 0 o o N 2 c�� `F- cn CD a) 0) O "_� O 0 c Q Om c0 (Q 0 c O co O C 0 U C? _ O o E s a) o C) a) a) o �' = E O r•0) cap?___ > a)� E 0 O� 0 O w a� O .S � (n U w ?� O w o OV >_ (n 2 cei 4 cri co r; ao M L cv c ca �o� oca �3E N(D oCo cn iL c C > a) Q cn L a) co Q- ca La-) O .2 ip .i U E o O cn a) 0 L �� -0 � 0 U ca a) -- 0) a) c Q C a) 0 0_ con O : u) c N D a) 0 Q ca Q o E aa) c c L QE � o0 o� o.� C c0a O a) � O C O c0 c O0 c: No O cn V .� V N o O U 70 N E O N to coO c .T C 4- c ca O _ _ as a) 'L a) L > E � > ca E cc a) ca a) a) m c) 4- d. 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N N L C 7 a) p U .0 m tt5 >, co -0 M U (D W L ���'�3-g00C: _0 — a) (n m a�m� R O O )C 0-_ Y a) -0 a) O--O)COL >O O a) a) O Q�N _pMa) U) U "a�)� O O - 0N O (na)V O� CI- a) N R On N m�O-0 C= 04,1 (n a) N -O a) .� p C N N (n O N O O P �. O O .0 N� "" (V O) �. m p 0 M >= 0>N N N 4- N O a 0) U 121) 'D Co ) ! Q Coo) M 0— LV = L j ,Co 0 � � = a) 2 in Cj m cn N o = C _a) O a) a) _(n c0 3= 0 1 C t >, N ^-6 () cr a) a)E Q cL° u) o 0) 0 O�a0 OL-NC v N yCca)Naa) aM� o�a)>C:Ma)_ 'N = (D O � �. U a) � � � d - cn a) �Eo 2co La)U (ati _ Cod-_ 4O a1 ~= O G (n L > — N C ' 'Q CM O N L co 3 C5- -Q 0-0 o U M cfl O t City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: Substandard Properties March 12, 2007 N/A ITEM J-5 SUMMARY OF ISSUE/TOPIC: The Planning Commission has recently formed a recommendation on changes to the Zoning Code's treatment of properties that are smaller than the standard lot size for their respective zone. As described in the attached staff report, the process could be streamlined by repealing the 1955 lot merger rule, which is no longer effective. COMMISSION RECOMMENDATION: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A CITY MANAGER: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A COMMENTS: See attached staff report dated March 6, 2007. ❑ No Action Requested ® Action Requested ATTACHMENTS: Item J-5a, staff report dated March 6, 2007 BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $0 ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ ® N/A — RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move to direct staff to prepare a draft ordinance embodying the Planning Commission's recommendation and to schedule a public hearing. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12007 Agenda Packets1031220071Item J-5, Cover Form, Substandard Properties. doc ITEM J-5a CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medina-wam MEMORANDUM DATE: March 6, 2007 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Substandard Properties RECOMMENDATION: Review the Planning Commission's recommendation on substandard properties and direct staff to draft an ordinance and schedule a public hearing on the proposal. POLICY IMPLICATION: The 1955 lot merger of MMC 17.40.025 is no longer effective in changing Medina's residential density pattern. The proposal to repeal it, therefore, has no policy implication. BACKGROUND: One of the reasons that the Medina community chose to incorporate in 1955 was a concern over the trends in residential platting and lot standards at that time. It was also felt the proposed new Evergreen Point Floating Bridge would exacerbate these problems as more commuters moved into the area. Incorporation was viewed as advantageous in that it would give the Medina community its own zoning authority. Unfortunately, by 1955 much of the area had already been platted with lots smaller than the 16,000, 20,000, and 30,000 minimum lot areas that were endeavored for the zones of R-16, R-20, and R-30, respectively. To alleviate this problem to a small degree, the first zoning ordinance from 1955 contained what is known as a lot merger rule. The rule required that in situations where the owner of a substandard lot also owned a contiguous substandard lot, said owner must consolidate both lots before the City can grant a building permit for either lot. The ordinance specified that this merger requirement was only invoked if the common ownership existed on the effective date of the ordinance — December 12, 1955. The reason this issue is presently before the City Council is that the merger rule is still in Zoning Code (MMC 17.40.025) and staff believes that is no longer effective and should have had a sunset clause in the first place. The regulation probably yielded lot some consolidations over a period of a few years after it was passed. In fact, it was probably passed with considerable public notice at the time because staff have encountered a fair number of records of properties selling just a few days before December 12, 1955. The reason the regulation is no longer effective is that virtually all substandard lot owners seeking a permit today bought their properties after 1955. Furthermore it could be argued that they could not have discovered their lot's nonconforming status through pre -purchase due diligence in the context of ITEM J - 5a widespread lot size nonconformity in Medina. For example, 59% of all R-16 lots are presently substandard in size. While the regulation does not provide an exception to owners "down the title chain" from 1955, there is a state statute that protects these buyers if they sign an affidavit concerning the type of notice they received during their purchase. As a result, the regulation is creating administrative burden to applicants with no benefit to the City. Therefore, the recommendation of staff as well as the Planning Commission is to fully repeal MMC 17.40.025. After repealing this, the City would still have the authority to deny permits to individuals who create a lot through illegal subdivision. This would cover a situation where the noncompliant lot is created through subdivision of a complaint sized lot after 1955. To the right is a decision tree reflecting the permit application process that pertains to substandard lots with different circumstances. The simplification that would result from repealing MMC 17.40.025 is also reflected. Effect of Proposed Code Change on Substandard Property Decision Tree When was the lot created? Pre-1955 Merger Merger Opportunity Opportunity Did Existed in 1955 Not Exist in 1955 Subsequent No Subsequent Owner Change Omer Change Innocent Purchaser or Variance is Granted 10, Permit Approved Permit Permit Denied Approved Proposed Code Change. All lots in this realm would be grand -fathered Post-1955 /�i\ With City Without City Approval Approval Permit Permit Approved Denied ITEM J-6 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: Pass -Through of Consultant Charges and Permit Fee Reconciliation MEETING DATE: March 12, 2007 DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: N /A SUMMARY OF ISSUE/TOPIC: This topic is a summary of the administrative procedures related to charging permit applicants for certain special costs incurred by the City during construction of the project. These special costs fall into the two categories of "pass -through consultant charges" and "permit fee reconciliation." Pass -through consultant charges refers the cost to have consultants review design changes to a project. Permit fee reconciliation refers to the re -calculation of the permit fee amount that is performed by staff at the end of projects which experienced a change in project valuation during construction. COMMISSION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A COMMENTS: See attached staff report dated February 6, 2007. ® No Action Requested ❑ Action Requested ATTACHMENTS: Item 1-6a, staff report dated February 6, 2007 BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $0 ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ Z N/A — This topic has a fiscal impact, but the degree to which it can be budgeted for is ambiguous, as explained in the attached staff report. RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) N/A If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. R: 2007 Agenda Packets10392200711tem J-6, Cover Form, Pass Through and Reconciliation.doc ITEM J-6a CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.modina-wa.aov MEMORANDUM DATE: March 6, 2007 TO. Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Pass -Through Consultant Charges and Permit Fee Reconciliation RECOMMENDATION: Review this report summarizing the administrative procedures related to pass -through consultant charges and permit fee reconciliation and provide further direction to staff if any policy issues are identified. POLICY IMPLICATION: This topic does not relate directly to any policy -making areas. BACKGROUND: The City Council recently decided to add this topic to a council meeting agenda in order to gain an understanding of the process and problems associating with collecting on pass - through consultant charges and permit fee reconciliation. The Consultant Charge Pass -Through System The fees for the various types of development permits vary in how they are calculated, but most of them use the notion that the applicant will become liable for the cost of the City's consultants when their work goes beyond what is considered to be the scope of a normal plan review or inspection effort (the flat fee structure of construction mitigation permits is a notable exception.) The term "pass -through" refers to the system where the City pays the consultants for this work immediately but then forwards or "passes - through" the billings to the applicant for reimbursement. This system has always seemed to be fair because some projects involve much more design changes than others and trying to set a flat fee based on an average amount of design changes would be unfair to the projects with little to no design changes. The Permit Fee Reconciliation System The permit fee reconciliation system is related to the pass -through system in that it has been developed to deal with projects that have evolving scopes. Fee reconciliation refers to the fact that the permit fee charged at the time of permit issuance was based on the applicant's estimate of the project valuation at that time, which is frequently different from and lower than the applicant's estimate of the project valuation at the end of construction. This is important to track because the fee schedule prescribes the fee amount based on the project valuation. Studies have shown that overall project valuation correlates very well (but not perfectly) with the City's labor cost to perform plan review and inspection services. Therefore, the City ITEM J — 6a should pursue a permit fee reconciliation on a project that experienced increased valuation during construction because there was, most likely, a commensurate increase to the City's cost in reviewing the project. While most other cities do not perform routine permit fee reconciliation, the case can be made that the City of Medina should because significant valuation increases are so much more commonplace in Medina compared to other cities. While the two mechanisms of pass through consultant charges and permit fee reconciliation are closely - related, they respond to two different situations and the City's cost recovery would suffer if either mechanism were eliminated. Pass -through responds primarily to design changes whereas permit fee reconciliation responds to increases in project magnitude. They are both needed because some projects have a significant amount of design changes without a change to overall project magnitude and other projects have significant increases in magnitude without substantive design changes. Cost Recovery Accounting Issues The accounting of pass -through and fee reconciliation would be vastly simplified if the City could collect these special fees as they costs are incurred. Instead there is an inherit lag between the time that the City incurs the cost and receives the corresponding payment from the applicant. The lag often extends across the fiscal year so, as an example, only a portion of the extra plan review hours that we paid the building official in 2006 were reimbursed through pass through collection in 2006. At the macro -level, however, the revenue flow from pass -through is steady. This is because, in the absence of a drastic change to permit application volumes, the amount of 2006 costs that will be reimbursed in 2007 will be similar to the amount of 2005 costs that were reimbursed in 2006, and this pattern is repeated every year. Below is a three-year summary of Development Services labor costs and the two types of revenue. The pass -through revenue is relatively stable. It should be noted that this table does not purport to show all expenses. According to accepted accounting practices, a true calculation of City expenses related to permits would include a portion of the salaries of some positions outside of the Development Services Department such as the City Manager and the City Attorney. $1,000,000 $800,000 $600,000 $400,000 $200,000 2004 2005 2006 Collection Issues Expenses -- Devel. Services Only ■ Revenue -- Fees O Revenue -- Pass Through Collection on reconciled permit fees and pass -through balances is not always successful. This is probably because of our lack of leverage after the construction has taken place. In comparison, the City has very ITEM J - 6a effective leverage on the payment of the initial permit fee by withholding issuance of the permit. The following is a list of all past -due accounts at present. PAST DUE ACCOUNTS February 1, 2007 DATE ORIGINALLY TOTAL PASS- PERMIT ACCOUNT BILLED DUE THROUGH FEES NO. Feb-01 $3,287.96 $3,287.96 $0.00 1224 Feb-02 $53,924.53 $851.73 $53,072.80 465 Feb-02 $665.20 $665.20 $0.00 475 Aug-02 $1,961.63 $1,961.63 $0.00 2170 Feb-03 $82.49 $32.50 $49.99 2188 Jun-03 $1,291.97 $1,291.97 $0.00 1300 Jul-03 $468.45 $468.45 $0.00 1208 Jul-03 $587.38 $127.65 $459.73 1315 Jul-03 $1,050.68 $986.00 $64.68 2260 Mar-04 $1,368.58 $144.36 $1,224.22 43 Mar-04 $178.00 $178.00 $0.00 1403 Mar-04 $2,122.10 $722.30 $1,339.80 1405 Mar-04 $78.50 $78.50 $0.00 444 Jan-05 $868.93 $868.93 $0.00 199 Jan-05 $3,491.12 $1,612.60 $1,878.52 500 Jul-05 $394.75 $394.75 $0.00 1294 Jul-05 $2,623.12 $2,623.12 $0.00 442 Jul-05 $1,172.25 $420.26 $751.99 575 Jul-05 $2,962.58 $0.00 $2,962.58 1175 Oct-05 $434,503.76 $0.00 $434,503.76 Nov-05 $65.00 $0.00 $65.00 274 Nov-05 $1,390.58 $1,390.58 $0.00 1223 Nov-05 $414.47 $329.50 $84.97 496 Nov-05 $4,162.74 $4,162.74 $0.00 1214 Nov-05 $212.50 $212.50 $0.00 1227 The accounts for 647 Evergreen Point Road and 7939 Overlake Drive West have special histories.' All other past -due accounts have balances less than $4,200 and sum to $30,900. This five-year past -due summary compares with the average annual pass -through revenue of $200,000. ' The property of 7939 Overlake Drive West has engaged the City in a debate about the amount of the debt for several years. In particular they have asserted that we have improperly interpreted the code's permit renewal section which they interpret to say that the renewal permit fee should be calculated based on the portion of the overall project completed under each respective permit. Independent attorneys and accountants have supported our interpretation. Most recently they undertook a massive public disclosure act request on this issue. If no contrary direction is given as part of this report, the City Attorney and I will schedule an executive session 3 ITEM J — 6a All past -due accounts are sent a reminder of account status upon each billing cycle (approximately every three months). Withholding final certificates of occupancy has not always leveraged payment. In 2003, a batch of past due accounts was sent to a collections agency but the final aggregate cost recovery by the City was only 22% of the total balance assigned to the agency. Staff will continue to research leverage measures for collecting on pass through and fee reconciliation balances. While I do not like the customer service implications, it may become necessary to require bonds to be posted with the city before permit issuance on all house projects. discussion on next steps. 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