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Home My WebLink About11-13-2007 - Agenda PacketMEDINA, WASHINGTON CITY COUNCIL AGENDA MEDINA CITY HALL COUNCIL CHAMBERS NOVEMBER 13, 2007 6:15 PM MAYOR MILES ADAM DEPUTY MAYOR BOB RUDOLPH COUNCIL MEMBERS LUCIUS BIGLOW DREW BLAZEY JIM LAWRENCE KATIE PHELPS PETE VALL-SPINOSA CALL TO ORDER EXECUTIVE SESSION The Council will convene in closed session to discuss: CITY MANAGER MARK F. WEINBERG CITY ATTORNEY WAYNE TANAKA CITY CLERK RACHELBAKER 6:15 PM 1. To review the performance of a public employee, pursuant to RCW 42.30.110(1)(g) 2. To review negotiations on the performance of publicly bid contracts, pursuant to RCW 42.30.110(1)(d). (Any action of the Council will be taken in open session.) CALL TO ORDER 7:00 PM ROLL CALL APPROVAL OF MEETING AGENDA PUBLIC COMMENTS Persons wishing to address the City Council on Agenda items (except public hearings) or non -agenda items related to City business may do so at this time. Those who have service requests or complaints are asked to first bring such matters to the City Manager for prompt attention and resolution. (Three -minutes per person.) REMARKS AND ANNOUNCEMENTS A. Mayor B. Council C. Staff Medina City Hall • 501 Evergreen Point Road • Medina WA 98039 425-233-6400 ph • 425-454-8490 fax • www.medina-wa.gov CONSENT AGENDA These items will be acted upon as a whole unless called upon by a Council Member. CA-1: Approval of October 8, 2007 City Council Minutes CA-2: Approval of October 2007 Checks/Finance Officer's Report CA-3: Approval of 2008 Fee Schedule Recommendation: Approve Schedule. CA-4: Agreement for Interim Planning Services Recommendation: It is recommended that the Mayor and Council Members authorize the City Manager to execute an agreement for interim Planning Services in an amount not to exceed $40,000 (General Fund). PUBLIC HEARINGS PH-1: 2008 Property Tax Levy Recommendation: Adopt ordinance certifying to the governing authority of King County the estimates of the amount to be raised by taxation for the year 2008 on the estimated assessed valuation of the property in the city as required by R.C.W. 84.52.020. PH-2: 2008 Preliminary Budget Recommendation: Adopt ordinance adopting a budget for the City of Medina, Washington for the year 2008, and setting forth in summary form the totals of estimated revenues and expenditures for each separate fund and the aggregate totals for all such funds combined and addressing the 2008 salary schedule. PH-3: Hearing Examiner Decisions: Lot CoverageNariances Recommendation: Discuss and provide direction to staff. PH-4: Historical Use Permit Ordinance Revision Recommendation: Adopt ordinance relating to hearing examiner authority for special use permits for schools and historical use permits; amending chapters 2.78, 17.56, 17.56a and 17.94 of the Medina Municipal Code; providing for severability and an effective date. OTHER BUSINESS APPOINTMENTS TO BOARDS AND COMMISSIONS A-1: Park Board Appointment, Position 1 REPORTS — CITY MANAGER CM-1: City Manager's Monthly Activity Report Recommendation: Receive and File. A. Police Department B. Development Services C. Public Works D. City Manager Medina City Council November 13, 2007 Page 2 of 3 (Reports - City Manager Cont.) CM-2: Agenda Calendar ADJOURNMENT 10:00 PM Next meeting: Monday, November 26, 2007; 7:00 pm Medina City Council November 13, 2007 Page 3 of 3 MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Half Council Chambers October 8, 2007, 6:00 pm CALL TO ORDER ITEM CA-1 DRAFT Miles Adam called the October 8, 2007, Medina City Council Meeting to order at 6:00 pm. ROLL CALL Council Members Present: Miles Adam, Lucius Biglow, Drew Blazey, Jim Lawrence, Katie Phelps, Robert Rudolph and Pete Vall-Spinosa City Staff Present: Mark Weinberg, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Police Chief; Joe Willis, Director of Public Works; Joseph Gellings, Director of Development Services; Jan Burdue, Finance Officer; and Rachel Baker, City Clerk EXECUTIVE SESSION Council recessed into Executive Session at 6:00 pm to: 1. To discuss with legal counsel two items of litigation to which the City is a party, pursuant to RCW 42.30.110(1)(i) 2. To discuss with legal counsel two items of potential litigation to which the City is likely to be a party, pursuant to RCW 42.30.110(1)(i) 3. To review the performance of a public employee, pursuant to RCW 42.30.110(1)(g) Council Members Miles Adam, Lucius Biglow, Drew Blazey, Jim Lawrence, Katie Phelps, Robert Rudolph and Pete Vall-Spinosa; City Manager Mark Weinberg; City Attorney Wayne Tanaka; and City Clerk Rachel Baker were present. Executive Session adjourned and the regular meeting was called back into session at 7:10 pm. No action was taken. REMARKS AND ANNOUNCEMENTS Mayor acknowledged Joseph Gellings' resignation, recognized a number of his efforts and contributions while employed with the City of Medina and read Resolution Number 329 that honored his work, responsibilities and exemplary service to the City. Gellings stated he regretted the timing of his departure and complimented the current talent on staff in the Development Services Department, including Building Inspector Wayne Prentice, Building Official Steve Wilcox, Development Services Coordinator Donna Goodman and City Manager Mark Weinberg. DRAFT City Manager spoke to Gellings' expertise and of his responsiveness to the community and staff and added that he would be missed. Weinberg briefly summarized Gellings' personal and work history and wished him luck in future endeavors. Mayor recognized City Clerk for obtaining a grant award from the Washington State Archives Local Records Management Grant Program. APPROVAL OF AGENDA Agenda approved by Council consent. PUBLIC COMMENT Mayor opened floor to public comment at 7:25 pm. Northeast 14th Street resident Heija Nunn inquired if the Mayor would reopen the historical use permit hearing if new information on the matter was presented and asked if comments would be accepted regarding lease negotiations regarding the Green Store between the City and Ms. Lee. City attorney responded. Overlake Drive East resident Arthur Dietrich addressed the Council regarding sidewalk safety. He said safety should be the priority of the Public Works Department and beauty second. Resident said he is puzzled that the Police Department has not identified items that need to be addressed and notified the Public Works Department for correction. Resident Henry Paulman commented on the first three items of the City Manager's report, first pertaining to the Chief's trip to Amsterdam and mentioned there have not been good internal controls in the City. Resident addressed the Clearw're antenna second stating his belief the system has not solely been used for the Police Department and suspected it has been used for commercial purposes. He suggested the Council acknowledge the antenna as a gift to the City if it is not being used for commercial purposes. Mr. Paulman said he spoke to Clearw're and was told the Medina location is a key location and used to cover Medina commercially as well as for the Police Department. Mr. Paulman then addressed emails and requests for public disclosure and admitted the volume does fall into the abusive category. He said he has read emails generated by City Council and City staff which were requested and obtained by Eric Hokanson and himself through public disclosure. He said that after reading the emails there seems to be a "them versus us" mentality in the emails and encouraged others to read the emails, as well. Overlake Drive West resident Terry Drayton addressed letter dated April 13, 2007, from the City Manager to Mrs. Lee regarding lease of the Green Store. Resident said it has been hard to understand why the City has delayed occupancy as a bargaining chip for a preferential lease or purchase. Resident stated he is tired of explaining to his children why it has taken seven years for the Store to open and then compared the Store development to the expansion of St. Thomas, which was approved in five hours. Overlake Drive West residents Scott and Ally Svenson expressed their level of frustration about waiting for approvals to be obtained in order for the Store to open and City Council Minutes October 10, 2007 Page 2 DRAFT about the apparent conflicts arising from lease negotiations. Residents asked Council to consider what a small community Medina is and how relatively simple the issue seems to be. Northeast Eighth Street resident Paul Edelhertz agreed with the Svenson's and said the reasons given for denial of use during the last meeting were because the Council determined office space use was not an historical use. He said that it did seem inconsistent with the fact the City concurrently had brought the exact same issue directly to property owner. Overlake Drive West resident Mark Mowat agreed with the Svenson's and Mr. Edelhertz and questioned how the City could consider a lease opportunity but not a third party and stated he would like to hear what those reasons would be. PUBLIC HEARINGS 2008 Preliminary Budget (7:38 pm) Mayor opened public hearing and called for public comment at 7:38 pm. No public testimony was presented. City Manager summarized Council suggestions and directives provided in response to budget proposal offered to Council September 24`" and conveyed new proposal was updated to reflect matters discussed. Weinberg included a draft salary ordinance for Council's consideration and a property tax table to identify levy options. Council Members offered individual comments pertaining to budget proposal. Council majority directed Weinberg to incorporate new construction property taxes only, including banked taxes from last year, to keep salary schedule as a table in the budget ordinance, agreed to proposed salary schedule, and to retain Council communications funding as appropriated in proposed budget. Council requested figures for converting chambers to office space and for holding public meetings off -site in order to consider including costs in 2008 budget. Weinberg conveyed he would speak to the Public Works Director and Overlake Golf and Country Club to obtain ballpark figures. Mayor suggested City Manager review real estate excise tax revenue. Public hearing closed at 8:33 pm. Comcast Cable Franchise Agreement (8:34 pm) Mayor opened public hearing at 8:34 pm and called for public comment. Resident Heija Nunn asked if a public access channel would be included as part of the agreement and requested details on how the channel would work. Weinberg briefly explained how the public education in government channel would function. City Council Minutes October 10, 2007 Page 3 DRAFT Comment period closed at 8:38 pm. City Council inquired about franchise fees. City Attorney answered questions and Mayor expressed further discussion on matter could take place at a later time. MOTION BLAZEY AND SECOND VALL-SPINOSA TO APPROVE ORDINANCE REPEALING ORDINANCE NUMBER 795 AND ENACTING NEW CABLE SYSTEM REGULATIONS. MOTION CARRIED 7-0 AT 8:44 PM. MOTION BLAZEY AND SECOND VALL-SPINOSA TO APPROVE ATTACHED ORDINANCE GRANTING A NON-EXCLUSIVE CABLE TELEVISION FRANCHISE TO COMCAST AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A FIVE-YEAR FRANCHISE AGREEMENT. MOTION CARRIED 7-0 AT 8:45 PM. CONSENT AGENDA Phelps requested a correction to page three of the September 10, 2007 City Council Minutes, changing opposition of the motion from Vail-Spinosa to Biglow. MOTION PHELPS AND SECOND ADAM TO APPROVE CONSENT AGENDA ITEMS AND MOTION CARRIED 7-0 AT 8:47 PM. 1. Approval of Amended September 10, 2007 City Council Minutes 2. Approval of September 24, 2007 City Council Minutes 3. Approval of September 2007 Checks/Finance Officer's Report 4. Sales/Franchise Tax/Fee Audit Agreement 5. Building Code Adoption Historical Use Permit — Medina Store (8:48 pm) Lawrence recused himself from the matter and left the meeting at 8:48 pm. Mayor introduced item and read an email from City Manager to City residents summarizing current status regarding the Green Store. Attorney Gerry Lutz, representing storeowner Mrs. Hae Lee, requested the City Council reconsider its decision. He recounted the procedural objection made via a letter dated October 8, 2007, which requested City Council Member Biglow recuse himself from the proceeding based upon new information of bias and a violation of the appearance of fairness rules. Mr. Lutz asked Council Member Vall-Spinosa to either vote on the matter based on City Council procedural rules or to state his reasons to abstain. Tanaka read the factual basis for the challenge to Biglow from the letter referenced by Mr. Lutz. Tanaka stated he received the letter at 4:00 pm that afternoon. Tanaka questioned if additional facts were to be presented and resident Heija Nunn took the opportunity to challenge Biglow's continued participation. City Council Minutes October 10, 2007 Page 4 DRAFT Mrs. Nunn requested Biglow recuse himself from the matter. Upon Biglow's refusal, Mrs. Nunn read a transcription of her phone conversation with Biglow, which occurred Tuesday, July 241h Council Member Biglow stated that as a former partner with Perkins Coie, he did visit the Perkins Coie offices while amid the quasi-judicial situation and spoke to Mark Quehrn. He said the only reference made to Mrs. Lee's application was the fact the City Council was in a quasi-judicial role and that it would not be appropriate to speak to anyone about it, which was agreed to. Biglow remarked regarding Mrs. Nunn's notes saying that he has a clear recollection of never having said almost everything that was reported. Biglow stated he strongly disagreed with the statements addressed in the letter to the Council and with what Mrs. Nunn said. Biglow said he strongly supports the opening of the Store and then recused himself from the matter to minimize the prospect of invalidating any action taken. Biglow left meeting at 9:08 pm. Council members expressed their positions in the matter. MOTION BLAZEY AND SECOND ADAM TO DENY HISTORICAL USE PERMIT REVISION FOR THE MEDINA GREEN STORE AND TO ADOPT FINDINGS OF FACT AND CONCLUSIONS AS DEFINED IN PROPOSED RESOLUTION. MOTION CARRIED 3-2 (RUDOLPH AND PHELPS OPPOSED, BIGLOW AND LAWRENCE RECUSED) AT 9:18 PM. Mayor recessed meeting at 9:20 pm for a break and called the meeting back into session at 9:24 pm. Council Members Biglow and Lawrence returned to the meeting. View & Sunlight Ordinance (continued) (9:24 pm) Weinberg introduced item and provided a summary of its reintroduction to the City Council. Rudolph stated his belief that the matter is a reconsideration of a failed motion from two meetings ago, was not timely brought back to the City Council, and read from the Council Guidelines. Tanaka stated procedural matters are decided by chair and subject to appeal by the Council on a motion to overturn the chair's ruling. He added there is more than one way to bring an item back before a Council and explained. Rudolph challenged how item was added to the agenda as it should be a reconsideration and read section 8.05 of the Council Guidelines. Weinberg said he had two verbal requests and one email request well within the time period stipulated in the guidelines. Mayor said the suggestion to reintroduce item occurred after the vote was taken during the last meeting in order for the matter to be considered by the full Council. City Council Minutes October 10, 2007 Page 5 DRAFT MOTION RUDOLPH AND SECOND PHELPS TO CHALLENGE REINTRODUCTION OF VIEW AND SUNLIGHT ORDINANCE. MOTION FAILED 2-5 (PHELPS AND RUDOLPH IN FAVOR) AT 9:38 PM. MOTION VALL-SPINOSA AND SECOND ADAM TO ADOPT ORDINANCE RELATING TO VIEW AND SUNLIGHT OBSTRUCTION AND PROVIDING A MECHANISM FOR THE ORDERLY RESOLUTION OF DISPUTES INVOLVING THE PRESERVING AND ENHANCING VIEWS AND ACCESS TO SUNLIGHT. MOTION CARRIED 4-3 BIGLOW, PHELPS, AND RUDOLPH OPPOSED) AT 9:48 PM. An amendment to the motion failed which was proposed by Biglow and seconded by Rudolph to provide that the initiator of a procedure under the ordinance shall bear the cost of the proceeding and to reimburse opposing side if initiator fails to achieve objective. Rudolph stated for the record his belief there is no basis for the ordinance under Washington State Law and his belief the ordinance would not survive a legal challenge. Annual Emergency Services Management Report (9:49 pm) Weinberg summarized report and the need for policy direction on scope of program services. Council recommended City Manager adopt regional approach to program services as outlined in report and additionally suggested the need to encourage individual households to become self-sufficient and independent, to form partnerships with other agencies and communities, and for City to fill holes in program not filled by agencies and communities, especially heat, water, and shelter. Weinberg acknowledged Emergency Services Coordinator Kris Finnigan's hard work obtaining information for reports and successful grant awards. Ms. Finnigan was present in the audience. City Manager's Monthly Activity Report (10:06 pm) A. Police Department B. Development Services C. Public Works D. City Manager Weinberg and Tanaka answered City Council inquiries pertaining to public records requests, permitting process for garbage enclosure at City Hall and Clearw're antenna, and staff attendance at overseas conferences. Phelps questioned Willis regarding extensions for Medina Beach Park project. Reports were received and filed. City Council Minutes October 10, 2007 Page 6 DRAFT Agenda Calendar (10:31 pm) Council discussed agenda calendar. ADJOURNMENT MOTION VALL-SPINOSA AND SECOND BLAZEY TO ADJOURN THE OCTOBER 8, 2007 CITY COUNCIL REGULAR MEETING AND MOTION CARRIED 7-0 AT 10:34 PM. The October 8, 2007, Regular Meeting of the Medina City Council adjourned at 10:34 pm. The next Regular Meeting of the Medina City Council will be held Tuesday, November 13, 2007 at 7:00 pm. Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk City Council Minutes October 10, 2007 Page 7 ITEM CA-2 CITY OF MEDINA Memorandum DATE: November 13, 2007 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report — October 2007 General Fund Revenues Local Retail Sales and Use Tax are $37,818 below the budgeted amount for this time of year. Criminal Justice Funding is $4,656 above the budgeted amount for the entire year. Building Permits are above the budget projections by $118,991 for this time of year. Passport Fees has met and surpassed the 2007 budget projections of $14,000 by $8,185. Municipal Court Traffic Infractions is $30,972 above the 2007 budgeted amount for the year. Investment Interest is $41,572 above the 2007 budgeted amount for the entire year. Capital Projects Fund Revenues Total Real Estate Excise Tax is below the anticipated 83% benchmark $747,000, by $73,616 for this time of year. n O b M M O m tn 00 t* ai C O m N b 0M0. i 00 ►i 3r Q a m '. in u O s4 6y O C O w ii0 u G ocl L N V h , • i �" N a c ... c M N n eq m o E C d ca rA CA i �e a 0 N O h sa � b0 OD `aV' Qoo1 N O d d+ 6s , , . oAw ' Qyam NVH ram, b a M � CD d' 110 b p O 0 N V N 0 sA Ffi b W d Q n Fi ez rA c o n o °° O AK ss N 6Ni 000 N pp iD tl' N w a � o O f6 is f-t � a > M a o o v tn n � ea Ge a u y Fn w � a � ry. • 1 1 � • M N N H w va � � � o`� • a • �n o a°N'o14 X o 0 6 • o O O y� W y H o s e N h Nm •"+ e.i v �� an H N • • i N � C C 4 � � h � b N •dif � S b0 4 4 b •y+. O M po po 1p� i • P O • t • L! O� ul Q' b �• � � N N � H � � • oD • b • r h b 00 � ool ol w � Ca1 N 7 O rn � M Obi •�!i � y, nj' ... •o e a L7 w P9 a > Fr City of Medina MONTHLY RSOENUE REPORT October 311, °2007 PAGE 2 M.T.D. Y.T.D. OF REMAINING ACCDUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATES] TOTAL EXPECTATION 01 000 000 369 90 00 10 Other -Copies 232.11 1,284.09 _00 .00 1,284.09- 81 000 000 369 90 00 15 Other -Fingerprinting 30.00 282.05 .00 .00 282.05- 01 000 000 369 90 00 35 Other -Notary 14.00 4,828.98 .00 .00 4,828.98- 01 000 000 369 90 00 40 Other -Postage 1.98 20.97 .00 .00 20.97- 01 000 000 369 90 00 45 Other -Reports 31.40 401.65 .00 .00 401.65- TOTAL MISC.TaLLANEOUS REVENUES 27,305.33 290,053.76 230,000.00 126.11 60,053.76- NONREVENUES Ol 000 000 389 00 00 00 Other Non -Revenues (pass thru) .00 314.75 195,000.00 .16 194,685.25 01 000 000 389 00 00 20 Building Inspector .00 5,266.25 .00 .00 5,266.25- 01 000 000 389 00 00 30 Building Official 925.SO 32,632.62 .90 .00 38,632.62- 01 000 000 389 00 00 40 Development Services Director .00 2,518.51 .00 _00 2,518.S1- 02 000 000 389 00 DO So Engineer 4,927.55 133,314.73 .00 .00 133,31t.73- 01 D00 000 389 00 00 60 Landscape Architect 1,298.50 26,347.14 .DO .00 26,347.14- 01 000 000 389 00 00 70 Planner .00 12,300.50 .00 .00 12,300.50- TOTAL NONREVENUES 7,141.55 218,694.50 195,000.00 112.15 23,694.50- 91 900 000 395 10 00 10 Upland Road Right of Way 163,500.00 163,500.00 .00 .00 163,500.00- TOTAL GENERAL FUND 1,132,944.82 4.534,630-80 4,761,054.00 95.24 226,415.20 City of Medina Cheek Register octQber axs 20Q7 PAGE 1 Cheek Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 73207 8,549.05 18399 GABRIEL AND 90NS WELDING 10/03/07 00/00/00 GASWI073 FINAL 001 000 000 558 60 41 06 8,549.05 DUMPSTER ENCLOSURE INVOICE TOTAL 8,549.05 73208 2,980.95 18391 PRENTICE, WAYNE 10/03/07 00/00/00 9/17/07-9/29/07 D01 000 000 558 60 41 06 2,980.95 BUILDING INSPECTOR INVOICE TOTAL 2,980.95 73209 560.00 18401 ANDERSON, PATRICIA 10/08/07 00/00/00 907 001 000 000 558 60 41 06 560.00 PURGING & FILING INVOICE TOTAL 560.00 73210 260.16 1500 BELLEVUE CITY TREASURER - UTIL 20/08/07 00/00/00 3318123 001 O00 000 576 80 47 00 260.16 WATER INVOICE TOTAL 260.16 73211 90.22 2300 BLUMENTHAL UNIFORMS E. EQUIPMEN 10/08/07 00/00/00 616755 001 000 000 521 20 22 00 90.22 KING, MATTHEW INVOICE TOTAL 90.22 73212 195-58 18412 BRANT PHOTOGRAPHERS, INC 10/08/07 00/00/00 14774 001 000 000 511 60 41 00 195.58 MAYOR ADAM PHOTO INVOICE TOTAL 195.58 73213 40.13 18322 BRAT WEAR 10/08/07 00/00/00 310400 001 000 000 521 20 22 00 40.13 JAMES MARSHALL INVOICE TOTAL 40.13 73214 41.39 18413 CHRYSLER, JEEP, DODGE BELLEVUE 10/08/07 00/00/00 21986 001 000 000 521 20 48 10 41.39 2007DODGE BRAKES INVOICE TOTAL 41.39 73215 154.28 18192 CNR, INC 10/08/07 00/00/00 11253 001 000 000 518 10 42 00 154.28 SEP107 PHONE MAINT INVOICE TOTAL 154.28 73216 329.90 16363 COMCAST 10/08/07 00/00/00 OCT'07 001 000 000 521 20 42 00 164.95 HIGH SPEED INTERNET INVOICE TOTAL 164.95 SEP'07 001 000 000 521 20 42 00 164.95 HIGH SPEED INTERNE•T INVOICE TOTAL 164.95 73217 26.75 18063 DATA BASE SECURE RECORDS DESTR 10/08/07 00/00/00 22980 001 000 000 518 10 41 00 26_75 SHRED RECORDS INVOICE TOTAL 26.75 73218 56.36 3886 EARTH CORPS 10/08/07 00/00100 1794 001 000 000 576 80 41 64 56.36 KNOTWEED INJECTION INVOICE TOTAL 56.36 City of A' Irma (cheek Itejister October 3 , 2007 PAGE 2 Leek Amount VENDOR DATE DATE DISTRIBUTION w1ber NUMBER VENDOR MANE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER _ AMOUNT 73219 49.04 4640 RNA COURIERS INC 10/08/07 00/00/00 198616 001 000 000 521 20 42 00 49.04 POLICE COURIER SERVICE INVOICE TOTAL 49.04 73220 347.84 18280 EVERGREEN RV SERVICE 10/08/07 00/00/00 5176 DO1 000 Q00 521 20 48 10 347.84 REPAIRS INVOICE TOTAL, 347,84 73223 5,371.12 $ISO EVERSON'S ECONO-VAC, INC. 10/08/07 00/00/00 55264 101 000 000 542 40 41 00 5,371.12 JET LINE WATER MAIN INVOICE TOTAL 5,371.12 73222 408.88 527E FINNIGAN, KRIS 10/08/07 00/00/00 AUG'07 SUPPLIES 001 000 000 525 60 31 00 408.88 EMERGENCY PREPARATION INVOICE TOTAL 409.88 73223 4,935.00 5275 FINNIGAN, KRISTEN 10/OB/07 00/00/00 SEP'07 001 000 000 525 60 41 00 4,335-00 EMERGENCY PREP INVOICE TOTAL 4,935.00 73224 242.20 5450 FOSTER PEPPER 10/08/07 00/00/00 869101 001 000 000 515 20 41 60 242.20 SKINNER APPEAL INVOICE TOTAL 242.20 73225 45.73 18208 GLOBALSTAR USA 10/08/07 00/00/00 598172 001 000 000 521 20 42 00 45-73 POLICE EMERGENCY PREP INVOICE TOTAL 45.73 73226 537.08 5850 GOODYEAR AUTO SERVICE CENTER 10/08/07 00/00/00 148350 001 000 000 521 20 48 10 537.08 POLICE AUTO 11 INVOICE TOTAL 537.08 73227 124.37 5875 GRAINGER 10/08/07 00/00/00 9460464648 001 000 000 576 80 11 01 124.37 SUPPLIES INVOICE TOTAL 124.37 73228 4,950.79 18264 HAGFJ%N. KEN 10/08/07 00/00/00 AUG'07 001 000 000 558 60 41 05 1,995.22 BLDG OFFICIAL ASST INVOICE TOTAL 1,995.22 SEP107 001 000 000 558 60 41 05 2,955.57 BLDG OFFICIAL ASST INVOICE TOTAL 2,955-57 73229 1,120.00 18252 ISSAOUAH, CITY OF 10/OB/07 00/00/00 04-50005669 001 000 000 521 20 51 50 1,120.00 ,TAIL SERVICES INVOICE TOTAL 1,120.00 73230 495.47 8010 KC FINANCE -CRIME VICTIMS 10/08/07 00/00/00 3RD QTR-07 631 000 000 589 12 52 99 495-47 CRIME VICTIMS INVOICE TOTAL 495.47 City ©fMedina Check ReOster October 31, 2007 PAGE 3 hleck AH ouut JENDOR DATE DATE DISTRIBUTION miber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 73231 807.14 8210 KC FTNANCR-JAIL SERVICES 10/08/07 00/OO/00 1459118 001 000 000 521 20 51 50 807.14 MISDEMEANOR BOOKING INVOICE TOTAL 807.14 73232 167.88 18397 KING, MATTHEW 10/08/07 00/00/00 9/14/07 RED LION 001 000 000 521 20 43 00 167.88 STREET SURVIVAL INVOICE TOTAL 167.88 73233 7,214.50 8625 KIRKLAND MUNICIPAL COURT 10/08/07 00/00/00 AUG07MED 001 000 000 $12 50 51 10 7,214.50 TRAFFIC FILING FEE ' INVOICE TOTAL 7,214-50 73234 1,964.26 8752 KIRKLAND, CITY OF 10/08/07 00/00/00 MPS091BO7 001 000 000 521 20 Sl 85 1,864-26 MEDINA GIS MAPPING INVOICE TOTAL 1,864.26 73235 235.86 9070 LOWE'S BUSINESS ACCOUNT 10/08/07 00/00/00 SEP°07 001 000 000 576 80 31 00 191.06 PW SUPPLIES SEP107 101 000 000 542 30 41 10 44.80 PW SUPPLIES INVOICE TOTAL 235.86 73236 151.60 18414 MARSHALL, .TAMES 10/06107 00/00/00 9/14/07 TRAINING 001 000 000 521 20 43 00 151.60 MEALS/HOTEL INVOICE TOTAL 151.60 73237 4,000.00 182B9 MOBERLY & ROBERTS, P.L.L.0 10/08/07 00/00/00 16 001 000 000 512 50 41 1D 4,000.00 PROSECUTION SERVICES INVOICE TOTAL 4,000.00 73238 6,000.00 10156 MUNICIPAL SOFTWARE CORPORATION 10/08/07 00/00/00 10180 001 000 000 518 90 41 50 6,000.00 DEC22107-DEC21'08 MAINT INVOICE TOTAL 6,000-00 73239 15-00 10275 NAT'L ARBOR DAY FOUNDATION, TN 10/08/07 00/00/00 2007 DUES 001 000 000 513 10 49 01 15.00 CITY MGR, WEINBERG INVOICE TOTAL 15.00 73240 1,839.31 18360 NEXTRI, COMMUNICATIONS 10/08/07 00/00/00 196658245-010 001 000 000 513 10 42 00 37.10 CELL PHONES 196658245-010 001 000 000 516 80 42 00 158.59 CELL PHONES 196658245-010 001 000 000 518 10 42 00 93-29 CELL PHONES 196658245-010 001 000 000 521 20 42 00 472.52 CELL PHONES INVOICE TOTAL 761.49 196658245-011 001 000 000 513 10 42 00 37.10 CELL PHONES 196658245-011 001 000 000 576 80 42 DD 303.52 CELL PHONES City ofMedina Check Register Check Amount Oe ober 31, 2007 PAGE 4 Number VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO, ACCOUNT NUMBER AMOUNT 196658245-Oil 001 000 000 518 10 42 00 82.74 CELL PHONES 196658245-011 001 000 000 521 20 42 00 654.46 CELL PHONES INVOICE TOTAL 1,077.82 73241 8,856.99 10700 OTAK 10/08/07 00/00/00 A1104-SEP7107AA 001 OOO 000 558 60 41 01 5,912.56 PLANNING CONSULTANT INVOICE TOTAL 5,912.56 AUG4-SEP7107AB 001 000 000 558 60 41 50 2,944.43 TREE CONSULTANT INVOICE TOTAL 2,944.43 73242 930.S1 18154 PITNEY BOWES PURCHASE POWER 10/08/07 00/00/00 SEP'07 001 000 000 518 10 42 00 930.51 POSTAGE INVOICE TOTAL 930,51 73243 100.00 18131 PUBLIC SAFETY COMPUTER SERVICE 10/08/07 00/00/00 61 001 000 000 521 20 41 00 100.00 ANNUAL MAINTENANCE INVOICE TOTAL 100,00 73244 306.00 13404 PUBLIC STORAGE 10/08/07 00/00/00 UNIT 1121-MOV-07 001 000 000 SIB 30 45 00 157.00 STORAGE INVOICE TOTAL 157.00 UNIT 1178-NOV'07 001 000 000 518 30 45 00 149.00 STORAGE INVOICE TOTAL 149_130 73245 576.57 11700 PUGET SOUND ENERGY 10/08/07 00/0010D OCT-07AB 101 000 000 542 63 41 00 17.63 ELECTRICITY INVOICE TOTAL 17,63 OCT'07AC 001 000 000 518 10 47 00 552.07 ELECTRICITY INVOICE TOTAL 552-07 OCT-07AE 001 000 000 576 80 47 00 6.87 ELECTRICITY INVOICE TOTAL 6.87 73246 45,50 11820 OWEST 10/08/07 00/00/00 SEP107PW 001 000 000 576 80 42 00 45.50 FAX MACHINE INVOICE TOTAL 45.50 73247 8.70 12025 RADIO SHACK CORPORATION 10/00/07 00/00/00 350805 001 000 000 521 20 31 00 8.70 BATTERY INVOICE TOTAL 8.70 73248 11,063.89 12501 ROBRBACH, G. ROBERT 10/08/07 00/00/00 SEP`07 001 000 000 558 60 41 05 11,063.69 BUILDING OFFICIAL heck AKL0%Mt VENDOR amber NUMBER VENDOR NAME 73249 1,736.80 1266G SOS DATA SERVICES INC 732SO 46.75 18157 SPRINT - CITY OF INDUSTRY City ormemaA cheekReoster October 31, 2007 DATE DATE 73251 381-15 13520 STAPLES BUSINESS ADVANTAGE 73252 23,743.84 13515 WA ST TREASURER'S OFFICE 73253 414.00 18146 WEDLUND, CAROLL ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER ' INVOICE TOTAL 10/08/07 00/00/00 21525 001 000 000 SIB 10 49 30 BEACH LETTER INVOICE TOTAL 21836 001 000 000 518 10 49 30 NEWSLETTER INVOICE TOTAL 21879A 001 DOD 000 518 10 49 30 NEWSLETTER INVOICE TOTAL 10/08/07 00/00/00 AUG24-SEP23-07 001 000 000 558 60 42 00 CELLULAR PHONE INVOICE TOTAL 10/08/07 00/00/00 30897594116 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3090778060 001 000 000 SIB 10 31 00 SUPPLIES INVOICE TOTAL 3090778062 001 000 000 518 30 31 00 SUPPLIES INVOICE TOTAL 3090778063 001 000000518 10 31 OD SUPPLIES INVOICE TOTAL 10/08/07 00/00/00 3RD QTR'07 631 000 000 589 12 52 01 STATE FEES 3RD QTR'07 631 000 000 589 12 52 03 STATE FEES 3RD QTR'07 631 000 000 589 12 52 06 STATE FEES 3RD QTR'07 631 000 000 589 12 52 01 STATE FEES 3RD QTR'07 631 000 000 589 12 52 08 STATE FEES 3RD QTR'07 631 000 000 589 12 52 O9 STATE FEES 3RD QTW 07 631 000 DOO 589 12 52 12 STATE FEES INVOICE TOTAL 10/08/07 00/00/00 SEP'07 001 000 000 521 20 42 00 CIVIL SERVICE EXAMINER PAGE 5 DISTRIBUTION AMOUNT 11,063.89 389.50 309_50 177.38 177.30 1,169.92 1,169.92 46.75 46.75 149.80 149.80 106.57 106.57 57_14 57.14 67.64 67.64 270.00 2,549.33 12,521.86 6,593.89 742.79 886,26 179.71 23,743.84 414.00 City ofMediina Check Register October 31, 2007 PAGE 6 eck Amount VENDOR DATE DATE DISTRIBUTION w ber NUMBER VENDOR NAME ISSUED RM)REMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 414.00 73254 400.00 18367 WEINBERG, MARK F. 10/08/07 00/00/00 OCT-07A 001 000 000 513 10 49 01 350.00 AUTO ALLOWANCE INVOICE TOTAL 350.00 OCT107B 001 000 000 513 10 42 00 50.00 COMMUNICATION/WIRELESS INVOICE TOTAL 50.00 73255 267.00 18197 WILLIS, JOB 16/OS/07 00/00/00 FEB'07-SBP'07 001 000 000 576 80 43 00 17.00 SR520 MEETINGS INVOICE TOTAL 17.00 OCT'07 001 000 000 576 80 43 00 250.00 AUTO ALLOWANCE INVOICE TOTAL 250.00 73256 39.65 9326 WTI, LLC 10/08/07 00/00/00 SEP'07 001 DOD 000 518 10 42 00 39.65 FAX MACHINE INVOICE TOTAL 39.65 73257 46-00 18269 KC RECORDER'S OFFICE 10/10/07 00i00/00 ORDINANCE 804 001 000 000 518 10 41 00 46.00 UPLAND ROAD ROW INVOICE TOTAL 46.00 73258 36.00 16109 WA ST DEPT OF LICENSING 10/10/07 00/00/00 E621503-MOORS 631 000 000 589 12 52 88 18.00 CONCEALED WEAPONS INVOICE TOTAL 18.00 E621504-HINTZE 611 000 000 589 12 52 8B 18.00 CONCEALED WEAPONS INVOICE TOTAL 18.00 73259 2,117.62 18147 BANK OF AMERICA 10/15/07 00/00100 SEP'O7-BAKER 001 DOG 000 518 10 31 00 629.26 SUPPLIES INVOICE TOTAL 620.26 SEP-07-BURDUE 001 000 000 514 10 49 00 19.95 GO TO MY PC INVOICE TOTAL 19.95 SEP107-CHEN 001 DOD 000 521 20 42 00 159-98 FA$/DISH/PHONE SEP'07-CHEN 001 D00 000 525 60 48 OD 20.99 FAX/DISH/PHONE INVOICE TOTAL 180.97 SEP'07-GELLINGS 001 000 000 558 60 64 00 9H.00 SONY ADAPTOR INVOICE TOTAL 98.00 City ofMedina Check Register October 3l, 2r007 PAGE 7 'heck AmountVENDflR DATE DATE DISTRIBUTION ��_�_.,,..77,��'' im ailber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT SEP'O7-WEINBERG 001 000 000 513 10 43 00 39.30 ORAL BORAD LUNCH INVOICE TOTAL 39.30 SEP-07-WILLIS 001 000 000 576 80 31 00 755.54 SUPPLIES/TOOL/AWC SEP*07-WILLIS QO1 000 000 576 80 48 00 92.S1 SUPPLIES/TOOL/AWC SEP107-WILLIS 101 000 000 542 30 41 10 303.09 SUPPLIES/TOOL/AWC INVOICE TOTAL 1,151.14 73260 1,488.00 11425 K & L / GATES 10/15/07 00/00/00 1677171 001 000 000 515 20 41 60 1,488..00 MEDINA 404 PERMIT INVOICE TOTAL 1,488.00 73261 .DO 999999 VOIDED CHECK 10/18/07 10/18/07 VOIDED WARRANT .00 INVOICE TOTAL .00 73262 46.01 11100 PETTY CASH 10/18/07 00/00/00 OCC'07 001 000 000 369 81 00 DO 10.00 POSTAGE/MTG FEE/SHORT OCT107 001 000 000 518 10 43 00 10.00 POSTAGE/MTG PEE/SHORT OCT'07 001 000 000 521 20 42 00 16.01 POSTAGE/MTG FEEISHORT OCT'07 GOI 000 000 521 20 43 00 10.00 POSTAGE/MTG PES/SHORT INVOICE TOTAL 46.01 73263 2,714.54 18391 PRENTICE, WAYNE 10/18/07 00/00/00 10/1/07-10/14/07 001 000 000 55B 60 41 06 2,714.54 BUILDING INSPECTOR INVOICE TOTAL 2,714.54 73264 235.55 6330 HOME DEPOT CREDIT SERVICES 10/28/07 00/00/00 SEP-07 001 000 000 518 30 48 00 19.40 SUPPLIES/REPAIRS/MAINT SEP'D7 001 000 000 576 80 31 00 174.55 SUPPLIES/REPAIRS/MAINT SEP107 101 000 000 542 30 41 10 41.60 SUPPLIES/REPAIRS/MAINT INVOICE TOTAL 235.55 73265 3,125.43 18075 ACCURATE ELECTRIC 10/22/07 00/00/00 709201KA 001 ODD 000 525 60 41 00 3,125.43 BELLEVUE CHRISTIAN INVOICE TOTAL 3,125.43 73266 30.00 351 ACCURINT 10/22/07 00/00/00 20070930 001 000 000 521 20 41 00 30.00 MINIMUM COMMITMENT INVOICE TOTAL 30.00 73267 339-09 18404 AT&T MOBILITY 10/22/07 00/00/00 e/9/07-9/8/07 001 900 000 S21 20 42 00 339.09 POLICE PHONES City of Medina Check Registcr October 31, 2007 PAGE e Check Amount tfwnber VENDOR DATE DATE DISTRIBUTION' NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 339.09 73268 68.61 18220 BELLEVUE COPY & REPROGRAPHICS 10/22/07 00/00/00 206903 001 000 000 518 10 49 40 8.17 COPIES INVOICE TOTAL 6.17 206923 001 000 000 518 10 49 40 52.27 COPIES INVOICE TOTAL 52.27 206960 001 000 000 518 10 49 40 8.17 COPIES INVOICE TOTAL 8.17 73269 57.37 1980 BELLEVUE PAINT & DECORATING 10/22/07 00/00/00 287321 101 000 000 542 30 41 10 57.37 PAINT INVOICE TOTAL 57.37 73270 20.I5 2300 BLUMENTHAL UNIFORMS & EQUIPmEm 10/22/D7 DO/00/00 601593-02 001 000 000 521 20 22 00 20.I5 POLICE-YOURKOSKI INVOICE TOTAL 20.15 73271 306.16 2865 CDR GOVERNMENT INC 10/22/07 00/00/00 GTP3274 001 000 000 518 90 64 00 308.16 CITY MGR PRINTER INVOICE TOTAL 308.16 73272 276.16 18381 CONOCO PHILLIPS FLEET 10/22/07 00/00/00 870224763709 001 000 000 576 80 32 00 276.16 DIESEL INVOICE TOTAL 276.16 73273 49.26 1827S CRYSTAL AND SIERRA SPRINGS -ADM 10/22/07 00/00/00 0907-ADMIN 001 000 000 SIB 10 31 00 49.26 WATER INVOICE TOTAL 49.26 73274 47.03 3385 CRYSTAL AND SIERRA SPRINGS-POL 10/22/07 00/00/00 0907-POLICE 001 000 000 521 20 Al 00 47.03 WATER INVOICE TOTAL 47.03 73275 55.16 16274 CRYSTAL AND SIERRA. SPRINGS-PW 10/22/07 00/00/00 0907-PW 001 000 000 576 80 31 00 55.16 WATER INVOICE TOTAL 55.16 73276 584.66 3810 DUCKY'S OFFICE FURNITURE 10/22/01 00/00/00 8330 001 000 000 558 60 64 00 584.66 BIN CARTS INVOICE TOTAL 584.66 73277 61021.66 18335 EARTH & WATER RESOURCE MGMT, I 10/22/07 00/00/00 13 001 DOO 000 576 80 41 00 6,021.66 CWR RENTAL FEES INVOICE TOTAL 6,021,66 73278 617.32 3890 EASTSIDE PUBLIC SAFETY COMMUNI 10/22/07 00/00/00 4475 001 000 000 521 20 51 20 617.32 RADIO ACCESS FEES City of Medina Check Register October 3I, 2007 PAGE 9 beek Amount VENDOR DATE DATE DISTRIBUTION unabep NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 617,32 73279 218.04 18092 ENVIRONMENT CONTROL 10/22/07 00/00/00 4103426 001 000 000 518 30 48 00 218.04 BLDG SUPPLIES INVOICE TOTAL 218.04 73280 509.32 18394 ESCHELON TELECOM, INC- 10/22/07 00/00/00 SEP107 001 000 000 518 10 42 00 509_32- LONG DISTANCE CALLS INVOICE TOTAL 509.32 73281 3,742.00 18415 PILEONQ, INC 10/22/07 00/00/00 1822 100 000 000 521 50 64 00 3,742.00 EVIDENCE ON Q LICENSE INVOICE TOTAL 3,742.00 FINANCIAL CONSULTANTS INT°L IN 10/22/01 00/00/00 8733 001 000 000 521 20 48 10 276.68 73282 276.68 5270 POLICE AUTO 9 INVOICE TOTAL 276.68 55.00 18257 FSH COMMUNICATIONS, LLC 10/22/07 00/OD/00 153653 001 000 000 518 10 42 00 55-00 73283 PAY PHONE INVOICE TOTAL 55.00 35.95 6340 HOMEGUARD SECURITY SERVICES 10/22/07 00/00/00 SG1254 001 000 000 521 20 41 00 35.95 73284 POLICE SECURITY SYSTEM INVOICE TOTAL 35.95 S95.17 7180 ISSAQUAH HONDA KUBOTA 10/22/07 D0/00/00 S60201A 101 000 000 542 30 48 00 595.17 71285 REPAIRS INVOICE TOTAL 595.17 10122/07 00/00/00 1012/07CITY HALL 307 O00 000 595 30 63 11 17,132.73 73206 17,132.73 10331 JOHNSTON ARCHITECTS ARCHITECTURAL PHASE 3 INVOICE TOTAL 17,132.73 8210 KC FINANCE -JAIL SERVICES 10/22/07 00/00/00 1462116 001 000 000 521 20 51 50 3,189.16 73287 3,189-16 MISDEMEANOR MAINT INVOICE TOTAL 3,189.16 500.00 8302 KC SHERIFF'S OFFICE 10/22/07 00/00/00 07-298 001 000 000 521 20 49 40 500.00 73288 2007 R.A.I.N. INVOICE TOTAL 500.00 73289 5,021.DD 8625 KIRKLAND MUNICIPAL COURT 10/22/07 00/00/00 SEP07MED 001 000 000 512 50 51 10 5,021.00 FILING FEES INVOICE TOTAL 5,021.00 8752 KIRKLAND, CITY OF 10/22/07 00/00/00 3RD QTR'07 001 000 000 521 20 51 10 17.103.50 73290 17,103.50 DISPATCH SERVICES INVOICE TOTAL 17,103.50 75.16 18099 MICHAEL'S DRY CLEANING 10/22/07 00/00/00 SEP107 001 000 000 521 20 22 00 75.16 73291 POLICE DRY CLEANING City oiMedimm Check Reoster October 3t 2007 PAGE 10 ��yy.. keek AMOUnt VENDOR DATE DATE DISTRIBUTIOtN War NUMBER. VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 75.16 73292 7,967.66 10555 OGDEN MURPHY WALLACE 10/22/07 00/00/00 661538 001 000 000 515 20 41 10 16.25 SKINNER TERMINATION INVOICE TOTAL 16.25 661539 001 000 000 515 20 41 10 7,951.41 WAYNE TANAKA INVOICE TOTAL 7,951.41 73293 217.80 10556 OIC EQUIPMENT INC 10/22/01 00/00/00 45041 001 000 000 576 80 41 04 217.80 PW OFFICE TRAILER INVOICE TOTAL 217.80 73294 18,877.50 10700 OTAK 10/22/07 00/00/00 090769888 307 000 000 595 30 63 03 14,346.49 BEACH PARK SHORELINE INVOICE TOTAL 14,346.49 SEPS-OCT5'07AA 001 000 000 558 60 41 01 4,531.01 PLANNING CONSULTANT INVOICE TOTAL 4,531-01 73295 25.54 11015 PACIFIC OFFICE AUTOMATION-BEAV 10/22/07 00/00/00 359627 001 000 000 521 20 48 00 25_54 BS507-POLICE COPIER INVOICE TOTAL 25.54 73296 75.00 18131 PUBLIC SAFETY COMPUTER 10/22/07 00/00/00 67 001 000 000 521 20 43 00 75-00 BECKLEY, BRIANA INVOICE TOTAL 75.00 73297 100.36 11700PUGET SOUND ENERGY 1.0/22/07 00/00/00 OCT'07AD 001 000 000 576 80 47 00 100.36 ELECTRICITY INVOICE TOTAL 100_36 73298 604.64 11820 QHEST 10/22/07 00/00/00 OCT-07-ADMIN 001 000 000 518 10 42 00 279-S8 425-454-3885 INVOICE TOTAL 279.58 OCT-07-PW 001 000 000 576 80 42 00 45.4E 425-541-8075 INVOICE TOTAL 45.48 SEP107-ADMIN 001 000 000 518 10 42 00 279.58 425-454-3885 INVOICE TOTAL 279.58 73299 46,060.86 12005 ROTH HILL ENGINEERING PARTNERS 10/22/07 00/00/00 AUG'07 001 000 000 558 60 41 07 26,984.92 ENGINEERING CONSULTANT INVOICE 'TOTAL 26,984.92 SEP'07 001 000 000 558 60 41 07 19,075.94 ENGINEERING CONSULTANT City of Medina Check Register October 3l, 2007 PAGE 11 beck Amount umber VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO- ACCOUNT NUMBER AMOUNT INVOICE TOTAL 19,075.94 73300 80.96 13350 SEATTLE TIMES, THE 10/22/07 00/00/DO D092900185 001 000 000 518 10 44 00 80.96 LEGAL ADVERTISING INVOICE TOTAL 80.96 73301 16.34 13400 SECURITY SAFE & LOCK INC 10/22/07 00/00/00 349871 001 000 000 518 30 48 00 16-34 KEYS INVOICE TOTAL 16.34 73302 506-35 16255 SIMLAB.NET-CITY HALL 10/22/07 00/00/00 OCT-07 001 000 000 518 10 42 00 506.35 INTERNET & PHONES INVOICE TOTAL 506-35 73303 160.25 18249 SIMLAB.NET-SHOP 10/22/07 00/00/00 OCT-07 001 000 000 518 10 42 00 160_25 INTERNET & PHONES INVOICE TOTAL 160.25 73304 4,183.34 12660 SOS DATA SERVICES INC 10/22/07 00/00/00 22036 DOI 000 000 S18 20 49 30 4,783.34 NEU7SLETTER-OTRLY INVOICE TOTAL 4,783.34 73305 750.00 18377 SOUND TREE SOLUTIONS, INC 10/22/07 00/00/00 07-077 001 000 000 558 60 41 50 750.00 TREE ASSESSMENTS INVOICE TOTAL 750.00 73306 893.04 13520 STAPLES BUSINESS ADVANTAGE 10/22/07 00/00/00 3089759447 001 000 000 518 10 31 00 274.41 SUPPLIES INVOICE TOTAL 274.41 3091244115 001 000 000 518 10 31 00 8S.39 SUPPLIES INVOICE TOTAL 85-39 3091244116 001 000 000 521 20 31 00 96.54 SUPPLIES INVOICE TOTAL 96_54 3091244117 001 000 000 SIR 10 31 00 102.56 SUPPLIES INVOICE TOTAL 102.56 3091853098 001 000 000 SIB 10 31 00 83.82 SUPPLIES INVOICE TOTAL 63_92 3091853099 001 000 000 SIB 10 31 00 63_09 SUPPLIES INVOICE TOTAL 61.09 309IRS3100 001 000 000 SIB 10 31 00 110.91 SUPPLIES .leek A omt VENDOR City of Mcdina Cheep. Register October 31, 2007 DATE DATE wiber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 3091853101 001 O00 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3091853102 001 000 000 521 20 31 00 SUPPLIES INVOICE TOTAL 73307 2,344.95 13475 WA ST AUDITOR'S OFFICE 10/22/07 00/00/00 L66981 001 000 0O0 514 10 51 00 AUDIT OF 2006 REPORT INVOICE TOTAL 73308 35.20 16150 WASHINGTON AWARDS, INC. 10/22/07 00/00/00 43153 001 000 000 525 60 31 00 NAME PLATES INVOICE TOTAL 43251 001 000 000 525 60 31 00 NAME PLATE INVOICE TOTAL 73309 699.68 16163 WELLS MEDINA NURSERY,INC 10/22/07 00/00100 41843 i01 000 000 542 30 41 10 SHRUBS INVOICE TOTAL 41963 101 000 000 542 30 41 10 SHRUBS INVOICE TOTAL _ 41980 101 000 000 542 30 41 10 SARURS INVOICE TOTAL 73310 58.62 9326 WTI, LLC 10/22/07 00/00/00 OCT-07 001 DOD 000 518 10 42 00 FAX MACHINES INVOICE TOTAL XO COMMUNICATION SERVICES-POLI 10/22/07 00/00/00 30602944 001 000 000 521 20 42 00 73311 42.84 422 COMMUNICATIONS INVOICE TOTAL COUNTY DEPT OF CORRECTS 10/22/07 00/00/00 3RD QTR'O7 001 000 000 521 20 51 50 73312 3,468.19 I8035 YAKIMA HOUSING AGREEMENT INVOICE TOTAL 23.14 18308 ZEE MEDICAL SERVICE CO. 10/22/07 00/00/00 68946592 001 000 000 521 20 31 00 73313 SUPPLIES INVOICE TOTAL 250.05 3383 CRUM, LINDA 10/23/07 00f00/00 10/17/07 LEIRA 001 000 000 521 20 4-3 00 73314 HOTEL/MEALS/MILEAGE PAGE 12 DISTRIBUTION AMOUNT 110.91 6.82 8.82 67.50 67.50 2,244.95 2,244.95 19.95 19.95 15.25 15_25 79.77 79.77 479-05 479.05 140-86 140.86 58.62 58.62 42.84 42.84 3,469-19 3,468.19 23.14 23.14 258.05 City ofMedina Check Register October 31, 2007 PAGE 13 Beck Amonat VENDOR BATE DATE DISTRIBUTION muter NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 258.05 73315 900.00 18330 RAMIREZ, ISMAEL GASTON 10/30/07 00/00/00 OCT'07-MID MONTH 001 000 000 521 20 11 00 900.00 MILITARY-IRAQ INVOICE TOTAL 900.00 73316 4,025.00 1415 BAKER, ROBIN THOMAS 10/31/07 00/00/00 AUG14-OCT23-07 001 000 000 519 10 43 00 4,025.00 'HEARING EXAMINER INVOICE TOTAL 4,025.00 73317 378.76 2300 BLUMENTHAL UNIFORMS & EQUIPMRN 10/31/07 00/00/00 625858 001 000 000 521 20 22 00 28.21 WOOL BE CAPS INVOICE TOTAL 28.21 626916 QO1 000 000 521 20 22 00 350.55 CHEN, JEFFR13Y INVOICE TOTAL 350.55 73318 185,965.62 18354 CAICOS CORPORATION 10/31/07 00/00/00 6 307 000 000 595 30 63 03 195,96S.62 MEDINA BRACH SHORRLINE INVOICE TOTAL 185,965.62 73319 3,325.75 18110 CHEVRON (POLICE) 10/11/07 00/00/00 789830638170 001 000 000 521 20 32 00 3,325.75 POLICE AUTOMOBILES INVOICE TOTAL 3,325.75 73320 688.49 3100 CHEVRON (PW STREETS) 10/31/07 00/00/00 7898306407710 001 000 000 576 80 32 00 688.49 PW AUTOMOBILES INVOICE TOTAL 688.49 73321 214.11 2660 CIT 10/31/07 00/00/00 9637296 001 000 000 521 20 45 00 214.11 POLICE COPIER LEASE INVOICE TOTAL 214.11 73322 66.41 3308 COMPUSA-HSRC BUSINESS SOLUTION 10/31/07 00/00/0a OCP'07 001 000 000 518 90 64 00 66.41 OPTICAL MOUSE {TW0) INVOICE TOTAL 66.41 73323 8.50 18063 DATA BASE SECURE RECORDS DESTR 10/31/07 00/00/00 24121 001 000 000 518 10 41 00 0.50 SHRED RECORDS INVOICE TOTAL S_50 73324 110.34 4640 ERA COURIERS INC 10/31/07 00/00/00 199044 001 000 000 521 20 42 00 49.04 POLICE COURIER SERVICE INVOICE TOTAL 49.04 199472 001 000 000 521 20 42 00 61.30 POLICE COURIER SERVICE INVOICE TOTAL 61.30 73325 1,098.55 19092 ENVIRONMENT CONTROL 10/31/07 00/00/00 4103459 001 000 000 518 30 48 00 203.55 BLDG SUPPLIES City ofMetlina Check Register October 33, 2007 PACE 14 t@CiC Amount VENDOR DATE DATE DISTRIBUTION mber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 203.5E 62S972 001 000 000 518 30 48 00 895.00 BLDG MAINTENANCE INVOICE TOTAL 895.00 13326 504.62 18394 ESCHELON TELECOM, INC. 10/31/01 00/00/00 OCT-07 001 000 000 518 10 42 00 504.62 LONG DISTANCE PHONE INVOICE TOTAL 504.62 73327 35.95 6340 HOMEGUARD SECURITY SERVICES 10/31107 00/00/00 KG1216 001 000 000 521 20 41 00 3S.95 POLICE SECURITY SYSTEM INVOICE TOTAL 35.95 73328 257.50 6345 HORIZON 10/31/07 00/00/00 6792489-00 001 000 000 576 80 31 00 257.SO TURFOO WINTERIZER INVOICE TOTAL 257.50 73329 3,464.00 7155 INTELLIGENT PRODUCTS INC 10/31/01 00/00100 74520A 001 000 000 576 80 31 00 3,464.00 MUTT MITTS INVOICE TOTAL 3,464.00 73330 630.00 18252 ISSAQUAH, CITY OF 10/31/07 00/00/00 04-50005684 001 000 O0O 521 20 51- 50 630.00 JAIL SERVICES INVOICE TOTAL 630.00 73331 12,515.26 87S2 KIRKLAND, CITY OF 10/31/07 OO/00/00 MPD1012 001 000 000 521 20 51 85 12,515.26 CAD INVOICE TOTAL 12,515.26 73332 92-68 8755 KUSTOM SIGNALS, INC. 10/31/07 00/00/00 331735 001 000 000 521 20 46 10 92.68 POLICE AUTO 11 INVOICE TOTAL 92.68 73333 210.00 8778 LEIRA - JACKIE BRUNSON,TREASUR 10/31/07 00/00/00 10/17/07 CONF 001 000 000 521 20 43 00 210.00 CRUM, LINDA INVOICE TOTAL 210.00 73334 11i.65 10550 OPPICE DEPOT CREDIT PLAN 10/31/07 00/00/00 OCT-07 001 000 000 513 10 35 00 32.66 SUPPLIES OCT'07 001 000 000 525 60 31 00 78.39 SUPPLIES INVOICE TOTAL 111.05 7333S 217.80 10S56 OIC EQUIPMENT INC 10/31/07 00/00/00 45086 001 000 000 518 30 45 00 217.80 PW OFFICE TRAILER INVOICE TOTAL 217,80 73336 54.95 18416 PROPORCE LAW ENFORCEMENT 10/31/07 00/00100 20858 001 000 000 521 20 31 40 54.95 TABER EQUIPMENT INVOICE TOTAL 54-95 bO& AMOURt VENDOR 4}bci NUMBER VENDOR NAME 73337 1,559.98 11700 PUGET SOUND ENERGY 73338 34.40 11020 QNEST 73339 2,205.60 1833D RAMIREZ, ISMAEL GASTON 73340 4,326.16 12501 ROHRBACH, G. ROBERT 73341 3,504.91 12900 BRA -AIRS, INC 73342 157.58 13300 SEARS COMMERCIAL ONE 73343 7,929,00 18417 SECURFOCUS INC City of Medina Check Register October 31, 200I DATE DATE 73344 750. 00 18377 SOUND TREE SOLUTIONS, INC 73345 442.48 13520 STAPLES BUSINESS ADVANTAGE ISSUED REDEEMED INVOICE NO, ACCOUNT NUMBER 10/31/07 00/00/00 OCT107AA 101 000 000 542 63 41 00 ELECTRICITY INVOICE TOTAL 10/31/07 00/00/00 APR'07-POLICE 001 000 000 521 20 42 00 CIRCUIT INFORMATION INVOICE TOTAL ,l111,107-POLICE 001 000 000 521 20 42 00 CIRCUIT INFORMATION INVOICE TOTAL JUN107-POLICE 001 ODD ODD 521 20 42 00 CIRCUIT INFORMATION INVOICE TOTAL MAY'07-POLICE DOI 000 000 521 20 42 00 CIRCUIT INFORMATION INVOICE TOTAL 10/31/07 00/00/00 OCT'07-MONTH END 001 000 000 521 20 11 00 MILITARY-IRAQ INVOICE TOTAL 10/31/07 00/00/00 OCT'07 001 000 ODD 558 60 41 05 PLAN REVIEWER INVOICE TOTAL 10/31/07 00/00100 44747 001 000 000 SIB 30 48 00 REPAIRS -AIR CONDITIONER INVOICE TOTAL 44835 001 000 000 518 30 48 00 REPAIRS -AIR CONDITIONER INVOICE TOTAL 10/31/07 00/00/00 OCT'07 101 000 000 542 30 22 00 UNIFORMS INVOICE TOTAL 10/31/07 00/00/00 2034 001 000 000 521 20 41 00 POLICE CAMERA SYSTEM INVOICE TOTAL 10/31/07 00/00/00 07-088 001 000 000 558 60 41 50 TREE ASSESSMENTS INVOICE TOTAL 10/31/07 00/00/00 3092702333 DOI 000 000 SIB 10 31 00 SUPPLIES INVOICE TOTAL PAGE is DISTRIBUTION AMOUNT 1,559.98 1,559.9E 192.70 192.70 338.16- 338.16- 12.84- 12.84- 192.70 192.70 2,205.60 2,205.60 4,326.16 4,326.16 2,712.12 2,712.12 792.79 792.79 157.58 157.58 7,929.00 1,929.00 750.00 750.00 135.82 135.82 `.Leek Amount V amber ENDOR City o€Medina CbeckReoster October 31, 2007 DATE DATE NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 3092702335 001 000 000 521 20 31 00 SUPPLIES INVOICE TOTAL 3092702336 001 000 000 521 20 31 00 SUPPLIES INVOICE TOTAL 309702334 001 000 000 521 20 31 00 SUPPLIES INVOICE TOTAL 73346 76.80 15203 UTILITIES UNDERGROUND LOCATION 10/32/07 00/00/00 1090197 101 000 000 542 30 47 00 EXCAVATION NOTIFICATION INVOICE TOTAL 73347 97.74 16151 WASHING MACHINE, INC. 10/31/07 00/00/00 10139 001 000 000 521 20 32 00 POLICE AUTOMOBILE INVOICE TOTAL 73346 1,098.00 18146 WEDLUND, CAROLL 10/31/07 00/00/00 OCT'07 001 000 000 521 20 41 00 CIVIL SERVICE EXAMINER INVOICE TOTAL 73349 49.01 18308 ZEE MEDICAL SERVICE CO. 10/31/07 00/00/00 68949950 001 000 000 521 20 31 40 SUPPLIES - - INVOICE TOTAL PAGE it DISTRIBUTIOF AMOUNT 143.73 143.73 44.07 44.07 118.86 118.86 76.80 76.80 97.74 97.74 1,098.00 1,098,00 49.01 49.01 GRAND TOTAL ITEM CA-3 CITY OF MEDINA Office of the City Manager DATE: November 13, 2007 TO: MAYOR AND COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: 2008 FEE SCHEDULE RECOMMENDATION It is recommended that he Mayor and Council Members approve the attached Resolution adopting a schedule of fees for 2008. POLICY IMPLICATION Prudent fiscal policy requires that the City annually review fees charged for services and make adjustments to insure full cost recover. BACKGROUND The City's current fee schedule was last adopted on January 8, 2007. DISCUSSION All Department Heads were directed to review the current fee schedule and make recommended adjustments, where appropriate based on updated information on the cost of service delivery, as well any applicable legislation. The largest portion of revenue from the fee schedule is derived from building permit activity. These fees are graduated based upon value of construction, and consequently will automatically increase with inflation. As a result of this review, the only recommended additions, deletions and modifications are as follows: Page No. Fee Type 1 Audio Tapes & CDs 1 Construction Blueprints 1 Hearing Examiner Fee 2 Business License 5 Building Permit Extension 7 Concealed Weapon Permit - Original 6 Passport Processing 6 Notary Service Old Fee New Fee $15.00 $ 5.00 $ 5.00 + Actual Dup Costs $ 1,000 $ 1,250 $150 Deleted $150 Deleted $ 60 $55.25 ------ $30.00 $ 2.00 $ 8.00 ITEM CA-3 CITY OF MEDINA RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, ADOPTING A SCHEDULE OF FEES. THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, does adopt the following findings of fact: The fees currently charged by the City are consistent with current costs of administration, but some changes in the official fee schedule are necessary to be consistent with city codes and practices. 2. The attached schedule of fees has been established to recover the actual costs of providing the services described in the schedule. Based on the findings of fact set forth above, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, does resolve as follows: RESOLVED that the schedule of fees attached hereto as Exhibit A is adopted, effective January 1, 2008. PASSED BY THE CITY COUNCIL IN REGULAR OPEN MEETING ON THIS 13th DAY OF NOVEMBER, 2007. Approved as to form: Wayne D. Tanaka, City Attorney Passed: 11/13/2007 Published: Eff Date: 01/01/2008 Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk ITEM CA-3 CITY OF MEDINA 2008 FEE SCHEDULE FEETYPE l Code Violation Penalties $100.00 per violation first day; Section 1.15.020 $200.00 per violation 2"d day; $300.00 per violation 3rd day; $400.00 per violation 4th day; $500.00 per violation each add'I day after 4tn day. Accident reports/incident reports Accident Reports $4.50 Section 2.48.030 (A) Incident Reports $7.50 Audio Duplications $5.00 per tape or CD Section 2.48.030 (A) Computer printout, additional per Each page $0.15 Section 2.48.030 (A) page cost Computer printout, set up fee $25.00 Section 2.48.030 (A) Construction Blueprints (copies) Actual printing costs Section 2.48.030 (A) Copies, black & white 81/2 X 11 Each page $0.15 Section 2.48.030 (A) 11 X 17 Each page $0.20 Copies, color Each page $0.50 Section 2.48.030 (A) Maps — b & w 18 X 38 $12.00 Section 2.48.030 (A) Maps — color 18 X 38 $45.00 Section 2.48.030 (A) Ordinances, Resolutions & First copy free; all others $0.15 Section 2.48.030 (A) Notices of Decision per page Hearing Examiner Fee $1,250 Section 2.78.120 a. Fingerprinting $6.00 per set Section 3.64.010 501 EVERGREEN POINT ROAD • P.O. BOX 144 . MEDINA, WA 98039-0144 TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medinawww.medina-wa. ov City of Medina 2008 Fee Schedule FEE • a a Case Filing $31.00 per case Section 4.61.120 Certifying any document on file $5.00 per document, plus Section 4.01.120 $0.10 per page for copies Day Detention $10.00 per day, unless Section 4.01.120 another amount is set by Court order Duplication of part or all of the $10.00 per tape Section 4.01.120 electronic tape of a proceeding Electronic Home Detention $25.00 set-up, plus $105.00 Section 4.01.120 per week, unless another amount is set by Court order Failure to Respond $25.00 for parking cases Section 4.01.120 $52.00 for infraction cases Juror Service Fee $10.00 per day, plus mileage Section 4.01.110 in the amount set by RCW 43.03.060 Non -Sufficient Funds Fee for $25.00 per check Section 4.01.120 Returned Checks Preparing the record of a case for $40.00 per case, plus Superior Section 4.01.120 appeal to Superior Court Court Filing Fee Probation Fee $50.00 per month Section 4.01.120 Proof of Insurance $25.00 per case Section 4.01.120 Card/Administrative Dismissal Stop Payment Fee for Court Issued $25.00 per check Section 4.01.120 Checks Transcript of Judgment $6.00 per judgment Section 4.01.120 Vehicle Impound Hearing Fee $31.00 per case Section 4.01.120 Witness Fee $10.00 per day, plus mileage Section 4.01.100 in the amount set by RCW 43.03.060. Expert witnesses may be paid in excess of this amount only upon prior agreement between the City and the Expert Witness. Work Release $25.00 set-up, plus $20.00 per Section 4.01.120 day, unless another amount is set by Court order Cable Franchise Negotiated with Franchisee Section 5.08.060 Page 2 of 10 City of Medina 2008 Fee Schedule FEETYPI5 Animal Impound Fee $30.00 1 S & 2 nd impound; Section 6.04.030 $50.00 3d impound; $200.00 4th or subsequent in a year, plus $5.00 per 24-hour period. Cat License - Annual $7.00 Section 6.04.040 spayed/neutered $5.00 Senior Citizen Cat License - Annual $12.00 Section 6.04.040 unspa ed/unneutered $10.00 Senior Citizen Cat License - Lifetime $20.00 Section 6.04.040 spayed/neutered $12.00 Senior Citizen Cat License - Lifetime un-spayed/un- $36.00 Section 6.04.040 neutered $25.00 Senior Citizen Dog License -Annual $10.00 Section 6.04.040 spayed/neutered $7.00 Senior Citizen Dog License - Annual $20.00 Section 6.04.040 unspa ed/unneutered $15.00 Senior Citizen Dog License - Lifetime $30.00 Section 6.04.040 spayed/neutered $20.00 Senior Citizen Dog License - Lifetime $60.00 Section 6.04.040 unspa ed/unnueutered $40.00 Senior Citizen Late Renewal Fee $15.00 Section 6.04.040 Replacement Tag $2.00 Section 6.04.040 False Alarm Response Fee 1 s response - Free Section 8.12.030 2nd response - $50.00 3rd response - $100.00 41h response - $150.00 5th response - $200.00 6th & subseq - $250.00 Home Security System Re istration No charge Section 8.12.030 Pyrotechnics Display License No charge Section 8.16.045 " w Special Event Permit $50.00 non-refundable, plus Section 9.40.050 cost for city personnel based on hourly rate (wages and benefits). Parking Permit No charge Section 10.40.060 �€ .ter 11 Construction Vehicle Parking Permit No charge Section 10.72.030 Oversized Vehicle Permit $500.00 Section 10.72.010 Overweight Vehicle Permit $500.00 Section 10.72.010 Tracked, spiked, cleated, lugged $750.00 Section 10.72.020 vehicle permit Page 3 of 10 City of Medina 2008 Fee Schedule Hazardous Tree Evaluation $250 per tree — Arborist fee Section 12.28 ROW Tree Trimming or Removal Permit $50.00, plus consultant fees Section 12.28 Tree Mitigation Permit — During $500.00, plus consultant fees Section 12.28 Development Tree Mitigation Permit No Fee Section 12.28 Not Durinq Development e Sale Permit I No charqe I Section 12.36.010 Blanket Utility Permit 1 $500.00, plus consultant fees I Section 13.12.040 Administrative Decision Appeal Fee $500.00, plus consultant fees Section 14.04.070 Conditional Use Permit $750.00, plus consultant fees Section 17.56 Lot Line Adjustment $375.00, plus consultant & recording fees Section 14.04.010 Non -Conforming ROW Permit $200.00, plus consultant fees Section 14.04.010 Special Use Permit $750.00, plus consultant fees Section 14.04.010 Substantial Development Permit 1 $850.00, plus consultant fees Section 14.04.010 Variance 1 $850.00, plus consultant fees Section 2.78 Administrative Review Permit 1 $500.00 1 Section 14.08.010 Site Plan Review Fee 1 $850.00, plus consultant costs I Section 14.12.040 Page 4 of 10 City of Medina 2008 Fee Schedule Building Permit Attachment A Section 15.04.030 Mechanical Permit Attachment B Section 15.04.010 Gradinq Permit Attachment C Section 15.04.070 $150.00, plus staff/consultant Building Movinq Permit I costs Section 15.08.030 Construction Mitigation Permit Level I - $200.00 Level II - $2,500.00 Section 15.20.010 $750.00, plus consultant & Short Plat Fee recording fees Section 16.04.030 J $5.00 per lot, plus costs of engineering, recording fees, Subdivision Fee plan review and inspections Section 16.08.040 Fee Schedule Authority is delegated to the Section 17.44.030 city manager to increase or decrease fees for development permits to reflect, as closely as possible, the actual cost to the city of processing development permits; provided that the city manager must submit any proposed modification to the city council, at its regular meeting, not less than 45 days prior to the effective date of said modifications and the council may reject any proposed modifications. Accessory Dwelling Unit Registration $175.00, plus consulting fees Fee Section 17.50.040 (E) Special Use Permit — Satellite $100.00 I Section 17.52.060 (B) Receiving Svstem Adult Family Home Permit No charge Section 17.64.020 (A Family Day Care Permit No charge Section 17.64.020 B Home Occupation Permit $25.00 Section 17.64.020 Page 5 of 10 City of Medina 2008 Fee Schedule House Trailer Occupancy Permit $10.00 Section 17.68.040 Sign Impound Fee $25.00 Section 17.80.140 Sign Permit $100.00 Section 17.80.100 (B Waterfront Construction Fee $50.00 Section 17.88.020 Wireless Communication Facility Permit $5,000.00 Section 17.90.050 Reclassification of Zoning District & Historical Use Permits $850.00 Section 17.94 C... Environmental Exemption (SEPA & Shoreline) $50.00 Section 18.04.010 Critical Areas Alteration Permit $50.00, plus consultant costs Section 18.12 Comprehensive Plan Amendment Fee $4,000.00 $55.25 Original $32.00 Renewal Concealed Weapon Permit $42.00 Late Renewal RCW 9.41.070 Notary Service $8.00 per stamp WAC-308-30-020 Passport Acceptance Fee $30.00 per application 22 USC 214 Permit Replacement $100.00 Reconsideration of a Hearing Examiner Decision $500.00 Re -Roof Permit $175.00 Zonina Ordinance Amendment $4,000.00 Page 6 of 10 TABLE A - BUILDING PERMIT FEES TOTAL VALUATION $1.00 TO $500.00 $25.00 $501.00 TO $2,000.00 $25.00 for the first $500.00, plus $3.20 for each additional $1,000.00, or fraction thereof, to and including $2,000.00. $2,001.00 TO $25,000.00 $73.00 for the first $2,000.00 plus $14.75 for each additional $1,000.00 or fraction thereof, to and including $25,000.00. $25,001.00 TO $50,000.00 $412.25 for the first $25,000.00 plus $11.00 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. $50,001.00 TO $100,000.00 $687.25 for the first $50,000.00 plus $7.50 for each additional $1,000.00 or fraction thereof, to and including $100,000.00. $100,001.00 TO $500,000.00 $1,062.25 for the first $100,000.00 plus $6.00 for each additional $1,000.00 or fraction thereof, to and including $500,000.00. $500,001.00 TO $1,000,000.00 $3,462.25 for the first $500,000.00 plus $5.00 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00. $1,000,001.00 AND UP $5,962.25 for the first $1,000,000.00 plus $3.35 for each additional $1,000.00 or fraction thereof. DEMOLITION OF AN EXISTING BUILDING...............................................$100.00 PLUS CONSULTANT COSTS RELOCATION OF A BUILDING/MOVE A BUILDING INTO THE CITY.............$250.00 INITIAL PLAN REVIEW ............................................. ........................... ..65% OF PERMIT FEE ADDITIONAL REVIEW OF CORRECTIONS, REVISIONS, ADDITIONS .......... CONSULTANT COSTS REVIEW OF DEFERRED ITEMS.............................................................CONSULTANT COSTS ONE INSPECTION & ONE RE -INSPECTION .............................................INCLUDED IN PERMIT FEE ADDITIONAL RE -INSPECTIONS FOR COMPLIANCE.................................CONSULTANT COSTS WORK NOT READY FOR INSPECTION WHEN SCHEDULED......................CONSULTANT COSTS INSPECTIONS FOR WHICH NO FEE IS SPECIFIED..................................CONSULTANT COSTS WORK STARTED WITHOUT A PERMIT...................................................FEE IN AMOUNT OF PERMIT FEE, BUT NOT LESS THAN $100.00 Page 7 of 10 TABLE B - MECHANICAL PERMIT FEES For the issuance of each mechanical permit $25.00 For issuing each supplemental permit for which the original permit has not 7.60 expired been cancelled or finaled UNIT FEE SCHEDULE Furnaces For the installation or relocation of each forced -air or gravity type furnace or 15.50 burner, including ducts and vents attached to such appliance, up to an including 100,000 Btu/h 29.3 kW For the installation or relocation of each forced -air or gravity type furnace or 19.10 burner, including ducts and vents attached to such appliance, over 100,000 Btu/h 29.3 kW For the installation or relocation of each floor furnace, including vent 15.50 For the installation or relocation of each suspended heater, recessed wall 15.50 heater or floor -mounted unit heater Appliance Vents For the installation, relocation or replacement of each appliance vent installed 7.60 and not included in an appliance permit Repairs of Additions For the repair of, alteration of, or addition to each heating appliance, 14.50 refrigeration unit, cooling unit, absorption unit, or each heating, cooling, absorption or evaporative cooling system, including installation of controls regulated by the Mechanical Code Boilers, Compressors and Absorption Systems For the installation or relocation of each boiler or compressor to and including 15.50 three horsepower (10.6 kW), or each absorption system to and including 100,000 Btu/h 29.3 kW For the installation or relocation of each boiler or compressor over three 28.50 horsepower (10.6 kW), to and including fifteen horsepower (52.7 kW), or each absorption system over 100,000 Btu/h (29.3 kW) to and including 500,000 Btu/h 146.6 kW For the installation or relocation of each boiler or compressor over fifteen 39.10 horsepower (52.7 kW) to and including thirty horsepower (105.5 kW), or each absorption system over 500,000 Btu/h (146.6 kW) to and including 1,000,000 Btu/h 293.1 kW For the installation or relocation of each boiler or compressor over thirty 58.20 horsepower (105.5 kW) to and including fifty horsepower (176 kW), or each absorption system over 100,000 Btu/h (293.1 kW) to and including 1,750,000 Btu/h 512.9 kW For the installation or relocation of each boiler or compressor over fifty 97.30 horsepower (176 kW), or each absorption system over 1,750,000 Btu/h (512.9 kW) Page 8 of 10 Mechanical Permit Fees continued Air Handlers For each air -handling unit to and including 10,000 cubic feet per minute (cfm) 11.20 4719 L/s , including ducts attached thereto Note: This fee does not apply to an air -handling unit which is a portion of a 19.00 factory -assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit is required elsewhere in the Mechanical Code. For e each air -handling unit over 10,000 cfm 4719 L/s Evaporative Coolers For each evaporative cooler other than portable type 11.20 Ventilation and Exhaust For each ventilation fan connected to a single duct 7.60 For each ventilation system which is not a portion of any heating or air- 11.20 conditioning system authorized by a permit For the installation of each hood which is served by mechanical exhaust, 11.20 including the ducts for such hood Incinerators For the installation or relocation of each domestic -type incinerator 19.10 For the installation or relocation of each commercial or industrial -type 25.50 incinerator Miscellaneous For each appliance or piece of equipment regulated by the Mechanical Code 11.20 but not classed in other appliance categories, or for which no other fee is listed in this table For all gas piping system fees see King County Health Department fee schedule. For permits requiring a mechanical plan review, permit fees shall be determined by valuation and calculated using Table A. Plan Review, initial 25% OF PERMIT FEE Additional review of corrections, revisions, or additions CONSULTANT COSTS Review of deferred items CONSULTANT COSTS One inspection & one re -inspection Included in Permit Fees Additional re -inspections for compliance CONSULTANT COSTS Work not ready for inspection when scheduled CONSULTANT COSTS Inspections for which no fee is specified CONSULTANT COSTS Page 9 of 10 TABLE C - GRADING PERMIT TOTALj-D 25 TO 100 YARDS $100.00 101 TO 500 YARDS $100.00 for the first 100 yards plus $10.00 for each additional 25 yards, or fraction thereof, to and including 500 yards. 501 TO 1,000 YARDS $260.00 for the first 500 yards plus $12.00 for each additional 25 yards, or fraction thereof, to and including 1,000 yards. 1,001 TO 2,000 YARDS $500.00 for the first 1,000 yards plus $13.00 for each additional 25 yards, or fraction thereof, to and including 2,000 yards. 2,001 YARDS AND UP $1,020.00 for the first 2,000 yards plus $13.50 for each additional 25 yards, or fraction thereof. PLAN REVIEW......................................................................CONSULTANT COSTS ONE INSPECTION & ONE RE-INSPECTION...............................INCLUDED IN PERMIT FEE ADDITIONAL INSPECTIONS FOR COMPLIANCE........................CONSULTANT COSTS TESC AND DRAINAGE SYSTEM PLAN REVIEW.........................CONSULTANT COSTS SEASONAL TESC/EROSION CONTROL INSPECTIONS ...............CONSULTANT COSTS INSPECTIONS FOR WHICH NO FEE IS SPECIFIED .....................CONSULTANT COSTS Note: Up to 50 cubic Yards of excavation, necessary for a basement or crawlspace, are exempt from fee calculation. Page 10 of 10 ITEM CA-4 CITY OF MEDINA Office of the City Manager Date: November 13, 2007 TO: MAYOR AND COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: AGREEMENT FOR INTERIM PLANNING SERVICES RECOMMENDATION It is recommended that the Mayor and Council authorize the City Manager to enter into an agreement with Prothman Company (Bellevue), or similar companies, to retain interim Community Development or Planning staff services, in an amount not to exceed $40,000, or the sum corresponding to actual salary savings from the current Community Development Director vacancy. POLICY IMPLICATION It is the City's policy to take prudent actions to insure the uninterrupted delivery of core municipal services. In connection with this, the City Manager must seek and receive Council approval to enter into contracts with value in excess of $15,000 (Section 266.010 (2) MMC). BACKGROUND In October 2007Joseph Gellings resigned from his position as the City's Development Services Director. The City is currently conducting its own recruitment to fill this important position, and the final filing date is December 28`h (selected because of the holiday period, and to permit advertising in monthly publications). Newly hired Building Official Steven Cox is currently serving as acting DS Director, however Mr. Cox has neither the academic credentials, time, nor experience to fulfill the planning duties previously performed by Mr. Gellings. While some planning services can be provided for the City by Otak Engineering, contracting for an in-house Interim Planner will be more economical and result in greater control and quicker service response. Prothman Company, and perhaps other public sector executive recruiters such as Waldron Company and Oldani-Waters Company are in a position to assist the City with placing an Interim DS Director, or Planner. The City would accept only locally -based placements, avoiding housing and other related expenses, and would agree to fees which would not exceed corresponding salary savings from the current DS vacancy —thereby making the above recommendation cost neutral. It is expected that such services would not extend beyond the middle of March 2008. ITEM PH-1 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE CERTIFYING TO THE GOVERNING AUTHORITY OF KING COUNTY THE ESTIMATES OF THE AMOUNT TO BE RAISED BY TAXATION FOR THE YEAR 2008 ON THE ESTIMATED ASSESSED VALUATION OF THE PROPERTY IN THE CITY AS REQUIRED BY R.C.W. 84.52.020. THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION 1. After hearing and duly considering all relevant evidence and testimony presented, that the Medina Taxing District requires an increase of 3.06% in property tax revenue from the previous year resulting from the addition of new construction for taxing years 2007 and 2008, and improvements to property and any increase in the value of state -assessed property, in order to discharge the expected expenses and obligations of the district and in its best interest. SECTION 2. Levy. For the purpose of raising such amount, a levy on all taxable property within the City, both real and personal, on each and every dollar of assessed valuation of such property, is necessary, said revenue and levy to be allocated as follows: General Tax Levy: For: General Purposes Total General Levy TOTAL TAX LEVY $2,191,253 $2,191,253 $2,191,253 SECTION 3. Code Reference. All sections hereof shall be considered of temporary or special effect. SECTION 4. Effective Date. This ordinance shall take effect upon the 1st day of January, 2008. PASSED BY THE CITY COUNCIL ON THE 131h DAY OF NOVEMBER, 2007 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 13 DAY OF NOVEMBER, 2007. Approved as to form: Wayne D. Tanaka, City Attorney Passed: Published: Eff Date: 11 /13/2007 01 /01 /2008 Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk ITEM PH-1 SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On November 13, 2007, the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE CERTIFYING TO THE GOVERNING AUTHORITY OF KING COUNTY THE ESTIMATES OF THE AMOUNT TO BE RAISED BY TAXATION FOR THE YEAR 2008 ON THE ESTIMATED ASSESSED VALUATION OF THE PROPERTY IN THE CITY AS REQUIRED BY R.C.W. 84.52.020. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of November 13, 2007. Rachel Baker, City Clerk ITEM PH-2 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2008, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADDRESSING THE 2008 SALARY SCHEDULE. THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. In accordance with the provisions of R.C.W. 35A.33.075, the budget of the City of Medina, WA, for the year 2008, is approved on the 13th day of November, 2007, after the notice of hearings and after the preliminary budget has been filed with the City Clerk as required by law. SECTION 2. The totals of estimated revenues and appropriations for each separate fund and the aggregate totals for all such funds combined are set forth as Attachment A. SECTION 3. The 2007 Salary Schedule for authorized positions is attached. (Attachment B) SECTION 4. The City Clerk is directed to transmit a certified copy of the budget hereby adopted by reference to the Office of the Auditor of the State of Washington, Division of Municipal Corporation, and the Association of Washington Cities. THIS ORDINANCE SHALL TAKE EFFECT AND BE IN FORCE ON AND AFTER THE 1 ST DAY OF JANUARY 2008. PASSED BY THE MEDINA CITY COUNCIL ON THE 131h DAY OF NOVEMBER 2007. Approved as to form: Wayne D. Tanaka, City Attorney Passed: 11/13/2007 Published: Eff Date: 01/01/2008 Ordinance No. Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On November 13, 2007, the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2007, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADDRESSING THE 2007 SALARY SCHEDULE. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of November 13, 2007. Rachel Baker, City Clerk Ordinance No. 501 EVERGREEN POINT ROAD • POST OFFICE BOX 144 . MEDINA, WASHINGTON 98039-0144 TELEPHONE 425-233-6400 - FAX 425-454-8490 - POLICE 425-233-6420 - www.medina-wa.gov November 13, 2007 Mark F. Weinberg City Manager Dear Mayor and Council Members: Attached please find the proposed 2008 City of Medina Annual Operating Budget, which is balanced, as required by law. Municipal budgets represent a plan for allocating local resources to achieve a host of program and service objectives. Budgets are developed based on carefully researched financial assumptions, anticipated needs, and in response to broad policy directives provided by the City Council. This budget complies with the Council's instructions to maintain current full-time staffing and program service levels, balance operating funds after financing exceptional capital improvement projects, resist new taxes, and strengthen dedicated reserves. 2008 Budget in Context Comprised almost exclusively of residential properties, Medina's tax base is most sensitive to property development and real estate values. In 2008 property tax levies, coupled with building permit fees, and construction -related "This budget complies with the Council's instructions to sales tax account for maintain current full-time staffing and program service 74% of projected levels, balance operating funds after financing General Fund revenues. exceptional capital improvement projects, resist new Similarly, the City's taxes, and strengthen dedicated reserves". Capital Improvement Projects (CIP) budget relies heavily on the Real Estate Excise Tax (REET) for funding. Notwithstanding Medina's unique market appeal, a real estate downturn blanketing the country --and expected to last through the middle of 2009--may slow the city's vibrant housing market. Though some related revenues have been reduced in the proposed 2008 budget, they are modest. Medina's robust housing market suggests it is resisting the national trend, and any adverse affect will be delayed and muted. Still, the City's reluctance to diversify its tax base makes it particularly vulnerable to fluctuations in development activity and real estate values in the long term. This message has been delivered to the Council previously, but it bears repeating to avoid the possibility of a profound and rapid reversal of fortunes. ITEM PH-2 Investment earnings are expected to retreat given the City's reduced aggregate funds balance and owing to lower interest rates typical of a presidential election year. Escalating crude oil prices, in tandem with a less hearty housing market, is expected to slow the region's retail sales growth, which has posted 19 consecutive quarters of strong performance. The Streamlined Sales Tax Bill (SSB 5089), approved earlier this year, now requires that sales tax be distributed on the basis of the destination of the sale rather than its origin. Medina anticipates this reallocation, which takes effect in July 2008, will result in as much as a 5% gain in annual sales tax revenues. A court ruling which could come this Fall, and which will impact cities, is related to a challenge of Initiative 747 (approved November 2001). This Initiative limits the amount that taxing jurisdictions can increase their property tax without a vote of the people from 2% to 1% annually. Initiative 747 was declared unconstitutional in June 2006 and subsequently appealed to the Washington State Supreme Court and heard in May 2007. How the Supreme Court rules in this case, together with the legislature's response, will determine future property tax levy increase limits. It is conceivable that current law relative to how uncollected levy increases may be "banked" could be affected. This would have significant impact on local taxing authorities' willingness to "defer" property tax hikes when added revenues are not immediately needed. Local government has "in 2008 property tax levies, coupled with building little control over some permit fees, and construction -related sales tax costs of doing business. account for 74% of projected General Fund Chief among these are revenues. Similarly, the City's capital improvement employee pension and projects budget relies heavily on the Real Estate health care costs. For Excise Tax (REET) for funding'. the 12 month period beginning January 2008, employer contribution rates for PERS will increase 24.6% to 7.22%, compared to 5.79% the prior year. The rates reflect the repeal of gain -sharing, the cost of the January 2008 gain - sharing event, and the cost of benefit enhancements enacted this past season. Medical premiums have jumped 15.2% for employees and spouses, and 15.8% for second dependents. Fortunately, dental and vision care premiums have held in place. 2008 Budget by the Numbers The proposed 2008 Medina budget is $7,284,275*, which represents an 8.7% increase over the previous year. Of this amount, the City's General fund comprises $4,821,759* or 66%. It, too, has increased over the prior year, by 4.2%. Interfund transfers are proposed which will shift $200,000 and $500,000 to the Street and Reserve Funds, respectively. Total expenditures in the operating funds (General, Equipment and Street Funds) exceed total corresponding revenues by $238,512. This imbalance, coupled with interfund transfers, have resulted in the City's projected 2008 year-end total funds balance declining $928,251, or nearly 16%. The projected 2008 year-end General Fund balance will drop by $484,753; however it will be offset by a 28% increase in the City's Reserve Fund. Excludes Interfund Transfers ITEM PH-2 Total revenue to the City in 2008 is projected to rise 4.2% to $5,993,763, of which $4,984,763 accrue to the General Fund. In addition to the General Fund revenues, the City will receive an estimated $825,000 in Real Estate Excise Tax (REET), $149,000 in Street related fuel taxes and NPDES grant monies, and $35,000 in offset contributions for the second phase of the Poplar tree replacement project on 84th Avenue NE. The principal sources of General Fund revenue include property and sales tax (63%) and licenses and permit fees (18%). Other categories include: intergovernmental revenues (6%); investment interest (5%); fee pass-throughs (5%); fines and forfeits (2%); and miscellaneous (1 %). A review of the City's fee schedule has been conducted as part of the 2008 budget development process. With few exceptions, fees reflect actual cost of service delivery and are well within acceptable ranges. Following a year in which the City reduced the property tax levy, the 2008 total levy is raised only by the combined new construction increases for 2006 and 2007. This amount totals $65,119, or 3%. Sales tax proceeds in 2008 are expected to dip (7.5%), while building fees should be on par with current year actuals, which will exceed 2007 estimates by 20%. The single largest revenue category with respect to percentage increase in 2008 is the City's fee for providing police services to the neighboring Town of Hunts Point (49%). Although the hike is in accordance with the contract's fee formula, Hunts Point is contesting the increase on the basis of hardship and the outcome of this important revenue item is uncertain at the time of this writing. Scheduled Capital Improvement Projects (LIPS) in 2008 total $1,798,000. When $550,000 in carryover for City Hall improvements from last year's budget is exorcised from this amount, the proposed 2008 CIP budget is actually 9% less than the 2007 approved CIP budget. 2008 Service Levels Remain High With the transmittal of this budget, Medina's long-standing tradition of providing quality services in an efficient and cost-effective manner is extended into the 2008 year. With the exception of the 2007 mid -year addition of a full-time Building Official in lieu of previously contracted services, City staffing levels mirror those included in the approved 2007 budget. Existing service levels are preserved, some operating enhancements are planned, and a reasonable slate of capital improvements is scheduled. The departure of the City's highly regarded Development Services Director, addition of a full-time Building Official, and change out of the contracted Building Inspector creates a new Development team for 2008 and beyond. Replacement personnel promise to be well qualified and experienced; they will bring with them fresh perspectives and have been recruited with an eye toward innovation, in consideration of their willingness and ability to streamline development processes, and for their customer -centric service approach. Items designed to facilitate administrative functions funded in this proposed budget include; next generation financial reporting software; Meeting, agenda, PRA, tracking, and file management software; Lexicol police policy and procedure manuals; and video recording of City Council Meetings. Operational improvements are also proposed which include: additional police radios; a second mobile radar trailer; handheld citation writing devices; and ITEM PH-2 ample emergency services supplies. Equipment replacement of one Police cruiser is included, and is partially offset by a reduction in the equipment replacement line item. Nearly $1.8 million in capital improvement projects are planned. Of this amount, 42% or $760,000 is devoted to necessary life and safety repairs to City Hall. Other projects include the public safety enhancement camera surveillance installations, road repairs and overlays, park irrigation, dock repair, storm water improvements and a sidewalk. Park improvements proposed for 2008 include: Viewpoint Park stairs, irrigation and landscaping; Fairweather playfield reconditioning; and miscellaneous benches and tables. Finally, Tree Fund expenditures include $114,000 for the second phase of the Poplar replacements along 84tn Avenue NE. Once again, the Overlake Golf and Country Club will be offsetting a portion of this cost. Fiscal Health and Outlook Municipal budgets are influenced by a host of social, political and economic dynamics. As such, the budget should be viewed as a "work -in -progress", and should be adaptable to changing circumstances. Likewise, it is important to remember the City's financial condition is but a snapshot in time; prudent fiscal policies and smart money management must be unrelenting to insure long-term financial health. Medina's projected 2008 year-end General Fund balance of nearly $2 million provides a comfortable margin, and its Reserve Fund balance of $2,276,380, or 47% of the General Fund annual operating budget, is exceptional compared to industry standard reserves which hover between 5% and 10%. Other factors that fortify the City's financial standing, apart from its material assets, include; absence of debt; in -place labor agreements; established practice of paying competitive salaries and contract fees; modest fleet commitment; and excellent loss history. Notwithstanding this strong "... it is important the City resist being seduced into financial position, there are believing that its present strong financial standing other factors which should will persist, without a strategic plan to diversify and be considered. As recently grow local government revenues'. reported by the Executive Director of the Washington Association of Cities, on average the cost of providing core municipal services is growing at twice the rate of the implicit price deflator. This trend is reflected in Medina's proposed 2008 budget, wherein total expenditures swell 8.7% while total revenues are projected to rise only 4.2%. As a result, combined fund totals fall nearly 16%, which translates into a loss of $928,251. While it is true that the 2008 budget includes some non -recurring costs, most budgets will follow suit, and it is easy to calculate how swiftly the City's unobligated General Fund balance, as well as its dedicated Reserve Fund, could be depleted. The City's facilities space, equipment, and furnishings needs are becoming more acute. Deferred public works repairs and improvements not included in the current six -year Capital Improvement Plan conservatively may be estimated at close to $1 million. Finally, the City has not customarily included a contingency fund or equipment amortization schedule, nor has it tackled unfunded liabilities with respect to retiree medical, vacation or sick leave reserve costs in its annual budget. All of these expenditures, when finally attended to, threaten to erode fund balances and reserves at an accelerated rate over time. For these ITEM PH-2 reasons, it is important the City resist being seduced into believing that its present strong financial standing will persist, without a strategic plan to diversify and grow local government revenues. Conclusion The City of Medina is blessed with an abundance of natural beauty. It has a sophisticated, resourceful and involved constituency, thoughtful leadership, and a talented municipal workforce. For over a half -century, the City has self -governed in a manner that has preserved and sustained the environment, cultivated an enviable quality of community life, and added measurable value reflective of the American dream. For good reason Medina has earned a reputation as the crown jewel of the Pacific Northwest and has become one of this nation's most coveted addresses. 2008 promises to extend the City's proud tradition of providing quality municipal services and pristine open spaces. Replacement of the Medina Beach shoreline and dock, together with enhancements to Fairweather and Viewpoint Parks, upgrades to facilities and playground equipment at Medina Park, replacement of the diseased iconic Poplars along 84th Avenue NE, and the addition of sidewalks along 81h Avenue N.E. all make Medina a better community in which to live. The planned implementation of state-of-the-art fixed and mobile camera surveillance will provide residents with a new standard of safety to which other communities are sure to aspire in the decade ahead. The hallmark of America's finest communities is people who care. Approaching the end of my first year as Medina's newest City Manager, I am grateful to the scores of residents who have volunteered to serve on boards, commissions and committees, and who have taken the time to communicate with City Hall about issues that affect them and their families. Likewise, I am indebted to the Mayor and Council Members for their vision, leadership and unwavering commitment to creating policy in the public interest. With your continued support, and the hard work of our uniquely dedicated and exceptionally capable City staff, I am confident that the best is still yet to come. Mark F. Weinberg City Manager 2004 }Lr ACTUAL DESCRIPTION ENERAL FUND _ BEGINNING FUND BALANCE $ 2,059,535 $ REVENUES 4,332,382 OPERATING TRANSFERS -IN _ EXPF.NDiTI 1RES 3.868.427 ENDING FUND BALANCE 1 $ 2,018,490 1 $ QUIPMENT FUND BEGINNING FUND BALANCE $ 76,264 $ ,-- ---- -- --- ---- ._ REVENUES _ --- 9,045 - OPERATING TRANSFERS -IN 77,000 EXPENDIT_U_RES _ _ _ 120,816 OPERATING TRANSFERS -OUT _ ENDING FUND BALANCE _ $_ _ 41,493 $ GREET FUND BEGINNING FUND BALANCE $ 173,832 1$ REVENUES 61,164 OPERATING TRANSFERS -IN 400,000 EXPEN_DITU_RES _ 443,573 OPERATING TRANSFERS -OUT OTHER NON -EXPENDITURES ENDING FUND BALANCE ' $ 191.423 2005 2006 ACTUAL ACTUAL 19,490 $ _2,473,4 07,633 1 4,941,4 53,636 4,212,2 99,000 554,4 73,497 $ 2,648,3 41493 $ 67,5 2,228 77,000 -- - 77,0 53,177 1 42,9 101 191,423 ' $ -_ __223,7_30 63,126 116,704 322,000 25_8,907 352,819 301,444 223,730 i $ 297,897 RESERVE FUND BEGINNING FUND BALANCE $ 1,776,380 $ 1,776,3801 $ 1,776,380 REVENUES - -- --- - - - -------.. - _ -- -- _.- _ - ... -- OPERATING TRANSFERS -IN EXPENDITU_R_ES---- OPERATING TRANSFERS -OUT - ENDING FUND BALANCE $ 1,776,380 $ 1,776,380$ 1,776,380 TREE FUND BEGINNING FUND BALANCE $ 19,090 $ 69,592 $ 121,406 REVENUES Y 53,925 ' _ 54,353 ' 15,415 OPERATING TRANSFERS -IN EXPEN_DIT_U_RES 3,423 2,539 - 2,421 - _ OPERATING TRANSFERS -OUT_ ENDING FUND BALANCE $ 69,592 $ - 121,406 $ 134,400 PARK PROPERTY DEBT FUND BEGINNING FUND BALANCE $ 138,685 ` $ 102,298 $ 65,911 REVENUES OPERATING TRANSFERS -IN - 218,500 - - EXPENDITURES - 36,387 36,387 ,._. 284 4L0 --- - --- ----- - ---- .., OPERATING TRANSFERS -OUT .. - ------- - - ENDING FUND BALANCE ! $ 102,298 ` $ 65,911 $ CAPITAL PROJECTS FUND _---- ____-..-------- --------.._._._ .---- - -- BEGINNING FUND BALANCE - $ -- - Sib 719 $ _ 739,600 $ 1,422,007 REVENUES _ 562 227 880,306 873,690 OPERATING TRANSFERS -IN 29,000 _ M EXPENDITURES 389,346 197,899�: 499,637 OPERATING TRANSFERS -OUT ENDING FUND BALANCE $ 739,600 $ 1,422,007 $ 1,796,060 -- - -- -- - - - . TOTAL ALL FUNDS BUDGET --- ---- - ------------- BEGINNING FUND BALANCE $ 4,782,505 $ 4,939,276 $ 6,150,465 REVENUES 5,018,743 6,007 646- 5,947,301 _ OPERATING TRANSFERS -IN 505,000 399,000 554,407 EXPENDITURES 4,961,972 1 4,796,457 5,343,042 _ OPER_ATIN_G TRANSFERS -OUT 505,000 _ 399,000 554,407 OTHER NON -EXPENDITURES ENDING FUND BALANCE $ 4,939,276 $ 6,150,465 $ 6,754,724 2008 f 2008 $ 2008 % ` Preliminary 11 Bud et Change Chain $ 2,483,514 --- $ (164,850) -6.22% 4,984,763 223,709 '- 4.700% - #DIV/0! - 4,821,759 194,895 4.21% 700,000 348,717 99.27% $ 1,946,519 $ (484,753) ,-19.94% $ 80,622 (21,000) -20.66% (2,500)' -100.00'/6 - (80,000) -100.000/. 39,480 --- (75,520) -65.67% #DIV/0! $ 41_142 $ (27,990) ' 40.48% $ 235,891 -149,000 (62,006)' -20.81% 75,525 102.79% 200,000 (71,283) -26.28%u 511,036 - 47,036 10.14% #DTI//O! -- #DIV/Or > $ 73,855 $ (104,800) -58,66% $--1,776,380 $ - 0.00% - #DIV,`O! 500,000 - 500,000.00 #D1V/O! - _- #DlV/0! - - #DIV/0! $ 2,276,380 $ 500,000.00 28.151/o $ 83,322 T'35,000 $ (51,078)' -38.00% 20,000 133.33% - #DIV/O! - 114,000 -- ----- 44,000 62.86% #D1V/O! $ 4,322 $ (75,078)"` -94.56% $---- --- $ - #DIV10! #DiV/O! - - #DIV/0! -- - #DIV/O! r #DIV/0! $ $ #DIVfOt $ 1 511420 $ (284,640) -15.85% _ 925,000 -_ (75,000) -8.33% -- -- - _ #DN/O! 1,798,000 ---- - - 376,000 26A4% #DIV/O! $ _538,420 $ (735,640)' -57.74% $ 6,171,150 $ (583,574) -8.64% 5,993,763 -- 241,734 °' 4.20° - 700,000 348,717 99.27% 7,284,2_75 586,411 8.76% 700,000 - --_ 348,717 99.27%a N A OOA 4' O - v in to 1)c11... #D1V/O! 1 c no;/ 12:26 PM 11/6/2007 *O*pp g o O o 4 a O � &C Ct3 � '� a 9 9 �9j o e o o O O O N , at5'.O O.. bC O . 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Cc-- cc Cl 818 1 15 1 5 1 c, c 1 C: -c Tic IN ITEM PH-2 CITY OF MEDINA u .r FY 2008 OPERATING BUDGET LEGISLATIVE FUND: 001 DEPARTMENT: 511 GENERAL OBJECTIVES: Represent the people of Medina in the process of assessing community needs, developing legislative initiatives, formulating public policy, approving the annual operating budget, and overseeing the City Manager's efforts to provide quality public service delivery FY 2008 PROGRAM OBJECTIVES: (1) Continue to cultivate regional, state and national intergovernmental relations aimed at promoting Medina's legislative and fiscal needs; (2) Attend regional transportation, housing, economic development, utility, development and urban planning meetings which can affect quality of life in Medina; (3) Continue to play an active role in the planning and engineering phases of the SR 520 bridge replacement program; (4) Review the actions, recommendations and findings of the City's regulatory and advisory boards and commissions; and (5) Provide fiscal and supervisory oversight to the City Manager. FY 2008 HIGHLIGHTS: Item 4100: Provides funds for expert consultant activities on topics of interest to the Council. Item 4200: Provides funds for video-taping all City Council Meetings for broadcast on the City's Cable station. Item 4300: Provides training and travel for the Mayor and Council Members to attend national, statewide, regional and local meetings and training. Item 4900: Provides for biannual Council retreat, special supplies and equipment Item 4910: Provides funds for Medina Days fireworks displays and portable restrooms. N � R � ai �..� N � W &5 ffi !0101 O100 C j I I O ! C OIO O O C ....... . . . . . IO'vil inn O !v o !vij IC-4 r! ; cl�I I � I Ili I I iWi j I fZ ! i i l iW ! cf I I IUiW; CIE rn iF ! ! jUl 'vg3j I to j ci'{ "' jFLja jVi CaI !�i IvWi!j o� �': E;! ;W! W ! wj Ql�oi IWI Ni I �: o QQ i i�iUj vj m ly'j I I g ICI v�!Oj �IQi E"I !Q) v vj yl I dai lal �j a�i! 3j�I Ci I j zj ;ai :c7; w;wiw;w�w! �I p{ oj.nj of ! j I C7j :W! iaj0.,l P.i P.j_P.-aiUi(-�i�i�I WI j I c'I c5 !O!O iN N�OCI^'! O!o of Ol of o i C jO.OlCr-1 -'-- z 'F. IOi OI OipI OC�C.O�o,-O!....- ooiSlgiSlSi0000000! I ;o;o oio o'o:o,o:o:o: ITEM PH-2 of CITY OF MEDINA FY 2008 OPERATING BUDGET MUNICIPAL COURT FUND: 001 DEPARTMENT: 512 GENERAL OBJECTIVES: Provide municipal court services to include case review and prosecution of traffic citations, offenses and criminal misdemeanors. FY 2008 PROGRAM OBJECTIVES: (1) Continue to facilitate the administration of justice through the timely review, filing and prosecution of offenses and criminal cases; (2) continue to participate in any state or local court programs at assisting, preventing, treating or sentencing persons involved in selected crimes such as domestic violence or substance abuse; and (3) providing training, reporting and other assistance to local law enforcement agencies to improve working relationships and the efficacy of the court system. FY 2008 HIGHLIGHTS: None. N � � pp pp O C GS O M N eh N 5"i b9 ly ICI O�O,,O, ;O 1 CC; c ooiG..i!O; Oi d9� IV3 f I M!O' I•MI Ilp C; ui i<t V� i i0 Ned'' NI di IMi Ih I I,M-ii �I jCY Nj 1i7i ' N' !N 'O;�Dj NI QI; i sa I � iooiM I� I , i W! I iwi iv' iz ioio:o:oiofi G %Ojo�dj Cj Oj ! I ! jw CA I Iz oo O! Ojpi U !o;oiojojoi i 0i of o10101 CIO O�O;d ITEM PH-2 I,} CITY OF MEDINA FY 2008 OPERATING BUDGET EXECUTIVE FUND: 001 DEPARTMENT: 513 GENERAL OBJECTIVES: Provide leadership in the development of public policy and service strategy recommendations to the Mayor and Council. Provide direction and supervision to all City staff, consultants and contractors to insure the efficient and effective delivery of municipal services. Facilitate and nurture an organizational culture that is customer -centric, responsive to policy makers and constituents, and adheres to the professional and ethical standards of the International City/County Management Association (ICMA). Provide sound fiscal management through the development of a City budget that maintains service quality, prudently allocates resources, and maximizes revenues while controlling costs. Expand and enhance intergovernmental relationships, and support legislation that serves the best interests of Medina residents. Position Summary Recap: FY 2007 FY2008 POS FTE OT POS FTE OT Personnel: CITY MANAGER 1 0 TOTALS 1 0 FY 2008 PROGRAM OBJECTIVES: DIFFERENCE POS FTE OT 0 0 0 (1) Monitor the SR520 expansion project to insure the City's interests are addressed; (2) Continue to search for viable solutions to the City's need for additional City Hall, Police, and Public Works space; (3) Monitor and insure the timely completion of capital and special improvement projects such as undergrounding utilities, public safety enhancement, 2"d phase Poplar tree replacement, and storm and sewer replacements; (4) Implement programs to improve Council communications such as televised council meetings or online video streaming; (5) Continue to provide oversight and direction to strengthen the City's emergency and disaster response capabilities; (6) Pursue grant and other funding sources as part of a comprehensive strategic plan to insure the continued cost effective delivery of services; and (7) Continue to develop an organizational culture focused on exemplary customer service. FY 2008 HIGHLIGHTS: Item 3500: Provides for the replacement of a file cabinet, addition of a lateral file, and a desk light. Item 4100: Provides for professional consulting services to assist the City Manager in such areas as management, health, budget, performance, franchise and labor negotiations. Item 4200: Provides a monthly communications allowance as per agreement. Item 4300: Provides for attendance at the annual ICMA and Northwest City Manager's Conferences, as well as miscellaneous area -wide meetings. Item 4900: Provides for expert consulting services , public announcement fees, and employee service and appreciation awards. Item 4901: Provides for professional association membership dues, professional journals and newsletters. Also provides for monthly auto allowance as per agreement. �� o0 oa g 0-�«� o Cam' �w M c6q '�Et' 7 N C3. N N© O O C3 tyl �ii C sr, ea C,Y i ! i I i i of C, rn"i ivii viri mi iN N; di INIM [�V NI ~j iN j il` rl Oli iNi N; I ;NI NI M17i�F Ni i i i iN iM I I ;� �o• i<Y d'I I I�i �� I i i�;Vli� �; t00; 01;M ;M I :DO I DWI •�I ' I ! ��i I jW i i i?i �! I ow UI gi! °iwi iU jA wl i�i � !a� G ;a� �: pi O:Q� m�¢?xi iw!�! ciF-! k, ml"2✓10; mI �I Fes: IF! U! i�l ice!d� o; ix1 miw, .10 HI ipl 1 !H 'Fn E °; o i.�l ❑I o'cl- —�- - ' ! , •�•; ; I NiN � —ice rtMl V�yi 7i 7i t! ! i i i ! 1�+ t !Vl i IV)i Vl! V)V) V)I V1I Vll Vli I I "z Ci I i0;0 0; 0'C xvl Ol C� p ioCcO c �Oi Ci O^! ii O�O1O 0101 10' CC%Ol 10 ;O; OI 101 C:O 010=0 ' ITEM PH-2 ref CITY OF MEDINA FY 2008 OPERATING BUDGET FINANCE FUND: 001 DEPARTMENT: 514 GENERAL OBJECTIVES: To maintain all related accounting and financial reports for the City of Medina as mandated by, and in compliance with, the Washington State Auditor's Office. Provide additional services of Risk Management and Human Resources for the City. FY 2008 PROGRAM OBJECTIVES: 1) Research extensively and recommend a new windows based accounting software package for the City of Medina. The software utilized is DOS based, purchased in the 1990's, maintenance for the software is extremely limited, and is outdated. 2) To maintain the timeliness and accurateness of all financial reports including the Annual Report, Taxes, Financial Statements, Payroll, Employee Benefit Plans, as required by local, state, and federal law. Position Summary Recap: FY 2007 FY2008 DIFFERENCE POS FTE OT POS FTE OT POS FTE OT Personnel: FINANCE OFFICER 1 0 0 1 0 0 0 0 0 TOTALS 1 0 0 1 0 0 0 0 0 FY 2008 HIGHLIGHTS: Item 4300: Provides for attendance at the annual WMTA, WFOA and APTUSC Conferences, as well as miscellaneous area -wide meetings. Item 4600: Provides for annual premiums paid into the risk pool to cover the City's liability and property insurance. Item 4900: Provides for memberships, dues, accounting subscription, and unforeseen accounting items as needed. Item 4910: Provides for bank fees and credit card charges, as well as some modest employee benefit plan fees. Item 5100: Provides for all mandated costs related to the Washington State Auditor's Office annual audit of the prior year Financial Statements. Item 6410: Provides funds for purchase of an enhanced financial reporting software package. This will enable the City to produce more timely, expanded financial reporting. a m e OC ©a 9 M e+1 V by ^+ V t" 46 c d N N t} O N I L y} O Ol m m O10 �n OIC :n iO O VS O • �{�" i !� �I I ;� Ol� jM!�OI I�DjN 6�; i0 Oi Ih j69 I jy9 i I j •w oo� ��, ia. ml iIr ;rqh!I jam, .Ni j io0 Ni j i�0 I i i i j !N C,41T i0� Q,I I.N N !�i IMj O! ;Cl j i l j j j i I l l � • � I IN N; 10 C ihj !O;� iN CI j I �D to i i o0 0o j I � : oo t • oo ,-, I I vi I 1 ' I o0 j i j jC7 j' ; ; jFl jCi. Imo! jwj j P.j* j Ul Wi i o O iWl zj ¢• a w! �v; �> !Fi .• Fj o;w1 v IA;;w I is Wi I Iw ylw• ! iU Iq a; W! i3 mai n•�; ip?w,"lo� a' cif• �iwlw! '�: U �yUi of jF' of U; ! izi Q; t i i �Qi loa i rsi � Ic w! I Ui IWI j II i! xj lal izzl a; ;ai I xj ;Iv•U!'ai �iai Ial !> l'J c.-9iF ;o' 0.!� m:F� ata.IF OiF! ICatP]I ' S' i I •S � pp Cfo:o;pp; i ' 'oo!oT��C; ioj i go !Z I iO! i_�Oi I iO:C COI Oi O; i0i -4 • ! jU �oj j ;o j �o I o: i joi,oiolo!ci I ;cjo!oloio! 'oi !c: ,U ; o� o; j o,ojco;ol o! !O� i IC' IOi O: i i01 Oj Ol Oi Oi IOiO OI O:Oj 'Cj IC: ITEM PH-2 CITY OF MEDINA FY 2008 OPERATING BUDGET LEGAL DEPARTMENT FUND: 001 DEPARTMENT: 515 GENERAL OBJECTIVES: Provides legal counsel to the Mayor and City Council, as well as the City Manager and operating department heads, on a full range of municipal matters. Drafts agreements, ordinances and other legal documents. Reviews state and federal law for its impact on local government. Represents, or supervises other counsel, relative to claims against the City, litigation and other legal actions. FY2008 PROGRAM OBJECTIVES: (1) Provide legal services necessary to undertake City programs as formulated and approved by the City Council; (2) Advise all City officials as to legal procedures and methods to accomplish their assignment and duties; (3) Assist in the development of processes which will minimize the City's liability; and (4) Attend all City Council Meetings and provide legal counsel as to process and actions taken. FY 2008 HIGHLIGHTS: Item 4100: Increase due to higher fees adjusted for CPI. Item 4160: Provides funds for special counsel in matters where unique expertise is necessary. M! JOI � H z w a w Q a d �7 w a a ITEM PH-2 CITY OF MEDINA FY 2008 OPERATING BUDGET CENTRAL SERVICES FUND: 001 DEPARTMENT: 518 GENERAL OBJECTIVES: Provides a variety of internal support, record keeping, information technology, and public information services. Coordinates production of meeting materials for the City Council, Planning Commission, Park Board and Hearing Examiner. Produces meeting minutes; provides public noticing of public hearings, meetings and development permits. Ensures timely codification of newly adopted ordinances, and timely legal publications of notices, hearings, ordinances and resolutions. FY2008 PROGRAM OBJECTIVES: (1) Continue to maintain all City official records, keep the minutes of official meetings and respond to requests for information under the Public Records Act (PRA); (2) Provide communication and information technology support to the City via the maintenance of telephones, servers, networks, desktop computers, cell phones and PDAs; (3) Continue to explore agenda development and records management software programs in an effort to streamline processes and become more efficient; (4) Publish and distribute official meeting and hearing notices, procurement bid packages, monthly and quarterly newsletters, and other information of interest to the public; (5) Process U.S. Passport applications; (6) Serve as liaison to King County concerning elections and voter registration; (7) Provide secretarial and clerical support to the City Manager and other City Hall staff; and (8) Provide in -person reception services and handle telephone inquiries and calls for service. Position Summary Recap: FY 2007 FY2008 DIFFERENCE POS FTE OT POS FTE OT POS FTE OT Personnel: CITY CLERK 1 0 0 1 0 0 0 0 0 INFO SYS COORDINATOR 1 0 0 1 0 0 0 0 0 ADMINISTRATIVE ASSISTANT 1 0 0 1 0 0 0 0 0 TOTALS 3 0 0 3 0 0 0 0 0 FY 2008 HIGHLIGHTS: Item 1200: Provides for overtime for Administrative Assistant to attend Planning Commission and Park Board Meetings. Item 3100: Provides for office and operating supplies for City Hall; increase due to additional need and higher costs. Item 4100: Provides for professional services including MMC Code updates and publishing, and consulting services for electronic records management software. Item 4300: Provides for training, travel and subsistence for City Clerk and Administrative Assistant at relevant institutes, conferences and area -wide meetings. Item 4500: Provides for the rental of offsite storage space, and for Public Works trailer. Item 10-4800: Provides for routine maintenance and repairs of computers, phones and office equipment. Item 4910: These expenses have been transferred to Central Services under Item 4910. Item 30-4800: Provides for custodial services, routine maintenance and repairs in City Hall. Item 4903: Provides for City membership in regional coalition for housing. ITEM PH-2 Item 6410: Provides for purchase of Public Records Act (PRA) and Agenda Manager Software. This will enable the City to receive, record, track and respond to PRAs in a more timely manner. It will also facilitate the agenda development process through automation. c c�+�cr' e»m C>�P�ca©r*i oc�cS vitiv� �C `p tN+rO as ara chh� C7b OOO� OO O o OO 00 rtrn,Cn M N GCS O00 C�c> c!�n*fl c 0 :51 io c o oo 0 0 0 O!O O� o 0 0 O,� 'n is !O o O C,4: M i0 O ! I jOlt,j t i..-ih ooj r �G�N C'�O'O rn�vi hi hih N. iNh N M; �n h'o0 him'm O.w Ni Ci0 ihih f je!' ! 7 N! Ni I o0 00! jN i[�!O�ivl:oOiN!M,M;N 7i �'ni �O! N'� i i ! i ! I i I ' h;� M gym act h niVt•� N;Cn M, M i �O, h Mj 'O� Oi oo OOi 'Ipl ICpi hi �i ;7 Nl�nlo0: 71 C�Inl"l m;.-. •-�� OO 00 Vli vlj j� GI\! 0i•--:i 0!<ni N.I i10-i N!Mi Mi OI,OI 001 ! iv�i jU >mv A �' ai ql q .o�� A �4 �. j�i'� Fi O' .a: :v�i o; � �!Wi !ai yi o!�.� oiv�j v�i.�j a�. °i Wi i 'dj �i >!O: iW' a' v!OI j�w!O!o!, Z!, �! a, v: �i0i U: Ln GO !vOi�ia!w!o;F .n�OTF! O�iaaUiF!da�w;'Q�' i C O O 10 O o o Ct�n 0 0 O N m.7 �. o N _ N ;7 h oo s 4 o,!o. !v ; IW ibl0i�!.00.' !1 O�i t:, ;O j ao 00 00 � oo i i o0 00 00 00 0o x o0 0o z o0 0o i o0 00 � oo I 0 c o, o;o io !F b o!o i !Slo o c Q of c, to o!o 0 0 o,c'o- o;o 0 o,c o 0 0 0 0 g!c o 0 0 o c o c o 0:o o c jb _ ;V �lo o•o i OiC �I loi I 0 0 oc:C 0 0 !C i O i O OI -- T +b o �o j010!p O O10 Oj !b; i0 O: OTC C OHO O.OiO C'C- 10 O 010:0 C-OiO:....Oi O,C •C!C �C {b p app O ppp: o app C {Ooff ppo Cc0.1 h (71 0 Y4�1 v01 b5 v m F5 t= ! Ia it i l i ICI i i ! m1 � v v r ! 1 iNl� D\• :��'Im,•--'i•--�; � �; ;;�Oj �Oj`7j Vl� .... id' ; NI e3'; !^' N! 1^•! N; Oi�>>i ici i� 7i t7 iix,;n �! ; Ni I •�' a: �iz� !WI i MI �I v�� j T i `$i �! izi �! I z IQ wl� xlw• U' �• I.�i '�n� i y! al !F. v�'j ¢SC7 o! 'rZ4!i�iU` .0: UQ°! � �• {w � Cad lal3; �� +..; Ixi !�i I C7! G��•✓I lyi a ;Ui �j oi.°d oA� >`'�i wi ,.�"',�. � U: F'j W I • Ca i IaI ixi �I� {xla2 :21 �ii° ivi° ulul is a� ai aj ai'evi¢ IWi : ! tii.. VI ��. i �I p —I--'-- - - g'•s .'olo ocl 0 0 o;-Io j!Ztv cv '-Ll'n-- !x !w ool M i cooj000;oocooC^:c �i� 0 10 0 6 t0 0 O.O 010 0 t`0 - -t- z CI C{C O C O O C O,O H pOI gig O O OIO Oi {olo 3 5 C O CIO O O O O;O -.-_ T ob oio!o;o o;olo Q ic j OI O; !OI O�Oj Cj Ci O!O, OI Oj O!O O!C'CI III 1►yiI�_ &_ Q CITY OF MEDINA FY 2008 OPERATING BUDGET INFORMATION TECHNOLOGY FUND: 001 DEPARTMENT: 519 GENERAL OBJECTIVES: Provide quality, cost effective, reliable, and current information technology tools, systems, and services including customer and user support. Procure, maintain, and support primary computer applications for all departments and related database systems. Works closely with many vendors to assure good vendor/client relationships and manage software support contracts with vendors. Manage the City's Internet web site. FY2008 PROGRAM OBJECTIVES: (1) Monitor and administer local area network and communications systems to ensure consistency and reliability; (2) Improve systems to allow for online video streaming of public meetings; (3) Improve the City web site to further enhance its effectiveness as a viable communication tool; (4) Work with Finance Officer and vendor in the implementation of new financial software for Accounts Payable, Cash Receipting, Payroll, Miscellaneous Billing, and Budget; (5) Work with Development Services Department to implement a new scan station and associated database for electronic document storage and archiving of building records; and (6) Implement new hardware and networking configurations to reduce monthly telephone system costs. FY 2008 HIGHLIGHTS: Item 4150: Provides professional consulting as needed or during emergencies; improvements to web site; consulting for online video streaming project; and cost saving upgrades to IP telephone system. Item 4800: Provides ASM (Annual Software Maintenance) for various software programs; network antivirus subscription renewal; email security and filtering; domain renewal; web site hosting and services; telephone system maintenance. Also provides minimal contingency funding for unforeseen or unexpected needs. a � a epO epp` N N U V} Injo!v�i, m i ,m INjN 41 Ili ice;. 4, Oi �i I j,-•I•-" Mi I M cn N!di; j i i j I I j ❑ ; ! ip; j a z! luj el z U wj i��ic? a!Wj >,I jpj jHj i !rn Fi iw; 4i ;,i �iv,j idi ¢i zi C)i jC)fwj 12i�1¢j ;�, ;¢i !¢; i �io;o:oi j ! of i l :' i'Mi Vim' j ill I I 1 00 O I� 1 -- ! iD o o j j jo! j Iojoi�oo'i �T c! � i 0 O N V I O a N N ITEM PH-2 CITY OF MEDINA FY 2008 OPERATING BUDGET POLICE DEPARTMENT FUND: 001 DEPARTMENT: 521 GENERAL OBJECTIVES: To protect life and property, maintain order, enforce the laws of the State of Washington without prejudice, and work cooperatively with the public to provide a safe community to all. Provide a full suite of public safety services to Medina and the contract Town of Hunts Point including, but not limited to; proactive and reactive police patrols, in-depth case investigations, School Resource Officer, issuance of concealed weapons permits, fingerprinting for employment, professional licensing or governmental requirements, City code enforcement, animal control and house watch. FY 2008 PROGRAM OBJECTIVES: (1) Improve Police dispatching services through membership in the NORCOM — Eastside Communications/dispatch center; (2) Continue to recruit and hire the finest Police Officers in the nation; (3) Continue targeted traffic enforcement measures to increase motorist and pedestrian safety; (4) Present traffic safety classes to the public; (5) Continue to pursue federal, state and local grants to offset department funding needs, as well as use grant funds that will encourage interagency cooperation; (6) Re-establish a School Resource Officer presence at our 3 elementary schools; (7) Establish a legitimate Emergency Operations Center/Disaster Preparedness center; (8) Fulfill all mandatory and professional training requirements for each employee per accreditation standards; (9) Achieve re -accreditation status; (10) Initiate full usage of the Public Safety Surveillance Camera System; (11) Manage the seasonal Lifeguard program; and (12) Create a Volunteers in Policing (VI PS) and Reserve Officer program. Position Summary Recap: FY 2007 FY2008 DIFFERENCE POS FTE OT POS FTE OT POS FTE OT Personnel: POLICE CHIEF 1 0 0 1 0 0 0 0 0 POLICE LIEUTENANT 1 0 200 1 0 200 0 0 0 POLICE SERGEANT 1 0 150 1 0 150 0 0 0 PATROL OFFICER 6 0 1207 6 0 1240 0 0 33 RECORDS MANAGER 1 0 0 1 0 0 0 0 0 POLICE ADMIN SPECIALIST 1 0 0 1 0 0 0 0 0 TOTALS 11 0 1557 11 0 1590 0 0 33 HIGHLIGHTS: Item 1200: Increase in OT is due largely to the negotiated salary increases, and reassessment of needs. Item 3170: Provides for the replacement of half the department's portable radios, including software and batteries. Item 3520: Provides for the replacement of firearms and holsters that have lost 75% of life in their tritium night sights. Item 4100: Provides for professional consulting services to assist the Police Chief in such areas as expert witnesses, personnel management, civil service, health, budget, performance and labor negotiations. ITEM PH-2 Item 4200: Provides for monthly communications for all officers so they can be summoned on or off duty for emergencies. Increase due to addition of handheld citation writing devices, software and communication equipment. Item 4300: Provides for attendance at the annual IACP, FBI and WASPC Police Conferences, as well as miscellaneous area -wide meetings. Increase reflects private donation to the Department for enhanced weapons and arms training. Item 4920: Provides for one replacement mountain bicycle and associated equipment for the popular Bicycle Patrol. The last bicycle purchased by the department was 2000. Item 4940: Provides for professional association membership dues, professional journals and newsletters. Item 4941: Provides funds for a professional service which provides research, and model language to assist in the development of police policies and procedures. Cuts costs associated with reaccreditation. WCIA reimburses City one-third of this cost Item 5115: Provides transition costs to NORCOM—regional communications dispatch services. Item 6430: Provides for the purchase of an additional mobile radar speed enforcement trailer. Item 6440: Provides for Medina's share of NORCOM Technology start-up costs. r- C:) 0 N g-, g -e g g gz o g gg g g -g g S C�l 4t CD 0 o 8 -r le, �E C� C4 C4 6 (-4 0 ! 1 cli 0 8 i 581 18 i C-4 I C11 88S 1 c,�l "1 61 1 K -1 !Vl 1 c4l 1 1 If 1 41 ,�i o6i 91 z iw 1� zi 1 �D 0 4 Cl) u P1, 04 c a; C). at c> o 0 1 1 sl 218 AL 0 C-� I-q I lc--� lc:q> F41 'K. N14 Nl "!C,4 cq C, N N " cq Ni" !Z J�t5lO 5. 00000 cd c iQ i S 18 9 8!8, 8 i i s i CS i 15. 1 1 8181 =1 :I I C, 1 0, J [01-0 cli-<=404 1ooio: C) 1 5 6500 5 1: -,!1 .1 CC O m pqq N �z �g 4 D©© P O +h M �t U O O C M o O C C O o 'd O O cq O C C , Cvip C0CCC 6ti 6 46 e4 A O O O O O;O O O O O pp O C j 0 O O CD O C O O O O O N N O c" 'n Ni ClVil00V,�D '••.� NI ��M h W; l�!N r r r N �Di �'� ODi N o0 oi ool 7 7 `oo `�"I ool �!Ni:n 1�, 7; jai iv;'nl a`_i '• IC Gli �,7i00 (NI a\ 41 lGl ;•�' [� RiM - N IC ' l !'nM ! ICI yi1 'oi 'I ^"� GOI �G1 i itvl N: -IT Ni V cn !�; I , 0 ! � ;Ts w: 'a! 'T,i ' ❑: ! ' �i a; i .�i i�; �,!¢! iFj ice; I�!U!��ZI i ' y', o! �! w Ri � �'.; zi �I �I v!dj i 0! w? o! cdli.j �i iwi �! of of O �I-!—! �! al Lli �i.�; NiR.'! of IP.'i a! i `.3 of � a�, c3i yi F"i Olcn �! ;Q'oi31 y aj �! >i yl RIF Q'�UI I ��a, !�I p".! ! v � rn !,W on aL�!F �;w! ; ;�!y'!..c'!.c.�!� a! �i !al F;u! !w c�di �I �!y�i.yl v!^Irol�l of vial I •,^I � of Ia4 cai 8;,CI y;r�;:-• ;�i av�Fl �! ki.�j.�i.�l c'.0! �iwl�!Cai 1!U!�!U!pIF� O; 5 ;Fi �', � c.H a � U! ; �! O N . G, • O N m 7 'n �D oo y o0 0o G� _ _ ,. t K.< T y _ I I 7�l7i _ xoo:o00 000 ;o00 co0000,oc o 'o JW N Ni N_i N�N N N1Ni c4 �N �Ii�•NyN N!N N N NIN�Ny j NlN NiN NIN NINi ! iz ooij c cO O0400 !OOo,: '., o8;o_ + _ 3io coo � jojo oiolc o!Uccl :Cc} !of ; olo'ol olo.c;oc oocco: olci QOI Oi O!O; O OI O; O !Oi0i0!Oi p, ci c l0!Oi 'OOI ! O�O'O�O! O OHO C'CC'O'Oi Oi O!O!OO' i00•C; ITEM PH-2 CITY OF MEDINA Q FY 2008 OPERATING BUDGET FIRE DEPARTMENT IWAIIW FUND: 001 DEPARTMENT: 522 GENERAL OBJECTIVES: Assists the public in the protection of life and property by minimizing the impact of fire, medical emergencies, and potential disasters or uncontrolled events that affect the community and environment. FY 2008 PROGRAM OBJECTIVES: Ongoing evaluation of community safety and compliance with recognized standards of fire protection; (2) Participates actively in the King County EMS Strategic Plan initiatives; (3) Perform annual program of fire inspections which reflect continued efforts to reduce the incidence of fires; (4) Comply with new National Incident Management System and National Response Plan standards; (5) Participate in numerous community -wide events, including drills and planning exercises, providing educational opportunities in fire safety, EMS, and emergency preparedness; (6) Strive to meet response time goal of 6 minutes or less, 90% of the time; and (7) Continue to provide timely project plans review and oversight inspections to ensure new construction comply with fire code standards. HIGHLIGHTS: Item 5100: Fire services, provided under contract by the Bellevue Fire Department, reflects a 3.04% increase over FY 2007 costs, and is based primarily on population plus the current LEOFF I payment. 0 0 N ITEM PH-2 CITY OF MEDINA FY 2008 OPERATING BUDGET EMERGENCY MANAGEMENT FUND: 001 DEPARTMENT: 525 GENERAL OBJECTIVES: Provide continuing emergency preparedness efforts for the community. Continue to encourage and incorporate expertise and dedication of citizen volunteers. Work with residents on their Neighborhood Plan, identifying skills and equipment which can be used during a disaster response. Document those residents who may have special needs. Provide direction and support to the Medina Emergency Committee. Explore all opportunities and maintain compliance for grant funding, supplementing budgeted funds. Responsibly manage necessary expenditures. FY 2008 PROGRAM OBJECTIVES: (1) Strengthen community program of emergency preparedness; (2) Launch YIPS (Volunteers in Police Services) Program; 3) Grow neighborhood response groups; 4) Expand community sheltering relationships and agreements; 5) Pursue and manage grant opportunities; 5) Monitor and respond to Medina's required compliance with County, State and Federal regulations; 7) Support Employee Training and Exercise; 8) Purchase and maintain employee emergency supplies: and 9) Update and maintain all emergency preparedness plans. HIGHLIGHTS: Item 3100: Provides cabinet to store HAM Operator equipment, dedicated phone line and monthly fees, laptop computer, printer and fax, as well as emergency preparedness supplies throughout the year. Increased funding may be applied toward the purchase or lease - purchase of additional generators. Item 3101: Grant monies have all been expended for CERT Program. Item 3102: Provides for Volunteers In Policing (YIPS) uniforms, equipment and supplies Item 4100: Provides professional Disaster and Emergency Preparedness Consulting Services Increase reflects approval of a new contract. Item 4101: Grant monies have all been expended for CERT Program. Item 4800: Provides for repair and maintenance of mobile command vehicle. CY O, i+i � � � �S � Q�• ^i � b � Sf Yti TFw rG'�w N 0 b0 FXY Q Q � a✓ It1 ..w M 0 A6 W Ib � V3 OI 0! 61 00! Gi d ;y-1i jvt Vl INj !M-7 �i j !m i Ivj10 01 .off � 1 '!M f i Ini ~N� .:I '^I j j •gyp; i �I IMi ! MI {ooi Ni !z O„ !p. jN I ( i ' (�I 10 on ! : 1 cn �i WI i�i iQ+i ( j�l iAi a:l I I IO Wj ixl � I � cn �i ixj ICI cca of W! 1 0' ai �'�j la ¢I4d>' zi��.-ij la zj irAI irl'.I �i ciw) i I �I'9ipj jzl �j jA ICGI xl iyl a>j o,j":W! ni ni.o; �l w: 'H; 0j�F+I ice; of c id.l W Uj i�i i0 W��! IOI WI`TI'� ! �j Wi !:�,;-.,Q( Q'' ia4j.y ! x a w IC cnn iiv �i Olwla!U w�( Uiw w U � iHi Oj Ol j OIO101 p'p!0! ! i !2;=I Oi IN! 1 :-r -T-{-M ! I i M-�'.-M .- I I ;d„ ! R-F-c='V �-!--L--.`• —•''-`O � �O � �Li I t I ((fy W O O(O In! O'0 100 O O '. 1!) N!CN N jVlih A!VI N N:N� vl Nj jZ ! !OI O; O! i i0!O:OI OI OI Oio! j Oi Oi O:Oi ! ! iI OI Oj ! !CI O!C! iOj O�OI Oi Oi Oi01 ��—i-.�-- 'Cj Oi Oi !^j0%O' COi ! !CI 181101 ITEM PH-2 CITY OF MEDINA ,k FY 2008 OPERATING BUDGET DEVELOPMENT SERVICES FUND: 001 DEPARTMENT: 558 GENERAL OBJECTIVES: Uphold building safety and neighborhood character throughout the City within the constraints of established regulatory authority. Assist City Council in adopting long range planning policies. Assist Planning Commission and City Council in implementing policy through code writing. Provide excellent customer service to citizens seeking to 1) explore development rights, 2) process permit applications, and 3) confirm code compliance of neighboring projects. Provide professional construction inspections with transparent interpretations of code requirements. Facilitate land use permit hearings that provide ample opportunity for all interested parties to participate. FY 2008 PROGRAM OBJECTIVES: (1) Continue the transition to a staff Building Official; (2) Continue the transition of new individuals into the duties of the Planning Consultant, Tree Consultant, and Building Inspector; (3) Complete the overhaul of all permit application materials reflecting a superior standard of user -friendliness and including internet access; (4) Search for, and implement, improvements to the applicant pass -through billing system and permit fee collection; and (5) Provide support to the Planning Commission. Position Summary Recap: Personnel: DEVELOPMENT SVCS DIRECTOR BUILDING OFFICIAL DEVELOPMENT COORDINATOR TOTALS FY 2007 FY2008 POS FTE OT POS FTE 1 0 0 1 0 0 0 0 1 0 1 0 0 1 0 0 DIFFERENCE OT POS FTE OT HIGHLIGHTS: Item 1100: Increase reflects the addition of a staff Building Official, in lieu of former contracted services. Item 4107: The City Engineering Consultant continues to be the most vulnerable to fluctuations in permit application volume. The requested 2008 budget of $160,000 is higher than the 2007 budget of $143,000 but significantly lower than the 2006 actual costs of $225,000. The construction mitigation duties have been reassigned to the Building Inspector to partially alleviate the problem. Item 4101: Reflects an increase for the Planning Consultant which is fully offset by a corresponding decrease for the Tree Consultant. This results from splitting previously combined duties between two individuals. Item 4102: Consulting services have been eliminated as a result of adding a Building Official staff position. Item 4150: See Item 4101 above. Item 4300: Provides for professional development needs of Development Services Coordinator, Building Official, and Director. Item 6400: Provides for furniture and office equipment for new Building Official. c, c 0 O Opp 0 i-; 0; 1 1 �� 1 C-41 -1 -j C-11 1,"W Va�j z tit! z 4 19 ZI.S. U! 41,Q . zz WE it "3. Wi P4 o so 1-4 2 2i F Z5 5 5 --fir C�D 5�� 5;4 — ------- i 4-- — 01 of i 1 cj ot _i c o o IS, IS c1l 1211 z C 0 cD1 o 8 81 <1:31 _8 8 8- ffc o CE S 8, S i 8, <8 1 'o cD 18: si .1 Sot!S 'S cl §15 c, I 7:1 75 �i3: o 1 r-- CD C, 04 1 LO ° g ?e2 \\ \ l= !� / \ \ A.�. . . /I2 : �� ; ,u e: ] \\ ��@!� � �- ��- ;:e _ § 1cd ITEM PH-2 CITY OF MEDINA FY 2008 OPERATING BUDGET RECREATION LIFEGUARDS FUND: 001 DEPARTMENT: 574 GENERAL OBJECTIVES: Provide a comprehensive program of lifeguard services designed to maximize the safety of persons swimming at Medina Beach. FY 2008 PROGRAM OBJECTIVES: Recruit and hire qualified Lifeguards certified in Lifesaving, First Aid, CPR and Emergency rescue; (2) Provide lake lessons for swimmers 6 to 13 years old; (3) Provide rides utilizing the Police boat, to familiarize patrons with proper boat handling and enhance their enjoyment of the lake; (4) Staff a booth at Medina Days to educate the public about water safety; (5) Host "Movies at the Beach" each weed during July and August; and (6) Continue to represent the City in a professional and customer oriented manner. Position Summary Recan: FY 2007 FY2008 DIFFERENCE POS FTE OT POS FTE OT POS FTE OT Personnel: LIFEGUARDS 0 .87 0 0 .87 0 0 0 0 TOTALS 0 .87 30 0 .95 30 0 .08 0 HIGHLIGHTS: Item 1100: Increase reflects first salary adjustment since 2003 and the addition of staffing through the Labor Day weekend. qp� e o q° � mp op Q� 0 00 oQ a ;4z 00 a C+ � N N U o o � 'O Rio ci o• o1 c �t o o o;c 0 0 0 0 I� i I Ni M � I i NjN ! � I i i i I aj i i I i i I • • ;7 �O! m !O,00 ri I01�� vii i7,00 MI ,. Ni �ij i CIO cl w : iz! irA r � ,� ¢j �i ;�! �wiYi �zj j I.y� ��!• ic>j od jai w �'�' • i WI i Wlaii a>IV�i ICI I ;,i,,a•; I �p,i I i i ;oiII al iWI of �! lai ill aj !rnjF"I A; $10 �,..,: �, w '�ja CG iai i w:la: wi; j ¢jro' >jOi wi 1i0 �;- �iwOj _ Fi�.� 0i O C4 GO c) c E 1 p ip O i jvjOAiF vl7 M:7 O� WAN QN�_ --4 _ iPa I I� c' jrirl ! i;v!<r• ! � :rlr? � i !vivi ; 'riri ;�iv;v! iririr! O--i-___-+-_-e- ;U • 'U 'Op.I Oi i i0 i !olc '-�I !CD j O!O i i i i iO�C � pp pI j0 8 i i Op �Qi O; � ! !C; Xi of ,C;..,i0• i I i j I i O.Oj 'Oi O� i 10 Oi �O QI i0io! i i0�0� 110'O; Oi �Oi O!Oi ITEM PH-2 CITY OF MEDINA FY 2008 OPERATING BUDGET PARKS DEPARTMENT FUND: 001 DEPARTMENT: 576 GENERAL OBJECTIVES: Provide programmed maintenance and improvements of City parks and grounds. Facilitate and nurture an organized maintenance program, responsive to seasonal and weather demands to preserve and maintain the City park assets. Provide sound fiscal oversight of the Department budget to maintain service quality, allocate resources, and accomplish improvements while controlling costs. Provide direction and supervision to staff, consultants, and contractors to insure the efficient delivery of services. Encourage and support enhancements to the parks through coordination with the Park Board and the Council. FY 2008 PROGRAM OBJECTIVES: (1) Maintain City buildings, trails, roadside landscape, park grounds, equipment, and facilities; (2) Implement a scheduled maintenance program to improve the quality of the parks' grounds, turf, and landscape areas; (3) Monitor and insure the timely completion of capital and special improvement projects such as City Hall renovation, stair replacement at Viewpoint Park, irrigation system renovations, water quality of Medina Park storm water ponds, and the 2"d phase Poplar tree replacement; (4) Continue to provide support services to other City departments; (5) Continue to improve the City's emergency and disaster response capabilities; (6) Pursue staff training and skill improvement to provide in-house capability for improved and cost effective delivery of services; and (7) Continue to develop an organizational culture focused on exemplary customer service. Position Summary Recap: FY 2007 FY2008 DIFFERENCE POS FTE OT POS FTE OT POS FTE OT Personnel: PUBLIC WORKS DIRECTOR 0 .5 0 0 .5 0 0 0 0 MAINTENANCE SUPERVISOR 0 .5 0 0 .5 0 0 0 0 MAINTENANCE WORKER 0 1.75 0 0 1.75 0 0 0 0 TOTALS 0 2.75 0 0 2.75 0 0 0 0 HIGHLIGHTS: Item 1100: Provides salaries and wages, personnel benefits, and uniforms at 50% of the cost for Public Works Director, Maintenance Supervisor, and three maintenance workers. Item 1200: Provides for overtime pay for the support of City events and inclement weather response. Item 3100: Provides for consumable supplies such as fertilizers, bark, office supplies, garbage bags and mutt mitts. Item 3101: Provides maintenance supplies such as lumber, mower blades, tarps, paint, signs, tennis court nets, light bulbs, gloves, and hearing and eye protection. Item 3200: Provides for vehicle and equipment maintenance and fuel. Item 4100: Provides professional services to accomplish water quality in the park ponds, salmon incubator, and arborist support. Item 4104: Provides professional services for tree removal, back -flow device inspection, material disposal, building inspections, and electrical related work. Item 4200: Provides for communications, telephones, and postage. ITEM PH-2 Item 4300: Provides for travel and training for pesticide application certification, flagging, building operation certification, horticultural training, and job safety training. Item 4700: Provides for utility services; electricity, water use. Increase reflects higher rates. Item 4800: Provides for repair and maintenance of equipment, blowers, edgers, mowers, chain saws, etc. Item 4900: Provides for miscellaneous operations and maintenance needs such as professional services, association membership dues, professional journals and publications. Decrease reflects reassessment of needs. Item 6400: Provides for furniture and small items such as tables, benches, waste receptacles, mutt mitt dispensers. a o e ms, o 0 0 0 o a o e o a \ a o o O: O O VJ O� vJ 07\ O O G MOW ' t3 O H O O o O O O C: O N p� t,� fiw pq t� N O pp O O O O:. O p pp +n O O �n �p Cb„ v C3+ ^R rn v ,-: N m .•; N '7 O � O' CO �O � �4t fi�5 aF N 69 69 ioc cc:oc c oocoo ooCICIO. I0 CI o o'rn o G o o.� o CD lc o 0 0 Cj dol Oj r'O ICI I �vii rni sNl .. C! :Mi tom: !N;•-,i.-.i i vii ia: •�„ I i i :h! O� ,p•x ri r C:�p 7 :� oo-�i�.N.� •-�. C N .Uj IM M O ern 7j7 C :rn rn l�,M �D 7 N C ! O O ICI O rn '. bi eQ ! iO�' Ni d; NiC'I �O m 00 iM rn VIi N-� I7 N �O a; ml i'� vie iN; MI i Ni Ni IN Mi Mi O Tl iWi� Cioo!N ( 90 h! IM fMi 7i ice; ;7 C' jOi Miv� rn! loo!v�f Mi Ni O; N,C M.! ivii �m O+i jl� iNi is Ni ;lc�i i-. IOi iInt-i, j 0 00' iv:•a�; 7i 7il I.-+1N 7; i0ol �O 7! :N �i �i i ,vi� vil � i7i 7! 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I _I0000; 0000 I oo: m_I�I i :ool oo!ool :oo�o_oro_oioo: oo: oo(oai _ _ i _i oo; oo; oo_!_oo; ool ooi - _ _ �i �iiw1`0 i • vi r vi rn rn i �� vi�vi � v� v�' v� � vi v� vi v� rn vi vi , : v v� vi vi • vi vi z c000 O:c.o oo,oi Ci00000 000000 y !� _!oi O Ot0 o 01 0 0 0 o '- Q i iolo!oiol �o o.o l olo.o to 0 0 0 0 00' !o o c ojGIQ _-- - -!010! iojoio'.olcioloi iciojo;ociol i Io,OICOloO1O G O:O: ICi G,G !C G C C O; O:O o O C 0iC Oi I- C) 0 N u co A 69: OOj ^i � of %Nlv`�ii ; r Nj d Ca i I I I I I ski yj i l Ir!Ri !oo V ' i I icicj o 1 I I ! I I IOj CI 'O O i � 7i �i i i�i of loo h ini C: iN C j I ! � i i v4' SF3 I ! j I I i icn! iFi i !Wj z a❑! j jwi !zl iP, 114 !rwq o if I7F7� Q 04iP..'UIFI -`—�---t- -+—r lo> la oIS oig o iz F jolo!c!ciol oioip p �y% ! , f(� jclojooiol ! o o^•oioj i c!olcio.o, jo;o,o!o;o; 0 0 N I 0 N ITEM PH-2 CITY OF MEDINA ,m FY 2008 OPERATING BUDGET EQUIPMENT FUND FUND: 100 DEPARTMENT: 395 GENERAL OBJECTIVES: To provide for the purchase and replacement of equipment (valued at $5,000 or more per item) needed to perform a wide range of municipal services. FY 2008 PROGRAM OBJECTIVES: To provide for the purchase and replacement of current year identified equipment (valued at $5,000 or more per item) needed to perform a wide range of municipal services. HIGHLIGHTS: Item 6400: Provides for the replacement of patrol car seven in the police fleet, including all safety equipment, and graphics. 0 0 0 O m g Q G C. g G9 65 r i i j Ki I i jai i i ! i ! i pi u! i j INI Nj !O ci iN Oj ui NI I i ?�O!'n h'i jp0p Oi i'n �! C31 iMiVl 01i ! Ih hj i� i Oi u� I i IVa! o oi¢I �� I zl �! !F izi !wl • a,i f�l°al •o�wi �i jxj�l o E^i Iw; �iFi iF I jo�Oj ; of i i V j boo I 'oj ;o;c; $� r N �s Vi o�; rn" b I i v3 i s4 I i0i.N. N I INiI rn of ui N�d�i i O' ui I N-I- ' <{' ' 7 1 I Mi OV oo I Ivil N,ri O i�IM N i i l j i i i i Q i i I i I I i i z w wl �I ci �i�i i� wi Iw of ��IWi i Ih Ui a di iU �j �i cial Qi rL z, q E-i iF-i H �i vl 1 ; I.�i 0l6 i d w iaibl oi-�ioi ,w,¢laiaiHl i i iI,oi"l" ix —r I -r N 7� ` iz i01 CI O. i ' iOloio� U i i loiol i i� i�ici•oi�—i T T— I I�Oi Oi Oi Oi I ITEM PH-2 CITY OF MEDINA FY 2008 OPERATING BUDGET STREET FUND FUND: 101 DEPARTMENT: 542 GENERAL OBJECTIVES: Provide programmed maintenance and improvement of City streets, sidewalks, and roadside areas for the safe use of the public. Facilitate and nurture an organized maintenance program, responsive to seasonal and weather demands to maintain the city right-of-way areas and assets. Provide sound fiscal oversight of the Department budget to maintain service quality, allocate resources, and accomplish improvements while controlling costs. Provide direction and supervision to staff, consultants, and contractors to insure the efficient delivery of services. Support the improvement and maintenance of City streets through coordination with other jurisdictions, participation in regional transportation discussions, studies, and forums to serve the best interests of Medina residents. FY 2008 PROGRAM OBJECTIVES: (1) Maintain city rights -of -way, roadways, sidewalks, traffic control devices, crosswalks, and facilities; (2) Implement a scheduled maintenance program to maintain and improve the quality of the City streets and rights -of -way; (3) Monitor and insure the timely completion of capital and special improvement projects such as street pavement overlays, sidewalk construction and repairs, storm drain system repairs and improvements, and bridge maintenance; (4) Implement Phase II permit of the NPDES Department of Ecology municipal storm water control program that includes storm system inventory and mapping, pollution prevention operation and maintenance program, storm water runoff control ordinance, development site drainage permitting process, public outreach and education, identification of illicit discharges, and enforcement of violations; (5) Continue to improve the City's emergency and disaster response capabilities; (6) Pursue staff training and skill improvement to provide in-house capability for improved and cost effective delivery of services; and (7) Continue to develop an organizational culture focused on safety and customer service. Position Summary Recap: FY 2007 FY2008 DIFFERENCE POS FTE OT POS FTE OT POS FTE OT Personnel: PUBLIC WORKS DIRECTOR 0 .5 0 0 .5 0 0 0 0 MAINTENANCE SUPERVISOR 0 .5 0 0 .5 0 0 0 0 MAINTENANCE WORKER 0 1.75 0 0 1.75 0 0 0 0 TOTALS 0 2.75 0 0 2.75 0 0 0 0 HIGHLIGHTS: Item 1100: Provides salaries and wages, personnel benefits, and uniforms at 50% of the cost for Public Works Director, Maintenance Supervisor, and four maintenance workers. Item 3100: Provides for operating supplies such as roadway patch materials, marking paint, storm drain grates, concrete, pipe, etc. Increase reflects additional needs and higher costs. Item 3500: Provides minor machinery and equipment such as router, hand tools, small power tools. Item 4100: Provides professional services to accomplish Phase II NPDES program implementation, Capital Improvement Project support, and infrastructure improvements (A $75,000 DOE grant will help offset the cost of the NPDES program in 2008). Item 4110: Provides funds for roadway storm drainage, sidewalk repairs, and street maintenance materials, construction, and specialty services to accomplish the work. ITEM PH-2 Item 4500: Provides for machine rentals such as concrete saw, lift truck, trencher. Item 4700: Provides for utility locating services. Item 4800: Provides for repair and maintenance of equipment; tractor, loader, backhoe, trucks Item 40-4100: Provides for storm drain maintenance; vectoring, jetting, TV inspection services. Item 63-4100: Provides for street light electrical costs and light fixture repair and maintenance. Item 64-4100: Provides for traffic control devices; posts, signs, barricades, cones, flashing warning lights, pavement markings. Item 66-4100: Provides for snow and ice removal; sand, ice melt, snow plow blades. Item 67-4100: Provides for street cleaning, street sweeping contracted services. a N10 ID N155 N rq c N N N ' ' r = r 04 U v i L pp I i01 j �;p Oi I 10 OI vy !O Oi•si j ihj i ir� 71 !O O� :M :7 N'4!Pa L! !'4DI Fi N dl I j I I i ! I ;N N! i �vl o iaj i31 N!Q jai of di izj i jai dal I q I i iCLi !wi Q Fi idl 01,•,li xj x!p: IF"'{w� IWi i wj >i o!.�!F v)j gd!y0! � �orotc;o o� i,oi I �o!o:ciclol o! 1 i ! ! ! ! _ i log o.N ! sox 'z 'O ; i0�0; OI O Oi ; O! ! I j 1 ! SFr 0p ! fO Oi 0; OOI 1 ff_ _i j IV *Oy foio!cio _t �j..r_._ U !Q g olgjojpp 1, 0;�O; :O; j jOi O�Oj Oj O! 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Si QI SI 01 Oi Oi Oi O!C! iOi OHO iOi ip ;O!� I OI :alai ' C, ell$�k � ' !® ; �■ � �4� i§� ��; i § [; \'S;G� .} c! �- � �\ \=— /�\�� ., 5 'ci ;,z ' �- \/ f4 . co §�'i .� y� i '\ S _�� ƒg\ ' .) alli ; . ITEM PH-2 .� CITY OF MEDINA FY 2008 OPERATING BUDGET TREEFUND FUND: 103 DEPARTMENT: 589 GENERAL OBJECTIVES: To preserve and enhance the physical and aesthetic character of the community by preventing indiscriminate removal or destruction of trees and vegetative cover. To require the replacement of removed non -hazardous trees, or a monetary contribution in lieu thereof, to be used consistent with the City's Tree Code. FY 2008 PROGRAM OBJECTIVES: (1) Continue to enforce the City's Tree Code, with an emphasis on preservation practices and mitigation requirements; and (2) Complete Phase II of the 84th Avenue NE Poplar Tree removal and replanting project. HIGHLIGHTS: Item 4910: Provides funds for Phase II of the 84th Ave NE Poplar Tree removal and replanting project in conjunction with the Overlake Golf & Country Club that was initiated in 2007. The Country Club will reimburse the City in the sum of $35,000 following completion of the work. /f0, ;aim : m � :�_ a;f; _ ;!CIA §'\ 41 m. u;•,�,e:,e,� CIO �' \\% \� /�\�+ �- §�]� ell t '-'»-- �� ,� ,■ a; ;\e �78 c; Rp ®, a N C C o � a? CCC7 ev 4.D V4 Cfi e' . f` I o ! ss !dl' I I59i I !Vi u! ! I 1 I ! �—I 171M l�l l� I I j ! _ i I I I ! i I IF+ wi, iw; I !pl I I ! 1 pa i I i jW w! ;wl ai I i � cCi ;w, is iaj w °'IF IF! i j Oi j0, 10!OI j N�NI i ITEM PH-2 CITY OF MEDINA FY 2008 OPERATING BUDGET CAPITAL PROJECTS FUND FUND: 307 DEPARTMENT: 595 GENERAL OBJECTIVES: Continue maintenance, repair and periodic improvements of City facilities, infrastructure, and systems to minimize major reconstruction costs. Provide programmed capital improvement project support services for design development, preparation of contract documents, bidding, award, contract management and inspection. Provide sound fiscal oversight of the fund budget to meet time frames, maintain service quality, allocate resources, and accomplish improvements while controlling costs. Provide direction and supervision to staff, consultants, and contractors to insure the efficient delivery of services. Provide efficient and cost effective project implementation through planning and coordination with the Council and other jurisdictions, pursuit of grant funding opportunities, participation in regional forums, and joint project development where possible to serve the best interests of Medina residents. FY 2008 PROGRAM OBJECTIVES: (1) Maintain and improve city buildings, facilities, and systems to provide for efficient staff operations and cost effective delivery of service to the citizens; (2) Implement scheduled programs to maintain and improve the quality of the city assets; (3) Monitor and insure the timely completion of capital and special improvement projects such as road construction, park improvements, storm system improvements, and sidewalks construction and repairs; (4) Pursue grants and other forms of funding to accomplish capital improvements and maintain our infrastructure system integrity and quality; (5) Continue to develop an organizational culture focused on asset management and improvement. HIGHLIGHTS: Item 6301: Provides for the upgrading of the storm drain system and the removal of the ditches along the west side of Evergreen Point Road north of SR 520 and the Street pavement overlay of NE 28th Place. Item 6302: Provides for the installation of pollution control facilities to maintain the water quality of Medina Park storm system ponds. Item 6303: Provides funds for Park improvements such as Medina Beach Park irrigation system, Viewpoint Park dock repair, and right-of-way irrigation and landscape improvements. Item 6310: Provides funds for the construction of a pathway along the west side of Evergreen Point Road north of SR 520 in conjunction with the roadway storm drainage improvements (item 306301 above), and street pathway along the south side of NE 28th Street for 3- Points Elementary Students. Item 6311: Provides for repairs to City Hall and the renovation of the mechanical and electrical systems within the building. Item 6313: Provides funds for completed purchase and installation of ALPR enabled cameras at remaining Medina portal intersections. app O O 4 m m m 'C C C_Oy O : M yy c7 C C O I �!.rJ"i �� NOl I i0.ii � I 1 I I i i of -.. 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IMS, I cq m N IL Nl O r- N O N (MO Or- m 00 00 00 CT CO N rO O OD yam,+ LL C.0 Ld 61i Efl q 0 Efl Ef) Efi a 0 000 000 0 o O O O "i V r LO LO OD 00 00 t() N N Co 00 C7) CA f- r` Cl) LO •OC rff3 r r m U. a O Q CD CDO N O O N CM O O O O M d L = 00 H9 Co Cl) r r LL O C)O C) C) Co C) C) N M O O M C) CD CIO G> _ r- LO Cn N d 1L b9 Efl Q O M C)M LO CA C)O ,N ti 00 O O O O O 00 _ 9 ♦+ Cn O C)m r r M 4) Q C N r N M Ln Cn 69 E Z w r y V �r NN O Co O O CD Cli Q 00 00 M M C � 09. U. C7 Co C)CMO � O Co LQ CCD ti � V) � O f- Co Oi CYI ^O LQ Gi N i V CA V V 'IT Cn U. csi w d 3 Co C C N C N C r N .+ Ri C i A m d m R ` w � ' °.U. O v _A CCD R r Ci L IU. M H H LU w ITEM PH-2 ATTACHMENT B The following 2008 Salary Ranges for the City employees listed shall be as follows: 2008 Salary Schedule Minimum Midpoint Maximum City Clerk $ 4,695 $ 5,185 $ 5,675 City Manager $ 8,060 $ 8,955 $ 9,845 Director of Development Svcs $ 6,305 $ 7,000 $ 7,695 Director of Public Works $ 6,305 $ 7,000 $ 7,695 Finance Officer $ 4,640 $ 5,160 $ 5,675 Police Chief $ 7,440 $ 8,275 $ 9,105 Police Lieutenant $ 6,580 $ 7,320 $ 8,060 Building Official $ 5,830 $ 6,445 $ 7,055 Police Sergeant $ 5,512 $ 6,028 $ 6,544 Patrol Officer $ 4,678 $ 5,229 $ 5,779 Maintenance Supervisor $ 4,847 $ 5,250 $ 5,652 I.S. Coordinator $ 3,971 $ 4,293 $ 4,615 Development Services Coordinator $ 4,054 $ 4,341 $ 4,627 Records Manager $ 3,968 $ 4,322 $ 4,675 Administrative Assistant $ 3,971 $ 4,293 $ 4,615 Maintenance Worker $ 3,816 $ 4,134 $ 4,451 ITEM PH-3 CITY OF MEDINA Office of the Mayor Date: November 13, 2007 TO: COUNCIL MEMBERS FROM: MAYOR ADAM SUBJECT: LOT COVERAGE RE: UNDERSIZED LOTS RECOMMENDATION Discuss and provide direction to the City Manager BACKGROUND AND DISCUSSION It is requested the council discuss the following proposals to determine if there is sufficient interest to schedule a public hearing to more fully review the proposals. In sections 17.20, 17.24, and 17.28 of the MCC, where ever any reference to structural coverage occurs, it should be modified for all lots less than 10,000 sf to a coverage of 30%, provided the height of all buildings is limited to not more than 25 feet. no other changes in minimum requirements, ie. setbacks, are proposed. In section 2.78.065 of the MMC, an additional requirement is proposed to limit structural coverage variances to a maximum of 5% of the standard for all lots that qualify for the 30% structural coverage. This proposal will allow the owners of very small lots in Medina more options when planning new construction or remodeling an existing structure. These proposed changes will affect about 15% of the lots in medina. ITEM PH-4 CITY OF MEDINA CITY COUNCIL Date: November 13, 2007 TO: MAYOR AND COUNCIL MEMBERS FROM: COUNCIL MEMBER LAWRENCE SUBJECT: HISTORIC USE PERMIT (HUP) REVIEW RECOMMENDATION That the HUP hearing and decision making process be removed from the City Council and be given to the Hearing Examiner. BACKGROUND The HUP hearing was originally moved to the Council in 2003 when the HUP ordinance was created. The current process has become too divisive to the citizens. The council is pressured to make decisions emotions from the process and not facts. Also the decisions have become very technical in legal terms and I believe that the decision should be made by someone with legal expertise, not layman. About five years ago the Medina City Council decided to stop having the Board of Adjustment make variance decisions, which are quasi-judicial, and instead move all variances to the HE. This was because it was getting difficult to find citizens willing to make quasi-judicial decisions because of liability issues, and I believe the same liability issue is applicable for the City Council. Also the decisions have become very technical in legal terms and I believe that the decision should be made by someone with legal expertise, not layman. DISCUSSION It would be my intent to have the HE hear the initial application and make a decision appealable to court. I think the PC and CC should stay away from quasi-judicial decisions when possible. Purpose: Public Hearing to Change MMC17.56.020, the process and review of HUP applications from the planning commission and city council and move them to the Hearing Examiner. ITEM PH-4 Current code: The application process, review and appeals of a historical use permit shall be consistent with Chapter 17.94 MMC... Under the current code Chapter 19.94.100 states that the Planning Commission will issue a written recommendation the city council on a HUP application. Section 17.94.110 states the city council will make a decision on the application. Section 17.94.130 states that appeals of the city council's decisions may be made to the King County Superior Court. Proposed Change in Code to: Change 17.56.020 to have the application process and review to go directly to the Hearing Examiner, who will make a decision after a public hearing. The application will no longer go to the planning commission and the city council. Any appeals of the Hearing Examiner's decision will be made to the King County Superior Court. Rationale for the recommended Change: All HUP items tend to be quasi-judicial. About five years ago the Medina City Council decided to stop using the Board of Adjustment and instead move all variances to the HE. This was because it was getting difficult to find citizens willing to make quasi-judicial decisions because of personal liability issues, and the same thing could happen for future City Council members. Second, the decisions have become very technical from a legal standpoint and the decision should be made by someone with legal expertise, not lay men. Third, the current process is too divisive to the citizens. This should remove the emotions from the process and help make decisions based on facts. Fourth, at the last HUP hearing before the city council two members of the council were recused through challenges from citizens. Citizens will continue to challenge council members they disagree with, and if the challenges are successful, will put the decision making process in the hands of as few as four council members. This could lead to council bias. Finally, Citizens on the losing end of HUP city council decisions believe the decisions have been made for political and not legal reasons. Summary: The hearing Examiner should provide a fairer and unbiased decision making process. ITEM PH-4 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON RELATING TO HEARING EXAMINER AUTHORITY FOR SPECIAL USE PERMITS FOR SCHOOLS AND HISTORICAL USE PERMITS; AMENDING CHAPTERS 2.78, 17.56, 17.56A AND 17.94 OF THE MEDINA MUNICIPAL CODE; PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, chapters 17.56 and 17.56A of the Medina Municipal Code currently provide that the City Council review applications and hold hearings relating to special use permits for schools and historical use permits, respectively; and WHEREAS, the City previously established a hearing examiner system under chapter 2.78 of the Medina Municipal Code for several reasons, including to provide a forum for hearing matters as established by City Code; and WHEREAS, the City Council desires to provide the hearing examiner the authority to review and approve applications relating to special use permits for schools and historical use permits in order to increase efficiencies and streamline the land use process; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. Section 2.78.070 MMC, Hearing Examiner Duties, Amended. Section 2.78.070 of the Medina Municipal Code is hereby amended to add a new subsection K, to read as follows: K. Historical Use Permits. SECTION 2. Chapter 17.56 MMC, Conditional and Special Use Permits, Amended. Sections 17.56.020, 17.56.052 (first paragraph only) and 17.56.054 of the Medina Municipal Code are hereby amended to read as follows: 17.56.020 Application - Information. A. All applications for conditional or special use permits shall be submitted to the hearing examiner unless the application is eligible for administrative review per MMC 14.08.020(B)-el-Ts—, Ordinance No. ITEM PH-4 All applications shall be made using the city's form and include the following information: 1. Street address and legal description of the property upon which the proposed facility is to be located; 2. Location of proposed facility on said property and upon all adjacent property; 3. A sketch of the proposed facility showing plans, elevations, lighting, screening, access parking, fencing, landscaping and all other relevant information. B. Applicants shall provide all additional pertinent information requested by the hearing examiner or by the city manager or designee in the case of administrative review 17.56.052 Special use criteria for schools. No structure shall be constructed or installed for a use as a school or for a use that is accessory to a school unless the eeueGil hearing examiner finds that the proposed facilities meet the following special use criteria: 17.56.054 Variances for schools. Variances from any zoning regulations or special use criteria pertaining to schools shall be submitted to the Gity examiner. At the election of the applicant, variance requests may be combined with an application for a special use permit and considered at the same public hearing. The seeflsi1 hearing examiner shall use the same criteria in deciding whether to grant variances as are set forth in the zoning code for general land use variances. SECTION 3. Chapter 17.56A MMC, Historical Use Permits, Amended. Sections 17.56A.015, 17.56A.020 and 17.56A.030 of the Medina Municipal Code are hereby amended to read as follows: 17.56A.015 Variances. Where unnecessary hardships or practical difficulties are created for an applicant for a historical use permit by the application of the zoning ordinances applicable to the subject property, the plaiciniRg seuesifhearing examiner shall have the authority to approve variances to any rules, regulations or provisions of the zoning ordinances relating to the use of the land or structures. The decisional criteria set forth in this chapter shall be applied to all requests for variances. Ordinance No. 2 ITEM PH-4 17.56A.020 Process and review by city Get+ hearing examiner. The application process, review and appeals of a historical use permit shall be consistent with Chapter 17-.9417.56 MMC, except as follows: A. The contents of the 17.Q-4.0-59(A)(3) shall net be FequiFed and instead, the staff F8PGFt shall deGGFibe the histeFieal use of the pFopeFt pplication shall include the following: 1. the street address and legal description of the property: 2. a description of any proposed alteration, improvement, enlargement, expansion, reconstruction or repair; and 3. a description of the historical use of the property; and B. The decisional criteria as required by this chapter shall net -be utilized by the hearing examiner. 17.56A.030 Decisional criteria/Burden of Proof. A. No historical use permit shall be issued unless the Gk•-hearing examiner finds the historical use: 1. Will not have materially detrimental effects on neighboring properties due to excessive noise, lighting or other interference with the peaceful use and possession of said neighboring properties; and 2. Has been designed to minimize adverse effects on neighboring properties, taking into account the historical use of the property. B. The sify-hearing examiner may require applicant to enter into a concomitant land use agreement with the city imposing conditions to minimize detrimental effects on neighboring properties, including hours of operation, landscape, parking, lighting requirements, etc. The sib -hearing examiner may also require that any proposed new structure(s) must closely resemble the structure(s) in use at the time of incorporation of the city. C. The applicant has the responsibility of convincing the hearing examiner that the applicant is entitled to the requested decision. SECTION 4. Chapter 17.94 MMC, Reclassification of Zoning Districts, Amended. Sections 17.94.010, 17.94.050, 17.94.060 (subsection D only), 17.94.100 (subsection C only) and 17.94.110 (subsections C, D, E and F) of the Medina Municipal Code are hereby amended to read as follows: 17.94.010 Scope. This chapter establishes the procedure and criteria that the city will use in making a decision upon an application for a reclassification of property from one land use zone to another land use zone,fF-"ster'^a' UGe ^aand for any change in the conditions imposed or in the terms of a concomitant agreement executed as part of the reclassification eF hiStGFiGal use peFFnit. Ordinance No. _ 3 ITEM PH-4 17.94.050 Staff report. A. Contents. The city manager or his/her designee shall prepare a staff report containing the following information: 1. All pertinent application materials. 2. All comments regarding the matter received by the city manager or his/her designee prior to distribution of the staff report. 3. An analysis of the application under the relevant provisions of this chapter and the comprehensive plan E)F OR the r.ase of s...... afor -a hermit. 4. A statement of the facts found by the planning director and the conclusions drawn from those facts. 5. A recommendation on the matter. B. Distribution. At least seven calendar days before the hearing, the city manager or his/her designee shall distribute the staff report as follows: 1. A copy will be sent to the planning director. 2. A copy will be sent to the applicant. 3. A copy will be sent to each person who has specifically requested it. 17.94.060 Open record hearing. D. Burden of Proof. The applicant has the responsibility of convincing the city that, under the PFeViG ee--provisions of this chapter OF iR the Gase of a hiGt@FiGal HGe PeFFAit, the applicant is entitled to the requested decision. 17.94.100 Recommendation by the planning commission. C. Decisional Criteria. The planning commission shall use the following criteria for a rezone 1. The city may approve an application for a rezone only if it finds that: a. The proposed rezone is in the best interest of the residents of the city; and b. The proposed rezone is appropriate because either: i. Conditions in the immediate vicinity of the subject property have so significantly changed since the property was given its present zoning that, under those changed conditions, a rezone is within the public interest; or ii. The rezone will correct a zone classification or zone boundary that was inappropriate when established; Ordinance No. _ 4 ITEM PH-4 c. It is consistent with the comprehensive plan; d. It is consistent with all applicant provisions of this chapter, including those adopted by reference from the comprehensive plan; and e. It is consistent with the public health, safety and welfare. 17.94.110 City Council Action. C. Scope of Review. The city council review of the application shall be limited to the record of the hearing before the planning commission, oral comments received during the public meeting (so long as those comments do not raise new issues or information not contained in the planning commission record), and the planning commission's written report. These materials shall be reviewed for compliance with review criteria set forth in this chapter. The city council may also receive and review new evidence or information not contained in the record of hearings before the planning commission, but only if that evidence or information: (1) relates to the validity of the planning commission's decision at the time it was made and the party offering the new evidence did not know and was under no duty to discover or could not reasonably have discovered the evidence until after the planning commission's decision; or (2) the planning commission improperly excluded or omitted the evidence from the record. If the city council concludes, based upon a challenge to the planning commission recommendation or upon its own review of the recommendation, that the record compiled by the planning commission is incomplete or inadequate to allow the city council to make a decision on the application, the city council may by motion remand the matter to the planning commission with the direction to reopen the hearing and provide supplementary findings and/or conclusions on the matter or matters specified in the motion. -A D. City Council Decision. After consideration of the entire matter, the city council shall, by action approved by a majority of the total membership, take one of the following actions: 1. Approve the application, or modify and approve the application. In either case, it shall give effect to this decision by adopting an ordinance amending the zoning map of the city wit. The city may require the applicant to enter into a concomitant land use agreement imposing conditions to minimize detrimental effects on neighboring properties. Ordinance No. _ 5 ITEM PH-4 2. Deny the Application. The city council shall give effect to a denial by adopting a resolution pursuant to subsection (G) of this section. E. Decisional Criteria. The city council shall use the criteria listed in this chapter 17.56A A04G. F. Conditions and Restrictions. The city council shall include in the ordinance er—reset-granting the rezone permitanyconditions and restrictions it determines are necessary to eliminate or minimize any undesirable effects of the decision. Any conditions and restrictions that are imposed become part of the decision. SECTION 5. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance SECTION 6. Effective Date. This ordinance shall be forwarded to the Department of Community, Trade and Economic Development ("CTED") in compliance with the requirement for 60-day review prior to its effective date, and shall be in full force and effect when both of the following are satisfied: expiration of the 60-day period for CTED review and five (5) days after passage and publication of this ordinance. PASSED BY THE CITY COUNCIL ON THIS _ DAY OF SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE 2007. Approved as to form: Wayne D. Tanaka, City Attorney Passed: Published: Eff Date: Ordinance No. , 2007 AND DAY OF , Miles R. Adam, Mayor Attest: Rachel Baker, City Clerk ITEM PH-4 SUMMARY OF ORDINANCE NO of the City of Medina, Washington On , 2007, the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON RELATING TO HEARING EXAMINER AUTHORITY FOR SPECIAL USE PERMITS FOR SCHOOLS AND HISTORICAL USE PERMITS; AMENDING CHAPTERS 2.78, 17.56, 17.56A AND 17.94 OF THE MEDINA MUNICIPAL CODE; PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of Rachel Baker, City Clerk Ordinance No. 7 , 2007. ITEM CM-1A MEDINA POLICE MONTHLY SUMMARY OCTOBER 2007 Police Chief Jeffrey Chen FELONY CRIMES Vehicle Prowl(Theft) 2007-0003732 10/07/07 8400 block of NE 71h St E-lert #07-028 Suspect(s) cut through the convertible top of the vehicle and removed the stereo. The value of the loss is estimated to be approximately $650.00. Fraud (Identity Theft) 2007-0003895 10/22/07 1600 block of 73rd Ave NE Between 10/12/07 and 10/19/07, person(s) unknown had a debit card in the victim's name for an account in New York. Three transactions were completed before the bank became suspicious and cancelled the account. There was no loss to the victim. Fraud (Identity Theft) 2007-0003912 10/24/07 2200 block of 78th Ave NE On 10/23/07 someone opened a checking and savings account on-line with the Bank of America using the victim and her husband's information. The bank recognized it as a fraudulent account and cancelled it immediately. There was no loss to the victim. Robbery 2007-0003991 10/31/07 700 block of 841h Ave NE At approximately 9:00 pm, a 13-year old trick -or -treater had his bag of candy, which contained his cell phone, taken away by an unknown man wearing a mask. The man quickly left in a vehicle. The victim was not injured. MISDEMEANOR CRIMES Vehicle Prowl 2007-0003735 10/07/07 7800 block of NE 1 Oth St E-lert #07-028 Suspect(s) entered an unlocked vehicle parked in a driveway. The suspect(s) rifled through the contents of the car, however it does not appear any items were removed. Vehicle Prowl 2007-0003740 10/08/07 800 block of 80th Ave NE E-lert #07-028 An unlocked vehicle parked in a driveway was entered. The contents of the vehicle were disturbed, but no items have been identified as missing. ITEM CM-1A Vehicle Prowl 2007-0003754 10/08/07 8400 block of NE l Oth Between the hours of 9:30 pm on 10/06/07 and 10:00 am on 10/07/07, person(s) unknown entered the two unlocked vehicles parked in the driveway. No items were taken. Vehicle Prowl 2007-0003769 10/11/07 1000 block of 84th Ave NE Between the hours of 9:00 pm on 10/10/07 and 8:00 am on 10/11/07, person(s) unknown entered the unlocked vehicle parked in the driveway. Nothing was taken. Lost Property 1400 block of 80th Ave NE 2007-0003786 10/12/07 Between 10/08/07 and 10/10/07, the reporting party lost his wallet, and wanted to make a report. Found Property 1000 block of 84th Ave NE 2007-0003796 10/13/07 At approximately 5:45 pm an officer responded to receive found property from a Medina resident who located a bicycle in their yard. The bicycle is placed in the property for safekeeping. Suicide, Attempt 2007-0003808 10/14/07 1800 block of Evergreen Point Rd At approximately 4:30 pm, an officer responded to a medication overdose. The individual was alert and conscious and transported to the hospital for evaluation. Disturbance, Verbal 2007-0003846 10/17/07 8400 block of Ridge Road At approximately 1:23 pm, officers responded to a verbal disturbance between two subjects concerning some photographs. Death Investigation 2007-0003885 10/21/07 1800 block of Evergreen Point Rd Between 10:00 pm on 10/20/07 and 1:03 am on 10/21/07, an elderly female was discovered by a family member that she passed away of natural causes. Found Property 2007-0003893 10/22/07 501 Evergreen Point Rd (City Hall) Various items left unclaimed from Medina Days were held by the Police Department until 10/22/07, and since no owners could be identified, the items were donated to Goodwill Industries. ITEM CM-1A FOR HUNTS POINT MEDINA POLICE MONTHLY SUMMARY OCTOBER, 2007 Jeffrey Chen, Police Chief FELONY CRIMES No significant Felony incidents occurred during the month of October. MISDEMEANOR CRIMES Vehicle Prowl 2007-0003773 10/11/07 3100 block of Fairweather Place Between the hours of 5:00 pm on 10/10/07 and 5:00 am on 10/11/07, someone entered the two unlocked vehicles parked in the driveway. Nothing was taken. OTHER Disturbance/ 2007-0003903 10/23/07 Providing False Information to Public Servant 8000 block of NE 28th St At approximately 7:27 am, an officer responded to a disturbance of an intoxicated guest visiting the renters of a home at location. Medina Police had been aware of multiple complaints surrounding this residence and are working with the landlord and tenants to solve the problem. Dispute 2007-0003916 10/24/07 3000 block of Fairweather Place On 10/11/07, an officer responded to a dispute between the victim and a former contractor and wanted the incident documented. Medina Police informed the victim to obtain a no contact order for her safety. ITEM CM-1A MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police qW Monthly Activity Report City of Medina 2007 Felony Crimes October YTD YTD Year End 2007 2007 2006 2006 Assault, Aggravated 0 0 0 0 Robbery 1 1 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 0 8 5 8 Drug Violations 0 7 1 1 Fraud (ID Theft) 2 8 15 20 Vehicle Prowl 1 12 8 15 Theft (over $250) 0 9 9 10 Malicious Mischief 0 0 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery) 0 3 4 5 Poss Stolen Property 0 5 3 4 Other 0 1 0 0 TOTAL 4 53 45 63 Misdeameanor October YTD YTD Year End Crimes 2007 2007 2006 2006 Assault, Simple 0 1 3 2 Malicious Mischief 0 7 6 9 Vehicle Prowl 4 25 12 23 Theft (Under $250) 0 10 7 10 Assault, Domestic Violence 0 2 2 5 Minor in Possession 0 19 11 13 Drug Violations 2 18 13 17 Poss Stolen Property 0 3 0 0 Total 6 82 54 79 Page 1 ITEM CM-1A MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT if City of Medina 2007 Felony Crimes Jan Feb Mar Apr May Jun Jul 'Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 0 1 1 Sexual Assault/Rape 0 0 0 0 0 0 0 0 0 0 0 Burglary (inc Attempt) 1 0 1 0 2 0 0 4 0 0 8 Drug Violations 0 2 0 1 0 0 2 2 0 7 Fraud (ID Theft) 0 1 1 1 0 1 0 1 1 2 8 Vehicle Prowl 0 0 0 0 1 1 3 5 1 1 12 Theft (over $250) 0 4 0 1 2 0 1 1 0 0 9 Malicious Mischief 0 0 0 0 0 0 0 0 0 0 0 Arson 0 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 0 1 0 0 0 1 0 1 0 0 3 Poss Stolen Property 0 1 0 1 0 0 0 3 0 0 5 Other 0 0 0 0 0 0 1 0 0 0 1 TOTAL 1 9 2 4 '' 5 3 7 17 2 4 0' 0 53 isdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 1 0 0 0 0 0 0 1 Malicious Mischief 1 3 0 1 0 1 0 1 0 0 7 Vehicle Prowl 0 1 0 3 0 0 0 16 1 4 25 Theft (Under $250) 3 3 3 1 0 0 0 0 0 0 10 Assault, Domestic Vio 0 1 0 0 0 0 1 0 0 0 2 Minor in Possession 0 2 1 3 6 2 2 1 2 0 19 Drug Violations 2 4 2 1 1 1 1 3 1 2 18 Poss Stolen Property 0 3 0 0 0 0 0 0 0 0 3 Total 6 17 6 10 7 4 4 21 4 6 0- 0 82 Page 2 ITEM CM-1A MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2007 Traffic October YTD YTD Year End ACCIDENTS 2007 2007 2006 2006 Injury 0 2 1 2 Non -Injury 2 11 5 13 TOTAL 2 13 6 15 Traffic October YTD YTD Year End CITATIONS ' 2007 2007 2006 2006 Driving Under Influence 5 53 77 98 *Other 9 145 113 136 Total 14 198 190 234 Traffic October YTD YTD Year End INFRACTIONS 2007 2007 2006 2006 Speeding 9 75 53 70 Parking 5 81 82 97 **Other 17 329 257 328 Total 31 485 392 495 October YTD YTD Year End WARNINGS 2007 2007 2006 2006 Total 87 992 889 1093 October YTD YTD Year End CALLS FOR SERVICE 2007 2007 2006 2006 House Watch 41 371 383 514 False Alarms 29 267 290 384 Assists 53 531 519 680 Suspicious Circumstances 20 150 138 178 Property-Found/Lost 3 23 15 19 Animal Complaints 4 38 28 35 Missing Person 0 0 3 3 Warrant Arrests 11 95 57 70 ***Other 3 19 22 25 Total 164 1494 1455 1908 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Page 3 ITEM CM-1A MEDINA POLICE DEPARTMENT If Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2007 Traffic Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Injury 0 0 0 0 0 0 0 2 0 0 Non -Injury 2 1 0 0 1 1 1 3 0 2 TOTAL 2 1 0 0 1 1 1 5 0 2 0 0 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Driving Under Influence 3 4 7 6 8 11 2 2 5 5 Other 6 10 18 21 19 10 19 19 14 9 Total 9 14 25 27 27 21 21 21 ` 19 14 0 0 Traffic Infractions Jan Feb Mar Apr , _ May Jun Jul Aug Sep Oct Nov Dec Speeding 4 5_. 12 11 1 16 8 7 2 9 Parking 11 9 11 3 7 8 11 13 3 5 Other 29 38 40 47 30 27 38 36 27 17 Total ` 44 52 63 61 ' 38 51 ' 57 < 56 32 31 0 0 Warnings Jan Feb Mar Apr May Jun' Jul Aug Sep Oct Nov Dec Total 55 92 137 39 115 116 135' 96 ` 120 87 Calls for Service Jan Feb Mar ' Apr May Jun Jul > Aug Sep Oct Nov Dec House Watch 20 48 31 55 40 23 33 36 44 41 False Alarms 25 13 23 32 26 31 42 23 23 29 Assists 50 49 47 43 54 48 66 65 56 53 Suspicious Circumstances 7 19 12 17 16 15 13 18 13 20 Property-Found/Lost 2 0 0 3 5 1 1 7 1 3 Animal Complaints 1 1 1 3 8 9 5 3 3 4 Missing Person 0 0 0 0 0 0 0 0 0 0 Warrant Arrests 3 6 7 7 13 16 6 13 13 11 Other 2 2 4 3 2 0 1 0 2 3 Total ;', 110 138 125 163 164 ; 143 ` 167 165 155 164 0 0 `" ITEM CM-1A Total 2 11 13 Total _ 53 . 145 198 Total 75 81 329 485 Total 992 Total 371 267 531 150 23 38 95 19 1494 Page 4 ITEM CM-1A Town d Hunts oint MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report Town of Hunts Point 2007 Felony Crimes ; October YTD YTD Year End 2007 2007 2006 2006 Burglary 0 0 1 1 Forgery (Identity Theft) 0 0 1 1 Vehicle Prowl 0 0 0 0 Theft (over $250) 0 1 1 2 Possession Stolen Prop 0 2 2 4 Drug Violation 0 1 0 0 Auto/Boat Theft 0 1 0 0 TOTAL, 0 5 5 8 Misdeameanor October YTD YTD Year End Crimes 2007 200-7 2006 2006 Assault, Simple 0 1 1 1 Malicious Mischief 0 1 1 2 Vehicle Prowl 1 1 1 1 Theft (Under $250) 0 0 1 1 Possession Stolen Prop 0 1 0 0 Assault, Domestic Vio 0 1 1 1 Minor in Possession 0 1 3 3 Drug Violations 1 14 7 10 Total 2 20 15 19 Page 5 ITEM CM-1A MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Hunts Point Yearly Activity Report Town of Hunts Point 2007 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Burglary 0 0 0 0 0 0 0 0 0 0 0 Forgery (Identity) 0 0 0 0 0 0 0 0 0 0 0 Vehicle Prowl 0 0 0 0 0 0 0 0 0 0 0 Theft (over $250) 0 0 0 0 1 0 0 0 0 0 1 Poss Stolen Prop 1 0 0 0 0 1 0 0 0 0 2 Drug Violation 0 1 0 0 0 0 0 0 0 0 1 Auto/Boat Theft 0 0 0 0 1 0 0 0 0 0 1 TOTAL 1 1 0 0 "2 1 0 0 0 0 0 05' Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 1 0 0 0 0 0 0 0 0 0 1 Malicious Mischief 0 1 0 0 0 0 0 0 0 0 1 Vehicle Prowl 0 0 0 0 0 0 0 0 0 1 1 Theft (Under $250) 0 0 0 0 0 0 0 0 0 0 0 Poss Stolen Prop 1 0 0 0 0 0 0 0 0 0 1 Assault, Domestic V 0 0 0 1 0 0 0 0 0 0 1 Minor in Possession 0 0 0 0 0 0 0 1 0 0 1 Drug Violations 0 4 0 1 2 4 0 1 1 1 14 Total 2 5 0 2 2 4 0 2 1 2 0 0 20' Page 6 ITEM CM-1A MEDINA POLICE DEPARTMENT Town 0f Jeffrey Chen, Chief of Police Hunts Point Monthly Activity Report �Hunts Point 2007 Traffic October YTD YTD Year End ; CITATIONS 2007 2007 2006 2006 Driving Under Influence 0 15 23 25 Accidents 1 1 0 2 *Other 3 51 49 63 Total 4 67 72 90 Traffic - October YTD YTD Year End INFRACTIONS 2007 2007 2006 2006 Speeding 0 3 2 3 Parking 1 11 16 19 **Other 16 274 246 307 Total 17 288 264 329 October YTD YTD Year End WARNINGS 2007 2007 2006 2006 Total 16 198 83 100 October YTD YTD Year End CALLS FOR SERVICE 2007 2007 2006 2006 House Watch 3 28 33 45 False Alarms 10 62 76 97 Assists 9 49 47 55 Suspicious Circumstances 3 32 25 38 Property-Lost/Found 0 2 4 4 Animal Complaints 1 6 2 2 Warrant Arrests 0 13 10 12 ***Other 2 4 4 5 Total 28 196 201 258 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment; Civil Dispute; Trespass Page 7 ITEM CM-1A MEDINA POLICE DEPARTMENT Town of � Jeffrey Chen, Chief of Police Hants Point YEARLY ACTIVITY REPORT �f� HUNTS POINT 2007 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov ' Dec Total ' Driving Under Influence 0 5 2 0 3 1 0 1 3 0 15 Accidents 0 0 0 0 0 0 0 0 0 1 1 Other 9 5 2 5 5 8 3 3 8 3 51 Total 9 10 4 5 8 9 3 4 11 4 0 0 67 Traffic Infractions Jan Feb ; Mar Apr ' May Jun Jul Aug Sep _0 Oct Nov ;Dec Total Speeding 0 0 0 0 0 0 0 3 0 3 Parking 0 3 0 1 1 0 3 1 1 1 11 Other 36 17 22 23 27 35 25 35 38 16 274 Total 36 '' 20 22 24 28 35 28 39 39 17 0 0 288 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 19 18 19 15 7 26 31 23 24 16 198 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 2 4 2 2 7 2 3 3 0 3 28 False Alarms 2 8 6 9 11 5 5 3 3 10 62 Assists 7 2 8 6 5 4 3 2 3 9 49 Suspicious Circumstances 2 4 1 3 2 4 3 5 5 3 32 Property-Lost/Found 0 0 0 1 0 0 0 0 1 0 2 Animal Complaints 0 0 0 0 3 0 2 0 0 1 6 Warrant Arrests 2 1 0 5 1 1 1 0 2 0 13 Other 0 0 2 0 0 0 0 0 0 2 4 Total 15 19 19 26 29 16 17 13 14 28 0 0 196 Page 8 ITEM CM-1A CITY OF MEDINA POLICE DEPARTMENT Office of the Police Chief 501 Evergreen Point Road, Medina, WA 98039 www.medina-wa.gov DATE: October 24, 2007 TO: Mayor and City Council via Mark Weinberg, City Manager FROM: Jeffrey Chen, Police Chief RE: POLICE DEPARTMENT RESERVE OFFICER PROGRAM RECOMMENDATION: 425.233.6420 No action is being requested by the City Council. This is being provided as information only. BACKGROUND: In years past, the Medina Police Department had a Reserve Police Officer program that was terminated by my predecessor in 1999. The challenge of locating, attracting and retaining a person of the highest caliber to serve as a Medina Police Reserve Officer is extremely difficult, just as it is for the full time police officer position. ACTION: am happy to announce that as of November 1, 2007 1 have given former Medina Police Officer Shannon Gibson a commission as Reserve Police Officer for the City of Medina Police Department effectively making her the first police reservist for our agency since 1999. This non -paid volunteer position is governed by the below Medina Police Department policy. This order consists of the following numbered sections: 16.1.1 Reserve Officer Authority 16.1.2 Reserve Officer Duties and Responsibilities 16.1.3 Reserve Unit Supervision 16.1.4 Reserve Officer Selection, Training, and Probation 16.1.5 Reserve Officer Injuries and Limited Duty Assignments 16.1.6 Reserve Officer Complaint Process 16.1.1 Reserve Officer Authority Reserve police officers are sworn representatives of the Medina Police Department, and may make arrests for any crime or violation of the laws of the State, or City of Medina that are committed within the City of Medina or the Town of Hunts Point. While assigned to any position that involves contact with the public, whether uniformed or plainclothes, the reserve officer will work in conjunction with a full time officer. Ill. Regardless of tenure, the full time officer working in conjunction with the reserve officer shall be considered the senior officer present in regards to command and decisions. This does not preclude the reserve officer from taking action necessary to stabilize a situation, where failure to take immediate action endangers the officer or any other person present. 16.1.2 Reserve Officer Duties and Responsibilities I. Each reserve police officer is an official representative of the Medina Police Department. As such, the performance of their assigned duties must reflect consistency with their fellow officers as well as policy and standard operating procedures of the Department. Regardless of assignment, all reserve officers are responsible for knowing and complying with all Medina Police Department policies and procedures contained within the Medina Police Department Manual of Standards. Reserve police officers who have completed their one year probationary period will be responsible for working a minimum of one full shift per calendar month with an on duty officer. Reserve officers are encouraged to contribute additional time, however this time cannot be transferred or carried over to another month (monthly averaging). III. All reserve officers are responsible for insuring they maintain proficiency and any current applicable certifications in the following patrol related fields: A. First Aid Certification Card B. ACCESS/WACIC Certification IV. All reserve officers are responsible for maintaining a current firearms qualification status, consistent with Medina Police Department Manual of Standards Section 1.3. 16.1.3 Reserve Officer Supervision Reserve officers will be supervised by the Sergeant. The Sergeant will be responsible for providing oversight and direction to the reserve officer program. II. The Sergeant will be responsible for maintaining copies of the following records for all reserve officers: A. Training records, to include completion of an accredited reserve academy, field -training records, in-service training records, and proof of completion of the required periodic certifications (First Aid, ACCESS/WACIC). 0 Page 2 B. Any and all reserve officer files related to duty related injury or illness. III. The Sergeant will be responsible for assigning the work shifts for the reserve officers and will maintain records to indicate the shifts worked each month by each reserve officer. IV. The Sergeant will be responsible for coordinating the assignment of a Field Training Officer for newly assigned reserve student officers and will monitor the student officer for performance concerns. V. Direction and oversight for the Reserve Program will be the responsibility of the Lieutenant. VI. The following ranks of authority (in descending order) shall establish the Chain of Command within the Medina Police Department Reserve Officer Unit: A. Chief of Police B. Lieutenant C. Sergeant D. On Duty Officer 16.1.4 Reserve Officer Selection, Training, and Probation Selection A. Applicants shall complete a personal history inquiry and be subject to a competitive written examination and physical agility test as the first step in the selection process. Successful applicants will then proceed to the oral interview portion of the selection process. The oral board will be comprised of three Department representatives, with at least one selected from any of the following positions: 1. Chief of Police 2. Lieutenant 3. Sergeant 4. Police Officer B. Applicants will be required to submit to a background investigation. This background investigation will include a polygraph examination and psychological interview. C. Applicants will be required to pass a Department approved physical examination. D. At the discretion of the Chief of Police, a reserve officer applicant with previous law enforcement experience or other acceptable credentials may qualify for a waiver from all or a portion of the above selection process. 0 Page 3 Academy Training A. All applicants selected for the Medina Police Department Reserve Program will be required to successfully complete a Washington State accredited Reserve Academy or comparable training program that allows them to obtain a basic Reserve Officer certification prior to assignment as a Medina Police Reserve Officer. III. Field Training A. Reserve student officers will be required to complete a total of 20-patrol training shifts, distributed over the first six months of their assignment. The reserve student officer cannot work less than one training shift, or more than four training shifts per month. The reserve student officer's performance will be documented on a standard Field Training Daily Observation Report (DOR), adjusted to reflect the different responsibilities and expectations of the reserve student officer. The Sergeant shall forward a copy of the DOR to the Lieutenant. B. Reserve student officers requiring remedial training may be reassigned to another Field Training Officer. C. After completion of their field training, the Sergeant and Lieutenant will review the student officer's performance as documented on the DOR's. This review will determine whether the student officer has successfully completed the Reserve Officer Field Training Program, or if addition instruction or termination from the program is necessary. D. Upon successful completion of the Reserve Officer Field Training Program, reserve officers will be evaluated on a monthly basis. This evaluation process will continue until the end of the reserve officer's one year probationary period. IV. In -Service Training A. In-service training for reserve officers will be provided, covering topics that will include the following: 1. Diversity and ethics in police work 2. Other pertinent patrol related issues 3. Firearms and use of force 4. Emergency vehicle operations 5. Defensive tactics 6. First Aid, as required to maintain certification B. After successful completion of their one year probationary period, reserve officers will also be encouraged to attend Medina Police Department training, as space is available, but will not be allowed to displace full time officer's attendance at training. 0 Page 4 V. Probationary Period A. Reserve officers will be subject to a probationary period of one year from their date of assignment to the Field Training Program. 16.1.5 Reserve Officer Injuries and Limited Duty Assignments I. Reserve officers are required to report any occupational injuries or exposures that occurred while representing the City of Medina as an on -duty reserve officer. These injuries shall be reported to the Sergeant, or to an available supervisor. II. Reporting of injuries to reserve officers is covered under RCW 51.12.035 and RCW 51.12.040, and have significant procedural differences when compared to the reporting of injuries of full time officers. III. Regardless of severity, all injuries or exposures incurred by reserve officers must at a minimum be documented on a City of Medina Report of Injury form. Copies of this form shall be forwarded as follows: A. The original and one copy to the Chief of Police. B. One copy to the Lieutenant C. One copy to the Sergeant 16.1.6 Reserve Officer Complaint Process All complaints of police misconduct involving reserve police officers, whether as a witness or named officer, will be investigated utilizing procedures consistent with Section 52.1 of the Medina Police Department Manual of Standards. II. Reserve officers will be subject to in -person interviews. Reserve officers to not have the option of appointed representation during any internal investigation or interview. The reserve officer will have the following Department personnel available to assist them on a voluntary and as available basis: A. Sergeant B. Lieutenant III. Upon a final finding sustained by the Chief of Police, corrective action taken may involve any of the following: A. Oral reprimand B. Written reprimand C. Suspension(Termination from the Reserve Officer Program D. Other action as determined by the Chief of Police. 0 Page 5 ITEM CM-1 B CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-wa.aov MEMORANDUM DATE: November 13, 2007 M. Mayor and City Council FROM: Steven R. Wilcox, Acting Director of Development Services and Building Official RE: Monthly Development Services Department Report Planning Commission Meeting Recap — The October 23, 2007 Planning Commission meeting involved the single topic of Street Design Standards. Our Public Works Director, Joe Willis presented three programmatic standards for unimproved rights of way: 1) Pedestrian Safety, 2) Driver Lines of Sight, and 3) Coordination of Utility Work. Joe's presentation was comprehensive and included samples of other cities' Public Works Standards. Discussions surrounded the general consideration as to whether code changes are needed related to private landscaping within City right of way. Following the presentation and discussions, the Planning Commission determined that they had evaluated the issue of street design standards and determined that no action was recommended or required at this time. Building Permit Activity Highlight — The St. Thomas Episcopal Church Elementary School project continues on schedule. Sellen Construction is in the process of steel frame assembly. The building permit was issued on July 26, 2007 and is under on- going special inspection observation by engineering firms hired by the contractor. The City building inspector performs periodic inspections and reviews the special inspector's daily reports related to the steel construction. Construction Mitigation Plan - (CMP) permit review and enforcement had been moved to our building inspector recently. Previously Roth -Hill had been performing these CMP reviews. The advantage in this change is in the fact that our building inspector is responsible for the private property building inspections and is there more often than others. CMP compliance is better maintained and violations of the CMP can go to the inspector who knows the project the best. Additionally, the City should save review and enforcement costs with this change. Our building inspector is, however using Roth -Hill for consultation while he is learning the CMP process. ITEM CM-1 B Permit Reviews — Permit review times have been unacceptably long recently. This is primarily due to the high volume of permit applications that the City received during a short period of time in July and August. The good news for the permit applicants is that our plan reviewers have significantly reduced the backlog of work. With the reduction of backlog to more acceptable time frames we will focus on how to better control permit application volume fluctuations. Additional building plan review consultant outlets will be added. Clarity of application requirements combined with a reduction in permitting requirements should also help. Application of the previously completed "Permit Streamlining Plan" is a priority. ITEM CM-1 B Building Permit Report September, 2007 2007 2006 Current Current 2007 2006 Difference Month Month YTD YTD Construction Value 5,017,000 2,936,124 41,245,785 21,974,647 19,271,138 New Construction Permit Renewals 0 810,000 4,476,242 5,513,000 (1,036,758) Addition / Alteration 109,000 327,454 4,427,734 327,454 4,100,280 Accessory Structure 232,016 0 3,177,126 N/A 3,177,126 Repair / Replace 26,000 0 427,434 N/A 427,434 Fence/Wall 3,768 69,650 411,669 313,754 97,915 Mechanical 357,410 997,910 294,165 703,745 Fire Sprinkler 5,500 16,400 260,011 103,254 156,757 Wireless Comm Facility 0 110,000 0 20,000 (20,000) TOTAL VALUE $5,750,694 $4,269,628 $55,423,911 $28,546,274 $26,877,637 Permits Issued New Construction 3 2 18 18 0 Permit Renewals 0 1 10 8 2 Addition / Alteration 2 4 26 67 (41) Accessory Structure 2 30 30 Fence/Wall 3 2 22 25 (3) Demolition 5 2 21 14 7 Grading/Drainage 3 2 204 18 186 Tree Mitigation 6 3 24 15 9 Mechanical 9 9 85 69 16 Fire Sprinkler 1 2 21 12 9 Reroof 1 3 17 24 (7) Repair / Replace 2 11 11 Right -of -Way Use 4 6 89 59 30 Construction Mitigation 3 3 33 13 20 Variance 0 0 7 6 1 SEPA 1 0 5 10 (5) Conditional Use 0 0 4 3 1 Shoreline 0 0 4 10 (6) Lot Line 2 0 4 1 3 Short Plat 0 0 1 1 0 Wireless Comm Facility 0 1 1 1 0 1 0 0 TOTAL PERMITS 45 40 636 159 477 Inspections Building 72 122 989 1297 (308) Construction Mitigation 4 7 34 62 (28) Grading/Drainage 26 17 227 56 171 Tree Mitigation 11 8 45 62 (17) Right -of -Way 6 11 76 72 4 TOTAL INSPECTIONS 119 165 1,371 1,549 (178) ITEM CM-1 C PUBLIC WORKS CITY OF MEDINA 1000 80TH Ave NE, Medina, WA 98039 (425) 233-6439 www.medina-wa.gov DATE: November 1, 2007 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: October 2007 Public Works Activity Report 1. The Medina Beach Park Shoreline Restoration Project began on July 17th with the removal of the existing rock armored shoreline and the removal of the two existing piers. The before and after photographs of the waterfront reveal how much the replacement of the rock armoring has improved the park's waterfront protection from wave erosion. Waterfront in Early July 2007 ITEM CM-1 C Waterfront in September 2007 The new pier fabrication is nearing completion as the contractor completes the bull -rail installation along the edge of the new pier. New Viewing Pier on November 1 st ITEM CM-1 C The swimming beach border has also changed dramatically as seen in the following photographs. Swimming Beach in July New Swimming Beach Seating Wall ITEM CM-1 C The New Medina Beach Park Waterfront 2. The new trash enclosure at the north end of the City Hall and Medina Beach Park parking area was completed and landscaped by the Public Works Crew. ITEM CM-1 C 3. The Public Works Crew this month focused on the trimming and cleanup of the south side of the lower pond in Medina Park. They trimmed the overhanging tree branches, removed invasive and undesirable vegetation, trimmed shrubs and bushes all with the intent to improve views of the pond and to improve safety for the citizens who may have been hesitant to walk the path around the south end of the pond due to too much screening and dense vegetation. Trail along the south side of the lower pond in Medina Park 4. Other Public Works Crew accomplishments in October included: o Wind Storm Cleanup o Street Sweeping o Catch Basin and Storm Drain Cleaning o Final Mowing of all City parks o Winterization of Park Irrigation Systems o Leaf Removal o Testing and Monitoring of Medina Park ponds o Portable meeting notice signs for City Council meetings o Set up and monitoring of the portable speed monitor trailer 5. The north pond in Medina Park that has been receiving treatment to remove the subsurface organic sediment has been completed and the organic matter is substantially reduced from 20-inch depth at the onset to less than 4-inches. With the summer bloom of duck weed dissipated, the pond appearance finally attests to the improved water quality. Next year, a pre - ITEM CMA C treatment system will be installed at the pond inlet to reduce nutrients and phosphate inflow into the ponds. 6. The preparation work for the emergency generator for City Hall has been completed. Panels, wiring, fuses and automatic switching gear have been installed. The anticipated generator and propane tank are expected to arrive any day and will be installed behind the park boundary hedge just north of the Rhododendron plantings. 7. The "Windsong" (carving by Dudley Carter) restoration work is almost completed. The conservator says it should be done by the end of the month. The challenge will be how to protect it from our wet climate. The conservator recommends that it be placed under a protective cover such as a gazebo. ITEM CMA D r CITY OF MEDINA Office of the City Manager November 13, 2007 TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: NOVEMBER 2007 MONTHLY REPORT Medina Resident Makes Donation to Police Department: The City and Police Department extends its sincere thanks to the Laird Norton Trust for his generous contribution of $2,500 in cash to improve the firearms and tactical response capabilities of the department. This gift will enhance public and officer safety. Solid Waste Hauler Contract: Met with Nels Johnson of Allied Waste (City's current hauler) to review draft of a proposed refuse hauling agreement. I have had contact with Waste Management and expect to meet with them shortly to discuss their services, as well as a relatively new company, CleanScapes, which has just signed an agreement with Shoreline, and the City of Seattle for some niche work. Met with the Police Chief and New Police Reserve, Shannon Gibson: Today's modern law enforcement agency has it roots in community police reserve programs. A Police Reserve program is a cost-effective method for expanding police services and enhancing community safety. Former full-time Police Officer Shannon Gibson becomes our first Medina Police Reserve of the Chief Chen era. Reservists have full police power and must perform a minimum service commitment monthly. Welcome Reserve Officer Gibson! We are indebted to you for your service. Public Safety Enhancement (Camera Enforcement) Project Update: SecurFocus has now arranged for the three most prominent ALPR camera system vendors to meet with staff and provide in -car demonstrations of their products. Recommended intersection sites have been surveyed and preliminary engineering reviews have been completed. SecurFocus will be completing bid specification in November so that the City can go out to bid shortly for camera hardware and software. Miscellaneous Meetings: City Manager conducted meetings with State Auditors, representatives from Comcast, United Way, Washington Institute for Building Technology and Safety, Vigilos security technologies, iCompass Technologies, Hunts Point Town Administrator, and the Northeast County City Managers. Alternate City Council Meetings Location: At the Council's request, the City Manager began exploring possible alternate locations from which to conduct City Council Meetings. Presumably, the principal objective in changing locations would be to free up current Council Chambers for much needed additional City Hall office space. Shortly after the October Council meeting, letters were sent to the Overlake Golf and Country Club and the Medina Elementary School inquiring about those sites as possibilities. Some delay occurred in each response. However, the OGCC has regrettably declined due to ITEM CM -ID the fact that the facility is generally closed on Mondays. Notwithstanding their inability to accommodate the City with this request, the General Manager was very gracious in offering to assist in other ways, should special meeting needs arise. Medina's Elementary School Principal called earlier this week and invited the CM over to review their facilities. Staff has evaluated the City's meeting needs (Regular and Special Council Meetings, Commissions, Boards, Committees and Civic Group meetings), together with necessary lighting, sound, broadcast and office support logistics, and is doubtful that shared space arrangements is a viable alternative. However, the CM will visit the school campus shortly before ruling it out. Public Records Act Requests: Last month's CM's Report noted a dramatic increase in PRA requests in recent months. Until this abates, I plan on sharing the volume and nature of such requests with the Council to keep them abreast of the impact of this added workload on the City's ability to deliver core services. Since preparation of the October 2007 Council Agenda, we have received the attached 28 PRA requests. 3'd Quarter Fire Department Activity Report: Attached. 2 501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144 TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov DATE OF REQUEST. '�> —2" C<- `t C` � NAME OF REQUESTING PARTY: �'�l(� 7"j� rL? � � C S,., , < �� ti-7 c � �� YOUR STREET ADDRESS: y I L j :::5., Ai_J.-[] DAY PHONE. Z. Ii 6 ` ) Iq EVENING PHONE: EMAIL ADDRESS: Em-- n C? th t RECORDS REQUESTED ARE FOR: = REVIEW ® COPYING* Please describe below the records you are requesting in detail. Include any additional information that will help us locate the records for you in a timely manner. �I`c m 1n i s-�-�r c �%-�, ill cc 6(--s Washington State Law (RCW 42.17.260) prohibits cities from releasing public records containing lists of individuals to be used for commercial purposes. The City of Medina shall respond to your Request for Public Records within five business days from receipt of the request by providing one of the following: 1. The record, or 2. Acknowledgement of public records request receipt and a reasonable time estimate as to when the City can respond, or r, 3. Denial of the request and reason for denial r, * If you request to receive copies of the records, a fee will be charged according to thgPdy's fee schedule, which is $0.15 per page. RESPONSE TO RECORDS REQUEST Date Records Provided: j" U Date Records Denied: Explanation of Denial: Staff Contact: &&tz Ij,,Department: ()et, Date: Rachel Baker, City Clerk Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Friday, October 05, 2007 9:55 PM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Follow Up Flag: Follow up Flag Status: Completed Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov ------------------------------------------------- Date of Request: 10/05/2007 Requesting Party: Eric D. Hokanson Address: 10047 Main Street, Apt. 404 City, State, and Zip: Bellevue, WA 98004 Phone: (425)454-4765 Email Address: hokansoned@yahoo.com RECORDS REQUESTED ARE FOR:: Copying* Representing (Firm, Individual, Publication): Individual Picture Identification Required (e.g. Current Driver's License): hokaned375n9 Records Requested: 1) All records of communication including letters and e-mails between Chief Chen and/or the Medina Police and the office of Governor Gregoire, and/or Governor Gregoire herself between the dates January 16, 2007, and February 28, 2007. 2) All records of communication including cell phone records made by Chief Chen on September 12, 2006 to my employer at the phone numbers 425-454-5896, and 206-948-6299. Property Addressed: Medina Year Record Issued: 2006, 2007 Applicant/Contractor: Eric D Hokanson Date Needed (5 business days advanced notice may be required): Immediately Please type full name here: Eric Duff Hokanson Do Not Click Reply - This e-mail has been generated from a super form. 1 Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Saturday, October 06, 2007 10:30 PM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Follow Up Flag: Follow up Flag Status: Completed Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov ------------------------------------------------- Date of Request: 10/06/2007 Requesting Party: Eric D. Hokanson Address: 10047 Main Street, Apt. 404 City, State, and Zip: Bellevue, WA 98004 Phone: (425)454-4765 Email Address: hokansoned@yahoo.com RECORDS REQUESTED ARE FOR:: Copying* Representing (Firm, Individual, Publication): Individual Picture Identification Required (e.g. Current Driver's License): hokaned375n9 Records Requested: 1) The record cited by CM Mark Weinberg in the October 8, 2007 Council Packet, whereby Clearwire COO John Saw affirms that the Medina Clearwire antenna is not Commercial and solely for the benefit of the City of Medina. This would be any tangible record such as a letter or an e-mail other than Mr. Weinberg's hearsay. 2) The names of the 35 persons, or any other actual number of persons who have signed up for and/or received CERT training.(Citizens Emergency Response Training.) 3) The names of the volunteers signed up for the VIPS program.(Volunteers in Police Services.) Property Addressed: Medina Year Record Issued: 2006,2007 Applicant/Contractor: Eric D Hokanson Date Needed (5 business days advanced notice may be required): Immediately Please type full name here: Eric Duff Hokanson Do Not Click Reply - This e-mail has been generated from a super form. 1 Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Sunday, October 07, 2007 8:40 AM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Follow Up Flag: Follow up Flag Status: Completed Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov ------------------------------------------------- Date of Request: 10/07/2007 Requesting Party: Eric D. Hokanson Address: 10047 Main Street, Apt. 404 City, State, and Zip: Bellevue, WA 98004 Phone: (425)454-4765 Email Address: hokansoned@yahoo.com RECORDS REQUESTED ARE FOR:: Copying* Representing (Firm, Individual, Publication): Individual Picture Identification Required (e.g. Current Driver's License): hokaned375n9 Records Requested: 1) The letter of Joseph Gellings letter of resignation allegedly turned in September 28, 2007 and allegedly effective October 12, 2007. 2) All records requests by any person, coucilmember, or any other requestor since April 1, 2007 NOT published in Mark Weinberg's report in the Council's Docket for October 8, 2007. In other words, the remainder of the SAMPLE of records requests Mark Weinberg published in the October 8, 2007 Council's Docket. 3) A similar abstract to what Mark Weinberg published in the October 8, 2007 Council's Docket, to include all records requests made between April 1, 2007 and October 7, 2007, different to additionally include ALL requests, and the DATE of each request. 4) All records pertaining to the decertification of Officer Ben Crum, including letters of resignation or termination, and related records of case numbers, ticket numbers, or complaints. If there are any related case numbers or ticket numbers, I am requsting the entire case(s) as a public record. Property Addressed: Medina Year Record Issued: 2007 Applicant/Contractor: Eric D Hokanson Date Needed (5 business days advanced notice may be required): Immediately Please type full name here: Eric Duff Hokanson Do Not Click Reply - This e-mail has been generated from a super form. 1 Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Tuesday, October 09, 2007 10:07 PM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Follow Up Flag: Follow up Flag Status: Completed Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov ------------------------------------------------- Date of Request: 10/09/2007 Requesting Party: Eric D. Hokanson Address: 10047 Main Street, Apt. 404 City, State, and Zip: Bellevue, WA 98004 Phone: (425)454-4765 Email Address: hokansoned@yahoo.com RECORDS REQUESTED ARE FOR:: Copying* Representing (Firm, Individual, Publication): Individual Picture Identification Required (e.g. Current Driver's License): hokaned375n9 Records Requested: 1) A record of the letter reportedly obtained form Clearwire on October 8, 2007 stating the Clearwire antenna at City Hall is for Medina'a sole benefit.(Since this record was obtained since my last records request.) 2) The records of all letters of recommendation supporting Chief Chen's application for employment with the City of Medina in 2001. Property Addressed: Medina Year Record Issued: 2001, 2007 Applicant/Contractor: Eric D Hokanson Date Needed (5 business days advanced notice may be required): Immediately Please type full name here: Eric Duff Hokanson Do Not Click Reply - This e-mail has been generated from a super form. 1 Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Wednesday, October 10, 2007 7:28 PM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Follow Up Flag: Follow up Flag Status: Completed Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov ------------------------------------------------- Date of Request: 10/10/2007 Requesting Party: Eric D. Hokanson Address: 10047 Main Street, Apt. 404 City, State, and Zip: Bellevue, WA 98004 Phone: (425)454-4765 Email Address: hokansoned@yahoo.com RECORDS REQUESTED ARE FOR:: Copying* Representing (Firm, Individual, Publication): Individual Picture Identification Required (e.g. Current Driver's License): hokaned375n9 Records Requested: A RFP (Request for Proposal) for security cameras and/or their installation to be used to read license plates and provide video security, as announced by Mark Weinberg in the October 10, 2007 Council's Docket. 2) An RFP for the same cameras, for their maintenance and operation. Property Addressed: Medina Year Record Issued: 2006, 2007 Applicant/Contractor: Any Date Needed (5 business days advanced notice may be required): Immediately Please type full name here: Eric Duff Hokanson Do Not Click Reply - This e-mail has been generated from a super form. 1 Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Wednesday, October 10, 2007 7:16 PM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Follow Up Flag: Follow up Flag Status: Completed Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov ------------------------------------------------- Date of Request: 10/10/2007 Requesting Party: Eric D. Hokanson Address: 10047 Main Street, Apt. 404 City, State, and Zip: Bellevue, WA 98004 Phone: (425)454-4765 Email Address: hokansoned@yahoo.com RECORDS REQUESTED ARE FOR:: Copying* Representing (Firm, Individual, Publication): Individual Picture Identification Required (e.g. Current Driver's License): hokaned375n9 Records Requested: A signed HIPAA release form, signed by Eric Hokanson giving the City of Medina permission to release mental health information. This especially pertains to Mark Weinberg's posting of my records request on the internet, whereby I asked for a 1992 letter in which Chief Race stated I was a hyper- active manic depressant. Property Addressed: Medina Year Record Issued: All years Applicant/Contractor: Eric D Hokanson Date Needed (5 business days advanced notice may be required): Immediately Please type full name here: Eric Duff Hokanson Do Not Click Reply - This e-mail has been generated from a super form. 1 ,EEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144 E 425-233-6400 • FAX 425-454-8490 • www.medina-wa.aov EQUEST FOR PUBLIC RECORDS DATE OF REQUEST. [ 0/ f i l NAME OF REQUESTING PARTY: YOUR STREET ADDRESS: DAY PHONE " G" EVEN/NG PHONE; 5t - � 7- EMAIL ADDRESS:j"J�--- RECORDS REQUESTED ARE FOR: REVIEW COPYING* Please describe below the records you are requesting in detail. Include any additional information that will help us locate the records for you in a timely manner. Washington State Law (RCW 42.17.260) prohibits cities from releasing public records containing lists of individuals to be used for commercial purposes. The City of Medina shall respond to your Request for Public Records within five business days from receipt of the request by providing one of the following: 1 The record, or 2. Acknowledgement of public records request receipt and a reasonable time estimate as to when the City can respond, or 3. Denial of the request and reason for denial Signature of Requesting Party " if you request to receive copies of the records, a fee will be charged according to the city's fee schedule, which is $0.15 per page. RESPONSE TO RECORDS REQUEST Date Records Provided: Date Records Denied: Explanation of Denial: Staff Contact: Rachel Baker, City Clerk Department: Date: �?U.-J 501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144 TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov REQUEST FOR PUBLIC RECORDS DATE OF REQUEST. il I� 2007 OF REQUESTING PARTY: STREET ADDRESS: %�V . ,�� 2-3 DAY PHONE.- Y2 jpLjllQ -,O&Vk EVENING PHONE: i EM. IL ADDRESS: .Cs I t1j, ! yfl, e aO 562AI&� IDS REQUESTED ARE FOR: REVIEW C COPYWNG * describe. below the records you are requesting in detail. Include any additional ion that will help us locate the records for you in a timely manner. VI r5A In !le 6151- 30 Clays. Washington State Law (RCW 42.17.260) prohibits cities from releasing public records containing lists of individuals to be used for commercial purposes. City of Medina shall respond to your Request for Public Records within five business from receipt of the request by providing one of the following: 1. The record, or 2. Acknowledgement of public records request receipt and a reasonable time estimate as to ,when the City can respond, or 3. I Denial of the request and reason for denial _ A Signajuye of Requesting Party * if ou request to receive copies of the records, a fee will be charged according to the city's fee sch dule, which is $0.15 per page. Records Provided of Denial: RESPONSE TO RECORDS REQUEST Z Date Records Denied: Contact: cf Department: Baker, City Clerk Date: Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Wednesday, October 17, 2007 11:45 PM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Follow Up Flag: Follow up Flag Status: Completed Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov ------------------------------------------------- Date of Request: 10/17/2007 Requesting Party: Eric D. Hokanson Address: 10047 Main Street, Apt. 404 City, State, and Zip: Bellevue, WA 98004 Phone: (425)454-4765 Email Address: hokansoned@yahoo.com RECORDS REQUESTED ARE FOR:: Copying* Representing (Firm, Individual, Publication): Individual Picture Identification Required (e.g. Current Driver's License): hokaned375n9 Records Requested: All Police case reports in which I am named or listed as a suspect from January 1, 1999 to October 17, 2007. Property Addressed: Medina Year Record Issued: 1999, 2000, 2001, 2002, 2003, 2004, 2005, 2006, 2007 Applicant/Contractor: Eric D Hokanson Date Needed (5 business days advanced notice may be required): Immediately Please type full name here: Eric Duff Hokanson Do Not Click Reply - This e-mail has been generated from a super form. 1 Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Wednesday, October 17, 2007 11:42 PM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Follow Up Flag: Follow up Flag Status: Completed Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov ------------------------------------------------- Date of Request: 10/17/2007 Requesting Party: Eric D. Hokanson Address: 10047 Main Street, Apt. 404 City, State, and Zip: Bellevue, WA 98004 Phone: (425)454-4765 Email Address: hokansoned@yahoo.com RECORDS REQUESTED ARE FOR:: Copying* Representing (Firm, Individual, Publication): Individual Picture (e.g. Current Driver's License): hokaned375n9 Records Requested: which I am listed as a suspect from 1999 to present. Property Addressed: Medina Year Record Issued: 2007 Applicant/Contractor: Eric D Hokanson Date Needed (5 business days advanced notice may be required): full name here: Eric Duff Hokanson Identification Required All Police case reports in Immediately Please type Do Not Click Reply - This e-mail has been generated from a super form. Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Wednesday, October 17, 2007 9:23 AM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Follow Up Flag: Follow up Flag Status: Red Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov ------------------------------------------------- Date of Request: 10/17/07 Requesting Party: David Pfeiffer Address: PO Box 9013 City, State, and Zip: Vashon, WA 98070 Phone: (206)463-5400 Email Address: david@davidpfeiffer.com RECORDS REQUESTED ARE FOR:: Copying* Representing (Firm, Individual, Publication): Lucille and Simon Tam Picture Identification Required (e.g. Current Driver's License): pfeifdj451mk Records Requested: Grading and drainage plan Property Addressed: 2240 78th Ave NE Year Record Issued: 2003 Applicant/Contractor: David Pfeiffer Date Needed (5 business days advanced notice may be required): 10/18/07 Please type full name here: David Pfeiffer Do Not Click Reply - This e-mail has been generated from a super form. 1 Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Thursday, October 18, 2007 7:56 AM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Follow Up Flag: Follow up Flag Status: Red Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov ------------------------------------------------- Date of Request: 10/18/07 Requesting Party: Karl Knudson Address: 2821 Northup Way City, State, and Zip: Bellevue, Wa. 98004 Phone: (425)827-2266 Email Address: karlk@buchan.com RECORDS REQUESTED ARE FOR:: Copying* Representing (Firm, Individual, Publication): John Buchan Picture Identification Required (e.g. Current Driver's License): Drivers License Records Requested: Permitted construction drawings of an accessory dwelling. Property Addressed: 3440 Evergreen Point Rd. Year Record Issued: 2000 ? Applicant/Contractor: ? Date Needed (5 business days advanced notice may be required): asap Please type full name here: Karl Knudson Do Not Click Reply - This e-mail has been generated from a super form. Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Thursday, October 18, 2007 7:18 AM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Follow Up Flag: Follow up Flag Status: Completed Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov ------------------------------------------------- Date of Request: 10/18/2007 Requesting Party: Eric D. Hokanson Address: 10047 Main Street, Apt. 404 City, State, and Zip: Bellevue, WA 98004 Phone: (425)454-4765 Email Address: hokansoned@yahoo.com RECORDS REQUESTED ARE FOR:: Copying'* Representing (Firm, Individual, Publication): Individual Picture Identification Required (e.g. Current Driver's License): hokaned375n9 Records Requested: In reference to Chief Chen's letter to me dated May 4, 2007, in item #3, in reference to the complaint with the corresponding internal number of 04-06, Chief Chen states that on September 18, 2004, I was "personally advised of the outcome of this investigation". Please provide the record to which Chief Chen is referring. Property Addressed: Medina Year Record Issued: 2004 Applicant/Contractor: Eric D Hokanson Date Needed (5 business days advanced notice may be required): Immediately Please type full name here: Eric Duff Hokanson Do Not Click Reply - This e-mail has been generated from a super form. 1 501 EVERGREEN POINT ROAD • P.O. BOX 144 ® MEDINA, WA 98039-0144 TELEPHONE 425-233-6400 ® FAX 425-454-8490 • www.medina-wa.gov DATE OF REQUEST: i U/ � Vv 7 NAME OF REQUESTING PARTY: YOUR STREET ADDRESS: ! t A-f-" AL e Se C1a. A I �0,5 DAY PHONE: EVENING PHONE: �>✓ RECORDS REQUESTED ARE FOR: 0 REVIEW 0 COPYING Please describe below the records you are requesting in detail. Include any additional information that will help us locate the records for you in a timely manner. Washington State Law (RCW 42.17.260) prohibits cities from releasing public records containing lists of individuals to be used for commercial purposes. The City of Medina shall respond to your Request for Public Records within five business days from receipt of the request by providing one of the following: . 1. The record, or 2. Acknowledgement of public records request receipt and a reasonable time estimate as to when the City can respond, or 3. Denial of the request and reason for denial Signature of Requesting Party * If you request to receive copies of the records, a fee will be charged according to the city's fee schedule, which is $0.15 per page. RESPONSE TO RECORDS REQUEST Date Records Provided: t I q Date Records Denied: Explanation of Denial: Staff Contact: ��' . Department: W ol A Date: Q1V O % /n i r Rachel ker, City Clerk Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Friday, October 19, 2007 1:25 PM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Follow Up Flag: Follow up Flag Status: Completed Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov ------------------------------------------------- Date of Request: 10/18/2007 Requesting Party: sarah doud Address: 3211 Evergreen Point Road City, State, and Zip: Medina, WA 98039 Phone: (425)454-1859 Email Address: sarandoud@yahoo.com RECORDS REQUESTED ARE FOR:: Review Representing (Firm, Individual, Publication): individual Picture Identification Required (e.g. Current Driver's License): DOUD*SP302P1 Records Requested: building application: I am a neighbor trying to learn the architect of the current house on this property Property Addressed: 3444 Evergreen Point Road, Medina Year Record Issued: unknown Applicant/Contractor: doud family Date Needed (5 business days advanced notice may be required): Please type full name here: david and sarah doud Do Not Click Reply - This e-mail has been generated from a super form. 1 Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Friday, October 19, 2007 7:14 AM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Follow Up Flag: Follow up Flag Status: Completed Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov ------------------------------------------------- Date of Request: 10/19/2007 Requesting Party: Eric D. Hokanson Address: 10047 Main Street, Apt. 404 City, State, and Zip: Bellevue, WA 98004 Phone: (425)454-4765 Email Address: hokansoned@yahoo.com RECORDS REQUESTED ARE FOR:: Copying* Representing (Firm, Individual, Publication): Individual Picture Identification Required (e.g. Current Driver's License): hokaned375n9 Records Requested: The records of all language in the Medina Police internal records indicating, pertaining to, and/or recognizing any cognitive difficulties, disabilities, or any variations by name of mental disorders pertaining to the subject being myself. This records request is intended to be confidential and subject to all privacy laws. Property Addressed: Medina Year Record Issued: All years Applicant/Contractor: Eric D Hokanson Date Needed (5 business days advanced notice may be required): Immediately Please type full name here: Eric Duff Hokanson Do Not Click Reply - This e-mail has been generated from a super form. Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Friday, October 19, 2007 7:03 AM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Follow Up Flag: Follow up Flag Status: Completed Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov ------------------------------------------------- Date of Request: 10/19/2007 Requesting Party: Eric D. Hokanson Address: 10047 Main Street, Apt. 404 City, State, and Zip: Bellevue, WA 98004 Phone: (425)454-4765 Email Address: hokansoned@yahoo.com RECORDS REQUESTED ARE FOR:: Copying* Representing (Firm, Individual, Publication): Individual Picture Identification Required (e.g. Current Driver's License): hokaned375n9 Records Requested: All correspondence including letters and e-mails between Mark Weinberg and Lucius Biglow between the dates March 1, 2007 and October 19, 2007. Property Addressed: Medina Year Record Issued: 2007 Applicant/Contractor: Eric D Hokanson Date Needed (5 business days advanced notice may be required): Immediately Please type full name here: Eric Duff Hokanson Do Not Click Reply - This e-mail has been generated from a super form. 1 Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Sunday, October 21, 2007 8:13 AM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Follow Up Flag: Follow up Flag Status: Completed Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov Date of Request: 10/21/2007 Requesting Party: Eric D. Hokanson Address: 10047 Main Street, Apt. 404 City, State, and Zip: Bellevue, WA 98004 Phone: (425)454-4765 Email Address: hokansoned@yahoo.com RECORDS REQUESTED ARE FOR:: Copying* Representing (Firm, Individual, Publication): Individual Picture Identification Required (e.g. Current Driver's License): hokaned375n9 Records Requested: A record of the reference in Medina City Councilman Lucius Biglow's e-mail to Mark Weinberg, Council and Chief Chen dated May 8, 2007, whereby he states my "claims" meaning complaints are "presumably unfounded". Property Addressed: Medina Year Record Issued: Any, 2007 Applicant/Contractor: Eric D Hokanson Date Needed (5 business days advanced notice may be required): Immediately Please type full name here: Eric Duff Hokanson Do Not Click Reply - This e-mail has been generated from a super form. 501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144 TELEPHONE 425-233-6400 + FAX 425-454-8490 • www.medina-wa.gov REQUEST FOR PUBLIC RECORDS DATE OF REQUEST. C NAME OF REQUESTING PARTY: `'- r I Sty -Z© t, je ; ram` YOUR STREET ADDRESS: ed f v-,c) i 0� 9,, DAY PHONE: ? ��- I ` EVENING PHONE. EMAIL ADDRESS: i <rl_ C� PAS iy C U//� RECORDS REQUESTED ARE FOR: 0 REVIEW CZ:9�OPYING Please describe below the records you are requesting in detail. Include any additional information that will help us locate the records for you in a timely manner. Pj Washington State Law (RCW 42.17.260) prohibits cities from releasing public records containing lists of individuals to be used for commercial purposes. The City of Medina shall respond to your Request for Public Records within five business days from receipt of the request by providing one of the following: 1. The record, or 2. Acknowledgement of public records request receipt nd a real o ble time estimate as to when the City can respond, or 3. Denial of the request and reason for denial Signature of Requesting Party " If you request to receive copies of the records, a fee will be charged according to the city's fee schedule, which is $0.15 per page. RESPONSE TO RECORDS REQUEST Date Records Provided: / `' /0 Date Records Denied: Explanation of Denial: Staff Contact: Q ci M Department:c�,r Rachel Baker, City Clerk Date: to 501 EVERGREEN POINT ROAD . P.O. BOX 144 • MEDINA, WA 98039-0144 TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov REQUEST FOR PUBLIC RECORDS DATE OF REQUEST.• NAME OFREQUESTING PARTY. YOUR STREET ADDRESS: , `d tCg„ ct DAY PHONE; yv ? - -32-§-Z EVENING PHONE: EMAIL ADDRESS: RECORDS REQUESTED ARE FOR: = REVIEW [-OPYING Please describe below the records you are requesting in detail. Include any additional information that will help us locate the records for you in a timely manner. Washington State Law (RCW 4z 17.260) prohibits cities from releasing public records containing lists of individuals to be used for commercial purposes. The City of Medina shall respond to your Request for Public Records within five business days from receipt of the request by providing one of the following: 1. The record, or 2. Acknowledgement of public records request receipt and a reasonable time estimate as to when the City can respond, or 3. Denial of the request and reason for denial Signature of Requesting Party * If you request to receive copies of the records, a fee will be charged according to the city's fee schedule, which is $0.15 per page. lof?-W Date Records Provided Explanation of Denial: RESPONSE TO RECORDS REQUEST �Rm Date Records Denied: Staff Contact: Department: Rache/Baker, City Clerk j ikLIK. Date: L1( 2 Q-(Q- Rachel Baker From: Please Do Not Click Reply [support@govoffice.com] Sent: Wednesday, October 24, 2007 7:10 AM To: Rachel Baker Subject: Request to Review Public Records (form) has been filled out on your site. Your Site has received new information through a super form. Super Form: Request to Review Public Records Site URL: www.medina-wa.gov ------------------------------------------------- Date of Request: 10/24/2007 Requesting Party: Eric D. Hokanson Address: 10047 Main Street, Apt. 404 City, State, and Zip: Bellevue, WA 98004 Phone: (425)454-4765 Email Address: hokansoned@yahoo.com RECORDS REQUESTED ARE FOR:: Copying* Representing (Firm, Individual, Publication): Individual Picture Identification Required (e.g. Current Driver's License): hokaned375n9 Records Requested: 1) The record of all of the complaints I have filed that have not yet been issued conclusions of fact. 2) The record of all of the complaints Henry Paulman has filed that have not yet been issued conclusions of fact. 3) The record of all complaints filed this year that have been filed by any person that have been issued conclusions of fact, and the conclusions of fact there of. Property Addressed: Medina Year Record Issued: 2007 Applicant/Contractor: Eric D Hokanson Date Needed (5 business days advanced notice may be required): Please type full name here: Eric Duff Hokanson Do Not Click Reply - This e-mail has been generated from a super form. 1 Page 1 of 1 Rachel Baker From: David Koopmans [koop@pistolcreek.com] Sent: Wednesday, October 24, 2007 10:23 AM To: Rachel Baker Subject: View and Sunlight Ordinance Follow Up Flag: Follow up Flag Status: Completed Rachel: I'm trying to locate a copy of the View and Sunlight Ordinance that was recently approved by the City Council. I have been unable to find it on the website. Would you be so kind as to tell me how to locate it on the website. Thank you for your assistance. David R. Koopmans 10/31/2007 10/26/2007 13:32 4254536224 GROEN STEPHENSKLINGE PAGE 02 GS GROEN SIMPH SS&;KLIN0 LLP ATTORNlYa 'AT LAW ix100 N.T. BTF; Snun SUITE 150 BV.IEVU . WAMI UN 98004 October 26,.2007 Via Facsimile and U.S. Mail City of Medina Atto, Rachel Baker,.City Cleric 501 Evergreen Point Rd. Post Office Box 144 Medina, WA 98039 JOHN M. OROFN TMxrAMM MOMRD M- s (425) 45342M CalARLI65.A. ]MAN ig SAM= A. RMADOWN F NAM D. AMmm (425) 453.6224 RE: PUBLIC RECORDS ACT REQULsT Dear Ms. Baker. This f= represents Hae C. Lee. On her behalf, this letter is a public records request pursuant to the Washington State Public Records Act, chapter 42.56 RCW. i . IWS request seeks to obtain any and all emails (with any attachments) from or to any City Council member relating to the' Green Store/Medina Store, ,Rae Lee, and the application for amendment to Historical Use Permit Case No. 2007-01 for the period April 1, 2007 through and including October 8, 2007. i Please note that RCW 42.56.520 requires a response within five (5) business days of receipt of this request. If you are unable to provide me copies of the requested infornaatiota within the time specified, please contact me at the email address listed below or at (425) 453-6206. I am willing to pay the reasonable costs associated with copying the requested documents. 'We can pick up the documents once copied. Thank you for your assistance with this request. I look forward to hearing ffiom you soon Sincerely, GROEN SME MNs do KLING}E LLP /YG Charles A.1Clinge �.$.�a,S'�SKlerzal nm cc: Hae C. Lee Page 1 of 1 Rachel Baker From: Rachel Baker Sent: Monday, October 29, 2007 11:07 AM To: 'jsebel98039@msn.com' Subject: View & Sunlight Ordinance Attachments: Ordinance 816.tif Mr. Ebel, An electronic copy of the View & Sunlight ordinance is attached to this message per your request. If I can be of further assistance, please feel free to contact me. Rachel Baker, City Clerk City of Medina PO Box 144 501 Evergreen Point Road Medina, WA 98039 425-233-6411 rbaker()rnedina-wa.gov 10/31/2007 501 EVERGREEN POINT ROAD * P.O. BOX 144 # MEDINA, WA 98039-0144 TR EPHONE 425-233-6400 # FAX 425-454-8490 * www.medina-wa.gov DATE OF REQUEST. NAME OF REQUESTING PARM- YOUR STREET ADDRESS: EVENING PHONE. - EMAIL ADDRESS.- 0:51 RECORDS REQUESTED ARE FOR: REmw Q copmr. Please describe below the records you are requesting in detail. Include any additional infoffnation that will help us locate the records for you in a timely manner. Washington State Law (RCW 4Z 17.260) prohibits cNes from releasing public records containing lists of individuals to be used for commercial purposes. The City of Medina shall respond to your Request for Pub1ic, Records within five business days from receipt of the request by providing one of the following: 1. The record, or 2. Acknowledgement of public records request receipt and a reasonable time estimate as to when the City can respond, or 3. Denial of the request and reason for denial Signature of Requesting Party * if you request to receive copies of the records, a fee will be charged according to the cjVs fee schedule, which is $0.15 per page. -� tell M3.1,81 Date Records Provided: Date Records Denied'. Explanation of Denial: Staff Contact: Department Date: Rachel Baker; City Clerk 501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144 TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov REQUEST FOR PUBLIC RECORDS DATE OF REQUEST: (I-5-200-4- NAME OF REQUESTING PARTY: He r W4- G g-k" YOUR STREET ADDRESS: 1� 1-01V - —7 ?4- ? I A DAY PHONE: �25' �� • PUZ� EVENING PHONE. RECORDS REQUESTED ARE FOR: = REVIEW 0 COPYING Please describe below the records you are requesting in detail. Include any additional information that will help us locate the records for you in a timely manner. wA aF-5 Washington State Law (RCW 42.17.260) prohibits cities from releasing public records containing lists of individuals to be used for commercial purposes. The City of Medina shall respond to your Request for Public Records within five business days from receipt of the request by providing one of the following: 1. The record, or 2. Acknowledgement of public records request receipt and a reasonable time estimate as to when the City can respond, or 3. Denial of the request and reason for denial M-An&: Signature 6f Requesting Party " If you request to receive copies of the records, a fee will be charged according to the city's fee schedule, which is $0.15 per page. RESPONSE TO RECORDS REQUEST Date Records Provided: l ( • S • Z)�+ Date Records Denied: Explanation of Denial: Staff Contact: 1ZVA4V1-- RTel Baker, City Clerk Department: Date: 501 EVERGREEN POINT ROAD ® P.O. BOX 144 ® MEDINA, WA 98039-0144 TELEPHONE 425-233-6400 ® FAX 425-454-8490 • Urwwv.medina-wa.gov DATE OF REQUEST: NAME OF REQUESTING PARTY. YOUR STREET ADDRESS: 7& V K W � ILI =j DAY PHONE: -t Z 45-�— t cQ ✓ EVENING PHONE. EMAIL ADDRESS: H0- U J C"ti -. L4M RECORDS REQUESTED ARE FOR: 1-21 REVIEW 0 COPYING Please describe below the records you are requesting in detail. Inclu a a ditional information that will help us locate the records for y u i ti�� • Washington State Law (RCW 42.17.260) prohibits cities from releasing public records containing lists of individuals to be used for commercial purposes. The City of Medina shall respond to your Request for Public Records within five business days from receipt of the request by providing one of the following: 1. The record, or 2. Acknowledgement of public records request receipt and a reasonable time estimate as to when the City can respond, or 3. Denial of the request and reason for denial Si ature of Requesting Party * If you request to receive copies of the records, a fee will be charged according to the city's fee schedule, which is $0.15 per page. RESPONSE TO RECORDS REQUEST Date Records Provided: ( ( * I� Date Records Denied: Explanation of Denial: Staff Contact: Ra hel8aker, City Clerk Department: Date: F A BF< O �►. l� City Of m Bellevue SHING( October 12, 2007 City of Medina Attn: Mark Weinberg 501 Evergreen Point Road P.O. Box 144 Medina, Washington 98039 Dear Mark: Post Office Box 90012 • Bellevue, Washington • 98009 9012 oG Enclosed are the Incident Summaries for the Bellevue Fire Department responses into the City of Medina for September 2007, and the year to date. I have also included the responses for September 2006 for comparison purposes. Please contact me at (425) 452-6972 if you have any questions or concerns. Sincerely, William Lie Data Analyst Bellevue Fire Department Enclosures "The Bellevue Fire Department exists to assist the public in the protection of life and property by minimizing the impact of fire, medical emergencies, and potential disasters or uncontrolled events that affect the community and environment." Bellevue Fire Department • 450 110th Ave NE • Bellevue, Washington 98004 Phone: [425] 452-6892 • Fax: [425] 452-5287 r-4 y C O C O U U .. � 0.0 rA � W �Ny W r0�� V IV N M a T-4 r-.4 N N r-i ,7i h h a r-i G 3 = O v 40. �u c c '2 C 00 712 U N o 5-0 v O y U z zz y c U V) U r "a MMN �_ •� l�O11�, d `j u h 0 a O N Q 72 2007 CITY COUNCIL AGENDA CALENDAR ITEM CM-2 DESCRIPTION STATUS 11/13/2007 * 11/26/2007 12/10/2007 ADOPTED 2007 FEE SCHEDULE RES#321 2007 LEGISLATIVE ACTION PLAN APPROVED 1122 2007 PLANNING COMMISSION WORK PLAN APPROVED 3/12 2007 STUDY SESSION ADOPTED SCHEDULE RES#322 CALENDAR Public 2008 BUDGET APPROVED 7/23 Hearing/Action Public 2008 PROPERTY TAX LEVY scheduled Hearing/Action W AVE NE POPLAR TREE REMOVAL CONTRACT APPROVED 3/12 ADVISORY APPOINTMENT PROCEDURES postponed Disussion ADVISORY APPOINTMENTS COMPLETED (CSC, PB, PC) 6/11 COMPLETED ADVISORY APPOINTMENT (PC) 9/10 Discussion/ ADVISORY APPOINTMENT(PB) scheduled Action ALLIED WASTE FRANCHISE AGREEMENT pending Discussion ANNUAL RETREAT DATE ARCH BUDGET & WORK PLAN APPROVED 3/12 BUDGET AMENDMENT-84th AVE NE TREE REMOVAL & ADOPTED REPLACEMENT ORD#802 BUDGET AMENDMENT -POLICE ADOPTED WAGE DECOMPRESSION ORD#806 BUDGETAMENDMENT- SURVEILLANCE CAMERA CONTRACT & 2006 LABOR CONTRACT COMPENSATION ADOPTED ADJUSTMENTS ORD#812 ADOPTED BUILDING CODE ADOPTION ORD#808 OPTED BUILDING CODE UPDATES ORD#817 ADOPTED BUILDING OFFICIAL POSITION ORD#805 TIP APPROVED CIP(rIP 2008-2013 6/11 CITY COUNCIL MEETING ADOPTED AGENDA-MMC CODE UPDATE ORD#809 CITY HALL EMERGENCY CONTRACT GENERATOR AWARDED 5/14 CITY HALL RESTORATION pending CITY MANAGER PERFORMANCE EVALUATION scheduled Exec Session Exec Session Exec Session CITY OF MEDINA HAZARD ADOPTED MITIGATION PLAN RES#320 ADOPTED CMP PROCESS MODIFICATIONS ORD#800 COMCAST CABLE FRANCHISE ADOPTED AGREEMENT ORD#814&815 COUNCIL COMMUNICATIONS pendin CRITICAL AREAS ORDINANCE postponed ADOPTED DONATION POLICY ORD#810 COMPLETED ELECTION SIGNS 5/29 ENHANCED PUBLIC SAFETY CONTRACT SYSTEM (Security Cameras) AWARDED EMERGENCYSERVICES COMPLETED REPORT 10/8 EXEMPT STAFF SALARY RANGES APPROVED 1/22 FACILITIES PLANNING RESOLUTION COMMITTEE FAILED 7/9 FEE SCHEDULE -APPEALS & ADOPTED TREE CODE RES#325 * City Hall closed on regular Monday meeting date in observance of Federal holiday. Meeting date moved to Tuesday. 2007 CITY COUNCIL AGENDA CALENDAR ITEM CM-2 DESCRIPTION STATUS 11/13/2007 * 11/26/2007 12110/2007 FINANCIAL REPORT-2006 YEAR END APPROVED 2/12 HAZARD MITIGATION PLAN REVIEW APPROVED 9/10 APPLICATION DENIED 7123; HISTORICAL USE PERMIT- ADOPTED MEDINA STORE 2007-01 RES#33010/8 HISTORICAL USE PERMIT - Public ORDINANCE MODIFICATION scheduled Hearing/Action ADOPTED HOL [DAY CLOSURE, 12/24/2007 RES#328 HOMELAND SECURITY SUBGRANT AWARD & BUDGET AMENDMENT APPROVED9/24 COMPLETED KING CO LIBRARY UPDATE 6/11 & 7/23 COMPLETED LIVING FENCES 5/29 Public LOT COVERAGE scheduled Hearing/Action MARINE PATROL ANNUAL COMPLETED REPORT 2/12 NORCOM 2nd AMENDMENT APPROVED 1/22 NORCOMINTERLOCAL ADOPTED AGREEMENT RES#327 OFFICIAL CITY PAPER, ADOPTED DESIGNATION OF RES#323 PASS THROUGH CONSULTANT CHARGES & PERMIT FEE RECONCILIATION RESOLVED 3/12 COMPLETED PITCHED ROOF INCENTIVES 9/10 PROFESSIONAL SERVICES CONTRACT CONTRACT - CITY ARBORIST AWARDED 2/12 PROFESSIONAL SERVICES CONTRACTS - BUILDING OFFICIAL & BUILDING INSPECTOR APPROVED 1/22 PROFESSIONAL SERVICES CONTRACT -BUILDING INSPECTOR APPROVED 7/9 PROFESSIONAL SERVICES CONTRACT -SURVEILLANCE CAMERA INFORMATION TECHNOLOGY AGREEMENT APPROVED8/13 PUBLIC WORKS CONTRACT AWARDS APPROVED7/9 AGREEMENT SALES TAX AUDIT APPROVED10/8 SPECIAL USE PERMIT TRAFFIC GENERATION ORDINANCE ADOPTED MODIFICATION ORD#803 SPEED LIMIT REDUCTION- COMPLETED LOCAL ACCESS STREETS 7/23 ADOPTED SUBSTANDARD PROPERTIES ORD#807 TASK FORCE/FOCUS GROUPS UPLAND ROAD STREET ADOPTED VACATION REQUEST ORD#804 UTILITY CONVERSION (ballot ADOPTED measure) ORD#811 UTILITY CONVERSION COMPLETED (committee appointments) 7/23 VIEW & SUNLIGHT ORDINANCE ADOPTED (MMC repealed) ORD#801 VIEW & SUNLIGHT ORDINANCE ADOPTED (ordinance modification) ORD#817 WINDSTORM UPDATE pending COMPLETED WRIA-8 3/26 WSDOT PRESENTATION - COMPLETED SR-520 PROJECT 9/24 * City Hall closed on regular Monday meeting date in observance of Federal holiday. Meeting date moved to Tuesday.