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HomeMy WebLinkAbout08-13-2007 - Agenda PacketMEDINA, WASHINGTON www.medina-wa.gov CITY COUNCIL AGENDA MEDINA CITY HALL COUNCIL CHAMBERS AUGUST 13, 2007 7:00 PM MAYOR MILES ADAM DEPUTY MAYOR BOB RUDOLPH COUNCIL MEMBERS LUCIUS BIGLOW DREW BLAZEY JIM LAWRENCE KATIE PHELPS PETE VALL-SPINOSA CALL TO ORDER ROLL CALL APPROVAL OF MEETING AGENDA CITY MANAGER MARK F. WEINBERG CITY ATTORNEY WAYNE TANAKA CITY CLERK RACHELBAKER 7:00 PM PUBLIC COMMENTS REGARDING NON -AGENDA ITEMS Persons wishing to address the City Council on any item of City business not on today's agenda may do so at this time. Those who have service requests or complaints are asked to first bring such matters to the City Manager for prompt attention and resolution. (Three -minutes per person.) REMARKS AND ANNOUNCEMENTS A. Mayor B. Council C. Staff CONSENT AGENDA These items will be acted upon as a whole unless called upon by a Council Member. CA-1: Approval of Minutes from July 9, 2007 City Council Meeting CA-2: Approval of Minutes from July 23, 2007 City Council Meeting CA-3: Approval of July 2007 Checks/Finance Officer's Report CA-4: Budget Amendment Recommendation: Mayor and Council adopt the attached ordinance amending the 2007 fiscal year budget to fund expenditures unanticipated at the time the budget was approved. CA-5: Surveillance Camera Information Technology Agreement Recommendation: Mayor and Council approve the attached Agreement with SecurFocus, Inc. for Professional Consulting Services in the amount of $28, 780 (General Fund). Medina City Hag • 501 Evergreen Point Road • Medina WA 98039 425-233-6400 ph • 425-454-8490 fx + www.medina-wa.gov PUBLIC HEARINGS PH-1: VIEW & SUNLIGHT ORDINANCE (continued) Recommendation: Adopt Ordinance which recognizes the importance of views and sunlight, and which provides a fair and structured mechanism for resolving disputes. OTHER BUSINESS REPORTS — CITY MANAGER CM-1: Historical Use Permit — Medina Store Recommendation: Approve resolution Denying an Historic Use Permit Revision for the Medina Green Store and Adopting Findings of Fact and Conclusions. CM-2: 2008 Budget Discussion Items Recommendation: Advise the City Manager of any proposed new programs, or service level changes which the Council wishes to see incorporated into the 2008 Annual Operating Budget. CM-3: Pitched Roof Incentives Recommendation: Review the recommendation of the Planning Commission on the topic of "pitched roof incentives" and schedule a public hearing if the City Council wishes to pursue this proposal. CM-4: City Manager's Monthly Activity Report Recommendation: Receive and File. A. Police Department B. Development Services C. Public Works D. City Manager CM-5: Agenda Calendar NEW BUSINESS COUNCIL INITIATIVES CIA: Resolution — Holiday Hours Initiative by Mayor Adam to allow closure of City Hall Monday, December 24, 2007, Recommendation: Mayor and Council adopt proposed Resolution ADJOURNMENT 10:00 PM Next meeting: Monday, September 10, 2007; 7:00 pm Medina City Council August 13, 2007 Page 2 of 2 MOVIES AT MF.DINA BEACH Location: Medina Beach — behind City Hall When: Wednesday, August 15, 2007 Time: 8:30 pm — 10:30 pm Film: The Little Rascals (1994 version) Rated: PG Bring your blankets, snacks and flash lights for a night of fun and entertainment at Medina Beach. The movie will be projected onto a big screen. If you have questions ask a lifeguard or call Linda Crum @ 425.233. 6422 MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers July 9, 2007, 7:00 pm CALL TO ORDER ITEM CA-1 DRAFT Miles Adam called the July 9, 2007, Medina City Council Meeting to order at 7:05 pm. ROLL CALL Council Members Present: Miles Adam, Lucius Biglow, Drew Blazey, Jim Lawrence, Katie Phelps, Robert Rudolph and Pete Val[-Spinosa City Staff Present: Mark Weinberg, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Police Chief; Joe Willis, Director of Public Works; Joseph Gellings, Director of Development Services; and Rachel Baker, City Clerk APPROVAL OF AGENDA Blazey requested to add a King County Library System discussion and Rudolph requested time to discuss SR-520 lid configuration and the Council concurred to add items to new business. ANNOUNCEMENTS Mayor Adam announced: 1. Information regarding the proposed SR-520 maintenance facility and minutes from the SR-520 Executive Committee meeting were included in the agenda packet. 2. Residents will be asked to vote on the SR-520 bridge project during November without a project definition for the west side of bridge. He conveyed consensus from communities on west side of bridge has not been reached. Communities on the east side of bridge have reached a consensus. 3. SR-520 Bridge Project mediation process required by the Governor began and. the Points Communities Mayors met in June and will meet again in July. A format of the formal mediation process will be due to the Governor in August and recommendations will be due in November. 4. Eighth Congressional District Mayors met with Congressman Dave Reichert and discussions with his staff indicated there might be some way to help Medina fast - track possible grants for an enhanced public safety system. o A City Manager Weinberg thanked the Mayor and Council Members who joined staff during an advancement ceremony for newly badged Lieutenant Dan Yourkoski and Sergeant John Kane on June 25th. Weinberg congratulated the 23 residents who received CERT certification and officially became members of CERT team on June 20cn AWARDS AND PRESENTATIONS Mayor Adam acknowledged the volunteer service provided by the following citizens and presented certificates to them: 1. Mary Odermat for her service in Position Three on the Civil Service Commission from June 2006 through July 2007. 2. Mark Nelson for his service in Position Two on the Planning Commission from August 1999 through June 2007. 3. Steve White for his service in Position Two on the Park Board from March 2006 through June 2007. 4. Lisa Fleischman for her service in Position Five on the Park Board from March 2004 through June 2007. Mrs. Odermat and Mr. Nelson were present to accept their awards. Adam conveyed awards would be mailed to Ms. Fleischman and Mr. White since they were not in the audience. CONSENT AGENDA Motion Lawrence and second Blazey to pull Item 5 "Ordinance Authorizing the City to Accept Donated Money or Property," and Item 7 "Facilities Planning Committee Resolution" and add to Other Business. Motion carried unanimously at 7:20 pm. Motion Phelps and second Rudolph to pull Item 6: "Amendment to Medina Municipal Code Regarding City Council Meetings" and add to Other Business. Motion carried unanimously at 7:20 pm. MOTION VALL-SPINOSA AND SECOND RUDOLPH TO APPROVE CONSENT AGENDA ITEMS 1, 2, 3, 4, 8 AND THE MOTION CARRIED UNANIMOUSLYAT 7:22 PM. 1. Minutes from June 11, 2007 City Council Meeting 2. Approval of June 2007 Checks/Finance Officer's Report 3. Agreement for Building Inspector Professional Consulting Services 4. Agreement for Emergency Preparedness Professional Consulting Services 8. Public Works Contract Awards City Council Minutes July 9, 2007 Page 2 DRAFT AUDIENCE PARTICIPATION Medina resident Paul Saad spoke to the City Council about the garbage enclosure in front of the Medina Store and the garbage in front of City Hall. He stressed his opinion that garbage placement should be considered as part of streetscape design and asked the City Council to move the garbage enclosure from the front of the Store. (7:23 pm) Medina resident Curtis Wong inquired if the City Council plans to combat crime occurring during the night to reduce burglary. (7:27 pm) Resident Mark Nelson echoed Mr. Saad's comments regarding the Green Store and encouraged the City to find a way to relocate the garbage enclosure. (7:28 pm) REPORTS Police Department (7:29 pm) No questions were posed to Chen pertaining to the department report. Chen responded to Mr. Wong's comments and invited him to meet with him at his convenience to further discuss his concerns. Chen introduced new lateral officer James Marshall who transferred to Medina from the City of Clyde Hill. Development Services (7:37 pm) Gellings presented monthly report. Blazey commented on the mega homes article included in report and Gellings conveyed the topic is on the Planning Commission work plan. Public Works (7:39 pm) Willis announced the US Army Corps of Engineers permit was received. He added that construction of bulkhead and pier work would commence next week and a project schedule would be posted in a kiosk at the park. Willis stated a follow up to the Upland Road street vacation was included in his report and the City Council requested he share the report with the street vacation applicants. Willis answered City Council inquiries regarding department report and Park Board minutes. Mayor expressed he would like Weinberg and Willis to work together on a future City Council agenda item for park signage and five -corner design. The City Council asked Willis to work with the Park Board to make a recommendation to the City Council regarding dock uses. Phelps thanked the Public Works crew for keeping up with all their work during the busy season and Adam congratulated Willis on behalf of the City Council for obtaining permits for Medina Beach Park restoration project. City Council Minutes July 9, 2007 Page 3 DRAFT City Manager (7:53 pm) Weinberg highlighted report items, answered council inquiries and summarized security camera pilot project. Weinberg said additional grant funding may be available and tentative approval has been given to further outfit the City's mobile command coach. PUBLIC HEARINGS View and Sunlight Ordinance Modification (8:08 pm) Gellings summarized history of item. Adam opened floor to public comment at 8:11 pm. Resident John Ebel spoke on behalf of his wife and neighbors in Medina Heights stating the ordinance should be reinstated and addressed three issues to support his position. He expressed the ordinance provided rights for view protection and it would be good public policy to reinstate the ordinance and restore those rights. He stated the proposed ordinance included substantive changes and further encouraged the City Council to reinstate the original ordinance. (8:12 pm) Resident Chris Weymouth stated he supported Mr. Ebel's comments one -hundred percent. (8:20 pm) Resident Kathleen Smith reported she supported Mr. Ebel's opinion and his research and told the City Council that the Council should have received more substantial input from the voting public before taking action. (8:21 pm) Resident Paul Saad referred to the Medina Comprehensive Plan in relation to the repealed ordinance. He verbally recognized Mr. Ebel's credibility and the time he spent researching the matter and exclaimed the City should recognize the importance of views by placing the ordinance back on the books. (8:21 pm) Resident Dick Hansen claimed he was involved with the original ordinance during 1995 and that the ordinance did a good job for some people. He said the City Council should restore the old ordinance to make everyone happy. (8:24 pm) Resident Martha Woodman stated she agreed with Mr. Ebel's comments and said the ordinance gave residents specific legal rights, which were established for all residents, and the repeal took those rights away. She asked the Council to reinstate the ordinance. (8:25 pm) Resident Art Dietrich conveyed he would like to have the ordinance restored and said the King County Assessor told him he lost his view and that he would get a reduction in his assessment. Mr. Dietrich announced that he would rather have his view back. (8:26 pm) Adam closed the public comment period and opened floor to City Council discussion at 8:27 pm. City Council Minutes July 9, 2007 Page 4 DRAFT City Council discussed matter and listed its concerns. Adam reopened public comment to obtain remarks from Mr. Ebel at 8:59 pm. Mr. Ebel conveyed the City Council made a mistake about the nature of the ordinance and urged the Council to reinstate it. He said legal rights were established by the ordinance. Mayor closed comment period at 9:06 pm. MOTION VALL-SPINOSA AND SECOND BLAZEY TO CONTINUE HEARING TO JULY 23. MOTION PASSED 6-0 BIGLOW OUT OF ROOM DURING VOTE AT 9:15 PM. Tanaka said he would speak to attorney Pam James at Municipal Research Services Center, and Mr. Ebel, and would review the proposed ordinance prior to the next discussion. Mayor called for a break at 9:15 pm and called the meeting back to order at 9:20 pm. Under -grounding Utilities Ballot Ordinance (9:21 pm) Weinberg summarized history of item and explained the revised cost estimate of $26 million based upon information from range estimates provided by Puget Sound Energy engineers. He said Mr. Alan Daschen estimated the cost for homeowners to be approximately $854 dollars per year per million dollar home. Weinberg indicated a revised page two was placed at the dais to replace the page Council Members received with their packets. Cynthia Weed, Bond Counsel for Preston Gates Ellis was present and said the proposed ordinance would authorize and approve the undertaking of the project and would refer the project to the voters for final approval. She explained the bond process and stated August 23 would be the deadline to get information to King County for the official voters pamphlet. Ms. Weed answered City Council inquiries. Tanaka stated the City could explain costs and other information on the City website to voters. Adam opened floor to public comment at 9:44 pm. Resident Bud Eschbach questioned term of bond issue and cost containment of a publicly bid contract. (9:44 pm) Resident Mark Nelson expressed he would be in favor of the project because of the overall value for everyone in Medina and that he would be in favor of sending it to the voters. (9:47 pm) Resident L'louise De Butts stated she was on the Park Board about 20 years ago and is thrilled the topic of undergrounding utilities has come up. She said that Medina is unique and an opportunity to allow the public a chance to vote on this should not be passed up. City Council Minutes July 9, 2007 Page 5 DRAFT She claimed Medina would not be a first class City until the wires are underground. (9:48 pm) Resident Stuart Mandell agreed wholeheartedly to get wiring underground and there would need to be a good job done to sell it. He said the costs and interest rates won't get any cheaper and voters should have an opportunity to vote on it. (9:49 pm) Mayor closed the floor at 9:50 pm and Council discussion followed. Adam suggested changing line three on page three by adding after the word "purpose": "related to the undergrounding of utilities" to "for any other than a capital purpose" and Ms. Weed acknowledged the language addition would be okay. MOTION PHELPS AND SECOND ADAM TO ADOPT ORDINANCE BEFORE US TO PUT BOND ON NOVEMBER 2007 BALLOT WITH AMENDMENT TO INCLUDE "RELATED TO THE UNDERGROUNDING OF UTILITIES" ON SECTION THREE OF PAGE THREE. MOTION CARRIED 7-0 AT 9:58 PM. Weinberg conveyed he would follow up with noticing effort for appointments to the pro and con committees. MOTION PHELPS AND SECOND TO EXTEND MEETING TO 11:00 PM AND MOTION FAILED 3-4 (BIGLOW, RUDOLPH, VALL-SPINOSA, AND LAWRENCE OPPOSED) AT 10:03 PM. MOTION VALL-SPINOSA AND SECOND ADAM TO EXTEND MEETING TO 10:30.PM AND MOTION CARRIED 5-2 (LAWRENCE AND BIGLOW OPPOSED) AT 10:03 PM. OTHER BUSINESS Consent Agenda Item No 5-Ordinance Authorizing City to Accept Donated Money or Property 10:03 pm Weinberg answered City Council inquiries regarding matter. MOTION RUDOLPH AND SECOND VALL-SPINOSA TO APPROVE ORDINANCE AUTHORIZING CITY TO ACCEPT DONATED MONEY OR PROPERTY. MOTION CARRIED 7-0 AT 10:09 PM. Consent Agenda Item No. 6-Amendment to the Medina Municipal Code Regarding City Council Meetings 10:09 pm Weinberg and Tanaka answered City Council inquiries regarding matter. MOTION VALL-SPINOSA AND SECOND BLAZEY TO ADOPT ORDINANCE AND MOTION CARRIED 6-0-1 PHELPS ABSTAINED AT 10:15 PM. City Council Minutes July 9, 2007 Page 6 DRAFT Consent Agenda Item No 7-Facilities Planning Committee Resolution 10:15 pm City Council discussed matter. MOTION LAWRENCE AND SECOND BIGLOW TO DENY RESOLUTION TO HAVE A FACILITIES PLANNING COMMITTEE. MOTION CARRIED 4-2-1 (PHELPS AND RUDOLPH OPPOSED AND VALL-SPINOSA ABSTAINED) AT 10:28 PM. Adam conveyed the City Council could consider guidelines for the City Manager as a future agenda item to address the facilities planning issue. NEW BUSINESS State Route 520 (10:31 pm) Rudolph questioned parking proposed for the SR-520 lid at Evergreen Point Road versus a similar park located on Mercer Island. He conveyed the Washington State Department of Transportation (WSDOT) is not willing to install enough dirt to support trees and vegetation for a park. He said the amount of parking needed for a transit stop has been questioned. Adam received unanimous Council support to pursue the matters with WSDOT. OTHER BUSINESS Agenda Calendar 10:36 pm Council agreed to extend meeting five minutes in order to discuss the agenda calendar. Council agreed to move King County Library System discussion item and the 2008 budget discussion and proposed calendar item to July 23. Council agreed to continue the View and Sunlight Ordinance discussion to July 23. Council concurred it would be ready to consider the Planning Commission recommendation of the Green Store matter on July 23. Council requested to receive Green Store exhibits prior to packet delivery and preferably by Friday, July 13. EXECUTIVE SESSION City Council recessed into Executive Session per RCW 42.30.110 (1)(b) to discuss legal matters regarding the Green Store at 10:40 pm. City Council reconvened into regular session at 10:53 pm and immediately adjourned. No action was taken. City Council Minutes r July 9, 2007 Page 7 DRAFT ADJOURNMENT THE JULY 9, 2007 CITY COUNCIL REGULAR MEETING ADJOURNED AT 10:53 PM. The July 9, 2007, Regular Meeting of the Medina City Council adjourned at 10:53 pm. The next Regular Meeting of the Medina City Council will be held Monday, July 23, 2007 at 7:00 pm. Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk City Council Minutes July 9, 2007 Page 8 MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers July 23, 2007, 7:00 pm CALL TO ORDER ITEM CA-2 DRAFT Miles Adam called the July 23, 2007, Medina City Council Meeting to order at 7:04 pm. ROLL CALL Council Members Present: Miles Adam, Lucius Biglow, Drew Blazey, Jim Lawrence, Katie Phelps, Robert Rudolph and Pete Vall-Spinosa Cily Staff Present: Mark Weinberg, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Police Chief; Joe Willis, Director of Public Works; Joseph Gellings, Director of Development Services; and Rachel Baker, City Clerk APPROVAL OF AGENDA Mayor proposed a reordered agenda to reflect the following order of Other Business Items:1, 3, 4, 5, 7, 2, and 6 and Council concurred. Phelps said improper procedure was followed to bring the King County Library System item back to agenda as the matter was considered closed based on Council consensus last month. Phelps described how matter was introduced July 9 prior to placement on the July 23 agenda and asked the City Manager and Mayor to oversee and follow the procedures as outlined for the City Council. ANNOUNCEMENTS Mayor Adam requested feedback from the City Council regarding SR-520 pedestrian bridge proposal. Rudolph summarized his tour of the SR-520 Bridge on July 14, when the bridge was closed for annual maintenance. He conveyed the presentations on the bridge's surface included vulnerability and safety issues of the new bridge versus the old bridge, such as wind tolerance, and catastrophic failure planning such as after a windstorm or earthquake; environmental issues, such as stormwater drainage and quieter pavement and fish and wildlife preservation; and pontoon construction. Rudolph said WSDOT expects construction to begin during 2013 and to be open to traffic by 2018 and, if everything goes as planned, completion by 2020. Phelps said she noticed an amazing difference since the quieter pavement was laid on SR-520 and encouraged residents to provide feedback on the project to WSDOT DRAFT through the link provided on City's website. Rudolph suggested placing information in the City newsletter to further encourage citizen response. AUDIENCE PARTICIPATION Heija Nunn expressed her disappointment in the move from two docks to one and inquired why the City didn't have a conditional use permit (CUP) regarding the change and stated there was a CUP hearing for a variance and substantial development permit in December 2005, but when the number of docks changed there was not a hearing. She asked for a definition of the process and for a reason why the decision was made not to have a public hearing after project changed to one dock. (7:14 pm). PUBLIC HEARINGS View and Sunlight Ordinance Modification (7:15 pm) Adam announced the hearing would be continued to August 13 at the request of the City Manager and City Attorney. OTHER BUSINESS Historical Use Permit — Medina Store (7:16 pm) Adam summarized procedures for discussion and asked for disclosures from City Council Members in accordance with the Appearance of Fairness Doctrine. Lawrence revealed he lives within 300 feet of the Store and would be able to exercise a fair decision in the matter. Vall-Spinosa admitted he once worked in the Store. Kristine Wilson, Perkins Coie, stated she is the attorney representing Mrs. Lee with respect to the application and expressed to Council Member Lawrence that there was evidence from a prior hearing to indicate he had a financial interest in the Store, based upon his proximity to the Store, and that her client had a concern with that situation. She challenged Lawrence's participation in the matter based upon his financial interest and his proximity to the store. (7:24 pm) Tanaka conveyed the challenge would be valid and recommended Lawrence recuse himself from the matter. Lawrence recused himself at 7:30 pm. Biglow inquired if new evidence not contained in the record of the hearing before the Planning Commission could be introduced and considered by the City Council as the Commission improperly excluded the evidence to the record according to MMC 17.94.110 C. Tanaka answered that a noticed public hearing would be required for such action. Gellings summarized the historical use permit application and the expanded uses requested; traffic and parking analysis reports; and the conditions and findings of the staff report which were adopted by the Planning Commission. City Council Minutes July 23, 2007 Page 2 DRAFT Gellings answered inquiries from the City Council beginning at 7:36 pm. After deciding sufficient evidence had been provided and another public hearing would not be needed, the City Council began deliberations at 7:59 pm. MOTION PHELPS AND SECOND RUDOLPH TO APPROVE HISTORICAL USE PERMIT APPLICATION 2007-01 AND TO ADOPT RESOLUTION ASSOCIATED WITH PERMIT APPLICATION. MOTION FAILED 2-3-1 (ADAM, BIGLOW BLAZEY OPPOSED AND VALL-SPINOSA ABSTAINED AND LAWRENCE RECUSED) AT 8:42 PM. MOTION BIGLOW AND SECOND BLAZEY TO DENY HISTORICAL USE PERMIT APPLICATION. MOTION CARRIED 3-2-1 (PHELPS AND RUDOLPH OPPOSED AND VALL-SPINOSA ABSTAINED AND LAWRENCE RECUSED AT 8:56 PM. Biglow distributed draft findings of fact he prepared to the City Council and the applicant. Tanaka summarized rules and procedures for quasi-judicial matters and conveyed the suggested conclusions and findings of fact would be presented at the next City Council meeting for adoption and final action by the City Council. Mayor called for a recess at 9:02 pm and called the meeting back to order at 9:11 pm. Council Member Lawrence rejoined the meeting at 9:11 pm. King County Library System (KCLS) (9:11 pm) Council Member Blazey introduced agenda item stating the initiative was raised as an opportunity for voters to decide where tax dollars should be spent and suggested the matter go to the General Election ballot in November. Blazey summarized his report and answered inquiries from Council Members. Adam opened floor to public comment at 9:22 pm. Bill Ptacek, Director of the King County Library System, stated the Seattle Public Library is funded as a part of the overall city government structure and partly through property tax, and sales tax. He said the budget is about $40 million per year. Mr. Ptacek commented that the $104,000 quoted in letter referenced by Council Member Blazey reflected the difference in levels of use, adding that the difference in levels of usage is in the millions of dollars between the King County and Seattle library systems. He said that King County asked Seattle for $1 million to make up the difference, but Seattle couldn't, so a system was developed to stop giving the district reserves which then reduced the bill to $100,000 and made up the difference in levels of use between the two systems. Mr. Ptacek stated the King County reciprocal agreement is offered only to citizens that are a part of a library district or reside in a city that provides library services. Mr. Ptacek said that if Medina votes to remove itself from the library system, King County would not offer reciprocal agreements to residents or allow them to use the King County Library System. He said he was not clear whether or not a Seattle Public Library card could be purchased by a Medina resident, however there would be no recipricocity with Medina residents if the City was not a part of the library district. City Council Minutes July 23, 2007 Page 3 DRAFT Mr. Ptacek conveyed citizens of Medina are not paying for the bond issue that passed in 1988 since it was not a part of the library system at that time, even though those funds helped build the Bellevue Library. He said Medina residents voted to approve a levy lift in 2002 and voted to support a bond issue in 2004 for $172 million. He said that prior to 1991 the City paid contract rates for services with the library system before the library board demanded all cities to pay the same rates and to be a part of the library system. He said many cities annexed into the system at that time. (9:22 pm) Resident Ron Sher conveyed he is a supporter of the library system and that it is an interesting and innovative library system. He continued to say that because Medina is affluent might not realize the benefits of the System's literacy and outreach programs to the poor communities. He expressed that by joining and supporting the library system shows to the community we are good citizens. He said that it is embarrassing to think of dropping out of the library system and hoped the City Council decides not to put it on the ballot. (9:32 pm) Resident Daniel Lipkie addressed comments regarding Blazey's report and resolution in the packet and stated that there aren't only books to borrow but also periodicals, web access, reference books, out of print books, and interlibrary loans. He stated that it is misleading to state that money would be saved buying books rather than using the library system. He added that homeowners in Medina are paying the same rate as other taxpayers in the district. He also said that he is a University of Washington (UW) alumni and the only way to access the UW library is to be a current student or to be a member of the Alumni Association. (9:33 pm) Resident Henry Paulman said allowing residents to vote on whether or not to participate would serve as an affirmation and asked the City Council to allow people the chance to vote on the matter privately. (9:37 pm) Resident Betsy Johnson said the community supports the library as was expressed by an overwhelming sentiment last year when the issue was raised. She said the last 15 years the community has had opportunities to vote in support of the library and three years ago the community voted to increase the amount paid to the library by an overwhelming majority and that it is time to move on to other issues. (9:38 pm) Resident Shawn Whitney said the reason this issue came up again was because it didn't go to a Special Election last year. She said the reason was because it would cost $3,000, but that Medina could have afforded that. She continued to say that in 1991 Medina became part of the King County Library System and whether taxes are paid through the City or property taxes, people still have to pay and taxpayers have chosen to do that time and time again. She stated that the estimated amount for undergrounding utilities is an estimate and should not be use as a comparison. (9:39 pm) Resident Janie Lee stated she has lived in the community for 17 years and her six -year old child made a poster to share, but he went home. She said the poster was made to allow access to the library for residents. Ms. Lee said life is now driven by technology and parents are fighting to keep the library because the library is an institution of learning. She expressed that undergrounding utilities cannot be compared to the library City Council Minutes July 23, 2007 Page 4 DRAFT and that she would embarrassed as a citizen of Medina if the library was taken away because the library stands for education and a better way to move out of poverty. She expressed her belief that every great leader has supported education and the City Council are elected officials and are leaders and have the option to take a stance to support education. Ms. Lee continued to say that residents are educated and have the ability to make their own decisions and if an email is received and not agreed with or supported it would not be forwarded. (9:41 pm) Resident Heija Nunn said her feelings were hurt when Blazey spoke about her emails and if City Council communication was more thorough and available then she would not need to send so many emails. She said she was offended to stand before the Council about this matter and Blazey's memo and report were full of inaccuracies. She stated the relationship described with Seattle seemed tenuous and unusual. Ms. Nunn summarized letters received from the Seattle City Attorney's Office regarding Board of Trustees Authority of use for non-residents. She stated it would be an embarrassing initiative and read from a letter from the KCLS and expressed that she hoped available tools would be used in the future before placing matters before the public. She continued to say that this matter has been before the public three times in a year and wonder where the influence is coming from. (9:44 pm) Resident Roberta Goodnow recalled that the City Council looked around at other communities and asked for the outcome of that research. Vall-Spinosa responded to her that one city responded and Adam said most communities had no interest or did not respond. (9:48 pm) Resident Lori Hambling spoke that she believes in voting and feels strongly about having access to the library and that this should not go on the ballot. She said her family uses the library and those with grown children may not use it as much. Ms. Hambling claimed this to be a strong issue and a waste of time. She stated that such a fine community not having access to the library would be an embarrassment. (9:49 pm) Adam closed comment period and City Council discussion followed at 9:51 pm. Bill Ptacek answered City Council inquiries regarding the tax rate and the amount Medina residents pay. (10:02 pm) MOTION BLAZEY AND SECOND PHELPS TO CONTINUE MEETING 30 MINUTES. MOTION CARRIED 6-1 (ADAM OPPOSED) AT 10:08 PM. MOTION PHELPS AND SECOND RUDOLPH TO DENY THE RESOLUTION FOR THE CITY COUNCIL TO PUT THE KING COUNTY LIBRARY SYSTEM ON THE NOVEMBER 2007 BALLOT. MOTION CARRIED 4-3 (ADAM, BIGLOW, AND BLAZEY OPPOSED) AT 10:12 PM. Utility Undergrounding Pro/Con Committee Appointments (10:14 pm) Weinberg stated the City Council may appoint residents to serve on pro and con committees for the utility undergrounding ballot measure and summarized committee duties and responsibilities. City Council Minutes July 23, 2007 Page 5 DRAFT Weinberg nominated Mark Nelson to serve on the pro committee and Arthur Dietrich to serve on the con committee. MOTION LAWRENCE AND SECOND ADAM TO APPROVE NOMINATION OF MARK NELSON TO THE PRO COMMITTEE AND ARTHUR DIETRICH TO THE CON COMMITTEE FOR THE UNDERGROUNDING UTILITIES BALLOT MEASURE; AND IF OTHERS COME FORWARD (UP TO THREE EACH) TO VOLUNTEER ON EITHER COMMITTEE SHOULD BE ADDED AT THE DISCRETION OF THE CITY MANAGER. MOTION CARRIED 7-0 AT 10:17 PM. Upland Road Street Vacation (10:17 pm) Additional information was provided to the City Council in the meeting packet. Willis recommended not to take any further action on the matter. MOTION BLAZEY AND SECOND RUDOLPH THAT THE CITY COUNCIL TAKE NO ACTION. MOTION CARRIED 6-0-1 (BIGLOW ABSTAINED) AT 10:19 PM. Speed Limit Reductions — Local Access Streets (10:20 pm) Willis summarized report and City Council discussed that a variety of measures can be employed to ensure compliance with speed laws and modifying the speed limit as one measure would be an option the City Council would be receptive to. Historical Use Permit (HUP) Ordinance (10:30 pm) Lawrence suggested the City Council consider revising the HUP ordinance requiring future hearings to be heard by the Hearing Examiner and not the City Council. City Council agreed to place item on a future meeting agenda. 2008 Budget Calendar 10:30 pm Weinberg asked the City Council to consider approving the 2008 budget calendar. MOTION PHELPS AND SECOND BIGLOW TO APPROVE 2008 BUDGET CALENDAR. MOTION CARRIED 7-0 AT 10:32 PM. City Council Minutes July 23, 2007 Page 6 DRAFT ADJOURNMENT MOTION RUDOLPH AND SECOND VALL-SPINOSA TO ADJOURN THE JULY 23, 2007 CITY COUNCIL REGULAR MEETING. MOTION CARRIED 7-0 AT 10:32 PM. The July 23, 2007, Regular Meeting of the Medina City Council adjourned at 10:32 pm. The next Regular Meeting of the Medina City Council will be held Monday, August 13, 2007 at 7:00 pm. Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk City Council Minutes July 23, 2007 Page 7 ITEM CA-3 of M ----------- CITY OF MEDINA Memorandum DATE: August 13, 2007 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report — July 2007 General Fund Revenues Local Retail Sales and Use Tax are $53,217 below the budgeted amount for this time of year. Criminal Justice Funding is $8,108 above the budgeted amount for this time of year. Investment Interest is $55,753 above the budgeted amount for this time of year. Building Permits are above the budget projections by $94,292 for this time of year. Passport Fees has met and surpassed the 2007 budget projections of $14,000 by $3,625. Municipal Court Traffic Infractions is $26,456 above the budgeted amount for this time of year. Capital Projects Fund Revenues Total Real Estate Excise Tax is below the anticipated 58% benchmark $522,000, by $56,154 for this time of year. Real Estate Excise Tax 1 received an additional $7,000 from the LGIP (Local Government Investment Pool). +n nt co 0o N C O � � .0 U nl f`1 .- .-•V. R 6 Q A L W q L O 41 c. N Gh V' co oD N 7 W 6q O C N , y. 69 6Rl y b b + + rn NI N L 131 M -+ O i" d' cry `� m q' 6.e � r � N � 69 � o� 69 69 r'1 M d O r4 d G ^ 00 In <21 a i h a � G a � A a �. a v aCd0 u o M M r clt Cl v [� 10 69 69 Fa En Ga z a b tL u z F� 4 F 5 U o .� fl ^ r N m m v a v1 N op C +rM1�i c0 {Le (i M G c e N •--• -- � VF+ M M ti j b q � r V tl O O O O V e Z h ^ N Y� w s'9 F'9 O O Y d C E" w vs m O O G1 V M1 W N W N ry w w ' O N , ' • N F w vs N M W O N 69 w 49 b9 O w N N V1 ry 'O rr w c's ' • N ' R Gl N O CT b M1 N b ^ N M C w v O MV Zci cp M R O l� q c vi vi A F � Z w a z auwcn ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT duly 31, 2007 M.T.D. RECEIPTS PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Takes 001 000 000 311 10 00 01 Gen'1 Prop Taxes - Ad valorem 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 71 00 00 Criminal Justice Funding TOTAL PROPERTY & SALES TAX LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 001 000 000 322 30 00 00 Animal Licenses 001 000 000 322 90 00 00 Gun Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL 001 000 000 331 17 20 11 Fed-1 Grant -Homeland Security 001 000 000 334 01 10 00 State Grant-Crim Just Training 001 000 000 334 03 50 00 State Grant -Traffic Safety Cam 001 000 000 334 06 98 00 State Grant -Pierce County Emer 001 000 000 334 06 99 00 State Grant -KC -Emergency Mgmt 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. 001 000 000 336 06 26 00 Criminal Justice -Special 001 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 000 336 06 94 00 Liquor Excise Tax 001 000 000 336 06 95 00 Liquor Control Board Profits 001 000 000 338 21 00 00 Hunts Point Police Contract 001 000 000 338 23 00 00 Detention/Correction-Jail TOTAL INTERGOVERNMENTAL CBGS FOR GOODS AND SERVICES 001 000 000 341 69 00 00 Copies and Reports 001 000 000 341 99 00 00 Passport & Naturalization Fees 001 000 000 342 10 00 00 Law Enforcement Services 001 000 000 342 90 00 00 Other -Police Fee -Home Alarms 001 000 000 347 60 00 00 Program Fees TOTAL CHGS FOR GOODS/SERVICES FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac TOTAL FINES & FORFEITURES MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 001 000 000 361 40 00 00 Sales Interest 001 000 000 363 00 00 00 Insurance Recoveries 001 000 000 369 30 00 10 Confiscated Property -Auction 001 000 000 369 90 00 00 Other 001 000 000 369 90 00 OS Other-Cd's 001 000 000 369 90 00 10 Other -Copies 001 000 000 369 90 00 15 Other-Fingernrinting PAGE 1 Y.T.➢. 8 OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 9,480.16 1,132,571.11 2,126,134.00 53.27 993,562.89 .00 499.61- .00 .00 499.61 77,470.68 526,783.53 1,000,000,00 52-68 413,216.47 5,642.34 40,008-03 55,000.00 72.74 14,991.97 92,593.18 1,699,863-06 3,181,134.00 53.40 1,482,270.94 159,189.41 529,292.18 7S0,000.00 70.57 220,707.82 126.00 592.00 1,000.00 59.20 408.00 14.00 484.SO 500.00 96.90 15.50 159,329.41 530,368.68 751,500.00 70.57 221,131.32 .00 30,051.00 88,000.00 34.15 57,949-00 .00 .00 15,000.00 .00 15,000.00 .06 .00 2,500.00 .00 2,500.00 .00 23,850.00 .00 .00 23,850.00- .00 52,930.76 .00 .00 52,930.76- 250.00 750.00 1,000.00 75-00 250.00 582.12 1,688.40 2,200.00 76.15 511-60 136.10 544.49 645.00 94.42 100.51 3,220.91 9,654.67 12,575.00 78.37 2,720.33 .00 111807.99 21,900.00 53.92 10,092.01 42,000.00 84,090.00 168,000.00 50-00 84,000.00 .00 .00 500.00 .00 500.00 46,189.13 215,477.31 312,320.00 68.99 96,842.69 .00 -80 -00 .00 -80- 1,740.00 17,625-00 14,000-00 125.89 3,625-00- 220.00 667.50 .00 .00 867.50- .00 -00 100.00 .00 100-00 .00 .00 2,000.00 _00 2,000.00 1,960.00 18,493.30 16,100.00 114,87 2,393.30- i9,942.07 69,956.60 75,000.00 93.28 5,043,40 19,942.07 69,956.60 75,000.00 93.28 5,043.40 29,011.92 186,253.21 225,000.00 82.76 18,749.79 278.73 2,252.40 2,000,00 112.62 252.40- .00 986.39 .OD .00 686.39- .00 50,16 .00 .00 50.16- -00 10,590.52 3,000.00 353.02 7,590.52- _00 15,00 .00 .00 15.00- 132-30 829.33 .00 .00 829-33- .00 198.05 -00 .00 198.05- City of Medina MONTHLY REVENUE REPORT July 31, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED 001 000 D00 369 90 00 35 Other -Notary 12.00 4,774.98 .00 001 000 000 369 90 00 40 Other -Postage 13.26 16.95 .00 001 000 000 369 90 00 45 Other -Reports 15-00 343.25 .00 TOTAL MISCELLANEOUS REVENUES 29,523.21 206,012.24 230,000-00 NONREVENUES 001 000 000 389 00 00 00 Other Non -Revenues {pass thru7 001 000 000 389 00 00 20 Building Inspector 001 000 000 389 00 00 30 Building Official 001 000 000 389 00 00 50 Engineer 001 000 000 389 00 00 60 Landscape Architect 001 000 000 389 00 00 70 Planner TOTAL NONREVENUES TOTAL GENERAL FUND .00 314.75 195,000.OD 926.50 4,889.50 .00 5,929.25 36,246.87 .00 23,938.67 112,175.17 .00 1,373.50 24,207.64 .00 2,913.75 7,286.50 .00 35,061.67 185,122.63 195,000.00 384,618.67 2,924,293.B2 4,761,054.00 PAGE 2 8 OF REMAINING TOTAL EXPECTATION .00 4,774.98- -00 18.95- .00 343.25- 89.57 23,987.76 .16 194,6a5.25 .00 4,889.50- .00 36,248.87- .00 112,175.17- .00 24,207.84- .00 7,286.50- 94.93 9,877.37 61.42 1,836,760.19 City of Medina MONTHLY EXPENDITURE REPORT Jidy 31, 2007 PAGE 7 M.T.D. Y.T.D. I OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE GENERAL FUND LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services .00 .00 15,000.00 .00 15,000.00 001 000 000 511 60 42 00 Communisations -TV System .00 .00 32,000.00 .00 32,000.00 001 000 000 511 60 43 00 Travel & Training .00 494.16 2,500.00 19.77 2,005.82 001 000 000 511 60 49 00 Miscellaneous .00 -00 15,000.00 .00 15,000.00 001 000 000 511 SO 51 00 Elections Serv-Voter Reg Costs .00 4,273.78 6,000.00 71.23 1,726.22 TOTAL LEGISLATIVE SERVICES .00 4,767-96 70,500.00 6.76 65,732.04 City of Medina MONTHLY EXPENDITURE REPORT July 31, 2007 PAGE 2 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANC$ MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 8,000.00 28,000.00 45,000.00 62.22 17,000.00 001 000 000 512 50 41 20 Public Defender .00 4,890.00 8,000.00 61.13 3,110.00 001 000 000 512 50 41 30 Expert Witness .00 .00 1,000.00 .00 1,000.00 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf 3,686.50 26,689.50 60,000.00 44.48 33,310.50 TOTAL MUNICIPAL COURT 11,686.50 59,579,50 114,000.00 52.26 54,420.50 City of Medina MONTHLY EXPEN➢ITURE REPORT duly 31, 2007_ M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES AND CHARGES 001 000 000 513 10 35 00 Small Tools/Minor Equipment 001 000 000 513 10 41 00 Professional Services 001 000 000 513 10 42 00 Communications 0tl1 000 000 513 10 43 00 Travel & Training 001 000 000 513 10 49 00 Miscellaneous 001 000 000 513 10 49 01 Dues, Subsc, Auto Allowance TOTAL OTHER SERVICES & CHARGES TOTAL EXECUTIVE DEPARTMENT PAGE 3 4 OF UNEXPENDED TOTAL BALANCE 10,300.00 40,636.36 103,000.00 47.22 54,363.64 10,300,00 48,636.36 103,000.00 47.22 54,363.64 1,042.33 5,015.32 25,000.00 20.06 19,984.68 1,042.33 5,015.32 25,000.00 20.06 19,984.68 .00 .00 500.00 .00 500.00 .00 37,122.71 .00 .00 37,122.71- 50.00 644.29 .00 .00 644.29- 84.00 1,084.96 4,000.00 27.12 2,915.04 .00 20,450.00 15,000,00 136.33 51450.00- 350.00 2,634.00 4,100.00 64,24 1,466.00 484.00 61,935.96 23,600.00 262.44 38,335.96- 11,826.33 115,5B7.64 151,600.00 76.25 36,012.36 City of Medina MONTHLY EXPENDITURE REPORT duly 3l, 2007 N.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 514 10 43 00 Travel & Training 001 000 000 514 10 49 00 Misc-Dues,Subscrigtions 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors TOTAL OTHER SERVICES & CHARGES TOTAL FINANCE DEPARTMENT PAGE 4 $ OF UNEXPENDED TOTAL BALANCE 5,562.32 38,936.24 64,356.00 60,50 25,419.76 5,562.32 38,936.24 64,356.00 60.50 25,419.76 1,283.7'7 8,802.79 18,000.00 4B.90 9,197.21 1,283.77 8,802.79 18,000.00 48.90 9,197.21 80.00 735.67 3,500.00 21,02 2,764.33 12.33 361.87 750.00 49.25 388.13 .00 -00 11,000.00 .00 11,000.00 92.33 1,D97.54 15,250.00 7.20 14,152.46 6,938.42 48,B36.57 97,606,00 50.03 4B,769.43 ACCOUNT NUMBER 001 000 000 515 20 41 10 001 000 000 515 20 41 60 City of Medina MONTHLY EXPENDITURE REPORT July 31, 2007 Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED LEGAL DEPARTMENT City Attorney Special Counsel TOTAL LEGAL DEPARTMENT 14,907.52 58,107.45 103,000.00 3,100.00 27,342.15 .00 18,007.52 85,449.60 103,000.00 PAGE 5 % OF UNEXPENDED TOTAL BALANCE 56.42 44,892.55 _00 27,342.15- 82.96 17,550.40 City of Medina MONTHLY EXPENDITURE REPORT Judy 31, 200'7' M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED CENTRAL SERVICES SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & wages 001 000 000 518 10 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 Office and Operating Supplies 001 000 000 518 10 41 00 Professional Services 001 000 000 518 10 42 00 Postage/Telephone 001 000 000 SIB 10 43 00 Travel & Training 001 000 000 SIB 10 44 00 Advertising 001 000 000 SIB 10 46 00 Insurance (WCIA) 001 000 000 518 10 47 00 Utility Serv-Elec,water,waste 001 000 000 518 10 48 00 Repairs & Maint-Equipment 001 000 000 51B 10 49 10 Miscellaneous 001 000 000 519 10 49 20 Dues, Subscriptions 001 000 000 518 10 49 30 Newsletter 001 000 000 518 10 49 40 Photocopies TOTAL OTHER SERVICES & CHARGES BUILDING MAINTENANCE 001 000 000 SIB 30 45 00 Facility Rental 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg TOTAL BUILDING MAINTENANCE SUBTOTAL CENTRAL SERVICES 14,262.96 100,512.72 163,945.00 .00 .00 500.00 14,262-99 100,572.72 164,445.00 5,315.85 37,043.35 48,000.00 5,315.85 37,043-35 48,000-00 590.71 11,942-47 16,000.00 .87 536-62 12,000.00 3,473.62 17,475.67 25,000.00 22.31 3,508.89 6,600,00 .00 1,185.33 5,000.00 ,00 75,191.00 78,000.00 720.90 5,879-74 9,000.00 .00 272,63 2,000.00 310.11 3,6B4.69 5,000.00 .00 1.880.30 3,000.00 4,783.13 16,856.91 34,000.00 173.70 1,156.64 1,500.00 10,075.35 139,570.89 197,100.00 306.00 3,400.20 6,000.00 1,804.42 9,645-69 20,400.00 2,110.42 13,045.89 26,400.00 31,764.58 290,232-85 435,945.00 PAGE 6 % OF UNEXPENDED TOTAL BALANCE 61.35 63,372.28 .00 500.00 61.16 63,872.28 77.17 10,956.65 77.17 10,956-65 74.64 4,057.53 4.47 11,463-38 69.90 7,524.33 53.17 3,091.11 23.71 3,814.67 96.40 2,809.00 65.33 3,120.26 13.63 1,727.37 73.69 1,315.31 62.68 1,119.70 49.58 17,143.09 77.11 343.36 70.81 57,529.11 56.67 2,599.80 47.20 10,754.31 49.42 13,354.11 66.59 145,712.15 City of Medina MONTHLY EXPENDITURE REPORT J,dy V1, 2©07 PAGE 7 M.T.D. Y.T.D. OF UNEXPENDED ACCOUNT NUMBER ➢ESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE INFORMATION TECHNOLOGY 001 000 000 518 90 41 50 Technical Services 3,185.54 4,633.79 15,000.00 30.89 10,366.21 001 000 000 518 90 48 00 Repairs & Main -Equipment .00 3,980.24 10,810.00 36.82 6,829.76 001 000 000 518 90 64 00 Equipment .00 .00 6,150.00 .00 6,150.00 TOTAL INFORMATION TECHNOLOGY 2,185.54 8,614.01 31,960.00 26..95 23,345.97 INTERGOVERNMENTAL SERVICES 001 000 000 519 90 49 00 Association of WA Cities .00 1,322,58 1,322.16 100.03 .42- 001 000 000 519 90 49 01 Puget Sound Regional Council .00 .00 450.00 .00 450.00 001 000 000 519 90 49 02 Suburban Cities Association .00 1,430.59 1,500.00 95.31 69.41 001 000 000 519 90 49 03 ARCH .00 2,367.00 15,000.00 15.78 12,633.00 001 000 000 519 90 49 04 Eastside Transportation Prog. .00 100.00 100.00 100.00 .00 001 000 000 519 90 4906 Eastside Domestic violence .00 .00 1,700.00 .00 1,700.00 001 000 000 519 90 49 07 Bellevue Highland Center .00 .00 1,700.00 .00 1,700.00 001 000 000 519 90 51 10 King County Health Services .00 .00 175.00 .00 175.00 001 000 000 519 90 51 20 Puget Sound Clean Air Agency .00 5,019.00 5,021.00 99.96 2.00 001 000 000 519 90 51 30 King County Alcohol Control .00 318.60 500.00 63.72 181.40 001 000 000 519 90 51 40 King County Water & Land Resou 921.33 1,505.30 2,000.00 75.27 494.70 001 000 000 519 90 51 50 WA St Dept of Information Sery .00 .00 500.00 .00 500.00 001 000 000 519 90 51 60 WA St Purchasing & Contract .00 500.00 .00 .00 500.00- TOTAL INTERGOVERNMENTAL 921.33 12,563.07 29,968.16 41.92 17,405-09 TOTAL CENTRAL SERVICES 35,871.45 311,409.95 497,873.16 62.55 186,463.21 City of Medina MONTHLY EXPENDITURE REPORT July 31, 2007 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES ACCOUNT NUMBER DESCRIPTION POLICE DEPARTMENT SALARIES & WAGES 001 000 000 521 20 31 00 Salaries & Wages 001 000 000 521 20 12 00 Overtime 001 000 000 521 20 12 01 Merit Pay 001 000 000 521 20 13 00 Holiday. Pay TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 001 000 000 521 20 21 10 Personnel Benefits -Retirees 001 000 000 521 20 22 00 Uniforms 001 000 000 521 20 23 00 Tuition TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 521 20 31 00 Office Supplies 001 000 000 521 20 31 40 Police Operating Supplies 001 000 000 521 20 31 50 Photographic Supplies 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 001 000 000 521 20 32 00 Vehicle Expenses -gas, car wash 001 000 000 521 20 3S 20 Firearms (purchase & repair) TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 001 000 000 521 20 41 10 Labor Consultant Doi 000 000 521 20 41 50 Recruitment -Background 001 000 000 521 20 42 00 Communications (Phone,Pagers) 001 000 000 521 20 43 00 Travel & Training 001 000 000 521 20 44 50 Recruitment -Advertising 001 Goo 000 521 20 45 00 Equipment -Lease & Rentals DOI 000 000 521 20 48 00 Repairs & Maint-Equipment 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 001 000 000 521 20 49 OD Misc. (Service/supplies) 001 000 000 521 20 49 20 Bicycle Patrol 001 000 000 521 20 49 30 Animal Control Doi DOG 000 521 20 49 40 Dues,Subcriptions,Memberships 001 000 000 521 20 49 60 Crime Prevention/Public Educ 001 D00 000 521 20 49 90 Misc-Investigative Fund TOTAL OTHER SERVICES & CHARGES APPROPRIATED PAGE 8 % OF UNEXPENDED TOTAL BALANCE 62,470,04 455,367,76 746,400.00 61.01 291,032.24 11,112.68 93,847.89 75,000.00 125.13 18,847.89- .00 31,203.53 32,406.00 96.29 1,202.47 .00 8,847.59 21,560.00 41.04 12,712.41 73,583.52 589,266.77 875,366.00 67.32 2B6,099.23 17,705.27 135,422-02 225,000.00 60,19 891577.98 3,290.65 23,329-55 44,500.00 52.43 21,110.45 2,671.60 13,701.11 18,500-00 74.06 4,798.89 .00 .00 6,000.00 .00 6,000.00 23,667.52 172,452-68 294,000.00 58.66 121,547.32 434.00 2,426.82 5,000.00 46.54 2,573.18 185.34 1,281.70 5,000,00 25.63 3,718.30 .00 .00 300.00 .00 300.00 .00 1,550.47 4,500.00 34.45 2,949.53 3,116.63 1.6,629.64. 33,000.00 50.39 16,370.36 -00 1,849.07 1,000.00 184.91 849.07- 3,735-97 23,737.70 48,600.00 48.64 25,062.30 284.57 7,047-51 16,200-00 43-50 9,152-49 1,041.71 1,041.71 .00 .00 1,041.71- 30.00 1,443-00 2,500.00 57.72 1,057.00 405.54 7,899-30 18,000.00 43.89 10,100.70 452.14 10,611.75 20,000.00 53.06 9,388.25 .DO .00 1,000.0D .00 L,000.00 214.11 1,329.63 2,700.00 49.25 1,370.37 31.76 2,912.13 25,000.D0 11.65 22,087.87 2,291.59 9,410.42 10,000.00 94.10 589.58 .00 176.37 500.00 35.27 323.63 .00 327.78 1,200.00 27.32 872.22 .00 .00 300.00 .00 300.00 220-00 2,081.00 2,500.00 83.24 419.00 .00 1,353.07 3,000.00 45.10 1,646.93 .00 .00 500.00 .00 500.00 4,971.42 45,633,67 103,400.00 44.13 57,766.33 City of Medina MONTHLY EXPENDITURE REPORT duly 31, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INTERGOVERNMENTAL SERVICES 001 000 000 S21 20 51 10 Dispatch Services -Kirkland 001 000 000 $21 20 51 20 Dispatch-EPSCA 001 000 000 521 20 51 30 Access-NSP 001 000 000 521 20 51 40 Marine Patrol -Mercer Island 001 000 000 521 20 51 50 Jail Service -Prisoner Board 001 000 000 521 20 51 60 Prisoner Transport 001 000 000 521 20 51 80 Domestic Violence -Kirkland 001 000 000 521 20 51 85 IT Services -Kirkland TOTAL INTERGOVERNMENTAL SERv CAPITAL OUTLAY 001 000 000 521 20 64 10 Furniture & Equipment TOTAL CAPITAL OUTLAY TOTAL POLICE DEPARTMENT PAGE 9 k OF UNEXPENDED TOTAL BALANCE 17,103.50 34,207.00 69,500.00 49.22 35,293.00 617.32 4,270.66 7,200.00 59.31 2,929.34 930-00 1,860-00 3,720.00 50.00 1,860.00 .00 .00 55,000.00 .00 55,000.00 5,028.00 25,363.84 50,000.00 50.73 24,636.16 .00 - 2,550.00 2,000.00 127,50 550.00- 500.80 500.80 2,100.00 23.85 1,599.20 .00 999.79 30,000.00 3.33 29,000.21 24,179.62 69,752.09 219,520.09 31.77 149,767.91 425.82 1,089.49 1,000.00 108.95 89.49- 425.82 1,089.49 1,000.00 108.95 89.49- 130,563.87 901,932.40 1,542,086.00 58.49 640,153.60 City of Medina MONTHLY EXPENDITURE REPORT July 31, 2007 M.T.D. Y.T_D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 30 Fire Control Services TOTAL INTERGOVERNMENTAL TOTAL FIRM & MEDICAL DEPT 00 299,579.50 599,159.00 00 299,579.50 599,159.00 00 299,579.50 599,159.00 PAGE 10 OF UNEXPENDED TOTAL BALANCE 50.00 299,579.50 50.00 299,579.50 50.00 299,579.50 City of Medina MONTHLY EXPENDITURE REPORT July 31, 2007 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION EMERGENCY PREPAREDNESS SUPPLIES 001 000 000 525 60 31 00 Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 525 60 41 00 Professional Services 001 000 000 525 60 41 01 Prof Serv-CERT 001 000 000 525 60 48 00 Repairs & Maint-Coach TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY ool 000 000 525 60 64 11 Fed11 Grant -Homeland Security TOTAL CAPITAL OUTLAY TOTAL EMERGENCY PREPAREDNESS PAGE 12 3 OF UNEXPENDED TOTAL BALANCE .00 6,891-09 30,000.00 22.97 23,108-91 .00 6,891.09 30,000.00 22.97 23,108.91 3,605.00 21,420.00 38,000.00 56.37 16,580.00 .00 4,925.00 .00 .00 4,925.00- 454-BB 8,312.15 14,850.00 56.38 6,477,25 4,059.88 34,717.75 52,650.00 65.69 18,132.25 .00 86,888.00 88,000.00 98.74 1,112-00 .00 86,888.00 88,000-00 98.74 1.112.00 4,059.BB 12B,496.84 170,850.00 75.21 42,353.16 City of Medina MONTHLY EXPENDITURE REPORT July 31, 200T V1. T.U. Y."r.0. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION DEVELOPMENT SERVICES DEPT SALARIES & WAGES 001 000 000 55B so 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS Doi DOD 000 558 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 DOD 558 60 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 558 60 41 01 Planning Consultant 001 000 000 558 60 41 02 Hearing Examiner 001 000 000 558 60 41 05 Building Official Consultant 001 000 000 558 60 41 06 Building Inspector Consultant 001 000 000 558 60 41 37 Engineering Consultant 001 Goo 000 558 60 41 50 Landscape Consultant 001 000 000 558 60 42 00 Communications 001 000 000 550 60 43 00 Travel & Training 001 000 coo 558 60 49 00 Dues,SubscriptionS,Memberships 001 000 000 558 60 64 00 Furniture & Equipment TOTAL OTHER SERVICES & CHARGES TOTAL DEVELOPMENT SERVICES 11,906.96 83,346.72 144,000.00 11,906.96 83,348.12 144,000.00 3,719.98 25,666.16 44,400.00 3,719-98 25,666.16 44,400-DO .00 496.54 1,200.00 .00 496.54 1,200.00 3,449.25 16,922.00 25,000.DD 3,430.00 9,590.00 10,000.DD 24,680.94 82,414.71 150,000-00 27,011,78 68,420.90 100,000-00 .00 121,518.31 143,000.00 1,591.25 17,700.25 70,000,00 41.51 319.70 1,000.00 41.00 1,970.46 7,500.00 .00 420.00 1,D60-00 .00 .DO 3,500.00 60,245.63 319,296.33 511,000.00 75,872.57 428,807.15 -100,600.00 PAGE 13 § OF UNEXPENDED TOTAL BALANCE 57.88 60,651.28 57.88 60,651.28 57.81 18,733.84 57.81 18,733.B4 41.38 703-46 41.38 703.46 67.69 8,078.00 95.90 410.00 54.96 67,565.29 68.42 31,579,10 84.98 21,481.69 25.29 52,299.75 31.97 680.30 26.27 5,529.54 42.00 580.00 .00 3,500,00 62.48 191,703.67 61.21 271.792.25 City of Medina MONTHLY EXPENDITURE REPORT July 31, 2007 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages 001 000 000 574 20 12 00 overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 001 000 000 574 20 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 574 20 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 001 000 000 574 20 44 00 Advertising 001 000 000 574 20 49 00 Miscellaneous TOTAL OTHER SERVICES & CHARGES TOTAL RECREATION -LIFEGUARDS PAGE 14 % OF UNEXPENDED TOTAL BALANCE 5,255-50 5,255-50 20,000.00 26.28 14,744.50 232.50 232.50 .00 .00 232.50- 5,488.00 5,488.00 20,000.00 27.44 14,512.00 767.91 787.91 2,300.00 34.26 1,512.09 240.B3 240-83 300.00 80.28 59.17 1,028.74 1,028.74" 2,600.00 39.57 1,571.26 188.11 1,077.74 500.00 215.55 577.74- 188.11 1,077.74 500.00 215.55 577.74- .00 .00 250.00 .00 250.00 .00 .00 300.00 .00 300-00 .00 .00 200.00 .00 200.00 .00 .00 750.00 .00 750.00 6,704.85 7,594.48 23,850.00 31.84 16,255.52 City of Medina MONTHLY EXPENDITURE REPORT - Judy 31, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 JO Salaries & Wages 001 000 000 576 80 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 001 000 000 576 80 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 001 000 000 576 80 31 01 Maintenance Supplies 001 000 000 576 80 32 00 Vehicle Fuel & Lube TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 001 000 000 576 80 41 04 Professional Services-Misc 001 000 000 576 80 42 00 Telephone/Postage 001 000 000 576 80 43 00 Travel & Training 001 000 000 576 80 47 00 Utilities 001 000 000 576 80 48 00 Repair & Maint Equipment 001 000 000 576 80 49 00 Miscellaneous 001 000 000 576 80 49 01 Misc-Property Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 576 s0 63 00 Park Improvements 001 000 000 576 80 64 00 Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS DEPARTMENT PAGE 15 % OF UNEXPENDED TOTAL BALANCE 17,850.48 121,685.03 178,000.00 68.36 56,314.97 .00 938.38 2,500.00 37-54 1,561.62 17,850.48 122,623.41 180,500.00 67.94 57,876.59 5,094.05 34,685.45 53,000.00 65.44 18,314.55 562.36 1,656-62 2,500.00 66.26 843.38 5,656.41 36,342-07 55,500.00 6S.48 19,157.93 2,635-23 14,007.77 27,000-00 51.83 12,992.23 452.11 3,403.52 9,000.00 37.82 5,596-48 823.87 6,200.54 7,000.00 88.58 799-46 3,911-21 23,611-83 41,000.00 54.91 19,388-17 9,740,00 41,032.76 35,000-00 117-24 6,032.76- 727.94 7,075.07 9,000.00 78-61 1,924.93 90.52 1,155.97 1,500.00 77.06 344.03 250.00 2,028.54 4,000.00 50.71 1,971-46 2,177.07 4,752.92 6,000.00 79.22 1,247.08 102.07 2,884.37 5,000.00 57.69 2,115.63 .00 .00 5,000.00 .00 5,000-00 -00 350.40 .00 .00 350.40- 13,087.60 59,280.03 65,500.00 90.50 6,219-97 .00 .00 50,000.DD .00 50,000,00 .OD 320.89 1,500.0D 21.39 1,179.11 .00 320-89 51,500.00 .62 51,179.11 40,505.70 242,178.23 396,000.00 61.16 153,821.77 city of Medina MONTHLY EXPENDITURE REPORT Judy;3l, 2007 M.T.D. Y.T-D- AC000NT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED OPERATING TRANSFERS 001 000 000 591 00 20 00 Equipment Replacement Fund 001 000 000 597 00 30 00 Street Fund TOTAL OPERATING TRANSFERS TOTAL EXPENSES PAGE 16 % OF UNEXPENDED TOTAL BALANCE -00 80,000.00 60,000.00 100,00 .00 .00 271,283-09 271,283.09 100.00 .00 .00 351,283.09 351,283.09 100.00 .00 342,037.09 2,985,503.51 4,818,407.25 61.96 1,832,903-74 City of Medina MONTHLY REVENUE REPORT duly 31, 2007 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS EQUIPMENT REPLACEMENT FUND OTHER FINANCING SOURCES 100 000 000 395 10 00 00 Sale of Equipment Property TOTAL OTHER FINANCING SOURCES TRANSFERS 100 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL EQUIPMENT REPLACEMENT PAGE 3 Y.T.D. & OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 .00 2,500.00 .00 2,500-00 00 -00 2,500.00 _00 2,500.00 00 80,000.00 80,000.00 100.00 -00 00 80,000.00 80,000.00 100.00 .00 00 80,DOD.00 82,500.00 96.97 2,500.00 City of Medina MONTHLY EXPENDITURE REPORT JvAy 31, 2007 M.T.D_ Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000 000 514 50 64 00 Admin-Equipment 100 000 000 521 50 64 00 Police -Automobile TOTAL CAPITAL OUTLAY TOTAL EQUIPMENT REPLACEMENT PAGE 17 4 OF UNEXPENDED TOTAL BALANCE 00 13,207.26 10,000.00 132.07 3,207.26- 00 92,993.49 105,000-00 88.57 12,006.51 00 105,200.75 115,000.00 92.35 8,799.25 00 106,200.75 115,000.00 92.35 8,799,25 City of Medina MONTHLY REVENUE REPORT Jule 31, 2007 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestrieted) TOTAL INTERGOVERNMENTAL 101 000 000 397 00 10 00 From General Fund TOTAL OPERATING TRANSFERS TOTAL CITY STREET FUND PACE 4 Y.T.D. OP REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 6,208.54 40,321.52 73,475.00 54.88 33,153.48 6,206.54 40,321,52 73,475.00 54,88 33,153.48 .00 271,283.09 271,283.09 100,00 .00 .00 271,283,09 271,283.09 100.00 .00 6,208.54 311,604.61 344,7S8.09 90.38 33,153.48 City of Medina MONTHLY EXPENDITURE REPORT d7miy ai' 2o07 PAGE 18 M.T.D. Y.T.D- % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CITY STREET FUND SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 101 000 000 542 30 22 00 Uniforms TOTAL PERSONNEL BENEFITS ROAD & STREET MAINTENANCE 101 000 000 S42 30 31 00 Operating Supplies 101 000 000 S42 30 35 00 Small Tools/Minor Equipment 101 000 000 542 30 41 00 Professional Services 101 000 000 542 30 41 10 Road & Street Maintenance 101 000 000 542 30 45 00 Machine Rental 101 000 000 542 30 47 00 Utility Services 101 000 000 542 30 48 OG Equipment Maintenance 101 000 000 542 40 41 00 Storm Drain Maintenance 101 000 000 542 63 41 00 Street Light Utilities 101 000 000 542 54 41 00 Traffic Control Devices 101 000 000 542 66 41 00 Snow & Ice Removal 101 000 000 542 67 41 00 Street Cleaning TOTAL ROAD & ST MAINTENANCE TOTAL CITY STREET FUND 14,034.50 94,530.12 17 B, 000-00 53.11 83,469.88 14,034.50 94,530.12 178,000,00 53.11 $3,469.88 3,983.48 26,580.06 53,000.00 50.15 26,419.94 .00 1,201.80 2,500.00 48.07 1,298,20 3,983.48 27,781.86 55,500.00 50.06 27,71B.14 99.49 5,974.19 6,000-00 99.57 25.81 .00 466.70 1,500.00 31.11 1,033.30 179.69 5,381.83 40,000.00 13.46 34,615.17 .00 12,191.84 90,000.00 13.55 77,809.16 75.60 75.60 2,500.00 3.02 2,424.10 .00 434.59 2,500.00 17.38 2,065.41 .00 1,963.33 4,000.00 49.08 2,036.67 .00 18,738.31 45,000.00 41.64 26,261.69 1,580.69 11,134.67 21,000.00 53.02 9,865.33 .00 4,306-33 5,000.00 86,13 693-67 .00 531.69 1,000.00 53.77 462-31 .00 .00 12,000.00 .00 12,000.00 1,935.47 61,206.08 230,500-OG 26.55 169,291.92 19,953.45 183,520,06 464,000.00 39-55 280,479.94 City of Medina MONTHLY REVENUE REPORT Ady 31, 2007' M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Other NonReveaues-Tree Replace TOTAL MISCELLANEOUS REVENUE TOTAL TREE FUND PAGE 6 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 .00 15,000.00 .00 15,000-00 00 -00 15,000.00 ,00 15,000.00 00 .00 15,000.00 .00 15,000.00 City of Medina MONTHLY EXPENDITURE REPORT July 31, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPUNDIT[IRES APPROPRIATE❑ TREE FUND OTHER SERVICES & CHARGES 103 000 000 589 00 49 10 Miscellaneous -Tree Replacement TOTAL OTHER SERVICES & CHARGES TOTAL TREE FUND PAGE 20 $ OF UNEXPENDED TOTAL BALANCE 00 51,078.12 70,000.00 72.97 18,921.88 00 51,078.12 70,000.00 72.97 18,921.88 00 51,078.12 70,000.00 72.97 18,921.88 ACCOUNT NUMBER DESCRIPTION CAPITAL PROJECTS FUND TAXES 307 000 000 317 34 00 00 Real Estate Excise Tax 1 307 000 000 317 35 0000 Real Estate Excise Tax 2 TOTAL TAXES City of Medina MONTHLY REVENUE REPORT Jidy 3j' i4007 IILLLL 1 PAGE 8 M.T.D. Y.T.D. § OF REMAINING RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION 60,283.20 236,421.33 450,000.00 52.54 213,576.67. 53,283.20 229,423.33 450,000.00 50-98 220,576.67 113,566.40 465,846.66 900,000.00 51.76 434,153.34 TOTAL CAPITAL PROJECTS FUND 113,566.40 465,846.66 900,000.00 51.76 434,153.34 City of Medina MONTHLY EXPENDITURE REPORT Juiy 31, 2007 PAGE 22 M.T.D. Y.T.D-s OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 595 30 09 00 Poplar Tree Removal/Replace .00 55,826.51 50,000.00 111.65 307 000 000 595 30 63 01 Road Construction -00 79,813.11 70,000.00 114.02 307 000 000 595 30 63 02 Storm Sewer Construction .00 .00 100,000.00 .00 307 000 000 595 30 63 03 Park Improvements 47,574.20 102,231-68 637,000.00 16.05 307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St .00 223,730,40 15,000-00 1,491.54 307 000 000 595 30 63 11 Facility Structural Analysis 1,635.10 18,702.47 550,000.00 3,40 TOTAL IMPROVEMENTS 49,209.30 480,304.17 1,422,000.00 33,78 TOTAL CAPITAL PROJECTS 49,209.30 480,304.17 1,422,000.00 33.78 5,826.51- 9,813.11- 3,00,000.00 534,76B.32 208,730.40- 531,297,53 941,695.83 941,695.83 ACCOUNT NUMBER DESCRIPTION NON -REVENUE TRUST FUND City of Medina MONTHLY REVENUE REPORT July 31, 2007 M.T.D. RECEIPTS NON -REVENUES 631 000 000 389 00 10 01 Security Dep-Fisher, Scott 631 000 000 389 00 10 02 Security Dep-Medina Fine Homes 631 000 000 389 00 10 03 Security Dep-Burke, .7 Michael 631 000 000 389 00 10 04 Security Dep-aohn Day Homes 631 000 000 389 00 10 05 Security Dep-Brunell, Anne 631 000 000 309 00 10 06 Security Deposit -whited 631 000 000 389 00 10 10 Security Dep-Komen 63i 000 000 389 00 10 20 Security Dep-Medina Place 631 000 000 389 00 10 22 CMP Bond -St Thomas 631 000 000 389 00 11 01 CMP Bond-Dalzell 631 000 000 389 00 11 02 CMP Bond-Overlake Golf 631 000 000 389 00 20 10 Park Bench -Tiles 631 000 000 389 00 20 15 Deposit -Upland Appraisal 631 000 000 389 12 52 01 WA St -Bldg Code Fee 631 000 000 389 12 52 03 WA St -Judicial Info Systems 631 000 000 389 12 52 06 WA St -State Portion 631 000 000 389 12 52 07 WA St -State 301 631 000 000 389 12 52 08 WA St -Trauma Care 631 000 000 389 12 52 09 WA St-Lab-Bid/Breath 631 000 000 389 12 52 12 WA St -State Portion-PSEA 3 631 000 000 389 12 52 88 Dept Of Lic-Gun Permit-$18/21 631 000 000 389 12 52 89 WA St Patrol -Gun -FBI 0241 631 000 000 389 12 52 99 King County -Crime Victims TOTAL NON -REVENUES TOTAL NON -REVENUE TRUST FUND PAGE 10 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 7,500.00 .00 .00 7,500.00- .00 5,000.00 .00 .00 s,Qaa.00- .00 5,000.00 .00 .00 5,000.00- .00 7,500.00 .00 .00 7,Sa0.00- .00 5,000.00 .00 .00 5,000.00- .00 10,000.00 .00 .00 10,000.00- .00 5,000.00 .00 .00 5,000.00- .00 10,000.00 .00 .00 10,000.00- .00 3,000.00 .00 .00 3,000.00- .00 1,500.00 .00 .00 1,500.00- 1,500.00 1,500.00 .00 .00 1,500.00- .00 2,460.00 .00 .00 2,460.00- .00 1,400.00 .00 .00 1,400.00- 99.00 499.50 _00 .0o 499.50- 1,472.67 4,111.40 _00 .00 4,111.40- 8,107.69 22,376.44 .00 .00 22,376.44- 4,159.28 15,755.59 .00 .00 15,755.59- 523.44 1,553.75 .00 .00 1,553.75- 727.26 2,517.41 .00 .00 2,517.41- 121.05 599.46 -00 .00 599.46- 18.00 144.00 .00 .00 144.00- .00 152.00 .00 .00 152.00- 313.04 7,472.12 .00 .00 1,472.12- 17,041.43 120,041.67 .00 _00 120,041.67- 17,041.43 120,041.67 .00 .00 120,041.67- ACCOUNT NUMBER 631 000 000 589 00 10 01 631 000 000 589 00 10 04 631 000 000 589 00 10 06 631 000 000 589 00 20 15 631 000 000 589 12 52 01 631 000 000 589 12 52 03 631 000 000 589 12 52 06 631 000 000 589 12 52 07 631 000 000 589 12 52 08 631 000 000 589 12 52 09 631 000 000 589 12 52 12 631 000 DDO 589 12 52 88 631 000 000 589 12 52 89 631 000 000 589 12 52 99 City of Medina MONTHLY EXPENDITURE REPORT aiay 31, 2007 M.T.D. Y.T.D, DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED NON -REVENUE TRUST FUN➢ NON -EXPENDITURES Security Dep-Fisher, Scott Security Dep-John Day Homes Security Deposit -Whited Benchmark -Upland Appraisal WA ST-Bldg Code Fee WA St-JIS WA St -State Portion WA St -State 30% WA St -Trauma Care WA St--Lab-Bld/Breath WA St -State Portion-PSEA 3 Dept of Lic-Gun Permit-$18/21 WA St Patrol -Gun -FBI ($24) King County -Crime Victims TOTAL NON -EXPENDITURES PAGE 24 & OF UNEXPENDED TOTAL BALANCE .00 7,500.00 .00 .00 7,500.00- -00 7,500.00 .00 .00 7,500.00- .00 10,000.00 .00 .00 10,000.00- .00 1,900.00 .00 .00 1,900.00- 198.00 400.50 .00 .00 400.50- 1,493.92 2,638.73 .00 .00 2,638.73- 6,102.30 14,268-75 .00 .00 14,260.75- 6,945.80 11,696.31 .00 .00 11,696.31- 602.60 1,030.31 .00 .00 1,030.31- 1,270.00 1,790.15 .DD .00 1,790.15- 268.04 478.41 .00 .00 418.41- 18.00 126.00 -00 .00 126.00- .00 144-00 .00 .00 144.00- 4,750.51 7,159.18 .00 .00 7,159.18- 23,649.37 66,632.34 .00 .00 66,632.34- City orme Claims Check F„Oster July 31, %007 PAGE 1 Ch6Ck AMOURt VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT Nwnber 92981 1,930.58 18141 BANK OR AMERICA 07/09/07 00/00/00 JUN-07-BAKER 001 000 000 518 10 41 00 .87 PC ACCESS/SERVICE JUN'07-13AKER .001 000 000 518 90 41 50 73.54 PC ACCESS/SERVICE INVOICE TOTAL 74.41 JUN'07-CHEN 001 000 000 521 20 22 00 331.75 TRAVEL/MAINT/UNIFORMS JUN'07-CHEN 001 000 000 521 20 31 40 84.50 TRAVEL/MAINT/UNIFORMS JUN'07-CHEN 001 000 000 521 20 43 00 20.00 TRAVEL/MAINT/UNIFORMS JUN'07-CHEN 001 000 000 521 20 49 40 120.00 TRAVEL/MAINT/UNIFORMS JUN107-CHEN 001 000 000 525 60 48 00 454.88 TRAVEL/MAINT/UNIFORMS INVOICE TOTAL 1,011.13 JUN-07-GELLINGS 001 000 000 558 60 43 00 41.00 TAXI INVOICE TOTAL 41.00 JUN'07-WEINBERG 001 000 000 511 10 43 00 4.OD PARKING INVOICE TOTAL 4.00 JUN'07-WILLIS 001 000 000 S16 80 22 00 562.36 UNIFORMS/SUPPLIES JUN'07-WILLIS 001 000 000 516 80 31 00 237.68 UNIFORMS/SUPPLIES INVOICE TOTAL 800.04 72882 0,286.74 12501 ROHRBACH, G. ROBERT 07/09/07 00/00/00 JUN'07 001 000 000 S58 60 41 05 8,286.74 BUILDING OFFICIAL INVOICE TOTAL 8,286.74 72883 107.05 18247 A&E EMBRODIERY 07/10/07 00/00/00 3522 001 000 000 521 20 22 00 107.05 UNIFORMS INVOICE TOTAL 107.05 72884 27.28 419 AIRGAS-NORPAC, INC 07/10/07 00/00/00 101360661 101 000 000 542 30 31 00 27.20 SUPPLIES INVOICE TOTAL 27.28 72885 160.00 700 ASSOCIATION OF WA CITIES 07/10/07 00/00/00 AUG 23107 001 000 000 514 10 43 00 80.00 BUDGET-BURDUE INVOICE TOTAL $0.00 AUG23'07 001 000 000 513 10 43 00 80.00 BUDGET-WEINBERG INVOICE TOTAL 80.00 City ofMedina Claims Check Register duly 3]l, 2W PAGE 2 Cheek Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE 140. ACCOUNT NUMBER AMOUNT 72886 17,400.19 725 AUSTIN, LINDA M. 07/10/07 00/00/00 JUN-07 001 000 000 558 60 41 06 8,S60.96 BUILDING INSPECTOR INVOICE TOTAL 8.560.96 MAY107 001 000 000 558 60 41 06 8,839.23 BUILDING INSPECTOR INVOICE TOTAL 8,839.23 72887 29.71 1980 BELLEVUE PAINT & DECORATING 07/10/07 00/00/00 286206 001 000 000 576 80 31 01 29.71 SUPPLIES INVOICE TOTAL 29.71 72BBS 229.73 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 07/10/07 00/00/00 584689 001 000 000 S21 20 22 00 136.67 POLICE -BADGES INVOICE TOTAL 136.67 597709-01 001 000 000 521 20 22 00 60.93 POLICE -HANDCUFFS INVOICE TOTAL 60.93 599728 001 000 000 521 20 22 00 32.13 POLICE -CHEVRONS INVOICE TOTAL 32.13 72899 1,154.37 18322 BRAT WEAR 07/10/07 00/00/00 109613 001 000 000 521 20 22 00 1,154.37 POLICE-CRUM, BEN INVOICE TOTAL 1,154.37 72890 45,800.67 19354 CAICOS CORPORATION 07/10/07 00/00/00 3 307 000 000 595 30 63 03 43,289.34 MEDINA BEACH SHORELINE INVOICE TOTAL 43,289.34 3-RETAINAGE 307 000 000 595 30 63 03 2,511.33 3-RETAINAGE INVOICE TOTAL 2,511.33 72891 339.85 18123 CINGULAR WIRELESS 07/10/07 00/00/00 MAY9-JUN8107 001 000 000 521 20 42 00 339.85 CELLULAR PHONE INVOICE TOTAL 339.85 72892 169.95 18363 COMCAST 07/10/07 00/00/00 JUL'07 001 000 000 521 20 42 00 169-95 HIGH SPEED INTERNET INVOICE TOTAL 169.95 72893 4,000.00 18328 EARTH & WATER RESOURCE MGMT IN 07/10/07 00/00/00 9 001 000 000 576 80 41 00 4,000.00 WATER RESONATOR INVOICE TOTAL 4,000.00 72894 49.04 4640 ENA COURIERS INC 07/10/07 00100/00 195993 001 000 000 521 20 42 00 49.04 POLICE COURIER SERVICE INVOICE TOTAL 49.04 City of Medina Claims Check Register July 31, 2007 PAGE 3 Check mount VENDOR DATE DATE DISTRIBUi'PION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 72895 1,367.10 5270 FINANCIAL CONSULTANTS INT'L IN 07/10/01 00/00/00 8450 001 000 000 521 20 48 10 1,139.25 POLICE AUTO 114 INVOICE TOTAL 1,139-25 8465 001 000 000 521 20 48 10 227-BS POLICE AUTO 47 INVOICE TOTAL 227.85 72896 3,605.00 521S FINNIGAN, KRISTEN 07/10/07 00/00/00 JUN107 001 000 000 525 60 41 00 3,605.00 EMERGENCY PREPAREDNESS INVOICE TOTAL 3,605.00 72897 22.31 5410 FISCHER, CRAIG T 07/10/07 00/00/00 5/23/07 001 000 000 518 10 43 00 22-31 NORMANDY PARK INVOICE TOTAL 22.31 72898 26.11 5825 GOODSELL POWER EQUIPMENT,INC 07/10/07 00/00/00 283254 101 000 000 542 30 31 00 26.11 HAND WEEDER INVOICE TOTAL 26.11 72899 396.47 5875 GRAINGER 07/10/07 00/00/00 9393422614 001 000 000 576 80 31 00 63.05 SUPPLIES INVOICE TOTAL 63.05 9394260567 001 000 000 576 80 31 01 338.13 SUPPLIES INVOICE TOTAL 338.13 9394459383 001 000 000 576 80 31 01 49.79- SUPPLIES-RE'l URNED INVOICE TOTAL 49.79- 9395031447 001 000 000 576 60 31 01 45.08 SUPPLIES INVOICE TOTAL 45.08 72900 54.61 6330 H0ME DEPOT CREDIT SERVICES 07/10/07 00/00/00 JUN'07 001 000 000 576 80 31 00 54.61 SUPPLIES INVOICE TOTAL 54.61 72901 3,100.00 11425 K & L / GATES 07/10/07 00/00/00 72 001 000 000 515 20 41 60 3,100.00 MEDINA 404 PERMIT INVOICE TOTAL 3,100.00 72902 921.33 8650 KC OFFICE OF FINANCE 07/10/07 00/00/00 WRIAB-3029 001 000 000 519 90 51 40 921.33 1ST TRI-07 INVOICE TOTAL 921.33 72903 3,686-50 8623 KIRKLAND MUNICIPAL COURT 07/10/07 00/00/00 MAY07MED 001 000 000 512 50 51 10 3,686.50 TRAFFIC FILING FEES INVOICE TOTAL 3,686.50 City of Medina Claims Check ReOster July 31, 2007 PAGE 4 Check AmouIIt. VENDOR DATE DATE DISTRIBUTION Nxmber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT PLUMBER AMOUNT 72904 1,773.53 10700 OTAK 07/10/07 00/00/00 60766900 307 000 000 595 30 63 03 1,773.53 MEDINA BEACH SHORELINE INVOICE TOTAL 1,773.53 72905 31.76 11015 PACIFIC OFFICE AUTOMATION-BEAV 07/10/07 00/00/00 286162 001 000 000 521 20 48 00 31.76 BS507-POLICE COPIER INVOICE TOTAL 31.76 729D6 335.27 11020 PACIFIC TOPSOILS, INC. 07/10/07 00/00/00 193443 001 000 000 576 80 41 04 63.64 TOPSOILS INVOICE TOTAL 63.64 193665 001 000 000 576 80 41 04 41.12 TOPSOILS INVOICE TOTAL 41.12 195653 001 000 GOD 576 80 41 04 98.81 TOPSOILS INVOICE TOTAL 98.81 197809 O01 000 000 576 80 41 04 49.67 TOPSOILS INVOICE TOTAL 49.67 197844 001 000 000 576 80 41 04 41.12 TOPSOILS INVOICE TOTAL 41.12 197899 001 000 000 576 80 41 04 40.91 TOPSOILS INVOICE TOTAL 40.91 72907 296.41 11270 PITNEY BOWES INC-SUPPLIES 07/10/07 00/00/00 971924 001 000 000 518 10 42 00 286.41 SOFTWARE INVOICE TOTAL 286.41 72908 306.00 13404 PUBLIC STORAGE 07/10/07 00/00/00 UNIT 1121-AUGG-07 001 000 000 518 30 45 00 157.00 STORAGE INVOICE TOTAL 157.00 UNIT 1178-AUG'07 001 000 000 518 30 45 00 149.00 STORAGE INVOICE TOTAL 149.00 72909 720.90 11700 PUGET SOUND ENERGY 07/10/07 0G/00/00 JUL-07AC 001 000 000 518 10 47 OD 581.02 ELECTRICITY INVOICE TOTAL 561.02 JUL-07AD 001 000 GOO 518 10 47 00 133.08 ELECTRICITY INVOICE TOTAL 133.08 City of Medina Claims Cheer Register Judy 31, 2007 PAGE 5 Cheek Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT JUL107AB 001 000 000 518 10 47 00 6.60 ELECTRICITY INVOICE TOTAL 6.60 72910 324.45 11820 QWEST 07/10/07 00/00/00 JUN'O7-ADMIN 001 000 000 518 10 42 00 279.43 425-454-3885 INVOICE TOTAL 279.43 JUN-07-PW 001 000 000 576 80 42 00 45.02 425-451-8075 INVOICE TOTAL 45.02 72911 392.67 18388 ROMIC ENVIRONMENTAL TECHNOLOGI 07/10/01 00/00/OD 720190565 001 000 000 576 80 41 04 392.67 RECYCLE FUELS INVOICE TOTAL 392.67 72912 293.41 18303 SAFECHECKS 07/10/07 00/00/00 S06405 001 000 000 518 10 31 00 293.41 P/R CHECKS INVOICE TOTAL 293.41 72913 6.81 13400 SECURITY SAFE 6 LOCK INC 07/10/07 00/00/00 344800 001 000 000 521 20 48 10 6. 81 POLICE AUTO #8 INVOICE TOTAL 6.81 72914 30.00 13380 SIDNEY E RUBIN & ASSOCIATES 07/10/07 00/00/00 JAMES MARSHALL 001 000 000 521 20 41 50 30.00 INVESTIGATIVE EXPENSES INVOICE TOTAL 30.00 72915 506.35 IB255 SIMLAB.NET 07/10/07 00/00/00 JUL'07 DO1 000 000 518 10 42 00 506.35 T-1 D INVOICE TOTAL 506.35 72916 250.00 18377 SOUND TREE SOLUTIONS 07/10/07 00/00/00 07-053 DOI 000 000 SS8 60 41 50 250.00 TREE ASSESSMENTS INVOICE TOTAL 250.00 72917 41.51 18157 SPRINT - CITY OF INDUSTRY 07/10/07 00/00/00 MAY24-JUN23'07 001 000 000 558 60 42 00 41.51 CELLULAR PHONE INVOICE TOTAL 41.51 72918 368.52 13520 STAPLES BUSINESS ADVANTAGE 07/10/07 00/00/00 3087005472 001 000 000 521 20 31 00 24.00 SUPPLIES INVOICE TOTAL 24.00 3087005473 001 000 000 521 20 31 00 47.59 SUPPLIES INVOICE TOTAL 47.59 3087DOS474 001 000 000 521 20 31 00 102.22 SUPPLIES INVOICE TOTAL 102.22 City of Medina Claims Ch�e7ck I egister July 31, 2007 PAGE 6 Check Amoimt VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 3087005475 001 000 000 S21 20 31 00 194.71 SUPPLIES INVOICE TOTAL 194.71 72919 3,112.00 18239 VP CONSULTING, INC 07/10/07 00/00/00 JUN'07-JUN'08 001 ODO 000 518 90 41 50 3,112.00 ANNUAL MAINTENANCE FEES INVOICE TOTAL 3,112.00 72920 18.00 16109 WA ST DEPT OF LICENSING 07/10/07 00/00/00 E621501-BERRY 631 000 000 589 12 52 88 18.00 CONCEALED WEAPON INVOICE TOTAL 18.00 72921 93D.00 18230 WASHINGTON STATE PATROL 07/10/07 00/00/QO 31313 001 000 000 521 20 51 30 930.00 ACCESS USER FEES INVOICE TOTAL 930.00 72922 162.00 18146 WEDL•UND, CAROLL 07/10/01 00/00/00 JUN'07 001 000 OOD 521 20 41 00 162.00 CIVIL SERVICE INVOICE TOTAL 162.00 72923 400.00 18367 WEINBERG, MARK F. 07/10/07 00/00/00 JUL'O7A 001 000 000 513 10 49 01 350.30 AUTO ALLOWANCE INVOICE TOTAL 350.00 JUL'0713 DOl 000 000 513 10 42 00 50.00 COMMUNICATION/WIRELESS INVOICE TOTAL 50,00 72924 250.00 18197 WILLIS, JOB 07/10/07 00/00/00 JUL'07 001 000 000 576 80 43 00 250.00 AUTO ALLOWANCE INVOICE TOTAL 250.00 72925 42.84 422 XO COMMUNICATION SERVICES -POLL 07/10/07 00/00/00 29213481 001 000 000521 20 42 00 42.84 COMMUNICATIONS INVOICE TOTAL 42.84 73926 12.33 460D EMPLOYMENT SECURITY DEPT D7/11/07 00/00/00 2ND OTR'07 001 000 000 514 10 49 00 12.33 UNEMPLOYMENT INSURANCE INVOICE TOTAL 12.33 72927 4,750.51 6010 KC FINANCE -CRIME VICTIMS 07/12/07 00/00/00 211D QTR'07 631 000 OOG 589 12 52 99 4,750,51 CRIME VICTIMS INVOICE TOTAL 4,750.51 72928 18,980.86 13515 WA ST TREASURER'S OFFICE 07/12/07 00/00/00 2ND QTR'07 631 050 000 589 12 52 01 198.00 STATE FEES 2N➢ QTR'07 631 000 000 589 12 52 03 1,491.92 STATE FEES 2ND QTR'07 631 Q00 000 589 12 52 06 3,102.30 STATE FEES 2ND QTR'07 631 000 D00 589 12 52 07 6,945-80 STATE FEES Check AMoffit VENDOR NumberNUMBER VENDOR NAME 72929 4,858.38 725 AUSTIN, LINDA M 72930 5,064.99 18284 HAGEMAN, KEN 12931 1,857.80 18391 PRENTICE, WAYNE 72932 31.67 11100 PETTY CASH 72933 30.00 351 ACCURINT 72934 46.10 419 AIRGAS-NORPAC, INC 7293S 2,232-58 18307 ARCHITECREATION, INC 72936 3,430.00 1415 BAKER, ROBIN THOMAS 72937 122.64 18391 BEALL, KARL City of Medina Claims Check tester Jnly 31, 2007 PAGE 7 DATE DATE DISTRIBUTION ISSUED REDEEMED INVOICE NO.. ACCOUNT NUMBER AMOUNT 2ND QTR'07 631 000 000 589 12 S2 08 602.80 STATE FEES 214D QTR'07 631 000 000 589 12 52 09 1,270.00 STATE PEES 2ND QTR'07 631 000 000 589 12 52 12 268.04 STATE FEES INVOICE TOTAL 18,880.86 07/17/07 00/00/00 JUL-07 001 000 000 558 60 41 06 4,858.38 BUILDING INSPECTOR INVOICE TOTAL 4,858-38 07/17/07 00/00/00 JUN'07 001 000 000 558 60 41 OS 2,461.37 ASST BLDG OFFICIAL INVOICE TOTAL 2.467.37 MAY-07A 001 000 000 558 60 41 05 2,597.62 ASST BLDG OFFICIAL INVOICE TOTAL 2,597.62 07/17/07 00/00/00 JULI-JUL15-07 001 000 000 558 60 41 06 1,B57.80 BUILDING INSPECTOR INVOICE TOTAL 1,857-80 07/17/07 00/00/00 JUL107 001 000 000 521 20 42 00 31.67 POSTAGE INVOICE TOTAL 31.67 07/23/07 00/00/00 20070630 001 000 000 521 20 41 00 30.00 MINIMUM COMMITMENT INVOICE TOTAL 30.00 07/23/07 00/00/00 101378318 101 000 ODO 542 30 31 00 46.10 SUPPLIES INVOICE TOTAL 46.10 07/23/07 00/00/00 MSC-07-0191 001 000 000 576 80 31 00 2,232.58 SUPPLIES INVOICE TOTAL 2,232.58 07/23/07 00/00/00 MAY18-JUL12'07 001 000 000 558 60 41 02 3,430.00 HEARING EXAMINER INVOICE TOTAL 3,430.00 07/23/07 00/00/00 AQUA QUIP 001 000 000 574 20 31 00 37.67 WATER TREATMENT INVOICE TOTAL 37.67 GAMES/CANDY 001 000 000 574 20 31 00 84.97 COSTCO/TOYS R US INVOICE TOTAL 64.97 ai leck. A.MORMt VENDOR Number NUMBER VENDOR NAME 72938 157.14 9870 BECKLEY, BRIANA LEE City of Medina Claims Check Register duly 31, 2007 DATE DATE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 07/23/07 OO/00/00 7/11107 MILEAGE 001 000 000 521 20 43 00 NWPAC MEETING INVOICE TOTAL 72939 2,177.07 1500 BELLEVUE CITY TREASURER - UTIL 07/23/07 00/00/00 3232551 001 000 000 576 80 47 00 WATER 72940 72941 72942 INVOICE TOTAL 3233258 001 000 000 576 80 47 00 WATER INVOICE TOTAL 3233259 001 000 000 576 80 47 00 WATER INVOICE TOTAL 3233342 001 000 000 576 80 47 00 WATER INVOICE TOTAL 63.16 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 07/23/07 00/00/00 600553 001 000 000 521 20 22 00 POLICE-KANE 785.54 18322 BRAT WEAR 102.01 2626 BRIM TRACTOR COMPANY INC 72943 3,019.98 19110 CHEVRON (POLICE) 72944 548.11 310D CHEVRON (PW STREETS) INVOICE TOTAL 601593 001 000 000 521 20 22 00 POLICE-YOURKOSKI INVOICE TOTAL 07/23/07 OQ/00/OO 309671 001 000 000 521 20 22 00 MARSHALL,KING,GIRIAS INVOICE TOTAL 309869 001 000 000 521 20 22 00 POLICE-KANE INVOICE TOTAL 07/23/07 00/00/00 WM02097 001 000 000 576 80 48 00 REPAIR MOWER INVOICE TOTAL 07/23/07 00/00/00 78983063RI707 001 000 000 521 20 32 00 POLICE AUTOS INVOICE TOTAL 07/23/07 00/00/00 7898306407705A 001 000 000 576 BO 32 00 PW AUTOMOBILES INVOICE TOTAL 7898306407706 001 000 000 576 80 32 00 PW AUTOMOBILES INVOICE TOTAL PAGE 8 DISTRIBUTION AMOUNT 157.14 157.14 42.59 42.59 347.48 347.48 251.65 251-65 1,535.35 1,535.35 50.42 50.42 12.74 12:74 293.76 293.76 491.78 491.78 102,07 102.07 3,019.96 3,019.98 839.60- 839.60- 724.68 724.68 Check AMpunt VENDOR city Of mecli.na Claims Check Register July 31, 2007 DATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO, ACCOUNT NUMBER 72945 72946 72947 72948 72949 72950 729S1 72952 72953 72954 72955 7898306407707 001 000 000 576 80 32 CO PW AUTOMOBILES INVOICE TOTAL 214.11 2660 CIT 07/23/07 00/00/00 9248266 001 000 000 521 20 45 OD POLICE COPIER LEASE INVOICE TOTAL 275.70 18391 CONOCO PHILLIPS FLEET 07/23/07 00/00/00 870224763706 001 000 000 576 80 32 00 DIESEL FUEL INVOICE TOTAL 34.17 18275 CRYSTAL AND SIERRA SPRINGS -ADM 07/23/07 00/00/00 0607-ADMIN 001 000 000 SIB 10 31 00 WATER INVOICE TOTAL 31.95 3385 CRYSTAL AND SIERRA SPRINGS-POL 07/23/07 00/00/00 0607-POLICE 001 000 000 521 20 31 00 WATER INVOICE TOTAL 28.20 18274 CRYSTAL AND SIERRA SPRINGS-PW 07/23/07 00/00/00 0607-PW 001 000 000 576 80 31 00 WATER INVOICE TOTAL 100.84 3708 DAY WIRELESS SYSTEMS 07/23/07 00/00/00 33300 001 000 000 521 20 31 40 EARPHONE INVOICE TOTAL 5,740.00 18335 EARTH & WATER RESOURCE MGMT, 107/23/07 00/00/00 10 001 000 000 576 80 41 00 WATER RESONATOR/BIOLOGI INVOICE TOTAL 617.32 3890 EASTSIDE PUBLIC SAFETY COMMUNI 07/23/07 00/00/00 4331 001 000 000 521 20 51 20 RADIO ACCESS FEES INVOICE TOTAL 49-04 4640 ENA COURIERS INC 07/23/07 00/00/00 196440 001 000 000 521 20 42 00 POLICE COURIER INVOICE TOTAL 1,190.00 18092 ENVIRONMENT CONTROL 07/23/07 00/00/00 611967 001 000 000 518 30 48 00 BLDG MAINTENANCE INVOICE TOTAL 615468 001 000 000 516 30 48 00 BLDG MAINTENANCE INVOICE TOTAL 1,450.98 18394 ESCHELON TELECOM, INC. 07/23/07 00/00/OD JUL107 001 OOD 000 518 10 42 00 LONG DISTANCE INVOICE TOTAL PAGE 9 DISTRIBUTION AMOUNT 663.09 663.09 214.11 214.11 27S.70 275.10 34.17 34.17 31.96 31.96 28.20 28.20 100.84 100.84 5,740.00 5,740.00 617.32 617.32 49.04 49.04 895.00 895.00 895.00 895.00 S03.92 503.92 Check Amotmt VENDOR Nwuber NUMBER VENDOR NAME 72956 947.60 5149 EVERETT STEEL COMPANIES 72957 100.00 5215 FARA 72958 1,215.41 8750 FEDEX KINKO'S 72959 917.68 11400 FORD OF BELLEVUE 72960 55.00 18257 FSH COMMUNICATIONS, LLC 72961 275.00 18395 GLACKEN AND ASSOCIATES 72962 45.79 18208 GLOBALSTAR USA 72961 88.98 5875 GRAINGER 72964 687.50 18331 JOHNSTON ARCHITECTS City of Medina Claims Check Wgisrter July 31, 2007 PAGE 10 DATE DATE DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT JUN107 001 000 000 518 10 42 00 947.06 LONG DISTANCE INVOICE TOTAL 947.06 07/23/07 00/00/00 364270 307 000 DOD 595 30 63 11 947.60 DUMPSTER INVOICE TOTAL 947,60 07/23/07 00/00/00 2008 DUES 001 000 000 521 20 49 40 100.00 CRUM, LINDA INVOICE TOTAL 100.00 07/23/07 00/00/00 MAY'07 001 000 000 518 10 49 40 173.70 PRINTING MAY'07 001 000 000 521 20 41 10 1,041.71 PRINTING INVOICE TOTAL 1,215-41 07/23/07 00/00/00 290045 001 000 000 521 20 48 10 772.63 POLICE AUTO 7 - INVOICE TOTAL 772.63 290314 001 000 000 521 20 48 10 145.05 POLICE AUTO 9 INVOICE TOTAL 145.05 07/23/07 00/00/00 134242 001 000 000 518 10 42 00 55.00 PAY PHONE INVOICE TOTAL 55.00 07/23/07 00/00/00 SEP17-18107 001 000 00D 521 20 43 00 275.00 YOURKOSKI, DANIEL INVOICE TOTAL 275-00 07/23/07 DD/00/00 478304 001 000 000 521 2042 00 45.79 POLICE EMERGENCY PREP INVOICE TOTAL 45-79 07/23/07 00/00/00 9399413153 001 000 000 576 80 31 01 45.08 SUPPLIES INVOICE TOTAL 45-08 9400656550 001 000 000 576 80 31 01 43.90 SUPPLIES INVOICE TOTAL 43.90 07/23/07 00/00/00 6/30/07CITY HALL 307 000 000 595 30 63 11 681.50 BLDG ADDITION/UPGRADE INVOICE TOTAL 687.50 7296S 5,028.00 8210 KC FINANCE -JAIL SERVICES 07/23/07 00/00/00 1452826 001 000 000 521 20 51 50 5,028.00 MISDEMEANOR BOOKING Cheek AM01Mt VENDOR Nimuber NUMBER VENDOR NAME 72966 17,604.30 8752 KIRKLAND, CITY OF 72967 55.49 18396 MCCORMICK, JODE LANE 72968 85.00 18370 MHM RESOURCES, INC City of Mci ina Claims Check Register duty 31, 2007 PAGE 11 DATE DATE DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 72969 8,000.00 18289 MOBERLY & ROBERTS, P.L.L.0 INVOICE TOTAL 5,028.00 01/23/07 00/00/00 2ND QTR'07 001 000 000 521 20 91 10 17,103.50 COMMUNICATIONS INVOICE TOTAL 17,103.50 MAR-JUN107 001 000 000 521 20 51 80 500.90 DOMESTIC VIOLENCE INVOICE TOTAL 500.80 07/23/07 00/00/00 7/12/07 SUPPLIES 001 000 000 574 20 31 00 55.49 GLOVES, LINE, HOOKS INVOICE TOTAL 33.49 07/23/07 00/00/00 125AI0076635 001 000 000 518 10 49 10 85.00 JUN'07 FLEXIBLE 125 INVOICE TOTAL 85.00 O7/23/07 00/00/00 3 001 000 000 512 50 41 10 4,000.00 PROSECUTION SERVICES INVOICE TOTAL 4,000-00 8 001 000 000 512 50 41 10 4,000.00 PROSECUTION SERVICES INVOICE TOTAL 4,000.00 72970 92.57 18293 NORTHWEST INSTRUMENT SERVICES 07/23/07 00/00/00 9172 001 000 000 521 20 41 00 92.57 EVIDENCE INVOICE TOTAL 92.57 72971 14,907.52 IOSS5 OGDEN MURPHY WALLACE 07123/07 00/00/00 659468 001 000 ODO 515 20 41 10 8,595.87 WAYNE TANAKA INVOICE TOTAL 8,595.87 659482 001 000 000 515 20 41 10 6,311.65 OTHER MATTERS INVOICE TOTAL 6,311.65 72972 4,790.50 10100 OTAK 07/23/07 00/00/00 JUN9-JUL6'07AA 001 000 000 558 6D 41 01 3,449.25 PLANNING CONSULTANT INVOICE TOTAL 3,449.25 JUN9-JUL6'07AB 001 000 000 558 60 41 50 1,341-25 LANDSCAPE CONSULTANT INVOICE TOTAL 1,341.25 72973 841.30 18154 PITNEY BOWES PURCHASE POWER 07/23/07 00/00/06 JUN'07 001 000 000 518 10 42 00 841.30 POSTAGE/EQUIP INVOICE TOTAL 841.30 72974 1,580.69 11700 PUGET SOUND ENERGY 07/23/07 00/00/60 JUL-07AA 101 000 000 542 63 41 00 1,562,90 STREET LIGHTS City of Medina Claims Check Register July 31, 200 PAGE 12 cbeek AMOUnt VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO, ACCOUNT NUMBER AMOUNT INVOICE TOTAL 1,562.90 SUL'07AB 101 000 000 542 63 41 00 17.79 ELECTRICITY INVOICE TOTAL 17.79 72975 45.50 11820 QWEST 07/23/07 00/00/00 JUL-07 001 000 000 576 80 42 00 45.50 425-451-8075 INVOICE TOTAL 45.50 72976 14.42 13400 SECURITY SAFE & LOCK INC 07/23/07 QO/QO/OO 345105 001 000 000 518 30 48 00 14.42 KEYS/LOCK INVOICE TOTAL 14.42 72977 9.98 18392 SINICROPE, AMBER 07/23/07 00/00/00 7/3/07 LUNCH 001 000 000 574 2D 31 00 9.98 LIFEGUARD INVOICE TOTAL 9.98 72978 4,783.13 12660 SOS DATA SERVICES INC 07/23/07 00/00/00 21680 001 000 000 518 10 49 30 4,783.13 NEWSLETTER INVOICE TOTAL 4,783.11 72979 722.47 13520 STAPLES BUSINESS ADVANTAGE 07/23/07 00/00/00 3087730732 001 000 000 521 20 64 10 425.82 CHAIR INVOICE TOTAL 425.82 3087'130733 DOI 000 000 518 10 31 00 132.07 SUPPLIES INVOICE TOTAL 132.07 3087730734 001 000 000 521 20 31 00 33.52 SUPPLIES INVOICE TOTAL 33.52 3087730735 001 000 000 518 10 31 00 131.06 SUPPLIES INVOICE TOTAL 131.06 72960 240.83 13575 SYLVIA'S SWIMWEAR 07/23/07 00/00100 33547 001 000 000 574 20 22 00 240.83 LIFEGUARD UNIFORMS INVOICE TOTAL 240.83 72981 75.60 15203 UTILITIES UNDERGROUND LOCATION 07/23/07 00/00/00 7069351 101 000 000 542 30 45 00 75.60 EXCAVATION NOTIFICATION INVOICE TOTAL 75.60 72982 96.65 IG151 WASHING MACHINE, INC. 07/23/07 00/00/00 100136 001 000 000 521 20 32 00 96.65 POLICE AUTOMOBILES INVOICE TOTAL 96.65 72983 198.80 16163 WELLS MEDINA NURSERY,INC 07/23/07 00/00/00 39793 101 000 000 542 30 41 00 179.69 84TH PLANTINGS City of Medina Claims Check Register July 31, 2007 PAGE 13 Check .Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 179.69 40683 001 000 000 576 80 31 00 19.11 ANNUALS INVOICE TOTAL 19.11 72984 54.15 9326 WTI, LLC 07/23/07 00/00/00 JUL'07 001 000 000 518 10 42 00 54.15 FAX MACHINE INVOICE TOTAL 54.I5 729B5 2,895.41 18391 PRENTICE, WAYNE 07/30/07 00/00/00 JUL16-JUL30-07 001 000 000 558 60 41 06 2,895.41 BUILDING INSPECTOR INVOICE TOTAL 2,695-41 72986 11,329.11 12501 ROHRBACH, G. ROBERT 07/30/07 00/00/00 JUL-07 001 000 000 558 60 41 05 11,329.11 BUILDING OFFICIAL INVOICE TOTAL 11,329.11 72987 900.00 18330 RAMIREZ, ISMAEL GASTON 07/30/07 00/00/00 JUL-07-MID MO DO1 000 000 521 20 11 00 900,00 MILITARY-IRAQ INVOICE TOTAL 900.00 12988 2,205.60 18330 RAMIREZ, ISMAEL GASTON 07/31/07 00/00/00 JUL-D7-MONTH END 001 000 000 521 20 11 00 2,205.60 MILITARY-IRAQ INVOICE TOTAL 2,205.60 GRAND TOTAL 242,840.31 ITEM CA - 4 CITY OF MEDINA Office of the City Manager August 13, 2007 TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER SUBJECT: 2007 BUDGET AMENDMENT RECOMMENDATION: It is recommended that the Mayor and Council adopt the attached ordinance amending the 2007 fiscal year budget to fund expenditures unanticipated at the time the budget was approved. POLICY IMPLICATIONS: State law and prudent fiscal management and controls require the City to maintain a balanced operating budget. BACKGROUND: The 2007 fiscal year operating budget was approved in December 2006. As in all cities, the operating budget represents a "work -in -progress" and must be amended periodically to accommodate new revenues sources, or to fund unanticipated expenditures. DISCUSSION: The attached proposed ordinance transfers a total of $189,741.07 from the unobligated General Fund balance of approximately $2.59 million. This budget amendment is necessary to fund: retroactive and future pay resulting from employment agreements approved after the budget was passed; unanticipated legal expenses associated with a contested employee dismissal; costs associated with the hiring of an interim and a permanent City Manager; and monies to pay the fees associated for an I.T. Consultant to begin work on an enhanced public safety system previously approved in concept by the City Council ITEM CA-4 CITY OF MEDINA ORDINANCE NO. XXX AN ORDINANCE AMENDING ORDINANCE NO 799, dated December 11, 2006, the 2007 BUDGET FOR THE CITY OF MEDINA, WASHINGTON. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. The following Budget Amendment D is made to the 2007 Budget for the City of Medina. Budget Amendment D: FUND AMOUNT DESCRIPTION Funds are drawn from the General Fund Unreserved Fund Balance. General Fund $75,118.36 To include 2006 Retro Pay in the 2007 Budget due to the employment agreements were not finalized until after the 2007 Budget was adopted. $30,000.00 Special Counsel Services $37,122.71 Professional Services - Interim City Manager $17,500.00 Miscellaneous -City Manager $30,000.00 Police Camera System Total Budget Amendment D $189,741.07 SECTION 2. The City Manager is authorized to make any transfers necessary to carry out the terms of this ordinance. Ordinance No. - 1 - SECTION 3. Effective Date This ordinance shall take effect five (5) days after its publication or the publication of a summary of its intent and contents. PASSED BY AT LEAST ONE MORE THAN A MAJORITY OF THE CITY COUNCIL ON THIS 131h DAY OF AUGUST 2007, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 13th DAY OF AUGUST 2007. Approved as to form: Wayne D. Tanaka, City Attorney Passed: Published: Effective Date: Ordinance No. 08/13/2007 Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk SUMMARY OF ORDINANCE NO. XXX of the City of Medina, Washington On August 13, 2007, the City Council of the City of Medina, Washington, adopted Ordinance No. XXX, the main points of which are summarized by its title as follows: AN ORDINANCE AMENDING ORDINANCE NO. 799, 2007 BUDGET FOR THE CITY OF MEDINA, WASHINGTON. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of August 13, 2007. Rachel Baker, City Clerk Ordinance No. 3 2007 Budget Amendment Attachment August 13, 2007 POLICE SALARIES OVERTIME HOLIDAY BENEFITS TOTAL Retro Pay 36,729.96 17,473.59 6,874.31 7,426.99 68,504.85 Account Numbers 001.521.20.11.00 001.521.20.12.00 001.521.20.13.00 001.521.2021.00 PUBLIC WORKS SALARIES OVERTIME HOLIDAY BENEFITS TOTAL Retro Pay 5,008.96 95.71 679.42 5,784.09 Account Numbers 001.576.80.11.00 001.576.80.12.00 001.576.80.21.00 CENTRAL SERVICES SALARIES OVERTIME HOLIDAY BENEFITS TOTAL Retro Pay 732.00 97.42 829.42 Account Numbers 001.518.10.11.00 001.518.10.12.00 001.518.10.21.00 $ 75,118.36 EXECUTIVE Professional Services Waldron -Interim City Manager Expenses $ 37,122.71 Account Numbers 001.513.10.41.00 Miscellaneous- City Manager Moving Expenses $ 17,500.00 Account Numbers 001.513.10.49.00 LEGAL Special Counsel- Skinner Appeal $ 30,000.00 Account Numbers 001.515.20.41.60 INFORMATION TECHNOLOGY Equipment Police Cameras $ 30,000.00 Account Numbers 001.518.90.64.00 $ 189,741.07 FUNDS ARE WITHDRAWN FROM THE GENERAL FUND UNRESERVED FUND BALANCE: $ (189,741.07) ITEM CA - 5 CITY OF MEDINA Office of the City Manager August 13, 2007 TO: MAYOR AND COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: AGREEMENT FOR INFORMATION TECHNOLOGY PROFESSIONAL CONSULTING SERVICES RECOMMENDATION: It is recommended that the Mayor and Council approve the attached Agreement with SecurFocus, Inc. for Professional Consulting Services. POLICY IMPLICATIONS: The presentation of this Information Technology (I.T.) consulting agreement is in keeping with an earlier policy decision by the City Council to implement an enhanced public safety system that utilizes state-of-the-art camera surveillance integrated with the ability to capture and process license plate information against national, regional and local criminal justice databases. BACKGROUND: As early as 2005, and again in December 2006 the topic of an enhanced public safety system comprised of camera surveillance integrated with criminal justice data retrieval was discussed by the City Council. On February 12, 2007 the Police Chief, together with prospective consultants and vendors, made a presentation to the Council with greater detail on how such a system would operate, as well as potential locations, estimated costs and anticipated impacts. On March 12, 2007 the Police Chief provided an additional report on the system, prioritizing recommended camera locations, describing implementation phases, and updating cost estimates. On March 26, 2007 the newly appointed City Manager submitted a staff report to the Council on this matter and received approval to substitute a pilot project which would include one or two intersections and a mobile application for earlier plans that included more extensive application. On the June 29, 2007 deadline, the City reviewed the sole response to an RFP for I.T. Consultant services which was issued by the City on May 31, 2007. DISCUSSION: SecurFocus, Inc. was the sole respondent to the City's RFP for I.T. Consulting Services. However, the response was examined and found to include all essential ITEM CA - 5 elements. A committee comprised of the City Manager, Public Works Director and the Police Chief interviewed SecurFocus President, Gene Morgan, and Jon Isaacson, General Manager. It was determined that the consultant is knowledgeable, experienced and capable of performing the scope of the work as outlined in the RFP. SecurFocus, Inc. is a four-year old company headquartered in Everett, WA with 14 full-time employees. The President and General Manager alone have nearly 75 years of I.T. experience to draw upon and have completed projects ranging from $10,000 to $8 million. Among their public and private clients, SecurFocus, Inc. lists the Town of Hunts Point, Mount Vernon Police Department, Washington State Patrol, Kelso Police Department, Space Needle Corporation, and IKEA, Inc. Professional references furnished by the respondent were called and reported they were satisfied with the vendor's performance. The vendor was described as "reliable, knowledgeable, capable, responsive and accessible". Of particular interest, references were pleased with problem solving and follow-up, and believed the vendor's fees to be reasonable and fair. The term of the Agreement is for 12 months, though work, with the exception of the trial period evaluation, is expected to be completed in a shorter period. FISCAL IMPACT: Fees for the proposed agreement total $28,780 and funds are available following a budget amendment approved by the City Council on August 13, 2007. Attachments: Agreement Prepared by: Mark F. Weinberg Presented by: City Manager ITEM CA - 5 AGREEMENT BETWEEN THE CITY OF MEDINA AND SECURE FOCUS, INC. FOR PROVIDING PROFESSIONAL INFORMATION TECHOLOGY CONSULTING SERVICES THIS AGREEMENT is made and entered into this day of , 2007 by and between the City of Medina, a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and SecurFocus, Inc., hereinafter referred to as "CONSULTANT." WHEREAS, The CITY wishes to undertake a project to design, engineer and install a working Automated License Plate Recognition (ALPR)-enabled camera security system on its streets and in its public -right-of-ways; and WHEREAS, the CITY does not have sufficient staff or expertise to provide such services and wishes to engage the assistance of CONSULTANT to provide the necessary services, as set forth herein, and WHEREAS, the CITY, issued a Request for Proposal on May 31, 2007 for Professional Information Technology Consultant services in connection with this project for the express purpose of finding and recommending a capable consultant to serve as Project Manager at the most cost effective fee; and WHEREAS, CONSULTANT is capable and experienced to provide the services described herein and does now signify a willingness to furnish consulting services to the CITY, now, therefore, IN CONSIDERATION of the terms and conditions herein set forth below, the parties agree as follows: 1. Retention of Consultant & Scope of Work. The CITY through the office of the City Manager hereby retains the CONSULTANT to provide all professional services and labor listed in Exhibit "A", Secure Focus, Inc., Response to City of Medina RFP for Professional Information Technology Services, May 31, 2007, and incorporated herein. 2. Completion of Work. The CONSULTANT shall complete all work authorized by this agreement in accordance with the work schedule included in, Exhibit "A", Secure Focus, Inc., Response to City of Medina RFP for Professional Information Technology Services, May 31, 2007, and incorporated herein. Failure to do so, as determined by CITY, except where both parties have agreed to alternate work completion dates, or where such failure is due to circumstances beyond the control of CONSULTANT, shall be deemed a breach of this agreement. The CITY shall support and assist CONSULTANT in the prosecution of the duties assigned by: (A) providing CONSULTANT with access to information, maps, data and other CITY records, (B) providing CONSULTANT a work space and a meeting space in City Hall, and (C) by authorizing and facilitating an integrated working relationship with all other City staff and consultants. ITEM CA - 5 3. Payment. The CONSULTANT shall be paid by the CITY for completed work and services satisfactorily rendered under this agreement in accordance with the rates and schedule set forth in Exhibit "A", Secure Focus, Inc., Response to City of Medina RFP for Professional Information Technology Services, May 31, 2007, and incorporated herein. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work specified in Schedule A, Scope of Information Technology Services. The CONSULTANT shall be entitled to invoice CITY once per month during the term of this agreement for work completed and services rendered. Invoices shall detail the work performed or services rendered and the amount to be paid. The CITY shall pay all such invoices within thirty (30) days of submittal, unless CITY gives notice that the invoice is in dispute. 4. Extra Work, a. CITY and CONSULTANT may, at any time, by written amendment to this agreement, make changes to the scope of this agreement or to the services to be performed, as included in Schedule A. If any such change causes an increase or decrease in the estimated cost of, or the time required for performance of any part of the work or services under this agreement, whether or not changed by the amendment, CITY shall agree to an equitable adjustment in the cost of the affected services, and other affected terms, and shall further modify the agreement accordingly. b. CONSULTANT must submit any "proposal for adjustment" under this clause within sixty (60) days from the date of adoption of the amendment. c. Failure to agree to any adjustment shall be a dispute under the Disputes clause of this agreement, as provided in Section 12. Notwithstanding any such dispute, CONSULTANT shall proceed with the agreement as changed. 5. Ownership of Work Product. Any and all documents, drawings, reports, and other work product produced by CONSULTANT under this agreement shall become the property of the CITY upon payment of CONSULTANT'S fees and charges therefore, except any work that is protected by the Intellectual Properties Act. CITY shall have the complete right to use and re -use such work product in any manner deemed appropriate by CITY, provided, that use on any project other than that for which the work product is prepared shall be at the CITY'S risk unless such use is agreed to by CONSULTANT. 6. Independent Contractor. CONSULTANT is an independent contractor for the performance of services under this agreement. CITY shall not be liable for, nor obligated to pay to the CONSULTANT, or any employee of the CONSULTANT, sick leave, vacation pay, overtime pay, State Industrial Insurance, retirement, or any other benefit applicable to employees of the CITY, nor to pay or deduct any social security, income tax, or other tax from the payments made to the CONSULTANT which may arise as a consequence of the CONSULTANT performing services for the CITY. ITEM CA - 5 7. Indemnity. The CONSULTANT agrees to hold harmless, indemnify and defend the CITY, its officers, agents, and employees, from and against any and all claims, losses, or liability, for errors or omissions, injuries, sickness or death of persons, including employees of the CONSULTANT, or damage to property, arising out of any willful misconduct, of the CONSULTANT, its officers, agents, sub -consultants or employees, in connection with the services required by this agreement, provided, however, that: a. The CONSULTANT'S obligations to indemnify, defend and hold harmless shall not extend to injuries, sickness, death or damage caused by or resulting from the sole willful misconduct or sole negligence of the CITY, its officers, agents or employees; and, b. The CONSULTANT'S obligations to indemnify, defend and hold harmless shall not extend to injuries, sickness, death or damage caused by or resulting from the concurrent negligence or willful misconduct of the CONSULTANT and the CITY, or of the CONSULTANT and a third party other than an officer, agent, sub -consultant or employee of the CONSULTANT, shall apply only to the extent of the negligence or willful misconduct of the CONSULTANT; and, c. Provided that CONSULTANT shall faithfully and accurately fulfill the duties and responsibilities incorporated in and made a part of this agreement, CITY shall hold harmless, indemnify and defend CONSULTANT and any duly authorized deputy or assistant from any and all claims, losses, or liability arising from the provision of services which are the responsibility of CONSULTANT as a result of this agreement. This protection from liability shall be provided to the same extent and in the same manner as is provided for all regular employees of CITY. 8. Records. The CONSULTANT shall keep all records related to this agreement for a period of three years following completion of the work for which the CONSULTANT is retained. The CONSULTANT shall permit any authorized representative of the CITY, and any person authorized by the CITY for audit purposes, to inspect such records at all reasonable times during regular business hours of the CONSULTANT. Upon request, the CONSULTANT will provide the CITY with reproducible copies of any such records. The copies will be provided without cost if required to substantiate any billing of the CONSULTANT, but the CONSULTANT may charge the CITY for copies requested for any other purpose. 9. Notices. All notices required to be given by either party to the other under this agreement shall be in writing and shall be given in person or by mail to the addresses set forth herein, below. Notice by mail shall be deemed given as of the date the same is deposited in the United States mail, postage prepaid, addressed as provided in this paragraph. ITEM CA - 5 Mr. Mark F. Weinberg City of Medina 501 Evergreen Point Road Medina, WA 98039 Mr. Gene Morgan President, SecurFocus, Inc. 5130 Evergreen Way, Ste. 102 Everett, WA 98203 10. Project Administrator. The Project Administrator shall be the City Manager, who shall be responsible for coordinating the work of the CONSULTANT, for providing any necessary information for and direction of the CONSULTANT'S work in order to ensure that it meets the requirements of the Agreement, and for reviewing, monitoring and approving the quality and quantity of such work. The CONSULTANT shall report to and take any necessary direction from the Project Administrator. 11. Termination. The CITY reserves the right to terminate this Agreement at any time upon thirty (30) days written notice to the CONSULTANT. Any such notice shall be given to the address specified above. In the event that this Agreement is terminated by the CITY other than for fault on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT for all services performed. No payment shall be made to the CONSULTANT for any work completed after thirty (30) days following receipt by the CONSULTANT of the notice to terminate. In the event that services of the CONSULTANT are terminated by the CITY for fault on part of the CONSULTANT, the amount to be paid shall be determined by the CITY with consideration given to the actual costs incurred by the CONSULTANT in performing the work to the date of termination, the amount of work originally required which would complete it to date of termination, whether that work is in a form or type which is usable to the CITY at the time of termination, the cost of the CITY of employing another firm to complete the work required, and the time which may be required to do SO. 12. Non -Discrimination. The CONSULTANT agrees not to discriminate against any customer, employee, or applicant for employment, or sub -consultant because of race, color, creed, religion, national origin, marital status, sex, age or handicap, except for a bona fide occupational qualification. The CONSULTANT understands that if it violates this provision, this Agreement may be terminated by the CITY and that the CONSULTANT may be barred from performing any services for the CITY now or in the future. 13. Subcontractinu or Assignment. The CONSULTANT may not assign or subcontract any portion of the services to be provided under this Agreement without the express written consent of the CITY. 14. Non -Waiver. Payment for any part of the work or services by the CITY shall not constitute a waiver by the CITY of any remedies of any type it may have against the CONSULTANT for any breach of the Agreement by the CONSULTANT, or for failure of the CONSULTANT to perform work required of it under the agreement by the CITY. Waiver of any right or entitlement under this Agreement by the CITY shall not constitute waiver of any other right or entitlement. ITEM CA - 5 15. Litigation. In the event that either party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement, the parties agree that such actions shall be initiated in the Superior Court of the State of Washington, in and for King County. Section 11 shall be used to resolve any dispute prior to either party instituting legal action or proceedings. The parties agree that all questions shall be resolved by application of Washington law and that parties to such actions shall have the right to appeal from such decisions of the Superior Court in accordance with the law of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, in and for King County. The prevailing party in any such litigation shall be entitled to recover its costs, including reasonable attorney's fees, in addition to any other award. 16. Taxes. The CONSULTANT will be solely responsible for the payment of any and all applicable sales or professional services taxes related to the services provided under this Agreement and if such taxes are required to be passed through to the CITY by law, the same shall be duly itemized on any billings submitted to the CITY by the CONSULTANT. 17. Term. The term of this Agreement shall be for a period of twelve (12) months, beginning on the date the Agreement is signed by both parties. Both parties understand and agree that time is of the essence in the services to be provided, and agree to make best efforts to comply with the work schedule included in the CONSULTANT'S written response to the CITY'S May 31, 2007 RFP, and incorporate herein by reference. 18. Entire Agreement. This Agreement represents the entire integrated Agreement between the CITY and the CONSULTANT, superseding all prior negotiations, representations or agreements, written or oral. This Agreement may be modified, amended, or added to, only by written instrument properly signed by both parties hereto. AGREED TO AND ACCEPTED THIS DAY OF , 2007 BY SecurFocus, Inc. Gene Morgan, President ATTEST: Rachel Baker, City Clerk Mark F. Weinberg, City Manager ITEM CA - 5 ATTACHMENT A Proposal from Securfocus, inc vme�ra +z�:cusae-ry � rer,-a+wmrtnrl�.ac ; �ar,+tnnsf3,�adx_ .. cwva«�axa ; � � xtx'+�+�.asx� In response to Request for Proposal Information Technology Services Security Camera Surveillance System--ALPR Enhanced City of Medina 501 Evergreen Point Road Medina WA 98039 Dear Sirs, June 291h 2007 Securfocus, Inc is pleased to have the opportunity to provide the City of Medina with the attached Proposal for Information Technology Consulting Services. This proposal may be released in total as public information in accordance with the requirements of the Public Records Actor other applicable laws. The following information is supplied, as requested: Company Name Securfocus, Inc Address 5130 Evergreen Way, Suite 102 Everett WA 98203 Telephone 425 258 2302 Federal Tax I.D. 77-0645477 State Tax ID 602-425-287 This Proposal and cost schedule shall be valid and binding for one hundred eighty (180) days from the Proposal due date and will become part of the contract that is negotiated with the City. Gene Morgan is the person to whom correspondence regarding this matter should be sent and who is authorized to represent the company in this matter. His contact details are: Name Gene Morgan Title President Address SecurFocus, Inc 5130 Evergreen Way, Suite 102 Everett WA 98203 Email Rene0securfocus.com Telephone 425 258 2302 cell: 425 5093 0962 As per the instructions received we have organized the Proposal to match the format and content requested. Yours r IV Gene Morgan President SecurFocus, Inc 513o Evergreen Way, Suite lot, Everett, WA 98203 Telephone: 425 258 2302 Fax: 775 582 7943 g rm' g The aim of this Proposal is to describe how SecurFocus will be able to meet the requirements of the RFP. It is understood that the request is for a comprehensive service resulting in a fully functioning camera surveillance system. This service to include: • research • coordination • technical expertise and advice project management and evaluation • engineering • design hardware evaluation and selection • software evaluation and selection SecurFocus, Inc is an independent Security Consulting company with experience and expertise in video surveillance and intrusion alarm systems. It's President, Gene Morgan, has over 30 years experience in his chosen field. SecurFocus maintains a high level of knowledge and expertise with regard to the ever changing and developing technology of the security industry. For this very reason it forges long term relationships with its clients who acknowledge the benefit they receive from the expertise and knowledge that the company contains. The company has successfully designed and implemented projects similar to that required by the City of Medina for other municipal and government agencies. These remain ongoing, long term clients, who continue to use Securfocus in a consultancy role with regard to the latest technology available and also to implement the projects that result from those consultations. For the City of Hunts Point Securfocus supplied the turnkey solution for camera surveillance & license plate capture. This system is ALPR compatible - to be implemented when budget is available. For the City of Mount Vernon Police Department the company has been instrumental in designing, writing specifications and developing budgets for surveillance camera systems to monitor traffic areas with high crime rates in various parts of the city. Three out of seven systems are in place. All systems are ALPR compatible - to be implemented when budget is available. For the City of Kelso Police Department Securfocus designed and supplied the surveillance system monitoring the criminal activity and vandalism outside Kelso City Hall. In addition the company is currently designing a solution for the surveillance of a high crime area at an historic site in Kelso. All systems are ALPR compatible - to be implemented when budget is available. SecurFocus is at present providing services to the Washington State Patrol with regard to all weather, all light conditions, license plate recognition technology. All systems are AL PR compatible - to be implemented when budget is available. SecurFocus, Inc. takes no exceptions to the specifications, terms and conditions of this RFP Signed: --,— By- Gene Morgan Title: President Date: 6/29/2007 For: SecurFocus,Inc. Name of Parent Compny SecurFocus,Inc. Len t of Time' n Business, 4 Len of Time in Business Providing Proposed Service 4 Gross Revenue-LGR) for the Prior Fiscal Year 11.3 million % of GR Generated ly Progosed Services 80% Total No. of Clients Served in Prior Fiscal. Year 158 No. of Clients Served in the ProRosed Service Area 52 Number of Public Sector Client 8 Total,Number of Full -Time Personnel 14 Managers 2 Consultants 4 Technicians, 5 Customer Service 13 1. Please provide at least two credit references that can verify the financial standing of your company: 2. if the vendor has had a contract terminated for default during the past five years, all such incidents must be described. Termination for default is defined as notice to stop performance due to the vendor's nonperformance or poor performance; and the issue was either a) not litigated or b) litigated, and such litigation determined the vendor to be in default. NONE 3. Is the vendor currently a party to any law suits? If so, describe the parties, actionable causes, and litigation status. NO �' a'.i'S''a3,'.,.?.. r m�Y' 55"^zK�T'W+S! CA,r1 t f�q+e�Y President Gene Morgan 40% 33 Years Sr. Video Surveillance 80% 6 Years David Jez Sp2ciallst Jon Isaacson General Manager 10% 41 Years Russell Thorpe Journeymen Electrician 10% 5 Years J. R. Simmons IT Consultant 25% 32 Years Ray Rook IT Consultant 25% 18 Years Lyndee Retzlaff Administrative Assistant 20% 25 Years SecurFocus, Inc Gene Morgan Eclucatlon, General and exclusive technical education Previous'Work Experie 35 years in the communication, IT, cabling, security, and Video Surveillance industry Management of projects ranging from $10,000 TO 8,000,000 General manager of SeaTac airport; Communication Infrastructure Backbone systems upgrade (2.3mll), South Terminal Expansion(4.2mil), Central Terminal Explanation, Security Upgrade (1.7mil) throughout entire airport, Surveillance System (over 200 Cameras), Card Key access, and intrusion. Design and manage new Surveillance systems for Seattle Space Needle (26 cameras and growing); designed cabling, equipment specifications, procurement, and installation for all systems for the base perimeter to the observation decks. Evaluate, design, procurement, and installation of LPR surveillance system compatible for upgrade to ALPR for Town of Hunts Point; City of MT Vernon Police Dept. Evaluate, Design, Procurement, And installation of three systems to date in design phase for faur additional system. Designed, Evaluated, procurement, and project managed surveillance upgrade for IKEA; Designed central monitoring station/dispatch, emergency stations, head end and equipment, 74 cameras with expansion capability to 2000 cameras. Tkhhlcai skllis'aritl qualiflcatl6hs skills; lbrthe pmject posrdon, end to . Project management; Project implementation, Long sup port'subbillty for its partkvlar working relationship with utilities negotiating agreements prc►ject wark agnment. for joint pale attachments. Surveillance systems design, surveillance camera application specialist Considered by many to be the Expert in surveillance cameras for the capture of video evidence in all weather conditions, and LPR ALPR technology ftiect Posticut"and ROspornsioilities ] Administrative Assistant Education English Schooling equivalent to US College Education SecurFocus, tic Jon Isaacson General Manager 1 Year Stang track record of large project completion; highly developed ability to guide and direct project team while eliminating obstacles; extensive technical background with strong verification and recognition Skills, and adept real time negotiation expertise with a realistic sense of fairness. Jon's unique blend of technical and management expertise has enabled him to succeed via team building, nurturing, and accessibility while maintaining a firm and consistent adherence to contracts. Jon consistently puts the needs of the customer first, while maintaining the quality and financial goals and objectives of the company. A Simmons Principal Consultant 23 Years Consulting Manager 2006 to Present: COMgroup, Inc., Principal Part Owner 1994 to 2006. TMC Group, Chief Operating Officer 1984 to 1994: Telcom Management Concepts (TIVIC), Consultant 1983 to 1984: AT&T Information Systems, National Account Mgr- 1980 to 1983: Pacific Northwest Bell, Account Executive 1979 to 1980: Pacific Northwest Bell, J.R. Simmons has over 32 years experience in the telecommunications systems industry, including the last 22 years as a consultant providing planning, design, analysis, and implementation management skills. His experience includes work on complex telephone systems, low voltage infrastructure and wiring, fiber optic cabling and electronics, wireless technologies, and both local and wide area networks. The integration of converged telecommunications (voice, data, and video) was a key requirement for many of his projects. Many of his recent projects include system analysis, converged networks, IP Telephony, and strategic planning. J.R. is recognized as an industry expert and has provided expert testimony in several legal cases and frequently provides editorial comments for national publications. He has given many speeches, including several at Tele- Communications Association (TCA) meetings, and is a published author. He taught advanced telecommunications courses for a Community College Certificate program and continues to teach via independent seminars, including one on the latest developments in the industry (Telecom Turmoil!) that explains the newest technologies and forecasts trends. Qwest selected J.R. as a member of their Consultant Advisory Council, the top eight consultants from their fourteen -state region, to provide input to development of their technology plans. Vend "N ine COMgroup Inc Staff Merrmt er Name Ray Rook . ParMin Company iT Consultant Lerigtfi ` f tlroe et Company " . 5 Years ProjectP6slWn and ReOmIbillties IT Consultant Giucat3on " Holds certifications for Norstar key systems and Tadiran PBXs as well as AMP, Otonics, Pandult, Lev ton, and Berk- tek structured cabling solutions. preWaus Wait Etperlerice Ray has 18 years in the telecommunications industry as designer for infrastructure systemsatCOMgroup, Inc. to Include copper, SM/MM fiber, A/V, broadband and wireless systems evaluating clients system and infrastructure requirements; :providing service implementation, coordination and management; a technical resource for server room, data center, tab and NOC design criteria; large project design support and coordination with various project contractors. Ray served as Operations Manager at Puget Sound Services, being responsible for all accounts and new construction; project management, project surveys, construction surveys, blueprint interpretations and installations, managing 20+ technicians and coordinating manpower allocation on multiple projects and implemented new processes for the national support of Walmart... His work experience also includes subcontractor in fiber and design on the Alaskan Pipeline and IVR system installationfor the Washington Department of Revenue. Ted1hlCf l skills and quelifir-tiahs Inside and outside plant design; certified key system; PBX for fille''.proec'posltlom and to and fiber optics. Ray's extensive technical background has support'suiitatflty for this paitic�lar provided him with the ability to analyze, design, and "eot 1i tNIC`aSSI nrrMent coordinate complex telecommunications systems.__ SecurFocus,Inc David Jez Operations 2+ Years Surveillance General education and multiple industry certifications and training. Certifications CCTV, Alarm, Microsoft Project, DSC, 13DVR, Honeywell, Pelco. 24 years of electrical, CC`TV, and alarm engineering, installation, training and tech support. Directed the loss prevention office construction at Ikea, which included the design, building at setting up DVR's, monitors, call out Ws, racks and video matrix. CCTV projects from California to Alaska which include Sam's Club, Costco, Walmart, Space Needle, convenience store chains, and city camera projects. I have assisted the Washington State Patrol with bait car and stake out surveillance camera and DVR design. Town Of bunts Paint lack McKenzie 425. 455.1834 *h` d�W 3000 Hunts Paint Rd x Hunts Paint, WA 98004 " , Turnkey solution for Camera Surveillance and license plate ti capture for the purpose of crime prevention as well as gathering evidence for investigations by Medina Police. The $ wed surveillance system is ALPR compatible but because of T budgeting constraints has not been implemented as yet. This ng system has been in place and operational over two years with "V,�- ,,... zero down time and zero maintenance. 10 Ste' April 28 2005 , ;4c R-1611'il-f,,w� $40,931.00 � Y City Of Mount Vernon Police Department � r Chris Cammack, Lieutenant 60,' V fie; fi 360.336.6271 p 1805 Continental Place xr .Mount Vernon,WA 98273 e Design and write specifications, and help develop budgets for equipment and location of surveillance camera systems for monitoring traffic areas with high crime rates in multiple areas of the city. The police have 3 systems in place and are in process of design and budgeting of 4 future systems. All systems are ALPR compatible. These systems are designed to � �1�$ the ALPR budget is I kk add when available.: "' Sept 8, 2005 € ifµ r qm Kelso Police Department h nc "i'il Ed Nelson, IT ©hector S--i. _� "L.�>{..y. .ems. ;� •... yr °4„ ,.. y.v .`1.. :.,.. :. 5 ' f`+�' 2 +/yam/Y 36i�r423r12�0 f 201 S. Pacific Ave Kelso WA 98626 V,Camera surveillance system for monitoring of activity and f crime outside Kelso City hall. The current project is to design 777 a solution for the surveillance of a high crime area at an :ter ._ _ 4 {. .., historic site in Kelso, This project is in the budgetinr process :June 271h, 2006 $16,300.00 i MR Washington State Patrol Kearsing Detective ,Brandon 360. 507.2971 v .1 > Provide Surveillance equipment for the capture of license t# plate numbers for identification in all weather and light These systems are being utilized for locating conditions. vehicles at the portal coming from Oregon into Washington as well as ongoing planning for future applications. We work this in artnership with Electronic Resources Inc #�ir11+ 20a7 i .. n.,_ ! unable to disclose E v� v g Space Needle Corporation .. Jackson Beard, Director Securi and Risk Management of 206.905.2212 201 0 @NEW 203 Sixth Avenue Forth Seattle WA 98109 rt "� Design and installation of multiple camera surveillance systems ranging from the parking areas to the observation deck. Ong oin A >� r ;x ° December of 2003� resent p f = $35,470.00 r IKEA.G I :h< s#r #eµ .§ram R Y i }de3 3 .-� .• Y mi l `�ti �tle Odd Fri s 206.793.4245 600 SW 43rd St. Renton, WA 98055 s. �0IMes ltrlded Surveillance system for full time loss control and crime prevention and investigation � f April 27t', 2006 303,018.00 ,tic • Conduct a community assessment to determine which of the City's portal intersections should serve as the location fora pilot project to test both the hardware and software applications. Evaluation of the current city traffic flow records; perform physical directional traffic flow analysis to determine capture zones for the equipment placement and moving traffic plate capture obstructions. Obtain GIS maps or civil drawings from the City. Research the public records for existing utilities that will be cost factors in installation, determine compatibility for the geographical and esthetics of the installation in its surrounding. Analyze equipment needs analysis to determine equipment and installation costs as an element of consideration. Develop an engineer's estimate for budgeting purposes. 0 Develop a comprehensive design for a complete fixed point and mobile security camera ALPR-enabled surveillance system. This process will encompass the above findings which will be produced on CAD drawings. These drawing will depict equipment, hardware, and existing infrastructure such as utilities, street surfaces, curbs and gutters. Also included will be detailed measurements of equipment locations at the proposed intersection and installation details of components to be installed. Each drawing will have an inventory of hardware, devices, enclosures, etc... Test and evaluate hardware and software components. Develop a test procedure that engineers and technicians will follow during the physical testing phase. We will obtain field trial equipment and obtain temporary software license for testing purposes from the manufacturers that supply the equipment and software. We will then perform live testing to evaluate performance and compatibility. Insure hardware and software compatibility (existing and planned, at the Kirkland Public Safety Dispatch Center, Medina Police Department, mobile patrol cars, and Officer PDAs) and interfacing with national, state and local criminal justice databases resulting in prompt and efficient transmission of critical data. While evaluating hardware and software compatibility will be assured whilst interfacing with all databases listed in the RFP as a condition of product acceptance. Draft hardware, software and construction bid specifications, and provide project coordination and oversight from material acquisition to installation and start-up. Securfocus will draft all bid specifications in compliance with the City of Medina's competitive bid processes. Provide system users with basic training and instruction on the system. Assemble OEM manuals for all equipment and software which will include operating instructions and specifications. Software training will be performed by certified factory trained personnel. All hardware and physical component training will be performed by SecurFocus training personnel. • Evaluate all system component performance at the conclusion of the pilot project period. Periodic physical audits of license plate data throughout the year, comparing cars passed to license plates captured. Periodically test custom generated "Hot List" coordinated with the city central dispatch service, patrol vehicles, and the police department Periodic evaluations of server performance Periodic evaluations of camera performance i 5 a z 46 m M E E CWI- in M aj -46 J,3 IR CE, o Ell, Cc: - E r-4 u w CL o E ul, t .3 a L2 Staff Member iTaslc Qty Un t David Jez SecurFocus FfT Community assessment 16 HRS David Jez SecurFocus FIT Hardware Testing 6 HRS David Jez SecurFocusSoftware Testing 6 HRS -HT L dee Retzlaff SecurFocus Administration Support Fwii 12 HRS Gene Mo an SecurFocus fa For camera locations � > 12 HRS Ra Rook COMaroup F Instaliatioin Re uirments 10 HRS Ray Rook COP12roup F/T System Operations 6 HRS Lyndee Retzlaff SecurFocus F Administration SuRat 32 HRS s� Ray Rook WM rou .Fft Bid drafting 18 HRS Lyndee Retzlaff SecurFocus F Administration Su rt 10 HRS a s s ' Gene Mo an SecurFocus F/T Oversight and coordination 84 HRS L dee Retzlaff SecurFocus F Administration Support 40 HRS {an Gene Mo SecurFocus F/T Training on usin stem 8 HRS Jr Simmons COMgmyp Ffi Evaluation of the final Droiect 26 HRS L ndee Retzlaff SecurFocus Ffr Administration Support 12 HRS NON -COLLUSION DECLARATION The undersigned declares that the person, firm, association, co -partnership, or corporation herein named has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in the preparation and submission of a proposal to the City of Medina for consideration in the award of a contract for the services described as, Information Technology Consultant Services in Connection with the Development and Implementation of a Security ALPR-Enabled Camera Surveillance System. Name of Firm: curFocus,Inc. By: Title: President 71- SecurFocus, Inc certifies that: 1. If necessary to recruit additional employees, it has: a. Notified relevant minority and women's organizations, or b. Hired through a union hall with an equal opportunity policy. 2. It intends to use the following listed construction trades in the work under contract: Traffic Control Flag _Persons 3. In sourcing subcontract work for trades listed above, it has notified in writing appropriate minority and women contractors of bids for subcontracted work. 4. It will obtain from its subcontractors and submit upon request, an Affidavit of Equal Opportunity Compliance as required by these bid documents. 5. It has provided a written statement to all new employees or subcontractors indicating its commitment as an equal opportunity employer. 6. It has considered all eligible employees for promotion or advancement when promotion or advancement opportunities have existed. (authorized signature Title: President Date: 6/29/2007 ffDF-N IMHW CE R L. L.. C. ATTORNEYS AT LAW MEMORANDUM DATE: August 7, 2007 TO: Mayor Miles Adam Medina City Council City of Medina CC: Mark Weinberg, City Manager Joseph Gellings, Director Development Services City of Medina FROM: Wayne D. Tanaka, Office of the City Attorney RE: View and Sunlight Ordinance Pursuant to the City Council's request I have revised the view and sunlight ordinance that had previously been repealed by the Council. In considering the revisions, I consulted with John Ebel as well as Pam James at Municipal Research. The ordinance now clarifies that the City has no role in enforcing or administering the provisions of the ordinance, but rather affords the property owners in the City a mechanism for attempting to resolve disputes over view and sunlight blockage. WDT:gjz A MEMBER OF THE INTERNATIONAL LAWYERS NETWORK W11714 INDEPENDENT MEMBER LAW FIRMS WORLDWIDE 1601 Fifth Avenue, Suite 2100 • Seattle, WA 98101-1686 • 206.447.7000 • Fax: 206.447.0215 • Web: www.omwlaw.com ITEM PH - 1 ITEM PH - 1 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE RELATING TO VIEW AND SUNLIGHT OBSTRUCTION AND PROVIDING A MECHANISM FOR THE ORDERLY RESOLUTION OF DISPUTES INVOLVING PRESERVING AND ENHANCING VIEWS AND ACCESS TO SUNLIGHT. NOW T-HEREFO4RE,—THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. Purpose and Findings. This ordinance is enacted in recognition of the importance of views and sunlight to properties within the City of Medina and to provide a fair and structured mechanism for resolving disputes relating to views and sunlight. The Medina Comprehensive Plan recognizes the importance of views and access to sunlight as well as the importance of preservation of trees and other vegetation. This ordinance is based upon the following findings which are adopted by the City Council of Medina following extensive study and public input from multiple public hearings. A. Among the features that contribute to the attractiveness and livability of the City of Medina are its trees, both native and introduced, and the views obtained from a variety of elevations throughout the City. B. Trees, whether growing singly, in woodland settings, provide a wide psychological and tangible benefits visitors. Trees contribute to the modifying temperatures and winds, clusters or in variety of significant for both residents and natural environment by replenishing oxygen to the atmosphere and water to the soil, controlling soil erosion, and providing wildlife habitat. Trees contribute to the visual environment by providing scale, color, silhouette and mass, by creating visual screens and buffers to separate structures, and by promoting individual privacy. Trees contribute to the economic environment of the City by stabilizing property values and reducing the need for surface drainage systems. Trees contribute to the cultural environment by becoming living landmarks of the city's history and providing a critical element of nature in the midst of urban development. C. Views also produce a variety of significant and tangible benefits for both residents and visitors to the City. Views contribute to the economic environment by substantially enhancing property values. Views contribute to the visual environment by providing inspiring panoramic vistas. Views of attractive subjects with significant horizontal expanse add substantial value to real property. Such views are considered significant in adding to the value of real IWDT665611 BKF•2.2/00093.9000001} �!' `+ ��4-- f '-„ �F" 993AA0000l-4 1 ITEM PH - 1 property by the King County Assessor. Access to plentiful sunlight enhances livability and promotes the general welfare of the entire community. D. Trees, views and access to sunlight and the benefits to be derived from each, may come into conflict. Tree planting locations and species selections may produce both intended beneficial effects on the property where they are planted, and unintended deleterious effects on neighboring properties. Trees may block light, cause the growth of mess, harbor plant disease, retard the growth of grass and interfere with the enjoyment of views and sunlight, leading to the lessening of property values. E. With appropriate safeguards requiring consideration of all the factors set forth herein, affected property owners requesting view or sunlight access improvement can be given substantial relief without u*du4�- infringing upon the rights of the owners of properties containing trees. F. }e b nji ht 4a *heir ; f:apeft es �It is in the interest of the public welfare, health and safety to establish standards for the resolution of view and sun obstruction eiaims-claims cli �t+t� :and to establish a structure for resolution of such claims i, m which will provide a reasonable balance between the values of tree Oownership and view and sunlight related values. G. When a view or sunlight obstruction dispute arises, the parties should act reasonably to resolve the dispute through friendly communication, thoughtful negotiation, compromise and other traditional means. Those disputes which are not resolved through such means may be resolved by following the procedures established herein. H. It is the intent of the City that the provisions of this ordinance receive thoughtful and reasonable application. It is not the intent of the City to encourage clear -cutting or substantial denuding of any property of its trees by overzealous application of the provisions of this ordinance. I This ordinance is intended to facilitate the private resolution of view or sunlight disputes and does not create any right or obligation of the City to take any enforcement action. SECTION 2. Definitions. The definitions contained in chapter 17.12 of the Medina Municipal Code shall apply to this Chapter except that the definitions of this section shall apply in the case of any conflict with the definitions in chapter 17.12. A. "Complainant" means a complaining property owner in the City of Medina who alleges that trees located on the property of another are causing an unreasonable obstruction of pre-existing views or sunlight. B. "Owner" means any individual, firm, partnership, corporation, trust or other legal entity owning property in the City of Medina. {wDT66561 1 BKF•2 2/00093.900000/, 093.900004/ 1 2 ITEM PH - 1 C. "Tree" means a woody perennial plant which usually, but not necessarily, has a single trunk and a height of fifteen feet or more, or has a diameter of five inches measured one foot above the root crown; references herein to "tree" shall include the plural. "Tree" shall <i 1 c) include any plant material or shrubbery planted or growing in a dense continuous line twenty feet in length or longer so as to form a thicket or naturally grown fence with an average height in excess of eight feet. D. "Historic tree" means any tree whose age precedes the incorporation of Medina in 1955. located. E. "Tree owner" means the record owner of the real property on which a tree is F. "View" means an actual or potential vista. G. "Significant view" means an actual or potential vista observable from within a primary living or entertaining area of a residence which has a significant horizontal expanse and which includes a vista of the surface of Lake Washington, the opposite shore of Lake Washington, Mercer Island, a bridge, the Olympic or Cascade Mountains, Mount Rainier, the golf course or the skylines of Seattle or Bellevue. H. "Substantial deprivation of sunlight" means the loss of a substantial portion of direct or indirect sunlight in a primary living or entertaining area or in a significant portion of the complainant's real property. I. "Primary living or entertaining area" means an area located between the exterior walls of a residence from which a view is observed most often by the occupants relative to other portions of the residence. The determination of primary living or entertaining area is to be made on a case -by -case basis. J. "Dense Screening" means trees which are planted or growing closely together which combine to block views or obstruct access to sunlight. K. "Objective Evaluation" means an evaluation based upon the values assigned to tree ownership, views and access to sunlight by reasonable persons in the community as opposed to the views of individual parties. L. "Windowing" means a form of thinning by which openings or "windows" are created to restore views or sunlight. SECTION 3. Rights Established. A person shall have the right to_�11c_tl�rutc_c� w��t I�7rtl Hi this Ordnitincc ii1d t�� �ro�o�.�o �ra-seek to hrescrrc .ir)d restore t",4 views or sunlight which existed at any time since lic or ;hc purchased or occupied a property, when such views or sunlight are from the primary living or entertainment area and have subsequently been unreasonably obstructed by the growth of trees. jWDT665611 BKF•2 2100093 900000{} fWPT66564 1AKB.-2.1,�00093. 4 }4-K- 4449 4'4"-k 093.900000F1 3 ITEM PH - 1 1 1 ,, titl�?I41�— Tk3t�1WtitHot+ilslt tH 'r;;—ciri: iF+aEt=.it ji£+=sf1F1 r!}tik� �EaiiE+:-i}—j�t?�t addition to the rights described in this section, private' parties have the right to seek remedial action for imminent danger caused by trees. All persons are advised that trees which are located within public rights -of -way are governed by Medina Municipal Code Chapter 12.20 and that properties undergoing development are subject to the tree preservation and landscaping requirements of Medina Municipal Code Chapter 12.28. SECTION 4. Unreasonable Obstruction D,.ohibite! , Nuisance. No —Person- shall maintain er--pefmit to grow any tfee whieh unfeasenably obstmets the view from, or- sunlight feaehifig, the pr-ifnaf:y living of enteftainment af:ea ef any other- par -eel of pfepefty within the Gi*;, of The unreasonable obstruction of views or sunlight byp ut ti ii o uncontrolled growth or maintenance of trees satisfying the minimum requirements for relief in Section 5 A of this ordinance constitutes a private nuisance subject to redress as provided in this ordinance. II' a Versim '}laalhlnt� inlint<t�in}rri7lt toro\111y trees %\hic_1iinrc isor>ihiti htruc_ts the ,�:�ti' fi-0111 or sunlight rcc lc;hint; the 1)ur_1i, l-v livin()� or elitcrtainrncrittrc i of 111\ 1),11- cl oil )Jg ithin the Clty of, M din i cIs sct for 01 i» Scc llol1_ � lx lo��_ _th�r� <i C01111J 1u1,1i1t shall ir,�y_� I ltC ri<�ht� set [boll in this.01chMil1_cc. SECTION 5. City Guidelines Concernine Restorative Action. A. Minimum Requirements. No complainant shall be entitled to -seek- restorative action unless the complainant meets one of the following minimum criteria: (1) If the application is based on loss of view: that the claimant has a significant view as defined herein or has had a significant view at some time since purchasing the property; that the tree alleged to be interfering with a significant view is located within three hundred feet (300) of the exterior wall of a primary living or entertaining area from which the significant view could be seen; and that more than sixty percent (60%) of the horizontal expanse of that portion of the view which is seen over the property of the tree owner is obscured by trees or structures located on the tree owner's property. (2) If the application is based on interference with access to sunlight: that the claimant suffers from a substantial deprivation of access to sunlight which had existed at some time subsequent to purchasing the property; and that the tree allegedly causing the substantial deprivation of sunlight is located within fifty feet (50) of the complainant's property line. B. Additional Elements for Consideration. No claimant shall be entitled to ccl restorative action unless the claimant's view or access to sunlight is unreasonably obstructed based upon an objective evaluation. In determining whether view or access to sunlight is unreasonably obstructed, the following guidelines, if relevant, shall be considered: IWDT665611131(1722100093.900000/1 +444i -1#4 w440 uli "'_s. . 0�-3-989AAA�} 4 ITEM PH - 1 (1) The extent of the alleged view obstruction, expressed as percentage calculated by means of a or both; of the total view, and survey or by photographs (2) The extent to which one or more of the unique view features described in Section 2 G are obstructed; (3) The extent to which the tree causes shade, reducing access to sunlight; (4) The extent to which the tree provides benefits to the tree owner or others including but not limited to visual screening, wildlife habitat, soil stability (as measured by soil structure, degree of slope and extent of root system), energy conservation and/or climate control; (5) The extent to which the tree affects neighboring vegetation. (6) The visual quality of the tree, including but not limited to species characteristics, size, form, texture, color, vigor, location and other tree -factors, including such items as indigenous tree species, specimen tree quality and rare tree species. (7) The extent to which the provisions of MMC Chapter 18.12 (environmentally sensitive areas) and of MMC Chapter 12.28 (tree preservation and landscaping requirements during development) may be inconsistent with any portion of the relief requested. (8) The extent to which the proposed action may have an adverse affect on the health or stability of other trees. SECTION 6. Obiective Criteria to Govern. In determining whether relief should be granted, the objective criteria set forth in this ordinance shall govern. Undoeweight shall fiat be giveft to personalfeelings -or- attaehments of the pa4y. No party shall be entitled to an unobstructed view. vn. „a ' ,D SECTION 7. Methods of Relief. Methods of relief that may be granted include pruning, thinning, windowing, topping, or removal of the tree. SECTION 8. Limitations on Relief. Any relief %luc h iia% I)e gi awccl shall be limited by the following standards: A. No relief shall be granted unless the relief will substantially improve a significant view or access to sunlight. B. Only the least invasive procedure which would grant reasonable relief can be required. C. Removal will not be required unless pruning, or topping would not provide adequate relief. I WDT665611 BKF:2 2J00093.900000r' 093.900000"j 5 ITEM PH - 1 D. If removal or topping are required, on the request of the tree owner, the tree shall be replaced at the complainant's expense. The replacement tree shall be chosen by the tree owner from a list of trees established by the City which will not cause a reoccurrence of the unreasonable obstruction. E. If one or more methods of relief would provide reasonable relief to the complainant, the reasonable desires of the tree owner shall govern. SECTION 9. Limitations on Pruning. All pruning ordered to be performed will conform to the following limitations: A. No more than one third (1/3) of the tree canopy shall be removed during any growing season. B. If the tree canopy is raised, removal of the lower branches shall not exceed twenty five percent (25%) of the total tree canopy. C. In pruning to reduce the height of a tree, all cuts shall be made to strong laterals or to the parent limb. Whenever possible, limbs shall be cut back to laterals that are at least one third (1/3) the size of the parent limb. D. Pruning shall be evenly distributed throughout a tree's canopy. E. When appropriate based on the genus of the tree, pruning shall be performed only during the horticulturally approved times. F. In addition to the standards set forth herein, pruning shall comply with guidelines for pruning established by the National Arborist Association. SECTION 10. Process for Resolution of Obstruction Disputes. The following process shall be used in the resolution of view and sunlight obstruction disputes: A. Initial Reconciliation. A complainant who believes that tree growth on the property of another has caused unreasonable obstruction of views or sunlight from a primary living or entertaining area shall notify the tree owner in writing of such concerns. Notification should, if possible, be accompanied by a personal discussion to enable the complainant and tree owner to attempt to reach a mutually agreeable solution. B. Mediation. If the initial reconciliation attempt fails, the complainant shall propose mediation and as a timely means to settle the obstruction dispute. Acceptance of mediation by the tree owner shall be voluntary, but the tree owner shall have no more than thirty (30) days from service of notice to either accept or reject the offer of mediation. If mediation is accepted, the parties shall mutually agree upon a mediator within ten (10) days. WDT6656L1.BKF2.2100093.9000001}' i�"'�' ' �-c_ "'E� '-"' - > '00 093.90A8891} - - _. 6 ITEM PH - 1 It is recommended that the services of a professionally trained mediator be employed. Mediation may be arranged through the Seattle -King county Alternate Dispute Resolution Center. The mediation meeting may be informal. The mediation process may include the hearing of the viewpoints of lay or expert witnesses and shall include a site visit to the properties of the complainant and the tree owner. The parties are encouraged to contact immediate neighbors and solicit input. The mediator shall consider the purposes and policies set forth in this ordinance in attempting to help resolve the dispute. The mediator shall not have the power to issue binding orders for restorative action, but shall strive to enable the parties to resolve their dispute by written agreement in order to eliminate the need for binding arbitration or litigation. SECTION 11. Tree Claim Preparation. In the event that the initial reconciliation process fails, and mediation either is declined by the tree owner or fails, the complainant must prepare a tree claim and provide a copy to the tree owner in order to pursue either binding arbitration or litigation uof:1e1+e-a: m ot+ tahl l r (_ki,s :yet fiorth {min this ordinance. A tree claim shall consist of all of the following: (1) A description of the nature and extent of the alleged obstruction, including pertinent and corroborating physical evidence. Evidence may include, but is not limited to, photographic prints, negatives or slides. Evidence of the date of property acquisition by the complainant must be included. (2) The location of all trees alleged to cause the obstruction, the address of the property upon which the trees are located, name and address. (3) Evidence reconciliation to complainant must and the present tree owner's of the failure of initial resolve the dispute. The provide evidence that written attempts at reconciliation have been made and have failed. Evidence may include, but is not limited to, copies of and receipts for certified or registered mail correspondence. (4) Evidence that mediation has been attempted and has failed, or has been declined by the tree owner. (5) The specific restorative actions proposed by the complainant to resolve the unreasonable obstruction. SECTION 12. Binding Arbitration. In those cases where the initial reconciliation process fails and where mediation is declined by the tree owner or has failed, the complainant must offer in writing to submit the dispute to binding arbitration, and the tree owner may elect binding arbitration. The tree owner shall have thirty (30) days from service of notice to accept or reject binding arbitration. If accepted, the parties shall agree on a specific arbitrator within twenty one (21) days, and shall indicate such agreement IWDT6b5611 BKF2 2J00093 900000`} I IWPU6464w+ _ 093.900009F} 7 ITEM PH - 1 in writing. The arbitrator shall use the provisions of this ordinance to reach a fair resolution of the dispute and shall submit a complete written report to the complainant and the tree owner. The report shall include the arbitrator's findings with respect to Sections 5 A and 5 B of this ordinance, a pertinent list of all mandated restorative actions with any appropriate conditions concerning such actions, and a schedule by which the mandates must be completed. A copy of the arbitrator's report shall be filed with the City Clerk.__hhe_ deci ion_ot tlic trhitrat«r_ is _oii the .p=.inccs_ Any decision of _the arbitrator may be enforced by civil action,�I s p w % i d ed b v__ i anti.. SECTION 13. Litigation. In those cases where binding arbitration is declined by the tree owner, then civil action may be pursued by the complainant for resolution of the view or sunlight obstruction dispute under the provisions and guidelines set forth in this ordinance. The complainant must state in the lawsuit that mediation and arbitration were offered and not accepted. A copy of any final resolution of the litigation shall be filed with the City Clerk. SECTION 14. Apportionment of costs. A. Mediation and Arbitration. The complainant and tree owner shall each pay fifty percent (50%) of mediation or arbitration fees, unless they agree otherwise or allow the mediator or arbitrator discretion to allocate costs. B. Restorative Action. The costs of restorative action shall be determined by mutual agreement or through mediation, arbitration, court decision or settlement. SECTION 15. Limitation. This ordinance shall not be construed to affect obligations imposed by easement, covenants or agreements. The City shall have no right or obligation to enforce any of the provisions in §§3-15 of this ordinance. SECTION 16. Application. A. This ordinance shall not apply to trees located on property owned by the City (not including rights -of -way). Individuals who are adversely effected by trees located on property owned by the City may approach the City Park Board for requested relief. The potential for obstruction of views or substantial obstruction of sunlight shall be considered by the City when planting trees on property owned by the City. B. This ordinance shall not apply to trees located within City rights -of -way which trees shall continue to be subject to the requirements of MMC Chapter 12.20. C. This ordinance shall not apply to historic trees. {WDT665611.BKF•2.2100093.900000/ �.1�+1('�ru' ��"}� �a 093.988980/1 8 ITEM PH - 1 SECTION 17. Effective Date. This ordinance shall take effect five (5) days after its publication or the publication of a summary of its intent and contents. PASSED BY THE CITY COUNCIL ON THIS DAY OF , 2007 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE DAY OF , 2007. Approved as to form: Wayne D. Tanaka, City Attorney Miles Adam, Mayor Attest: Rachel Baker, City Clerk 'WDT665611.BKF'2.2/00093.900000/} "irnT66464 y BKB.2 i innnnz nnnnnnn ,�} }1 + 1�1!(a 1# I�> } uu4 i}_{ ; 093.900000!1 I ITEM PH - 1 SUMMARY OF ORDINANCE NO _ of the City of Medina, Washington On , 2007, the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE RELATING TO VIEW AND SUNLIGHT OBSTRUCTION AND PROVIDING A MECHANISM FOR THE ORDERLY RESOLUTION OF DISPUTES INVOLVING PRESERVING AND ENHANCING VIEWS AND ACCESS TO SUNLIGHT. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of Rachel Baker, City Clerk `WDT665611 BKF2 2/00093.9000001} c'rrrcccci i nvn_� i ,nnnn n{�l 11� }�}}�� i)t1Lki alµµ 4� )93.9wow8 1 10 2007. #RYHY Y6jDlEN ACE P. L. L. C. .A T T O R N P. Y S A T L A W MEMORANDUM DATE: August 7, 2007 TO: Mayor Miles Adam Medina City Council City of Medina CC: Mark Weinberg, City Manager Joseph Gellings, Director Development Services City of Medina FROM: Wayne D. Tanaka, Office of the City Attorney RE: Green Store Resolution Staff has prepared a proposed set of findings and conclusions regarding the City Council's decision on Mrs. Lee's application to add office use to the Green Store. WDT:gjz A Member of the International Lawyers Network with independent member law firms worldwide 1601 Fifth Avenue, Suite 2100 • Seattle, WA 98101-1686 • 206.447.7000 • Fax: 206.447.0215 • Web: www.omwlaw.com ITEM CM - 1 ITEM CM - 1 CITY OF MEDINA RESOLUTION NO. XXX DENYING A HISTORIC USE PERMIT REVISION FOR THE MEDINA GREEN STORE AND ADOPTING FINDINGS OF FACT AND CONCLUSIONS. WHEREAS, Mrs. Hae Lee is owner of the Medina Green Store located on Evergreen Point Drive and NE 8th, and WHEREAS, Mrs. Lee has applied for a revision to her historic use permit for the Green Store to allow commercial office and storeage uses, and WHEREAS, the Planning Commission held an open record hearing to consider the application and has made a recommendation to the City Council and adopted findings of fact and conclusions and WHEREAS, the City Council considered the Planning Commission's recommendation at the July 23, 2007 City Council meeting and directed staff to prepare a Resolution which denied the requested revision, now therefore, THE MEDINA CITY COUNCIL HEREBY MAKES THE FOLLOWING FINDINGS, CONCLUSIONS AND DECISION AS FOLLOWS: 1. The applicant is requesting a Historical Use Permit to modify the previously -approved uses (HUP 2003-01) associated with the "Medina Store" project. This permit allows a total of 3979 square feet for revenue producing floor area. 2. The upper floor (1468 square feet), which was previously approved for storage leasing and storage / bookkeeping in support of the market, is now proposed for leaseable office space. 3. The eastern portion of the main floor (695 square feet) is proposed for the additional use of commercial office space in addition to the uses allowed by HUP 2003-01. 4. The eastern portion of the basement, which was previously approved for storage and bookkeeping in support of the market, is now proposed for storage accessory to the commercial office spaces. 5. The former Medina Store retail establishment was in operation from 1910 to 2000. While there were a variety of incidental and associated uses on the property over the years, the main activity was a grocery store. Sometime prior to Medina's incorporation a small post office occupied the Resolution No. XXX ITEM CM - 1 eastern portion of the first floor. The property has never been leased or used for office uses as a doctor, lawyer, accountant, real estate sales or other independent, commercial enterprises. The City was incorporated in 1955. 6. The applicant's traffic engineer has testified that the additional traffic generation from the additional uses proposed will be 10 trips a day and the peak hour will increase by two trip per hour which he characterizes as insignificant. The engineer also estimated the maximum peak parking will increase by 4 parking stalls and the available parking is sufficient for the expected parking demand with the two additional stalls proposed in the application. 7. Neighbors to the project have testified that the increased traffic and increased parking demands will have an adverse impact on their property due to the increased noise and other impacts from the proposal. The neighbors also disputed the availability of street parking for the store due to beach park users, residents and the post office. 8. The Council concludes that the proposed revision does not meet the criteria for approval set forth in MMC Section 17.56A.030 in several respects. 9. MMC Section 17.20.010(G) states that "historical uses are limited to nonresidential uses which were in existence at the date of incorporation of the city. Historical uses shall not be allowed on any lot where the use was not operated at the date of incorporation of the city." 10. Other than the grocery, the only other commercial use of the property at the date of incorporation was as a small post office. While this is a commercial use, it is not an commercial office use that is contemplated by the applicant's proposal. Moreover, the historic use of the property was as a grocery store with some incidental uses. Under the proposal it is possible for the store to have a total of 2163 square feet used for commercial office space, out of a total 3979 square feet of revenue producing floor area. This would convert the majority of the revenue producing floor area from a grocery store to commercial office space. This is not in keeping with the historical character of this property. 11. The applicant's analysis of the traffic and parking impacts from the proposal was focused on the incremental effects of the change which were characterized as insignificant. The cumulative effects of the traffic and parking from all uses on the property must properly be considered. 12. The City Council had previously approved HUP 2003-01 in 2003 after a lengthy and often contentious process. That approval was a careful balance of the rights of all, including Mrs. Lee, the neighbors as well as Resolution No. XXX ITEM CM - 1 the citizens at large. The extent of retail use approved was as requested by Mrs. Lee and fit the historical character of the Green Store. 13. The requested expansion of allowed uses, together with the impacts from the prior approved uses will cause material detrimental effects on the neighbors and the increased retail use is not in keeping with the historical uses of the property. 14. For the above reasons, the request is denied. PASSED BY THE CITY COUNCIL THIS DAY OF , 2007, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE DAY OF , 2007. Miles R. Adam, Mayor Approved as to form: Wayne D. Tanaka, City Attorney Attest: Rachel Baker, City Clerk Resolution No. XXX ITEM CM - 2 CITY OF MEDINA Office of the City Manager August 13, 2007 TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER SUBJECT: 2008 BUDGET PLANNING RECOMMENDATION: It is recommended that the Mayor and Council advise the City Manager of any proposed new programs, or service level changes which the Council wishes to see incorporated into the 2008 Annual Operating Budget. POLICY IMPLICATIONS: The 2008 City Budget will be developed and submitted in accordance with best government practices for budget formulation and presentation and will comply with applicable state requirements. The Council is encouraged to advise the City Manager early in the planning process of any anticipated policy initiatives which could have an impact on the proposed budget. BACKGROUND: Department Directors and City Staff are already underway preparing 2008 budget requests. The proposed City budget is the City Manager's recommended plan for allocating and managing City resources. However, in facilitating the delivery of a budget which meets the Council's expectations, the City Manager welcomes broad direction relative to service level adjustments, additions or deletions, as well as other fiscal policy guidelines. Attached you will find the 2008 Budget Calendar as approved by the Council at its July 23, 2007 Meeting. You will also find a list of "2007 Budget Concept Level Discussion" topics presented to you last year. Each of these topics remains appropriate. However, as your City Manager I would submit to you that the "drivers" of prudent budget formulation include: anticipated revenues; labor agreements and other contracted and fixed expenses; scheduled capital expenditures; and service levels and associated operating costs. These factors and others, such as liability, insurance, retirement contributions, reserves and contingency expenditures, viewed in the context of historical data, current trends and future projections provide a sound basis for budget formulation. Page 1 ITEM CM - 2 The overarching budget objective should be to achieve a balanced budget without drawing on reserves to meet recurring operational expenses, and to provide high quality service delivery in an efficient and effective manner. DISCUSSION: While the Council may entertain any of the discussion topics on the attached 2007 list, and others, the most appropriate and helpful information the body can provide its Manager will include the following: ■ Directives regarding new or expanded programs, or service levels. ■ Directives regarding the elimination of programs or reduction in services. ■ Changes regarding scheduled capital improvement projects. ■ New or modified fiscal policies such as: status of financial reserves; cost recovery via imposing or modifying fees; capital project financing strategies; and willingness to explore new sources of revenues. ■ Service delivery model preferences; use of contract and consultant services, willingness to enter into interlocal agreements; insourcing; outsourcing; enterprises; and public -private partnerships. The Council is urged to resist specific targets at the outset of the budget process, i.e. limit expenditure growth to X%. These targets self -define to a large extent during budget formulation when projected revenues and recurring fixed costs become known. The budget development project is more natural and fluid when staff is not directed to "back into" arbitrary, albeit educated and perhaps even reasonable, limits. Salary Budgeting Reforms Additionally, in reviewing past budgets it has come to my attention that salary budgeting practices have been atypical, and restrictive in that they do not provide sufficient allowance for the City Manager to award merit increases to top managers. Prevailing practice in all levels of government is to establish salary ranges of 25% to 35% for all non -contract employees, and Medina has done this. An equally strong companion budgeting practice is to fund each authorized position at a level at least 10% higher in the salary range than the salary point occupied by the current incumbent. Medina has not done this. Doing so permits the City Manager to award merit salary increases to all managers, usually in conjunction with one or more performance and salary reviews annually. Conventional wisdom and common practice is to move managers with satisfactory performance 5% through the salary range annually; managers with marginal performance may receive less, whereas exemplary or extraordinary performance may warrant a greater increase. It is important to distinguish merit pay from periodic cost of living adjustments (COLA) to the salary ranges. The latter increases are intended only to prevent salary ranges from being eroded by inflation, and are essential to maintain a classification and compensation plan that is competitive in the market place. Unexpended salaries resulting when employees are awarded less in merit increases than budgeted are carried over to the next fiscal year. The proposed 2008 Medina City Budget will include conventional salary budgeting practices described here, and advocated by the ICMA and the IPMA Page 2 ITEM CM - 2 (International Personnel Management Association). The City Manager will negotiate on behalf of the City, with the Executive employees for a cost of living adjustment to established salary ranges (subject to Council approval). A table that attempts to compare the nuances of the two approaches to budgeting executive salaries follows: Prepared by: Mark F. Weinberg Presented by: City Manager Attachment: 2007 Budget Discussion Items 2008 Approved Budget Calendar Page 3 ITEM CM - 2 2007 Budget Concept Level Discussion 1. Property Tax (Rate/Actual $ Amount) • Discussion must distinguish between the tax rate and the actual property tax levy (dollar amount to be collected); • What factors should be considered by the City Council as part of the decision making process? • Decrease — How much will be meaningful to taxpayers and what are the short - and long-term impacts to the City? • Increase — Maximum allowable increase established by law is 1 %. Is an increase necessary and what are the short- and long-term impacts to the City? • Status Quo — See comments above (decrease/increase). 2. Revenue Projections • Notable changes • Short- and long-term projections • Sustainability 3. Expenditure Growth • What is the target for 2007? • 2007 — 2008 target? 4. Salaries & Benefits • Determined by collective bargaining agreements for union positions. • Discussion should take place in executive session 5. Fiscal Policies • Draft of Fiscal Policies attached for informational purposes • Council input and direction requested Page 4 ITEM CM - 2 �y 4t �} 2008 Budget Calendar City of Medina, Washington Statutory Planned Dates Dates 2008 Budget Process N/A 7/09/07 Review budget calendar & discuss budget targets at City Council Study Session. 9/10/07 8/1/07 Department Directors begin preparing 2008 Budget Requests. 9/24/07 8/31/07 Department Directors 2008 Budget requests submitted to Finance Officer and City Manager. 10/1/07 9/24/07 City Council Study Session. City Manager presents 2008 Preliminary Budget to City Council. 10///07 9/24/07 2006 Year End Revenue Projections shared with the City Council. Prior to setting 10/8/07 City Council Meeting. City Council must hold a public property tax levy hearing on revenue sources for the coming year's budget, including consideration of possible increases in property tax revenues. 11/2/07 11/2/07 City Manager files 2008 Preliminary Budget & Budget Message with the City Clerk & the City Council. 11/15/07 10/29/07/& City Clerk publishes notices that 2008 Preliminary Budget has 11/5/07 been filed with City Clerk and copies are available for the public. Notice includes date & time of public hearing to be held prior to City Council adoption of the 2008 Budget. 12/3/07 11/13/07 City Council Meeting. Public Hearing on 2008 Preliminary Budget and 2008 Property Tax Levy. 11/16/07 11/13/07 2008 PROPERTY TAX LEVY SET. The City is required to certify the Tax Levy with the King County Assessor's Office. "Note: Assessor's Office is traditionally late in providing the necessary levy information to the City and typically extends the deadline to mid -December. 11/19/07 11/13/07 Copies of the 2008 Preliminary Budget are made available to the public at the City Council meeting. 12/31/07 12/10/07 City Council Meeting. 2008 Final Budget Adoption at the Re ular Monthly City Council meeting. After Adoption As soon as final Copies of 2008 Budget are available to the public and filed document is with the Washington State Auditor's Office, MRSC, AWC, and printed. Bellevue Library. Page 5 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: Pitched Roof Incentives August 13, 2007 not previously considered ITEM CM - 3 SUMMARY OF ISSUE/TOPIC: This item presents the Planning Commission's recent recommendation on the topic of creating an incentive in the Zoning Code for pitched roof home designs. COMMISSION RECOMMENDATION: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A CITY MANAGER: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A COMMENTS: See staff report dated July 16, 2007. ❑ No Action Requested ® Action Requested ATTACHMENTS: Staff report dated July 16, 2007 Staff report to Planning Commission dated May 17, 2007 BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $0 ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ ® N/A RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) 1. 1 move to direct staff to schedule a public hearing on the proposed code change that has been recommended by the Planning Commission. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12007 Agenda PacketS1089320071CM--3, pitched roofs, cover fonn.doc ITEM CM - 3 CITY OF MEDINA Office of the City Manager August 13, 2007 TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: PITCHED ROOF INCENTIVES RECOMMENDATION: Review the recommendation of the Planning Commission on the topic of "pitched roof incentives" and schedule a public hearing if the City Council wishes to pursue this proposal. POLICY IMPLICATION: Maximum building height regulations are used by the Zoning Code to further the community goals of view protection, neighborhood character, and sunlight access. Adding a pitched roof incentive to these regulations is a legitimate way of balancing the community goals with individual property rights. BACKGROUND: The topic of pitched roof incentives was placed on the Planning Commission work plan by the City Council in March of this year. The Planning Commission has recently completed their recommendation on the topic. DISCUSSION: Medina has seen a gradual trend toward the use of flat roofs in the designs new homes. Beyond the subjective issue of architectural styles, pitched roofs have undeniable benefits to neighbors because they mitigate the reduction in views and sunlight caused by the new house. The Planning Commission adopted the following problem statement to guide their work on this topic: Problem Statement — Pitched Roof Incentives The City should create an incentive for designers to use methods of construction and design that maximize sunlight, maximize views, reduce bulk, and maintains the character of community. The Planning Commission considered several alternative code change concepts, which all had the objective of creating an incentive for home designers to use pitched roofs in Medina. These are referenced in the attached May 17, 2007 staff report to the Planning Commission. Two noteable examples are as follows. The City of Seattle's approach to the issue is to switch the point of height measurement from the top of the roof to the midpoint of a roof for all pitched ITEM CM - 3 roof designs. The merit of this was identified but it was ultimately rejected by the Planning Commission because it deprives the City of having absolute control on the height of the top of the roof. A second idea that was considered and rejected concerned homes that are between 25- feet and 36-feet in height. These are only allowed in the R-20, R-30, and SR-30 zones. The initial proposal was to create a pitched roof incentive that is an adaptation of the pitched roof incentive for 25-foot-tall homes. The problem that emerged is that these zones already utilize a lot coverage bonus for shorter houses and the code would become very complicated if a bonus for pitched roofs were "layered -on" to the existing bonus for house height, which is independent of roof type. The final recommendation of the Planning Commission is as follows: 1) A 1 % lower -level structural coverage bonus is granted to homes that have pitched roofs at 25' or flat roofs at 20', ...,..... 2) No structural coverage bonus is ., granted to flat roofs at 25', 3) Step back lines would address the �S • bulk issue on all homes taller than 25' (allowed only in R-20 and R-30) regardless of roof style. These stepback lines would be inclined into,t 1JlJ i,( the property starting at point that is 25' above the side setback line.--2y?' eav -' This proposal is illustrated to the right and below. 0 �,6't .. -Ove �-` ,e CSTET' ZAGKS Itj Q QUO ' r�o U GMOQ Staff Recommendation One of the objectives that emerged from the Planning Commission's discussion was to not penalize flat roofs that are 25 feet stall. Accepting this premise, the Planning Commission's proposed code solution is an appropriate one. It is also staffs position, however, that it is warranted to simply cap flat roof homes at a height that is less than 25 feet and to only grant the 25 foot height to pitched roof homes. ITEM CM - 3 Code Language Section 17.12.010 - Definitions "Pitched roof" means a building roof that sheds rainwater through a slanted surface the predominate slope of which is equal to or greater than 3 units vertical to 12 units horizontal Section 17.24.010 - R-20 District Minimum Requirements. A. The minimum lot area for each dwelling in this district shall be 20,000 square feet. B. The minimum setback of any part of any building or structure shall be 30 feet from the front property line and 30 feet from the rear property line, and shall be 10 feet, or 15 percent of the site width at any location of the structure on the building site, whichever is greater, but not more than 20 feet from each side line. The minimum setback from the Lake Washington shoreline shall be as established in Chapter 17.38 MMC. The minimum setback of an improved parking space (nondriveway) in the front yard shall be 15 feet. Setbacks shall be measured from the property line to the furthest horizontal projection of the structure, including gutters. In addition, all buildings and structures shall remain under stepback lines that are inclined up and into the lot at a forty five degree angle starting at a point that is on the side setback line and 25 feet above the original grade. C. The maximum allowed building height is described as follows: no higher than 30 feet from the highest point of original or finished grade whichever is lower, and no higher than 36 feet from the lowest point of original or finished grade, whichever is lower. Structural coverage bonuses are awarded to properties with shorter buildings pursuant to the subsections below. The terms "original grade" and "finished grade" in the height regulations apply to the grades at the outer walls of the building in qU e S t 1 On . T-e cuSti icueccrr-arco=v'crcrg e shall be lifftited t e 13 Pe:1Ce e e- the area -e f any - let. Few—rmpe r-,A e, , , stii-faee, let area. 1. A property with anv buildinq height that exceeds 25 feet above the lowest point of original grade or over 28 feet above the lowest point of finished grade shall be assigned a structural coverage of 130. 2. A property where the highest building has a non -pitched roof the highest point of which is more than 20 feet above the lowest point of original grade and no more than 25 feet above the lowest point of original grade and no ITEM CM - 3 more than 28 feet above the lowest point of finished grade shall be assigned a maximum structural coverage of 21%. 3. A property where the highest building has a pitched roof the highest point of which is no more than 25 feet above the lowest point of original grade and no more than 28 feet above the lowest point of finished grade shall be assigned a maximum structural coverage of 21% with an additional 1% of structural coverage that only applies to a portion of the building that does not exceed 15 feet above the lowest point of original grade. 4. A property where the highest building has a non -pitched roof the highest point of which is no more than 20 feet above the lowest point of original grade and no more than 23 feet above the lowest point of finished grade shall be assigned a maximum structural coverage of 21% with an additional 1% of structural coverage that only applies to a portion of the building that does not exceed 15 feet above the lowest point of original grade. —0—al Oft - any let if the height e f all i,i le ' s is l i i t e te net grade at the siisrElii3g—e-=o' highest r,,-• reef- prepeL- anerifaiceel to 28 feet the i fw + +- `� rc r.iLc. vvv� N� finishe4 graae—te the higher Total impervious surface, including structures, shall not exceed 52-1/2 percent. F. There shall be a minimum of 70 feet of frontage on a dedicated and improved street. G. Two on -site parking spaces shall be provided for each lot accessing from a public street. H. Uses shall be limited to single-family dwellings. I. An additional two percent of lot coverage shall be allowed for decks, porches or verandas, as defined in MMC ITEM CM - 3 17.12.010, provided said structures do not have an overhead covering, except eaves of 24 inches or less. J. Four (4) percentage points of structural coverage bonus shall be granted to properties with a net lot area less than 16,000 square feet This structural coverage bonus is in addition to the standard structural coverage allowance prescribed by the applicable clause of subsection C above. 1. Fer lets #%Phieh are 16,009 square feet er less in area, 4-f- ceuo t seetien aeeesse�uetures ftay teg;etlz±ea pei,eent e f the —area —e re let. 2. Fer lets whieh are 16,009 sei-dare feet er less in area, 4-f- ne—btizdinQ er sticretare eHeee` s la -he 25 feet er 20 fee{ - height ram=etien set Eerth in sidb tion—(H) =f this seetien area. , FISCAL IMPACT Pitched roof incentives do not have a fiscal impact to City operations. 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U —O(n Q.y O O M � SNO-Cpyv�EO rQ" � S AV ca�n �+4-5 -E � NUO— a) 13"j NE C O a+ ' o �a4——_ O O> OiO � o.a�O c,o� �'�CO� w3:- , om�o O 2" y Mno-o "a A—) O O E-0 O C 10 i fC?_0 i -C � 2 D O�U +.+ O Qt AC O n= p OOio OO O =a+ - m 4.5C SV ITEM CM - 4A FOR HUNTS POINT MEDINA POLICE MONTHLY SUMMARY JULY, 2007 Jeffrey Chen, Police Chief FELONY CRIMES No significant Felony incidents occurred during the month of July. MISDEMEANOR CRIMES No significant Misdemeanor incidents occurred during the month of July. OTHER At this time, we have achieved our goal to get back up to full staffing. I am currently having discussions with the Medina City Manager to obtain approval to over hire one police officer for the officer we currently have deployed in Iraq. As we move into summer in full swing, you should expect to see officers on mountain bicycle in addition to regular patrol cars. We will be represented at all local functions. ITEM CM - 4A MEDINA POLICE MONTHLY SUMMARY JULY, 2007 Jeffrey Chen, Police Chief FELONY CRIMES (3) Vehicle Prowl (Theft) 2007-0002462, 002500 and 0002508 07/11/07 300 block of Overlake Drive E E-lert #07-019 On Wednesday July 1 I'h, three vehicles parked in the 300 block of Overlake Drive East were prowled, most likely between 4:00 - 4:45 PM. In the first case, unknown suspect(s) broke the driver's side window causing approximately $150.00 in damage. Once inside, they removed a purse, wallet, and camera which were left in the passenger seat. The value of the items taken is approximately $1,250.00. In the second case, the suspect(s) accessed the car through a partially open window and removed an I -Pod valued at $320.00. In the third case, suspect(s) broke the driver's side window causing approximately $150.00 in damage and removed a digital camera, cell phone, cash, clothes, and a driver's license which were left in the vehicle. The approximately value of items taken is $600.00. Unfortunately, there are no leads at this time. Theft 2007-0002623 07/19/07 100 Block Overlake Dr East Between 9:30 pm and 10:15 pm on 7/19/07, unknown person(s) took an outboard motor from a boat moored at the residence. Amount of loss: $500. Eluding and Obstruction 2007-0002651 07/23/07 8600 block of NE 1 Oth Around midnight, a Medina officer attempted to stop a vehicle for a traffic violation. The driver refused to pull over and continued to drive recklessly until reaching his driveway. The driver ran away from the pursuing officer and entered his residence and then fled out the back door on foot. A K-9 track was attempted, but unsuccessful in locating the subject. The fleeing suspect is known to officers and felony eluding charges are being sought with the King County Prosecutors office. Intimidating a Witness 2007-0002590 07/27/07 900 block of 82nd Ave NE Reference Case 2007-0002574, the following day the father received a phone call of further threats. A new charge of intimidating a witness was added to the original charge. ITEM CM - 4A Weapons Violation, Felony Warrants (2) 2007-0002721 07/27/07 7600 block of SR 520 E-lert #07-020 On Friday July 27th at approximately 8:36 PM, Medina Officers while enroute to back a state trooper, observed a vehicle with expired tabs and conducted a traffic stop in the 7600 block of State Route 520. Upon contacting the occupants, officers discovered the driver did not possess a valid driver's license, and the rear passenger had an outstanding warrant for Violation of a No Contact Order. A third occupant fled on foot and a K-9 track was conducted. The subject was not located, however he has been identified. A search of the vehicle revealed drug paraphernalia, heroin, cocaine, and a firearm. The rear passenger, who was a convicted felon, was illegally in possession of the firearm. Two subjects were placed under arrest. One was booked into King County Jail and the other taken to Harborview Medical Center for medical related issues. The Medina Police Department will be filing drug charges against the driver and the passenger who fled the scene. The second passenger will be charged with the unlawful possession of a firearm. All three occupants were convicted felons with extensive criminal histories. Between them, they had amassed over 130 arrests and 20 felony convictions. MISDEMEANOR CRIMES Domestic (Verbal) 2007-0002574 07/17/07 900 block of 82nd Ave NE Medina officer received a call from the father of an 18-year old boy making threats to himself and others in the household. He was taken into custody without incident. OTHER Threats 2007-0002417 07/05/07 800 block of Evergreen Point Rd Between 7:00 pm and 9:00 pm on 07/04/07, a verbal threats situation occurred at the above location. A report was taken for documentation purposes. Found Property 2007-0002548 07/13/07 501 Evergreen Point Rd (City Hall) A female came into the police station and turned in a wallet she found along the street. Medina officer attempted to contact the owner. The wallet was placed in property for safekeeping. NOTEAI3LE MENTION At this time, we have achieved our goal to get back up to full staffing. I am currently having discussions with the Medina City Manager to obtain approval to over hire one police officer for the officer we currently have deployed in Iraq. Officer Ramirez is not scheduled to return from overseas deployment until May 2008. As we move into summer in full swing, you should expect to see officers on mountain bicycles in addition to regular patrol cars. We will be represented at all local functions to include Seafair Blue Angels flyovers, Medina days and any Hunts Point functions. ITEM CM - 4A MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2007 Felony Crimes July YTD YTD Year End 2007 2007 2006 2006 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 0 4 1 8 Drug Violations 2 5 1 1 Fraud (ID Theft) 0 4 13 20 Vehicle Prowl 3 5 1 15 Theft (over $250) 1 8 5 10 Malicious Mischief 0 0 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery) 0 2 4 5 Poss Stolen Property 0 2 3 4 Other 1 1 0 0 TOTAL 6 30 28 63 Misdeameanor July YTD YTD Year End Crimes 2007 _ 2007 2006 2006 Assault, Simple 0 1 3 2 Malicious Mischief 0 6 5 9 Vehicle Prowl 0 4 10 23 Theft (Under $250) 0 10 6 10 Assault, Domestic Violence 1 2 2 5 Minor in Possession 2 16 6 13 Drug Violations 1 12 10 17 Poss Stolen Property 0 3 0 0 Total 4 51 42 79 Page 1 ITEM CM - 4A MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT if City of Medina 2007 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 0 0 Burglary (inc Attempt) 1 0 1 0 2 0 0 4 Drug Violations 0 2 0 1 0 0 2 5 Fraud (ID Theft) 0 1 1 1 0 1 0 4 Vehicle Prowl 0 0 0 0 1 1 3 5 Theft (over $250) 0 4 0 1 2 0 1 8 Malicious Mischief 0 0 0 0 0 0 0 0 Arson 0 0 0 0 0 0 0 0 Auto/Boat Theft 0 1 0 0 0 1 0 2 Poss Stolen Property 0 1 0 1 0 0 0 2 Other 0 0 0 0 0 0 1 1 TOTAL 1 9 2 4 5 3 7 0 0 0 0 0 30 Msdeameanor Crimes Jan Feb Mar Apr May Jan Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 1 0 0 0 1 Malicious Mischief 1 3 0 1 0 1 0 6 Vehicle Prowl 0 1 0 3 0 0 0 4 Theft (Under $250) 3 3 3 1 0 0 0 t0 Assault, Domestic Vio 0 1 0 0 0 0 1 2 Minor in Possession 0 2 1 3 6 2 2 16 Drug Violations 2 4 2 1 1 1 1 12 Poss Stolen Property 0 3 0 0 0 0 0 3 Total ` 6 17 < 6 10 7 4 4 0 0 0 0 0 51 Page 2 ITEM CM - 4A MEDINA POLICE DEPARTMENT 40 Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2007 Traffic July YTD YTD Year End ACCIDENTS 2007 2007 2006 2006 Injury 0 0 0 2 Non -Injury 1 6 5 13 TOTAL 1 6 . 5 15 Traffic July: YTD YTD Year End CITATIONS 2007 2007 2006 2006` Driving Under Influence 2 41 53 98 *Other 19 103 78 136 Total 21 " 144 131 234 Traffic July YTD YTD Year End INFRACTIONS 2007 2007 2006 2006 Speeding 8 57 46 70 Parking 11 60 67 97 **Other 38 249 209 328 Total 57 366 322 495 July YTD YTD Year End WARNINGS 2007 2007 2006 2006 Total 135 689 745 1093 July YTD YTD Year End CALLS FOR SERVICE 2007 2007 2006 2006 House Watch 33 250 328 514 False Alarms 42 192 235 384 Assists 66 357 408 680 Suspicious Circumstances 13 99 102 178 Property-Found/Lost 1 12 12 19 Animal Complaints 5 28 23 35 Missing Person 0 0 3 3 Warrant Arrests 6 58 41 70 ***Other 1 14 15 25 Total 167 1010 1167 1908 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Page 3 ITEM CM - 4A MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief'ofPolice YEARLY ACTIVITY REPORT City of Medina 2007 Traffic Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct 'Nov Dec Total Injury ; 0 0 0 0 0 0 0 0 Non -Injury 2 1 0 0 1 1 1 6 TOTAL 2 1 0 0 1 1 1 0 0 0 0 0 6 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 3 4 7 6 8 11 2 41 Other 6 10 18 21 19 10 19 103 Total 9 14 25 27 27 21 21 0 0 0 0 0 144 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct 'Nov Dec Total Speeding 4 5 12 11 1 16 8 57 Parking 11 9 11 3 7 8 11 60 Other 29 38 40 47 30 27 38 249 Total 44 52 63 61 38 51 57 0 0 0 0 0 366 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 55 92 137 39 115 116 135 689 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct " Nov Dec Total House Watch 20 48 31 55 40 23 33 250 False Alarms 25 13 23 32 26 31 42 192 Assists 50 49 47 43 54 48 66 357 Suspicious Circumstance, 7 19 12 17 16 15 13 99 Property-Found/Lost 2 0 0 3 5 1 1 12 Animal Complaints 1 1 1 3 8 9 5 28 Missing Person 0 0 0 0 0 0 0 0 Warrant Arrests 3 6 7 7 13 16 6 58 Other 2 2 4 3 2 0 1 14 Total 110 138 125 163 164 143 167 0 0 0 0 0 1010 Page 4 ITEM CM - 4A MEDINA POLICE DEPARTMENT Town Of Jeffrey Chen, Chief of Police Hunts Point Monthly Activity Report Town of Hunts Point 2007 Felony Crimes July YTD YTD Year End 2007 2007 2006 2006 Burglary 0 0 1 1 Forgery (Identity Theft) 0 0 1 1 Vehicle Prowl 0 0 0 0 Theft (over $250) 0 1 0 2 Possession Stolen Prop 0 2 2 4 Drug Violation 0 1 0 0 Auto/Boat Theft 0 1 0 0 TOTAL 0 < 5 4 8 Misdeameanor July YTD YTD Year End Crimes 2007 2007 2006 2006 Assault, Simple 0 1 1 1 Malicious Mischief 0 1 0 2 Vehicle Prowl 0 0 1 1 Theft (Under $250) 0 0 1 1 Possession Stolen Prop 0 1 0 0 Assault, Domestic Vio 0 1 1 1 Minor in Possession 0 0 4 3 Drug Violations 0 11 7 10 Total 0 : 15 15 19 Page 5 ITEM CM - 4A MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Hunts Poi✓nt� Yearly Activity Report Town of Hunts Point 2007 Felony Crimes Jan Feb 'Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Burglary 0 0 0 0 0 0 0 0 Forgery (Identity) 0 0 0 0 0 0 0 0 Vehicle Prowl 0 0 0 0 0 0 0 0 Theft (over $250) 0 0 0 0 1 0 0 1 Poss Stolen Prop 1 0 0 0 0 1 0 2 Drug Violation 0 1 0 0 0 0 0 1 Auto/Boat Theft 0 0 0 0 1 0 0 1 TOTAL 1 1 0 0 2 1 0 0 0 0 0 0 5 '< Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 1 0 0 0 0 0 0 1 Malicious Mischief 0 1 0 0 0 0 0 1 Vehicle Prowl 0 0 0 0 0 0 0 0 Theft (Under $250) 0 0 0 0 0 0 0 0 Poss Stolen Prop 1 0 0 0 0 0 0 1 Assault, Domestic V 0 0 0 1 0 0 0 1 Minor in Possession 0 0 0 0 0 0 0 0 Drug Violations 0 4 0 1 2 4 0 11 Total 2 5 0 2 2 4 0 0 0 0 0 0 15 Page 6 ITEM CM - 4A MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Hants Point Monthly Activity Report Hunts Point 2007 Traffic July YTD YTD Year End CITATIONS 2007 2007 2006 2006 Driving Under Influence 0 11 17 25 Accidents 0 0 0 2 *Other 3 37 37 63 Total 3 48 54 90 Traffic - July YTD YTD Year End INFRACTIONS 2007 2007 2006 , 2006 Speeding 0 0 2 3 Parking 3 8 13 19 **Other 25 185 190 307 Total 28 193 205 329 July YTD YTD Year End WARNINGS 2007 2007 2006 2006 Total 31 135 58 100 July YTD YTD Year End CALLS FOR SERVICE 2007 2007 2006 2006 House Watch 3 22 28 45 False Alarms 5 46 61 97 Assists 3 35 32 55 Suspicious Circumstances 3 19 22 38 Property-Lost/Found 0 1 2 4 Animal Complaints 2 5 1 2 Warrant Arrests 1 11 7 12 ***Other 0 2 2 5 Total 17 141 "155 258 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment; Civil Dispute; Trespass Page 7 ITEM CM - 4A MEDINA POLICE DEPARTMENT To" of � Jeffrey Chen, Chief of Police Hants Point YEARLY ACTIVITY REPORT HUNTS POINT 2007 Traffic Citations Jan Feb Mar Apr May ' Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 0 5 2 0 3 1 0 11 Accidents 0 0 0 0 0 0 0 0 Other 9 5 2 5 5 8 3 37 Total 9 10 4 5 8 9 3 0 0 0 0 0 48 Traffic Infractions Jan Feb' Mar ; Apr May Jun Jul Aug Sep Oct ' Nov Dec Total Speeding 0 0 0 0_ 0 0 0 0 Parking 0 3 0 1 1 0 3 8 Other 36 17 22 23 27 35 25 185 Total 36 20 22 24 28 35 28 0 0 0 0 0 193 Warnings Jan Feb Mar Apr ' May Jun Jul Aug Sep Oct Nov Dec Total ` Total 19 18 19 15 7 26 31 135 Calls for Service Jan Feb: Mar Apr " May Jun Jul Aug Sep Oct Nov Dec Total House Watch 2 4 2 2 7 2 3 22 False Alarms 2 8 6 9 11 5 5 46 Assists 7 2 8 6 5 4 3 35 Suspicious Circumstances 2 4 1 3 2 4 3 19 Property-Lost/Found 0 0 0 1 0 0 0 1 Animal Complaints 0 0 0 0 3 0 2 5 Warrant Arrests 2 1 0 5 1 1 1 11 Other 0 0 2 0 0 0 0 2 Total 15 19 19 26 29 16 17 0 0 0 0 0 141 Page 8 ITEM CM — 413 a CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) wwwawdina-wa.gov MEMORANDUM DATE: August 6, 2007 M. Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Monthly Development Services Department Report Planning Commission Meeting Recap — The July 24, 2007 Planning Commission meeting agenda contained two discussion topics. The first discussion topic was Building Height Measurement on Sloping Lots. The Planning Commission reviewed staffs follow up and requested investigation of alternative solutions. The second discussion topic was the Height -Based Lot Coverage System in R-20 and R-30. The Commission had an initial discussion of the topic and requested follow up by staff. Commissioner Karen Sparks was voted Vice Chair. This mid -year election was necessitated by the turnover in Position 2. The Planning Commission Calendar is attached. Background on View and Sunlight Ordinance — The City Attorney has drafted changes to the former ordinance, which is presented as Item PH-1 in this packet. However, this opportunity is being taken to address a comment that was made during citizen testimony at the July 9 City Council meeting. The speaker stated that the reason staff recommended the repeal of this ordinance last February is that the Director of Development Services was irritated by the amount of his time being consumed by citizen inquiries about the ordinance. This is not accurate; the actual reason is the high proportion of such inquiries that revealed a misunderstanding of the ordinance and staff's suspicion that additional citizens have these misperceptions yet do not consult with the City to confirm their perception. Steep Slope Stabilization Projects — In February 2005, the City Council adopted an overhaul of the Critical Areas Ordinance, partly in response to a Growth Management Act mandate. The primary types of critical areas found in Medina are steep slopes, streams, and wetlands. Since that time, the volume of critical area permit applications has been low. However, an unfortunate pattern has appeared this summer. Several property owners have recently applied for permits to undertake slope stabilization projects and have expressed anger about the amount of time and documentation necessary to obtain such a permit. Regrettably, the timing of these applications jeopardizes the applicant's original plans to have the projects completed before the start ITEM CM - 4B of the next rainy season. While individual circumstances vary, it is generally considered imprudent to perform steep slope work during the rainy season. Staff will run a periodic article in the City newsletter to alert property owners to this issue. m L) 2 W M C cQ U C O N E E O U 0) C c cB 'oil o U. o� a - I ---- ------ --- - — — -- o I c N a ° U a O � I Z i I I o i m a a 0 a d CO) Im c L U I i ! � i O Q I I y 3 p I c 3 O CpI L N O O t0 N N t0 N a O N L N 3 -p G ._ ip c N `p C R C R w N C N U (6 C I N E E (3j 0 E V p C �U O C EU E w U �? cU c U c (0 d U a U m qq cc C N N C O .N E O U 0) c c co @I a a a I 3 4 a 7 ° E U U m E U a U a + a a a _a o Va T o N cn 'c L I L I -_---- -------- ..--- 0 0 y � w m :6 O d C O> .LN. �. O N c' t N N M _T O� O O� 0 0� N O U N O � R C t4 '6 N C N N E LUU N 4 N 5E� y cC j .U. O tF N O C N "' S in @ fit.. C U O > O � N 'G ( m � m N �I= N O x � E m a cn � a° 3� a o u i Construction Value New Construction Permit Renewals Addition / Alteration Accessory Structure Repair / Replace Fence/Wall Mechanical Fire Sprinkler Wireless Comm Facility TOTAL VALUE Permits Issued New Construction Permit Renewals Addition / Alteration Accessory Structure Fence/Wall Demolition Grading/Drainage Tree Mitigation Mechanical Fire Sprinkler Reroof Repair / Replace Right -of -Way Use Construction Mitigation Variance SEPA Conditional Use Shoreline Lot Line Short Plat Wireless Comm Facility TOTAL PERMITS Inspections Building Construction Mitigation Grading/Drainage Tree Mitigation Right -of -Way TOTAL INSPECTIONS Building Permit Report ITEM CM - 413 April 2007 Building Permit Report May, 2007 2,007 2,006 Current Current Month Month 1,545,000 3,172,500 2,099,576 274,000 1,954,000 894,983 175,000 n/a 0 n/a 13,000 137,364 215,500 - 0 - 0 6,002,076 4,478,847 1 4 3 2 7 2 4 n/a 2 3 1 3 3 4 4 4 10 7 0 4 3 2 0 n/a 10 12 2 4 1 0 0 1 0 2 1 0 0 0 0 0 0 0 52 54 139 145 3 8 39 6 2 6 7 8 190 173 2,007 2,006 YTD YTD Difference 14,275,500 13,456,000 819,500 4,233,064 969,000 3,264,064 2,831,456 2,325,083 506,373 n/a n/a n/a n/a n/a n/a 113,000 187,664 -74,664 515,500 669,673 -154,173 125,896 378,984 -253,088 0 0 0 22,094,416 17,986,404 4,108,012 12 13 -1 8 3 5 15 19 -4 n/a n/a n/a 9 10 -1 12 10 2 14 13 1 15 13 2 56 35 21 9 10 -1 9 7 2 n/a n/a n/a 56 50 6 11 11 0 6 0 6 2 2 0 1 2 -1 2 1 1 1 2 -1 0 0 0 0 0 0 238 201 37 650 636 14 12 36 -24 121 29 92 19 38 -19 36 33 3 838 772 66 ITEM CM - 4C PUBLIC WORKS CITY OF MEDINA 1000 80TH Ave NE, Medina, WA 98039 (425) 233-6439 www.medina-wa.gov MEMORANDUM DATE: August 6, 2007 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: July 2007 Public Works Activity Report 1. The Medina Beach Park Shoreline Restoration Project began on July 17`" and will extend through the month of October. The contractor, Caicos Corp. mobilized two barges on the waterfront for the removal of the rock revetment (bulkhead) by crane. The removal work was completed on August 3rd which also included the removal of the two existing pier decks. ITEM CM - 4C The contractor's second barge with an excavator and 900 tons of rock materials will arrive on August 91h to begin the construction of the new rock revetment (bulkhead). The reconstruction work will begin at the jetty with the installation of flow through culverts to improve water circulation in the swimming cove and then progress to the south so that public use of the park can increase as the work progresses. Chain link fencing will be installed along the waterfront to prevent public access to the work area. The full compliment of life guard staff have been retained this year to insure that swimmers are monitored. A kiosk at the north end of the park is in place for posting of construction notices and scheduling information for the public. Regretfully, Medina Days celebration has been impacted by the waterfront construction but it has been unavoidable due to the very limited construction window allowed by our permits. The contractor has been cognizant of this and is taking steps to minimize its impact where possible. ITEM CM - 4C 2. The installation of a new storm drain in the 3600 block of Evergreen Point Road commenced on July 30th and will be completed this week. The new drain will collect the street runoff and channel it to the storm outfall line at the north end of the street rather than having it flow down the various residential driveways. 3. A new concrete stairway from the parking lot in Fairweather Park up to the playfield was laid out on August 2"d and is expected to be completed within a week. The contractor, Kodo Construction, will then move to the north end of the Medina Beach Parking lot to prepare the site for the new City dumpster enclosure to be installed by the Public Works Crew. 4. The full time summer temporary worker has improved the Public Works crew completion of backlog work such as the installation of a number of benches and tables that were purchased for Medina Park several years ago. Public Works Crew accomplishments in July included the following: o Renovated Women's restroom in Medina Park (new faucets, paint, etc.) o Installed two benches and four picnic tables in Medina Park ITEM CM - 4C o Prepared Medina Park for Medina Days o Install banners for Medina Days o Posted signs and placed barricades for Blue Angle fly -over o Completed Irrigation system and drinking fountain repairs o Cleared paths in Fairweather Preserve o Noxious weed removal in Medina Park o Mowing of all City parks and removal of fallen tree o Procured permit for aquatic mosquito control. Sampled and monitored city water bodies and catch basins for larvae. o Herbicide treatment applications along pathways o Testing of Medina Park ponds and application of enzyme to enhance water treatment o Fabricated gates for the new dumpster installation for City Hall o Placed portable meeting notice signs for City Council meetings o Provided construction posting notices o Watered new planted trees and the new Bowhall maple trees along 84th Avenue NE for their establishment. o Set up and monitored the portable speed monitor trailer o Trimmed vegetation for better visibility of City street signs ITEM CM - 4D of M CITY OF MEDINA Office of the City Manager August 13, 2007 TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: AUGUST 2007 MONTHLY REPORT NORCOM Update: In April 2005, Medina City Manager Doug Schulze reported to Council that as early as March 2004 several East County public safety agencies began studying the potential benefits from regionalizing public safety dispatch services (911 call centers). Presumably updates have been prepared for Council along the way. Chief Chen attends the monthly Norcom Meetings, and I have joined in at the last two meetings. Elaborate planning for the technical, administrative and operational implementation of NORCOM over a 3-year period is culminating this fall. Participating cities are being asked to execute the ILA no later than October, and an Executive Director is expected to be hired shortly thereafter. NORCOM is slated to become operational by July 2008. An indepth staff report and proposed ILA will be coming to the Council in September. The City of Bellevue recently became the first City to approve the ILA. Regional Dispatch will: increase efficiency and reduce redundancy; improve interagency collaboration and interoperability; enhance decision making, control and buy -in for all participating agencies; elevate levels of service; and provide potential for long-term cost savings through economies of scale. Comcast Franchise Agreement Update: Regrets for the continued delay with Comcast. Comcast appears very concerned about the next video provider getting a more favorable deal under evolving local, state or federal law. Their suggested language could effectively negate part of or the entire Franchise. Comcast would not agree to Wayne Tanaka's suggested edits, and countered with more severe language. River Oaks Communications, our franchise agreement consultants, believe the City would probably be better off with the prior competitive equity language. Waste Hauling Franchise Agreement: The City Manager has obtained, and is currently reviewing, recent waste hauling agreements entered into between the cities of Sammamish and Bellevue, and Rabanco Ltd. d/b/a Allied Waste of Bellevue. Upon completion of this review, a discussion paper will be submitted to the Council with principal term and service enhancement recommendations to be sought, prior to initiating negotiations with the waste hauler. Utility Bond Measure Update: Necessary filings with the County Registrar have been completed. In addition to Mr. Mark Nelson, two other residents have been appointed to the "Pro Ballot Statement Committee". They ITEM CM - 4D are Mr. David Fox and Mrs. Ulouise De Butts. Mr. Arthur Dietrich remains the sole member of the "Con Ballot Statement Committee" as of this writing. A list of Frequently Asked Questions (FAQs) and their answers, about the ballot measure, is being completed and will be distributed following the primary elections. Green Fleets Initiative Conference — Co-sponsorship: At recent "eastside" City Manager meetings, the group has discussed transitioning our fleets to alternative fuels and technologies. Many cities have already made significant progress in this regard, while others are just beginning. The City of Seattle and King County are national leaders in this regard and Washington jurisdictions as a whole are viewed as national frontrunners in the sustainability movement. Eastside Managers met with Seattle and King County representatives to share best practices and to form partnerships to build real market power in fleet conversion acquisitions. To kick start this initiative into something substantial and important, eastside cities are being asked to co- sponsor a Green Fleets Initiative conference scheduled for September 19th at Qwest Field in Seattle. The cost per eastside city to "buy in" to this co-sponsorship is $1,000. Several cities have already pledged support for the event. By serving as a conference co-sponsor, Medina will have a seat at a special session for public executives to announce the intent to form the Green Fleets Partnership. Upon formation, the Partnership will generate deliverables such as fleet transition goals, performance metrics at the jurisdictional and regional levels, timetables for implementation, access to emerging technologies, vehicles purchasing consortiums and vehicle specification drafting. Additional information on the forum and on the partnership is attached. This is a policy decision that I would like some Council feedback on. While "Green" initiatives are clearly the right thing to do, the limited focus on fleets poses some practical limitations on Medina, which has, sans emergency vehicles (which will not go "green" in the foreseeable future due to performance issues and ongoing maintenance costs), almost no "vehicle fleet" to speak of. While I support fleet conversion to alternative fuels, personally, I would prefer to see us take a leadership or sponsorship role in a broader "Green Initiative". Finance Officer Receives Special Recognition: For the eighth time, Medina Finance Officer Jan Burdue has been recognized by the Washington Finance Officer's Association as having earned the "Professional Finance Officer Award". The annual award requires ongoing educational and professional excellence on the part of each individual, and is not automatically awarded. The award is further proof that Ms. Burdue is committed to achieving educational and professional excellence, and she is to be commended. Claim for Damage: The City Clerk has received a Claim for Damages in the amount of $500,000 filed against the City by a Medina resident for damages allegedly suffered as a result of actions taken by our Police Department in connection with the claimant's arrest for driving with expired license tabs and then evading police and resisting arrest. This claim has been referred to the Washington Cities Insurance Authority (WCIA) for investigation and processing. 2 ITEM CM - 4D Fire Service Calls, First Six Months 2007 Summary: Attached. Geocaching at Medina Beach: At the request of Medina residents, and much to the joy of our children, a small geocache box has been placed at Medina Beach Park. Geocaching is a growing form of entertainment for children of all ages (many adults participate as well!) It is a form of "treasure hunting" using hand held GIS equipment and map coordinates as clues. Placement of the box, which includes small inexpensive, harmless trinkets, was accomplished without disturbing any of the landscaping. Likewise, retrieval will not require any digging. For those who wish a jump on the competition, the official position is 47 36.905N & 122 14.339W. Many parks across the country, including several Bellevue Parks, host similar geocache prizes. The geocache box has been submitted for approval to www.geocaching.com under the name "Medina Beach Treasure". 3 City of�,A'U-z Bellevue �9`rHING°r July 26, 2007 City of Medina Attn: Mark Weinberg 501 Evergreen Point Road P.O. Box 144 Medina, Washington 98039 Dear Mark: Post Office Box 90012 • Bellevue, Washington • 98009 9012 Jut Enclosed are the Incident Summaries for the Bellevue Fire Department responses into the City of Medina for June 2007, and the year to date. I have also included the responses for June 2006 for comparison purposes. Please contact me at (425) 452-6972 if you have any questions or concerns. Sincerely, William. Lie Data Analyst Bellevue Fire Department Enclosures "The Bellevue Fire Department exists to assist the public in the protection of life and property by miahnizing the impact offire, medical emergencies, and potential disasters or uncontrolled events that affect the community and environment." Bellevue Fire Department • 450 110th Ave NE • Bellevue, Washington 98004 Phone: [425] 452-6892 • Fax: [425] 452-5287 tri N r-� rt M [n e--1 rA o � O V r=. M N rial r� M -4 A M r-! �00 r~ N m vi Cl o U K rr�� Vl �iTi W t j cf) W zs iR � a► IV�1 , � � o V e� W A. Green Fleets Regional Initiative What is Its Purpose? The Green Fleets Regional Initiative is a (soon to form) partnership of Washington local jurisdictions who are committed to reducing greenhouses gases in their communities by converting municipal fleets to alternative fuel and advanced technology vehicles. Who is Involved? Using the early experiences and expertise of King County, the City of Seattle and other suburban jurisdictions, the partnership will extend to all cities in King County who wish to participate. As experience grows, the partnership will grow to many public jurisdictions within the State of Washington as well as, potentially, private commercial fleet operators. How and When Will This Occur? A statement of intent and purpose is expected to be adopted on September 19th at the "Clean Vehicles Now" Conference co -sponsored by King County and many other jurisdictions and organizations, including suburban cities. Jurisdictions choosing to participate in the partnership will then begin transitioning their fleets to lower fossil fuel consuming technologies. Fleet transition decisions will be made over time in order to maximize the value of past public investments. Jurisdictions will make decisions with the benefit of real -life experiences of partner jurisdictions in a variety of technologies including: hybrids, bio-diesel, ethanol, plug-in electric vehicles, alternative fueling stations, purchasing consortiums and other emerging best practices. During the fall of 2007, the partnership will adopt a set of goals and measurements in order to provide focus, direction and tracking of greenhouse gas reductions. Municipal Chief Executive Officers and their fleet managers will work together to generate the organizational commitment to be successful. How Does One Get Involved? To make an early indication of interest, jurisdictions can co --sponsor and participate in the "Clean Vehicles Now" Conference" (September 19th) during which a formal public announcement of the Initiative will be made. (A $1,000 co- sponsorship contribution would be appreciated.) Later in 2007 and 2008, jurisdictions can join the partnership as their interest and capabilities allow. 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XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DECLARING MONDAY, DECEMBER 24, 2007, AS A CITY HALL CLOSURE WHEREAS, December 25, 2007, Christmas Day, falls on a Tuesday and it is anticipated that there will be minimal public use of City services on Monday, December 24, 2007; and WHEREAS, Medina's small City Hall staff size makes it difficult to accommodate all employee leave requests without adversely impacting the ability to keep City Hall open and properly operating; and WHEREAS, Christmas Eve is traditionally devoted to family affairs and holiday preparation; and WHEREAS, this year's calendar provides a unique opportunity to express the City's appreciation for its employees through the award of an additional holiday without inconveniencing residents who otherwise will likely be preoccupied readying themselves for the holidays; now therefore THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: That City of Medina offices will be closed to the public on December 24, 2007, this year only, and all employees shall be credited with a paid day of work. Police or other personnel unable to take the day off shall be credited with 8 hours of compensatory time. PASSED BY THE CITY COUNCIL IN REGULAR OPEN MEETING ON THIS 131h DAY OFAUGUST, 2007. Miles R. Adam, Mayor Approved as to form: Wayne D. Tanaka, City Attorney Attest: Rachel Baker, City Clerk FNF Construction continues to quiet Phoenix's road system with latest Superstition Freeway improvement. Rubberized Asphalt Tops US bo Widening Project Posted: February 12th, 2007 01:51 PM EDT Asphalt Contractor, When a six -mile stretch of the Superstition Freeway in The Greater Phoenix area is completed this spring, FNF Construction will place over 50,000 tons of rubberized asphalt over the expanded roadway to cap a $73-million project that not only improves traffic flow, but also quiets the noise created by over 300,000 motorists that use this vital section of highway each day. As general contractor, FNF is performing most of the improvements required to widen the existing freeway from three to six travel lanes in each direction from Gilbert to Power roads, including earthmoving to create the expanded travel lanes, placement of the concrete structural roadway, expanding bridge structures, realigning entrance and exit ramps, and finally placing the asphalt rubber friction course (ARFC) over the entire road surface. The project will also include placing the rubberized asphalt wearing course over the existing concrete roadway from Power Road to Crimson Road, extending the quiet pavement application an additional four miles east of the main project. This project is part of the Superstition Freeway improvement plan that began back in 1993 after the Federal Highway Administration (FHWA), Arizona Department of Transportation (ADOT), and the Maricopa (the project is located in Maricopa County) Association of Governments (MAG) determined that there was an immediate need for improvements to the freeway due to mass development in the surrounding areas, and environmental concerns. Also worth noting, FNF placed over 32,000 tons of asphalt base mix in areas of the 12 different construction sections of the expanded roadway to add structural support to the heavily -traveled freeway. According to Tom Billings, FNF project manager, the biggest challenge of executing this particular project was in doing so without impacting the day-to-day traffic flow. "We had to remove curb and gutter, barrier walls and concrete ramps along the project in order to add travel lanes to the existing roadway," Billings notes. "And we had to do the work in a way that would not disrupt the daily traffic flow because this is a very vital part of the area's road system. "For example, we had to build new ramps (entrance and exit) along side of the old ramps before we could remove the old ramps to accommodate the widening work required to add travel lanes," he explains. "We also had to widen three bridge structures and install sound walls again without disrupting access to the freeway." Addressing the structural needs While the construction design for the widening project required both asphalt and Portland cement concrete pavements, ADOT construction field engineer Robert Wade says the approach is quite common for a heavily -traveled urban roadway like the Superstition Freeway. "In an urban area like Phoenix, where traffic volume on a particular segment of roadway can be as high as 300,000 vehicles a day we rely on our materials' analysis reports to determine the best way to construct a long-lasting structure," Wade says. "On this particular project we concluded that 11 inches of Portland cement concrete pavement (PCCP) was required on the ramps and 13 inches on the travel lanes to support the heavy usage this road receives. Our analysis also helps us decide where we need to use a four -inch asphalt base under the PCCP for additional structural support." Make it quiet For ADOT, meeting the traveling needs of taxpayers and visitors is not simply a matter of adding lane miles of structurally sound and safe pavements to accommodate economic growth and the resulting higher traffic volumes. The road agency has made a point of improving existing roads and adding lane miles of quiet pavements. In 2002 ADOT overlaid a portion of the concrete -paved Superstition Freeway with a one -inch thick open -graded friction course containing an asphalt rubber binder. The reduction of noise on this particular segment of the freeway was so dramatic that motorists and property owners along the freeway and all across the Regional Freeway System (The Greater Phoenix area) began to inquire about why other sections of freeway could not be resurfaced to reduce noise. In 2003 ADOT adopted a Quiet Pavements Program to overlay most of the Regional Freeway System with rubberized asphalt to address the annoying noise associated with the ever-increasing level of traffic. The program initiated its first project in the summer of 2003 by overlaying 23 miles of concrete freeway with 78,000 tons of the rubberized asphalt at a cost of $5.5 million. Similar projects have been completed since then, with the intent to cover the entire Regional Freeway System with the quiet -riding rubberized asphalt surface. On the current Superstition Freeway widening project, the rubberized asphalt to be placed this spring is a hot mix asphalt (HMA) that contains 9-percent liquid asphalt cement (80-percent is liquid AC and 20-percent is crumb rubber from recycled tires). The rubberized asphalt overlay used on ADOT projects has reduced noise levels by three to five decibels, with greater noise reductions recorded in some areas. FNF leads the way FNF Construction, a leader in the general/heavy highway construction industry, has been a strong proponent in the utilization of asphalt rubber paving in the Southwest. The company has been promoting the smoother, quieter and more durable benefits of rubberized asphalt pavements since the mid-'90s. Arizona has taken an aggressive approach in specifying and promoting the use of asphalt rubber pavements, and FNF has played an integral role in helping the state achieve its quiet pavement initiative. The benefits of rubberized asphalt, particularly as a thin open -graded friction course that delivers a smooth, quiet and durable surface, have been validated by ADOT's aggressive usage on many road rehabilitation projects. With traffic noise becoming more of an issue in densely populated urban areas, delivering a pavement solution that not only addresses the durability and smoothness demands of agency owners, motorists and taxpayers, but also mitigates pavement/tire noise is a bonus. The FHWA's Noise Abatement Criteria requires noise abatement for residential areas when the traffic noise levels approach or exceed 67 decibels. Transportation agencies commonly build sound barrier walls that cost $1 to $5 million per roadway mile. Rubberized asphalt has proven to be a much more cost-effective alternative in reducing noise levels. The partnership FNF and ADOT have built in designing quiet pavements will continue to benefit motorists, taxpayers and the environment, as old tires are put to a new use in reducing the noise pollution of urban areas while delivering a safe and smooth ride for motorists. When the current Superstition Freeway widening project is completed in a few months with the placement of a one -inch thick asphalt rubber open -graded friction course, FNF and ADOT will have added yet another stretch of quiet vpavement motorists and adjacent residential neighborhoods appreciate. Printable version may be for personal use only. Content may not be duplicated, re -used or otherwise replicated without expressed, written consent from ForConstructionPros.com and/or the original author/source. Visit ForConstructionPros.com daily for the latest industry news, commentary, features and more.