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HomeMy WebLinkAbout05-14-2007 - Agenda PacketMEDINA, WASHINGTON www.medina-wa.gov CITY COUNCIL AGENDA MEDINA CITY HALL COUNCIL CHAMBERS MAY 14, 2007 7:00 PM A. EXECUTIVE SESSION 6:00 Pm 1. The City Council will convene in a closed session to discuss: a. Contract negotiations for professional services per RCW 42.30.110 (d) b. Labor negotiations per RCW 42.30.110 (g) B. CALL TO ORDER C. ROLL CALL 7:00 Pm Miles Adam, Lucius Biglow, Drew Blazey, Jim Lawrence, Katie Phelps, Bob Rudolph, and Pete Vail-Spinosa D. APPROVAL OF MEETING AGENDA E. ANNOUNCEMENTS 1. Mayor 2. Council 3. Staff F. CONSENT AGENDA 1. Minutes from April 9, 2007 Council Meeting 2. Approval of April 2007 Checks/Finance Officer's Report 3. 2007 Budget Amendment A Draft ordinance to increase the Capital Projects Fund Expenditures, $100,000, for the 84t" Avenue NE Poplar Trees Removal Contract approved on March 13, 2007 G. AUDIENCE PARTICIPATION 1. Non -Agenda Items (3 minutes per person) H. REPORTS 1. Police Department 2. Development Services 3. Public Works Department 4. Park Board 5. Planning Commission 6. City Manager 501 Evergreen Point Road • Medina WA 98039 425-233-6400 ph • 425-454-8490 fx I. PUBLIC HEARING 1. Traffic Mitigation Ordinance Modification to Mitigate Traffic Impacts Caused by Nonresidential Uses An ordinance amending MMC 17.56.050, AND MMC 17.56.052 to amend the special use permit decision criteria with respect to traffic generation 2. Upland Road Street Vacation Request An ordinance vacating a portion of the Upland Road right of way, establishing compensation for the vacation and establishing an effective date J. OTHER BUSINESS 1. Capital Improvement Plan Discussion of proposed 2008-2013 six -year Capital Improvement Plan 2. Enhanced Public Safety System Staff report to Council updating progress on the proposed ALPR-enabled camera surveillance system. 3. Overhead Utility Line Conversion Project Follow up to 3/26/2007 report to Council 4. Council Agenda Calendar K. NEW BUSINESS L. ADJOURNMENT PUBLIC PARTICIPATION 10:00pm The Medina City Council encourages public participation and values input from citizens. In an effort to conduct meetings in a fair, but efficient manner, the City Council will follow previously adopted procedures, which are available in the City Clerk's Office. All comments shall be addressed to the Council as a whole in a courteous and respectful manner. Citizens wishing to address the Council should complete a speaker card and submit it to the recording secretary prior to the start of the meeting. Speaker cards are on the podium prior to the start of the City Council meetings. Meeting Agenda is subject to change prior to approval of the agenda during the meeting. Persons interested in a specific agenda item may wish to call the city clerk at (425) 233-6400 before 4:00 p.m. on the date of the meeting to confirm agenda items. Medina City Council Meeting Agenda May 14, 2007 ITEM E-1 a NEWS from the Metropolitan King County Council King County Councilmember Dow Constantine, District $ Councilmember Jane Hague, District 6 Councilmember Julia Patterson, District 5 Council Chair Larry Gossett, District 2 Councilmember Bob Ferguson, District I Councilmember Larry Phillips, District 4 www.metrokc.gov/council April 30, 2007 Contact: Al Sanders 206-296-1685 Frank Abe 206-296-0355 County Council creates King County Ferry District to enable operation of local waterborne transit The Metropolitan King County Council today expanded transportation options for county residents by creating a King County Ferry District that will enable potential operation of passenger -only ferry service to various parts of the county, including service to Vashon Island, the Eastside, and South Puget Sound. "With the impending replacement of the Alaskan Way Viaduct and the State Route 520 Bridge, we must seize this .opportunity to use our open waters to get people out of gridlock," said Councilmember Dow Constantine, prime sponsor of the legislation. "Passenger -only waterborne transit already serves an important role in San Francisco and Vancouver B.C., and has proven successful here on the Vashon and Elliott Bay routes." "I believe in maximizing our resources in an efficient and cost-effective manner," said Councilmember Jane Hague. "Exploring a route between Kirkland and the University of Washington could provide congestion relief and an alternate route in case of an emergency." The ordinance adopted unanimously today establishes the framework for a King County Ferry District that corresponds with the boundaries of King County, with members of the King County Council serving as its board of directors. The District would potentially support opera on of Vashon-Seattle passenger -only ferries, year-round Elliott Bay Water Taxi service,' nd a Kirkland -to -University of Washington demonstration route; conduct feasibility studies of future routes; and establish a modest capital fund for better boats and dock facilities. Other potential destinations that could be served include West Seattle, Des Moines, downtown Seattle, North Bay, Magnolia, Shi[shole, Shoreline, lake Union, North Renton, and Kenmore. Depending on the results of a potential feasibility study for passenger -only ferry service for South Puget Sound, additional service could be developed linking King County with Gig Harbor and Tacoma. Council creates King County Ferry District - page 3/3 In 1993, the Washington State Ferry System produced an implementation plan that called for expanded passenger -only ferry service in Puget Sound. In 1998, voters approved Referendum 49 to provide a state funding source for expansion of the state's passenger -only ferry fleet, funding that was reduced the following year by passage of Initiative 695. Read more about this legislation on the King County Councils LEGISEARCH system at httu•//mkccleaisearch.metrokc.aov/legistarweb and type in 2007-0273. MEDINA CITY COUNCIL REGULAR MEETING MINUTES April 9, 2007 6:30 pm EXECUTIVE SESSION ITEM F-1 DRAFT Medina city Hall 501 Evergreen Point Road The City Council convened in Executive Session at 6:30 pm to hold discussions per RCW 42.30.110 (b). City Councilmembers Adam, Biglow, Blazey, Lawrence and Rudolph; City Attorney Tanaka and City Manager Weinberg were present. Executive session adjourned at 7:00 pm and no action was taken. CALL TO ORDER Miles Adam called the April 9, 2007, Medina City Council Meeting to order at 7:05 pm. ROLL CALL Councilmembers Present: Miles Adam, Lucius Biglow, Drew Blazey, Jim Lawrence, and Robert Rudolph Councilmembers Absent: Katie Phelps (excused) and Pete Vail-Spinosa (excused) City Staff Present: Mark Weinberg, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Joseph Gellings, Director of Development Services; Joe Willis, Director of Public Works; Jeff Chen, Police Chief; and Rachel Baker, City Clerk APPROVAL OF AGENDA Adam stated item 1-1, Upland Road Street Vacation Request Public Hearing, would be postponed to May 14 and Lawrence agreed to postpone item J 1, Discussion Appointment Procedures for Vacant Park Board and Planning Commission Positions to a future agenda. Council approved remaining agenda items as presented. ANNOUNCEMENTS Adam announced an SR-520 executive meeting update would be distributed to councilmembers through city mailboxes. Adam announced city staff members Joe Willis and Joseph Gellings would represent Medina at design workshops over the next three months. He continued to say that the workshops would be held to generate either SR 520 final design solutions or alternatives to propose to the executive committee. Adam clarified previous comments regarding the SR 520 quiet pavement test indicating that it would be a "quieter pavement test" and the test area would be extended west to Evergreen Point Road transit stop. Adam said the trial was not a mitigation measure, but a free-standing test conducted by the department of transportation and further consideration would given to extend the test area more to the west. Mayor read 2007 Arbor Day proclamation and confirmed a tree would be planted on April 27 in observance of National Arbor Day. Council discussed the role of the SR 520 eastside mitigator and the resignation of Medina Days co-chairs Bret and Patty Jordan and Bruce and Kim Raskin. Weinberg announced the City recently received a plaque, flag and street signs in recognition of being named a Tree City USA. Adam defined the requirements Medina met in order to be recognized with the honor. Lawrence reminded councilmembers of the April 15 deadline to submit their Personal Financial Affairs Statement to the Washington State Public Disclosure Commission. CONSENT AGENDA MOTION RUDOLPH AND SECOND BLAZEY TO APPROVE CONSENT AGENDA ITEMS: • Minutes from March 12, 2007 City Council Meeting • Minutes from March 26, 2007 City Council Meeting • Approval of March 2007 Checks/Finance Officer's Report MOTION CARRIED 5-0 AT 7:25 PM. AUDIENCE PARTICIPATION Henry Paulman suggested council consider Medina resident Dan Becker for the SR 520 design committee since he has an engineering background and lives adjacent to the highway. Heija Nunn stated there is a lot of community interest about SR 520 and questioned what the best way would be to submit feedback and questions about the proposed project. Adam directed her to state's SR 520 website and Weinberg indicated he would return with more information about how to submit community input. Mrs. Nunn clarified there is not an organized committee for Medina Days, only the chairs recruit for various events. She conveyed her desire to volunteer for the Hopelink campaign and to help find chair replacements. Resident expressed it would be important for council to make a statement as to whether or not it supports the event. Mrs. Nunn said perhaps there could be consideration to make the event a non-profit organization which would make donations tax deductible and possibly attract more volunteers to take on the leadership of the event. Council discussed the matter. Resident stated cedar chips and additional shade are needed at the Medina Park playground and suggested residents may have trees that they would like to remove from City Council Minutes April 9, 2007 Page 2 their properties and donate for replanting in the park. Mrs. Nunn suggested installing Tree City USA signs in or near the parks. Resident conveyed the low end of the range for modifications to the Medina Store should be represented in previous council minutes and noted consideration should be given to maintain community character and design and attractiveness when discussing pitched roof incentives. Citizen residing at 8226 Overlake Drive West remarked the council may want to be aware that beer is consumed at some of the Medina Days events and to consider the ramifications. REPORTS Police Department (7:36 pm) Chen updated the council regarding the conclusion of recent crime activity in the north Evergreen Point area. Chief conveyed the department assisted and helped close a case with the Immigration and Naturalization Service and is currently assisting Pierce County jurisdictions follow up to a mail theft ring, indicating Pierce County suspects may have victimized Medina residents last year. Chen announced the department has conducted recruitment fairs and that within two weeks a new lateral officer would join the Medina Police Department from another agency. He stated new enhanced equipment is on board the mobile coach which was supplied by completed grants and the Bellevue Police Department recently used the coach as command post during a crime event. Chen said the department participated in a communications academy for emergency preparedness and Medina's vehicle was a highlight of the academy and the agency will participate in a regional earthquake exercise next month. Chen answered council inquiries regarding security cameras and indicated a follow up report would be provided next month. Chief answered questions regarding locking mailboxes and indicated a number of residents have transitioned towards them. Rudolph summarized an identity theft bill currently before the Governor. Development Services (7:46 pm) Gellings initiated council discussion by summarizing the staff default plan of action for ordinance 800 would be to consider that projects in limbo since ordinance implementation would not be vested in the ability for an extension. Following the discussion there was unanimous council consent to allow projects originally approved under previous regulations to be eligible for extensions. Tanaka indicated an ordinance would need to come forward for a public hearing and final council approval. Gellings answered council inquiries pertaining to parking issues at Medina Elementary School and confirmed current student enrollment exceeds maximum enrollment dictated by the special use permit due to reassignment of students from Clyde Hill Elementary City Council Minutes April 9, 2007 Page 3 School. Tanaka suggested that prior to taking enforcement action the city should be in a position to be able to show how it tried to work to resolve the issue. Lawrence expressed concern for the location of the Medina Store trash enclosure on Evergreen Point Road and suggested council consider moving it back 15 feet from the sidewalk at the City's expense. Following discussion, Tanaka expressed possible solutions. MOTION LAWRENCE AND SECOND RUDOLPH TO AUTHORIZE RELOCATION OF MEDINA STORE TRASH ENCLOSURE AND AN EXPENDITURE UP TO $1500 FOR RELOCATION COSTS SUBJECT TO COMMENTS FROM THE COUNCIL. MOTION CARRIED 5-0 AT 8:08 PM. Adam asked that council opinions be submitted via email to the city manager within the next 24 hours regarding trash enclosure placement. Tanaka conveyed city manager would determine final placement. Public Works (8:08 pm) Willis summarized report and project statuses included in the meeting packet. Willis answered council inquiries regarding the 78th Street traffic studies and discussion continued. Weinberg conveyed he would look into the option of contracting with an expeditor to move Medina Beach Park permits through the approval process and will report back to Council. Adam conveyed the budget would allow for such a consultant. City Manager (8:32 pm) Weinberg summarized his accomplishments over the first 30 days on the job and those he looks forward to taking on during his administration. PUBLIC HEARING Upland Road Street Vacation (8:36 pm) Tanaka explained he had spoken with the appraiser the City hired to conduct the appraisal of the right of way to be vacated. He indicated he was informed the appraisal report should be available within one week, which should allow sufficient time for the parties to review the report. He stated he was confident the hearing could be continued on May 14th. MOTION BLAZEY AND SECOND BIGLOW TO CONTINUE PUBLIC HEARING TO MAY 14, 2007. MOTION CARRIED 5-0 AT 8:37 PM. City Council Minutes April 9, 2007 Page 4 OTHER BUSINESS Resolution Amending 2007 Fee Schedule for Administrative Appeals and Hazardous Tree Evaluations by City Arborist (8:38 pm) Gellings explained the need for a fee to be set for city arborist and the idea behind revising the hearing examiner fees. Council discussion followed and Gellings answered council inquiries. Council deliberated existing hearing examiner appeal fee and proposal to reduce fee if third party prevails. MOTION LAWRENCE AND SECOND RUDOLPH TO HAVE A NEW FEE OF $250 PER TREE FOR HAZARDOUS TREE EVALUATIONS BY CITY ARBORIST. MOTION CARRIED 5-0 AT 9:16 PM. Consideration of Traffic Mitigation Modification to Mitigate Traffic Impacts Caused by Nonresidential Uses (9:16 pm) Gellings defined agenda item and recommended calling out offsite traffic generation as a consideration of special use permit in code. Rudolph suggested replacing the word "may" with "shall' on page two where appropriate and Adam suggested using "qualified professional traffic engineer" in place of "qualified engineer". Tanaka suggested "off site traffic impacts" in place of "offsite traffic generation". Mayor recommended item be scheduled for a public hearing. Agenda Calendar (9:28 pm) Council discussed agenda calendar. ADJOURNMENT MOTION RUDOLPH AND SECOND BLAZEY TO ADJOURN THE APRIL 9, 2007 CITY COUNCIL REGULAR MEETING. MOTION CARRIED 5-0 AT 9:33 PM. The April 9, 2007, Regular Meeting of the Medina City Council adjourned at 9:33 pm. The next Regular Meeting of the Medina City Council will be held Monday, May 14, 2007 at 7:00 pm. Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk City Council Minutes April 9, 2007 Page 5 ITEM F-2 CITY OF MEDINA Memorandum DATE: May 14, 2007 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report — April 2007 General Fund Revenues General Property Taxes are slightly below the estimated 50% benchmark for this time of year by $15,950, however, some late payments are deposited during the month of May by King County. The 50% benchmark is used for the General Property Taxes since half of the anticipated property taxes should be received by April 30, 2007, and the other half by October 31, 2007. Local Retail Sales and Use Tax are $11,553 below the budgeted amount for this time of year. Investment Interest is $48,323 above the budgeted amount for this time of year. Building Permits are above the budget projections by $21,624 for this time of year. Expenditures Half of the Fire Service Contract with the City of Bellevue was paid in April $299,579. Interim City Manager expenditures have been moved from Executive Salaries to Executive Professional Services to properly reflect the payroll expenditures and professional services. Interfund Transfers to Equipmenit Replacement Fund $80,000 and the City Street Fund $271,283.09 were issued from the General Fund as adopted in the 2007 Budget. Capital Projects Fund Real Estate Excise Tax $97,673 is below the anticipated 33% benchmark $148,500, by $50,827 for this time of year. o�0 7 7 000 CDr ONG� M N M V C C C O C a en G Q yj 69 _ 00 a0 N ° N R aC+ W O •- N M �O N a d G w E01, N y eC Q 69 � i N r V p r r � 'D %�' "' C, V1 N 'D 00 O O N N Y W 601) va O CC O N ¢ � N � M E.y yq 69 0 00 o0 oo �D 00 N M 7 r •L C N p G > r N Q a bs V» v � N h 0� N � �/1 � •-• � V1 C1 M �i 69 � O O 0 N C00 O ono C, r oo �o v r c v 'O G N N •-- •-+ � C R � 7 w •a m Q 64 � F a y w z pg E� W w D W F U z H C7 W PQ. u a d yj sv � o N - N ^ N C R H � ff3 N o 0 0 o a i R r r O O C N " � C y v_ v ao v v rn oo � O � � N y ^ C ^ W va sv � O N N � Y F sv va a o, ,,, o �n �• o o M 6q � r O C 7 N � 69 � 0 0; sv � b0 � N m .•. r i0 7 �D V H a a w w = a > w w wWw � H Q x O Q O w C7 C w F v� w a x F ¢ a U Z F ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT April 30, 2007 M.T.D. RECEIPTS PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 001 000 000 311 10 00 01 Gen'l Prop Taxes - Ad Valorem 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 71 00 00 Criminal Justice Funding TOTAL PROPERTY & SALES TAX LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 001 000 000 322 30 00 00 Animal Licenses 001 000 000 322 90 00 00 Gun Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL 001 000 000 331 17 20 11 Fed'l Grant -Homeland Security 001 000 000 334 01 10 00 State Grant -Grim Just Training 001 000 000 334 03 50 00 State Grant -Traffic Safety Com 001 000 000 334 06 98 00 State Grant -Pierce County Emer 001 000 000 334 06 99 00 State Grant -KC -Emergency Mgmt 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. 001 000 000 336 06 26 00 Criminal Justice -Special 001 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 000 336 06 94 00 Liquor Excise Tax 001 000 000 336 06 95 00 Liquor Control Board Profits 001 000 000 338 21 00 00 Hunts Point Police Contract 001 000 000 338 23 00 00 Detention/Correction-Jail TOTAL INTERGOVERNMENTAL CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 001 000 000 342 10 00 00 Law Enforcement Services 001 000000 342 90 00.00 Other -Police Fee -Home Alarms 001 000 000 347 60 00 00 Program Fees TOTAL CHGS FOR GOODS/SERVICES FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac TOTAL FINES & FORFEITURES MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 001 000 000 361 40 00 00 Sales Interest 001 000 000 369 30 00 10 Confiscated Property -Auction 001 000 000 369 90 00 00 Other 001 000 000 369 90 00 05 Other-Cd1s 001 000 000 369 90 00 10 Other -Copies 001 000 000 369 90 00 15 Other -Fingerprinting 001 000 000 369 90 00 35 Other -Notary 001 000 000 369 90 00 40 Other -Postage Y.T.D. RECEIPTS ESTIMATED 507,347.99 686,173.31 2,126,134.00 126.02- 499.61- .00 51,870.40 318,447.56 1,000,000.00 5,150.27 22,680.07 55,000.00 564,242.64 1,026,801.33 3,181,134.00 PAGE 1 % OF REMAINING TOTAL EXPECTATION 32.27 1,439,960.69 .00 499.61 31.84 681,552.44 41.24 32,319.93 32.28 2,154,332.67 70,626.26 269,124.32 750,000.00 35.88 480,875.68 37.00 297.00 1,000.00 29.70 703.00 36.00 90.00 500.00 18.00 410.00 70,699.26 269,511.32 751,500.00 35.86 481,988.68 .00 .00 88,000.00 .00 88,000.00 .00 .00 15,000.00 .00 15,000.00 .00 .00 2,500.00 .00 2,500.00 .00 23,850.00 .00 .00 23,850.00- .00 43,441.55 .00 .00 43,441.55- 250.00 500.00 1,000.00 50.00 500.00 552.61 1,106.28 2,200.00 50.29 1,093.72 119.85 239.91 645.00 37.20 405.09 3,449.83 6,633.76 12,575.00 52.75 5,941.24 .00 4,519.98 21,900.00 20.64 17,380.02 .00 42,000.00 168,000.00 25.00 126,000.00 .00 .00 500.00 .00 500.00 4,372.29 122,291.48 312,320.00 39.16 190,028.52 3,060.00 12,585.00 14,000.00 89.89 1,415.00 .00 627.50 .00 .00 627.50- .00 .00 100.00 .00 100.00 .00 .00 2,000.00 .00 2,000.00 3,060.00 13,212.50 16,100.00 82.07 2,887.50 19,658.92 39,972.60 75,000.00 53.30 35,027.40 19,658.92 39,972.60 75,000.00 53.30 35,027.40 25,363.25 104,573.32 225,000.00 46.48 120,426.68 207.66 1,436.23 2,000.00 71.81 563.77 .00 26.24 .00 .00 26.24- 5,124.07 10,027.27 3,000.00 334.24 7,027.27- .00 15.00 .00 .00 15.00- 146.91 564.41 .00 .00 564.41- 30.50 150.05 .00 .00 150.05- 30.00 4,714.98 .00 .00 4,714.98- .39 5.28 .00 .00 5.28- City of Medina MONTHLY REVENUE REPORT Apri130, 2007 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS 001 000 000 369 90 00 45 Other -Reports 30.00 TOTAL MISCELLANEOUS REVENUES 30,932.78 NONREVENUES 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) 001 000 000 389 00 00 20 Building Inspector 001 000 000 389 00 00 30 Building Official 001 000 000 389 00 00 50 Engineer 001 000 000 389 00 00 60 Landscape Architect 001 000 000 389 00 00 70 Planner TOTAL NONREVENUES TOTAL GENERAL FUND PAGE 2 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 98.30 .00 .00 98.30- 121,611.08 230,000.00 52.87 108,388.92 314.75 314.75 195,000.00 720.75 2,961.75 .00 6,400.00 23,493.62 .00 23,644.25 64,534.04 .00 5,837.67 17,950.16 .00 .00 2,156.25 .00 36,917.42 111,410.57 195,000.00 729,883.31 1,704,810.88 4,761,054.00 .16 194,685.25 .00 2,961.75- .00 23,493.62- .00 64,534.04- .00 17,950.16- .00 2,156.25- 57.13 83,589.43 35.81 3,056,243.12 City of Medina MONTHLY EXPENDITURE REPORT PAGE 1 April 30, 200! M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE GENERAL FUND LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services 001 000 000 511 60 42 00 Communications -TV System 001 000 000 511 60 43 00 Travel & Training 001 000 000 511 60 49 00 Miscellaneous 001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs TOTAL LEGISLATIVE SERVICES .00 .00 15,000.00 .00 15,000.00 .00 .00 32,000.00 .00 32,000.00 .00 .00 2,500.00 .00 2,500.00 .00 .00 15,000.00 .00 15,000.00 4,273.78 4,273.78 6,000.00 71.23 1,726.22 4,273.78 4,273.78 70,500.00 6.06 66,226.22 City of Medina MONTHLY EXPENDITURE REPORT PAGE 2 April 30, 2007 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 4,000.00 16,000.00 45,000.00 35.56 29,000.00 001 000 000 512 50 41 20 Public Defender 1,740.00 3,440.00 8,000.00 43.00 4,560.00 001 000 000 512 50 41 30 Expert Witness .00 .00 1,000.00 .00 1,000.00 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf 10,334.50 17,265.50 60,000.00 28.78 42,734.50 TOTAL MUNICIPAL COURT 16,074.50 36,705.50 114,000.00. 32.20 77,294.50 City of Medina MONTHLY EXPENDITURE REPORT April 30, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES AND CHARGES 001 000 000 513 10 35 00 Small Tools/Minor Equipment 001 000 000 513 10 41 00 Professional Services 001 000 000 513 10 42 00 Communications 001 000 000 513 10 43 00 Travel & Training 001 000 000 513 10 49 00 Miscellaneous 001 000 000 513 10 49 01 Dues, Subsc, Auto Allowance TOTAL OTHER SERVICES & CHARGES TOTAL EXECUTIVE DEPARTMENT PAGE 3 96 OF UNEXPENDED TOTAL BALANCE 16,056.00- 17,736.36 103,000.00 17.22 85,263.64 16,056.00- 17,736.36 103,000.00 17.22 85,263.64 1,051.46 1,870.07 25,000.00 7.48 23,129.93 1,051.46 1,870.07 25,000.00 7.48 23,129.93 .00 .00 500.00 .00 500.00 26,356.00 37,122.71 .00 .00 37,122.71- 286.09 416.13 .00 .00 416.13- .00 440.00 4,000.00 11.00 3,560.00 8,750.00 11,475.00 15,000.00 76.50 3,525.00 350.00 1,584.00 4,100.00 38.63 2,516.00 35,742.09 51,037.84 23,600.00 216.26 27,437.84- 20,737.55 70,644.27 151,600.00 46.60 80,955.73 City of Medina MONTHLY EXPENDITURE REPORT April 30, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 514 10 43 00 Travel & Training 001 000 000 514 10 49 00 Misc-Dues,Subscriptions 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors TOTAL OTHER SERVICES & CHARGES TOTAL FINANCE DEPARTMENT PAGE 4 % OF UNEXPENDED TOTAL BALANCE 5,562.32 22,249.28 64,356.00 34.57 42,106.72 5,562.32 22,249.28 64,356.00 34.57 42,106.72 1,256.53 5,009.32 18,000.00 27.83 12,990.68 1,256.53 5,009.32 18,000.00 27.83 12,990.68 .00 55.00 3,500.00 1.57 3,445.00 115.00 164.00 750.00 21.87 586.00 .00 .00 11,000.00 .00 11,000.00 115.00 219.00 15,250.00 1.44 15,031.00 6,933.85 27,477.60 97,606.00 28.15 70,128.40. ACCOUNT NUMBER 001 000 000 515 20 41 10 001 000 000 515 20 41 60 City of Medina MnNTHT.Y EXPENDITURE REPORT April 30, 2007 M.T.D. Y.T.U. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED LEGAL DEPARTMENT City Attorney Special Counsel TOTAL LEGAL DEPARTMENT 10,478.05 27,878.92 103,000.00 5,413.88 10,093.38 •00 15,891.93 37,972.30 103,000.00 PAGE 5 % OF UNEXPENDED TOTAL BALANCE 27.07 75,121.08 .00 10,093.38- 36.87 65,027.70 City of Medina MONTHLY EXPENDITURE REPORT April 30,2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED CENTRAL SERVICES SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & Wages ool o00 000 518 10 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 Office and Operating Supplies 001 000 000 518 10 41 00 Professional Services 001 000 000 518 10 42 00 Postage/Telephone 001 000 000 518 10 43 00 Travel & Training 001 000 000 518 10 44 00 Advertising 001 000 000 518 10 46 00 Insurance (WCIA) 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 001 000 000 518 10 48 00 Repairs & Maint-Equipment 001 000 000 518 10 49 10 Miscellaneous 001 000 000 518 10 49 20 Dues, Subscriptions 001 000 000 518 10 49 30 Newsletter 001 000 000 518 10 49 40 Photocopies TOTAL OTHER SERVICES & CHARGES BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg TOTAL BUILDING MAINTENANCE SUBTOTAL CENTRAL SERVICES 14,262.96 57,783.84 163,945.00 .00 .00 500.00 14,262.96 57,783.84 164,445.00 5,368.80 21,191.47 48,000.00 5,368.80 21,191.47 48,000.00 4,349.51 10,265.78 16,000.00 130.00 325.00 12,000.00 2,109.96 10,576.67 25,000.00 195.19 2,983.84 6,600.00 270.64 526.08 5,000.00 .00 75,191.00 78,000.00 2,248.46 4,366.39 9,000.00 25.51 25.51 2,000.00 564.50 2,676.93 5,000.00 150.00 1,865.80 3,000.00 4,864.32 10,078.14 34,000.00 139.54 840.83 1,500.00 15,047.63 119,721.97 197,100.00 298.00 1,828.80 6,000.00 1,220.00 4,944.99 20,400.00 1,518.00 6,773.79 26,400.00 36,197.39 205,471.07 435,945.00 PAGE 6 % OF UNEXPENDED TOTAL BALANCE 35.25 106,161.16 .00 500.00 35.14 106,661.16 44.15 26,808.53 44.15 26,808.53 64.16 5,734.22 2.71 11,675.00 42.31 14,423.33 45.21 3,616.16 10.52 4,473.92 96.40 2,809.00 48.52 4,633.61 1.28 1,974.49 53.54 2,323.07 62.19 1,134.20 29.64 23,921.86 56.06 659.17 60.74 77,378.03 30.48 4,171.20 24.24 15,455.01 25.66 19,626.21 47.13 230,473.93 City of Medina MONTHLY EXPENDITURE REPORT April 30,2007 PAGE 7 M.T.D. Y.T.D. % OF UNEXPENDED APPROPRIATED TOTAL BALANCE ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES INFORMATION TECHNOLOGY 001 000 000 518 90 41 50 Technical Services 810.00 905.00 15,000.00 6.03 14,095.00 001 000 000 518 90 48 00 Repairs & Main -Equipment 465.91 3,955.34 10,810.00 36.59 6,854.66 001 000 000 518 90 64 00 Equipment .00 .00 6,150.00 .00 6,150.00 TOTAL INFORMATION TECHNOLOGY 1,275.91 4,860.34 31,960.00 15.21 27,099.66 INTERGOVERNMENTAL SERVICES 001 000 000 519 90 49 00 Association of WA Cities .00 1,322.58 1,322.16 100.03 .42- 001 000 000 519 90 49 01 Puget Sound Regional Council .00 .00 450.00 .00 450.00 001 000 000 519 90 49 02 Suburban Cities Association .00 1,430.59 1,500.00 95.37 69.41 001 000 000 519 90 49 03 ARCH .00 2,367.00 15,000.00 15.78 12,633.00 001 000 000 519 90 49 04 Eastside Transportation Prog. .00 100.00 100.00 100.00 .00 001 000 000 519 90 49 06 Eastside Domestic Violence .00 .00 1,700.00 .00 1,700.00 001 000 000 519 90 49 07 Bellevue Highland Center .00 .00 1,700.00 .00 1,700.00 001 000 000 519 90 51 10 King County Health Services .00 .00 175.00 .00 175.00 001 000 000 519 90 51 20 Puget Sound Clean Air Agency .00 5,019.00 5,021.00 99.96 2.00 001 000 000 519 90 51 30 King County Alcohol Control .00 159.20 500.00 31.84 340.80 001 000 000 519 90 51 40 King County Water & Land Resou .00 .00 2,000.00 .00 2,000.00 001 000 000 519 90 51 50 WA St Dept of Information Sery .00 .00 500.00 .00 500.00 001 000 000 519 90 51 60 WA St Purchasing & Contract .00 500.00 .00 .00 500.00- TOTAL INTERGOVERNMENTAL .00 10,898.37 29,968.16 36.37 19,069.79 TOTAL CENTRAL SERVICES 37,473.30 221,229.78 497,B73.16 44.43 276,643.38 City of Medina MONTHLY EXPENDITURE REPORT Apri130, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED POLICE DEPARTMENT SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 001 000 000 521 20 12 00 Overtime 001 000 000 521 20 12 01 Merit Pay 001 000 000 521 20 13 00 Holiday Pay TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 001 000 000 521 20 21 10 Personnel Benefits -Retirees 001 000 000 521 20 22 00 Uniforms 001 000 000 521 20 23 00 Tuition TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 521 20 31 00 Office Supplies 001 000 000 521 20 31 40 Police Operating Supplies 001 000 000 521 20 31 50 Photographic Supplies 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 001 000 000 521 20 32 00 Vehicle Expenses -gas, car wash 001 000 000 521 20 35 20 Firearms (purchase & repair) TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 001 000 000 521 20 41 50 Recruitment -Background 001 000 000 521 20 42 00 Communications (Phone,Pagers) 001 000 000 521 20 43 00 Travel & Training 001 000 000 521 20 44 50 Recruitment -Advertising 001 000 000 521 20 45 00 Equipment -Lease & Rentals 001 000 000 521 20 48 00 Repairs & Maint-Equipment 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 001 000 000 521 20 49 00 Misc. (Service/supplies) 001 000 000 521 20 49 20 Bicycle Patrol 001 000 000 521 20 49 30 Animal Control 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 001 000 000 521 20 49 60 Crime Prevention/Public Educ 001 000 000 521 20 49 90 Misc-Investigative Fund TOTAL OTHER SERVICES & CHARGES PAGE 8 % OF UNEXPENDED TOTAL BALANCE 55,442.83 269,447.08 746,400.00 36.10 476,952.92 10,503.74 52,656.55 75,000.00 70.21 22,343.45 22,929.53 31,203.53 32,406.00 96.29 1,202.47 .00 7,589.29 21,560.00 35.20 13,970.71 88,876.10 360,896.45 875,366.00 41.23 514,469.55 20,527.61 80,043.69 225,000.00 35.57 144,956.31 3,290.65 13,162.60 44,500.00 29.58 31,337.40 3,443.59 7,357,16 18,500.00 39.77 11,142.84 .00 .00 6,000.00 .00 6,000.00 27,261.85 100,563.45 294,000.00 34.21 193,436.55 812.74 1,287.49 5,000.00 25.75 3,712.51 139.71 459.78 5,000.00 9.20 4,540.22 .00 .00 300.00 .00 300.00 .00 1,040.00 4,500.00 23.11 3,460.00 42.20 5,240.28 33,000.00 15.88 27,759.72 1,849.07 1,849.07 1,000.00 184.91 849.07- 2,843.72 9,876.62 48,800.00 20.24 38,923.38 413.14 2,084.18 16,200.00 12.87 14,115.82 879.00 1,278.00 2,500.00 51.12 1,222.00 2,018.69 5,423.29 18,000.00 30.13 12,576.71 2,679.50 6,288.82 20,000.00 31.44 13,711.18 .00 .00 1,000.00 .00 1,000.00 229.10 886.42 2,700.00 32.83 1,813.58 430.16 2,742.66 25,000.00 10.97 22,257.14 4,515.10 6,403.73 10,000.00 64.04 3,596.27 .00 .00 500.00 .00 500.00 .00 .00 1,200.00 .00 1,200.00 .00 .00 300.00 .00 300.00 150.00 1,255.00 2,500.00 50.20 1,245.00 820.51 5,159.88 3,000.00 172.00 2,159.88- .00 .00 500.00 .00 500.00 12,135.20 31,522.18 103,400.00 30.49 71,877.82 City of Medina MONTHLY EXPENDITURE REPORT April 30, 200 i M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 10 Dispatch Services -Kirkland 001 000 000 521 20 51 20 Dispatch-EPSCA 001 000 000 521 20 51 30 Access-WSP 001 000 000 521 20 51 40 Marine Patrol -Mercer Island 001 000 000 521 20 51 50 Jail Service -Prisoner Board 001 000 000 521 20 51 60 Prisoner Transport 001 000 000 521 20 51 80 Domestic Violence -Kirkland 001 000 000 521 20 51 85 IT Services -Kirkland TOTAL INTERGOVERNMENTAL SERV CAPITAL OUTLAY 001 000 000 521 20 64 10 Furniture & Equipment TOTAL CAPITAL OUTLAY TOTAL POLICE DEPARTMENT PAGE 9 OF UNEXPENDED TOTAL BALANCE .00 .00 69,500.00 .00 69,500.00 589.26 2,357.04 7,200.00 32.74 4,842.96 930.00 930.00 3,720.00 25.00 2,790.00 .00 .00 55,000.00 .00 55,000.00 7,883.21 15,003.70 50,000.00 30.01 34,996.30 2,550.00 2,550.00 2,000.00 127.50 550.00- .00 .00 2,100.00 .00 2,100.00 .00 .00 30,000.00 .00 30,000.00 11,952.47 20,840.74 219,520.00 9.49 198,679.26 .00 663.67 1,000.00 66.37 336.33 .00 663.67 1,000.00 66.37 336.33 143,069.34 524,363.11 1,542,086.00 34.00 1,017,722.89 City of Medina MONTHLY EXPENDITURE REPORT April 30, 2001 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services TOTAL INTERGOVERNMENTAL TOTAL FIRE & MEDICAL DEPT PAGE 10 96 OF UNEXPENDED TOTAL BALANCE 299,579.50 299,579.50 599,159.00 50.00 299,579.50 299,579.50 299,579.50 599,159.00 50.00 299,579.50 299,579.50 299,579.50 599,159.00 50.00 299,579.50 City of Medina MONTHLY EXPENDITURE REPORT April 30, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EMERGENCY PREPAREDNESS SUPPLIES 001 000 000 525 60 31 00 Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 525 60 41 00 Professional Services 001 000 000 525 60 41 01 Prof Serv-CERT 001 000 000 525 60 48 00 Repairs & Maint-Coach TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 525 60 64 11 Fed'1 Grant -Homeland Security TOTAL CAPITAL OUTLAY TOTAL EMERGENCY PREPAREDNESS PAGE 12 OF UNEXPENDED TOTAL BALANCE 657.61 2,803.16 30,000.00 9.34 27,196.84 657.61 2,803.16 30,000.00 9.34 27,196.84 3,360.00 10,132.50 38,000.00 26.66 27,867.50 .00 4,925.00 .00 .00 4,925.00- 242.25 7,897.87 14,850.00 53.18 6,952.13 3,602.25 22,955.37 52,850.00 43.43 29,894.63 .00 86,888.00 88,000.00 98.74 1,112.00 .00 86,888.00 88,000.00 98.74 1,112.00 4,2S9.86 112,646.53 170,650.00 65.93 58,203.47 City of Medina MONTHLY EXPENDITURE REPORT April 30, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PLANNING DEPARTMENT SALARIES & WAGES 001 000 000 556 60 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 558 60 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 558 60 41 01 Planning Consultant 001 000 000 558 60 41 02 Hearing Examiner 001 000 000 558 60 41 05 Building Official Consultant 001 000 000 558 60 41 06 Building Inspector Consultant 001 000 000 558 60 41 07 Engineering Consultant 001 000 000 558 60 41 50 Landscape Consultant 001 000 000 558 60 42 00 Communications 001 000 000 556 60 43 00 Travel & Training 001 000 000 558 60 49 00 Dues,Subscriptions,Memberships 001 000 000 558 60 64 00 Furniture & Equipment TOTAL OTHER SERVICES & CHARGES TOTAL PLANNING DEPARTMENT 11,906.96 47,627.84 144,000.00 11,906.96 47,627.84 144,000.00 3,659.36 14,621.89 44,400.00 3,659.36 14,621.89 44,400.00 .00 8.15 1,200.00 .00 8.15 1,200.00 2,602.00 7,508.75 25,000.00 3,500.00 6,160.00 10,000.00 12,219.43 34,635.50 150,000.00 15,122.97 21,285.79 100,000.00 38,886.54 76,848.19 143,000.00 2,997.25 11,244.50 70,000.00 56.65 162.46 1,000.00 660.00 1,221.80 7,500.00 .00 420.00 1,000.00 .00 .00 3,500.00 76,044.84 159,486.99 511,000.00 91,611.16 221,744.87 700,600.00 PAGE 13 % OF UNEXPENDED TOTAL BALANCE 33.07 96,372.16 33.07 96,372.16 32.93 29,778.11 32.93 29,778.11 .68 1,191.85 .68 1,191.85 30.04 17,491.25 61.60 3,840.00 23.09 115,364.50 21.29 78,714.21 53.74 66,151.81 16.06 58,755.50 16.25 837.54 16.29 6,278.20 42.00 580.00 .00 3,500.00 31.21 351,513.01 31.65 478,855.13 City of Medina MONTHLY EXPENDITURE REPORT April 30, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 001 000 000 574 20 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 574 20 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 001 000 000 574 20 44 00 Advertising 001 000 000 574 20 49 00 Miscellaneous TOTAL OTHER SERVICES & CHARGES TOTAL RECREATION -LIFEGUARDS PAGE 14 °s OF UNEXPENDED TOTAL BALANCE 00 .00 20,000.00 .00 20,000.00 00 .00 20,000.00 .00 20,000.00 00 .00 2,300.00 .00 2,300.00 00 .00 300.00 .00 300.00 00 .00 2,600.00 .00 2,600.00 00 554.88 500.00 110.98 54.88- 00 554.88 500.00 110.98 54.88- 00 .00 250.00 .00 250.00 00 .00 300.00 .00 300.00 00 .00 200.00 .00 200.00 00 .00 750.00 .00 750.00 00 554.88 23,850.00 2.33 23,295.12 City of Medina MONTHLY EXPENDITURE REPORT April 30, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 001 000 000 576 80 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 001 000 000 576 80 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 001 000 000 576 80 31 01 Maintenance Supplies 001 000 000 576 80 32 00 Vehicle Fuel & Lube TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 001 000 000 576 80 41 04 Professional Services-Misc 001 000 000 576 80 42 00 Telephone/Postage 001 000 000 576 80 43 00 Travel & Training 001 000 000 576 80 47 00 Utilities 001 000 000 576 80 48 00 Repair & Maint Equipment 001 000 000 576 80 49 00 Miscellaneous 001 000 000 576 80 49 01 Misc-Property Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 576 80 63 00 Park Improvements 001 000 000 576 80 64 00 Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS DEPARTMENT 15,764.73 68,133.59 178,000.00 51.91 938.38 2,500.00 15,816.64 69,071.97 180,500.00 4,535.92 19,336.08 53,000.00 .00 .00 2,500.00 4,535.92 19,336.08 55,500.00 527.13 1,874.60 27,000.00 394.76 2,145.38 9,000.00 .00 3,293.03 7,000.00 921.89 7,313.01 43,000.00 4,000.00 14,500.00 35,000.00 190.90 5,468.95 9,000.00 264.98 814.71 1,500.00 40.00 1,318.54 4,000.00 238.57 1,757.94 6,000.00 2,459.64 2,459.64 5,000.00 .00 .00 5,000.00 .00 350.40 .00 7,194.09 26,670.16 65,500.00 .00 .00 50,.000.00 .00 320.89 1,500.00 .00 320.69 51,500.00 28,468.54. 122,712.13- 396,000.00 PAGE 15 % OF UNEXPENDED TOTAL BALANCE 38.28 109,866.41 37.54 1,561.62 38.27 111,428.03 36.48 33,663.92 .00 2,500.00 34.84 36,163.92 6.94 25,125.40 23.84 6,854.62 47.04 3,706.97 17.01 35,686.99 41.43 20,500.00 60.77 3,531.05 54.31 685.29 32.96 2,681.46 29.30 4,242.06 49.19 2,540.36 .00 5,000.00 .00 350.40- 40.72 38,829.82 .00 50,000.00 21.39 1,179.11 .62 51,179.11 30.99 273,287.87 City of Medina MONTHLY EXPENDITURE REPORT April 30, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED OPERATING TRANSFERS 001 000 000 597 00 20 00 Equipment Replacement Fund 001 000 000 597 00 30 00 Street Fund TOTAL OPERATING TRANSFERS 80,000.00 80,000.00 271,283.09 271,283.09 351,283.09 351,283.09 PAGE 16 % OF UNEXPENDED TOTAL BALANCE 80,000.00 100.00 271,283.09 100.00 351,283.09 100.00 00 00 00 TOTAL EXPENSES 1,019,.656.40 2,031,187.34 4,818,407.25 42.15 2,787,219.91 City of Medina MONTHLY REVENUE REPORT AprAW il 30, 2001 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS EQUIPMENT REPLACEMENT FUND OTHER FINANCING SOURCES 100 000 000 395 10 00 00 Sale of Equipment Property TOTAL OTHER FINANCING SOURCES TRANSFERS 100 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL EQUIPMENT REPLACEMENT PAGE 3 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 .00 2,500.00 .00 2,500.00 .00 .00 2,500.00 .00 2,500.00 80,000.00 80,000.00 80,000.00 100.00 .00 80,000.00 80,000.00 80,000.00 100.00 .00 80,000.00 80,000.00 82,500.00 96.97 2,500.00 City of Medina MONTHLY EXPENDITURE REPORT April 30, 200 i M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000 000 514 50 64 00 Admin-Equipment 100 000 000 521 50 64 00 Police -Automobile TOTAL CAPITAL OUTLAY TOTAL EQUIPMENT REPLACEMENT PAGE 17 % OF UNEXPENDED TOTAL BALANCE .00 13,207.26 10,000.00 132.07 3,207.26- 20,266.61 67,072.45 105,000.00 63.88 37,927.55 20,266.61 80,279.71 115,000.00 69.81 34,720.29 20,266.61 80,279.71 115,000.00 69.81 34,720.29 City of Medina MONTHLY REVENUE REPORT April 30, 2007 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted) TOTAL INTERGOVERNMENTAL 101 000 000 397 00 10 00 From General Fund TOTAL OPERATING TRANSFERS TOTAL CITY STREET FUND PAGE 4 Y.T.D. $ OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 5,287.25 22,316.55 73,475.00 30.37 51,158.45 5,287.25 22,316.55 73,475.00 30.37 51,158.45 271,.283.09 271,283.09 271,283.09 100.00 .00 271,283.09 271,283.09 271,283.09 100.00 .00 276,570.34 293,599.64 344,758.09 85.16 51,158.45 ACCOUNT NUMBER DESCRIPTION CITY STREET FUND City of Medina MONTHLY EXPENDITURE REPORT April 30, 200-7 PAGE 18 M.T.D. Y.T.D. % OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 101 000 000 542 30 22 00 Uniforms TOTAL PERSONNEL BENEFITS ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies 101 000 000 542 30 35 00 Small Tools/Minor Equipment 101 000 000 542 30 41 00 Professional Services 101 000 000 542 30 41 10 Road & Street Maintenance 101 000 000 542 30 45 00 Machine Rental 101 000 000 542 30 47 00 Utility Services 101 000 000 542 30 48 00 Equipment Maintenance 101 000 000 542 40 41 00 Storm Drain Maintenance 101 000 000 542 63 41 00 Street Light Utilities 101 000 000 542 64 41 00 Traffic Control Devices 101 000 000 542 66 41 00 Snow & Ice Removal 101 000 000 542 67 41 00 Street Cleaning TOTAL ROAD & ST MAINTENANCE 12,000.68 12,000.68 3,402.28 124.75 3,527.03 1,943.94 .00 204.05 11,582.56 .00 68.40 .00 766.04 1,589.05 265.45 .00 .00 16,419.49 52,426.62 178,000.00 52,426.62 178,000.00 14,600.95 53,000.00 346.65 2,500.00 14,947.60 55,500.00 4,988.14 6,000.00 466.70 1,500.00 3,939.51 40,000.00 12,191.84 90,000.00 .00 2,500.00 297.79 2,500.00 1,433.11 4,000.00 18,738.31 45,000.00 6,381.34 21,000.00 1,899.36 5,000.00 537.69 1,000.00 .00 12,000.00 50,873.79 230,500.00 29.45 125,573.38 29.45 125,573.38 27.55 38,399.05 13.87 2,153.35 26.93 40,552.40 83.14 1,011.86 31.11 1,033.30 9.85 36,060.49 13.55 77,808.16 .00 2,500.00 11.91 2,202.21 35.83 2,566.89 41.64 26,261.69 30.39 14,618.66 37.99 3,100.64 53.77 462.31 .00 12,000.00 22.07 179,626.21 TOTAL CITY STREET FUND 31,947.20 118,248.01 464,000.00 25.48 345,751.99 City of Medina MONTHLY REVENUE REPORT Apra 30, 2007 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Other NonRevenues-Tree Replace TOTAL MISCELLANEOUS REVENUE TOTAL TREE FUND 00 00 00 PAGE 6 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 15,000.00 .00 15,000.00 00 15,000.00 .00 15,000.00 00 15,000.00 .00 15,000.00 City of Medina MONTHLY EXPENDITURE REPORT April 30, 2002 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TREE FUND OTHER SERVICES & CHARGES 103 000 000 589 00 49 10 Miscellaneous -Tree Replacement TOTAL OTHER SERVICES & CHARGES TOTAL TREE FUND PAGE 20 % OF UNEXPENDED TOTAL BALANCE 00 .00 20,000.00 .00 20,000.00 00 .00 20,000.00 .00 20,000.00 00 .00 20,000.00 .00 20,000.00 ACCOUNT NUMBER DESCRIPTION CAPITAL PROJECTS FUND TAXES 307 000 000 317 34 00 00 Real Estate Excise Tax 1 307 000 000 317 35 00 00 Real Estate Excise Tax 2 TOTAL TAXES City of Medina MONTHLY REVENUE REPORT PAGE 8 Apri130, 2007 M.T.D. Y.T.D. % OF REMAINING RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION 85,555.69 97,673.63 450,000.00 21.71 352,326.37 85,555.69 97,673.63 450,000.00 21.71 352,326.37 171,111.38 195,347.26 900,000.00 21.71 704,652.74 TOTAL CAPITAL PROJECTS FUND 171,111.38 195,347.26 900,000.00 21.71 704,652.74 City of Medina MONTHLY EXPENDITURE REPORT Apri130, 200 ( PAGE 21 M.r.n. Y.T.D. OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 595 30 63 01 Road Construction .00 79,813.11 70,000.00 307 000 000 595 30 63 02 Storm Sewer Construction .00 .00 100,000.00 307 000 000 595 30 63 03 Park Improvements 605.09 17,580.64 637,000.00 307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St .00 164,267.11 15,000.00 307 000 000 595 30 63 11 Facility Structural Analysis 2,010.00 14,164.87 550,000.00 TOTAL IMPROVEMENTS 2,615.09 275,825.73 1,372,000.00 TOTAL CAPITAL PROJECTS 2,615.09 275,825.73 1,372,000.00 114.02 9,813.11- .00 100,000.00 2.76 619,419.36 1,095.11 149,267.11- 2.58 535,835.13 20.10 1,096,174.27 20.10 1,096,174.27 ACCOUNT NUMBER DESCRIPTION NON -REVENUE TRUST FUND City of Medina MONTHLY REVENUE REPORT April 30, 2007 M.T.D. RECEIPTS NON -REVENUES 631 000 000 389 00 10 01 Security Dep-Fisher, Scott 631 000 000 389 00 10 02 Security Dep-Medina Fine Homes 631 000 000 389 00 10 03 Security Dep-Burke, J Michael 631 000 000 389 00 10 04 Security Dep-Sohn Day Homes 631 000 000 389 00 10 05 Security Dep-Brunell, Anne 631 000 000 389 00 10 06 Security Deposit -Whited 631 000 000 389 00 10 10 Security Dep-Komen 631 000 000 389 00 10 20 Security Dep-Medina Place 631 000 000 389 00 20 10 Park Bench -Tiles 631 000 000 389 00 20 15 Deposit -Upland Appraisal 631 000 000 389 12 52 01 WA St -Bldg Code Fee 631 000 000 389 12 52 03 WA St -Judicial Info Systems 631 000 000 389 12 52 06 WA St -State Portion 631 000 000 389 12 52 07 WA St -State 30% 631 000 000 389 12 52 08 WA St -Trauma Care 631 000 000 389 12 52 09 WA St-Lab-Bld/Breath 631 000 000 389 12 52 12 WA St -State Portion-PSEA 3 631 000 000 389 12 52 88 Dept Of Lic-Gun Permit-$18/21 631 000 000 389 12 52 89 WA St Patrol -Gun -FBI ($24) 631 000 000 389 12 52 99 King County -Crime Victims TOTAL NON -REVENUES TOTAL NON -REVENUE TRUST FUND PAGE 10 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 7,500.00 .00 .00 7,500.00- .00 5,000.00 .00 .00 5,000.00- .00 5,000.00 .00 .00 5,000.00- .00 7,500.00 .00 .00 7,500.00- .00 5,000.00 .00 .00 5,000.00- .00 10,000.00 .00 .00 10,000.00- .00 5,000.00 .00 .00 5,000.00- .00 10,000.00 .00 .00 10,000.00- .00 2,460.00 .00 .00 2,460.00- .00 1,400.00 .00 .00 1,400.00- 54.00 256.50 .00 .00 256.50- 985.09 2,129.90 .00 .00 2,129.90- 8,102.30 14,268.75 .00 .00 14,268.75- 4,556.10 9,306.61 .00 .00 9,306.61- 395.73 823.24 .00 .00 823.24- 664.55 1,184.70 .00 .00 1,184.70- 215.28 425.65 .00 .00 425.65- 36.00 90.00 .00 .00 90.00- 48.00 128.00 .00 .00 128.00- 329.19 2,737.86 .00 .00 2,737.86- 15,386.24 90,211.21 .00 .00 90,211.21- 15,386.24 90,211.21 .00 .00 90,211.21- ACCOUNT NUMBER 631 000 000 589 00 10 01 631 000 000 589 00 10 06 631 000 000 589 12 52 01 631 000 000 589 12 52 03 631 000 000 589 12 52 06 631 000 000 589 12 52 07 631 000 000 589 12 52 08 631 000 000 589 12 52 09 631 000 000 589 12 52 12 631 000 000 589 12 52 88 631 000 000 589 12 52 89 631 000 000 589 12 52 99 City of Medina MONTHLY EXPENDITURE REPORT April 30, 200' M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED NON -REVENUE TRUST FUND NON -EXPENDITURES Security Dep-Fisher, Scott Security Deposit -Whited WA ST-Bldg Code Fee WA St-JIS WA St -State Portion WA St -State 30% WA St -Trauma Care WA St-Lab-Bld/Breath WA St -State Portion-PSEA 3 Dept of Lic-Gun Permit-$18/21 WA St Patrol -Gun -FBI ($24) King County -Crime Victims TOTAL NON -EXPENDITURES PAGE 23 OF UNEXPENDED TOTAL BALANCE 7,500.00 7,500.00 .00 .00 7,500.00- 10,000.00 10,000.00 .00 .00 10,000.00- 202.50 202.50 .00 .00 202.50- 1,144.81 1,144.81 .00 .00 1,144.81- 6,166.45 6,166.45 .00 .00 6,166.45- 4,750.51 4,750.51 .00 .00 4,750.51- 427.51 427.51 .00 .00 427.51- 520.15 520.15 .00 .00 520.15- 210.37 210.37 .00 .00 210.37- .00 54.00 .00 .00 54.00- .00 72.00 .00 .00 72.00- 2,408.67 2,408.67 .00 .00 2,408.67- 33,330.97 33,456.97 .00 .00 33,456.97- City of Medina Claims Check Register April 30, 2007 PAGE 1 Check AMOunt VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 72520 810.00 18116 AVENET WEB SOLUTIONS 04/04/07 00/00/00 14182 001 000 000 518 90 41 50 810.00 YRLY SERVICE PCKG INVOICE TOTAL 810.00 72521 117.77 18286 BAKER, RACHEL 04/04/07 00/00/00 MAR'07 MILEAGE 001 000 000 518 10 43 00 117.77 WMCA CONF/KINKO'S INVOICE TOTAL 117.77 72522 77.48 1980 BELLEVUE PAINT & DECORATING 04/04/07 00/00/00 284660 001 000 000 576 80 31 01 35.14 SUPPLIES INVOICE TOTAL 35.14 284686 001 000 000 576 80 31 01 42.34 SUPPLIES INVOICE TOTAL 42.34 72523 161.27 2626 BRIM TRACTOR COMPANY INC 04/04/07 00/00/00 IL06318 001 000 000 576 80 48 00 161.27 PARTS INVOICE TOTAL 161.27 72524 339.72 18123 CINGULAR WIRELESS 04/04/07 00/00/00 FEB9'07-MAR8'07 001 000 000 521 20 42 00 339.72 CELLULAR PHONE INVOICE TOTAL 339.72 72525 33.20 18275 CRYSTAL AND SIERRA SPRINGS -ADM 04/04/07 00/00/00 307-ADMIN 001 000 000 518 10 31 00 33.20 WATER INVOICE TOTAL 33.20 72526 24.51 3385 CRYSTAL AND SIERRA SPRINGS-POL 04/04/07 00/00/00 307-POL 001 000 000 521 20 31 00 24.51 WATER INVOICE TOTAL 24.51 72527 44.21 18274 CRYSTAL AND SIERRA SPRINGS-PW 04/04/07 00/00/00 307-PW 001 000 000 518 10 31 00 44.21 WATER INVOICE TOTAL 44.21 72528 65.00 18063 DATA BASE SECURE RECORDS DESTR 04/04/07 00/00/00 16628 001 000 000 518 10 41 00 65.00 RECORDS DESTRUCTION INVOICE TOTAL 65.00 72529 3,772.30 5450 FOSTER PEPPER 04/04/07 00/00/00 850954 001 000 000 515 20 41 60 1,399.50 SKINNER APPEAL INVOICE TOTAL 1,399.50 852975 001 000 000 515 20 41 60 2,372.80 SKINNER APPEAL INVOICE TOTAL 2,372.80 72530 593.65 5745 GEMPLER'S INC. 04/04/07 00/00/00 1009341696 001 000 000 576 80 31 00 39.00 SUPPLIES INVOICE TOTAL 39.00 Check Nnmber City ofMetlina Claims Check Register lA,pril 30, 200i Amoxmt VENDOR DATE DATE NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 1009341697 101 000 000 542 30 31 00 SUPPLIES 72531 230.76 5875 GRAINGER 72532 19.40 18329 GREYTAK, PAMELA J 72533 420.00 18252 ISSAQUAH, CITY OF 72534 2,408.67 8010 KC FINANCE -CRIME VICTIMS 72535 21.34 8751 KNOTT, EMMET 72536 551.00 18245 KROPP, DR. ROBERT 72537 614.98 9070 LOWE'S BUSINESS ACCOUNT 72538 735.16 18360 NEXTEL COMMUNICATIONS INVOICE TOTAL 1009341703 101 000 000 542 30 22 00 UNIFORMS INVOICE TOTAL 04/04/07 00/00/00 9326057214 101 000 000 542 30 31 00 SUPPLIES INVOICE TOTAL 9330700916 101 000 000 542 30 31 00 SUPPLIES INVOICE TOTAL 04/04/07 00/00/00 2/28/07 MILEAGE 001 000 000 518 10 43 00 NOTARY SEMINAR INVOICE TOTAL 04/04/07 00/00/00 04-50005530 001 000 000 521 20 51 50 JAIL SERVICES INVOICE TOTAL 04/04/07 00/00/00 1ST QTR'07 631 000 000 589 12 52 99 CRIME VICTIMS INVOICE TOTAL 04/04/07 00/00/00 3/15/07 MILEAGE 001 000 000 521 20 43 00 TERROR AT BESLAN INVOICE TOTAL 04/04/07 00/00/00 2007-2009 001 000 000 525 60 31 00 SERVICES INVOICE TOTAL 04/04/07 00/00/00 MAR107 101 000 000 542 40 41 00 SUPPLIES MAR107 001 000 000 576 80 31 00 SUPPLIES MAR'07 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 04/04/07 00/00/00 196658245-005 001 000 000 513 10 42 00 CELL PHONES 196658245-005 001 000 000 576 80 42 00 CELL PHONES 196656245-005 001 000 000 518 10 42 00 CELL PHONES 196658245-005 001 000 000 521 20 42 00 CELL PHONES PAGE 2 DISTRIBUTION AMOUNT 300.75 300.75 253.90 253.90 95.43 95.43 135.33 135.33 19.40 19.40 420.00 420.00 2,408.67 2,408.67 21.34 21.34 551.00 551.00 149.33 252.57 213.08 614.98 198.84 138.90 85.78 311.64 City of Medina Claims Check Register April 30, 200 PAGE 3 Check mount DATE DATE DISTRIBUTION Number VENDOR NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 735.16 72539 25.51 11015 PACIFIC OFFICE AUTOMATION-BEAV 04/04/07 00/00/00 977816 001 000 000 518 10 48 00 25.51 DJ305-ADMIN COPIER INVOICE TOTAL 25.51 72540 959.46 11020 PACIFIC TOPSOILS, INC. 04/04/07 00/00/00 173958 101 000 000 542 40 41 00 91.71 TOPSOILS INVOICE TOTAL 91.71 174995 001 000 000 576 80 31 00 87.09 TOPSOILS INVOICE TOTAL 87.09 175320 001 000 000 576 80 41 04 46.38 TOPSOILS INVOICE TOTAL 46.38 175321 001 000 000 576 80 31 00 52.25 TOPSOILS INVOICE TOTAL 52.25 175430 001 000 000 576 80 41 04 64.00 TOPSOILS INVOICE TOTAL 64.00 176192 101 000 000 542 30 31 00 130.55 TOPSOILS INVOICE TOTAL 130.55 177960 001 000 000 576 80 41 04 80.52 TOPSOILS INVOICE TOTAL 80.52 177962 101 000 000 542 30 31 00 132.12 TOPSOILS INVOICE TOTAL 132.12 871153 101 000 000 542 30 31 00 274.84 TOPSOILS INVOICE TOTAL 274.84 72541 331.53 18154 PITNEY BOWES PURCHASE POWER 04/04/07 00/00/00 MAR'07 001 000 000 518 10 42 00 331.53 POSTAGE INVOICE TOTAL 331.53 72542 1,197.52 11700 PUGET SOUND ENERGY 04/04/07 00/00/00 APR'07AC 001 000 000 518 10 47 00 958.95 ELECTRICITY INVOICE TOTAL 958.95 APR'07AD 001 000 000 576 80 47 00 231.77 ELECTRICITY City of Medina Claims Check Register April 30, 2007 PAGE 4 Check Alnolmt" VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT Number INVOICE TOTAL 231.77 APR'07AE 001 000 000 576 80 47 00 6.80 ELECTRICITY INVOICE TOTAL 6.80 72543 251.34 18303 SAFECHECKS 04/04/07 00/00/00 0505624 001 000 000 518 10 31 00 251.34 CHECKS INVOICE TOTAL 251.34 72544 30.00 13380 SIDNEY E RUSIN & ASSOCIATES 04/04/07 00/00/00 BEN CRUM 001 000 000 521 20 41 50 30.00 INVESTIGATIVE INVOICE TOTAL 30.00 72545 1,742.52 13520 STAPLES BUSINESS ADVANTAGE 04/04/07 00/00/00 3080681704 001 000 000 518 10 31 00 12.47 SUPPLIES INVOICE TOTAL 12.47 3080681706 001 000 000 518 10 31 00 5.77 SUPPLIES INVOICE TOTAL 5.77 3080681708 001 000 000 518 10 31 00 92.01 SUPPLIES INVOICE TOTAL 92.01 3081576142 001 000 000 518 10 31 00 190.52 SUPPLIES INVOICE TOTAL 190.52 3081576143 001 000 000 518 10 31 00 94.47 SUPPLIES INVOICE TOTAL 94.47 3081576144 001 000 000 518 10 31 00 75.71 SUPPLIES INVOICE TOTAL 75.71 3081576145 001 000 000 518 10 31 00 171.96 SUPPLIES INVOICE TOTAL 171.96 3081576146 001 000 000 521 20 31 00 113.21 SUPPLIES INVOICE TOTAL 113.21 3082114030 001 000 000 518 10 31 00 92.01- CREDIT 3080681708 INVOICE TOTAL 92.01- 3082114031 001 000 000 518 10 31 00 148.06 SUPPLIES Check Nmmber 72546 72547 72546 AI 0 tmt VENDOR NUMBER VENDOR NAME City of Medina Claims Check Register April 30, 200mw DATE DATE 00 13520 STAPLES BUSINESS ADVANTAGE 172.99 18359 TYPESETTER CORPORATION, THE 930.00 16144 WA ST PATROL 72549 13,422.30 13515 WA ST TREASURER'S OFFICE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 3082114032 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3082114033 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3082888896 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3082888897 001 000 000 521 20 31 00 SUPPLIES INVOICE TOTAL 3082888898 001 000 000 516 10 31 00 SUPPLIES INVOICE TOTAL 3082888899 001 000 000518 10 31 00 SUPPLIES INVOICE TOTAL 04/04/07 04/04/07 VOIDED WARRANT INVOICE TOTAL 04/04/07 00/00/00 21644 001 000 000 518 10 31 00 BUSINESS CARDS-WEINBERG INVOICE TOTAL 04/04/07 00/00/00 30450 001 000 000 521 20 51 30 ACCESS USER FEE INVOICE TOTAL 04/04/07 00/00/00 1ST QTR'07 631 000 000 589 12 52 01 STATE FEES 1ST QTR'07 631 000 000 589 12 52 03 STATE FEES 1ST QTR'07 631 000 000 589 12 52 06 STATE FEES 1ST QTR'07 631 000 000 589 12 52 07 STATE FEES 1ST QTR'07 631 000 000 589 12 52 08 STATE FEES 1ST QTR'07 631 000 000 589 12 52 09 STATE FEES 1ST QTR'07 631 000 000 589 12 52 12 STATE FEES PAGE 5 DISTRIBUTION AMOUNT 148.06 53.93 53.93 66.42 66.42 132.57 132.57 539.05 539.05 67.06 67.06 71.32 71.32 .00 .00 172.99 172.99 930.00 930.00 202.50 1,144.81 6,166.45 4,750.51 427.51 520.15 210.37 Cheek Number 72550 72551 mount VENDOR City of Medina Claims Check Register April 30, 2007 DATE DATE NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 15.24 16150 WASHINGTON AWARDS, INC. 04/04/07 00/00/00 42195 001 000 000 525 60 31 00 39.53 72552 8,805.13 NAME PLATE INVOICE TOTAL 422 XO COMMUNICATION SERVICES-POLI 04/04/07 00/00/00 27597011 001 000 000 521 20 42 00 COMMUNICATIONS INVOICE TOTAL 725 AUSTIN, LINDA M. 04/05/07 00/00/00 JAN'07 001 000 000 558 60 41 06 BUILDING INSPECTOR INVOICE TOTAL 72553 65.00 8778 LEIRA - JACKIE BRUNSON,TREASUR 04/05/07 00/00/00 2007-13ECKLEY 001 000 000 521 20 49 40 ANNUAL DUES INVOICE TOTAL 2007-CRUM 001 000 000 521 20 49 40 ANNUAL DUES INVOICE TOTAL 72554 9,733.73 12501 ROHRBACH, G. ROBERT 04/05/07 00/00/00 MAR'07 001 000 000 558 60 41 05 BUILDING OFFICIAL INVOICE TOTAL 72555 3,500.00 1415 BAKER, ROBIN THOMAS 04/10/07 00/00/00 JAN9-APR5'07 001 000 000 558 60 41 02 HEARING EXAMINER INVOICE TOTAL 72556 127.52 7122 INTERNAL REVENUE SERVICE 04/05/07 00/00/00 1ST QTR'07 001 000 000 518 10 21 00 ADD'L TAXES INVOICE TOTAL 72557 5,770.96 18147 BANK OF AMERICA 04/10/07 00/00/00 MAR'07-BAKER 001 000 000 518 10 31 00 TRAVEL/SUPPLIES MAR'07-BAKER 001 000 000 518 10 43 00 TRAVEL/SUPPLIES INVOICE TOTAL MAR'07-CHEN 001 000 000 521 20 22 00 TRAVEL/SUPPLIES/REPAIR MAR107-CHEN 001 000 000 521 20 31 00 TRAVEL/SUPPLIES/REPAIR MAR'07-CHEN 001 000 000 521 20 48 10 TRAVEL/SUPPLIES/REPAIR MAR'07-CHEN 001 000 000 521 20 49 40 TRAVEL/SUPPLIES/REPAIR MAR-07-CHEN 001 000 000 525 60 48 00 TRAVEL/SUPPLIES/REPAIR MAR'07-CHEN 001 000 000 521 20 43 00 TRAVEL/SUPPLIES/REPAIR PAGE 6 DISTRIBUTION AMOUNT 13,422.30 15.24 15.24 39.53 39.53 8,605.13 8,805.13 25.00 25.00 40.00 40.00 9,733.73 9,733.73 3,500.00 3,500.00 127.52 127.52 1,665.51 58.02 1,723.53 59.80 135.97 340.85 85.00 222.69 2,277.67 City of Medina Claims Check Register Aw Check Ainount VENDOR Number NUMBER VENDOR NAME 72558 325.00 18092 ENVIRONMENT CONTROL 72559 232.99 6330 HOME DEPOT CREDIT SERVICES 72560 11,582.56 8755 KUSTOM SIGNALS, INC April 30, 200/ PAGE 7 DATE DATE DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 3,121.98 MAR-07-GELLINGS 001 000 000 558 60 43 00 660.00 APA CONF REGISTRATION INVOICE TOTAL 660.00 MAR'07-WILLIS 101 000 000 542 64 41 00 265.45 SIGN WAREHOUSE INVOICE TOTAL 265.45 04/10/07 00/00/00 4103123 001 000 000 518 30 48 00 325.00 CARPET CLEANING INVOICE TOTAL 325.00 04/10/07 00/00/00 MAR107 001 000 000 576 80.31 00 87.60 SUPPLIES MAR'07 001 000 000 576 80 31 01 104.20 SUPPLIES MAR107 101 000 000 542 30 31 00 41.19 SUPPLIES INVOICE TOTAL 232.99 04/10/07 00/00/00 308318 101 000 000 542 30 41 10 11,582.56 SMART TRAILER .INVOICE TOTAL 11,582.56 72561 315.36 8778 LEIRA - JACKIE BRUNSON,TREASUR 04/10/07 00/00/00 4/25/07 CONF 001 000 000 521 20 43 00 315.36 CRUM, LINDA INVOICE TOTAL 315.36 72562 40.00 18373 SALMON RECOVERY FUNDING BOARD 04/10/07 00/00/00 SALMON CONF 001 000 000 576 80 43 00 40.00 WILLIS, JOE INVOICE TOTAL 40.00 72563 298.00 13404 SHURGARD OF BELLEVUE 04/10/07 00/00/00 UNIT 1121-MAY'07 001 000 000 518 30 45 00 157.00 STORAGE INVOICE TOTAL 157.00 UNIT 1178-MAY'07 001 000 000 518 30 45 00 141.00 STORAGE INVOICE TOTAL 141.00 72564 56.65 18157 SPRINT - CITY OF INDUSTRY 04/10/07 00/00/00 FEB24-MAR23'07 001 000 000 558 60 42 00 56.65 CELLULAR PHONE INVOICE TOTAL 56.65 72565 9,150.00 18367 WEINBERG, MARK F. 04/10/07 00/00/00 APRI07AA 001 000 000 513 10 49 01 350.00 AUTO ALLOWANCE INVOICE TOTAL 350.00 APR'07AB 001 000 000 513 10 42 00 50.00 COMMUNICATION/WIRELESS City of Medina Claims Check Register April 30, 2007 Check Amount VENDOR DATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL APRI07AC 001 000 000 513 10 49 00 50% RELOCATION EXPENSE INVOICE TOTAL 72566 10,000.00 18374 WHITED, RONALD & TARA 04/10/07 00/00/00 WHITED BOND 631 000 000 589 00 10 06 RELEASE BOND INVOICE TOTAL 72567 30.75 351 ACCURINT 04/19/07 00/00/00 20070331 001 000 000 521 20 41 00 PERSON SEARCHES INVOICE TOTAL 72568 426.39 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 04/19/07 00/00/00 553181-81 001 000 000 521 20 22 00 POLICE-RAINPANTS INVOICE TOTAL 72569 532.32 2626 BRIM TRACTOR COMPANY INC 04/19/07 00/00/00 IL06318A 001 000 000 576 80 48 00 REPAIRS INVOICE TOTAL 72570 154.14 18192 CNR, INC 04/19/07 00/00/00 11167 001 000 000 518 10 42 00 APR'07 MAINTENANCE INVOICE TOTAL 72571 80.00 18363 COMCAST 04/19/07 00/00/00 MAR31-APR30107 001 000 000 521 20 42 00 HIGH SPEED INTERNET INVOICE TOTAL 72572 454.91 3308 COMPUSA-HSBC BUSINESS SOLUTION 04/19/07 00/00/00 MAR-07 001 000 000 518 90 48 00 LCD MONITOR/SUPPLIES INVOICE TOTAL 72573 19.25 18375 DEPARTMENT OF LICENSING - AUTO 04/19/07 00/00/00 2007 RENEWAL 001 000 000 521 20 48 10 8642NU-2003 ARTIGINA INVOICE TOTAL 72574 589.26 3890 EASTSIDE PUBLIC. SAFETY COMMUNI 04/19/07 00/00/00 4194 001 000 000 521 20 51 20 RADIO ACCESS FEES INVOICE TOTAL 72575 200.00 18267 EHPEC 04/19/07 00/00/00 2701 001 000 000 521 20 41 00 HEPATITIS VACCINATIONS INVOICE TOTAL 72576 49.04 4640 ENA COURIERS INC 04/19/07 00/00/00 193745 001 000 000 521 20 42 00 POLICE COURIER INVOICE TOTAL 72577 895.00 18092 ENVIRONMENT CONTROL 04/19/07 00/00/00 605129 001 000 000 518 30 48 00 BLDG MAINTENANCE PAGE 8 DISTRIBUTION AMOUNT 50.00 8,750.00 8,750.00 10,000.00 10,000.00 30.75 30.75 426.39 426.39 532.32 532.32 154.14 154.14 80.00 80.00 454.91 454.91 19.25 19.25 589.26 589.26 200.00 200.00 49.04 49.04 895.00 City oiMedina Claims Check Register April 30, 2000 PAGE 9 Cheek Ajnount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 895.00 72578 23.10 5230 FEDEX 04/19/07 00/00/00 8-065-48360 001 000 000 518 10 42 00 23.10 JIM LAWRENCE INVOICE TOTAL 23.10 72579 187.42 8750 FEDEX KINKO'S 04/19/07 00/00/00 MAR'07 001 000 000 518 10 31 00 47.88 COPIES/SUPPLIES MAR'07 001 000 000 518 10 49 40 139.54 COPIES/SUPPLIES INVOICE TOTAL 187.42 72580 3,360.00 5276 FINNIGAN, KRIS 04/19/07 00/00/00 MAR'07 001 000 000 525 60 41 00 3,360.00 EMERGENCY PREPAREDNESS INVOICE TOTAL 3,360.00 72581 308.15 11400 FORD OF BELLEVUE 04/19/07 00/00/00 287841 001 000 000 521 20 48 10 308.15 POLICE AUTO 7 INVOICE TOTAL 308.15 72582 45.43 18208 GLOBALSTAR USA 04/19/07 00/00/00 370292 001 000 000 521 20 43 00 45.43 POLICE EMERGENCY PREP INVOICE TOTAL 45.43 72583 2,485.70 18284 HAGEMAN, KEN 04/19/07 00/00/00 MAR'07 001 000 000 558 60 41 05 2,485.70 ASST BLDG OFFICIAL INVOICE TOTAL 2,485.70 72584 399.00 6110 HEALTHFORCE BILLING DEPT 04/19/07 00/00/00 247-35 001 000 000 521 20 41 50 399.00 MARSHALL, JAMES INVOICE TOTAL 399.00 72585 2,843.21 8210 KC FINANCE -JAIL SERVICES 04/19/07 00/00/00 1444264 001 000 000 521 20 51 50 2,843.21 MISDEMEANOR BOOKING INVOICE TOTAL 2,843.21 72586 4,273.78 8110 KC RECORDS AND ELECTION 04/19/07 00/00/00 1445282 001 000 000 511 80 51 00 4,273.78 2006 VOTER REG COSTS INVOICE TOTAL 4,273.78 72587 4,376.00 8625 KIRKLAND MUNICIPAL COURT 04/19/07 00/00/00 FE207MED 001 000 000 512 50 51 10 4,376.00 FILING FEES INVOICE TOTAL 4,376.00 72588 150.00 9067 LITTLEJOHN SERVICES & POLYGRAP 04/19/07 00/00/00 JAMES MARSHALL 001 000 000 521 20 41 50 150.00 POLYGRAPH INVOICE TOTAL 150.00 72589 20,266.61 18122 MOTOROLA 04/19/07 00/00/00 13578953 100 000 000 521 50 64 00 20,266.61 PORTABLE XTS5000 INVOICE TOTAL 20,266.61 Cheek Number 72590 72591 72592 72593 72594 72595 72596 72597 72598 72599 City of Medina Claims Cheek Register April 30, 2007 Amount VENDOR DATE DATE NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 110.93 10550 OFFICE DEPOT CREDIT PLAN 04/19/07 00/00/00 APR'07 001 000 000 525 60 31 00 SUPPLIES APR'07 001 000 000 525 60 48 00 SUPPLIES INVOICE TOTAL 10,478.05 10555 OGDEN MURPHY WALLACE 04/19/07 00/00/00 657456 001 000 000 515 20 41 10 WAYNE TANAKA INVOICE TOTAL 657473 001 000 000 515 20 41 10 VARIOUS MATTERS INVOICE TOTAL 605.09 10700 OTAK 04/19/07 00/00/00 030763719 307 000 000 595 30 63 03 MEDINA BEACH PARK INVOICE TOTAL 271.59 11020 PACIFIC TOPSOILS, INC. 04/19/07 00/00/00 871791 101 000 000 542 30 31 00 COMP MULCH INVOICE TOTAL 300.00 18376 PETEK PHD, THOMAS C. 04/19/07 00/00/00 7038 001 000 000 521 20 41 50 MARSHALL, JAMES INVOICE TOTAL 430.40 11270 PITNEY BOWES INC-SUPPLIES 04/19/07 00/00/00 523327 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 471.98 11820 QWEST 04/19/07 00/00/00 APR'07-ADMIN 001 000 000 518 10 42 00 425-454-3885 INVOICE TOTAL MAR'07-POL 001 000 000 521 20 42 00 CIRCUIT INFORMATION INVOICE TOTAL 1,433.00 18271 RIVER OAKS COMMUNICATIONS CORP 04/19/07 00/00/00 FEB27-MAR30'07 001 000 000 515 20 41 60 MEDINA FRANCHISE INVOICE TOTAL 15,975.34 12005 ROTH HILL ENGINEERING PARTNERS 04/19/07 00/00/00 FEB'07 001 000 000 558 60 41 07 ENGINEERING CONSULTANT FEB'07 101 000 000 542 30 41 00 ENGINEERING CONSULTANT INVOICE TOTAL 270.64 13350 SEATTLE TIMES, THE 04/19/07 00/00/00 D021700263 001 000 000 518 10 44 00 LEGAL ADVERTISING INVOICE TOTAL PAGE 10 DISTRIBUTION AMOUNT 91.37 19.56 110.93 7,030.90 7,030.90 3,447.15 3,447.1S 605.09 605.09 271.59 271.59 300.00 300.00 430.40 430.40 279.43 279.43 192.55 192.55 1,433.00 1,433.00 15,873.32 102.02 15,975.34 68.68 68.68 City of Medina Claims Cheek Register April 30, 2OO7 PAGE 11 Cheek A oust VENDOR DATE DATE DISTRIBUTION Nu nber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT D031000253 001 000 000 518 10 44 00 33.66 LEGAL ADVERTISING INVOICE TOTAL 33.66 D031700247 001 000 000 518 10 44 00 168.30 LEGAL ADVERTISING INVOICE TOTAL 168.30 72600 15.34 13400 SECURITY SAFE & LOCK INC 04/19/07 00/00/00 339992 001 000 000 521 20 41 00 15.34 KEYS INVOICE TOTAL 15.34 72601 159.83 18249 SIMLAB.NET 04/19/07 00/00/00 APR'07 001 000 000 518 10 42 00 159.83 T-1 DATA LINE INVOICE TOTAL 159.83 72602 471.88 18255 SIMLAB.NET 04/19/07 00/00/00 APR'07 001 000 000 518 10 42 00 471.88 T-1 DATA LINE INVOICE TOTAL 471.88 72603 1,204.53 12660 SOS DATA SERVICES INC 04/19/07 00/00/00 21247 001 000 000 518 10 49 30 1,204.53 POPLAR LETTER INVOICE TOTAL 1,204.53 72604 143.63 13520 STAPLES BUSINESS ADVANTAGE 04/19/07 00/00/00 3083629588 001 000 000 518 10 31 00 39.12 SUPPLIES INVOICE TOTAL 39.12 3083629589 001 000 000 518 10 31 00 76.40 SUPPLIES INVOICE TOTAL 76.40 3083629590 001 000 000 518 10 31 00 8.12 SUPPLIES INVOICE TOTAL 8.12 3083629591 001 000 000 518 10 31 00 20.19 SUPPLIES INVOICE TOTAL 20.19 72605 469.57 18193 TEL WEST COMMUNICATIONS 04/19/07 00/00/00 834999 001 000 000 516 10 42 00 469.57 DIGITAL PHONE SYSTEM INVOICE TOTAL 469.57 72606 11.00 16156 WA ST DEPT OF INFORMATION 04/19/07 00/00/00 2007030209 001 000 000 518 90 48 00 11.00 WINDOWS VISTA/SUS PRO INVOICE TOTAL 11.00 72607 150.00 16025 WMCA - TREASURER 04/19/07 00/00/00 2007 DUES -BAKER 001 000 000 518 10 49 20 75.00 BAKER, RACHELL INVOICE TOTAL 75.00 City of Medina Claims Check Register April 30, 2007 PAGE 12 Check Amount - VENDOR DATE DATE DISTRIBUTION Nlu[lbeP NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 2007 DUES-GREYTA 001 000 000 518 10 49 20 75.00 GREYTAK, PAM INVOICE TOTAL 75.00 72608 60.00 16055 WSLEFIA 04/19/07 00/00/00 2007 SPRING 001 000 000 521 20 43 00 60.00 KNOTT, EMMET INVOICE TOTAL 60.00 72609 47.54 9326 WTI, LLC 04/19/07 00/00/00 APR'07 001 000 000 518 10 42 00 47.54 FAX MACHINE INVOICE TOTAL 47.54 72610 475.00 18377 SOUND TREE SOLUTIONS 04/26/07 00/00/00 07-025 001 000 000 558 60 41 50 475.00 TREE ASSESSMENTS INVOICE TOTAL 475.00 72611 269.21 18378 MAIL ADVERTISING BUREAU, INC 04/29/07 00/00/00 APR'06 001 000 000 518 10 49 30 269.21 POSTAGE -NEWSLETTER INVOICE TOTAL 269.21 72612 115.00 10060 ASSOCIATION OF PUBLIC TREASURE 04/30/07 00/00/00 2007 DUES 001 000 000 514 10 49 00 115.00 BURDUE, JAN INVOICE TOTAL 115.00 72613 6,317.84 725 AUSTIN, LINDA M. 04/30/07 00/00/00 FEB'07 001 000 000 558 60 41 06 6,317.84 BUILDING INSPECTOR INVOICE TOTAL 6,317.84 72614 95.06 9870 BECKLEY, BRIANA LEE 04/30/07 00/00/00 4/3/06 MILEAGE 001 000 000 521 20 43 00 95.06 WASPC MEETING INVOICE TOTAL 95.06 72615 220.76 1500 BELLEVUE CITY TREASURER - UTIL 04/30/07 00/00/00 3174383 001 000 000 518 10 47 00 220.76 WATER INVOICE TOTAL 220.76 72616 299,579.50 1825 BELLEVUE TREASURER, CITY OF 04/30/07 00/00/00 13551 001 000 000 522 20 51 00 9,645.00 2007 FIRE-LEOFF I INVOICE TOTAL 9,645.00 13557 001 000 000 522 20 51 00 289,934.50 2007 FIRE-SERV FEE INVOICE TOTAL 289,934.50 72617 1,689.89 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 04/30/07 00/00/00 570297-01 001 000 000 521 20 22 00 98.90 POLICE -KING INVOICE TOTAL 98.90 575812 001 000 000 521 20 22 00 688.70 POLICE -EMBLEMS INVOICE TOTAL 688.70 Check Anoint VENDOR City of Medina Claims Check Rester April 30, 2007 DATE DATE A ujuDer NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 576710 001 000 000 521 20 22 00 POLICE-MARSHALL INVOICE TOTAL 72618 1,113.03 18322 BRAT WEAR 04/30/07 00/00/00 308870 001 000 000 521 20 22 00 CHEN/KING INVOICE TOTAL 309091 001 000 000 521 20 22 00 KANE INVOICE TOTAL 72619 1,766.05 2626 BRIM TRACTOR COMPANY INC 04/30/07 00/00/00 WM01719 001 000 000 576 80 48 00 REPAIRS/MAINT INVOICE TOTAL 72620 341.09 18123 CINGULAR WIRELESS 04/30/07 00/00/00 MAR9'07-APRB'07 001 000 000 521 20 42 00 CELLULAR PHONE INVOICE TOTAL 72621 229.10 2660 CIT 04/30/07 00/00/00 8904938 001 000 000 521 20 45 00 POLICE COPIER LEASE INVOICE TOTAL 72622 65.00 18063 DATA BASE SECURE RECORDS DESTR 04/30/07 00/00/00 17688 001 000 000 518 10 41 00 RECORDS DESTRUCTION INVOICE TOTAL 72623 8.62 18213 DIGITAL REPROGRAPHIC SERVICES 04/30/07 00/00/00 19263 001 000 000 576 80 31 00 DIGIPRINTS INVOICE TOTAL 72624 4,000.00 18335 EARTH & WATER RESOURCE MGMT, I 04/30/07 00/00/00 7 001 000 000 576 80 41 00 WATER RESONATOR INVOICE TOTAL 72625 49.04 4640 ENA COURIERS INC 04/30/07 00/00/00 194186 001 000 000 521 20 42 00 POLICE COURIER INVOICE TOTAL 72626 820.51 18112 EVER -MARK, LLC 04/30/07 00/00/00 16726 001 000 000 521 20 49 60 500 MATRIX PENS INVOICE TOTAL 16798 001 000 000 521 20 49 60 1,000 BADGE STICKERS INVOICE TOTAL 72627 525.00 5150 EVERSON'S ECONO-VAC, INC. 04/30/07 00/00/00 50877 101 000 000 542 40 41 00 ROOT CUT LINES INVOICE TOTAL PAGE 13 DISTRIBUTION AMOUNT 902.29 902.29 929.70 929.70 183.33 183.33 1,766.05 1,766.05 341.09 341.09 229.10 229.10 65.00 65.00 8.62 8.62 4,000.00 4,000.00 49.04 49.04 605.88 605.88 214.63 214.63 525.00 525.00 City of Medina Claims Check Register April 30, 200T Cheek mount VENDOR Number NUMBER VENDOR NAME 72628 7,500.00 18379 FISHER, SCOTT & LUCIA 72629 3,968.72 11400 FORD OF BELLEVUE 72630 208.58 5450 FOSTER PEPPER 72631 392.06 18093 GLACIER NORTHWEST INC 72632 45.79 18208 GLOBALSTAR USA 72633 170.08 5875 GRAINGER 72634 35.95 6340 HOMEGUARD SECURITY SERVICES 72635 2,010.00 18331 JOHNSTON ARCHITECTS 72636 48.99 8320 K & W ENTERPRISES INC DATE DATE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 04/30/07 00/00/00 BOND REFUND 631 000 000 589 00 10 01 OCCUPANCY AGREEMENT INVOICE TOTAL 04/30/07 00/00/00 289104 001 000 000 521 20 48 10 POLICE AUTO 7 INVOICE TOTAL 289477 001 000 000 521 20 48 10 POLICE AUTO 7 INVOICE TOTAL 289990 001 000 000 521 20 48 10 POLICE AUTO 6 INVOICE TOTAL 04/30/07 00/00/00 855420 001 000 000515 20 41 60 SKINNER APPEAL INVOICE TOTAL 04/30/07 00/00/00 32047A 101 000 000 542 30 31 00 CRUSHED GRAVEL INVOICE TOTAL 04/30/07 00/00/00 409824 001. 000 000 521 20 42 00 POLICE EMERGENCY PREP INVOICE TOTAL 04/30/07 00/00/00 9346249981 101 000 000 542 30 31 00 SUPPLIES INVOICE TOTAL 9347012123 101 000 000 542 30 31 00 SUPPLIES INVOICE TOTAL 9347012131 101 000 000 542 30 31 00 SUPPLIES INVOICE TOTAL 04/30/07 00/00/00 DG1286 001 000 000 521 20 41 00 MONITORING CHARGES INVOICE TOTAL 04/30/07 00/00/00 4/1/07 CITY HALL 307 000 000 595 30 63 11 SKETCHUP MODEL GRAPHICS INVOICE TOTAL 04/30/07 00/00/00 3974 001 000 000 521 20 22 00 POLICE-MARSHALL INVOICE TOTAL PAGE 14 DISTRIBUTION AMOUNT 7,500.00 7,500.00 3,360.59 3,360.59 444.53 444.53 183.60 183.60 208.58 208.58 392.06 392.06 45.79 45.79 27.68 27.68 64.73 64.73 77.67 77.67 35.95 35.95 2,010.00 2,010.00 48.99 48.99 Cheek Number 72637 Amount VENDOR NUMBER VENDOR NAME .00 999999 VOIDED CHECK 72638 5,958.50 8625 KIRKLAND MUNICIPAL COURT 72639 7,170.00 8752 KIRKLAND, CITY OF 72640 105.49 18380 L.E.E.D. 72641 85.00 18370 MHM RESOURCES, INC City of Medina Claims Cheek Register April 30, 2007 DATE DATE 72642 4,000.00 18289 MOBERLY & ROBERTS, P.L.L.0 72643 464.52 18360 NEXTEL COMMUNICATIONS 72644 139.71 18318 NORTHWEST AED, INC 72645 5,124.25 10700 OTAK 72646 41.10 11354 POSITIVE ID INC ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 04/30/07 04/30/07 VOIDED WARRANT INVOICE TOTAL 04/30/07 00/00/00 MAR07MED 001 000 000 512 50 51 10 FILING FEE INVOICE TOTAL 04/30/07 00/00/00 JAN-MAR'07AAA 001 000 000 521 20 51 60 INMATE TRANSPORT FEES INVOICE TOTAL JAN-MAR'07AB 001 000 000 521 20 5150 INMATE HOUSING FEES INVOICE TOTAL 04/30/07 00/00/00 4130701 001 000 000521 20 22 00 POLICE-MARSHALL INVOICE TOTAL 04/30/07 00/00/00 125AI0071601 001 000 000 518 10 49 10 APR-07 FLEXIBLE 125 INVOICE TOTAL 04/30/07 00/00/00 38 001 000 000 512 50 41 10 PROSECUTION SERVICES INVOICE TOTAL 04/30/07 00/00/00 196658245-006 001 000 000 513 10 42 00 CELL PHONES 196658245-006 001 000 000 518 10 42 00 CELL PHONES 196658245-006 001 000 000 576 80 42 00 CELL PHONES 196658245-006 001000 000521 20 42 00 CELL PHONES INVOICE TOTAL 04/30/07 00/00/00 1257 001 000 000 521 20 31 40 DEFIBRILLATION PADS INVOICE TOTAL 04/30/07 00/00/00 MAR10-APR6107AA 001 000 000 558 60 41 01 PLANNING CONSULTANT INVOICE TOTAL MAR10-APR6107AB 001 000 000 558 60 41 50 LANDSCAPE CONSULTANT INVOICE TOTAL 04/30/07 00/00/00 8304 001 000 000 521 20 41 00 POLICE ID CARDS PAGE 15 DISTRIBUTION AMOUNT .00 .00 5,958.50 5,958.50 2,550.00 2,550.00 4,620.00 4,620.00 105.49 105.49 85.00 85.00 4,000.00 4,000.00 37.25 87.16 126.08 214.03 464.52 139.71 139.71 2,602.00 2,602.00 2,522,25 2,522.25 41.10 Check Number 72647 72648 72649 72650 72651 72652 72653 City of Medina Claims Check Re sister April 30, 2007 Amount VENDOR DATE DATE NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 1,740.00 11427 PRICE, JOHN G. 04/30/07 00/00/00 99 001 000 000 512 50 41 20 PUBLIC DEFENDER INVOICE TOTAL 2,657.80 11700 PUGET SOUND ENERGY 04/30/07 00/00/00 APR'07AA 101 000 000 542 63 41 00 ELECTRICITY INVOICE TOTAL APR'07AB 101 000 000 542 63 41 00 ELECTRICITY INVOICE TOTAL MAY'07AC 001 000 000 518 10 47 00 ELECTRICITY INVOICE TOTAL 23,115.25 12005 ROTH HILL ENGINEERING PARTNERS 04/30/07 00/00/00 MAR'07 001 000 000 558 60 41 07 ENGINEERING CONSULTANT MAR'07 101 000 000 542 30 41 00 ENGINEERING CONSULTANT INVOICE TOTAL 3,390.58 12660 SOS DATA SERVICES INC 04/30/07 00/00/00 21271A 001 000 000 518 10 49 30 NEWSLETTER INVOICE TOTAL 469.89 13520 STAPLES BUSINESS ADVANTAGE 04/30/07 00/00/00 3084434247 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3084434248 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3084434249 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3084434250 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 68.40 15203 UTILITIES UNDERGROUND LOCATION 04/30/07 00/00/00 7039346 101 000 000 542 30 47 00 EXCAVATION NOTIFICATION INVOICE TOTAL 356.26 15347 VERIZON NORTHWEST INC 04/30/07 00/00/00 MAR25-APR25-07 001 000 000 521 20 42 00 POLICE DS1 INVOICE TOTAL PAGE 16 DISTRIBUTION AMOUNT 41.10 1,740.00 1,740.00 1,560.72 1,560.72 28.33 28.33 1,068.75 1,068.75 23,013.22 102.03 23,115.25 3,390.58 3,390.S8 20.66 20.66 143.14 143.14 47.98 47.98 258.11 258.11 68.40 68.40 356.26 356.26 Check Number 72654 72655 Amount VENDOR NUMBER VENDOR NAME 42.20 16151 WASHING MACHINE, INC 90.00 18146 WEDLUND, CAROLL 72656 430.16 16215 WESCOM COMMUNICATIONS 72657 1,849.07 18287 KESSELRING GUN SHOP INC City of Medina Claims Check Register April 30, 2007 PAGE 17 DATE DATE DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 04/30/07 00/00/00 10012 001 000 000 521 20 32 00 42.20 POLICE AUTOS INVOICE TOTAL 42.20 04/30/07 00/00/00 MAR'07 001 000 000 521 20 41 00 90.00 CIVIL SERVICE INVOICE TOTAL 90.00 04/30/07 00/00/00 18009 001 000 000 521 20 48 00 136.13 POLICE AUTO 6 INVOICE TOTAL 136.13 18010 001 000 000 521 20 48 00 98.01 POLICE AUTO 9 INVOICE TOTAL 98.01 18011 001 000 000 521 20 48 00 98.01 POLICE AUTO 7 INVOICE TOTAL 98.01 16012 001 000 000 521 20 48 00 98.01 POLICE AUTO 11 INVOICE TOTAL 98.01 04/30/07 00/00/00 9269 001 000 000 521 20 35 20 1,849.07 STICKS, MAC INVOICE TOTAL 1,849.07 GRAND TOTAL 554,769.31 ITEM F-3 CITY OF MEDINA ORDINANCE NO. XXX AN ORDINANCE AMENDING ORDINANCE NO 799, dated December 11, 2006, the 2007 BUDGET FOR THE CITY OF MEDINA, WASHINGTON. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. The following Budget Amendment A is made to the 2007 Budget for the City of Medina. Budget Amendment A_ FUND AMOUNT DESCRIPTION Capital Projects Fund $100,000 A newly created expenditure account 307- 000-000-595-30-09-00 for Poplar Tree Removal/Replacement. Funds are drawn from the Capital Projects Unreserved Fund Balance. Expenditures for the 84th Avenue NE Poplar Tree Removal Contract approved were on March 13, 2007 (please see attached copy of the contract). Total Budget $100,000 Amendment A SECTION 2. The City Manager is authorized to make any transfers necessary to carry out the terms of this ordinance. Ordinance No. XXX - 1 - SECTION 3. Effective Date This ordinance shall take effect five (5) days after its publication or the publication of a summary of its intent and contents. PASSED BY AT LEAST ONE MORE THAN A MAJORITY OF THE CITY COUNCIL ON THIS 14th DAY OF MAY 2007, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 14th DAY OF MAY 2007. Miles Adam, Mayor Approved as to form: Wayne D. Tanaka, City Attorney Attest: Rachel Baker, City Clerk Ordinance No. XXX SUMMARY OF ORDINANCE NO. XXX of the City of Medina, Washington On May 14, 2007, the City Council of the City of Medina, Washington, adopted Ordinance No XXX the main points of which are summarized by its title as follows: AN ORDINANCE AMENDING ORDINANCE NO. 799, 2007 BUDGET FOR THE CITY OF MEDINA, WASHINGTON. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of May 14, 2007. Rachel Baker, City Clerk Ordinance No. XXX ITEM F-3 SUPPORTING DOCUMENTATION 01 MCp4" " MEDINA CITY GQUNCIL MEETING AGENDA y ;vr..�.;hif.•�J•`.� March 12, 2007 7:00 P.M. 501 Evergreen Point Road Medina, WA A. EXECUTIVE SESSION 6:30 pm 1. The city council will convene in a closed session to hold discussions per RCW 42.30.110 (1) (i) B. CALL TO ORDER I:D©prn C. ROLL CALL (Miles Adam, Lucius Biglow, Drew Blazey, Jim Lawrence, Katie Phelps, Bob Rudolph, Pete Vall-Spinosa) D. APPROVAL OF MEETING AGENDA E. ANNOUNCEMENTS 1, Mayor 2, Council 3. Staff F. CONSENT AGENDA 1. Minutes from February 12, 2007 Council Meeting 2. Approval of February 2007 CheckslFinance Officer's Report G. AUDIENCE PARTICIPATION i. Non -Agenda Items (3 minutes per person) Meeting Agenda is subject to change prior to approval of the agenda during the. meeting. Persons interested in a specific agenda itein may wish to call the city clerk at (425) 233-6400 before 4:00 p.in. on the date of the eneefing to confirm agenda items. I of 13 H. REPORTS 1. Police Department 2. Development Services 3. Public Works Department 4. Emergency Services Committee 5. Park Board 6. Planning Commission 7. City Manager I. PUBLIC HEARING 1, Upland Road Street Vacation Request J_ OTHER BUSINESS 1. ARCH Report 2. Council Communications System Report 3. Wh Avenue NE Poplar Tree Removal Contract 4. 2007 Planning Commission Work Plan 5. Substandard Properties :k 6. Pass Through Consultant Charges & Permit Fee Reconciliation Ilk 7. Council Agenda Calendar K. NEW BUSINESS L, ADJOURNMENT 10:00_pM PUBLIC PARTICIPATION The Medina City Council encourages public participation and values input from citizens. in an effort to conduct meetings in a fair, but efficient manner, the City Council will follow previously adopted procedures, which are available in the C%ty Clerk's Office. All comments shall be addressed to the Council as a whole in a courteous and respectful manner. Citizens wishing to address the Council should complete a speaker card and submit it to the recording secretary prior to the start of the meeting. Speaker cards are on the podium prior to the start of the City Council meetings. Medina City Council Meeting Agenda 601 Evergreen Point Road Medina WA 98039 March 12, 2007 tof13 CITY OF MEDINA PUBLIC WORKS CONTRACT THIS AGREEMENT, is made this � day of _ ��' , 2007 by and between the City of Medina (hereinafter referred as "City', and Seattle Tree Preservation, Inc. , (hereinafter referred to as "Contractor'% doing business at 13350 Lake City Way NE, Seattle, WA 98125 WHEREAS, Contractor is in the business of providing certain services specified herein; and WHEREAS, the City desires to contract with Contractor for the provision of such services for SO Avenue NE Poplar and Cottonwood Tree Removal along the West margin of 84`h Avenue NE from the southeast corner of the Overlake Golf and Country Club nronez-ty to Avenue NE, and to replant trees where specified, and Contractor agrees to contract with the City for same; NOW, THEREFORE, in consideration of the mutual promises set forth herein, it is agreed by and between the parties as follows: 1. Work, The Contractor agrees to perform all work in accordance with this Contract and the following documents, incorporated herein: • Public Works Proposal (dated 10111/05 and revised on 514/06 and on 1119/07 to complete Phase I work in the winter of 2006-2007 and Phase Il work by year 2010.) • Scope of Work: • Phase I: Remove 65 poplar and cottonwood trees; grind stumps and dispose of all wood and debris and grindings; shape and prune all trees that are to remain to form healthy shaped canopies removing all damaged limbs and trim to promote growth that will provide screening and a barrier for errant golf balls as designated by the City's arborist; restore all turf, irrigation system, drains, wire fencing, and damaged areas; replant 4-inch caliper.Bowhall Maple trees in locations designated by the arborist (including staking) • Phase H: Remove 51 poplar trees; grind stumps and dispose of all wood and debris and grindings; shape and prune all trees that are to damaged by tree removal; restore all turf, irrigation system, drains, wire fencing, and damaged areas; replant 4-inch caliper Bowhall Maple trees in locations designated by the arborist (including staking). • General Provisions • Special Provisions Page I of 1 4of13 • Phase I shall be accomplished in year 2007. Phase 11 shall be accomplished no later than 2010. Bid documents • Revised Bid proposals (Attachment A) • Addenda (if any) • Bid bond - • Performance bond (if not waived by City) • All provisions required by law to be inserted in this Contract whether actually attached hereto or not. 2. Payment. Payment for the work as described in the Contract for Phase I shall not exceed One hundred seventeen thousand five hundred dollars ($ 117,500,00 ), plus one thousand two hundred fifty dollars ($ l 2_ SO.00i per approved replanted tree, complete in place, excluding approved change orders, in accordance with the quantity and unit prices shown on the attached revised bid proposal. Payment for Phase 11 shall not exceed one hundred four thousand dollars ($ 104,000.001 which includes 17 replanted trees; plus any added cost for labor as defined by the Washington State Department of Labor Prevailing Wage Rate effective at the time the work is performed and added new tree costs above that designated in Phase I when approved by the City. If during the course of the Contract, the work rendered does not meet the requirements set forth in. the Contract, the Contractor shall correct or modify the required work to comply with the requirements of the Contract. The City shall have the right to withhold payment for such work until it meets the requirements of the Contract. 3. General Administration. The Contract Administrator, Director of Public Works, of the City of Medina shall have prni nary responsibility for the City under this Contract and shall approve all work to be performed, coordinate communications, and review and approve all invoices, under this Contract. An arborist, under separate agreement with the City, shall oversee the work. 4. Final Payment. Thirty (30) days after completion and final acceptance of this project by the City as complying with the terms of this Contract, the City shall pay to the Contractor all sums due as provided by this Contract except those required to be withheld by law or agreed to in special contract provisions. 5. Notice to Proceed I Completion Time. The Contractor agrees to begin the work set forth in this Contract immediately after receiving written notice from the City to proceed and further agrees to carry on such work regularly and uninterruptedly thereafter with such force as to secure its completion for each Pbase within 60 calendar days (holidays and weekends included), after such notice to begin work. The time of beginning, rate of progress and time of completion are essential conditions of this Contract. Page 2 of 2 5of13 1 6. Ownership of Documents. On payment to the Contractor by the City of all compensation due under this Contract, all finished or unfinished documents and material prepared by the Contractor with funds paid by the City under this Contract shall become the property of the City and shall be forwarded to the City upon its request. Any records, reports, information, data or other documents or materials given to or prepared or assembled by the Contractor under this Contract will be kept confidential and shall not be made available to any individual or organization by the Contractor without prior written approval of the City or by court order. 7. Indemnification / HoId Harmless. Contractor shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Contractor in performance of the Agreement, except for injuries and damages caused by the sole negligence of the City. In the event of liability for damages arising out of bodily injiuy to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. & Bonds / Surety. The City requires bond/surety provisions pursuant to RCW 39.04.155. The Contractor shall provide one of the following and shall check and initial next to one of the boxes below to indicate its selection: ❑ Performance bond in an amount of the bid amount plus 10%. The bond must be accepted by the City prior to the execution of the contract, The bond shall be released thirty days after the date of final acceptance of the work performed under this Contract, and receipt of all necessary releases from the Department of Revenue and Department of Labor and Industries in settlement of any liens filed under Chapter 60.28 RCW, whichever is later. 9 Performance Surety. In lieu of retainage and a perforruance bond, the City shall withhold 50% of all progress payments, excluding any applied tax, for the duration of the work performed under this Contract. This retained amount shall be released thirty (30) days after the date of final acceptance by the City of all work perform imder this Contract, including any change orders, or receipt of all necessary releases from the Department of Labor and Industries and the Department of Revenue and any liens filed sunder Chapter 60.28 RCW are settled whichever is later. No interest shall be accrued nor paid to the Contractor on the retained amount. The City may, at its option, attach and expend the Performance Surety to cover any costs to complete any outstanding work or work deemed unacceptable under this contract. Page 3 of 3 5of13 9. Subletting or Assigning of Contracts. Neither the City nor the Contractor shall assign, transfer, or encumber any rights, duties or interests accruing from this Contract without the express prior written consent of the other. 10. Relationship of Parties. The parties intend that an independent contractor - client relationship will be created by this Agreement As Contractor is customarily engaged in an independently established trade which encompasses the specific service provided to the City hereunder, no agent, employee, representative or subcontractor of Contractor shall be ar shall be deemed to be the employee, agent, representative or subcontractor of the City. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance and unemployment insurance, are available franc. the City to the Contractor or his employees, agents, representatives or subcontractors. Contractor will be solely and entirely responsible for his acts and for the acts of Contractor's agents, employees, representatives and subcontractors during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent contractors to perform the same or similar work that Contractor performs hereunder. 11. Warranty. Contractor shall be liable for any costs, lasses, expenses or damages including consequential damages suffered by the City resulting from defects in the Contractor's work including, but not limited to, cost of materials and labor expended by the City in making emergency repairs and cost of engineering, inspection and supervision by the City. The Contractor shall hold the City harmless from any and all claims, which may be made against the City as a result of any defective work, and the Contractor shall defend any claims at its own expense. Where materials or procedures are not specified in the Contract, the City will rely on the professional judgment of the Contractor to make the appropriate selections. 12. Correction of Defects. Contractor shall be responsible for correcting all defects in workmanship and/or materials discovered after the acceptance of this work. When corrections of defects are made, Contractor shall be responsible for correcting all defects in workmanship and/or materials in the corrected work for one year after the acceptance of the corrections of the City. The Contractor shall start work to remedy such defects within seven (7) days of mailing notice of discovery thereof by City and shall complete such work within a reasonable time. In emergencies where damage may result from delay or where loss of service may result, such corrections may be made by the City, in which case the cost shall be borne by the Contractor. In the event the Contractor does not accomplish corrections within the time specified, the work will be otherwise accomplished and the cost of same shall be paid by the Contractor. The City shall be responsible for the watering of the replanted trees. 13. Claims. Any claim from Contractor against the City for damages, expenses, costs or extras arising out of the performance of this Contract must be. made in writing to the City within thirty (30) days after the discovery of such darnage, expense or loss, and in no event later than the time of approval by the City for final payment. Contractor, upon malting application for the final payment, shall be deemed to have waived its right to claim for any Page 4 of 4 7of13 1 other damages for which application has not been made, unless such claim for final payment includes notice of additional claim and fully describes such claim. 14. Contractor's Risk of Loss. It is understood that the whole of the work under this Contract is to be done at the Contractor's risk, and that he has familiarized himself with all existing conditions and other contingencies likely to affect the work, and has made his bid accordingly, and that he shall assume the responsibility and risk of all loss or damage to materials or work which may arise from any cause whatsoever prior to completion. 15. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives or employees. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on insurance Serviced Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage, If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Dability insurance shall be written on fSO occurrence form CO 00 01 and shall cover liability arising from premises, operations, independent contractors and personal N-Luy and advertising injury. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City. 3. yYorker°s' Compensation coverage as required by the Industrial Insurance laws of the State of Washington, 4. Professional Dabil insurance appropriate to the Consultant's profession B. Minimum Amounts of Insurance. Contractor shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per -accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate, 3. Professional Liability insurance shall be written with limits no less than $1,006,000 per claim and $1,000,000 policy aggregate limit. Page 5 of 5 8of13 C. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: 1. The Contractor's insurance coverage small be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute it. 2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City- D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than. A:'', IL E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. 16. Compliance with Laws. The Contractor shall comply with all federal, state and local laws and regulations applicable to the work clone under this Contract. Any violation of the provisions of these applicable laws and regulations shall be considered a violation of a material provision of this Contract and sliall be grounds for cancellation, temlination or suspension of tlke Contract by the City, in whole or in part, and may result in ineligibility for further work for the City. 17. Job Safely. Contractor shall take all necessary precaution for the safety of employees on the work'site and shall comply with all applicable provisions of federal, state and local regulations, ordinances and codes. Contractor shall erect and properly maintain, at all times, as required by the conditions and progress of the work, all necessary safeguards for the protection of workers and the public and shall post danger signs warming against lmown and tmusual hazards. 18_ Employment. Any and all employees of the Contractor, while engaged in the performance of any work or services required by the Contractor under this Contract, shall be considered employees of the Contractor only and not of the City. Any and all claims that may arise under the Workers Compensation Act on behalf of said employees, while so engaged, and all claims made by a third party as consequence of any negligent act or omission on the part of the Contractor's employees, while so engaged on any of the work or services provided or rendered herein, shall not be the obligation of the City. 19. Nondiscrimination. Contractor agrees not to discriminate against any employee or applicant for employment or any other persons in the performance of this Contract because Page 6of6 9of13 of race, creed, color, national origin, marital status, sex, age or disability, or other circumstances as may be defined by federal, state or local law or ordinance, except for a bona fide occupational qualification. 20. Prevailing Wage. This Contract is subject to the requirements of Chapter 39.12 RCW, and as it may be amended, relating to prevailing wages. Prevailing rate shall be paid on public works and building service maintenance contracts, funded in part or in whole with Federal fiords, Federal wage laws and regulations shall be applicable. No worker, laborer or mechanic employed in the performance of any part of this contract shall be paid less than the prevailing rate of wage as determined by the Industrial Statistician of the Department of Labor and Industries for the State of Washington. The schedule of prevailing wage rates for this Contract by this reference is made a }cart of this contract as though fully set forth herein. 21. Terminatiou. This contract shall terminate upon satisfactory completion of the work described in the Public 'Works Proposal (Attachment A) and final payment by the City. The City may terminate the Contract and take possession of the premises and all materials thereon and finish the work by whatever methods it may deem expedient, by giving ten (10) days written notice to the Contractor. In the event this Contract is terminated by the City, Contractor shall not be entitled to receive any further amounts due under this Contract until the work specified in the Scope of Work (Attachment A) is satisfactorily completed, as scheduled, up to the date of termination. At such time, if the unpaid balance of the amount to be paid under the Contract exceeds the expense incurred by the City in finishing the work, and all damages sustained by the City or which may be sustained by the City or which may be sustained by the reason of such refusal, neglect, failure or discontinuance of employment, such excess shall be paid by the City to the Contractor. If the City's expense and damages exceed the unpaid balance, Contractor and his surety shall be jointly and severally liable therefotse to the City and shall pay such difference to the City. Such expense and damages shall include all legal costs incurred by the City to protect the rights and interests of the City under the Contract, provided such legal costs shall be reasonable, 22. Extent of Contract ! Modification. This contract, together with attachments andlor other addenda, represents the entire and integrated Contract between the parties hereto and supersedes all prior negotiations, representations, or agreements, either written or oral. This contract may be amended, -modified or added to only by written change order properly signed by both parties. Page 7 of 7 10 of 13 IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year above written. CITJOFi INA By: ger CITY CONTACT City of Medina ATUTfIE CATE,D By: .Ti exk APPROVED AS TO FORM Office of t e ty Attorney '-- CONTRACTOR By: Title: Taxpayer ID #: C CONTRACTOR CONTACT Fax: Page 8 of 8 11 of 13 1 : MEDINA CITY COUNCIL MEETING AGENDA April 3, 2007 7:00 p.m. 501 Evergreen Point Load Medina, WA A. EXECUTIVE SESSION 6.4 R. . The City Council will convene in a closed session to discuss an update of the lease negotiations for storage space per RCW 42.30A 10 (1) (b). B. CALL TO ORDER 7 O0 —M C. ROLL CALL Miles Adam, Lucius Biglow, Drew Blazey, Jim Lawrence, Katie Phelps, Bob Rudolph, and Pete Vail-Spinosa D. APPROVAL OF MEETING AGENDA E. ANNOUNCEMENTS 1. Mayor 2. Council 3. Staff F. CONSENT AGENDA 1. Minutes frorri Mar�h12,,2OI)7 Gouncit Meeting2. Minutes rom Mar2007 Council Meeting 3. Approval of March 2007 Checks/Finance Officer's Report G. AUDIENCE PARTICIPATION 1. Non -Agenda Items (3 minutes per person) Meefing Agenda is subject fo change prior to approval of the agenda during the meeting_ Persons interested in a specific agenda item may wish to call the city clerk at (425) 233-6400 before 4.00 p_rnt on the date of the meeting to confirm agenda items. 12of131 DRAFT Council Communications (8:32 pm) Fischer introduced presenters Marc Meikonian of Online Video Service and Tom Arnz of Advanced Broadcast. Mr. Arnz described the methods his company uses to improve council visibility. Mr. Melkonian offered references and provided a technology overview. Guest speakers and Fischer answered council inquiries regarding services provided and related costs. TH (9:05 pm) Willis announced that Val[-Spinosa was not in attendance at previous meeting so contract was being brought forward for reconsideration. Councilmembers discussed the contract, -diseased trees, phases of tree removal, related costs, Overtake Country Club fence and providing a mailing to residents. MOTION VALL-SPINOSA /SECOND RUDOLPH MOTION TO APPROVE 84�` AVENUE NE POPLAR TREE REMOVAL CONTRACT. MOTION CARRIED 4-3 ADAM, BLAZEY AND BIGLOW OPPOSED AT 9:21 PM Planning] Commission Work Plan (9:27 pm) Gellings and council discussed pitched roof incentives, building height measurement on sloped lots, smaller lot size and street design standards. Mayor proposed that pitched roof incentives and building height measurements be separate work plan topics. MOTION BIGLOUWSECOND VALL-SPINOSA TO APPROVE THE 2007 UPDATE OF THE PLANNING COMMISSION: WORD{ PLAN AS AMENDED: a SEPARATE PITCHED ROOF INCENTIVES AND BUILDING MEASUREMENTS ON SLOPED LOTS TWO SEPARATE TOPICS • OVERSIZED HOMES TOPIC IS IN RELATION TO SMALLER LOTS UNDER 30,000 SQUARE FEET MOTION CARRIED 7-0 AT 9:39 PM Substandard Properties (9:40 pm) Gellings reviewed substandard: properties report. Mayor and Councilmembers authorized Gellings to prepare a draft ordinance embodying the Planning Commission's recommendation and to schedule a public hearing. Pass -Through Consultant Charges and Permit Fee Reconciliation (9:44 pm) Council expressed their support of Pass -Through Consultant Charges and Permit Fee Reconciliations. City Council Minutes March 1 Z 2007 Page 5 13 of 131 ITEM H-1 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2007 Felony'Crimes April YTD YTD Year End 2007 2007 2006 2006 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 0 2 0 8 Drug Violations 1 3 1 1 Fraud (ID Theft) 1 3 8 20 Vehicle Prowl 0 0 0 15 Theft (over $250) 0 4 3 10 Malicious Mischief 2 2 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery) 0 1 4 5 Poss Stolen Property 0 1 2 4 TOTAL 4 16 18 63 Misdeameanor April YTD YTD Year End Crimes 2007 2007 2006 2006 Assault, Simple 0 0 0 2 Malicious Mischief 1 5 4 9 Vehicle Prowl 0 1 9 23 Theft (Under $250) 0 9 4 10 Assault, Domestic Violence 0 1 0 5 Minor in Possession 0 3 3 13 Drug Violations 2 10 5 17 Poss Stolen Property 0 3 0 0 Total 3 29 25 79 Page I ITEM H-1 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT 41 City of Medina 2007 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug ;Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 Robbery 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 Burglary (inc Attempt) 1 0 1 0 2 Drug Violations 0 2 0 1 3 Fraud (ID Theft) 0 1 1 1 3 Vehicle Prowl 0 0 0 0 0 Theft (over $250) 0 4 0 0 4 Malicious Mischief 0 0 0 2 2 Arson 0 0 0 0 0 Auto/Boat Theft 0 1 0 0 1 Poss Stolen Property 0 1 0 0 1 TOTAL 1 9 2 4 0 0 0 0 0 0 0 0 16 Msdeaeanor Crimes Jan Feb Mar Apr May Jun' Jul Aug Sept Oct Nov Dec' Total Assault, Simple 0 0 0 0 0 Malicious Mischief 1 3 0 1 5 Vehicle Prowl 0 1 0 0 1 Theft (Under $250) 3 3 3 0 9 Assault, Domestic Vio 0 1 0 0 1 Minor in Possession 0 2 1 0 3 Drug Violations 2 4 2 2 10 Poss Stolen Property 0 3 0 0 3 Total 6 17 6 3 0' 0 0 0 0 0 0 0 29 Page 2 ITEM H-1 MEDINA MONTHLY SUMMARY APRIL, 2007 FELONY CRIMES Fraud (ID Theft) 2007-0001071 04/02/07 1400 block of Evergreen Pt Rd On 04/02/07 Medina Police was contacted by the victim to report identity theft. On 03/03/07 the victim received notification from his bank that unknown person(s) had attempted to remove money from his account and line of credit. The victim was advised to contact all credit reporting bureaus and had fraud alerts put on his name. Malicious Mischief 2007-0001296 04/14/07 8600 block of 6`h St Victim reported unknown person(s) had thrown eggs and watermelon at their house while they were out of town. Estimated cleanup $300.00 Malicious Mischief 2007-0001327 04/19/07 8400 block of NE 7th St On 4/18/07 between 2:15 pm and 3:15 pm person(s) unknown gained entry onto the property and opened the unlocked cab and engine compartment of a backhoe. The suspect(s) caused approximately $300 damage. MISDEMEANOR CRIMES Malicious Mischief 2007-0001373 04/22/07 1400 block of Evergreen Pt Rd Medina officers responded to a call that toilet paper and diapers had been strewn across the lawn and residence. Medina officers conducted an area search and contacted four juvenile males who admitted they caused the damage. OTHER Disturbance 2007-0001131 04/05/07 2700 block of Evergreen Pt Rd Medina officers responded to a report of a young girl who was pushed off her bike by an unknown subject. Trespass 2007-0001307 04/17/07 1800 block of 73rd Ave NE Medina officers responded to a call of trespass by a female who wanted to deliver a letter to the family and refused to leave after being asked to do so. She was placed under arrest "d for Criminal Trespass-2 ITEM H-1 Property Found 2007-0001462 04/29/07 84th Ave NE & Overlake Dr W A Medina resident discovered a set of car keys in the middle of the road while walking in the area and turned them over to Medina Police. The keys are secured in the property room. Telephone Harassment 2007-0001480 04/30/07 7600 block of NE 8th St The victim came to the station to report receiving several unwanted and harassing phone calls from an unknown subject on her personal cell phone. No threats were made but disturbing and wanted to make a report. Investigation is pending. ITEM H-1 HUNTS POINT MONTHLY SUMMARY APRIL, 2007 FELONY CRIMES No significant Felony incidents occurred during the month of April. MISDEMI,ANOR CRIMES No significant Misdemeanor incidents occurred during the month of April. OTHER Property found 2007-0001100 04/03/07 3000 Hunts Point Rd (Town Hall) Town Administrator called to report a found bicycle left att the town hall. A records check was made and it returned as clear, and it was placed in the property room for safekeeping. Domestic (Verbal) 2007-0001375 04/21/07 2800 block of 80'' Ave NE Medina officers responded to a report of a verbal domestic disturbance. The female reported she and boyfriend had an argument earlier that evening. She was provided transport from the residence to insure her safety. ITEM H-2 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.medilna-wamov MEMORANDUM DATE: May 7, 2007 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Monthly Development Services Department Report Planning Commission Meeting Recap —The April 24, 2007 Planning Commission meeting agenda contained three hearings and two discussion topics. The first two hearings were the site plan review and the construction mitigation permits associated with a proposed new 10,000-square-foot house at 2033 Evergreen Point Road. The third hearing was the construction mitigation permit for the replacement of Saint Thomas School. The two discussion, topics of pitched roof incentives and sloping lots were not discussed because staff was unable to complete the work previously requested by the Planning Commission. The Planning Commission and staff are presently planning an informal tour of recent house projects that can illustrate the pitched roof incentive and sloping lot issues. This will occur at 8 am on Saturday May 12. While it is doubtful that a quorum of members will attend, official meeting notice will be performed. The Planning Commission Calendar is attached. Follow Up on Implementation Issue with Ordinance 800 — During the April 9 meeting, the City Council directed staff to prepare an ordinance that would continue to allow for permit extension on the projects that received their first permit before Ordinance 800 eliminated permit extension in January, 2007. The purpose of this item is to inform the City Council that the City Attorney and I have decided that this change can be made as a new interpretation of Ordinance 800 and no further action by the City Council is necessary. New Historical Use Permit Application Received — On April 30 a new historical use permit application was received for the Medina Store project (802 Evergreen Point Road). The application seeks to expand the allowed uses for certain portions of the building as follows: 1) leaseable office space is proposed for the entire upper floor, 2) leasable office space is proposed for the eastern portion of the main floor, and 3) storage in support of the leasable office space is proposed for the eastern portion of the basement. The application does not propose a change to the previously -approved use of neighborhood market on the western portion of the main floor. The case is being noticed for a public hearing before the Planning Commission on May 22. Medina Elementary Traffic and Parking Problem — The City Manager's Report in this agenda packet contains and update on this issue. w F— . ; ! ' . � , ; � � � � \ 0 0 o! cm 0 m 0i \� ; ! , 0 Co! cl Et 0; �}-- � �:----\—�--�— ---:..�:.---�—�=—�--� CL CD t CD i t cu I ' ( \� � 0 Y)l C: C, El c l i i ol � � � � } } ; a) 0) D U \±\\ t c 0aD 0 0 Q 2 0 \\ 03 E 0(D 0 a000 ) CE oi C 0 CU): 0 E T oDC 7E 2 -5Ci —Dr D I c0uM0 a m. ®: EoC 0 t 'L S W=EE D a . m0D Z 0. .( 0 c E UM 8 0QS E 3 E1(1 1 D000iDa i=n 00U L— co _0 C) cn E 0 0 0) cu FE 0 Co of r ol '35 i Oi -\ � � �-12 %� \ CL co E! 0i i .0: T: of of .61 i i 4); i l u. 51 I i � � J� \ � ; �� - ;--- — — -- -- � --;— -- -� — - - � (D 0) 0) D 1 w CS) -3: (2) 0 C: (D (Uco0 \\\\��\\.\'�\®\\ a) F= '24)0I_- (D C 0 O D E 0 cr C: = m .0 m '6 -0 j Z E 0) (D co D 7�, M CC 0 i -0 7u- ci c M a) 0 C : c (D .2 0 3: f Sl Cc, 0 Cc U) r 7�6 C 0) L> a) CL 0 E 15 C, 2 0) 75 _rz --a (D (D a) '2 i 'C6 C) -5 (�J Q) -2 co E ol co c 1 1 -2 0 0 E .65 c 0 E E .0 (D i i -L of 1 0 ID E2 a> C, -r �B (D 03 161 1 c E (B M -0 :3 C) a) C) c 0 ca r > i (D q) E i a) of a) 2 -Fu 5 z) E U) 0- 0 -0 -T 0 o- Z5 CO) 3: ITEM H-3 CITY OF MEDINA 501 Evergreen Point Road, Medina, WA 98039 (425) 233-6400 www.medina-wa.gov MEMORANDUM DATE: May 7, 2007 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: April 2007 Public Works Activity Report 1. The removal of 65 poplar trees along 84th Ave NE and replacement with 22 Bowhall maple trees under Phase I of the two phase project has been completed. Seattle Tree Preservation commenced the tree removal on April 2"d and finished it on April 30th. The cost for this phase of the project is $150,826.51 minus $45,000 to be contributed by the Overlake Golf and Country Club, for a total City cost of $ 105,826.51. Phase II, to be accomplished by 2010, will include the removal of another 51 trees and replanting of 17 maple trees at an estimated cost of $ 114,000. 2. NE 8th Street Sidewalk Improvement Project is complete with the exception of minor final punch list items of work. The completion of the bus shelter by METRO at the pad location on 84th Avenue NE is pending and should be completed this summer. The new sidewalk in front of the Medina store has been completed and the walkway now extends to Evergreen Point Road. 3. Two bids have been received for the emergency generator installation for City Hall. The bid from P.O.P. Electric in the amount of $42,790 did not include the cost for a sound insulation enclosure, fencing, or an above ground LPG tank. The bid from Quinn Construction in the amount of $47,989 included the sound insulation enclosure, fencing and a LPG above ground tank as specified in the bid request. The Council has already authorized $50,000 for the installation. Since the quote from Quinn Construction is for a complete installation I recommend that Quinn Construction be awarded the contract and that the Council amend the 2007 Budget and appropriate $50,000 for the City Hall Emergency Generator from the City Hall capital project funds. 4. The Medina Beach Park bulkhead and pier project permit issuance from the Corps of Engineers is no longer on hold since concurrency from National Marine Fisheries Service (NMFS) has been received thanks to James Lynch of K & L, Gates law firm who convinced NMFS representative not to withhold critical approval for the project that would postpone it one more year. As it ITEM H-3 presently stands, only the Muckleshoot Tribe's representative needs to add her comments relative to tribal fishing concerns. 5. The Public Works Director and the Director of Community Development attended the introductory meeting of the SR-520 Technical Design Committee wherein the WSDOT project manager highlighted the significant goal of providing guidance to the design consultants for the project final design. In a subsequent meeting with representatives of the Point Communities each representative stressed the importance of the communities stated issues being included in the final design including but not limited to: LID designs that are passive and integrate into the surrounding areas; functional on and off ramp designs that do not contribute to long vehicle backups on surface streets; separate loops trail system from the SR-520 regional trail; and incorporation of the Medina Park & Ride lot into the design with crime prevention focus. 6. The vacant Public Works Maintenance Worker position has been filled. On May 1 st , Ken Evjen joined the crew. Ken brings extensive construction and carpentry skills to the crew that I am confident will be tapped during the replacement of the stairs at Viewpoint Park and the new stairs for Fairweather Gymnasium. Ken has a degree in Business, is a journeyman carpenter, and a certified welder. The entire crew welcomed his arrival as the peak park season arrives. Public Works Crew accomplishments in April included the following: o Posted project notices and delivered and retrieved files from the storage lockers. Consideration should be given to the rental of an additional locker since both current locker spaces are filled up. o Repair of the damaged irrigation system and landscaping at City Hall associated with the Clearwire antennae installation o Planted a laceleaf maple tree for arbor day celebration o Mowing of all City parks o Coordinated the replacement of timber steps in the Fairweather Preserve by EarthCorps o Planted shrubs along the back side of the new sidewalk on Evergreen Point Road. o Removed birch tree in Medina Park o Ordered portable meeting notice signs for City Council meetings o Set up two new fuel tanks for emergency fuel storage o Coordinated the planting of the Bowhall maple trees along 84tn Avenue NE and will continue to water the new trees until established ITEM H-3 o Set up and monitored the portable speed monitor trailer on 781h Ave NE at NE 261h Street, on Lake Washington Blvd, and on NE 101h Street o Mulched landscaping beds in Medina Park, on NE 8th Street, and at Medina Beach Park and added chips to the playground 05/03/2007 23:47 4254853734 05/01/2007 09•R7 FAR d75asil)a75 POPELECTRIC RE0ZHAPURL20wDnRE ,,,,Z/T ITEM H-3a (�lof°ls7t I CITY OF M13DiiVA SMALL WORKS CONTRACT DATE.,dgONTR ACTORPA k ELGnV—K AGENTIOWNBR! CRIA15 ADDR1Fas: 12- 0 - box L�3 aa� 1-lam , l w / 9 TD t{ 1 'ML13PHONP_N0,�9 _ - STATeL1C1;N6&jya; AONDAMOUNT _ INSURANCE *0MgT;—Pl— POLICYNO,,0f L PROVIDE AND INSTALL A DUAL FIII?.i. NATURAL OAWLY0 IDACK-UP 08N)IRATOR SYSTEM AT THE TOWN HALL 50[ EVERORSSN POINT ROAD, INCLUDING BUT NOT LTMITED TOz 49 KW I20/24DVACCENMtATOILTW6240.en.n19MAfIV•!'AIIVMkAA-rt.—Aweaveew.1n . WA. ALL i11'KRINg, 3 OAS ion" I!eldpRwm LUMP SUM BID0 / 1 1 e 00 L PROVIDE ON -GOING MAINFENANMAND SERVICE OF THB APOV6 AI CATION ON AN ANNUAL SAS&. ANNUALCOST C3ENERAL CONDITIONS OF 1, CONTRACTORSHf T. AND MATERIALS FOR A TBSTEDIN ACCORDANCE WITH ' BIt1Rl1! 3. ONH TRA>•MC. LANE SHALL BE OPFN TO TRA1='FIC ATALI. T7AM. MAINTAIN ACCE19S FOR PUBLIC SAFETY AND PEDMSMANB AT ALL TIMES. ALL LANE CLOSURES SHALL REQI.ITRE SII31v ISNON AND APPROVAL OF A TRAFFIC CONTROLPLAIN, NOTIFY CITY PN©IN13ER AND PUBLIC SAFETY 24 HOURS Plum TO STARTOF WORD (425-23)4419). 4. PRIOR TO ANY JLXCAVATION, NOTIFY ALL UTILITY COMPANIES (pUBLIC AND PRiVATR) AND OBTAIN UTILITY LOCATES IN AMORDANCE WITH STATg LAW. x ALI, WORK AND MATSRTAST.S MUST FIS IN ACCORDANCE WITH THE WSDOT/APWA STANDARD SPECMICATIONS POP. ROAD, ERIAOE, ANA MUNICIPAL CONSTRUCTION ANb STAND,4" PLANS AS APPROVED k1Y T19E CITY 9NOTNZeR. S ALL 23XCAVATEON, AACKPILLINO, SITE AND ROADWAY MTOMMON SHALL DZ ACCOMPLISHED SVW)3CT TO INSPRC (ON AND APPROVAL OF TIIE CITY ENGINEER, THE CONTRACTOR SHALL PROCURE REQUIRED PERNOTS ANT) INSPECTIONS, TEE CTY SNOINEER MAY REQUIRE THAT SprbCIAL INSPECTION AND TMTTNG SF ACCOMPLISEIED. 7. ALL WORK UNDER TH18 CONTRACT SHALT, RE PERFORMED IN ACCORDANCE WIT11 CITY ORDINANCES AND ANY DAMAOE RESULTINO PROM THE WORK SHALL HE REPAIRED B"HDMOUSiY, OIL 1MME0IATELY UPON NOTIFICATION EY TM13 CITY ENGINEER. SMCIAL RHQt nREMGNT& A PERrORMANCE BOND AND CERTSICATH OF INSURANCE WtI1! TH8 CITY NAMEA AS AADiT10N AL INyt�>:q SHALL BE REQUIRED PRIOR TO TINE START Oa WORD PAY"hW FOR SSRVIC95 SHALL HE MADE FOLLOWING APPROVAL OF TH& WORK BY THE CITY Z HOINPAR. AFTER RECEIPTOF TFIS CONTRACTOR'S Id VOICE, AND FOLLD"AUNG APPROVALFOR PAYMENT aY CITY COUNCIL DURING WIRM NORMAL COUNCIL MBET94 , HELD ON THE SECOND MONDAY OP THE, MONTH, THIS CONTRACT MAY Rrq AMEND 0 IN SCOPE A,ND pp bYISIONS 8Y MUTUAL A[iRT?EMENT DR BOTH PARTIES HERETO. THIS AGREEM}tNT IS POP. TR13 SOLE HENMFIT Or T fM CITY AND THE CONTRACTOR, NO OBLIGATION OF 4r TMEA PAII,TY TO THIS AGABEMENTSFIALL MUpz TO THE RENFERT OP ANY TWkD PARTY UNLESS So STATED Ii15REiN. TBE UNDERSIGNED "U"BY AORESS AND PROMISE$ TO SAVE AND HOLD HARMi.ESS, AND TO DEPENb t"S CITY OF KMTKA, ITS AQFNTS AND ASSIGNS, ON ACCOUNT Ott AND PROM AND AGAINST ANY AN D AI,L CLAIMS INCLUDING BUT NOT L(MITED TO INAIRIES OR PROPI?RTY DAMAGE, LOSS OF SERVICE OR SUPPOR,7, ORANY OTTJER CLAMS ARI3ING OTPI'Tf9IS CONTRACT OR THE WORKS AND THAT T IF,Y SHALL BE SOUND HY ALL TSRS�I$ AIdD CONDiri H SST NORTH HEREON AND AS PROVIDW BY LAW. S t A(lENT/OWNFR DATE CONTACT NAME. 24-HOUR PHOW11 M, ITEM H-3a CITY OF MEDINA SMALL WORKS CONTRACT DATE: iy/S 7 CONTRACTOR:.QUJnlnl CoA►Si. LU AGENTIOWNER: ICOBL/2�7- n/t`I lelL ADDRESS: /a PiOX - �J(v6 ROAonlh &C2�9 Wfl- 990.5-V- 0144 TELEPHONE NO, (��31'�yc % x10.d' STATE LICENSE NO. aull4i;e_e6J NfflOND AMOUNT'1 Lx INSURANCE AGENT: WESfM94 Aft l POLICY NO.CF90V3Q71V , EXPIRATION DATE lc u7 DESCRJPTION OF WORK: 1. PROVIDE AND INSTALL A DUAL FUEL NATURAL GAS/LPG BACK-UP GENERATOR SYSTEM AT THE TOWN HALL 50l EVERGREEN POINT ROAD, INCLUDING BUT NOT LIMITED TO: 45 KW 1201240 VAC GENERATOR, TWO 200-amp 1201240 VAC AUTOMATIC TRANSFER SWITCHES, SOUND INSULATION ENCLOSURE RATED AT 66Db AT 23 FEET, ABOVE GROUND 1000 GAL LPG TANK, PROTECTIVE BOLLARDS, ALL ELECTRICAL AND LPINAT. GAS CONNECTIONS, UNDERGROUND CONDUIT AND WIRING, &FOOT HIGH WOOD ENCLOSURE FENCE WITH SECURE GATE AND ALL ASSOCIATED ITEMS NECESSARY FOR A COMPLETE OPERATING SYSTEM WITH A5-YEAR COMPREHENSIVE WARRANTY. LUMP SUM BID y'Z, 989 2. PROVIDE ON -GOING MAINTENANCE AND SERVICE OF THE ABOVE INSTALLATION ON AN ANNUAL BASIS. ANNUAL COST ZIC GE14BRAL CONDITIONS OF CONTRACT: I. CONTRACTOR SHALL PROVIDE ALL LABOR, EQUIPMENT, AND MATERIALS FOR A COMPLETE INSTALLATION, FULLY FUNCTIONING AND TESTED IN ACCORDANCE WITH INDUSTRY STANDARDS. 2. CONTRACTOR SHALL PROVIDE ADEQUATE SHORING, BARRICADES, TRAFFIC CONTROL IN ACCORDANCE WITH THE MANUAL OF UNIFORM TRAFFIC CONTROL AT ALL TIMES (INCLUDING FLAGMEN, WARNING SIGNS, AND ASSOCIATED SAFETY EQUIPMENT), AND SHALL REMOVE ALL EXCAVATED MATERIALS, CLEAN ALL PAVED SURFACES, PROVIDE STREET SWEEPING, STORM RUNOFF DRAINAGE CONTROL AS CONDITIONS WARRANT. ALL WASTE MATERIAL SHALL BE REMOVED AND DISPOSED OF AT AN APPROVED FACILITY. NO FUEL, TOXIC MATERIALS, OR HAZARDOUS MATERIALS SHALL BE DISCHARGED ONTO THE GROUND OR INTO ANY DRAIN. 3. ONE TRAFFIC LANE SHALL BE OPEN TO TRAFFIC AT ALL TIMES. MAINTAIN ACCESS FOR PUBLIC SAFETY AND PEDESTRIANS AT ALL TIMES. ALL LANE CLOSURES SHALL REQUIRE SUBMISSION AND APPROVAL OF A TRAFFIC CONTROL PLAN. NOTIFY CITY ENGINEER AND PUBLIC SAFETY 24 HOURS PRIOR TO START OF WORK (425-233-6434). 4.. PRIOR TO ANY EXCAVATION, NOTIFY ALL UTILITY COMPANIES (PUBLIC AND PRIVATE) AND OBTAIN UTILITY LOCATES IN ACCORDANCE WITH STATE LAW. 5. ALL WORK AND MATBRIASLS MUST BE IN ACCORDANCE WITH THE WSDOTIAPWA STANDARD SPECIFICATIONS FOR ROAD, BRIDGE, AND MUNICIPAL CONSTRUCTION AND STANDARD PLANS AS APPROVED BY THE CITY ENGINEER 6. ALL EXCAVATION, BACKFILLING, SITE AND ROADWAY RESTORATION SHALL BE ACCOMPLISHED SUBJECT TO INSPECTION AND APPROVAL OF THE CITY ENGINEER. THE CONTRACTOR SHALL PROCURE REQUIRED PERMITS AND INSPECTIONS. THE CITY ENGINEER MAY REQUIRE THAT SPECIAL INSPECTION AND TESTING BE ACCOMPLISHED. 7. ALL WORK UNDER THIS CONTRACT SHALL BE PEPPORM13D IN ACCORDANCE WITH CITY ORDINANCES AND ANY DAMAGE RESULTING FROM THE WORK SHALL BE REPAIRED EXPEDITIOUSLY, OR IMMEDIATELY UPON NOTIFICATION BY THE CITY ENGINEER. (tgGvC JAVCLU.04EL ATr*G4%40 [.-ISi Or EKCreC't-7.a<ilS' SPECIAL REQUIREMENTS: A PERFORMANCE BOND AND CERTIFICATE OF INSURANCE WITH THE CITY NAMED AS ADDITIONAL INSURED SHALL BE REQUIRED PRIOR TO THE START OF WORK. PAYMENT FOR SERVICES SHALL BE MADE FOLLOWING APPROVAL OF THE WORK BY THE CITY ENGINEER, AFTER RECEIPT OF THE CONTRACTOR'S INVOICE, AND FOLLOWING APPROVAL FOR PAYMENT BY CITY COUNCIL DURING THEIR NORMAL COUNCIL MEETING HELD ON THE SECOND MONDAY OF THE MONTH. THIS CONTRACT MAY BE AMENDED IN SCOPE AND PROVISIONS BY MUTUAL AGREEMENT OF BOTH PARTIES HERETO. THIS AGREEMENT IS FOR THE SOLE BENEFIT OF THE CITY AND THE CONTRACTOR. NO OBLIGATION OF EITHER PARTY TO THIS AGREEMENT SHALL INURE TO THE BENEFIT OF ANY THIRD PARTY UNLESS SO STATED HEREIN. THE UNDERSIGNEDRE$EBY AGREES AND PROMISES TO SAVE AND HOLD HAR.,vILESS AND TO DEFEND THE CITY OF MEDINA, ITS AGENTS AND ASSIGNS, ON ACCOUNT OF AND FROM AND AGAINST ANY AND ALL CLAIMS INCLUDING BUT NOT LIMITED TO INJURIES OR PROPERTY DAMAGE, LOSS OF SERVICE OR SUPPORT, OR ANY OTHER CLAIMS ARISING OUT THIS CONTRACT OR THE WORK; AND THAT THEY SHALL BE BOUND BY ALL TERMS AND CONDITIONS SET FORTH HEREON AND AS PROVIDED BY LAW. AGREEMENT SIGNATURES: .fl A l DATE % 6bo CONTACT NAME, 24-HOUR PHONE NO. ITEM H-4 DRAFT CITY OF MEDINA Park Board Meeting Minutes April 16, 2007 Medina City Hall 7:00 p.m. 501 Evergreen Point Road Call to Order Chair Roger Ngouenet called the April 16, 2007, Park Board meeting to order at 7:08 pm. Roll Call Present: Masayo Arakawa, Gabrielle Dickmann, Lisa Fleischman, Roger Ngouenet, Heija Nunn, and Steve White Staff Present: Pat Crickmore, Public Works Supervisor; Pam Greytak, Administrative Assistant Minutes Nunn made the following comments concerning the March 19, 2007 minutes: • Page two, paragraph four: Nunn stressed the importance of referring to "residents" as "some residents". • Page three, paragraph three: Nunn inquired whether boardmembers were responsible for keeping Medina Park ditch clean. • Page four, paragraph six: Nunn stressed that Medina has a parks comprehensive plan, but not a master plan. MOTION WHITE AND SECOND NUNN TO APPROVE THE MARCH 19, 2007 PARK BOARD MINUTES, MOTION PASSED 6-0, 7:12 PM. Audience Participation Haleh Clapp Resident (7:12 pm) Medina resident, Mrs. Haleh Clapp read and reviewed her letter regarding usability and safety at the Medina Park playground. She suggested fencing off playground area, and adding more cedar chips or installing a rubber playground surface. Mrs. Clapp voiced concern over dogs running loose on the playground and about her children getting splinters from the cedar chips. Mrs. Clapp suggested the playground area be larger and have more equipment. She reiterated that benches, picnic tables, and shade trees were also needed. Mrs. Clapp asked if there were plans to landscape the hill between playground and street. Ngouenet indicated that Crickmore would be the best resource for assisting Mrs. Clapp with her concerns and suggestions. Park Reports Fairweather Park (7:20 pm) Arakawa said she liked the new stairs at Fairweather Park. She also mentioned that because of the December wind storm the park needed some clean up Boardmembers discussed the possibility of organizing a Medina community clean up day. White remarked that he noticed crews removed the noxious weeds and filled in the excavation at Fairweather Park. Medina Park (7:22 pm) Nunn expressed concern over the condition of a tree that Lydia Goldston donated in memory of her husband. Nunn indicated that it is located near the NE 12`" parking lot. Crickmore confirmed for Dickmann that picnic tables and benches would be placed in Medina Park soon. View Point Park (7:25 pm) Fleischman stated some big limbs had fallen at View Point Park and would need cleaning up. She also indicated gripper strips on the dock were worn. Ngouenet asked boardmembers to take inventory of each bench, picnic table and barbeque at the parks they report on. Other Business MOTION NUNN/ SECOND FLEISCHMAN TO DISCUSS ITEMS 1-4 UNDER OTHER BUSINESS TO THE NEXT PARK BOARD MEETING. NO VOTE OCCURRED. 7:28 PM State of Medina Parks Ngouenet presented a slideshow with photos and written descriptions of possible 2007 work plan projects. Prese ntation/S I ides how reviewed the following possible improvements: Indian Trail: Some trees replaced or trimmed Clean the ditches Add Mitt mutt station. Fairweather: Additional trees near 32nd Add shrubs Park Board Minutes Page 2 April 16, 2007 L117_\ 111 Lake Lane: Add easy to maintain plants and trim the tree at the end of lane Add a picnic table Add bench to dock Medina Beach: Create a crushed rock path and plant landscaping Add bench and picnic table View Point: Surveillance camera due to increase crime and drug activity Landscaping Enhance visibility Add more signs Medina: Improve Five -Corner landscaping Add shrubs in parking lot areas and behind the maintenance shop Men's restroom facility needs attention At Ngouenet's suggestion, boardmembers briefly listed and reviewed their top 2007 priorities. Fleischman: Five corners, Viewpoint Park visibility and improvements, shade trees for Medina Park, waste receptacles for Indian Trail. Fleischman left meeting at 8:05 pm. Dickmann: Same as Fleischman's priorities and also a low fence with shrubbery around Medina Playground. Nunn: Medina Park • Five -Corners landscaping and sign, enhance shade, playground maintenance, fence around playground Medina Beach Park • Add more benches, topsoil and re -seed lower field at Fairweather Viewpoint Install crime prevention camera MOTION NUNN/SECOND WHITE TO PROPOSE THAT PART THE OF 2007 WORK PLAN PRESENTATION TO THE CITY COUNCIL IS THE POSSIBILITY OF CONSIDERING VIEWPOINT PARK AS A FUTURE LOCATION OF A SURVEILLANCE CAMERA. PASSED 4-0, ARAKAWA ABSTAINED AT 8:13 PM Boardmembers discussed providing Ngouenet with their written lists via e-mail. Ngouenet said he would compile and present them to the city council along with associated costs. Park Board Minutes Page 3 April 16, 2007 White: Medina Beach benches, Five -Corners landscaping, integrate shrubbery with fence around Medina Park playground. Arakawa: Five -Corners landscaping, Medina Park water quality, improve safety at Viewpoint Park, shade trees on east side of Medina Park, benches and picnic tables around playground to create a natural boundary, educate people regarding not allowing dogs in playground area Boardmembers and Mrs. Clapp discussed her concerns regarding dogs and seating at playground. They assured her that Crickmore would be available after meeting to answer her questions. Dickmann left meeting at 8:20 pm. New Business Boardmembers discussed the possibility of city forming a 501 C3 so residents could make tax deductible contributions. MOTION WHITE/SECOND NUNN TO INVESTIGATE THE POSSIBILITY OF CREATING EITHER AN ADMINISTRATIVE CODE OR STATUTE OF A PROVISION WITHIN THE CITY OF MEDINA THAT WOULD ALLOW FOR THE FORMATION OF A NON-PROFIT ENTITY, PURPOSE OF WHICH, WOULD BE TO MAKE CONTRIBUTIONS, MONETARY OR OTHERWISE, FOR THE WELL BEING OF PARKS AND CITIZENS OD THE COMMUNITY AT 8:30 PM Boardmembers reviewed and discussed their 2007 work plan priority lists. In response to Nunn, Crickmore explained that work on the Viewpoint stairs would begin soon. He also mentioned that the stairs would be made of concrete. Boardmembers discussed use of concrete versus natural materials. Crickmore said $50,000 is currently budgeted for paving Fairweather parking lot, stairs down from the top of Fairweather, and Viewpoint dock. Adjournment APRIL 16, 2007 PARK BOARD MEETING WAS ADJOURNED BY CONSENSUS AT 8:37 PM. The April 16, 2007, Park Board meeting was adjourned at 8:37 pm. The next Park Board meeting will be held Monday, May 21, 2007 at 7:00 pm. Minutes taken by: Pam Greytak Administrative Assistant Park Board Minutes Page 4 April 16, 2007 _. smiliko", � ..��� : � � \mod � � � \�� � � \ . .� � � : � t �3 � , %w� �:; , ^�{\ � ^^� � �� 7 �� �� \ \\� d � % \ �� % . ITEM H-5 DRAFT CITY OF MEDINA Planning Commission Meeting April 24, 2007 Medina City Hall 7:00 p.m. 501 Evergreen Point Road CALL TO ORDER Bret Jordan called the Planning Commission meeting of April 24, 2007, to order at 7:03 p.m. ROLL CALL Present: Jim Frank, Bret Jordan, Mark Nelson, Judie O'Brien, Karen Sparks Absent: John Maffei (excused) Staff Present: Joseph Gellings, Director of Development Services; Tim Tobin, City Engineering Consultant and Pam Greytak, Administrative Assistant MINUTES MOTION FRANK/SECOND NELSON TO APPROVE MARCH 27, 2007 MEETING MINUTES. MOTION PASSED 5-0, 7:03 PM AUDIENCE PARTICIPATION Medina resident, Mr. Paul Saad voiced concern over city trash receptacles being placed near front of city hall. Gellings responded that a new receptacle, approved by city council, is currently in bidding process. He also noted it would be relocated to far side of city hall parking lot. PUBLIC HEARINGS Site Plan Approval, C-1739 2033 Evergreen Point Road, Medina, WA (7:06 pm) Nelson was recused for discussion and vote. Contractor, Mr. Paul Saad of Saad Custom Homes, introduced the homeowner, Mr. Foster, as well as the team of subcontractors. Mr. Saad noted that Gellings staff report indicated both zoning code and site plan review requirements had been met with exception of exterior mechanical equipment. DRAFT Mr. Saad explained that Yantis Acoustical Design completed an acoustical background check, which proved the ambient noise level at the north property line to be 58 decibels. He further elaborated that the noise level varies from 56 to 62 decibels at three other areas around the lot. Mr. Saad reiterated that the quietest equipment available would be used. He also referred to a drawing when he detailed the sound screening of equipment. Mr. Saad announced that he was proposing something slightly different from Gellings' condition outlined his report; he said he hoped to install equipment and if it does not then pass sound requirements, he would agree to build a sound barrier. Mr. Saad said he received a letter from Mr. Mike Kenny, the neighbor to the north, concerning potential damage to the steep slope caused by the tram. Mr. Saad explained the tram would be supported by tracks from the top down, which would cause the least amount of disturbance. He also indicated trees on steep slope would not be damaged or removed. Mr. Saad explained that the design was compatible with lowest part of steep bank and tracks would be 5 feet tall at highest. He affirmed tram would be painted to blend in with hillside. Mr. Saad mentioned the set back is 18 feet 9 inches but tram would be located 30 feet from property line. In response to Jordan, Mr. Saad confirmed that contour of ground determined location of tram. Frank asked if all environment concerns would be met, in which Mr. Saad confirmed they would. Mr. Saad referred to a bar chart verifying that equipment decibel range complied with code. Gellings explained Medina adopted King County's noise threshold, which is 65 decibels at property line during the day and 55 decibels beginning at 10 pm. Jordan and Mr. Saad discussed new location of mechanical equipment. Mr. Saad stated that in response to Mr. Kenney's concerns, the equipment would be moved further away from property line. Mr. Saad responded to O'Brien when he explained that equipment would be 6 feet below the main floor of other homes so it would create a wall by itself that would block sound. Mr. Saad responded to Mr. Kenny's concerns when he clarified generator would be located inside the corner of the garage. He also said garage walls would be sound baffled. Planning Commission Minutes April 24, 2007 Page 2 DRAFT MOTION FRANK/SECOND SPARKS TO APPROVE SITE PLAN WITH REMOVAL OF SECOND PARAGRAPH OF STAFF REPORT. MOTION PASSED 4-0 (7:29 PM) Tailored Construction Mitigation Plan, C-1739 2033 Evergreen Point Road, Medina, WA (7:30 pm) Demolition and construction of single-family residence. Tobin read staff report and recommended approval of construction mitigation plan following a public hearing and with three additional conditions as outlined in report. Mr. Saad commented that he hoped commissioners would approve plan. Commissioners posed no questions. MOTION SPARKS/SECOND O'BRIEN TO APPROVE TAILORED CONSTRUCTION MITIGATION PLAN C-1739 WITH THE THREE CONDITIONS PROPOSED BY STAFF. MOTION PASSED 4-0 (7:36 PM) Tailored Construction Mitigation Plan, C-1703 St. Thomas School, 8300 NE 12t" St. (7:39 pm) Nelson announced that he attends St. Thomas Church and had something to do with the master plan of the total campus, but did not receive any fees, and could be impartial Tobin read staff report and recommended approval of construction mitigation plan following a public hearing. Mr. Bob Wickline of the Seneca Real Estate Group introduced school officials and contractor team. Mr. Wickline said parking would be available in St. Thomas Church parking lot. Commissioners posed no questions. MOTION NELSON/SECOND FRANK TO APPROVE TAILORED CONSTRUCTION MITIGATION PLAN C-1703 AS PROPOSED BY STAFF. MOTION PASSED 5-0 (7:42 PM) DISCUSSION Pitched roof incentives and Sloped lots Gellings announced his report would be delayed until the May meeting. He explained the topic would require more time and attention. Commissioners and Gellings discussed the diverse range of lots found in Medina. Gellings indicated Planning Commission Minutes April 24, 2007 Page 3 DRAFT next packet would be distributed earlier than usual. Jordan and Nelson discussed working on building problem statement. Nelson asked that Gellings not hold back when giving his opinion about commissioner's ideas and direction. Frank suggested commissioners meet Gellings on a Saturday morning to tour Medina properties that are similar to those they are addressing. Gellings stated he would post a public meeting notice. Jordan said he would not be attending. Commissioners agreed to meet at city hall on May 12 at 8 a.m. Gellings handed out an informational document regarding public hearings. He and commissioners discussed topic further. ADJOURNMENT MOTION NELSON AND SECOND O'BRIEN TO ADJOURN APRIL 24, 2007 PLANNING COMMISSION MEETING AT 8:07 PM, MOTION CARRIED 5-0 PM The Planning Commission meeting of April 24, 2007, adjourned at 8:07 pm. The next Planning Commission meeting is scheduled for Tuesday, May 22, 2007, at 7:00 pm. Minutes taken by: Pam Greytak Administrative Assistant Planning Commission Minutes April 24, 2007 Page 4 ITEM H-6 M� CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www.medina-wa.gov MEMORANDUM DATE: May 14, 2007 TO: Mayor and City Council FROM: City Manager RE: May Monthly Report Legislative: Drafted Letter for Mayor's signature re: urging support of Governor's $3+ million augmentation for expanded police academy training capacity. Attended Points' Mayor's meeting where all state legislators were present and provided an "end -of -session" debriefing. Meetings: ❑ Met with Debbi Sellers, regional coordinator for WCIA to receive information and orientation; should count as part of the mandated training. Discussed liability issues connected with a range of CERT team activities during an emergency. ❑ Met with Clyde Hill CM to discuss items of mutual interest. ❑ Met with Ms. Jennifer Rose, Medina Elementary Principal to discuss traffic and parking logistics, as well as other matters of mutual interest. ❑ Met with Overlake Country Club and Golf Course General Manager, Bob Hollister to discuss poplar tree removal, emergency shelter operations, and matters of mutual concern. ❑ Met with Nels Johnson from Allied Waste to discuss missed pick-ups during inclement winter weather and other issues. ❑ Met with the Mayor, City Staff and David Alm, 520 state -appointed mitigator to discuss relationships and roles, as well as preliminary review of Medina's design interests. ❑ Attended April meeting of Emergency Management Committee. ❑ Attended the monthly Points Communities Mayors Meeting. ❑ Attended the Police Department's staff meeting. ❑ Met with Chief Chen and top security officials at Bill and Melinda Gates' estate to discuss common security concerns and issues. ❑ Met with numerous drop -in guests at City Hall. Medina Beach Project: Following the Council Meeting of April 11th, the City Manager contracted (not to exceed $5,000) with Attorney Mr. James Lynch of KL Gates, Inc. Law Firm to help expedite remaining approvals needed to begin Medina Beach repairs this summer. Case files were forwarded to Mr. Lynch, who then met with the City Manager and Public Works Director at City Hall on April 26th to personally inspect the repair site and discuss planned actions. The results were swift and positive. As of Wednesday May 9th, the City has now received all necessary approvals except for the final sign -off by the Corps of Engineers (COE), which merely acts as the coordinating/administrative oversight agency to insure overall approvals. Their letter authorizing the work to begin is largely a formality, and the City's contractor has been notified to make preparations to enter the water on the earliest allowable date, July 15, 2007. Medina School Parking and Circulation: Following a meeting with Principal Jennifer Rose, the CM hosted a meeting at City Hall on May 3rd with Ms. Rose, the Bellevue School District Facilities Director, Gibson Traffic Consultants, and City Staff. The purpose of the meeting was to discuss policy, enforcement and engineering solutions to the parking and circulation problems at the campus. Some new relevant information learned at the meeting includes the fact that of the ITEM H - 6 90 additional primary grade students from Clyde Hill hosted at Medina this year and next, 50 arrive by school bus. This fact lessens the perceived impact of the students temporarily enrolled at Medina Elementary, and strongly suggests that problems experienced now will not fully abate in the 2008-2009 school year. Furthermore, school policies influencing driving behavior, coupled with law enforcement efforts have been exemplary. If the school cannot identify, or is unwilling to implement, design changes on campus, then the City may need to reconsider permitting parking along the frontage of the campus. Medina Prevails in Court Jurisdictional Challenge: Almost a year after the case was appealed to the state's Supreme Court, the High Court ruled in favor of Medina et al. This case preserved the City's right to contract with the City of Kirkland for municipal court services, and reaffirmed subject matter expertise and jurisdictional rights. An outstanding bill is due to Clyde Hill for approximately $10,614 for the City's shared portion of defense costs. Medina Days: Shortly after the Council's direction, on April 19th, the CM met with Bret and Patty Jordan to discuss efforts to produce a 2007 Medina Days celebration. The City reaffirmed its commitment to providing funding for fireworks, police and public works staff support, and administrative assistance. The Jordans have competing obligations this year and will not be able to allocate as much time to the event as they have in past years, but have pledged to undertake some tasks, and to work with others to help find a Chairperson, or co -chairpersons. A "Keep this Date" for Medina Days postcard was mailed out citywide recently, and the City is helping to solicit volunteers. More Noticing for Public Meetings and Events: In response to City Council's desire to have more public noticing of City meetings and events, City Hall has implemented an e-notification system. Residents and others can sign up for this service on the City's website; email addresses will not be shared or used for any commercial purposes. Sandwich boards announcing City Council (and other) meetings have been designed and are being created. Hopefully, some or all of them can be in place for the May 14th meeting. Cable T.V. Franchise Agreement Close to Final Approval: The City's consultant, River Oaks Communications Corp, has forwarded the City the latest version of the Medina Comcast Cable Franchise and Regulations. Some final tweaking is being attempted before the Regs and Franchise are brought back to Council —perhaps as early as June. National Arbor Day 2007: On April 27th the Mayor, members of Council, and City staff commemorated National Arbor Day by planting a Japanese Maple tree on the City Hall South lawn/beach area. A small group of Medina Elementary School children participated in the ceremonies, while enjoying refreshments. The Arbor Day observance also fulfills one of the National Arbor Foundation's criteria to earn and maintain status as a "Tree City". 2 ITEM H-6a CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www.medina-wa.gov MEMORANDUM DATE: May 9, 2007 TO: Mayor and City Council FROM: Medina Emergency Committee and City Manage RE: Windstorm 2006 — Status of Follow-up Items INTRODUCTION: The Medina Emergency Committee submits this update, relative to progress being made in addressing needs which were included in Chief Chen's December Windstorm After Incident Report of January 2, 2007. LESSONS LEARNED AND AREAS IN NEED OF IMPROVEMENT: 1. The welfare of the elderly and of those who could not care for themselves was a major concern. An article was placed in the Medina Newsletter, requesting that those who are or who know of anyone needing special assistance during an emergency be identified. All information received relative to these Special Needs Residents has been included in Medina's Emergency Directory. 2. Complaints of raw sewage as a result of the flooding caused by heavy rains on December 14, 2006. Situation had occurred as a result of the City of Bellevue having had a generator failure. Once generator was up and running, situation was resolved. 3. Phones in the police station were unusable until city's IT administrator was able to reset the server on Monday December 18, 2006 at noon. Even then, we only had partial capabilities. Hardware and connectivity alterations have been made to DNS (IP phones, email) and Blackberry servers (mobile email). Written instruction on restoration of servers has been provided to 2 staff members of City Hall and has been scheduled to be provided to police staff as well. Standby generator with auto switching to be installed to power all systems within city hall building. ITEM H-6a 4. Server down despite generator power to the basement lights of city hall. (Police dept.). No internet, phones or heat at police station. Unable to communicate outward or receive incoming calls from citizens. Standby generator with auto switching to be installed to power all systems within city hall building. 5. Officers had to bring in gas to the city hall generator to keep the generator working, thus taking them away from patrol duties. New generator will run on natural gas, with a minimum 500 gallon, 3-5 day supply of liquid propane back-up. 6. Although we did utilize the city VHF system, the radios were not fully utilized by community members who had access to them. We need to set up a protocol as to how and when the radios need to be used. Communications Committee developing protocol for radio use. 7. Some citizens were insistent on riding out the power outage and staying put, thinking the power would come back on faster than it did. Awaiting Puget Sound Energy response to request for information relative to actions they are taking to lessen impact of such events on communities. 8. Not enough officers available for work the first and second night of storm. Some officers were unable to get to work, due to blockages or home emergencies. At the time of the storm, the Police Department was short staffed. 9. Officers were unable to write reports or reconcile paperwork at city hall until the mobile communications center was deployed. New generator will remedy situation. Mobile communications center available as well. 10. Cold, wet and windy weather complicated and slowed the emergency response. Inability to control weather. Response slowed due to downed trees on roadway. 11. Some citizens perceived a lack of information flow to the community and a total breakdown of city administration. Incident Commander alone for first part of the emergency until others from Police Department and Public Works arrived. Need to drill and re -drill Comprehensive Emergency Management Plan with all staff. Continue to mobilize community so that volunteers may respond, under the direction of the Incident Commander. 2 ITEM H-6a 12. No official interaction with any Hunts Point leader or administrator. Protocol has been established which will result in timely interaction with Hunts Point officials to exchange information about services, emergency situation updates, and to share resources. 13. Although Hunts Point has also purchased VHF radios identical to Medina's, the radios had not yet been deployed to residents for use. As of 4/25/07, ten of twelve radios have been distributed in Hunts Point. 14. Intersection lights totally dark due to the power outage. Some people didn't even know to stop and continued to drive straight thru. An extreme and high hazard for collisions under these circumstances. Need to have adequate supply of flares and battery operated signs. CERT Teams may possibly assist with this task in future, under the direction of the Incident Commander. 15. Sandwich board stop signs for the dark intersections at 84th Ave. NE and NE 24th and Lake Washington Blvd and NE 10th Street were ultimately erected by the city of Medina Public Works crews. Need to have adequate supply of flares and battery operated signs. CERT Teams may possibly assist with this task in future, under the direction of the Incident Commander. 16. Officer(s) had to leave posts to get barricades from the city shop and then place them out in the community. Necessary if public works crew not yet available. CERT teams may possibly do in the future, under the direction of the Incident Commander. 17. Improve the process in which the city notifies non -essential employees not to come in. Since we are such a small city, all employees are essential and should have role in emergency, if they are available. 18. Not enough city/administrative leaders present to help coordinate. City contact phone numbers, emergency response protocol, and reporting procedures have been updated. Principal contacts and back-up contacts have been established. Cross training will occur so that some functions can be assumed by other staff, where permitted by law. 19. Need to improve communication with the three local school administrators. All schools now have VHF radios. ITEM H-6a 20. Need for continual training and keeping emergency preparedness equipment ready. Interlocal Agreement with Bellevue School District for placement of the emergency storage shed at Three Points Elementary School has been forwarded to Jack McLeod for School District signature. Upon approval by the school board, public works department will proceed with electrical service to the shed and pre-fab shed will be ordered. Approximate cost will be $8,000. 21. Because during the first several days, there were very few gas stations open on the eastside, our officers had to drive into Seattle to gas up our patrol cars. Some of our officers had to use their own funds to pay for gas and later seek reimbursement. Two new transfer fuel tanks have been purchased. These will be stored at the Public Works yard (one 100 gallon unleaded and one 100 gallon diesel). 22. Officers went their entire shifts during the height of the windstorm without any rest or lunch breaks. Some officers worked in excess of 16 hours each day. Having City Hall operational with new generator will provide a place for rest and breaks. 23. Comcast TV also went down leaving the area without cable television to receive information updates. Awaiting response from PSE and Comcast as to measures they may be taking to ensure better communications following such an event, as well as possible hazard mitigation measures now in place. 24. As our only source of communication with citizens, cell phones were unreliable during the power outage as service was sometimes unavailable, presumably due to the out of service cell towers in the area. Beyond our control. 25. As officers were coming into work during the height of the windstorm in the middle of the night, many of the access routes were blocked by active downed power lines and trees causing very hazardous and unsafe traveling conditions. Beyond our control. Needed Equipment or Resources: 1. Purchase a larger generator that is wired to power not only the lights and heat at city hall, but will also ensure that phone and computer capabilities are available. Only one vendor had provided a bid quote and it included two different generator suppliers for our consideration. Bid for emergency generator for City Hall was reviewed and compared to the State bid for purchase and installation. Second bid received May 4. Please refer to Public Works Report for specific information. ITEM H-6a 2. A UPS backup to keep the city phones and internet server on-line. Current UPS functioned correctly, powering down all servers after 30 minutes, with no loss of data. Installation of standby generator will ensure systems remain online in the event of another outage. 3. A larger fuel reserve for the city is needed and it needs to be co -located in different places. If this power outage had continued for several more days, or if this had been a big earthquake, the city would have run out of gas for our patrol cars and generators. Two new transfer fuel tanks have been purchased and will be stored at the Public Works yard (one 100 gal unleaded and one 100 gal. diesel). Dual storage areas are a consideration for the future. 4. An adequate area for city personnel to eat, sleep and shower. In the event of a large scale disaster, the city would benefit from having facilities where employees could humanely rest for short periods before returning to work. Situation will improve with new generator. We now have 5 day supply of food and blankets for employees. 5. Purchase some auxiliary battery generated portable signs that can relay important community messages wherever they are placed, or identify a better system to relay information to citizens at city hall or via the kiosks. Intention to obtain one or two mobile electronic message boards, possibly with grant funding. 6. A functional legitimate Emergency Operations Center (EOC) where city hall can continue to operate. At the Council's Direction, the City Manager is conducting a space study for City Hall, and will incorporate the need to designate a suitable space for an EOC. This report is expected to be sent to Council on June 11, 2007 7. Identify other alternatives to communicating in the event of a wide spread power outage. Could invest in satellite dish TV and satellite telephone for city hall as a redundancy in the event Comcast goes down. Command vehicle has satellite service for TV. Can connect to City Manager office and other TV at City Hall EOC for $400 to install and antenna equipment. Cost would be $5.00 per month. 8. Contract with outside Data Server companies: one of the resonating themes was the city's inability to function and communicate from city hall due to no power which killed the local server that powers internet or telephone service. Communications Committee is exploring this possibility. ITEM H-6a SUMMARY: The City of Medina Emergency Preparedness program continues to move forward with the support of the Medina City Council and resident volunteers. This Windstorm Follow-up Report is respectfully submitted by the Medina Emergency Committee and City Manager. 0 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: ITEM 1-1 Public Hearing -- Traffic Mitigation Modification for Nonresidential Uses May 14, 2007 April 9, 2007 SUMMARY OF ISSUE/TOPIC: An ordinance has been prepared that would clarify the role of traffic generation in the decision criteria for special use permit applications. COMMISSION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A COMMENTS: The attached ordinance reflects three wording changes requested by the City Council on April 9. ❑ No Action Requested M Action Requested ATTACHMENTS: Item I - 1a draft ordinance amending the special use permit criteria for nonresidential uses to specifically address traffic impacts BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $0 ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ M N/A RECOMMENDED MOTION: - (ADOPT/APPROVE/AUTHORIZE) move to adopt the draft ordinance prepared by staff. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. ITEM I-1a CITY OF MEDINA ORDINANCE NO. XXX AN ORDINANCE AMENDING MMC 17.56.050, AND MMC 17.56.052 TO AMEND THE SPECIAL USE PERMIT DECISION CRITERIA WITH RESPECT TO TRAFFIC GENERATION. THE CITY COUNCIL OF THE CITY OF MEDINA DO ORDAIN AS FOLLOWS: SECTION 1: MMC 17.56.050 AMENDED. Medina Municipal Code Section 17.56.050 is amended to read as follows: 17.56.050 Conditions. No conditional or special use permit shall be issued unless the hearing examiner finds the proposed facility: A. Is compatible with the intent of the comprehensive plan for the city; B. Has no materially detrimental effects on neighboring properties due to excessive noise, lighting, off -site traffic generation, or other interference with the peaceful use and possession of said neighboring properties: C. Has been designed to minimize adverse effects on neighboring properties; D. Is consistent with applicable special use provisions of this code. SECTION 2: MMC 17.56.052 AMENDED. Medina Municipal Code Section 17.56.052 is amended to read as follows: 17.56.052 Special use criteria for schools. No structure shall be constructed or installed for a use as a school or for a use that is accessory to a school unless the city council finds that the proposed facilities meet the following special use criteria: Ordinance No. XXX ITEM J-3 M�o��` CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 r (425) 233-6410 www.medina-wa.gov MEMORANDUM DATE: March 6, 2007 TO; City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: 84"' Ave NE Poplar Tree Removal Contract Councilmember Vail Spinosa was absent from the February Council meeting and subsequently requested that the 841h Ave NE Poplar Tree Replacement contract be placed on the March Council agenda. The contract for the removal of 65 poplar trees along 84ih Ave N E and replacement with 22 Bowhali maple trees under Phase I of the two phase plan has been signed by Seattle Tree Preservation. The cost for Phase I is $ 140,000 to which the Overlake Golf & Country Club will contribute $ 45,000. Phase I is anticipated to be accomplished by mid -March. Phase 11 to be accomplished by 2010 will include the removal of another 51 trees and replanting of 17 maple trees at a cost of $ 104,000 to which the Country Club will contribute $ 35,000, Iof13 ITEM I-1 a A. Compatibility. School facilities and grounds must be compatible with the content of the comprehensive plan for the city and with any neighborhood planning goals which are adopted by the city. B. Setbacks. All parts of any building shall be set back 40 feet from any property line except that where the adjoining property is zoned for residential use, the setback shall be 60 feet. C. Landscaping. Permit applications must contain a design for a landscaping buffer upon each of the site's property lines which adequately mitigates visual and noise impacts of the school on surrounding residences. The design shall detail the location and species of proposed trees and vegetation. The design shall include use of year- round foliage patterns where appropriate. Lines of sight necessary for safe school operation shall be considered in the landscaping plan. The landscaping plan shall accomplish aesthetic goals while minimizing impacts to safety -required lines -of -sight. D. Pedestrian and Vehicular QFG61latiGR Plan. The application shall include a pedestrian and vehicular seise plan. The eafiee plan shall emphasize safety and efficiency in the managernen+ circulation of typical school -generated walking and traffic. The G+riee plan must include school bus loading and unloading operations, deliveries and parking management. The plan shall include off -site traffic generation estimates that are prepared by a qualified professional traffic engineer. The plan shall include measures for mitigating off -site traffic impacts on neighboring residences. E. Lighting. With due consideration for safety concerns, the application shall include a lighting plan which establishes an overall lighting level which is compatible with a single-family neighborhood. School lighting should be designed to light only school property. F. Safety. The layout of buildings and the lighting design shall not create dead-end paths or concealment potential. G. Parking. The proposal shall include an adequate number and size of parking spaces taking into consideration the requirements of buses, staff, parents and deliveries. H. Height. The height at any point of any building or structure shall not exceed 35 feet measured vertically from the original or finished grade, whichever is lower. I. Massing. In addition to the maximum building height restriction of subsection H of this section, the design of the building shall minimize the amount of three-dimensional bulk existing in the first 20 feet of the building on all sides of the building that adjoin residential -use properties, including residential properties which are separated from school property by a street. This minimization of bulk shall be accomplished through pitched roofs, step -backs or other architectural design techniques that reduce the perceived height of the building and eliminate flat facades facing residential properties. Ordinance No. XXX 2 ITEM I-1a J. Land Use Designation. Construction of school buildings or associated structures shall only be allowed on parcels which are designated as school properties on the official land use map of the city. K. Minimum Lot Area. The building site shall have a minimum lot area as follows: 1. Elementary, five acres for the first 100 students, and one-half acre for each additional 100 students, or fraction thereof. 2. Junior or senior high, 10 acres for the first 100 students, plus one-half acre for each additional 100 students or fraction thereof. L. Maximum Lot Coverage. The school and all auxiliary buildings shall not cover more than 35 percent of the building site. SECTION 3: EFFECTIVE DATE. This ordinance shall take effect five days after its publication or the publication of a summary of its intent and contents. PASSED BY THE CITY COUNCIL ON THIS 14 DAY OF MAY, 2007. Miles R. Adam, Mayor Approved as to form: Wayne D. Tanaka, City Attorney Rachel Baker, City Clerk Passed: Filed: Published: _ Effective Date: Ordinance No. XXX 3 ITEM 1-2 ,City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: Public Hearing — Upland Road Right of Way Street Vacation MEETING DATE: May 14, 2007 DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: April 9, 2007 SUMMARY OF ISSUE/TOPIC: An ordinance has been prepared approving vacation of easterly 20 feet of Upland Road COMMISSION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A COMMENTS: Appraisal has been completed. The vacation requires a public hearing prior to council approval. Following the hearing the council may choose to deny the vacation petition or may approve the vacation and approve the ordinance. ❑ No Action Requested M Action Requested ATTACHMENTS: Item I- 2a draft ordinance BUDGET/FISCAL IMPACT:$326, 700 EXPENDITURE REQUIRED: $0 ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ ® N/A RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) N/A If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. ITEM 1-2 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 233-6410 www.medina-wa.gov MEMORANDUM DATE: May 7, 2007 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: Public Hearing for Upland Road Street Vacation The owners of 438, 426, and 414 Upland Road requested the vacation of the public right-of-way fronting upon their properties. After field verification of the public right-of-way usage for ingress, egress and public utilities, the Director of Public Works recommended the vacation of the easterly twenty (20) feet since the public road and utilities are located within the westerly forty (40) feet of the public right-of- way. The appraiser retained for ascertaining the value of that portion of the public right- of-way (the easterly 20 feet) is Phil Moser of Benchmark Appraisers. Mr. Moser's appraisal is attached. Mr. Moser's estimated the Fair Market Value to be $326,700. recommend that the Public Hearing be held and if no objection is raised, that the City Council grant the request to vacate that portion of the easterly twenty feet of Upland Road fronting upon the applicants' properties for the sum of $326,700. ITEM 1-2a ORDINANCE NO. XXX AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, VACATING A PORTION OF THE UPLAND ROAD RIGHT-OF-WAY, ESTABLISHING COMPENSATION FOR THE VACATION AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the owners of the property abutting portions of Upland Road have petitioned for a street vacation, and WHEREAS, the proposed street vacation is for the area depicted in the site plan attached as Exhibit A and the legal description attached as Exhibit B, and WHEREAS, Resolution No. 324 set a public hearing date of March 12, 2007 for a public hearing on the vacation of the right-of-way, and WHEREAS, notice of the public hearing was given in the manner provided by law for street vacation hearings and the City Council held the public hearing as scheduled and heard testimony from all interested parties, and WHEREAS, the hearing on March 12, 2007 was continued until May 14, 2007, and WHEREAS, at that time the hearing was conducted and all who wished to testify were afforded an opportunity to do so, and WHEREAS, the right of way to be vacated has been appraised as provided in RCW 35.79.030, and WHEREAS, after considering the public testimony and the information presented by City staff the City Council decided to vacate the right-of-way and hereinafter provided, now, therefore. THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Findings. The Medina City Council finds that: A. That portion of Upland Road right-of-way for which vacation is sought is surplus to the City of Medina's needs for road purposes; and B. The vacation of the right-of-way would not impair access to any property or otherwise impinge upon the property rights of the City of Medina or any private landowner. Ordinance No. XXX 1 ITEM I-2a Section 2. Vacation/Compensation. The right of way legally described in Exhibit B is hereby vacated. Pursuant to RCW 35.79.030 the City Council establishes the compensation to be paid by the abutting owners at $ Section 3. Duties of Medina City Clerk. The Medina City Clerk is hereby authorized and directed to record a copy of this ordinance with the King County Department of Records and Elections, upon payment of the compensation specified above. In the event such payment is not made prior to 1, 2007, this Ordinance shall terminate and be of no force or effect. Section 4. Effective Date. This ordinance shall be in full force and effect five (5) days from and after its passage and publication as provided by law. PASSED by the City Council and APPROVED by the Mayor of the City of Medina, Washington, at a regular meeting thereof held this 14 day of May, 2007. CITY OF MEDINA, WASHINGTON Miles R. Adam, Mayor ATTEST: Rachel Baker, City Clerk, APPROVED AS TO FORM: OFFICE OF CITY ATTORNEY Wayne D. Tanaka, City Attorney Ordinance No. XXX 2 ITEM I-2a SUPPORTING DOCUMENTATION RESOLUTION NO. 324 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, INITIATING REVIEW OF VACATION OF A PORTION OF UPLAND ROAD AND SETTING A PUBLIC HEARING. WHEREAS, the City has received a petition requesting vacation for a portion of Upland Road as identified in the vicinity map in Exhibit A and legally described in Exhibit B; and, WHEREAS, the City Council has determined it will initiate a street vacation review by resolution as authorized by RCW 35.79.010; now, therefore, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council hereby initiates the review and consideration of a request to vacate a portion of Upland Road as identified in the whereas clauses above. Section 2. Pursuant to the requirements of RCW 35.79.010, the City Council hereby sets a public hearing on the proposed street vacation. The hearing at City Hall, Medina is set for 7:00 PM on the 12 day of M , 2007, or as soon thereafter as the public may be heard. Said date is not more than sixty days nor less than twenty days after the date of passage of this resolution. Section 3. Pursuant to RCW 35.79.020, copies of this Resolution shall be posted in three of the most public places in the City and in a conspicuous place on the street sought to be vacated. In addition, notice, consisting of this Resolution shall be Resolution 324 -I- 1 of 15 sent by mail, at least 15 days before the hearing to the owners of all lots, tracts or parcels of land abutting upon the portion of the street to be vacated, as shown on the rolls of the county treasurer. RESOLVED this I2 day of rtVLt 2007. APPROVED: vka� �R-- Azq-o�� MAYOR, MILES R. ADAM ATTEST/AUTHENTICATED: CITY LERK, RACHEL BAKER APPROVED AS TO FORM OFFICE OF CITY ATTORNEY Wavrie D. FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. 12`f Resolution 324 - 2 - 2of15 r r 11440t D^U i S r 12870 iiai00iod r EAS'6,; �078.76� i62U0d r` S i M 3 A 30 i9 OW iAn= EK 0 30 30 r I !r ^p a isi20t m m n tCU m 900e1705 jro N85-244--44iW1O ai 6im Q�N 0U w 4iU` m ro4r° _ o cn 5;!33 1 9,7g! _` - t - p�W i29"0t m 14664t M 2 4 851210095 }ELL6n 4 yTM 45 871123'8i59�96+F i6573i 9 Tv 0 rr fig ° 6 q�' so 00d m N�6tN�� 1g �5` ��QHeO � AD) �1.09 m > r �L. B - -rye P 43.() 111 I7 s1 �p 5 Qr 36537d �. ��� ^2 h s \AQ� 1 . Ot 1 it 1 4e� /r @yrY ✓anti Cep /_� t cM i0 yiiourrQ12 090 1 M / �-^ 91 Mom. 1117p i 269AbM-_>> �i -Y-�-- 2406 In 3 - _soro�'- 1 29 _ o 2e 27 26 ASK �T gNcAil- r'4 3of15 EXHIBIT B PROPOSED UPLAND ROAD STREET VACATION LEGAL DESCRIPTION OF THE PROPOSED STREET VACATION: THE EASTERLY TWENTY FEET (20') FRONTING UPON LOTS FOUR THROUGH TWELVE OF BLOCK 15 OF THE PLAT OF KENWOOD PARK AS RECORDED IN VOLUME 8 OF PLATS, PAGE 26 RECORDS OF KING COUNTY, WASHINGTON, AS MEASURED AT RIGHT ANGLES TO THE CENTERLINE OF THE PUBLIC RTGHT-OF-WAY OF UPLAND ROAD, AS SHOWN ON EXHIBIT A, ALSO KNOWN AS HARMON AVENUE ON THE ORIGINAL PLAT OF KENWOOD PARK AS RECORDED IN VOLUME S OF PLATS, PAGE 26 RECORDS OF KING COUNTY, WASHINGTON. A REAL PROPERTY APPRAISAL. This is an abbreviated summary report of residential real estate appraisal process, which is intended to comply with the requirements set forth under the Uniform Standards of Professional Appraisal Practice (USPAP) for a summary appraisal report. As such, it presents summary discussions of the data, reasoning, and analyses that were used in the appraisal process to develop the appraiser's opinion of value. Additional supporting documentation concerning the data, reasoning, and analyses is retained in the appraiser's files. The depth of discussion contained in this report is specific to the needs of the client and for the intended use stated below. The appraiser is not responsible for unauthorized use of this report. PROPERTY: Portion of Upland Road Medina, WA 98039 Appraisal Job OWNER I CLIENT: City of Medina 601 Evergreen Point Road Medina, WA 98039 CONTACT: Wayne U. Tanaka Ogden Murphy Wallace EFFECTIVE DATE; April 18, 2007 APPRAISAL FILE: 07041603 - 70434 5of15 PURPOSE OF APPRAISAL AND INTENDED USE The purpose of this assignment is to provide the appraiser's best estimate of the subject property's fair market value as of the effective date, April 18, 2007. Fair Market Value is defined by Federal Regulatory Agencies as follows: "the amount in cash, or in terms reasonably equivalent to cash, for which in all probability the property would have sold on the effective date of the appraisal, after a reasonable period of exposure time on the open competitive market, from a willing and reasonably knowledgeable seller to a willing and reasonably knowledgeable buyer, with neither acting under any compulsion to buy or sell, giving due consideration to all economic uses of the property at the time of the appraisal." Source: Uniform Appraisal Standards for Federal Land Acquisitions; Published by the Appraisal Institute in cooperation with the U.S. Department of Justice, December 2000. Page 30. This appraisal is intended solely to support decision -making by the client regarding the market value of the subject property. Intended users are limited to the client and the current property owners. INTEREST VALUED / EFFECTIVE DATE OF APPRAISAL The fee simple interest in the property is appraised as of April 18, 2007. Physical inspections of the subject property were made in March and April of 2007. SUBJECT PROPERTY IDENTIFICATION 1 DESCRIPTION The subject property is defined as that portion of the eastern 20 feet of the Upland Road (870' Avenue) street right of way that adjoins Lots 4 through 12 of Block 15 in the plat of Kenwood Park in Medina, WA. These lots are currently developed as three separate tax parcels with street addresses of 414, 426, and 438 Upland Road (aka 87t" Avenue NE). The parcel is 297 feet in length for a total area of 5,940 square feet. This appraiser has not received or reviewed a full legal description of the subject property but the legal description for this property is assumed to be contained in City of Medina files and is assumed to be a direct match to the above stated physical delineation. The subject parcel has an orientation that is generally north -south and is mostly level; it is partially landscaped and partially open. There is a minimal view potential to the west but the adjoining lots and potential development of the parcel results in the site having no contributory view amenity. FILE 07041603 - 70434 87` 1 Avenue Street Vacation; Medina, WA Page 2 6of15 SPECIFIC LIMITATIONS AND ASSUMPTIONS See also general assumptions and limiting conditions in the appendices to this report. In undertaking this assignment the following specific limitations and assumptions are utilized: 1. Information provided by the client's representative and other parties was relied on for specific information that was not readily observable during the limited site inspections. 2. No surveys or full title reports were conducted or reviewed by the appraiser. The property as valued is assumed to be marketable with appropriate title and free and clear of any liens, restrictions, reservations, or easements. 3. There are no hidden, unapparent conditions of the subject property or sub -soils that render it more or less valuable, including but not limited to any toxic wastes. Appraiser takes no responsibility for such conditions or for results of engineering studies that might be required, 4. Of the three generally recognized approaches to value, only the market sales comparison approach was utilized. Neither the cost approach nor the income approach are applicable to this valuation assignment. 5. In this report, the words "subject" and "subject property' refer to the entire property described above, unless specifically stated otherwise. SCOPE OF THE APPRAISAL ASSIGNMENT The following steps were followed in applying the appraisal process to this assignment and in arriving at a final estimate of market value as reported: A) After receiving the assignment a preliminary search of available data sources was made to determine market influences and other significant factors pertinent to the subject property. B) Available information on the subject property itself was gathered using King County Assessor's records, plat maps, and materials provided by the representatives of the City of Medina and the owners of the three adjoining tax parcels. C) A limited physical inspection of the subject property and neighborhood were made. D) A Highest and Best Use analysis was completed. E) A search of City Files, assessor records, and Multiple Listing Service records were made to identify the most applicable sales and transactions in the marketplace. F) Site visits were made to the most applicable properties selected from the available data. F) Based on the completed research and analysis, a conclusion was developed about the subject property's Fair Market Value as of April 18, 2007. G) This report was then completed and delivered to the client, which constituted the end of this assignment. Appraiser, by reason of this appraisal, is not required to give further consultation or testimony, or to be in attendance in court with reference to the property or appraisal unless prior arrangements are made. FILE 07041603 - 70434 87"' Avenge Street Vacation; Medina, WA Page 3 7of15 HIGHEST AND BEST USE ANALYSIS Highest and best use of a site is that use which is legal, physically possible, financially feasible, and which results in the greatest value to the land. The subject site is vacant and the adjoining parcels are zoned R-16, a single family zoning that requires a minimum lot size of 16,000 sf. The subject parcel, being 5,940 sf, is not developable without assemblage to adjoining property. This fact severely limits the market for the parcel and results in the parcel having value to a limited number of parties The parcel provides the City of Medina with legal right of way for transportation and utilities, potential to expand that portion of Upland Road, open space, and maintenance of current development limitations for the adjoining parcels. The parcel has value to owners of the adjoining parcels if it, or portions of it, are assembled to these adjoining parcels. Such expansion of site areas would provide the adjoining properties with legal control and possible increased privacy. More importantly, the added lot size would proportionally increase both the available building pad (due to setbacks) and the permissible structural and impervious surface coverage allowances. This value is still relevant to sites with existing improvements in part because of the market's willingness to construct newer and larger houses even when the current improvements have significant value as -is. As the property is transferred into private ownership, there is also an advantage to the City of Medina in the form of increased assessment and therefore tax revenue. Other parties to whom this parcel has measurable value would be speculators, however the market value of the parcel to these parties is reasonably limited to no more than its value to either of the aforementioned parties and is further reduced by the need to provide access easements to the adjoining three sites. Based on the above considerations, the highest and best use of the subject site is assemblage to the adjoining lots along its eastern edge. More specifically, the highest and best use of the subject parcel would be to divide it into three portions in proportion to the amount of frontage of each of the three adjoining residential parcels on the east side, and assemblage of each piece onto the corresponding parcel. CALCULATION OF ASSEMBLAGE(S) The following table summarizes the sizes of the existing three parcels adjoining the subject parcel as well as the impact of assembling the subject site in proportion to the frontage of each parcel. Site Current Size Frontage Proportional Resultinq Size Frontage 438 Upland Rd. 19,170 sf 51 feet 17.2% 20,192 sf 426 Upland Rd. 28,940 sf 147 feet 49.5% 31,880 sf 414 Upland Rd. 20,260 sf 99 feet 33.3% 22,238 sf FILE 07041603 - 70434 870' Avenue Street Vacation; Medina, WA Page 4 8Of15 APPROACH TO VALUATION Given that the highest and best use of the subject parcel is division and individual assemblage to the adjoining property, the appraisal valuation is based on the increased marketability and valuation to these three properties. With a 16,000 square foot minimum lot size, none of the three parcels would cross any development 'threshold'; all are currently legal conforming sites and, even in the case of the larger assemblage (on the middle of the three parcels in question), the increased lot size does not provide enough site area to allow future (conforming) subdivision of the site. While all three adjoining sites have strong views, the views are to the east and would not be enhanced by the addition of the west side level areas. In each case, as noted earlier, the added value is based on the increase in building areas and the proportional increase in usability and potential building size (coverage) allowed. The added market value to each parcel is best estimated by applying the market value, per square foot of land, to the additional site size(s). In the case of this appraisal, this application applies proportionately to all three adjoining properties and therefore the market value of the subject parcel is based on the total size of the parcel which is 5,940 square feet. Public files documenting three relatively recent street vacations (in Kirkland and Yarrow Point) were reviewed and were relied on to corroborate both methodology and valuation. In all cases, the methodology employed was to value the surrounding land and use the derived value per square foot, applied to the area being vacated, to determine market value. In particular, Yarrow Point recently vacated a rectangular parcel of 948 square feet on the southeast corner of NE 38'h Street and 94"' Avenue NE. The parcel abuts a tax parcel where a new single family home is currently under construction. The zoning of this property is R-12 which requires a minimum of 12,000 square feet for a conforming lot. The original site was 10,000 square feet so the assemblage of an additional 948 square feet moves the parcel closer to conformance but does not result in the parcel crossing any sort of barrier for development other than lot coverage and setback changes. This appraiser did not review the appraisal used in the Yarrow Point transaction and can not comment on the precise valuation conclusions, however the vacated parcel (in Yarrow Point) was appraised at $84,000. (based on $88.50/sf) and the transaction in fact occurred with exactly that payment to the Town of Yarrow Point. FILL 07041603 - 70434 871h Avenue Street Vacation; Medina, WA Page 5 9of15 COMPARABLE MARKET ANALYSIS In researching this assignment, historical records of transactions of improved and vacant properties in the subject's market area were reviewed. Research was done utilizing the North West Multiple Listing Service (NWMLS), King County Assessor's Records, company tiles and through interviews with Realtors and appraisers active in this specific area. Adequate data was found in the subject's immediate market neighborhood to establish a range of market values for limited view building sites. A sampling of these data points is presented below; additional analysis is contained in appraiser's files. Address Price Sale Date Site Size Price per Square Foot 830-84'" Avenue NE $950,000. 1/2007 17,889 sf $53. 8650 NE 7' Street $955,000. 1/2007 16,534 sf $58. 515 — 82'a Avenue NE $725,000. 11/2006 10,812 sf $67. 8642 NE 7°i Street $920,000. 412006 11,575 sf $79. There is also a current listing of three limited view building sites located at the southeast comer of the intersection of Overlake Drive West and 81" Avenue NE in Medina Heights. All are currently under contract and are expected to close and record in April 2007. The first lot is 12,349 square feet in size and sold at $675,000. (—$551sf); this value rises to approximately $74. per square foot after adjustment for the reduction in usable area due to stream issues. The second lot is 9,265 square feet in size and sold at $795,000. (—$86./sf). Both of these sites are legal non -conforming sites. The third site is much larger at 20,314 sf and sold at $1,150,000. (—$57./sf). The range of indicated values from the above data is from $53. to $86. per square foot. The range of indicated values for the larger parcels (over 16,000 square feet) is from $53. to $58. FILE 07041603 - 70434 87"' Avenue Street Vacation; Medina, WA Page 6 10 of 15 FINAL RECONCILIATION Given the size of the assembled parcels, the value of the additional land is estimated to be at the lower end of the range indicated above, or $55. per square foot. This value is applied to the subject parcel (5,940 sf to give the estimated market value for the subject property. Based on the available data and the analysis completed, the subject property's Fair Market Value, as of April 18, 2007, as a contributory portion of the adjoining parcels is estimated to be $326,700. If there are any questions regarding this appraisal report please contact the appraiser directly at (425) 453-8043. 4/18/2007 Date Signed Philip I. Moser (270-1701159, exp. 2l2712009) ADDENDA Location Map Subject Photographs Subject Plat Maps Appraiser's License and Qualifications FILE 07041603 - 70434 87"` Avenue Street Vacation; Medina, WA Page 7 11 of 15 LOCATION MAP FILE 07041603 - 70434 87`' Avenue Street Vacation; Medina, WA Page 8 12 of 15 SUBJECT PHOTOGRAPHS Looking South from North End of Subject Parcel Looking South along Middle of Subject Parcel Looking North from South End of Subject Parcel FILE 07041603 - 70434 87fh Avenue Street Vacation; Medina, WA Page 9 13 of 15 SUBJECT PHOTOGRAPHS Looking from Subject Parcel East to 438 Upland Rd. Looking from Subject Parcel East to 426 Upland Rd. Looking from Subject Parcel East to 414 Upland Rd. FILE 07041603 - 70434 871h Avenue Street Vacation; Medina, WA Page 10 14 of 15 SUBJECT PLAT MAPS FILE 07041603 - 70434 87'" Avenue Street Vacation; Medina, WA Page 11 15 of 15 Nmm�° - D W U O Q o 0 $ OS. 0 0 0 a Z z a mY n U 0 Q Gu' m m T Y3 E m 43 Yt Y3 L^ FS w E 16 E E E E E Ep E 8 E E E E a 2 K a a a a a a a a a a a _ �C1 ui � in din inainaN np W ¢ N in � m' p, z E ti m c c m m c c` z £ d t n 0 w • Z? 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E t � •§ { a 2 7 ■a § { ! & a� §! {») \ !®\ E 4fw 0 E`2 ® {\\ 0 } 2f/ { \([ 2 \ §>f � K ®`t co ; \7§ ` k� ( ,ƒ ° �■/ To k ( 2 t ci ici } � �__, , R-ul .2§ 7 \jz $ 2 — )(§ d \ ® -W ■& § (((\\( \ /.§J} § § 0Ke� § §/§§ § ) ; ma �; § § b k�k§ 2 § u �,Q ITEM J-2 mf Nib CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www.medina-wa.Qov MEMORANDUM DATE: May 14, 2007 TO: Mayor and City Council FROM: City Manager RE: Public Safety Enhancement RECOMMENDATION It is recommended that the Mayor and City Council direct the City Manager as follows: To develop and issue an RFQ for professional consulting services in connection with the City of Medina's desire to design, build and operate a fixed point ALPR- enabled camera surveillance system at a single portal of entry to the City and to evaluate this pilot project location for a period of one-year following its activation. Additionally, the pilot project should include one mobile ALPR scan system in a Medina Patrol car, which can be rotated and parked at alternate points of entry to the City, and evaluated as a mobile terminal as well. 2. Direct the City Manager to investigate and study alternative financing strategies for building out the ALPR system to include all portals to the City, should the pilot project prove successful. Such funding plans should include the creation of a Citywide LID or assessment district to pay for creating and maintaining a virtual "electronically gated" community. BACKGROUND The first day of my appointment as your City Manager coincided with the March 12, 2007 City Council meeting. At that meeting the Police Chief and an IT consultant from Wireless Fidelity Networks (WFN) provided the Council with a written staff report and an oral update about a proposed "Enhanced Public Safety System" (EPSS). Following some discussion, that went so far as to identify a half -dozen priority locations for camera placement, the Council directed staff to proceed with preliminary planning, and return with periodic updates. Just hours into my new job, I was not aware of how interest in the cameras originated, what the level of community support for the project was, or if any consultant contract had been approved. I was aware, however, that a comprehensive funding plan to purchase and install the IT components of the project was not yet in place. In the ensuing weeks, I have learned that Hunts Point has a fixed point camera in place at the portal to their community, and that this camera surveillance has been credited with dramatically reducing their reported crime. Largely as a result of this success, a wellspring of support has developed among Medina residents for the City to implement a similar surveillance system. Initially, the price tag for a surveillance system here was cited as low as $150K, ITEM J-2 however the most recent cost estimate presented at the March 12, 2007 Council meeting ballooned to as much as $450,000, which did not include consultant design and construction oversight fees. The sharp rise in anticipated costs can be attributed to the proposed expansion of cameras to more intersection locations, and the addition of ALPR (automated license plate recognition) technology. On April 4, 2007 the City Manager met with the Police Chief and Mr. Darryl Hunt, of WFN to learn more about the EPSS project. At the conclusion of that meeting Mr. Hunt agreed to forward me a written IT project consultant proposal, and to begin exploring when and where I might be able to observe an ALPR system in operation. Because the City Council had not yet approved a consultant contract for services with either WFN or any other consulting parties, I cautioned Mr. Hunt not to perform any billable services on the enhanced public safety system until authorized to do so by me, in writing. On April 6, 2007 Mr. Hunt submitted a consultant proposal to me which I reviewed. Following my review, I corresponded with Mr. Hunt to request additional information as to the scope, deliverables and pricing detail of his proposal. On April 30, 2007 1 received WFN's current proposal. DISCUSSION By my arrival on March 12, 2007, Mr. Hunt of WFN had attended two City Council meetings to make presentations, and answer questions about, the EPSS. Additionally, he claims that WFN has already performed substantial work on this project. This may or may not be problematic. The proposed cost for the entire WFN EPSS consultant services proposal is substantial and while it may be permissible to contract for professional services without an RFQ, I generally believe that doing so is unadvisable. Issuing RFQs is consistent with the City's Professional Consultant Policy which says, in part, "It is the policy of the City of Medina to insure that contracts for professional consultant services are established in a manner that results in evaluation and selection of a professional consultant most qualified to perform the desired services and that compensation for the services to be provided is fair and reasonable to the City. " The contracting policy is just one element of concern for me as your City Manager. I do not believe that the current ALPR technology under consideration has been fully researched, and the information presented to the Council, with respect to ROI compared to other technology alternatives; inherent system limitations, and emerging competing technologies now on the horizon. Medina's interest in installing video surveillance is an outgrowth of the effectiveness enjoyed by neighboring Hunts Point. Hunts Point has a single point of entry, making the notion of monitoring all traffic entering and leaving their city relatively affordable and practical. They selected a fixed point camera system which records license plate information and stores it for a short period of time. Without staff continuously monitoring the camera images, the value of the captured license plate data is limited to reviewing who may have entered the community, in the aftermath of a reported crime. Still, most drivers, or people in general, are unaware of the capabilities or limitations of camera surveillance. The positive effect of simple video surveillance to deter undesirable or illegal behavior is well documented, regardless of its practical limitations. Does this mean that the addition of ALPR technology does not provide added value to a basic camera surveillance system? Of course not. ALPR is a proven, valid technology. However, like virtually all technologies, it has limitations, and its suitability to particular ITEM J-2 applications should be carefully evaluated. The following are some considerations that may not have been fully considered by the Council regarding choosing whether or not to implement camera surveillance in Medina, what technology to employ, and on what scope. ■ The Hunts Point camera, which does not have ALPR technology, has all but eliminated crime in their community; if cameras alone are having nearly 100% effectiveness, what is the difference in cost to add ALPR technology, and on what ROI basis would the incremental cost be justified? ■ There may be a misconception that "bad guys" who enter Medina will be universally detected, and perhaps even questioned or taken into custody. This will not always be the case given the following limitations of the system: ❑ There is a time lag between stolen vehicles being discovered missing, being reported, and having the information entered into criminal justice data systems. ❑ ALPR systems read license plates only; they are best suited for identifying offenses that involve the vehicle (i.e. stolen vehicle, parking citation warrants etc.); the extent to how well the license plate data is linked to local regional and national criminal justice data banks to learn more about the criminal history of the registered owner (RO) depends on the policies and capabilities of controlling jurisdictions. ❑ ALPR systems fulfill their potential when they are used in patrol cars to monitor high volume or high traffic areas. In such cases more "hits" will occur and, importantly, officers will be able to observe the suspect vehicle and make a stop. ❑ Though infinitely better than being uninformed, there is no way of knowing how many alerts to suspect vehicles entering Medina, will result in an officer being able to respond, locate and investigate the vehicle, before it leaves the area. ALPR systems capture license information, but the systems do not track vehicles once they travel through a fixed point camera location. ❑ A suspect vehicle may be driven by family or friends, or may even have transferred ownership without documentation yet being recorded. Officers will have to be circumspect and restrained until drivers and passengers can be properly identified and the reasons for their vehicle being tagged in the system verified. ❑ The half -dozen locations recommended for ALPR system implementation will result in approximately 25 cameras, each of which can scan at least 1,000 plates per hour (some vendors boast 2X to 3X this capacity) or a minimum of 600,000 cars per day. It is not uncommon for early adopters to have to "buy more technology and spend more money" than their needs justify. However, if Medina purchases a system which "blankets" the City, it would be paying a very high premium for a system that still will be far from "failsafe". ■ Since September 11, 2001 the government and private sector have partnered to undertake an unprecedented amount of research to deliver new technology and products aimed at improving homeland security. The "research -to -application" curve has been dramatically shortened. Emerging technologies include facial recognition (recognizing bad people, not just bad cars) and RFID embedded license plates. The latter technology is already present and being tested. It involves chips, self -powered up to 10 years, embedded in license plates which can signal the vehicle's whereabouts to law enforcement. Some consideration should be given to deferring to these new technologies or at least developing a strategy of how ALPR may some day incorporate such innovations. 3 ITEM J-2 OTHER CONSIDERATIONS An ALPR system that covers all portals to the City has a formidable price tag of at least $500,000. One might ask, "How can you put a price tag on safety?", or if "We prevent just one home invasion robbery, wouldn't it be well worth the cost?" Employing this logic, we could never decline proposals to add more Police Officers to the force, or reject any new technology, regardless the price. The City, like any corporation, has limited resources and must make wise investment decisions. The estimated capital expenditure cost of the ALPR represents approximately one-third of the Police Department's annual operating cost, and nearly 8% of Medina's 2007 City Budget. Notwithstanding the comments in this report, I believe that the ALPR system is an effective technology that could add measurably to improving personal and public safety in Medina. However, as your City Manager, I submit to you that creating a virtual "electronically gated" community provides a burden of service that goes far beyond what should be expected from local government, which has the responsibility of providing a "reasonable" level of care in the provision of public safety services. In addition to the initial cost of creating the planned ALPR system, annual maintenance, repair, software licensing, and amortization of equipment replacement costs can be expected to reach 15%-20% of system start-up expenses. Furthermore, once the City has created this "level of service" expectation, the City will be pressed to replace aging technology with newer technologies as they become available. I suspect that most Medina residents would be in favor of creating an HOA for the purpose of gating their community through conventional means, and would agree to pay a monthly fee for the resulting enhanced safety. However, there are a multitude of funding and jurisdictional problems related to gating an existing City. Since ALPR-enabled camera surveillance at all portals to the City would arguably have the same value, it is not unreasonable to believe that Medina's residents may be willing to pay an annual fee toward a City-wide assessment district created to finance the system. In fact, they will be pleased to know that the ongoing cost of the system, after initial capital investment, would be a fraction of the cost of building guard enclosures and staffing several entry points around the clock. CONCLUSION Camera surveillance is a proven crime deterrent, and ALPR technology adds immeasurably to its value. However, given the indeterminate impact of ALPR in use as a fixed point system designed to improve residential security, and its formidable cost for early adopters, it is prudent to undertake a pilot project. Should the pilot project prove that the system is effective and efficient in meeting its objectives, the City should proceed with plans to fund building out the system to include all portals to the City. Funding options should include the possible creation of a LID, or City-wide assessment to all property owners. Homeland Security grant funds should also be actively explored. ITEM J-3 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 233-6400 www.medina-wa.gov MEMORANDUM DATE: May 7, 2007 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: Overhead Utility Line Conversion (undergrounding) Report INTRODUCTION Puget Sound Energy (PSE) conversion is governed by rules and regulations established by the Washington Utilities and Transportation Commission. Under Tariff G Schedule 74 the conversion of PSE's overhead electric distribution system to a comparable underground distribution system for government entities allocates the cost for the conversion to PSE as 60% of all shared conversion costs and to the City 40% of all shared conversion costs (excluding surveying, trenching, excavation and restoration costs which are 100% City cost, single-family service line conversions which are customer costs, street lighting which is an additional cost, and any other utility conversion costs such as telephone and cable). There are a number of steps in the underground conversion process including, but not limited to: definition of the conversion limits, method of financing, public relations, public hearings, project design, preliminary cost estimate, contact plan preparation and bid, award of contract, interim financing, construction coordination, completion of construction with final costs, allocation of the final costs. ESTIMATED CONVERSION COSTS The ballpark cost to underground approximately 50,000 feet of overhead power lines in Medina's public right-of-way was estimated by PSE in year 2002 to be approximately $10 M. Contact with Andy Swayne of PSE indicated that those costs should be increased by at least 20% for today's estimate, or $12 M (the City share of the $12 M would be $ 4.8 M) which does not include the cost of the design, contract document preparation, project management or inspection, the cost of surveying, trenching, excavation or restoration. Based upon conversation with a consultant who has managed a number of recent underground conversion projects, the cost of trenching and excavation alone has averaged $200 per lineal foot which does not include surface restoration costs at Page 1 of 1 ITEM J-3 an estimated cost of $ 50 to $ 100 per linear foot. When you add the cost for consultant design and contract management and inspection at an estimated 12% of construction costs or $ 1.8 M, plus the cost to install new street light poles and luminaries where power poles are removed at an estimated cost of $ 5,000 per light, by my estimate the City Grand Total Cost is just over $22 M. NEXT STEPS Since the above $ 22 M is well above my initial $ 15 M estimate for the entire project, in addition to retaining a financial advisor and bond council, I recommend that a engineering consultant should be retained to evaluate the total underground conversion cost estimate before the final ballot measure is submitted to the citizens for vote. FINANCIAL PLANNING FOR UNDERGROUNDING Constituting an Undergrounding Utilities Financing Committee (UUFC), Councilmember Jim Lawrence, Mayor Miles Adam and City Manager Mark F. Weinberg solicited proposals for financial and legal services in anticipation of proceeding with a November 2007 ballot bond measure, and the issuance of voter - approved bonds. Responses for financial advice and/or bond underwriting services were received from a half -dozen national, regional and local financial services companies. A paper proposal review was conducted by the committee and 2-3 respondents will be invited to meet with the UUFC. Additionally, it is important to retain a competent bond council at the outset of this process to assist in determining tax exempt status, as well as drafting ballot measure language. The UUFC has identified two well regarded bond counsel candidates and was scheduled to interview the parties on May 10tn Though many factors affect debt structure and payment rates, including market conditions at time of bond issuance, initial estimates of what property owners can expect to be charged to pay off the cost of undergrounding utilities range from 36 cents to 45 cents per $1,000 of AV for a loan of $15 mil paid off over 20 years. While this translates to approximately $450 additional property tax on a $1 mil AV Medina home, the revised higher project costs referenced earlier in this report suggest that the figure would be closer to $675. Page 2 of 2 k / 7 / S = r a $§ } §_ co,& }J 5k ƒ / % \ q CD )$ \ k / k S \ _ o a)\ r d 0 2 kG - \ / < k ® ± k . 20 // . k 2 $ 2 > ~ § § § k \ / I < / k l C%l{ 2 $ c I { ~ r /fE7 E § t \ } E 7 a 0 20�2 . 2 k q \ � \ \ ° 2/ / f\cL < < \ < ±c k $ _\_� . cw k k\ �kfk ## _ 0m B E o o= $m <ƒ § J276 =E \ ° \ � LU \ } } \ / * / \ k c c ® / \ k / k 2 ° ® �§ e ± * ° 2 _ / o = ) \ - \ f ® 2 I ° @ & : 0 < E § x o E , 4 E r $ •= 2 @ 2 7 ? = E 8 , & 0 o 0 . _= e t e £ E c@ c - 4 <\\\ # I 2 0 @ 2 § o@- - e 7 f ® c D=:_ = $ *zt u a 0� t- ! $oa 22 n= oE�f g E $h\§ \£e° 0 = 2 / 7- e $ƒ 0 S5e $e 2/2§ot0-35 a J CO 2 __� Es ° o) u IW m } m= m 2 $ 7\ «a e _ / 7 >/ 7 2\/ a® t 5 j o >> o eaE- § } [ / (? ` 2 7 \ \ \ § 2 co 2 § § § - \ - 7 & Q j $ % % f \ @ / o R& R R E & g& 3) << < Q O G e o n // 2/ / j� R 2 ± _ � / & \ E f \ _ \ � -a / f } ƒ \ k / \ \ : E � k } / \ 2 _ u ƒ � \ L 0) N § a ƒ k § C . a / / E }04 a) f o @ 0 a \ \ CL o d CD § $ # 0 \ o c 0 � «a8 \ OL / �/ 0 k CM { 2 / > 2 2 R ] 0 \ C� 0 6 k q k 2/ ƒ ƒ7 k ƒ ® 2=m a) 2 -a \ /< } ± 0 q e \ \ 0 2 \ \ § m \ =o _ ) Ec o I k \ cc} % Gf / ƒ \ § ¥ ( ƒ ) / c } \ \ C) � 2 c: .6 _e ® @ 5 2 \ » c N = ¥ e m p -0 ® % _ _ - _ \ ctI a §� \b%2:>:c co ea2c;;E � D \ F7 ® E 2 \ \ 0 \6 4 $ (ƒ c & § t m � I e k§ § a= @ o y ®) E } E o= 2 2 z 3= 4 « e , e e 3 5><* 4 / - ITEM J-4a Mark Yango Charter Review Coordinator April 10, 2007 Mayor Miles Adam City of Medina PO BOX 144 Medina, WA 98039 Dear Mayor Adam, a King County Ron Sims King County Executive CHARTER REVIEW COMMISSION 701 Fifth Avenue, Suite 3210 Seattle, Washington 98104 We would like to invite you and your city government to engage in the King County Charter Review process. As the constitution for King County government, the Charter provides the basic governance structure for a system of checks and balances, accountability, and merit. King County is the local government to the citizens of unincorporated King County and the regional government to all citizens of King County. The Charter is the framework that guides our effective, efficient, and responsive government. Background In late February, we convened the 5th Charter Review Commission in King County history. Executive Ron Sims appointed 21 commission members to review the Charter. The King County Charter was adopted in 1969 and mandates that a citizen commission review the Charter every ten years. To find out who is on the commission, please visit the following website: http://www.metrokc.gov/exec/charter/commission.aspx The Commission will recommend charter amendments and revisions to the Metropolitan King County Council. Recommendations approved by the County Council will be put on the ballot for voter approval. The Charter Commission will convene over the next 15 months and dissolve after the general election in November 2008. How to Participate Your participation is critical to the success of The Charter Review Commission. We will be examining a number of issues that may affect the way King County operates. Potential issues that have already been raised include: - Partisan versus non -partisan elected positions - Appointed versus elected positions - The initiative process - Growth management - Local services in the unincorporated areas We want to hear which issues affect your organizations and communities and how charter amendments might be able to help King County serve you better. Our first step is to find out if you would like to participate in this process. Your participation could take the form of written feedback, or a meeting with the Commission. You can familiarize your organization with the Charter Review process through our website at http://www.metrokc.gov/exec/charter. Please let Mark Yango, King County Charter Review Coordinator, know by Wednesday, April 18 if you would like to participate in the process, through email or letter. We will then send another letter explaining in more detail what constitutes a charter issue. We realize that we are setting a tight deadline, and will work with you if this is a concern. If you choose to participate, the next step will be for you to consult with your organization and community, and determine which charter issues are important to you. We will need to receive your feedback by Wednesday, May 16. This gives you about a month to gather your issues. If your organization has already identified charter issues, feel free to submit them to us at your earliest convenience. If you have any questions, Mark Yango can be reached at charter.review@metroke.gov or by phone at (206) 296-4628. We hope you take this opportunity to voice your opinions to the Commission. We look forward to working with you and listening to your issues. Sincerely, Mike Lowry Co -Chair Lois North Co -Chair To: Members of City Council and staff Subject: Vacation of portion of Upland Road right-of-way The purpose of our petition to vacate a portion of Upland Road was to correct what King County, prior to the incorporation of Medina, called an "oversight" when 30 feet of street right-of-way along the east side of Upland Road was vacated to all of our adjacent neighbors to the north except for our three parcels. Those strips were deemed to have "no further use" as a street, and the properties were returned to the owners since "the public will be benefitted". Although we requested that the appraisal be done for the subject properties on an "as -is" basis as well as a highest -and -best -use basis, that was not done. The result is that the subject strip has been valued at the same value per square foot as the fully buildable parcels which we own, even though it is distinctly different. We believe this result is not realistic and is therefore unfair. While we realize there is precedent for the method used, there are a number of reasons to substantially discount the value to arrive at a true market value: — The strip is very long and narrow at 297 by 20 feet, has large trees and mature vegetation, is fully landscaped, and has never been used as a public street. Because of its shape and the set -back and other code restrictions, no structures or significant improvements can be made. As a result, it has extremely restricted use since it is not developable as -is, which the appraisal concludes "severely limits the market " for the strip. — According to the appraisal report, Federal Regulatory Agencies define fair market value as having an "open competitive market" without the buyer and seller "acting under any compulsion" and "giving due consideration to all economic uses of the property". The appraisal states the only other logical interested party for the strip would be a speculator. This hardly constitutes a competitive market or a sound economic use. — Access to the strip for present or future unknown public use or for utilities of an unknown nature now applies to the 30 foot strip, and would still apply to the 10 feet retained by the city, having a further negative effect on the value. — The Yarrow Point comparable cited is not analogous, since the property owner was clearly attempting to increase the square footage of his lot in order to move the parcel closer to conformance. It seems to us that is a form of personal compulsion. Ownership of the 20 foot strip would increase property taxes and transfer maintenance and liability implications. Adding the strips to our adjacent properties will hopefully enhance their future salability. However, recovering any costs incurred over and above the additional costs of ownership is highly speculative, since they would be made at the peak of a market boom. Further, as the appraisal points out, the only benefits are an increased building footprint and impervious coverage allowance if those are of importance to a future redevelopment of the property. It also notes the addition would not be sufficient to allow sub -division. The strip as -is has no value to the City since, like the County previously, it agrees it serves no purpose as a street. In actual fact it is a liability to the City, since it produces no revenue but has maintenance costs which were acknowledged in the City's letter to residents dated March 21, 2007, stating "The City's responsibilities for trees includes exhausting all efforts to treat ill trees in the right of way, and to promptly remove and replace trees determined to be dead or dying." It follows that trees determined to be hazardous and not removed create a potential liability for the City. Vacation of the strip would benefit the City of Medina in two ways. First, the parcel would be added to the property tax rolls, so the City would be compensated for the vacation over future years. Second, the City would be relieved of the potential expense and liability of the maintenance of the parcel. For all of these reasons we request that the council consider a realistic true market value rather than the theoretical highest -and -best -use value contained in the appraisal report. We are unwilling to proceed at the appraised value, or any other value that does not allow for a significant discounting to reflect the very limited fair market value of the strip as -is and the benefits to the City of vacation. If a mutually beneficial agreement cannot be reached, we will feel it necessary to withdraw our petition. In order, hopefully, to arrive at a mutually beneficial end result, we would be willing to consider other alternatives:. (1) The City granting us options or rights of first refusal to compensate the City for vacation of the 20 foot strips adjoining our respective properties which could be exercised at the then appraised value at the time of a sale. This would protect our ability to recover the exercise price if the 20 foot strip was important for a prospective sale. (2) In exchange for the City's vacating the 20' strips, we would be willing to grant the City a 20' strip on the eastern boundary of our respective properties, since all square foot values are the same. Overlake Drive carries a high volume of bicycle, walker, and jogger traffic as well as vehicular traffic. Expanded right-of-way would be available if the City should wish to widen the street or to add a shoulder, sidewalks, or bicycle lane. Thank you for your consideration. Marc and Vicki Neumann Don and Susan Hansen Ev and Vesta Loyd 438 Upland Road 426 Upland Road 414 Upland Road Banks Bank of America — Dave Trageser 206-358-8922 Status: Submitted proposal 4/17 Wells Fargo — Rick Thomas 206-292-3494 Rick. r.thomas@wellsfargo.com Status: Won't act as FA, only underwriter. Recommend that we hire a FA first. Key Bank Status: No interest Lehman Brothers Dick King 206-344-5838 Bob Campbell 344-5888 Status: Too small of deal for Lehman -Campbell lives in medina and would help with questions if needed UBS Securities Tim Kerr — 206-628-8510 Status: Probably too small submitted a proposal Regional Investment Bank/Muni Finance Firms Seattle Northwest Securities — Judith Cochrane 206-628-2899 Status: Submitted proposal on 4/16 Piper Jaffray Jane Towery 206-254-7244 Status: Submitted proposal DA Davidson — Status: Submitted Proposal 4/24 Nelson and Company Jim Nelson - local — referred by Ogden Murphy Independent Financial Advisors Allan Dashen — 425-452-9551 He lives in Clyde Hill a block off of 84th. Status: submitted a joint proposal with Musselman Susan Musselman — 360-445-0138 Status: She and Dashen submitted a joint proposal. Leora Consulting Group Miriam Sevy Status: Doesn't have time to do this summer Bond Counsel: KL Preston Gates Cynthia Weed 206-370-7801 Foster Pepper Hugh Spitzer 206-447-8965 x x m m x x m r@rx m rxrm m rx m r� m @r c� cr cr ID� LLr W w r w r w r x X W F- W r x x W r m m r Z s O W O W r r O W O W r r O W r r O -ww ] w ooC O¢F. F. o¢ o¢r r o¢w r o¢ > p W O m U m U W W w W m U m U W W W W m W W W m U ¢ h O C O C¢ ¢ O c O c¢ ¢ U O c¢ cc O c m O m O— 0 O@ O m O— 0 m O— O m O O m O �p O M N C" m m M m m » M m m c`) m m M m m U C J O U O O O O o O O O o O F„ W W O O . 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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. The following Budget Amendment A is made to the 2007 Budget for the City of Medina. Budp,et Amendment A: FUND AMOUNT DESCRIPTION Capital Projects Fund $50,000 A newly created expenditure account 307-000-000-595- Tree Fund $50,000 30-09-00 for Poplar Tree Removal/Replacement. Funds ($50,000) are drawn from the Capital Projects Unreserved Fund Balance and $50,000 is drawn from the Tree Fund Unreserved Fund Balance (expenditure account 103-000-000-589- 00-49-10). Expenditures for the 84th Avenue NE Poplar Tree Removal Contract approved were on March 13, 2007 (please see attached copy of the contract). Total Budget Amendment A $100,000 SECTION 2. The City Manager is authorized to make any transfers necessary to carry out the terms of this ordinance. SECTION 3. Effective Date This ordinance shall take effect five (5) days after its publication or the publication of a summary of its intent and contents. PASSED BY AT LEAST ONE MORE THAN A MAJORITY OF THE CITY COUNCIL ON THIS 14`h DAY OF MAY 2007, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 14th DAY OF MAY 2007. Miles Adam, Mayor Approved as to form: ORD. - 1 - Wayne D. Tanaka, City Attorney Attest: ORD. Rachel Baker, City Clerk SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On May 14, 2007, the City Council of the City of Medina, Washington, adopted Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE AMENDING ORDINANCE NO. 799, 2007 BUDGET FOR THE CITY OF MEDINA, WASHINGTON. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of May 14, 2007. Rachel Baker, City Clerk ORD.