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07-23-2007 - Supplemental Materials
CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-wa.gov V4K91aJ&B 71& DATE: July 12, 2007 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Historical Use Permit Application No. 2007-01 — Medina Store The Mayor has requested an early distribution of materials for the Medina Store case, which is scheduled for City Council discussion on July 23, 2007. All case exhibits are attached or referenced in this memo. The Planning Commission closed their hearing record at the conclusion of public testimony at the June 26 meeting. Therefore, the exhibit list below reflects all exhibits submitted to the record before the conclusion of the public hearing portion of the June 26 meeting. There has been a great deal of public involvement in this case and the majority of the 90 exhibits are comment letters and comment emails by interested citizens. Notable documents in this transmittal include the staff report (Exhibit 21) and the Planning Commission findings document (Exhibit 89) and draft City Council Resolution (following the last exhibit). The findings document is being mailed to all parties of record. The resolution has been prepared to match the Planning Commission recommendation pursuant to MMC 17.94.100-F-2. Please note that Exhibit 90 is the minutes of the June 26 Planning Commission meeting. These have not yet been completed by staff and will be provided to the City Council in draft form on July 17. At that time the minutes will be in draft form since the next Planning Commission meeting occurs after the July 23 City Council meeting. There are no plans to prepare a verbatim transcript of the June 26 Planning Commission meeting. However, the electronic audio recording of the June 23 meeting is available upon request. Please note that Exhibit 88 is quite voluminous (109 pages) so it is not being distributed with this package. It is, however, available upon request. Exhibit List 1. City of Medina Resolution 302 regarding Historical Use Permit (HUP) 2003-01, Passed December 8, 2003 2. Architectural drawing: "Sheet A-1, Site Plan," Wu Architecture, April 30, 2007 3. HUP No. 2007-01 application cover sheet with heading "Narrative of proposed modifications," Wu Architecture, May 10, 2007 4. Architectural drawing: "Sheet A-2, Floor Plans Proposed Modifications to Historic Use Permit," Wu Architecture, May 10, 2007 5. Comment Email Delphine Stevens May 7, 2007 6. Comment Email Ally Svenson May 14, 2007 7. Comment Letter Henry Paulman May 14, 2007 8. Comment Letter Shawn Fitzpatrick May 15, 2007 9. Comment Email Gerry Zyfers May 15, 2007 10. Letter from Wayne Tanaka, City Attorney, to Henry Paul man, May 15, 2007 11. Comment Letter Michael Larkin May 16, 2007 12. Comment Letter Dave Mellor May 16, 2007 13. Comment Letter John Frost May 16, 2007 14. Comment Letter Erbe Scott May 17, 2007 15. Comment Letter Shirley Crawford May 21, 2007 16. Comment Letter Carolyn and Gerald Grinstein May 23, 2007 17. Traffic report, Christopher Brown, PE, June 15, 2007 18. Comment Letter John Frost June 21, 2007 19. Comment Letter Wilma EdmondsJune 21, 2007 20. Memo from Joe Willis, Sr., Director of Public Works, June 21, 2007 21. Staff report and recommendation, June 21, 2007 22. Comment Letter Charles PemberJune 21, 2007 23. Comment Email Marianne and Mark Mowat June 23, 2007 24. Comment Email Kristen Edelhertz June 23, 2007 25. Comment Letter Shawn Fitzpatrick June 23, 2007 26. Comment Email Chuck Pettis June 24, 2007 27. Comment Email Janie & Raymond Lee June 24, 2007 28. Comment Email Judy Seidell June 24, 2007 29. Comment Email Sue & John Bethke June 24, 2007 30. Comment Email Shelley Carlson June 24, 2007 31. Comment Email Tim O'Brien June 24, 2007 32. Comment Email Amy & Shakil Haroon June 24, 2007 33. Comment Email Wendy Paisley June 24, 2007 34. Comment Email Patrick Machiko, Jeffrey & Zachary Moore June 24, 2007 35. Comment Email The Holmes Family June 24, 2007 36. Comment Email Kris & Beth Swanson June 24, 2007 37. Comment Email Beth, Terry, John & Elspeth Drayton June 24, 2007 38. Comment Email Jane & Larry Meitl June 24, 2007 39. Comment Email Steve & Gail Kaneko June 24, 2007 40. Comment Email Jill & Chris Birkeland June 24, 2007 41. Comment Email Peggy Cossano June 24, 2007 42. Comment Email Larry & Mary Ortbal June 24, 2007 43. Comment Email Marnix & Liesbeth Bosch June 24, 2007 44. Comment Email Nam & Hyun Bae June 24, 2007 45. Comment Email Patrick B. Hill June 24, 2007 46. Comment Email Jodie Major June 24, 2007 47. Comment Email Dorothy Worthington June 24, 2007 48. Comment Email Gina Wackerbarth June 24, 2007 49. Comment Letter John Dern-Palmer June 25, 2007 50. Comment Email Pam Reilly June 25, 2007 51. Comment Email Lucy Reilly June 25, 2007 52. Comment Email Memie Huang June 25, 2007 53. Comment Letter Henry Paulman June 25, 2007 54. Comment Email Rich Stevenson June 25, 2007 55. Comment Email Molly & Bob Piper June 25, 2007 56. Comment Email Mary Douglas June 25, 2007 57. Comment Email Rosalie Gann June 25, 2007 58. Comment Email Jack Norman June 25, 2007 59. Comment Email Marjorie Danz June 25, 2007 60. Comment Email Danya & Brad Hill June 25, 2007 61. Comment Email Schneider Family June 25, 2007 62. Comment Email Lynn Witham June 25, 2007 63. Comment Email Tom & Monica Whaley June 25, 2007 64. Comment Email Estrada Family June 25, 2007 65. Comment Email Jonathan R. Young June 25, 2007 66. Comment Email Jeff & Mary Jane Murphy June 25, 2007 67. Comment Email Danya Hill June 25, 2007 68. Comment Email Vicki Powers June 25, 2007 69. Comment Email Donald & Beverly Jefferson June 25, 2007 70. Comment Email Holly Greenspoon June 25, 2007 71. Comment Email Rebecca Panos June 25, 2007 72. Comment Email Dan Newell June 25, 2007 73. Comment Email Helen Naini June 26, 2007 74. Comment Email Read & Marianne Langenbach June 26, 2007 75. Comment Email Randell Walton June 26, 2007 76. Comment Email Dina & Jerry Johnson June 26, 2007 77. Comment Email Darcy Johnson June 26, 2007 78. Comment Email Allyson Jackson June 26, 2007 79. Comment Email Chuck and Junia Curran June 26, 2007 80. Comment Email Jerry Johnson June 26, 2007 81. Comment Email Dale Ahrens June 26, 2007 82. Submittal during hearing testimony by Paul Saad: comment letter by Paul Saad dated June 25, 2007 83. Submittal during hearing testimony by Peter Lucus: comment letter by Peter Lucas dated June 26, 2007 84. Submittal during hearing testimony by Heija Nunn: letter regarding tax assessment procedures from Stanley W. Roe to Heija Nunn, dated June 8, 2007 85. Submittal during hearing testimony by applicant: second, independent traffic and parking analysis report prepared by Mark Jacobson, PE, of Jake Traffic Engineering, Inc. 86. Submittal during hearing testimony by Wilma Edmonds: Memorandum from Roger D. Crum to the Medina City Council dated February 22, 2007 87. Submittal during hearing testimony by Wilma Edmonds: Email from Heija Nunn to undisclosed recipients dated June 23, 2007 88. Submittal during hearing testimony by Wilma Edmonds: transcript of proceedings before the Medina City Council on Historical Use Permit 2003-01 (not included in transmittal to City Council on July 13, 2007) 89. Findings of Fact, Conclusions, and Recommendation, Medina Planning Commission, July 12, 2007 90. Minutes of the June 26 meeting of the Medina Planning Commission CITY OF MEDINA ` Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-wagov MEMORANDUM DATE: July 12, 2007 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Historical Use Permit Application No. 2007-01 — Medina Store The Mayor has requested an early distribution of materials for the Medina Store case, which is scheduled for City Council discussion on July 23, 2007. All case exhibits are attached or referenced in this memo. The Planning Commission closed their hearing record at the conclusion of public testimony at the June 26 meeting. Therefore, the exhibit list below reflects all exhibits submitted to the record before the conclusion of the public hearing portion of the June 26 meeting. There has been a great deal of public involvement in this case and the majority of the 90 exhibits are comment letters and comment emails by interested citizens. Notable documents in this transmittal include the staff report (Exhibit 21) and the Planning Commission findings document (Exhibit 89) and draft City Council Resolution (following the last exhibit). The findings document is being mailed to all parties of record. The resolution has been prepared to match the Planning Commission recommendation pursuant to MMC 17.94.100-F-2. Please note that Exhibit 90 is the minutes of the June 26 Planning Commission meeting. These have not yet been completed by staff and will be provided to the City Council in draft form on July 17. At that time the minutes will be in draft form since the next Planning Commission meeting occurs after the July 23 City Council meeting. There are no plans to prepare a verbatim transcript of the June 26 Planning Commission meeting. However, the electronic audio recording of the June 23 meeting is available upon request. Please note that Exhibit 88 is quite voluminous (109 pages) so it is not being distributed with this package. It is, however, available upon request. Exhibit List 1. City of Medina Resolution 302 regarding Historical Use Permit (HUP) 2003-01, Passed December 8, 2003 2. Architectural drawing: "Sheet A-1, Site Plan," Wu Architecture, April 30, 2007 3. HUP No. 2007-01 application cover sheet with heading "Narrative of proposed modifications," Wu Architecture, May 10, 2007 4. Architectural drawing: "Sheet A-2, Floor Plans Proposed Modifications to Historic Use Permit," Wu Architecture, May 10, 2007 5. Comment Email Delphine Stevens May 7, 2007 6, Comment Email Ally Svenson May 14, 2007 7. Comment Letter Henry Paulman May 14, 2007 8. Comment Letter Shawn Fitzpatrick May 15, 2007 9. Comment Email Gerry Zyfers May 15, 2007 10. Letter from Wayne Tanaka, City Attorney, to Henry Paulman, May 15, 2007 11. Comment Letter Michael Larkin May 16, 2007 12. Comment Letter Dave Mellor May 16, 2007 13. Comment Letter John Frost May 16, 2007 14. Comment Letter Erbe Scott May 17, 2007 15. Comment Letter Shirley Crawford May 21, 2007 16. Comment Letter Carolyn and Gerald Grinstein May 23, 2007 17. Traffic report, Christopher Brown, PE, June 15, 2007 18. Comment Letter John Frost June 21, 2007 19. Comment Letter Wilma EdmondsJune 21, 2007 20. Memo from Joe Willis, Sr., Director of Public Works, June 21, 2007 21. Staff report and recommendation, June 21, 2007 22. Comment Letter Charles Pember June 21, 2007 23. Comment Email Marianne and Mark Mowat June 23, 2007 24. Comment Email Kristen Edelhertz June 23, 2007 25. Comment Letter Shawn Fitzpatrick June 23, 2007 26. Comment Email Chuck Pettis June 24, 2007 27. Comment Email Janie & Raymond Lee June 24, 2007 28. Comment Email Judy Seidell June 24, 2007 29. Comment Email Sue & John Bethke June 24, 2007 30. Comment Email Shelley Carlson June 24, 2007 31. Comment Email Tim O'Brien June 24, 2007 32. Comment Email Amy & Shakil Haroon June 24, 2007 33. Comment Email Wendy Paisley June 24, 2007 34. Comment Email Patrick Machiko, Jeffrey & Zachary Moore June 24, 2007 35. Comment Email The Holmes Family June 24, 2007 36. Comment Email Kris & Beth Swanson June 24, 2007 37. Comment Email Beth, Terry, John & Elspeth Grayton June 24, 2007 38. Comment Email Jane & Larry Meitl June 24, 2007 39. Comment Email Steve & Gail Kaneko June 24, 2007 40. Comment Email Jill & Chris Birkeland June 24, 2007 41. Comment Email Peggy Cossano June 24, 2007 42. Comment Email Larry & Mary Ortbal June 24, 2007 43. Comment Email Marnix & Liesbeth Bosch June 24, 2007 44. Comment Email Nam & Hyun Bae June 24, 2007 45. Comment Email Patrick B. Hill June 24, 2007 46. Comment Email Jodie Major June 24, 2007 47. Comment Email Dorothy Worthington June 24, 2007 48. Comment Email Gina Wackerbarth June 24, 2007 49. Comment Letter John Dern-Palmer June 25, 2007 50. Comment Email Pam Reilly June 25, 2007 51. Comment Email Lucy Reilly June 25, 2007 52. Comment Email Memie Huang June 25, 2007 53. Comment Letter Henry Paulman June 25, 2007 54. Comment Email Rich Stevenson June 25, 2007 55. Comment Email Molly & Bob Piper June 25, 2007 56. Comment Email Mary Douglas June 25, 2007 57. Comment Email Rosalie Gann June 25, 2007 58. Comment Email Jack Norman June 25, 2007 59. Comment Email Marjorie Danz June 25, 2007 60. Comment Email Danya & Brad Hill June 25, 2007 61. Comment Email Schneider Family June 25, 2007 62. Comment Email Lynn Witham June 25, 2007 63. Comment Email Tom & Monica Whaley June 25, 2007 64. Comment Email Estrada Family June 25, 2007 65. Comment Email Jonathan R. Young June 25, 2007 66. Comment Email Jeff & Mary Jane Murphy June 25, 2007 67. Comment Email Danya Hill June 25, 2007 68. Comment Email Vicki Powers June 25, 2007 69. Comment Email Donald & Beverly Jefferson June 25, 2007 70. Comment Email Holly Greenspoon June 25, 2007 71. Comment Email Rebecca Panos June 25, 2007 72. Comment Email Dan Newell June 25, 2007 73. Comment Email Helen Naini June 26, 2007 74. Comment Email Read & Marianne Langenbach June 26, 2007 75. Comment Email Randell Walton June 26, 2007 76. Comment Email Dina & Jerry Johnson June 26, 2007 77. Comment Email Darcy Johnson June 26, 2007 78. Comment Email Allyson Jackson June 26, 2007 79. Comment Email Chuck and Junia Curran June 26, 2007 80. Comment Email Jerry Johnson June 26, 2007 81. Comment Email Dale Ahrens June 26, 2007 82. Submittal during hearing testimony by Paul Saad: comment letter by Paul Saad dated June 25, 2007 83. Submittal during hearing testimony by Peter Lucus: comment letter by Peter Lucas datec June 26, 2007 84. Submittal during hearing testimony by Heija Nunn: letter regarding tax assessment procedures from Stanley W. Roe to Heija Nunn, dated June 8, 2007 85. Submittal during hearing testimony by applicant: second, independent traffic and parking analysis report prepared by Mark Jacobson, PE, of Jake Traffic Engineering, Inc. 86. Submittal during hearing testimony by Wilma Edmonds: Memorandum from Roger D. Crum to the Medina City Council dated February 22, 2007 87. Submittal during hearing testimony by Wilma Edmonds: Email from Heija Nunn to undisclosed recipients dated June 23, 2007 88. Submittal during hearing testimony by Wilma Edmonds: transcript of proceedings before the Medina City Council on Historical Use Permit 2003-01 (not included in transmittal to City Council on July 13, 2007) 89. Findings of Fact, Conclusions, and Recommendation, Medina Planning Commission, July 12, 2007 90. Minutes of the June 26 meeting of the Medina Planning Commission CITY OF MEDINA RESOLUTION NO.302 APPROVING HISTORICAL USE PERMIT NO.2003-01, MEDINA STORE, AND ASSOCIATED VARIANCES THE CITY COUNCIL OF THE CITY OF MEDINA RESOLVES AS FOLLOWS: SECTION 1. Authori City of Medina Ordinance No. 761 authorizes the City to review and to approve or deny proposals to establish historical uses in the R-16 Zone, subject to the procedures and according to the criteria set forth in that Ordinance. Medina Municipal Code § 14.04.060 permits consolidation of the review of two or more project permit applications and § 14.04.090 Medina Municipal Code establishes that the Medina City Council will make the final decision on all combined applications. SECTION 2. Recitals. (A) The City of Medina received an application, referred to as Historical Use Permit No. 1 ("HUP No. 1'), to re-establish the Medina Store at the northeast comer of Evergreen Point Road and NE 0' Street in the City of Medina and to authorize four variances to the Bulk Regulations that would normally apply to development of this property. (B) On September 23, 2003, the City's planning consultant, Joseph Gellings, AICP, prepared and issued a Planning Report analyzing HUP No. 1 (the "Planning Report"). (C) The City received many written comments from individuals concerning HUP No. 1. Those comments have been available for review by members of the public and by City employees and officials in the City file pertaining to HUP No. 1. (D) On October 7, November 4, and December 2, 2003, the Planning Commission held open record public hearings at which it heard testimony concerning HUP No. 1. (E) Following the close of the public hearing, the Planning Commission considered its action with respect to HUP No. 1 and issued a recommendation (the "Recommendation") for action on HUP No. 1 to the City Council. (F) On December 8, 2003, the City Council of Medina held a public hearing to consider final action on HUP No. 1. Resolution 302 page I RES302.doc 12/19/03 SECTION 3. Findings of Fact. (A) The City Council accepts and adopts by this reference the factual statements set forth in the following sections of the September 23, 2003 Planning Report: Permit Request, Zoning Code, Subject Property, Existing Conditions, Proposal, and Findings of Fact and as modified by the October 28, 2003 Planning Report Update. (B) The following issues related to the criteria established in Ordinance No. 761 for the review of a Historical Use Permit were raised in the written comments and oral testimony expressing concerns about re-establishing operations at the Medina Store, opposing the issuance of HUP No. 1, or both: the use of each floor in the building, seating, hours, traffic, parking, odors, deliveries, after hours activities, exterior signage, lighting, noise, landscaping, setbacks, lot coverage, and pedestrian safety. SECTION 4. Conclusions. (A) HUP No. 1 would authorize the construction of a minor new commercial use under 4,000 square feet in size. As such, the proposal is categorically exempt from the requirements for environmental review under the State Environmental Policy Act ("SEPA'J, RCW ch. 43.21C. (B) City Staff, the Medina Planning Commission, and the Medina City Council have carefully considered the impacts of establishing and operating the Medina Store as would be authorized by HUP No. 1. That use, subject to the conditions set forth in § 4(D) below, will not have a materially detrimental effect on neighboring properties; will not result in or produce excessive noise, odors or impacts from lighting; and will not materially interfere with the peaceful use and possession of neighboring properties. (C) The conditions set forth in § 4(D) below, would minimize the adverse impacts of the use that would be authorized by HUP No. 1 on neighboring properties. (D) HUP No. 1 shall be subject to the conditions set forth below. These conditions shall be incorporated in a concomitant land use agreement, reviewed and approved by the City Attorney prior the issuance of a building permit for the improvement authorized by HUP No. 1. Uses Use of the property shall be limited to a neighborhood market that caters to the Medina community. The applicant's October 28, 2003 description of this neighborhood market use including dry cleaning pick-up and laundry pick-up service shall be adhered to with the following two exceptions: use of the basement shall be restricted to mechanical equipment, bookkeeping and storage that supports the market use occupying the first floor, and use of the second floor shall be limited to bookkeeping and storage in support of the market use as well as storage space leased to a single outside party only requiring infrequent access to the storage area. Resolution 302 page 2 RES302.doc 12/19/03 Seating Total interior public seating shall be limited to six seats. Total exterior public seating shall be limited to 10 seats maximum and shall be restricted to within 40 feet of the Evergreen Point Road property line. Hours Business hours shall be set within the following allowances: 7 am to 7 pm Monday through Friday, 8 am to 7 pm on Saturday, 10 am to 5 pm on Sundays, and closed on all holidays. For purposes of this section, holidays are defined as all State of Washington holidays. Traffic The traffic issue is not restricted directly but is restricted through public seating and maximum parking restrictions. - Parking Provided parking shall include two designated employee spaces as represented in the site plan and a maximum number of customer parking spaces that does not exceed the number presently on the site as determined by the Public Works Director. In addition, re-established parking spaces shall not extend outside of the area presently devoted to parking. All store employees shall park only in spaces designated as store or employee parking. The final configuration of parking shall be approved by the Public Works Director through the right-of-way use permit. General-purpose parking spaces are to be on -street. The Director shall strive for parking stall widths of at least nine feet. There shall be a minimum of one ADA parking space. All on -street general-purpose store parking shall be limited to 30 minutes. Cooking The applicant's October 28, 2003 proposal to limit cooking activities such that no exterior odors are produced shall be adhered to. No commercial grill shall be allowed. In addition, the applicant shall not conduct any cooking or baking operations that produce grease -laden vapors or otherwise require a Class 1 vent hood per the Uniform Mechanical Code. Deliveries Prior to issuance of a building permit, the applicant shall submit a loading and delivery plan for approval by the Planning Department. Delivery times shall be confined to the Monday through Saturday business hours. Deliveries are not permitted on Sundays except for newspapers. Delivery vehicles shall not cross sidewalks in accessing the site. After Hours Activities Exterior automatic teller machines, vending machines, payphones, newspaper boxes as well as all external self serve mechanical or electronic devices shall not be permitted. Resolution 302 page 3 RFS302.doc 12/19/03 Garbage The landscaping plan and the design of all trash and recycling receptacles shall minimize susceptibility to rodent and bird infestation. Routine trash and recycling pick-up shall involve hand -carting the receptacles to the pick-up vehicle at Evergreen Point Road. The applicant shall consult with a pest control professional and, if an infestation problem is found in the existing building, shall take extermination measures prior to building demolition. Exterior Signage Prior to issuance of a building permit, the applicant shall submit a signage plan for approval by the Planning Department. The signage shall be oriented to pedestrians and slow -moving traffic. No direct or indirect illuminated signs will be permitted. Lighting Prior to issuance of a building permit, the applicant shall submit an outdoor lighting plan for approval by the Building and Planning Departments. The overall level of site illumination shall be similar to that of a normal single-family residence. All light fixtures shall be shielded to prevent visible glare from abutting properties. Landscaping and Noise / Visual Impact Buffers A landscape plan shall be submitted for City Landscape Consultant approval. The Landscape Consultant's approval shall include whether vegetation adequately softens the appearance of the east masonry wall as viewed from neighboring properties. The Landscape Consultant shall consider the desires and preferences of neighbors. The applicant's final design of the east masonry wall shall use the eight -foot height variance granted in conjunction with this historical use permit to have adequate height and siting to block noise and visual impacts to the east. All significant trees on the site shall be retained. Pedestrian Facilities The final configuration of pedestrian facilities shall be approved by the Public Works Director through the right-of-way use permit. The Director shall consider safety and aesthetics in the transitions of walkways to adjacent properties. Restrictions on Changes of Use After H.U.P. Approval Changes of use are not permitted without a new Conditional Use Permit or Historical Use Permit. Approval of this Historical Use Permit does not guarantee the approval of a permit for another use. The review of future applications shall be limited to the applicable review criteria and not include circumstances specific to the applicant. Resolution 302 page 4 RES302.doc 12/19/03 Review of Final Architectural Plans Prior to the issuance of a building permit, the applicant shall submit architectural elevation drawings for review and approval by the Planning Department and Planning Commissioner Mark Nelson. The purpose of this review shall be to ensure that the final plans for the new building meets the applicant's stated objective of replicating the historic character of the existing buildings. The elevations shall specify the proposed color scheme for the building. The scope of this review may include any character -defining attributes such as color scheme, volume, scale, and massing as well as the detailing of windows, doors, cornices, entry covers, and awnings. (E) Granting HUP No. 1, as applied for and subject to the conditions set forth in § 4(D) above, would be consistent with and would give effect to the City's Comprehensive Plan, which states: It is important to the community that facilities such as the post office and the Medina Grocery be retained because of their functional and historic contribution to the City. The historical character of these buildings and appropriate uses should be retained for future generations. (F) Modified versions of the variances consolidated with the review of HUP No. 1 are necessary to allow for operation of the historic use, and to minimize the impacts of the historic use on adjacent properties. This necessary set of variances is as follows: 1. A variance to reduce the required structural setback from the NE 8th Street property line from 20 feet to 7 feet. 2. A variance to reduce the required structural setback from the Evergreen Point Road property line from 25 feet to 8 feet. 3. A variance for a total structural coverage no greater than the existing structural coverage as certified by a licensed surveyor. This variance is approved with the following conditions: A) Facade Modulation shall be required on the south facade at or before a distance of 58 feet as measured eastward from the west wall of the building. i) modulation standards. a. The minimum depth of the modulation shall be 5'-0". b. Additional modulation points are allowed. c. Roof eaves shall be allowed to encroach within the modulation stepback. Roof eave design shall replicate existing roof eaves. B) Height modulation shall be required on the south facade at or before a distance of 58 feet as measured eastward from the west wall of the building. i) modulation standards. a. The intention is to replicate the scale the existing building. Resolution 302 page S RES302.doc 12/19/03 b. No portion of the roof proper may extend higher than 25 feet above the lowest point of original grade at the building wall. c. The height of the proposed building will be stepped down at the point on the south facade described above similar to the existing south facade. d. A shed roof similar to that which is proposed upon the north side of the building shall be provided at the east end of the building. C) Exterior elevations are to be reviewed and approved by the City Planning Department and Planning Commissioner. Mark Nelson prior to issuance of a building permit. 4. A variance for the proposed masonry wall along the east property line to have a - height of eight feet where the Zoning Code limit is four feet for the first 30 feet into the lot and six feet beyond. Resolution 302 page 6 RES302.doc 12/19/03 SECTION 5. Decision. The City Council approves HUP No. 1 subject to the conditions and requirements set forth in § 4(D) above. The City Council approves variances to the Bulk Regulations that would normally apply to this property not to exceed the limits set forth in the description set forth in paragraph 4F of this resolution. All restrictions and conditions set forth or incorporated by reference in this resolution shall be incorporated into a concomitant agreement, approved by the City Attorney, which shall be executed and recorded in the office of the King County Recorder before any building permit is issued. PASSED BY THE CITY COUNCIL ON THIS �4AY OF Y 2003. SIG D IN AUTHENTICATION OF ITS PASSAGE THIS 6AY OF 2003. Mary de- , Deputy Mayor Approved as to form: fCirk R. Wines, City Attorney AttPct• - . Resolution 302 page 7 RES302.doc 12/19/03 w` °'x"ZBLz"s" e llW3d 3sn OiOlSIHOl BNMMHSVM VNKM'3NNa INKMN JNIUON 3*dniO311HHlOd 1M � r' M Id RIS IIWa3a 3sn oiaotsi" Q (s THE MEDINA STORE 800 Evergreen Point Road Historic Use Permit — Modifications to Accessory uses F Narrative of proposed modifications: VAY i 1 137 Proposal: To modify current approved use of the Building to allom po building to be utilized as office space and attendant storage. The t tal area of modification is 2,858 sq. ft. See attached Drawings. Current Approved Use As Permitted by HUP No.1: Use of the property shall be limited to a neighborhood market that caters to the Medina community. The applicant's October 28, 2003 description of this neighborhood market use including dry cleaning pick-up and laundry pick-up service shall be adhered to with the following two exceptions: use of the basement shall be restricted to mechanical equipment, bookkeeping and storage that supports the market use occupying the first floor, and use of the second floor shall be limited to bookkeeping and storage in support of the market use as well as storage space leased to a single outside party only requiring infrequent access to the storage area. Applicant seeks the following modifications (see attached Drawings): Upper Level: Office Space Main Level West: Current Approved Use Main Level East: Current Approved Use or Office Space Basement: Building Tenant Storage Parking: There are currently 2 on -site parking stalls and 14 street parking stalls. We propose to convert the 2 on -site stalls for tandem parking, whereby increase the total parking count by 2. Site Improvements.: Other than those approved and permitted under the current building permit, none are planned or anticipated. WU ARCHITECTURE 8817 NE 116th Place Kirkland, WA 98034-6113 Phone 425-503-2182 Fax 425-823-7888 e s w3t3Lv,w F� W t) £M 3 ]S $N0 S 0 S OU Q]<OW Q S dO d 6MONM«wa' a_a__A3m 3 H OIS VN|a 3 w 3 HI N 3 £HOV n S VId WO ] iinu3d 3snaa H Q � | Comments on Historical UF- Permit request for the Medina Store -notice issued May 7th Page 1 of 1 Joseph Gellings From: Delphine Stevens [delphiness@msn.com] Sent: Monday, May 07, 2007 6:21 PM To: Joseph Gellings Subject: Comments on Historical Use Permit request for the Medina Store -notice issued May 7th Dear Mr. Gellings, I am a close neighbor of the Medina Store, living at 643 Evergreen Point Road. I believe that it is important that the store opens and operates at a profit so that the owner can afford to maintain the building up to the standards that we require in Medina and keep it operating as a small local store, which neighbors can use and enjoy. We saw with the previous store that the small local market it operated was not really viable as a business these days and the building fell into disrepair and the store was closed. If the owner now realizes that she needs to rent out office space to cover her costs and make a profit then I think it is an acceptable idea and should be permitted. We need to help the owner run the type of traditional local neighborhood small store that we want to see in Medina without imposing such strict restrictions on use that she cannot continue and the building is again closed. Our neighborhood concerns with the building relate to parking, noise and traffic. Office parking should perhaps be limited to a few cars, parked off the road at the site. The number of people who can work there should be limited and the type of work should be quiet and appropriate for a family neighborhood. Sincerely Delphine Stevens 5/14/2007 Medina store Page 1 of 1 Joseph Gellings 49 From: Ally Svenson [ally@thesiennagroup.com] Sent: Monday, May 14, 2007 9:07 AM To: Mweinberg@medina-wa.com Cc: Joseph Gellings Subject: Medina store Hi Mark, I wanted to send in my thoughts on use for the Medina Green Store and would like this email to register my support for the idea of leasing office space to outside tenants. I believe this is an appropriate use for portions of the store and would appreciate it if you could distribute my email to the Planning Commission and City Council and ensure that it be made part of the public record. Thank you so much for your help! Sincerely, Ally Svenson 7735 Overlake Drive West Medina WA 98039 5/14/2007 May 14,2007 Mr. Bret Jordan, Chairman Medina Planning Commission 501 Evergreen Point Road Medina, WA. 98039 Subject: Case No. 2007-01 (Green Store) Permit Type: Historical Use Permit Date of Application: April 30, 2007 Chairman & Commissioners, What is alarming to me is the incredible haste with which a matter of such importance to the City of Medina has come before your commission. Staff seems to have engineered the timing to the minimum two -week notice. Then by submitting their report/recommendation only in time to get into your packet Medina's Citizens are allowed only five days to review and comment on Staffs position. If you will recall from our last exercise on behalf of the applicant all comments written and oral were required to be submitted to the Planning Commission prior to your closing of the open portion of the meeting and the Commission's initiating their deliberations. From that point forward through the Council's deliberations no additional information was allowed to get on the record. Therefore in the interest of fairness, open government and legal intricacies'(et me suggest that you hold the hearing on this subject open for two (2) meetings approximately 30 days apart. This will allow the time required to provide both your Commission and the Council with a complete record from which to work. Thank you for your consideration. Henry Paulman (425)455-3311 PO Box 143, Medina, WA. 98039-0143 Copy: Mark Weinberg Joseph Gellings HENRY PAULMAN, JR. Shawn Mary Fitzpatrick th - 7622 NE $ St I pO 8ox 215 Medina, WA 98039 Q () 425 454-5252 D shawnmaryf@msn. corn Y May 15, 2007 Medina Planning Commission Mayor, City of Medina City of Medina PO Box 144 Medina, WA 98039 Re: 5-22-07 Meeting Medina Store Historical Use Permit 2007-01 Dear Planning Commission Members and Mayor: The purpose of this letter is to communicate my thoughts on the second request for revision of the "Historical Use Permit" for the Medina Store. The request for such a major change in usage is too critical to decide on after less than a week's review. By requesting expansion of the building's usage, I believe this would require more the application would trigger certain review regulations that were not included in the original one. The building's value has been increased and should require a higher or different mitigation under the city's code. In addition, the 2,016 square feet figure was used for permitting the commercial structure but it exceeds 6,500 square feet. Had the "real" square footage used for retail been included in the owner's request, it would have more than exceeded the State Environmental Policy Act's 4,000 square foot threshold. Mr. Gelling's has stated that only the amount that exceeds the original application is currently under review, meaning that this second request also gets around the SEPA requirement. The applicant has now been allowed to bypass SEPA's 4,000 square foot threshold twice and take advantage of exemptions of WAC 197-11-800. I believe this request for expanded use should re- open the original Historical Use Permit due to usage and traffic. How can you approve the permit when no one knows what will be done with the remaining basement space. My mother must use a wheelchair most of the time. There appears to be only one ADA accessible entrance. I doubt this is to code as the building should conform to commercial retail regulations? The City must realize that parking continues to be a concern. In past meetings, angle parking was always discussed. Now there is straight -in parking which will require vehicles to cross the center line in order to park. Along with the cemented area jetting out into Evergreen Point Road, we are asking for collisions and risk to pedestrians. The amount of spaces now present does not support the original HUP application, let alone the new expanded commercial space being requested. There is only one disabled parking permit which I'm sure does not follow code for the requested usage. We neighbors have never had any confidence with the traffic study performed by the applicant's consultant. It was performed during one hour of the day only. Today, at certain hours of the day, the Post Office lot is full and there is overflow on Evergreen Point Road and at the "store". The City continues to Use "historical- use" inaccurately with this project. Mr. Gellings'-historical account of the store stated that there never was a basement on the property and that the second floor was used for storage only (or perhaps as a residence at one time). This makes the request before you non -compliant with the "Historical" aspects of the Medina Grocery. As built, the structure doubles the size of anything that has existed on the property previously. Seating for patrons, inside or out, appears to be a new use, as well. The expanded hours also do not have a historic basis. I bring this up not so much as points of controversy but rather as points of negotiation that might be used to soften the impact of any expanded application to us (the immediate neighbors) which have been disregarded. Mr. Gellings also stated, "During the review of HUP 2003-01 the Planning Commission and City Council articulated concerns about future alternative use proposals that might be applied for based on financial goals of the property owner. This resulted in a condition being added to Resolution 302 stating that circumstances specific to the property owner should not — in themselves — be grounds for approval of future use proposals." That is exactly what this new request does - it expands the use of the property because of circumstances specific to the property owner; she has been unable to obtain a renter for the property as currently configured and approved. The city has bent over backwards and done everything possible to make this work for the tenant. Meanwhile I have been trying for over 4 months to get the City to resolve a simple project - a botched blacktop job in my driveway (city right of way). The applicant is holding the city hostage. She has also been going around Medina recruiting sympathy from residents stating that the city has been treating her badly. The requested changes to the "HUP" would change the original usage which would in turn change the activity at the building - all three floors would be accessible to the general public during any hours, seven days a week. Again, is that ADA compliant? There will no doubt be an increase in garbage, lighting, traffic and worker's vehicles. Has a fire inspector reviewed these plans? What is the maximum occupancy allowed? The permit request states "The purpose of a historical use permit is to review proposals to re- establish historical uses for their compatibility with the single-family residential neighborhood..." Neither the original application nor this revised application is compatible with a single-family neighborhood! In conclusion, do not let the applicant take the City hostage any longer. Make sure you cover all these issues - there are more, I'm sure. You will need more time, please ask for it and finally, please include the immediate neighbors in all discussions. It is our quality of life that is being most affected. Thank you. Sincerely, Shawn Fitzpatrick Page 1 of 1 Joseph Gellings From: Gerry Zyfers [gerryz@nwlink.com] Sent: Tuesday, May 15, 2007 11:05 PM To: Joseph Gellings Subject: Store/Office space Hey Joseph, You'll be pleased to know that I remain a Medina resident as well as multiple Medina property owner. It was curious to get that public notice about Mrs. Lee's proposed modifications to use of her property. As you're preparing your staff recommendations I'd like to remind you that through this whole long multi -year process and all the various hearings the position that you've taken has been that much of the impact of the of the activities conducted on the property were mitigated by restrictions on use (as well as hours of operation etc). With this proposal many of those restrictions (and hence their mitigating effects), as well as the "historic use" would go away. If I could turn any of my Medina property into commercial real estate despite it's underlying residential zoning, please let me know how I might do that. Thanks very much for listening, and I'm sure I'll see you soon. Warmly, Gerry 5/18/2007 EN9 V ALLACE��� ...................... P.L.L.C. ATTORNEYS AT LAW Wayne D. Fanaka 206.447.2235 wtanaka@omwlaw.com May 15, 2007 Henry Paulman P. O. Box 143 Medina WA 98039-0143 Re: Continued Public Testimony Dear Mr. Paulman I wish to take this opportunity to make sure that I was clear in my response to your question to me at last night's Council meeting. I understood you to ask me whether a citizen could submit additional testimony to the Planning Commission if the Planning Commission had continued the public testimony portion of a hearing to the next Commission meeting. The answer to that question is yes, which is what I believe I indicated last night. As I also indicated last night, the Commission could limit the testimony that they are accepting to a certain subject matter, and therefore any additional testimony submitted would of course have to relate to that topic. In addition, a Commission may close the public testimony portion of the hearing but continue the hearing to the next meeting for their deliberations. In this case, the public and applicant do not have further opportunity to submit testimony as that portion of the hearing has been closed. Coincidentally, I have been advised of a letter that you wrote on May 14 to Bret Jordan, the Planning Commission Chair, regarding the Green Store historic use permit. Your letter raises a valid issue but it would be improper for Mr. Jordan to respond to you prior to the hearing. The reasons are that such a communication would be an ex parte contact and thus, possibly implicate the Appearance of Fairness doctrine. Secondly, the decision whether to hold open the public testimony portion of the hearing is not Mr. Jordan's to make, but rather a decision of the Planning Commission as a whole. Your letter will be made part of the record in the proceeding and you of course may renew your request should you choose to participate in the public hearing. Established 1902 A Member of the International lawyers Network with independent member law firms worldwide 1601 Fifth Avenue, Suite 2100 • Seattle, WA 98101-1686 • 206.447 7000 • Fax: 206.447,0215 • Web: www.omwlaw.com f WDT661598.DOC;1/00093.900000/1 Henry Paulman May 15, 2007 Page 2 Very truly yours, OGDEN MURPHY WALLACE, P.L.L.C. iJ Wayn" D. aka WDT:gjz cc: Joseph Gellings, Director Development Services Mark Weinberg, City Manager Bret Jordan, Chair, Medina Planning Commission Memorandum To: Medina Planning Commission From: M. Larkin F VII MAY 1 2007 Date: May 16, 2007 Fte: HUP Application for commercial Offices on the 2nd floor Medina Grocery store I request that you deny the request to allow for the Medina Store to be used for commercial offices. There is no historical precedent for that purpose. Enclosed is a letter submitted by Jim Lawrence last November to the City Council. The letter shows that the negative impact of additional commercial traffic could cause the Tax assessor's office to reduce property values and in Jim's case it was 9.5%. Therefore the additional traffic from the commercial offices on the second story would be very detrimental to the neighbors and the value of their homes... Michael Larkin 632 Evergreen Pt Rd Medina, WA May 16, 2007 Mr. Bret Jordan, Chairman Medina Planning Commission Medina City Hall 501 Evergreen Point Road Medina, WA. 98039 Medina Store Historical Use Permit 2007-01 Chairman Jordan & Commissioners: As a contiguous neighbor I am alarmed by the reemergence of the possibility of Commercial Office being introduced not only across the street but also into Medina in general. In 2001 Hearing Examiner James Driscoll addressed and disposed of the matter as follows: 2. "These issues are important because they relate to the proposal's consistency with historic use of the property and the level of impact that would be generated. Findings of Fact Nos. 1, 3, 6. 9, 10. ii, 12. 4. The traffic study submitted by the Applicant assumed separate businesses and office use of the second floor, and concluded that there would be inadequate off-street parking. This could be a significant impact to neighboring residential properties. Although the traffic study assumed that there would be no customer overlap, which could possibly provide a basis for discounting the inadequacy of the parking, the Applicant did not provide enough information from which to determine whether such a discount would be appropriate. Findings of Fact Nos. 1, 10, 11, 12. 13, 14, 15. 16: 17. 18, 19, 20. 18. Mr. Brown estimated that the proposal would require a total of 20 parking spaces, assuming that each business is independent and there is no shared parking. This number was based on the ITE land use codes as described above and the equations contained in ITE's manual Parking Generation, 2TW Edition. With 13 identified parking spaces on site, Mr. Brown estimated that there would be an overflow of seven vehicles onto Evergreen Point Road. He concluded that there is sufficient capacity on the east and west curb faces for parking ten vehicles. Exhibit 14, page 10. Mr. Brown recommended that the parking on the west side of the curb be changed from 30 minute parking to one hour parking and that parallel parking stalls be marked on the pavement. Exhibit 14. page 10. " Now it is up to you to protect me/us from a real estate office or the likes that would busily operate in the evenings and on weekends. Along with Medina's trees, serenity is one -of our treasured assets. Please deny this application. Thank you, D L IE D V Dave Mellor MAY 2'0r,, Lvv1 7611 N.E. 8th Street Medina, Wa. 98039 Medina Planning Commission, Medina City Hall, May16, 2007 501 Evergreen Point Road, Medina, WA. 98039 Dear Commissioners, 13 For several years now the Green Store seems to have been and is continuing to be a contentious issue. City Staff and Officials have twisted and distorted definitions and facts to suit their own purposes. So once again I am being called upon to state the "Historical Use" of what used to be the Medina Grocery to what is now called the "Green Store", a distortion in itself. At 85 my middle name ought to be "Historical" and as the former owner/proprietor of the subject property I can assure you that there has never been "Commercial Office Space" on the site prior to or subsequent to Medina's incorporation. This is confirmed by Staffs report written in September 2006. (See copy below) Therefore as a contiguous neighbor, The Post Office Building, and life-long Medina resident let me request that you turn down this application. There is no historical precedent for Commercial Office Space on this site and it was not included in "Historical Use Permit" (HUP) granted by an earlier Medina Council. Parking is another concern. Mr. Brown, the applicant's traffic engineer, suggested that the Green Store, share parking with the Post Office. Here again let me state that such an arrangement is unacceptable to me and the US Postal Service. Mr. Brown also suggested that the retail operations for one floor would require 20 spaces while only 16 currently exist. Now they are requesting Commercial Office Space upstairs which most likely will add 10 to 12 more people, allowable under the IBC, and their attendant automobiles. This does not seem reasonable to me, providing a second reason for rejection. "Existing Conditions History o/the Property City staff have been able to assemble some information about the historical use of this property (commonly known as "the Medina Store") through City records and contacts with individuals who owned the property at different points in time. The property has been used as a retail establishment of one form or another from 1910 to 2000— the retail use on this site predates all of the surrounding homes. Th store building was constructed in 1909 by a Mr. George Tapp. Mr. Tapp originally rented the upstairs for weddings, parties and meetings. In 1910 the property became a grocery store operated by tenant Mr. Silas Brown. Some years later, the property was sold to a Mr. David Hagenstein who ran a combined general store and post office for many years. The store's inventory catered to a variety of needs with items such as chicken feed and fertilizers as wells as ice and foodstuffs. The store provided delivery service, first by burro and then by truck in 1916. Mr. Hagenstein used the second floor of the building as a residence for his family throughout the time that he owned the property. Present Medina resident John Frost purchased the property in 1952 and continued the store operation. Grocery delivery was a large component of the business in these years. At the peak of business, the Medina Store employed 10 people. Several proprietors operated the store over the years of Mr. Frost's ownership with most of them using the second floor as living quarters. During the later years, use of the second floor was switched to storage. In 1985, the grocery was purchased by present Medina resident and applicant Hae Lee. Mrs. Lee operated the store for several years before leasing the space for continued store operation by Charlie and Mal Song. The Songs operated the business until August 2000." Thank you for your consideration. Joh ost, 425-454-0378 PO Box 143, Medina, WA. 98039 May 17, 2007 City of Medina 501 Evergreen Point Road Medina, WA 98039 Attention: Planning Commission Subject: Historical Use Permit Case Number 2007-01 Gentlemen: Thank you for your recent communication regarding the status of the subject permit. Hae Lee's request to convert over 2800 square feet of the historical "Store" to leased office space seems a desperate attempt to save a project which was never financially viable from the beginning. MMC 17.56A specifically states the permit shall be granted to maintain the "Historical Nature" of the original site. The Medina. Store has never been an office building. There are too many questions to be answered before a variance to this permit is granted. What is the nature of the renters? What is the effect on the neighborhood? What traffic problems does office space create? Who are the proposed tenants? Does this application truly maintain the original nature of the Medina. Store? How will future requests for office zoning in the area be dealt with? You requested our comments. I think it is time to realize this was never a viable business venture and stop trying to fix it at the expense of the neighborhood. Thank you for your interest. Sincerely, Scott Erbe 7701 NE 8th PO Sox 444 Medina, WA 98039 Medina City Hall Re Medina, WA 98039 To Whom It May Concern: May 21, 2007 Case # 2007-01 e...y.--- Medina Grocery & Deli I am writing in regard to the recent request by the owner of the Medina Grocery for permission for expanded business uses. When the proposal to demolish the original Medina Grocery and to build a replacement was made, there was prolonged discussion and debate. It is my impression that the issue was considered carefully over a long period of time. When that plan was proposed, many neighbors and residents of Medina expressed hesitancy due to concerns regarding increased traffic, possible increased crime rate, parking issues, and loss of an historic structure. However, after debate and discussion, the proposal was considered and approved. I think most of us would agree, although this replacement structure is larger, it is attractive and in the spirit of the original Medina Grocery. The issues regarding traffic, parking, and crime rate remain to be seen. I have renewed concerns regarding these issues, given the current request for an expansion of the business uses of the space. I don't have exact figures, but it is certainly my subjective sense that burglaries and prowling incidents have increased over the past few years, as Medina has become more known publicly. I have lived here over 30 years: and I am very uncomfortable making our little community any more of a visible business environment than has already been granted under the current agreement for the Medina Grocery and Deli. I believe that each additional business operation of this sort (storage, office space, etc.) presents an opportunity to negatively change the character of the community. I want to thank the owner and architect for a successful effort to create a new structure similar to the original Medina Grocery, but I do want to state my opposition to the granting of permission for additional business activities on that site. Shirley Crawford 7826 N.E. 12th Street LLOtp Medina, WA 98039 RO, B'0= 518 2XIM, -IDIaTT-a., NTA�'D:-,T n Gerald and Carolyn Grinstein P.O. Box 518 Medina, WA 98039 May 23, 200 -7 To: The Medina City Council Mark W76itib&g City Manager r Dear Sirs and Madame, It is with no small amount of surprise that we find ourselves weighing in, barely six months later, on the exact same issue that the City Council had to deal with last November. Please see the enclosed closed copy of our previous letter. Persistence certainly seems to be the plan of the day. Unless some --thing has changed since, our last correspondence in November of 200.6, and assuming the history, facts and conditions remain the same, we respectfully urge the City Council to once again deny this application for modification of the standing HUP. Very Sincerely, A Carolyn H. Chinstem Gerald Grinstein Enclosure RO, B,=, 318 To: The Meciina, City Council, Joseph Gellings November 9, 2006 Dear Sirs and Madame, Gerald and Carolyn Grinstein P.O. Box 518 Medina, Washington 98039 First, thank you to the staff for providing us with copies of the original HUP and the recent application cLated September 4, 2006 for modification pertaining to the Medina Store, and the accompanyirig letter from our neighbor, Peter Lucas. We endorse all the detailed and legally correct argurments raised in Mr. Lucas' letter. It is obvious that a huge amount of staff time, professional advice, and volunteer hours have already been poured into this single property, due no doubt to its non -conforming status and contentious history. It is also obvious that a, great deal of leniency, responsible for no small amount of bi-tterness in the community, has already been allowed. These already lenient conditions, whether wise or unwise in hindsight, so professionally and thoroughly laid out in the original pre -construction HUP, are complete, absolutely clear, and unequivocal. It is assumed that the owners read and thoroughly understood them before initiating construction. After carefaL review of the history and facts presented in these documents, it is clear that there is no legal basis or rationale for granting to this proj ect yet another exception, to Medina!s codes,, honored and relied upon, after all, by all residents for guidance and protection. Therefore, particularly in light of the amount of resource already expended on this single issue, the clarity arced thoroughness of the City's prior communications, and with respect for the residents, non-commercial character, and legally binding code system of Medina, we respectfully and strongly urge the City Council to deny this application for modification of the standing HUP. Thank you. Very sincere4y, Carolyn H. Orinstein Gerald Gmstein Paul Z. Wu, AIA Paul Wu Architecture 8817 NE 116a' Place Kirkland, WA 98034-6113 Re: Medina Grocery Proposed Historic Use Modifications Revised Trip Generation Dear Mr. Wu: /71 Christopher Brown 0 Associates 9688 Rainier Ave. 8. 8cattle, WA 98118-5981 (206) 722-1910 Fax (206) 722-19091 June 15, 2007 Qap) JUN 1 2007 The latest revised concept for the Medina Grocery entails a few minor space alloc alterations. These are noted below insofar as the change(s) effect trip generation. 1. Upper Level West 1128 s.f. 2. Upper Level East 340 s.f. 3. Street Level West 1816 s.f. 4. Street Level East 695 s.f. 5. Basement West 1816 s.f. 6. Basement East 695 s.f. From office & storage to offices only. 1128 s. Offices, not related to retail. 340 s. Retail. No change in use. N.) Retail or Office. De facto, no change in use. Xi Retail tenant storage. No change in use. N.j Retail tenant storage. No change in use. N.j When noting the above changes it will be seen that only one sector, shown as Line 1, any likely trip generation impact. This is because the "storage" space, with minimal generation, becomes "offices" with a higher. trip generation rate. It will be seen at Line 4 that there is 695 s.f which may become "office" space instead of retail. But since the retail space always has a higher trip generation rate than office s flace there is no real change in traffic demand other than to a possible lower rate. Keeping it as retail space naturally ensures a worst -case result, At Line 6 there is 695 s.f. set aside for "market storage" that may be called "tenant storage". As above, there is no change in trip generation for this potential alteration the fundamental space usage remains the same. To summarize this assessment, at worst there is only a change associated with the Upper Level, Lines 1 and 2 in the above table, where 1,468 s.f. may shift from storage spacto leased office uses. The change in trip production is described on the next page. .. I Traffic En8ineers C4 Transportation Planners Paul Z. Wu, AIA June 15, 2007 Page 2 TABLE I Time Interval Storage Offices 1,128 sf 1,128 sf Weekday Volume 3 17 vehicles/day A.M. Inbound 0 2 vehicles/hour A.M. Outbound 0 1 vehicles/hour P.M. Inbound 0 lvehicles/hour P.M. Outbound 0 2 vehicles/hour As before the office space data is derived from the Institute of Transportation Engineers (ITE) Trip Generation Manual, 7t' edition, Land Use Code 715 Single T Office Building. This office land use code has the highest trip generation rate when compared to multi -tenant offices. The storage space is assumed to function like a m storage and thus relies on Land Use Code 151. Both options assume a maximum sp of 1,468 s.f. as leasable office space. The result of this analysis is that shifting some of the building's space from storage use to offices space will increase the daily traffic by (13-3) ten (10) trips per day and the peak hour by two (2) trips per hour in both the a.m. and p.m. peak hours. From a traffic impact viewpoint this is fundamentally insignificant. This is because in most municipal agencies changes in peak hour traffic volume below ten (10) trips are considered inconsequential. Next, and to address possible parking impacts, you may notice that according to the Institute of Transportation Engineers (ITE) Parking Generation Manual, 3rd edit. for Land Use Code 701— Office Building, a suitable reference for this kind of use, t: office space will produce a maximum peak -parking load at the 85t' percentile for fo parking stalls. From the on -street parking survey conducted last fall for the previous development assumptions, it will be recalled that the survey showed the following legal curbside parking supply. rl (4) Paul Z. Wu, AIA June 15, 2007 Page 3 TABLE II Available Parking Supply — Vicinity of the Medina Grocery Evergreen Point Road N.E. East Side West Side Overlake Drive to NE 8th 3 15 NE 8t` to NE 1 & 12 10 From that survey the total curbside parking supply in the immediate vicinity of the Medina Grocery is 40 stalls. Of these, it will be noted that there is space for 10-park�d vehicles in a parallel configuration on the west side of Evergreen. Point Road north o the NE 8t' Street intersection. These parking stalls are limited to only 30 minutes duratio�. Nonetheless, with 30 potential unencumbered, legal, curbside parking stalls along Evergreen Point Road N.E. between Overlake Drive and NE 10t' Street, it is clear tht a very large supply of parking is assured for any possible overflow parking needs associated with the grocery store and for the office staff and/or for future office/store visitors. Indeed, it is clear that with such a large supply of curbside parking there is really no need for any additional off -site parking, such as found at the U. S. Post Off.6 parking lot, should that be a consideration. I If you have any questions, please feel free to call at any time. Yours truly, C. V. Brown, P.E. cvb/s A 11 rn June 21, 2007 Medina Planning Commission Medina City Hall 501 Evergreen Point Road Medina, WA. 98039 Subject: Medina Store Historical Use Permit 2007-01 Reference: My Letter of May 16, 2007 Commissioners: Mr. Brown's letter's to Mr. Wu dated 6/15/07 suggests ample parking places exist up and down Evergreen Point Road to support commercial office space in the existing green structure. In the letter Mr. Brown carefully spells out minimal or insignificant changes from the applicant's first request while ignoring the UBS Codes which allow one employee per 100 square feet. In the absence of a business plan from the applicant, you must assume a worst case scenario which could add 14 to 16 new otherwise uncounted employees needing 8-hour parking. This would be the case should a real estate sales office become a tenant. As the expanded retail space was rejected by Medinas City Council so too should, this creation of commercial office space be rejected. As the owner of the neighboring structure that currently houses the US Postal Service I can assure you that the applicant and I have no agreement implied or written to share parking. Therefore, the assumption parking will somehow work itself out is a false premise. I have provided off-street parking for the Post Office patrons, so too the applicant should be required to provide a facility, business and parking that more nearly match. Sincerely, lo n Frost (425)454-0378 PO Box 42 Medina WA. M 7721 N.E. 240' Street Medina, WA 98039 June 21, 2007 Mr. Bret Jordan, Chairman Medina Planning Commission 501 Evergreen Point Road Medina, WA 98039 Subject: Historical Use Permit, April 30, 2007 — Case #2007-01 Ladies and Gentlemen: There is no basis for approval of the application as it fails to meet the criteria of the original HUP. There is no provision for commercial office space in Medina nor the regulations or the infrastructure to support such zoning. Given the fact that this application has no basis for approval it is time for the Planning Commission to say "no more" and instruct the applicant to comply with the original HUP of 2003. If this Commission is even giving thought to the application please consider the following: Since there is no business plan, but assuming 2,150 sq. ft. of office space, and assuming a range of 150 sq. ft. to 200 sq. ft. per employee by accepted industry standard, which includes employees, frequent visitors, and maximization of the space, this equates to providing at least 11-14 more permanent parking spaces on the site. If the present parking spaces on Evergreen Point Road and N.E. 8 h are changed from 30 minutes to no time limit, that means there will be not sufficient parking spaces for retail customers. Under the original HUP there was no street parking for employees. The city is now using available parking spaces for employees on Evergreen Point Road and will be doing so for sometime. This has decreased the number of spaces available for retail parking. Therefore, with the business hours already established and lack of sufficient parking it will be materially detrimental to the neighborhood and the residents of Medina if the applicant is granted this variance. Please consider that the Planning Commission and the City Council spent many months studying the original HUP, holding public hearings, allowing an extreme number of variances necessary to allow for operation of this facility and trying to minimize the impacts of the HUP use on Medina residents and the neighborhood. The residents were told that although the original "green store" had 1,956 square feet that the allowance for 4,000 square feet was acceptable to the Planning Commission and Council. Now the City is faced with another request for a modification of 2,845 square feet in this building. Medina Planning Commission June 21, 2007 Page 2 The Comprehensive Plan of Medina says that one of the primary goals is to maintain our City as a single family residential area and that the commercial center of Bellevue provides Medina residents with ready access to any commercial amenities they wish. It also states and is part of the original HUP "It is important to the community that facilities such as the post office and the Medina Grocery be retained because of their functional and historic contribution to the City. The historical character of these buildings and appropriate uses should be retained for fixture generations". This application does not meet the criteria of either statement. To introduce substantial commercial use of this entire building is in direct contradiction of the original HUP as passed by the Medina City Council. There is no basis for approval of this application. Under the Original HUP it stated "Use of the property shall be limited to a neighborhood market that caters to the Medina community. The applicant's October 28, 2003 description of this neighborhood market use including dry cleaning pick up and laundry pick up service shall be adhered to with the following two exceptions; use of the basement shall be restricted to mechanical equipment, bookkeeping and storage that support the market use occupying the first floor, and use of the second floor shall be limited to bookkeeping and storage in support of the market use as well as storage space leased to a single outside party only requiring infrequent access to the storage area." Again, there is no basis for approval of this application. In looking at the drawings, it appears the applicant is eliminating the dry cleaning/laundry/alteration business and requesting that an additional 695 sq. ft. be designated office space. Again, there is no basis for approval of this application. The issues of parking and increased traffic must be considered. In an early city document regarding this site, it stated that the creating of multiple businesses where only one previously existed is a substantial change that would increase the level of activity over previous activities at the site. This would produce more traffic and far more parking than provided for in the HUP of 2003. Increased traffic does have a detrimental impact on property values. I am enclosing a letter from the King County Board of Equalization regarding my property. Please note the assessed valuation went down 21.875% and it is stated it is due to living in a high traffic area. Referring to the Comprehensive Plan please note that Evergreen Point Road and N.E. 24 h are collector roadways. Please deny this application. Wilma L. Edmonds Enclosure: Letter from King Co. Board of Equalization King County Board of Equalization Helen E. Kay, Chair 500 Fourth Avenue, Suite 510 Delores Si�onga wa14eP Kirk Pat Emerson Seattle, Washington 98104-2306 Larry Kenney (206) 296-3496 (TDD: 298-1024) Louise J. McKinney Andres Tangaiin ORDER OF THE KING COUNTY HOARD OF EQUALIZATION Date Order Issued and Mailed: September 16, 2003 Property Owner: Edmonds, Thomas E Property Owner/Agent: Petition: BE0204477 Wilma L Edmonds Account: 326230-0595 7721 NE 24th Medina, WA 98039 The Board of Equalization for King County, Washington, after consideration of all evidence, hereby orders the valuation of the property identified above _ be adjusted and Rlaced on the assessment roll as specified herein. The true and fair value of the property for assessment year 2002 resulting in taxes payable in 2003 is adjusted by the Board as follows: Set by Assessor .$430,000 $146,.000 $576,000 Equalized by the Board $320,000 $130,000 $450,000 When the impacts of high -traffic volume are considered, the comparable sales provided support the above listed adjustment to the Assessor's certified value. The Board's determination of value represents true and fair market value. The Assessor/Deputy was not present at the hearing. David B. Goff, Clerk the Board K 33 5 i NOTICE: This order may be appealed to the State Board of Tax Appeals. The BTA Notice of Appeal must be received by the State Board, or if mailed it must be postmarked, within thirty (30) calendar days from the date on this order. Call (206) 296-3496 for the BTA appeal packet. 16 PUBLIC WORKS CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 233-6439 www.medina-wa.gov DATE: June 21, 2007 TO: Joseph Gellings FROM: Joe Willis Sr., Director of Public Works RE: Medina Grocery Store Modification from Storage Space to Office Usage The report from Christopher Brown & Associates dated June 15, 2007 estimates the daily traffic will increase due to this modification by 10 trips per day and the peak hour will increase by 2 trips per hour. These numbers do not represent a significant traffic volume and are therefore of minor concern. The author, C.V. Brown P.E. estimates the maximum peak parking load due to the modification will increase by 4 parking stalls. The original proposed store, dry cleaners, and storage areas demand for parking was estimated to be 13 stalls. The present parking plan for the Store accommodates 14 on -street parking stalls. Mr. Brown postulates that there are an additional 10 parallel spaces available along Evergreen Point Road north of NE 8t" Street. From his observation of Post Office patrons a maximum of 3 of these are utilized at most times, leaving 7 available for customers of the store. I therefore agree with Mr. Brown's conclusions that there is adequate available parking for the proposed modification of use. Planning Report Z., I Historical Use Permit Application TO: Medina City Council, Medina Planning Commission FROM: Joseph Gellings, AICP, Director of Development Services RE: Historical Use Permit Case No. 2007-01 - Medina Store DATE: June 21, 2007 Address: 802 Evergreen Point Road Applicant: Paul Wu, ALA, Wu Architecture Owner: Hae C. Lee Zoning: R-16 Exhibits 1. City of Medina Resolution 302 regarding Historical Use Permit (HUP) 2003-01, Passed December 8, 2003 2. Architectural drawing: "Sheet A-1, Site Plan," Wu Architecture, April 30, 2007 3. HUP No. 2007-01 application cover sheet with heading "Narrative of proposed modifications," Wu Architecture, May 10, 2007 4. Architectural drawing: "Sheet A-2, Floor Plans Proposed Modifications to Historic Use Permit," Wu Architecture, May 10, 2007 5. Comment Email Delphine Stevens May 7, 2007 6. Comment Email Ally Svenson May 14, 2007 7. Comment Letter Henry Paulman May 14, 2007 8. Comment Letter Shawn Fitzpatrick May 15, 2007 9. Comment Email Gerry Zyfers May 15, 2007 10. Letter from Wayne Tanaka, City Attorney, to Henry Paulman, May 15, 2007 11. Comment Letter Michael Larkin May 16, 2007 12. Comment Letter Dave Mellor May 16, 2007 13. Comment Letter John Frost May 16, 2007 14. Comment Letter Erbe Scott May 17, 2007 15. Comment Letter Shirley Crawford May 21, 2007 16. Comment Letter Carolyn and Gerald Grinstein May 23, 2007 17. Traffic report, Christopher Brown, PE, June 15, 2007 18. Comment Letter John Frost June 21, 2007 19. Comment Letter Wilma Edmonds June 21, 2007 20. Memo from Joe Willis, Sr., Director of Public Works, June 21, 2007 21. This staff report, June 21, 2007 Permit Request The applicant is requesting a Historical Use Permit to expand the allowed uses from the previously -approved uses (HUP 2003-01) associated with the "Medina Store" project. The entire upper floor (1,468 square feet) was previously approved for market accessory uses as well as contractual storage and the present request is to also allow leasable office space. City of Medina Planning Report Historical Use Permit Application Continued The main floor (2,511 square feet) was previously approved for a market and laundry service and the present request is to also allow leasable office in the eastern portion (695 square feet). The basement (2,511 square feet) was previously approved for market accessory uses and the present request is to also allow storage accessory to the leasable offices in the eastern portion (695 square feet). Zoning Code MMC Chapter 17.56A allows for historical use permits corresponding to historical uses, which existed on a site at the time of City incorporation. Subject Property The property lies at the northeast corner of the intersection of Evergreen Point Road and NE 8th Street. The lot is small by R-16 zone standards with a width (along Evergreen Point Road) of 75 feet and a depth (along NE 8th Street) of 125 feet. The lot area is 9,375 square feet. Existing Conditions History of the Property City staff have been able to assemble some information about the historical use of this property (commonly known as "the Medina Store") through City records and contacts with individuals who owned the property at different points in time. The property has been used as a retail establishment of one form or another from 1910 to 2000 — the retail use on this site predates all of the surrounding homes. The store building was constructed in 1909 by a Mr. George Tapp. Mr. Tapp originally rented the upstairs for weddings, parties and meetings. In 1910 the property became a grocery store operated by tenant Mr. Silas Brown. Some years later, the property was sold to a Mr. David Hagenstein who ran a combined general store and post office for many years. The store's inventory catered to a variety of needs with items such as chicken feed and fertilizers as wells as ice and foodstuffs. The store provided delivery service, first by burro and then by truck in 1916. Mr. Hagenstein used the second floor of the building as a residence for his family throughout the time that he owned the property. Present Medina resident John Frost purchased the property in 1952 and continued the store operation. Grocery delivery was a large component of the business in these years. At the peak of business, the Medina Store employed 10 people. Several proprietors operated the store over the years of Mr. Frost's ownership with most of them using the second floor as living quarters. During the later years, use of the second floor was switched to storage. In 1985, the grocery was purchased by present Medina resident and applicant Hae Lee. Mrs. Lee operated the store for several years before leasing the space for continued store operation by Charlie and Mal Song. The Songs operated the business until August 2000. City of Medina Planning Report Historical Use Permit Application Continued Retail Use Abandonment in 2000 The retail use of the subject property started in 1910. Since this pre -dates City incorporation in 1955, the store use was considered a legal non -conforming use and store structure a nonconforming structure despite the new zoning designation of the land as R-16 single-family residential. In August 2000, the store use of the property was discontinued for a period of over 30 days reverting the authorized use of the property to strictly single-family residential per MMC 17.60.020-B. Because the store use was abandoned, MMC 17.60.020 stipulates that the only means to re-establish a retail use of the property is through the Conditional Use Permit or Historical Use Permit processes established in Chapters 17.56 and 17.56A of the Zoning Code. Comprehensive Plan Designation for the Medina Store The intent of the Comprehensive Plan is to maintain a high quality residential community in a natural, highly vegetated environment. It is also critical to the community to retain the character of the city, including a small town feeling with a limited amount of services available for the convenience of the City's residents. Comprehensive Plan Policy LU-P5 states "Existing non-residential use are encouraged to be maintained. Existing non-residential uses include:," which is followed by a list of 12 uses including "Medina Grocery Store." Comprehensive Plan Policy LU-P6 states "Existing non-residential uses within a residential zone may be converted to residential use, or may be redeveloped with a new non-residential use in a manner compatible with surrounding properties when allowed through the conditional use process." It is apparent from the numerous references to the Medina Store that the historic building and use is an integral and highly valued part of the character of the community. It is also clear that another retail use on this property, if appropriately designed, could regain the status of community asset previously held by the Medina Store. Existing State of Property The commercial building authorized by HUP 2003-01 is presently under construction on the site. Separate building permits have been issued for the building shell and the interior tenant improvements. Work under the building shell building permit has recently been completed while much work remains on tenant improvements. The building has the following floor areas: main — 2,511 s.f., upper — 1,468 s.f., and basement — 2,511 s.f. The current site improvements include 13 general purpose parking stalls, two employee stalls, an accessible stall, and a loading zone. These are all arranged along the site's frontages to Evergreen Point City of Medina Planning Report Historical Use Permit Application Continued Road and NE 8' Street. The two existing employees stall are configured as a gravel driveway to the east of the general purpose parking on NE 8th Street. The number of parking stalls and their layout are compliant with the City Council's approval of HUP 2003-01. State Environmental Policy Act The original proposal was found to be exempt from SEPA. In a revised land use permit, only the change from the previously -approved proposal is evaluated against the SEPA exemptions of WAC 197-11-800. The 2,858 square feet area that is proposed for use changes falls below the commercial building threshold found in that section. Public Comment The public comment period will extend from May 7 to June 26. At the time of this report writing the following written comments have been received. • Comment Email Delphine Stevens May 7, 2007 • Comment Email Ally Svenson May 14, 2007 • Comment Letter Henry Paulman May 14, 2007 • Comment Letter Shawn Fitzpatrick May 15, 2007 • Comment Email Gerry Zyfers May 15, 2007 • Comment Letter Michael Larkin May 16, 2007 • Comment Letter Dave Mellor May 16, 2007 • Comment Letter John Frost May 16, 2007 • Comment Letter Erbe Scott May 17, 2007 • Comment Letter Shirley Crawford May 21, 2007 • Comment Letter Carolyn and Gerald Grinstein May 23, 2007 • Comment Letter John Frost June 21, 2007 • Comment Letter Wilma Edmonds June 21, 2007 Findings of Fact 1. The former Medina Store retail establishment was in operation from 1910 to 2000. 2. The structural coverage of the new building will match that of the former store building and former storage combined at 3,100 square feet. 3. The height of the existing Medina Grocery will remain unchanged at approximately 25 feet. 4. The Medina Store parcel is designated Local Business in the Medina Comprehensive Plan. 5. Comprehensive Plan Policy LU-P5 states "Existing non-residential use are encouraged to be maintained. Existing non-residential uses include:," which is followed by a list of 12 uses including "Medina Grocery Store." City of Medina 4 Planning Report Historical Use Permit Application Continued 6. The proposed market is a traditional street -front pedestrian -oriented building. The design encourages pedestrian and bicycle access. 7. Exhibit 17 is a parking and traffic report prepared by a qualified traffic engineer possessing a Professional Engineer license. It concludes that the additional traffic generation is insignificant and the available parking is sufficient for the expected parking demand with the two additional stalls proposed in the application. Exhibit 20 is an evaluation of the parking and traffic report by Joe Willis, Sr., Director of Public Works. It is supportive of Mr. Brown's conclusions. Mr. Willis also possesses a Professional Engineer license. Historical Use Permit Standard of Review Medina Municipal Code Chapter 17.56A.030-A states that the City can issue a Historical Use Permit only if it finds that the proposal: 1. Will not have materially detrimental effects on neighboring properties due to excessive noise, lighting or other interference with the peaceful use and possession of said neighboring properties; and The existence of a store structure and the associated retail use on this site pre -date the development of the surrounding homes. HUP 2003-01 stipulated that the structural coverage of the new structure may not exceed the combined footprint of the previous store building and the former accessory storage building to avoid the production of new effects on neighboring properties. Noise. HUP 2003-01 established limitations to the allowed hours of operation, which are adequate for the current proposal. HUP 2003-01 limits the amount of outdoor seating to 10 seats and requires that they are located on the west side of the site, which maximizes the distance from the abutting residential property. A masonry wall and landscaping buffer are also required by HUP 2003-01 to follow the east property line. Light. HUP 2003-01 required lighting levels that are commensurate with a single family residential neighborhood and prohibited back -lit signs. The masonry wall that has been installed on the east property line as well as the nose -in orientation of all parking stalls will prevent the headlight beams from customers' cars from reaching the adjacent residences. 2. Has been designed to minimize adverse effects on neighboring properties, taking into account the historical use of the property. Mitigation of the retail use on neighboring properties through HUP 2003-01 led to the City entering into a concomitant agreement with the property owner. The agreement addresses 12 mitigation categories. Measures to address each of these 12 mitigation categories were established by the City Council in their approval of the City of Medina Planning Report Historical Use Permit Application Continued HUP and are articulated in section 4-D of City of Medina Resolution 302 (a copy of which is now used as Exhibit 1 for this case), which is adopted by reference in the concomitant agreement. The adequacy of each of these measures for this application's proposed retail expansion is discussed below. 1. Seating —The existing seating restrictions are adequate to for the additional office use. 2. Hours of Operation —The existing hours restrictions are adequate to for the additional office use. The weekday limits on the market use established by HUP 2003-01 are 7 am to 7 pm. This is adequate because office users are not normally expected before 7 am or after 7 pm. A definition of "office use" that could be used as an approval condition to this permit is provided under the "Recommendation" heading below. 3. Traffic — HUP 2003-01 dealt with traffic through limits on seating and parking duration limits. Those restrictions are adequate for the additional office use. 4. Parking — Exhibit 17 is a traffic and parking demand report prepared by a qualified traffic engineer possessing a Professional Engineer license. It concludes that the available parking is sufficient for the expected parking demand. A sidewalk has recently been constructed on the north side of NE 8'hStreet extending away from the store, which will prevent any extra parking demand from spilling into street parking in front of the neighboring NE 8' Street residences. 5. Cooking —The existing cooking restrictions are adequate to for the additional office use. 6. Deliveries —The existing delivery restrictions are adequate to for the additional office use. 7. After Hours Activities —The existing after hours activity restrictions are adequate to for the additional office use. 8. Garbage —The existing garbage restrictions are adequate to for the additional office use. 9. Exterior Signage—The existing signage restrictions are adequate to for the additional office use. 10. Lighting —The existing lighting restrictions are adequate to for the additional office use. 11. Landscaping and Noise / Visual Impact Buffers —The existing buffer restrictions are adequate to for the additional office use. 12. Pedestrian Facilities —The existing pedestrian facility requirements are adequate to for the additional office use. Recommendation Some of the comment letters received on this case voice an objection that this revised HUP application is related to the property owner's difficulty in securing a lease arrangement for storage on the upper floor as allowed by HUP 2003-01. During the review of HUP 2003-01 the Planning Commission and City Council articulated City of Medina Planning Report Historical Use Permit Application Continued concerns about future alternative use proposals that might be applied for based on financial goals of the property owner. This resulted in a condition being added to Resolution 302 stating that circumstances specific to the property owner should not — in themselves — be grounds for approval of future use proposals. Nonetheless, the present proposal to expand the allowed use to office will leave the maximum revenue -producing floor area unchanged at 3,979 square feet. Furthermore, the referenced approval condition from HUP 2003-01 does not preclude use changes with a financial benefit to the property owner; it only prevents the owner's personal situation from being the sole basis for the City to approve such changes. Therefore, based upon the above findings that this proposal complies with the prescribed planning -based decision criteria, I recommend approval of the application. The following condition of approval is recommend: The applicant shall amend the concomitant agreement with the City to include a definition of the office use that is allowed. The term "office use" shall be defined as a separately defined space occupied by doctors, dentists, accountants, bookkeepers, insurance agents, realtors, attorneys, optometrists, architects, professional engineers and surveyors, public agency administrative staff, or any group or combination with a professional or service oriented business. The use of an office does not include retail sales or manufacture of goods. City of Medina D Plaf)t)lr')l C'a rnrr7r 6 s ton I rod : �- ha- r/e and ma nrnn iPem d cr The o tooe-r ©X -the kdina'- a-sklt�>q a e e w rthin --the �P e � �. o�i� S a� �h V,-r M ue h -the -Form e r re -- ufsS -470 etnke uric4h - io -- ' l C reams e -¢h�e re_ a r/ S,OaCe . Th 5 GJ Os d eh l,ed 01)C42 O�alt) has I a n. -�-/, �e re cs n o I d le- 7io h ©t &444- �' SPaC.e 4 � & St1n e Ss �vo �/�( �h� y� -�f� �v Can oa I �o rn m 5 si©n d ra {�- ��o�o��r/cue o ns o c ar prD f Ir r c / e� 7� Iden -iJ' iMI add on -the �car 4h-e h e< 4b bOr hOcc� 10c- off" pro -I t.s,LPs h e d-7- dir spa P . a Ita / x sf a.-fe n' s a n �/ o rn9 s V e_ r s us g4 a.��o a-n - fS 9 � b-WI e X or Some Cc f"y Use. 71- . W h�4 a.hou4 l pa-rkMq �� -�h e re are- r ql . -prom Vtr 1��' NE -6*a cc. a. re. -�-� e,h d a rrSe.- resit o4l a roo s �e ---�ha4 -fh..e-- ,o d wh --the Pavemef)-R ne c o m rri Pict -/-o 0c-Yt t) 4-P)oct 4 -)ry posa -�A p, y owl Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:04 AM To: 'Marianne MOWAT' Cc: Joseph Gellings Subject: RE: support of Green Store current HUP application Dear Mr. and Mrs. Mowat, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager Cc: Joseph Gellings, Development Director -----Original Message ----- From: Marianne MOWAT [mailto:mgmowat@msn.com] Sent: Saturday, June 23, 2007 10:24 PM To: Mark Weinberg Subject: support of Green Store current HUP application Dear Mark, Please add this to the list of support letters for the current HUP application for the Green Store..... We are a long standing family of Medina and with husband's family going back decades. We plan to be here for decades to come. One of the best things that my husband remembered growing up in Medina was the Green Store. The convenience of the store, the neighbors milling around and visiting each other, the kids picking out their summer ice cream bars, and the memories go on and on. From what we understand, Mrs. Lee would like to be able to rent this upstairs for office space at a rate where she might be able to begin to recoup what we can only imagine is a great loss of revenue over the past years. Whether the city employees or another organization or individuals would like to rent the upstairs as office space, it should be allowed. The small amount of money raised from renting the upstairs as office space would surely allow Mrs. Lee to maximize the quality of what she will provide downstairs in the small grocery and candy store for our entire neighborhood. As far as we see it, there is no downside to offering to help give office space to one or a couple of tenants who would thoroughly enjoy working on the 2nd floor of the Green Store. We wholeheartedly support the approval of Mrs. Lee's current HUP application. The Green Store has been closed for far too long! Marianne and Mark Mowat 8120 Overlake Drive West Medina, WA 98039 Page 1 of 1 Joseph Gellings 4007 From: Mark Weinberg Sent: Monday, June 25, 2007 9:25 AM To: 'Kristen Edelhertz' Cc: Joseph Gellings Subject: RE: Medina Store - For June 26th Meeting Dear Mr. and Mrs. Edelhertz, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager Cc: Joseph Gellings, Development Director From: Kristen Edelhertz [mailto:edelhertz@msn.com] Sent: Saturday, June 23, 2007 11:52 PM To: Robert Rudolph; Pete Vail-Spinosa; Lucius Biglow; Katie Phelps; Drew Blazey; Jim Lawrence; Miles Adam; Mark Weinberg Subject: Medina Store - For June 26th Meeting Dear Medina City Council Members and City Manager, We would like to enter into the public record our support of the latest staff report recommendation to approve the the current HUP application for the Medina Store. We can't wait to for the Medina Store to open - we hope that day will come soon! Kristen and Paul Edelhertz 8215 NE 8th Street Medina, WA 98039 h: 425.455.0240 6/25/2007 Shawn Mary Fitzpatrick 7622 HE a St. / PO Box 215 Medina, WA 98039 (425) 454-5252 shawnmaryfainsn.com June 23, 2007 Medina City Council, Mayor, Planning Commission City of Medina PO Box 144 Medina, WA 98039 Re: 6-26-07 Meeting Medina Store Historical Use Permit 2007-01 I submitted a letter on May 1r for May 22"0 meeting. However, since the meeting was postponed until 3une 260' and I was able to review the City's Planning Report, I am submitting a second letter. Before you Is a request for a revision of the "Historical Use Permit" for the Medina Store. However, I believe this Is a request for change In zoning instead. When the original HUP was approved, the upstairs was to be used by the City alone. 'Then, because an agreement could not be made between the City and the property owner, the non -retail space was for only that needed for support of the store. The Comprehensive plan states "Existing non- residential use are encouraged to be maintained. Existing nonresidential uses include... Medina Grocery Stare". This does not include businesses such as realtors, accountants, doctors, dentists, engineers, etc. The CP also states mExisting non-residential uses within a residential zone may be converted to residential use, or may be redeveloped with a new non-residential use in a manner compatible with surrounding properties". I disagree with Mr. Gellings' statement: "It is also dear that another retail use on this property, if appropriately designed, could regain the status of community asset previously held by the Medina Store." This is not going to happen with a different type of business. I would like Mr. Gellings to further expand and provide evidence for this statement. The square footage calculations for the site have always been misrepresented. The"carriage house" at the old store was never used for anything but parking the delivery track and storing old boxes (and rats). This should not have been calculated into the new retail space. The traffic report from Christopher Brown and Associates they state that there are 30 spaces along Evergreen Point road from Overlake Drive to NE 101h. This is a stretch! These are used by current residents (in front of their homes) and by beach users. The Post office property owner has also stated that he cannot guarantee that his parking lot will be available for store use. In conclusion, please come to the realization that this is NOT a historical use of the store. The MMC 17.56.A allows for HUP 'corresponding to historical uses which existed on a site at the time of the City Incorporation." No parts of the store were ever leased out. Everything that went on in the store was directly related to the store operation. Thank you. Sincerely, gor-71111— Shawn Fitzpatrick ZO/30 3!DVd Gd GNOWG38 OPS69SS96P Z0:80 L006/S3/90 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:27 AM To: 'Chuck Pettis' Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Mr. Pettis, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager -----Original Message ----- From: Chuck Pettis [mailto:cpettis@brand.com] Sent: Sunday, June 24, 2007 12:01 AM To: Mark Weinberg Subject: FW: The Medina Green Store Dear Mark, I walk up to the Post Office on a regular basis. The construction of the store has taken too long (longer that the construction of the school!) and the delay seems unnecessary. I am in favor of: A) no more delay on the Medina store B) allowing office and storage in the building Allowing some business within Medina is perfectly fine and a service to the community. Please do what you can to expedite completion of the Medina store. Thanks, Chuck Pettis, W7AUM cpettis@brand.com -----Original Message ----- From: Shawn Whitney [mailto:swhitney@seanet.com] Sent: Saturday, June 23, 2007 11:25 PM To: Undisclosed -Recipient:; Subject: Fw: The Medina Green Store HI ALL, I WOULD RATHER RISK HAVING YOU RECEIVE MORE THAN ONE OF THESE EMAILS, THAN TO NOT RECEIVE ONE AT ALL. PLEASE READ THIS LETTER AND THE ATTACHED CITY RECOMMENDATION. AND THEN IF YOU AGREE, PLEASE PASS IT ALONG AND JOIN THE GROUP ON TUESDAY. THANK YOU. SHAWN WHITNEY 1 7� THE LITTLE GREEN STORE NEEDS YOU! Dear Friends, The Medina Grocery has been the heart of this community since 1908. The charm of our small town grocery and sweet little post office is one reason why some of us chose to live in Medina. I personally look forward to the convenience of a neighborhood grocery where I can buy dinner, a bottle of wine, or a cup of coffee, while catching up with friends and neighbors. I know you share that wish YOUR HELP IS URGENTLY NEEDED! The little green store needs your support today, more than ever before. The building is complete, the interior is painted, and familiar distressed hardwood covers the floor. Soon there will be grocery shelves, candy jars, frozen treats, fresh produce, and yes, even an espresso machine. Unless the city hears from you, the red doors may remain closed yet another summer, if not longer. HISTORY One condition of the store permit limits use of the upstairs to "single tenant, infrequent access storage." The city added this language to the permit because they intended to lease the 1200 sq. feet of upstairs space for file and archive storage. During construction the city asked the contractor to engineer the floors to support the extra weight and to upgrade the fire sprinkler capacity. The owner complied and incurred additional construction costs. When the time came to negotiate a lease rate, the city said the maximum they would pay is the same rate they would pay to Shurgard or another facility outside the city. The city maintains that to pay more for the location or convenience of a Medina facility would be "a gift of "public funds." The Historical Use Permit process allows the owner to pursue new, expanded or alternative uses to this private property. In November, the City Council rejected the recommendation for approval by both the staff report and the Planning Commission, when they denied the permit application to allow retail on the second floor. During that hearing they once again heard from a vocal minority opposed to the Green Store. Very few supporters recognized the need to participate in the hearings. WHAT'S NEXT The owner seeks full use of her private property within the legal criteria set forth by the Historic Use Permit process. When a use is approved and finalized, tenant improvements for that space can be completed and the building will be ready for business. The City of Medina has expressed interest in leasing the upstairs and/or other portions of the building for city offices. Other residents have expressed their desire to lease the space for their own small businesses. Fair and appropriate use of these spaces is very important. Ms. Lee has a new application before the city that would allow portions of the building to be leased as offices. The staff recommendation is attached to this email for your review. The staff report asserts this application meets the criteria for minimizing adverse impacts on the neighboring properties and recommends approval of the request. There is a dedicated and very small minority of opponents aggressively lobbying for denial. WHAT YOU CAN DO 2 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a public comment for the record. Bring your kids, your friends and your neighbors. Make a sign, share a memory, wear a sticker, or simply stand up and say "I want the store, make it happen!" Simply showing up to show your support will help our effort tremendously! 2) Email a note of support to City Manager Mark Weinberg asking the city to consider the wishes of the entire community, not just the vocal store opponents. His email address is mweinberg@medina-wa.gov. Be sure to ask that your comment be added to the public record and distributed to council and planning commission members. 3) The easiest thing to do is simply forward this email to: mweinberg@medina-wa.gov, with a note asking to add your name and address to the list of people who support approval of the current HUP application. Many thanks to all of the residents, kids and dogs who have stopped to tour the store and to remind Ms. Lee just how much the community misses and needs the Little Green Store. Please feel free to forward this email to interested citizens and to call me with questions or for clarification of other details regarding the bumpy road to opening the Medina Grocery. Your support will be GREATLY appreciated by our generation, and generations to come in Medina. Warm Regards, Heija Nunn No virus found in this incoming message. Checked by AVG Free Edition. Version: 7.5.472 / Virus Database: 269.9.6/863 - Release Date: 6/23/2007 11:08 AM 3 Page 1 of 1 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:29 AM To: 'janieblee@aol.com' Cc: Joseph Gellings Subject: RE: Medina Green Store Dear Mr. and Mrs. Lee, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: janieblee@aol.com [mailto:janieblee@aol.com] Sent: Sunday, June 24, 2007 1:31 AM To: Mark Weinberg Subject: Medina Green Store Dear City Manager Mark Weingberg, Please add our names in SUPPORTING the approval of the current HUP application for the Medina Green Store. Raymond Lee 1259 Evergreen Point Road Medina, WA 98039 Janie Wong -Lee 1526 79th Place NE Medina, WA 98039 thank you! AOL now offers free email to everyone. Find out more about what's free from AOL at AOL.com. 6/25/2007 Page 1 of 3 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:29 AM To: 'Judith Sidell' Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Ms. Sidell, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Judith Sidell [mailto:mendelsonb4@msn.com] Sent: Sunday, June 24, 2007 7:07 AM To: Mark Weinberg Subject: Fw: The Medina Green Store Mr. Weinberg, Please add my name to the list of people who support approval of the current HUP application. Sadly, it has been many years since the red door closed. The door needs to open. Judy Sidell 2238 79th Avenue NE Medina, WA 98039 ----- Original Message ----- From: heijaQheija.com To: heija(fteija.com Sent: Saturday, June 23, 2007 10:51 PM Subject: The Medina Green Store THE LITTLE GREEN STORE NEEDS YOU! Dear Friends, The Medina Grocery has been the heart of this community since 1908. The charm of our small town grocery and sweet little post office is one reason why some of us chose to live in Medina. I personally look forward to the convenience of a neighborhood grocery where I can buy dinner, a bottle of wine, or a cup of coffee, while catching up with friends and neighbors. I know you share that wish 6/25/2007 Page 2 of 3 C�J YOUR HELP IS URGENTLY NEEDED! The little green store needs your support today, more than ever before. The building is complete, the interior is painted, and familiar distressed hardwood covers the floor. Soon there will be grocery shelves, candy jars, frozen treats, fresh produce, and yes, even an espresso machine. Unless the city hears from you, the red doors may remain closed yet another summer, if not longer. HISTORY One condition of the store permit limits use of the upstairs to "single tenant, infrequent access storage." The city added this language to the permit because they intended to lease the 1200 sq. feet of upstairs space for file and archive storage. During construction the city asked the contractor to engineer the floors to support the extra weight and to upgrade the fire sprinkler capacity. The owner complied and incurred additional construction costs. When the time came to negotiate a lease rate, the city said the maximum they would pay is the same rate they would pay to Shurgard or another facility outside the city. The city maintains that to pay more for the location or convenience of a Medina facility would be "a gift of 'public funds." The Historical Use Permit process allows the owner to pursue new, expanded or alternative uses to this private property. In November, the City Council rejected the recommendation for approval by both the staff report and the Planning Commission, when they denied the permit application to allow retail on the second floor. During that hearing they once again heard from a vocal minority opposed to the Green Store. Very few supporters recognized the need to participate in the hearings. WHAT'S NEXT The owner seeks full use of her private property within the legal criteria set forth by the Historic Use Permit process. When a use is approved and finalized, tenant improvements for that space can be completed and the building will be ready for business. The City of Medina has expressed interest in leasing the upstairs and/or other portions of the building for city offices. Other residents have expressed their desire to lease the space for their own small businesses. Fair and appropriate use of these spaces is very important. Ms. Lee has a new application before the city that would allow portions of the building to be leased as offices. The staff recommendation is attached to this email for your review. The staff report asserts this application meets the criteria for minimizing adverse impacts on the neighboring properties and recommends approval of the request. There is a dedicated and very small minority of opponents aggressively lobbying for denial. WHAT YOU CAN DO 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a public comment for the record. Bring your kids, your friends and your neighbors. Make a sign, share a memory, wear a sticker, or simply stand up and say "I want the store, make it happen!" Simply showing up to show your support will help our effort tremendously! 2) Email a note of support to City Manager Mark Weinberg asking the city to consider the wishes of the entire community, not just the vocal store opponents. His email address is mweinberq@)medina-wa.gov. Be sure to ask that your comment be added to the public record and distributed to council and planning commission members. 3) The easiest thing to do is simply forward this email to: mweinbergCabmedina-wa.gov, with a note asking to add your name and address to the list of people who support approval of the current HUP application. 6/25/2007 Page 3 of 3 Many thanks to all of the residents, kids and dogs who have stopped to tour the store and to remind Ms. Lee just how much the community misses and needs the Little Green Store. Please feel free to forward this email to interested citizens and to call me with questions or for clarification of other details regarding the bumpy road to opening the Medina Grocery. Your support will be GREATLY appreciated by our generation, and generations to come in Medina. Warm Regards, Heija Nunn 6/25/2007 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:31 AM To: 'sbethke@windermere.com' Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Mr. and Mrs. Bethke, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager -----Original Message ----- From: sbethke@windermere.com [mailto:sbethke@windermere.com] Sent: Sunday, June 24, 2007 7:44 AM To: Mark Weinberg Subject: Fwd: The Medina Green Store Hi Mark, My name is Sue Bethke, I am a Medina Resident (ANXIOUSLY Green Store), please add my name to the list of supporters HUP application. Thank You, Sue and John Bethke 8060 NE 8th Street Medina WA 98039 ----- Forwarded message from heija@heija.com ----- Date: Sun, 24 Jun 2007 05:50:43 +0000 From: heija@heija.com Subject: The Medina Green Store To: heija@heija.com THE LITTLE GREEN STORE NEEDS YOU! Dear Friends, awaiting the re -opening of the seeking approval of the current The Medina Grocery has been the heart of this community since 1908. The charm of our small town grocery and sweet little post office is one reason why some of us chose to live in Medina. I personally look forward to the convenience of a neighborhood grocery where I can buy dinner, a bottle of wine, or a cup of coffee, while catching up with friends and neighbors. I know you share that wish YOUR HELP IS URGENTLY NEEDED! The little green store needs your support today, more than ever before. The building is complete, the interior is painted, and familiar distressed hardwood covers the floor. Soon there will be grocery shelves, candy jars, frozen treats, fresh produce, and yes, even an espresso machine. Unless the city hears from you, the red doors may remain closed yet another summer, if not longer. HISTORY One condition of the store permit limits use of the upstairs to ?single tenant, infrequent 1 access storage.? The city added this language to the permit because they in d o lease the 1200 sq. feet of upstairs space for file and archive storage. During construction the city asked the contractor to engineer the floors to support the extra weight and to upgrade the fire sprinkler capacity. The owner complied and incurred additional construction costs. When the time came to negotiate a lease rate, the city said the maximum they would pay is the same rate they would pay to Shurgard or another facility outside the city. The city maintains that to pay more for the location or convenience of a Medina facility would be ?a gift of ?public funds.? The Historical Use Permit process allows the owner to pursue new, expanded or alternative uses to this private property. In November, the City Council rejected the recommendation for approval by both the staff report and the Planning Commission, when they denied the permit application to allow retail on the second floor. During that hearing they once again heard from a vocal minority opposed to the Green Store. Very few supporters recognized the need to participate in the hearings. WHAT?S NEXT The owner seeks full use of her private property within the legal criteria set forth by the Historic Use Permit process. When a use is approved and finalized, tenant improvements for that space can be completed and the building will be ready for business. The City of Medina has expressed interest in leasing the upstairs and/or other portions of the building for city offices. Other residents have expressed their desire to lease the space for their own small businesses. Fair and appropriate use of these spaces is very important. Ms. Lee has a new application before the city that would allow portions of the building to be leased as offices. The staff recommendation is attached to this email for your review. The staff report asserts this application meets the criteria for minimizing adverse impacts on the neighboring properties and recommends approval of the request. There is a dedicated and very small minority of opponents aggressively lobbying for denial. WHAT YOU CAN DO 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a public comment for the record. Bring your kids, your friends and your neighbors. Make a sign, share a memory, wear a sticker, or simply stand up and say ?I want the store, make it happen!? Simply showing up to show your support will help our effort tremendously! 2) Email a note of support to City Manager Mark Weinberg asking the city to consider the wishes of the entire community, not just the vocal store opponents. His email address is mweinberg@medina-wa.gov. Be sure to ask that your comment be added to the public record and distributed to council and planning commission members. 3) The easiest thing to do is simply forward this email to: mweinberg@medina-wa.gov, with a note asking to add your name and address to the list of people who support approval of the current HUP application. Many thanks to all of the residents, kids and dogs who have stopped to tour the store and to remind Ms. Lee just how much the community misses and needs the Little Green Store. Please feel free to forward this email to interested citizens and to call me with questions or for clarification of other details regarding the bumpy road to opening the Medina Grocery. Your support will be GREATLY appreciated by our generation, and generations to come in Medina. Warm Regards, Heija Nunn End forwarded message 2 Joseph Gellin s From: Mark Weinberg Sent: Monday, June 25, 2007 9:31 AM To: 'shelley carlson' Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Ms. Carlson, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager -----Original message ----- From: shelley carlson [mailto:shelleylc@hotmail.com] Sent: Sunday, June 24, 2007 8:42 AM To: Mark Weinberg Subject: Fw: The Medina Green Store Please add my name and address to the list of people who are supporting Ms. Lee's application & the re -opening of the Green Store & her permit. Sincerely, Shelley Carlson 9525 NE 5th Street Bellevue, WA 98004 PC Magazine's 2007 editors' choice for best Web mail —award -winning Windows Live Hotmail. http://imagine-windowslive.com/hotmail/?locale=en- us&ocid=TXT_TAGHM_migration_HM_mini_pcmag_0507 1 Joseph Gell From: Mark Weinberg Sent: Monday, June 25, 2007 9:33 AM To: 'tim@obrienrealestate.com' Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Mr. O'Brien, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager -----Original Message ----- From: Tim O'Brien[mailto:tim@obrienrealestate.com] Sent: Sunday, June 24, 2007 8:49 AM To: Mark Weinberg; Tim O'Brien Subject: Fw: The Medina Green Store Hi Mark, It is my wish that this email be made part of the public record. I want to tell you that I support the store being opened and feel the city should be supporting the store opening as opposed to slowing the process. It is my understanding that most of the opponents of the store live close by. It is also my understanding that these citizens also purchased their homes when the store was in operation. That was their choice then and should not interfere with future opportunities to enhance our community now. If the city would like a storage facility they would be better of purchasing a single family home using that as storage or offices. In time the property can be resold at a profit for the city. Many of the homes on the north end that have high traffic noise by 520 would be a consideration. In addition it may be an option for the police department. Again if at a future date resale is required for better options they can be sold at a profit for the city. I believe Mrs Lee should be supported in the opening of the store. It is my hope that you will make the best decision for the community and not a handfull of citizens. Mrs Lee has rights that should be protected as well. Regrettably I am out of town and can not make the meeting on Tuesday. Forgive any typos as I am on my phone. Tim O'Brien Certified Relocation Specialist Previews Property Specialist International President's Circle Direct: 206-817-2454 -----Original Message ----- From: heija@heija.com Date: Sun, 24 Jun 2007 05:52:51 To:heija@heija.com Subject: The Medina Green Store THE LITTLE GREEN STORE NEEDS YOU! Dear Friends, 31 The Medina Grocery has been the heart of this community since 1908. The charm of our small town grocery and sweet little post office is one reason why some of us chose to live in Medina. I personally look forward to the convenience of a neighborhood grocery where I can buy dinner, a bottle of wine, or a cup of coffee, while catching up with friends and neighbors. I know you share that wish YOUR HELP IS URGENTLY NEEDED! The little green store needs your support today, more than ever before. The building is complete, the interior is painted, and familiar distressed hardwood covers the floor. Soon there will be grocery shelves, candy jars, frozen treats, fresh produce, and yes, even an espresso machine. Unless the city hears from you, the red doors may remain closed yet another summer, if not longer. HISTORY One condition of the store permit limits use of the upstairs to "single tenant, infrequent access storage." The city added this language to the permit because they intended to lease the 1200 sq. feet of upstairs space for file and archive storage. During construction the city asked the contractor to engineer the floors to support the extra weight and to upgrade the fire sprinkler capacity. The owner complied and incurred additional construction costs. When the time came to negotiate a lease rate, the city said the maximum they would pay is the same rate they would pay to Shurgard or another facility outside the city. The city maintains that to pay more for the location or convenience of a Medina facility would be "a gift of "public funds." The Historical Use Permit process allows the owner to pursue new, expanded or alternative uses to this private property. In November, the City Council rejected the recommendation for approval by both the staff report and the Planning Commission, when they denied the permit application to allow retail on the second floor. During that hearing they once again heard from a vocal minority opposed to the Green Store. Very few supporters recognized the need to participate in the hearings. WHAT'S NEXT The owner seeks full use of her private property within the legal criteria set forth by the Historic Use Permit process. When a use is approved and finalized, tenant improvements for that space can be completed and the building will be ready for business. The City of Medina has expressed interest in leasing the upstairs and/or other portions of the building for city offices. Other residents have expressed their desire to lease the space for their own small businesses. Fair and appropriate use of these spaces is very important. Ms. Lee has a new application before the city that would allow portions of the building to be leased as offices. The staff recommendation is attached to this email for your review. The staff report asserts this application meets the criteria for minimizing adverse impacts on the neighboring properties and recommends approval of the request. There is a dedicated and very small minority of opponents aggressively lobbying for denial. WHAT YOU CAN DO 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a public comment for the record. Bring your kids, your friends and your neighbors. Make a sign, share a memory, wear a sticker, or simply stand up and say "I want the store, make it happen!" Simply showing up to show your support will help our effort tremendously! 2) Email a note of support to City Manager Mark Weinberg asking the city to consider the wishes of the entire community, not just the vocal store opponents. His email address is mweinberg@medina-wa.gov. Be sure to ask that your comment be added to the public record and distributed to council and planning commission members. 3) The easiest thing to do is simply forward this email to: mweinberg@medina-wa.gov, 0) with a note asking to add your name and address to the list of people wh ort approval of the current HUP application. 51 Many thanks to all of the residents, kids and dogs who have stopped to tour the store and to remind Ms. Lee just how much the community misses and needs the Little Green Store. Please feel free to forward this email to interested citizens and to call me with questions or for clarification of other details regarding the bumpy road to opening the Medina Grocery. Your support will be GREATLY appreciated by our generation, and generations to come in Medina. Warm Regards, Heija Nunn 3 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:33 AM To: 'Amy Haroon' Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Mr. and Mrs. Haroon, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager -----Original Message ----- From: Amy Haroon [mailto:amyharoon@hotmail.com] Sent: Sunday, June 24, 2007 9:55 AM To: Mark Weinberg Subject: The Medina Green Store Dear Mark, Please note myself and my family as supporters of Mrs. Lee and the Green Store. I urge the City to approve her application allowing portions of the building to be leased as offices. Thank you, Amy and Shakil Haroon 7631 NE 14th Street Medina 425-450-8959 -----Original Message ----- From: heija@heija.com [mailto:heija@heija.com] Sent: Saturday, June 23, 2007 10:53 PM To: heija@heija.com Subject: The Medina Green Store THE LITTLE GREEN STORE NEEDS YOU! Dear Friends, The Medina Grocery has been the heart of this community since 1908. The charm of our small town grocery and sweet little post office is one reason why some of us chose to live in Medina. I personally look forward to the convenience of a neighborhood grocery where I can buy dinner, a bottle of wine, or a cup of coffee, while catching up with friends and neighbors. I know you share that wish YOUR HELP IS URGENTLY NEEDED! The little green store needs your support today, more than ever before. The building is complete, the interior is painted, and familiar distressed hardwood covers the floor. Soon there will be grocery shelves, candy jars, frozen treats, fresh produce, and yes, even an espresso machine. Unless the city hears from you, the red doors may remain closed yet another summer, if not longer. 1 HISTORY 3Z One condition of the store permit limits use of the upstairs to "single tenant, infrequent access storage." The city added this language to the permit because they intended to lease the 1200 sq. feet of upstairs space for file and archive storage. During construction the city asked the contractor to engineer the floors to support the extra weight and to upgrade the fire sprinkler capacity. The owner complied and incurred additional construction costs. When the time came to negotiate a lease rate, the city said the maximum they would pay is the same rate they would pay to Shurgard or another facility outside the city. The city maintains that to pay more for the location or convenience of a Medina facility would be "a gift of "public funds." The Historical Use Permit process allows the owner to pursue new, expanded or alternative uses to this private property. In November, the City Council rejected the recommendation for approval by both the staff report and the Planning Commission, when they denied the permit application to allow retail on the second floor. During that hearing they once again heard from a vocal minority opposed to the Green Store. Very few supporters recognized the need to participate in the hearings. WHAT'S NEXT The owner seeks full use of her private property within the legal criteria set forth by the Historic Use Permit process. When a use is approved and finalized, tenant improvements for that space can be completed and the building will be ready for business. The City of Medina has expressed interest in leasing the upstairs and/or other portions of the building for city offices. Other residents have expressed their desire to lease the space for their own small businesses. Fair and appropriate use of these spaces is very important. Ms. Lee has a new application before the city that would allow portions of the building to be leased as offices. The staff recommendation is attached to this email for your review. The staff report asserts this application meets the criteria for minimizing adverse impacts on the neighboring properties and recommends approval of the request. There is a dedicated and very small minority of opponents aggressively lobbying for denial. WHAT YOU CAN DO 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a public comment for the record. Bring your kids, your friends and your neighbors. Make a sign, share a memory, wear a sticker, or simply stand up and say "I want the store, make it happen!" Simply showing up to show your support will help our effort tremendously! 2) Email a note of support to City Manager Mark Weinberg asking the city to consider the wishes of the entire community, not just the vocal store opponents. His email address is mweinberg@medina-wa.gov. Be sure to ask that your comment be added to the public record and distributed to council and planning commission members. 3) The easiest thing to do is simply forward this email to: mweinberg@medina-wa.gov, with a note asking to add your name and address to the list of people who support approval of the current HUP application. Many thanks to all of the residents, kids and dogs who have stopped to tour the store and to remind Ms. Lee just how much the community misses and needs the Little Green Store. Please feel free to forward this email to interested citizens and to call me with questions or for clarification of other details regarding the bumpy road to opening the Medina Grocery. Your support will be GREATLY appreciated by our generation, and generations to come in Medina. Warm Regards, Heija Nunn 0 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:34 AM To: 'Wendy Paisley Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Ms. Paisley, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager -----Original Message ----- From: Wendy Paisley [mailto:wendy@wendypaisley.com] Sent: Sunday, June 24, 2007 10:27 AM To: Mark Weinberg Subject: FW: The Medina Green Store Mark, I am a long time Medina area resident. Having attended Medina Elementary many years ago, I have fond memories of the Green Store, I want my children and other families to enjoy the same memories. Please add my name to the public record as a supporter of the HUP application. Let's get this store OPEN!!! Wendy Paisley 8435 Midland Road Medina, WA 98039 -----Original Message ----- From: heija@heija.com [mailto:heija@heija.com] Sent: Saturday, June 23, 2007 10:52 PM To: heija@heija.com Subject: The Medina Green Store THE LITTLE GREEN STORE NEEDS YOU! Dear Friends, The Medina Grocery has been the heart of this community since 1908. The charm of our small town grocery and sweet little post office is one reason why some of us chose to live in Medina. I personally look forward to the convenience of a neighborhood grocery where I can buy dinner, a bottle of wine, or a cup of coffee, while catching up with friends and neighbors. I know you share that wish YOUR HELP IS URGENTLY NEEDED! The little green store needs your support today, more than ever before. The building is complete, the interior is painted, and familiar distressed hardwood covers the floor. Soon there will be grocery shelves, candy jars, frozen treats, fresh produce, and yes, even an espresso machine. Unless the city hears from you, the red doors may remain closed yet another summer, if not longer. 1 HISTORY One condition of the store permit limits use of the upstairs to "single tenant, infrequent access storage." The city added this language to the permit because they intended to lease the 1200 sq. feet of upstairs space for file and archive storage. During construction the city asked the contractor to engineer the floors to support the extra weight and to upgrade the fire sprinkler capacity. The owner complied and incurred additional construction costs. When the time came to negotiate a lease rate, the city said the maximum they would pay is the same rate they would pay to Shurgard or another facility outside the city. The city maintains that to pay more for the location or convenience of a Medina facility would be "a gift of "public funds." The Historical Use Permit process allows the owner to pursue new, expanded or alternative uses to this private property. In November, the City Council rejected the recommendation for approval by both the staff report and the Planning Commission, when they denied the permit application to allow retail on the second floor. During that hearing they once again heard from a vocal minority opposed to the Green Store. Very few supporters recognized the need to participate in the hearings. WHAT'S NEXT The owner seeks full use of her private property within the legal criteria set forth by the Historic Use Permit process. When a use is approved and finalized, tenant improvements for that space can be completed and the building will be ready for business. The City of Medina has expressed interest in leasing the upstairs and/or other portions of the building for city offices. Other residents have expressed their desire to lease the space for their own small businesses. Fair and appropriate use of these spaces is very important. Ms. Lee has a new application before the city that would allow portions of the building to be leased as offices. The staff recommendation is attached to this email for your review. The staff report asserts this application meets the criteria for minimizing adverse impacts on the neighboring properties and recommends approval of the request. There is a dedicated and very small minority of opponents aggressively lobbying for denial. WHAT YOU CAN DO 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a public comment for the record. Bring your kids, your friends and your neighbors. Make a sign, share a memory, wear a sticker, or simply stand up and say "I want the store, make it happen!" Simply showing up to show your support will help our effort tremendously! 2) Email a note of support to City Manager Mark Weinberg asking the city to consider the wishes of the entire community, not just the vocal store opponents. His email address is mweinberg@medina-wa.gov. Be sure to ask that your comment be added to the public record and distributed to council and planning commission members. 3) The easiest thing to do is simply forward this email to: mweinberg@medina-wa.gov, with a note asking to add your name and address to the list of people who support approval of the current HUP application. Many thanks to all of the residents, kids and dogs who have stopped to tour the store and to remind Ms. Lee just how much the community misses and needs the Little Green Store. Please feel free to forward this email to interested citizens and to call me with questions or for clarification of other details regarding the bumpy road to opening the Medina Grocery. Your support will be GREATLY appreciated by our generation, and generations to come in Medina. Warm Regards, Heija Nunn 0) Page 1 of 1 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:36 AM To: 'Family Moore' Cc: Joseph Gellings Subject: RE: Dear Moore Family, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Family Moore [mai Ito: pmjzmoore@msn.com] Sent: Sunday, June 24, 2007 11:12 AM To: Mark Weinberg Subject: Hi Mark, Please add my family's name onto the list of people supporting the return of the Little Green Store. We have been looking forward to the day when or kids can ride their bikes down to the store to get a popsicle. Before it closed, it was a very charming part of Medina. Thank you, Patrick, Machiko, Jeffrey and Zachary Moore 1662 Rambling Lane Medina, WA 98039 6/25/2007 Page 1 of 1 Joseph Gellings p From: Mark Weinberg Sent: Monday, June 25, 2007 9:36 AM To: 'Family Moore' Cc: Joseph Gellings Subject: RE: Dear Moore Family, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Family Moore [mai Ito: pmjzmoore@msn.com] Sent: Sunday, June 24, 2007 11:12 AM To: Mark Weinberg Subject: Hi Mark, Please add my family's name onto the list of people supporting the return of the Little Green Store. We have been looking forward to the day when or kids can ride their bikes down to the store to get a popsicle. Before it closed, it was a very charming part of Medina. Thank you, Patrick, Machiko, Jeffrey and Zachary Moore 1662 Rambling Lane Medina, WA 98039 6/25/2007 Page 1 of 3 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:40 AM To: 'Jennifer Holmes' Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Holmes Family, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Jennifer Holmes [mailto:jholmes@ix.netcom.com] Sent: Sunday, June 24, 2007 11:34 AM To: Mark Weinberg Subject: The Medina Green Store Put us on the list of supporter of the Green Store, for public record. Let's get on with it and get this wonderful, beneficial landmark opened so we can enjoy it and carry on it's tradition!!! The Holmes Family 3306 78th Place NE Medina, WA 98039 Begin forwarded message: From: heija(Wheija.com Date: June 23, 2007 10:50:43 PM PDT To: heijatc7i heija.com Subject: The Medina Green Store THE LITTLE GREEN STORE NEEDS YOU! Dear Friends, The Medina Grocery has been the heart of this community since 1908. The charm of our small town grocery and sweet little post office is one reason why some of us chose to live in Medina. I personally look forward to the convenience of a neighborhood grocery where I can buy dinner, a bottle of wine, or 6/25/2007 Page 2 of 3 .5015 a cup of coffee, while catching up with friends and neighbors. I know you share that wish YOUR HELP IS URGENTLY NEEDED! The little green store needs your support today, more than ever before. The building is complete, the interior is painted, and familiar distressed hardwood covers the floor. Soon there will be grocery shelves, candy jars, frozen treats, fresh produce, and yes, even an espresso machine. Unless the city hears from you, the red doors may remain closed yet another summer, if not longer. HISTORY One condition of the store permit limits use of the upstairs to single tenant, infrequent access storage. The city added this language to the permit because they intended to lease the 1200 sq. feet of upstairs space for file and archive storage. During construction the city asked the contractor to engineer the floors to support the extra weight and to upgrade the fire sprinkler capacity. The owner complied and incurred additional construction costs. When the time came to negotiate a lease rate, the city said the maximum they would pay is the same rate they would pay to Shurgard or another facility outside the city. The city maintains that to pay more for the location or convenience of a Medina facility would be a gift of public funds. The Historical Use Permit process allows the owner to pursue new, expanded or alternative uses to this private property. In November, the City Council rejected the recommendation for approval by both the staff report and the Planning Commission, when they denied the permit application to allow retail on the second floor. During that hearing they once again heard from a vocal minority opposed to the Green Store. Very few supporters recognized the need to participate in the hearings. WHATS NEXT The owner seeks full use of her private property within the legal criteria set forth by the Historic Use Permit process. When a use is approved and finalized, tenant improvements for that space can be completed and the building will be ready for business. The City of Medina has expressed interest in leasing the upstairs and/or other portions of the building for city offices. Other residents have expressed their desire to lease the space for their own small businesses. Fair and appropriate use of these spaces is very important. Ms. Lee has a new application before the city that would allow portions of the building to be leased as offices. The staff recommendation is attached to this email for your review. The staff report asserts this application meets the criteria for minimizing adverse impacts on the neighboring properties and recommends approval of the request. There is a dedicated and very small minority of opponents aggressively lobbying for denial. WHAT YOU CAN DO 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a public comment for the record. Bring your kids, your friends and your neighbors. Make a sign, share a memory, wear a sticker, or simply stand up and say I want the store, make it happen! Simply showing up to show your support will help our effort tremendously! 2) Email a note of support to City Manager Mark Weinberg asking the city to consider the wishes of the entire community, not just the vocal store opponents. His email address is mweinberg@medina- wa.gov. Be sure to ask that your comment be added to the public record and distributed to council and planning commission members. 6/25/2007 Page 3 of 3 3) The easiest thing to do is simply forward this email to: mweinberg@,medina-vc%a.go with a note asking to add your name and address to the list of people who support approval of the current HUP application. Many thanks to all of the residents, kids and dogs who have stopped to tour the store and to remind Ms. Lee just how much the community misses and needs the Little Green Store. Please feel free to forward this email to interested citizens and to call me with questions or for clarification of other details regarding the bumpy road to opening the Medina Grocery. Your support will be GREATLY appreciated by our generation, and generations to come in Medina. Warm Regards, Heija Nunn 6/25/2007 Page 1 of 1 opmab Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:40 AM To: 'Beth Swanson' Cc: Joseph Gellings Subject: RE: green store Dear Kris and Beth Swanson, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Beth Swanson [mailto:bethkswanson@hotmail.com] Sent: Sunday, June 24, 2007 11:44 AM To: Mark Weinberg Subject: green store Mark, please add the entire Swanson family to your list of adamant supporters of our little Green store. We bought into this community 10+ years ago to raise our 4 children with a charming, little local store at its hub. It has since turned into being the center of a political mess, causing riffs between our local government, citizens and neighbors -- it really doesnt have to be this way, and shouldn't. We ask for our store back, Ms Lee's rights restored, and our charming little community to get back to the way it always was. We also ask that you share our request with the council at Tuesday's meeting. Thanks very much for your help, Kris and Beth Swanson, 7759 Overlake Dr W, Medina 6/25/2007 Page 1 of 1 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:41 AM To: 'Beth@Drayton.com' Cc: Joseph Gellings Subject: RE: Enough is enough - please open The Green Store Dear Drayton Family, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Beth Drayton [mailto:beth@drayton.com] Sent: Sunday, June 24, 2007 12:18 PM To: Mark Weinberg Subject: Enough is enough - please open The Green Store Dear Mr. Weinberg, We have patiently been waiting years for the reopening of the Green Store. When we moved here our oldest child entered first grade at Medina Elementary. We think he got one summer's worth of fun - riding his bike to the store with his buddies and walking there from the beach for a treat. This fall he is going to be a sophomore at Bellevue High School. It is way beyond time to wrap this up. Please add our name and our address to the list of people who support the approval of the current HUP application. Also, add our comments and family's position of supporting the resurrection of The Green Store, ASAP, to the public record and distribute it to the council and planning commission members. Thank you. Sincerely, Beth, Terry, John and Elspeth Drayton 7623 Overlake Drive West 98039 6/25/2007 Page 1 of 1 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:42 AM To: 'Janemeitl@aol.com' Cc: Joseph Gellings Subject: RE: FW: The Medina Green Store Dear Meitl Family, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Janemeitl@aol.com [mailto:Janemeitl@aol.com] Sent: Sunday, June 24, 2007 12:33 PM To: Mark Weinberg Subject: Fwd: FW: The Medina Green Store Hey Mark: Please add our name and address to the list of people who support APPROVAL of the current HUP application. Thanks so much - I truly hope this much anticipated store opens very soon!! Jane and Larry Meitl, Brock and Beau 8234 ne 8th st. Medina, Wa 98039 See what's free at AOL.com. 6/25/2007 Page 1 of 3 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:42 AM To: 'Gail Kaneko' Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Mr. and Mrs Kaneko, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Gail Kaneko [mailto:gailkaneko@msn.com] Sent: Sunday, June 24, 2007 1:31 PM To: Mark Weinberg Cc: Heija Nunn Subject: The Medina Green Store Dear Mr. Weinberg, Please add our names to the list of people supporting the approval of the current HUP application. We are looking forward to those cheery red doors opening as soon as possible! Sincerely, Steve and Gail Kaneko 3240 Evergreen Pt. Rd. > From: heija@heija.com > To: heija@heija.com > Date: Sun, 24 Jun 2007 05:50:43 +0000 > Subject: The Medina Green Store > THE LITTLE GREEN STORE NEEDS YOU! > Dear Friends, 6/25/2007 Page 2 of 3 > The Medina Grocery has been the heart of this community since 1908. The charm of our small town grocery and sweet little post office is one reason why some of us chose to live in Medina. I personally look forward to the convenience of a neighborhood grocery where I can buy dinner, a bottle of wine, or a cup of coffee, while catching up with friends and neighbors. I know you share that wish > YOUR HELP IS URGENTLY NEEDED! > The little green store needs your support today, more than ever before. The building is complete, the interior is painted, and familiar distressed hardwood covers the floor. Soon there will be grocery shelves, candy jars, frozen treats, fresh produce, and yes, even an espresso machine. Unless the city hears from you, the red doors may remain closed yet another summer, if not longer. > HISTORY > One condition of the store permit limits use of the upstairs to `single tenant, infrequent access storage." The city added this language to the permit because they intended to lease the 1200 sq. feet of upstairs space for file and archive storage. > During construction the city asked the contractor to engineer the floors to support the extra weight and to upgrade the fire sprinkler capacity. The owner complied and incurred additional construction costs. When the time came to negotiate a lease rate, the city said the maximum they would pay is the same rate they would pay to Shurgard or another facility outside the city. The city maintains that to pay more for the location or convenience of a Medina facility would be "a gift of "public funds." > The Historical Use Permit process allows the owner to pursue new, expanded or alternative uses to this private property. In November, the City Council rejected the recommendation for approval by both the staff report and the Planning Commission, when they denied the permit application to allow retail on the second floor. During that hearing they once again heard from a vocal minority opposed to the Green Store. Very few supporters recognized the need to participate in the hearings. > WHAT'S NEXT > The owner seeks full use of her private property within the legal criteria set forth by the Historic Use Permit process. When a use is approved and finalized, tenant improvements for that space can be completed and the building will be ready for business. The City of Medina has expressed interest in leasing the upstairs and/or other portions of the building for city offices. Other residents have expressed their desire to lease the space for their own small businesses. Fair and appropriate use of these spaces is very important. > Ms. Lee has a new application before the city that would allow portions of the building to be leased as offices. The staff recommendation is attached to this email for your review. The staff report asserts this application meets the criteria for minimizing adverse impacts on the neighboring properties and recommends approval of the request. There is a dedicated and very small minority of opponents aggressively lobbying for denial. > WHAT YOU CAN DO > 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a public comment for the record. Bring your kids, your friends and your neighbors. Make a sign, share a memory, wear a sticker, or simply stand up and say "I want the store, make it happen!" Simply showing up to show your support will help our effort tremendously! > 2) Email a note of support to City Manager Mark Weinberg asking the city to consider the wishes of the entire community, not just the vocal store opponents. His email address is mweinberg@medina-wa.gov. Be sure to ask that your comment be added to the public record and distributed to council and planning commission members. > 3) The easiest thing to do is simply forward this email to: mweinberg@medina-wa.gov, with a note asking to add your name and address to the list of people who support approval of the current HUP application. > Many thanks to all of the residents, kids and dogs who have stopped to tour the store and to remind Ms. Lee 6/25/2007 ftAlm Page 3 of 3 just how much the community misses and needs the Little Green Store. Please feel free t forward this email to interested citizens and to call me with questions or for clarification of other details regarding the bumpy road to opening the Medina Grocery. > Your support will be GREATLY appreciated by our generation, and generations to come in Medina. > Warm Regards, > Heija Nunn 6/25/2007 Page 1 of 1 Joseph Gellings q0 From: Mark Weinberg Sent: Monday, June 25, 2007 9:43 AM To: 'Jill Birkeland' Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Mr. and Mrs. Birkeland, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Jill Birkeland[mailto:jillbirkeland@hotmail.com] Sent: Sunday, June 24, 2007 2:46 PM To: Mark Weinberg Subject: FW: The Medina Green Store HI Mark, Can you please add our name and address to the list of people who support approval of the current HUP application for the Medina Green Store. We really think the community misses and needs the Little Green Store. Please add our comments to the public record and distributed to council and planning commission members. Thanks, Jill and Chris Birkeland 944 88th Ave NE, Medina 6/25/2007 Page 1 of 1 Joseph Gellings qI From: Mark Weinberg Sent: Monday, June 25, 2007 9:44 AM To: 'Peggy Cossano' Cc: Joseph Gellings Subject: RE: Medina Green Store Dear Ms. Cossano, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Peggy Cossano [mailto:pcossano@msn.com] Sent: Sunday, June 24, 2007 3:34 PM To: Mark Weinberg Subject: Medina Green Store Count us in on the support of the Green Store Opening and allowing the owner her rights to use the upstairs floor for additional retail space. Peggy Cossano 817 82" d Ave. N.E. Medina WA 98039 6/25/2007 Page 1 of 1 Joseph Gellings qz. From: Mark Weinberg Sent: Monday, June 25, 2007 9:45 AM To: 'lomoko@comcast.net' Cc: Joseph Gellings Subject: RE: Little Green Store Dear Mr. and Mrs. Ortbal, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: lomoko@comcast.net [mailto:lomoko@comcast.net] Sent: Sunday, June 24, 2007 7:57 PM To: Mark Weinberg Subject: Little Green Store Mark, We can not make it to the June 26th Medina City Council Meeting, so I am asking you to add our support to allowing the "Liittle Green Store" to aquire a permit to lease the upstairs as office space. And let them open the store this summer! We have all waited way too long to have "our" Little Green Store back in business! Please add our comment to the public record and distribute to council and planning commssion members. Thank you, Larry and Mary Ortbal 712 84th Ave. NE, Medina 6/25/2007 Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:45 AM To: 'Liesbeth Bosch' Cc: Joseph Gellings Subject: RE: yes, for Green Store Dear Mr. and Mrs. Bosch, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager -----Original Message ----- From: Liesbeth Bosch[mailto:liesbeth_tntChotmail.com] Sent: Sunday, June 24, 2007 8:19 PM To: Mark Weinberg Subject: yes, for Green Store Unfortunately we will be out-of-town during the upcoming meeting about the Green Store. We would like to have our names added to the list of people who support approval of the current HUP application. Marnix & Liesbeth Bosch 7814 NE 14th Street 425-637-9416 Medina residents since March 1994 Thank you, Liesbeth Bosch Like puzzles? Play free games & earn great prizes. Play Clink now. http://club.live.com/clink.aspx?icid=clink_hotmailtextlink2 1 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:46 AM To: 'Brian Bae' Cc: Joseph Gellings Subject: RE: Medina Green Store To Be Opened As Soon As Possible Dear Mr. and Mrs. Bae, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager -----Original Message ----- From: Brian Bae [mailto:korusnet@hotmail.com] Sent: Sunday, June 24, 2007 8:22 PM To: Mark Weinberg Subject: Medina Green Store To Be Opened As Soon As Possible Dear Manager Weinberg, Please add our names and address to the list of people who support approval of the current HUP application. Thank you, Nam & & Hyun Bae 2058 78th Ave NE Medina, WA 98039 Who's that on the Red Carpet? Play & win glamorous prizes. http://club.live.com/red_carpet_reveal.aspx?icid=REDCARPET_hotmailtextlink3 1 Joseph Gellin From: Mark Weinberg Sent: Monday, June 25, 2007 9:47 AM To: 'Patrick Hill' Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Mr. Hill, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager -----Original Message ----- From: Patrick Hill [mailto:bullxi@mac.com] Sent: Sunday, June 24, 2007 4:02 PM To: Mark Weinberg Subject: FW: The Medina Green Store Please add my name and address to the list of people who support approval of the current HUP application for the Medina Green Store. Patrick B. Hill 830 80th Ave NE Medina, WA 98039 425-709-2662 Fax-709-2663 ------ Forwarded Message > From: Danya Hill <danyahill@mindspring.com> > Date: Sun, 24 Jun 2007 09:50:12 -0700 > To: "Patrick B. Hill" <bullxi@mac.com> > Subject: FW: The Medina Green Store > Please show this to your parents, too. If you all can respond, that > would be great. > Danya > ------ Forwarded Message >> From: heija@heija.com >> Date: Sun, 24 Jun 2007 05:50:43 +0000 >> To: heija@heija.com >> Subject: The Medina Green Store >> THE LITTLE GREEN STORE NEEDS YOU! >> Dear Friends, >> The Medina Grocery has been the heart of this community since 1908. >> The charm of our small town grocery and sweet little post office is >> one reason why some of us chose to live in Medina. I personally look >> forward to the convenience of a neighborhood grocery where I can buy >> dinner, a bottle of wine, or a cup of coffee, while catching up with q 5 >> friends and neighbors. I know you share that wish >> YOUR HELP IS URGENTLY NEEDED! >> The little green store needs your support today, more than ever >> before. The building is complete, the interior is painted, and >> familiar distressed hardwood covers the floor. Soon there will be >> grocery shelves, candy jars, frozen treats, fresh produce, and yes, >> even an espresso machine. Unless the city hears from you, the red >> doors may remain closed yet another summer, if not longer. >> HISTORY >> One condition of the store permit limits use of the upstairs to >> 3single tenant, infrequent access storage.2 The city added this >> language to the permit because they intended to lease the 1200 sq. >> feet of upstairs space for file and archive storage. >> During construction the city asked the contractor to engineer the >> floors to support the extra weight and to upgrade the fire sprinkler >> capacity. The owner complied and incurred additional construction >> costs. When the time came to negotiate a lease rate, the city said >> the maximum they would pay is the same rate they would pay to Shurgard or another facility outside the city. >> The city maintains that to pay more for the location or convenience >> of a Medina facility would be 3a gift of ppublic funds.2 >> The Historical Use Permit process allows the owner to pursue new, >> expanded or alternative uses to this private property. In November, >> the City Council rejected the recommendation for approval by both the >> staff report and the Planning Commission, when they denied the permit >> application to allow retail on the second floor. During that hearing >> they once again heard from a vocal minority opposed to the Green >> Store. Very few supporters recognized the need to participate in the hearings. >> WHAT'S NEXT >> The owner seeks full use of her private property within the legal >> criteria set forth by the Historic Use Permit process. When a use is >> approved and finalized, tenant improvements for that space can be >> completed and the building will be ready for business. The City of >> Medina has expressed interest in leasing the upstairs and/or other >> portions of the building for city offices. Other residents have >> expressed their desire to lease the space for their own small >> businesses. Fair and appropriate use of these spaces is very >> important. >> Ms. Lee has a new application before the city that would allow >> portions of the building to be leased as offices. The staff >> recommendation is attached to this email for your review. The staff >> report asserts this application meets the criteria for minimizing >> adverse impacts on the neighboring properties and recommends approval >> of the request. There is a dedicated and very small minority of >> opponents aggressively lobbying for denial. >> WHAT YOU CAN DO >> 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a > public >> comment for the record. Bring your kids, your friends and your neighbors. >> Make a sign, share a memory, wear a sticker, or simply stand up and >> say 3I want the store, make it happenj2 Simply showing up to show >> your support will help our effort tremendously! >> 2) Email a note of support to City Manager Mark Weinberg asking the city >> to >> consider the wishes of the entire community, not just the vocal store >> opponents. His email address is mwennberg@medina-wa.gov. Be sure to >> ask that your comment be added to the public record and distributed >> to council and planning commission members. 2 >> .5>> 3) The easiest thing to do is simply forward this email to: >> mweinberg@medina-wa.gov, with a note asking to add your name and >> address to the list of people who support approval of the current HUP application. >> Many thanks to all of the residents, kids and dogs who have stopped >> to tour the store and to remind Ms. Lee just how much the community >> misses and needs the Little Green Store. Please feel free to forward >> this email to interested citizens and to call me with questions or >> for clarification of other details regarding the bumpy road to opening the Medina Grocery. >> Your support will be GREATLY appreciated by our generation, and >> generations to come in Medina. >> Warm Regards, >> Heija Nunn > ------ End of Forwarded Message ------ End of Forwarded Message 3 Page 1 of 1 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:48 AM To: 'Jodi Major Cc: Joseph Gellings Subject: RE: Comments for the Medina Green Store Dear Ms. Major, ti I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Jodi Major [mailto:major,jm@hotmail.com] Sent: Sunday, June 24, 2007 9:30 PM To: Mark Weinberg Subject: Comments for the Medina Green Store Hi Mark, I am sending this mail regarding the Green Store. From: Paul and Jodi Major, 905 88th Avenue NE, Medina Phone: 425-453-6864 First I would like you to add our name and address to the list of people who support approval of the HUP Application for the Green Store. Second, I would like for you to add our comments to the public record and distribute them to the council and planning commission members. Paul and I support the reopening of the Green Store in our community. We are excited to have a local, small business within bike riding distance and near the Beach Park. It would benefit our community greatly. We also support any business or use in the upper floor of the store if it will help the owner maintain the property. Thanks for your time, Jodi Major 6/25/2007 h Gelli From: Mark Weinberg Sent: Monday, June 25, 2007 9:48 AM To: 'dorothy worthington' Cc: Joseph Gellings Subject: RE: Add my name! Dear Ms. Worthington, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager -----Original Message ----- From: dorothy worthington[mailto:ddworthington@comcast.net] Sent: Sunday, June 24, 2007 10:13 PM To: Mark Weinberg Subject: Add my name! Please add my name to the list supporting the approval of the HUP action, allowing the space above the store to be leased to small businesses. Dorothy Worthington 3254 - 78th Pl NE Medina, WA 98039 1 Page 1 of 1 Joseph Gellings q I From: Mark Weinberg Sent: Monday, June 25, 2007 9:49 AM To: 'TWackerbar@aol.com' Cc: Joseph Gellings Subject: RE: Fw: The Medina Green Store Dear Mr. and Mrs. Wackerbarth, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: TWackerbar@aol.com [mailto:TWackerbar@aol.com] Sent: Sunday, June 24, 2007 10:26 PM To: Mark Weinberg Subject: Fwd: Fw: The Medina Green Store Please add Tim and Gina Wackerbarth,8520 NE 27th PL. Clyde Hill Wa. 98004 to the list for approval of HUP application. Thanks Gina See what's free at AOL.com. 6/25/2007 +kc- C- LD L% ems- v,,-, v 4 Craig Fischer From: Please Do Not Click Reply [support@govoffice.com] Sent: Monday, June 25, 2007 2:10 PM To: Craig Fischer Subject: Feedback Form (form) has been filled out on your site. Your Site has received new information through an online form. Online Form: Feedback Form Site URL: www.medina-wa.gov ------------------------------------------------- First Name: Pam Last Name: Reilly Address: 8703 NE 21ST Street Clyde Hill, WA Zip Code: 98004 Email: preilly6l@aol.com Comments: Dear Medina City Council, Thank you for the forum. My family lived in Medina for 9 years. We moved to Clyde Hill 2 years ago but the Medina Beach park still feels like home. We also had to get a PO box in Medina when our Mailbox on Main Street was forced to close. We go over to the beach or Post Office almost every day. Please allow the current owner to reopen the store and run it as a business just as it has been since since 1908. I understand that a few people who live close by are opposed to the store. What I do not understand is why their opinion warrants this extended fight over something that existed for 92 of the last 100 years and predates the city's incorporation by almost 50 years. Also, most if not all of those opposed lived there and bought there while the store operated as a dusty old building. Now, the current owner has rebuilt a lovely new structure mimicking the original. Please reconsider. Thank you, Pam Reilly Do Not Click Reply - This e-mail has been generated from an online form. 1 Fischer From: Please Do Not Click Reply [support@govoffice.com] Sent: Monday, June 25, 2007 1:36 PM To: Craig Fischer Subject: Feedback Form (form) has been filled out on your site. Your Site has received new information through an online form. Online Form: Feedback Form Site URL: www.medina-wa.gov ------------------------------------------------- First Name: Lucy Last Name: Reilly Address: 8703 NE 21ST Street, Clyde Hill Zip Code: 98004 Email: lucersisawesome@gmail.com Comments: Dear Medina City Council, Please allow the Green Store to be re -opened. I used to live in Medina for 8 years, and every time I went to Medina Beach, I would stop by the Green Store and buy something. After they closed it, I was very sad and remembered all the fun times I had there. I would really like to go to the Green Store again whenever I go to Medina Beach. -Lucy Reilly Do Not Click Reply - This e-mail has been generated from an online form. 1 Fischer From: Please Do Not Click Reply [support@govoffice.com] Sent: Monday, June 25, 2007 1:44 PM To: Craig Fischer Subject: Feedback Form (form) has been filled out on your site. Your Site has received new information through an online form. Online Form: Feedback Form Site URL: www.medina-wa.gov ------------------------------------------------- First Name: Memie Last Name: Huang Address: 9441 Points Dr. NE 98004 Clyde Hill, Wa Zip Code: 98004 Email: memielovesu@gmail.com Comments: Dear Medina City Council, Please re -open the Green Store by Medina Beach. A lot of my friends have gone there and had lots of fun. I would really enjoy going to the Green Store when I go to Medina Beach. It would be a lot more convenient having a store to go when I need something. I think it is also descriminating agaisnt asian-americans(as a chinese-american)for not letting the owner(a korean)re-open the Green Store. I highly appreciate your time for reading this. I hope you have a great day. Sincerely, Memie Huang Do Not Click Reply - This e-mail has been generated from an online form. 1 June 25, 2007 Medina Planning Commission Medina City Hall 501 Evergreen Point Road Medina, WA. 98039 Subject: Staff Report, Store HUP revision application 2007-01 Commissioners: How many ways can you define the word "is"? Well I think Medina City Hall Staff have done themselves proud spinning numbers and shading facts to accommodate one property owner to the detriment of neighbors who unanimously oppose this latest request to create commercial office space suitable for a realtor with extended hours and attendant traffic. 1. Medina Resolution 302 addresses HUP changes thusly: "The review of future applications shall be limited to the applicable review criteria and not include circumstances specific to the applicant." Staffs response, "it only prevents the owner's personal situation from being the sole basis for the City to approve such changes." To date the applicant has yet to try operating within the HUP approved in 2003 nor has anyone seen a business plan of any kind. 2. In testimony given 12/8/03 Joseph Gellings said by way of justifying upstairs storage, "but only in the event that very infrequent access simply so that the neighbors aren't feeling extra traffic, extra parking" Then later on he adds, "Additional employees take up customer parking so they're not (taking) from neighbors" Now traffic engineer Brown says, "Nonetheless, with 30 potential unencumbered, legal, curbside parking stalls along Evergreen Pt. Rd. between Overlake Dr. and NE 101h St., it is clear that a very large supply of parking is assured for any possible overflow parking needs associated with the grocery store and office staff and/or for future office/store visitors." Not only does Brown contradict Gellings but he is imposing on the neighborhood, ignoring the posted 30 minute time limits and Medina's general prohibition of on -street parking. Both Deputy Mayor Odermat and Councilman Morgan commented that the, "Thirty minute time limit.... Parking" was "Very Good." 3. Applicant architect, Decker stated, "We....asked ourselves how we could best address the issue of noise. One of the things that came up was trying to find a use that had less impact that a residence and everyday, people coming and going all day long. And with that, we came up with the intention of providing storage fora single tenant..." From this we jump forward to Gellings definition of, "'office use' shall be defined as a separately defined space occupied by doctors, dentists, accountants, bookkeepers, insurance agents, realtors, attorneys, optometrists, architects, professional engineers and surveyors, public agency administrative staff, or any group or combination with a professional or service oriented business.". To me both Staff and the applicant are far exceeding the agreed -upon 2003 HUP which has yet to be tested as to its viability. Perhaps the applicant never intended to actually work the structure as claimed but, with Staff's compliance, is preparing the structure for sale. Deny this application and give the "Green Store" a chance to flourish under the original HUP. Hen aulman, PO Box 143, Medina, WA. (425)455-3311 Page 1 of 3 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:50 AM To: 'Rich Stevenson' Cc: Joseph Gellings Subject: RE: We want our "Medina Grocery" Dear Mr. Stevenson, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Rich Stevenson [mailto:richs@dunnium.com] Sent: Monday, June 25, 2007 8:42 AM To: Mark Weinberg Subject: We want our "Medina Grocery" Mr. Weinberg, Please add the "Stevenson Family" @ 8214 Overlake Dr. W. to your list of "Supporters" for the Medina Grocery. We will be at the meeting on Tuesday to show our full support to open the store for business as soon as possible. Thank -you, Rich Stevenson -------- Original Message-------- Subject:Fw: Date:Mon, 25 Jun 2007 07:20:41 -0700 From:Leila Stevenson <leilastevenson@comcast.net> To:<richs o,dunnlum.com> FYI.. 6/25/2007 Page 2 of 3 > Hello all, > I apologize if you have already received this email this weekend, but I > think it is really important to support the Green Store at this important > juncture on Tuesday night - either by showing up in support and/or sending > an email to the City Manager at the email listed below. It would be so > wonderful to finally get the Green Store open again for our community! If > you have any specific questions about the Green Store, you can direct them > to Heija Nunn at heija@heija.com. Thanks! > Marianne >>THE LITTLE GREEN STORE NEEDS YOU! >>Dear Friends, >>The Medina Grocery has been the heart of this community since 1908. The >>charm of our small town grocery and sweet little post office is one reason >>why some of us chose to live in Medina. I personally look forward to the >>convenience of a neighborhood grocery where I can buy dinner, a bottle of >>wine, or a cup of coffee, while catching up with friends and neighbors. I >>know you share that wish >>YOUR HELP IS URGENTLY NEEDED! >>The little green store needs your support today, more than ever before. >>The building is complete, the interior is painted, and familiar distressed >>hardwood covers the floor. Soon there will be grocery shelves, candy >>jars, >>frozen treats, fresh produce, and yes, even an espresso machine. Unless >>the city hears from you, the red doors may remain closed yet another >>summer, if not longer. >>HISTORY >>One condition of the store permit limits use of the upstairs to a?osingle >>tenant, infrequent access storage.a?❑ The city added this language to the >>permit because they intended to lease the 1200 sq. feet of upstairs space >>for file and archive storage. >>During construction the city asked the contractor to engineer the floors >>to >>support the extra weight and to upgrade the fire sprinkler capacity. The >>owner complied and incurred additional construction costs. When the time >>came to negotiate a lease rate, the city said the maximum they would pay >>is >>the same rate they would pay to Shurgard or another facility outside the >>city. The city maintains that to pay more for the location or convenience >>of a Medina facility would be a?oa gift of a?opublic funds.a?❑ >>The Historical Use Permit process allows the owner to pursue new, expanded >>or alternative uses to this private property. In November, the City >>Council rejected the recommendation for approval by both the staff report >>and the Planning Commission, when they denied the permit application to >>allow retail on the second floor. During that hearing they once again >>heard from a vocal minority opposed to the Green Store. Very few >>supporters recognized the need to participate in the hearings. >>WHATa?TS NEXT >>The owner seeks full use of her private property within the legal criteria >>set forth by the Historic Use Permit process. When a use is approved and >>finalized, tenant improvements for that space can be completed and the >>building will be ready for business. The City of Medina has expressed 6/25/2007 Page 3 of 3 >>interest in leasing the upstairs and/or other portions of the building for >>city offices. Other residents have expressed their desire to lease the >>space for their own small businesses. Fair and appropriate use of these >>spaces is very important. >>Ms. Lee has a new application before the city that would allow portions of >>the building to be leased as offices. The staff recommendation is >>attached >>to this email for your review. The staff report asserts this application >>meets the criteria for minimizing adverse impacts on the neighboring >>properties and recommends approval of the request. There is a dedicated >>and very small minority of opponents aggressively lobbying for denial. >>WHAT YOU CAN DO >>1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a >>public comment for the record. Bring your kids, your friends and your >>neighbors. Make a sign, share a memory, wear a sticker, or simply stand up >>and say a?oI want the store, make it happen!a?❑ Simply showing up to show >>your support will help our effort tremendously! >>2) Email a note of support to City Manager Mark Weinberg asking the city >>to >>consider the wishes of the entire community, not just the vocal store >>opponents. His email address is mweinberg@medina-wa.gov. Be sure to ask >>that your comment be added to the public record and distributed to council >>and planning commission members. >>3) The easiest thing to do is simply forward this email to: »mweinberg@medina-wa.gov, with a note asking to add your name and address >>to >>the list of people who support approval of the current HUP application. >>Many thanks to all of the residents, kids and dogs who have stopped to >>tour >>the store and to remind Ms. Lee just how much the community misses and >>needs the Little Green Store. Please feel free to forward this email to >>interested citizens and to call me with questions or for clarification of >>other details regarding the bumpy road to opening the Medina Grocery. >>Your support will be GREATLY appreciated by our generation, and >>generations >>to come in Medina. >>Warm Regards, >>Heija Nunn 6/25/2007 4e,00 5 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:51 AM To: 'The Pipers' Cc: Joseph Gellings Subject: RE: Medina Green Store Dear Mr. and Mrs. Piper, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager -----Original Message ----- From: The Pipers [mailto:pipers2@msn.com] Sent: Monday, June 25, 2007 8:52 AM To: Mark Weinberg Subject: Medina Green Store Mark, Please add our names to the list of Medina residents who are in support of the current HUP application for the Green Store. Thank you, Molly & Bob Piper 810 84th Ave NE Medina 98039 1 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:52 AM To: 'Mary Douglas' Cc: Joseph Gellings Subject: RE: Medina Store Dear Ms. Douglas, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager -----Original Message ----- From: Mary Douglas [mailto:5douglas@msn.com] Sent: Monday, June 25, 2007 9:31 AM To: Mark Weinberg Subject: Medina Store Dear City Council, I would like my comments on record for the meeting Tuesday night. Please, please consider the needs of the larger community here when making your decision on the Medina Store. My family has lived here for over 40 years and I now have young children being raised here. It makes me sad that they've now grown up (13, 11 and 7) without the store I enjoyed when I was a child. The Medina Store (that is what it was called way back) was a landmark then and now and has been a "selling point" for many that have moved here. It should be treated as such and given the respect it deserves from the city and city council. The council needs to put this issue to rest and take a firm stand on preserving the neighborhood by keeping the store and allowing the owner to rent the space above if that is what is going to allow her to be a profitable business. The cost of building has gone up. I understand her need to rent the space for something other than what was planned. The impact will be nothing compared to the benefit the community will enjoy. Thank you. This has gone on way too long and it is becoming a travesty in my mind. Let's preserve what is unique and special about this community and stop allowing a small vocal minority to win out. Most of us have young families right now and can't make it to these council meetings. We appreciate being able to voice our opinion via email Thank you very much Mary Douglas Medina Resident 904 88th Avenue NE Medina 425-454-3817 Don't miss your chance to WIN $10,000 and other great prizes from Microsoft Office Live http://clk.atdmt.com/MRT/go/aub0540003042mrt/direct/01/ 1 Page 1 of 1 Joseph Gellings 57 From: Mark Weinberg Sent: Monday, June 25, 2007 9:53 AM To: 'Rosalie Gann' Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Ms, Gann, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Rosalie Gann [mai Ito: rosa lie_gann @yahoo.com] Sent: Monday, June 25, 2007 9:35 AM To: Mark Weinberg Cc: heija@heija.com Subject: Fwd: The Medina Green Store Hello Mr. Weinberg, Please do add my name to the list of people who are anxious and excited to have the Green Store open soon. As a resident of Medina, I support the approval of the current HUP application. I live at 7660 NE 14th Street. Thank you, Rosalie Gann Note: forwarded message attached. Fussy? Opinionated? Impossible to please? Perfect. Join Yahoo!'s user panel and lay it on us. 6/25/2007 Page 1 of 1 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 9:54 AM To: 'Jack Norman' Cc: Joseph Gellings Subject: RE: I support Dear Mr. Norman, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Jack Norman [mailto:jack@thevideogroup.com] Sent: Monday, June 25, 2007 9:40 AM To: Mark Weinberg Subject: I support Please add my name to those supporting the current HUP application for the Medina store. Jack Norman 8223 Overlake Dr W Medina, WA 98039 6/25/2007 Page 1 of 1 Joseph Gellin s From: Mark Weinberg Sent: Monday, June 25, 2007 10:23 AM To: 'margie0088@aol.com' Cc: Joseph Gellings Subject: RE: City Council Seat/Medina Green Store/New Neighbor Dear Ms. Danz, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: margie0088@aol.com [maiIto: margie0088@aol.com] Sent: Monday, June 25, 2007 10:00 AM To: Mark Weinberg Subject: Fwd: City Council Seat/Medina Green Store/New Neighbor Dear Mr. Weinberg, Please include my name among those who support the opening of the Medina Store under the terms of the staff recommendation. I sincerely hope there will be no further road blocks or delays so that the store can resume business and once again become an asset to our community. Sincerely, Marjorie Danz 2420 77th Ave. NE Medina, WA 98039 size=2 width=" 100V align=center> AOL now offers free email to everyone. Find out more about what's free from AOL at AOL.com. 6/26/2007 Page 1 of 3 Jrl Joseph Gellings A5LW - From: Mark Weinberg Sent: Monday, June 25, 2007 11:00 AM To: 'BradDianaH@aol.com' Cc: Joseph Gellings Subject: RE: FW: The Medina Green Store Dear Mr. and Mrs. Hill, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: BradDianaH@aol.com [mailto:BradDianaH@aol.com] Sent: Monday, June 25, 2007 10:36 AM To: Mark Weinberg Subject: Fwd: FW: The Medina Green Store Please add Diana and Brad Hill to the list of supporters of the Green Store. In a message dated 6/24/07 9:14:45 PM, bullxi@mac.com writes: ------ Forwarded Message > From: Danya Hill <danyahill@mindspring.com> > Date: Sun, 24 Jun 2007 09:50:12 -0700 > To: "Patrick B. Hill" <bullxi@mac.com> > Subject: FW: The Medina Green Store > Please show this to your parents, too. If you all can respond, that would > be great. > Danya > ------ Forwarded Message >> From: heija@heija.com >> Date: Sun, 24 Jun 2007 05:50:43 +0000 6/26/2007 Page 2 of 3 >> To: heija@heija.com >> Subject: The Medina Green Store >> THE LITTLE GREEN STORE NEEDS YOU! >> Dear Friends, >> The Medina Grocery has been the heart of this community since 1908. The >> charm >> of our small town grocery and sweet little post office is one reason why some >> of us chose to live in Medina. I personally look forward to the convenience >> of a neighborhood grocery where I can buy dinner, a bottle of wine, or a cup >> of coffee, while catching up with friends and neighbors. I know you share >> that wish >> YOUR HELP IS URGENTLY NEEDED! >> The little green store needs your support today, more than ever before. The >> building is complete, the interior is painted, and familiar distressed >> hardwood covers the floor. Soon there will be grocery shelves, candy jars, >> frozen treats, fresh produce, and yes, even an espresso machine. Unless the >> city hears from you, the red doors may remain closed yet another summer, if >> not longer. >> HISTORY >> One condition of the store permit limits use of the upstairs to ❑ single >> tenant, infrequent access storage. ❑ The city added this language to the >> permit because they intended to lease the 1200 sq. feet of upstairs space for >> file and archive storage. >> During construction the city asked the contractor to engineer the floors to >> support the extra weight and to upgrade the fire sprinkler capacity. The >> owner complied and incurred additional construction costs. When the time came >> to negotiate a lease rate, the city said the maximum they would pay is the >> same rate they would pay to Shurgard or another facility outside the city. >> The city maintains that to pay more for the location or convenience of a >> Medina facility would be ❑ a gift of ❑ public funds. ❑ >> The Historical Use Permit process allows the owner to pursue new, expanded or >> alternative uses to this private property. In November, the City Council >> rejected the recommendation for approval by both the staff report and the >> Planning Commission, when they denied the permit application to allow retail >> on the second floor. During that hearing they once again heard from a vocal >> minority opposed to the Green Store. Very few supporters recognized the need >> to participate in the hearings. >> WHAT ❑ S NEXT >> The owner seeks full use of her private property within the legal criteria >> set >> forth by the Historic Use Permit process. When a use is approved and >> finalized, tenant improvements for that space can be completed and the >> building will be ready for business. The City of Medina has expressed >> interest in leasing the upstairs and/or other portions of the building for >> city offices. Other residents have expressed their desire to lease the space >> for their own small businesses. Fair and appropriate use of these spaces is >> very important. >> Ms. Lee has a new application before the city that would allow portions of >> the >> building to be leased as offices. The staff recommendation is attached to >> this email for your review. The staff report asserts this application meets >> the criteria for minimizing adverse impacts on the neighboring properties and 6/26/2007 Page 3 of 3 >> recommends approval of the request. There is a dedicated and very small 60 >> minority of opponents aggressively lobbying for denial. >> WHAT YOU CAN DO >> 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a > public >> comment for the record. Bring your kids, your friends and your neighbors. >> Make a sign, share a memory, wear a sticker, or simply stand up and say ❑ I >> want the store, make it happen! ❑ Simply showing up to show your support will >> help our effort tremendously! >> 2) Email a note of support to City Manager Mark Weinberg asking the city >> to >> consider the wishes of the entire community, not just the vocal store >> opponents. His email address is mweinberg@medina-wa.gov. Be sure to ask >> that >> your comment be added to the public record and distributed to council and >> planning commission members. >> 3) The easiest thing to do is simply forward this email to: >> mweinberg@medina-wa.gov, with a note asking to add your name and address to >> the list of people who support approval of the current HUP application. >> Many thanks to all of the residents, kids and dogs who have stopped to tour >> the store and to remind Ms. Lee just how much the community misses and needs >> the Little Green Store. Please feel free to forward this email to interested >> citizens and to call me with questions or for clarification of other details >> regarding the bumpy road to opening the Medina Grocery. >> Your support will be GREATLY appreciated by our generation, and generations >> to >> come in Medina. >> Warm Regards, >> Heija Nunn > ------ End of Forwarded Message End of Forwarded Message See what's free at http://www.aol.com. 6/26/2007 Page 1 of 1 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 11:01 AM To: 'Alicia Schneider' Cc: Joseph Gellings Subject: RE: Green Store Dear Schnieder Family, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Alicia Schneider[maiIto: aliciaschneider@msn.com] Sent: Monday, June 25, 2007 10:41 AM To: Mark Weinberg Subject: Green Store Mr. Weinberg, Please exercise the authority you have to facilitate the opening of our community store. We have lived in Medina for 18 years and I can tell you, our family has missed not having the store available. Could you please make it happen this summer. Respectfully, The Schnieder Family 7848 NE 8th Street Make every IM count Download Messenger and join the I'm Initiative now. It's free. 6/26/2007 Page IofI 46 Z, Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 11:05 AM To: 'lynnewitham@comcast.net' Cc: Joseph Gellings Subject: RE: Medina Store Dear Ms. Witham, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: lynnewitham@comcast.net [mailto:lynnewitham@comcast.net] Sent: Monday, June 25, 2007 10:28 AM To: Mark Weinberg Subject: Medina Store Hi Mark: I am leaving town tomorrow morning and therefore will not be able to attend the meeting tomorrow night. My husband and I fully support the approval of the current HUP application for the Medina Store building. As a Medina citizen, I would love to see the council do all within their power to get the store open this summer. It is looking fabulous! Please add my support and comments to the public record and distribute to the council and planning commission memebers. Lynne Witham 8444 Midland Road (425) 455-4737 6/26/2007 Joseph Gellings 4 6 :> From: Mark Weinberg Sent: Monday, June 25, 2007 12:32 PM To: 'Monica Whaley Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Mr. and Mrs. Whaley, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager -----Original message ----- From: Monica Whaley [mailto:mwhaley@ncapec.org] Sent: Monday, June 25, 2007 12:02 PM To: Mark Weinberg Cc: tomwhaley@hotmail.com Subject: FW: The Medina Green Store Please add our names to the list of those who support the approval of the current HUP application for the Medina Green Store. Tom and Monica Whaley 8428 NE 10th Street Medina, WA 98039 425-453-7355 -----Original message ----- From: heija@heija.com [mailto:heija@heija.com] Sent: Saturday, June 23, 2007 10:52 PM To: heija@heija.com Subject: The Medina Green Store THE LITTLE GREEN STORE NEEDS YOU! Dear Friends, The Medina Grocery has been the heart of this community since 1908. The charm of our small town grocery and sweet little post office is one reason why some of us chose to live in Medina. I personally look forward to the convenience of a neighborhood grocery where I can buy dinner, a bottle of wine, or a cup of coffee, while catching up with friends and neighbors. I know you share that wish YOUR HELP IS URGENTLY NEEDED! The little green store needs your support today, more than ever before. The building is complete, the interior is painted, and familiar distressed hardwood covers the floor. Soon there will be grocery shelves, candy jars, frozen treats, fresh produce, and yes, even an espresso machine. Unless the city hears from you, the red doors may remain closed yet another summer, if not longer. HISTORY One condition of the store permit limits use of the upstairs to "single tenant, infrequent 7 access storage." The city added this language to the permit because tSPillSe.led to lease the 1200 sq. feet of upstairs space for file and archive storage. During construction the city asked the contractor to engineer the floors to support the extra weight and to upgrade the fire sprinkler capacity. The owner complied and incurred additional construction costs. When the time came to negotiate a lease rate, the city said the maximum they would pay is the same rate they would pay to Shurgard or another facility outside the city. The city maintains that to pay more for the location or convenience of a Medina facility would be "a gift of "public funds." The Historical Use Permit process allows the owner to pursue new, expanded or alternative uses to this private property. In November, the City Council rejected the recommendation for approval by both the staff report and the Planning Commission, when they denied the permit application to allow retail on the second floor. During that hearing they once again heard from a vocal minority opposed to the Green Store. Very few supporters recognized the need to participate in the hearings. WHAT'S NEXT The owner seeks full use of her private property within the legal criteria set forth by the Historic Use Permit process. When a use is approved and finalized, tenant improvements for that space can be completed and the building will be ready for business. The City of Medina has expressed interest in leasing the upstairs and/or other portions of the building for city offices. Other residents have expressed their desire to lease the space for their own small businesses. Fair and appropriate use of these spaces is very important. Ms. Lee has a new application before the city that would allow portions of the building to be leased as offices. The staff recommendation is attached to this email for your review. The staff report asserts this application meets the criteria for minimizing adverse impacts on the neighboring properties and recommends approval of the request. There is a dedicated and very small minority of opponents aggressively lobbying for denial. WHAT YOU CAN DO 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a public comment for the record. Bring your kids, your friends and your neighbors. Make a sign, share a memory, wear a sticker, or simply stand up and say "I want the store, make it happen!" Simply showing up to show your support will help our effort tremendously! 2) Email a note of support to City Manager Mark Weinberg asking the city to consider the wishes of the entire community, not just the vocal store opponents. His email address is mweinberg@medina-wa.gov. Be sure to ask that your comment be added to the public record and distributed to council and planning commission members. 3) The easiest thing to do is simply forward this email to: mweinberg@medina-wa.gov, with a note asking to add your name and address to the list of people who support approval of the current HUP application. Many thanks to all of the residents, kids and dogs who have stopped to tour the store and to remind Ms. Lee just how much the community misses and needs the Little Green Store. Please feel free to forward this email to interested citizens and to call me with questions or for clarification of other details regarding the bumpy road to opening the Medina Grocery. Your support will be GREATLY appreciated by our generation, and generations to come in Medina. Warm Regards, Heija Nunn 8 Page 1 of 2 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 12:33 PM To: 'Colleen Estrada' Cc: Joseph Gellings Subject: RE: Green Store Dear Ms. Estrada, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Colleen Estrada[maiIto: Colleen. Estrada@microsoft.com] Sent: Monday, June 25, 2007 12:08 PM To: Mark Weinberg Cc: Julio Estrada Subject: Green Store Dear Mark Weinberg/City Council Members: We, the Estrada family of 7615 NE 12th Street, would like to have our statement below of support for the Green Store added to the public record and distributed to appropriate council and planning commission members. We feel very strongly that the Green Store is a fabulous asset to the community. If allowed to move forward in a manner that is economically viable to the owner of the property and keeping with historical use of the space, the Medina Green Store is sure to provide another touch of small town charm to wonderful Medina that is increasingly difficult to come by these days. We eagerly anticipate the store's re -opening and look forward to making purchases for enjoyment at the beach, school, home and neighbors' homes. The store is a slice of "Americana" and can offer our children a glimpse of simpler, safer times due to its central Medina neighborhood location and ability to attract an extreme local crowd. We look forward to the day when we can send our two boys down the street to buy a loaf of bread or a gallon of milk at the store, knowing they won't have far to go but at peace that they may be able to experience a little bit of what life used to be like for us... They look forward to saving up allowance money and buying themselves a candy, a soda or an ice cream there... The Green Store reopening in a manner that is viable to Mrs. Lee is extremely important to us!!! Please consider the proposal for use of the space for offices (though we would have preferred and valued RETAIL use above the store more) and allow the Green Store to come back to the heart of Medina as quickly as possible. 6/26/2007 Page 2 of 2 Our family will attend Tuesday's meeting in person to press our point on this. We want the store! The Estrada's Colleen, Julio, Dylan and Aidan 6/26/2007 Joseah Gellin From: Mark Weinberg Sent: Monday, June 25, 2007 12:34 PM To: 'cg_estrada@hotmail.com' Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Mr. and Mrs. Estrada, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager --Original message ----- From: cg_estrada@hotmail.com [mailto:cg_estrada@hotmail.com] Sent: Monday, June 25, 2007 12:15 PM To: Mark Weinberg Cc: 'Julio Estrada' Subject: FW: The Medina Green Store Please add the below name and address to the list of people who support approval of the current HUP application. Colleen and Julio Estrada 7615 NE 12th St Medina, WA 98039 -----Original Message ----- From: heija@heija.com [mailto:heija@heija.com] Sent: Saturday, June 23, 2007 10:53 PM To: heija@heija.com Subject: The Medina Green Store THE LITTLE GREEN STORE NEEDS YOU! Dear Friends, The Medina Grocery has been the heart of this community since 1908. The charm of our small town grocery and sweet little post office is one reason why some of us chose to live in Medina. I personally look forward to the convenience of a neighborhood grocery where I can buy dinner, a bottle of wine, or a cup of coffee, while catching up with friends and neighbors. I know you share that wish YOUR HELP IS URGENTLY NEEDED! The little green store needs your support today, more than ever before. The building is complete, the interior is painted, and familiar distressed hardwood covers the floor. Soon there will be grocery shelves, candy jars, frozen treats, fresh produce, and yes, even an espresso machine. Unless the city hears from you, the red doors may remain closed yet another summer, if not longer. HISTORY One condition of the store permit limits use of the upstairs to "single tenant, infrequent access storage." The city added this language to the permit because they intended to lease 0 upstairs/011-1 space for file and archive storage. 7 the 1200 sq. feet of p During construction the city asked the contractor to engineer the floors to support the extra weight and to upgrade the fire sprinkler capacity. The owner complied and incurred additional construction costs. When the time came to negotiate a lease rate, the city said the maximum they would pay is the same rate they would pay to Shurgard or another facility outside the city. The city maintains that to pay more for the location or convenience of a Medina facility would be "a gift of "public funds." The Historical Use Permit process allows the owner to pursue new, expanded or alternative uses to this private property. In November, the City Council rejected the recommendation for approval by both the staff report and the Planning Commission, when they denied the permit application to allow retail on the second floor. During that hearing they once again heard from a vocal minority opposed to the Green Store. Very few supporters recognized the need to participate in the hearings. WHAT'S NEXT The owner seeks full use of her private property within the legal criteria set forth by the Historic Use Permit process. When a use is approved and finalized, tenant improvements for that space can be completed and the building will be ready for business. The City of Medina has expressed interest in leasing the upstairs and/or other portions of the building for city offices. Other residents have expressed their desire to lease the space for their own small businesses. Fair and appropriate use of these spaces is very important. Ms. Lee has a new application before the city that would allow portions of the building to be leased as offices. The staff recommendation is attached to this email for your review. The staff report asserts this application meets the criteria for minimizing adverse impacts on the neighboring properties and recommends approval of the request. There is a dedicated and very small minority of opponents aggressively lobbying for denial. WHAT YOU CAN DO 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a public comment for the record. Bring your kids, your friends and your neighbors. Make a sign, share a memory, wear a sticker, or simply stand up and say "I want the store, make it happen!" Simply showing up to show your support will help our effort tremendously! 2) Email a note of support to City Manager Mark Weinberg asking the city to consider the wishes of the entire community, not just the vocal store opponents. His email address is mweinberg@medina-wa.gov. Be sure to ask that your comment be added to the public record and distributed to council and planning commission members. 3) The easiest thing to do is simply forward this email to: mweinberg@medina-wa.gov, with a note asking to add your name and address to the list of people who support approval of the current HUP application. Many thanks to all of the residents, kids and dogs who have stopped to tour the store and to remind Ms. Lee just how much the community misses and needs the Little Green Store. Please feel free to forward this email to interested citizens and to call me with questions or for clarification of other details regarding the bumpy road to opening the Medina Grocery. Your support will be GREATLY appreciated by our generation, and generations to come in Medina. Warm Regards, Heija Nunn 6 Page 1 of 1 m Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 2:49 PM To: 'YOUNGJON1' Cc: Joseph Gellings Subject: RE: Green Store Dear Mr. and Mrs. Young, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: YOUNGJONI [mailto:youngjonl@aol.com] Sent: Monday, June 25, 2007 2:00 PM To: Mark Weinberg Cc: heija@heija.com Subject: Green Store Dear Mr. Weinberg, Please find this email as evidence of my support for the owners of the "Green Store" to be able to have flexibility and choice on allowing their building to be used as office space, or any use so long as it is in accordance with local laws and the historical permit that has been granted. wish for my support of the "Green Store" to be added to the public record and distributed to council and planning commission members. Yours truly, Jonathan R. Young 8050 NE 27th Street Medina, WA 98039 6/26/2007 Page 1 of 3 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 3:19 PM To: 'Jeff & Mary Jane Murphy' Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Mr. and Mrs. Murphy, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Jeff & Mary Jane Murphy [mailto:jbmjmurphy@msn.com] Sent: Monday, June 25, 2007 2:57 PM To: Mark Weinberg Subject: FW: The Medina Green Store Please add our names and address to the list of citizens who support approval of the current HUP application: Jeff and Mary Jane Murphy 8030 NE 27th Street Medina, WA 98039 > From: heija@heija.com > To: heija@heija.com > Date: Sun, 24 Jun 2007 05:51:56 +0000 > Subject: The Medina Green Store > THE LITTLE GREEN STORE NEEDS YOU! > Dear Friends, > The Medina Grocery has been the heart of this community since 1908. The charm of our small town grocery and sweet little post office is one reason why some of us chose to live in Medina. I personally look forward to the convenience of a neighborhood grocery where I can buy dinner, a bottle of wine, or a cup of coffee, while catching up with friends and neighbors. I know you share that wish 6/26/2007 Page 2 of 3 0 > YOUR HELP IS URGENTLY NEEDED! > The little green store needs your support today, more than ever before. The building is complete, the interior is painted, and familiar distressed hardwood covers the floor. Soon there will be grocery shelves, candy jars, frozen treats, fresh produce, and yes, even an espresso machine. Unless the city hears from you, the red doors may remain closed yet another summer, if not longer. > HISTORY > One condition of the store permit limits use of the upstairs to "single tenant, infrequent access storage." The city added this language to the permit because they intended to lease the 1200 sq. feet of upstairs space for file and archive storage. > During construction the city asked the contractor to engineer the floors to support the extra weight and to upgrade the fire sprinkler capacity. The owner complied and incurred additional construction costs. When the time came to negotiate a lease rate, the city said the maximum they would pay is the same rate they would pay to Shurgard or another facility outside the city. The city maintains that to pay more for the location or convenience of a Medina facility would be "a gift of "public funds." > The Historical Use Permit process allows the owner to pursue new, expanded or alternative uses to this private property. In November, the City Council rejected the recommendation for approval by both the staff report and the Planning Commission, when they denied the permit application to allow retail on the second floor. During that hearing they once again heard from a vocal minority opposed to the Green Store. Very few supporters recognized the need to participate in the hearings. > WHAT'S NEXT > The owner seeks full use of her private property within the legal criteria set forth by the Historic Use Permit process. When a use is approved and finalized, tenant improvements for that space can be completed and the building will be ready for business. The City of Medina has expressed interest in leasing the upstairs and/or other portions of the building for city offices. Other residents have expressed their desire to lease the space for their own small businesses. Fair and appropriate use of these spaces is very important. > Ms. Lee has a new application before the city that would allow portions of the building to be leased as offices. The staff recommendation is attached to this email for your review. The staff report asserts this application meets the criteria for minimizing adverse impacts on the neighboring properties and recommends approval of the request. There is a dedicated and very small minority of opponents aggressively lobbying for denial. > WHAT YOU CAN DO > 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a public comment for the record. Bring your kids, your friends and your neighbors. Make a sign, share a memory, wear a sticker, or simply stand up and say "I want the store, make it happen!" Simply showing up to show your support will help our effort tremendously! > 2) Email a note of support to City Manager Mark Weinberg asking the city to consider the wishes of the entire community, not just the vocal store opponents. His email address is mweinberg@medina-wa.gov. Be sure to ask that your comment be added to the public record and distributed to council and planning commission members. > 3) The easiest thing to do is simply forward this email to: mweinberg@medina-wa.gov, with a note asking to add your name and address to the list of people who support approval of the current HUP application. > Many thanks to all of the residents, kids and dogs who have stopped to tour the store and to remind Ms. Lee just how much the community misses and needs the Little Green Store. Please feel free to forward this email to interested citizens and to call me with questions or for clarification of other details regarding the bumpy road to opening the Medina Grocery. > Your support will be GREATLY appreciated by our generation, and generations to come in Medina. 6/26/2007 Page 3 of 3 > > Warm Regards, > Heija Nunn 6/26/2007 The Green Store Page 1 of 2 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 5:08 PM To: 'Danya Hill' Cc: Joseph Gellings Subject: RE: The Green Store Dear Ms. Hill, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Danya Hill[mailto:danyahill@mindspring.com] Sent: Monday, June 25, 2007 4:17 PM To: Mark Weinberg Subject: The Green Store Dear Mr. Weinberg, Unfortunately, I will be unable to attend the meeting on Tuesday. I am disappointed because I would have certainly gladly taken the opportunity to publicly reiterate my support for The Green Store. I live three houses away from Medina Elementary School. This means that I encounter more traffic as well as more parking issues than most residents of Medina. This also means that I hear the joyful sounds of children playing and having fun. We chose to live here. The school was here long before my home was even built. As you know, Medina Elementary School recently underwent a complete rebuild, doubling the size to accommodate the growing numbers of children in our community. The newly rebuilt school, though increases traffic for me, benefits the greater good of our city. The newly rebuilt Green Store will as well. It is well past time to have our beloved store opened. We are eager to walk to the store, as we walk to the post office on a daily basis. I believe that Mrs. Lee has gone above and beyond to ensure that the legacy of The Green Store continues beautifully. My son recently had the honor of signing his name under the 6/26/2007 The Green Store Page 2 of 2 19 floor being laid. I spoke with the installer and his comment was that it was such a high quality floor - it seemed too nice for a store. To me, this speaks volumes about Mrs. Lee's commitment to provide a high quality store. I have been upstairs in the store and it is incredible. I think it would be best if the city would rent the space for additional office space. If this is not feasible, please allow another tenant to lease the space. The line of thinking pushed by the anti -store contingent is out -dated and tired. The owner has the right to do with her property what she wishes, provided it remains within the context of city guidelines. Though I do not claim to be an expert, just a concerned citizen, it seems that if their logic holds, the anti -store people would never update their own properties. The Green Store is private property, which when finally opened will benefit the entire community. The city serves the greater good of the community, not the vocal minority. I would greatly appreciate your adding my letter to the public comments file. Thank you very much. Sincerely, Danya Hill 830 80th Ave NE Medina Danya 6/26/2007 Joseph Gellings From: Mark Weinberg Sent: Monday, June 25, 2007 5:16 PM To: 'Vicki Powers' Cc: Joseph Gellings Subject: RE: The Medina Store Dear Ms. Powers, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager -----Original Message ----- From: Vicki Powers [mailto:vpowers@windermere.com] Sent: Monday, June 25, 2007 5:10 PM To: Mark Weinberg Subject: The Medina Store Mark, Please add my name and address to the list of people who support the approval of the current HUP application. The majority of the Medina community have been patiently waiting for the reopening of the Medina Store. It is ridiculous that it has taken so long. Please listen to the majority of this community who want the store open NOW! Please add my comments to the public record and distribute to the council and planning commission members. Vicki Powers, 7834 NE 14th St., Medina, WA 98039 Windermere/Yarrowbay (425) 635-0096 (425) 941-6164 4 Page 1 of 1 Joseph Gellings From: Mark Weinberg Sent: Tuesday, June 26, 2007 9:31 AM To: 'D.Jefferson' Cc: Joseph Gellings Subject: RE: We SUPPORT the Medina Store! Dear Mr. and Mrs. Jefferson, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: D.Jefferson [mailto:d.jefferson@att.net] Sent: Monday, June 25, 2007 7:00 PM To: Mark Weinberg Subject: We SUPPORT the Medina Store! Mark - My wife and I have been Medina residents for 23 years. The Medina Store is one of the features that helped make Medina unique. Our children grew up charging candy and sodas to our account there. I don't know if half the rumors I've heard are true but if so, the City should be ashamed of itself. To suggest it can only pay the same rent for storage a block away as it would for a facility in another city is absurd. Not only would the hours and energy needed to access files be significantly less but the proximity of the remote storage would allow the City to off-load additional files, freeing up needed space in its offices. Please help bring back the Medina Store! Donald and Beverly Jefferson 6/26/2007 Joseph Gellin s From: Sent: To: Cc: Subject: Dear Ms. Greenspoon, Mark Weinberg Tuesday, June 26, 2007 9:32 AM 'Holly Greenspoon' Joseph Gellings RE: The Medina Green Store I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager -----Original message ----- From: Holly Greenspoon[mailto:hollygreenspoon@msn.com] Sent: Monday, June 25, 2007 8:02 PM To: Mark Weinberg Cc: heija@heija.com Subject: FW: The Medina Green Store Dear Mark, I am writing in support of the Green Store Staff Recommendation dated June 21, 2007. I fully support Joseph's recommendation EXCEPT the condition that lists professions that may use the top floor (I don't get why you need to provide a list and I don't see why we want to restrict the property owner in addition to the areas already addressed in the use permit). Please include my name as a supporter in the public record. Holly Greenspoon 3332 78th Place N.E. Medina, WA 98039 -----Original message ----- From: heija@heija.com [mailto:heija@heija.com] Sent: Saturday, June 23, 2007 10:53 PM To: heija@heija.com Subject: The Medina Green Store THE LITTLE GREEN STORE NEEDS YOU! Dear Friends, The Medina Grocery has been the heart of this community since 1908. The charm of our small town grocery and sweet little post office is one reason why some of us chose to live in Medina. I personally look forward to the convenience of a neighborhood grocery where I can buy dinner, a bottle of wine, or a cup of coffee, while catching up with friends and neighbors. I know you share that wish YOUR HELP IS URGENTLY NEEDED! The little green store needs your support today, more than ever before. The building is 1 d and familiar distressed hardwood covers"floor. Soon complete, the interior is painte , tFie there will be grocery shelves, candy jars, frozen treats, fresh produce, and yes, even an espresso machine. Unless the city hears from you, the red doors may remain closed yet another summer, if not longer. HISTORY One condition of the store permit limits use of the upstairs to "single tenant, infrequent access storage." The city added this language to the permit because they intended to lease the 1200 sq. feet of upstairs space for file and archive storage. During construction the city asked the contractor to engineer the floors to support the extra weight and to upgrade the fire sprinkler capacity. The owner complied and incurred additional construction costs. When the time came to negotiate a lease rate, the city said the maximum they would pay is the same rate they would pay to Shurgard or another facility outside the city. The city maintains that to pay more for the location or convenience of a Medina facility would be "a gift of "public funds." The Historical Use Permit process allows the owner to pursue new, expanded or alternative uses to this private property. In November, the City Council rejected the recommendation for approval by both the staff report and the Planning Commission, when they denied the permit application to allow retail on the second floor. During that hearing they once again heard from a vocal minority opposed to the Green Store. Very few supporters recognized the need to participate in the hearings. WHAT'S NEXT The owner seeks full use of her private property within the legal criteria set forth by the Historic Use Permit process. When a use is approved and finalized, tenant improvements for that space can be completed and the building will be ready for business. The City of Medina has expressed interest in leasing the upstairs and/or other portions of the building for city offices. Other residents have expressed their desire to lease the space for their own small businesses. Fair and appropriate use of these spaces is very important. Ms. Lee has a new application before the city that would allow portions of the building to be leased as offices. The staff recommendation is attached to this email for your review. The staff report asserts this application meets the criteria for minimizing adverse impacts on the neighboring properties and recommends approval of the request. There is a dedicated and very small minority of opponents aggressively lobbying for denial. WHAT YOU CAN DO 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a public comment for the record. Bring your kids, your friends and your neighbors. Make a sign, share a memory, wear a sticker, or simply stand up and say I want the store, make it happen!" Simply showing up to show your support will help our effort tremendously! 2) Email a note of support to City Manager Mark Weinberg asking the city to consider the wishes of the entire community, not just the vocal store opponents. His email address is Be sure to ask that your comment be added to the public record and distributed to council and planning commission members. 3) The easiest thing to do is simply forward this email to: mweinberg@medina-wa.gov, with a note asking to add your name and address to the list of people who support approval of the current HUP application. Many thanks to all of the residents, kids and dogs who have stopped to tour the store and to remind Ms. Lee just how much the community misses and needs the Little Green Store. Please feel free to forward this email to interested citizens and to call me with questions or for clarification of other details regarding the bumpy road to opening the Medina Grocery. Your support will be GREATLY appreciated by our generation, and generations to come in Medina. Warm Regards, Heija Nunn 2 Page 1 of 1 WW7/ Joseph Gellings From: Mark Weinberg Sent: Tuesday, June 26, 2007 9:33 AM To: 'Rebecca Bennett Panos' Cc: Joseph Gellings Subject: RE: I support the Medina Grocery! Dear Ms. Panos, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Rebecca Bennett Panos [mailto:rb@rebeccabennett.com] Sent: Monday, June 25, 2007 10:16 PM To: Mark Weinberg Subject: I support the Medina Grocery! To whom it may concern, Please include my name as a supporter of the Medina Grocery. Our family looks forward to enjoying this amenity in our community as soon as possible. Thank you. Rebecca Panos 3665 Fairweather Lane Medina, WA 98039 (425) 637-0900 6/26/2007 Page 1 of 1 Joseph Gellings From: Mark Weinberg Sent: Tuesday, June 26, 2007 9:34 AM To: 'Dan Newell' Cc: Joseph Gellings Subject: RE: Medina Grocery Store Dear Mr. Newell, am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Dan Newell [mailto:dann@tangis.com] Sent: Monday, June 25, 2007 11:06 PM To: 'Dan Newell'; Mark Weinberg Subject: RE: Medina Grocery Store I was not aware of the previous hearings regarding the Medina Grocery Store. We are supportive of reopening the store as well as the ability of the landlord to lease the upper floor for office space. Anything that can relieve the congestion at the Tully's in Clyde Hill and afford a new convenient location for coffee would also be appreciated. Any improvements they could make to provide outdoor and indoor seating as well as informal space for meetings would also be appreciated as well as supported. The Tully's in Clyde Hill is heavily utilized by innumerable Clyde Hill and Medina residents. Spreading this would reduce the footprint of each establishment. Regards, Dan Newell 206.915.3879 6/26/2007 Page 1 of 1 ME Joseph Gellings From: Mark Weinberg Sent: Tuesday, June 26, 2007 9:35 AM To: 'Helen Naini' Cc: Joseph Gellings Subject: RE: HVP Application for Medina Green Store Dear Ms. Naini, am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Helen Naini [mailto:hnaini@gmail.com] Sent: Tuesday, June 26, 2007 7:45 AM To: Mark Weinberg Subject: HVP Application for Medina Green Store I would like to add my name to the list of people who support the opening of the Medina Green Store with the current HVP application. Everytime we pass the vacant store on the way to school or beach my children and I have looked to see if it is any closer to completion. We were hoping it would have opened at the same time Medina Elementary opened its doors last fall but sadly no. I have very fond memories of visiting my neighborhood store when I was a child and would like similar memories for my children. Helen Naini 2054 Evergreen Point Road Medina WA 98039 6/26/2007 Page 1 of 1 Joseph Gellings From: Mark Weinberg Sent: Tuesday, June 26, 2007 9:37 AM To: 'Marianne Langenbach' Cc: Joseph Gellings Subject: RE: Medina Store Dear Ms. Langenbach, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's P►anning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Marianne Langenbach [mai Ito: m-aread @comcast. net] Sent: Tuesday, June 26, 2007 8:51 AM To: Mark Weinberg Subject: Medina Store It is time to move ahead on the Medina Store and allow it to be an asset to our community. Please approve the current HUP application and add our names to the list of supporters. Read and Marianne Langenbach, 1659 Rambling Lane. Thank you 6/26/2007 Page 1 of 1 Joseph Gellings From: Mark Weinberg Sent: Tuesday, June 26, 2007 9:38 AM To: 'Randell' Cc: Joseph Gellings Subject: RE: Green Store Dear Mr. Walton, am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Randell [mailto:rwalton35@comcast.net] Sent: Tuesday, June 26, 2007 9:19 AM To: Mark Weinberg Subject: Green Store Hello Mark, I would like to add my name to the list of those in support of the Green Store in Medina. Thank you in advance! Randell Walton 190 — 94th Ave NE Bellevue, WA 98004 425.455.1675 home 425.503.7950 cell 6/26/2007 Page 1 of 3 m Joseph Gellings From: Mark Weinberg Sent: Tuesday, June 26, 2007 12:12 PM To: 'Dina Johnson' Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Mr. and Mrs. Johnson, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Dina Johnson [mailto:msdinaj@msn.com] Sent: Tuesday, June 26, 2007 11:55 AM To: Mark Weinberg Cc: jerryj@microsoft.com; heija@heija.com Subject: FW: The Medina Green Store Hi Mark - We hope to make the meeting tonight but our children have a swim meet that generally goes late. My family eagerly awaits the opening of the Green Store and would like to add our names to those of our neighbors who support approval of the current HUP application. Thank you! Dina and Jerry Johnson 820 80th Avenue NE Medina, WA 98039 425 453.4747 > From: heija@heija.com > To: heija@heija.com > Date: Sun, 24 Jun 2007 05:50:43 +0000 > Subject: The Medina Green Store 6/26/2007 Page 2 of 3 > 16 > THE LITTLE GREEN STORE NEEDS YOU! > Dear Friends, > The Medina Grocery has been the heart of this community since 1908. The charm of our small town grocery and sweet little post office is one reason why some of us chose to live in Medina. I personally look forward to the convenience of a neighborhood grocery where I can buy dinner, a bottle of wine, or a cup of coffee, while catching up with friends and neighbors. I know you share that wish > YOUR HELP IS URGENTLY NEEDED! > The little green store needs your support today, more than ever before. The building is complete, the interior is painted, and familiar distressed hardwood covers the floor. Soon there will be grocery shelves, candy jars, frozen treats, fresh produce, and yes, even an espresso machine. Unless the city hears from you, the red doors may remain closed yet another summer, if not longer. > HISTORY > One condition of the store permit limits use of the upstairs to "single tenant, infrequent access storage." The city added this language to the permit because they intended to lease the 1200 sq. feet of upstairs space for file and archive storage. > During construction the city asked the contractor to engineer the floors to support the extra weight and to upgrade the fire sprinkler capacity. The owner complied and incurred additional construction costs. When the time came to negotiate a lease rate, the city said the maximum they would pay is the same rate they would pay to Shurgard or another facility outside the city. The city maintains that to pay more for the location or convenience of a Medina facility would be "a gift of "public funds." > The Historical Use Permit process allows the owner to pursue new, expanded or alternative uses to this private property. In November, the City Council rejected the recommendation for approval by both the staff report and the Planning Commission, when they denied the permit application to allow retail on the second floor. During that hearing they once again heard from a vocal minority opposed to the Green Store. Very few supporters recognized the need to participate in the hearings. > WHAT'S NEXT > The owner seeks full use of her private property within the legal criteria set forth by the Historic Use Permit process. When a use is approved and finalized, tenant improvements for that space can be completed and the building will be ready for business. The City of Medina has expressed interest in leasing the upstairs and/or other portions of the building for city offices. Other residents have expressed their desire to lease the space for their own small businesses. Fair and appropriate use of these spaces is very important. > Ms. Lee has a new application before the city that would allow portions of the building to be leased as offices. The staff recommendation is attached to this email for your review. The staff report asserts this application meets the criteria for minimizing adverse impacts on the neighboring properties and recommends approval of the request. There is a dedicated and very small minority of opponents aggressively lobbying for denial. > WHAT YOU CAN DO > 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a public comment for the record. Bring your kids, your friends and your neighbors. Make a sign, share a memory, wear a sticker, or simply stand up and say "I want the store, make it happen!" Simply showing up to show your support will help our effort tremendously! > 2) Email a note of support to City Manager Mark Weinberg asking the city to consider the wishes of the entire community, not just the vocal store opponents. His email address is mweinberg@medina-wa.gov. Be sure to ask that your comment be added to the public record and distributed to council and planning commission members. 6/26/2007 Page 3 of 3 76 > 3) The easiest thing to do is simply forward this email to: mweinberg@medina-wa.gov, with a note asking to add your name and address to the list of people who support approval of the current HUP application. > Many thanks to all of the residents, kids and dogs who have stopped to tour the store and to remind Ms. Lee just how much the community misses and needs the Little Green. Store. Please feel free to forward this email to interested citizens and to call me with questions or for clarification of other details regarding the bumpy road to opening the Medina Grocery. > Your support will be GREATLY appreciated by our generation, and generations to come in Medina. > Warm Regards, > Heija Nunn 6/26/2007 Page 1 of 1 Joseph Gellings From: Mark Weinberg Sent: Tuesday, June 26, 2007 3:34 PM To: Darcy Johnson Cc: Joseph Gellings Subject: RE: Little Green Store in Medina Dear Mr. and Mrs. Johnson, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Darcy Johnson [mailto:darcyjohnson@comcast.net] Sent: Tuesday, June 26, 2007 3:19 PM To: Mark Weinberg Subject: Little Green Store in Medina Hi Mark, wanted to pass along a voice of support for the Green Store in Medina. Our family has been anxiously awaiting the re -opening. My two little boys ask every time we walk or bike by if the store is ready yet. My husband and I have been in Medina for quite some time and remember stopping in for popcycles or a soda while on a walk. We would love to be able to do the same now with our children. If you would, please add my comments to public record and distributed to council and planning commission members. Thank you, Darcy Johnson 6/26/2007 Page 1 of 1 aw", I? Joseph Gellings From: Mark Weinberg Sent: Tuesday, June 26, 2007 12:17 PM To: 'Allyson Jackson' Cc: Joseph Gellings Subject: RE: Medina Green Store Dear Ms. Jackson, I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Allyson Jackson [mailto:abjack5@comcast.net] Sent: Tuesday, June 26, 2007 11:32 AM To: Mark Weinberg Subject: Medina Green Store Dear Mark and Medina City Council Members, Please include this in the councilmember's packets for tonight's hearing on the Green Store. The Medina Green Store has been closed for too long. I encourage you to respond to the majority within our community that is anxious to see those red doors open again! I encourage the council to approve the change to the permit to allow the upstairs to be used as office..... as long as there is a limit on the amount of parking dedicated for this use and it is a business that has a limited amount of traffic associated with it. Thanks, Allyson Jackson 6/26/2007 Page 1 of 1 Joseph Gellings "71 From: Mark Weinberg Sent: Tuesday, June 26, 2007 1:51 PM To: 'June Curran' Cc: Joseph Gellings Subject: RE: Medina Store Dear Mr. and Mrs. Curran I am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, I wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: June Curran [mailto:juniacurran@hotmail.com] Sent: Tuesday, June 26, 2007 1:32 PM To: Mark Weinberg Subject: Medina Store Dear Mark, My husband and I will be attending the meeting tonight to lend our support toward the hopefully very soon opening of the Medina Store. We strongly feel that there are many reasons why the store would be good for our community besides the convenience of picking up that carton of milk or loaf of bread. Our children grew up walking to the "store" for a popsicle or ice cream and we are hoping that our grandchildren can soon do the same thing. Please add our names to the list of supporters for the approval of the current application. Thank you, Chuck and Junia Curran 7804 N.E. 14 St. Medina, WA 98039 6/26/2007 Page 1 of 2 Joseph Gellings From: Mark Weinberg Sent: Tuesday, June 26, 2007 12:29 PM To: 'Jerry Johnson' Cc: Joseph Gellings Subject: RE: The Medina Green Store Dear Mr. Johnson, am in receipt of your comments relative to the upcoming Green Store HUP hearing on June 26th. Please be assured that your comments will be duplicated for distribution to all members of the City's Planning Commission and staff, as well as to any member of the community who may wish to view the record. Sound public policy is formulated and good governance occurs when people voice their opinion about issues and concerns which affect them and their community. On behalf of the City Council, Planning Commission, and staff, wish to thank you very much for taking the time to communicate with City Hall on this matter. Sincerely, Mark F. Weinberg City Manager From: Jerry Johnson [mailto:jerryj@microsoft.com] Sent: Tuesday, June 26, 2007 12:19 PM To: Mark Weinberg Cc: Dina Johnson Subject: The Medina Green Store Dear Mark Weinberg, My family is going to attempt to attend the meeting tonight on the Green Store, however we have a family conflict that may prohibit our attending. Below is a statement that I would like added to the public record and distributed to the council/ planning commission council members at tonight's meeting. This brief statement reflects our family's opinion on the situation. Thank you for your consideration in this matter. Sincerely, Jerry A. Johnson .................................................................................... Medina City Council, Our family have been residents of Medina for almost 10 years now. Our three children have grown up in this neighborhood, and the Green Store has been a major part of this community, and my children's summer experience. Every day we pass the store and they ask when is it going to open. We have no answer. I understand that some in the community oppose the store. I am not clear as to why, and can only assume that it is because they don't want traffic or noise associated with the store. I find that odd, since this neighborhood establishment has been there for almost 100 years. 6/26/2007 Page 2 of 2 q-0 I urge the city council to not let a small vocal minority that basically wants to demote the significance of this neighborhood icon. Please do not allow this community focal point to be turned into just a pretty green building that evokes fond memories of years gone by. Instead, let this icon continue to generate those precious memories for years to come. Sincerely, Jerry, Dina, Hannah, Farrin and Shane Johnson 820 80th Ave NE Medina, WA 98039 6/26/2007 Message Page 1 of 1 Mark Weinberg From: Dale Ahrens [daleahrens@comcast.net] Sent: Tuesday, June 26, 2007 6:12 PM To: Mark Weinberg Subject: Medina Store Permit Mr. Weinberg, 1 wanted to drop you a note regarding the Medina Store and hope you will share this with the planning commission and city council. I have watched from a distance through this whole process of getting to where we are today on opening the new store. I can't believe the stamina and determination that Ms. Lee must have, given the opposition she has faced throughout this process. From my vantage point it appears that every road block possible has been thrown in her path and it is well beyond time to bring this to a conclusion and open the store. Our family is very much in favor of approval for application for change in the HUP as recommended by the City's own Director of Development Services. I am hopeful the planning commission and city council will expedite approval so the store can open as soon as possible. Sincerely, Dale Ahrens Medina City Resident 6/26/2007 June 25, 2007 To: Medina Planning Commission From: Paul Saad Subject: "The Store" Revision to HUP #302 If Mrs. Lee were able to lease storage space at a rate that would provide her desired economic return then there would be no need to change the use. If Mrs. Lee's desire to increase the rent did not exist then this application would not exist. That is the big picture and it is certainly a "circumstance specific to the applicant" which is denied by the HUP. Any attempt to justify this use change, based on "applicable review criteria" is short-sighted and misses the actual reason for the requested change. Mr. Brown's traffic report concludes that there are forty parking spaces on Evergreen Pt. Rd. from Overlake Dr. to ,NE 12th. I'm sure he is correct, but he must not have local knowledge or he'd know that no one wants forty cars parked on Evergreen Pt. Rd. I am not a traffic engineer, but I do know that an office will generate much more traffic than a storage space and will be an adverse impact on the neighbors. The original HUP allowed the new retail area to be much larger than the historic store. It restricted the use of the second floor knowing that the larger retail area would be a greater impact on the neighbors. As a community we have a problem to solve with "The Store". We have decided to have a store, we have imposed measures to mitigate the impact of this commercial structure operated next to single family homes and now the owner requires more money. The store was determined, by most citizens, to be a community asset, but even those citizens who supported the store must respect the impact on the neighbors adjacent to it. The store benefits some citizens and hurts others, and we need to keep this in mind with our solutions. We made an error by allowing the original historic building to be torn down. All the energy directed toward creating the HUP could have been directed toward finding a way to remodel the old building, just as many historical structures are saved and reused. Now is the time to think bigger than the last time. Now we need to think out of the box. It's time to recognize the store is a community asset that needs the support of the community if it is to exist, but it should not exist at the expense of those living near it. I suggest we keep the use as is, and the city should subsidize the rent on the second floor. Sincerely, Paul Saad June 26, 2007 To: The Planning Commission of the City of Medina From: Peter Lucas, Medina Resident Re: Proposed new "Historic Use" for the Medina Store property I am writing in opposition to the proposal. THERE ARE NO GROUNDS FOR APPROVAL There is nothing in the file which explains why the City should take this extraordinary action. The Developer does not advance any reasons. The staff report infers that the Developer was unhappy with the rental income offered for storage space and thinks that office space would be more profitable. This may be so. But what is the reason for the city to go along with this? What does this have to do with Medina Store? The Developer does not even make an argument as to why this should be approved. The Staff report states at page 6, that..."circumstances specific to the property owner should not -in themselves -be grounds for approval of future use proposals No alternate grounds for approval are presented. For this reason alone the application should be denied. THIS IS A CHANGE OF USE Resolution 302 provides two procedures for changes of use. The resolution states specifically that "Changes of use are not permitted without a new Conditional Use permit or Historical Use Permit". The developer has attempted to avoid this change of use section by describing the requested action as an "expansion of existing uses". Nonsense. The developer is asking for a "change of use" to Leasable Office Space and is asking for a Historical use permit not a conditional use permit. Clearly it was intended that the Historic Use Permit should apply to historic uses. Leasable office space is not a historic use for the site. There developer does not even argue this issue. The proposal asks that 42% of the space (2,858sq.ft. out of 6,490) be devoted to leasable office space and associated storage. Under this proposal we could have a flourishing real estate office on the site, and no store. This may make sense for the Developer, but it is not what was intended by the Historic Use Ordinance. If the Developer enters into a long term office lease, and the store is not successful, there will then be pressure to change the main floor usage. What then? What if the Developer sells the property to a Real Estate Company that can not find an tenant to operate a grocery store in the space? There is no authorithy to "expand the use" of any property in the City to leasable office space. THIS AMOUNTS TO A ZONING CHANGE If this application is approved there will be office zoning allowed in Medina from that day forward. This section of an historic use building will have all the rights of office zoning. The procedures for amending the zoning code were not followed. The proposed allowable uses, that are the heart of any new zoning, were not even disclosed until 5 days before this meeting when they appeared in the Staff report. Other considerations of office zoning were not addressed, such as exterior signage and parking requirements .... is it one space for every 200s.f.? or every 300s.f.? The parking issue is summarized by the developers engineer as follows: "Nonetheless, with 30 potential unencumbered, legal, curbside parking stalls along Evergreen Point Road N.E. between Overlake Drive and NE 10th Street, it is clear that a very large supply of parking is assured for any possible overflow parking needs associated with the grocery store and for the office staff and/or future office/store visitors". This may be correct from an engineering standpoint, but is this something we want to impose on our neighbors living along Evergreen Point Road? This is a bad idea. There are no reasons why it should be approved and there is no authority to do so. Resp'ectfully Submitted J Lucas 7725 NE 8th King County Department of Assessments King County Administration Bldg. 500 Fourth Avenue, Room 708 Seattle, WA 98104-2384 (206) 296-5195 FAX (206) 296-0595 Email: assessor.info@metroke.gov www.metroke.gov/assessor/ June 8, 2007 Heija Nunn P.O. Box 503 Medina, Washington 98039 Dear Ms. Nunn: Scott Noble Assessor In reference to our telephone conversation today and reviewing the documentation you faxed, the following information is provided. The assessed values we place on properties and the related consideration of nuisances or other influences are intended for ad valorem tax purposes only. Our valuation process and value conclusions are not intended to reflect any position by the Office of the King County Assessor regarding a property's satisfaction of or compliance with city zoning or other development -related standards. Sincerely, tan ey W. Roe Executive Assistant SR: swr A.46210,202M E , Jake Traffic Engineering, Inc. . Ms. Hae C. Lee MEDINA GROCERY PO Box 436 Medina, WA 98039 Re: Medina Grocery - Medina Historical Use Permit Case No. 2007-01 Review Letter Dear Ms. Lee; Mark J. Jacobs, P.E., PTOE President 1131 8t" Ave SW — Seattle, WA 98106 — 2007 Tel. 206.762.1978 - Cell 206.799.5692 E-mail jaketraffic@comcast.net June 26, 2007 Enclosed are six copies of the Medina Grocery Historical Use Permit Case No. 2007- 01 Review Letter dated June 25, 2007 for your r�and submittal to the City of Medina. uSc_ Contact me if you have any comments or questions. !sident INC. C.\Lettero IIan1—I\LetterII ns .1 —C Lee d. JTE_ . Jake Traffic Engineering, Inc. . Ms. Hae C. Lee MEDINA GROCERY PO Box 436 Medina, WA 98039 Re: Medina Grocery - Medina Historical Use Permit Case No. 2007-01 Review Letter Dear Ms. Lee, Mark J. Jacobs, PE, PTOE President 7731 8t' Ave SW - Seattle, WA 98106 - 2007 Tel. 206.762.1978 - Cell 206.799.5692 E-mail jaketrafFc@comcast.net June 25, 2007 We are pleased to present this Review Letter for the proposed Medina Grocery project located in the City of Medina. This Review Letter is conducted to evaluate the Medina Grocery Revised Trip Generation conducted by Christopher Brown & Associates dated June 15, 2007; copy attached. The proposed project is located in the northeast corner of the NE 8th St./Evergreen Point Rd. NE intersection in Medina Figure 1 is a vicinity map which shows the location of the site and its surrounding street system. Figure 2 shows an aerial image of the site obtained from King County IMap. This letter is prepared to review and note additional comments/issues to the Medina Grocery Revised Trio Generation. This Revised Trip Generation letter was conducted to amend the trip generation due to minor space allocation alterations to office use and identify the parking impacts. Per the June 21st, 2007 staff report to the Medina City Council and Planning Commission the term "office use" shall be defined as a separately defined space occupied by doctors, dentists, accountants, bookkeepers, insurance agents, realtors, attorneys, optometrists, architects, professional engineers and surveyors, public agency administrative staff, or any group or combination with a professional or service oriented business. The use of an office does not include retail sales or manufacture of goods. Trip Generation The Medina Grocery Revised Trip Generation identified that the only change in regards to its uses are the Upper Level east and west (2nd floor) comprising of 1,468 sq. ft. for both portions. The changes in land use would shift from office/storage space to office use only. The Institute of Transportation Engineers (ITE) Trip Generation Seventh Edition was used to calculate the trips generated by both a storage use and office use. The ITE Land Use Code 151 Mini Warehouse was used for the storage space and ITE Land Use Code 715 Single �,F.Ipr r]\ci Pro,eo( 037 Ma I G —, H—. Me .—R1.111 let ,T a I, JTE, Inc. Ms. Hae C. Lee ' MEDINA GROCERY June 25, 2007 Page -2- ' Tenant Office Building was used for the office space. The basis of the calculations used 1,468 (a typo in sf is noted on the table) sq. ft. which is associated with the Upper Level West and East portion of the project. We understand that a portion of the Upper Level West is ' already allowed to provide office use in conjunction with the grocery use. Thus assuming the existing use as all storage and the new use as all office is conservative. ' Table I Median Grocery - Change in Trip Generation from Approved Development identifies the trip generation for both the storage use and office use; a copy of this Table is included in the appendix of this letter. We also conducted a delta Trip Generation review shown on Table 1 of this letter. Our analysis shows 13 net new daily trips and three net new PM peak hour trips that are slightly different from those denoted in Mr. Browns report. The difference is do to Chris inadvertently using 1,128 sf of conversion space (the Upper Level West) only in his text discussion (he noted the correct trip generation values in his table; but inadvertently ' did not correct the sf used) whereas we have used a worst case scenario of the entire 2nd floor being used as office. The minor change in traffic depicted by our analysis is of no material consequence. Three PM peak hour trips correlates into one trip every 20 minutes; that is a very insignificant value. Parking Analysis The ITE Parking Generation was used to identify the peak parking demand for the proposed project and identify whether additional parking is needed. The peak parking demand was calculated at four parking stalls for the envisioned 2nd floor office. Our analysis indicates that the office component would require five parking stalls; based on rounding up. See calculation attached in the appendix. The net difference in parking demand from the existing storage use to the envisioned office use is four. Additionally we determined the parking demand for the existing grocery store at between nine and 11 parking stalls; say 11 to be conservative. Furthermore the basement store would add the need for one more stall. Thus the peak parking demand for the existing grocery and basement storage is 12. Adding the five stalls determined above yields a peak parking demand for the site of 17 parking stalls. Table II Available Parking Supply -Vicinity of the Medina Grocery identifies 40 available parking stalls in the site vicinity; copy attached in appendix. Ten of the 40 stalls are designated for 30 minute parking only, which leaves 30 stalls with no limits. Based on this information the parking supply exceeds the peak parking demand, thus additional parking stalls are not needed. Summary and Conclusions This letter was conducted to review the Medina Grocery Revised Trip Generation. The land use associated with the Upper Level is to change from office/storage to office use. The change conservatively results in 13 more weekday trips and three more trips during the PM \\[nginew2\c ��Prolcr�Giles\21J0I.03)Mearne Grnrery-Hae the MCUirva\Pewawlener dcc JTE, Inc. Ms. Hae C. Lee MEDINA GROCERY June 25, 2007 Page -3- peak. Additionally we reviewed the parking and determined more the ample parking is noted to exist in the site vicinity (per Table II). The change in use is not significant and should be allowed. Please contact us at 206.762.1978 or email us at jaketraffic@comcast.net if you have any questions. MJJ: c Sincerely, Mark J. Jacobs, PE, PTOE, President JAKE TRAFFIC ENGINEERING, INC. �.E�p,i+eery\o\'F�o�euKiinal<OOi 03� Medina GrocG�Y H e wee Medina\hev�nwLetter Ooc JTE, Inc. VEHICULAR TRIP GENERATION TABLE 1 MEDINA GROCERY - MEDINA TRAFFIC REVIEW LETTER N TIME PERIOD I TRIP RATE I TRIPS ENTERING I TRIPS EXITING I TOTAL A. Existing Storage (ITE Land Use 151; 1,468 sq. ft.) Average Weekday T = 2.50X 2 (50%) 2 (50%) 4 AM Peak Hour T = 0.15X 0 (59%) 0 (41%) <1 PM peak Hour T = 0.26X 0 (51%) 0 (49%) <1 B. Envisioned Office Use (ITE Land Use 715; 1,468 sq. ft.) Average Weekday T = 11.57X 9 (50%) 8 (50%) 17 AM Peak Hour T = 1.80X 2 (89%) 1(11%) 3 PM peak Hour T = 1.73X 1(15%) 2 (85%) 3 Net Total B -A Average Weekday - 7 6 13 AM Peak Hour - 2 1 3 PM peak Hour - 1 2 3 T = trips X = per 1,000 sq. ft. A vehicle trip is defined as a single or one direction vehicle movement with either the origin or destination (existing or entering) inside the study site. The above trip generation values (based on the Trip Generation, Seventh Edition) account for all the site trips made by all vehicles for all purposes, including commuter, visitor, recreation, and service and delivery vehicle trips. \\Eeg�nser3\c\-Vrn�ect Files\�00� 03 % McO�ne Orocwy Naa lee-Meninn\PthiiewLener .:oc Project: Medina Grocery - Medina Location: Northeast corner Evergreen Point Rd. NE/NE 8th St. intersection JTE, Inc. FIGURE 1 NORTH MEDINA GROCERY - MEDINA TRAFFIC REVIEW LETTER VICINITY MAP Project: Medina Grocery - Medina Location: Northeast corner Evergreen Point Rd. NE/NE 8th St. intersection Note: Aerial image obtained from King County IMap NORTH JT'E,, Inc. I MEDINA GROCERY- MEDINA FIGURE 2 TRAFFIC REVIEW LETTER AERIAL IMAGE OF SITE Chriatophcr 15rOTn & Asaociatcs 9686 Dainier Ave. 8. 8cettle, W A 98`>1tM-5981 (206) 722-1910 ra.x (206) 722-14909;_, J s;n& i 5 200 Paul Z. Wu, AIA aul Wu AirchiteUu 8817 N`E 116`h Place Kirkland, WA 98034-6113 Re: Medina Grocery Proposed I-Estoric Use Modifications Revised Trip Generation Dear Mr Wu k he latest revised concept for the Medina Grocery entails a few minor space allocation alterations. These are noted below insofar as the change(s) effect trip generation. I. Upper Level West 1128 s.f. 2. Upper Level East 340 s.f 3. Street Level West 1816 s.f. 4. Street Level East 695 s f 5 Basement West 1816 s.f. 6. Basement East 695 s.f. From office & storage to offices only. 1128 s.f. offices, not related to retail. 340 sT, Retail. No change in use, N.A:l Retail or Office. Ile facto, no change in use � ', Retail tenant storage. No change in use. NA, Retail tenant storage. No change izi use. NA When noting the above changes it will be seen that only one sector, shown as Line 1, has any likely trip generation impact. This is because the "storage" space, with minimal trip generation, becomes "offices" with a higher trip generation rate. it will be seen at Line 4 that there is 695 s.f which may become "office" space instead of retail. But since the retail space always has a higher trip generation rate than office space there is no real change in traffic demand other than to a possible lower rate. Keeping it as retail space naturally ensures a worst -case result. At Line 6 there is 695 s.f set aside for "market storage" that may be called "tenant, storage", As above, there is no change in trip generation for this potential alteration since the fundamental space usage remains the same. i i To summarize this assessment, at worst there is only a change associated with the Up�er Levei, Lines i and 2 in the above table, where 1,463 s.f may shift from storage space tr leased office uses. The change in trip production is described on the next page. Traffic inAinecre (d Tramportation Plann-ra N Medina Grocery Change in Trip f&neration iromi Approved i)evelopmeni Time In te; "al Storage i.1L$ s( Weekday Volume A.M. Inbound A.M. Outbound P,M.Inbound P.M. outbound offices 1,123 Sf p 2 vehicles/hour 0 3 vehicles/hour p lvehicles/hour 0 2 vehicles/hour As before the office space data is derived from the Institute of Transportation j Engineers (ITE) Trip Generatian:Ylual, 7`i` edition, Land use Ct1de 715 Sin i T t Office Building. This office land use code has the highest trip generation rate when compared to multi -tenant. offices. The storage space is assumed to function like a mirii- storage and thus relies on hand Use Code I51. Both options assume a maximum spade of 1,468 st as leasable office space. It The result of this analysis is that shifting some of the building's space from storage use to offices space will increase the daily traffic by (13-3) ten (10) trips per day and the pe�k hour by two (2) trips per hour in both the a.m, and p.m. peak hours__ From a traffic inow vi%eWpoint this is fundamentally insignificant. This is because it, most niunicipai agencies traffic changes in peak hour volume below ten (10) trips are considered inconsequential. Next, and to address possible parking impacts, you may notice that according to the Institute of Transportation Engineers (YTE) Parkiag Gene�. ration Manual, 3'd edition , for Land (Ise Code 701— Office Building, a suitable reference for this kind of use, th office space will produce a maximum peak -parking load at the 85" percentile for fou (4) parking stalls. 1 from the on -street paritirig survey 4ot du t-eu Iasi r&ifor the previous dev�topmeni assumptions; it will be recalled that the survey showed the following legal curbside parking supply, 11 11 - ui Z. Wu. MA, Tune 15, 2007 TA BLE U i Available Parking Supply — Vicinity of the Medina Grocery L. V c:; e?a *C11 Malt Road NIZ East Side West Side Overtake Drive to 1v�E 8 h 3 15 , NIE 8t' to NE 10"s 12 10 rrom mat survey rile total curbside parking supply in the immediate vicinity of the Medina Grocery is 40 stalls. Of these, it will be noted that there is space for 10-parked vehicles in a parallel configuration on the west side of Evergreen Point Road north of the NE 8`4 Street intersection. These parking stalls are limited to only 30 minutes duration. Nonetheless, with 30 potential unencumbered, legal, curbside parking stalls along Evergreen Point Road N.E. between Overtake Drive and NI E le Street, it is clear that a very large supply of parking is assured for any possible overflow parking needs associated with the grocery store and for the office staff and/or for future office/store visitors. indeed, it is clear that ,%ith such a large supply of curbside parking there is ' really no need for any additional off -site parking, such as found at the U S. post Office parking lot, should that be a consideration. If you have any questions, please feel free to call at any time. Yours truiy, 1 2 C. V. Brown, P.E. cvb/s n07 Land Use. 150 Warehousing Average Peak Period Parking Demand vs: 1,000 sq. ft. GFA On a: Weekday Statistic Peak Period Demand Peak Period 9:00 a.m.-12:00 .m.; 2:00-3:00 p.m. Number of Study Sites 13 Average Size of Study Sites 390,000 sq. ft. GFA _ 0.41 )ehides per 1,000 sq. ft. GFA Average Peak Period Parking Demand Standard Deviation 0.30 Coefficient of Variation 73% Range 0.03-1.06 vehicles per 1,000 s . ft. GFA 85th Percentile 0.67 vehicles per 1,000 sq. ft. GFA 33rd Percentile 0.28 vehicles per 1,000 sq. ft. GFA Weekday Peak Period Parking Demand 700 600 500 > 400 rr 300 a 200 it 100 o. 0 0 500 1000 1500 2000 x = 1,000 sq. ft. GFA ! Actual Data Points Fitted Curve/Average Rate Institute of Transportation Engineers d4uM Parking Generation, 3rd Edition t i Average Peak Period Parking Demand vs: 1,000 sq. ft. GFA On a: Weekday Location: Suburban Peak Period 1:00-5:00 P.M. Number of Study Sites 9 Average Size of Study Sites 35,000 sq. ft. GFA Average Peak Period Parking Demand 4.36 vehicles per 1,000 sq. ft. GFA Standard Deviation 1.60 Coefficient of Variation 37% Range 2.73-7.59 vehicles per 1,000 sq. ft. GFA 85th Percentile 5.45 vehicles per 1,000 sq. ft. GFA 33rd Percentile 3.20 vehicles per 1,000 sq. ft. GFA 400 350 300 > 250 200 150 a 100 �f 50 °` 0 Weekday Suburban �`', Parking Demand 0 20 40 60 80 x = 1,000 sq. ft. GFA • Actual Data Points 14 Institute of Transportation Engineers Fitted Curve 207 - - - - Average Rate / 40. 5 Yy Parking Generafion, 3rd Edition t Land s; 51 Convenience Market (Open 24 Hours) Average Peak Period Parking Demand vs: 1,000 sr. ft. GFA On a: Weekday Location: Urban Peak Period 12:00-1:00 p.m. Number of Study Sites 3 Average Size of Study Sites 2,300 s . ft. GFA Average Peak Period Parking Demand 3.40 vehicles per 1,000 s . ft. GFA Standard Deviation 0.52 Coefficient of Variation 15% Range 2.92-3.95 vehicles per 1,000 s . ft. GFA 85th Percentile 3.77 vehicles per 1,000 s . ft. GFA 33rd Percentile 3.19 vehicles per 1,000 s . ft. GFA Weekday• , • • Parking Demand 11 Cl 1 1 2 2 3 x = 1,000 sq. ft. GFA institute of Transportation Engineers • Actual Data Points 211 I Parking Generation, 3rd Edition Land Use: 701 Office Buir`ding Average Peak Period Parking Demand vs: 1,000 sq. f#. GFA 4n a: Weekday Location: Suburban r77 mot, Peak Period 9:00 a.m —12:00 .m.; 2:00-4:00 p.m. Number of Study Sites 173 Average Size of Study Sites 136,000 sq. ft. GFA Average Peak Period Parking Demand 2.84 v icles per 1,000 sq. ft. GFA Standard Deviation 0.72 Coefficient of Variation 25% 95% Confidence Interval 2.73-2.95 vehicles per 1,000 sq. ft. GFA Range 0.86-5.58 vehicles per 1,000 sq. ft. GFA 85th Percentile 3.44 vehicles per 1,000 sq. ft. GFA 33rd Percentile 2.57 vehicles per 1,000 sq. ft. GFA ParkingWeekday Suburban Peak Period Demand 2000 M 1500 a 1000 L o. 500 s • P=2.51x+27 R2 = 0.91 0 0 200 400 600 8001 i x = 1,000 sq. ft. GFA i 1 ® Actual Data Points Fitted Curve - - - - Average Rate .00 Y y 2- 7 173 Parking Generation. 3rd Edition Confidential - Beal Estate CONFIDENTIAL MEMORANDUM DATE: February 22, 2007 Im Mayor and C y Cotes FROM: Roger D, Crum, Intent d!Y Manager RE: Report on Mw*m St+oie This In my fhal rewd on MWm Store ads. I will leave the nwd dam up to Mark and Wayne. I subsequerffly -fne ajWdwd W" to Kt& tee ou* tg our reeds, btA widmi slag a rental rate. She - - was awed to respond and suggest a ramrod tales. Shoe ihei litre I too bean cuftlacled jW9 by Hall& taM pupot" lo sp m I'll IIIR. Lea. Wayne Tanaka was ab90 conmied and had a skrar conversaftL I betas rem*md noeft In wrOnS btt was informed that Nk& Las *mW baslwN wi se lD am d ON re p*wnont% ONE epEtW dw did not wish b efrlee kft afiWe year base. Their best offer wand be a tROJOW boo vet a Naar oplion vAh tales to be mogodded to rtteat narket raise airer Iwo yeesa. II wars rent clear vtte w or not thetwo wars wets a muha b option or city I cowored # t I cotdd to tecorrtrrtend less flwrt a fottr year of lease wit a fixed retrial pke attwal cost of fivktg adjuettftettts only. Ills. Las did not tier a ftenlftri tal% bet wieled to CW to mele an offer vthi h wa id a** her meads. I irkk eed verballythat l beableto facornfne dscert *" as ho asSf4OD a toroth pkm uWls% bat I couldn't that fhe Cry Cmid would a9m& I also alaied lot I amid not weoon nand to dipinsri farthest for a Aft it the ndgtrbodmd di $20W per fttoftit, tVG n L I vtas ud verbally $14OD woM- riot to 1 also was asked vtheMer or not Mrs- Lee should have their d9cftla n finish ott the upper fbor wired for offtre needs or ,arse swage, needs. I staled oWivocally that the C ly was only boldng at basic storage needs, and that no specisi ditr a wiring shm W be done on our beial According to F loa Nunn, Mrs. Lee snit feels that it is the Cats responsilft to make the sttxe work economically, and y fhe City does not meet that dkjadoon, she wig `dose It trp' for the foreseeable Rears. As aside note the City W received a letter from to State Liquor C.onW Board stating tlat fe apploollon for beer and wine sales at the Meta Store had been awn by the applicant. Cc MarkWehbwg, Wayne Tanaka -v' -----Original Message----- From: heija@heija.com [mailto:heija@hei.ja.com] Sent: Saturday, June 23, 2007 10:53 PM To: heija@heija.com Subject: The Medina Green Store THE LITTLE GREEN STORE NEEDS YOU! Dear Friends, The Medina Grocery has been the heart of this community since 1908. The charm of our small town grocery and sweet little post office is one reason why some of us chose to live in Medina. I personally look forward to the convenience of a neighborhood grocery where I can buy dinner, a bottle of wine, or a cup of coffee, while catching up with friends and neighbors. I know you share that wish '�7OUR HELP IS URGENTLY NEEDED! The little green store needs your support today, more than ever before. The building is complete, the interior_ is painted, and familiar distressed hardwood covers the floor. Soon there will be grocery shelves, candy jars, frozen treats, fresh produce, and yes, even an espresso machine. Unless the city hears from you, the red doors may remain closed yet another summer, if not longer. HISTORY One condition of the store permit limits use of the upstairs to "single tenant, infrequent access storage." The city added this language to the permit because they intended to lease the 1200 sq. feet cf upstairs space for file and archive storage. During construction the city asked the contractor to engineer the floors to support the extra weight and to upgrade the fire sprinkler capacity. The owner complied and incurred additional construction costs. When the time came to negotiate a lease rate, the city said the maximum they would pay is the same rate they would pay to Shurgard or another facility outside the city. The city maintains that to pay more for the location or convenience of a Medina facility would be "a gift of "public f unds . " The Historical Use Permit process allows the owner to pursue new, expanded or alternative uses to this private property. In November, the City 1 Council rejected the recommendation for approval by botr the staff report and the Planning Commission, when they denied the permit application to allow retail on the second floor. During that hearing they once again heard from a vocal minority opposed to the Green Store. Very few supporters recognized the need to participate in the hearings. WHAT'S NEXT The owner seeks full use of her private property within the legal criteria set forth by the Historic Use Permit process. When a use is approved and finalized, tenant improvements for that space can be completed and the building will be ready for business. The City of Medina has expressed interest in leasing the upstairs and/or other portions of the building for city offices. Other residents have expressed their desire to lease the space for their own small businesses. Fair and appropriate use of these spaces is very important. Ms. Lee has a new application before the city that would allow portions of the building to be leased as offices. The staff recommendation is attached to this email for your review. The staff report asserts this application meets the criteria for minimizing adverse impacts on the neighboring properties and recommends approval of the request. There is a dedicated and very small minority of opponents aggressively lobbying for denial. WHAT YOU CAN DO 1) The best thing is to show up Tuesday June 26, 2007 at 7pm to make a public comment for the record. Bring your kids, your friends and your neighbors. Make a sign, share a memory, wear a sticker, or simply stand up and say "I want the store, make it happen!" Simply showing up to show your support will help our effort tremendously! 2) Email a note of support to City Manager Mark Weinberg asking the city to consider the wishes of the entire community, not just the vocal store opponents. His email address is mweinberg@medina--wa.gov. Be sure to ask that your comment be added to the public record and distributed to council and planning commission members. 3) The easiest thing to do is simply forward this email to: mweinberg@medina-wa.gov, with a note asking to add your name and address to the list of people who support approval of the current HUP application. Many thanks to all of the residents, kids and dogs who have stopped to tour the store and to remind Ms. Lee just how much the community misses and needs the Little Green Store. Please feel free to forward this email to interested citizens and to call me with questions or for clarification of other details regarding the bumpy road to opening the Medina Grocery. Your support will be GREATLY appreciated by our generation, and generations to come in Medina. Warm Regards, Heija Nunn N Findings of Fact, Conclusions, and Recommendation Medina Planning Commission C"-� Case: Historical Use Permit Case No. 2007-01 - Medina Store Address: 802 Evergreen Point Road Applicant: Paul Wu, AIA, Wu Architecture Owner: Hae C. Lee Zoning: R-16 Date: July 12, 2007 Permit Request The applicant is requesting a Historical Use Permit to expand the allowed uses from the previously -approved uses (HUP 2003-01) associated with the "Medina Store" project. • The entire upper floor (1,468 square feet) was previously approved for market accessory uses as well as contractual storage and the present request is to also allow leasable office space. • The main floor (2,511 square feet) was previously approved for a market and laundry service and the present request is to also allow leasable office in the eastern portion (695 square feet). • The basement (2,511 square feet) was previously approved for market accessory uses and the present request is to also allow storage accessory to the leasable offices in the eastern portion (695 square feet). Findings of Fact 1. The former Medina Store retail establishment was in operation from 1910 to 2000. 2. The structural coverage of the new building will match that of the former store building and former storage combined at 3,100 square feet. 3. The height of the existing Medina Grocery will remain unchanged at approximately 25 feet. 4. The Medina Store parcel is designated Local Business in the Medina Comprehensive Plan. 5. Comprehensive Plan Policy LU-P5 states "Existing non-residential use are encouraged to be maintained. Existing non-residential uses include:," which is followed by a list of 12 uses including "Medina Grocery Store." 6. The proposed market is a traditional street -front pedestrian -oriented building. The design encourages pedestrian and bicycle access. 7. Exhibit 17 is a parking and traffic report prepared by a qualified traffic engineer possessing a Professional Engineer license. It concludes that the additional traffic generation is insignificant and the available parking is sufficient for the expected parking demand with the two additional stalls proposed in the application. Exhibit 20 is an evaluation of the parking and traffic report by Joe Willis, Sr., Director of Public Works. It is supportive of City of Medina Findings of Fact, Conclusions, and Recommendation Medina Planning Commission Continued Mr. Brown's conclusions. Mr. Willis also possesses a Professional Engineer license. Conclusions Medina Municipal Code Chapter 17.56A.030-A states that the City can issue a Historical Use Permit only if it finds that the proposal: 1. Will not have materially detrimental effects on neighboring properties due to excessive noise, lighting or other interference with the peaceful use and possession of said neighboring properties; and The existence of a store structure and the associated retail use on this site pre -date the development of the surrounding homes. HUP 2003-01 stipulated that structural coverage of the new structure may not exceed the combined footprint of the previous store building and the former accessory storage building to avoid the production of new effects on neighboring properties. The existence of a store structure and the associated retail use on this site pre -date the development of the surrounding homes. HUP 2003-01 stipulated that the structural coverage of the new structure may not exceed the combined footprint of the previous store building and the former accessory storage building to avoid the production of new effects on neighboring properties. Noise: HUP 2003-01 established limitations to the allowed hours of operation, which are adequate for the current proposal. HUP 2003-01 limits the amount of outdoor seating to 10 seats and requires that they are located on the west side of the site, which maximizes the distance from the abutting residential property. A masonry wall and landscaping buffer are also required by HUP 2003-01 to follow the east property line. Light: HUP 2003-01 required lighting levels that are commensurate with a single family residential neighborhood and prohibited back -lit signs. The masonry wall that has been installed on the east property line as well as the nose -in orientation of all parking stalls will prevent the headlight beams from customers' cars from reaching the adjacent residences. 2. Has been designed to minimize adverse effects on neighboring properties, taking into account the historical use of the property. Mitigation of the retail use on neighboring properties through HUP 2003-01 led to the City entering into a concomitant agreement with the property owner. The agreement addresses 12 mitigation categories. Measures to address each of these 12 mitigation categories were established by the City Council in their approval of the HUP and are articulated in section 4-D of City of Medina Resolution 302 (a copy of which is now used as Exhibit 1 for this case), which is adopted by reference in the City of Medina Findings of Fact, Conclusions, and Recommendation Medina Planning Commission Continued concomitant agreement. The adequacy of each of these measures for this application's proposed retail expansion is discussed below. 1. Seating —The existing seating restrictions are adequate to for the additional office use. 2. Hours of Operation —The existing hours restrictions are adequate to for the additional office use. The weekday limits on the market use established by HUP 2003-01 are 7 am to 7 pm. This is adequate because office users are not normally expected before 7 am or after 7 pm. A definition of "office use" that could be used as an approval condition to this permit is provided under the "Recommendation" heading below. 3. Traffic — HUP 2003-01 dealt with traffic through limits on seating and parking duration limits. Those restrictions are adequate for the additional office use. 4. Parking — Exhibit 17 is a traffic and parking demand report prepared by a qualified traffic engineer possessing a Professional Engineer license. It concludes that the available parking is sufficient for the expected parking demand. A sidewalk has recently been constructed on the north side of NE 81h Street extending away from the store, which will prevent any extra parking demand from spilling into street parking in front of the neighboring NE 8th Street residences. 5. Cooking —The existing cooking restrictions are adequate to for the additional office use. 6. Deliveries —The existing delivery restrictions are adequate to for the additional office use. 7. After Hours Activities —The existing after hours activity restrictions are adequate to for the additional office use. 8. Garbage —The existing garbage restrictions are adequate to for the additional office use. 9. Exterior Signage—The existing signage restrictions are adequate to for the additional office use. 10. Lighting —The existing lighting restrictions are adequate to for the additional office use. 11. Landscaping and Noise / Visual Impact Buffers —The existing buffer restrictions are adequate to for the additional office use. 12. Pedestrian Facilities —The existing pedestrian facility requirements are adequate to for the additional office use. Recommendation of the Planning Commission For the reasons set forth above, the Planning Commission recommends that the City Council approve the historical use permit subject to the following condition of approval. 1. The applicant shall amend the concomitant agreement with the City to include a definition of the office use that is allowed. The term "office use" shall be defined as a separately defined space occupied by doctors, dentists, City of Medina Findings of Fact, Conclusions, and Recommendation Medina Planning Commission Continued accountants, bookkeepers, insurance agents, realtors, attorneys, optometrists, architects, professional engineers and surveyors, public agency administrative staff, or any group or combination with a professional or service oriented business. The use of an office does not include retail sales or manufacture of goods. City of Medina sm CITY OF MEDINA RESOLUTION NO. APPROVING HISTORICAL USE PERMIT NO. 2007-01 FOR THE MEDINA GREEN STORE, SUBJECT TO CERTAIN CONDITIONS AND ADOPTING FINDINGS OF FACT AND CONCLUSIONS. WHEREAS, Mrs. Hae Lee is owner of the Medina Green Store located on Evergreen Point Drive and NE 8th, and WHEREAS, Mrs. Lee has applied for a revision to her historic use permit for the Green Store to allow leased office use WHEREAS, the Planning Commission held an open record hearing to consider the application and has made a recommendation to the City Council and adopted findings of fact and conclusions and WHEREAS, the City Council considered the Planning Commission's recommendation at the July 23 City Council meeting, now therefore, BE IT RESOLVED, that: 1. The application for revision to the historic use permit is approved subject to the conditions as recommended by the Planning Commission. 2. The findings of fact and conclusions adopted by the Planning Commission are hereby adopted by the City Council. PASSED BY THE CITY COUNCIL THIS DAY OF , 2007, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE DAY OF .2007. Miles R. Adam, Mayor Approved as to form: Wayne D. Tanaka, City Attorney Attest: Rachel Baker, City Clerk {W DT645294. DOC;1 /00093.900000/)