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HomeMy WebLinkAbout06-11-2007 - Agenda PacketMEDINA, WASHINGTON www.medina-wa.gov CITY COUNCIL AGENDA MEDINA CITY HALL COUNCIL CHAMBERS JUNE 11, 2007 7:00 PM A. EXECUTIVE SESSION 6:30 pm 1. The City Council will convene in a closed session to discuss a personnel matter per RCW 42.30.110 (1) (f). B. CALL TO ORDER C. ROLL CALL Miles Adam, Lucius Biglow, Drew Blazey, Jim Lawrence, Katie Phelps, Bob Rudolph, and Pete Vail-Spinosa D. APPROVAL OF MEETING AGENDA E. ANNOUNCEMENTS 1. Mayor 2. Council 3. Staff F. CONSENT AGENDA 1. Minutes from May 14, 2007 Council Meeting 2. Minutes from May 29, 2007 Council Meeting 3. Approval of May 2007 Checks/Finance Officer's Report G. AUDIENCE PARTICIPATION 1. Non -Agenda Items (3 minutes per person) H. REPORTS 1. Police Department 2. Development Services 3. Public Works Department 4. Park Board 5. Planning Commission 6. City Manager I. PUBLIC HEARINGS 7:00 pm 1. Six Year 2008-2013 Capital Improvement Plan/Transportation Improvement Plan Presentation and Final Action of proposed Six -Year 2008-2013 CIP/TIP 501 Evergreen Point Road • Medina WA 98039 425-233-6400 ph • 425-454-8490 fx 2. Adoption of Building Code Updates An Ordinance to adopt the updated versions of the International Building Code and International Residential Code. 3. Substandard Properties Proposed Ordinance that would repeal the lot merger rule of Medina Municipal Code section 17.40.025, which requires the consolidation of properties that were substandard in lot area on the effective date of the ordinance. J. OTHER BUSINESS 1. Appointments to Vacant and Expiring Advisory Board/Commission Positions a. Civil Service Commission Position 3 b. Park Board Positions 2, 5 & 7 c. Planning Commission Positions 1, 2 & 4 2. Building Official Position Staff Report to Council recommending elimination of contract Building Official position and the addition of a full time Building Official position to the 2007 City Budget. Recommendation: Approve Draft Ordinance 3. Police Wage Decompression Staff Report to Council addressing wage compression among the Police ranks. Recommendation: Approve Draft Ordinance to amend the 2007 police salary schedule to eliminate wage compression and restore supervisory pay differential. Item was last considered by Council 512912007. 4. City Hall Space Evaluation Discussion and follow up report. Item was last considered by Council 312612007. 5. Council Agenda Calendar K. NEW BUSINESS L. ADJOURNMENT PUBLIC PARTICIPATION 10:00 pm The Medina City Council encourages public participation and values input from citizens. In an effort to, conduct meetings in a fair, but efficient manner, the City Council will follow previously adopted procedures, which are available in the City Clerk's Office. All comments shall be addressed to the Council as a whole in a courteous and respectful manner. Citizens wishing to address the Council should complete a speaker card and submit it to the recording secretary prior to the start of the meeting. Speaker cards are on the podium prior to the start of the City Council meetings. Meeting Agenda is subject to change prior to approval of the agenda during the meeting. Persons interested in a specific agenda item may wish to call the city clerk at (425) 233-6400 before 4:00 p.m. on the date of the meeting to confirm agenda items. Medina City Council Meeting Agenda June 11, 2007 ITEM F-1 MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers May 14, 2007 EXECUTIVE SESSION The City Council convened in Executive Session at 6:00 pm to discuss contract negotiations for professional services per RCW 42.30.110 (1)(d) and labor negotiations per RCW 42.30.110 (1)(e). Those in attendance included City Councilmembers Adam, Biglow, Lawrence, Phelps, Rudolph and Vail-Spinosa; City Attorney Tanaka; City Manager Weinberg; and Director of Development Services Gellings. Executive Session adjourned at 7:00 pm and no action was taken. CALL TO ORDER Mayor Adam called the May 14, 2007, Medina City Council Meeting to order at 7:02 pm. ROLL CALL Councilmembers Present: Miles Adam, Lucius Biglow, Jim Lawrence, Katie Phelps, Robert Rudolph, and Pete Vall-Spinosa Councilmembers Absent: Drew Blazey (excused) City Staff Present: Mark Weinberg, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Joseph Gellings, Director of Development Services; Joe Willis, Director of Public Works; Jeff Chen, Police Chief; and Rachel Baker, City Clerk ANNOUNCEMENTS Mayor thanked the Public Works Department for a successful Arbor Day tree planting at Medina Beach Park. Adam provided two State Route 520 updates: Hunts Point proposed an alternative to interchange located at 84'h Avenue Northeast and SR 520 entrance ramp to reduce impacts to Hunts Point. He said discussions regarding the proposal would continue during design meetings The quieter pavement test was extended 325 feet west, which would be the limit due to swing gate in median and cost. Tanaka advised councilmembers of regulations and restrictions for an upcoming quasi- judicial matter that is scheduled to go before the City Council. Tanaka summarized that Mrs. Lee filed an application with the City for a revision to the Medina Store Historical Use Permit (HUP) and the public hearing is scheduled before the Planning Commission May 23. Tanaka answered council inquiries regarding subject. 501 Evergreen Point Road • Medina WA 98039 CONSENT AGENDA MOTION/SECOND TO APPROVE CONSENT AGENDA ITEMS: • Minutes from April 9, 2007 City Council Regular Meeting • April 2007 Checks/Finance Officer's Report • Revised 2007 Budget Amendment A (To increase Capital Projects Fund expenditures for approved 84th Avenue Northeast poplar tree removal/replacement contract) MOTION CARRIED 6-0 AT 7:13 PM. Revised budget amendment ordinance was a supplemental agenda packet document and distributed to council prior to vote. AUDIENCE PARTICIPATION Mayor opened floor to audience participation for non -agenda items at 7:13 pm. Resident Henry Paulman questioned city attorney regarding procedure for the Medina Store public hearing, specifically if the hearing period would remain open after the case goes before the Planning Commission in order to allow additional public comment. Tanaka replied that if the Planning Commission were to leave the record open or hold the meeting open for specific information then it would be allowed for that purpose. Resident John Ebel requested Council reconsider the action taken on March 26 that repealed the View and Sunlight Ordinance. Mr. Ebel expressed concern there was not sufficient public notice provided prior to action taken by the Council and supported the Ordinance for the protection it provided to citizen rights for protection of views and sunlight in Medina Heights. Adam requested Weinberg follow up on the matter with Mr. Ebel. Resident Dick Hansen commented he once was able to view the lights of Seattle from his home and recently the King County Assessors Office informed him that he no longer has a view of Seattle and his property taxes would reflect that. Mr. Hansen supported comments expressed by Mr. Ebel and conveyed public notice is necessary when the City takes rights away from its residents without first soliciting public comment. Resident Heija Nunn thanked the Public Works Department for its efforts during the Arbor Day celebration and for adding fresh wood chips to the Medina Park playground. Ms. Nunn requested a status of Council's involvement in Medina Days and requested beach access for public use during construction and restoration at Medina Beach Park. She asked for reconsideration of the replacement of both docks at the Beach Park and suggested there was not enough public comment solicited prior to the dock decision. Ms. Nunn indicated Mr. Paulman suggested it may be advantageous to delay the decision regarding the Medina Store HUP and suggested it should be an applicant's right for a fair and timely consideration of the matter. Mr. Tanaka conveyed that was not his interpretation of Mr. Paulman's inquiry, but that if the public hearing was held open for general purposes by the Planning Commission, all public comment could be submitted. City Council Minutes May 14, 2007 Page 2 Adam conveyed the City website and monthly newsletter would provide Beach Park updates to the community and the City's intention to keep the Beach Park open to the furthest extent possible during construction. He conveyed the construction window was dictated by federal and state agencies and the City has been working within the constraints of the legal system. Phelps said the City would not be able to provide lifeguard services on a consistent basis due to Beach Park project timeline, but updates would be provided to citizens. Adam said the City would continue to support Medina Days as it has done in the past with financial, administrative, police, and public works aid. REPORTS Police Department (7:28 pm) Lawrence asked if the sidewalk on the corner of Evergreen Point Road and Northeast Eighth Street extended too far into the road for vehicles to navigate. Chen responded that patrol cars are able to negotiate the turn and that larger vehicles would need to be cautious. Responding to Biglow, Chen stated officers are currently in field training with Acting Lieutenant Yourkoski and that has resulted in an increased police presence in the community. Phelps congratulated Chief on recent hires, especially the lateral officer and questioned if additional VIPS (Volunteers in Police Service) training would be provided. Chief summarized VIPS program and reported there would be another offering to allow for as much community participation as possible. Development Services (7:34 pm) Gellings confirmed for council no final action would be needed for Ordinance 800 as city attorney advised there would be enough room for interpretation. Public Works (7:35 pm) Adam thanked Willis for new meeting boards displayed in the community and Willis remarked additional sandwich board signs would be fabricated. Willis indicated action by the Council would be necessary to proceed with the City Hall generator contract included in meeting packet. MOTION PHELPS/SECOND ADAM TO ACCEPT BID FROM QUINN CONSTRUCTION FOR EMERGENCY GENERATOR. MOTION CARRIED 5-1 (BIGLOW OPPOSED) AT 7:40 PM. City Council Minutes May 14, 2007 Page 3 Phelps commended Seattle Tree Preservation for the successful removal and replacement of poplar trees, indicating the work was completed in a timely manner and the result looks nice. Rudolph expressed he had received no adverse comments from the public regarding the project and Willis confirmed he had not either. Willis responded to Lawrence's earlier inquiry regarding the corner of Northeast Eighth Street and Evergreen Point Road indicating the corner was designed to protect parking pockets for the store. Willis confirmed the Beach Park restoration project construction window would be July 16 to September 30, and he expected final approvals to arrive during May. Weinberg indicated approval has been received from all regulatory agencies, however comment is still needed from the Muckelshoot Tribe. Willis conveyed the City's preference would be to begin work at north end of park and then southward and construction fencing could be reduced as project work moves south. Adam inquired about Windsong carving and Willis indicated it is currently under restoration. Answering Phelps's inquiry, Willis said game tables at Medina Park would be installed after irrigation installation is completed. Park Board (7:46 pm) Park Board Chair, Roger Ngouenet presented a ten minute slide show to the Council which summarized the Board's duties and processes and project considerations for 2007 and 2008. City Manager (8:03 pm) Weinberg reported he observed the issue of traffic patterns and school parking circulation at Medina Elementary and recently hosted a meeting at City Hall to discuss the matter with school officials, district officials and city staff to explore options to remedy the situation. He conveyed the district would explore engineering options as the next step in the process since enforcement and behavior changes have been addressed. Weinberg reported the State Supreme Court ruled in favor of Medina's appeal to the courts regarding an arrest jurisdiction challenge. He stated he met with former Medina Days Chairs Bret and Patty Jordan to discuss Medina Days, stating they have a conflict in their schedule during July, but will help gather volunteers for this year's celebration. Weinberg said he anticipates a revised cable television franchise agreement to go to Council during June or July for approval. He passed out Tree City USA pins to councilmembers and said additional pins were on order. Weinberg summarized Emergency Committee report and answered council inquiries. City Council Minutes May 14, 2007 Page 4 PUBLIC HEARINGS Upland Road Street Vacation Request (8:22 pm) Adam opened the public hearing. Willis summarized petition received by citizens residing at 414, 426, and 438 Upland Road. Willis recommended the street vacation request be reduced from 30 feet to 20 feet due to location of utilities and a portion of the roadway on a portion of the right of way to be vacated. He stated the appraiser valued the property at $326,700. Adam opened the floor to public comment at 8:24 pm. Petitioner Everil Loyd distributed a letter to the Council stating petitioners' position on the matter and their response to the appraisal. Mr. Loyd conveyed the appraiser did not include the value of the strip as is to the City and indicated the value is unrealistic as it was determined during a peak in the market and as a result are considering withdrawing the application if that is determined to be the property value. Mr. Loyd conveyed the Hansens received an unsolicited offer for their property, but the offer was withdrawn when prospective buyers discovered the 30-foot right of way and it was then the property owners learned of the right of way and felt the sale of their properties and valuations would be impacted as well. Discussion followed regarding petitioners' proposal for trade of land on Overlake Drive in exchange for Upland Road right of way, and street vacations that occurred during early City history. Petitioner Marc Neumann conveyed his research revealed that 60 percent of Upland Road has been vacated. He said it would be ridiculous to pay $55 per square foot for the land and that it should be discounted at least 70 percent since it is narrow, has very limited use, and has restricted easements running though it. He expressed the comparables used by the appraiser were not comparable parcels. Petitioner Don Hansen said he assumed the property line was in line with neighbors' until recently and expressed his belief that the strip did not originally become a part of the lots due to a King County error at least 50 years ago. He said the primary reason to continue with the petition would be because he and his wife plan to continue to live in their residence and would like to improve the property by adding a detached garage if the vacation request were successful. Adam opened floor to audience comment, however no comment was presented. Council deliberations began at 8:50 pm. Council discussed merits of a land trade, the appraised value and historical cases of street vacations in Medina. MOTION VALL-SPINOSA/SECOND ADAM TO ADOPT ORDINANCE VACATING A PORTION OF UPLAND ROAD RIGHT OF WAY WITH COMEPENSATION IN SECTION TWO AS $163,000 AND TO BE PAID IN SECTION THREE BY NOVEMBER 1, 2007. MOTION CARRIED 6-0 AT 9:13 PM. City Council Minutes May 14, 2007 Page 5 Traffic Mitigation Ordinance Modification to Mitigate Traffic Impacts Caused by Nonresidential Uses (9:14 pm) Adam reminded Council the item was discussed April 9 and there was agreement by Council majority at that time to approve ordinance prior to Council learning the modification required a public hearing. Adam opened floor to public and council comment, however there was none. MOTION VALL-SPINOSA/SECOND ADAM TO ACCEPT ORDINANCE AS WRITTEN. MOTION PASSED 5-0-1 (PHELPS ABSTAINED AT 9:17 PM. OTHER BUSINESS Overhead Utility Line Conversion Project (9:18 pm) Willis summarized report and estimated conversions costs would be approximately $22 million. He recommended the City retain a consulting engineer to finalize engineering costs. Lawrence distributed a list identifying 12 firms that were contacted to submit a proposal for project financing. He reported proposals were received from eight firms and Adam and Weinberg interviewed successful candidates. Lawrence conveyed he, Adam and Weinberg ultimately recommended K & L Preston Gates Ellis for bond counsel and financial advisors Alan Daschen and Susan Musselman. He indicated both could speak at the May 29 City Council meeting. Lawrence invited no more than two councilmembers to attend meeting with financial advisor on May 24 at his office. Council discussion followed. Enhanced Public Safety System (9:33 pm) Weinberg summarized research he has taken into the proposed project and suggested Council considers the limitations of the proposed technology. He recommended Council consider a pilot project initially to introduce technology, to determine its value, and issue an RFQ process in order to obtain the best -qualified firm at the best price. Council expressed goal to have pilot program in place by year-end. Adam opened floor to public comment at 9:45 pm. Daryl Hunt of Wireless Fidelity Networks commented about the City Manager's memo included in the packet and requested the record reflect a correction to page two, paragraph two, that "consultant fees are not incremental" and additionally regarding the April 4 meeting between city manager and consultant that the comment made regarding slowing process down was "made via email April 20". He said that other facts in the document require clarification too and requested a separate meeting with Council to discuss those. Adam indicated the Council would come back to the issue. City Council Minutes May 14, 2007 Page 6 !1:7_1 a 1 Weinberg said he could not locate the item Mr. Hunt referred to as "slowing down of the project" in the statement. He indicated that he advised Mr. Hunt his services were not under contract or billable hours. Mr. Hunt suggested that statement was not made. Gene Morgan, President of Secur Focus, remarked that his company installed camera system at Hunts Point and would be interested in the project and is familiar with the technology since he has been in the business for 30 years. He stated the RFQ process would be a wise decision for the City of Medina. Resident Henry Paulman indicated he is in favor of the proposed project and was impressed with the report the city manager compiled and that it confirmed the research he had already done. Capital Improvement Plan (9:51 pm) Willis conveyed the deadline to submit the City's six -year plan to the State is July 1 and the plan must include street improvement and sidewalk/pathway improvement projects. Willis summarized report to the Council and answered Council inquiries. Council Agenda Calendar (10:04 pm) Council discussed preliminary agenda items for the May 29 meeting, including building code updates, election signs, living fences and undergrounding utilities financing. ADJOURNMENT MOTION AND SECOND TO ADJOURN THE MAY 14, 2007 CITY COUNCIL REGULAR MEETING. MOTION CARRIED UNANIMOUSLY AT 10:07 PM. The May 14, 2007, Regular Meeting of the Medina City Council adjourned at 10:07 pm. The date of the next Regular Meeting of the Medina City Council has been changed in observance of Memorial Day. The next meeting will be held Tuesday, May 29, 2007 at 7:00 pm. Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk City Council Minutes May 14, 2007 Page 7 ITEM F-2 MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers May 29, 2007 CALL TO ORDER Miles Adam called the May 29, 2007, Medina City Council Meeting to order at 7:04 pm. ROLL CALL Councilmembers Present: Miles Adam, Drew Blazey, Jim Lawrence, Katie Phelps and Pete Vail-Spinosa Councilmembers Absent: Lucius Biglow (excused) and Robert Rudolph (excused) City Staff Present: Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Joseph Gellings, Director of Development Services; Joe Willis, Director of Public Works; and Rachel Baker, City Clerk APPROVAL OF AGENDA It was requested by Vall-Spinosa and seconded by Lawrence to move Item G-5, Council Agenda Calendar, to the top of the agenda and the motion carried unanimously. ANNOUNCEMENTS Gellings acted in the absence of City Manager Weinberg at the dais. Gellings announced the Medina Store Historical Use Permit public hearing date before the Medina Planning Commission was postponed from May 23, 2007 to June 26, 2007 as a result of the applicant's request. Phelps announced the candidate -filing period would open June 4, 2007. Phelps said she appreciated receiving the City Manager's letter regarding the Medina Beach Park restoration project and suggested that in addition to newsletter updates, the City regularly post updated public notices at the Beach Park throughout the project period to keep citizens informed. AWARDS AND PRESENTATIONS Hunts Point resident Morey Wetherald presented the City with an autographed copy of his book titled "When the Great Blues Came to Medina Park, 2003-2006" which chronicles a photographic history of the blue herons in Medina Park. Mr. Wetherald detailed the phenomenon of the species nesting in Medina. He also reported the tree the herons reside in was damaged during the December 2006 windstorm and that stabilization would be necessary to maintain the population nesting in the park. 501 Evergreen Point Road • Medina WA 98039 DRAFT AUDIENCE PARTICIPATION Resident Don Hansen spoke on behalf of the group of Upland Road Street Vacation petitioners to request a reconsideration of the action taken by the City Council May 14, 2007. Mr. Hansen stated the reason for requesting the reconsideration would be to allow City Council the opportunity to be presented with background information including the history of street vacations in Medina and the precedents which exist as a result of said street vacations, and examples of best practices for street vacations by other municipalities in the State of Washington. Mr. Hansen added that the letter submitted to the city manager by the petitioners included alternate proposals for Council's consideration. OTHER BUSINESS Council Agenda Calendar (7:18 pm) Council directed staff to gather additional information regarding street vacations and to return June 11 with a recommended public hearing date of either July 9 or July 23. Adam noted a public hearing would be scheduled June 11 for the purpose of adopting building code updates. Adam requested a feasibility discussion on July 9 to propose with staff the possibility of reducing the speed limit from 25 miles per hour to 20 mph on all local access streets in Medina. Council consented to discussions of the recently repealed View and Sunlight Ordinance and a follow up report to the overhead utility line conversion project on July 9. Phelps requested a follow up report to the King County Public Library issue on July 23. Phelps suggested a Medina Days update in July and it was determined Weinberg could meet the committee outside of agenda. Undergrounding Utilities Financing (7:26 pm) Lawrence conveyed that in an effort stemming from the results of the 2005 Citizen Survey, Council aims to get the undergrounding utilities measure on the November ballot. He noted the ballot measure must be filed with King County no later than August 14, 2007. Lawrence stated that he, the mayor and city manager identified bond council, underwriters and financial advisors and requested those identified to submit capabilities summaries for consideration. He said finalists were interviewed based upon a review of documents submitted. Lawrence conveyed the recommendation to hire K & L Preston Gates Ellis. Lawrence introduced Alan Daschen, Financial Advisor, with A. Daschen and Associates and Cynthia Weed, Bond Counsel, with K & L Preston Gates Ellis. Alan Daschen summarized his firm is located in Bellevue and maintains a large share of the financial advisory business in State. Mr. Daschen distributed a handout to City Council Minutes May 29, 2007 Page 2 councilmembers titled "Financing Options for Utility Undergrounding", dated May 29 2007. Mr. Daschen referred to the handout during presentation and disclosed information about the bond process and financing options for the City. Cynthia Weed defined the decision -making and ballot measure process. Ms. Weed advised the Council that the City cannot promote project or finance a vote, but can put out information regarding the project. She explained that the City could appoint pro and con volunteer citizen committees to write the pro and con statements for official voters pamphlet and speak to citizens about the measure. She advised that councilmembers can take personal positions, can join a pro or con group as a citizen, but may not take a position for the City. Henry Paulman inquired if the gross project cost and cost per household would be identified in ballot language. Adam indicated costs would be expressed up front according to the expert's recommendations. Mark Nelson asked if cost would be determined based on King County assessed valuations and Adam answered it would be. Council discussed recommendations outlined in Mr. Daschen's handout. MOTION BLAZEY/SECOND ADAM TO ACCEPT RECOMMENDATION FOR VOTED GENERAL OBLIGATION GO BOND ISSUE AND MOTION CARRIED 5-0 AT 8:13 PM. MOTION LAWRENCE/SECOND ADAM TO ACCEPT RECOMMENDATION FOR COMPETITIVE SALE FOR VOTED GO BOND ISSUE AND MOTION CARRED 5-0 AT 8:14 PM. MOTION LAWRENCE/SECOND ADAM TO ACCEPT RECOMMENDATION OF LEVEL DEBT SERVICE AND MOTION CARRIED 5-0 AT 8:16 PM. Willis confirmed an outside engineering consultant would be providing an engineering cost estimate for the project. Ms. Weed conveyed an ordinance would go before the City Council for action most likely in July in order to meet the August 14 King County filing deadline. MOTION LAWRENCE/SECOND VALL-SPINOSA TO AUTHORIZE CITY MANAGER TO NEGOTIATE AND EXECUTE ENGAGEMENT AGREEMENTS FOR CYNTHIA WEED OF K & L PRESTON GATES ELLIS AND ALAN DASCHEN OF A. DASCHEN AND ASSOCIATES, PROVIDED THAT THE FEES ARE LESS THAN OR EQUAL TO FEES IN LETTERS: $34,000 FOR K&L PRESTON GATES ELLIS AND $25,000 FOR A. DASCHEN AND ASSOCIATES. MOTION CARRIED 5-0 AT 8:23 PM. City Council Minutes May 29, 2007 Page 3 Police Wage Decompression (8:23 pm) Gellings introduced item and summarized report in agenda packet. Council discussion followed including salary ranges for police chief and lieutenant positions and levels of supervision in the Police Department. Council determined further information would need to be presented before action could be taken, including job and salary descriptions, justification for the lieutenant position, and city manager's recommendation. Living Fences (8:55 pm) Discussion was led by Council Member Vall-Spinosa and included his suggestion for an ordinance to address and regulate living fences. He conveyed enforcement would be complaint driven. Tanaka summarized Clyde Hill's living fences ordinance that was the subject of a State Supreme court case where the validity of the ordinance was upheld. The majority of councilmembers present elected not to pursue item further. Election Signs (9:13 pm) Council Member Lawrence initiated and led the discussion. Tanaka enlightened Council of King County regulations and restrictions and court rulings. Following discussion Lawrence elected to withdraw from further discussion of item. ADJOURNMENT MOTION VALL-SPINOSA/SECOND BLAZEY TO ADJOURN THE MAY 29, 2007 CITY COUNCIL REGULAR MEETING. MOTION PASSED 4-0 AT 9:21 PM. The May 29, 2007, Regular Meeting of the Medina City Council adjourned at 9:21 pm. The next Regular Meeting of the Medina City Council will be held Monday, June 11, 2007 at 7:00 pm. Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk City Council Minutes May 29, 2007 Page 4 of M CITY OF MEDINA DATE: June 11, 2007 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report — May 2007 General Fund Revenues Local Retail Sales and Use Tax are $33,766 below the budgeted amount for this time of year. hivestment Interest is $36,533 above the budgeted amount for this time of year. Building Permits are above the budget projections by $21,363 for this time of year. Capital Projects Fund Revenues Total Real Estate Excise Tax $228,115 is below the anticipated 42% benchmark $378,000, by $149,885 for this time of year. 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SE57M MUM THAL 5MMES unw? sw�mw & ommus D 5-N 2c, 44 2� =AL =za 3FR7:--lE2 WF of vvs"e, rply EMENDZORE 5 May 31,2007 AccnTs NOVI% PARKS DEPARVAN-, ", .1 -,:, - P 2�;D, I'l-1,9 P: t OF SWARaS 37,54 -TA E3 A F, 2 PERSOMEL BOWIT: 06 B3 Al 00 Temowel smef"s Z'- -"2 Uni fc-nns 7000, PERSYNED Wmpm 0, G,.21 V�, ;10"D W TGA 2: "_3 2n W� swmAss go No nE 82 & 00 opmWog snoms x"ummmce snplim "145.32 03,14 SA54.E2 5 �3 32 0 c vnsoe 'nel :mh -344 i. vs A7 3 TMAL SMP"= So vnn2-61 vanw.w 3� 66 20, ;K. � 3 "J 2 4, E �D c 5 It 14 Pmf"3=61 SwvWes"isc 3, 5,0S.31 a, no no 000 1 94 n� 0 i 0 57i5 8c 4; 0� 2S 5 1-1 i oll 3 3 �, 2 -D 5 14 8 e. a 5SKS4 2ATR -i8 G, No AD 3n97 30CIOZ ) C Q -, S,5 t3 oT "scel 1 ane��Qs I'll G 5 , c F, c . 0 0 oc�: 0,10 GOO 5 7t ?o 4� 0- J 25-4�- 7AL iQ3 Park -13 5cmaan go, an'd i ''DTA 7 TWAL PMKS DEMMMOT 12 lsq,m 25 331.09.50 12AC 126, On nT Ntay 31,20W' F E t TC 7 AL 0 n a 1lav3l,20()7 Alay 31,2007' 2 3 2 3 3 Ci May 31,2007 NICX� =77 En= F= =3 MO 142 31 11 DO wagw, TUAL SWAnES L NACTS 35 T=AL FEWT=E! BEWFITS E-T NLN 7�AINTF- - CL 542 v.. ;tea 30 S"ll lmlaMwwr Q"new. i'12 I i 3 131, 5�.Il 3c 41 10 R"d a mms 30i l)- ...._ 34Z 3a A -� )o �ine wZea�al ccc 542 3v 47 t 1 y s , Jt C f,a..011 511.2 3 -1 4i I 3 d 54 2, :—gi-.t 542 S4 f.W Ai C j C rG Q C 00 2 i7 41 strce!: clean--ng m"L AMD & ST 7,D'TAL r-17% -�-.A-EET c C At avail, 200 Z, Al ay 3l, '2001 THE s .. May 31.2007 nly A powna Mly psom RM--, I May 31,2007 2 04 2 2 10 a 9 2 631 0 n u D W 12 52 c I wo sns"te 30k 9 6 i Z3L G,. , 3aD L 2 52 0 a Fi', Lar4I 0,s 3 - 2 3 3 3 8 2 52 v9 W. S-- I d" a i'. L. 02 of 3 389 2 2 S: -S,1w:L PQr�2'A S .85 C�O 0 0 �', 3�9 12 52 49 D"t .,a.LI-c-,,'V-n 31 0 02 AV - -37 i3 3 M- 7WAL NW�RMNMS 02 A I MML NMRMWE TMOT RED 5"Mol Ac so A— B E> =y OE :wd=. Wn"M SMMAVIE RE"M May OR. W07 WA S�Smze powwn WA IiA s Lab -81 d z.:: 11 c- w. Fmg cc=:perne vl=ws NON ( la ilus Olec k Incgisler May 31,':007 Ninu per 1544�7 vivo?, jcn-- as 010, ry c , .. .. AX .. _... ns n EMS02_, _,, sit is 42 23 :3A F0,0+ _. L..w-. . `___ ..'L z3 13143 -,. _e_,.. IOU W _ U O 521 21 ij O.w. ER)-.,. APR >Z 2 45 -__ 4'11 111-14., R, t�C. �v;. - -. T 0 f3"� City of'Metlina Claims lief ter 't't ►y 31, 200 Cheeh '► 11,01111t _ _ _. 0"NA yon an s N .- _ .. -. m...._-. - ._ _t _ .: 521 2 . 11 Is _._ ,_ All E_. -.S' TAaL _ A 3 42 is. 2., ,yQ 2 MMMML UK MM, -3 0 q 0 59010 FM. ALI, W_ 300 521 V 27 00 NC .M.._. in43 42A, 51 13i-';� , „ia _ _-_v3✓..3`u -_.. .+C� us __y ... so _a ... s_. 3"4 . _ s u_-. S. -i-,C - -. coca.. ._ COG 521 13 y. _1 AIM _ w Si TONE ('ity OrMedina Claims Check Register Nlay M, 2007 -2v4 31 &Z "' 7 j -ISM5 U70 CODE CWN=L 272 DKIN17 ZKOV!u Qay�&,�x 2VE BOOG T=F 800z"s 1 AEC etaOF c 0 wn n m z ME Do WE too 121 21 51 so 7,4' 2a :NC DOW00 snowN 5�� 3Q 41 2j ANOWE TCTA- lusl 226M KC C 1 S 7 1 a,� 50204? Am- 31 :01 COC ME 542 A �l K SUPIPLUS AIR V "I 10c M 5-6 31 31 c; swu=:s 'x;111C:1'-1'11, T—..CpL 72"s 4amns 10113 30DEN MMY WALLACE QE4907 30 Is :0 65503 3w AN mo 515 21 4: TC PAGE IN Q= 1 on= - ill 06C 2UM 20A�l 59 10 78 3SA�� W 05 12V;4 767.0 1TYK 33VI-1 M2 City of Aledina Claims Cheek Reoster May 31, t1007 Check Atli hilt Nmuber n: coo 521 2. 46 is w9no TWO Q 101 im mz ns R: H 0 L MAD AVG-- 6K V, 4 2 WHILE, 121532 CK "u U5 571 ED 41 0, lsnU 27 n, T"Kn-, % =FK103 so =I 51S P2 41 CE 490-1 19 4 TMUMS 1WOVTAIL 9b.Q 195115 TnW03 002 occ too 516 EQ 11 cc 71 A2 1=0CE TQWL S 4 2 3 5 10 9 PiT:1EY ac,".Es Emc.m mm CEAVU D��% Do AIR a 5:1 ON mc WS is 42 M 21 C:-, 118 53 FA AD 70W Z24.61 11,11 ?MET Somm EN"Ay V0917 004cow ANYAM2 No 013 576 in 4- so 11% ched. cza i-, 10 . , " 1: 7 2 6 2? 11 , 11"a ia fR " I ' - � 9 11,-� i 111 z � le -,nn SATMED OF BF�,,LF,!�:E (Ity of 14ediva Claints Oletk- , Relister 'Ucy 31, ".).'007 _- �. " E 7 Z �: R1 q 2 7, S,,-j Isn? wmm TWE 5=371005 25,914 4 �0 F "S 7269E l 5 -, - DJ ZO53 WA ST AIRMIMS AMUCE 2 R s, i; , 15 1-1511 WASHTN71 S o o MAP.,". Ol sulbKod 7, 1" no cco 511 2Q Ll H 47 10VA, :0 'NIT 101 ow; , an Az sis 3: 0 Go UMT :n"am a, am C" n! na 30 OTWOO 27A35 Amussms SEA pw=1, oil lot 103 518 E3 A! so C>?Q30 1IM2 IMP 0, SOW= 6MR, on W 03 s" 10 49 K Yo7N, )VI on "0 SIR 10 41 00 COMW =4001 2051-wn3 oil am n3 521 20 4: Do :MMC E TWAL ,�snwc? 000341 wM34 Wms nD: 100 100 521 W 32 MUCE 1WCMF TSTAI- OUTT47 UNCOu W017 ul wo 353 521 21 41 ONOtM Vol 9w mc KA 11 U a, 42� So 55A- 9" A� to A'-, 102 A 10 A 15KO-1 1J 06 At3 V52� 124 1� KOH, wASWO, Cheek Amosint Ninn-lvr 7, 2 '7 3 ;: z ` I:, . Ir , 625 I Z :1 a 311,1_11� S.RFE�'� IMS 121A5 Awl ccmcc PHULUS FLUT 3iM 1181 :my, vim, 41.67 ims s"nmw=m QN0,n &&&too JK CIO 529 3 KAMR 1=0= T&ML 44,15 18274 MySTAL =D SWMA WTMG�PW ZT41"7 OaWIVO 41"M nz no no S!, z; v No 1MCME TOTAL 4 � 0 Vita y of' Nlegrilla Claims Check Register May 31,2007 VheAk Nnount Number 7,1711 60 �w ThAV FSH wN57y:"=Qx, "C CO2�,Q jwv�q: NON 001 =0 DOS SIR is Q 25001- 20VVIZ 9356nETE2 wl im? US US 31 31 Qv 72713 0731,V55 DOI 010 AW SIG so 3 to lox7cz 72U4 lanno 7M5 IMMINKIT PSOMM5 im 202�07 oubwo, E7,211 to! oll of: SIG so 31 z? MKT MI703, 72KS 205 AP 18331 ww8wof cwyvm� on W2 ma E95 30 63 11 -'N'J�S:CE 70TAL 1WA 183 97 7no KC CmT OF ?WWRM 102VII 300100 WRMOW9 030 ZSC 513 91 W 40 ,N-1111:�ZCE TOTAL 7a!7 B5 so 15310 �aim 7-;c -,25monn7 Hl o" wo Sig is 49 13 MR-7W FLSXlRW 12R TWA- 72,-- =WF 1 MARY 12 MM=S, 4 4 A 41 A,� GTE4i 3 "S ZS 34�.so 935 ITS Qu� Wa A, M3 0-11 85. 0 City or"Wedilla ay 31, 2100 Ufleck A.11101111t Number C ...-n sia to 'G w- - -� 3.-.2.E mod`. v 03 V_ 5 2'"CtM _,,? DID E90 la 53 4S , 1 .... ,, . TOPLAR TREW MVO ME 70ML 023 in No us `.n...., Do .W is So il POPLARR E POPLAR :RE ., c •E, s r Cheek Xillolult ("ity 4)rNledilla Claims (-'Ike('Ii lltOlter N1 31, �'.Ovy i RUE I, T asammv,: lumBF7 Number 20 W Un" 4 61, V 1250�1 "121, TZ I" mv ELL zo 41 Ol TIAIT� HENT 1:7:1 vw�H vq",L ;W�07 W8 �l DWA !MF *Ann, Col 3" "D 02 Q 42 is Dalon an T 1 TWA LmF 7r� DMA SmVims 27 M10MA O�S 129A2 1352C STAP12S BUSINESS AIVROAGH 511 Om KC 512 Q 31 1C 31 so ZWWCZ TCTAL 0F21Q? Sviloc B5509 03L 130 J32 518 10 42 cc 1=010E Tom-' =BAG 18339 TREE MLU7175 :NC C5�VA7 CW1nQG 131 Us too 542 31 41 10 25MGMME, !=AMIN IV20T7 3052!13 M4910 -0i 542 s" :m7lis OTTAL M�O 11119 WA ST DEPT OF LIMNSIAS 050037 wvc�OQ Ej4usy Sms E31 Cu my M9 lz 52 32 CmNSTAW wmw� L505 1615C WASHnATON AWWDC 1W vy2nw 000103 4mv Col coo w" 513 N 31 i-li"13 PET7Y CASE 114TH7 a&VVQC NAY 4 z Q GOT mo 515 12 31 M REnEMSK pnTy CAS'H ?no 07 K G" "0 S21 20 41 M' �"Ay 47 o1c., REMMWla P07Y CAS�'. City ref m edina chtims Check ReOster May 31, �4007 Amolult E"s WSTAnwrIM, Number a 0 1LQZ4, T�RQ "M14 Cal 0" KC Q! A, Q 02 BE A 3 i 0 S mznz 1� cc= 7 4 1 av,w 41 Ks W071N, LIMA Y- vsz�7VT &LOUIS; !QR 17 021 nN W1 551-1 6: Al is 11 113 50105- VIM n! 5an57 sc so 321 20 22 cc 420", P, p"wn0nn", INIITII -1 cz� I S71�---`� 100 121 2) Z2 15 426 411 sams"GI fw=Ek3m"Z 5KK3 CM Ma VW=z T".111- Q" W? so? s2i 20 22 Go 2MA 50709 :mK-,C7 50 W WO w2l 22 22 TO 221 MA� 115M �a 4� .75 :01p:7 sum:0 3:027 on 02 "0 521 23 22 UT n4 M S�ncps mwammm DGIVE AYMMBUTS 511 wo cc! Sol 20 E, -31-"Lf3 10039, IGNINQ swy�XW31`07 oil Wo M 521 20 12 W 16V V 12 24 �7 ZR'Ys'�,, kNS: OM7-201 QDI foo cic 521 20 31 00 24 A-, W',4=R Ewcws TITA-1 1045 17? 45, 37',9 vm"�Mn vs� WE A= o CA E21 20 4a la 119 All IMOM TOM City of -led itia Claims Cheek Reoster Vlav 31,2007w clwek 0 0 T 1 TXIE DAY N tutiVer 7 4 6 EWTSME PVUZC WE" CUM=! :n3-4 0212" Amf 1 3EAWVATE2 &:RIA lW!=F TWA- 7SA, RAWD AWESS 1EM T El:l 1MGME TTU-I MEN 3h N fL :52121 cco K? E21 w 12 m AA4 T'S-A" 49 04 101W. ova 17 col cn no SIR 13 41 Q PRmTN:c M%=F 7=AL 12 7 4 9 OF U�lzv"�T� UO3"33 C�400c 291,391 on: cm ul ml is a is 6105 PWVE Am 3 91 AS t—z�A 0033n7 I&DWIG WA5 PQKF E"WEN2Y A: No Us S21 2a 42 A 7 Fs 430F 5R. 2S �Sx,'T, 1�ac v5w&�? 0�cwc& 5 D7E sr SiD-E'11',V�Ks 3w "o "o 595 31 Go ZI 65AWEF RMAWME E STE ST SIDWA"S 3" us 595 30 63 10 sa4nm: --!2 -4 1,23i "'F"Z 103407 wAscou XAY 17 Wl 55b 61-H st 15 12 2, �'CTAL 2 4 72V3 2:1 W 18252 ASSAQUAHe C:--' 7 07 &WINQ? 140mmuh =3- 5w 21 51 T wc� TCT'V, Ao 72K4 659.79 jn2 URWAM, CWY TF GSO?07 210340 mpDA32ni 1T 3"VWWl on n3 TcG 521 20 51 W 533 OR !=C�'CZ TQTA-,- 2 a '�82& LAKE FOUST PWA CIT7 W ows"41 2VAIM& 01 A 207 cln:n= jA 03C occ 521 zo 49 U OtESS 3 0 C 0 city (or medin., chlitil'.. Cbee k Relister -N-I.-A 31, 200 7 Check Amount DAM w1Sm:37T1QD A=WR Now OSAVO, T�uww? 212,69 jmzo?�=10 3- ul WT too 521 21 41 1AS& 31; 145DA3 lEZ91 M052NO RMEWS, PA �c 5510�7 cc onoc S 12TH 660 2E L'36�� N'LxTKL -r%:�W!U"' 13&ianb�u- 13"5F245-W CUD ?WvF1O W1 ow KQ K3 10 ?1 20 Sao Too 518 is q2 03 27 E Ev W, WNM MLL DHNM�' 1=1072 WYAL HGAV 341 59 1231'i NICIR-HWES-, FAS7 mg;mvp 1:: 01� ,K=ME WTAL 3E: 4a HIM UFRICE DEPOT CREM7 9MI EUPPLOVS MAV a? no ME is 31 "I ml U13 Eli ED Al cc A5 3^1 57 swnvs mw Y= T=C. AUIE Ezo-J"' 3513Z 2? TZ ugas 2G"51 m5yi"CLICE SOWER TQZ CCO 010 SW 20 41 CO to -NmQM MU'L ITM2 05 00 1'14ao GAP= Ts.nm C 05/yO7 0"MAS 2-0�1"p OW nZ "U 621 20 41 5: 13 wr VRNI -D'�AL in 0.1 DZ4540 4007 UVAE0 SW 21 43 WD 2 0 G Z 11vu- 2 2M�c mis R&URF2. Imml Amms 00AVAn MOV57"QW4 END 031 WO QQ 52L 20 11 A 2 On n v mmnE 7=1 c2m-fo 72ME 10A,V41, BUILDING WMCMD �a�4- ,v d.0 i- -DTAL — 34'- Mus 8403 UU3 Smz_HS17 F:1�11FVRD,—.' lRy 0sann" tows, 44vu W1 Do? &GO E21 W S1 41 City Ormett ll Claims Cheek eg,#,s(e Cheek AIi14) tlil f „Ii Umber 3� - 23 - .,_ _._. PUNE A. A? c .. -I ITEM H-1 MEDINA MONTHLY SUMMARY MAY, 2007 FELONY CRIMES Theft 2007-0001602 05/08/07 7800 block of NE 12th On 05/03/07 the homeowner returned home to find a piece of jewelry missing from her residence. During her absence, her brother had invited some friends over to the house and she believes one of them has taken the item. Attempts are underway to make contact interested persons who were inside the residence. Total estimated loss: $400 Vehicle Prowl 2007-0001623 05/10/07 400 block of Overlake Drive E E-lert #07-010 At approximately 2:30 am, unknown person(s) smashed out the rear window of a locked vehicle parked in the 400 block of Overlake Drive East. The vehicle was equipped with an audible alarm that did activate. A brief case, laptop computer, and several other items were stolen from the vehicle. Total loss: $3,800 Theft 2007-0001666 05/15/07 2000 block of 791h Ave NE Between 9:00 a.m. on 5/5/07 and 11:00 a.m. on 5/24/07, unknown person(s) removed approximately $12,000 worth of jewelry from the residence. Medina Police are working closely with the homeowner have believe the theft was committed by known person(s). Investigation is pending. Burglary 2007-0001.697 05/17/07 1800 block of 77t' Ave NE E-lert #07-011 Between 8:00 pm on 5/16/07 and 9:00 a.m. on 5/17/07, unknown person(s) entered the unalarmed attached garage of the unoccupied residence and removed over $30,000 worth of tools, sporting equipment and electronic equipment. The house is currently being remodeled and is presently unoccupied. Investigation is pending. Total loss: $30,000 Burglary 2007-0001850 05/29/07 8600 block of NE 7t' St Between 5:00 p.m. on 05/25/2007 and 7:15 a.m. on 05/29/2007, unknown person(s) entered the unoccupied residence that is under construction. No structural damage was found but approximately $2,852 worth of appliances was discovered missing. The project superintendent stated that he locked the residence, but the alarm was not activated. Investigation continues. Medina Monthly Summary May 2007 Page 1 of 2 ITEM H-1 MISDEMEANOR CRIMES No significant misdemeanor incidents occurred during the month of May. OTHER Animal 2007-0001522 05/03/07 8000 block of NE 12th St E-lert #07-012 Medina Police responded to a report of a dog that had an altercation with another dog at the Medina Park. The injured dog went to the veterinarian for treatment, and the owner of the suspect dog will cover charges. Animal 2007-0001762 05/22/07 1800 block of Evergreen Point Rd E-lert #07-012 Medina police responded to a report from a Medina resident of two dogs running loose in her yard and had killed her cat. Medina police have identified the owners of both dogs. Case is under investigation as citations will be issued to the negligent owners.. Threats 2007-0001775 05/23/07 8001 NE 8th St (Medina Elementary) Medina Police followed up on a report of a threat to a female student made by a fellow male student. The suspect displayed a toy airsoft gun and threatened to shoot her with it. The Chief personally handled the incident and is working closely with all involved families as well as the Bellevue School district to successfully conclude this incident. Found Property 2007-0001805 05/24/07 501 Evergreen Point Rd (Medina Beach) A digital camera was found in the park by a patron of Medina Beach and turned it in to the Police Department. The camera was entered into property for safekeeping. Death Investigation 2007-0001838 05/27/07 8300 block of Overlake Drive W Medina officer responded to a death of a female who suffered from a terminal illness. Medina Monthly Summary May 2007 Page 2 of 2 ITEM H-1 HUNTS POINT MONTHLY SUMMARY MAY, 2007 FELONY CRIMES Theft 2007-0001663 05/15/07 3800 block of Hunts Point Rd E-lert #07-11 Between May 9th and May 14th, person(s) unknown stole a kayak and a canoe from the yard of the residence. It is believed the water vessels were taken via waterside. Both canoe and kayak were entered as stolen. Approximate loss: $2,250 Vehicle Theft 2007-0001735 3200 block of Hunts Point Rd 05/19/07 E-lert #07-11 Between 6:30 pm and 8:30 pm, person(s) unknown stole the vehicle of a maintenance worker as he was pressure washing a house in the 3200 block of Hunts Point Road. It is believed the car keys were left in the unsecured vehicle. The vehicle has been entered as stolen, but has yet to be recovered. Medina Police are actively following up on pertinent leads. MISDEMEANOR CRIMES No significant Misdemeanor incidents occurred during the month of May. OTHER Animal 2007-0001773 05/23/07 8400 block of Hunts Point Lane E-lert #07-012 Medina officers responded to a report of two large dogs running lose in the area chasing a cat. The owner of the cat found it badly injured and transported it to a veterinarian. Unfortunately the cat succumbed to a broken neck and did not survive. UPDATE: As of Sunday June 2, 2007 Medina Police have positively identified the owners of the two vicious dogs that killed the Hunts Point resident's cat. Citations will be filed by investigation to the owner for her negligence as well as notification to King County animal control for further action. Page 1 of 1 ITEM H-1 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2007 Felony Crimes May YTD YTD Year End 2007 2007 2006 2006 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 2 4 0 8 Drug Violations 0 3 1 1 Fraud (ID Theft) 0 3 11 20 Vehicle Prowl 1 1 0 15 Theft (over $250) 2 7 5 10 Malicious Mischief 0 0 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery) 0 1 4 5 Poss Stolen Property 0 2 2 4 TOTAL 5 21 23 63 Misdeameanor May YTD YTD Year End Crimes 2007 2007 2006 2006 Assault, Simple 0 1 l 2 Malicious Mischief 0 5 4 9 Vehicle Prowl 0 4 9 23 Theft (Under $250) 0 10 4 10 Assault, Domestic Violence 0 1 1 5 Minor in Possession 6 12 4 13 Drug Violations 1 10 7 17 Poss Stolen Property 0 3 0 0 Total 7 43 30 79 Page 1 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2007 Felony Crimes ITEM H-1 Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 Burglary (inc Attempt) 1 0 1 0 2 4 Drug Violations 0 2 0 1 0 3 Fraud (ID Theft) 0 1 1 1 0 3 Vehicle Prowl 0 0 0 0 1 1 Theft (over $250) 0 4 0 1 2 7 Malicious Mischief 0 0 0 0 0 0 Arson 0 0 0 0 0 0 Auto/Boat Theft 0 1 0 0 0 1 Poss Stolen Property 0 1 0 1 0 2 TOTAL 1 9 2 4 5 0 0 0 0 0 0 0 21 Msdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 1 0 1 Malicious Mischief 1 3 0 1 0 5 Vehicle Prowl 0 1 0 3 0 4 Theft (Under $250) 3 3 3 1 0 10 Assault, Domestic Vio 0 1 0 0 0 1 Minor in Possession 0 2 1 3 6 12 Drug Violations 2 4 2 1 1 10 Poss Stolen Property 0 3 0 0 0 3 Total 6 17 6 10' 7 0 0 0 0 0 0 0 43 Page 2 ITEM H-1 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2007 Traffic May YTD YTD Year End ACCIDENTS 2007 2007 2006 _ 2006 Injury 0 0 0 2 Non -Injury 1 4 4 13 TOTAL 1 4 4 15 Traffic May YTD YTD Year End CITATIONS 2007 2007 2006 2006 Driving Under Influence 8 28 41 98 *Other 19 74 48 136 Total 27 102 89 234 Traffic May YTD YTD Year End INFRACTIONS 2007 2007 2006 2006 Speeding 1 33 36 70 Parking 7 41 32 97 **Other 30 184 167 328 Total 38 258 235 495 May YTD YTD Year End WARNINGS 2007 2007 2006 2006 Total 115 438 540 1093 May YTD YTD Year End CALLS FOR SERVICE 2007 2007 2006 2006 House Watch 40 194 265 514 False Alarms 26 119 167 384 Assists 54 243 284 680 Suspicious Circumstances 16 71 76 178 Property-Found/Lost 5 10 9 19 Animal Complaints 8 14 12 35 Missing Person 0 0 3 3 Warrant Arrests 13 36 27 70 ***Other 2 13 13 25 Total 164 700 856 1908 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Page 3 ITEM H-1 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT 10 City of Medina 2007 Traffic Accidents Jan Feb; Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 _0 0 0 0 Non -Injury 2 1 0 0 1 4 TOTAL 2 1 0 0 1 0 0 0 0 0 0 0 4 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 3 4 7 6 8 28 Other 6 10 18 21 19 74 Total 9 14 ; 25 27 27 0 0 0 0 0 0 0` 102 Traffic Infractions Jan' Feb Mar, Apr May Jun Jul Aug Sep Oct Nov Dee Total Speeding _ 4_ 5 12 11 1 33 Parking 11 9 11 3 7 41 Other 29 38 40 47 30 184 Total 44 52 63 61 38 0 0 0 '' 0 0 0 0` 258 Warnings' Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 55 92 137 39 115 438 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 20 48 31 55 40 194 False Alarms 25 13 23 32 26 119 Assists 50 49 47 43 54 243 Suspicious Circumstances 7 19 12 17 16 71 Property-Found/Lost 2 0 0 3 5 10 Animal Complaints 1 1 1 3 8 14 Missing Person 0 0 0 0 0 0 Warrant Arrests 3 6 7 7 13 36 Other 2 2 4 3 2 13 Total 110 138` 125 163 164 0 0 0` 0 0 0 0 700 Page 4 ITEM H-1 Town of Hunts Point MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report Town of Hunts Point 2007 Felony Crimes May YTD YTD Year End 2007 2007 2006 2006 Burglary 0 0 0 1 Forgery (Identity Theft) 0 0 1 1 Vehicle Prowl 0 0 0 0 Theft (over $250) 1 1 0 2 Possession Stolen Prop 0 1 0 4 Drug Violation 0 1 0 0 Auto/Boat Theft 1 1 0 0 TOTAL 2 4 1 S Misdeameanor May YTD YTD Year End Crimes 2007 2007 2006 2006 _1 Assault, Simple 0 1 1 Malicious Mischief 0 1 0 2 Vehicle Prowl 0 0 1 1 Theft (Under $250) 0 0 1 1 Possession Stolen Prop 0 1 0 0 Assault, Domestic Vio 0 1 0 1 Minor in Possession 0 0 3 3 Drug Violations 2 7 4 10 Total 2 11 10 19 Page 5 ITEM H-1 MEDINA POLICE DEPARTMENT Town 0f Jeffrey Chen, Chief of Police Hunts Point Yearly Activity Report Town of Hunts Point 2007 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Burglary 0 0 0 0 0 0 Forgery (Identity) 0 0 0 0 0 0 Vehicle Prowl 0 0 0 0 0 0 Theft (over $250) 0 0 0 0 1 1 Poss Stolen Prop 1 0 0 0 0 1 Drug Violation 0 1 0 0 0 1 Auto/Boat Theft 0 0 0 0 1 1 TOTAL 1 1 0 0 2 0 0 0 0 0 0 0 4 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 1 0 0 0 0 1 Malicious Mischief 0 1 0 0 0 1 Vehicle Prowl 0 0 0 0 0 0 Theft (Under $250) 0 0 0 0 0 0 Poss Stolen Prop 1 0 0 0 0 1 Assault, Domestic V 0 0 0 1 0 1 Minor in Possession 0 0 0 0 0 0 Drug Violations 0 4 0 1 2 7 Total 2 5 0 2 2 0 0 0 0 0 0 011; Page 6 ITEM H-1 MEDINA POLICE DEPARTMENT TOWn Of Jeffrey Chen, Chief of Police Hunts Point Monthly Activity Report Hunts Point 2007 Traffic May YTD YTD Year End CITATIONS 2007 2007 2006 2006 Driving Under Influence 3 10 12 25 Accidents 0 0 0 2 *Other 5 26 12 63 Total 8 36 24 90 Traffic :' May YTD YTD Year End INFRACTIONS 2007 2007 2006 2006 Speeding 0 0 2 3 Parking 1 5 6 19 **Other 27 125 95 307 Total 28 130 103 329 May YTD YTD Year End WARNINGS 2007 2007 2006 2006 Total 7 78 29 100 May 'YTD YTD Year End CALLS FOR SERVICE 2007 2007 2006 2006 House Watch 7 17 19 45 False Alarms 11 36 29 97 Assists 5 28 20 55 Suspicious Circumstances 2 12 10 38 Property-Lost/Found 0 1 0 4 Animal Complaints 3 3 1 2 Warrant Arrests 1 9 5 12 ***Other 0 2 2 5 Total 29 108 86 258 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment;Civil Dispute; Trespass Page 7 ITEM H-1 MEDINA POLICE DEPARTMENT Town Of � Jeffrey Chen, Chief of Police Hants Point YEARLY ACTIVITY REPORT HUNTS POINT 2007 Traffic Citations Jan Feb Mar ` Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 0 5 2 0 3 10 Accidents 0 0 0 0 0 0 Other 9 5 2 5 5 26 Total 9 10 4 5 8 0 0 0 0 0 0 0 36 Traffic Infractions Jan Feb' Mar Apr May Jun ` Jul Aug Sep Oct Nov Dec Total Speeding 0 0 0 0 0 0 Parking 0 3 0 1 1 5 Other 36 17 22 23 27 125 Total ` 36 20 22 24 28 0 0 0 0 0 0 0 130 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct' Nov Dec Total Total 19 18 19 15 7 78 Calls for Service Jan Feb' Mar Apr May _ Jun Jul Aug Sep Oct Nov Dec Total House Watch 2 4 2 2 7 17 False Alarms 2 8 6 9 11 36 Assists 7 2 8 6 5 28 Suspicious Circumstances 2 4 1 3 2 12 Property-Lost/Found 0 0 0 1 0 1 Animal Complaints 0 0 0 0 3 3 Warrant Arrests 2 1 0 5 1 9 Other 0 0 2 0 0 2 Total' 15 19 19 26 ' 29 0 0 0 0 0 ; 0 0 108 Page 8 Murders, robberies drive up U.S. violent crime rate - CNN.com Page 1 of 2 z - I graduated in gk_ Find Your ting C1� zlassma#es•ccm Q PRINTTHIS ccm�wxom- Powered by Gicka it . Murders, robberies drive up U.S. violent crime rate Violent crime up 1.3 percent in 2006, FBI reports • Murders in big cities jumped 6.7 percent • Robberies up 6.1 percent nationwide • More guns, gangs and younger, more violent offenders blamed for increase WASHINGTON (Reuters) — More murders and robberies in 2006 sent U.S, violent crimes higher for the second straight year, the FBI said on Monday, with the increase blamed on gangs, youth violence, gun crimes and fewer police on beats_ The FBI reported that the number of violent crimes nationwide went up by 1.3 percent last year, following a 2.3 percent increase in 2005_ That had been the first rise in four years and the biggest percentage gain in 15 years. The report showed that murders in big cities jumped last year by 6.7 percent. Robberies, an important indicator of crime trends, increased 6 percent nationwide. Cities with big increases in the number of murders included Odando and Miami in Florida; Oakland and San Diego in California; Phoenix, Arizona; Corpus Christi, Texas; Grand Rapids, Michigan-, Reno, Nevada and Little Rock, Arkansas. (Watch what's driving the increase in violence" ) Even though the higher violent crime numbers had been expected, they still represented bad news for Attorney General Alberto Gonzales, who has targeted violent crime as a top priority for the U.S. Justice Department. A department study released last month of 18 metropolitan areas cited more violence by local gangs or street crews, a greater prevalence of guns in the hands of criminals and younger, more violent offenders as key reasons for the rising crime rates. Criminologists agreed with those reasons and also said there are fewer police on the beat. They cited the Bush administration's shift in emphasis to prevent terrorism since the September 11 attacks and funding cuts for programs to put more police officers on the street. "The fact that we are seeing these increases several years in a row should be a wake-up call," said James Alan Fox, a professor of criminal justice at Northeastern University in Boston. "There's a tendency to think the sky is falling. It's not," said Fox, noting the increases have been relatively small. "We're not talking about an epidemic here." David Kennedy, director of the Center for Crime Prevention and Control at the John Jay College of Criminal Justice in New York, said the crime problems appear to be spreading to medium-sized and smaller cities. He said the emergence of deadly drug crews or street gangs can have a potentially profound impact on a city's homicide or gun assault rate. Lawrence Sherman, director of a criminology center at the University of Pennsylvania, called it an unusual pattern that murder is going up in some big cities, but down in others. One possible explanation is that some police departments are doing much more to catch people illegally carrying concealed weapons, he said. http://cnn.usnews.piintthis.clickability.comlpticpt?action-ept&title=Murders%2C+robberic... 6/6/2047 Murders, robberies drive up U.S. violent crime rate - CNN.com Page 2 of 2 In the FBI report, murders nationwide increased overall by 0.3 percent. The increase in big cities was nearly offset by declines in non - metropolitan areas. In the violent crime category, burglaries and murders increased nationwide while the number of rapes declined by nearly 2 percent and aggravated assaults fell slightly. Violent crime went up in every region of the country except for the Northeast. The largest increase occurred in the West at 2.8 percent. The number of so-called property crimes declined by nearly 3 percent. Burglaries and arsons increased while motor vehicle theft and larcenies and thefts decreased. Copyright 2007 Reuters. All rights resenred.This material may not be published, broadcast, rewritten, or redistributed. Find this article at: http://Www-cnn.conV20071US106104lusa.c(ime.reuUindex.html Check the box to include the list of links referenced in the article. © 2007 Cable News Network. http://cnn.usnews.piintthis.clickability.com/pticpt?action-cpt&title=Murders°/`2C+robberic... 6/6/2007 The Seattle Times: Violent crimes rose in area last year Page 1 of 2 �xai3P�itt.rui3� Tuesday, June 5, 2007 - 12:00 AM Permission to reprint or copy this article or photo, other than personal use, must be obtained from The Seattle Times. Call 206-464-3113 or e-mail resale seattletimes.coni with your request. Violent crimes rose in area last year By Roxana Popescu Seattle Times staff reporter Violent crimes rose in 2006 in four of five Washington cities surveyed for an FBI public -safety report released Monday. However, property crimes — burglaries, thefts, auto thefts and arsons — dropped in the five cities in 2006 compared with 2005. The increase in violent crimes and decrease in property crimes reflected a nationwide trend, according to the FBI, NIOUilFIfdOK%bwast The FBI's Preliminary Annual Uniform Crime Report, which compiles crime statistics nationwide, found that the number of violent crimes, which includes murders, rapes, robberies and aggravated assaults, grew by 1.3 percent nationwide in 2006 -- the second consecutive increase since 1991. Meanwhile, the rate of property crimes decreased by 2.9 percent from 2005 to 2006. Larry Carr, an FBI spokesman in Seattle, said that a two-year increase in violent crimes does not necessarily make a trend. "You have to look at a much larger sample to make a determination as to whether there's a trend going one way or not. The 10-year sample might be a more valid indicator," he said, explaining that occasional spikes can happen and seem more alari-ning than they should be. In Seattle, there were 4,152 reported violent crimes in 2006, compared with 4,109 in 2005. In that city, murders increased from 25 in 2005 to 30 last year. But a. notable number of the murders in Seattle last year were exceptional cases, said Seattle police spokesman Mark Jamieson. "The Capitol Hill murders and the Jewish Federation shooting were large events," Jamieson said. These could produce a statistical anomaly, increasing the rate when in reality murders are not more common in the general population. In March 2006, Kyle Huff walked into a party and killed six people in the Capitol Hill neighborhood before killing himself. In July, six women were shot, one fatally, at the Jewish Federation of Greater Seattle. Naveed Haq has been charged in connection with the shootings. http://seattletimes.nwsource.corn/cgi-binIPrintStory,pl?doctiment id=2003734686&zsection... 6/6/2007 The Seattle Times: Violent crimes rose in area last year Page 2 of 2 Violent crimes in Bellevue, Tacoma and Spokane were up last year. In Tacoma, the number of homicides climbed from 13 in 2005 to 21 last year. In Bellevue, the increase in violent crimes was coupled with an increase in the number of forcible rapes, which climbed from 29 in 2005 to 42 in 2006. Bellevue police spokesman Greg Grannis said the increase in rape may be due to more frequent reporting. "The rate of stranger rape is extremely low. Almost all of them were known to the victim in some way," he added. In Seattle, rapes dropped slightly grew by 3.7 percent. Roxana Popescu: 206-464-2112 or rpopescu�ia,seattletimes. com CQpyright 0 2007 The Seattle Timis Company from 138 in 2005 to 129 last year — and the number of robberies http://seattletimes.nwsource.com/egi-bin/PrintStory.pl?document id--2003734686&zsection... 6/6/2007 ITEM H-2 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-wa.gov MEMORANDUM DATE: June 4, 2007 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Monthly Development Services Department Report Planning Commission Meeting Recap — The May 22, 2007 Planning Commission meeting agenda contained two discussion topics. The first discussion topic was Pitched Roof Incentives. The Planning Commission directed staff to draft an ordinance that would utilize a lower floor lot coverage bonus as well as an upper floor "step back" scheme. The second discussion topic was Height Measurement on Sloping Lots. The Planning Commission identified a potential code change and directed staff to further develop the concept. The Planning Commission Calendar is attached. Hearing Postponed for Medina Store Historical Use Permit Application — On May 17 the applicant requested a postponement of the Planning Commission hearing from May 22 to June 26. Standard hearing continuation notice was performed as well as individual contacts with all parties submitting comments on or before May 22. % (D % U 0 - E E 0 U 2 k « a- ;o; -- � \ cc ��, ��—�--��—�- :C: � � �-----�---�----«---=.���:�m ! � , g 2. ' )E ' /-- �— � — --- -- — -�-- -� - ��! -- ��� ID ) k� (»k £ � \/ ! E)\m 1 z 0 a): CC cu I E .y ./ ;/ \/\i\§z/D�. .'E0 0) ) § _- f . -°® }?7' $ E} -\!k .2® -J - , .1. _ .3yE(± E E$9§)$/\� } 0E -0 =�47^)), ;e=<se. _ ) -®® } mcw �,§!:- )[a#!,1t5z©,:; @ »(§'2� .y \a\; \ > �e=R;g,;a, x �5!f' %�§(' k .2b[� a»=' 3)}/2.)i.ƒ=t�«.= !,\2R( ./2:/.m.a;Of00 m . . . ID / 0 _0 k m U 0 E 0 U 7 � & :§' ' . � . . : , . � . : . � � . );i )' o; \ �— d— -- — — — - d— - — --- — � - — - -- — — ---- 91 ; �t �■� � ; )� ) . $ §. =---�—y�—�--- �§� --�-----�-�—} �------ —� — - �2 � ( ; � } � � ) \ . � �§iiml ;,_ ■; \ \ / �\_\ � U.i ; ® c /}.).2. 7\o42 \ [ ;&27■\; } «E ) _ 2 _ - .& .32 ^' E[± j2c7; E ;$\§\Q\(}CL - /{gip!\ $!/7±)mi - )\Jƒ -)\ a)cr. > \\�=:7;7777) ) �kƒ)�k(} -« . )G2«5� ƒ .J®[' a):�{2E:¥o;�=9; 6 �JE[e n m Construction Value New Construction Permit Renewals Addition / Alteration Accessory Structure Repair / Replace Fence/Wall Mechanical Fire Sprinkler Wireless Comm Facility TOTAL VALUE Permits Issued New Construction Permit Renewals Addition / Alteration Accessory Structure Fence/Wall Demolition Grading/Drainage Tree Mitigation Mechanical Fire Sprinkler Reroof Repair / Replace Right -of -Way Use Construction Mitigation Variance SEPA Conditional Use Shoreline Lot Line Short Plat Wireless Comm Facility TOTAL PERMITS Inspections Building Construction Mitigation Grading/Drainage Tree Mitigation Right -of -Way TOTAL INSPECTIONS Building Permit Report April 2007 2,007 2,006 Current Current Month Month 4,984,000 4,903,500 0 0 7,456 335,600 8,800 n / a 7,456 n / a 0 3,000 102,000 599,152 0 27,121 0 0 5,109,712 5,868,373 4 4 0 0 0 7 3 n/a 0 1 6 2 4 3 4 1 8 7 0 2 2 1 1 n/a 11 12 4 3 1 0 0 0 0 0 0 0 0 0 0 0 0 48 43 111 142 3 7 23 9 4 6 2 8 143 172 ITEM H-2b 2,007 2,006 YTD YTD Difference 12,730,500 10,283,500 2,447,000 2,133,488 695,000 1,438,488 877,456 1,430,100 n/a n/a n/a n/a n/a n/a 100,000 50,300 49,700 300,000 669,673 -369,673 125,896 378,984 -253,088 0 378,984 -378,984 0 0 0 16,267,340 13,886, 541 2,933,443 11 9 2 5 1 4 8 17 -9 9 n/a n/a 7 7 0 11 7 4 11 9 2 11 9 2 46 28 18 9 6 3 6 5 1 3 n/a n/a 46 38 8 9 7 2 5 0 5 2 1 1 1 0 1 1 1 0 1 2 -1 0 0 0 0 0 0 202 159 43 511 491 20 9 28 -19 82 23 59 17 32 -15 29 25 4 648 599 49 ITEM H-3 CITY OF MEDINA Public Works 1000 — 80th Avenue Northeast, Medina WA 98039 425.233 . 6439 (phone) 425.454.8490 (fax) www.medina-waxi MEMORANDUM DATE: May 31, 2007 TO: City Council and City Manager FROM: Joe Willis Sr., Director of Public Works RE: May 2007 Public Works Activity Report 1. The Medina Beach Park bulkhead and pier project permit issuance from the Corps of Engineers is on track since concurrency from National Marine Fisheries Service (NMFS) has been received, thanks to Jim Lynch of K & L, Gates law firm who convinced NMFS representative not to withhold critical approval for the project. As it presently stands, the Muckleshoot Tribe's representative has yet to add her comments relative to tribal fishing concerns. Jim Lynch is contacting the COE to see if the permit can be expedited. The contractor, Caicos Inc. is fabricating portions of the new steel viewing pier so that upon issuance of the permit, they can proceed with the work on a faster track. 2. The application for Federal Aid and forms for reimbursement of City costs associated with the December windstorm have been completed and filed with State Emergency Management. The Federal grant for the disaster relief will be 75% of the cost. The State has authorized an additional 12.5% which leaves the City to absorb 12.5% of the total cost for debris removal, overtime for police officers and the public works crew. Upon final approval of the application (approximately 90 days), the City should receive approximately $ 40,000. 3. The Public Works Director is soliciting bids for the 2007 Street Overlay of NE 16tn Street, surfacing of the Fairweather parking lot, and the installation of a new stairway from the parking lot to the playfield. Bids are to be submitted by June 8tn and will be reported to the Council during the Council meeting. Page 1 of 2 IMA N�c� 4. The Public Works crew is making preparations to install the new dumpster enclosure at the north end of the City Hall parking lot and to replace the stairs at Viewpoint Park with new concrete seating steps. Public Works Crew accomplishments in May included the following: o Installation of a gravel pathway along the south side of NE 28th Street from Evergreen Point Road to the west Three Points Elementary School access in response to a request from one of the school's students for a safer place to walk. o Installed crosswalks on 781h and 79th Ave NE at NE 26th unopened right-of- way. Installed paint stripe along the west side of 80th Ave NE from NE 8th Street to NE 10th for pedestrian walking space. o Completed the repair of the damaged irrigation system and landscaping at City Hall associated with the Clearwire antennae installation o Mowing of all City parks and brushing of the public right-of-way along pathways o Fabricated and placed portable meeting notice signs for City Council meetings o Continued watering of the new Bowhall maple trees along 84th Avenue NE for their establishment. o Set up and monitor the portable speed monitor trailer o Solicited bids for the installation of storm drainage at the north end of Evergreen Point Road to be accomplished prior to the waterline replacement by the City of Bellevue Utilities Department. Page 2 of 2 ITEM H-4 CITY OF MEDINA Park Board Meeting Minutes May 21, 2007 Medina City Hall 7:00 p.m. 501 Evergreen Point Road Call to Order Chair Roger Ngouenet called the April 16, 2007, Park Board meeting to order at 7:08 pm. Roll Call Present: Masayo Arakawa, Roger Ngouenet, Heija Nunn, and Steve White Absent: Gabrielle Dickmann (excused) Lisa Fleischman (excused) Staff Present: Joe Willis, Director of Public Works; Pam Greytak, Administrative Assistant Minutes Willis confirmed for Nunn that new View Point stairs would be made of concrete. MOTION WHITE/SECOND NUNN TO APPROVE THE APRIL 16, 2007 PARK BOARD MINUTES, MOTION PASSED 4-0, 7:10 PM. Park Reports Fairweather Park (7:10 pm) Arakawa mentioned that Fairweather Park was still in need of clean up. Boardmembers discussed possibility of aligning Fairweather community clean up with 2007 Medina Days. Lake Lane Park (7:15 pm) White noted Lake Lane Park was in good condition. Medina Park & Medina Beach Park (7:15 pm) Nunn inquired about increased algae bloom in Medina Park pond. Willis explained oxygenated organics are surfacing and microbes are more active in the warmer weather. Nunn said residents were hoping the Medina Beach swimming access would remain open as long as possible while beach work is being completed. Boardmembers discussed possibility of holding a trout derby event as part of Medina Days. Ngouenet asked if a sign could be placed near playground that alerts residents that dogs are not allowed. Boardmembers discussed a dog tie -off area near the playground. There was also discussion regarding kids kicking soccer balls on the tennis court. Willis and Nunn discussed placement of chess table and tile benches. Other Business (7:25 pm) 2007 Parks Projects Willis acknowledged removal of plants at Five -Corners could occur in the fall. Nunn pointed out timeframe also depends on plant installation date. Boardmembers discussed possible placement of additional shade trees in Medina Park. Nunn mentioned option of offering residents temporary shade structures for use in the park. Nunn said work on shrubbery near Medina Park parking lot is currently underway. As a way to decrease drug activity in View Point Park, Ngouenet suggested trimming hedge near parking lot. After further discussion, Willis concluded he would review matter with Police Chief Chen. White left meeting at 7:48 pm. Nunn discussed how the 520 Lid design would affect Fairweather Park playfield and stairs project. Willis explained Fairweather project would be going forward this year. Boardmembers discussed setting up a Parks informational table at Medina Days. Nunn recommended they include an article regarding pond water treatment in the Medina Newsletter. Ngouenet and Nunn discussed issues related to planting trees in Medina Park along NE 12'" Street. Nunn inquired about status of ceramic tile benches, in which Willis stated he had no new information. Nunn volunteered to research issue further. Park Board Minutes Page 2 May 21, 2007 New Business No new business. Adjournment MAY 21, 2007 PARK BOARD MEETING WAS ADJOURNED AT 8:21 PM. The May 21, 2007, Park Board meeting was adjourned at 8:21 pm. The next Park Board meeting will be held Monday, June 18, 2007 at 7:00 pm. Minutes taken by: Pam Greytak Administrative Assistant Park Board Minutes Page 3 May 21, 2007 ITEM H-5 May 2Z 2007 7:00 p.m. CALL TO ORDER CITY OF MEDINA Planning Commission Meeting Medina City Hall 501 Evergreen Point Road Bret Jordan called the Planning Commission meeting of May 22, 2007, to order at 7:03 p.m. ROLL CALL Present: Jim Frank, Bret Jordan, Mark Nelson, Judie O'Brien, John Maffei Absent: Karen Sparks (excused) Staff Present: Joseph Gellings, Director of Development Services; Pam Greytak, Administrative Assistant ANNOUNCEMENTS: Gellings announced that new Planning Commissioners would be starting in July. Jordan reported that Medina Store, HUP 2007-01, hearing was postponed. MINUTES MOTION FRANK/SECOND O'BRIEN TO APPROVE APRIL 24, 2007 MEETING MINUTES. MOTION PASSED 5 -0, 7:05 PM AUDIENCE PARTICIPATION Henry Paulman Resident Gellings verified for Mr. Paulman that commissioners were not allowed to discuss issues related to Medina Store prior to the June hearing and that comment letters would be forwarded to commissioners. He also summarized for Mr. Paulman reasons staff reports are available Thursday before Tuesday meeting. Nelson asked how the Medina store hearing would be affected by new Planning Commission appointments, in which Gellings replied that it is under City Attorney review. Tom Spence Resident DRAFT Mr. Spence asked for clarification regarding work plan item number two listed in the January 23, 2007 minutes: Reformulate the Zoning Code's height/lot coverage bonus system to allow for intermediate coverages with intermediate heights. He questioned if foot print allowance would be increased when houses were kept at lower height in zones R-20 and R-30. Gellings replied that issue was related to third topic listed in 2007 work plan. Jordan explained it would be discussed in July or August. DISCUSSION Pitched Roof Incentives (7:20 pm) Jordan suggested eliminating, "changing maximum height regulation" from tentative problem statement. Commissioners agreed they did not want to regulate home design styles. Gellings stated that factually flat roof houses built at 25 feet, block more sunlight than pitched roof houses at same height. Gellings indicated that view, sunlight, and character should be considered when determining pitched roof incentives. Jordan reiterated mass is also a consideration when creating an incentive. Maffei expressed idea to merge lot coverage bonus topic with pitched roof incentive topic, and said the two combined would then be considered a bulk reduction incentive that covered a bonus for having a pitched roof. Commissioners said they preferred offering an incentive that would provide more lot coverage as a bonus for building pitched roofs. Gellings explained that a reward is offered for building shorter houses in R-20 and R-30 where the height limit is 36 feet. He indicated that layering on a reward for building a pitched roof would complicate the code and make application process difficult for builders Commissioners discussed approaching incentive in the same manner for all houses that are 25 feet and lower. Gellings sketched out an example describing how step -backs begin to taper in at 25 feet. He explained that with this incentive it would be possible to build flat roof houses that are 36 feet high by bringing them in to the interior of a very wide lot. Jordan requested Gellings draft a document describing an incentive that is a prescriptive lot coverage bonus across all zones that are applying under the 25 foot height, and also have a set back for heights above 25 feet. Gellings said this draft incentive would address his concerns about layering pitched roof incentives on top of short house incentives. Planning Commission Minutes May 22, 2007 Page 2 DRAFT Gellings agreed to send commissioners draft incentive statement and tally individual yes/no replies. Jordan indicated that if majority of tallies were no, item would go back on agenda for next meeting. Sloped Lots (8:07 pm) Frank and Nelson discussed variance as best way to approach sloped lot problems. Nelson said a variance takes time and money and could be intimidating. Gellings explained variance misconceptions. He indicated there are houses in Medina that would have been granted a variance but builder never applied. Gellings clarified that everyone is guaranteed a variance hearing and they are held once a month. Jordan commented that the issue with sloped lots is seeing the house's roof rather than front door from the street. He suggested possibly requiring a design element that would bring the building up. He also proposed a prescriptive accommodation of the code that says if you're on the down sloping lot from the street you will have at least 10 feet of height for the first 20 feet past setback. Frank reiterated that every variance is treated uniquely and in no way establishes precedence. Nelson suggested lining up house height with neighbors on either side to match integrity of the street. He questioned possibility of offering an automatic variance. Maffei asked if waiving variance fee was a possibility. Gellings stated a variance cost applicants approximately $2000. He also said attorney fees are $200 per hour. O'Brien said in order to create more of a balance the back part of house could be limited to 36 feet. Nelson further suggested that in no place could height be over 25 feet of original grade. Jordan summarized alternatives discussed; he said they could leave it as a variance problem, or provide prescriptive height allowance for street fronts on down -sloping lots, or they could take the prescriptive approach to sloping lots that meet certain criteria for slopes and then adjusting their height limit from being capped at a level line to a contour line. Frank suggested creating a two-part process such as a 25-foot contour height with a prescriptive formula and add on a clause indicating that variance solution should be a strong consideration when lots are exceptionally unique. Planning Commission Minutes May 22, 2007 Page 3 IA' Commissioners and Gellings discussed possible triggers, reviewed examples in staff report and studied Nelson's idea of requiring a maximum height of 36 feet going all the way across house. Gellings commented that from a wrong vantage point a house without a height limit appears to be tall with bulk stacking up the hill rather than looking like it is stair stepping over the hill. He also explained that nobody has taken it to the extreme and suggested brainstorming worst case scenario. Commissioners discussed previous issues with Board of Adjustment. Nelson inquired about possibility of changing variance decision criteria. Gellings confirmed the city council voted that anything below 40 percent is not considered a steep lot. Gellings told Jordan that the hearing examiner's frame of reference is, "What is wrong with the prescriptive?" and "Is it a departure from the prescriptive?" He agreed that a variance would not be needed if problem was solved with a prescriptive rule. Jordan asked Gellings to develop a worst case scenario for the July meeting and test prescriptive code change as the criteria to define who would be allowed this code change and test what code change would be. He also requested Gellings explore if contour limit of 25 feet and level cap of 36 feet are appropriate numbers. ADJOURNMENT MOTION O'BRIEN AND SECOND NELSON TO ADJOURN MAY 22, 2007 PLANNING COMMISSION MEETING AT 9:03 PM, MOTION CARRIED 5-0 The Planning Commission meeting of May 22, 2007, adjourned at 9:03 pm. The next Planning Commission meeting is scheduled for Tuesday, June 26, 2007, at 7:00 pm. Minutes taken by: Pam Greytak Administrative Assistant Planning Commission Minutes May 22, 2007 Page 4 ITEM H-6 CITY OF MEDINA Office of the City Manager June ll, 2007 TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: JUNE 2007 MONTHLY REPORT Meetings: ❑ Conducted in -person interviews with all candidates for appointment to the City's Civil Service Commission. ❑ Met with Kris Finnigan on multiple occasions to discuss disaster preparedness issues. ❑ Met with Building Official Bob Rohrbach to discuss service philosophy and objectives. ❑ Met with local author Maury Wetherald and received a copy of his new book about Herons in Medina Park, at which time I invited him to present the book at the May 29, 2007 City Council Meeting. ❑ Met with Council Member Jim Lawrence and prospective Financial Advisor, Alan Dashen. ❑ Met with Linda Austin, Building inspector to discuss service philosophy and objectives. ❑ Met with numerous drop -in guests at City Hall. King County Library Update In May 2006, in response to a resident inquiry, the Medina City Council investigated the cost of City membership in the King County Library system. The goal of the inquiry was to "initiate dialogue with the (library) trustees and express our concerns with the significant annual spending increases and spending per capita". The Mayor sent a letter to 30 cities in the system sharing our concerns about the $10 per capita cost, and the fact that the Library's operating budget had grown over 25% since 2002 and approximately 300% since 1991. King County residents pay approximately $.50 per $1,000 AV, and this means that the average Medina homeowner pays approximately $1,000 annually for the City's membership in the system As it turns out, in the ensuing months little support was generated for wrestling with Library fees. Only one of the member cities responded with interest to attend a meeting to discuss the issue. Many letters were received from residents, augmented in several instances with Council meeting public comments. King County has seemingly rejected other membership or fee -based models (i.e. non-member user fees) and for a host of "value -based", emotionally -charged reasons, any thought of withdrawing from the Library system has failed to gain traction. In the absence of the Council placing the issue on the ballot, this topic should be considered closed for the present. Public Safety Enhancement (Camera) Project: The C.M. drafted and released (May 31, 2007) a comprehensive Request for Proposals (RFP) for professional I.T. Consultant services. RFPs were sent to at least a dozen identified prospective vendors, and an advertisement was placed in the Seattle Times. Responses must be submitted no later than June 29, 2007. Copies of the RFP were distributed to the Mayor and Council, and are available for inspection at the counter in City Hall. An expected schedule for review, selection, and contract award, as well as an anticipated work commencement date is included in the RFP. ITEM H-6 FFY 06 Citizen Corps Program Grant Application: At the end of May, the City of Medina, in conjunction with Hunts Point, submitted a grant application in accordance with federal guidelines for funding through the Citizen Corps Program. The application, prepared by Kris Finnigan, is for $20,000 to support the Volunteers In Police Services (YIPS) program, and does not require any local cash match. Of the amount requested, $17,059 is for equipment, $1,500 is for training and the balance is for flyers and postage. The VIPS Program provides support and resources for agencies interested in developing or enhancing a volunteer program and for citizens who wish to volunteer their time and skills with a community law enforcement agency. The program's ultimate goal is to enhance the capacity of state and local law enforcement to utilize volunteers. Through this program, the VIPS staff seeks to • learn about promising practices being used in existing VIPS programs and share this information with law enforcement agencies that want to expand their programs, • increase the use of volunteers in existing programs, • help citizens learn about and become involved in VIPS programs in their communities, and • help agencies without volunteer programs get them started. May 30th Zone I Emergency Response Drill/Exercise: On May 30th Medina participated in a Zone I regional disaster response drill with other Zone I jurisdictions. While the Mobile Command Van was dispatched on a regional level, Medina's exercise was limited to testing our Ham radio communications effectiveness. Approximately a half dozen community volunteers and Coordinator Kris Finnigan participated, and were joined intermittently during the morning by the Police Chief and City Manager —both of whom also participated in the after event debriefing. During the exercise, Ham operators sent 27 emails for a total of 31 KB. They received 26 messages for a total of 42 kB, and no messages were believed lost in transit. Measured time of some messages sent and received were from two to five minutes. Two messages were recorded as delivered to recipient/s. Two messages were sent on request. Consensus of those present was that the Amateur Radio and WL2K proved its value during an emergency operation. The amount of information passed during the short test period was considerable. There are other digital modes such as Automatic Position Reporting System (APRS) that would be of great value during an emergency. Stability of Heron Nesting Tree in Medina Park: When presenting the City with his book on Herons at Medina Park last month, author Morey Wetherald voiced concern about a nesting tree that was leaning precariously. Staff investigated the tree and found that the Herons' nest is in a Cottonwood. The Heron's tree is growing on the bank of the upper pond and is leaning quite a bit. At some point this tree will fall over, but the tree itself is doing all it can to keep itself standing. The Cottonwood for many years has been sending out counterbalancing limbs to keep itself upright as long as possible. There is no way to stake or guy wire this tree to any other object, the Heron's Tree is at the mercy of nature. 2 ITEM H-6 Although some of the Heron's use the Cottonwood for nesting most of the nests are now in the nearby Douglas Fir Tree. Medina Beach Project: As of Tuesday June 5th, the City has now received all necessary approvals except for the final sign -off by the Corps of Engineers (COE), which merely acts as the coordinating/administrative oversight agency to insure overall approvals. Their letter authorizing the work to begin is largely a formality, and the City's contractor has been notified to make preparations to enter the water on the earliest allowable date, July 15, 2007. A letter from the CM has been sent to all Medina residents providing construction information and promising updates posted on the City's website, and also physically posted at the Beach Park. Medina School Parking and Circulation: The CM has initiated discussions with Mr. Jack McLeod, Bellevue School District Facilities Director, about the possibility of adding a handful of additional staff only parking spots at the rear of the elementary school campus, off of Overlake Drive West. If this proves feasible, further information will be provided to the City Council in the form of a report under separate cover. Medina Days: Though a formal "changing of the leadership guard" has not been announced, planning for Medina Days appears to be progressing satisfactorily. The CM has executed the annual fireworks display contract, and a meeting is scheduled at City Hall on June 13th with Planning Committee Members to discuss beach and park access during the event, as well as planning progress. Cable T.V. Franchise Agreement Close to Final Approval: Submission of a cable T.V. Franchise Agreement has been delayed due to additional language changes requested by Comcast. These changes are in response to some impending federal legislation and, though not expected to be significantly impacting for us, must be reviewed by our franchise consultant. It may now be the August Council Meeting before an agreement can be presented to Council. Sale of Surplus Patrol Car to Hunts Point: With the receipt of Medina's newest patrol car this month, the City will take action to survey out car 6, which has served its useful life. The City of Hunts Point Council has offered to pay up to $4,000, based on actual value for the vehicle. They wish to take the vehicle, stripped of all safety equipment (would still retain police markings) and use it as a decoy crime deterrent, as Medina already does with one of its retired patrol cars. Barring objection from Council, the CM will take measures to make this happen, consistent with the MMC provisions for the sale or disposal of surplus property. U) L. d' 0 am W-1.11 x cu 0 cm 0 m i 0 4-4 L 0 co cn 4-4 U cu w 0 CD 0 R ap I 4f: 4*2 i a LL .V CL 0 AW U) Al Cl) O ( N U :3 U O U) O O U N -0 = N U_ cn •:3 O Q O — ch Lo O 2 O Ri O U� N U U � O �+ N m U � O_� O m N C: O N O > -" CU � cn'+ O U cn 4- CU OCU N — O O U N N N N � O a- O m U Q � .v L :3 U : .3: N O j p N p L O cn 4- N cn O O O N C a� cU CU 6 4- m.E 0 O Q O O O O 'O O c-C O E cn-E U U= f cn N � -0 /^cu o -W C N ca m 0 CD m U) U) w 0 C � � C 3 n7 �LO N_ Cca G OF. 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I I N cu O O p v) U LL .— z �1�, r I w Q N C C cu O 4-0 cn O cn I N cv cn H . � O r U O C O U O t N U U) N = E N = W N cn N > m � I I CO 00 N N N N ca cv cn N N C O O cn e— •� N C N :3 E > CU cv L � N u) > cu •: W Lj O N � � C/) C 0 U a).;� o Lf m c U) . rA rAv ITEM 1-1 CITY OF MEDINA 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-wa.aov MEMORANDUM DATE: May 31, 2007 TO: Mayor and City Council FROM: Joe Willis Sr., Director of Public Works RE: 2008- 2013 Six -Year Capital Improvement Plan (CIP) and Transportation Improvement Plan (TIP) RECOMMENDATION It is recommended that the City Council approve the attached Six Year Capital Improvement Plan (CIP) and Transportation Improvement Plan (TIP) for the period 2008 — 2013 POLICY IMPLICATION This action is consistent with existing fiscal policy to limit the annual CIP/TIP expenditure to $ 638,000 to match projected revenues with one exception; City Hall repairs and renovation funding will exceed revenue projections and will require allocation from City Reserves. BACKGROUND State law requires all municipalities to prepare and submit their planned six year transportation improvement plans to the State Department of Transportation by July of each year and in addition, to qualify for transportation grant funding, each project for which funding is requested must appear on the adopted City TIP. In order to provide an overall fiscal plan, I have included all proposed Capital Improvement Projects (CIP) into one six -year plan. DISCUSSION The proposed 2008-2013 CIP was created by reviewing the approved 2007-2012 CIP and making adjustments and modifications to the plan based on updated street pavement conditions and the condition of other city assets. The proposed near term projects (next two years) are the most critical as identified by current conditions and needs. The out -year projects are programmed based on an estimate of projected needs. This CIP proposal is supported by site investigations and professional judgment. As additional needs are identified and evaluated, adjustments to the CIP can be anticipated. Page 1 of 3 ITEM 1-1 As a matter of City policy, the plan has been adjusted to spread out the City's Capital Improvement investment so that the program in any given year does not exceed estimated $638,000 revenues ($ 63,000 from fuel taxes and $ 575,000 from REET taxes). The CIP is divided into five (5) categories: I. Street Improvement Projects 11. Storm Drainage Projects III. Sidewalks/Paths Projects IV. Building Restoration and Improvements V. Parks Projects Categories I through III constitute the City's Transportation Improvement Plan (TIP). Category IV projects are facility improvements and Category V projects are Park Projects. All categories combined constitute the City's Capital Improvement Plan (CIP) The TIP portion of the CIP must be reported to the State DOT by July of each year. Additionally, the City shares a copy of the complete CIP with neighboring cities as well as with each primary utility serving Medina to facilitate joint planning efforts. 2008 Projects (next year) I — 1. NE 28t" Place (Evergreen Point Road to its west terminus) is in need of an overlay to restore the deteriorated surface of the roadway. 1-2. Evergreen Point Road (SR 520 Overpass to Fairweather Lane, north terminus of the public right-of-way) is one of the original concrete surfaced streets in Medina. The drainage system along the roadway is a mix of various pipe sizes and material, culverts and open ditches. Each year during the heavy rainy season, the drainage system is overtaxed and cannot adequately convey the storm water runoff. The drainage system needs to be upgraded. II — 1. Storm Water Treatment for Medina Park Ponds is needed to improve the water quality of the park ponds. Each year the ponds experience algae bloom from reduced oxygen levels due to an overabundance of organic material. The pilot project initiated in the winter of 2006 on the north pond has reduced the organic mass on the bottom of the pond from 20 inches to 10 inches in six months. This proposed project is to complete the organic matter reduction in the ponds and to provide inflow water treatment to reduce future organic buildup. III — 1. Evergreen Point Road Pathway (SR 520 Overpass to Fairweather Lane, north terminus of the public right-of-way) is proposed to construct an all-weather pedestrian walking surface following the completion of the Project I — 2 new drainage system along the west side of the roadway. IV — 1. City Hall Repairs and Renovation includes weatherproofing, siding and deck repairs, structural upgrades, roof replacement, mechanical, electrical, and plumbing system upgrades, fire alarm system and an elevator to improve public access to the basement level as recommended by the building evaluation consultant team. Page 2 of 3 ITEM 1-1 V— 1. Small Capital Items for the City Parks includes benches, tables, and special landscaping improvements around the park parking lots, playground area, and entrances to improve the park appearance and to facilitate separated activities. V — 2. Medina Beach Park irrigation system upgrade, drainage, and pathway improvements are needed once the shoreline improvements are accomplished in 2007. These improvements will reduce the maintenance hours currently expended to keep the park in shape during the highest summer use. The work will be accomplished early in the year during low public use. V — 3. The Viewpoint Dock is in need of repairs and surface replacement. This project is scheduled for late fall to coincide with low park use. 2009 Projects 1-3. 801h Ave NE (NE 241h to NE 28th Street) overlay and storm drainage repairs is a preservation asphalt street overlay project proposed to restore the deteriorating surface condition of the road surface and to address drainage problems. 1— 4. 77th Ave NE (NE 22nd to 500 feet south of NE 22"d) overlay and storm drainage improvements is a preservation asphalt street overlay with proposed improvements to the storm drainage system. 1— 5. Evergreen Point Road (Overtake Drive West to NE 8th Street) overlay, storm drainage and all-weather pathway construction project is a preservation asphalt street overlay coupled with drainage and pathway construction to provide pedestrian linkage between Overlake Drive pathway and NE 8th sidewalk. 111— 2. NE 28th Street Pathway (Evergreen Point Road to Three Points Elementary School) is a proposed all-weather pathway for school children to walk to the school along the south side of the roadway without having to walk in the street. III — 3. 84th Ave NE Poplar Tree Removal and Replacement (NE 12th to NE 241h Street) is Phase II of the poplar tree removal program initiated in 2007. Fifty one deteriorated poplar trees will be removed and 17 Bowhall maple trees will be replanted along the west margin of the roadway. 2010 through 2013 Projects include street restoration overlays, repairs to the shorelines of the Medina Park ponds, storm system improvements, a proposed pathway along the south side of NE 32" d Street from Evergreen Point Road to 801h Ave NE, Public Works Shop repairs and emergency generator, and small capital items for City parks. 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COMMISSION RECOMMENDATION: [-]APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A COMMENTS: See attached staff report dated June 6, 2007. ❑ No Action Requested ® Action Requested ATTACHMENTS: Item 1-2a, staff report dated June 6, 2007 Item 1-2b, ordinance BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $0 ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ ® N/A - RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move to approve the ordinance prepared by staff. if Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12007 Agenda Packets10611200711tem I-X, building code update, cover form. doc ITEM I- 2a CITY OF MEDINA Office of the City Manager June 4, 2007 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Public Hearing -Adoption of Building Code Updates RECOMMENDATION: It is recommended that the Mayor and Council conduct a public hearing on the proposed ordinance and approve it if no new issues are identified through the hearing. POLICY IMPLICATION: The family of codes published by the International Code Council establish minimum standards for building safety issues. The only substantive amendment Medina is proposing is the requirement for fire sprinklers in new homes and substantial remodels of old homes. BACKGROUND: The adoption of the 2006 Editions of the State Building Code is mandated for all Cities and Counties by RCW 19.27, as amended and updated by the State Building Code Council. This makes this action primarily a housekeeping measure. DISCUSSION: The first change you should be aware of is the deletion of the language that made the International Building Code (IBC) the primary code, with the International Residential Code (IRC) as an optional code for houses smaller than 3000 sf. The primary reason we adopted the codes this way in 2004 was to give the City the ability to require fire sprinklers outright for the large houses being constructed in town with minimal water service and fire flow. Since then, the City of Redmond has been successful in amending the IRC directly to add a provision for fire sprinklers because of fire response times and overall community growth. This opens the opportunity for Medina to propose a similar amendment to the IRC, based on inadequate fire flow (water for fighting a fire). If you agree, and adopt this amendment, the State Building Code Council will also have to review and approve before we can begin applying this provision. This proposed amendment is found in Section 6 of the ordinance. There are also a couple of new sections, dealing with the administration of the group of codes incorporated in the State Building Code Act. Sections 4 & 5 of this ordinance adopt new measures intended to provide the Building Official some leverage at the end of a project, when required work is often completed without inspection, or work is added that is not part of the original permits, or work that is part of the approved plans is not done. By holding approval of the Certificate of Occupancy until all the work is completed in accordance with the approved Page 1 of 2 ITEM I- 2a plans, the builder will be motivated to complete the work in conformance with the approved plans in order to get his final approvals and receive his final payment or draw from the bank. Section 8 deletes a subsection of Chapter 17.84 of the MMC which was incorporated into the provisions dealing with land use provisions for fences. The safety aspects of fences around pools, spas, and hot tubs are included in the IBC and the IRC, and are more comprehensive in their scope. Fencing around pools, spas, and hot tubs is not a land use issue, and should be regulated by the building codes. Sections 9 and 10 will clean up the MMC by deleting references to the Building Board of Appeals, which was replaced by the Hearing Examiner when we adopted the codes in 2004. Building Official Bob Rohrbach will be prepared to review these revisions with you during the Council meeting. FISCAL IMPACT There is no fiscal impact associated with the ordinance. Prepared by: Joseph Gellings, AICP, Director of Development Services Presented by: Joseph Gellings, AICP, Director of Development Services Attachments: Ordinance Page 2 of 2 ITEM I-2b ORDINANCE NO. AN ORDINANCE OF THE CITY OF MEDINA AMENDING CHAPTER 15.04 OF THE MEDINA MUNICIPAL CODE RELATING TO THE STATE BUILDING CODE, ADOPTING STATE BUILDING CODE PROVISIONS AND AMENDMENTS THERETO; AMENDING SECTIONS 2.78.070 AND 14.04.070 TO REMOVE REFERENCES TO THE UNIFORM BUILDING CODE; REPEALING SECTION 17.84.050 PERTAINING TO FENCING; AND ESTABLISHING EFFECTIVE DATE. WHEREAS, pursuant to RCW 19.27.031, the City is required to adopt the provisions of the State Building Code; and WHEREAS, recent amendments to the State Building Code will become effective July 1, 2007; and WHEREAS, the City wishes to adopt the amendments to the State Building Code, along with other building -related code provisions; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. State Building Code. Section 15.04.010 of the Medina Municipal Code is hereby amended to read as follows: 15.04.010 State building code adopted. All construction activity and construction materials in the city shall be governed by the State Building Code as adopted in Chapter 96, Laws of 1974, as updated by the State Building Code Council on November 17, 2006, to include the 2006 editions of the International Code Council (ICC) building, mechanical, and fire codes, and the 2006 edition of the Uniform Plumbing Code and the Uniform Plumbing Code Standards, published by the International Association of Plumbing and Mechanical Officials (IAPMO). Also adopted are the most current editions of NFPA 54 and 58 (International Fuel Gas Code). All codes referenced in this State legislation are hereby adopted by reference and included as if set forth herein in their entirety. This adoption shall include all other related codes, standards, and amendments to the referenced codes promulgated by the State Building Code Council. Section 2. International Building Code - Section 101.2, Exception 1, Amended. Section 15.04.015 of the Medina Municipal Code is hereby repealed in its entirety. Section 3. International Residential Code - Appendix G. Subsection 15.04.020.13 of the Medina Municipal Code is hereby amended to read as follows: Ordinance No. B. Appendix G, as may be amended from time to time, of the International Residential Code is hereby adopted by reference and included as if set forth herein in its entirety. All administrative and enforcement provisions of the IRC shall apply to Appendix G in the same manner that they apply to other elements of the IRC. Section 4. Certificate of Occupancy. A new Section 15.04.042 is hereby added to the Medina Municipal Code to read as follows: 15.04.042 Certificate of Occupancy. When a series of related permits, such as grading, drainage, tree mitigation, swimming pool, fencing, or permits for separate accessory buildings, are issued in conjunction with a building permit for the renovation, reconstruction, or new construction of a residence, the Certificate of Occupancy for the residence shall not be issued until all regulated work under all related permits and all work included in the scope of work identified in the City's Construction Mitigation review has been completed, inspected, and approved. Section 5. Temporary Certificate of Occupancy. A new Section 15.04.043 is hereby added to the Medina Municipal Code to read as follows: 15.04.043 Temporary Certificate of Occupancy. When there are one or more unapproved revisions or additions to the scope of work, or when the work remaining to be completed on any project is substantial, as determined by the Building Official, or when the work on the residence, or on any related permits, has stopped or has been suspended for any reason for a period of at least 180 days, the Building Official may require the owner to post a performance bond with the City prior to issuing a Temporary Certificate of Occupancy. The amount of the bond shall be determined by the scope and the nature of the unfinished work. The performance bond shall be in the form of a cash deposit or a set -aside agreement with the institution funding the project. Section 6. International Residential Code - Fire Sprinklers. A new Section 15.04.044 is hereby added to the Medina Municipal Code to read as follows: 15.04.044 International Residential Code - Fire Sprinklers. A new Section R328 is hereby added to the International Residential Code to read as follows: R328 Fire Sprinklers. R328.1 General. All new residences and all residences that are modified by an addition or a renovation and such addition or renovation constitutes reconstruction as defined in MMC 17.12.010 shall have fire sprinklers installed throughout. Ordinance No. Exception: Existing residences that are added to or renovated, regardless designation as reconstruction, if sufficient fire flow is available at the site, as determined by the Fire Marshal. R328.2 Automatic fire sprinkler systems in one -and two-family dwellings shall be installed throughout, including an attached garage, in accordance with NFPA 13R or 13D, as amended by the City of Bellevue Fire Marshal. R328.3 All water supply, hose connections, monitoring devices, fire department connections, and fire department access for fire sprinklers shall be installed in accordance with the requirements of the City of Bellevue Fire Department. Section 7. Handrail Exemption. Section 15.04.050 of the Medina Municipal Code is hereby repealed in its entirety. Section 8. Fencini. Section 17.84.050 of the Medina Municipal Code is hereby repealed in its entirety. Section 9. Hearing Examiner Duties. Subsection 2.78.070.A of the Medina Municipal Code is hereby amended to read as follows: A. Appeals of administrative decisions/determinations, including but not limited to SEPA determinations, lot line adjustments, short subdivisions, administrative interpretations, code enforcement and any other decisions affecting a landowners ability to develop property within the city; Section 10. Administrative Processing, Appeals. Subsection 14.04.070.A of the Medina Municipal Code is hereby amended to read as follows: A. The following project permit applications are processed administratively by the city. Any person aggrieved by an administrative decision granting, denying, modifying or limited a project permit application may appeal such decision to the hearing examiner. 1. Building permits; 2. Administrative variances; 3. Lot line adjustments; 4. Short plats; 5. Grading and drainage permits; and 6. Mechanical permits. Section 11. Copies on File. Pursuant to RCW 35A.12.140, one copy of the above - referenced code shall be on file in the office of the Building Department for use and examination by the public. Section 12. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such Ordinance No. 3 invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 13. Effective Date. This ordinance shall be in full force and effect five (5) days from and after its passage and publication as provided by law. PASSED by the City Council and APPROVED by the Mayor of the City of. Medina, Washington, at a regular meeting thereof held this day of , 2007. CITY OF MEDINA, WASHINGTON Miles R. Adam, Mayor ATTEST: City Clerk, Rachel Baker APPROVED AS TO FORM: OFFICE OF CITY ATTORNEY Wayne D. Tanaka, City Attorney Passed: Published: Effective Date: Ordinance No. 4 SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On , 2007, the City Council of the City of Medina, Washington, adopted Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE OF THE CITY OF MEDINA AMENDING CHAPTER 15.04 OF THE MEDINA MUNICIPAL CODE RELATING TO THE STATE BUILDING CODE, ADOPTING STATE BUILDING CODE PROVISIONS AND AMENDMENTS THERETO; AMENDING SECTIONS 2.78.070 AND 14.04.070 TO REMOVE REFERENCES TO THE UNIFORM BUILDING CODE; REPEALING SECTION 17.84.050 PERTAINING TO FENCING; AND ESTABLISHING EFFECTIVE DATE. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of , 2007. Rachel Baker, City Clerk Ordinance No. 5 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: ITEM 1 - 3 Public Hearing — Substandard Properties June 11, 2007 March 12, 2007 SUMMARY OF ISSUE/TOPIC: The Planning Commission has recently formed a recommendation on changes to the Zoning Code's treatment of properties that are smaller than the standard lot size for their respective zone. As described in the attached staff report, the process could be streamlined by repealing the 1955 lot merger rule, which is no longer effective. COMMISSION RECOMMENDATION: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A CITY MANAGER: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A COMMENTS: See attached staff report dated June 4, 2007. ❑ No Action Requested ® Action Requested ATTACHMENTS: Item 1-3a, staff report dated June 4, 2007 Item 1-3b, ordinance BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $0 ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ ® N/A — RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) I move to approve the ordinance prepared by staff. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:T007Agenda PacketsW61120071Item 1-3, substandard props, cover form.doc ITEM I- 3a CITY OF MEDINA Office of the City Manager June 4, 2007 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Substandard Properties RECOMMENDATION: It is recommended that the Mayor and Council conduct a public hearing on the proposed ordinance and approve it if no new issues are identified through the hearing. POLICY IMPLICATION: The 1955 lot merger rule of MMC 17.40.025 is no longer effective in changing Medina's residential density pattern. The proposal to repeal it, therefore, has no policy implication. BACKGROUND: This topic is on the Planning Commission Work Plan. The Planning Commission recently recommended that the lot merger rule be repealed because it is no longer effective. DISCUSSION: One of the reasons that the Medina community chose to incorporate in 1955 was a concern over the trends in residential platting and lot standards at that time. It was also felt the proposed new Evergreen Point Floating Bridge would exacerbate these problems as more commuters moved into the area. Incorporation was viewed as advantageous in that it would give the Medina community its own zoning authority. Unfortunately, by 1955 much of the area had already been platted with lots smaller than the 16,000, 20,000, and 30,000 minimum lot areas that were endeavored for the zones of R-16, R-20, and R-30, respectively. To alleviate this problem to a small degree, the first zoning ordinance from 1955 contained what is known as a lot merger rule. The rule required that in situations where the owner of a substandard lot also owned a contiguous substandard lot, said owner must consolidate both lots before the City can grant a building permit for either lot. The ordinance specified that this merger requirement was only invoked if the common ownership existed on the effective date of the ordinance — December 12, 1955. The reason this issue is presently before the City Council is that the merger rule is still in Zoning Code (MMC 17.40.025) and staff believes that is no longer effective and should have had a sunset clause in the first place. The regulation probably yielded lot some consolidations over a period of a few years after it was passed. In fact, it was probably passed with considerable public notice at the time because staff have encountered a fair number of records of properties selling just a few days before December 12, 1955. Page 1 of 2 ITEM I- 3a The reason the regulation is no longer effective is that virtually all substandard lot owners seeking a permit today bought their properties after 1955. Furthermore it could be argued that they could not have discovered their lot's nonconforming status through pre- purchase due diligence in the context of widespread lot size nonconformity in Medina. For example, 59% of all R-16 lots are presently substandard in size. While the regulation does not provide an exception to owners "down the title chain" from 1955, there is a state statute that protects these buyers if they sign an affidavit concerning the type of notice they received during their purchase. As a result, the regulation is creating administrative burden to applicants with no benefit to the City. Effect of Pro osed Code Therefore, the recommendation of staff as well as the Planning Commission is to fully repeal MMC 17.40.025. After repealing this, the City would still have the authority to deny permits to individuals who create a lot through illegal subdivision. This would cover a situation where the noncompliant lot is created through subdivision of a complaint sized lot after 1955. To the right is a decision tree reflecting the permit application process that pertains to substandard lots with different circumstances. The simplification that would result from repealing MMC 17.40.025 is also reflected. FISCAL IMPACT There is no fiscal impact associated with the ordinance. Prepared by: Joseph Gellings, AICP Presented by: Joseph Gellings, AICP Attachments: Ordinance p Change on Substandard Property Decision Tree When was the lot created? Pre-1955 � T Merger. Merger Opportunity Opportunity Did Existed in 1955 Not Exist in 1955 Subsequent No Subsequent Owner Change Owner Change Innocent Purchaser or Variance is Granted Permit Permit Approved Denied Past-1955 With City Without City Approval Approval Permit Permit Permit Approved / Approved Denied Proposed Code Change: All lots in this realm would be grand -fathered Page 2 of 2 ITEM 1-3b CITY OF MEDINA ORDINANCE NO. AN ORDINANCE AMENDING MEDINA MUNICAPAL CODE CHAPTER 17.40 REGARDING SUBSTANDARD PROPERTIES AND THEIR STATUS AS LEGAL BUILDING SITES THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. Medina Municipal Code section 17.40.025 is hereby repealed. SECTION 2. Medina Municipal Code section 17.40.040 is hereby repealed. SECTION 3. Medina Municipal Code section 17.40.060 amended. Medina Municipal Code section 17.40.060 is amended to read as follows: 17.40.060 Setbacks on substandard lots. Where, cede; a lot was legally created, land may be improved with less than that the otherwise required minimum lot size requirements of R-16 and R-20 districts in order to encourage appropriate development, buildings or structures need be set back from the front and baGk rear property lines a portion of the distance otherwise required, bearing to the latter the same proportionate relationship as permitted building site bears to the minimum lot size required in the applicable zone; provided, that such setbacks shall in no event be less than the greater of: A. Twenty-five feet as to front, 25 feet as to rear, or 10 feet as to side lines (unless appropriately varied by the hearing examiner); B. Applicable restrictions as imposed by plat. SECTION 4: EFFECTIVE DATE. This ordinance shall take effect five days after its publication or the publication of a summary of its intent and contents. Ordinance No. ITEM I-3b PASSED BY THE MEDINA CITY COUNCIL ON THE DAY OF 2007. Miles R. Adam, Mayor Approved as to form: Wayne D. Tanaka, City Attorney Attest: Rachel Baker, City Clerk Passed: Published: Effective Date: Ordinance No. 2 ITEM I-3b SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On , 2007, the City Council of the City of Medina, Washington, adopted Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE AMENDING MEDINA MUNICAPAL CODE CHAPTER 17.40 REGARDING SUBSTANDARD PROPERTIES AND THEIR STATUS AS LEGAL BUILDING SITES The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of )2007. Rachel Baker, City Clerk Ordinance No. _ 3 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: Building Official Position June 11, 2007 December 11, 2006 ITEM J - 2 SUMMARY OF ISSUE/TOPIC: This item is a plan for converting the Building Official position to a staff position. COMMISSION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A COMMENTS: See staff report dated June 4, 2007. ❑ No Action Requested ® Action Requested ATTACHMENTS: Item J-2a, staff report dated June 4, 2007 Item J-2b, Building Official position description Item J-2c, ordinance BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $0 ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ ❑ N/A See staff report. RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) 1. 1 move to authorize the City Manager to create the staff Building Official position. 2. 1 move to approve the ordinance prepared by staff to modify the 2007 salary schedule with regard to the Building Official position. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. R: 2007 Agenda Packets106112007Vtem J-2, Building Official switch, cover form. doc ITEM J - 2a CITY OF MEDINA Office of the City Manager June 11, 2007 TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: BUILDING OFFICIAL POSITION RECOMMENDATION: It is recommended that the Mayor and Council authorize the City Manager to create a full-time staff position of Building Official and approve the attached amendment to Ordinance No. 799, which modifies the 2007 Budget and Salary Schedule to delete the corresponding contracted service and add the position of Building Official. BACKGROUND: The question of whether or not to convert the Building Official position from a contracted professional service to a full-time staff position has been discussed periodically in recent years. A primary concern has been whether the building permit volume would justify a full-time staff person. The topic is being revisited at this time because recent permit volume data confirm that a staff Building Official would be well —utilized and would result in significant cost savings. DISCUSSION: For several years the City has experienced total billed hours from the consultant Building Official that are approaching the number of hours of a standard staff position and in 2006 the consultant's hours exceeded this benchmark. This corresponds to the building permit application trend per the chart below. As a result, the traditional reason for contracting for this position — to absorb the fluctuations in service demand — no longer applies. Therefore, it is recommended that the position be converted in to a full time position with benefits at this time. ITEM J - 2a Conversion to staff will yield a cost savings to the City as discussed below. In addition to the savings, there are several advantages to a staff arrangement including: 1) increased direction and supervision for the consultant Building Inspector; 2) increased accountability for permit streamlining and customer service standards; and 3) increased productive work hours (eliminates portal-to-portal rates, which are included in monthly consultant invoices). While it is not expected, a downturn in permit volume and Building Official workload will be handled by having the full-time staff Building Official perform inspection duties in addition to the Building Official duties. A corresponding savings in contract building inspection services would then be realized. The Building Official position requires a combination of technical skills as well as interpersonal skills including the handling of sensitive customer service situations. The Building Official position description is attached. FISCAL IMPACT A salary range of $5,644 to $6,828 per month for a staff Building Official is recommended. This range is based on a survey of the ranges used for building officials in several peer cities. In an effort to estimate the savings of converting to a staff Building Official it is assumed that the new Building Official will be hired at $6,000 per month. Annualizing this and adding the cost of benefits results in $90,000 for total annual costs. This compares with the total amount paid in 2006 under the current consultant contract of $163,284, which translates to approximately $73,000 in estimated annual savings with a staff Building Official. It should be noted that this calculation also assumes that after conversion to staff, the City will continue with the same pass -through billing practices that have been used with the Building Official consultant arrangement. Attachments: Position Description Ordinance and Salary Schedule ITEM J - 2b CITY OF MEDINA CLASSIFICATION DESCRIPTION BUILDING OFFICIAL GENERAL FUNCTION Under administrative direction, performs a variety of routine and complex administrative, supervisory and technical work in administering and enforcing building and related codes, permit processing and plans review. REPRESENTATIVE ESSENTIAL DUTIES AND RESPONSIBILITIES This list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position if the work is similar, related or logical assignment to the position. 1. Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff, reviews progress and directs changes as needed. 2. Manages and performs inspections of residential and commercial buildings in the process of construction, alteration or repair for compliance with applicable code requirements, application of safe construction practices, and other regulations or ordinances relating to safety, health and welfare of the public; manages zoning code enforcement. 3. Reviews building plans for code compliance and manages the processing of building permits, including reviewing applications and issuing certificates of occupancy. 4. Provides leadership and direction in the development of short and long range plans relating to building and plan examination; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates team activities with other departments and agencies as needed. 5. Coordinates, executes and interprets codes, policies and procedures to interested parties, relating to building and building plan examination. 6. Recommends changes to policies and procedures; provides technical building code advice to supervisors; makes presentations to supervisors, boards, commissions, civic groups and the general public. 7. Communicates official programs, policies and procedures to staff and the general public. 8. Prepares, recommends and administers the annual operating budget of the Division. Item J-2b, Building Official switch, position06/06/2007 1 ITEM J - 2b 9. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. 10. Researches problems and complaints regarding commercial and residential buildings, building construction and code compliance. Responds to complex and sensitive building issues. 11. Resolves complex and sensitive customer service issues, either personally, by telephone or in writing. Maintains records and documents of customer service issues and resolutions. 12. Serves as City's liaison with the Fire Marshall. Other Duties 1. Because of the small size of the City staff, each employee is expected to perform a wide range of office and field duties as may be required from time to time. WORKING CONDITIONS The physical activities and environmental factors described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The rating scale used in this section is: Occasionally 1 — 33% of work time, Frequently 34 — 65% of work time and Continuously 66 — 100% of work time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites. Hand -eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, or risk of electrical shock. Item J-2b, Building Official switch, position06l06I2007 2 ITEM J - 2b The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. KNOWLEDGE AND SKILLS (Entry requirements) Knowledge of: ➢ Basic construction techniques; ➢ Uniform building, plumbing, mechanical, energy, other state and local general construction codes; ➢ General land use development and building codes; ➢ Basic zoning regulations and building administration; ➢ Manual and computerized record keeping systems; ➢ The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Skill in: ➢ Applying knowledge of national uniform building codes, zoning and land use applications. ➢ The operation of personal computer including word processing and permitting software; ➢ Establishing effective working relationships with contractors, developers, architects, engineers, owners and the general public; ➢ Reading and understanding complicated plans and blueprints; ➢ Communicating effectively orally and in writing as appropriate for the needs of the audience, at times in confrontational situations; ➢ Supervising and evaluating the work of assigned staff. ➢ Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times; ➢ Maintaining effective working relationships with general public, employees, and supervisors; ➢ Being aware of others' reactions and understanding why they react as they do; ➢ Bringing others together and trying to reconcile differences; ➢ Persuading others to change their minds or behavior; ➢ Developing clear, concise staff reports; ➢ Making effective presentations to the City Council. MINIMUM QUALIFICATIONS Any combination of education and experience equivalent to graduation from high school, supplemented by two (2) years of post -secondary college or technical instruction in building technology, construction management, mechanical, electrical, plumbing or building construction, and four (4) years of related experience. Item J-2b, Building Official switch, position06/06f2007 ITEM J - 2b Special Requirements An ICBO certification as a building inspector and plans examiner is required at the time of appointment. A CABO certification as a building official and a valid Washington state driver's license are required at the time of appointment or at a time set by the City. Item J-2b, Building Official switch, position06/06/2007 4 ITEM J-2c CITY OF MEDINA ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, AMENDING THE 2007 ANNUAL BUDGET AND SALARY SCHEDULE Whereas, The City of Medina provides comprehensive construction and development services within its jurisdiction and which services are governed by the State Building Code; and Whereas, The City requires the services of a Building Official in connection with the provision of such services; and Whereas, The City has a concurrent obligation to provide the highest quality of Building Official services at the most economical cost to its residents and end users; and Whereas, An analysis of development activities, workload, fees and costs have concluded that it is more economical for the City to provide Building Official services through the hiring of a full-time Building Official than through professional contracting; and Whereas, A budget amendment is necessary to eliminate professional contracted Building Official services in favor of adding a full-time Building Official to the City workforce and, Whereas, this expenditure could not have reasonably been anticipated at the time of passage of the 2007 Budget, and Whereas, more than 5 days have elapsed since the introduction of this Ordinance; now, therefore, The City Council of the City of Medina do ordain as follows: SECTION 1. The Fiscal Year 2007 Medina City Budget is hereby amended to reflect the adjustments as shown in Attachment "A", and the City Manager shall be authorized to make any transfers necessary to carry out the terms of this amendment. SECTION 2. The effective date for this ordinance shall be five (5) days after its publication of a summary of its intent and contents. ITEM J-2c PASSED BY AT LEAST ONE MORE THAN A MAJORITY OF THE CITY COUNCIL ON THIS DAY OF 2007, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE DAY OF 2007. Miles R. Adam, Mayor Approved as to form: Wayne D. Tanaka, City Attorney ATTEST: Rachel Baker, City Clerk Passed: Published: Effective Date: ITEM J-2c SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On , 2007, the City Council of the City of Medina, Washington, adopted Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, AMENDING THE 2007 ANNUAL BUDGET AND SALARY SCHEDULE The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of , 2007. Rachel Baker, City Clerk C� N o' LLI r .°�' o o v' 61) 1'C O. O" O.O oO. oG: C'-0 C O -� O v1 W) v7 !C4'� 69, pp N` N M M: 69; .. oc M., ' V ...+ in h en k!1 00 h V1 M 07. '00 .N N, h'h ;h,�-• h O` �'. N M r'V' �n C O N N--� N O �t rY-. h v M' -+ In 69: ., ,.oc oc - ... M O h oc 00 M ,�D �O r-0 C� o: N Q V1 O �O rF' N r '-+ ,--� ^ ' 00 0� N , lh N 01 N '.D C v) c� , w) V1 c V"� N N h h V �c 7 ` 00 O rA l- ZO h 5� cd N..Q N '.N-� N M. M. .7 N h :N 00 cW G 00 : \O 00 00 ' M M N N N O 00 C \10 oll' O M o0 O O C O' O V O cc M : O 00 C1 O M h Cc N r-oo h OG Q M N C oc 00 O� OOpm O Q. oc) V rn: M 6's ITEM J-2c ATTACHMENT B 2007 Salary Schedule Position Title Positions Authorized Monthly Salary City Manager 1 $7,800 - 9,530 Police Chief 1 $7,025 - 8,585 Director of Public Works 1 $6,100 - 7,450 Director of Development Services 1 $6,100 - 7,450 Police Lieutenant 1 $5,242 - 6,410 Finance Officer 1 $4,490 - 5,490 City Clerk 1 $4,255 - 5,200 Maintenance Supervisor 1 $4,692 - 5,471 Maintenance Worker 3 $3,816 - 4,451 Police Sergeant/Corporal 1 $5,285 - 6,274 Patrol Officer 6 $4,485 - 5,541 Records Manager 1 $3,841 - 4,526 Information Systems Coordinator 1 $3,844 - 4,468 Development Services Coordinator 1 $3,924 - 4,479 Police Administrative Specialist 1 $3,844 - 4,468 Administrative Assistant 1 $3,844 - 4,468 Building Official 1 $5,644---6,828 TOTAL AUTHORIZED: 2-3 24 Seasonal Positions Lifeguards 6 $2,500 Maintenance Workers 2 $2,100 ITEM J-3 ' CITY OF MEDINA Office of the City Manager June ll, 2007 TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: POLICE WAGE DECOMPRESSION RECOMMENDATION: It is recommended that the Mayor and Council approve the attached amendment to Ordinance No. 799 which modifies the 2007 Salary Schedule for the positions of Police Lieutenant and Police Chief. POLICY IMPLICATION: Creating and maintaining a personnel classification and compensation plan, which has internal consistency and incorporates appropriate supervisory pay differentials, is viewed as a sound public policy and management practice. BACKGROUND: In most law enforcement organizations police personnel of different ranks are represented by different recognized bargaining groups. Over time, wage and benefit negotiations result in compensation packages for these groups that are unique in character and overall value. Given the multi -dimensional elements of labor contracts, provisions tied to different indices, and natural "drifts", it is not uncommon for wage compression to occur. Wage (and total compensation package value) compression occurs when a sufficient salary differential between successive levels of supervision and rank are eroded. When it occurs, wage compression results in: higher positions being under compensated for additional duties and responsibilities assumed; the elimination of customary incentives to advancement and promotion; loss of respect or esteem for higher authority, which in our culture is tied, in part, to job title and salary; and low employee morale. Different Police ranks receive compensation for factors appropriate to their assignments (i.e. shift differential, holiday pay, hazardous duty pay etc.). Police Officers may be required to work overtime to fulfill staffing needs or complete a crime scene investigation. Likewise, it is customary for agencies to provide wage retention incentives (longevity pay) to keep veteran officers and avoid the cost of hiring and training new recruits. Because these forms of compensation are often not available to police supervisors and commanders, it is important that base salary differentials between the ranks should be 10%- 15%, at a minimum. Even given these differentials, it is not unprecedented for some officers working a large number of overtime hours to earn more gross income then their supervisors. For this reason, wage compression analyses generally focus on base salary comparisons, though they can incorporate other "fixed" forms of compensation, as well as the value of certain fringe benefits. Recent salary gains for Medina Police Officers, including the Corporal, or Sergeant, rank have created a wage compression dynamic that should be addressed at this time. ITEM J-3 DISCUSSION: As in most industries, or employment sectors, government employee compensation is predicated on market forces, in combination with factors relating to position duties and responsibilities. Both external and internal comparisons are made to interagency and intraagency samples. Two fundamental benchmarks in public sector salary comparison are: size of the service population; and size of the organization. Smaller size communities that wish to hire top talent in a metropolitan market, must often make a conscious decision to offer salaries competitive with surrounding larger jurisdictions. To attract and retain the best Police Officers in the region, Medina offers its Officers one of the best compensation packages in the State. However, as a result of the most recent labor agreement (December 2006), the supervisory differential between the Lieutenant and the Sergeant has shrunk to only 2%. As the attached salary tables show, a one-time 10.6%, or $680 per month adjustment to the Lieutenant's top salary range from $6,410 to $7,090 would seemingly eliminate the compression; an acceptable 13% salary range differential between the Lieutenant and the Sergeant would then exist. The problem with this fix is the performance bonus (up to 10% of base salary), which the Police Officers and Sergeant have been eligible for as a matter of contract, and for which the Lieutenant has also received as a matter of practice (The 10% performance bonus for which the Chief was eligible for was incorporated into his base salary in February 2007). As a matter of practice, most Police Officers earn the full performance bonus for which they are eligible. When the performance bonus is added to the base salary in the attached tables, the supervisory differential between the Police Chief and the Lieutenant drops below the average differential between the other ranks. Approving a one-time 2.7% or $230 per month adjustment to the Police Chiefs top salary range from $8,585 to $8,815 would result in an acceptable 13% supervisory salary differential. Other Alternatives Considered: There is no magic bullet to curing salary compression in the Police ranks; either one- time salary adjustments must be made, or one or more ranks must be eliminated. Cutting the Police Department's Lieutenant position is fraught with problems. There is an incumbent in the position (albeit acting) who receives exceptional performance reviews by the Police Chief, and widespread praise by a broad cross-section of the community. Medina's Police Lieutenant has direct supervision over four employees, is responsible for all patrol operations and works patrol shifts. The position provides oversight to criminal investigations, coordinates and analyzes criminal bulletins, participates on regional task forces and serves as the Department's Training Manager. The Lieutenant assists the Police Chief in conducting internal investigations, preparing the annual operating budget and other administrative tasks as needed. The Lieutenant acts as Chief of Police in the Chiefs absence. Exorcising the position from the Police command structure will arguably weaken supervision, remove an important promotional opportunity for aspiring Officers, and may result in one or more excellent Officers migrating to other police agencies. Finally, by contract, the City has the potential of paying nearly $20,000 annually in longevity bonuses to its Officers. These bonuses are intended to encourage employee retention, thereby minimizing the substantial expense associated with Officer turnover, such as recruitment, testing and training. Eliminating the Lieutenant position will remove a sought after career opportunity, and effectively discounts, and perhaps even erases, the value of longevity pay. ITEM J-3 Other Compensation and Classification Issues: If the department's Lieutenant position has been underpaid of late, it is also true that, through poorly documented past practices, the position has benefited from receiving wage and benefit gains earned by the Police Officers' bargaining unit to which the classification does not belong. To further distinguish the Lieutenant position as a Command Officer, it is recommended that, as with the Police Chief, the annual performance bonus should be integrated into the salary range (thereby increasing the salary adjustment from 10.6% to 21.7%). As with the Police Chief, the City should match the Lieutenant's deferred compensation contribution up to $250 monthly (increased from the present $200). Likewise, both longevity pay and shift differential pay should be eliminated, as both forms of compensation more aptly apply to line officers. Additionally, the Police Lieutenant shall be eligible for earning overtime pay only when performing Patrol Duties or appearing in court. Finally, to avoid conflicting classification titles and in keeping with more contemporary law enforcement rank titling, the Police Corporal position should be changed officially to Police Sergeant. FISCAL IMPACT Approving one-time salary adjustments which increase the monthly maximum base salaries of the Lieutenant and Police Chief of $1,390 ($680 + $710 bonus conversion) and $230 respectively, plus supplemental pay and benefits adjustments, carries with it a maximum annual cost of $22,521. This figure assumes both the Lieutenant and Chief are at the top of their salary range (neither will be immediately), that the Lieutenant will earn his full performance bonus, and applies the higher Lieutenant salary range to a projected average year of patrol overtime pay (400 hrs). Prepared by: Mark F. Weinberg Presented by: City Manager Attachments: Ordinance L t O C o 0 0 C O 00 M a O ll e O N fn w J m d N la LO C j pj @ C U c > d S o O O CL L C U S O t 01 C co p e OC C < Q h SD O fn L En i coO N Oi N -O J Ill L., S N U 0 N Ef3 N ?� S N C1 E d Y S :cn N lv D 'a f L U m co i o Q CD a c cn co i _ e p _O 'S In fp y o 0 o S6 cc Q M M _O M O M O o p co co i n Sri w o e r (A � co _ c 64 � C, Lo N N O NN C 0 @ L 1 v O a In cc 1 COLd co m c a o e ao o c > QO o J p o U f Q CM O1 O V N oc OO N L.+ !A Q Q U N f C 'm S N 3 h• N M Cl) Fsi C la N >. E N SD p EA E9 C m FL o p> i N N O Q U Q Q N 1 N N > O y l0 fU In @ :ESO O CO 1 � L 1 Z L Z y Cl) '6 N i ~ p O >+ 1 Co m ; O 3 c E n l vi N Q X-� M ( " to N CY i � f � 3 •R C '� 1 CL fn In 3 Occ ~ fn O fU ~ T V fn h N fp L co O p 0 1 V � h N W to O "6 Q f 0 _ � o N Q 2 "L 6s � 64 C o' g a Cc O 2 C -p v w �, o m N O O UO_1 > O U i N SO o N O fD E .c 0) L _ E J _ 8 O L R cc 3 fU I,T 0 N I U rn d E> O U g 3 o O y U o V V V Q T V V aai CL > co 5�,1 a� o ao a a w n a75 ao (L N O O 0) co d r cc / � \ E CO E ■ 0 � s q \ \ \ co r \ @ \ R \ R $ & $ & { � k k k D B � j d q 2 q q ) ) ) ) \ / / J J f \ / / ITEM J-3b 2006 MINIMUM MIDPOINT MAXIMUM City Clerk $ 4,050 $ 4,500 $ 4,950 City Manager $ 6,750 $ 7,500 $ 8,250 Director of Development Services $ 5,805 $ 6,450 $ 7,095 Director of Public Works $ 5,805 $ 6,450 $ 7,095 Finance Officer $ 4,275 $ 4,750 $ 5,225 Police Chief $ 5,805 $ 6,450 $ 7,095 Police Lieutenant $ 4,680 $ 5,200 $ 5,720 2007 MINIMUM MIDPOINT MAXIMUM City Clerk $ 4,255 $ 4,725 $ 5,200 City Manager $ 7,800 $ 8,665 $ 9,530 Director of Development Services $ 6,100 $ 6,775 $ 7,450 Director of Public Works $ 6,100 $ 6,775 $ 7,450 Finance Officer $ 4,490 $ 4,990 $ 5,490 Police Chief $ 7,025 $ 7,805 $ 8,585 Police Lieutenant $ 5,242 $ 5,824 $ 6,410 Proposed Revised 2007 MINIMUM MIDPOINT MAXIMUM City Clerk $ 4,255 $ 4,725 $ 5,200 City Manager $ 7,800 $ 8,665 $ 9,530 Director of Development Services $ 6,100 $ 6,775 $ 7,450 Director of Public Works $ 6,100 $ 6,775 $ 7,450 Finance Officer $ 4,490 $ 4,990 $ 5,490 2006 - 2008 Pay Tables Current ITEM J-3c CITY OF MEDINA ORDINANCE NO. AN ORDINANCE OF THE CITY OF MEDINA AMENDING ORDINANCE NO. 799, 2007 BUDGET AND 2007 SALARY SCHEDULE. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. The following 2007 Salary Ranges for the exempt employees listed shall be as follows: Revised 2007 Exempt Salary Schedule Minimum Midpoint Maximum City Clerk $ 4,255 $ 4,725 $ 5,200 City Manager $ 7,800 $ 8,665 $ 9,530 Director of Development Svcs $ 6,100 $ 6,775 $ 7,450 Director of Public Works $ 6,100 $ 6,775 $ 7,450 Finance Officer $ 4,490 $ 4,990 $ 5,490 Police Chief $ 7,200 $ 8,005 $ 8,815 Police Lieutenant $ 6,370 $ 7,085 $ 7,800 SECTION 2. The City Manager is authorized to make any transfers necessary to carry out the terms of this ordinance. SECTION 3. The effective date of this ordinance shall be (5) days after its publication of a summary of its intent and contents. PASSED BY AT LEAST ONE MORE THAN A MAJORITY OF THE CITY COUNCIL ON THIS DAY OF 2007, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE DAY OF 2007. Miles R. Adam, Mayor Ordinance No. ITEM J-3c Approved as to form: Wayne D. Tanaka, City Attorney Attest: Rachel Baker, City Clerk Passed: Published: Effective Date: Ordinance No. ITEM J-3c SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On , 2007, the City Council of the City of Medina, Washington, adopted Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE OF THE CITY OF MEDINA AMENDING ORDINANCE NO. 799, 2007 BUDGET AND 2007 SALARY SCHEDULE. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of , 2007. Rachel Baker, City Clerk Ordinance No. ITEM J-3d MEDINA POLICE DEPARTMENT CLASSIFICATION DESCRIPTION POLICE LIEUTENANT (Established January 1, 2000) General Position Summary Supervises the work activities of commissioned and non-commissioned personnel in the delivery of emergency and non -emergency police services that emphasize community collaboration, partnerships and problem solving. Job functions may emphasize any combination of the following: critical incident management, investigation and enforcement of City, State, and Federal laws, personnel staffing and recruitment. deployment and utilization, training, administrative support, crime prevention, and the application of internal policies and procedures deemed appropriate. Essential Functions & Major Responsibilities When functioning in the role of (Acting) Chief of Police, performs the essential duties identified for that Classification Description. Domain: Operations Manaqement Recognizes frequently changing priorities and events and directs the activities of police officers and assigned personnel accordingly. Coordinates police operations in accordance with established procedures and applicable work -labor agreements, promotes teamwork and cooperative problem solving among subordinates, monitors compliance to rules, regulations, procedures and strategic directions. Responds to crime scenes, accidents and serious/sensitive events, assumes command and assists officers at emergencies and critical incidents that endanger public and personnel safety; observes, supervises and evaluated officers in the field; prepares employee evaluation and performance planning reports; initiates skills enhancement training and performance plans, and provides career development counseling for subordinates. Evaluates police actions according to their potential risk and liability; debriefs personnel after critical incidents. Assists officers with criminal investigations, arrests suspects based on probable cause and prepares required reports, obtained (collects and packages) evidence Page 1 of 8 ITEM J-3d and other documentation, serves or assists in the service of arrest and search warrants; testifies in court. Facilitates the efforts of officers and assigned personnel in long-term problem solving activities intended to reduce crime and promote "community wellness" in assigned geographic areas. Assigns priority to multiple or competing problem solving initiatives, recommends solutions and courses of action, established liaison with government, business and community officials that influence these activities, ensures maintenance activities or appropriate closure occurs on previously activated problem solving initiatives, coordinates these activities with other personnel/divisions similarly engaged. Meets with citizens and citizen groups, makes oral presentations and participates in discussions with citizen groups to promote police -community partnerships and operates as a liaison to police command as necessary, functions as the primary representative/liaison to agencies and organizations outside the police department. Domain: Personnel Svstems Management Participates in the hiring -interview process of police applicants, reviews qualifications of applicants and makes recommendations to the Chief of Police. Coordinates processing of new personnel; functions as Quartermaster and distributes supplies, equipment and ammunition as necessary. Responds to complaints and inquiries received from the public, investigates complaints against department personnel, initiates discipline/remedial actions and testifies at required hearings. Conducts performance management activities to influence the productivity and accountability of assigned personnel. Provides career counseling and acts to motivate employees, acts to mentor others as appropriate. Domain: Support Systems Management Operates as the Property -Evidence Manager; ensures security and chain of custody of all property and evidence submitted by Officers; coordinates disposition and release of all property; transports evidence to State Crime Lab; coordinates auctions for release of authorized property. Operates as Fleet Manager; orders new vehicles and equipment, coordinates repairs and maintenance of patrol vehicles. Page 2 of 8 ITEM J-3d Functions as Terminal Agency Coordinator to WA State Access System. Advises personnel on new laws and procedures, identifies training needs and make appropriate recommendations, instructs personnel on special topics, coordinates training for personnel through Washington State Criminal Justice Training Commission and other training vendors. Domain: Administrative systems Management Reviews and approves reports/citations prepared by officers to ensure accuracy and adequacy, assures cases are properly prepared and presented in court, performs payroll functions, prepares news and media release statements, prepares memos and similar internal correspondence, enters and extracts data from computer program/system and prepares individual and shift schedules. Collects, analyzes and disseminates criminal information and data; prepares Uniform Crime Reports for submission to WASPC, City Council and others as requested. Receives court subpoenas and ensures timely distribution to personnel. Evaluates department programs, procedures and practices for their effectiveness and makes recommendation as appropriate, assumes committee/project management responsibilities for programs and activities that improve the efficiency and effectiveness of the Medina Police Department. Takes immediate action (consistent with stated organizational values) to address problems and circumstances that compromise department integrity and effectiveness, assists in the development of Department and Division goals and objectives, takes action to accomplish the mission, goals and objectives of the Medina Police Department and the City of Medina, guides personnel in activities intended to meet organizational goals and objectives. Responsible for initiation of new programs as needed. Participates in the budget formation process and can be required to manage expenditures within area of assignment. Domain: Interpersonal Relationships Exhibits behaviors which convey a favorable image of the Police Department and City of Medina. Maintains effective relationships with citizens, co-workers and others contacted within the scope of all duties performed. Page 3 of 8 ITEM J-3d Domain: Improvement and Innovation Identifies opportunities to improve methods, conditions, or circumstances which serve to enhance Departmental efficiency or effectiveness. Takes action to implement solutions or recommend change as appropriate. Secondary Functions ❑ Perform special assignments with other law enforcement agencies. ❑ Participate in City sponsored committees and work groups. ❑ Attend law enforcement related meetings and conferences as a representative of the Medina Police Department. ❑ Maintain an awareness of current events which may affect the Police Department or City of Medina and notify appropriate persons accordingly. Job Scope The Lieutenant operates within established guidelines, policies and procedures of the City of Medina and the Chief of Police. This position makes recommendations concerning new policies and operating guidelines. In the absence of the Chief of Police, this position functions as the Chief until properly relieved. This position assumes recommendation authority or responsibility on matters associated with departmental planning, budgeting or management of capital assets. Innovation and creative endeavors should be reviewed by the Chief of Police particularly in those instances where departmental assets are affected. First level supervision is exercised toward police officers, non-commissioned staff and volunteers. Lieutenants administer periodic performance appraisals and make recommendations related to employee goal setting and discipline. Lieutenants provide input on matters associated with personnel, hiring, promotion, and termination. The consequence of error associated with this job is considered extreme as it relates to standards of liability, safety and welfare of employees and the community. Supervisory Responsibility In the absence of the Chief of Police, the Lieutenant will assume the role of Chief to manage all police department operations while ensuring police resources are properly deployed and utilized as required to respond effectively to demands for police service. The Lieutenant will observe the work performance of Corporal(s) Page 4 of 8 ITEM J-3d Police Officers and non-commissioned personnel for purposes of preparing periodic and annual performance appraisals. Memo's, reports etc., as may be necessary to document critical incidents involving personnel matters will be completed by the Lieutenant. The Lieutenant will provide a full and complete report (verbal or written as directed) to the Chief of Police of all significant occurrences during such period that the role of Chief of Police was assumed. Interpersonal Contacts The Lieutenant interacts with the general public (including victims, witnesses, and crime suspects), departmental members, City staff and officials on a frequent basis. On a semi -frequent basis (monthly or longer), the Lieutenant interacts with vendors, press officials and external government representatives. Specific Knowledge, Skills & Abilities Knowledge of: ❑ departmental goals and priorities ❑ applicable Federal, State and City of Medina laws and ordinances ❑ Medina Police Department policies and procedures ❑ applicable labor agreements and conditions of employment defined therein ❑ community policing philosophy and associated management applications ❑ City of Medina budgeting process ❑ concepts and applications of personnel supervision ❑ methods associated with the investigation of complaints against personnel ❑ integrity and ethical standards affecting this position Skills & Ability to: ❑ apply principles of personnel supervision ❑ apply mathematical concepts including basic statistics ❑ deploy assigned personnel under tactical circumstances ❑ relate effectively co-workers, general public and public officials ❑ multi -task and exhibit sound reasoning concerning task prioritization ❑ respond effectively under conditions of stress including threat to personal safety ❑ communicate effectively, both orally and in writing ❑ exhibit proficiencies necessary to meet firearms and critical skills training standards Page 5 of 8 ITEM J-3d ❑ exert physical force against 20 pounds of resistance frequently and up to 200 pounds of resistance under infrequent - emergency circumstances ❑ operate a motor vehicle equipped with auxiliary switches, controls and devices ❑ analyze situations quickly and objectively and initiate a proper course of action ❑ function effectively in a teamwork environment ❑ administer first aid and CPR ❑ testify effectively in legal proceedings regarding police actions ❑ adapt to multiple changing priorities ❑ comply with strict standards of confidentiality ❑ apply community policing management practices ❑ apply ethical standards while performing all duties Machines, Tools & Equipment Operates a police vehicle, firearms, less than lethal weapons/restraints, radio communications equipment, police traffic radar technology, mobile data computer and desktop computer with special program applications. Equipment belt (holster, gun, portable radio, handcuffs, etc.) weighing up to 25 pounds is worn around the waist. Education and/or Experience In addition to satisfying the minimum departmental standards for hiring, this position requires a minimum of three years of continuous experience as a Police Officer and a demonstrated proficiency in assuming responsibility and authority. Job Conditions This position operates in a variety of adverse weather conditions (rain, snow, etc.). Exposure to poor lighting conditions (including near total darkness), extreme loudness (requiring hearing protection), and cramped or confined conditions occurs occasionally. While performing in this job, there is frequent exposure to physical danger from people including the public, crime suspects, hostile and mentally disturbed individuals. Exposure to blood born pathogens from body fluids (blood, saliva, etc.) requiring universal standards of precaution occurs. Emergency response conditions may require the operation of a police vehicle under hazardous roadway, weather and traffic conditions. This position also requires a relative degree of confidence and security in working near a large body of water. Dependent upon assignment, this position may require extended periods of sitting as necessary to complete complex administrative tasks and Page 6 of 8 ITEM J-3d assignments. Work schedule often requires hours that exceed eight (8) hours per day and/or forty (40) hours per week. Stressful Work Situations This position requires working in varying degrees with people under the following conditions: ❑ Dealing with people over whom no formal authority exists ❑ Dealing with people in situations that are highly stressful or difficult ❑ Dealing with people who are distressed or upset ❑ Dealing with people who are physically ill or hurt ❑ Performing physical job tasks occurring with low frequency (repetitious) but high criticality (consequence of error is significant) ❑ Performing job tasks occurring with high frequency and low criticality ❑ Performing job tasks subject to frequent distraction or interruption ❑ Performing job tasks under tight time pressures and deadlines Required Physical Activities This position requires the ability to perform physical tasks and motor skills as listed. This list is intended to be a representation of the required physical requirements and is not intended to be all inclusive. ❑ perform precise arm -hand -finger movements including maintaining arm -hand steadiness ❑ coordinate eyes, ears, arms -hands, and legs -feet including walking, running, kneeling, crouching or crawling ❑ maintain visual acuity under conditions of restricted or limited lighting ❑ reach and extend arms -hands in full radius ❑ climb stairs and other inclined surfaces, maintain full balance and equilibrium ❑ visually detect colors, shapes, signals and movements in objects and other persons ❑ repeated exertions of the abdomen and lower back to include wearing weighted ❑ equipment over the shoulders and around the waist for extended periods ❑ remain seated for extended periods of time ❑ extend, twist, or stretch body ❑ push, pull or carry weight(s) ranging from 10 pounds to 200 pounds Licenses & Other Requirements ❑ Must meet LEOFF physical and medical standards Page 7 of 8 ITEM J-3d ❑ Must meet testing and certification requirements of the Civil Service Commission ❑ Must successfully complete the WSCJTC First level Supervision training ❑ Must possess a valid Washington State driver's license ❑ Must certify and maintain certification as BAC Operator Fair Labor and Standards Act — Classification: Non-exempt Note: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. However, some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. While requirements may be representative of minimum levels of knowledge, skills, and abilities to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. This classification description in no way implies that these are the only duties to be performed or that the requirement to learn new skills does not occur over the course of time. Employees occupying the position will be required to perform any other job related duties requested by their supervisor. Page 8 of 8 ITEM J-4 CITY OF MEDINA Office of the City Manager June ll, 2007 TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: CITY HALL SPACE EVALUATION RECOMMENDATION: It is recommended that the Mayor and Council direct the City Manager to: Complete life safety work on the existing City Hall that would not pose a greater expense than if the work were incorporated into a more substantial restoration. Investigate retaining an architectural firm that specializes in converting and transforming historic landmark structures for alternate uses, while still preserving the character and history of the building. Simultaneously, identify possible locations, sources and funding to construct a new full -service Police Department. 2. Create a Citywide "Facilities Planning Committee" comprised of Council Members, staff, residents, business and civic leaders, and associations to assist in: educating the community about local government facility needs and options; assist in the development of an RFQ for design and architectural services; and to generate community support for the project of choice. BACKGROUND: The existing City Hall and Police Department was originally built to serve as a ferry terminal building in the early 1900s and was converted for public use in the mid 1950s. The 4,083 sq. ft. wood -frame structure was remodeled in 1987, and City Staff was last asked to evaluate its space, with respect to staffing and other operational needs, in 2003. That report, prepared by the City Manager, included staffing and operating assumptions, as well as a discussion of space requirements, but requested staff direction from Council in lieu of making any recommendations. In Fall 2006, Johnston Architects pllc was retained to conduct a building survey to assess the current condition of City Hall and to provide recommendations regarding specific building system upgrades. These recommendations are designed to insure that the existing building conforms to current building codes and fulfills life safety requirements. Though Johnston Architects pllc did not perform a space study, the firm did provide schematic plans for a 25' addition to the existing building which, including the necessary life safety repairs, resulted in a total capital improvement expenditure of $1.8 mil. On March 26, 2007 the City Council directed staff to proceed with the life safety repairs (only) at an estimated cost of $453,845. The City's newly appointed City Manager was also directed to assess City Hall and Police Department space needs, and facilities development alternatives, and report back to the Council. Mayor and City Council - Page 2 of 5 City Hall Space Report June 11, 2007 DISCUSSION: The existing Medina City Hall is a quaint structure with profound local historical value and significance. And, while notable alterations have been made to the building since its construction, it is easy to understand why many people would resist any modifications to the building that would further change its character or appearance. Still, such a posture conflicts sharply with the facts: The Medina Ferry Dock Terminal has long since ceased to operate in such a capacity and is today a municipal public service facility. Romanticism and affection for the aging queen aside, in its present service role the Terminal is cramped, uncomfortable, technologically deficient, ineffective and highly inefficient. In reviewing the historical record various Council's have explored remodeling, expanding and building new municipal facilities. Sufficient information has been provided by both staff and independent consultants to justify commencing work; however decision makers have been reluctant to move forward. Reasons for the inaction range from practical considerations such as cost to less rational explanations such as "the location is ideal and the view unparalleled, so nothing more need be done". The Problem We can be very proud of many things in Medina, but the functionality of our City facilities is not one of them. Medina may be unique for the fact that the assessed valuation (AV) of its City Hall structure is probably well below the median AV of its single family residences. The City has understandably worked hard for, and takes great pride in, its new school. We rejoice in its architectural beauty, take comfort in its contemporary safety standard, and embrace it as a statement of how much we value education in our community. A major factor in the quality of community life is the quality of the community's facilities, services and amenities. The notion that time can effectively stand still for City facilities is no more valid than suggesting that the community's residential or business developments need not incorporate design efficiencies, mechanical advances, technological innovations and safety improvements. Under the best of circumstances, modern, well planned newly constructed municipal facilities today have a life cycle of no more than 20-50 years. Yet, most facilities continue to operate well past their useful life. As with Medina's City Hall and Police Department, these facilities become seriously overcrowded, suffer from decaying infrastructure (HVAC, electrical, data, telecommunications) and limp along with outdated security and safety systems. These conditions often impair staff efficiency, erode employee morale, threaten occupant safety, reduce service effectiveness, and detract from the community's public image. If this sounds melodramatic to those who would prefer to avoid the expense of renovating, expanding or building new facilities, who believe that nostalgia alone supports no change, or who may fear any number of imagined adverse impacts associated with investing in public facilities, it is not. In fact, the case for Police facilities is even more compelling. Law enforcement is a 24/7 labor intensive service. It is technologically reliant, equipment -laden, record -retention heavy and increasingly regulated and security conscious (for good reasons) — all of which places unique demands on facilities and lead to premature obsolescence. The Particulars: As part of the current City Manager's assessment of City facilities, all employees were asked to complete a survey (See Attachment A) inquiring about how well civic facilities were meeting their needs, given their work schedule, assignment, and principal duties. Importantly, when employees were asked to rate their personal safety and comfort, and the perceived safety and comfort of visitors to City facilities, on a scale of 1 to 5 (with 1 being very uncomfortable or very unsafe and 5 being very comfortable or very safe) the average scores came back a frightening 1.7 and 2.0, respectively. Mayor and City Council — Page 3 of 5 City Hall Space Report June 11, 2007 The employee survey largely reaffirmed what was already known about the impact on service delivery of substandard facilities. Meeting space is virtually non-existent, public lobby, counter and reception areas are crowded and storage of all kinds is severely deficient. No employee lounge or lunchroom is present, and employees are often forced to eat at their desks, in plain public view. Privacy is not afforded visitors, or staff, in every regard from shielding sensitive conversations, to safeguarding personal articles and restroom usage. Ingress and egress from the upper floor in City Hall is perilous in case of emergency, ventilation is poor and the HVAC system is inefficient and uneven. Building lighting is not task oriented, the mechanical room doubles as a computer room and makeshift storage bin, and structural wiring is degraded while equipment power cords pose a series of tangled hazards. Seating and furnishings are not ergonomically engineered primarily due to the fact that severely cramped quarters dictate what can and must be used. Even parking around City Hall is inadequate when meetings occur and during the summer season. Parking demand at City Yard always outstrips available space. Police Facilities The unique needs of modern law enforcement agencies make it impractical, unwise and often unfeasible to attempt to adapt older buildings for public safety use. This premise is reinforced in Medina where an accredited, modern, sophisticated Police Department operates without bare essentials such as: minimum building security and surveillance systems; suitable public reception areas; community, briefing, training, report writing or victim/suspect interview rooms; staff private offices; male and female locker rooms; weapons and tactical supply armory; property room; in -custody holding tank; dedicated evidence room; dedicated records room; special function rooms (i.e. polygraph, intoxilyzer); and employee lunchroom and fitness facilities. The Police Department is not ADA compliant or even accessible to persons with modest personal mobility limitations. The Police Department, in combination with City Hall, should be able to respond well during natural disasters and other large scale emergencies. Current City facilities lack a dedicated, or even a convertible "Emergency Operations Center" (EOC) room. There really is no theatre in which elected leaders, other decision makers, first responders, staff and volunteers can meet to plan for and manage disaster operations. An EOC must be equipped with comprehensive communications equipment, logistical, medical and other supplies and be self- sufficient and comfortable enough to house a large contingent of people for several days. This just does not exist in Medina today. Any suggestion that expanding City hall alone, as per earlier presented options, will cure these problems is simply not realistic. Similarly, it is inconceivable that modifying, upgrading or converting the present City Hall space could ever result in a first class police facility. Even if possible, the expense would dwarf new construction costs, and it would remain that our Police Department is not centrally located in the City, and can be easily cut off from main roads in an earthquake or similar disaster. City Yard While Public Works support facilities are often apart from City Hall, the same cannot be said for the offices of the Public Works Director, who is a Department Head and an integral member of the City Management Team. In addition to the Public Works Director working offsite in a portable trailer, which could be remedied with more available City Hall space, there are a number of disadvantages to the current City Yard facility. Chief among them include lack of storage and display space for public works records such as records, maps, utility maps, public works construction files and plans. Though not office space per say, other constraints at the Mayor and City Council - Page 4 of 5 City Hall Space Report June 11, 2007 public works yard include dismal shop ventilation, and inadequate and poorly sheltered space for storing tools, inventory supplies, and building materials. Civic Pride Service Delivery and Employee Productivity Impact City of Medina employees are blessed with being able to look out windows and having one of the most scenic views in the Pacific Northwest. However, inside the building there is little to be thankful for with regard to working conditions. City Hall and other municipal facilities serve as a statement to the community about how it values local government, its constituents, and the City workforce. Our history as a nation, and as a collection of states and cities, is replete with examples of extraordinary planning, architectural thought and considerable funds that have been invested in designing facilities to serve as the seat of government. Government facilities are steeped in symbolism, shrouded in history, and should be a source of neighborhood pride. They should be inviting to the community, reflecting its spirit and culture, and helping to shape its identity. In addition to these lofty functions, City facilities should facilitate public service in an inviting and highly efficient manner. Office space is typically an organization's second largest expense, after staffing. Office space impacts the ability to recruit good employees, and keep them satisfied and productive. How office space is organized can profoundly affect an organization's ability to communicate, work collaboratively, exchange vital information, and accommodate alternative work styles. Ultimately, most aspects of workplace design relate back to cost. It is well worth the effort to balance costs with the harder to calculate, but larger potential productivity gains a truly supportive office space can foster. In the U.S., "assuming an employee salary of $48,000, the benefits of an appropriately designed workplace range from $1,440 to $7,200 per employee"'. Though the benefits of well designed office space are not immediately apparent, they are real and substantial. Employees communicate more often and effectively; They spend far less time filing and retrieving documents, are able to work in a more organized and efficient manner, and lose less time off from work due to illness and injury. All of these advantages, in addition to higher employee morale, translate into greater individual productivity and improved service deliver to the public. How Much Space and How Much Money is Needed? This report is a macroscopic evaluation of whether or not there are valid reasons for the City to consider improving and expanding City facilities. In July 2003 former Medina City Manager Doug Schulze provided the Council with a staff report on City Facilities which included a table comparing existing conditions with actual space needs (Attachment B). This 4-year old report to Council states that of the 2,607 sq. ft. in City Hall, only 1,755 sq. ft. of space was available for offices, storage and office equipment. Mr. Schulze recommended then that a minimum of 8,754 sq. ft of total space was required for City Hall, and another 6,107 sq. ft. should be devoted to the Police Department. At the time of the report, the City work force was not much different from today, and Mr. Schulze included in his assumptions that "Five staff positions have been authorized to replace consulting positions (Building Official, Building Inspector, Landscape Consultant, Engineering Consultant, and Planning Consultant)". The continuing debate surrounding which of these positions should now, or in the future, become full-time City positions notwithstanding, these positions still visit City Hall regularly and should have functional work spaces. How much space each employee requires, including meeting rooms, storage and common areas, is often reduced to nebulous industry standards. These figures, which range from 210 sq. ft to 374 sq ft., must be considered in the context of work functions, should accommodate non -staff but frequent visitors (i.e. Council Members, Contractors and 1 Fischer, Glenn. February/marck 2000. Leap Into Future Space. Buildings Interiors. 8-BI Mayor and City Council — Page 5 of 5 City Hall Space Report June 11, 2007 Consultants), and should incorporate cultural values (customer service goals, collaborative work models, use of technology etc.). It is very important to note that these space allocations assume construction of a new facility that is designed to maximize use of space; older facilities could contain seemingly near -sufficient square footage, but still be woefully inadequate due to configuration, age, condition, access challenges and other factors. Mr. Schulze's 2003 space study, which incorporates the Public Works Department, is likely a still reasonable assessment of City facility space needs, though some small economies may be possible. Wilson Estes Police Architects estimates that construction costs for a new Police facility, excluding land acquisition and site preparation, is currently $220 per sq. ft. (no jail), or approximately $1.343 million. The cost to restore, update and finally convert the Ferry Terminal to serve optimally as a City Hall —which could include modest expansion --would probably cost at least as much. While this project represents a substantial capital improvement investment, it will improve public services and serve as a symbol of a strong, prosperous and well run City of Medina for generations to come. While some grant, and private donation, funds may become available, funding will need to be supplied through the sale of municipal bonds. Given the City's exceptionally strong fiscal condition, coupled with the absence of any debt, the City should be able to finance the cost of new City facilities without tax rates rising above statewide averages. CONCLUSION When evaluated against nearly every conventional standard, Medina's City Hall is cramped, inefficient and outdated. Recent proposals to repair and expand City Hall by 1,875 sq. ft. for an estimated $1.8 million do not adequately address the problems; once completed, the City Hall design would still be overcrowded and functionally inadequate, and the Police Department would still be struggling to operate in an awkward building adaptation. To achieve the greatest construction economies, and insure the highest standard of public service delivery while enjoying peak efficiencies, it is recommended that a new state-of-the-art Police facility be built in Medina. The Historic Ferry Terminal should be restored, updated, converted and perhaps modestly expanded. In tandem, these facilities will become the symbol of Medina's commitment to local government, and public service well into the 21st Century. ITEM J-4a (Attachment A) CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.233.6400 www.medina-waxiov MEMORANDUM DATE: April 13, 2007 TO: All City Employees FROM: City Manager RE: Space Survey In conjunction with the City's research regarding the need for expanded City Hall facilities, the Council has asked that the City Manager conduct a personal needs assessment. To that end, I am requesting each full-time and part-time employee, as well as regular contract service providers, regardless of assignment, to respond to the following questions. Please submit these surveys directly to me, no later than Friday, April 27cn 1. Name: 2. Job Title and Assignment: 3. Current Work Days and Hours: 4. Briefly describe the principal tasks you engage in while conducting your work inside of City facilities. 5. Describe your principal work space location and configuration, including dimensions. 6. Describe your meeting needs. 7. Describe your short and long-term storage requirements. 8. Describe equipment you use which occupies other than desk -top space. 9. Describe the area reserved for guests waiting to see you. 10. Is there access to you by the public with special needs? 11. Using a scale of 1-5, with 1 being uncomfortable and 5 being very comfortable, how do you rate your work space? Elaborate if you wish. 12. Using a scale of 1-5, with 1 being unsafe and 5 being very safe, rate how you feel in your work space. Elaborate if you wish. 13. Describe any work space limitations that have an adverse impact on your ability to provide exemplary service to the public, either directly, or indirectly. 14. Describe improvements to City facility work space which would have a positive impact on public and customer service. Cite the need and the be specific about how it would enhance service. 15. Please address ancillary issues not included in your earlier answers such as parking, restrooms, council chambers, lighting, HVAC, display of public information and notices, stairs and corridors, lunch room and employee lounge needs etc. ITEM J-4b (Attachment B) of CITY OF MEDINA City Manager's Office 501 Evergreen Point Road, Medina, WA 98039 425.454.9222 www.ci.medina.wa.us MEMORANDUM DATE: July 15, 2003 TO: Mayor and City Council FROM: Doug Schulze, City Manager RE: Discussion of City Facilities RECOMMENDATION: Provide staff with direction for next step(s) in process of addressing facility space needs. DISCUSSION: The City Council has provided staff with direction to develop a facility space needs proposal for Council consideration. During the May 11, 2003 City Council meeting, the City Council authorized five staff positions, which will replace existing consultant positions when space becomes available. This decision provided staff with information necessary to assist in the development of space needs planning. Prior to discussing the space needs proposal, several assumptions should be reviewed to confirm common understanding between staff and the City Council: • The level of service currently provided by the City of Medina is appropriate. • Five staff positions have been authorized to replace consulting positions (Building Official, Building Inspector, Landscape Consultant, Engineering Consultant, and Planning Consultant). • The existing facility (City Hall) was originally built to serve as a ferry terminal building in the early 1900's. It was not intended to serve as a City Hall or police station. The City occupied the facility in the mid 1950's and remodeled in 1987. • The existing facility (City Hall) does not adequately meet space needs for staff, consultants or the public. • The existing facility does not provide appropriate levels safety and security to meet basic standards for use as a law enforcement facility. • The existing facility does not provide adequate egress for office space use on the upper floor. • Private conference space is not available at City Hall. 0 Public Meeting space is too small to accommodate more than 40 people. • The existing facility is 2,607 s.f. including restrooms and the public meeting room. Not including the meeting room and restrooms, the existing facility has 1,755 s.f. of space for offices, storage and office equipment (shared by an average of 12 employees and 3 to 5 consultants daily). • The Public Works Director is temporarily housed in a portable office located in the parking lot. • Parking spaces are limited and do not meet the needs of park users during summer months or large attendance during public meetings. There are currently 34 parking spaces available, plus one handicap space and five spaces reserved for patrol cars. At least 17 spaces are used by City staff/consultants. • The existing facility is considered an historic amenity and should be preserved. • Access to the existing facility (dead end street) is not conducive to law enforcement services. • The existing facility lacks adequate storage space for public records as well as evidence collected by the police department, which must be protected for use by prosecutors. • The only space available for the City's network file servers, telephone control system, and security system is the mechanical room, which is not climate controlled and can only be accessed from an exterior door. This location is not adequately secured and does not meet standards for maximizing the useful life of the City's computer hardware. • The existing facility does not meet standards for compliance with the Americans with Disabilities Act. Areas Needing Clarification: • Options to be considered for space needs. o Modification, expansion and/or addition to existing facility. o New facility located in immediate vicinity of existing facility. o New facility located in different area of the city. o Leased space outside of city. o Purchased space outside of city. • Extent of Council involvement in design of a new facility or modifications to existing facility (range of possible involvement below). o Basic guidelines and budget developed by City Council and then project to be managed by City Manager. o Identified key decision points to be made by the City Council. o Full City Council involvement throughout entire design process. • Community needs to be considered during design process. o Emergency Operations Center o Meeting space available to residents for rental fee o Community center space Finally, it will be helpful to establish a basic agreement on the acceptable amount of space to be provided for different functions. This will help to avoid designing space based on assumptions that will not be acceptable to the City Council. Obviously, a cookie cutter approach to space planning for a city hall and/or police station has not been developed. An office space service known as "Office Finder" suggests the following standards for estimating the amount of usable space required for businesses: • CEO/President's Office ..................................... 250 to 400 sq. ft. • VP's Office (Dept. Directors) ............................... 150 to 250 sq. ft. • Executive's Office (Supervisors/Managers)........... 100 to 150 sq. ft. • Partitioned Open Space .................................... 80 to 110 sq. ft. • Open Space ................................................... • Conference Rooms .......................................... • Reception Area ............................................... including receptionist) • File Room ...................................................... • Lunch Room ................................................... kitchen. Kitchen should be 1/3 to %2 of seating area. • Mail Room ...................................................... • Corridors........................................................ • Coat Closets ................................................... 60 to 110 sq. ft. 25 to 30 sq. ft. per person 15 sq. ft. theatre style 150 to 300 sq. ft. (3-8 people 7 sq. ft. per file w/ 4' aisle 15 sq. ft. per person no 8 to 9 ft. wide; 30" counters 20% to 30% of total usable space. 1 lineal ft. for 4 coats 3 ITEM J-4b (Attachment B) Support Services Space Requirements: Room designation and purposes/uses: City Manager's Office: Office space for the City Manager with space to meet with staff/public. Finance Director's Office: Office space for the Finance Officer with space for financial records and personnel files. Information Systems Coordinator's Office: Office space for the I.S. Coordinator with space for City's network file servers and cable television character generator (for local government access channel). Main Office Area: Office space for City Clerk and Administrative Assistant to perform administrative and records functions of the City. Must be adjacent to lobby for reception and interaction with visitors (possibly co -located with Planning/Building customer reception/waiting area). Records/ Work Area: Secure space for current files, office supplies, agenda packet preparation, copy machine, fax machine, network printers, postage machine and mail slots. Counters and shelving needed for work space and binders with meeting minutes, ordinances, city code, etc. City Staff Conference Room: Space with conference table and seating for 10 — 12 people. Should have white board, conference telephone, and televisionNCR. Located adjacent to City Manager's office. ITEM J-4b (Attachment B) Common Space Requirements: Room desianation and purposes/uses: Lobby: Waiting/reception area for visitors to transact business with the City. Location for public information brochures, notices, and public access computer kiosk to search for public records on City's records storage system. Break Room: Space with table, chairs, microwave, refrigerator, sink, and cupboards for staff breaks/lunch. Should be large enough to accommodate 6 — 8 people. Council Chambers: Space with seating for 80 — 100 people, plus dais for City Council and staff. Room should include multimedia capabilities and an area for presentations. Will also serve as a large conference space and training area. Large Staff/ApplicantNisitor Conference/Meeting Room: Large common use meeting space with conference table and seating for at least 10 people. Designed for meetings with customers, permit application support, building plan reviews, Planning Department customer support, and variance requests. Spill over room for Public Works/Public interface meetings. Small Staff/ApplicantNisitor Conference/Meeting Room: Small common use meeting space with conference table and seating for at least 4 people. Designed for meetings with customers, permit application support, building plan reviews, Planning Department customer support, and variance requests. Spill over room for Public Works/Public interface meetings. Restrooms: Male and female restrooms for public and staff. Coat and Boot Closet: Space for hanging coats and boots. Utilized by all staff especially those involved in daily field work. Janitor's Closet: Space for storage of cleaning products, mops, vacuum, etc. Inactive/Archive Records Storage Area: Secure, fireproof space to store inactive files from all Departments minus the Police Department. Maintenance of inactive files until expiration or conversion to electronic format. Public Parking: General parking for the public visiting City Hall and various Departments besides Police Department. Staff Parking: General parking for City Hall Staff. ITEM J-4b (Attachment B) Planning and Building Department Space Requirements: Room designation and purposes/uses: Building Official's Office: Office space for the Building Official with space to meet with staff/public. Building Inspector/Code Enforcement Officer's Office: Office space for the Building Inspector. Permit Coordinator's Office: Office space to perform desk duties and meet with applicants and other staff/consultants. Consultant Work Area: Work area for consultant support with pass -through billing and other activities. Planning Director's Office: Office space for the Planning Director with space to meet with staff/public. Associate Planner's Office: Office space for the Associate Planner. Active Records/Plan Review Work Area: Secure space for current (open) files and active building plans. Tables/counters and shelving needed for work space, supplies and Planning and Building Department reference library. Customer Reception/Waiting Area: Permit counter area for applicant intake and visitor reception/customer assistance with permit forms, informational materials, payment receipts, and a small customer work area. Possibly be part of general lobby listed in the Common Space Requirements. ITEM J-4b (Attachment B) Public Works and Engineering Department Space Requirements: Room desianation and purposes/uses: Director of Public Works Office: Office space for the Public Works Director with space to meet with staff/public. Engineering Technician Office: Office space for the Engineering Technician. Engineering Work/Records Area: Space to review engineering plans, prepare engineering plans, store active engineering project files, store County Assessor maps, utility maps, park plans, and maintain engineering and environmental reference documents. ITEM J-4b (Attachment B) Police Department Space Requirements Room designation and purposes/uses: Lobby: Waiting/reception area for visitors to transact business with police outside secure perimeter of the Department. Office of the Chief: Office space for the Chief of Police to meet with staff/public. Office of the Captain: Office space for the Captain to meet with staff/public Supervisors/Detective Office: Office space for Lieutenant/Sergeant/Detective to meet with subordinates/public; maintain patrol/investigative documents; personnel performance/training records, etc. Main Office Area: Office space for Record Manager and Administrative Specialist to perform administrative and records functions of the department — adjacent to Lobby for interaction with visitors. Report Writing: Space for desks/counters/shelving for word processing and related office equipment used in connection with the preparation of police reports. Interview Room: Space with desk and chairs for interviews and interrogations of suspects/witnesses out of public view. Interview Room/Holding Area: Space with desk and chairs for interviews and interrogations of suspects/witnesses out of public view, with provisions for one-way glass observation and temporary, secure confinement. Records Room: Space for desk, shelving and table for processing/filing/storage of police reports in a secure, confidential environment. Evidence/Prisoner Processing Area: Space for examining/cataloging evidence for retention, and booking/fingerprinting prisoners/applicants. Evidence Storage Room: Secure space for retention of evidence and valuable exhibits. General Storage Room: Secure space for storage of police related equipment, such as police bicycles, radar equipment, training equipment and office supplies, as well as non -police items, such as lost/found property. Training/Meeting/Conference/EOC Room (Multipurpose): Space to assemble staff/public to conduct training, hold conferences or activate an EOC in emergencies. Weapon/Ammunition Cleaning/Storage Area: Space for weapon cleaning, repair, maintenance and storage. ITEM J-4b (Attachment B) Kitchen/Eating Area: Space for employees to heat/refrigerate food and eat during their shifts (officers assigned on a 24-hour basis.) Male/Female Locker/Shower/Restrooms: Separate space for male and female officers to dress/shower and store uniforms and equipment. Public Unisex Restrooms: Restrooms for public use. Sally Port: Secure, gated area to confine prisoners during transit between patrol vehicles and police department. Public Parking: General parking for public visiting department. Secure Parking: Fenced, secure parking for patrol vehicles and processing/storage of automobiles held as evidence. 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