The URL can be used to link to this page

Home My WebLink About09-10-2007 - Agenda PacketMEDINA, WASHINGTON www.medina-wa.aov CITY COUNCIL AGENDA MEDINA CITY HALL COUNCIL CHAMBERS SEPTEMBER 10, 2007 6:30 PM MAYOR MILES ADAM DEPUTY MAYOR BOB RUDOLPH COUNCIL MEMBERS LUCIUS BIGLOW DREW BLAZEY JIM LAWRENCE KATIE PHELPS PETE VALL-SPINOSA CALL TO ORDER ROLL CALL EXECUTIVE SESSION The City Council will convene in closed session to hold discussions regarding: ES-1: Lease negotiations pursuant to RCW 42.30.110 (1) (b). PUBLIC COMMENT CITY MANAGER MARK F. WEINBERG CITY ATTORNEY WAYNE TANAKA CITY CLERK RACHELBAKER 6:30 PM 6:30 PM 7:00 PM Persons wishing to address the City Council on Agenda items (except public hearings) or non -agenda items related to City business may do so at this time. Those who have service requests or complaints are asked to first bring such matters to the City Manager for prompt attention and resolution. (Three -minutes per person.) REMARKS AND ANNOUNCEMENTS A. Mayor B. Council C. Staff 1. Lifeguard Presentation CONSENT AGENDA These items will be acted upon as a whole unless called upon by a Council Member. CA-1: Approval of Minutes from August 13, 2007 City Council Meeting CA-2: Approval of Minutes from August 22, 2007 Special City Council Meeting CA-3: Approval of August 2007 Checks/Finance Officer's Report Medina City Hall • 501 Evergreen Point Road • Medina WA 98039 425-233-6400 ph +425-454-8490 fx • www.medina-wa.gov CA-4: NORCOM Agreement Recommendation: Authorize the City Manager to sign the Interlocal Agreement and Articles of Incorporation; appoint City representatives to respective NORCOM boards. CA-5: Hazard Mitigation Plan Recommendation: Receive and File. PUBLIC HEARINGS PH-1: VIEW & SUNLIGHT ORDINANCE (continued) Recommendation: Adopt Ordinance which recognizes the importance of views and sunlight, and which provides a fair and structured mechanism for resolving disputes. OTHER BUSINESS APPOINTMENTS TO BOARDS AND COMMISSIONS A-1: Planning Commission Appointment, Position 6 REPORTS — CITY MANAGER CM-1: Pitched Roof Incentives Recommendation: Review the recommendation of the Planning Commission on the topic of "pitched roof incentives" and schedule a public hearing if the City Council wishes to pursue this proposal. CM-2: City Manager's Monthly Activity Report Recommendation: Receive and File. A. Police Department B. Development Services C. Public Works D. City Manager CM-3: Agenda Calendar NEW BUSINESS COUNCIL INITIATIVES CIA: Resolution — Holiday Hours Initiative by Mayor Adam to allow closure of City Hall Monday, December 24, 2007. Recommendation: Mayor and Council adopt proposed Resolution ADJOURNMENT 10:00 PM Next meeting: Monday, September 24, 2007; 7:00 pm Medina City Council September 10, 2007 Page 2 of 2 ITEM RC-1 DATE: September 4, 2007 TO: Mayor and City Council via Chief of Police Jeffrey Chen FROM: Linda Crum, Police Records Manager/Administrator Lifeguard Program SUBJECT: Medina Lifeguard Report - End of Season 2007 The 2007 Lifeguard Program completed another successful year. The nine -week program began June 19 and ended August 19, 2007. There were a total of seven Guards (four full-time and three were on -call). Six of the 2007 Lifeguards are new to Medina Beach and one returning from last year. They achieved the required Lifeguard Certification and obtained current CPR/First Aid certification. They each received the Lifeguard Manual defining their responsibilities as a Medina Beach Lifeguard. Top going clockwise: Head Lifeguard — Karl Beall; Guard Alexandra lani; Guard Amber Sinicrope; On -Call Guard Suzi Crickmore; Guard Lane McCormick; Not pictured: Guard Katie Lawson; On -Call Guard Dave Canter Page 1 of 3 ITEM RC-1 Three Lifeguards were on duty each day during the season allowing rotation among the Guards every 15 minutes for three positions to assure safety for all the children at Medina Beach for a total of 1,173 hours during the 2007 season. This year at a total of 45.5 overtime paid to protect the Beach during the couple of hot 98 degree days, Medina Days, Blue Angels observation days, and "Movies at the Beach" event. In comparison, it is a reduction to what was paid in 2006 at 80.5 hours. This year the Lifeguards faced a challenge minimizing the size of the swimming area due to the construction at the Beach area which started on July 9th. This year before construction began the Lifeguards introduced Boat rides utilizing the Medina Police rubberized boat. This activity was a huge success, which the Guards provided an average of 50 rides per day. The Guards offered Lake Lessons for those two weeks prior to construction at no cost and still received an average of 20 children per day. This year the Lifeguards hosted a booth at Medina Days and received several citizens interested in purchasing T-shirts and sweatshirts. At Medina Days it was a great opportunity to introduce a new event, "Movies at the Beach" following Medina Days. This event was a huge success with over 100 children and their families joining together to see "Little Rascals". The Guards made fresh popcorn utilizing a borrowed maker from Bellevue Community College, and the city hall projector. Parents and children urged the city offer more of these events next year. Therefore, we will propose to offer "Movies at the Beach" each Wednesday for months of July and August. During the 2007 season, there were five Accident Reports. The first accident reported on 7/10/07, a Lifeguard prevented an 8 year old girl from being thrown toward the rocks on the jetty, caused by boats coming too close to shore. The second accident was treating a bloody nose, cause unknown. The third accident was on 08/04/07, when a boat came to the swim area seeking first aid for a woman that was in shock. Aid was administered by the Lifeguards for a possible neck injury. The Head Lifeguard called 911 and Medina Police as well as EMS responded. The fourth accident reported was for first aid to a 6 year old male who stepped on a fish hook. The fifth accident occurred on 08/04/07 when the Guards noticed a canoe flipped over; both occupants were assisted to shore with no problem. The Lifeguards have kept the Beach and restrooms clean and well maintained throughout the season. On several occasions they administered minor first aid for cuts and bee stings. Throughout the season they enforced Beach rules and protecting swimmers from the construction area. Approximately 3,000 patrons visited Medina Beach during the 2007 season, regardless of construction minimizing the swim area. Medina Beach has an average of 1,500 visitors each day for observing the Blue Angels for Seafair (first Thursday through Sunday in August). Lifeguards are always on alert for children swimming when attention is in the sky and not on the water during the flyovers. Page 2 of 3 ITEM RC-1 Total proposed budget for the 2007 Lifeguard Program is $26,900. Expenses include salaries, uniform swimsuits, T-shirts, sweatshirts and hats. In 2007, the Lifeguard Program will introduce a couple of new events such as Junior Lifeguard, and "Movies at the Beach", which will be a project a slight increase in costs to support those events that will be a great community outreach. The Lifeguards this year did an outstanding job by working together as a team. They were alert, professional and enjoyed assuring safety for all the swimmers at Medina Beach. They provided excellent customer service and received several comments from the citizens how they enjoyed the Lifeguards this year. Page 3 of 3 MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers August 13, 2007, 7.00 pm CALL TO ORDER ITEM CA-1 DRAFT Miles Adam called the August 13, 2007, Medina City Council Meeting to order at 7:08 pm. ROLL CALL Council Members Present: Miles Adam, Lucius Biglow, Drew Blazey, Jim Lawrence, Katie Phelps, Robert Rudolph and Pete Vail-Spinosa City Staff Present: Mark Weinberg, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Police Chief; Joe Willis, Director of Public Works; Joseph Gellings, Director of Development Services; and Rachel Baker, City Clerk EXECUTIVE SESSION Council recessed into Executive Session at 7:11 pm to discuss attorney -client information regarding potential litigation pertaining to the Green Store pursuant to RCW 42.30.110 (1) (i) and called the meeting back to order at 7:38 pm. No action was taken. APPROVAL OF AGENDA Motion Phelps and second Rudolph to continue Item CM-1, Historical Use Permit — Medina Store, to September 10, 2007. Motion carried 4-2 (Biglow and Blazey opposed and Lawrence recused) at 7:39 pm. PUBLIC COMMENT Resident Patti Thompson expressed her concern about landscaping at Medina Elementary School. She referred to a letter addressed to the Bellevue School District Superintendent and City Council and authored by resident Bill Kinzel and said she was speaking on his behalf as well as for numerous neighbors. She asked the Council for its support in the matter to require the school to refurbish its landscaping to the appearance in its plans and to require maintenance of the landscaping. REMARKS AND ANNOUNCEMENTS On behalf of the City Council, Mayor Adam thanked all volunteers from the Medina Days Committee and City Staff, especially the City's Police and Public Works Departments, particularly Pat Crickmore, Jeff Chen, Kris Finnigan and Linda Crum for all efforts that made Medina Days successful. DRAFT Mayor reported the State Legislature authorized a formal SR-520 mediator for west side communities and Medina will be one of several eastside communities that will be represented on the mediation committee. Adam announced installation of the bus stop at 84t" and 24th was completed. Weinberg thanked all staff for Medina Days contributions, particularly Lieutenant Dan Yourkoski and Officer Ben Crum and Committee members Bret and Patty Jordan, Lisa Mead, and Betsy Johnson. Weinberg described the new meeting agenda format and welcomed comments regarding it. He credited Linda Crum for the upcoming movie showing at Medina Beach Park, which will be sponsored by the Lifeguard Program. Weinberg said a "Frequently Asked Questions" document is available to the public as a means to better inform the electorate of the issues relative to the undergrounding utilities ballot measure. Weinberg said the document will be updated as new information becomes available and the City Council expressed interest in mailing the document city- wide. Weinberg announced two additional appointments were made to the Pro Committee for the undergrounding utilities measure. He stated the Pro Committee was now full and two additional members could still be appointed to the Con Committee. CONSENT AGENDA Lawrence requested removal Item CA-4, Budget Amendment D, from the Consent Agenda and council concurred. MOTION LAWRENCE AND SECOND VALL-SPINOSA TO APPROVE CONSENT AGENDA ITEMS AND THE MOTION CARRIED UNANIMOUSLY AT 7:56 PM. CA-1: Approval of Minutes from July 9, 2007 City Council Meeting CA-2: Approval of Minutes from July 23, 2007 City Council Meeting CA-3: Approval of July 2007 Checks/Finance Officer's Report CA-5: Surveillance Camera Information Technology Agreement PUBLIC HEARINGS View and Sunlight Ordinance (continued) (7:57 pm) Tanaka summarized item and conveyed he consulted with resident John Ebel and Municipal Research and Services Center of Washington (MRSC) attorney Pam James regarding ordinance and thanked them for their input. He reported there was a typographical error in the ordinance included in the meeting packet on page 7, section 11, subsection 3, and stated it should read: "Evidence of the failure of initial reconciliation to resolve the dispute. The complainant must provide evidence that written attempts at reconciliation have been made and have failed. Evidence may City Council Minutes August 13, 2007 Page 2 DRAFT include, but is not limited to, copies of and receipts for certified or registered mail correspondence." Council comments followed. Adam opened floor to public comment at 8:09 pm. Jim Noblitt stated he resides on Ridge Road, has a view, and the King County Assessor told him that if the trees below his property grown by his neighbor continue to grow and minimize his view, his property value would be affected. (8:09 pm) Upland Road resident John Ebel relayed he was present representing his neighbors in Medina Heights and thanked Council for its continued consideration of the matter. Mr. Ebel listed reasons why he believes the original ordinance should be reinstated and explained that although he would prefer the original ordinance, he would accept the proposed ordinance before the Council. Resident addressed legal authority of ordinance by referencing California court cases. (8:12 pm) Evergreen Point Road resident Mark Nelson reported he received a call from a North Medina resident that expressed concern regarding matter, not about views, but sunlight. Mr. Nelson reminded Council that residents outside of Medina Heights are also concerned about the ordinance and would like to have such a tool available to them. Resident urged Council to vote in favor of the ordinance. (8:20 pm) Evergreen Point Road resident Gail Swihart said she was successful in a lawsuit filed by her neighbors over trees on her property because the court determined the trees were important for the stability of the slope and that she won't be required to top or cut them. Resident stated she would be concerned if the process were to be repeated if new neighbors move in and cited an example of a December landslide to a neighboring property as a result of tree cutting prior to property sale and reconstruction. (8:22 pm) Overlake Drive West resident Shawn Blazey requested Council add a 13-foot height restriction to dense screening and named local examples. She said many homes on Overlake Drive West are affected by view and sunlight, not just Medina Heights. Resident reported that if power lines are undergrounded, many more views would be affected so height restrictions should be considered. Mrs. Blazey conveyed she would like to have City involvement to promote resolution when neighbors are unable to resolve matters on their own. (8:23 pm) Comment period closed at 8:25 pm and Council discussion followed. Council addressed concerns and provided direction to Tanaka. Council indicated it would like staff to review ordinance and address concerns raised during discussion. MOTION VALL-SPINOSA AND SECOND LAWRENCE TO CONTINUE ITEM TO ALLOW TIME FOR STAFF TO ASK FOR ADDITIONAL INPUT INTO ORDINANCE. MOTION CARRIED 6-1 (PHELPS OPPOSED) AT 9:03 PM. City Council Minutes August 13, 2007 Page 3 DRAFT OTHER BUSINESS Item CA-4: Budget Amendment D (9:05 pm) Weinberg introduced item and Council discussion followed. MOTION LAWRENCE AND SECOND PHELPS TO APPROVE ITEM CA-4, BUDGET AMENDMENT D, AND MOTION FAILED 4-3 FOR LACK OF A SUPER -MAJORITY ADAM, BIGLOW, LAWRENCE OPPOSED AT 9:28 PM. MOTION BLAZEY AND SECOND BIGLOW TO APPROVE BUDGET AMENDMENT D WITH TOTAL AMOUNT OF $159,741.07, AND MOTION CARRIED 6-1 (PHELPS OPPOSED) AT 9:33 PM. 2008 Budget Discussion Items (9:35 pm) Weinberg introduced item and requested broad -based direction from Council to assist with budget preparation, including the following: 1. Consider a cost of living adjustment (COLA) of 3.5 % (identical to union contracts) for management staff. 2. Consider moving executive salary ranges 3.5% to adjust for COLA. 3. Consider discretionary merit for executive positions. 4. Consider an amount for discretionary merit. Mayor opened floor to public comment at 9:43 pm Resident Heija Nunn inquired if the school resource officer would be retained and if attention would be paid to the council communication item. She said both items are of importance to the citizenry. (9:43 pm) Council deliberations followed. There was Council consensus to move executive salary ranges 3.5% and to grant a 3.5% COLA to management staff. MOTION PHELPS AND SECOND BIGLOW TO EXTEND MEETING 30 MINUTES AND MOTION CARRIED 7-0 AT 10:05 PM. MOTION PHELPS AND SECOND RUDOLPH TO GIVE CITY MANAGER FLEXIBILITY TO WORK WITH UP TO 10% MERIT PAY AND MOTION FAILED 2-5 (PHELPS AND RUDOLPH IN FAVOR) AT 10:30 PM. MOTION BLAZEY AND SECOND ADAM TO CREATE A MERIT POOL OF 6.5% AND MOTION CARRIED 4-3 (PHELPS, RUDOLPH AND VALL-SPINOSA OPPOSED) AT 10:31 PM. City Council Minutes August 13, 2007 Page 4 DRAFT Pitched Roof Incentives Item not discussed due to lack of time. City Manager's Monthly Activity Report A. Police Department B. Development Services C. Public Works D. City Manager Reports were received and filed. Agenda Calendar Agenda calendar not discussed due to lack of time. A Special Meeting will be scheduled during September to further discuss the 2008 budget after a compatible date among the Council Members can be determined. NEW BUSINESS Resolution — Holiday Hours Agenda item not discussed to due lack of time EXECUTIVE SESSION Council recessed into Executive Session at 10:35 pm to discuss current litigation matter per RCW 42.30.110 (1) (i) and reconvened into open session at 10:55 pm. MOTION LAWRENCE AND SECOND BIGLOW TO AUTHORIZE CITY ATTORNEY TO NEGOTIATE SETTLEMENT UP TO AMOUNT DISCUSSED IN EXECUTIVE SESSION AND MOTION CARRIED 7-0 AT 10:55 PM. ADJOURNMENT THE AUGUST 13, 2007 CITY COUNCIL REGULAR MEETING ADJOURNED BY COMMON CONSENT AT 10:55 PM. The August 13, 2007; Regular Meeting of the Medina City Council adjourned at 10:55 pm. The next Regular Meeting of the Medina City Council will be held Monday, September 10, 2007 at 7:00 pm. Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk City Council Minutes August 13, 2007 Page 5 MEDINA CITY COUNCIL SPECIAL MEETING MINUTES Medina City Hall Council Chambers August 22, 2007, 6:30 pm CALL TO ORDER ITEM CA-2 DRAFT Miles Adam called the August 22, 2007, Special Meeting of the Medina City Council to order at 6:35 pm. ROLL CALL Council Members Present: Miles Adam, Drew Blazey, Jim Lawrence, Katie Phelps, Robert Rudolph and Pete Vall-Spinosa Council Members Absent: Lucius Biglow (absent & excused) City Staff Present: Mark Weinberg, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; and Rachel Baker, City Clerk EXECUTIVE SESSION Council recessed into Executive Session at 6:35 pm pursuant to RCW 42.30.110 (1)(b) to discuss lease negotiations and pursuant to RCW 42.30.110 (1)(i)(A) to discuss litigation regarding a personnel matter. Executive Session adjourned at 7:15 pm and the Special Meeting was called back to order. Mayor called for a recess at 7:12 pm and the meeting was called back to order at 7:15 pm. Tanaka left meeting. MOTION RUDOLPH AND SECOND VALL-SPINOSA TO AUTHORIZE CITY MANAGER TO HIRE A LEASING AGENT AND NEGOTIATE LEASE AS DISCUSSED IN EXECUTIVE SESSION. MOTION CARRIED 6-0 AT 7:19 PM. OTHER BUSINESS 2008 Budget (7:19 pm) Mayor opened comment period regarding 2008 Budget. No comments were presented and the period was subsequently closed. Weinberg briefly summarized item and requested direction from City Council for 2008 budget preparations. Discussion followed and the following Council direction was generated: DRAFT 1. Revenue of three operating funds (general, equipment and street) must equal or exceed expenditures. 2. Begin a study of City's storm sewer infrastructure and anticipated improvement costs. 3. Use of the City's non -designated reserve fund may be considered for capital project expenditures. 4. Provide worksheet identifying tax levy options (similar to last year) for levy rate considerations. 5. No additional full-time equivalents. 6. Maintain funding for Public Works temporary staff in order to maintain current service levels. 7. No unidentified placeholders. 8. Salary ranges for management positions shall increase 3.3% to account for cost of living adjustment. 9. Conduct a basic study of fee schedule. 10. Consider transfer into reserve fund to increase current balance of $1.8 million. 11. Present projected 2007 budget with proposed 2008 budget for comparison. ADJOURNMENT MOTION VALL-SPINOSA AND SECOND BLAZEY TO ADJOURN THE AUGUST 22, 2007 CITY COUNCIL SPECIAL MEETING AND THE MOTION CARRIED 6-0 AT 9:04 PM. The August 22, 2007, Special Meeting of the Medina City Council adjourned at 9:04 pm. The next Regular Meeting of the Medina City Council will be held Monday, September 10, 2007 at 7:00 pm. Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk City Council Minutes August 22, 2007 Page 2 ITEM CA-3 Memorandum DATE: September 10, 2007 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report — August 2007 General Fund Revenues Local Retail Sales and Use Tax are $65,812 below the budgeted amount for this time of year. Criminal Justice Funding is $10,206 above the budgeted amount for this time of year. Investment Interest is $64,391 above the budgeted amount for this time of year. Building Permits are above the budget projections by $92,097 for this time of year. Passport Fees has met and surpassed the 2007 budget projections of $14,000 by $5,125. Municipal Court Traffic Infractions is $19,956 above the budgeted amount for this time of year. Capital Projects Fund Revenues Total Real Estate Excise Tax is below the anticipated 67% benchmark $603,000, by $60,099 for this time of year. Real Estate Excise Tax 1 received an additional $7,000 from the LGIP (Local Government Investment Pool). 00 N m N � 00 N C1 O M M O M O 7 00 r M I rn 7 p 7 n 700 7 h cq n V N N V M Cy O R M 7 69 69 4A b4 COO 7 N Q w E v3 ss z ~ a a 6 rn o U z Z M 00N b V c d E, W 6s ° 3� z , a O = h n M o O V O O1 000 N N M N � y W 64 N � O 4 F 69 i FA N � a 69 69 ti i i b O 3 y � h N 69 69 � N T N M O 00 d ONO N R N � y ai 69 69 n P N o0 000 N O G. n 00 0000 �D 00 r` v0 00 N n N Ncc O C O � Q F sv v� I 6n v3 i W Z z a w w W w oa H �a u z E. F 3 u C7 w F a t� N N r o0o N r O M l% b 7 w � 10 � N N R 06 O 10 b V N d w v i d Op I40 o a o o o 0 O 0 0 O o 0 O O o v O 6Li 6q Ery = � V 7 V C i � va ds N Ot in N M k � ss sn o N R F � � y � t: bq O b V1 aNp R ^yi O O Q 69 FA b9 GH O M �O oo M 7 O r e R ° ° a ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT August 31, 200� M.T.D. RECEIPTS PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 001 000 000 311 10 00 01 Gen'l Prop Taxes - Ad Valorem 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 71 00 00 Criminal Justice Funding TOTAL PROPERTY & SALES TAX LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 001 000 000 322 30 00 00 Animal Licenses 001 000 000 322 90 00 00 Gun Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL 001 000 000 331 17 20 11 Fed11 Grant -Homeland Security 001 000 000 334 01 10 00 State Grant-Crim Just Training 001 000 000 334 03 50 00 State Grant -Traffic Safety Com 001 000 000 334 06 98 00 State Grant -Pierce County Emer 001 000 000 334 06 99 00 State Grant -KC -Emergency Mgmt 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. 001 000 000 336 06 26 00 Criminal Justice -Special. 001 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 000 336 06 94 00 Liquor Excise Tax 001 000 000 336 06 95 00 Liquor Control Board Profits 001 000 000 338 21 00 00 Hunts Point Police Contract 001 000 000 338 23 00 00 Detention/Correction-Jail TOTAL INTERGOVERNMENTAL CHGS FOR GOODS AND SERVICES 001 000 000 341 69 00 00 Copies and Reports 001 000 000 341 99 00 00 Passport & Naturalization Fees 001 000 000 342 10 00 00 Law Enforcement Services 001 000 000 342 90 00 00 Other -Police Fee -Home Alarms 001 000 000 347 60 00 00 Program Fees TOTAL CHGS FOR GOODS/SERVICES FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac TOTAL FINES & FORFEITURES MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 001 000 000 361 40 00 00 Sales Interest 001 000 000 363 00 00 00 Insurance Recoveries 001 000 000 367 11 00 00 Contributions/Donations-Police 001 000 000 369 30 00 10 Confiscated Property -Auction 001 000 000 369 90 00 00 Other 001 000 000 369 90 00 05 Other-Cd's 001 000 000 369 90 00 10 Other -Copies PAGE 1 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 5,027.79 1,137,598.90 2,126,134.00 53.51 988,535.10 .00 499.61- .00 .00 499.61 77,405.02 604,188.55 1,000,000.00 60.42 395,811.45 7,048.92 47,056.95 55,000.00 85.56 7,943.05 89,481.73 1,788,344.79 3,181,134.00 56.22 1,392,789.21 65,305.56 594,597.74 750,000.00 79.28 155,402.26 44.00 636.00 1,000.00 63.60 364.00 64.00 548.50 500.00 109.70 48.50- 65,413.56 595,782.24 751,500.00 79.28 155,717.76 .00 30,051.00 88,000.00 34.15 57,949.00 .00 .00 15,000.00 .00 15,000.00 .00 .00 2,500.00 .00 2,500.00 .00 23,850.00 .00 .00 23,850.00- .00 52,930.76 .00 .00 52,930.76- .00 750.00 1,000.00 75.00 250.00 .00 1,688.40 2,200.00 76.75 511.60 .00 544.49 645.00 84.42 100.51 .00 9,854.67 12,575.00 78.37 2,720.33 .00 11,807.99 21,900.00 53.92 10,092.01 .00 84,000.00 168,000.00 50.00 84,000.00 .00 .00 500.00 .00 500.00 .00 215,477.31 312,320.00 68.99 96,842.69 .00 .80 .00 .00 .80- 1,500.00 19,125.00 14,000.00 136.61 5,125.00- 10.00 877.50 .00 .00 877.50- .00 .00 100.00 .00 100.00 .00 .00 2,000.00 .00 2,000.00 1,510.00 20,003.30 16,100.00 124.24 3,903.30- .00 69,956.60 75,000.00 93.28 5,043.40 .00 69,956.60 75,000.00 93.28 5,043.40 28,137.87 214,391.08 225,000.00 95.28 10,608.92 348.16 2,600.56 2,000.00 130.03 600.56- .00 686.39 .00 .00 686.39- 23.31 23.31 .00 .00 23.31- .00 50.16 .00 .00 50.16- .00 10,590.52 3,000.00 353.02 7,590.52- .00 15.00 .00 .00 15.00- 11.80 841.13 .00 .00 841.13- City of Medina MONTHLY REVENUE REPORT August 31, 200� PAGE 2 M.T.D. Y.T.D. $ OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION 001 000 000 369 90 00 15 Other -Fingerprinting 18.00 216.05 .00 .00 216.05- 001 000 000 369 90 00 35 Other -Notary 16.00 4,790.98 .00 .00 4,790.98- 001 000 000 369 90 00 40 Other -Postage .00 18.95 .00 .00 18.95- 001 000 000 369 90 00 45 Other -Reports .00 343.25 .00 .00 343.25- TOTAL MISCELLANEOUS REVENUES 28,555.14 234,567.38 230,000.00 101.99 4,567.38- NONREVENUES 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) .00 314.75 195,000.00 .16 194,685.25 001 000 000 389 00 00 20 Building Inspector 339.25 5,228.75 .00 .00 5,228.75- 001 000 000 389 00 00 30 Building Official 788.75 37,037.62 .00 .00 37,037.62- 001 000 000 389 00 00 50 Engineer 11,004.69 123,179.86 .00 .00 123,179.86- 001 000 000 389 00 00 60 Landscape Architect 173.50 24,381.34 .00 .00 24,381.34- 001 000 000 389 00 00 70 Planner 517.25 7,803.75 .00 .00 7,803.75- TOTAL NONREVENUES 12,823.44 197,946.07 195,000.00 101.51 2,946.07- TOTAL GENERAL FUND 197,783.87 3,122,077.69 4,761,054.00 65.58 1,638,976.31 City of Medina MONTHLY EXPENDITURE REPORT AupuSi 31, 200 7 PAGE 1 M.T.D. Y.T.L. 'k OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE GENERAL FUND LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services 001 000 000 511 60 42 00 Communications -TV System 001 000 000 511 60 43 00 Travel & Training 001 000 000 511 60 49 00 Miscellaneous 001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs TOTAL LEGISLATIVE SERVICES .00 .00 15,000.00 .00 15,000.00 .00 .00 32,000.00 .00 32,000.00 .00 494.18 2,500.00 19.77 2,005.82 6,000.00 6,000.00 15,000.00 40.00 9,000.00 .00 4,273,78 6,000.00 71.23 1,726.22 6,000.00 10,767.96 70,500.00 15.27 59,732.04 City of Medina MONTHLY EXPENDTTTTP s. T)RDn1 T August 31, 2U0041v PAGE 2 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 4,000.00 32,000.00 45,000.00 71.11 13,000.00 001 000 000 512 50 41 20 Public Defender 3,480.00 8,370.00 8,000.00 104.63 370.00- 001 000 000 512 50 41 30 Expert Witness .00 .00 1,000.00 .00 1,000.00 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf 5,145.50 31,835.00 60,000.00 53.06 28,165.00 TOTAL MUNICIPAL COURT 12,625.50 72,205.00 114,000.00 63.34 41,795.00 City of Medina MONTHLY EXPENDITURE REPORT tuaust 31, 200AW M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES AND CHARGES 001 000 000 513 10 35 00 Small Tools/Minor Equipment 001 000 000 513 10 41 00 Professional Services 001 000 000 513 10 42 00 Communications 001 000 000 513 10 43 00 Travel & Training 001 000 000 513 10 49 00 Miscellaneous 001 000 000 513 10 49 01 Dues, Subsc, Auto Allowance TOTAL OTHER SERVICES & CHARGES TOTAL EXECUTIVE DEPARTMENT PAGE 3 OF UNEXPENDED TOTAL BALANCE 10,300.00 58,936.36 103,000.00 57.22 10,300.00 58,936.36 103,000.00 57.22 1,045.18 6,060.50 25,000..00 24.24 1,045.18 6,060.50 25,000.00 24.24 .00 .00 500.00 .00 .00 37,122.71 7,122.71 521.19 88.93 733.22 .00 .00 155.00- 929.96 4,000.00 23.25 .00 20,450.00 32,500.00 62.92 300.00 2,934.00 4,100.00 71.56 233.93 62,169.89 48,222.71 128.92 11,579.11 127,166.75 176,222.71 72.16 44,063.64 44,063.64 18,939.50 18,939.50 500.00 30,000.00- 733.22- 3,070.04 12,050.00 1,166.00 13,947.18- 49,055.96 City of Medina MONTHLY EXPENDITURE REPORT August 31, 200j gu M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 514 10 43 00 Travel & Training 001 000 000 514 10 49 00 Misc-Dues,Subscriptions 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors TOTAL OTHER SERVICES & CHARGES TOTAL FINANCE DEPARTMENT PAGE 4 % OF UNEXPENDED TOTAL BALANCE 5,562.32 44,498.56 64,356.00 69.14 19,857.44 5,562.32 44,498.56 64,356.00 69.14 19,857.44 1,286.15 10,088.94 18,000.00 56.05 7,911.06 1,286.15 10,088.94 18,000.00 56.05 7,911.06 830.00 1,565.67 3,500.00 44.73 1,934.33 50.00 411.87 750.00 54.92 338.13 4,838.25 4,838.25 11,000.00 43.98 6,161.75 5,718.25 6,815.79 15,250.00 44.69 8,434.21 12,566.72 61,403.29 97,606.00 62.91 36,202.71 ACCOUNT NUMBER 001 000 000 515 20 41 10 001 000 000 515 20 41 60 City of Medina MONTHLY EXPENDITURE REPORT August 31, 2007 M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED LEGAL DEPARTMENT City Attorney Special Counsel TOTAL LEGAL DEPARTMENT 16,722.20 74,829.65 103,000.00 1,261.60 28,603.75 30,000.00 17,983.80 103,433.40 133,000.00 PAGE 5 % OF UNEXPENDED TOTAL BALANCE 72.65 28,170.35 95.35 1,396.25 77.77 29,566.60 City of Medina MONTHLY EXPENDITURE REPORT August 31, 2007 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION CENTRAL SERVICES SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & Wages 001 000 000 518 10 11 10 Salaries & Wages-Retro 001 000 000 518 10 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits 001 000 000 518 10 21 10 Personnel Benefits-Retro TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 Office and Operating Supplies 001 000 000 518 10 41 00 Professional Services 001 000 000 518 10 42 00 Postage/Telephone 001 000 000 518 10 43 00 Travel & Training 001 000 000 518 10 44 00 Advertising 001 000 000 518 10 46 00 Insurance (WCIA) 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 001 000 000 518 10 48 00 Repairs & Maint-Equipment 001 000 000 518 10 49 10 Miscellaneous 001 000 000 518 10 49 20 Dues, Subscriptions 001 000 000 518 10 49 30 Newsletter 001 000 000 518 10 49 40 Photocopies TOTAL OTHER SERVICES & CHARGES BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg TOTAL BUILDING MAINTENANCE SUBTOTAL CENTRAL SERVICES PAGE 6 OF UNEXPENDED TOTAL BALANCE 14,344.96 114,917.68 163,945.00 70.10 49,027.32 .00 .00 732.00 .00 732.00 .00 .00 500.00 .00 500.00 14,344.96 114,917.68 165,177.00 69.57 50,259.32 5,331.50 42,374.85 48,000.00 88.28 5,625.15 .00 .00 97.42 .00 97.42 5,331.50 42,374.85 48,097.42 88.10 5,722.57 2,228.04 14,170.51 16,000.00 88.57 1,829.49 335.20 871.82 12,000.00 7.27 11,128.18 2,462.78 19,938.45 25,000.00 79.75 5,061.55 129.17 3,638.06 6,600.00 55.12 2,961.94 851.03 2,036.36 5,000.00 40.73 2,963.64 .00 75,191.00 78,000.00 96.40 2,809.00 609.05 6,488.79 9,000.00 72.10 2,511.21 1,156.20 1,428.83 2,000.00 71.44 571.17 1,419.18 5,103.87 5,000.00 102.08 103.87- .00 1,880.30 3,000.00 62.68 1,119.70 551.43 17,408.34 34,000.00 51.20 16,591.66 .00 1,156.64 1,500.00 77.11 343.36 9,742.08 149,312.97 197,100.00 75.75 47,787.03 523.80 3,924.00 6,000.00 65.40 2,076.00 2,421.07 12,066.76 20,400.00 59.15 8,333.24 2,944.87 15,990.76 26,400.00 60.57 10,409.24 32,363.41 322,596.26 436,774.42 73.86 114,178.16 ACCOUNT NUMBER DESCRIPTION City of Medina MONTHLY EXPENDITURE REPORT August 31, 2007 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED INFORMATION TECHNOLOGY 001 000 000 518 90 41 50 Technical Services 001 000 000 518 90 48 00 Repairs & Main -Equipment 001 000 000 518 90 64 00 Equipment TOTAL INFORMATION TECHNOLOGY INTERGOVERNMENTAL SERVICES 001 000 000 519 90 49 00 Association of WA Cities 001 000 000 519 90 49 01 Puget Sound Regional Council 001 000 000 519 90 49 02 Suburban Cities Association 001 000 000 519 90 49 03 ARCH 001 000 000 519 90 49 04 Eastside Transportation Prog. 001 000 000 519 90 49 06 Eastside Domestic Violence 001 000 000 519 90 49 07 Bellevue Highland Center 001 000 000 519 90 51 10 King County Health Services 001 000 000 519 90 51 20 Puget Sound Clean Air Agency 001 000 000 519 90 51 30 King County Alcohol Control 001 000 000 519 90 51 40 King County Water & Land Resou 001 000 000 519 90 51 50 WA St Dept of Information Sery 001 000 000 519 90 51 60 WA St Purchasing & Contract TOTAL INTERGOVERNMENTAL TOTAL CENTRAL SERVICES PAGE 7 % OF UNEXPENDED TOTAL BALANCE 437.11 5,070.90 15,000.00 33.81 9,929.10 435.59 4,415.83 10,810.00 40.85 6,394.17 163.34 163.34 36,150.00 .45 35,986.66 1,036.04 9,650.07 61,960.00 15.57 52,309.93 .00 1,322.58 1,322.16 100.03 .42- .00 .00 450.00 .00 450.00 .00 1,430.59 1,500.00 95.37 69.41 .00 2,367.00 15,000.00 15.78 12,633.00 .00 100.00 100.00 100.00 .00 .00 .00 1,700.00 .00 1,700.00 .00 .00 1,700.00 .00 1,700.00 .00 .00 175.00 .00 175.00 .00 5,019.00 5,021.00 99.96 2.00 210.18 528.78 500.00 105.76 28.78- .00 1,505.30 2,000.00 75.27 494.70 .00 .00 500.00 .00 500.00 .00 500.00 .00 .00 500.00- 210.18 12,773.25 29,968.16 42.62 17,194.91 33,609.63 345,019.58 528,702.58 65.26 183,683.00 City of Medina MONTHLY EXPENDITURE REPORT August 31, 2007 PAGE 8 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE POLICE DEPARTMENT SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 61,428.81 516,796.57 746,400.00 69.24 229,603.43 001 000 000 521 20 11 10 Salaries & wages-Retro .00 .00 36,729.96 .00 36,729.96 001 000 000 521 20 12 00 Overtime 13,112.99 106,960.88 75,000.00 142.61 31,960.88- 001 000 000 521 20 12 01 Merit Pay .00 31,203.53 32,406.00 96.29 1,202.47 001 000 000 521 20 12 10 Overtime-Retro .00 .00 17,473.59 .00 17,473.59 001 000 000 521 20 13 00 Holiday Pay .00 8,847.59 21,560.00 41.04 12,712.41 001 000 000 521 20 13 10 Holiday Pay-Retro .00 .00 6,874.31 .00 6,874.31 TOTAL SALARIES & WAGES 74,541.80 663,808.57 936,443.86 70.89 272,635.29 PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 18,029.66 153,451.68 225,000.00 68.20 71,548.32 001 000 000 521 20 21 05 Personnel Benefits-Retro .00 .00 7,426.99 .00 7,426.99 001 000 000 521 20 21 10 Personnel Benefits -Retirees 3,290.65 26,620.20 44,500.00 59.82 17,879.80 001 000 000 521 20 22 00 Uniforms 2,646.46 16,347.57 18,500.00 88.37 2,152.43 001 000 000 521 20 23 00 Tuition .00 .00 6,000.00 .00 6,000.00 TOTAL PERSONNEL BENEFITS 23,966.77 196,419.45 301,426.99 65.16 105,007.54 SUPPLIES 001 000 000 521 20 31 00 Office Supplies 1,183.53 3,610.35 5,000.00 72.21 1,389.65 001 000 000 521 20 31 40 Police Operating Supplies 388.90 1,670.60 5,000.00 33.41 3,329.40 001 000 000 521 20 31 50 Photographic Supplies .00 .00 300.00 .00 300.00 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 1,900.03 3,450.50 4,500.00 76.68 1,049.50 001 000 000 521 20 32 00 Vehicle Expenses -gas, car wash 1,881.03 18,510.67 33,000.00 56.09 14,489.33 001 000 000 521 20 35 20 Firearms (purchase & repair) .00 1,849.07 1,000.00 184.91 849.07- TOTAL SUPPLIES 5,353.49 29,091.19 48,800.00 59.61 19,708.81 OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 412.85 7,460.36 16,200.00 46.05 8,739.64 001 000 000 521 20 41 10 Labor Consultant 1,041.71- .00 .00 .00 .00 001 000 000 521 20 41 50 Recruitment -Background 460.00 1,903.00 2,500.00 76.12 597.00 001 000 000 521 20 42 00 Communications. (Phone,Pagers) 1,680.72 9,580.02 18,000.00 53.22 8,419.98 001 000 000 521 20 43 00 Travel & Training 2,560.20 13,171.95 20,000.00 65.86 6,828.05 001 000 000 521 20 44 50 Recruitment -Advertising 652.81 652.81 1,000.00 65.28 347.19 001 000 000 521 20 45 00 Equipment -Lease & Rentals 214.11 1,543.74 2,700.00 57.18 1,156.26. 001 000 000 521 20 48 00 Repairs & Maint-Equipment 2,048.17- 863.96 25,000.00 3.46 24,136.04 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 170.92 9,581.34 10,000.00 95.81 418.66 001 000 000 521 20 49 00 Misc. (Service/supplies) 168.76 345.13 500.00 69.03 154.87 001 000 000 521 20 49 20 Bicycle Patrol .00 327.78 1,200.00 27.32 872.22 001 000 000 521 20 49 30 Animal Control .00 .00 300.00 .00 300.00 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 249.00 2,330.00 2,500.00 93.20 170.00 001 000 000 521 20 49 60 Crime Prevention/Public Educ .00 1,353.07 3,000.00 45.10 1,646.93 001 000 000 521 20 49 90 Misc-Investigative Fund .00 .00 500.00 .00 500.00 TOTAL OTHER SERVICES & CHARGES 3,479.49 49,113.16 103,400.00 47.50 54,286.84 City of Medina MONTHLY EXPENDITURE REPORT August 31, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 10 Dispatch Services -Kirkland 001 000 000 521 20 51 20 Dispatch-EPSCA 001 000 000 521 20 51 30 Access-WSP 001 000 000 521 20 51 40 Marine Patrol -Mercer Island 001 000 000 521 20 51 50 Jail Service -Prisoner Board 001 000 000 521 20 51 60 Prisoner Transport 001 000 000 521 20 51 80 Domestic Violence -Kirkland 001 000 000 521 20 51 85 IT Services -Kirkland TOTAL INTERGOVERNMENTAL SERV CAPITAL OUTLAY 001 000 000 521 20 64 10 Furniture & Equipment TOTAL CAPITAL OUTLAY TOTAL POLICE DEPARTMENT PAGE 9 g OF UNEXPENDED TOTAL BALANCE .00 34,207.00 69,500.00 49.22 35,293.00 617.32 4,887.98 7,200.00 67.89 2,312.02 .00 1,860.00 3,720.00 50.00 1,860.00 .00 .00 55,000.00 .00 55,000.00 14,655.40 40,019.24 50,000.00 80.04 9,980.76 2,550.00 5,100.00 2,000.00 255.00 3,100.00- .00 500.80 2,100.00 23.85 1,599.20 1,618.37 2,618.16 30,000.00 8.73 27,381.84 19,441.09 89,193.18 219,520.00 40.63 130,326.82 .00 1,089.49 1,000.00 108.95 89.49- .00 1,089.49 1,000.00 108.95 89.49- 126,782.64 1,028,715.04 1,610,590.85 63.87 581,875.81 City of Medina MONTHLY EXPENDITURE REPORT August 31, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services TOTAL INTERGOVERNMENTAL TOTAL FIRE & MEDICAL DEPT 00 299,579.50 599,159.00 00 299,579.50 599,159.00 00 299,579.50 599,159.00 PAGE 10 % OF UNEXPENDED TOTAL BALANCE 50.00 299,579.50 50.00 299,579.50 50.00 299,579.50 City of Medina MONTHLY EXPENDITURE REPORT August 31, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EMERGENCY PREPAREDNESS SUPPLIES 001 000 000 525 60 31 00 Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 525 60 41 00 Professional Services 001 000 000 525 60 41 01 Prof Serv-CERT 001 000 000 525 60 48 00 Repairs & Maint-Coach TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 525 60 64 11 Fed11 Grant -Homeland Security TOTAL CAPITAL OUTLAY TOTAL EMERGENCY PREPAREDNESS PAGE 12 % OF UNEXPENDED TOTAL BALANCE 4,092.26 10,983.35 30,000.00 36.61 4,092.26 10,983.35 30,000.00 36.61 4,715.00 26,135.00 38,000.00 68.78 .00 4,925.00 .00 .00 30.99 8,403.74 14,850.00 56.59 4,745.99 39,463.74 52,850.00 74.67 10,032.96 96,920.96 88,000.00 110.14 10,032.96 96,920.96 88,000.00 110.14 18,871.21 147,368.05 170,850.00 86.26 19,016.65 19,016.65 11,865.00 4,925.00- 6,446.26 13,386.26 8,920.96- 8,920.96- 23,481.95 City of Medina MONTHLY EXPENDITURE REPORT August 31, 200* M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED DEVELOPMENT SERVICES DEPT SALARIES & WAGES 001 000 000 558 60 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 558 60 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 558 60 41 01 Planning Consultant 001 000 000 558 60 41 02 Hearing Examiner 001 000 000 558 60 41 05 Building Official Consultant 001 000 000 558 60 41 06 Building Inspector Consultant 001 000 000 558 60 41 07 Engineering Consultant 001 000 000 558 60 41 50 Landscape Consultant 001 000 000 558 60 42 00 Communications 001 000 000 558 60 43 00 Travel & Training 001 000 000 558 60 49 00 Dues,Subscriptions,Memberships 001 000 000 558 60 64 00 Furniture & Equipment TOTAL OTHER SERVICES & CHARGES TOTAL DEVELOPMENT SERVICES PAGE 13 % OF UNEXPENDED TOTAL BALANCE 11,906.96 95,255.68 144,000.00 66.15 48,744.32 11,906.96 95,255.68 144,000.00 66.15 48,744.32 3,715.69 29,381.85 44,400.00 66.18 15,018.15 3,715.69 29,381.85 44,400.00 66.18 15,018.15 .00 496.54 1,200.00 41.38 703.46 .00 496.54 1,200.00 41.38 703.46 4,552.50 21,474.50 25,000.00 85.90 3,525.50 2,520.00 12,110.00 10,000.00 121.10 2,110.00- 10,772.34 93,207.05 150,000.00 62.14 56,792.95 6,175.82 74,596.72 100,000.00 74.60 25,403.28 21,839.66 143,357.97 143,000.00 100.25 357.97- 4,770.76 22,471.01 70,000.00 32.10 47,528.99 53.27 372.97 1,000.00 37.30 627.03 .00 1,970.46 7,500.00 26.27 5,529.54 224.95 644.95 1,000.00 64.50 355.05 .00 .00 3,500.00 .00 3,500.00 50,909.30 370,205.63 511,000.00 72.45 140,794.37 66,531.95 495,339.70 700,600.00 70.70 205,260.30 City of Medina MONTHLY EXPENDITURE REPORT August 31,200,07 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages 001 000 000 574 20 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 001 000 000 574 20 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 574 20 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 001 000 000 574 20 44 00 Advertising 001 000 000 574 20 49 00 Miscellaneous TOTAL OTHER SERVICES & CHARGES TOTAL RECREATION -LIFEGUARDS PAGE 14 OF UNEXPENDED TOTAL BALANCE 6,839.50 12,095.00 20,000.00 60.48 7,905.00 483.00 715.50 .00 .00 715.50- 7,322.50 12,810.50 20,000.00 64.05 7,189.50 974.89 1,762.80 2,300.00 76.64 537.20 168.74 409.57 300.00 136.52 109.57- 1,143.63 2,172.37 2,600.00 83.55 427.63 .00 1,077.74 500.00 215.55 577.74- .00 1,077.74 500.00 215.55 577.74- .00 .00 250.00 .00 250.00 .00 .00 300.00 .00 300.00 74.26 74.26 200.00 37.13 125.74 74.26 74.26 750.00 9.90 675.74 8,540.39 16,134.87 23,850.00 67.65 7,715.13 City of Medina MONTHLY EXPENDITURE REPORT August 31, 2001 ,t. ♦.u. X.'r.U. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 001 000 000 576 80 11 10 Salaries & Wages-Retro 001 000 000 576 80 12 00 Overtime 001 000 000 576 80 12 10 Overtime-Retro TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 001 000 000 576 80 21 10 Personnel Benefits-Retro 001 000 000 576 80 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 001 000 000 576 80 31 01 Maintenance Supplies 001 000 000 576 80 32 00 Vehicle Fuel & Lube TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 001 000 000 576 80 4104 Professional Services -Mist 001 000 000 576 80 42 00 Telephone/Postage 001 000 000 576 80 43 00 Travel & Training 001 000 000 576 80 47 00 Utilities 001 000 000 576 80 48 00 Repair & Maint Equipment 001 000 000 576 80 49 00 Miscellaneous 001 000 000 576 80 49 01 Misc-Property Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 576 80 63 00 Park Improvements 001 000 000 576 80 64 00 Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS DEPARTMENT PAGE 15 OF UNEXPENDED TOTAL BALANCE 17,850.48 139,535.51 178,000.00 78.39 38,464.49 .00 .00 5,008.96 .00 5,008.96 318.47 1,256.85 2,500.00 50.27 1,243.15 .00 .00 95.71 .00 95.71 18,168.95. 140,792.36 185,604.67 75.86 44,812.31 5,159.49 39,844.94 53,000.00 75.18 13,15S.06 .00 .00 679.42 .00 679.42 39.00 1,695.62 2,500.00 67.82 804.38 5,198.49 41,540.56 56,179.42 73.94 14,638.86 1,273.99 15,281.76 27,000.00 56.60 11,718.24 137.62 3,541.14 9,000.00 39.35 5,458.86 94.99 6,295.53 7,000.00 89.94 704.47 1,506.60 25,118.43 43,000.00 58.41 17,881.57 .00 41,032.76 35,000.00 117.24 6,032.76- 1,S02.58 8,577.65 9,000.00 95.31 422.35 282.78 1,438.75 1,500.00 9S.92 61.25 250.00 2,278.54 4,000.00 56.96 1,721.46 246.62 4,999.54 6,000.00 83.33 1,000.46 564.16 3,448.53 5,000.00 68.97 1,551.47 1,099.71 1,099.71 5,000.00 21.99 3,900.29 .00 350.40 .00 .00 350.40- 3,945.85 63,225.88 65,500.00 96.53 2,274.12 .00 .00 50,000.00 .00 50,000.00 .00 320.89 1,500.00 21.39 1,179.11 .00 320.89 51,500.00 .62 51,179.11 28,819.89 270,998.12 401,784.09 67.45 130,785.97 City of Medina MONTHLY EXPENDITURE REPORT PAGE 16 August 31, 200" M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE OPERATING TRANSFERS 001 000 000 597 00 20 00 Equipment Replacement Fund 001 000 000 597 00 30 00 Street Fund TOTAL OPERATING TRANSFERS TOTAL EXPENSES .00 80,000.00 80,000.00 100.00 .00 .00 271,283.09 271,283.09 100.00 .00 .00 351,283.09 351,283.09 100.00 .00 343,910.84 3,329,414.35 4,978,148.32 66.88 1,648,733.97 City of Medina MONTHLY REVENUE REPORT Aumst 31, 200i M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS EQUIPMENT REPLACEMENT FUND OTHER FINANCING SOURCES 100 000 000 395 10 00 00 Sale of Equipment Property TOTAL OTHER FINANCING SOURCES TRANSFERS 100 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL EQUIPMENT REPLACEMENT PAGE 3 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 .00 2,500.00 .00 2,500.00 00 .00 2,500.00 .00 2,500.00 00 80,000.00 80,000.00 100.00 .00 00 80,000.00 80,000.00 100.00 .00 00 80,000.00 82,500.00 96.97 2,500.00 City of Medina MnNTAT,Y F..XPTYNTITTTTPP. PV.VnPT August 31, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000 000 514 50 64 00 Admin-Equipment 100 000 000 521 50 64 00 Police -Automobile TOTAL CAPITAL OUTLAY TOTAL EQUIPMENT REPLACEMENT PAGE 17 % OF UNEXPENDED TOTAL BALANCE 00 13,207.26 10,000.00 132.07 3,207.26- 00 92,993.49 105,000.00 88.57 12,006.51 00 106,200.75 115,000.00 92.35 8,799,25 00 106,200.75 115,000.00 92.35 8,799.25 City of Medina MONTHLY REVENUE REPORT August 31, 2007 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted) TOTAL INTERGOVERNMENTAL 101 000 000 397 00 10 00 From General Fund TOTAL OPERATING TRANSFERS TOTAL CITY STREET FUND PAGE 4 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 6,054.40 46,375.92 73,475.00 63.12 27,099.08 6,054.40 46,375.92 73,475.00 63.12 27,099.08 .00 271,283.09 271,283.09 100.00 .00 .00 271,283.09 271,283.09 100.00 .00 6,054.40 317,659.01 344,758.09 92.14 27,099.08 City of Medina MONTHLY EXPENDITURE REPORT August 31, 2007 PAGE 18 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CITY STREET FUND SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages 101 000 000 542 30 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 101 000 000 542 30 22 00 Uniforms TOTAL PERSONNEL BENEFITS ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies 101 000 000 542 30 35 00 Small Tools/Minor Equipment 101 000 000 542 30 41 00 Professional Services 101 000 000 542 30 41 10 Road & Street Maintenance 101 000 000 542 30 45 00 Machine Rental 101 000 000 542 30 47 00 Utility Services 101 000 000 542 30 48 00 Equipment Maintenance 101 000 000 542 40 41 00 Storm Drain Maintenance 101 000 000 542 63 41 00 Street Light Utilities 101 000 000 542 64 41 00 Traffic Control Devices 101 000 000 542 66 41 00 Snow & Ice Removal 101 000 000 542 67 41 00 Street Cleaning TOTAL ROAD & ST MAINTENANCE TOTAL CITY STREET FUND 14,034.50 108,564.62 178,000.00 60.99 69,435.38 318.48 318.48 .00 .00 318.48- 14,352.98 108,883.10 178,000.00 61.17 69,116.90 4,044.19 30,624.25 53,000.00 57.78 22,375.75 .00 1,201.80 2,500.00 48.07 1,298.20 4,044.19 31,826.05 55,500.00 57.34 23,673.95 46.99 6,021.18 6,000.00 100.35 21.18- .00 466.70 1,500.00 31.11 1,033.30 9,425.70 14,810.53 40,000.00 37.03 25,189.47 53,705.34 65,897.18 90,000.00 73.22 24,102.82 .00 75.60 2,500.00 3.02 2,424.40 .00 434.59 2,500.00 17.38 2,065.41 .00 1,963.33 4,000.00 49.08 2,036.67 .00 18,738.31 45,000.00 41.64 26,261.69 1,580.53 12,715.20 21,000.00 60.55 8,284.80 .00 4,306.33 5,000.00 86.13 693.67 .00 537.69 1,000.00 53.77 462.31 .00 .00 12,000.00 .00 12,000.00 64,758.56 125,966.64 230,500.00 54.65 104,533.36 83,155.73 266,675.79 464,000.00 57.47 197,324.21 City of Medina MONTHLY REVENUE REPORT August 31, 2007 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Other NonRevenues-Tree Replace TOTAL MISCELLANEOUS REVENUE TOTAL TREE FUND Y.T.D. RECEIPTS ESTIMATED 00 .00 15,000.00 00 .00 15,000.00 00 .00 15,000.00 PAGE 6 % OF REMAINING TOTAL EXPECTATION .00 15,000.00 .00 15,000.00 .00 15,000.00 City of Medina MONTHLY EXPENDITURE REPORT August 31, 2007 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TREE FUND OTHER SERVICES & CHARGES 103 000 000 589 00 49 10 Miscellaneous -Tree Replacement TOTAL OTHER SERVICES & CHARGES TOTAL TREE FUND PAGE 20 OF UNEXPENDED TOTAL. BALANCE 00 51,078.12 70,000.00 72.97 18,921.88 00 51,078.12 70,000.00 72.97 18,921.88 00 51,078.12 70,000.00 72.97 18,921.88 City of Medina MONTHLY REVENUE REPORT August 31, 2007 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS CAPITAL PROJECTS FUND TAXES 307 000 000 317 34 00 00 Real Estate Excise Tax 1 307 000 000 317 35 00 00 Real Estate Excise Tax 2 TOTAL TAXES MISCELLANEOUS REVENUE TOTAL CAPITAL PROJECTS FUND PAGE 8 Y.T.D. OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 38,527.27 274,950.60 450,000.00 61.10 175,049.40 38,527.27 267,950.60 450,000.00 59.54 182,049.40 77,054.54 542,901.20 . 900,000.00 60.32 357,098.80 77,054.54 542,901.20 900,000.00 60.32 357,098.B0 City of Medina MONTHLY EXPENDITURE REPORT . Augmt 311, cl OLtV l PAGE 22 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 595 30 09 00 Poplar Tree Removal/Replace .00 55,826.51 50,000.00 111.65 5,826.51- 307 000 000 595 30 63 01 Road Construction .00 79,813.11 70,000.00 114.02 9,813.11- 307 000 000 595 30 63 02 Storm Sewer Construction .00 .00 100,000.00 .00 100,000.00 307 000 000 595 30 63 03 Park Improvements 116,865.75 219,097.43 637,000.00 34.40 417,902.57 307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St 70,000.00 293,730.40 15,000.00 1,958.20 278,730.40- 307 000 000 595 30 63 11 Facility Structural Analysis 29,994.50 48,696.97 550,000.00 8.85 501,303.03 TOTAL IMPROVEMENTS 216,860.25 697,164.42 1,422,000.00 49.03 724,835.58 TOTAL CAPITAL PROJECTS 216,860.25 697,164.42 1,422,000.00 49.03 724,835.58 ACCOUNT NUMBER DESCRIPTION NON -REVENUE TRUST FUND City of Medina MONTHLY REVENUE REPORT Aug uuA 31, 20O"r M.T.D. RECEIPTS NON -REVENUES 631 000 000 389 00 10 01 Security Dep-Fisher, Scott 631 000 000 389 00 10 02 Security Dep-Medina Fine Homes 631 000 000 389 00 10 03 Security Dep-Burke, J Michael 631 000 000 389 00 10 04 Security Dep-John Day Homes 631 000 000 389 00 10 05 Security Dep-Brunell, Anne 631 000 000 389 00 10 06 Security Deposit -Whited 631 000 000 389 00 10 10 Security Dep-Komen 631 000 000 389 00 10 20 Security Dep-Medina Place 631 000 000 389 00 10 22 CMP Bond -St Thomas 631 000 000 389 00 11 01 CMP Bond-Dalzell 631 000 000 389 00 11 02 CMP Bond-Overlake Golf 631 000 000 389 00 20 10 Park Bench -Tiles 631 000 000 389 00 20 15 Deposit -Upland Appraisal 631 000 000 389 12 52 01 WA St -Bldg Code Fee 631 000 000 389 12 52 03 WA St -Judicial Info Systems 631 000 000 389 12 52 06 WA St -State Portion 631 000 000 389 12 52 07 WA St -State 30% 631 000 000 389 12 52 08 WA St -Trauma Care 631 000 000 389 12 52 09 WA St-Lab-Bld/Breath 631 000 000 389 12 52 12 WA St -State Portion-PSEA 3 631 000 000 389 12 52 88 Dept Of Lic-Gun Permit-$18/21 631 000 000 389 12 52 89 WA St Patrol -Gun -FBI ($24) 631 000 000 389 12 52 99 King County -Crime Victims TOTAL NON -REVENUES TOTAL NON -REVENUE TRUST FUND PAGE 10 Y.T.D. OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 7,500.00 .00 .00 7,500.00- .00 5,000.00 .00 .00 5,000.00- .00 5,000.00 .00 .00 5,000.00- .00 7,500.00 .00 .00 7,500.00- .00 5,000.00 .00 .00 5,000.00- .00 10,000.00 .00 .00 10,000.00- .00 5,000.00 .00 .00 5,000.00- .00 10,000.00 .00 .00 10,000.00- .00 3,000.00 .00 .00 3,000.00- .00 1,500.00 .00 .00 1,500.00- .00 1,500.00 .00 .00 1,500.00- .00 2,460.00 .00 .00 2,460.00- .00 1,400.00 .00 .00 1,400.00- 85.50 585.00 .00 .00 585.00- .00 4,111.40 .00 .00 4,111.40- .00 22,376.44 .00 .00 22,376.44- .00 15,755.59 .00 .00 15,755.59- .00 1,553.75 .00 .00 1,553.75- .00 2,517.41 .00 .00 2,517.41- .00 599.46 .00 .00 599.46- 72.00 216.00 .00 .00 216.00- 40.00 192.00 .00 .00 192.00- .00 7,472.12 .00 .00 7,472.12- 197.50 120,239.17 .00 .00 120,239.17- 197.50 120,239.17 .00 .00 120,239.17- ACCOUNT NUMBER 631 000 000 589 00 10 01 631 000 000 589 00 10 04 631 000 000 589 00 10 06 631 000 000 589 00 20 15 631 000 000 589 12 52 01 631 000 000 589 12 52 03 631 000 000 589 12 52 06 631 000 000 589 12 52 07 631 000 000 589 12 52 08 631 000 000 589 12 52 09 631 000 000 589 12 52 12 631 000000 589 12 52 88 631 000 000 589 12 52 89 631 000 000 589 12 52 99 City of Medina MONTHLY EXPENDITURE REPORT August 31, 2007" M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED NON -REVENUE TRUST FUND NON -EXPENDITURES Security Dep-Fisher, Scott Security Dep-John Day Homes Security Deposit -Whited Benchmark -Upland Appraisal WA ST-Bldg Code Fee WA St-JIS WA St -State Portion WA St -State 30% WA St -Trauma Care WA St-Lab-Bld/Breath WA St -State Portion-PSEA 3 Dept of Lic-Gun Permit-$18/21 WA St Patrol -Gun -FBI ($24) King County -Crime Victims TOTAL NON -EXPENDITURES PAGE 24 % OF UNEXPENDED TOTAL BALANCE 00 7,500.00 .00 .00 7,500.00- 00 7,500.00 .00 .00 7,500.00- 00 10,000.00 .00 .00 10,000.00- 00 1,900.00 .00 .00 1,900.00- 00 400.50 .00 .00 400.50- 00 2,638.73 .00 .00 2,638.73- 00 14,268.75 .00 .00 14,268.75- 00 11,696.31 .00 .00 11,696.31- 00 1,030.31 .00 .00 1,030.31- 00 1,790.15 .00 .00 1,790.15- 00 478.41 .00 .00 478.41- 00 126.00 .00 .00 126.00- 00 144.00 .00 .00 144.00- 00 7,159.18 .00 .00 7,159.18- 00 66,632.34 .00 .00 66,632.34- Check Nwnber 72989 72990 72991 72992 City of Medina Claims Check Register August 31, 200 ( PAGE 1 AMOUnt VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 2,869.57 18147 BANK OF AMERICA 08/07/07 00/00/00 JUL'07-BAKER 001 000 000 518 10 31 00 211.44 SOFTWARE/FOOD JUL'07-BAKER 001 000 000 518 10 43 00 103.35 SOFTWARE/FOOD JUL'07-BAKER 001 000 000 518 10 49 10 205.48 SOFTWARE/FOOD JUL'07-BAKER 001 000 000 518 90 41 50 128.55 SOFTWARE/FOOD JUL'07-BAKER 001 000 000 518 90 48 00 435.59 SOFTWARE/FOOD INVOICE TOTAL 1,084.41 JUL'07-CHEN 001 000 000 521 20 31 00 514.75 FOOD/SUPPLY/TRAVEL JUL'07-CHEN 001 000 000 521 20 31 60 121.03 FOOD/SUPPLY/TRAVEL JUL'07-CHEN 001 000 000 521 20 41 50 25.00 FOOD/SUPPLY/TRAVEL JUL'07-CHEN 001 000 000 521 20 43 00 117.00 FOOD/SUPPLY/TRAVEL JUL'07-CHEN 001 000 000 521 20 48 00 54.44 FOOD/SUPPLY/TRAVEL JUL'07-CHEN 001 000 000 521 20 48 10 170.92 FOOD/SUPPLY/TRAVEL JUL'07-CHEN 001 000 000 521 20 49 00 168.76 FOOD/SUPPLY/TRAVEL JUL'07-CHEN 001 000 000 521 20 49 40 220.00 FOOD/SUPPLY/TRAVEL JUL'07-CHEN 001 000 000 525 60 48 00 20.99 FOOD/SUPPLY/TRAVEL INVOICE TOTAL 1,412.89 JUL'07-GELLINGS 001 000 000 558 60 49 00 59.95 RESEARCH INVOICE TOTAL 59.95 JUL'07-WILLIS 001 000 000576 80 31 00 312.32 RAKES/BEVERAGES INVOICE TOTAL 312.32 25.82 18286 BAKER, RACHEL 08/09/07 00/00/00 7/3/07-7/19/07 001 000 000 518 10 43 00 25.82 MILEAGE -VARIOUS INVOICE TOTAL 25.82 49.47 9870 BECKLEY, BRIANA LEE 08/09/07 00/00/00 7/18/07 WASPC 001 000 000 521 20 43 00 49.47 ON -SITE ASSESSMENT INVOICE TOTAL 49.47 137.70 1500 BELLEVUE CITY TREASURER - UTIL 08/09/07 00/00/00 3251767 001 000 000 576 80 47 00 137.70 WATER INVOICE TOTAL 137.70 City of Medina Claims Cheek Register August 31, iOO( PAGE 2 Cheek inl0unt VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 72993 435.20 18322 BRAT WEAR 08/09/07 00/00/00 309879 001 000 000 521 20 22 00 435.20 KANE-UNIFORMS INVOICE TOTAL 435.20 72994 112,859.94 18354 CAICOS CORPORATION 08/09/07 00/00/00 4 307 000 000 595 30 63 03 112,859.94 MEDINA BEACH SHORELINE INVOICE TOTAL 112,859.94 72995 339.09 18123 CINGULAR WIRELESS 08/09/07 00/00/00 JUN9-JUL8'07 001 000 000 521 20 42 00 339,09 CELLULAR PHONE INVOICE TOTAL 339.09 72996 308.56 18192 CNR, INC 08/09/07 00/00/00 11205 001 000 000 518 90 41 50 154.28 JUN'07 PHONE MAINT INVOICE TOTAL 154.28 11223 001 000 000 518 90 41 50 154.28 JUL'07 PHONE MAINT INVOICE TOTAL 154.28 72997 18.25 18063 DATA BASE SECURE RECORDS DESTR O8/09/07 00/00/00 20429 001 000 000 518 10 41 00 18.25 SHRED RECORDS INVOICE TOTAL 18.25 72998 617.32 3890 EASTSIDE PUBLIC SAFETY COMMUNI 08/09/07 00/00/00 4378 001 000 000 521 20 51 20 617.32 RADIO ACCESS FEES INVOICE TOTAL 617.32 72999 60.00 18267 EHPEC O8/09/07 00/00/00 277 001 000 000 521 20 41 00 60.00 GIRIAS VACCINATION INVOICE TOTAL 60.00 73000 61.30 4640 ENA COURIERS INC 08/09/07 00/00/00 197311 001 000 000 521 20 42 00 61.30 POLICE COURIER SERVICE INVOICE TOTAL 61.30 73001 846.95 5276 FINNIGAN, KRIS O8/09/07 00/00/00 4/17/07-7/27/07 001 000 000 525 60 31 00 846.95 VAULT, FOOD ITEMS INVOICE TOTAL 846.95 73002 4,715.00 5275 FINNIGAN, KRISTEN 08/09/07 00/00/00 JUL-07 001 000 000 525 60 41 00 4,715.00 EMERGENCY PREPAREDNESS INVOICE TOTAL 4,715.00 73003 514.87 5400 FISERV DOCUMENT SOLUTIONS 08/09/07 00/00/00 958196 001 000 000 518 10 31 00 514.87 INVOICES PRINTED INVOICE TOTAL 514.87 73004 290.60 5450 FOSTER PEPPER 08/09/07 00/00/00 861103 001 000 000 515 20 41 60 278.60 SKINNER APPEAL INVOICE TOTAL 278.60 City of Medina Claims Cheek Register Angust 31, 200 ( PAGE 3 Cheek -Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 863010 001 000 000 515 20 41 60 12.00 SKINNER APPEAL INVOICE TOTAL 12.00 73005 8,549.04 18399 GARIELS AND SONS WELDING 08/09/07 00/00/00 GASW1073 101 000 000 542 30 41 00 8,549.04 DUMPSTER ENCLOSURE INVOICE TOTAL 8,549.04 73006 165.00 18103 GELLINGS, JOSEPH R 08/09/07 00/00/00 8/6/07 LAPTOP 001 000 000 558 60 49 00 165.00 REPAIR SERVICES INVOICE TOTAL 165.00 73007 45.73 18208 GLOBALSTAR USA 08/09/07 00/00/00 523309 001 000 000 521 20 42 00 45.73 POLICE EMERGENCY PREP INVOICE TOTAL 45.73 73008 564.16 5825 GOODSELL POWER EQUIPMENT,INC 08/09/07 00/00/00 284482 001 000 000 576 80 48 00 146.39 EQUIP REPAIR INVOICE TOTAL 146.39 284483 001 000 000 576 80 48 00 129.78 EQUIP REPAIR INVOICE TOTAL 129.78 284484 001 000 000 576 80 48 00 168.96 EQUIP REPAIR INVOICE TOTAL 168.96 284485 001 000 000 576 80 48 00 50.07 EQUIP REPAIR INVOICE TOTAL 50.07 284486 001 000 000 576 80 48 00 34.48 EQUIP REPAIR INVOICE TOTAL 34.48 284835 001 000 000 576 80 48 00 34.48 EQUIP REPAIR INVOICE TOTAL 34.48 73009 13.98 18329 GREYTAK, PAMELA J. 08/09/07 00/00/00 7/25/07 COFFEE 001 000 000 518 10 49 10 13.98 COUNCIL MEETINGS INVOICE TOTAL 13.98 73010 652.34 6330 HOME DEPOT CREDIT SERVICES 08/09/07 00/00/00 JUL107 001 000 000 576 80 31 00 560.24 SUPPLIES JUL'07 001 000 000 576 80 31 01 92.10 SUPPLIES INVOICE TOTAL 652.34 73011 263.55 6340 HOMEGUARD SECURITY SERVICES 08/09/07 00/00/00 CG1282 001 000 000 521 20 41 00 35.95 POLICE SECURITY SYSTEM City of Medina Claims Cheek Register August :31, 2007' PAGE 4 Cheek Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 35.95. DG7607 001 000 000 518 10 41 00 77.85 ADMIN-SECURITY MONITOR INVOICE TOTAL 77.85 GG1292 001 000 000 521 20 41 00 35.95 POLICE SECURITY SYSTEM INVOICE TOTAL 35.95 GG8194 001 000 000 518 10 41 00 77.85 ADMIN SECURITY MONITOR INVOICE TOTAL 77.85 HG1252 001 000 000 521 20 41 00 35.95 SECURITY SYSTEM INVOICE TOTAL 35.95 73012 585.00 7177 ISSAQUAH SPORTSMEN CLUB O8/09/07 00/00/00 2007 FEE 001 000 000 521 20 31 60 585.00 NINE OFFICERS INVOICE TOTAL 585.00 73013 420.00 18252 ISSAQUAH, CITY OF 08/09/07 00/00/00 04-50005618 001 000 000 521 20 51 50 420.00 JUN'07 JAIL SERVICES INVOICE TOTAL 420.00 73014 6,000.00 18331 JOHNSTON ARCHITECTS 08/09/07 00/00/00 8/5/07 CITY HALL 307 000 000 595 30 63 11 1,000.00 ARCHITECTURAL SERVICE INVOICE TOTAL 1,000.00 8/5/07 CITYHALL 307 000 000 595 30 63 11 5,000.00 ENGINEERING SERVICE INVOICE TOTAL 5,000.00 73015 29.00 8302 KC SHERIFF'S OFFICE 08/09/07 00/00/00 07-171 001 000 000 521 20 49 40 29.00 SUPPORT WIRE WEBSITE INVOICE TOTAL 29.00 73016 87.85 18397 KING, MATTHEW 08/09/07 00/00/00 7/20/07 FED EX 001 000 000 521 20 42 00 87.85 PACKAGES INVOICE TOTAL 87.85 73017 5,145.50 8625 KIRKLAND MUNICIPAL COURT 08/09/07 00/00/00 JUNE07MED 001 000 000 512 50 51 10 5,145.50 TRAFFIC FILING FEES INVOICE TOTAL 5,145.50 73018 4,475.00 8752 KIRKLAND, CITY OF 08/09/07 00/00/00 APR-JUN'07A 001 000 000 521 20 51 60 2,550.00 INMATE TRANSPORT FEES INVOICE TOTAL 2,550.00 APR-JUN'07B 001 000 000 521 20 51 50 1,925.00 INMATE HOUSING FEES City of Medina Claims Check Register August 31, 2007 Cheek AIIIOUnt VENDOR DATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 73019 163.93 8751 KNOTT, EMMET 08/09/07 00/00/00 JUL17-20107 001 000 000 521 20 43 00 MILEAGE-YAKIMA WSLEFIA INVOICE TOTAL 73020 39.00 8756 LL BEAN, INC. 08/09/07 00/00/00 OE1351593 001 000 000 576 80 22 00 PW UNIFORM INVOICE TOTAL 73021 278.72 9070 LOWE'S BUSINESS ACCOUNT 08/09/07 00/00/00 JUL'07 001 000 000 576 80 32 00 SUPPLIES JUL'07 101 000 000 542 30 31 00 SUPPLIES JUL107 001 000 000 576 80 31 00 SUPPLIES JUL'07 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 73022 907.12 10550 OFFICE DEPOT CREDIT PLAN 08/09/07 00/00/00 JUL'07 001 000 000 518 10 31 00 SUPPLIES JUL'07 001 000 000 525 60 31 00 SUPPLIES JUL107 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL JUN'07 001 000 000 521 20 31 00 SUPPLIES JUN'07 001 000 000 518 10 31 00 SUPPLIES JUN'07 001 000 000 525 60 31 00 SUPPLIES INVOICE TOTAL 73023 217.80 10556 OIC EQUIPMENT INC 08/09/07 00/00/00 44966 001 000 000 518 30 45 00 PW OFFICE TRAILER INVOICE TOTAL 73024 4,005.81 10700 OTAK 08/09/07 00/00/00 70767894 307 000 000 595 30 63 03 BEACH PARK SHORELINE INVOICE TOTAL 73025 237.16 11015 PACIFIC OFFICE AUTOMATION-BEAV 08/09/07 00/00/00 307154 001 000 000 521 20 48 00 BS507-POLICE COPIER INVOICE TOTAL 310018 001 000 000 518 10 48 00 COPY TONER & DRUM INVOICE TOTAL PAGE 5 DISTRIBUTION AMOUNT 1,925.00 163.93 163.93 39.00 39.00 94.99 46.99 91.22 45.52 278.72 157.67 100.16 148.47 406.30 36.53 402.06 62.23 500.82 217.80 217.80 4,005.81 4,005.81 51.34 51.34 185.82 185.82 Check Number 73026 73027 73028 73029 73030 73031 73032 73033 City of Medina Claims Check Register August 31, 200 7 PAGE 6 AIIlOXMt VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 430.88 11020 PACIFIC TOPSOILS, INC. 08/09/07 00/00/00 201421 001 000 000 576 80 41 04 52.36 TOPSOILS INVOICE TOTAL 52.36 203250 001 000 000 576 80 41 04 91.95 TOPSOILS INVOICE TOTAL 91.95 203366 001 000 000 576 80 41 04 119.54 TOPSOILS INVOICE TOTAL 119.54 204609 001 000 000 576 80 41 04 45.97 TOPSOILS INVOICE TOTAL 45.97 204665 001 000 000 576 80 41 04 121.06 TOPSOILS INVOICE TOTAL 121.06 562.46 18154 PITNEY BOWES PURCHASE POWER 08/09/07 00/00/00 JUL107 001 000 000 518 10 42 00 582.46 POSTAGE INVOICE TOTAL 582.46 641.15 18398 QUICK & EASY CONCRETE, INC. 08/09/07 00/00/00 13487 001 000 000 576 80 41 04 641.15 CONCRETE INVOICE TOTAL 641.15 279.65 11820 QWEST 08/09/07 00/00/00 JUL107-ADMIN 001 000 000 518 10 42 00 279.65 425-454-3885 INVOICE TOTAL 279.65 675.00 18319 RAINIER COMMUNICATIONS CONSULT 08/09/07 00/00/00 7/18/07 FIRSTAID 001 000 000 514 10 43 00 675.00 EMPLOYEE TRAINING INVOICE TOTAL 675.00 971.00 18271 RIVER OAKS COMMUNICATIONS CORP 08/09/07 00/00/00 6/23/07-7/11/07 001 000 000 515 20 41 60 971.00 CABLE REGULATIONS INVOICE TOTAL 971.00 430.55 18388 ROMIC ENVIRONMENTAL TECHNOLOGI 08/09/07 00/00/00 720191401 001 000 000 576 80 41 04 81.75 ALKALINE BATTERIES INVOICE TOTAL 81.75 720191402 001 000 000 576 80 41 04 348.80 FUELS GRADE III/BALLAST INVOICE TOTAL 348.80 21,966.32 12005 ROTH HILL ENGINEERING PARTNERS 08/09/07 00/00/00 JUN107 001 000 000 558 60 41 07 21,839.66 ENGINEERING CONSULTANT JUN107 101 000 000 542 30 41 00 126.66 ENGINEERING CONSULTANT City of Medina Claims Check Register August 31, 200 f PAGE 7 Check -AJUOUnt VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 21,966.32 73034 583.55 12657 SANITARY & MAINTENANCE SUPPLY 08/09/07 00/00/00 127119 001 000 000 518 30 48 00 583.55 SUPPLIES INVOICE TOTAL 583.55 73035 506.35 18255 SIMLAB.NET-CITY HALL 08/09/07 00/00/00 AUG107 001 000 000 518 10 42 00 506.35 INTERNET & PHONES INVOICE TOTAL 506.35 73036 53.27 18157 SPRINT - CITY OF INDUSTRY 08/09/07 00/00/00 JUN24-JUL23107 001 000 000 558 60 42 00 53.27 CELLULAR PHONE INVOICE TOTAL 53.27 73037 750.00 16107 WA ST DEPT OF ECOLOGY 08/09/07 00/00/00 2008-WAR045527 101 000 000 542 30 41 00 750.00 STORMWATER PERMIT FEES INVOICE TOTAL 750.00 73038 54.18 16151 WASHING MACHINE, INC. 08/09/07 00/00/00 100137 001 000 000 521 20 32 00 54.18 POLICE AUTOMOBILES INVOICE TOTAL 54.18 73039 79,700.00 18334 WATSON ASPHALT PAVING CO 08/09/07 00/00/00 20931 101 000 000 542 30 41 10 9,700.00 2007 ASPHALT OVERLAY 20931 307 000 000 595 30 63 10 70,000.00 2007 ASPHALT OVERLAY INVOICE TOTAL 79,700.00 73040 215.00 18146 WEDLUND, CAROLL O8/09/07 00/00/00 JUL-07 001 000 000 521 20 41 00 215.00 CIVIL SERVICE EXAMINER INVOICE TOTAL 215.00 73041 6,862.25 18035 YAKIMA COUNTY DEPT OF CORRECTI 08/09/07 00/00/00 1ST QTR'07 001 000 000 521 20 51 50 3,480.31 INMATE HOUSING CONTRACT INVOICE TOTAL 3,480.31 2ND QTR'07 001 000 000 521 20 51 50 3,381.94 INMATE HOUSING CONTRACT INVOICE TOTAL 3,381.94 73042 2,351.63 18391 PRENTICE, WAYNE 08/15/07 00/00/00 7/31/07-8/14/07 001 000 000 558 60 41 06 2,351.63 BUILDING INSPECTOR INVOICE TOTAL 2,351.63 73043 163.34 13520 STAPLES 08/15/07 00/00/00 11448 001 000 000 518 90 64 00 163.34 CHAIR-CRAIG FISCHER INVOICE TOTAL 163.34 73044 30.00 351 ACCURINT O8/16/07 00/00/00 20070731 001 000000 521 20 41 00 30.00 MINIMUM COMMITMENT INVOICE TOTAL 30.00 City of Medina Claims Check Register August 31, 200t PAGE 8 Check Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 73045 107.20 18344 ADVANTIDGE, INC 08/16/07 00/00/00 207029 001 000 000 525 60 31 00 107.20 RIBBON -ID SYSTEM INVOICE TOTAL 107.20 73046 368.73 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 08/16/07 00/00/00 599507 001 000 000 521 20 22 00 268.87 POLICE-KANE INVOICE TOTAL 268.87 601593-01 001 000 000 521 20 22 00 90.11 POLICE-YOURKOSKI INVOICE TOTAL 90.11 605068 001 000 000 521 20 22 00 9.75 POLICE-YOURKOSKI INVOICE TOTAL 9.75 73047 1,210.95 18322 BRAT WEAR 08/16/07 00/00/00 309702 001 000 000 521 20 22 00 458.05 UNIFORM-MARSHALL INVOICE TOTAL 458.05 309919 001 000 000 521 20 22 00 225.22 UNIFORM-MARSHALL INVOICE TOTAL 225.22 309944 001 000 000 521 20 22 00 107.17 UNIFORM-KNOTT INVOICE TOTAL 107.17 309965 001 000 000 521 20 22 00 181.15 UNIFORM-CRUM, BEN INVOICE TOTAL 181.15 310103 001 000 000 521 20 22 00 239.36 UNIFORM-MARSHALL INVOICE TOTAL 239.36 73048 214.11 2660 CIT O8/16/07 00/00/00 9369339 001 000 000 521 20 45 00 214.11 POLICE COPIER LEASE INVOICE TOTAL 214.11 73049 164.95 18363 COMCAST 08/16/07 00/00/00 AUG107 001 000 000 521 20 42 00 164.95 HIGH SPEED INTERNET INVOICE TOTAL 164.95 73050 228.41 3383 CRUM, LINDA O8/16/07 00/00/00 4/19/07 &6/23/07 001 000 000 521 20 31 00 44.40 OFFICE SUPPLIES INVOICE TOTAL 44.40 6/25/07 001 000 000 521 20 31 00 134.93 FOOD ITEMS -PROMOTION INVOICE TOTAL 134.93 City of Medina Claims Check Register August 31, 2007 Check -AMOnnt VENDOR DATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 8/8/07 001 000 000 521 20 31 00 FOOD ITEMS -MEETING INVOICE TOTAL 73051 49.26 18275 CRYSTAL AND SIERRA SPRINGS -ADM 08/16/07 00/00/00 0707-ADMIN 001 000 000.518 10 31 00 WATER INVOICE TOTAL 73052 47.03 3385 CRYSTAL AND SIERRA SPRINGS-POL 08/16/07 00/00/00 0707-POLICE 001 000 000 52120 31 00 WATER INVOICE TOTAL 73053 49.04 4640 ENA COURIERS INC 08/16/07 00/00/00 196871 001 000 000 521 20 42 00 POLICE COURIER SERVICE INVOICE TOTAL 73054 579.01 18092 ENVIRONMENT CONTROL 08/16/07 00/00/00 4103302 001 000 000 518 30 48 00 BLDG SUPPLIES INVOICE TOTAL 4103312 001 000 000 518 30 48 00 WINDOW CLEANING INVOICE TOTAL 73055 5,413.35 8210 KC FINANCE -JAIL SERVICES 08/16/07 00/00/00 1456061 001 000 000 521 20 51 50 " MISDEMEANOR BOOKING INVOICE TOTAL 73056 1,618.37 8752 KIRKLAND, CITY OF 08/16/07 00/00/00 MPD0802071 001 000 000 521 20 51 85 IT SERVICES INVOICE TOTAL MPDO602072 001 000 000 521 20 51 85 IT SERVICES INVOICE TOTAL 73057 250.21 18099 MICHAEL'S DRY CLEANING 08/16/07 00/00/00 5/15/07-8/l/07 001 000 000 521 20 22 00 POLICE DRY CLEANING INVOICE TOTAL 73058 4,000.00 18289 MOBERLY & ROBERTS, P.L.L.0 08/16/07 00/00/00 12 001 000 000 512 50 41 10 PROSECUTION SERVICES INVOICE TOTAL 73059 815.08 18360 NEXTEL COMMUNICATIONS 08/16/07 00/00/00 196658245-009 001 000 000 513 10 42 00 CELL PHONES 196658245-009 001 000 000 576 80 42 00 CELL PHONES 196658245-009 001 000 000 521 20 42 00 CELL PHONES 196658245-009 001 000 000 518 10 42 00 CELL PHONES PAGE 9 DISTRIBUTION AMOUNT 49.08 49.08 49.26 49.26 47.03 47.03 49.04 49.04 284.01 284.01 295.00 295.00 5,413.35 5,413.35 618.37 618.37 1,000.00 1,000.00 250.21 250.21 4,000.00 4,000.00 38.93 282.78 410.63 82.74 Check Amount VENDOR City of Medina Claims Check Register August 31, 2007 DATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 73060 131.28 10750 OVERLAKE GOLF & COUNTRY CLUB 08/16/07 00/00/00 6/11/07 001 000 000 521 20 43 00 COFFEE FOR 50 PEOPLE INVOICE TOTAL 73061 970.38 11015 PACIFIC OFFICE AUTOMATION-BEAV 08/16/07 00/00/00 305892 001 000 000 518 10 48 00 SHARP COPIER KIT INVOICE TOTAL 73062 609.05 11700 PUGET SOUND ENERGY 08/16/07 00/00/00 AUG-07C 001 000 000 518 10 47 00 ELECTRICITY INVOICE TOTAL 73063 363.51 12900 SEA-AIRE, INC 08/16/07 00/00/00 44342 001 000 000 518 30 48 00 REFRIGERANT -AIR CONDITN INVOICE TOTAL 73064 771.91 13350 SEATTLE TIMES, THE 08/16/07 00/00/00 D072100718 001 000 000 518 10 44 00 PUBLIC HEARING NOTICE INVOICE TOTAL 73065 133.27 18249 SIMLAB.NET-SHOP 08/16/07 00/00/00 AUG'07 001 000 000 518 10 42 00 INTERNET & PHONES INVOICE TOTAL JUL'07 001 000 000 518 10 42 00 INTERNET & PHONES INVOICE TOTAL MAR107 CREDIT 001 000 000 518 10 42 00 CREDIT MEMO INVOICE TOTAL 73066 332.43 13520 STAPLES BUSINESS ADVANTAGE 08/16/07 00/00/00 3088448099 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3088448100 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3088448101 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3088448102 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3089011034 001 000 000 518 10 31 00 SUPPLIES PAGE 10 DISTRIBUTION AMOUNT 815.08 131,28 131.26 970.38 970.38 609.05 609.05 363.51 363.51 771.91 771.91 160.25 160.25 160.25 160.25 187.23- 187.23- 42.62 42.62 11.59 11.59 10.87 10.87 40.83 40.83 9.80 City of Medina Claims Check Register August 31, 2007 PAGE 11 Cheek AMODUt VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 9.80 3089011035 001 000 000 518 10 31 00 9.80- SUPPLIES INVOICE TOTAL 9.80- 3089011036 001 000 000 518 10 31 00 9.80 SUPPLIES INVOICE TOTAL 9.80 3069011037 001 000 000 518 10 31 00 11.59- SUPPLIES INVOICE TOTAL 11.59- 3089011038 001 000 000 518 10 31 00 17.71 SUPPLIES INVOICE TOTAL 17.71 3089011039 001 000 000 518 10 31 00 17.71- SUPPLIES INVOICE TOTAL 17.71- 3089011040 001 000 000 518 10 31 00 17.71 SUPPLIES INVOICE TOTAL 17.71 3089011041 001 000 000 518 10 31 00 17.71- SUPPLIES INVOICE TOTAL 17.71- 3089011042 001 000 000 518 10 31 00 8.85 SUPPLIES INVOICE TOTAL 8.85 3089011043 001 000 000 518 10 31 00 63.21 SUPPLIES INVOICE TOTAL 63.21 3089011044 001 000 000 518 10 31 00 8.85- SUPPLIES INVOICE TOTAL 8.85- 3089011045 001 000 000 518 10 31 00 8.85 SUPPLIES INVOICE TOTAL 8.85 3089011046 001 000 000 521 20 31 00 49.09 SUPPLIES INVOICE TOTAL 49.09 3089011047 001 000 000 521 20 31 00 16.27 SUPPLIESS Check Nwuber 73067 73068 73069 73070 73071 73072 73073 73074 73075 73076 73077 73078 City of Medina Claims Check Register august 31, 2007 AMOwlt VENDOR DATE DATE NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 3089011048 001 000 000 521 20 31 00 SUPPLIES INVOICE TOTAL .00 13520 STAPLES BUSINESS ADVANTAGE 08/16/07 08/16/07 VOIDED WARRANT INVOICE TOTAL 168.74 13575 SYLVIA'S SWIMWEAR 08/16/07 00/00/00 33637 001 000 000 574 20 22 00 10 LIFEGUARD CAPS INVOICE TOTAL 1,194.00 14630 ULTRAMAX 08/16/07 00/00/00 088221 001 000 000 521 20 31 60 POLICE AMMUNITION INVOICE TOTAL 4,838.25 13475 WA ST AUDITOR'S OFFICE 08/16/07 00/00/00 L66121 001 000 000 514 10 51 00 AUDIT OF 2006 REPORT INVOICE TOTAL 42.84 422 XO COMMUNICATION SERVICES-POLI 08/16/07 00/00/00 29741065 001 000 000 521 20 42 00 COMMUNICATIONS INVOICE TOTAL 3,223.44 18402 AMERICAN STEEL CARGO CONTAINER 08/29/07 00/00/00 23080 001 000 000 525 60 31 00 CARGO CONTAINER INVOICE TOTAL 1,032.00 18401 ANDERSON, PATRICIA 08/29/07 00/00/00 AUG107 001 000 000 558 60 41 06 MAINTAIN STORAGE FILES INVOICE TOTAL 2,520.00 1415 BAKER, ROBIN THOMAS 08/29/07 00/00/00 JUL13-AUG7'07 001 000 000 558 60 41 02 HEARING EXAMINER INVOICE TOTAL 85.00 18370 MHM RESOURCES, INC 08/29/07 00/00/00 125A10078317 001 000 000 518 10 49 10 JUL107 FLEXIBLE 125 INVOICE TOTAL 2,792.19 18391 PRENTICE, WAYNE 08/29/07 00/00/00 8/15/07-8/28/07 001 000 000 558 60 41 06 BUILDING INSPECTOR INVOICE TOTAL 23,994.50 18403 QUINN CONSTRUCTION LLC 08/29/07 00/00/00 2007 GENERATOR 307 000 000 595 30 63 11 PROVIDE & INSTALL INVOICE TOTAL 10,772.34 12501 ROHRBACH, G. ROBERT 08/29/07 00/00/00 AUG'07 001 000 000 558 60 41 05 BLDG OFFICIAL PAGE 12 DISTRIBUTION AMOUNT 16.27 90.89 90.89 .00 .00 168.74 168.74 1,194.00 1,194.00 4,838.25 4,838.25 42.84 42.84 3,223.44 3,223.44 1,032.00 1,032.00 2,520.00 2,520.00 85.00 85.00 2,792.19 2,792.19 23,994.50 23,994.50 10,772.34 City of Medina Claims Check Register August 31, 2007 PAGE 13 Check Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 10,772.34 73079 350.00 18377 SOUND TREE SOLUTIONS, INC 08/29/07 00/00/00 07-065 001 000 000 558 60 41 50 350.00 TREE ASSESSMENTS INVOICE TOTAL 350.00 73080 10,032.96 3708 DAY WIRELESS SYSTEMS 08/30/07 00/00/00 69255 001 000 000 525 60 64 11 10,032.96 LCD MONITOR & INSTALL INVOICE TOTAL 10,032.96 73081 900.00 18330 RAMIREZ, ISMAEL GASTON 08/30/07 00/00/00 AUG'07-MID MO 001 000 000 521 20 11 00 900.00 MILITARY-IRAQ INVOICE TOTAL 900.00 73082 32.55 18247 A&H EMBRODDERY 08/31/07 00/00/00 3605 001 000 000 521 20 22 00 32.55 EMBROIDERY (4) INVOICE TOTAL 32.55 73083 339.09 18404 AT&T MOBILITY 08/31/07 00/00/00 7/9/07-8/8/07 001 000 000 521 20 42 00 339.09 POLICE PHONES INVOICE TOTAL 339.09 73084 55.40 18393 BEALL, KARL 08/31/07 00/00/00 2007 BEACH MOVIE 001 000 000 574 20 49 00 55.40 BEACH MOVIE SUPPLIES INVOICE TOTAL 55.40 73085 127.96 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 08/31/07 00/00/00 596694 001 000 000 521 20 22 00 127.96 CITY MGR BADGE INVOICE TOTAL 127.96 73086 220.86 18322 BRAT WEAR 08/31/07 00/00/00 310129 001 000 000 521 20 22 00 220.86 UNIFORM SGT KANE INVOICE TOTAL 220.86 73087 1,826.85 18110 CHEVRON (POLICE) 08/31/07 00/00/00 7898306381708 001.000 000 521 20 32 00 1,826.85 POLICE AUTOS INVOICE TOTAL 1,826.85 73088 60.25 18274 CRYSTAL AND SIERRA SPRINGS-PW 08/31/07 00/00/00 0707-PW 001 000 000 576 80 31 00 60.25 WATER INVOICE TOTAL 60.25 73089 26.75 18063 DATA BASE SECURE RECORDS DESTR 08/31/07 00/00/00 21892 001 000 000 518 10 41 00 26.75 SHRED RECORDS INVOICE TOTAL 26.75 73090 49.04 4640 ENA COURIERS INC 08/31/07 00/00/00 197746 001 000 000 521 20 42 00 49.04 POLICE COURIER SERVICE INVOICE TOTAL 49.04 73091 895.00 18092 ENVIRONMENT CONTROL 08/31/07 00/00/00 618965 001 000 000 518 30 48 00 895.00 BLDG CLEANING Check Number AMOUnt VENDOR City of Medina Claims Check Register August 31, 2007' DATE DATE NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 73092 499.37 18394 ESCHELON TELECOM, INC. 08/31/07 00/00/00 AUG'07 001 000 000 518 10 42 00 LONG DISTANCE CALLS INVOICE TOTAL 73093 55.00 18257 FSH COMMUNICATIONS, LLC 08/31/07 00/00/00 140735 001 000 000 518 10 42 00 PAY PHONE INVOICE TOTAL 73094 44,005.34 5723 GARY HARPER CONSTRUCTION, INC. 08/31/07 00/00/00 1 101 000 000 542 30 41 10 EVERGREEN STORM DRAIN INVOICE TOTAL 163-1 101 000 000 542 30 41 10 EVERGREEN STORM DRAIN INVOICE TOTAL 73095 45.73 18208 GLOBALSTAR USA 08/31/07 00/00/00 562164 001 000 000 521 20 42 00 POLICE EMERGENCY PREP INVOICE TOTAL 73096 101.49 5875 GRAINGER 08/31/07 00/00/00 9411395503 001 000 000 576 80 31 00 HAMMER INVOICE TOTAL 9426855194 001 000 000 576 80 31 00 GLOVES INVOICE TOTAL 73097 1,099.71 18406 HONEY BUCKET 08/31/07 00/00/00 542870 001 000 000 576 80 49 00 2007 MEDINA DAYS INVOICE TOTAL 73098 210.18 8300 KC FINANCE -MENTAL HEALTH, CHEM 08/31/07 00/00/00 7730114 001 000 000 519 90 51 30 2ND QTR'07 INVOICE TOTAL 73099 18.86 18396 MCCORMICK, JODE LANE 08/31/07 00/00/00 2007 MOVIES 001 000 000 574 20 49 00 "ON THE BEACH" SUPPLIES INVOICE TOTAL 73100 434.99 10550 OFFICE DEPOT CREDIT PLAN 08/31/07 00/00/00 AUG'07 001 000 000 518 10 31 00 OFFICE SUPPLIES AUG107 001 000 000 525 60 31 00 OFFICE SUPPLIES INVOICE TOTAL 73101 16,722.20 10555 OGDEN MURPHY WALLACE 08/31/07 00/00/00 660190 001 000 000 515 20 41 10 WAYNE TANAKA INVOICE TOTAL PAGE 14 DISTRIBUTION AMOUNT 895.00 499.37 499.37 55.00 55.00 742.34 742.34 43,263.00 43,263.00 45.73 45.73 22.72 22.72 78.77 78.77 1,099.71 1,099.71 210.18 210.18 18.86 18.86 379.93 55.06 434.99 11,482.36 11,482.36 ICheck Amount VENDOR Number NUMBER VENDOR NAME 73102 8,973.26 10700 OTAK 73103 300.00 18376 PETEK PHD, THOMAS C 73104 3,480.00 11427 PRICE, JOHN G. City of Medina Claims Check Register August 31, 2007 DATE DATE 73105 135.00 11480 PUBLIC SAFETY TESTING INC 73106 306.00 13404 PUBLIC STORAGE 73107 1,689.45 11700 PUGET SOUND ENERGY 73108 279.62 11820 QWEST ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 660209 001 000 000 515 20 41 10 OTHER MATTERS INVOICE TOTAL 08/31/07 00/00/00 JUL7-AUG3'07AA 001 000 000 558 60 41 01 PLANNING CONSULTANT INVOICE TOTAL JUL7-AUG3'07AB 001 000 000 558 60 41 50 LANDSCAPE CONSULTANT INVOICE TOTAL 08/31/07 00/00/00 7138 001 000 000 521 20 41 50 BEN CRUM INVOICE TOTAL 08/31/07 00/00/00 112 001 000 000 512 50 41 20 PUBLIC DEFENDER INVOICE TOTAL 08/31/07 00/00/00 2007-1798 001 000 000 521 20 41 50 APR-JUN'07 RECRUITING INVOICE TOTAL 08/31/07 00/00/00 UNIT 1121-SEP107 001 000 000 518 30 45 00 STORAGE INVOICE TOTAL UNIT 1178-SEP'07 001 000 000 518 30 45 00 STORAGE INVOICE TOTAL 08/31/07 00/00/00 AUG107AA 101 000 000 542 63 41 00 ELECTRICITY INVOICE TOTAL AUG'07AB 101 000 000 542 63 41 00 ELECTRICITY INVOICE TOTAL AUG107AD 001 000 000 576 80 47 00 ELECTRICITY INVOICE TOTAL AUG107AE 001 000 000 576 80 47 00 ELECTRICITY INVOICE TOTAL 08/31/07 00/00/00 AUG'07 001 000 000 518 10 42 00 425-454-3885 INVOICE TOTAL PAGE 15 DISTRIBUTION AMOUNT 5,239.84 5,239.84 4,552.50 4,552.50 4,420.76 4,420.76 300.00 300.00 3,480.00 3,480.00 135.00 135.00 157.00 157.00 149.00 149.00 1,562.90 1,562.90 17.63 17.63 102.12 102.12 6.80 6.80 279.62 279.62 City of Medina Claims Check Register August 31, 2007 Cheek AMOunt VENDOR DATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 73109 2,205.60 18330 RAMIREZ, ISMAEL GASTON 08/31/07 00/00/00 AUG'07-MONTH END 001 000 000 521 20 11 00 MILITARY-IRAQ INVOICE TOTAL 73110 79.12 13350 SEATTLE TIMES, THE 08/31/07 00/00/00 D081100237 001 000 000 518 10 44 00 LEGAL ADVERTISING INVOICE TOTAL 73111 685.93 12660 SOS DATA SERVICES INC 08/31/07 00/00/00 21808 001 000 000 518 10 49 30 NEWSLETTER INVOICE TOTAL 21809 001 000 000 518 10 41 00 TULLYS EVENT LABELS INVOICE TOTAL 73112 234.41 18359 TYPESETTER CORPORATION, THE 08/31/07 00/00/00 22516 001 000 000 518 10 31 00 ENVELOPES INVOICE TOTAL 73113 400.00 18367 WEINBERG, MARK F. 08/31/07 00/00/00 AUG107A 001 000 000 513 10 49 01 AUTO ALLOWANCE INVOICE TOTAL AUG'07B 001 000 000 513 10 42 00 COMMUNICATION/WIRELESS INVOICE TOTAL 73114 6,000.00 16365 WESTERN DISPLAY FIREWORKS 08/31/07 00/00/00 99005 001 000 000 511 60 49 00 2007 MEDINA DAYS INVOICE TOTAL 73115 250.00 18197 WILLIS, JOE 08/31/07 00/00/00 AUG'07 001 000 000 576 80 43 00 AUTO ALLOWANCE INVOICE TOTAL 73116 44.32 9326 WTI, LLC 08/31/07 00/00/00 AUG107 001 000 000 518 10 42 00 FAX MACHINE INVOICE TOTAL 73117 34.80 18035 YAKIMA COUNTY DEPT OF CORRECTI 08/31/07 00/00/00 2ND QTR'07 A 001 000 000 521 20 51 50 INMATE HOUSING CONTRACT INVOICE TOTAL GRAND TOTAL PAGE 16 DISTRIBUTION AMOUNT 2,205.60 2,205.60 79.12 79.12 551.43 551.43 134.50 134.50 234.41 234.41 350.00 350.00 50.00 50.00 6,000.00 6,000.00 250.00 250.00 44.32 44.32 34.80 34.80 446,539.83 ITEM CA-4 CITY OF MEDINA Office of the City Manager SEPTEMBER 10, 2007 TO: MAYOR AND COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: FORMATION OF NORCOM TO PROVIDE REGIONAL EMERGENCY COMMUNICATIONS SERVICES RECOMMENDATION: It is recommended that the Mayor and Council Members: (1) Authorize the City Manager to sign the Interlocal Agreement and Articles of Incorporation forming NORCOM as a separate legal entity providing consolidated emergency communications services. (2) Appoint the Mayor to represent Medina on NORCOM's Principal's Assembly. (3) Appoint the City Manager to represent Medina on NORCOM's Governing Board. (4) Appoint the Police Chief to represent Medina on NORCOM's Police Operations Board. EXECUTIVE SUMMARY: Because of the length and detail of this report, this executive summary provides essential information necessary to make a policy decision relative to the above staff recommendation. Four years after initiating comprehensive planning, a total of 19 police and fire organizations are now poised to sign an ILA to provide regional communications. Principal goals of regionalization include: increase efficiency and reduce redundancy; improve interagency collaboration and interoperability; higher level of services; greater decision making control and buy in for all participating agencies; and potential long range cost savings through economies of scale and long-term cost avoidance. The NORCOM Center will be housed in the Bellevue City Hall. All ILAs are expected to be executed this fall and some staff will be hired. The Center is expected to begin operations in July 2009. NORCOM represents a fundamental shift from a contract model of dispatch services to a true partnership. NORCOM is a separate legal entity formed as a non-profit corporation. A Governing Board composed of the Chief Executive Officer from each member agency will oversees the Agency policies and budgets. Each principal signature to the NORCOM ILA will be responsible for several costs including: start-up, transition and annual operations. Start-up costs include technology, asset transfer and establishing a back-up. ITEM CA-4A First year operating cost for Medina will be $61,772 or $4,902 more than our 2006 Police Dispatching Contract with Kirkland. Medina's maximum start-up costs total $63,795, but could be reduced sharply if significant portions of nearly $5 M in grants applied for by NORCOM are received. A total of $8,434 in transition costs, as well as $44,122 in start-up costs will need to be included in the proposed FY 2008 operating budget. BACKGROUND: In February 2004 Medina entered into an Agreement for an initial needs assessment with Bellevue, Kirkland, Mercer Island, Clyde Hill and Woodinville Fire & Safety to investigate the feasibility of operating a joint public safety communications center. A joint public agency was envisioned to oversee and operate a regionalized dispatch center to serve police, fire and emergency medical service providers in North East King County. Progress reports were provided to Council on the development of the new agency, know now as "NORCOM" in April 2005 and again in September 2006. There are now 19 police and fire organizations committed to making the initial vision a reality. Public safety dispatch in East King County is characterized by extensive replication of administrative and operating structures within a relatively small geographic area. There are six different police dispatch agencies (Bellevue, Bothell, Issaquah, Kirkland, , Redmond, and the King County Sheriffs Office) that serve the area. While fire/EMS dispatch is essentially regionalized through contracts with the Bellevue Communications Center, the contract model has proven to have disadvantages over a partnership model of dispatch operations. In the interest of the enhanced efficiencies and improved service levels that could be realized with a regional partnership approach to dispatch, in 2004 the members of the NORCOM Steering Committee entered into a Joint Powers Agreement to complete a Business and Services Plan for the joint operation of a public safety communication center. Since that time, the Steering Committee has worked cooperatively in the interest of the continuation of high quality public safety communication services in the region. The Steering Committee crafted a Statement of Operating Values and Principles (SOVP) for the development and operation of a regional dispatch agency. In the spirit of those values and principles, the Committee has completed work on a Business and Services Plan and Technology Strategy that establish: ➢ The services to be provided by the regional dispatch agency ➢ The recommended governance model for the agency ➢ The relationship between subscribers to and owners of the regional agency, including a recommended fee structure, ➢ The appropriate model for the administration of the regional agency, ➢ The location of the agency and the principles for a lease agreement, ➢ Staffing levels and a cost estimate for implementation of the regional agency, ➢ A technology strategy for CAD, RMS, and mobile technology for the agency, ➢ The start-up and transition costs associated with implementation, ➢ The Interlocal Agreement, By -Laws and Articles of Incorporation forming NORCOM, and ➢ An implementation plan, including next steps and a recommended timeframe. 2 ITEM CA-4A Goals of Regionalized Dispatch Level of Service There are a number of goals that can be achieved through the regionalization of dispatch services. First and foremost are the advances in communications level of service that are made possible through a partnership effort. Improved communications services depend on the collaboration of member agencies. Under NORCOM, the operating services boards will meet regularly to define and refine shared service protocols and to collaborate on level of service improvements. In many instances, response times will be enhanced because of the elimination of the transfer of Fire/EMS calls between dispatch agencies. Both police and fire services will develop their respective integrated records management systems (RMS), so that first responders will have real time access to regional information through a single records system. Member agencies will also realize level of service improvements with the implementation of integrated Computer -Aided Dispatch (CAD), mobile, and RMS. Efficiency and Cost Avoidance There are a number of efficiencies associated with regional dispatch. Rather than duplicating administrative structures and facilities at multiple dispatch centers, regionalization allows for the member agencies to realize economies of scale. NORCOM's initial efficiencies are modest because fire dispatch operations are already consolidated under a contract model. Over time, as NORCOM attracts additional partners, it is anticipated that the operations will become more cost-efficient. Long-term cost avoidance is an important factor in regionalization. Dispatch technology is becoming increasingly complex and expensive to maintain and replace. By sharing the costs of technology among the partner agencies, regionalization eliminates the need to acquire and maintain multiple dispatch systems. Over the long-term, the partners avoid millions of dollars in costs associated with technology replacement. Higher Degree of Decision -Making and Control NORCOM offers its partner agencies a higher level of decision -making and control over dispatch functions. Under the NORCOM governance model, all partners have a voice and vote. The voting procedures give both the smaller and the larger jurisdictions the ability to meaningfully shape the operational and policy decisions made by the agency. Elected officials from each of the partner agencies also play an important oversight role for the organization. Greater Certainty and Ability to Control Costs The NORCOM partnership model also offers its member jurisdictions greater certainty to determine the nature and cost of future dispatch operations. Absent NORCOM, the agencies that currently contract with Bellevue for dispatch services will face higher contract costs without the ability to control the overall dispatch budget. Bellevue has indicated that it will not continue to offer dispatch services for the marginal cost of offering the service. Under a full cost recovery model at the Bellevue Communications Center, each contracting agency would likely face ITEM CA-4A contract fees that equal or exceed the NORCOM user fee costs. This full cost recovery contract approach would have significant disadvantages — most notably higher costs without the decision -making control over operations and budget. Governance Model The NORCOM governance model establishes NORCOM as a separate legal entity formed as a non-profit corporation whose members are public agencies and governed by a board on which all principals are represented. NORCOM Governance Organization Governance Boards and Principal's Assembly The basic NORCOM structure is quite similar to many other multi -jurisdictional dispatch operations. Specifically, there is a Governing Board on which all Principals participate, and which oversees the Agency policies and budgets. The Governing Board is composed of the Chief Executive Officer from each Member agency (i.e., City Manager of a city formed as a council -city manager city; the Fire Chief of a Fire District; or in case of a "strong -mayor city," the Mayor). To provide oversight, each Principal will designate one member of its legislative body to represent it at the annual Principal's Assembly. The purpose of the Assembly is to review: the agency's annual report; the prospective year's work program; and the proposed budget policy for the next year. Assembly representatives will advise the Governing Board on these issues. In addition, there are two operational advisory boards —one for fire and EMS agencies, and a second for police agencies. On these Service Boards sit representatives from both "Principal" and "non -owner" (referred to as "Subscriber") agencies. The Service Boards provide advice to the Governance Board and to the Executive Director of the agency. The two service boards meet regularly both separately, and together as a united "Joint Operating Board." In ITEM CA-4A Voting NORCOM's significant financial and operational decisions require a Supermajority Vote, which means securing affirmative votes of: (1) not less than two-thirds of all Members of the Governing Board in number; and (2) not less than two-thirds of the Weighted Vote of all Members of the Governing Board. Supermajority vote decisions include approval of the annual budget and user fees and the addition of a new principal. For routine operational decisions, the NORCOM Governing Board strives to operate by consensus. Otherwise (except for decisions that require a supermajority vote) all Board decisions require a simple majority vote for approval; unless a Governing Board Member, in advance of a vote, calls for a two prong majority vote, in which case the item shall require a majority vote by number and a majority vote by weight for approval. User Fees NORCOM's budget is allocated into two separate cost pools — 50% of the operating budget is allocated to police and 50% of the operating budget is allocated to fire. The 50/50 split was determined by a rough average of two factors — the staffing allocated to each discipline and the volume of calls attributed to each discipline. Principals' Debt Total Operating Obligations Costs TOTAL NORCOM BUDGET COSTS 50% of all costs 50% of all costs allocated to Police allocated to Cost Pool / Fire Cost Pool ITEM CA-4A NORCOM user fees are assessed based on your agency's percentage of the total police or fire call volume. For Fire Agencies: Your User Fee = [(Your Share of Total Fire Calls) X (Fire's Share of the Operating Budget)] — Cost Smoothing Rebate + Your Share of the NORCOM Start -Up Costs For Police Agencies: Your User Fee = [(Your Share of Total Police Calls) X (Police's Share of the Operating Budget)] — Cost Smoothing Rebate + Your Share of the NORCOM Start -Up Costs For Both Police and Fire Agencies: • In calculating user fees, the operating budget is adjusted to account for any revenues or grants that NORCOM receives. • Start -Up Costs represent any debt -financed improvements or assets that the NORCOM governing board approves. You have the option of paying your share of the debt in a lump -sum or financed over time as part of your user fee. • The Cost Smoothing Rebate goes into effect when NORCOM becomes fully operational. It represents a credit against your user fees that will lower your overall fees for the first 7 years of NORCOM operations. • Both Principals and Subscribers pay their share of the start-up costs or other debt that NORCOM incurs. The share is based on their share of either police or fire call volume. • An agency can elect to pay a premium for special services that are not included in NORCOM's base level of service. This cost would be added to the user fee. • Call volume is based on a two-year rolling average to even out any unusual spikes in call volume history. Operating Costs NORCOM's annual operating costs are largely determined by its staffing plan. The staffing plan is designed to provide an outstanding level of service to support public safety services in the region. The following table shows the overall staffing plan for the agency: Staff Position FTE's Executive & Asst. Director 2 Supervisors 7 Dispatchers 37 2 ITEM CA-4A Call Takers 29 Informational Technology 7 Finance 2 HR/Training 2 Administrative Support 3 Facility Costs Another component of the operating cost is the facility lease. NORCOM will be located at Bellevue City Hall in the 911 Communications Center located on the 7th floor. The existing footprint of the center is approximately 11,841 net square feet. Space is available for reconfigurations within this footprint if NORCOM chooses to expand the number of dispatch consoles and/or accept other agencies into the group in the future. The lease agreement will separate as many of the building functions as operationally practical to allow NORCOM full autonomy and responsibility for the parts of the building under their control. The rent charges to NORCOM are currently proposed at $27.00/square foot per year. These figures represent estimates including all maintenance and operations costs for the space, utilities, preventive and routine repair and maintenance, parking garage operating costs, site/landscape maintenance, amenities and support systems, an additional charge for 24hour/7 day week services, a share of central building systems and redundant emergency systems and major maintenance costs. Reserve Funds NORCOM will have two reserve funds incorporated into the operating budget: an Operating Contingency Reserve Fund and a Capital Equipment Replacement Fund. Initial reserve levels are established in the agency budget and can be adjusted by the Governing Board. To help fund the operating contingency, there is a six percent surcharge for agencies that choose to be subscribers rather than principals. This surcharge on subscriber fees will be allocated to the operating contingency reserve. The initial capital equipment fund level is based on the current replacement rates for the communications assets that will be acquired by NORCOM. Cost Smoothing The estimated annual operating costs NORCOM are less than the existing combined costs of the Bellevue and Kirkland dispatch operations, based on the proposed NORCOM staffing plan. However, under NORCOM, there is a shifting of costs from the current providers of dispatch services to the current dispatch customers. Currently, Bellevue charges its dispatch customers on a rough marginal cost basis. Its dispatch center is a sunk cost —Bellevue must have a dispatch center to serve its own needs. The revenue from the contracts with Fire and EMS customers covers the marginal costs of providing the contracted services and helps defray a portion (but not all) of the sunk overhead costs. Likewise, Kirkland charges its customers based on the staffing costs of providing dispatch services, but this charge does not capture all of the overhead costs of running a dispatch center. 7 ITEM CA-4A As a stand-alone operation, NORCOM will be charging principals and customers based on their share of the costs of the overall operation -- including dispatch staff and administrative overhead. For partners, this translates into higher costs for dispatch as the City transitions from a contract model to a partnership model. Under this model, Bellevue realizes significant savings. To ease the transition from the contract to the partnership model, the NORCOM steering committee developed the Cost Smoothing Rebate. The purpose of the Smoothing Rebate is to ease into a full cost sharing model for all initial principals and subscribers of NORCOM by having a portion of the savings that Bellevue will receive from transitioning from its current role as a dispatch service provider to its new role as a member of NORCOM contributed to smoothing. • Initial principal and subscribing members of NORCOM other than Bellevue will receive a credit against their NORCOM user fees that will lower their overall NORCOM fees in each of the first seven years of NORCOM's service operation. Bellevue's NORCOM user fees will be correspondingly higher in each of the first seven years of NORCOM service operations. The Smoothing comes from Bellevue sharing a portion of the savings it expects to receive by joining NORCOM as compared to the costs Bellevue would incur as a dispatch service provider if NORCOM were not formed. The total amount of Smoothing Rebate is $5.5 million. This is the amount to be paid to participants other than Bellevue over 7 years. The $5.5 million is the total of the seven yearly contributions from Bellevue, where Bellevue contributes 100% of its projected annual savings in Year 1 to Smoothing and then decreases that annual contribution in each of the following six years by roughly equivalent amounts to reach zero by year 8 of NORCOM service operations. Because fire agencies are expected to experience greater cost increases than police agencies as a result of joining NORCOM, the total Smoothing Rebate is allocated 70% to fire agencies and 30% to police agencies. Within each group (fire agencies or police agencies), the Smoothing is distributed based on call volume of each individual agency. The table below shows each of the agencies operating costs in Year 1 of NORCOM operation compared to the current contract costs. In Year 1, Medina's operating costs go up by $ 4,902. In future years, Medina's costs increase at a rate that is slightly higher than inflation until Year 8 when the partner will have assumed its full share of the dispatch center costs and user fees will rise at the rate of inflation. It should be noted that NORCOM will become more cost-efficient if and when additional principals or subscribers join the agency. This could lower each agencies share of the operating costs below what is anticipated in the current financial model. ITEM CA-4A Start -Up and Transition Costs In addition to the annual operating costs, there are start-up and transition costs associated with NORCOM. The one-time start-up costs include the costs of technology, asset transfer and establishing a back-up facility. L" ITEM CA-4A Start -Up Technology The Steering Committee has completed a technology strategy for NORCOM that includes the following requirements: • One Computer Aided Dispatch (CAD) system for both Fire and Police to perform tasks such as call receipt, incident entry, dispatching, unit and incident status monitoring, messaging, address verification and other functions. • One Records Management System for each of Fire of Police to function as the primary data management system for the public safety agencies. The separate RMS systems are tailored to meet each discipline's specific needs. For Fire agencies, this system typically helps agencies track incident history, manage assets, perform inspections, track building occupancy and satisfy state and federal reporting requirements. Both RMS systems must integrate with the selected CAD system • A public safety mobile data system consisting of three components: 1) software to prepare call/mapping data and field personnel messages for wireless transmission, 2) wireless connectivity to facilitate the data transmission, and 3) hardware, primarily in the form of Mobile Data Computers (MDCs) and servers, to support this functionality. • Other peripheral technologies that require integration with CAD, RMS, and/or mobile must be considered for each affected agency. The estimated cost of this technology is $5.1 million. NORCOM has received $750,000 in state funding for the technology and has significant technology grant requests pending. These pending grant requests include a $2.7 million COPS Grant, a $1.0 million UASI Grant, and a $0.4 million Federal appropriation. The following table shows the allocation of the technology costs by agency — the first column shows the allocation without any additional grant funds and the second column shows the allocation if all outstanding grant applications are approved. NORCOM should receive grant notifications by the end of September. 10 ITEM CA-4A Start -Up Technology Costs Technology Technology Summary of All less $750k less $4.85m Agencies Grant Grant Bellevue Fire 526,490 26,334 Bellevue Police 1,053,580 52,698 Bellevue Total 1,580,070 79,032 Bothell Fire 138,707 6,938 Clyde Hill Police 39,214 1,961 Duvall Fire 29,765 1,489 Eastside Fire and Rescue 279,489 13,979 Fall City Fire 22,340 1,117 Kirkland Fire 221,581 11,083 Kirkland Police 730,291 36,527 Kirkland Total 951,872 47,610 Mercer Island Fire 70,910 3,547 Mercer Island Police 290,728 14,542 Mercer Island Total 361,638 18,088 Northshore Fire 107,419 5,373 Redmond Fire 313,307 15,671 Shoreline Fire District 277,706 13,890 Skykomish Fire 10,019 501 Snoqualmie Fire 22,794 1,140 Snoqualmie Pass Fire 7,749 388 Woodinville FLSD 129,661 6,485 $4,315,870 $215,870 Asset Acquisition In order to reduce the cost of starting up a new consolidated emergency communications services dispatch operation, NORCOM will acquire from Bellevue and Kirkland communications center assets that are currently used by these cities in their respective dispatch operations. These assets include dispatch consoles, radio equipment, computers and other hardware. NORCOM will acquire the assets at prices based on a straight-line depreciation of the value of the assets at the time of acquisition.. The timing of acquisition of the equipment will be such as will facilitate both the timely start-up of NORCOM services and transition of dispatch service provision from these city dispatch operations to NORCOM. Principals will have the option to pay for the assets up front or over a period of not to exceed seven (7) years. 11 ITEM CA-4A Back -Up Facility National standards require that NORCOM has a backup facility located in a facility separate from the primary facility at Bellevue City Hall. There are a wide -range of options for the provision of back-up services. The Steering Committee recommends that NORCOM establish and implement an initial back-up operations plan that provides for back-up dispatch at a basic level of service for a limited duration of time. This back-up level of service could be enhanced over time as funding becomes available. The initial back-up operations plan could be accomplished through (1) a partnership relationship with an existing communications center; or (2) the use of Bellevue's Fire Station #3 with some limited investments in technology upgrades. The success of option (1) depends on identifying an existing communications center with the capacity and resources to implement the back-up relationship. A recent Bellevue back-up study estimated the start-up costs for implementing a functional stand-alone back-up at Fire Station 3 at between $500,000 and $700,000. The costs of a partnership back-up relationship with an existing center are likely to be significantly less. These costs would include the cost of establishing the 911 switch, which would likely qualify for King County E-911 funding. There may be additional costs of a back-up partnership that could include the purchase of additional radio equipment and consoles if needed. Because the final determination on a back-up configuration has not been made, the back-up start-up costs have been determined not to exceed $500,000 for budgetary planning purposes. 12 ITEM CA-4A Summary of Start -Up Costs Summary of All Agencies Technology less $750k Grant Asset Transfer Backup Facility Total Bellevue Fire 526,490 $173,753 $60,995 761,238 Bellevue Police 1,053,580 347,704 122,059 1,523,343 Bellevue Total 1,580,070 521,456 183,054 2,284,580 Bothell Fire 138,707 45,776 16,069 200,553 Clyde Hill Police 39,214 12,941 4,543 56,699 Duvall Fire 29,765 9,823 3,448 43,036 Eastside Fire and Rescue 279,489 92,237 32,379 404,106 Fall City Fire 22,340 7,373 2,588 32,300 Kirkland Fire 221,581 73,126 25,670 320,378 Kirkland Police 730,291 241,011 84,605 1,055,908 Kirkland Total 951,872 314,138 110,276 1,376,286 Mercer Island Fire 70,910 23,402 8,215 102,527 Mercer Island Police 290,728 95,946 33,681 420,355 Mercer Island Total 361,638 119,348 41,896 522,882 Northshore Fire 107,419 35,450 12,445 155,313 Redmond Fire 313,307 103,398 36,297 453,002 Shoreline Fire District 277,706 91,649 32,173 401,527 Skykomish Fire 10,019 3,306 1,161 14,486 Snoqualmie Fire 22,794 7,522 2,641 32,957 Snoqualmie Pass Fire 7,749 2,557 898 11,204 Woodinville FLSD 129,661 42,791 15,021 187,473 $4,315,870 $1,424,328 1 $500,000 $6,240,198 Depending on the success of NORCOM's technology grant applications and the cost of the selected back-up option, partner agencies' one-time start-up costs could be significantly lower than depicted in the above table. Because these are one-time start up costs associated with establishing a new agency, they are suitable to be funded through reserves. Transition Costs In addition to start-up costs, there are one-time transition costs that will fund NORCOM's work between the time that the agency is formed and the time that it goes into full operation with newly integrated technology in mid-2009. The largest portion of these costs can be attributed to the Executive Director and the technology staff associated with the major technology system implementation. There are also costs associated with labor negotiations and facility modifications. The following table summarizes the allocation of transition costs by agency. 13 ITEM CA-4A Summary of All Agencies 2007 Transition Estimates 2008 Transition Estimates 2009 Transition Estimates Total Bellevue Fire 25,618 100,641 41,171 167,430 Bellevue Police 51,265 201,397 82,390 335,052 Bellevue Total 76,882 302,038 123,561 502,482 Bothell Fire 6,749 26,515 10,847 44,111 Clyde Hill Police 1,908 7,496 3,067 12,471 Duvall Fire 1,448 5,690 2,328 9,466 Eastside Fire and Rescue 13,599 53,426 21,856 88,881 Fall City Fire 1,087 4,270 1,747 7,104 Kirkland Fire 10,782 42,356 17,328 70,466 Kirkland Police 35,534 139,599 57,109 232,242 Kirkland Total 46,316 181,955 74,436 302,707 Mercer Island Fire 3,450 13,555 5,545 22,550 Mercer Island Police 14,146 55,574 22,735 92,455 Mercer Island Total 17,596 69,129 28,280 115,005 Northshore Fire 5,227 20,534 8,400 34,160 Redmond Fire 15,245 59,890 24,501 99,635 Shoreline Fire District 13,513 53,085 21,717 88,314 Skykomish Fire 487 1,915 783 3,186 Snoqualmie Fire 1,109 4,357 1,782 7,249 Snoqualmie Pass Fire 377 1,481 606 2,464 Woodinville FLSD 6,309 24,785 10,139 41,234 $210,000 $825,0001 $337,500 1 $1,372,500 Alternatives to NORCOM One overarching goal of any future public safety communications scenario would be to keep the Zone One Fire agencies together as a cohesive unit to maintain integrated communications services and to sustain mutual aid partnerships. With that goal in mind, the most obvious alternative would be to continue to contract with the City of Bellevue for dispatch services. Other alternatives would most likely involve dispersing the Zone 1 Fire Agencies to different dispatch services resulting in a significant reduction in the current level of service. Continuing to contract with Bellevue for dispatch services would result in increased costs for participating agencies without the benefits of the higher degree of decision -making power, NORCOM level of service commitment, and the ability to control costs in the long -run. Bellevue has made it clear that, absent NORCOM, future contracts for dispatch services would be based on a full cost recovery model. This would most likely approximate the NORCOM operating costs without the benefit of the seven year cost smoothing rebate. The table below shows those estimated costs. 14 ITEM CA-4A Aode l 1. of Estimated Costs of Contracting for Service - Alternative to NORCOM Cost Net Costs per Recovery Current without Cost Summary of All Agencies Contract Smoothing Bellevue Fire $652,398 901,593 Bellevue Police 3,203,586 1,804,214 Bellevue Total 3,855,984 2,705,807 Bothell Fire 122,003 237,530 Clyde Hill Police 65,000 67,152 Duvall Fire 32,191 50,971 Eastside Fire and Rescue 339,234 478,614 Fall City Fire _ 24,383 38,256 Kirkland Fire 215,888 379,449 Kirkland Police 905,553 1,250,594 Kirkland Total 1,121,441 1,630,043 Medina Police 56,870 75,558 Mercer Island Fire 105,3216 121,430 Mercer Island Police 215,366 497,860 Mercer Island Total 320,692 619,290 Northshore Fire 99,927 183,950 Redmond Fire 350,899 536,525 Shoreline Fire District 243,587 475,560 Skykomish Fire 8,221 17,157 Snoqualmie Fire 16,702 39,033 Snoqualmie Pass Fire 6,749 13,270 Woodinville FLSD 126,966 222,039 Tota 1 $6, 790, 849 $7, 390, 754 Increase over prior year 8.83% Conclusion NORCOM represents a fundamental shift from a contract model of dispatch services to a partnership model where all principles have a voice and a vote in the governance of the agency. This transition to a partnership mode does have costs associated with it. However, the benefits associated with immediate operational improvements and long-term cost avoidance outweigh the initial start-up costs. Under NORCOM, the operating services boards will meet regularly to define and refine shared service protocols and to collaborate on level of service improvements. In many instances, response times will be enhanced because of the elimination of the transfer of Fire/EMS calls between dispatch agencies. Both police and fire services will develop their respective integrated records management systems (RMS), so that first responders will have real time access to regional information through a single records system. Member agencies will also realize level of service improvements with the implementation of integrated Computer -Aided Dispatch (CAD), mobile, and RMS. Partners will also benefit from the long-term cost avoidance, particularly as it relates to technology replacement. Dispatch technology is becoming increasingly complex and expensive to maintain and replace. By sharing the costs of this technology among the larger number of 15 ITEM CA-4A partner agencies, partners will avoid the full impact of costs associated with technology replacement. Finally, the NORCOM partnership model offers its member jurisdictions greater certainty to determine the nature and cost of future dispatch operations. Absent NORCOM, the agencies that currently contract with Bellevue for dispatch services will face higher contract costs without the ability to control the overall dispatch budget. 16 W M W CO W M_ N d) W N W O O r O a LO N M W M p W T N W r m W r N V O M N Ln r N N M d1 V M P-L I CY r r Ln V �- O N W N N Ln r cM W O) M - W O M I-M M O Of LO O W LO N V 1- NW r 7 O) V W O W (O O O O N O O Of (7) c0 c0 N c0 N Ln V OcM M r r (0 O f0 r r W W N W r M r OO d ' r N It N N to V M r W O O O W M N r N Ln V OD r CO r r N 0) LO 07 0)LO V O (O Cl) 00 M VT W N LO OD r O r V r O W O (0 O M O Cl! N r V' Ln r O Ln to VG �- V N M r r M W N N r O W W LO CO to Lfi CO- M O r 7 (O 0) O O0 r V N W O r N LO r O OD r W LO V 00 N N LO N M O (O d MrrMr r L00) V r pN Co r Cl) Cl! } r N V r N r (3) r 0 N d' co O V O O O 00 M N 00 d cM O) V O O O W N V O) r N M O W V' O a W W 00 W (M r 0) W W M r 0( V N N W O �- C cl) r r �- O r M r r V O ODNCO a Mrm M OD Cfl Lci 0) W d1 a LO W r'7O O 00 O O O V 41 r d1 M V O Ln O r M CO r 00 N LO N M c0 C Cl) O Ln cc M r r I� OD N r W Cl) r (O d } r N M r N O LO W V �) Q) N Ln V O M N W Ln c�) r m 0 W V M r W M LL c0O N M N G O— N 0 M M� C O O .r- r r cl r V V OD (M r V N W W cO 0O N r O LO 0) O CO 0) hh ;i V O T 0) CO c0 O V r N O O Ln V a M r O N V r r N d O O N W V W r r W co N CO LO N } r N r N O H d1 V V W M r M (0 LO W M V CO M W O O CO V N W (0 N 0) N W O CD N N 47 W r M r d' M r 0) V W LO M cc Ln ocCO O W OD ocr C N r V cV 0 V) R N OD L`D M b r 0) 00 IT CO) CDn P M LV W U) O Ln LO M R CD V r W Ln LO R V NCO O V O V N LO N V r LO CO Coy LO LO O N LO IT LO Of (0 r N W LO N O } r N r r 0) 7 LO 0) r LO O lY N 0) 0) OD W OD LO N V N N W V' LO r Ln 0) 0 N co 0) r N r 7 N O N 00 M N O 7 LO W r c W pMOr" rOc01O W Ln Ofa r rr V 0)- N- Co V aD L V V 0 Ln (O Q C r r W V LO O V V r cO r W r V' M V LD d Ln co 10 r LO M O OCO)N T7acLn tor LO to N 1 N Cl) r 0) 00 O 0) O r V Ln LO r W N O 'V (O M V N W O M0(3OONMM OWOM WOLO W cl oc N O r I+ VGV0J V w MNO m m r N (`') W) m d) N O M to CO W (`') r W M N M 1- V c0 M r W r r N V W N O r m r O0 V d LO M 01 N V M M tO r Ln O r LO V N (C } r N Cl) r r co M 00 O r V 00 M N W co N V W N O M LO M N W N Cl) O iF Ln N N I-O W W 7 W W Ln m m ;0-W r N M Noc 0o00)0r rr 0) ONNO V OOrvr�- N r CO LO N 0) 7 Ln N <M LO 00 Cl) r 00 N Cl) O LO d' r W CO l0 d co r r 0 (O V N M M O V r 0 W W (O r N r co r 0) c0 N Of N V CO N Ln r V Ln r V "T r O Cl! } N cn r r co r r V r r N M LO O C. OD M 7 M V M O O V N GOO M r OOO N ar0 M � aN0 O ONO CVO O 000 c0O O R LMn 0,0 cW0 L l6 0) r LA LO O 0) d. O W M M W R 01 V M d1 N M O O M O N M W lf) M r N d1 O Q) W O M. In V r r M r r O p d } r N p r M N r M V' H r V co r N M r r r la r r V W Op N LO W W et N O N O W r r N V W WT r NOOfO W W Mm rMNOM O W Ln W N W N O V Ln r I: C V 0) 0) LO N r V C O r s. W d1 M d1 R O O r O N N W r M 0 W N r d1 W O N d O V Ln O LO M V N r N Of O W O 0) (2 W M r N LO r r OD r M N O N V V r M M r W M > r M r r W co V M O V M W m O c0 W N r M r N M W O) d V a1 W O 0 0 0 M W W W r N W p N D7 W N O d' CO O N cl W Ln ocM M O O Oct Ln N r r 0) V OD r Cq M M fV In N a V N LO O LO W O m O M W O (0 (O O aO.r N O LO O O N O M M N O N LO O N m L() V �- N M d1 Cl) M p r O V W N Oc r N r c- N N r M L) Cl) r w d 0 O 2 Oy d O (j d ~ C d m � 0) N � d i A LL ~ Il a d d O U V C 0 C LL `) l.L LL a LL T d O d d p .. = 0 �- N a d LL. O F 0 c6 c: 10 d I.L jl m d d LL cc _ LL d rn £ E. V;U y cc N N d L •O 2 2 i T (n > :2'p 27 O O O d d d O T 3 (D (6 .'•' i d d d d O d L Y C C 0 mcommU� W LLYYY��ZK(n(n(nU) c V Ln 0 V LO 0 V C V 0 0) (+) Ln 0 007 In 0 ID LO ITEM CA-4 2 3 4 5 FINAL DATED 8-1-07 6 7 8 NORTH EAST KING COUNTY REGIONAL PUBLIC SAFETY 9 COMMUNICATIONS AGENCY INTERLOCAL AGREEMENT 10 11 12 13 14 ITEM CA-4A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 TABLE OF CONTENTS RECITALS...........................................................................................2 SECTION 1. CREATION OF NORTH EAST KING COUNTY REGIONAL PUBLIC SAFETY COMMUNICATIONS AGENCY .................................................... 3 SECTION 2. TERM OF AGREEMENT........................................................ 3 SECTION 3. DEFINITIONS......................................................................3 SECTION 4. NORCOM SERVICES.............................................................5 SECTION 5. NORCOM POWERS................................................................ 5 SECTION 6. GOVERNING BOARD: COMPOSITION AND OPERATION.............7 SECTION 7. JOINT OPERATING BOARD AND SERVICE BOARDS..................9 SECTION 8. PRINCIPALS ASSEMBLY.....................................................I I SECTION 9. EXECUTIVE DIRECTOR...................................................... 11 SECTION 10. PERSONNEL POLICY..........................................................12 SECTION 11. OPERATIONAL POLICY AND SYSTEM EVALUATION..............12 SECTION 12. BUDGET, USER FEE FORMULA, PAYMENT OF USER FEES, DELINQUENCIES, RESERVE FUNDS........................................................12 SECTION 13. ISSUANCE OF OBLIGATIONS IN SUPPORT OF NORCOM ......... 14 SECTION 14. TRANSFER OF ASSETS TO NORCOM; FUTURE ASSET ACQUISITIONS....................................................................................16 SECTION 15. CONVERSION OF EXISTING PARTICIPATING AGENCIES, ADDITION OF NEW PRINCIPALS OR SUBSCRIBERS, PROVISION OF ADDITIONAL SERVICES TO PRINCIPALS.................................................16 SECTION 16. CONTRACTS AND SUPPORT SERVICES................................17 SECTION 17. RETAINED POWERS OF PARTICIPATING AGENCIES...............17 SECTION 18. INVENTORY AND PROPERTY.............................................1 7 SECTION 19. WITHDRAWAL BY OR TERMINATION OF PRINCIPAL.............18 SECTION 20. AMENDMENT OF AGREEMENT............................................18 SECTION 21. TERMINATION OF AGREEMENT; DISSOLUTION OF NORCOM..18 SECTION 22. DISPUTE RESOLUTION......................................................19 SECTION 23. INTERGOVERNMENTAL COOPERATION..............................20 SECTION 24. INDEMNIFICATION AND HOLD HARMLESS ..........................20 SECTION 25. INSURANCE.....................................................................21 SECTION 26. NOTICE...........................................................................21 SECTION27. VENUE............................................................................21 SECTION28. FILING.............................................................................21 SECTION 29. NO THIRD PARTY BENEFICIARIES ...................................... 21 SECTION 30. SEVERABILITY.................................................................21 SECTION 31. REPEALER AND RATIFICATION..........................................21 SECTION 32. EXECUTION, COUNTERPARTS, AND EFFECTIVE DATE ........... 21 EXHIBITS AND APPENDICES Exhibit A Initial Election to Receive NORCOM Services ......................23 Exhibit B 2007 NORCOM Budget................................................24 Exhibit C 2008 NORCOM Budget................................................25 Exhibit D Statement of Values and Principles....................................26 Appendix A User Fee Formulas.......................................................28 Document dated 8-1-07 1 ITEM CA-4A I NORTH EAST KING COUNTY REGIONAL PUBLIC SAFETY 2 COMMUNICATIONS AGENCY INTERLOCAL AGREEMENT 3 4 DRAFTDATED JULY28, 2007 6 THIS AGREEMENT, incorporating all exhibits hereto, is entered into by and between 7 8 9 (list each signator and identify their corporate entity(i.e., city, fire district) 10 for each signatory, (collectively, the "Principals"). 11 12 RECITALS 13 14 WHEREAS, the undersigned municipal corporations, or "Principals" wish to establish 15 and maintain a consolidated emergency service communications center, to be known as 16 the `North East King County Regional Public Safety Communications Agency" or 17 "NORCOM;" and 18 19 WHEREAS, this agreement is authorized by the Interlocal Cooperation Act set forth in 20 chapters 39.34 and 24.06 of the Revised Code of Washington; and 21 22 WHEREAS, the Principals have investigated the means by which consolidation of some 23 or all existing emergency service communications operations in North and East King 24 County may be accomplished for the purpose and benefit of enhancing public safety; and 25 26 WHEREAS, the Principals, through creation of the NORCOM seek to deliver excellent 27 emergency service communications in a highly efficient manner; to access potential 28 economies of scale through consolidation of activities; to promote interagency 29 collaboration, communication and interoperability; and to continuously identify means to 30 enhance service delivery; and 31 32 WHEREAS, the consolidation of emergency service communications will be of 33 substantial benefit to the citizens of the Principals and the residents of North and East 34 King County; and 35 36 WHEREAS, investigation of alternative locations for the initial operations of NORCOM 37 has resulted in the Principals agreeing to locate the initial NORCOM operation in 38 Bellevue City Hall, subject to reaching final agreement between NORCOM and the City 39 of Bellevue on a lease of space for this purpose; and 40 41 WHEREAS, substantial investigation of alternative approaches to calculation of user fees 42 has resulted in a fee formula which the parties agree is fair and equitable; 43 44 NOW THEREFORE, in consideration of the promises and agreements contained in this 45 agreement and subject to the terms and conditions set forth, it is mutually understood and 46 agreed by the parties as follows: Document dated 8-1-07 2 ITEM CA-4A 1 2 SECTION 1. CREATION OF NORTH EAST KING COUNTY REGIONAL PUBLIC 3 SAFETY COMMUNICATIONS AGENCY. There is hereby created a consolidated 4 public safety communications agency, hereinafter called "North East King County 5 Regional Public Safety Communications Agency" ("NORCOM"). The parties hereto 6 each hereby assign to NORCOM the responsibility for developing, owning, operating and 7 managing a regional emergency service communications operation as authorized by the 8 Interlocal Cooperation Act (Chapter 39.34 RCW). NORCOM shall be formed pursuant 9 to RCW 39.34.030 and shall be organized as a nonprofit corporation under chapter 24.06 10 RCW. 11 12 SECTION 2. TERM OF AGREEMENT. This Agreement shall have an initial term of 13 six (6) years (the "Initial Term"), and shall thereafter be of infinite duration, subject to 14 termination provisions contained herein. During the Initial Term no Principal may 15 withdraw from the Agreement, provided that a Principal may convert or be converted to 16 Subscriber status as provided in Sections 12, 13 and 15 or may upon action of the 17 Governing Board be terminated from participation in the Agreement as provided in 18 Section 12. 19 20 SECTION 3. DEFINITIONS. 21 a. Agreement. The "Agreement" is this interlocal agreement, as it may 22 hereafter be amended or modified, together with all exhibits and appendices hereto, as 23 they may hereafter be amended or modified. 24 b. Directly Served. The term "directly served" refers to those public safety 25 service departments or agencies receiving Emergency Service Communications and other 26 services from NORCOM and paying User Fees to NORCOM for such services, and 27 which have executed either this Agreement or an approved Subscriber contract. A 28 Principal or Subscriber may operate both Fire/EMS service and Police services but elect 29 to have only one or the other service directly served by NORCOM. 30 C. EMS. "EMS" means Emergency Medical Services as described in RCW 31 84.52.069(5), as now or later amended, including the provision by the Participating 32 Agencies of emergency medical care or emergency medical services, including related 33 personnel costs, training for such personnel, and related equipment, supplies, vehicles 34 and structures needed for the provision of emergency medical care or emergency medical 35 services. 36 d. Executive Director. The "Executive Director" is the chief operating 37 officer for NORCOM appointed by and serving at the pleasure of the Governing Board. 38 e. Emergency Service Communications. "Emergency Service 39 Communications" mean those services described in Section 4. 40 f. Fire/EMS Service Board. The "Fire/EMS Service Board" is the 41 advisory board composed of Representatives from Principal and Subscriber fire and 42 emergency medical services departments or agencies as described in Section 7. 43 g. Governing Board. The "Governing Board" is the body described in 44 Section 6 and shall be the governing body of NORCOM. 45 h. Initial Term. The "Initial Term" refers to the first six (6) years in which 46 this Agreement shall be in effect. Document dated 8-1-07 3 ITEM CA-4A 1 i. Joint Operating Board. The "Joint Operating Board" is the advisory 2 body described in Section 7, which consists of the combined membership of the 3 Fire/EMS Service Board and Police Service Board. 4 j. Member. A "Member" or "Governing Board Member" is the individual 5 representing a Principal on the Governing Board, whether the Chief Executive Officer of 6 such Principal or his/her designated alternate 7 k. NORCOM refers to the "North East King County Regional Public 8 Safety Communications Agency." 9 1. Participating A egLncies. All Principals, and all Subscribers, as they may 10 be so constituted from time to time, are collectively referred to as the "Participating 11 Agencies" or "Participants," and individually referred to as a "Participating Agency" or 12 "Participant." 13 in. Police Service Board. The "Police Service Board" is the advisory board 14 composed of representatives from Principal and Subscriber police, sheriff or similar 15 departments or agencies as described in Section 7. 16 n. Principal. A "Principal' is a general purpose municipal corporation or 17 government agency, a fire district, a Public Safety Interlocal Operation, or a state agency 18 created under the laws of Washington, which has accepted the terms of and is a party to 19 this Agreement. 20 0. Principals Assembly. The "Principals Assembly" is the annual meeting 21 of representatives from the legislative bodies of each Principal as described in Section 8. 22 P. Public Safety Interlocal Operation. A public safety interlocal operation 23 includes a joint operation of fire districts and cities for provision of public fire and EMS 24 services entered into and operating pursuant to Chapter 39.34 RCW, and may also 25 include a public development authority created pursuant to RCW 35.21.730 et. seq. or a 26 regional fire protection service authority created pursuant to Chapter 52.26 RCW, or a 27 nonprofit corporation created for the purpose of facilitating a joint operation between fire 28 districts and cities pursuant to RCW 39.34.030(3). 29 q. Representative. The term "Representative" refers to the individual 30 representing a Principal or a Subscriber on the Police Service Board, Fire/EMS Service 31 Board or Joint Operating Board, or his/her designated alternate. 32 r. Service Boards. The "Service Boards" are the Police Services Board 33 and the Fire/EMS Service Board established by Section 7. 34 S. Simple -Majority Vote. A "Simple -Majority Vote" of the Governing 35 Board means a majority of the votes of the Members present constituting a quorum and 36 voting, with each Member present and voting having one vote. 37 t. Subscriber. A "Subscriber" is a general purpose municipal corporation 38 or government agency, or a fire district, a Public Safety Interlocal Operation, or a state 39 agency created under the laws of Washington which has agreed to pay NORCOM for 40 emergency communications services or other services as offered at a rate or rates 41 according to such terms and conditions as may be established by NORCOM as evidenced 42 by separate contract between NORCOM and such entity. A "Subscriber" may also be a 43 Principal that is converted to Subscriber status as provided in Sections 12, 13 and 15. 44 U. Supermajori Vote. A "Supermajority Vote" means Governing Board 45 approval of an item accomplished by securing affirmative votes of both: (1) not less than Document dated 8-1-07 4 ITEM CA-4A 1 two-thirds of all Members of the Governing Board in number; and (2) not less than two- 2 thirds of the Weighted Vote of all Members of the Governing Board. 3 V. "Two -Prom Simple Majority Vote." A Two -Prong Simple Majority 4 Vote means Governing Board approval of an item accomplished by securing affirmative 5 votes of both: (1) a majority of all Members of the Governing Board present constituting 6 a quorum and voting, with each Member present and voting having one vote; and (2) a 7 majority by Weighted Vote of all Members of the Governing Board present constituting a 8 quorum and voting. 9 W. User Fees. User Fees are those fees charged to Participating Agencies 10 for services provided by NORCOM. 11 X. Weighted Vote. A "Weighted Vote" means a vote in which each 12 Member's vote is counted according to the proportion its respective Principal's User 13 Fees due and payable for the then current budget year bears to the total User Fees payable 14 for such year by all Principals. A Weighted Vote may not be split. 15 y. 800 MHz System. The 800 MHz System is the eastside public safety 16 communication system developed in common by the Eastside Public Safety Agency 17 (EPSCA) and other governmental agencies, including base stations and towers for an 800 18 MHz system and microwave backbone. 19 Z. 9-1-1-Calls. 9-1-1- calls are those calls received or dispatched via the 20 statewide emergency communication network of telephone or telecommunications 21 service as described in Chapter 38.52 RCW. 22 23 SECTION 4. NORCOM SERVICES. NORCOM has the responsibility and authority for 24 providing emergency service communications and all related incidental functions for 25 communicating and dispatching services between the public and the Participating 26 Agencies' directly served public safety departments in the furtherance of improved 27 public safety and emergency response, including but not limited to the following more 28 specifically described services: 29 a. Receiving 9-1-1 Calls and routine calls for police, fire and medical 30 services; 31 b. Directing a response to said calls by either dispatching the appropriate 32 emergency police, fire or medical unit or forwarding the call to the appropriate agency 33 for response; 34 C. Providing on -going communication support to personnel in the field; 35 d. Updating, maintaining and managing the radio communications systems 36 (excluding, unless specifically approved by Governing Board, the 800 MHz system), 37 computer systems, support files and resource materials necessary to accomplish the 38 above; 39 e. Initiating public safety records for all dispatched calls and providing such 40 records services, including the updating, maintaining and managing of records systems as 41 may be determined by the Governing Board; and 42 f. Establishing and updating from time to time standard protocols for 43 communications to and from personnel in the field. 44 45 SECTION 5. NORCOM POWERS. NORCOM, through its Governing Board, shall 46 have all powers allowed by law for interlocal agencies created under RCW 39.34.030, as Document dated 8-1-07 ITEM CA-4A 1 authorized, amended, or removed by the Governing Board, including but not limited to 2 the following: 3 a. Recommend action to the legislative bodies of the Participating Agencies; 4 b. Review and approve budget expenditures for NORCOM; 5 C. Establish policies for expenditures of budget items for NORCOM; 6 d. Review and adopt a personnel policy for NORCOM; 7 e. Review and approve operating policy for NORCOM; 8 f. Establish a fund or special fund or funds as authorized by RCVS/ 39.34.030 9 for the operation of the NORCOM; 10 g. Conduct regular and special meetings as may be designated by the 11 Governing Board consistent with the state Open Public Meetings Act (Ch. 42.30 RCW); 12 h. Maintain and manage records in accordance with the state Public Records 13 Act (Ch. 42.56 RCW) and other applicable state applicable federal records laws and 14 regulations; 15 i. Determine what services shall be offered and under what terms they shall 16 be offered; 17 j. Retain and terminate the Executive Director; 18 k. Create committees to review and make recommendations; 19 1. Approve strategic plans; 20 in. Approve the addition of new Principals and new Subscribers and the terms 21 of their participating in NORCOM and receipt of, NORCOM services. 22 n. Enter into agreements with third parties for goods and services necessary 23 to fully implement the purposes of this Agreement; 24 0. Establish User Fees and other charges for services provided to 25 Participating Agencies; 26 p. Direct and supervise the activities of the Joint Operations Board, the 27 Fire/EMS Services Board, the Police Services Board and the Executive Director; 28 q. Make purchases or contract for services necessary to fully implement the 29 purposes of this agreement; 30 r. Enter into agreements with, and receive and distribute funds, from any 31 federal, state or local agencies; 32 S. Receive all funds allocated to NORCOM by Participating Agencies; 33 t. Purchase, take, receive, lease, take by gift, or otherwise acquire, own, 34 hold, improve, use and otherwise deal in and with real or personal property, or any 35 interest therein, in the name of NORCOM; 36 U. Sell, convey, lease, exchange, transfer, and otherwise dispose of all of its 37 property and assets; 38 V. Sue and be sued, complain and defend, in all courts of competent 39 jurisdiction in NORCOM's name; 40 W. Make and alter bylaws for the administration and regulation of its affairs; 41 X. Hold radio frequency licenses to enable NORCOM to operate radio 42 communications and dispatch systems to meet its public safety responsibilities; 43 y. Request the issuance of debt by Principals on behalf of NORCOM, 44 provided that NORCOM itself shall not be authorized to issue debt; and 45 Z. Any and all other acts necessary to further NORCOM's goals and 46 purposes. Document dated 8-1-07 6 ITEM CA-4A 1 SECTION 6. GOVERNING BOARD: COMPOSITION AND OPERATION. 2 a. Composition. NORCOM shall be governed by a Governing Board 3 composed of one (1) representative from each Principal, which representative shall be the 4 Chief Executive Officer of each such Principal or his/her alternate as provided in Section 5 6.f. Such representatives are referred to as Members or Members of the Governing 6 Board. 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 b. Election to Receive Service From Aiency; Impact on Governing Board Representation. Each Principal shall determine which of its respective public service departments, or operations ("agencies") will be directly served by NORCOM. The initial election by each Principal as to which of their respective agencies will receive Agency service will be recorded by the submittal by each Principal of a completed service election form, a blank version of which is set forth at Exhibit A. Regardless of how many of Principal's operations are directly served, a Principal shall have only one seat on the Governing Board, however, the number of that Principal's agencies or operations served by NORCOM will affect the Weighted Vote of the Principal. C. Ex Officio Representative. The Chair (or the Vice Chair in his or her absence) of the Joint Operating Board shall serve as an ex officio, non -voting member of the Governing Board. d. Conditions for Serving on Governin Board. All Members and their alternates shall serve without compensation from NORCOM. Members may only serve for such time as they are the duly appointed, acting or elected Chief Executive Officer of their respective Principal agency. C. Powers. The Governing Board shall have final decision making authority upon all policy issues and shall exercise the powers described in Section 5. The Governing Board may delegate responsibility for execution of Governing Board policies and directives, and for day-to-day operational decision -making to the Executive Director, including the hiring and supervision of additional staff positions authorized by the Governing Board. £ Alternates. Each Member of the Governing Board may designate one alternate to serve on the Governing Board when such Member is absent or unable to serve, provided that each such alternate must be previously designated and must have operational responsibilities within his or her respective agency. g. Quorum. A simple majority of the Members (or their alternates) in number (excluding any Member which per Section 19 has given notice of withdrawal or has which been terminated by vote of the Governing Board) shall constitute a quorum of the Governing Board for purposes of doing business on any issue. h. Voting. The Board shall strive to operate by consensus. All Board decisions on items not listed in Section 6.i require a Simple Majority Vote for approval; provided that any Governing Board Member present and voting has the right, in advance of a vote, to require a Two -Prong Simple Majority Vote on any item that would otherwise require a Simple Majority Vote. a. A Member representing a Principal that has given notice of withdrawal or which has been terminated by vote of the Governing Board shall be authorized to cast votes at the Governing Board only on those matters defined in Section 19.g. Document dated 8-1-07 7 ITEM CA-4A 1 i. Items Requiring Supermajority Vote for Approval. A Supermajority Vote 2 of the Governing Board shall be required in order to approve the following items or 3 actions: 4 i. Approval or amendment of NORCOM budget, including the User 5 Fee formula; 6 ii. A decision to request Principals issue debt for or on behalf of 7 NORCOM; 8 iii. A decision to acquire assets, equipment, real or personal property 9 valued at over $500,000 per Section 14; 10 iv. Admission of a new Principal; 11 V. Appointing the Executive Director (a Simple Majority Vote is 12 required for removal of the Executive Director).; 13 vi. Amendment of this Agreement (except for those amendments 14 requiring unanimous consent of Principals under section 20 of this 15 Agreement). 16 vii. Expansion of the scope of services provided by NORCOM; and 17 viii. Adoption or amendment of the NORCOM Bylaws, or amendment 18 of the NORCOM Articles of Incorporation subject to other 19 applicable requirements of Chapter 24.06 RCW. 20 21 j. Officers. The Governing Board shall have two officers, a Chair and Vice- 22 Chair. It will be the function of the Chair to preside at the meetings of the Governing 23 Board. The Vice -Chair shall assume this role in absence of the Chair. At the first 24 meeting of the Governing Board, the officers shall be elected by Simple Majority Vote of 25 the Members, and shall serve until the date of the first Principals Assembly. Annually 26 thereafter, at the Principals Assembly the Vice Chair shall assume the role of Chair and 27 the Governing Board shall elect a new Vice -Chair by Simple Majority Vote. In the event 28 of a vacancy in the Chair position, the Vice -Chair shall assume the Chair for the balance 29 of the term of the departed Chair. In the event of a vacancy in the Vice -Chair position, 30 the Governing Board shall by Simple Majority Vote elect a new Vice -Chair to serve to 31 the balance of the term of the departed Vice -Chair. An officer elected to fill the 32 unexpired term of his or her predecessor shall not be precluded from serving a full annual 33 term of office following the end of such unexpired term. Any officer appointed by the 34 Board may be removed by Simple Majority Vote of the Board upon 30 days' written 35 notice, with or without cause, in which event the Board shall promptly elect a new officer 36 who shall serve until the next Principals Assembly. The Board may appoint persons to 37 serve as Secretary and Treasurer of NORCOM, provided that such persons shall not be 38 Members of the Governing Board. 39 k. Staffing. The Executive Director shall assign agency staff to support the 40 Governing Board as he or she deems appropriate. 41 1. Meetings. The Governing Board shall meet not less than four (4) times 42 per year, at least once each calendar quarter, at a time and place designated by the Chair 43 of the Governing Board or by a majority of its Members. Not less than fourteen (14) 44 days advance notice of regular meetings shall be given. Special meetings may be called 45 by the Chair or any two (2) Members upon giving all other Members not less than seven 46 (7) days prior notice. In an emergency, the Governing Board may dispense with written Document dated 8-1-07 ITEM CA-4A 1 notice requirements for special meetings, but must, in good faith, implement best efforts 2 to provide fair and reasonable notice to all Governing Board Members. Members (or 3 alternates) may participate in meetings by telephone conference or other comparable 4 means. 5 in. Articles and Bylaws. Unless otherwise approved by Supermajority Vote of 6 the Governing Board, upon the request of any Member of the Governing Board, Robert's 7 Revised Rules of Order shall govern any proceeding of the Governing Board. 8 n. Consultation with Joint Operating Board. It is the intent of this 9 Agreement to seek the active participation and advice of Participating Agencies in the 10 determination of NORCOM policies and management. To the extent practicable, all 11 items to come before the Governing Board shall have been previously subject to the 12 review, comment and recommendation of the Joint Operating Board and the Governing 13 Board shall consider such input from the Joint Operating Board in its deliberations. 14 0. BoundM Changes or Service Territory Changes. It is the responsibility 15 of each Participating Agency to provide reasonable advance notice to NORCOM of any 16 boundary changes, or service territory changes that may occur due to annexation, merger, 17 or other reason, so that NORCOM may accurately dispatch calls, accurately track calls 18 for service data and accurately assess User Fees to the Principal and may accurately 19 determine the weighting of votes of all Principals. 20 21 SECTION 7. JOINT OPERATING BOARD AND SERVICE BOARDS. 22 a. Creation and Membership. A Joint Operating Board is created to serve in 23 an advisory capacity to the Governing Board. The Joint Operating Board shall be 24 composed of the combined membership of the Police Service Board and Fire/EMS 25 Service Board. 26 i. Police Service Board. The Police Service Board shall consist of 27 the chief or his/her designee from each Principal and Subscriber 28 police department or equivalent agency or operation directly 29 receiving services from NORCOM 30 ii. Fire/EMS Service Board. The Fire/EMS Service Board shall 31 consist of the chief or his/her designee from each Principal and 32 Subscriber with a Fire/EMS department or equivalent agency or 33 operation directly receiving services from NORCOM. . 34 iii. Directly Served A encies. To be eligible to have a Representative 35 on either the Police Service Board or Fire/EMS Service Board, a 36 Principal or Subscriber must be directly served by NORCOM. 37 For example, if a city directly operates a police department but 38 maintains a separate police dispatch operation, it would not have a 39 seat on the Police Service Board; however, if such city's fire 40 department were dispatched by NORCOM, the fire department 41 would have a seat on the Fire/EMS Service Board. A city 42 receiving police service under contract with another entity would 43 not have seat on the Police Service Board. A city or fire district 44 receiving fire service under contract with another entity would not 45 have a seat on the Fire/EMS Service Board. If a city is part of a 46 Public Safety Interlocal Operation providing fire/EMS service to Document dated 8-1-07 9 ITEM CA-4A 1 its member agencies and said Operation is a Principal, then the city 2 would not have a seat on the Fire/EMS Service Board as a result of 3 such arrangement but the Public Safety Interlocal Operation would 4 have a seat on the Fire/EMS Service Board, provided, however, 5 that if such city's police department is directly served by 6 NORCOM, the city would have a representative on the Police 7 Service Board. 8 b. Board Representatives. Persons serving on either Service Board and as a 9 result also serving on the Joint Operating Board are referred to as Representatives and 10 shall serve without compensation from NORCOM. 11 C. Alternates. Representatives to the Boards may designate one alternate to 12 serve when such Representative is absent or unable to serve provided that such alternates 13 must have operational responsibilities within their respective agencies. 14 d. Powers. The Service Boards and the Joint Operating Board shall meet 15 individually and together for the purpose of promoting interagency collaboration and 16 cooperation, information sharing, development of proposed Agency operating policy and 17 such other matters as the Governing Board may direct. The Joint Operating Board shall 18 provide advice, information, and recommendations to either the Governing Board or the 19 Executive Director. 20 e. Quorum. A majority of the members of each Service Board and the Joint 21 Operating Board (or their alternates) shall constitute a quorum. Representatives may 22 participate in meetings by telephone conference or other comparable means. 23 f. Votin . All actions and recommendations of the Service Boards and Joint 24 Operating Board shall by approved by majority vote of those present and voting. Each 25 person serving on such Boards shall have one vote. There will be no Weighted Voting. 26 g. Officers. The Joint Operating Board shall have two officers, a Chair and 27 Vice -Chair. At all times one of these two officers must be a Fire/EMS Service Board 28 Representative and the other must be a Police Service Board Representative. It will be the 29 function of the Chair to preside at the meetings of the Joint Operating Board, and the 30 Vice -Chair shall assume this role in absence of the Chair. The officers shall be initially 31 elected at the first meeting of the Joint Operating Board by majority vote of the 32 Representatives on the Joint Operating Board and shall serve for a one-year term. 33 Annually thereafter the Vice Chair shall assume the role of Chair and the Joint Operating 34 Board shall elect a new Vice -Chair. In the event of a vacancy in the Chair position, the 35 Vice -Chair shall assume the Chair for the balance of the term of the departed Chair. In 36 the event of a vacancy in the Vice -Chair position, the Joint Operating Board shall elect a 37 new Vice -Chair to serve to the balance of the term of the departed Vice -Chair. An 38 officer of the Joint Operating Board elected to fill the unexpired term of his or her 39 predecessor shall not be precluded from serving a full annual term of office following the 40 end of such unexpired term The Service Boards shall each annually elect a chair who 41 may or may not be an officer of the Joint Operating Board. 42 h. Staffing. The Joint Operating Board and Service Boards shall be staffed 43 by the Executive Director and such additional agency staffing as the Executive Director 44 may deem appropriate. 45 i. Meetings. The Joint Operating Board and each Service Board shall meet 46 not less than six (6) times per year, once every two (2) months, at a time and place Document dated 8-1-07 10 ITEM CA-4A 1 designated by the Chair of the Joint Operating Board or by a majority of its 2 Representatives. It is the intent of this provision that on each such meeting date the two 3 Service Boards shall each meet separately and then shall combine to meet as the Joint 4 Operating Board. Not less than fourteen (14) days advance notice of regular meetings 5 shall be given. Special meetings may be called by the Chair of the Joint Operating Board 6 or Representatives representing at least ten percent (10%) in number of the total seats on 7 the Joint Operating Board and upon giving all other Representatives not less than seven 8 (7) days prior notice of such meeting. In an emergency, the Joint Operating Board may 9 dispense written notice requirements for special meetings, but must, in good faith, 10 implement best efforts to provide fair and reasonable notice to all Representatives. 11 12 SECTION 8. PRINCIPALS ASSEMBLY. The legislative body of each Principal shall 13 annually appoint one of its members to represent the legislative body at the Principals 14 Assembly. The Principals Assembly shall be convened by the Governing Board for one 15 meeting each April. At the joint meeting of the Assembly and the Governing Board the 16 Executive Director shall present an annual report which report shall: (1) review the 17 activities of NORCOM for the previous calendar year; (2) present the work program and 18 significant events for the upcoming calendar year; (3) present a financial management 19 report for NORCOM; and (4) report on performance benchmarks of NORCOM activities. 20 Also at the Assembly, the Chair and Vice Chair of the Joint Operating Board shall 21 present the Joint Operating Board proposed budget policy for the upcoming budget. The 22 Principals' legislative representatives at the Assembly may vote to recommend changes 23 to the proposed budget policy, work program and performance measures program, and 24 may provide additional comment and question to the Governing Board. Voting by 25 Principals' legislative representatives shall be based on one -vote per Principal with a 26 simple majority vote of Principals represented at the meeting required to approve any 27 recommendation to be forwarded to the Governing Board. At the joint meeting of the 28 Principals Assembly and the Governing Board, the Governing Board shall conduct the 29 annual meeting for NORCOM as required by the bylaws and shall elect the Vice -Chair of 30 the Governing Board for the next year as provided in Section 6.j. The action and 31 deliberations of the Assembly shall be reported to the Governing Board no later than May 32 1 by written report prepared by or at the direction of the Executive Director. The actions 33 and recommendations of the Principals Assembly shall be advisory to the Governing 34 Board. 35 36 SECTION 9. EXECUTIVE DIRECTOR. The Governing Board shall be responsible for 37 the appointment and termination of the Executive Director, and shall request a 38 recommendation from the Joint Operating Board regarding any proposed hiring. The 39 Executive Director shall be responsible to the Governing Board and shall advise it from 40 time to time on a proposed budget and other appropriate matters in order to fully 41 implement the purposes of this Agreement. The Executive Director shall administer 42 NORCOM in its day-to-day operations consistent with the policies adopted by the 43 Governing Board. The Executive Director shall appoint persons to fill other staff 44 positions, subject to confirmation by the Governing Board as the Board may require. 45 Only the Governing Board shall be authorized to hire or retain legal counsel and Document dated 8-1-07 11 ITEM CA-4A 1 independent accountants and auditors. Other consultants may be designated in such 2 manner as the Governing Board may determine subject to Sections 5 and 6. 3 4 The Executive Director shall have experience in technical, financial and administrative 5 fields and his or her appointment shall be on the basis of merit only. The Executive 6 Director is an "at will" employee and may be terminated upon the Simple Majority Vote 7 of the Governing Board. 8 9 SECTION 10. PERSONNEL POLICY. The Joint Operating Board or the Executive 10 Director shall, as necessary from time to time, submit to the Governing Board a proposed 11 Agency personnel policy for the Governing Board's approval, rejection or modification; 12 provided that the Executive Director shall first submit any such proposed policies to the 13 Joint Operating Board for its review and comment. All modifications or revisions to 14 personnel policies must have the final approval of the Governing Board. 15 16 SECTION 11. OPERATIONAL POLICY AND SYSTEM EVALUATION. The 17 Executive Director shall actively and continuously consider and evaluate all means and 18 opportunities toward the enhancement of operational effectiveness of emergency services 19 so as to provide maximum and ultimate benefits to the members of the general public. 20 The Executive Director shall present his or her recommendations to the Joint Operating 21 Board and Governing Board from time to time. 22 23 SECTION 12. BUDGET; USER FEE FORMULA; PAYMENT OF USER FEES; 24 DELINQUENCIES; RESERVE FUNDS. 25 a. Budget Fiscal Year. NORCOM budget fiscal year shall be either the 26 calendar year, or two calendar years as the Governing Board may determine. 27 b. Budget Policy Direction. The Executive Director shall present a proposed 28 outline of the policy approach to the budget for the upcoming budget to the Joint 29 Operating Board by February 1 for its review and recommendation. By March 15, the 30 Joint Operating Board shall transmit its proposed budget policy to all Principals. As 31 provided in Section 8, the representatives at the Principals Assembly shall provide review 32 and comment on the Joint Operating Board proposed budget policy, and the Assembly's 33 input shall be reported to the Governing Board by May 1. The Governing Board shall 34 adopt a budget policy for the upcoming budget by June 1. 35 C. Budget Approval. The Executive Director shall develop the proposed 36 operating budget based on the Governing Board's approved budget policy direction. The 37 Executive Director shall present a proposed budget to the Joint Operating Board on or 38 before July 1 for its review and recommendation. The proposed budget, together with all 39 comments from the Joint Operating Board regarding the budget, shall be transmitted to 40 the Governing Board by the Executive Director on or before August 1 and approved by 41 the Governing Board no later than August 30. Thereafter and in no event later than 42 September 5, Participating Agencies shall be advised on the programs and objectives as 43 contained in the proposed budget, of any changes in the User Fee formula, and of the 44 required financial participation for each Principal and Subscriber for the following year. 45 Upon approval by the legislative authorities of each Principal and Subscriber of their 46 respective allocation for NORCOM's budget and upon verification of such approval to Document dated 8-1-07 12 ITEM CA-4A 1 NORCOM, the Governing Board shall, after a public hearing, adopt its final budget for 2 the following year. Any Principal not approving its full budget allocation shall be 3 automatically converted to Subscriber status effective the first day of the next budget year 4 (whether biennial or annual) and subject to penalty as described in Section 15. 5 d. User Fee Formula. As part of the budget deliberations the Joint Operating 6 Board shall make recommendations regarding User Fee formula(e) to the Governing 7 Board, and the Governing Board shall either continue the existing User Fee formula(e) 8 or adopt new User Fee formula(e). Although initially set forth as an Appendix to this 9 Agreement, it is anticipated that the User Fee formula(e) may be changed from time to 10 time as part of the budget process, and that any such changes must be approved by 11 Supermajority Vote of the Governing Board in accordance with Section 6.i. The User Fee 12 formula(e) for Principals may be different from that for Subscribers. Unless otherwise 13 provided in the final adopted budget, any revenue attributable to a premium paid by 14 Subscribers as compared to Principal as a result of the use of different User Fee Formulas 15 for Subscribers shall be deposited upon receipt to NORCOM reserve funds, with the 16 specific allocation to each reserve fund designated by the Board as part of the budget 17 process. It is expressly contemplated that Participants may become subject to 18 differential user fees over time based upon the benefit conferred to such agencies. 19 e. Payment of User Fees. User Fees shall be payable by Principals quarterly 20 no later than January 15, April 15, July 15 and October 15 of each year. Contracts with 21 Subscribers for services will provide for quarterly payment of User Fees on the same 22 dates each year. 23 f. Delinquencies. Interest on User Fees not paid when due shall begin 24 accruing interest immediately at the Federal Prime Rate as of the date the payment was 25 originally due, plus 3% per year. NORCOM shall, within seven (7) days of the due date, 26 send notice to any delinquent Principal and provide a 60-day cure period from the 27 original due date of the payment. If such User Fees and interest penalties are not paid in 28 full within 60 days of the original due date, then the Principal delinquent in payment of 29 User Fees shall upon such 60`h day be deemed immediately converted to the status of a 30 Subscriber and subject to penalty as described in Section 15. In the event a Principal 31 converted to Subscriber status by non-payment of fees shall not have paid in full all User 32 Fees and interest owing by six (6) months after the original due date, then the Governing 33 Board may terminate provision of NORCOM services to said former Principal, but the 34 termination of services shall not absolve the Subscriber of its obligation to pay all User 35 Fees past due, together with interest. 36 g. Terms of Subscriber Contracts. Subscriber contracts shall include terms 37 consistent with these delinquency provisions, that is, interest shall accrue on delinquent 38 payments at the same rate as provided herein, and service may be terminated if fees and 39 interest are not paid in full within six months. 40 h. Reserve Funds. The Governing Board shall establish both an Operating 41 Contingency Reserve Fund and a Capital Equipment Replacement Fund and shall call for 42 funding of such reserves in each budget at a level the Governing Board determines 43 appropriate. The goal of the Operating Contingency Reserve Fund is to ensure operating 44 funds are on hand to reasonably address unforeseen operating contingencies. The 45 purpose of the Capital Equipment Replacement Fund is to minimize large increases in Document dated 8-1-07 13 ITEM CA-4A 1 User Fees from year to year resulting from acquisition or replacement of capital, and to 2 fund the timely replacement of aging technology, equipment and systems. 3 i. NORCOM 2007 and 2008 Budgets and User Fees. Notwithstanding the 4 requirements in this Agreement regarding approval of Budgets and User Fees to the 5 contrary, the following terms and conditions will apply with respect to the budgets and 6 User Fees for NORCOM in 2007 and 2008: 7 i. 2007 Budget and User Fees. The budget for NORCOM for 8 calendar year 2007 shall be adopted substantially as set forth in 9 Exhibit B, subject to amendment as a result of any grants or other 10 funding awarded to NORCOM. The Governing Board shall 11 calculate the User Fees for 2007 based on this Exhibit B and 12 applying the User Fee Formula Set forth in Appendix A-1(User 13 Fees during the Transition Period). The Governing Board shall 14 issue notice to all Participants on or before November 15, 2007, of 15 the User Fees payable in 2007 by Participants. Such User Fees 16 shall be payable on or before December 1, 2007, and shall be 17 subject to such delinquency and other penalties as otherwise 18 provided in Sections 12 and 15. 19 20 ii. 2008 Budget and User Fees. The budget for NORCOM for 21 calendar year 2008 shall be adopted substantially as set forth in 22 Exhibit C, subject to amendment as a result of any grants or other 23 funding awards to NORCOM. The Governing Board shall 24 calculate the User Fees for 2008 based on this Exhibit C and 25 applying the User Fee Formula Set forth in Appendix A-1 (User 26 Fees during the Transition Period), shall issue notice to all 27 Participants on or before November 15, 2007, of the User Fees 28 payable in 2008 by Participants. Such User Fees shall be payable 29 quarterly and subject to such delinquency and other penalties as 30 otherwise provided in Sections 12 and 15. 31 j. The City of Kirkland shall serve as fiscal agent for NORCOM until such 32 time as the Governing Board appoints a successor fiscal agent. The City 33 shall be entitled to reasonable compensation from NORCOM for provision 34 of this service. 35 36 SECTION 13. ISSUANCE OF OBLIGATIONS IN SUPPORT OF NORCOM. 37 a. NORCOM shall not have the power to issue obligations or to incur debt. 38 However, it is anticipated that NORCOM may require capital funding from time to time 39 to support facilities, technology and equipment needs. One or more Principals may issue 40 obligations to provide for NORCOM's capital funding needs and all Principals shall be 41 required to participate equitably in providing for the repayment of those obligations when 42 requested to do so by a Supermajority Vote of the Governing Board in accordance with 43 Section 6.i. It is expressly contemplated that Participants may become subject to 44 differential user fees over time based upon the benefit conferred to such agencies. Such 45 requests for participation in a borrowing program shall be conveyed in writing to each 46 Principal, together with the proposal allocation of responsibility as between Principals. If Document dated 8-1-07 14 ITEM CA-4A 1 a Principal elects not to participate as requested by the Governing Board, it may within 2 45 days of receiving the request propose in writing to the Governing Board an alternative 3 means of supporting the proposed debt program.. The Board may accept, reject or modify 4 the proposal and shall re -issue notice to all Principals of its decision. If a Principal does 5 not participate as requested by the Governing Board in the borrowing program (either 6 through the initial proposed participation or through an alternative means of support that 7 is accepted by the Governing Board), then such Principal shall be converted to the status 8 of a Subscriber effective as of the last date on which all other participating Principals 9 have taken final action to approve their participation in the borrowing program, and 10 subject to penalty as described in Section 14, or such later date as the Board may 11 determine. 12 b. Each Principal's participation in a borrowing program shall be integrated 13 into User Fees consistent with Section 12.(d) and Appendix A to ensure that amounts are 14 collected each year from Principals and Subscribers sufficient to repay each Principal's 15 obligations in support of a NORCOM borrowing program on a timely basis. 16 C. For as long as any obligations issued by a Participant or other entity 17 pursuant to an approved NORCOM borrowing program are payable from NORCOM's 18 pledge of the debt service portion of User Fees, NORCOM irrevocably pledges to 19 impose and take all reasonable action to collect all Participants' User Fees and amounts 20 due from former Participants in amounts sufficient to make timely payments to the issuer 21 of those obligations, together with coverage and other amounts pledged to be collected 22 with respect to the obligations. 23 d. Each Principal irrevocably covenants that it shall establish, maintain and 24 collect taxes, rates, fees or other charges at levels adequate to provide revenues sufficient 25 to enable the Principal to make the payments of User Fees required to be made under this 26 Agreement, and that if the Principal converts to a Subscriber status under Section 15 or 27 withdraws its membership or is terminated under Section 19, that Principal shall 28 nevertheless continue to be obligated to pay its allocable share of the debt service portion 29 of User Fees with respect to the NORCOM Obligations issued prior to the date that the 30 Principal so converts or withdraws or is terminated from the Agreement. Each Principal 31 hereby acknowledges that this covenant may be relied upon by owners of obligations 32 issued for on or behalf of NORCOM, and that these covenants represent an irrevocable 33 pledge to pay such User Fees as NORCOM may impose in amounts sufficient to pay its 34 share of the debt service on those obligations. 35 e. To meet the requirements of United States Securities and Exchange 36 Commission ("SEC") Rule 15c2-12(b)(5) (the "Rule") as applicable to a participating 37 underwriter for obligations issued for or on behalf of NORCOM, each Principal that may 38 be deemed to be an "Obligated Person" under the Rule shall make a written disclosure 39 undertaking for the benefit of holders of the obligations and provide certificates or 40 verifications all as may be reasonably requested by an issuer of obligations for or on 41 behalf of NORCOM. 42 f. Each Principal further covenants that it will take all actions necessary to 43 prevent interest on obligations issued for or on behalf of NORCOM from being included 44 in gross income for federal income tax purposes, and it will neither take any action nor 45 make or permit any use of proceeds of those obligations or other funds treated as 46 proceeds of those obligations at any time during the term of those obligations that will Document dated 8-1-07 15 ITEM CA-4A 1 cause interest on those obligations to be included in gross income for federal income tax 2 purposes. 3 g. NORCOM shall ensure that Subscriber service contracts include 4 covenants substantially equivalent to those contained in subparagraphs (d) through (f), as 5 applicable, provided that a Subscriber's obligation to pay through User Fees its allocable 6 share of debt service on NORCOM Obligations shall not extend past the termination or 7 expiration of its applicable service contracts. 8 h. The provisions of this section shall survive the expiration or termination of 9 this Agreement. 10 1 I SECTION 14. TRANSFER OF ASSETS TO NORCOM; FUTURE ASSET 12 ACQUISITIONS. 13 a. In order to reduce the cost of starting up a new consolidated emergency 14 communications services dispatch operation, NORCOM will acquire from Bellevue and 15 Kirkland certain assets currently used by these cities in their respective dispatch 16 operations. These assets will be acquired by NORCOM at prices based on a straight-line 17 depreciation of the value of the assets at the time of acquisition. The timing of acquisition 18 of the equipment will be such as will facilitate both the timely start-up of NORCOM 19 services and transition of dispatch service provision from these city dispatch operations to 20 NORCOM. Bellevue and Kirkland shall be repaid for their contribution of assets by 21 NORCOM over a period of not to exceed seven (7) years. Bellevue and Kirkland 22 through payment of NORCOM User Fees shall be subject to payment of their respective 23 portions of these contributed asset costs as are all other Participants under the then 24 applicable User Fee Formula. The Governing Board may approve such other asset 25 transfer or acquisitions, to be repaid by NORCOM over time, with such terms of 26 repayment as the Board may determine. 27 b. Acquisition of assets, equipment, real or personal property valued at over 28 $500,000 shall require approval of a Supermajority Vote of the Governing Board. 29 C. It is expressly contemplated that Participants may pay differential User 30 Fees depending upon the benefit conferred to such agencies from the assets to be 31 acquired. 32 33 SECTION 15. CONVERSION OF STATUS OF PARTICIPATING AGENCIES, 34 ADDITION OF NEW PRINCIPALS OR SUBSCRIBERS; PROVISION OF 35 ADDITIONAL SERVICE TO PRINCIPALS. 36 a. As described in Sections 12.c, 12.f and 13 hereof, a Principal may be 37 converted to Subscriber for: failure to approve its share of the budget; for nonpayment or 38 delinquency in payment of User Fees; or for failure to participate in a manner approved 39 by the Governing Board in an approved borrowing obligation program. On the date of 40 such conversion, said former Principal shall: 41 i. lose its representation on the Governing Board; 42 ii. lose its right to receive a share of NORCOM assets upon dissolution of 43 NORCOM; 44 iii. become subject to payment of User Fees in accordance with the then 45 applicable User Fee formula for Subscribers; and 46 iv. be bound by the terms of the then current Subscriber service contract. Document dated 8-1-07 16 ITEM CA-4A 1 The conversion of a Principal to Subscriber shall not discharge or relieve any Principal of 2 its obligations to NORCOM. 3 b. A Principal may alternately elect to convert to Subscriber status effective 4 the first day of the next budget year (whether NORCOM is operating under an annual or 5 biennial budget) by giving notice of its intent to the Governing Board not less than nine 6 (9) months in advance of such effective date. Such conversion shall be effective as 7 proposed without further action of the Governing Board, barring any basis for 8 terminating the Principal and action thereon by the Governing Board. 9 C. A governmental entity otherwise meeting the qualifications of a Principal 10 in Section 3.n hereof may be admitted to NORCOM upon Supermajority Vote of the 11 Governing Board as required under Section 6.i. Similarly, a Subscriber may apply to the 12 Governing Board to be converted to Principal status. As a condition of becoming a 13 Principal, whether by conversion or new admission, the Governing Board may require 14 payment or other contributions or actions by the new Principal as the Governing Board 15 may deem appropriate, and may set such start date for service as it deems appropriate, it 16 being the intention of this provision that the addition of new Principals shall not cause 17 pre-existing Participants to incur additional cost. 18 d. The determination of whether to accept new Subscribers shall be made by 19 the Governing Board in a manner similar, and subject to such terms and conditions, as 20 that for accepting new Principals, it being the intention that the addition of new 21 Subscribers shall not cause pre-existing Participants to incur additional cost. 22 C. A Principal wishing to receive service from NORCOM for an operating 23 department in addition to a department already served by NORCOM may make 24 application to the Governing Board in the same manner as, and be subject to such 25 conditions and approvals as the Governing Board may deem appropriate for, an entity 26 seeking admission as a new Principal. 27 28 SECTION 16. CONTRACTS AND SUPPORT SERVICES. The Governing Board or 29 the Executive Director with advice of the Joint Operating Board shall as necessary 30 contract with appropriate local governments or other third parties for the use of space for 31 its operations, and for staff and auxiliary services including, but not limited to, records, 32 payroll, accounting, purchasing and data processing. 33 34 SECTION 17. RETAINED POWERS OF PARTICIPATING AGENCIES. Each 35 Participating Agency shall retain the responsibility and authority for its operational 36 departments and for such equipment and services as are required at its place of operation 37 to interconnect to NORCOM's operations. Interconnecting equipment and services 38 necessary to the provision of authorized NORCOM services may be funded through 39 NORCOM's budget and operational programs. 40 41 SECTION 18. INVENTORY AND PROPERTY. Equipment and furnishings for 42 NORCOM's operation shall be acquired as provided by law. If any Participating Agency 43 provides equipment or furnishings for NORCOM's use, title to the same shall rest with 44 the respective local entity unless that equipment or furnishing is acquired by NORCOM. 45 The Executive Director shall maintain and annually update an inventory of equipment 46 and furnishings owned by, leased or temporarily assigned to NORCOM, and the values Document dated 8-1-07 17 ITEM CA-4A 1 thereof In event of dissolution or termination of NORCOM, assigned or loaned items 2 shall be returned to the lending entity and all other items or funds derived from the sale 3 thereof shall be distributed to Principals as described in Section 20. 4 5 SECTION 19. WITHDRAWAL BY OR TERMINATION OF PRINCIPAL. 6 a. Any Principal may withdraw its membership and terminate its participation 7 in this Agreement after the Initial Term by providing written notice and serving that 8 notice on the NORCOM Governing Board on or before December 31 in any year. After 9 providing appropriate notice as provided in this section, that Principal's membership 10 withdrawal shall become effective on the last day of the calendar year following delivery 11 and service of appropriate notice to all other Principals. 12 b. Notwithstanding the foregoing, a Principal may be terminated at any time 13 by action of the Governing Board for delinquencies of at least six (6) months in payment 14 of User Fees and interest per Section 12.f. 15 C. Time is of the essence in giving notice of termination and/or withdrawal. 16 d. A terminating and/or withdrawing Principal is deemed to forfeit any and 17 all rights it may have to NORCOM's personal or real property, or any other ownership in 18 NORCOM, unless otherwise provided by the Governing Board; provided further that this 19 forfeit of rights shall not apply to personal property on loan to NORCOM from the 20 terminating or withdrawing Principal. 21 C. The termination and/or withdrawal of a Principal shall not discharge or 22 relieve any Principal of its obligations to NORCOM. 23 f Subscriber service contracts entered into by NORCOM shall provide for 24 similar notice and conditions for termination and withdrawal as for Principals. 25 g. A Governing Board Member representing a Principal that (1) has given 26 notice of withdrawal, or (2) has been terminated by vote of the Governing Board which 27 termination is effective at a future date, shall be authorized to cast votes at the Governing 28 Board only on budgets items to be implemented prior to the withdrawal or termination 29 date. A withdrawing or terminating Principal will be excused from participating in a 30 borrowing program approved per Section 13 where the debt instruments in support of that 31 program will not be issued until after the Principal is withdrawn or terminated, provided 32 that the withdrawing or terminating Principal is not authorized to vote on such borrowing 33 program. 34 35 SECTION20. AMENDMENT OF AGREEMENT. This Agreement may be amended 36 upon approval of a Supermajority Vote of the Governing Board in accordance with 37 Section 6.i, except that any amendment affecting the terms and conditions of membership 38 on the Governing Board or voting rights of Governing Board members shall require 39 consent of the legislative authorities of all Principals. This section shall not be construed 40 to require unanimous consent for the addition of a new Principal or agreement to serve an 41 additional agency or department of a Principal. 42 43 SECTION 21. TERMINATION OF AGREEMENT; DISSOLUTION OF AGENCY. 44 a. After the Initial Term and upon the Simple Majority Vote of a majority of 45 the then remaining Principals, this Agreement may be terminated by direction of the 46 Governing Board to wind up business by a specified date which date shall be at least one Document dated 8-1-07 18 ITEM CA-4A 1 (1) year from the date of the vote to terminate. Upon the final termination date, this 2 Agreement shall be fully terminated. 3 b. Upon termination of this Agreement, all property acquired during the life 4 of the Agreement remaining in ownership of NORCOM shall be disposed of in the 5 following manner: 6 i. All real and personal property purchased pursuant to this 7 agreement and all unexpended funds or reserve funds, net of all 8 outstanding Agency liabilities, shall be distributed to those 9 Principals still participating in NORCOM on the day prior to 10 the termination date and shall be apportioned between I I Principals based on the ratio that the average of each 12 Principals' paid User Fees over the preceding five years bears 13 to the total of all then remaining Principals' user fees paid 14 during such five-year period. 15 ii. In the event outstanding liabilities of NORCOM exceed the 16 value of personal and real property and funds on hand, all 17 Principals shall contribute to such liabilities in the same 18 manner as which they would share in the distribution of 19 properties and funds. 20 C. Notwithstanding the foregoing, in the event of withdrawal or termination 21 of Principals such that not more than three (3) Principals remain party to this Agreement, 22 then the Agreement shall terminate one (1) year from the first date that only three (3) 23 Principals remain. 24 25 SECTION 22. DISPUTE RESOLUTION 26 a. Whenever any dispute arises between the Principals or between the 27 Principals and NORCOM (referred to collectively in this section as the "parties") under 28 this Agreement which is not resolved by routine meetings or communications, the parties 29 agree to seek resolution of such dispute by the process described in this section, which 30 shall also be binding on Subscribers. 31 b. The parties shall seek in good faith to resolve any such dispute or concern 32 by meeting, as soon as feasible. The meeting shall include the Chair of the Governing 33 Board, the Executive Director, and the representative(s) of the Principal(s), if a 34 Principal(s) is involved in the dispute, and/or a person designated by the Subscriber(s), if 35 a Subscriber(s) is involved in the dispute. 36 C. If the parties do not come to an agreement on the dispute or concern, any 37 party may demand mediation through a process to be mutually agreed to in good faith 38 between the parties within 30 days, which may include binding or nonbinding decisions 39 or recommendations. The mediator(s) shall be individuals skilled in the legal and 40 business aspects of the subject matter of this Agreement. The parties shall share equally 41 the costs of mediation and assume their own costs. 42 d. If the mediation process cannot be agreed upon with 30 days, or if all parties 43 subject to the dispute agree within 30 days to proceed immediately to arbitration, then the 44 dispute or concern shall be settled by binding arbitration in accordance with Rules of the 45 American Arbitration Association and Mediation Service, or other agreed upon 46 arbitration rules. The location of the arbitration shall be mutually agreed, and its Document dated 8-1-07 19 ITEM CA-4A 1 proceedings will be governed by the laws of Washington. The arbitrator(s) shall be 2 individual(s) skilled in the legal and business aspects of the subject matter of this 3 Agreement. The cost of the arbitration shall be in the discretion of the arbitrator(s), 4 provided, however, that no parry shall be obliged to pay more than its own costs and the 5 cost of the arbitrator, if there is one arbitrator, or the costs of its own appointed arbitrator 6 and the third arbitrator, if there are three arbitrators. Judgment upon award rendered by 7 the arbitrator(s) shall be entered in King County Superior Court. 8 9 SECTION 23. INTERGOVERNMENTAL COOPERATION. NORCOM shall 10 cooperate with local, state and federal governmental agencies in order to maximize the 11 utilization of grant funds for equipment and operations and to enhance the effectiveness 12 of public safety dispatch and public safety records operations and to minimize costs of 13 said public service delivery. 14 15 SECTION 24. INDEMNIFICATION AND HOLD HARMLESS. 16 a. Each Principal shall defend, indemnify and hold other Principals, their 17 officers, officials, employees, agents and volunteers harmless from any and all claims, 18 injuries, damages, losses or suits including attorney fees, arising out of that Principal's 19 acts or omissions in connection with the performance of its obligations under this 20 Agreement, except to the extent the injuries or damages are caused by another Principal, 21 b. Each Principal shall defend, indemnify and hold NORCOM and its 22 officers, officials, employees and volunteers harmless from any and all claims, injuries, 23 damages, losses or suits including attorney fees, arising out of that Principal's acts or 24 omissions in connection with the performance of its obligations under this Agreement, 25 except to the extent the injuries and damages are caused by NORCOM. 26 C. Should a court of competent jurisdiction determine that this Agreement is 27 subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily 28 injury to persons or damages to property caused by or resulting from the concurrent 29 negligence of a party hereto and NORCOM, its officers, officials, employees, and 30 volunteers, the party's liability hereunder shall be only to the extent of the parry's 31 negligence. It is further specifically and expressly understood that the indemnification 32 provided herein constitutes the party's waiver of immunity under Industrial Insurance 33 Title 51 RCW, solely for the purpose of this indemnification. This waiver has been 34 mutually negotiated by the parties. The provisions of this section shall survive the 35 expiration or termination of this Agreement. 36 d. Each party shall give the other parties proper notice of any claim or suit 37 coming within the purview of these indemnities. The indemnitor will assume the defense 38 of any claim, demand or action against such indemnitees and will, upon the request of the 39 indemnitees, allow the indemnitees to participate in the defense thereof, such 40 participation to be at the expense of the indemnitees. The indemnitees will in any case 41 cooperate fully with the indemnitor in the defense and will, at their expense, provide all 42 relevant documents, witnesses and other assistance within their possession or control 43 upon the reasonable request of the indemnitor. Settlement by the indemnitees without the 44 indemnitor's prior written consent shall release the indemnitor from the indemnity as to 45 the claim, demand or action so settled. Termination of this Agreement, a Principal's 46 withdrawal from NORCOM, or a Principal's conversion to Subscriber status, shall not Document dated 8-1-07 20 ITEM CA-4A 1 affect the continuing obligations of each of the parties as indemnitors hereunder with 2 respect to those indemnities and which shall have occurred prior to such termination. 3 SECTION 25. INSURANCE. NORCOM shall obtain and provide insurance, to the 4 extent practicable, against loss or liability for the actions of NORCOM's Governing 5 Board, Joint Operating Board, Police Service Board, Fire/EMS Service Board, Executive 6 Director and staff. To the extent practicable, all Participating Agencies shall be named as 7 additional insureds on any policy, including pool insurance. 9 SECTION 26. NOTICE. Notices required to be given to NORCOM under the terms of 10 this Agreement shall be directed to the following unless all parties are otherwise notified I 1 in writing: 12 Chair, NORCOM Governing Board 13 c/o his/her Principal agency's address 14 15 Notices to Principals or Subscribers, Members or Representatives required hereunder 16 may be given by mail, overnight delivery, facsimile, telegram, email (with confirmation 17 of transmission) or personal delivery. Any Principal wishing to change its mail or email 18 address shall promptly notify the Chair of the Governing Board. Notice or other written 19 communication shall be deemed to be delivered at the time when the same is postmarked 20 in the mail or overnight delivery services, sent by facsimile with confirmation of 21 transmission, sent by telegram, or received by personal delivery. 22 23 SECTION 27. VENUE. The venue for any action related to this Agreement shall be in 24 the Superior Court in and for King County, Washington at Seattle. 25 26 SECTION 28. FILING: As provided by RCW 39.34.040, this Agreement shall be filed 27 prior to its entry in force with the clerks of each Principal, the King County Department 28 of Records and Elections, the Secretary of State, and such other governmental agencies as 29 may be provided by law. 30 31 SECTION 29. NO THIRD PARTY BENEFICIARIES. There are no third -party 32 beneficiaries to this agreement. No person or entity other than a party to this agreement 33 shall have any rights hereunder or any authority to enforce its provisions, and any such 34 rights or enforcement must be consistent with and subject to the terms of this agreement. 35 36 SECTION 30. SEVERABILITY. The invalidity or any clause, sentence, paragraph, 37 subdivision, section or portion of this agreement shall not affect the validity of the 38 remainder of the Agreement. 39 40 SECTION 31. REPEALER AND RATIFICATION. All prior acts taken by the 41 Principals consistent with this Agreement are hereby ratified and confirmed. 42 43 SECTION 32. EXECUTION, COUNTERPARTS, AND EFFECTIVE DATE. This 44 Agreement and any amendments thereto, shall be executed on behalf of each Principal by 45 its duly authorized representative and pursuant to an appropriate motion, resolution or 46 ordinance. The Agreement may be executed in any number of counterparts, each of Document dated 8-1-07 21 ITEM CA-4A 1 which shall be an original, but those counterparts will constitute one and the same 2 instrument. The agreement shall be deemed adopted and effective on November 1, 2007, 3 subject to prior filing of same as required by Section 27 hereof, and further subject to the 4 agreement having been executed on or prior to such date by: (1) Principals with fire/EMS 5 operations which operations cumulatively received not less than eighty five percent 6 (85%) of the total calls for fire/EMS service in King County Emergency Management 7 Zone 1 in 2006, with such Principals having also executed an Initial Election to Receive 8 Emergency Service Communications in the form of Exhibit A for their respective 9 Fire/Emergency medical services operations; and (2) the Cities of Bellevue, Kirkland and 10 Mercer Island with such cities having also executed an Initial Election to Receive 11 Emergency Service Communications in the form of Exhibit A for their respective police 12 operations. 13 14 IN WITNESS WHEREOF, this Agreement has been executed by each Principal 15 on the date set forth below: 16 17 [Insert Signature and Notary Blocks] 18 Document dated 8-1-07 22 ITEM CA-4A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 EXHIBIT A Initial Election to Receive Emergency Service Communications from NORCOM All Principals shall complete and submit this document to NORCOM upon execution of the Agreement. The undersigned, as party to the NORTH EAST KING COUNTY REGIONAL PUBLIC SAFETY COMMUNICATIONS AGENCY INTERLOCAL AGREEMENT DATED AS OF NOVEMBER 1, 2007, (the "Agreement") and a Principal in NORCOM hereby confirms that it elects to receive from NORCOM emergency service communications as defined in the Agreement, for its Police de pa rtme nt/ope ration Fire/Emergency Medical Services department/operation as and when such service becomes available in accordance with the Agreement. Contact information for the elected department/operation(s) is set forth below Signed this day of Principal: By: Its: 2007. Contact Information for Served department/operation(s) (Name, Title, Address, Phone and e-mail): Document dated 8-1-07 23 ITEM CA-4A 1 EXHIBIT B 3 2007 NORCOM BUDGET NORCOM Transition Budget 2007' Labor Negotiations $50,000 Executive Director Search $20,000 Executive Director $40,000 Technology RFP and contract negotiations $100,000 TOTAL $210,000 Document dated 8-1-07 24 ITEM CA-4A 1 EXHIBIT C 3 NORCOM 2008 BUDGET 2008 Executive Director Sala $160,000 Technology Project Manager $115,000 CAD, RMS, and Mobile System Administration 3.0 FTE (assumes 6 mos) $150,000 Back -Up System Administrator assumes 6 mos $50,000 Capital Reserve $250,000 Facility Modifications $100,000 Total 2008 $825,000 Document dated 8-1-07 25 ITEM CA-4A 1 EXHIBIT D 2 3 North East King County 4 Regional Public Safety Communication Center Initiative 5 6 Statement of Operating Value and Principles 7 8 As approved by Steering Committee 9-16-05 9 10 The Core Mission of the North East King County Public Safety Communication 11 Agency is to provide high quality emergency service communications to the 12 public for emergency medical services, fire and police. We will carry out this 13 mission by receiving calls for service; dispatching resources in response to such 14 calls; tracking and coordinating information flow and resources to assist 15 responders; initiating records for all emergency events; and enhancing 16 effectiveness, efficiency, coordination and interoperability of emergency service 17 providers. 18 19 The Core Values of the Agency are: 20 21 1. Deliver Excellent Service to the Public: We shall meet all regional and 22 national standards in the delivery of public safety communications services. 23 Be outstanding. 24 25 2. Provide a Good Value: We will provide effective service while using 26 resources wisely. Be efficient. 27 28 3. Customer Service: We shall provide the best possible service to the public, 29 to member and subscriber agencies, and to other public safety service 30 providers. The Agency shall actively listen to customers, anticipate their 31 needs, and exceed their expectations. Be responsive. 32 33 4. Participatory Governance: We will give all participating agencies, whether 34 principals or subscribers, a meaningful voice in the operating decisions of the 35 Agency. Agency employees shall be treated with respect and empowered to 36 contribute to the success of the Agency. We will make decisions by 37 consensus whenever possible, involving all parties. Work together. 38 39 5. Promote Interagency Collaboration, Communication and 40 Interoperability: We will operate in ways to enhance and promote these 41 values by working for the good of everyone, not just those served by our 42 Agency. We will be good neighbors. Be open. 43 44 6. Consider the Future: We will continuously identify public and customer 45 needs and changes in the public safety environment. We will be willing to Document dated 8-1-07 26 ITEM CA-4A 1 bring in new partners or assume new responsibilities over time, if doing so is 2 consistent with the Core Mission. Be innovative. 3 4 5 Initial Operating Principles shall be to: 6 7 A. Operate in a way that is accountable and transparent to the public and 8 participating agencies. 9 10 B. Govern the Agency through a board on which all principals have a voice 11 and a vote. 12 13 C. Make operational decisions primarily through the use of two operational 14 boards, one for Police, one for Fire / Emergency Medical Services. Both 15 boards shall meet regularly, together and separately. 16 17 D. Seek to understand and address the unique needs of Police, Fire and 18 EMS agencies as well as the disparate needs of small and large agencies. 19 We will strive to address these needs equitably in all operating and 20 financial decisions. 21 22 E. Work to attract and retain a high quality workforce. Our workers will be 23 empowered and trusted to make decisions, trained to have a superb 24 understanding of the jurisdictions and territories they serve, and highly 25 trained to understand the needs of the public and all public safety 26 agencies served by the Agency. 27 28 F. Manage peaks in demand and maintain service standards. 29 30 G. Employ rigorous quality control and reporting practices. 31 32 H. Manage Agency budgets to control or reduce costs. 33 34 I. Provide fee stability by minimizing large changes in capital expenditures 35 and user operating fees from year to year. 36 37 J. Adopt fees and charges that encourage effective and efficient use of 38 agency resources; recognizes both the benefits of access to system 39 capacity as well as actual system usage; addresses the need for 40 continuous investment through capital reserves and contingency funds; 41 and recognizes the different system usage characteristics of police and 42 fire/EMS agencies. 43 44 45 46 Document dated 8-1-07 27 ITEM CA-4A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Appendix A-1 User Fees During Transition Period User Fees for each Principal and Subscriber are charged on the same basis during the Transition Period. The User Fee formula during each year in the Transition Period (or portion of a year, in the event the Transition Period starts or ends in the middle of a calendar/budget year) shall be as set forth below. See Example 1. For fire agencies (whether a Principal or a Subscriber): U = (C(i) _ C(f)) x (50% x B) + D For police agencies (whether a Principal or a Subscriber): U = (C(i) _ C(p)) x (50% x B) + D I,TPGLF=- U is the User Fee payable by an individual Principal or Subscriber during the Fee Period. C(i) is the number of Calls for Service as reported by the dispatching agency for that individual Principal or Subscriber's Charged Operation for the most recent year for which such data is reported. C(f) is the number of Calls for Service as reported by the dispatching agencies for all Charged Fire/EMS Operations for the most recent year for which such data is reported. C(p) is the number of Calls for Service as reported by the dispatching agencies for all Charged Police Operations for the most recent year for which such data is reported. B is the Net Adopted Budget for the Fee Period. In cases where the Fee Period is less than the Adopted Budget Term, unless otherwise specified by the Governing Board in its budget legislation, budgeted costs and revenues for the entire term of the Adopted Budget Term shall be pro -rated equally per day in order to determine the size of the Net Adopted Budget for the Fee Period. "D" is the amount, if any, owed by each individual Participant in the Fee Period for payment of its allocated share of all approved Borrowing Program Obligation Repayments and Acquired Assets Charges. Document dated 8-1-07 29 ITEM CA-4A 1 Upon issuance by a Principal(s) or other entities of any obligations 2 pursuant to an approved Borrowing Program per Section 13 of the Agreement, or 3 approving the acquisition of assets per Section 14 of the Agreement, the 4 Governing Board shall publish the estimated charges to be paid either (a) over 5 time, or (b) up front, by each Participant as a component of User Fees. 6 Estimated charges will be allocated to each Participant Charged Operation 7 based on the relative Calls for Service of that Operation in the current Fee 8 Period as compared to the total Calls for Service for all similarly Charged 9 Operations. The Governing Board may determine to allocate a greater 10 percentage of total costs to either police or fire/EMS Charged Operations group 11 based on the benefit received to those agencies from the investment/asset. The 12 Governing Board will also publish any terms related to paying estimated charges 13 up front or over time (e.g., discounts or interest rates applicable). 14 15 The actual amount of "D" in any Fee Period will be determined by adding 16 the total Borrowing Obligation Repayment Program amounts due in the Fee 17 Period together with any amounts due in the Fee Period for repayment of 18 Acquired Assets Charges, and allocating these costs between Charged 19 Operations (police and fire/EMS) as approved by the Governing Board. Each 20 Participant's share of "D" shall be based upon the relative Calls for Service for 21 the Fee Period of a Participant's Charged Operation as compared to the total 22 Calls for Service of other similar Charged Operations. 23 24 A Participant may elect to pay down all or a portion of its total estimated 25 "D" obligation rather than pay over time. A Participant electing to pay down its 26 estimated "D" obligation, however, may owe additional amounts in the future (or 27 be entitled to credit against User Fees otherwise payable) associated with a 28 Borrowing Obligation Repayment Program or Acquired Asset Charges 29 depending on changes over time in: (1) the number of NORCOM Participants 30 participating in repayment of the Borrowing Program or Acquired Asset Charges; 31 (2) offsetting contributions toward "D" paid by Subscribers; and (3) changes in 32 the relative number of Calls for Service of Participants. The Governing Board 33 shall determine when to impose or credit such under or overpayments to 34 Participants who have paid down their obligation. 35 36 Net Adopted Budget means the budget approved by the Governing Board after 37 action by individual Principals and Subscribers, and applicable in the time period 38 for which the User Fee is calculated, less (1) Outside Revenues, (2) the 39 Borrowing Program Obligation Repayment, and (3) Acquired Assets 40 Charges repayable in the Adopted Budget Term. 41 42 Adopted Budget Term means the period of time for which the Net Adopted 43 Budget is applicable, typically one or two calendar years depending on whether 44 NORCOM has an annual or biennial budget. 45 Document dated 8-1-07 30 ITEM CA-4A 1 Fee Period means the period of time for which a User Fee is calculated, typically 2 for a complete Adopted Budget Term. However, different User Fee formulas 3 apply during the Transition Period, and Full Operations Period. Therefore, the 4 Fee Period will be the time in which a specific User Fee formula is applicable 5 within an Adopted Budget Term. For example, if NORCOM has an annual 6 calendar year budget, and goes from the Transitional Period to the Full 7 Operations Period on May 1 of that year, the Fee Period for the Transitional 8 Period is 4 months, and the Fee Period for the Full Operations Period is 8 9 months (the balance of the budget period). 10 11 Call for Service means any request for service or unit initiated activity resulting 12 in creation of a Computer Aided Dispatch (CAD) incident report and interaction 13 with dispatch agency personnel. Provided, that if a Participant annexes territory 14 (or otherwise assumes fire/EMS or police service responsibilities for a larger 15 geographic area) resulting in at least a 10% increase in its service population for 16 a Charged Operation, then for each complete calendar quarter from and after 17 the effective date of the annexation C(i) (and, correspondingly as appropriate 18 C(f) and C(p)) shall be increased to include the Calls for Service in the annexed 19 area as reported by the former service provider to the area during the most 20 recent year for which such data is available. 21 22 Charged Operation refers to an individual Principal's or Subscriber's fire or 23 police agency/operation being charged under a User Fee formula. Charged 24 Fire/EMS Operations or Charged Police Operations refers to the combined 25 total of all fire/EMS or police agencies, respectively, that have elected to receive 26 service from NORCOM. 27 28 Borrowing Program Obligation Repayment is the amount, if any, of principal 29 and interest due and owing by NORCOM for the timely repayment during the 30 period of borrowing obligations entered into by any and all Principals or other 31 entities for or on behalf of NORCOM pursuant to Section 13 of the Agreement. A 32 Participant may elect to pay down some or all of its current and future year 33 Borrowing Program Obligation Repayment charges rather than pay over time. 34 35 Acquired Assets Charges means the amount, if any, owing by NORCOM for 36 the repayment of NORCOM's acquisition of any assets per Section 14 of the 37 Agreement. A Participant may elect to pay down some or all of its current and 38 future year Acquired Assets Charges rather than pay over time. 39 40 Outside Revenues means revenues received by NORCOM from sources other 41 than User Fees that may be available from time to time to offset the operating 42 and capital costs of NORCOM in an Adopted Budget Term. Outside 43 Revenues include by way of example and without limitation monies allocated to 44 NORCOM from a countywide "medic one" levy and grants. 45 Document dated 8-1-07 31 ITEM CA-4A 1 The Governing Board will determine at the end of each budget term how to apply 2 any under- or over -expenditure of budgeted revenues received. 3 Document dated 8-1-07 32 ITEM CA-4A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Appendix A-2 User Fee Formula: From and After Point of Initiating Service Delivery to All Principals and Subscribers (Full Operations Period) User Fees for each Principal and Subscriber are based on different formulas during the Full Operations Period; additionally, there is a distinction between User Fees paid by those initial Principals and Subscribers (see definition of "S" below) and other Principals and Subscribers. Subscribers User Fees are calculated at 106% of the User Fee that an agency (Police or Fire/EMS) would pay if it were a Principal. The User Fee formula during each year of the Full Operations Period (or portion of a year, in the event the Full Operations Period starts during a calendar year) shall be as set forth below (See Example 4): For Fire/EMS agencies that are Principals: U = [(C(i) : C(f)) x (50% x B)] + S + E + D For Fire/EMS agencies that are Subscribers: U = {[(C(i) _ C(f)) x (50% x B)] x 106%) + S + E + D For Police agencies that are Principals: U = [(C(i) = C(p)) x (50% x B)] + S + E + D For Police agencies that are Subscribers: U = {[(C(i) + C(p)) x (50% x B)] x 106%) + S + E + D Where: U is the User Fee payable by an individual Principal's or Subscriber's (as applicable) Police or Fire/EMS agency for Emergency Communications Services provided during the Fee Period. C(i) is the annual average number of Calls for Service of the individual Principal's or Subscriber's Charged Operation (Fire/EMS or Police), determined based on the number of Calls for Service by the Principal's Charged Operation (Fire/EMS or Police) over the two-year historical Call Calculation Period. See Example 3. Document dated 8-1-07 33 ITEM CA-4A 1 C(f) is the annual average of the total number of Calls for Service of all 2 Charged Fire/EMS Operations for all Principals and Subscribers over the two- 3 year Call Calculation Period. 4 5 C(p) is the annual average of the total number of Calls for Service of all 6 Charged Police Operations for all Principals and Subscribers over the two-year 7 Call Calculation Period. 8 9 B is the Net Adopted Budget for the Fee Period. In cases where the Fee 10 Period is less than the Adopted Budget Term, unless otherwise specified by 11 the Governing Board in its adopted budget legislation, budgeted costs and 12 revenues for the entire term of the Net Adopted Budget shall be pro -rated 13 equally per day in order to determine the size of the Adopted Budget for the 14 Fee Period. 15 16 S is the "Smoothing Rebate" as calculated in Exhibit 2 and is a fixed sum 17 allocated between Initial Participants based on their relative Calls for Service 18 over the first seven years of the Full Operations Period (the "Smoothing Term"). 19 Initial Participants include: (1) all Principals who are initial signatories of the 20 Agreement; and (2) any Subscriber entering into a service contract with 21 NORCOM within 4 (four) months of the effective date of the Agreement. A 22 Principal or Subscriber who is not an Initial Principal or Subscriber shall have a 23 Smoothing Rebate of $0. An Initial Principal or Subscriber whose status is 24 converted (i.e., a Principal that becomes a Subscriber or vice versa) during the 25 Smoothing Term shall retain its right/obligation to receive/pay the remaining 26 Smoothing Rebate amounts as originally scheduled. An Initial Principal or a 27 Subscriber which receives a reduction in its User Fees from the Smoothing 28 Rebate calculation (i.e., any Initial Participant other than the City of Bellevue) 29 and which withdraws from the Agreement (or has its receipt of NORCOM 30 services terminated by action of the Governing Board) during the Smoothing 31 Term is responsible for the repayment to NORCOM of the sum of all Smoothing 32 Rebate amounts credited to that Participant under the User Fee formula through 33 the date of termination or withdrawal, such repayment to be made in full within 34 sixty days of the date of termination or withdrawal. See Examples 2 and 4. 35 36 E is the charge applicable to a Principal or Subscriber which has requested (and 37 for which the Governing Board has agreed to provide) dedicated staffing and / or 38 equipment exceeding the standard operating policy allocation. "E" shall -be 39 calculated to include the costs (including all direct costs and an appropriate 40 percentage of reasonably attributable indirect costs incurred by NORCOM) of 41 such extra staffing and/or equipment, together with a surcharge of 20% on such 42 costs. "E" shall be calculated to ensure that all other Participants are held 43 harmless from any impact on their User Fees as a result of such additional 44 staffing and/or equipment. The Governing Board shall determine the application 45 of revenues from the 20% surcharge. 46 Document dated 8-1-07 34 ITEM CA-4A 1 "D" is the amount, if any, owed by each individual Participant in the Fee Period 2 for payment of its allocated share of all approved Borrowing Program 3 Obligation Repayments and Acquired Assets Charges. 4 5 Upon issuance by a Principal(s) or other entities of any obligations 6 pursuant to an approved Borrowing Program per Section 13 of the Agreement, or 7 approving the acquisition of assets per Section 14 of the Agreement, the 8 Governing Board shall publish the estimated charges to be paid either (a) over 9 time, or (b) up front, by each Participant as a component of User Fees. 10 Estimated charges will be allocated to each Participant Charged Operation 11 based on the relative Calls for Service of that Operation in the current Fee 12 Period as compared to the total Calls for Service for all similarly Charged 13 Operations. The Governing Board may determine to allocate a greater 14 percentage of total costs to either police or fire/EMS Charged Operations group 15 based on the benefit received to those agencies from the investment/asset. The 16 Governing Board will also publish any terms related to paying estimated charges 17 up front or over time (e.g., discounts or interest rates applicable). 18 19 The actual amount of "D" in any Fee Period will be determined by adding 20 the total Borrowing Obligation Repayment Program amounts due in the Fee 21 Period together with any amounts due in the Fee Period for repayment of 22 Acquired Assets Charges, and allocating these costs between Charged 23 Operations (police and fire/EMS) as approved by the Governing Board. Each 24 Participant's share of "D" shall be based upon the relative Calls for Service for 25 the Fee Period of a Participant's Charged Operation as compared to the total 26 Calls for Service of other similar Charged Operations. 27 28 A Participant may elect to pay down all or a portion of its total estimated 29 "D" obligation rather than pay over time. A Participant electing to pay down its 30 estimated " W obligation, however, may owe additional amounts in the future (or 31 be entitled to credit against User Fees otherwise payable) associated with a 32 Borrowing Obligation Repayment Program or Acquired Asset Charges 33 depending on changes over time in: (1) the number of NORCOM Participants 34 participating in repayment of the Borrowing Program or Acquired Asset Charges; 35 (2) offsetting contributions toward "D" paid by Subscribers; and (3) changes in 36 the relative number of Calls for Service of Participants. The Governing Board 37 shall determine when to impose or credit such under or overpayments to 38 Participants who have paid down their obligation. 39 40 Net Adopted Budget means the budget approved by the Governing Board after 41 action by all individual Principals and Subscribers, and applicable in the time 42 period for which the User Fee is calculated, less (1) Outside Revenues, (2) the 43 Borrowing Repayment Obligation, and (3) Acquired Assets Charges 44 repayable in the Adopted Budget Term. 45 46 Document dated 8-1-07 35 ITEM CA-4A 1 Adopted Budget Term means the period of time for which the Net Adopted 2 Budget is applicable, typically one or two calendar years depending on whether 3 NORCOM has an annual or biennial budget. 4 5 Fee Period means the period of time for which a User Fee is calculated, typically 6 for a complete Adopted Budget Term of one or two years. However, different 7 User Fee formulas apply during the Transition Period and Full Operations 8 Period. Therefore, the Fee Period will be the time in which a specific User Fee 9 formula is applicable within an Adopted Budget Term. For example, if NORCOM 10 has an annual calendar year budget and goes from the Transitional Period to the 11 Full Operations Period on May 1 of that year, the Fee Period for the Transitional 12 Period is 4 months, and the Fee Period for the Full Operations Period is 8 13 months (the balance of the budget period). 14 15 Charged Operation refers to an individual Principal's or Subscriber's fire/EMS 16 agency/operation, being charged under a User Fee formula. Charged Fire/EMS 17 Operations or Charged Police Operations refers to the combined total of all 18 fire/EMS or all police agencies, respectively, that have elected to receive service 19 from NORCOM. 20 21 The Call Calculation Period is defined as the first calendar quarter of the 22 preceding budget year, and the 7 calendar quarters preceding that. (For 23 example, in 2007, the calls for service would be based on calls from the first 24 quarter of 2006, plus the preceding 7 calendar quarters —all of 2005, and the last 25 three quarters of 2004). 26 27 Calls for Service shall be defined as per Exhibit 1, provided that until NORCOM 28 has been in operation for more than three years, the calculation of the number of 29 Calls for Service shall be determined in whole or in part (to the extent necessary 30 to determine the two-year average number of calls for service) based on the 31 number of Calls for Service by each Charged Operation as reported by the 32 records of the dispatch agency previously serving each Charged Operation 33 consistent with the definition of Calls for Service in Appendix A-1. Provided 34 further, that if a Participant annexes territory (or otherwise assumes fire/EMS or 35 police service responsibilities for a larger geographic area) resulting in at least a 36 10% increase in its service population for a Charged Operation, then for each 37 complete calendar quarter from and after the effective date of the annexation C(i) 38 (and, correspondingly as appropriate C(f) and C(p)) shall be increased to include 39 the Calls for Service in the annexed area as reported by the former service 40 provider to the area during the Call Calculation Period. Calls for Service 41 experienced by the Participant in the annexed area shall be incorporated in the 42 User Fee calculation as that information becomes available; that is, C(i) (and 43 C(f) and C(p) as appropriate) for the annexed area will at first be based entirely 44 on the former service provider's experience, but as the Participant provides 45 service within the Call Calculation Period, the Participant's Calls for Service in Document dated 8-1-07 36 ITEM CA-4A 1 the annexed area will be used (in part and eventually in whole) for calculating 2 C(i) (and correspondingly as appropriate C(f) and C(p)). 3 4 Borrowing Program Obligation Repayment is the amount, if any, of principal 5 and interest due and owing by NORCOM for the repayment of borrowing 6 obligations entered into by any and all Principals for or on behalf of NORCOM 7 pursuant to Section 13 of the Agreement. A Participant may elect to pay down 8 some or all of its allocation of current and future year Borrowing Program 9 Obligation Repayments charges rather than pay over time 10 11 Acquired Assets Charges means the amount, if any, owing by NORCOM for 12 the repayment of NORCOM's acquisition of any assets per Section 14 of the 13 Agreement. A Participant may elect to pay down some or all of its current and 14 future year Acquired Assets Charges rather than pay over time. 15 16 Outside Revenues means revenues received by NORCOM from sources other 17 than User Fees that may be available from time to time to offset the operating 18 and capital costs of NORCOM. Outside Revenues include by way of example 19 and without limitation monies allocated to NORCOM from a countywide "medic 20 one" levy and grants. 21 22 The Governing Board will determine at the end of each budget term how to apply 23 any under- or over -expenditure of budgeted revenues received. 24 25 26 27 28 29 30 31 Document dated 8-1-07 37 ITEM CA-4A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Exhibit 1 Definition of "Calls for Service" The purpose of this Exhibit 1 is to define Calls for Service for purposes of billing/funding calculations and to provide statistical data to user agencies. Per Appendix A-2, NORCOM will bill each Principal and Subscriber based on the User Fee formula, which incorporates consideration of Calls for Service as defined in this Exhibit 1. NORCOM defines a Call for Service for workload analysis and user fee calculation as any request for service or unit initiated activity resulting in creation of a Computer Aided Dispatch System (CAD) incident and interaction with NORCOM personnel, with the exception of the following: a. Any mutual aid incident where another NORCOM Participant within the same classification (police/fire/medic) is dispatched as the primary responding agency. For example, a police department that responds into another police department's jurisdiction to provide assistance does not constitute a Call for Service. However, an incident involving police, fire and medic units would result in a Call for Service for all three classifications. In addition, any mutual aid request dispatched to a location outside the NORCOM service area constitutes a Call for Service unless the agency has a contractual agreement with the communications center making the request. b. Any incident that is a duplicate of another Call for Service. C. Any incident that is cancelled by NORCOM personnel due to an error or similar internal reasons. This does not include incidents that are cancelled when the requesting party calls back to cancel the response after the incident has been entered into CAD. d. Routine traffic stops initiated by officers using a mobile data device will not result in any portion of a Call for Service, unless the circumstances change requiring dispatcher involvement (ie. warrant arrest, criminal activity, pursuit, etc.), which would then be categorized as officer initiated police activity and counted as a full Call for Service. e. Any informational broadcast such as an Attempt To Locate (ATL) or Be On The Look Out (BOLO). f. Any informational incident created solely for the purpose of assisting the dispatcher in tracking unit activity. Document dated 8-1-07 38 ITEM CA-4A 1 If there are significant anomalies in the manner calls have been measured by 2 different dispatch agencies, those anomalies shall be adjusted in a manner 3 determined reasonable by the Governing Board in order to develop a fair means 4 for determining the number of calls across all agencies 5 6 7 Document dated 8-1-07 39 ITEM CA-4A 2 Exhibit 2 4 Smoothing Rebate Calculation 6 Bellevue will provide a Smoothing Rebate equal to a total fixed amount of 7 $5,500,000 over the first seven full years of operations of NORCOM. This rebate 8 will be a reduction to the User Fees of Initial Participants other than Bellevue. 9 Correspondingly, Bellevue's total user fees will be increased in each of these 10 seven years by the total annual Smoothing Rebate amount. 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 For each of the first seven years of the Full Operations Period, the fixed total Smoothing amount is set forth in Table 1. The Year 1 Smoothing Rebate (S (Y1)) is fixed at $1,150,000. The Smoothing Rebate in Years 2 through 7 is reduced by the percentages shown in Table 1 below in order to allocate the $5.5 million on a roughly equal declining basis over seven years. In Table 1, Y1 through Y7 correspond generally to the initial, and then six succeeding 12-month periods of the Full Operations Period. Smoothing Rebate amounts applied in any Fee Period shall be adjusted to account for any partial year Fee Periods (for example, if the Full Operation Period begins in the middle of an Adopted Budget Term) to ensure that each annual Smoothing Rebate amount is allocated over 12 months (thus, a Fee Period may include a portion of the rebate from each of two successive years). See Example 2. TABLE 1: FIXED ANNUAL SMOOTHING REBATE AMOUNTS S(Y1) = $1,150,000 S (Y2) =Y1 Smoothing x .943 = $1,085,000 S (Y3) =Y2 Smoothing x .835 = $907,000 S (Y4) =Y3 Smoothing x .835 = $757,000 S (Y5) =Y4 Smoothing x .835 = $632,000 S (Y6) =Y5 Smoothing x .835 = $528,000 S (W) =Y6 Smoothing x .835 = $441,000 Total Smooth Rebates to be allocated = $5,500,000 Allocation of Smooth Rebates to Initial Participants A. Initial Participants other than the City of Bellevue: In each of the first seven years of the Full Operations Period, 70% of the fixed Smoothing Rebate amounts in Table 1 will be allocated to Fire/EMS agencies who are Initial Participants, and 30% of the fixed Smoothing Rebate amounts will be allocated to Police Agencies who are Initial Participants. Document dated 8-1-07 ITEM CA-4A 1 Each Initial Participant's Smoothing Rebate on will be based on its 2 Calls for Service as a percentage of all Calls for Service for all Initial 3 Participants other than Bellevue with similarly Charged Operations (i,e., 4 all Police or Fire/EMS agencies other than Bellevue Police or Fire/EMS). 5 The Smoothing Rebate will be an amount subtracted from the User Fee 6 otherwise payable by the Initial Participant. 7 8 Thus: 9 10 For Initial Participants who are Fire/EMS agencies: 11 12 S(i) = (70% x S(Ya)) x (C(i) _ C(sp)) 13 14 For Initial Participants who are Police agencies: 15 16 S(i) = (30% x S(Ya)) x (C(i) _ C (sf)) 17 18 Where: 19 20 S(i) is the amount of Allocable Smoothing Rebate to be applied as a 21 reduction to the User Fee of the individual agency in the Fee Period. 22 23 S(Ya) is the fixed total annual amount of Allocable Smoothing Rebate to 24 be allocated to Initial Participants other than Bellevue in the Fee Period. 25 26 C(i) is the Calls for Service of the individual Initial Participant agency's 27 Charged Operation (Fire/EMS or Police), determined based on the 28 number of Calls for Service by the Principal's Charged Operation 29 (Fire/EMS or Police) over the two-year historical Call Calculation Period. 30 31 C(sf) is the annual average of the total number of Calls for Service of all 32 Charged Fire/EMS Operations for all Principals and Subscribers over the 33 two- year Call Calculation Period less Calls for Service of the City of 34 Bellevue Fire/EMS 35 36 C(sp) is the annual average of the total number of Calls for Service of 37 all Charged Police Operations for all Principals and Subscribers over the 38 two-year Call Calculation Period less the Calls for Service of the City of 39 Bellevue Police. 11 41 Allocable Smoothing Rebate means that amount of the Smoothing 42 Rebate identified in Table 1 to be applied over the Fee Period, in order to 43 ensure that each annual rebate amount identified for Years 1 through 7 of 44 the Full Operations Period is applied over a full 12 month period. Thus, if 45 the Full Operations Period begins in the middle of an Adopted Budget 46 Term, the Allocable Smoothing Rebate would include a portion of the Document dated 8-1-07 41 ITEM CA-4A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 amount identified for Y1 in Table 1 for the partial year Fee Period, and the next Fee Period would include a calculation of Allocable Smoothing Rebate from the balance of Y1 and a portion of Y2. See Example 2. B. Allocation of Smoothing Rebate (Charge) to Bellevue: For Bellevue, the amount of the Allocable Smoothing Rebate will be applied as an increase to Bellevue's User Fees in each of the first seven years of the Full Operations Period, calculated as follows: For Bellevue Fire/EMS: S(i) = 70% x S(Ya) For Bellevue Police: S(i) = 30% x S(Ya) Where: S(i) is the amount of the user fee increase to Bellevue Fire/EMS or Police in the Fee Period attributable to the Allocable Smoothing Rebate, S(Ya) is the fixed total annual amount of Allocable Smoothing Rebate to be allocated to Initial Participants other than Bellevue in the Fee Period. Allocable Smoothing Rebate is defined above. Remittance of Smoothing Rebates Upon Termination/Withdrawal. If an Initial Participant other than Bellevue is terminated or withdraws from the Agreement before the end of the Smoothing Period (7 years after beginning of the Full Operations Period), that Participant must remit to NORCOM an amount equal to all Smoothing Rebates received (in the form of User Fee reductions) through the effective date of termination/withdrawal. The remittance must be paid within 60 days of the effective date of termination/withdrawal. If Bellevue is terminated or withdraws from the Agreement before the end of the Smoothing Period, it must remit to NORCOM an amount equal to the remaining Smoothing Rebate amounts identified in Table 1 that Bellevue has not contributed in the form of higher user fees through the effective date of termination/withdrawal. The remittance must be paid within 60 days of the effective date of termination/withdrawal. Document dated 8-1-07 42 ITEM CA-4 CITY OF MEDINA RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE INTERLOCAL AGREEMENT AND ARTICLES OF INCORPORATION FORMING NORCOM AS A SEPARATE LEGAL ENTITY PROVIDING CONSOLIDATED EMERGENCY COMMUNICATIONS SERVICES. WHEREAS, the City of Medina (City) wishes to participate as a Principal in the consolidated emergency service communications center, to be known as the "North East King County Regional Public Safety Communications Agency' or "NORCOM;" and WHEREAS, the Principals have investigated the means by which consolidation of some or all existing emergency service communications operations in North and East King County may be accomplished for the purpose and benefit of enhancing public safety; and WHEREAS, the Principals, through creation of the NORCOM seek to deliver excellent emergency service communications in a highly efficient manner; to access potential economies of scale through consolidation of activities; to promote interagency collaboration, communication and interoperability; and to continuously identify means to enhance service delivery; and WHEREAS, the consolidation of emergency service communications will be of substantial benefit to the citizens of the Principals and the residents of North and East King County; and WHEREAS, substantial investigation of alternative approaches to calculation of user fees has resulted in a fee formula which the parties agree is fair and equitable; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MEDINA THAT: Section 1. The City Council authorizes the City Manager to sign the Interlocal Agreement and any supplemental documents necessary or appropriate for incorporation including the Articles of Incorporation forming NORCOM as a separate legal entity providing consolidated emergency communications services. RESOLVED BY THE CITY COUNCIL OF THE CITY OF MEDINA THE 10T" DAY OF SEPTEMBER, 2007. Approved as to form: Miles R. Adam, Mayor Attest: Wayne D. Tanaka, City Attorney Rachel Baker, City Clerk ITEM CA-5 CITY OF MEDINA Office of the City Manager September 10, 2007 TO: MAYOR AND COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: HAZARD MITIGATION PLAN RECOMMENDATION: It is recommended that the Mayor and Council Members approve the attached Revised City of Medina Hazard Mitigation Plan Annex. BACKGROUND: As a result of the Disaster Mitigation Act of 2000, the law mandates that all states, counties, cities, special purpose districts and native tribes develop and maintain a Hazard Mitigation Plan, in order to qualify for future federal grant funding supporting hazard mitigation initiatives. Hazard mitigation refers to long-term or permanent measures to reduce damages through avoiding the hazard risk or reducing the vulnerability. By reducing potential damages, communities increase their safety and economic stability. On January 8, 2007, and by Resolution No. 320, the City Council approved Medina's Inter -jurisdictional Regional Hazard Mitigation Plan, which had already been reviewed and approved by King County, the State of Washington and FEMA. A requirement of this Plan is that it be reviewed annually by the City Manager and presented to the City Council and public for comment and approval of revisions, at the September City Council Meeting. City of Medina Hazard Mitigation Plan — September 2007 ITEM CA-5 City of Medina, Washington Hazard Mitigation Strategy Jurisdiction Profile The City of Medina was incorporated in 1955. This 1.4 square mile residential community is located approximately two miles west of Interstate 405 along State Route 520 and north of Interstate 90, on the east side of and bordering Lake Washington. The 2,950 (2007) resident population consists of professionals, many of whom are high profile. The City has its own Police Department which also serves the Town of Hunts Point. Medina contracts with the City of Bellevue for water, sewer and fire protection services. Puget Sound Energy is the provider of gas and electric services. The seven - member, elected Medina City Council is responsible for adoption and revisions to the Hazard Mitigation Plan. Hazard Identification The City of Medina is vulnerable to numerous technological, natural and human -initiated hazards. Our hazards are the same as those identified in the RHMP Basic Plan HIVA, with the addition of possible seiche hazard, the City of Medina being located on shores of Lake Washington. Primary natural threats to the City of Medina are: Earthquake and possible subsequent seiche, due to City's location on Lake Washington waterfront. Severe Storms • Landslides on the steep slopes bordering Lake Washington along Medina's western boundary. Technological hazards would include: • Hazardous material spills along State Route 520 or release of petroleum products from one of the two gas stations in the community. • Power outages (downed power lines, circuit breaks, substation damage, rolling blackouts, brownouts and interruptions) • Boating and plane accidents • Sewer overflow into Lake Washington • Susceptibility to terrorist attack Unique problems can occur in the area of Medina north of State Route 520, as a result of an event that damages or destroys the Evergreen Point Road overpass. Evergreen Point Road is the only road access to the area north of State Route 520. If the overpass is inoperable, fire and emergency vehicles will be unable to reach the Point; evacuation of injured persons by road will not be possible; gas and water pressure will be low or non-existent (the principal gas and water mains are suspended under the overpass); telephone lines will be cut (they also hang beneath the overpass); sewer overflow can occur if power to the Lake Lane lift pump is interrupted and Puget Sound Energy trucks City of Medina Hazard Mitigation Plan — September 2007 ITEM CA-5 cannot reach the pump to supply emergency power; the damage survey by City Staff will be greatly hampered. Identical problems will also exist on Hunts Point if the 841n Avenue overpass is destroyed. A unique hazard in the City of Medina is the possibility of a seiche, following an earthquake event, due to the waterfront location. Other hazards in the community are the same as those as identified in the RHMP Basic Plan HIVA. Hazard History The City of Medina has experienced severe winter storms as well as mudslides in the past. These high frequency storms have created the disruption of electrical service for extended periods of time. The last major event for the City was the significant wind storm in December 2006, which resulted in disruption of electrical service for a period of up to one week and fell trees and tree limbs across streets, throughout the city. The probability of these future events is the same as the county and would be experienced city-wide. The Nisqually earthquake of February 2001, a low to medium frequency event, was felt in Medina and caused minor damage to City Hall/Police Station including, disruption of power, cracked walls and a shift/settling of the building. The Public Works Shop asphalt pavement was also cracked as a result of the earthquake. The probability and extent of this hazard would be the same as the county and would be experienced city-wide. Landslides on western slopes along Lake Washington have occurred with medium frequency and would be experienced mainly in those areas of the city. The probability and extent of this hazard would be the same as those identified in the RHMP Basic Plan HIVA. Regional Goals The City of Medina's goals and objectives are consistent with the regional goals and objectives. Specifically, the City must encourage partnerships and increase public awareness to reduce the obstacles associated with the limited resources of a small organization. Current Mitigation Efforts The City of Medina's Comprehensive Emergency Management Plan, which includes a Hazard Identification and Vulnerability Analysis, was adopted by the Medina City Council in November 2002, and reviewed by the Emergency Management Division of the State of Washington and found to be consistent with the Washington Administrative Code. The plan was found to meet the criteria of WAC 118-30-060 and RCW 38.52.070. City of Medina Hazard Mitigation Plan — September 2007 ITEM CA-5 The City of Medina is moving forward with mitigation efforts. Funding is through Operating and Capital Budgets as well as available grants. The City of Medina has obtained a grant for a mobile communications vehicle, which can and has been used as an Emergency Operations Center. Additional grant awards have been received for interoperable communications equipment and other funding opportunities are being pursued. The City of Medina has a highly -involved group of resident volunteers who serve as the Emergency Services Committee and CERT (Citizens Emergency Response Team). The Emergency Services Committee includes seven subcommittees (Basic Needs; Communications; Fire, Search & Rescue; Medical; Safety & Security; Public Works; and Neighborhood Preparedness). Medina has a strong and involved group of HAM Radio Operators, who participate in local drills (the most recent being in Spring 2007). The City frequently uses its website, newsletter and community events for increasing public awareness and educating the public about emergency services and preparedness. Through support from the City of Bellevue Fire Department, citizens are encouraged to organize emergency preparedness efforts at the individual and neighborhood levels. City staff frequently attend meetings and training to enhance our understanding of the regional plans within Zone 1 and all of King County. Mitigation Strategies and Prioritization The City of Medina will implement its strategy through Operating and Capital Budgets, private donations, grant funds as available and possible general obligation bonds. Large projects will be implemented over multiple budget cycles or as funding becomes available. Priorities are numbered 1 — 3 with number 1 being of the highest priority for benefit during disasters. Implementation will be based on prioritization and availability of funding. Implementation of these initiatives will require outside funding assistance to fully realize their benefits within a reasonable timeframe. Without additional funding, the City of Medina will continue to maintain its level of disaster mitigation preparedness and continue to explore other avenues of funding in order to improve this preparedness level. Medina will continue to be involved in regional planning and mutual aid agreements with neighboring agencies. Due to limited City resources, outside funding will be pursued whenever opportunities arise. Medina will integrate proposed mitigation projects and strategies into all current and future City plans and policies, providing partial or full funding as time and financial conditions allow. The focus of Medina's future mitigation efforts will be: • Earthquake and Possible Subsequent Seiche, due to City's location on Lake Washington waterfront — Education and training, to include City of Medina Hazard Mitigation Plan — September 2007 ITEM CA-5 evacuation procedures, in the event of a seiche. Bring Medina City Hall, Police Station and Public Works Shop compliant with current seismic standards, continuing training of staff and volunteers and CERT Program, which began in August 2006. Acquisition of food, equipment and supplies that will enhance the City's ability to protect life and property, continue City services, and preserve natural systems and resources. Development of agreements with local schools, churches and community organizations for use of their facilities as shelters, medical triage and other emergency response needs. Construction of storage facilities for emergency equipment and supplies — placed at strategic locations throughout the community • Severe Storms — Dangerous tree trimming program, training and education with PSE, back up generators. • Landslides on the steep slopes bordering Lake Washington along Medina's western boundary — Mitigation plans in new construction, enforcing building codes for all current construction, education of community through written communication in city newsletters as well as local programs addressing the issue. Technological Hazards and Mitigation Efforts would include: • Hazardous Material Spills Along State Route 520 or release of petroleum products from one of the two gas stations in the community — Education of staff and community in emergency preparedness roles and procedures — CERT Program which began in Medina and Hunts Point in August 2006. • Power Outages (downed power lines, circuit breaks, substation damage, rolling blackouts, brownouts and interruptions) — generator back up. • Boating and Plane Accidents — Alliance with Mercer Island Marine Patrol, distribution of boating safety to community, training and education for response to emergencies. • Sewer Overflow into Lake Washington — E-lert Program to notify residents of emergency, emergency radio communication, radios for which will be distributed to area leaders in the community in coming months, increased public awareness and education. • Susceptibility to Terrorist Attack — Continuing training and education. Further enhancement of interoperable communications in mobile command vehicle, a shared regional asset, City staff member on EMAC — Search for grant funding for response and mitigation of regional terrorist threat. City has received grant funding for a mobile command vehicle, a regional asset, which is being used for mitigation and response to events. City has received grant funding for development of a Terrorism Annex to the City's Comprehensive Emergency Management Plan, adopted in April 2004. Criteria used for the prioritization of mitigation efforts are: • Benefit/cost Review City of Medina Hazard Mitigation Plan — September 2007 ITEM CA-5 • Support Life and Safety • Continuity of Government Services • Public Education and Awareness Benefit Cost Review included replacement costs for critical facilities and equipment at 2006 estimated prices and estimation of a single life saved as $2.3 million (figure used following the World Trade Center Terrorist attack). A ratio more favorable than 1 to 1 was necessary for projects to be considered in the City's strategy. Completed Initiatives Initiative 2006-006, "To provide emergency back-up power to all critical facilities - using emergency generators to maintain electricity to Medina's critical facilities" has been completed, with Medina City Council approval of funding for this equipment, at their regular City Council Meeting of May 14, 2007. Efforts to mitigate risk for our jurisdiction are continuing. New Initiatives Initiative 2007-001 provides for portable emergency back-up power to maintain electricity to critical facilities. Initiative 2007-002 provides for undergrounding of cable and telecommunications lines throughout the City, affording greater probability of continued services in an emergency, enhancing safety and security. Plan Development and Implementation A consultant, Linda Nosen, was hired by the City of Medina to complete its Comprehensive Emergency Management Plan, which was adopted in November 2002. Many of the elements for the Hazard Mitigation Plan were derived from that document. Existing plans, including the Comprehensive Emergency Management Plan, studies reports and technical information available were reviewed and incorporated in the City's Hazard Mitigation Plan. At its regular City Council Meeting on January 9, 2006, the City Council passed Resolution No. 313, Agreeing to be Part of the Regional Hazard Mitigation Plan and Process and Agreeing to Adopt the Plan Over Time, Given FEMA Approval. Draft of the City of Medina Hazard Mitigation Plan was developed by the City Manager as the Project Lead and the Emergency Preparedness Coordinator. Review was completed by City Staff as well as the Medina Emergency Committee, a group of Medina residents who will play a vital role in the event of an emergency. The draft plan was noticed in the local newspaper and posted on the City's website for public review and comment, prior to a public hearing and opportunity for public comment. All interested parties were involved in the planning process. Further review was accomplished by the Medina City Council, prior to public hearing and opportunity for City of Medina Hazard Mitigation Plan — September 2007 ITEM CA-5 public comment at the regular City Council Meeting of March 13, 2006, during which no comments were received and the Local Annex to the King County Regional Hazard Mitigation Plan was approved. As required, the plan was then sent to King County, the State of Washington and FEMA, for their review and subsequent approval. Resolution No. 321, Authorizing the City Manager to Execute the Inter -Jurisdictional Regional Hazard Mitigation Plan, as Approved by the Federal Emergency Management Act (FEMA) was passed at the regular City Council Meeting on January 8, 2007. The City of Medina has coordinated this plan with Rich Tokarzewski, King County Office of Emergency Management. The City will implement its plan through the sources below, unless and until other sources become available. • General Operating Budget • State and Federal Grants Public Participation The City's Emergency Committee, consisting of citizen volunteers, reviewed and commented on the draft Plan, during the month of February 2006, prior to presentation of the Plan during a public portion of a City Council Meeting in March 2006. One comment was received from a Medina Emergency Committee member and no other comments were received at the public hearing in March 2006. In addition, the Hazard Mitigation Plan was and will continue to be posted on the City's website, including any and all updates, for public review and comment. All public comments received at any time will be followed up. Plan Adoption Final adoption of the Plan was accomplished during a regularly scheduled City Council Meeting on January 8, 2007, following acceptance by the County, State and FEMA. Plan Maintenance The City Manager will be responsible for annual review of Medina's Hazard Mitigation Plan each September, prior to presentation to the City Council for approval. Any changes that are necessary will be presented to the public during the City Council regular meeting in September, for public comment. The Plan will also be reviewed after disaster events. The City will send a report to King County, as holder of the Regional Hazard Mitigation Plan, which will address any changes made to the City's Plan. The Regional Plan will be sent to the State on an annual basis in November of each year. The City Council will be notified of any administrative changes or updates but substantive and legal changes would require adoption of a resolution. Prepared by: Kris Finnigan City of Medina Hazard Mitigation Plan — September 2007 ITEM CA-5 Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Earthquake Category: Support Life, Safety, and continuity of government services Priority: 1 Plan Adoption #: 2006-001 Brief Description of Project: Secure all electronic equipment to avoid damage/destruction in the event of a catastrophic earthquake. This would protect all City -owned computers and communications equipment. Rationale for Project: Computers and electronic equipment are not fastened or secured to their location. In the event of an earthquake, violent shaking could cause the destruction of those units. This would in turn cost the City money and has the potential of interrupting government services. Costs were based on current labor and materials costs. RHMP Goals: Support life and safety and Government services. Lead Jurisdiction: City of Medina, Director of Public Works Cost of Project: $2,500 Estimated Time Period Implemented: One Year Funding Sources: Operating Budget Status: Waiting for funding. Benefit/Cost Ratio: $100,000/$2,500 40:1 City of Medina Hazard Mitigation Plan — September 2007 ITEM CA-5 Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Multi Hazard (earthquake, winter storms, fires, landslides, etc) Category: Support Life Safety and Public Education/Awareness Priority: 1 Plan Adoption #: 2006-002 Brief Description of Project: Create a CERT Team - Citizen Emergency Response Team Rationale for Project: Recognizing the hazard and proposed solution, resolution, and/or specified law or regulation impinging on the project. Provide additional support during disasters. RHMP Goals: Support life and safety Lead Jurisdiction: City of Medina, Police Chief Cost of Project: $50,000 annually based on 2006 staff support costs and costs of supplies. Estimated Time Period Implemented: Twelve months 2006 - 2007 Funding Sources: Operating Budget Status: This program is currently partially funded and in the initial stages of implementation. Benefit/Cost Ratio: $2.3 Million/$250,000 ($50,000 annually for 5 years) 9:1 City of Medina Hazard Mitigation Plan — September 2007 ITEM CA-5 Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Multi Hazard (earthquake, winter storms, multi -casualty incidents including terrorist attacks, etc.) Category: Support Life, Safety, and continuity of government services. Priority: 1 Plan Adoption #: 2006-003 Brief Description of Project: To provide disaster supply storage at Medina City Hall. This storage will contain disaster supplies for city employees during extended emergencies. The type of supplies would include items such as: blankets, cots, food and water, medical supplies, and more. Rationale for Project: (Recognizing the hazard and proposed solution, resolution, and/or specified law or regulation impinging on the project). Identified needs for employees forced to stay extended periods of time. It is difficult to put a dollar cost to the loss of a life. For this Initiative $2.3 M is the figure used for loss of a life based on the World Trade Center Attacks of 9-11-2001. RHMP Goals: Support life and safety Lead Jurisdiction: City of Medina, Emergency Preparedness Coordinator, Police Department Cost of Project: $25,000 based on 2006 supply prices. Estimated Time Period Implemented: Two years. Funding Sources: Operating Budget Status: This program is partially funded and approximately 50% complete. Benefit/Cost Ratio: $2.3 Million/25,000 92:1 City of Medina Hazard Mitigation Plan — September 2007 ITEM CA-5 Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Multi Hazard (earthquake, winter storms, multi -casualty incidents including terrorist attacks). Category: Support Life, Safety, and continuity of government services. Priority: 1 Plan Adoption #: 2006-004 Brief Description of Project: To provide disaster supply storage at strategic locations throughout the City of Medina. Each unit will contain supplies for citizens during emergencies. The type of supplies would include items such as: blankets, cots, medical supplies, two-way radios, search & rescue equipment, etc. Rationale for Project: (Recognizing the hazard and proposed solution, resolution, and/or specified law or regulation impinging on the project). Identified needs for individuals in need of shelter, medical care or other emergency services. It is difficult to put a dollar cost to the loss of a life. For this Initiative $2.3 M is the figure used for loss of a life based on the World Trade Center Attacks of 9-11-2001. RHMP Goals: Support life and safety and government services. Lead Jurisdiction: City of Medina, Emergency Preparedness Coordinator, Police Department Cost of Project: $60,000 Estimated Time Period Implemented: Contingent on available funding. Funding Sources: Partially funded by Operating Budget Status: Partially funded and in initial stages. Benefit/Cost Ratio: $2.3 Million/$60,000 38:1 City of Medina Hazard Mitigation Plan — September 2007 ITEM CA-5 Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Earthquake Category: Support Life, Safety, and continuity of government services. Priority: 1 Plan Adoption #: 2006-005 Brief Description of Project: Bring Medina City Hall/Police Station compliant with current seismic standards. Rationale for Project: Currently, Medina City Hall/Police Station is not retrofit to current seismic standards/codes. In the event of a catastrophic earthquake, the building is likely to fail causing destruction, interruption in government services, and potential loss of life. For this Initiative, $2.3 M is the figure used for loss of a life based on the figures used in the World Trade Center attacks of 911112001 and $2.0 M the repair or replacement of City Hall/Police Station due to the absence of modern seismic upgrades. RHMP Goals: Support life and safety, continuity of government services. Lead Jurisdiction: City of Medina, Director of Public Works Cost of Project: $150,000 based on preliminary cost estimate. Estimated Time Period Implemented: Two or three years Funding Sources: Partially funded by C/P plan. Status: Current funding is sufficient to complete evaluation for seismic upgrades. Benefit/Cost Ratio: $4.3 Million/$150,000 28:1 City of Medina Hazard Mitigation Plan — September 2007 ITEM CA-5 Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Multi Hazard (earthquake, winter storms, multi -casualty incidents including terrorist attacks). Category: Support Life, Safety, and continuity of government services. Priority: 2 Plan Adoption #: 2007-001 Brief Description of Project: To provide portable emergency back-up power to all critical facilities using emergency generator to maintain electricity to Medina's critical facilities. Rationale for Project: Electricity is needed to maintain public safety during catastrophic disasters causing power outage. It is difficult to put a dollar cost to the loss of a life. For this Initiative, $2.3 M is the figure used for loss of a life based on the attack of the World Trade Center of 911112001. RHMP Goals: Support life and safety and government services. Lead Jurisdiction: City of Medina, Director of Public Works Cost of Project: $75,000 Estimated Time Period Implemented: Contingent on available funding. Funding Sources: Unknown Status: Currently, City Hall has an emergency generator, which does produce sufficient wattage to maintain operations. Portable generator is needed for other critical facilities identified as support buildings. Benefit/Cost Ratio: $2.3Million/$75,000 31:1 City of Medina Hazard Mitigation Plan — September 2007 ITEM CA-5 Regional Hazard Mitigation Plan of King County — Initiatives Jurisdiction Agency: City of Medina Type of Hazard: Multi Hazard (earthquake, winter storms, multi -casualty incidents including terrorist attacks). Category: Support Life, Safety, and continuity of government services. Priority: 2 Plan Adoption #: 2007-002 Brief Description of Project: To provide for under -grounding of cable and telecommunications lines. Rationale for Project: Communications are a critical need in the event of a disaster. Continued abilities for communication would provide the important elements of security and safety for the community. It is difficult to put a dollar cost to the loss of a life. For this Initiative, $2.3 M is the figure used for loss of a life based on the attack of the World Trade Center of 911112001. RHMP Goals: Support life and safety and government services. Lead Jurisdiction: City of Medina, Director of Public Works Cost of Project: $1,500,000 Estimated Time Period Implemented: Contingent on available funding. Funding Sources: General Obligation Bonds — Grant Funding Status: Currently, power, cable and telecommunications lines are above ground in the City of Medina, including critical facilities.. Benefit/Cost Ratio: $2.3Million/$1,500,000 1.5:1 City of Medina Hazard Mitigation Plan — September 2007 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: View and Sunlight Ordinance September 10, 2007 August 13, 2007 ITEM PH-1 SUMMARY OF ISSUE/TOPIC: The View and Sunlight Ordinance would be a revision of Ordinance 575, which the City Council repealed in March, 2007. The new ordinance would clarify the City's role and would offer a fair and structured mechanism for the resolution of view, sunlight, and tree issues. COMMISSION RECOMMENDATION: ❑ APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ® N/A CITY MANAGER: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A COMMENTS: See staff memo dated August 28, 2007. ❑ No Action Requested ® Action Requested ATTACHMENTS: Staff memo dated September 6, 2007 Draft ordinance BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $0 ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ ® N/A RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. R: 2007 Agenda Packets1091020071PH-1, view sunlight, cover form. doc ITEM PH-1 MEMORANDUM DATE: September 6, 2007 TO: Mayor, Members of the City Council CC: City Manager Planning Director FROM: Wayne Tanaka RE: View and Sunlight Ordinance Here is a redlined version of the View and Sunlight Ordinance with certain revisions added since the last Council meeting. Changes from the previous version include eliminating Section l(I) and adding similar language as the first sentence of Section 1, changing the word `should' in Section 6 to `may', and correcting the garbled paragraph 3 in Section 11. I also eliminated the last sentence in Section 15 and added it to the first sentence in Section 1. Other changes considered but not included were the height of hedges and attorneys fees. The Manager has indicated that the provisions on limiting the height of hedges and other vegetation would be the subject of a separate ordinance. With regard to the attorneys fees provision, I believe a city lacks authority to impose such a requirement. In the United States the general rule is that each party bears the cost of his/her attorney. There are exceptions, including statutes that provide that the losing side pays the other side's attorneys fees. The state has enacted a number of these statutes. However, a brief review has indicated that none of these statutes has been enacted by other than the legislature. Fee shifting statutes are designed to promote or protect certain interests that are deemed to be of statewide importance. While cities have broad powers, they are only to be exercised for local matters. If cities and counties were to have the ability to enact fee shifting statutes, the uniformity would be lessened. In addition, some Council Members had commented on the `coercive' effect of the ordinance on people who are being asked to trim their trees. Adding an attorneys fee provision would certainly add to the possible expense that may be incurred by such a party and would certainly `up the ante' for someone to resist the mediation and arbitration provisions in the ordinance. WDT { WDT671705.DOC;1100093.1500161/} ITEM PH-1 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE RELATING TO VIEW AND SUNLIGHT OBSTRUCTION AND PROVIDING A MECHANISM FOR THE ORDERLY RESOLUTION OF DISPUTES INVOLVING PRESERVING AND ENHANCING VIEWS AND ACCESS TO SUNLIGHT. NOW THEREFORE, —THE CITY COUNCIL OF THE CITY OF MEDINA.) WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. Purpose and Findings. This Ordinance is enacted to provide a voluntary mechanism for the resolution of disputes involving preserving and enhancing views and access to sunlight between Medina neighbors. It should not be construed to provide rights beyond those entitled under Washington law. The City has no right or obligation of the City to enforce any of the provisions in Sections 3-15 of this Ordinance. This ordinance is enacted in recognition of the importance of views and sunlight to properties within the City of Medina and to provide a fair and structured mechanism for resolving disputes relating to views and sunlight. The Medina Comprehensive Plan recognizes the importance of views and access to sunlight as well as the importance of preservation of trees and other vegetation. This ordinance is based upon the following findings which are adopted by the City Council of Medina following extensive study and public input from multiple public hearings. A. Among the features that contribute to the attractiveness and livability of the City of Medina are its trees, both native and introduced, and the views obtained from a variety of elevations throughout the City. B. Trees, whether growing singly, in woodland settings, provide a wide psychological and tangible benefits visitors. Trees contribute to the modifying temperatures and winds, clusters or in variety of significant for both residents and natural environment by replenishing oxygen to the atmosphere and water to the soil, controlling soil erosion, and providing wildlife habitat. Trees contribute to the visual environment by providing scale, color, silhouette and mass, by creating visual screens and buffers to separate structures, and by promoting individual privacy. Trees contribute to the economic environment of the City by stabilizing property values and reducing the need for surface drainage systems. Trees contribute to the cultural environment by becoming living landmarks of the city's history and providing a critical element of nature in the midst of urban development. tWDT665611.BKF;2.5/00093.900000/1 PAIW 66961 1.RKF.2.2,1QQ0W.900000A PAIDT66461 I nvo.2.1n�o.nnnnnn �� LD�c� i T nnnv nnnnnnnm �nT��m_�.rr.rc�r ii �nr. i .nnnn� nnnnnnn 1 ITEM PH-1 C. Views also produce a variety of significant and tangible benefits for both residents and visitors to the City. Views contribute to the economic environment by substantially enhancing property values. Views contribute to the visual environment by providing inspiring panoramic vistas. Views of attractive subjects with significant horizontal expanse add substantial value to real property. Such views are considered significant in adding to the value of real property by the King County Assessor. Access to plentiful sunlight enhances livability and promotes the general welfare of the entire community. D. Trees, views and access to sunlight and the benefits to be derived from each, may come into conflict. Tree planting locations and species selections may produce both intended beneficial effects on the property where they are planted, and unintended deleterious effects on neighboring properties. Trees may block light, cause the growth of mess, harbor plant disease, retard the growth of grass and interfere with the enjoyment of views and sunlight, leading to the lessening of property values. E. With appropriate safeguards requiring consideration of all the factors set forth herein, affected property owners requesting view or sunlight access improvement can be given substantial relief without "infringing upon the rights of the owners of properties containing trees. F. enhanteo�ss to sualight f em their- ~ efhes �lt is in the interest of the public welfare, health and safety to establish standards for the resolution of view and sun obstruction elaimsclaimses-and to establish a structure for resolution of such elaimsclaims Rite& which will provide a reasonable balance between the values of tree Gownership and view and sunlight related values. G. When a view or sunlight obstruction dispute arises, the parties should act reasonably to resolve the dispute through friendly communication, thoughtful negotiation, compromise and other traditional means. Those disputes which are not resolved through such means may be resolved by following the procedures established herein. H. It is the intent of the City that the provisions of this ordinance receive thoughtful and reasonable application. It is not the intent of the City to encourage clear -cutting or substantial denuding of any property of its trees by overzealous application of the provisions of this ordinance. SECTION 2. Definitions. The definitions contained in chapter 17.12 of the Medina Municipal Code shall apply to this Chapter except that the definitions of this section shall apply in the case of any conflict with the definitions in chapter 17.12. {WDT665611.BKF,2.5/00093.900000/1 PAIPT6641 Q.�� uvc_, z'00094 nnnnnn;l !WDT66561rBKB;2 1100043.900000,1 {WDT66361i, nn - 2 ITEM PH-1 A. "Complainant" means a complaining property owner in the City of Medina who alleges that trees located on the property of another are causing an unreasonable obstruction of pre-existing views or sunlight. B. "Owner" means any individual, firm, partnership, corporation, trust or other legal entity owning property in the City of Medina. C. "Tree" means a woody perennial plant which usually, but not necessarily, has a single trunk and a height of fifteen feet or more, or has a diameter of five inches measured one foot above the root crown; references herein to "tree" shall include the plural. "Tree" shall also include any plant material or shrubbery planted or growing in a dense continuous line twenty feet in length or longer so as to form a thicket or naturally grown fence with an average height in excess of eight feet. D. "Historic tree" means any tree whose age precedes the incorporation of Medina in 1955. E. "Tree owner" means the record owner of the real property on which a tree is located. F. "View" means an actual or potential vista. G. "Significant view" means an actual or potential vista observable from within a primary living or entertaining area of a residence which has a significant horizontal expanse and which includes a vista of the surface of Lake Washington, the opposite shore of Lake Washington, Mercer Island, a bridge, the Olympic or Cascade Mountains, Mount Rainier, the golf course or the skylines of Seattle or Bellevue. H. "Substantial deprivation of sunlight" means the loss of a substantial portion of direct or indirect sunlight in a primary living or entertaining area or in a significant portion of the complainant's real property. I. "Primary living or entertaining area" means an area located between the exterior walls of a residence from which a view is observed most often by the occupants relative to other portions of the residence. The determination of primary living or entertaining area is to be made on a case -by -case basis. J. "Dense Screening" means trees which are planted or growing closely together which combine to block views or obstruct access to sunlight. K. "Objective Evaluation" means an evaluation based upon the values assigned to tree ownership, views and access to sunlight by reasonable persons in the community as opposed to the views of individual parties. L. "Windowing" means a form of thinning by which openings or "windows" are created to restore views or sunlight. {WDT665611.BKF,2.5/00093.900000/} ov9.2 W00090 nnnnnnn IWDT-6656 i nnr.�i n3 nnnnnnn 3 ITEM PH-1 SECTION 3. Rights Established. A person shall have the right to use the processes set forth in this Ordinance and to seek to preserve and restoreatien-of views or sunlight which existed at any time since he or shethey purchased or occupied a property, when such views or sunlight are from the primary living or entertainment area and have subsequently been unreasonably obstructed by the growth of trees. established in this o nee -In addition to the rights described in this section, private' parties have the right to seek remedial action for imminent danger caused by trees. All persons are advised that trees which are located within public rights -of -way are governed by Medina Municipal Code Chapter 12.20 and that properties undergoing development are subject to the tree preservation and landscaping requirements of Medina Municipal Code Chapter 12.28. SECTION 4. Unreasonable Obstruction PFohibitea, Nuisance. No—pefsen shall p4a of a The unreasonable obstruction of views or sunlight by planting, uncontrolled growth or maintenance of trees satisfying the minimum requirements for relief in Section 5 A of this ordinance constitutes a private nuisance subject to redress as provided in this ordinance. If a person shall plant, maintain or permit to grow any tree which unreasonably obstructs the view from or sunlight reaching the primary living or entertainment area of any other parcel of property within the City of Medina as set forth in Section 5, below, then a complainant shall have the rights set forth in this Ordinance. SECTION 5. City Guidelines Concerning Restorative Action. A. Minimum Requirements. No complainant shall be entitled to seek restorative action unless the complainant meets one of the following minimum criteria: (1) If the application is based on loss of view: that the claimant has a significant view as defined herein or has had a significant view at some time since purchasing the property; that the tree alleged to be interfering with a significant view is located within three hundred feet (300) of the exterior wall of a primary living or entertaining area from which the significant view could be seen; and that more than sixty percent (60%) of the horizontal expanse of that portion of the view which is seen over the property of the tree owner is obscured by trees or structures located on the tree owner's property. (2) If the application is based on interference with access to sunlight: that the claimant suffers from a substantial deprivation of access to sunlight which had existed at some time subsequent to purchasing the property; and that the tree allegedly causing the substantial deprivation of sunlight is located within fifty feet (50) of the complainant's property line. {WDT665611.BKF;2.5/00093.900000/} FWP:F6656" vvn 2100093 nnnnnn1f iumT66561> BKB.2 '00093 nnnnnnn ni PT-66561 nnnnr rr. r nnnnz onnnnn 4 ITEM PH-1 B. Additional Elements for Consideration. No claimant shall be entitled to seek restorative action unless the claimant's view or access to sunlight is unreasonably obstructed based upon an objective evaluation. In determining whether view or access to sunlight is unreasonably obstructed, the following guidelines, if relevant, shall be considered: (1) The extent of the alleged view obstruction, expressed as percentage calculated by means of a or both; of the total view, and survey or by photographs (2) The extent to which one or more of the unique view features described in Section 2 G are obstructed; (3) The extent to which the tree causes shade, reducing access to sunlight; (4) The extent to which the tree provides benefits to the tree owner or others including but not limited to visual screening, wildlife habitat, soil stability (as measured by soil structure, degree of slope and extent of root system), energy conservation and/or climate control; (5) The extent to which the tree affects neighboring vegetation. (6) The visual quality of the tree, including but not limited to species characteristics, size, form, texture, color, vigor, location and other tree -factors, including such items as indigenous tree species, specimen tree quality and rare tree species. (7) The extent to which the provisions of MMC Chapter 18.12 (environmentally sensitive areas) and of MMC Chapter 12.28 (tree preservation and landscaping requirements during development) may be inconsistent with any portion of the relief requested. (8) The extent to which the proposed action may have an adverse affect on the health or stability of other trees. SECTION 6. Obiective Criteria to Govern. In determining whether relief shoul J-maybe granted, the objective criteria set forth in this ordinance shall govern. Undue weight hall not give e--persenal feelings of aaaehments of the f47. No party shall be entitled to an unobstructed view. No pat4y shall be entifled to maintain dense sefeening that exceeds fe SECTION 7. Methods of Relief. Methods of relief that may be granted include pruning, thinning, windowing, topping, or removal of the tree. SECTION 8. Limitations on Relief. Any relief which may be granted,shall be limited by the following standards: A. No relief shall be granted unless the relief will substantially improve a significant view or access to sunlight. {WDT665611.BKF;2.5/00093.900000/} 13A'D:F66561 i.o ac_2t600093.900000 pT66561! BKB:2.1�0n0nr900000;1 WAD nz nnnnnnn rarDT66561 i nOC;1'00094 nnnnnnn 5 ITEM PH-1 B. Only the least invasive procedure which would grant reasonable relief can be required. C. Removal will not be required unless pruning, or topping would not provide adequate relief. D. If removal or topping are required, on the request of the tree owner, the tree shall be replaced at the complainant's expense. The replacement tree shall be chosen by the tree owner from a list of trees established by the City which will not cause a reoccurrence of the unreasonable obstruction. E. If one or more methods of relief would provide reasonable relief to the complainant, the reasonable desires of the tree owner shall govern. SECTION 9. Limitations on Pruning. All pruning ordered to be performed will conform to the following limitations: A. No more than one third (1/3) of the tree canopy shall be removed during any growing season. B. If the tree canopy is raised, removal of the lower branches shall not exceed twenty five percent (25%) of the total tree canopy. C. In pruning to reduce the height of a tree, all cuts shall be made to strong laterals or to the parent limb. Whenever possible, limbs shall be cut back to laterals that are at least one third (1/3) the size of the parent limb. D. Pruning shall be evenly distributed throughout a tree's canopy. E. When appropriate based on the genus of the tree, pruning shall be performed only during the horticulturally approved times. F. In addition to the standards set forth herein, pruning shall comply with guidelines for pruning established by the National Arborist Association. SECTION 10. Process for Resolution of Obstruction Disputes. The following process shall be used in the resolution of view and sunlight obstruction disputes: A. Initial Reconciliation. A complainant who believes that tree growth on the property of another has caused unreasonable obstruction of views or sunlight from a primary living or entertaining area shall notify the tree owner in writing of such concerns. Notification should, if possible, be accompanied by a personal discussion to enable the complainant and tree owner to attempt to reach a mutually agreeable solution. B. Mediation. If the initial reconciliation attempt fails, the complainant shall propose mediation and as a timely means to settle the obstruction dispute. 1WDT665611.BKF;2.5100093.900000/; !WDT-66561i nv-F.o 2(QG093 000QQ,'j rmDT-6656 i nt n Q 120000 900000n ISART66961 i rinnni i 00093 40000n4 6 ITEM PH-1 Acceptance of mediation by the tree owner shall be voluntary, but the tree owner shall have no more than thirty (30) days from service of notice to either accept or reject the offer of mediation. If mediation is accepted, the parties shall mutually agree upon a mediator within ten (10) days. It is recommended that the services of a professionally trained mediator be employed. Mediation may be arranged through the Seattle -King county Alternate Dispute Resolution Center. The mediation meeting may be informal. The mediation process may include the hearing of the viewpoints of lay or expert witnesses and shall include a site visit to the properties of the complainant and the tree owner. The parties are encouraged to contact immediate neighbors and solicit input. The mediator shall consider the purposes and policies set forth in this ordinance in attempting to help resolve the dispute. The mediator shall not have the power to issue binding orders for restorative action, but shall strive to enable the parties to resolve their dispute by written agreement in order to eliminate the need for binding arbitration or litigation. SECTION 11. Tree Claim Preparation. In the event that the initial reconciliation process fails, and mediation either is declined by the tree owner or fails, the complainant must prepare a tree claim and provide a copy to the tree owner in order to pursue either binding arbitration or ae-• the authority established as set forth byin this ordinance. litigation �� crr�—-cacuoTx�ix A tree claim shall consist of all of the following: (1) A description of the nature and extent of the alleged obstruction, including pertinent and corroborating physical evidence. Evidence may include, but is not limited to, photographic prints, negatives or slides. Evidence of the date of property acquisition by the complainant must be included. (2) The location of all trees alleged to cause the obstruction, the address of the property upon which the trees are located, name and address. (3) Evidence of the failure of initial reconciliation to eefoplainafft fount and f the f lufe ,.r ;.,;t; ,� pee,i.aee-wrr��-. � -� � ......w. resolve the dispute. The complainant must provide evidence that written attempts at reconciliation have been made and have failed. Evidence may include, but is not limited to, copies of and receipts for certified or registered mail correspondence. (4) Evidence that mediation has been attempted and has failed, or has been declined by the tree owner. (5) The specific restorative actions proposed by the complainant to resolve the unreasonable obstruction. SECTION 12. Binding Arbitration. In those cases where the initial reconciliation process fails and where mediation is declined by the tree owner or has failed, the complainant must offer {WDT665611.BKF,2.5/00093.900000/} 1 !WBLF6656 i nnnn.• 7 ITEM PH-1 in writing to submit the dispute to binding arbitration, and the tree owner may elect binding arbitration. The tree owner shall have thirty (30) days from service of notice to accept or reject binding arbitration. If accepted, the parties shall agree on a specific arbitrator within twenty one (21) days, and shall indicate such agreement in writing. The arbitrator shall use the provisions of this ordinance to reach a fair resolution of the dispute and shall submit a complete written report to the complainant and the tree owner. The report shall include the arbitrator's findings with respect to Sections 5 A and 5 B of this ordinance, a pertinent list of all mandated restorative actions with any appropriate conditions concerning such actions, and a schedule by which the mandates must be completed. A copy of the arbitrator's report shall be filed with the City Clerk. The decision of the arbitrator is binding on the parties. Any decision of the arbitrator may be enforced by civil action as provided by law. SECTION 13. Litigation. In those cases where binding arbitration is declined by the tree owner, then civil action may be pursued by the complainant for resolution of the view or sunlight obstruction dispute under the provisions and guidelines set forth in this ordinance. The complainant must state in the lawsuit that mediation and arbitration were offered and not accepted. A copy of any final resolution of the litigation shall be filed with the City Clerk. SECTION 14. Apportionment of costs. A. Mediation and Arbitration. The complainant and tree owner shall each pay fifty percent (50%) of mediation or arbitration fees, unless they agree otherwise or allow the mediator or arbitrator discretion to allocate costs. B. Restorative Action. The costs of restorative action shall be determined by mutual agreement or through mediation, arbitration, court decision or settlement. SECTION 15. Limitation. This ordinance shall not be construed to affect obligations imposed by easement, covenants or agreements. The Git,t:�h1m„ have htor- bligation to orfefe SECTION 16. Application. A. This ordinance shall not apply to trees located on property owned by the City (not including rights -of -way). Individuals who are adversely effected by trees located on property owned by the City may approach the City Park Board for requested relief. The potential for obstruction of views or substantial obstruction of sunlight shall be considered by the City when planting trees on property owned by the City. ("T665611.BKF;2.5/00093.900000/f' PA'4T66S61 BKFQ o100093 o 8 ITEM PH-1 B. This ordinance shall not apply to trees located within City rights -of -way which trees shall continue to be subject to the requirements of MMC Chapter 12.20. C. This ordinance shall not apply to historic trees. SECTION 17. Effective Date. This ordinance shall take effect five (5) days after its publication or the publication of a summary of its intent and contents. PASSED BY THE CITY COUNCIL ON THIS DAY OF , 2007 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE DAY OF .2007. Approved as to form: Wayne D. Tanaka, City Attorney Miles Adam, Mayor Attest: Rachel Baker, City Clerk {WDT665611.BKF;2.5/00093.900000/} "i'r�Ticcci i nvcn vnnnn�-^^^^^^" ^^^^"� nnnnnn; .vrvrctcci i nnnnt 9 ITEM PH-1 SUMMARY OF ORDINANCE NO _ of the City of Medina, Washington On , 2007, the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE RELATING TO VIEW AND SUNLIGHT OBSTRUCTION AND PROVIDING A MECHANISM FOR THE ORDERLY RESOLUTION OF DISPUTES INVOLVING PRESERVING AND ENHANCING VIEWS AND ACCESS TO SUNLIGHT. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of Rachel Baker, City Clerk 2007. {WDT665611.BKF;2.5/00093.900000/) tummccctn nvrn QNA-90000011 fWPT-66561i n7rn.2�mnnm nnnnnnn �cxmrccc�.i r.nr,�i _ _. 10 City of Medina AGENDA STATEMENT AGENDA ITEM TITLE: MEETING DATE: DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: Pitched Roof Incentives August 13, 2007 not previously considered ITEM CM - 1 SUMMARY OF ISSUE/TOPIC: This item presents the Planning Commission's recent recommendation on the topic of creating an incentive in the Zoning Code for pitched roof home designs. COMMISSION RECOMMENDATION: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A CITY MANAGER: ® APPROVE ❑ DISAPPROVE ❑ SEE COMMENTS ❑ N/A COMMENTS: See staff report dated July 16, 2007. ❑ No Action Requested ® Action Requested ATTACHMENTS: Staff report dated July 16, 2007 Staff report to Planning Commission dated May 17, 2007 BUDGET/FISCAL IMPACT: EXPENDITURE REQUIRED: $0 ❑ BUDGETED ❑ NON -BUDGETED FUND: ❑ ® N/A RECOMMENDED MOTION: (ADOPT/APPROVE/AUTHORIZE) 1. 1 move to direct staff to schedule a public hearing on the proposed code change that has been recommended by the Planning Commission. If Council Members have questions, you are urged to call the staff person who prepared this agenda statement prior to the council meeting. P:12007 Agenda Packets1091020071CM-i.doc, pitched roofs, cover form.doc ITEM CM - 1 CITY OF MEDINA Office of the City Manager August 13, 2007 TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: PITCHED ROOF INCENTIVES RECOMMENDATION: Review the recommendation of the Planning Commission on the topic of "pitched roof incentives" and schedule a public hearing if the City Council wishes to pursue this proposal. POLICY IMPLICATION: Maximum building height regulations are used by the Zoning Code to further the community goals of view protection, neighborhood character, and sunlight access. Adding a pitched roof incentive to these regulations is a legitimate way of balancing the community goals with individual property rights. BACKGROUND: The topic of pitched roof incentives was placed on the Planning Commission work plan by the City Council in March of this year. The Planning Commission has recently completed their recommendation on the topic. DISCUSSION: Medina has seen a gradual trend toward the use of flat roofs in the designs new homes. Beyond the subjective issue of architectural styles, pitched roofs have undeniable benefits to neighbors because they mitigate the reduction in views and sunlight caused by the new house. The Planning Commission adopted the following problem statement to guide their work on this topic: Problem Statement — Pitched Roof Incentives The City should create an incentive for designers to use methods of construction and design that maximize sunlight, maximize views, reduce bulk, and maintains the character of community. The Planning Commission considered several alternative code change concepts, which all had the objective of creating an incentive for home designers to use pitched roofs in Medina. These are referenced in the attached May 17, 2007 staff report to the Planning Commission. Two noteable examples are as follows. The City of Seattle's approach to the issue is to switch the point of height measurement from the top of the roof to the midpoint of a roof for all pitched ITEM CM - 1 roof designs. The merit of this was identified but it was ultimately rejected by the Planning Commission because it deprives the City of having absolute control on the height of the top of the roof. A second idea that was considered and rejected concerned homes that are between 25- feet and 36-feet in height. These are only allowed in the R-20, R-30, and SR-30 zones. The initial proposal was to create a pitched roof incentive that is an adaptation of the pitched roof incentive for 25-foot-tall homes. The problem that emerged is that these zones already utilize a lot coverage bonus for shorter houses and the code would become very complicated if a bonus for pitched roofs were "layered -on" to the existing bonus for house height, which is independent of roof type. The final recommendation of the Planning Commission is as follows: 1) A 1 % lower -level structural coverage bonus is granted to homes that have pitched roofs at 25' or flat roofs at 20', 2) No structural coverage bonus is granted to flat roofs at 25', 3) Step back lines would address the Z5 � bulk issue on all homes taller than 25' (allowed only in R-20 and R-30) regardless of roof style. These �O fry stepback lines would be inclined into 1 � the property starting at point that is 25' above the side setback line.6ov. This proposal is illustrated to the right and below. tja Q C D o n o o Staff Recommendation One of the objectives that emerged from the Planning Commission's discussion was to not penalize flat roofs that are 25 feet stall. Accepting this premise, the Planning Commission's proposed code solution is an appropriate one. It is also staffs position, however, that it is warranted to simply cap flat roof homes at a height that is less than 25 feet and to only grant the 25 foot height to pitched roof homes. ITEM CM - 1 Code Language Section 17.12.010 - Definitions "pitched roof" means a building roof that sheds rainwater through a slanted surface the predominate slope of which is equal to or greater than 3 units vertical to 12 units horizontal Section 17.24.010 - R-20 District Minimum Requirements. A. The minimum lot area for each dwelling in this district shall be 20,000 square feet. B. The minimum setback of any part of any building or structure shall be 30 feet from the front property line and 30 feet from the rear property line, and shall be 10 feet, or 15 percent of the site width at any location of the structure on the building site, whichever is greater, but not more than 20 feet from each side line. The minimum setback from the Lake Washington shoreline shall be as established in Chapter 17.38 MMC. The minimum setback of an improved parking space (nondriveway) in the front yard shall be 15 feet. Setbacks shall be measured from the property line to the furthest horizontal projection of the structure, including gutters. In addition all buildings and structures shall remain under stepback lines that are inclined up and into the lot at a forty five degree angle starting at a point that is on the side setback line and 25 feet above the original grade. C. The maximum allowed building height is described as follows: no higher than 30 feet from the highest point of original or finished grade whichever is lower, and no higher than 36 feet from the lowest point of original or finished grade whichever is lower. Structural coverage bonuses are awarded to properties with shorter buildings pursuant to the subsections below. The terms "original grade" and "finished grade" in the height regulations apply to the grades at the outer walls of the building in question. Tetal s-trueturareeveicage shall be limited to 13 inelueling 1 e t ai-ea. . ' 1. A property with any building_height that exceeds 25 feet above the lowest point of original grade or over 28 feet above the lowest point of finished grade shall be assigned a structural coverage of 130. 2.A property where the highest building has a non -pitched roof the highest point of which is more than 20 feet above the lowest point of original grade and no more than 25 feet above the lowest point of original grade and no ITEM CM - 1 more than 28 feet above the lowest point of finished grade shall be assigned a maximum structural coverage of 21%. 3. A property where the highest building has a pitched roof the highest point of which is no more than 25 feet above_ the lowest point of original grade and no more than 28 feet above the lowest point of finished grade shall be assigned a maximum structural coverage of 21% with an additional 1% of structural coverage that only applies to a portion of the building that does not exceed 15 feet above the lowest point of original grade. 4. A property where the highest building has a non -pitched roof the highest point of which is no more than 20 feet above the lowest point of original grade and no more than 23 feet above the lowest point of finished grade shall be assigned a maximum structural coverage of 21% with an additional 1% of structural coverage that only applies to a portion of the building that does not exceed 15 feet above the lowest point of original grade. buildings F. There shall be a minimum of 70 feet of frontage on a dedicated and improved street. G. Two on -site parking spaces shall be provided for each lot accessing from a public street. H. Uses shall be limited to single-family dwellings. I. An additional two percent of lot coverage shall be allowed for decks, porches or verandas, as defined in MMC ITEM CM - 1 17.12.010, provided said structures do not have an overhead covering, except eaves of 24 inches or less. J. Four (4) percentage points of structural coverage bonus shall be granted to properties with a net lot area less than 16,000 scruare feet This structural coverage bonus is in addition to the standard structural coverage allowance prescribed by the applicable clause of subsection C above. 1. F e�=ets—v�ieh ai-e6, OG9—sqdare feet e r less in urea ,; f any bttileling ei- strttettire emeeeels the- S feet eL- 28 feet neigh i-est24etien set feitti in subseetlen (E) ef this seetieni pei`eent of '- the-a3!-ea ethe -let. 2Fe r lets o hi eh aize16 , 990 sE-t+ure feet ei- less -i n al -ea, �r ne-bi ilding ei- strccet:,dre eNeeeds the25 feet er 28 fee height i-estret i e n set --f e z t b s eet i e n (B) ef�--this seetien a e a e�e�u etures may e e eupy- tee-pei-een t e f t elet FISCAL IMPACT Pitched roof incentives do not have a fiscal impact to City operations. Prepared By: Joseph Gellings, AICP, Director of Development Services Attachments: May 17, 2007 staff report to the Planning Commission c 0 P (D i E o, E O E C _ a) O o a) - E c0 o, o ns o U U) O a)O N E U O O d? Y N O Y — p i Y L O N_ O C E U U w Q 'a O O >, p Y m U O O C •� v C C C (D O co O -. N O c Y C N O L" O a COO Y _ _ O C U) � Y > O C 7 C) E Q) Ep m (n a) O VOi U -aM 'Q U N CU N 0 OL cc N ili w- N m C p U E Y ca O C C a Q p 73 C Y L I1� -0 co Q d C Y o a- O U (Q 0) N c6 _ Mo - - © C U) oEE n_U)OU � (� Q a)u cc C _a) U _> M.2 " E > U > O C_ O M a)O U)a- -CD O N_ cvdUln' Q>- E `�� E a) c Q a) ai E (D c E x cuC Q cu a) m a) CL U U m0 d O LO O I �_ N L N E a) N QZ � O U (D_ U Q o—.LmE to ax O cn v U a) N Z Q C Zp U d Co c z Y �� S1 ca O O YCL O 0 "- O p tL. C O �, .— a c�c C) C (Da) > Y (n W -C — CO 0 ID c v� ,�� 0 W UJ < 0 F-- U- W— 0 0) ,� Q M T o d '> o co a) :C C t— 3 ,� —'7 NN craO cnw 4 CO.: Ora —�' O.�ra°� �' Oc4-tU p rnOCL ;�},— L "O_ O C i- 4-1 > , Q � � '- S- O O gyp;-+ +' -d� ra i O� Q� O p O� tv OV ate., C i '>tn� O Oa�OOU Li��- '+V ,��O 46,2 O ONC N MU = E Vpi O � O �U a00 Q °- aiC'Eu IF V im°LNvo 5 p 1c0U OO .NCfl- p -C C' C: 0Ulra 4 NU O o O �N En )M LAUvpn�=� �a OOQOO < NQE >O C�- �NC3 �CnO � aCr� L� 0 c .0a-_V +J O � 'mteOV+a cnO O -i d 41 4-1 Ct31tT v)O 'M— +� OPT 2. (npraOra COO � O .0 N C O O cv O T -,, � �fu �� '_' ��tv.nv'37 -f6•U,�,�I-.gip Lca$°.'`° o-°—.boa >' acute .— o� (n uE� °a'a�°i�cccE ��o;oL a8ivo�,:o�� Q4 i v C g0 pC OUM cm r -Oa�.iiUo�:3 - aL flcn Q <a= o "D �� Q .41-w r-q i.o � M U ra O >0 � N �-61 cn Ego _O ' .2 •L 1 (V a) 4-J fu CM L a) vi M U_ _ >O 'o 0 �+ -� 00 0 v- M 0)-fl .�.a 0 fo Q ~ t� t19 O E .r_ -0 O O +-� �- a) 70 N a) 0 cn 4-.+ N cn p O N M a) O u M c O > v O J CL .N 0 O Q. = E u cm _� 0 m •- � 0) O N p a) �-- `0 Cu (n tCi m > V o " r O fu mo a3 vim- a) ca C O j +.+ 5 C1 fa C� ; a-, N C O O 9, O O O N �_ 4-0 d .0 4 � V O E u El 'a 'Lu" � Q 4-1 2tin � � ,� 4-+ 'O Q u ,., ©_ E N to F -r O .a O Q C N O 0 cn C m O w>- fa E> CO C O O .00 -0 � 01 t �+�.+ v- c C-�' w�— N pia a)0 a) > off,• a O c1 0 u1 F i +' '� "O Ntcn ,M 0 dam' N J a) a) - f) EE 0 O C O Cl d1 fn a) fa 4-J �v — E > a) ate-+ f31 p O (v V C• -O C a) ate-+ A O .-j O a) �1 -� X " C C E_ N si v1 -0 .r O vC:una E o O Cl MA 0 O cn > u O C fa O t0 E � OV a) fn . ,-� _C O� E_ � a1 O� Q i Q O a) O }, N m a) E cnu fn v EU O � v � �N—-� U)� C • - _ -a O a) 0 ++ O O y - a1 — a) +� C ON1 ,O ro EcO QE O=OO cp a)4�O V N- _N O-6 EM +U OfY'�- .0cn O o O O E-0 0 CSC�C O �0En w cU� , 1CC •p pCF0 O l ' CO� �QV ASS 2 a ;gs = IOU CNa OU a-) a O � � ITEM CM-2A MEDINA POLICE MONTHLY SUMMARY AUGUST 2007 Police Chief Jeffrey Chen FELONY CRIMES Possession Stolen Property 2007-0002823 08/04/07 (Felony Eluding) 1400 block of Evergreen Point Rd Just shortly after midnight, a Medina officer conducted a record check of a suspicious vehicle's observed driving around the area. The license plate of the vehicle returned showing it had been reported stolen two months earlier out of Seattle. As the officer attempted to turn around to engage the vehicle, it sped off. The officer was able to catch up to the vehicle, but when it became clear the driver had no intention of stopping and began driving recklessly the pursuit was terminated. Surrounding agencies were notified of the last known direction of travel. (Possibly related to Case #2007-0002831). Vehicle Prowl (Theft) 7800 block of NE 10t' 2007-0002831 08/04/07 Between midnight and 5:30 am three unlocked cars parked in the resident's driveway were prowled. Although nothing was believed to have been taken, the interior compartments of the vehicle were thoroughly rummaged through. A boat parked in front of the residence was also breached and four life jackets were apparently taken. Approximate loss: $400. Possession Stolen Property 2007-0002849 08/05/07 2500 block of Medina Circle A complaint of an illegally parked car turned out to be an abandoned reported stolen vehicle from Bellevue Square shopping mall. The vehicle was recovered and impounded at the owner's request. Burglary/Stolen Vehicle 2007-0002869 08/07/07 3200 block of Evergreen Point Rd E-lert #07-021 Medina officers were notified that the Seattle Police Department had just recovered in the 8900 block of Roosevelt Way what they believed to be a freshly stolen vehicle out of Medina. The driver of the vehicle, a white male, fled the scene on foot and was able to evade pursuing police officers. Medina Officers immediately responded to the registered owner's local address in the 3200 block of Evergreen Point Road to check for signs of unusual activity and discovered the home had indeed been burglarized. The suspect(s) ransacked the home, loading electronics and sporting equipment into the homeowner's vehicle which was apparently parked inside the garage, then used the victim's vehicle to Page 1 of 7 ITEM CM-2A haul away the stolen property. The residence did have an alarm system but appears to have not been turned on. Officers have yet to determine the exact point of entry, as no signs of forced entry were located. Medina Police Detectives have thoroughly processed both the vehicle and residence. Additionally, recovered evidence will be submitted for forensic examination in hopes of identifying the suspect, who currently remains at large. Theft (Campaign Signs) 2007-0002872 08/07/07 1200 to 2700 block of 84th Ave NE Between 7:00 pm on 08/05/07 and 6:00 am on 08/06/07 23 political campaign signs for our local primary election were reported missing by the victim candidate. All of the signs were reportedly positioned in the city right of way. Total loss: $250 Vehicle Prowl (Theft) 2007-0002906 08/10/07 7800 block of NE loth Between 10:00 pm on 08/09/07 and 8:00 am on 8/10/07, unknown person(s) entered an unlocked vehicle and took some miscellaneous items. Total estimated loss: $300 Possession Stolen Property 2007-0002960 08/14/07 3200 block of Evergreen Point Rd E-lert #07-023 Medina Officers responded to a report of a suspicious vehicle parked in the 3200 block of Evergreen Point Road. A check of the vehicle's license plate revealed the vehicle had been stolen out of Tacoma the week prior. Strong evidence suggests this recovered stolen vehicle was related to the recent burglary committed in the area. (Refer to E-lert #07-021). (Related to Case 2007-0002869, Burglary) Burglary 2007-0002966 8100 block of Overlake Drive W 08/14/07 E-lert #07-023 Also on Tuesday August 14th, Medina Officers responded to a call of a suspicious person in the 8100 block of Overlake Drive West. Upon arrival, officers discovered unknown person(s) had entered an unoccupied home and vandalized the interior of the basement. The estimated amount of damage to the structure is unknown at this time. Burglary 2007-0002969 08/15/07 3600 block of Evergreen Point Rd E-lert #07-023 Medina Officers responded to an alarm at a detached garage in the 3600 block of Evergreen Point Road. Upon arrival, officers discovered a door had been opened which triggered the alarm, most likely causing the suspect(s) to flee. Officers requested the assistance of a neighboring jurisdiction's K-9 Unit. The K-9 unit arrived about one hour of being called and. attempted to conduct a track but without success. Investigation of this attempted burglary revealed property strewn in the area which led officers to at least four other vehicle prowls which had occurred in the north end of Evergreen Point. Page 2 of 7 ITEM CM-2A Vehicle Prowl (Theft) 3300 block of 781h Ave NE 2007-0002973 08/15/07 E-lert #07-023 A car prowl incident occurred in the 3300 block of 78th Place NE. The suspect(s) entered the unlocked vehicle and removed a wallet with miscellaneous items inside. The estimated value of the loss is $1,000. The victim was provided information on how to protect themselves from identity theft. Burglary 1000 block of 84th Ave NE 2007-0003000 08/16/07 E-lert #07-023 On Thursday August 16th between 4:00 and 10:00 PM, an unoccupied home in the 1000 block of 84th Avenue NE was burglarized. Suspect(s) entered the unalarmed home through an open kitchen window. Approximately $60,000.00 worth of jewelry and electronics were removed from the home. At approximately 11:35 pm officers responded to a suspicious person call and discovered the door on the structure at the listed address had been broken in and paint splattered all over the basement. Fraud (ID Theft) 2007-0003052 08/21/07 1000 block of 84th Ave NE On 08/17/07, the victim was notified by a credit bureau that an unauthorized person had attempted to obtain a copy of his credit report. No financial transactions have taken place. Vehicle Prowl (Theft) 2007-0003165 08/29/07 8400 block of Ridge Rd A victim reported that between 6:00 pm on 08/28/07 and 7:30 am on 9/29/07 unknown person(s) entered two unlocked vehicles parked at the address and removed spare change and a watch. Amount of loss: $400. Vehicle Prowl (Theft) 2007-0003218 08/31/07 700 block of Overlake Drive E At approximately 7:53 am, a Medina officer responded to a report of a vehicle prowl of an unlocked vehicle. Several items were taken. Total estimated loss: $2,000. (Related cases #2007-3219; #2007-3225; and #2007-3226) MISDEMEANOR CRIMES Vehicle Prowl (Attempt) 2007-0002903 08/10/07 8400 block of NE 6th Street At approximately 1:47 am on 08/10/07 a resident was awaken by the sound of his car alarm sounding and soon after caught a glimpse of a truck with a loud muffler speeding away. The car was locked and otherwise undamaged. Page 3 of 7 ITEM CM-2A Vehicle Prowl (Attempt) 2007-0002904 08/10/07 8400 block of NE 71h Street At approximately 2:00 am on 8/10/07 the homeowner was awaken by his car alarm sounding and later discovered the driver's door ajar. The presumed unlocked vehicle parked in the driveway was otherwise undamaged and nothing was apparently taken. Vehicle Prowl 2007-0002906 08/10/07 7800 block of NE 10th A resident reported between 7:00 pm on 08/09/07 and 8:25 am on 08/10/07 unknown person(s) entered an unlocked vehicle parked in the driveway. Nothing was taken. Vehicle Prowl 2007-0002909 08/10/07 8200 block of Overlake Drive W A resident reported between 7:00 pm on 08/09/07 and 2:00 pm on 08/10/07 unknown person(s) entered their unlocked vehicle parked in the driveway. Nothing was taken. Vehicle Prowl (Theft) 2007-0002910 08/10/07 8700 block of Ridge Rd. Between 9:30 pm on 08/09/07 and 9:00 am on 08/10/07 unknown person(s) entered an unlocked vehicle parked in the resident's driveway and removed a cell phone charger, sunglasses, and a disabled parking permit. Total estimated loss: $150. Vehicle Prowl (Theft) 2007-0002959 08/14/07 8000 block of NE 12th Between 12:10 pm and 12:35 pm, unknown person(s) entered an unlocked vehicle and took the victim's wallet. Estimated loss: $25 Vehicle Prowl 2007-0002970 3600 block of Fairweather Lane 08/15/07 E-lert #07-023 Two unlocked vehicles were prowled and their glove boxes rummaged through. The owner did not report any items missing. Vehicle Prowl (Attempt) 2007-0002971 08/15/07 3600 block of Fairweather Lane E-lert #07-023 A pry tool was used on the driver's side window of the victim vehicle in an attempt to enter and steal items. Evidence showed the unknown suspect(s) were unsuccessful in breaching entry into the vehicle. Vehicle Prowl 2007-0002972 08/15/07 3600 block of Evergreen Point Rd E-lert #07-023 Unknown suspect(s) rummaged through the contents of the two unlocked vehicles at this location. It is unknown at this time whether anything of value was stolen. Page 4 of 7 ITEM CM-2A Malicious Mischief 007-0002974 08/15/07 7800 block of NE 28th St Between 5:00 pm on 8/14/07 and 8:00 am on 8/15/07, unknown person(s) graffiti spray painted the play court structure and some signs of the school. Estimated damage cost: $100. Vehicle Prowl 007-0002979 08/15/07 3200 block of 78th P1 NE Between 11:00 pm on 8/14/07 and 8:30 am on 8/15/07, an unlocked vehicle was entered and contents of the glove box were rummaged through. Nothing was reportedly taken. Vehicle Prowl (Theft) 007-0003166 08/29/07 8400 block of Ridge Rd A resident reported between 1:00 pm on 08/28/07 and 5:30 am on 8/29/07 unknown person(s) entered her vehicle (windows were rolled down halfway), and removed two wallets containing approximately $20 cash in each. Total loss: $100 Vehicle Prowl 007-0003172 08/29/07 300 block of Overlake Drive E Between 10:00 pm on 08/28/07 and 7:00 am on 08/29/07, two unlocked vehicles were prowled. Nothing was reportedly taken. Vehicle Prowl 2007-0003216 08/31/07 8600 block of Lake Washington Blvd At approximately 5:54 am a Medina officer responded to a report of a vehicle prowl in progress. A resident had seen two males in her driveway. The responding officer discovered an unlocked vehicle had been prowled, but nothing was taken. Two locked vehicles were untouched. Subsequent area check and investigation led to the arrest of two individuals for vehicle prowling. (Related cases #2007-3218; 2007-3219; #2007- 3225; and #2007-3226) Vehicle Prowl 2007-0003219 08/31/07 8900 block of Lake Washington Blvd At approximately 8:41 am, a Medina officer responded to a suspicious call and discovered two unlocked vehicles had been prowled. Unknown if anything was taken at this point. (Related cases #2007-3216; 2007-3218; #207-3225; and #2007-3226) Vehicle Prowl 2007-0003225 08/31/07 700 block of Overlake Drive E At approximately 9:23 am, a Medina officer responded to a report of a vehicle prowl of a locked vehicle. The convertible top was sliced in an effort to gain entry. Nothing was taken. (Related cases #2007-3216; 2007-3218; 2007-3219; 2007-3226) Vehicle Prowl (Theft) 2007-0003226 08/31/07 8600 block of NE 12th St While investigating another vehicle prowl, officers discovered the unlocked vehicle at the above address was prowled as well. Investigation and area check located two subjects who were subsequently arrested. Taken from this vehicle was a large amount of change Page 5 of 7 ITEM CM-2A and mail. The mail was found on the ground a couple of driveways away. Total estimated loss: $100 (Related cases #2007-3216; 3218; 3219; 3225) OTHER Found Property 2007-0002947 08/13/07 500 block of Evergreen Point Rd (City Hall) At approximately 6:00 am a bicycle was found by the stop sign across from Medina Beach Park. It was likely left there during Medina Days. Bicycle was entered into property room for safekeeping. Attempts will be made to locate the owner. Found Property 2007-0002948 08/13/07 2400 block of Evergreen Point Rd At approximately noon on 8/12/07, a resident found a set of keys on the street in front of the listed address. The officer was able to locate a name for the owner and left a message on where they could retrieve their property. Found Property 2007-0002983 08/14/07 500 block of Evergreen Point Rd (City Hall) A resident came into the station to report he found a wallet on the street. The owner was contacted and the wallet was returned. Assist (Fire) 2007-0002999 08/16/07 8200 block of Overlake Drive W At approximately 6:45 pm, officers responded to a report of a house fire. Officers assisted with evacuating the residence and attempted to put out the electrical fire. A nanny looking after two small children and two dogs were safely moved away from the hazard. One officer had to be treated for smoke and chemical inhalation. The arson investigator confirmed the fire was accidental and did not appear to be of criminal origin. The house fire damage is estimated to be $100,000. Lost Property 8000 block of NE 12th 2007-0003072 08/22/07 Resident reports losing a cell phone at Medina Park on 08/20/07. Later called and reported phone was located. Animal 1800 block of 77th Ave NE E-lert #07-024 2007-0003133 08/27/07 On August 27th, a Medina Officer received a report from a resident in the 1800 block of 77th Avenue NE that approximately one week prior, they heard the sound of animals fighting on their property. The homeowner stepped outside and witnessed an off -leash dog in their yard, with the dog's owner standing nearby. The homeowner told the owner of the dog they needed to leash their dog and remove it from the property. One week later, the homeowner noticed signs for a missing cat had been posted. Thinking back to the incident a week prior, the homeowner took a closer look at the area of their yard Page 6 of 7 ITEM CM-2A where the incident occurred and located the missing cat, which was deceased. The owner of the cat has been notified, and the Medina Police Department is looking into the matter. Found Property 2007-0003167 08/29/07 8000 block of NE 12th A citizen turned in a watch found at the Medina Park tennis court. Property was entered into the property room for safekeeping. NOTEABLE MENTION Felony Warrant 2007-0002899 08/09/07 On August 9th at approximately 7:30 pm, a Medina Officer conducted a traffic investigation which resulted in the arrest of a passenger for a felony warrant out of Seattle for Burglary. The other three occupants of the vehicle were also arrested when a search revealed a significant amount of marijuana packaged for sale, a small amount of cocaine, and a loaded firearm. Three subjects were booked into the King County Jail and the juvenile was released to his mother. Felony Warrant & (4) Warrants 2007-0003135 08/27/07 On August 27th at approximately 4:00 pm, a Medina Officer assisted Bellevue with a known warrant subject who was wanted on a felony, no bail Escape out of the Department of Corrections and four warrants at $25,000 each out of Kirkland for Order violations. Felony Warrant 2007-0003188 08/29/07 E-lert #07-025 On August 29th at approximately 11:00PM, a Medina Officer conducted a traffic stop in the 1800 block of Evergreen Point Road. A records check revealed the driver was wanted on a felony warrant for auto theft out of the King County Sheriff's Office. The subject was placed under arrest and booked into King County Jail. Felony Warrant 2007-0003214 08/31/07 On August 31st at approximately 3:23 am, a Medina Officer conducted a traffic stop that led to the arrest of the driver of the vehicle for a felony warrant for auto theft out of Seattle with a bail of $20,000. A search of the vehicle located methamphetamine and burglar tools. Further investigation revealed the vehicle was an unreported stolen vehicle out of Seattle. Both the driver and the passenger were booked into King County Jail. Page 7 of 7 ITEM CM-2A FOR HUNTS POINT MEDINA POLICE MONTHLY SUMMARY AUGUST, 2007 Jeffrey Chen, Police Chief' FELONY CRIMES No significant Felony incidents occurred during the month of August. MISDEMEANOR CRIMES No significant Misdemeanor incidents occurred during the month of August. OTHER Page 1 of 1 ITEM CM-2A MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police qW Monthly Activity Report City of Medina 2007 Felony Crimes August YTD YTD Year End 2007 2007 2006 2006 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 4 8 3 8 Drug Violations 2 7 1 1 Fraud (ID Theft) 1 5 15 20 Vehicle Prowl 5 10 5 15 Theft (over $250) 1 9 7 10 Malicious Mischief 0 0 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery) 1 3 4 5 Poss Stolen Property 3 5 3 4 Other 0 1 0 0 TOTAL 17 47 38 63 Misdeameanor August YTD YTD Year End Crimes 2007 2007 2006 2006 Assault, Simple 0 1 3 2 Malicious Mischief 1 7 6 9 Vehicle Prowl 16 20 10 23 Theft (Under $250) 0 10 6 10 Assault, Domestic Violence 0 2 2 5 Minor in Possession 1 17 7 13 Drug Violations 3 15 11 17 Poss Stolen Property 0 3 0 0 Total 21 72 45 79 Page 1 ITEM CM-2A MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police 41 YEARLY ACTIVITY REPORT City of Medina 2007 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 0 0 0 Burglary (inc Attempt) 1 0 1 0 2 0 0 4 S Drug Violations 0 2 0 1 0 0 2 2 7 Fraud (ID Theft) 0 1 1 1 0 1 0 1 5 Vehicle Prowl 0 0 0 0 1 1 3 5 10 Theft (over $250) 0 4 0 1 2 0 1 1 9 Malicious Mischief 0 0 0 0 0 0 0 0 0 Arson 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 0 1 0 0 0 1 0 1 3 Poss Stolen Property 0 1 0 1 0 0 0 3 5 Other 0 0 0 0 0 0 1 0 1 TOTAL 1 9 2 4 5 3 7 17 0 0 0 0 47 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec 'Total Assault, Simple 0 0 0 1 0 0 0 0 1 Malicious Mischief 1 3 0 1 0 1 0 1 7 Vehicle Prowl 0 1 0 3 0 0 0 16 20 Theft (Under $250) 3 3 3 1 0 0 0 0 10 Assault, Domestic Vio 0 1 0 0 0 0 1 0 2 Minor in Possession 0 2 1 3 6 2 2 1 17 Drug Violations 2 4 2 1 1 1 1 3 15 Poss Stolen Property 0 3 0 0 0 0 0 0 3 Total 6 17 6 10 7 4 4 21 0 0 00 72 Page 2 ITEM CM-2A MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2007 Traffic August YTD YTD Year End ACCIDENTS 2007 2007 2006 _0 2006 Injury 2 2 2 Non -Injury 3 9 5 13 TOTAL 5 11 5 15 Traffic August YTD YTD Year End CITATIONS 2007 2007 2006 2006 Driving Under Influence 2 43 61 98 *Other 19 122 99 136 Total 21 165 160 24 Traffic August YTD YTD Year End INFRACTIONS 2007 2007 2006 2006 Speeding 7 64 48 70 Parking 13 73 72 97 **Other 36 285 235 328 Total 56 422 355 495 August YTD YTD Year End !WARNINGS 2607 2007 2006 2006 Total % 785 808 1093 August YTD YTD Year End CALLS FOR SERVICE 2007 2007 2006 2006 House Watch 36 286 361 514 False Alarms 23 215 262 384 Assists 65 422 462 680 Suspicious Circumstances 18 117 117 178 Property-Found/Lost 7 19 13 19 Animal Complaints 3 31 24 35 Missing Person 0 0 3 3 Warrant Arrests 13 71 47 70 ***Other 0 14 16 25 Total 165 1175 1305 1908 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Page 3 ITEM CM-2A MEDINA POLICE DEPARTMENT if Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2007 Traffic Accidents" Jan Fels Mar Apr May Jun Jul Aug Sep ;Oct Nov Dec Total Injury 0 0 0 0 0 0 0 2 2 Non -Injury 2 1 0 0 1 1 1 3 9 TOTAL 2 1 0 0 1 1 1 5 0 0 0 0 11 Traffic CitationsJan Feb Mar Apr May Jun Jul Aug Sep <Oct Nov Dec Total Driving Under Influence 3 4 7 6 8 11 2 2 43 Other 6 10 18 21 19 1.0 19 19 122 Total 9 14 ' 25 27 27 21 21 21, 0 0 0 0 165 Traffic Infractions Jan; Feb Mar Apr May Jun Jul Aug Sep ';Oct Nov Dec Total Speeding 4 5 12 11 1 16 8 7 64 Parking 11 9 11 3 7 8 11 13 73 Other 29 38 40 47 30 27 38 36 285 Total 44 52 63 61 38 51 57 56 0 0 0 0 422 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep 'Oct Nov Dec Total Total 55 92 137 39 ` 115 116 135 96 785 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 20 48 31 55 40 23 33 36 286 False Alarms 25 13 23 32 26 31 42 23 215 Assists 50 49 47 43 54 48 66 65 422 Suspicious Circumstances 7 19 12 17 16 15 13 18 117 Property-Found/Lost 2 0 0 3 5 1 1 7 19 Animal Complaints 1 1 1 3 8 9 5 3 31 Missing Person 0 0 0 0 0 0 0 0 0 Warrant Arrests 3 6 7 7 13 16 6 13 71 Other 2 2 4 3 2 0 1 0 14 Total 110 138 125 163 '164 143 167 165 0 0 0 0 1175 Page 4 ITEM CM-2A MEDINA POLICE DEPARTMENT Town Of Jeffrey Chen, Chief of Police Hunts Point Monthly Activity Report Town of Hunts Point 2007 Felony Crimes August YTD YTD Year End 2007 2007 2006 2006 Burglary 0 0 1 1 Forgery (Identity Theft) 0 0 1 1 Vehicle Prowl 0 0 0 0 Theft (over $250) 0 1 0 2 Possession Stolen Prop 0 2 2 4 Drug Violation 0 1 0 0 Auto/Boat Theft 0 1 0 0 TOTAL 0 5 4 8 Misdeameanor August YTD YTD Year End Crimes 2007 2007 2006 _ 2006 _ Assault, Simple 0 1 l 1 Malicious Mischief 0 1 0 2 Vehicle Prowl 0 0 1 1 Theft (Under $250) 0 0 1 1 Possession Stolen Prop 0 1 0 0 Assault, Domestic Vio 0 1 1 1 Minor in Possession 1 1 4 3 Drug Violations 1 12 7 10 Total 2 17 15 19 Page 5 ITEM CM-2A MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Hunts Point Yearly Activity Report ...c.�,�� Town of Hunts Point 2007 Felony Crimes Jan Feb Mar Apr May Jinn JulAug Sept Oct Nov Dec Total Burglary 0 0 0 0 0 0 0 0 0 Forgery (Identity) 0 0 0 0 0 0 0 0 0 Vehicle Prowl 0 0 0 0 0 0 0 0 0 Theft (over $250) 0 0 0 0 1 0 0 0 1 Poss Stolen Prop 1 0 0 0 0 1 0 0 2 Drug Violation 0 1 0 0 0 0 0 0 1 Auto/Boat Theft 0 0 0 0 1 0 0 0 1 TOTAL. 1 1 0 0 2 1 0 0 0 0 0 0 5 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total; Assault, Simple 1 0 0 0 0 0 0 0 1 Malicious Mischief 0 1 0 0 0 0 0 0 1 Vehicle Prowl 0 0 0 0 0 0 0 0 0 Theft (Under $250) 0 0 0 0 0 0 0 0 0 Poss Stolen Prop 1 0 0 0 0 0 0 0 1 Assault, Domestic V 0 0 0 1 0 0 0 0 1 Minor in Possession 0 0 0 0 0 0 0 1 1 Drug Violations 0 4 0 1 2 4 0 1 12 Total 2 5 0 2 2 4 0 2 0 0 0 0 17 Page 6 ITEM CM-2A MEDINA POLICE DEPARTMENT Town Of Jeffrey Chen, Chief of Police Hunts Point Monthly Activity Report Hunts Point 2007 Traffic August YTD YTD Year End CITATIONS 2007 2007 2006 2006 Driving Under Influence 1 12 20 25 Accidents 0 0 0 2 *Other 3 40 43 63 Total 4 52 63 90 Traffic August YTD YTD Year End INFRACTIONS 2007 ; 2007 2006 2006 Speeding 3 3 2 3 Parking 1 9 15 19 **Other 35 220 214 307 Total 39 232 231 329 August YTD YTD Year End. WARNINGS 2007 : 2007 2006 2006 Total 23 158 69 100 August YTD YTD Year End CALLS FOR SERVICE 2007 2007 2006 2006 House Watch 3 25 32 45 False Alarms 3 49 67 97 Assists 2 37 41 55 Suspicious Circumstances 5 24 23 38 Property-Lost/Found 0 1 3 4 Animal Complaints 0 5 2 2 Warrant Arrests 0 11 8 12 ***Other 0 2 3 5 Total 13 154 179 258 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment; Civil Dispute; Trespass Page 7 ITEM CM-2A MEDINA POLICE DEPARTMENT Town Of � Jeffrey Chen, Chief of Police Hunts Point YEARLY ACTIVITY REPORT HUNTS POINT 2007 Traffic Citations Jan Feb Mar Apr May Jun Jul 'Aug Sep Oct Nov Dec Total Driving Under Influence 0 5 2 0 3 1 0 1 12 Accidents 0 0 0 0 0 0 0 0 0 Other 9 5 2 5 5 8 3 3 40 Total; 9 10 4 5 8 9 3 4 0 0 0 0 52 Traffic Infractions Jan Feb Mar Apr May ' Jun Jul Aug Sep Oct Nov Dec Total Speeding 0 0 0 0 0 0 0 3 3 Parking 0 3 0 1 1 0 3 1 9 Other 36 17 22 23 27 35 25 35 220 Total 36 20` 22 24 28 35 28 39 0 0 0 0 232 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 19 18 19 15 7 26 31 23 158 Calls for Service Jan. Feb Mar Apr May ' Jun Jul Aug Sep Oct Nov Dec Total House Watch 2 4 2 2 7 2 3 3 25 False Alarms 2 8 6 9 11 5 5 3 49 Assists 7 2 8 6 5 4 3 2 37 Suspicious Circumstances 2 4 1 3 2 4 3 5 24 Property-Lost/Found 0 0 0 1 0 0 0 0 1 Animal Complaints 0 0 0 0 3 0 2 0 5 Warrant Arrests 2 1 0 5 1 1 1 0 11 Other 0 0 2 0 0 0 0 0 2 Total 15 19 19 `' 26 29 16 17 13 0 0 0 0 154 Page 8 ITEM CM — 213 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-wa.uov MEMORANDUM DATE: September 4, 2007 TO: Mayor and City Council FROM: Joseph Gellings, AICP, Director of Development Services RE: Monthly Development Services Department Report Planning Commission Meeting Recap — The August 28, 2007 Planning Commission meeting agenda contained two construction mitigation hearings and two discussion topics. The first construction mitigation hearing was for a system of retaining walls that will serve a landslide repair function for the residences of 2247, 2307, and 2403 Evergreen Point Road. There were no comments from the public; the Commission approved the plan as presented. The second construction mitigation hearing was for construction of a new house at 3227 Evergreen Point Road. There were no comments from the public; the Commission approved the plan as presented. The first discussion topic was Building Height Measurement on Sloping Lots. The Planning Commission reviewed staff's follow up and resolved the terms of the Commission recommendation, which will be presented back to the Commission at the September meeting. The second discussion topic was the Height -Based Lot Coverage System in R-20 and R-30. The Commission finalized their recommendation. The Planning Commission Calendar is attached. New Building Official — The hiring process for the new staff building official has recently been completed. The position was advertised in a variety of forums and several qualified applicants applied. The candidate that was selected is Steve Wilcox. Mr. Wilcox has experience in the building departments of Hunts Point, Yarrow Point, Covington, Sammamish, and Mercer Island. In the positions in Covington and Sammamish, Mr. Wilcox was the first building official of the City. Mr. Wilcox's first day of work for the City of Medina is September 24, 2007. Permit Timing Consequence of New Tree Removal Procedure — Ordinance 798 made several changes to the Tree Code, MMC 12.28. One of the changes was to require approval from the hearing examiner for the removal of significant trees exceeding 50 inches in caliper from private property, except for those in the footprint of a proposed new building. The situation of a current permit applicant illustrates the amount of delay that can be caused when this new requirement is accompanied by a critical areas permit. The applicant is proposing a new home in the 2800 block of ITEM CM - 2B Evergreen Point Road. The home would be located at the bottom of a steep slope. Near the proposed house and within the steep slope is an 85-inch Douglas fir that the applicant would like to remove. The Washington State Regulatory Reform Act requires that the hearing for the tree removal not occur until after the critical areas permit is approved in order to allow an appeal of the critical area permit to be heard in conjunction with the tree removal matter. The critical areas permit is needed to construct a new driveway and an underground garage in the steep slope. The applicant chose to apply for the critical area permit concurrently with the building permit, in July. At least a few more weeks are needed for approval of the critical area permit. As a result, the applicant will not know if the hearing examiner allows the Douglas fir to be removed for approximately two months. The question of whether or not the tree can be removed bears on the overall site plan because the location of the proposed new house will have to be changed if the tree is preserved and 170 inches of mitigation trees will have to be planted if the tree is removed. ,o7 o i a LL I I I 0 a co o N S ° a CC N N U m U it I Z 1 I U O o I I I N -E m E CL � c a`4 I I to U � I � o m N N C U I N t6 u m N C� W 7 0 c. N N I `o v v a �- - rn d � j a N Ey '° E I N c y O ID J U U � U d U R. 0 N o y i I o � I cc o � � J J J v a 0- i m o N 0 0 m -tea M o lD a ° c ,Lal..� Ol C CLp O N ?i c J ° a)3 .N. t�' a N N O t4 U N t7S0 U R € m m E E m a cn U a c c U m l O x a o U d U ITEM CM-2C PUBLIC WORKS CITY OF MEDINA 1000 80TH Ave NE, Medina, WA 98039 (425) 233-6439 www.medina-wa.gov MEMORANDUM DATE: September 4, 2007 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: August 2007 Public Works Activity Report 1. The Medina Beach Park Shoreline Restoration Project began on July 17t" and will extend through the month of October. The contractor, Caicos Corp. completed the removal of the existing rock armored shoreline on August 3rd which also included the removal of the two existing pier decks. A track hoe and barge loaded with new rock for the new revetment arrived on August 14t" to begin the construction of the replacement rock shoreline. ITEM CM-2C The construction of the new rock armored shoreline (revetment) began at the jetty and is progressing to the south so that public use of the park can increase as the work progresses. Chain link fencing was installed along the waterfront to prevent public access to the work area. The full compliment of life guard staff were retained this year to insure that swimmers are monitored. The new pier fabrication is nearing completion at the contractor's yard in Port Gamble and piling for the new piers will begin this week followed with the steel frame erection onto the new piling. All in -water work (piling and revetment construction) has to be done by September 30th which will leave upland seating wall and landscaping work to be completed in the month of October. 2. The installation of a new concrete stairway from the Fairweather Park parking lot up to the gymnasium playfield was completed in August by Kodo Construction. The project will also include the resurfacing of the parking by Emerald Paving later this month. Funding for these upgrades comes from the $50,000 Other Park Improvements (001-576-80-63-00 budget line item) ITEM CM-2C based on Park Board prioritization and authorized by the Council in the adopted 2007 budget. The new concrete stairway from the parking lot in Fairweather Park up to the playfield. ITEM CM-2C 3. The Public Works crew and Kodo Construction started the new City Hall dumpster enclosure located at the north end of the Medina Beach parking lot on August 22"d. Kodo Construction removed the asphalt and poured the new curbs and concrete slab while the Public Works crew installed the new enclosure posts to be followed with the fencing, steel trellis, sign, and surrounding plantings. 4. The full time summer temporary worker has improved the Public Works crew completion of backlog work such as the dumpster enclosure fabrication and installation. Public Works Crew accomplishments in August included: o Medina Days support services and cleanup o Coordination and ordering of emergency storage container to be placed at 3-Points Elementary School o Weed removal in Medina Park o Mowing of all City parks o Mulching and watering of planters along pathways o Testing of Medina Park ponds and application of enzyme to enhance water treatment o Fabrication of fencing for the new dumpster installation for City Hall o Portable meeting notice signs for City Council meetings o Watered new planted trees and the new Bowhall maple trees along 84th Avenue NE for their establishment. o Set up and monitor the portable speed monitor trailer ITEM CM-2D CITY OF MEDINA Office of the City Manager September 10, 2007 TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: AUGUST 2007 MONTHLY REPORT Public Safety Enhancement (Camera Enforcement) Project Update: On August 21 st the City Manager, Public Works Director and Police Chief met with Gene Morgan and his staff from SecurFocus to discuss the principal duties, time tables and major tasks relative to launching the automated license plate recognition -enabled public safety enhancement project. During the first 30 days, the consultant expects to have surveyed and identified key locations, performed preliminary engineering for utility hook-ups and camera installation, identified 2-3 camera and software manufacturers perceived to be the best available, and scheduled demonstrations. City Hall Life/Safety Repairs: The consultants that completed the City Hall Survey and provided options for the addition to City Hall have narrowed the scope of the project to include renovation work required to bring the existing building and its support systems up to par. The work will include removal and replacement of siding on the south side of the building, replacement of the covered deck and rotted elements, installation of seismic anchors and clips, reroofing of the building, upgrades to the electrical system, fire alarm, and public safety security systems, replacement of the outside restroom fixtures, enclosure of the computer room to protect sensitive equipment, renovation of the HVAC system and new natural gas water heater and furnace in the basement. 50% design and bid documents are being prepared and will be submitted for City review by the September 24th Council meeting. Final documents should be ready by October 8th depending on the extent of the revisions identified during the 50% review. Windsong Carving at Medina Park Update: The restoration of the Windsong carving at Medina Park is still underway and it can be preserved. The conservationist has stabilized the piece and is presently restoring the underside of the carving where it mounts to the upright post and soft exterior areas of the piece which suffered from the weather exposure. The conservationist is working on the piece painstakingly and deliberately to insure its protection (all at a low cost of $800). Targeted completion was the end of August. She recommends that the piece be placed under cover when reinstalled. The Park Board has received periodic updates as well. Sales and Use Tax Audits: Met with Mr. John Smutny of MicroFlex Inc. His firm conducts local tax revenue audits to insure that counties, cities and towns receive the maximum amounts of taxes due, in accordance with their applicable taxes. MicroFlex performs audits at no charge; however it receives a first year commission for new revenues discovered and collected. In Medina's case, MicroFlex would ITEM CM-2D principally audit sales and use taxes. MicroFlex provides similar services to over 40 Washington cities, including neighboring jurisdictions such as Bellevue, Kirkland, Mercer Island, Newcastle and Redmond. When an agreement acceptable to both parties and reviewed by our City Attorney is ready, it will be presented to Council for approval. Medina Receives Disaster Supplies: Courtesy of Homeland Security, distributed via King County Office of Emergency Preparedness, Medina will be receiving at no cost 50 cots and 200 disposable blankets to be used during an emergency. These supplies, which may be supplemented in the future by a greater variety of materials, will be stored in the container approved (and now under order) last year by the City Council, to be placed on the Bellevue Christian School campus. These supplies were pursued for us by our Disaster Preparedness Coordinator. Introduction to Municipal Budgeting: On August 23rd the City Manager attended the Introduction to Municipal Budgeting workshop sponsored by the Washington Cities and Washington Finance Officers Association. In addition to learning about the nuances of municipal budgeting in Washington, other benefits included annually updated resource manuals, a legislative update and more information about the implementation of Streamlined Sales Tax. Meeting with Fire Chief: In August the City Manager attended a meeting hosted by Bellevue Fire Chief Trevino for all contract fire cities. Issues discussed included annual cost increases, service changes and enhancements, possible future considerations to cost allocation and fee formulae, and providing emergency and disaster response services. A follow-up meeting is scheduled for Friday September 71h with the Fire Chief, Deputy City Manager and Bellevue's Legislative Analyst. 2 Executive Summary EXECUTIVE SUMMARY In November and December 2006 the Puget Soun unprecedented severe weather that inflicted the transmission and distribution infrastructure had eve preceded by record setting November rains, caused in power outages throughout the territory. Ove representing nearly 70% of total electric customers, Windstorm of 2006." i Energy service territory experienced most extensive damage the electric r sustained. Severe December winds, widespread damage to trees resulting r 700,000 PSE electric customers, lost power during the "Hanukkah Eve This storm ranks as the fourth most severe Seattle area windstorm behind other landmark storms of December 1951, October 1962 ("Columbus Day Storm"), and January 1993 ("Inauguration Day Storm"). While December winds were not as severe as these other storms, electric infrastructure damage was the most extensive in PSE history. This can be attributed in part to the impacts of rapid growth and development in the service territory which has resulted in higher customer density and more transmission and distribution infrastructure exposure, plus the fact that the storm was slow moving and remained in the area for an extended time. In response to the December 14-15, 2006 windstorm, PSE employed approximately 500 electric line crews, tree crews, and electric service crews, in addition to numerous corporate personnel, to conduct the electric service restoration. The rapid response by PSE management to secure additional resources from contractor companies and other utilities was a significant factor in the company's ability to fully restore the system in approximately 12 days. The support logistics involved in an effort of this magnitude is invisible to the average citizen but it is the equivalent of bringing the population of a small town into the area and providing all necessary logistical services; food service, lodging, parking, vehicle support, and personal needs to accommodate the population, in addition to the operational logistics for field work such as materials, equipment and supervision. This was a massive effort by any standard. In overall review of the effort put forth by PSE and its service providers, KEMA concluded that: PSE, its employees, and service providers performed well restoring power after this record -breaking storm. Employees at all levels overcame many obstacles caused by the sheer magnitude of the storm damage and the overwhelming volume of restoration activities. However, PSE functions were not able to respond with the same level of effectiveness previously demonstrated in more typical outage restorations. The emergency restoration plan and information processes are limited today by their ability to scale up to a storm of this size. It is also the opinion of KEMA that PSE did not manage the process of providing customer information on restoration times as effectively as needed to meet the needs of its customers. The magnitude of this storm overwhelmed the information systems capability of the Puget Sound Energy 1 Proprietary Storm Restoration Review July 2, 2007 Executive Summary company resulting in a lack of actionable and valuable information for customers. This shortcoming is a specific example of the conclusion that the company is limited by current processes and systems to scale to an event of this magnitude. Based on findings in this project, coupled with knowledge of leading industry practices in the area of outage management, KEMA has identified opportunities for PSE to improve overall storm restoration processes so that the occurrence of another storm of the magnitude of December 14-15 can be handled even more effectively. These areas are: • Systems to support outage information collection and management; • Damage assessment processes to identify crew requirements and estimated outage duration; • Vegetation management processes and access to rights -of -way for restoration; and • Communication to customers of estimated restoration times. It should be noted, however, that there were specific areas that were executed extremely well by PSE in this event. They were: • Crew and materials acquisition to support restoration; • Employee and contractor safety; • Logistics support for the off -system crews brought to the area; and • Performance of PSE employees in rising to the extreme challenge presented in this storm. In the execution of the restoration effort PSE implemented their Corporate Emergency Response Plan (CERP). This well-defined plan details the processes and procedures by which the company approaches large scale emergency events. Through implementation of the CERP, PSE and their service provider (Potelco) personnel knew the roles, responsibilities and necessary actions to be undertaken to accomplish an effective restoration effort. PSE performed very well in the execution of the CERP. Also, during the course of this unprecedented event, the company recognized the need to deviate from the plan and institute new processes to address previously unforeseen situations. This effort in itself was a major undertaking and one that demonstrated the intent of the company to respond in whatever manner necessary to restore service. Consistent with the CERP, the company completed a series of post -event debriefings. From these debriefings, a number of actions and recommendations were developed both internally and in conjunction with outside agencies to enhance the company ability to respond to future events of a similar nature and impact. Many of the resulting action items have been completed while others are in progress. This report is an evaluation of the PSE response to the Hanukkah Eve storm and it details a number of conclusions reached by KEMA in our investigation. These conclusions have been shared with PSE personnel and recommendations developed to address the identified opportunities. The detailed conclusions and recommendations constitute the body of this report. A summary list of recommendations and conclusions is also found in Appendix C. Puget Sound Energy 2 Proprietary Storm Restoration Review July 2, 2007 2007 CITY COUNCIL AGENDA CALENDAR ITEM CM - 3 DESCRIPTION JISTATUS 9/10/2007 9l24/2007 10/8/2007 11/13/2007 * 11/26/2007 12/10/2007 ADOPTED 2007 FEE SCHEDULE RES#321 2007 LEGISLATIVE ACTION PLAN APPROVED 1/22 2007 PLANNING COMMISSION WORK PLAN APPROVED 3/12 ADOPTED 2007 STUDY SESSION SCHEDULE RES#322 CALENDAR Discussion/ 2008 BUDGET APPROVED 7/23 Discussion Public Hearing Public Hearing Action Public 2008 PROPERTY TAX LEVY scheduled Hearing/Action 84" AVE NE POPLAR TREE REMOVAL CONTRACT APPROVED 3/12 ADVISORY APPOINTMENT PROCEDURES postponed ADVISORY APPOINTMENTS (CSC, PB, PC) COMPLETED 6/11 Discussion/ ADVISORY APPOINTMENT (PC) scheduled coon Discussion/ ADVISORY APPOINTMENT (PB) scheduled Action ALLIED WASTE FRANCHISE AGREEMENT pending ANNUAL RETREAT DATE ARCH BUDGET & WORK PLAN APPROVED 3/12 BUDGET AMENDMENT-84th AVE NE TREE REMOVAL & ADOPTED REPLACEMENT ORD#802 BUDGET AMENDMENT -POLICE ADOPTED WAGE DECOMPRESSION IORD#806 BUDGET AMENDMENT - SURVEILLANCE CAMERA CONTRACT & 2006 LABOR CONTRACT COMPENSATION ADOPTED ADJUSTMENTS ORD#812 ADOPTED BUILDING CODE ADOPTION ORD#808 Consent ADOPTED BUILDING OFFICIAL POSITION ORD#805 TIP APPROVED CIP/TIP 2008-2013 6/11 CITY COUNCIL MEETING AGENDA- ADOPTED MMC CODE UPDATE ORD#809 CITY HALL EMERGENCY CONTRACT GENERATOR AWARDED 5/14 CITY HALL RESTORATION pending CITY OF MEDINA HAZARD ADOPTED MITIGATION PLAN RES#320 ADOPTED CMP PROCESS MODIFICATIONS ORD#800 COM CAST CABLE FRANCHISE Public AGREEMENT Ischeduled Public Hearing Hearing/Action COUNCIL COMMUNICATIONS ndin ADOPTED DONATION POLICY ORD#810 ELECTION SIGNS COMPLETED 5/29 ENHANCED PUBLIC SAFETY SYSTEM Security Cameras EMERGENCY SERVICES REPORT rending scheduled Receive & File EXEMPT STAFF SALARY RANGES APPROVED 1/22 FACILITIES PLANNING RESOLUTION COMMITTEE FAILED 7/9 FEE SCHEDULE -APPEALS & TREE ADOPTED IRES#325 CODE " City Hall closed on regular Monday meeting date in observance of Federal holiday. Meeting date moved to Tuesday. 2007 CITY COUNCIL AGENDA CALENDAR ITEM CM - 3 DESCRIPTION STATUS 9/10/2007 9/24/2007 1 10/8/2007 11/13/2007 -1 11/26/2007 1 12/10/2007 FINANCIAL REPORT-2006 YEAR END APPROVED 2/12 HAZARD MITIGATION PLAN REVIEW scheduled Consent HISTORICAL USE PERMIT-MEDINA APPLICATION Discussion/ STORE 2007-01 DENIED 7/23 Action HISTORICAL USE PERMIT - ORDINANCE MODIFICATION scheduled Discussion Discussion/ HOLIDAY CLOSURE, 12/24/2007 scheduled Action COMPLETED 6/11 KING CO LIBRARY UPDATE & 7/23 LIVING FENCES COMPLETED 5/29 LOT COVERAGE scheduled Discussion MARINE PATROL ANNUAL REPORT COMPLETED 2/12 NORCOM 2nd AMENDMENT APPROVED 1/22 NORCOM scheduled Consent OFFICIAL CITY PAPER, ADOPTED DESIGNATION OF RES#323 PASS THROUGH CONSULTANT CHARGES & PERMIT FEE RECONCILIATION RESOLVED 3/12 PITCHED ROOF INCENTIVES scheduled Discussion PROFESSIONAL SERVICES CONTRACT CONTRACT - CITY ARBORIST AWARDED 2/12 PROFESSIONAL SERVICES CONTRACTS - BUILDING OFFICIAL & BUILDING INSPECTOR APPROVED 1/22 PROFESSIONAL SERVICES CONTRACT -BUILDING INSPECTOR APPROVED 7/9 PROFESSIONAL SERVICES CONTRACT -SURVEILLANCE CAMERA INFORMATION TECHNOLOGY AGREEMENT APPROVED8/13 PUBLIC WORKS CONTRACT AWARDS APPROVED 7/9 Discussion/ SALES TAX AUDIT scheduled Action SPECIAL USE PERMIT TRAFFIC GENERATION ORDINANCE ADOPTED MODIFICATION ORD#803 SPEED LIMIT REDUCTION -LOCAL ACCESS STREETS COMPLETED 7123 ADOPTED SUBSTANDARD PROPERTIES ORD#807 TASK FORCE/FOCUS GROUPS UPLAND ROAD STREET VACATION ADOPTED REQUEST ORD#804 UTILITY CONVERSION (ballot ADOPTED measure) ORD#811 UTILITY CONVERSION committee appointments COMPLETED 7/23 VIEW & SUNLIGHT ORDINANCE ADOPTED (MMC repealed) ORD#801 VIEW & SUNLIGHT ORDINANCE (ordinance modification) scheduled Discussion WINDSTORM UPDATE pendin WRIA-8 COMPLETED 3/26 WSDOT PRESENTATION - SR-520 PROJECT scheduled Discussion City Hall closed on regular Monday meeting date in observance of Federal holiday. Meeting date moved to Tuesday. ITEM CI-1 CITY OF MEDINA RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DECLARING MONDAY, DECEMBER 24, 2007, AS A CITY HALL CLOSURE WHEREAS, December 25, 2007, Christmas Day, falls on a Tuesday and it is anticipated that there will be minimal public use of City services on Monday, December 24, 2007; and WHEREAS, Medina's small City Hall staff size makes it difficult to accommodate all employee leave requests without adversely impacting the ability to keep City Hall open and properly operating; and WHEREAS, Christmas Eve is traditionally devoted to family affairs and holiday preparation; and WHEREAS, this year's calendar provides a unique opportunity to express the City's appreciation for its employees through the award of an additional holiday without inconveniencing residents who otherwise will likely be preoccupied readying themselves for the holidays; now therefore THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: That City of Medina offices will be closed to the public on December 24, 2007, this year only, and all employees shall be credited with a paid day of work. Police or other personnel unable to take the day off shall be credited with 8 hours of compensatory time. PASSED BY THE CITY COUNCIL IN REGULAR OPEN MEETING ON THIS 10t" DAY OFSEPTEMBER, 2007. Miles R. Adam, Mayor Approved as to form: Wayne D. Tanaka, City Attorney Attest: Rachel Baker, City Clerk