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HomeMy WebLinkAbout02-11-2008 - Agenda PacketMEDINA, WASHINGTON CITY COUNCIL AGENDA MEDINA CITY HALL COUNCIL CHAMBERS FEBRUARY 11, 2008 6:30 PM MAYOR MARK NELSON DEPUTY MAYOR JIM LAWRENCE COUNCIL MEMBERS LUCIUS BIGLOW DREW BLAZEY BRETJORDAN BOB RUDOLPH SHAWN WHITNEY CALL TO ORDER ROLL CALL EXECUTIVE SESSION The Council will convene in closed session to discuss: CITY MANAGER MARK F. WEINBERG CITY ATTORNEY WAYNE TANAKA CITY CLERK RACHELBAKER 6:30 PM ES-1: To discuss two items of pending litigation and potential litigation, including but not limited to discussion of legal risks of a proposed action, pursuant to RCW 42.30.111)(1)(i) (Any action of the Council will be taken in open session.) APPROVAL OF MEETING AGENDA PRESENTATIONS P-1: County Council Member Jane Hague P-2: Sgt. Keith McDonough — Mercer Island Marine Patrol PUBLIC COMMENTS Persons wishing to address the City Council on Agenda items (except public hearings) or non -agenda items related to City business may do so at this time. Those who have service requests or complaints are asked to first bring such matters to the City Manager for prompt attention and resolution. (Three -minutes per person.) REMARKS AND ANNOUNCEMENTS 1. Mayor 2. Council 3. Staff Medina City Hall • 501 Evergreen Point Road = Medina WA 98039 425-233-6400 ph • 425-454-8490 fx + www.medina-wa.pov CONSENT AGENDA These items will be acted upon as a whole unless called upon by a Council Member. CA-1: Approval of January 14, 2008 City Council Minutes CA-2: Approval of January 2008 Checks/Finance Officer's Report CA-3: Approval of Final December 31, 2007 Checks/Finance Officer's Report CA-4: Year End 2007 Financial Report Recommendation: Receive and File CA-5: Ordinance Revising MMC, 2.04.010 and 2.04.020, City Council Meeting Time Recommendation: Adopt Ordinance CA-6: Agreement for Professional GIS and AutoCAD Design Services Recommendation: Approve Agreement and Authorize City Manager to Execute CA-7: Resolution Authorizing Donation of a Flagpole and Communication Services Recommendation: Approve Resolution CA-8: Federal Homeland Security Grant Award (LETPP) Recommendation: Approve Budget Amendment CA-9: City Hall Restoration Recommendation: Authorize Call for Bids CA-10: Remote Teleconference Recommendation: Amend City Council Guidelines to add Section 8.45. CA-11: 2008 Legislative Issues Recommendation: Receive and File OTHER BUSINESS REPORTS — CITY MANAGER CM-1: ARCH Work Plan Recommendation: 1) Approve the 2008 ARCH Budget and Annual Work Plan (attached); and 2) Authorize the contribution of $ 2,500 for the Friends of Youth New Ground Project as recommended by the ARCH Executive Board, and authorize the City Manager to sign all documents and take all actions on the City's behalf to execute this authority, with conditions as recommended by the ARCH Executive Board (attached). CM-2: Council Communications Recommendation. It is recommended that the Mayor and Council Members direct the City Manager to survey Medina residents, and others, to determine the level of interest in video - streaming and/orcable T.V. broadcasts. CM-3: Appointments Process Discussion Recommendation: Discuss and provide staff with direction, as needed. Medina City Council February 11, 2008 Page 2 of 3 APPOINTMENTS TO BOARDS AND COMMISSIONS A-1: Planning Commission Appointment, Position 4 Recommendation: Approve Appointment. REPORTS — CITY MANAGER CM-4: City Manager's Monthly Activity Report Recommendation: Receive and File. A. City Manager B. Police Department C. Development Services D. Public Works CM-5: Agenda Calendar ADJOURNMENT 10:00 PM Next meeting: Monday, March 10, 2008; 6:30 pm Medina City Council February 11, 2003 Page 3 of 3 Sry 0 ru Cji N C 4-J 4-o Ul Q a-d N 4- 'C to un o ru 41 rNj© Q) O >` 0) flu N 2" o � rI -4-J 1 �_4-1 n Q cz N o. u) > s] N ' > ' � }- o N to � ; � ,_ i � r— oar a7 ca L O 4- tU U uh th ,t-- Ca o Q? 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M Z L C 4w m O m CA M ITEM P-1 y • � a: s � � g . iL a y x 1 * > �Y" ITEM P-1 MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers January 14, 2008; 7:00 pm CALL TO ORDER ITEM CA-1 DRAFT The January 14, 2008 Regular Meeting of the Medina City Council was called to order by the City Clerk at 7:00 pm. ROLL CALL Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence, Mark Nelson, Robert Rudolph (via telephone) and Shawn Whitney City Staff Present: Mark Weinberg, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joe Willis, Director of Public Works; and Rachel Baker, City Clerk OATHS OF OFFICE City Clerk administered Oath of Office to newly elected City Council members Bret Jordan, Mark Nelson and Shawn Whitney. ELECTIONS City Clerk opened floor to nominations for 2008-2009 Mayor. Lucius Biglow nominated Mark Nelson and Bret Jordan nominated Bob Rudolph. The floor was closed after no further nominations were presented. Mark Nelson was elected Mayor following a 5-2 vote. Mayor opened floor to nominations for 2008-2009 Deputy Mayor. Bret Jordan nominated Bob Rudolph and Drew Blazey nominated Jim Lawrence. Mayor closed floor to nominations after no further nominations were forthcoming. Bob Rudolph was not elected following a 3-4 vote. Jim Lawrence was elected Deputy Mayor after a 4-3 vote. APPROVAL OF AGENDA Council agreed to move Executive Session to end of agenda and to move Other Business item "City Council Meeting Schedule" to occur concurrently with Agenda Calendar item. Agenda was approved as amended. PUBLIC COMMENT Mayor opened floor to public comment at 7:15 pm. ITEM CA-1 DRAFT Resident Scott Hannah expressed he moved to Medina to live in a community with a strong police force, public works and emergency preparedness. Mr. Hannah requested to strengthen and better the police department by re -addressing security cameras and the canine unit rather than changing it. He urged those against the Clearwire tower to accept the modern age as it makes the community more efficient. Resident summarized saying Medina should be a top, viable, visible and proud community. Resident Henry Paulman admitted he is one that opposes the Clearwire tower and addressed the City Manager's report regarding matter. Mr. Paulman suggested there are at least four other providers that could service Medina and requested Council direct City Manager to go to bid for camera service approved for Medina. Resident stated tower should be paid for in a manner similar to Hunts Point and conveyed he would provide documents to the City in response to the City Manager's report. Resident Wilma Edmonds stated she would like to know if the Council would discuss the Auditor's report. City Manager responded that the results of the state audit have been delayed and an announcement will be made when the results are ready for presentation so the public can attend the discussion. Mayor closed participation period at 7:22 pm. REMARKS AND ANNOUNCMENTS Nelson thanked Council Members for their support electing him Mayor and promised to do the best job he can to represent the citizens of Medina in a fair and efficient manner. City Manager informed Council the King County Office of Emergency Planning advised the City of additional Law Enforcement Terrorism Prevention Program (LETPP) grant funds available in the sum of $15,342 for the Police Department's mobile command center. Weinberg conveyed a budget amendment would come to the Council for approval in February. CONSENT AGENDA MOTION LAWRENCE AND SECOND BIGLOW TO APPROVE CONSENT AGENDA ITEMS AND MOTION CARRIED 7-0 AT 7:27 PM. 1. Approval of December 10, 2007 City Council Minutes 2. Approval of December 2007 Checks/Finance Officer's Report (Preliminary) OTHER BUSINESS Remote Access/Teleconferencing Policy (7:27 pm) City Manager summarized agenda item and Council discussion followed. Mayor summed up points of discussion as follows: to limit teleconferencing to one time per year per council member, to include emergency preparedness contingencies, and to City Council Minutes January 14, 2008 Page 2 ITEM CA-1 DRAFT invest in improved teleconferencing equipment. City Manager was directed to present proposal to Council during next meeting. Public Safety Wireless Communications Installation (7:58 pm) City Manager summarized report and Council discussion followed. Council permitted resident Henry Paulman to address the Council regarding matter. Council directed staff to prepare ordinance as recommended in staff report. Alternative Police Services Delivery Models (8:42 pm) City Manager summarized report and Council discussion followed. MOTION JORDAN AND SECOND LAWRENCE TO DIRECT CITY MANAGER TO ENTER INTO DISCUSSIONS WITH THE CITY OF CLYDE HILL AND TOWNS OF HUNTS POINT AND YARROW POINT REGARDING PROVIDING POLICE SERVICES TO SERVE ALL POINTS COMMUNITIES. MOTION CARRIED UNANIMOUSLY AT 9:04 PM. City Manager's Monthly Activity Report (9:04 pm) A. Police Department B. Development Services C. Public Works D. City Manager City Manager summarized reports and answered Council inquiries. Council consented to pursue City Hall interior lighting improvements during building repairs and requested staff to present cost details at next meeting. Reports were received and filed. 2008 City Council Meeting Schedule (9:19 pm) Mayor introduced item and Council discussion followed. Council unanimously agreed to hold regular meetings once per month on the second Monday of each month and to begin meetings at 6:30 pm. City Attorney conveyed an ordinance amending the current code would be presented at the next meeting to officially establish the change of meeting time. Agenda Calendar (9:29 pm) Council discussed agenda calendar items for February, including a visit by King County Council Member Jane Hague, Mercer Island Marine Patrol annual report, and bid authorization for City Hall restoration. Mayor recessed for a break at 9:31 pm and the meeting was called back to order at 9:36 pm. City Council Minutes January 14, 2008 Page 3 ITEM CA-1 DRAFT EXECUTIVE SESSION Council recessed into Executive Session at 9:36 pm to: 1. To review negotiations on the performance of publicly bid contracts, pursuant to RCW 42.30.110(1)(d). 2. To discuss pending litigation and potential litigation, including but not limited to discussion of legal risks of a proposed action, pursuant to RCW 42.30.110(1)(i). Council Members Biglow, Blazey, Jordan, Lawrence, Nelson, Rudolph, and Whitney; City Manger, City Attorney and City Clerk were present. Also present was Stephanie Croll, attorney with Keating Bucklin & McCormack. Executive Session adjourned at 10:20 pm and the Regular Meeting was called back to order. No action was taken. Motion Blazey and second Whitney to extend meeting fifteen minutes and motion carried unanimously at 9:55 pm. ADJOURNMENT JANUARY 14, 2008 CITY COUNCIL MEETING ADJOURNED BY CONSENT AT 10:20 PM. The January 14, 2008, Regular Meeting of the Medina City Council adjourned at 10:20 pm. The next Regular Meeting of the Medina City Council will be held Monday, February 11, 2007 at 7:00 pm. Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk City Council Minutes January 14, 2008 Page 4 ITEM CA-2 0f M CITY OF MEDINA Memorandum DATE: February 11, 2008 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report — January 2008 General Fund Revenues Local Retail Sales and Use Tax — $382,409 or 41% of the entire 2008 Budget amount was received in January 2008. FEMA (Federal Emergency Management Agency) Money $69,755 was received for the Storm of December 2006. Capital Projects Fund Revenues The King County Report allocating the Real Estate Excise Tax was not received in time for this report. The entire amount from King County is recorded under General Property Taxes in the General Fund for January 2008. An adjustment will be made on the February 2008 Finance Report to properly reflect the balance in this account. ITEM CA-2 n IC � I y� m m C rn m CL N b 7 N M � � H 69 69 69 F z 0 E vi H m a m va � a+�i W d n O o a m O 11 7 y N M h •�.' � a y � 0 • n N H 0 r � • • vaal O N H N F Vl H .J N • � • i • phpi, � L F4 H H h p pp O O n M M N b •"• L'V fA oo A ' b • a b T � N y ai H K N N Y aD ap V�1 Pt U It N N � ^ m f' N b OMO f�1 l�aF y��,,• O aN+f �. W F z +3 U W 3 C`�s spa F- v z u 000 T M M -�r 0 00 P' b N N c a w M a W W � a R h 64 6R 69 69 R O O � w ��•.yy N ry La, e'� O In Cl) r- 00 ' a 150 a I h >I�y o e N n C6 F ,� x d Qo ' g (71 I In o a o N � V T M L 3r ' p R F C 7 M N h a H 69 of N n OG `n (n ti O � N h N 69 69 V b Q\ m b O M 01 IO 3 N G9 69 \D G i� b OD b M h 00 t�L N M C m v'f ID NS N N WL N [' M m �1 pAp OMO N N M O tnn b b w b9 cn F va us W � H ] a a o OR 0 C7 W raa F U z U ITEM CA-2 ITEM CA-2 611H ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT January 31, 2008 M.T.D. RECEIPTS PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 11 00 00 Criminal Justice Funding TOTAL PROPERTY & SALBS TAX LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 001 000 006 322 30 00 00 Animal Licenses 001 000 000 322 90 00 00 Gun Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL 001 000 000 334 01 80 00 WA St Military Dept-FEMA 001 000 000 334 03 50 00 State -Grant -Traffic Safety Com 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. 001 000 000 336 06 26 00 Criminal Justice -Special 0ol 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 000 336 06 94 00 Liquor Excise Tax 001 000 000 336 06 95 00 Liquor Control Board Profits 001 000 000 338 21 00 00 Bunts Point Police Contract 001 000 000 338 21 00 20 WCIA-Lexipol 001 000 000 338 23 00 00 Detention/Correction-Sail TOTAL INTERGOVERNMENTAL CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 001 000 000 342 10 00 00 Law Enforcement Services 001 000 000 342 90 00 00 Other -Police Fee -Home Alarms 001 000 000 347 60 00 00 Program Fees TOTAL CHGS FOR GOODS/SERVICES FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac TOTAL FINES & FORFEITURES MISCELANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 001 000 000 361 40 00 00 Sales Interest 001 000 000 367 11 00 00 Contributions/Donations-Police 001 000 000 369 30 00 00 Confiscated -Drug Seizure 001 000 000 369 90 00 00 Other 001 000 000 369 90 00 10 Other -Copies 001 000 00D 369 90 00 35 Other -Notary 001 000 000 369 90 00 45 Other -Reports TOTAL MISCELLANEOUS REVENUES PAGE 1 Y.T.D. OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 20,407.16 20,401.16 2,191,253.00 .93 2,170,845.84 382,408.99 382,408.99 925,000.00 41.34 542,591,01 5,936.24 5,936.24 55,000.00 10_79 49,063.76 408,752.39 40S,752.39 3,171,253.00 12.89 2,762,500.61 S3,581.27 53,581.27 900,000.00 5.95 846,418.73 82.00 82.00 1,000.00 8.20 918.00 38.00 38.00 S00.00 7.60 462.00 53,701.27 53,701.27 901,500.00 5.96 841,798.73 69,755.16 69,755.16 .00 .00 69,755.16- - -.00. -...00 2.,500_.00. .00 2,500.00. 250.00 250.00 1,000.00 25.00 750.00 573.60 573.60 2,200.00 26.07 1,626.40 134.19 134.19 645.00 20.80 510.81 3,392.29 3,392.29 13,865.00 24.47 10,472.71 .00 .00 22,500.00 .00 22,500.00 .00 .00 250,000.00 .00 250,000.00 .00 .00 2,000.00 .00 2,000.00 .00 .00 500.00 .00 500.00 74,305.24 74,105.24 295,2L0:00 25.10 221,104.76 2,610.00 2,610.00 20,000.00 13-05 17,390.00 10.00 10.00 1,ODD.DO 1.00 990.00 .00 .00 100.00 .00 100.00 .00 .00 1,500.00 .00 1,500.00 2,620.00 2,620.00 22,600.00 11.59 19,980.00 15,356.68 15,3S6.68 120,000.00 12.90 104,643.32 15,356.68 15,356.68 120,000.00 12.80 104,643.32 22,588.78 22,588.78 225,000.00 10.04 202,411.22 328.56 328.56 3,500.00 9.39 3,171.44 3,085.00 3,085.00 2,S00.00 123.40 585.00- 7.44 7.44 200.00 3.72 192.56 60.74 60.74 18,000.00 .34 17,939.26 111.31 111.31 .00 .00 111.31- 16.00 16.00 .00 .00 16.00- 7.50 7.50 .00 .00 7.50- 26,205...33 26,205.33 2,49,200.00 10.52 222,994.67 ITEM CA-2 City of Medina MONTHLY REVENUE REPORT Jana iary 31, 2008 PAGE 2 M.T.D. Y.T.D. OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) .00 .00 225,000.00 -00 225,000.00 001 000 000 389 00 00 20 Building Inspector 25.00 25.00 .00 .00 25.00- 001 000 000 389 00 00 30 Building Official 741.64 743,64 .00 .00 743.64- 001 000 000 389 00 00 50 Engineer 7,715.70 7,715.70 .00 .00 7,715.70- 001 000 000 389 00 00 60 Landscape Architect 1,548.10 1,548.10 .00 .00 1,546.10- 001 000 000 389 00 00 70 Planner 1,159.50 1,159.50 .00 .00 1,159.50- TOTAL NONREVENUES 11,191.94 11,191.94 225,000.00 4.97 213,808.06 TOTAL GENERAL FUND 591,932.85 591,912.85 4,984,763.00 11.87 4,392,830.15 City/ omedina ITEM CA-2 817H Claims Cheek Rea Step January 31, 20U$ PAGE 1 Check amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 73615 4,205.38 18427 KIRKLAND, CITY OF - NORCOM 911 01/15/08 00/00/00 NORCOMO1Q08005 001 000 000 521 20 51 85 4,205.38 QTRLY NORCOM SHARE INVOICE TOTAL 4,205.38 73616 1,393.05 501 AWC 01/16/08 00/00/00 2008 001 000 000 519 90 49 00 1,393.05 ANNUAL SERVICE FEE INVOICE TOTAL 1,393.05 73617 1,762.50 1415 BAKER, ROBIN THOMAS 01/16/08 00/00/00 Janl-9108 001 000 000 558 60 41 02 1,762.50 HEARING EXAMINER SERV INVOICE TOTAL 1,762.50 73618 163.62 9870 BECKLEY, SRIANA LEE 01/16/08 00/00/00 1/9/08 MILEAGE 001 000 000 521 20 43 00 163.62 NWPAC MEETING INVOICE TOTAL 163.62 73619 155.28 18220 BELLEVUE COPY & REPROGRAPHICS 01/16/08 00/00/00 207245 001 000 OOD 51B 10 49 40 5.45 COPIES.. INVOICE TOTAL 5.45 207246 DDZ 000 000 518 10 49 40 63.49 COUNCIL ORIENTATION INVOICE TOTAL 63.49 207247 001 000 000 518 10 49 40 41.69 COPIES INVOICE TOTAL. 41..69 207248 001 000 000 518 10 49 40 39.20 COPIES INVOICE TOTAL 39.20 207266 001 000 000 518 10 49 40 5,45 COPIES INVOICE TOTAL 5.45 73620 311.74 3100 CHEVRON (PN STREETS) 01/16/08 00/00100 7898306407801 001 000 000 576 80 32 00 311.74 PH AUTOMOBILES INVOICE TOTAL 311.74 73621 164.95 18363 COMCAST 01/16/08 00/00/00 JAN'08 001 000 000 521 20 42 00 164.95 HIGH SPEED INTERNET INVOICE TOTAL 164.95 73622 617.32 3890 EASTSIDE PUBLIC SAFETY COMMUNI 01/16/09 00/00/00 4615 001 000 000 521 20 51 20 617.32 RADIO ACCESS FEES INVOICE TOTAL 617.32 73623 100.00 3980 EASTSIDE TRANSPORTATION 01/16/08 00/00/00 2008 ANNUAL DUES 001 000 000 519 90 49 04 100.00 CITY MEMBERSHIP INVOICE TOTAL 100.00 ITEM CA-2 Ctty of ine(nua Claims Cheek Register January 3l, 2UOS Cheek Ainoxmt VENDOR DATE DATE D NLR:IIer NUMBER VENDOR NAME ISSUED REDEEMED INVOICE N0. ACCOUNT NUMBER 73624 985.00 18092 ENVIRONMENT CONTROL 01/16/08 00/00/00 636593 001 000 DOO 518 30 48 OD BLDG MAINTENANCE INVOICE TOTAL 73625 193.40 8750 FEDE% KINKO'S 01/16/08 00/00/00 SEP'07 001 000 000 518 10 49 40 COPIES INVOICE TOTAL 73626 508.05 18415 FILEONQ, INC 01/16/08 00/00/00 2030 001 000 300 521 20 48 00 2008 CONTRACT INVOICE TOTAL 73627 86.27 18248 FOWLER COMPANY, RD 01/16/08 00/00/00 2260821 101 000 000 542 40 41 00 YARD DRAINS INVOICE TOTAL 73628 315.00 7150 IACP 01/16/08 00/DO/00 2008 DUES 001 000 000 521 20 43 00 YOURKOSKI,. DAN INVOICE TOTAL 2008 DUES II 001 000 000 521 20 49 40 CHEN, JEFFREY INVOICE TOTAL 73629 30.00 6439 IAFCI 01/16/08 00/00/00 2008 DUES 001 000 000 521 20 49 40 YOURKOSKI, DAN .. .INVOICE TOTAL 73630 150.00 7160 INT'L ASSOC FOR PROPERTY & EVI 01/16/08 00/00/00 2008 CERT DUES 001 000 000 521 20 49 40 BECKLEY, BRIANA INVOICE TOTAL 73631 190.00 7100 INT'L INSTITUTE OF MUNICIPAL C 01/16/08 DO/DO/DD 2008 DUES -BAKER 001 000 000 518 10 49 20 ANNUAL MEMBERSHIP INVOICE TOTAL 2008 DUES-GREYTA 001 000 000 518 10 49 20 ANNUAL MEMBERSHIP INVOICE TOTAL 73632 50.15 7250 JP COOKE CO., THE 01/16/08 00/00/00 635516 001 000 000 518 10 31 00 2008 ANIMAL LICENSE INVOICE TOTAL 73633 25.00 8000 KC MUNICIPAL CLERKS' ASSOCIATI 01/16/08 00/00/00 2008 DUES 001 000 000 518 10 49 20 BAKER, RACHEL INVOICE TOTAL 73634 300.00 10155 MUNICIPAL RESEARCH & SERVICES 01/16/08 00/00/00 3120 001 000 000 518 10 49 20 MUNICIPAL CODE ONLINE INVOICE TOTAL PAGE 2 ISTRIBUTION AMOUNT 985.00 98S.00 193.40 193.40 508.05 508.05 86.27 86.27 120.00 130-00 195.00 195.00 30.00 10_00 150.00 150.00 115.00 115.00 75.00 75.00 50.15 50.15 25.00 25.00 300.00 300.00 ITEM CA-2 City of Medina Claims checkReoster January 31, 2008 PAGE 3 Check Amos IIt VENDOR DATE DATE DISTRIBUTION Nu nber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 73635 15.00 10275 NAT'L ARBOR DAY FOUNDATION, TH 01/16/08 00/00/00 2008 DUES 001 000 000 576 80 43 00 15.00 WILLIS, JOE INVOICE TOTAL 15.00 73636 2,602.25 18171 PROTHMAN COMPANY 01/16/08 00/00/00 2008-1545 001 000 000 558 60 41 00 2,602.25 LARRY FRAZIER INVOKE TOTAL 2,602.25 73637 306.00 13404 PUBLIC STORAGE 01/16/08 00/00/00 UNIT 1121-FEB-08 001 000 C00 518 30 45 00 157.00 STORAGE INVOICE TOTAL 157.00 UNIT 1178-FEB'08 001 000 000 518 30 45 00 149.00 STORAGE INVOICE TOTAL 149.00 73638 5,364.00 11500 PUGET SOUND CLEAN AIR AGENCY 01/16/08 00/00/00 2008 001 000 000 519 90 51 20 5,364.00 CLEAN AIR ASSESSMENT INVOICE TOTAL. 5, 364.00 73639 1,589.57 11700 PUGET SOUND ENERGY 01/16/08 00/00/00 JAN'08AA 101 000 000 542 63 41 00 1,589.57 ELECTRICITY INVOICE TOTAL 1,589.57 73640 530.00 11550 PUGET SOUND REGIONAL COUNCIL 01/16/08 00/00/00 2008 DUES 001 000 000 519 90 49 D1 530.00 MEMBERSHIP DOES INVOICE TOTAL 530.00. 73641 20,660.36 12005 ROTH HILL ENGINEERING PARTNERS 01/16/08 00/00/00 DEC'07 001 000 000 558 60 41 07 20,660.36 ENGINEERING CONSULTANT INVOICE TOTAL 20,660.36 73642 161.20 19365 SEATTLE TIMES, THE (SUBSCRIPTI 01/16/08 00/00/00 2008 SUBSCRIPT'N 001 000 000 518 10 49 20 161.20 DAILY NEWSPAPER INVOICE TOTAL 161.20 73643 54.84 13520 STAPLES BUSINESS ADVANTAGE 01/16/08 00/00/00 3096077400 001 000 000 518 10 31 00 54.84 SUPPLIES INVOICE TOTAL 54.84 73644 250.00 18132 TUKWILA, CITY OF 01/16/08 00/00/00 MB-00029 Dal 000 000 521 20 51 50 250.00 2008 ASSESSMENT INVOICE TOTAL 250.00 73645 1.690.00 18368 VISION MUNICIPAL SOLUTIONS, LL 01/16/08 00/00/00 2008 001 000 000 518 90 48 00 1,690.00 ANNUAL ASSURANCE INVOICE TOTAL 1,690.00 73646 65.00 15600 WA ASSOC OF SHERIFFS E. POLICE 01/16/08 00/00/00 2008 DUES 001 000 000 521 20 49 40 65.00 CRUM/BECKLEY INVOICE TOTAL 65.00 ITEM CA-2 City of Medina Claims Check R�,eepster Jannauy 31, W08 PAGE 4 Cheek Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NT24BER AMOUNT 73647 80.00 15699 WA CHAPTER FBINAA 01/16/08 00/00/00 2008 DUES 001 000 000 521 20 49 40 80.00 CHEN, JEFFREY INVOICE TOTAL 80.00 73648 68,235.00 15700 WA CITIES INSURANCE AUTHORITY 01/16/08 00/00/00 2008 001 OOG 000 514 10 46 00 68,235.00 LIABILITY/PROP ASSESSMT INVOICE TOTAL 68,235.00 73649 137.00 15800 WA CITY MANAGEMENT ASSOCIATION 01/16/08 00/00100 2008 DUES 001 000 000 513 10 49 01 137.00 WEINBERG, MARK INVOICE TOTAL 137.00 736SO 50.00 16090 WA ST CRIME PREVENTION ASSOCIA 01/16/08 00/00/00 2008 DUES 001 000 000 521 20 49 40 50.00 CRUM, LINDA INVOICE TOTAL 50.00 73651 400-00 16108 NA ST DEPT OF GENL ADMIN 01/16/08 00/00/00 2008 001 000 000 521 20 49 40 400.00 ADMIINISTRATIVE FEES INVOICE TOTAL 400.00.. 71652 419.98 18367 WEINBERG, MARK F. 01/16/08 00/00/00 1/9/08 WORKSHOP 001 000 000 513 10 49 00 19.98 FOOD ITEMS INVOICE TOTAL 19.98 JAN108A 001 000 000 513 10 49 01 350.00 AUTO ALLOWANCE INVOIC3 TOTAL 350.00 JAN'08B 001 000 000 513 10 42 00 50.00 COMMUNICATION/WIRELESS INVOICE TOTAL 50.00 73653 250.00 18197 WILLIS, JOB 01/16/08 00/00100 JAN'08 001 DOD 000 576 80 43 00 250,00 AUTO ALLOWANCE INVOICE TOTAL 250.00 73654 300.00 16025 WMCA - TREASURER 01/16/08 00/00/00 2008 CONF 001 000 000 SIB 10 43 00 300-00 BAKER, RACHEL INVOICE TOTAL 300-00 73655 40.00 16030 WMTA 01/16/08 00/00/00 200E DUES 001 000 000 514 10 49 00 40.00 BURDUE, JAN INVOICE TOTAL 40.00 13656 220.50 3387 DAILY JOURNAL OF COMMERCE 01/24/08 00/00/00 3199047 101 000 000 542 30 41 00 220.50 2008 CIP PLAN HELP INVOICE TOTAL 220.50 73657 9,474.95 11357 POTELCO INC 01/24/08 00/00/00 2008 AGREEMENT 101 D00 000 542 30 41 00 9,474.95 REMOVE ELEC POLE INVOICE TOTAL 9,474.95 ITEM CA-2 City of Medina Claims Cheek Register January 31, 2008 PAGE 5 Cheek Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 73658 645.94 18428 POTELCO INC 01/24/08 00/00/00 2008 PERMITS 101 000 000 542 30 41 00 645.94 NEW ELEC FACILITIES INVOICE TOTAL 645.94 73659 7,336.89 18094 PUGET SOUND ENERGY 01/24/08 00/00/00 2008 LINE EXTEND 101 000 000 542 30 41 00 7,336.89 ELEC SERV CONVERSION INVOICE TOTAL 7,336.89 73660 324.20 11820 OWEST 01/24/08 00/00/00 JAN'08 ADMIN 001 000 000 518 10 42 00 279.20 425-454-3885 INVOICE TOTAL 279.20 JAN108-PW 001 000 000 576 80 42 00 45.00 425-451-8075 FAX INVOICE TOTAL 45.00 73661 506.35 18255 SIMLAB.NET-CITY BALL 01/24/08 00/00/00 JAN'08 001 000 000 518 10 42 00 506.35 INTERNET & PHONES INVOICE TOTAL 506.35 73662 160.25 18249 SIMLAB.NET-SHOP 01/24/08 00/00/00 JAN'OB 001 000 000 518 10 42 00 160.25 INTERNET & PHONES INVOICE TOTAL 160.25 73663 4,525,44 12660 SOS DATA SERVICES INC 01/24/08 00/00/00 22392 001 000 000 518 10 49 30 4,525.44 OTRLY NEWSLETTER INVOICE TOTAL 4,525.44 73664 210.00 18339 TREE SOLUTIONS INC 01/24/08 00/00/00 22930 101 000 000 542 30 41 OD 210.00 MARK POPLAR TREES INVOICE TOTAL 210.00 73665 49.20 15203 UTILITIES UNDERGROUND LOCATION 01/24/D8 00/00/00 7120196 101 000 000 542 30 47 00 49.20 EXCAVATION NOTIFICATION INVOICE TOTAL 49.20 73666 .00 999999 VOIDED CHECK 01/24/08 01/24/08 VOIDED WARRANT .00 INVOICE TOTAL .00 73667 200.00 18021 WAPELRA 01/24/09 00/00/OD 2009 DUES 001 000 000 513 10 49 01 200.00 WEINBERG, MARK INVOICE TOTAL 200.00 73684 170.00 18370 MHM RESOURCES, INC 01/31/08 00/00/00 125A10081674 001 000 000 524 10 49 10 85.00 125 PLAN FEE INVOICE TOTAL 35.00 125AI0086766 001 000 000 514 10 49 10 85.00 125 PLAN FEE INVOICE TOTAL 85.00 ITEM CA-2 City of Meclina Claims Cheek Register January mil, 2008 PAGE 6 _ . Beek Amount VENDOR DATE DATE DISTRIBUTION Nuruber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 73685 326.70 18318 NORTHWEST AID, INC. 01/31/08 00/00/00 1350 001 000 000 S25 60 31 00 326.70 TRAUMA SUPPLIES INVOICE TOTAL 326.70 73686 5,129.11 18391 PRENTICE, WAYNE 01/31/08 00/00/00 JAN`08 001 000 000 558 60 41 06 5,129.11 BLDG INSPECTOR INVOICE TOTAL 5,129.11 73687 4,571.25 12501 ROHRBACH, G. ROBERT 01/31/08 00/00/00 JAN'08 001 000 000 558 60 41 05 4,571.2S PLAN REVIEWER INVOICE TOTAL 4,S71.25 73688 103,672.80 18350 SEATTLE TREE PRESERVATION, INC 01/31/08 00/00/00 10932 103 000 000 S89 00 49 10 103,672.80 POPLAR TREE REMOVAL INVOICE TOTAL 103,672-80 73689 750.00 16107 WA ST DEPT OF ECOLOGY 01/31/08 00/00/00 2008-WAR045527B 101 000 000 542 30 41 00 750.00 STORMWATER :.PERMIT INVOICE TOTAL 750.00 73690 57.75 16145 WASHINGTON STATE PATROL 01/31/08 00/00/00 B621508-ADAMS 631 000 000 589 12 52 89 19.25 CONCEALED WEAPON INVOICE TOTAL 19.25 B62IS09-MAXWELL 631 OOD 000 589 12 52 89 19.25 B621509-MAXWELL INVOICE -TOTAL 19.25 B621510-HANNAH 631 000 000 589 12 52 89 19.25 CONCEALED WEAPON INVOICE TOTAL 19.25 73691 900.00 16330 RAMIREZ, ISMAEL GASTON 01/30/08 00/00/00 JAN'08-MID MONTE 001 000 000 521 20 11 15 900.00 MILITARY-IRAQ INVOICE TOTAL 900.00 73692 2,205.60 18330 RAMIREZ, ISMAEL GASTON 01/31/08 00/00/00 JA14108-MONTH END 001 000 000 521 20 11 15 2,205.60 MILITARY-IRAQ INVOICE TOTAL 2,205.60 GRAND TOTAL 256,343.84 V wti N � � a d s s dq H � N N E yi H W 7 yN 0�1 ' i`m- , O Obi Gn0 K W H H y i N O O O O � O O O O o h O W h w � O O � V 4 F" H MM ,OYn H H L �^ LF• H H u N yf H �p H pp di h V' Oa O O O � M b W Rai V aOp fN^ � � a m n H H Ci H p O � m 5 W W a F w EmH 1 9 9 6 OZ H ITEM CA-3 b W N c+�i n IM M teq +n h I n N V�MI a N C ,Q v in C 00 N N l ... M ...+ M 10 UZ 1. N V d A 64 H I I 1 I I 1 1 C L m a N tl A F ss (A H N 1 FV h M m 7 N O E 'Ci N C m Nv M .. C- A by cs m p ' w Y N b 4 M N b h fA � L O d m N Iwo ��•( N3 fR O M N �o V1 ^ N 09 ~ A = d � N IA %Q op N N N M � A u ti I N Q h � w i y tl IS In ..yy O � N � y N A &4 b N N n W o40 O O O c�i 'It ri vl �O p R tl y � w � � a 7 a �W W I F CY E. da U o Cw7 w Gn fx H zz It 'fit M 00 C v O %G v MM � �O b �z cn sn w z a K 'L � 3v ITEM CA-3 S17H ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT 12/31/2007 (Printed 01/22/2008 09:13) PAGE 1 M.T.D. Y.T.D. I OF REMAINING RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 001 000 000 311 10 00 01 Gen'1 Prop Taxes - Ad valorem 001 000 GOO 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 71 00 00 Criminal Justice Funding TOTAL PROPERTY & SALES TAX LICENSES & PERMITS 001 000 000 322 10 0o 00 Building Permits 001 000 000 322 30 00 00 Animal Licenses 001 000 000 322 90 00 00 Gun Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL 001 000 000 331 17 20 11 Fed'1 Grant -Homeland Security 001 000 000 334 00 31 20 State Grant -Secretary of State 001 000 000 334 01 10 00 State Grant-Crim Just Training 001 000 000 334 03 50 00 State Grant -Traffic Safety Com 001 000 000 334 06 98 00 State Grant -Pierce County Emer 001 000 000 334 06 99 00 State Grant -KC -Emergency Mgmt 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. 001 000 000 336 06 26 00 Criminal Justice -Special 001 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 000 336 06 94 00 Liquor Excise Tax 001 000 000 336 06 95 00 Liquor Control Board Profits 001 000 000 338 21 00 00 Hunts Point Police Contract 001 000 000 338 23 00 00 Detention/Correction-Jail TOTAL INTERGOVERNMENTAL CHGS FOR GOODS AND SERVICES 001 000 000 341 69 00 00 Copies and Reports 001 000 000 341 99 00 00 Passport & Naturalization Fees 001 000 DOD 342 10 00 00 Law Enforcement Services 001 000 000 342 90 00 00 Other -Police Fee -Home Alarms 001 000 000 347 60 00 00 Program Fees TOTAL CHGS FOR GOODS/SERVICES FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac TOTAL FINES & FORFEITURES MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 001 000 000 361 40 00 00 Sales Interest 001 000 000 363 00 00 00 Insurance Recoveries 001 000 000 361 11 00 00 Contributions/Donations-Police 001 000 000 369 30 00 10 Confiscated Property -Auction 001 000 000 369 81 00 00 Petty Cash - Overage/Shortages 001 000 000 369 90 00 00 Other 14,556-78 2,120,288.18 2,126,134.OD 99.73 5,845.82 .00 499.61- .00 .00 499.61 77,460.65 963,548.23 1,000,000.00 96.35 36,451.77 61021.06 72,320.07 55,000.00 131.49 17,320.07- 98,038.49 3,155,656.87 3,181,134.00 99.20 25,477.13 66,043.00 855,269.20 789,226.OD 108.37 66,043.20- 62.00 1,020.00 11000.00 102.00 20.00- 72.00 652.50 500.00 130.50 152.50- 66,177.00 856,941.70 790,726.00 108.37 66,215.70- .00 30,051.OD 214,B74.00 13.99 184,B23.00 .00 4,200.00 .00 .00 4,200.00- .00 .00 15,ODD.00 .DO 15,000.00 .00 .00 2,500.00 .00 2,500.00 .00 23,850.00 .00 .00 23,850.00- .00 17S,773.43 .00 .00 175,773.43- .00 1,000.00 1,000.00 100.00 .00 .00 2,269.30 2,200.00 103.15 69.30- .00 68D.39 645.00 105-49 35.39- .00 13,417_10 12,575-00 106.70 642.10- 5,013.05 21,543.48 21,900.00 98-37 356.52 .Do 168,000.00 168,000.00 100.00 .00 .00 .00 500.00 .00 500.00 51033.05 440,784.?0 439,194.00 100,36 1,590.70- .00 .80 .00 .oa .sD- 1,748.60 25,043.60 14,000.CO 176.89 11,043.60- .00 1,417.50 .00 .00 1,417.SO- .00 _00 100.00 .00 100.00 .00 .00 2,000-00 .00 2,000.00 1,748.90 26,461.90 16,100.00 164.36 10,361.90- 13,633.47 119,606.02 7S,000.00 159.47 44,606.02- 13,633.47 119,606.02 75,000.00 159,47 44,606.02- 24,036.96 315,490.24 291,461.00 108.25 24,037.24- 398.08 4,158.83 2,000.00 207.94 2,158.83- 7,207.38 7,893.77 .00 .00 7,893.77- .00 23.31 .00 .00 23.31- .00 113.75 .00 .00 113.75- .00 10.00- .00 .00 10.00 388.00- 12,754-93 3,000.00 425.16 9,754.93- FINAL ITEM CA-3 City of Medina MONTHLY REVENUE REPORT 12/31/2007 (Printed 01/22/2008 09:13) PAGE 2 M.T.D. Y.T.D. i OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION 001 000 000 369 90 00 05 Other-Cd's 15.D0 60.00 .00 .00 60.00- 001 000 000 369 90 00 10 Other -Copies 96.74 1,444.63 .00 .00 1,444.63- 001 000 000 369 90 00 1S Other -Fingerprinting 24.00 312.05 .00 .00 312.05- 001 000 000 369 90 00 25 Other -Maps 52.00 52.00 .00 .00 52.00- 001 000 000 369 90 00 35 Other -Notary 18.00 4,852.98 .00 .00 4,852.98- 001 000 000 369 90 00 40 Other -Postage 8.32 29.29 .00 ,00 29.29- 001 000 000 369 90 00 45 Other -Reports 62.00 475.65 .00 .00 475.65- TOTAL MISCELLANEOUS REVENUES 31,530.48 347,659.43 296,461.00 117.27 51,198.43- . NONREVENUES 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) .00 314.75 233.617.00 .13 233,302.25 001 000 000 389 00 00 20 Building Inspector 12.50 5,316.25 .DO .00 5,316.25- 001 000 000 389 00 00 30 Building Official 108.25 39,8D2.60 .00 .00 39,802.60- 001,000 000 389 00 00 40 Development Services Director .00 2,518.51 .00 .00 2,518.51- 001 000 000 389 00 00 50 Engineer 8,215.04 153,452.52 .GO .00 153,452.52- 001 000 000 389 00 00 60 Landscape Architect 885.25 29,133.64 DO .00 29,133.64- 001 000 000 389 00 00 70 Planner 288.00 12,588.50 .00 .00 12,588.50- TOTAL NONREVENUES 9,SO9.04 243,126.77 233,617.00 104.D7 9,509.77- 001 000 000 39S 10 00 10 Upland Road Right of Way .00 163,500.00 .00 .00 163,500.00- TOTAL GENERAL FUND 225,650.13 5,353,737.39 5,032,232.00 106.39 321,505.39- FINAL ITEM CA-3 9179 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2008 09:07) PAGE 1 M.T.D. Y.T.D. OF UNEXPBNDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE GENERAL FUND LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services .00 195.58 15,0D0.00 1.30 14,804.42 001 000 000 511 60 42 00 Communications -TV System .00 .00 32,000.00 .00 32,000.00 001 000 000 511 60 43 00 Travel r. Training 90.00 894.73 2,500,G0 35.79 1,605.27 001 000 000 511 60 49 00 Miscellaneous 1,974.19 7,974.19 15,000.00 53.16 7,025.81 001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs .00 4,273.78 6,000.00 71.23 1,726.22 TOTAL LEGISLATIVE SERVICES 2,064.19 13,338.28 70,500.00 18.92 57,161.72 ITEM CA-3 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2008 09:07) PAGE 2 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 4,000.00 44,000.00 45,000.00 97.78 1,000.00 001 000 000 512 50 41 20 Public Defender .00 10,940.00 8,000.00 136.75 2,940.00- 001 000 000 512 50 41 30 Expert Witness .00 .00 1,000.00 .00 1,ODO.00 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf 5,066.00 57,985.00 60,000.00 96.64 2,015.00 TOTAL MUNICIPAL COURT 9,066.00 112,925,00 114,000.00 99.06 1,075.00 FINAL ITEM CA-3 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2008 09:07) M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES AND CHARGES 001 000 000 513 10 35 00 Small Tools/Minor Equipment 001 000 000 513 10 41 00 Professional Services 001 000 000 513 10 42 00 Communications 001 000 000 513 10 43 00 Travel & Training 001 000 000 513 10 49 00 Miscellaneous 001 000 000 513 10 49 01 Dues, Subsc, Auto Allowance TOTAL OTHER SERVICES & CHARGES TOTAL EXECUTIVE DEPARTMENT PAGE 3 4 OF UNEXPENDED TOTAL BALANCE 10,300.00 100,126.36 103,000.00 97.22 2,863.64 10,300.00 100,136.36 103,ODO.00 97.22 2,863.64 873.15 10,055.39 25.000-00 40.22 14,944.61 873.15 10,055.39 25,000.00 40.22 14,944.61 .00 32,66 500.00 6.53 467.34 .00 37,122.71 7,122.?l 521.19 30,000.00- 127.05 1,123.47 .00 _DO 1,123.47- 12.00 1,021.26 4,000.00 25.53 2,978.74 225.00 20,776.00 32,50D-00 63.93 11,724.00 350.00 4,349.00 4,100.00 106.07 249.00- 714.05 64,425.10 48,222.71 133.60 16,202.39- 11,887.20 174,616.8S 176,222,71 99.09 1,605.86 F u\.L1 A ITEM CA-3 City Of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2008 09:07) PAGE 4 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages 5,962.32 66,747.84 64,356.00 103.72 2,391.84- TOTAL SALARIES & WAGES S,S62.32 66,747.84 64,356.00 103.72 2,391.84- PERSONNEL BENEFITS 001 000 000 S14 SO 21 00 Personnel Benefits 1,344.26 15,281.49 18,000.00 84.90 2,718.51 TOTAL PERSONNEL BENEFITS 1,344.26 15,281.49 18,000.00 84.90 2,718.51 OTHER SERVICES & CHARGES 001 000 000 514 10 43 00 Travel & Training 602.98 2,318.65 3,500.00 66.25 1,181.35 001 000 000 514 10 49 00 Misc-Dues,Subscriptions 416.06 964.00 750.00 128.53 214.00- 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors 3,425.40 12,099.03 11,000,00 109.99 1,099.03- TOTAL OTHER SERVICES & CHARGES 4,444.44 15,381.68 15,250.00 100.86 131.68- TOTAL FINANCE DEPARTMENT 11,351.02 97,411.01 97,606.00 99.80 194.99 FINAL ITEM CA-3 ACCOUNT HUM13ER 001 000 000 515 20 41 10 001 000 000 515 20 41 60 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2008 09:07) M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED LEGAL DEPARTMENT City Attorney Special Counsel TOTAL LEGAL DEPARTMENT PAGE 5 4 OF UNEXPENDED TOTAL BALANCE 20,543.88 124,025.92 103,000.00 120.41 21,025.92- 79.00 33,901.20 30,000.00 113.00 3,901.20- 20,622.86 157,927.12 133,000.00 118.74 24,927.12- FINAL ITEM CA-3 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2008 09:07) PAGE 6 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CENTRAL SERVICES SALARIES & WAGES 001 000 000 SIB 10 11 00 Salaries & Wages 14,426.96 171,893.52 163,945.00 104.85 7,948.52- 001 000 000 518 10 11 10 Salaries & Wages-Retro .00 732.00 732.00 100.00 .00 001 000 000 SIB 10 12 00 Overtime .00 .00 500.00 .00 500.00 TOTAL SALARIES & WAGES 14,426.96 172,625.52 165,177.00 104.51 7,448.52- PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits 5,758.67 64,051.21 48,000.00 133.44 16,051.21- 001 000 000 518 10 21 10 Personnel Benefits-Retro .00 97.42 97.42 100.00 .00 TOTAL PERSONNEL BENEFITS 5,758.67 64,148.63 48,097.42 133.37 16,051.21- OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 office and Operating Supplies 1,229.89 18,555.32 16,000.00 115.97 2,555.32- 001 000 000 SIB 10 41 00 Professional Services 1,788.73 3,070.99 12,000.00 25.66 8,921.01 001 000 000 SIB 10 42 00 Postage/Telephone 3,116.54 30,478.70 25,000.00 121,91 5,478.70- 001 000 000 518 10 43 00 Travel & Training 42,68 3,755.32 6,600.00 56.90 2,844.68 001 000 000 518 10 44 00 Advertising 1,090.32 3,602.58 5,000.00 72.05 1,397.42 001 000 000 518 10 46 00 Insurance (WCIA) .00 75,191.00 78,000.00 96.40 2,809.00 001 000 000 SIB 10 47 00 Utility Serv-Elec,Water,Waste 931.84 10,784.44 9,000.00 119.83 1,784.44- 001 000 000 518 10 48 00 Repairs & Maint-Equipment .00 1,653.94 2,000.00 82.70 346.06 001 000 000 SIB 10 49 10 Miscellaneous 713.69 7,769.90 5,000.00 iS5.40 2,769.90- 001 000 000 518 10 49 20 Dues, Subscriptions .00 rssl 1' 1,880.30 25 260 85 3,000.00 34,000 00 62.68 2e an 1,119.70 8-,-7-A9 15 001 001 000 000 nnn 000 r1sk 518 30 10 49 49 30 40 N.44..1ettes Photocopies 172.84 1,510-67 1,500.00 100.71 10.67- TOTAL OTHER SERVICES & CHARGES 9,63B.84 183,522.01 197,100.00 93.11 13,577.99 BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 523.80 6,019.20 6,000,00 100.32 19.20- 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg 2,606.12 20,934.45 20,400.00 102.62 534.45- TOTAL BUILDING MAINTENANCE 3,129.92 26,953.65 26,400.00 102.10 SS3.65- SUBTOTAL CENTRAL SERVICES 32,954.39 447,249.81 436,774.42 102.40 10,475.39- FINAL ITEM CA-3 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2008 09:07) PAGE 7 M.T.D. Y.T.D. I OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE INFORMATION TECHNOLOGY 001 000 000 518 90 41 SO Technical Services 190.00 11,903.58 15,000.00 79.36 3,096.42 001 000 000 516 90 48 00 Repairs & Main -Equipment 83.47 5,326.86 10,810.00 49.28 5,183-14 001 000 000 518 90 64 00 Equipment 9,851.00 15,296.06 36,150.00 42.31 20,853.94 TOTAL INFORMATION TECHNOLOGY 10,124.47 32,526.50 61,960.00 52.50 29,431.50 INTERGOVERNMENTAL SERVICES 001 000 000 519 90 49 00 Association of WA Cities .00 1,322.58 1,322.16 100.03 .42- 001 000 000 519 90 49 01 Puget Sound Regional Council .00 .00 450.00 .00 450.00 001 000 000 519 90 49 02 Suburban Cities Association .00 1,430.59 1,500.00 95.37 69.41 001 000 000 519 90 49 03 ARCH 10,000.00 12,367.00 15,000.00 82.45 2,633.00 001 000 000 519 90 49 04 Eastside Transportation frog. .00 100.00 100.00 100.00 .00 001 000 000 519 90 49 06 Eastside Domestic Violence .00 .DO 1,700.00 .00 1,700-00 001 000 000 519 90 49 07 Bellevue Highland Center .00 .00 1,700.00 .00 1,700.00 001 000 000 519 90 51 10 Xing County Health Services .00 .00 175.00 .00 175.00 001 000 000 519 90 51 20 Puget Sound Clean Air Agency .00 5,019.00 5,021.00 99.96 2.00 001 000 000 519 90 51 30 King County Alcohol Control .00 694.48 500.00 138.90 194.48- 001 000 000 519 90 51 40 Ring County Water & Land Resou .00 1,505.30 2,000.00 75.27 494.70 001 GOO 000 519 90 51 50 WA St Dept of Information Sery .00 .00 500.00 .00 500.00 001 000 000 519 90 51 60 WA St Purchasing E. Contract .00 500.00 .00 .00 500_00- TOTAL INTERGOVERNMENTAL 10,000.00 22,938.95 29,968.16 76.54 7,029.21 TOTAL CENTRAL SERVICES 53,078-86 502,715.26 528,702.58 95.08 25,987.32 FIN A1, ITEM CA-3 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2008 09z07) PAGE 8 M.T.D. Y.T.D. OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE POLICE DEPARTMENT SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 57,115.28 715,987.96 746,400.00 95.93 30,412.04 001 000 000 521 20 11 10 Salaries & Wages-Retro .00 36,729.96 36,729.96 100.00 .00 001 000 000 521 20 12 00 Overtime 4,883.33 119,915.62 75,000.00 159.89 44,915.62- 001 000 000 S21 20 12 01 Merit Pay .00 31,203.53 32,406.00 96.29 1,202.47 001 000 000 521 20 12 10 Overtime-Retro .00 17,473.59 17,473.59 100.00 .00 001 000 ODO 521 20 13 00 Holiday Pay 18,135.34 21,297.38 21,560.00 9B.74 272.62 001 000 000 521 20 13 10 Holiday Pay-Retro .00 6,874,31 6,874.31 100.00 .00 TOTAL SALARIES & WAGES 80,733.95 949,472.35 936,443.86 101,39 13,028.49- PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 18,504.99 212,495.50 225,000.00 94.44 12,504.50 001 000 000 521 20 21 05 Personnel Benefits -Petro .00 7,426.99 7,426.99 100.00 .00 001 000 000 521 20 21 10 Personnel Benefits -Retirees 4,039.20 40,531.35 44,500.90 91.08 3,968.65 001 000 000 521 20 22 00 Uniforms 470.17 18,814.89 18,50G.00 101.70 314.89- 001 000 000 52.1 20 23 00 Tuition .00 .00 6,000.00 .00 6,000.00 TOTAL PERSONNEL BENEFITS 23,014.36 279,268.73 301,426.99 92,65 22,158.26 SUPPLIES 001 000 000 521 20 31 DO Office Supplies 515.16 5,800,10 5,000.00 116.00 800.10- 001 000 000 521 20 31 40 Police Operating Supplies 232.72 3,223.59 5,000.00 64.47 1,716.41 001 000 000 521 20 31 50 Photographic Supplies .00 .00 300.00 .00 300.00 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 976.44 4,426.94 4,500.00 98.38 73.06 001 000 000 521 20 35 20 Firearms (purchase & repair) .00 1,849.07 1,000.00 184.91 '849.07- TOTAL SUPPLIES 4,819.60 44,578.08 48,600.00 91.35 4,221.92 OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 1,603.01 19,492.77 16,200.00 120.33 3,293.77- 001 000 000 521 20 41 50 Recruitment -Background 135.00 2,322.00 2,500.00 92.92 177.00 001 000 000 521 20 42 00 Communications (Phons,Pagers) 1,565.3D 15,342.01 18,000.0o 85.23 2,657.99 001 000 000 521 20 43 00 Travel & Training 1,927.80 18,257.32 20,000.00 91.29 1,742.68 001 000 000 521 20 44 50 Recruitment -Advertising .00 652.81 1,000.00 65.28 347.19 001 000 000 521 20 45 00 Equipment -Lease & Rentals 214.11 2,415.17 2,700.00 89.45 284.83 001 000 000 521 20 48 00 Repairs & Maint-Equipment 234.47 1,183.12 25,000.00 4.73 23,816.88 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 659.65 12,676.05 10,000.00 226.76 2,676.05- 001 000 000 521 20 49 00 Misc. (Service/supplies) .00 345.13 500.00 69.03 154.07 001 000 000 521 20 49 20 Bicycle Patrol .00 1,043.13 1,200,00 86.93 156.67 001 000 000 521 20 49 30 Animal Control .00 .00 300.00 .00 300.00 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships .00 2,860.00 2,500.00 114.40 360.00- 001 000 000 521 20 49 60 Crime Prevention/Public Educ 12.00 2,639.56 3,000.00 87.99 360.44 001 000 000 521 20 49 90 Misc-Investigative fluid .00 .00 500.D0 .00 500.00 TOTAL OTHER SERVICES & CHARGES 9,351.34 79,231.07 103,400.00 76.63 24,168.93 FINAL ITEM CA-3 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2008 09:07) M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 10 Dispatch Services -Kirkland 001 000 000 521 20 51 20 Dispatch-EPSCA 001 000 000 521 20 51 30 Access-WSP 001 000 000 521 20 51 40 Marine Patrol -Mercer Island 001 000 000 521 20 51 50 Jail Service -Prisoner Board 001 000 000 521 20 51 60 Prisoner Transport 001 000 000 521 20 51. 80 Domestic violence -Kirkland 001 000 000 521 20 51 85 IT Services -Kirkland TOTAL INTERGOVERNMENTAL SERV CAPITAL OUTLAY 001 000 000 521 20 61 10 Furniture & Equipment TOTAL CAPITAL OUTLAY TOTAL POLICE DEPARTMENT PAGE 9 % OF UNEXPENDED TOTAL BALANCE 17,103.50 68,414.00 69,500.00 98.44 1,086.00 617.32 7,357.26 7,200.00 102.18 157.26- 930.00 3,720.00 3,720.00 100.00 .00 52,266.48 54,218.10 55,000.00 98.58 781.90 28,039.47 81,525.19 50,000.00 163.05 31,525.19- .00 6,300.00 2,000.00 315.00 4,300.00- .00 500.80 2,100.00 23.85 1,599.20 433.52 19,578.08 30,000.00 65.26 10,421.92 99,390.29 241,613.43 219,520.00 110.06 22,093.43- .00 1,089.49 1,000.DD 106.95 89.49- .00 1,089.49 1,000.00 108.95 89.49- 214,309.54 1,595,253.15 1,610,590.e5 99.05 15,137.70 FINAL ITEM CA-3 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2008 09:07) M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services TOTAL INTERGOVERNMENTAL TOTAL FIRE & MEDICAL DEPT PAGE 10 $ OF UNEXPENDED TOTAL, BALANCE 00 599,159.00 599,159.00 100.00 00 599,159.D0 599,159.00 100.00 00 599,159.00 599,159.00 100.00 00 00 00 ITEM CA-3 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2008 09:07) M-T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EMERGENCY PREPAREDNESS SUPPLIES 002 000 000 525 60 31 00 Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 525 60 41 00 Professional Services 001 000 000 525 60 41 01 Prof Serv-CERT 001 000 000 525 60 48 00 Repairs & M3int-Coach TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 525 60 64 11 Fed11. Grant -Homeland Security TOTAL CAPITAL OUTLAY TOTAL EMERGENCY PREPAREDNESS PAGE 12 3 OF DNEXPENDED TOTAL BALANCE 2,615.03 16,428.91 30,000.00 54.76 13,571.09 2,4515.03 16,428.91 30,000.00 54.76 13,571.09 6,055.00 48,945.43 38,000.00 128.80 10,945.43- .00 4,925.00 .00 .00 4,925.00- 473.90 8,951.60 14,850.00 60.28 5,898.40 6,528.90 62,822.03 52,850.00 118.87 9,972.03- .00 208,542.37 214,874.00 97.05 6,331.63 .00 208,542.37 214,874.00 97.05 6,331.63 9,143.93 287,793.31 297,724.00 96.66 9,930.69 FINALL ITEM CA-3 ACCOUNT NUMBER City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2000 09:07) M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED DEVELOPMENT SERVICES DEPT PAGE 13 4 OF UNEXPENDED TOTAL BALANCE SALARIES & WAGES 001 000 000 558 60 11 00 Salaries & Wages 12,176.91 154,065.88 164,000.00 93.94 9,934.12 TOTAL SALARIES & WAGES 12,176.91 154,065.88 164,000.00 93.94 9,934.12 PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits 3,762.93 45,993.12 44,400,00 103.59 1,593.72- TOTAL PERSONNEL BENEFITS 3,762.93 45,993.72 44,400.00 103.59 1,593.72- SUPPLIES 001 000 000 558 60 31 00 Operating Supplies .00 692.20 1,200.00 57.68 507.80 TOTAL SUPPLIES .00 692,20 1,200.0D 57.6E 507.80 OTHER SERVICES & CHARGES 001 000 000 558 60 41 00 Prof Services 6,593.11 6,593.11 .00 .00 6,593.11- 001 000 000 558 60 41 01 Planning Consultant 4,610.68 44.629.44 25,000.00 178.52 19,629.44- 001 000 000 SSG 60 41 02 Rearing Examiner 2,775.00 18,910.00 10,000.00 189.10 8,910.00- 001 000 000 558 60 41 05 Building Official Consultant 5,273.33 127,072.69 150,000.00 B4.72 22,927.31 001 000 000 558 60 41 06 Building Inspector Consultant 4,928.86 1D2,233.52 80,000.00 127.79 22,233.52- 001 000 000 558 60 41 07 Engineering Consultant 2S,SB3.71 277,084.BB 287,304.00 96.44 10,219.12 001 000 000 558 60 41 50 Landscape Consultant 9,911.00 36,826.44 70,000.00 52.61 33,173.56 001 000 000 558 60 42 00 Communications 76.28 537.35 1,000.00 53.74 462.65 001 000 000 558 60 43 00 Travel & Training .00 11970.46 7,500.00 26.27 5,529.54 001 000 000 SS8 60 64 00 Furniture & Equipment .00 4,304.13 1--000..00 3,500.00 6+1.60 - 122.98 3.5h.as 804.13- TOTAL OTHER SERVICES & CHARGES 59,751.97 620,807.97 635,304.00 97.72 14,496.03 TOTAL DEVELOPMENT SERVICES 75,691.81 821,SS9.77 844,904.00 97.24 23,344.23 ITEM CA-3 City Of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2008 09t07) M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages 001 000 000 574 20 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 574 2D 21 00 Personnel Benefits 001 000 000 574 20 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 574 20 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 001 000 000 574 20 44 00 Advertising 001 000 000 574 20 49 00 Miscellaneous TOTAL OTffit SERVICES & CHARGES TOTAL RECREATION -LIFEGUARDS FINAL PAGE 14 t OF UNEXPENDED TOTAL BALANCE 00 12,095.00 20,000.00 60.48 7,905.00 00 715.50 .00 .00 715.50- 00 12,810.50 20,000.00 64.05 7,189.50 00 1,762.80 2,300.00 76.64 537.20 00 409.57 300.00 136.52 109.57- 00 2,172.17 2,600.00 83.55 427.63 00 1,077.74 500.00 215.55 577.74- 00 1,077.74 500.00 215.55 577.74- 00 .00 250.00 .00 250.00 00 .00 300.00 .00 300.00 00 74.26 200.00 37.13 125.74 OD 74.26 750.00 9.90 675.74 00 16,134.87 23,850.00 67.65 7,115.13 ITEM CA-3 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2008 09:07) PAGE 15 M.T_D. Y.T.D. $ OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 14,034.43 201,665.35 178,000.00 113.30 23,665.35- 001 000 000 576 80 11 10 Salaries & Wages-Retro .00 .00 5,00E-96 .00 51008-96 001 000 000 576 80 12 00 Overtime .00 1,256.85 2,500-00 50.27 1,243.1S 001 000 000 576 80 12 10 Overtime-Retro .00 .00 93.71 .00 95.71 TOTAL SALARIES & WAGES 14,034.48 202,922.20 185,6D4.67 109.33 17,317.53- PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 3,987.51 57,081.72 53,000.00 107.70 4,081.72- 001 000 000 576 80 21 10 Personnel Benefits-Retro .00 -00 679.42 .00 679.42 001 000 000 576 80 22 00 uniforms 99.38 1,795.00 2,500.00 71-80 705.00 TOTAL PERSONNEL BENEFITS 4,086.99 58,876.72 56,179.42 104.80 2,697.30- SUPPLIES 001 000 000 S76 80 31 00 Operating Supplies 1,459.01 23,667.04 27,000.00 87.66 3,332.96 001 000 000 576 80 31 01 Maintenance Supplies 297.66 4,787.67 9,000.00 53.20 4,212.33 001 060 000 576 80 32 00 vehicle Fuel & Lube 205.89 8,617.73 7,000.60 125.97 1,817.73- TOTAL SUPPLIES 1,961.56 37,272.44 43,000.00 86.68 5,727.56 OTHER SERVICES & CHARGES 001 000 000 576 so 41 DO Professional Services .00 51,954.42 35,000.00 145.87 16,054.42- 001 000 000 576 SO 41 04 Professional Services-Misc 775.88 ! n 10,922.95 �'-cvn c7 9,000.00 ,inn nnnn 121.37 172.04 1,922.95- 1,..080 52- 001 000 000 576 SO 43 00 TeJ.iipAcxt®/aoatagE Travel & Training 28-4 417-00 3,721-54 4,000.00 93.04 278.46 001 000 000 576 80 47 00 Utilities 740.68 12,165.25 6,000.00 212.75 6,765.25- 001 000 000 576 80 48 00 Repair & Maint Equipment .00 4,244.50 5,000.00 84.89 755.S0 001 000 000 576 80 49 00 Miscellaneous .00 1,099.71 5,000.00 21.99 3,900.29 001 000 000 576 80 49 01 Misc-Property Tax .OD 3S0.40 .00 .00 350.40- TOTAL OTHER SERVICES & CHARGES 2,232.66 86,739.34 65,500.00 132.43 21,239.34- CAPITAL OUTLAY 001 000 000 576 80 63 00 Park Improvements .00 46,176.34 50,000.00 92.35 3,823.66 001 000 000 576 80 64 00 Furniture and Equipment .00 320.89 1,500.00 21.39 1,179.11 TOTAL CAPITAL OUTLAY .00 46,497.23 51,500.00 90.29 5,002.77 TOTAL PARKS DEPARTMENT 22,315.59 432,307.93 401,784.09 107.60 30,523-84- FINAL ITEM CA-3 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2008 09:07) M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION OPERATING TRANSFERS 001 000 000 597 00 20 00 Equipment Replacement Fund 001 000 000 591 00 30 00 Street Fund TOTAL OPERATING TRANSFERS TOTAL EXPENSES PAGE 16 .1 OF UNEXPENDED TOTAL BALANCE .00 80,D00.00 80,000.00 100.00 .00 .00 271,283.09 271,283.09 100.00 .00 .00 351,283-09 351,283.09 100.00 _00 429,531.02 5,162,424.64 5,249,326.32 98.34 86,901.68 FINAL ITEM CA-3 City Of Medina MONTHLY REVENUE REPORT 12/31/2007 (Printed 01/22/2008 09:13) M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS EQUIPMENT REPLACEMENT FUND OTHER FINANCING SOURCES 100 000 000 395 10 00 00 Sale of Equipment Property TOTAL OTHER FINANCING SOURCES TRANSFERS 100 000 000 391 00 10 00 From General Fund TOTAL TRANSFERS TOTAL EQUIPMENT REPLACEMENT PAGE 3 OF REMAINING ESTIMATED TOTAL EXPECTATION 00 .00 2,500.00 .00 2,500.00 00 .00 2,500.00 .00 2,500.00 00 80,000.00 80,000.00 100.00 .00 00 80,000.00 80,000.00 100.00 .00 00 80,000.00 82,500.00 96.97 2,500.00 FINAL ITEM CA-3 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (printed 01/22/2008 09,07) M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000 000 514 50 64 00 Admin-Equipment 100 000 000 521 50 64 00 Police -Automobile TOTAL CAPITAL OUTLAY TOTAL EQUIPMENT REPLACEMENT PAGE 17 b OF UNEXPENDED TOTAL BALANCE .00 13,201.26 10,000.00 132.07 3,207.26- .00 96,735.49 105,000.00 92.13 8,264.51 .00 109,942.75 115,000.00 95.60 5,057.25 .00 109,942.75 115,000-00 95.60 5.057.25 FINAL ITEM CA-3 ACCOUNT NUMBER DESCRIPTION CITY STREET FUND City of Medina MONTHLY REVENUE REPORT 12/31/2007 (Printed 01/22/2008 09:13) PAGE 4 M.T.D. Y.T.D. % OF REMAINING RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION INTERGOVERNMENTAL REVENUE 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted) TOTAL INTERGOVERNMENTAL 101 000 000 397 00 10 00 From General Fund TOTAL OPERATING TRANSFERS TOTAL CITY STREET FUND➢ 6,152.80 71,358.73 73,475.00 97.12 2,116.27 6,152.80 71,358.73 73,475.00 97.12 2,116.27 .00 271,283.09 271,283.09 100.00 .00 .00 271,283.09 271,283.09 100.00 _00 6,152.80 342,641.82 344,758.09 99.39 2,116.27 ITEM CA-3 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2006 09.07) PAGE 18 M.T_D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CITY STREET FUND SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages 14,034.50 164,764.62 178,000.00 92.56 13,235.38 101 000 000 542 30 12 00 Overtime .00 318.48 .00 .00 318.48- TOTAL SALARIES & WAGES 14,034.50 165,083.10 178,000.00 92.74 12,916.90 PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 3,987.84 46,581.12 53,000.00 87.89 6,418.88 101 000 000 542 30 22 00 Uniforms .00 1,359.38 2,500.00 54.38 1,140.62 TOTAL PERSONNEL BENEFITS 3,987.84 47,940.50 55,500.00 86.38 7,559.50 ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies .00 6,318.60 6,000.00 106.31 378.60- 101 000 000 542 30 35 00 Small Tools/Minor Equipment 137.21 603.91 1,500.00 40.26 896.09 101 000 000 542 30 41 00 Professional Services 6,855.26 44,268.79 40,000.00 110.67 4,268.19- 101 000 000 S42 30 41 10 Road & Street Maintenance 357.19 77,600.22 90,000.00 86.22 12,399.78 101 000 000 542 30 45 00 Machine Rental 539.93 61S.53 2,500.00 24.62 1,884.47 101 000 000 542 30 47 00 Utility Services 69.60 73S.79 2,500,00 29.43 1,764.21 101 000 000 542 30 48 00 Equipment Maintenance 125.91- 1,529.98 4,000,00 88.25 470.02 101 000 000 542 40 41 00 Storm Drain Maintenance .00 31,983.79 45,000.00 71.08 13,016.21 101 000 000 S42 63 41 00 Street Light Utilities 2,900.44 20,392.35 21,000.00 97.11 607.65 101 000 000 S42 66 41 00 Snow & Ice Removal .00 , 537.69 1,000.00 53.77 462.31 101 000 000 542 67 41 00 Street Cleaning 1,626.47 6,023.31 12,000.00 50.19 5,976.69 TOTAL ROAD & ST MAINTENANCE 12,360.19 196,976.29 230,500.00 85.46 33,523.71 TOTAL CITY STREET FUND 30,382.53 409,999.89 464,OD0.00 88.36 54,000.11 FINAL ITEM CA-3 City of Medina MONTHLY REVENUE REPORT 12/31/2007 (Printed 01/22/2008 09:13) M.T.D. Y.T.D_ ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS TREE FUND MISCELLANEOUS REVENUE 103 000 000 399 00 SO 00 Other NonRevenues-Tree Replace TOTAL MISCELLANEOUS REVENUE TOTAL TREE FUND ESTIMATED 00 .00 15,000.00 00 .00 15,000.00 00 .00 15,000.00 FINAL PAGE 6 $ OF REMAINING TOTAL EXPECTATION .00 15,000.00 .00 15,000.00 .00 15,000.00 ITEM CA-3 City of Medina MONTHLY EXPENDITURE REPORT. 12/31/2007 (Printed 01/22/2008 09:07) M.T.A. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TREE FUND OTHER SERVICES & CHARGES 103 000 000 589 00 49 10 Miscellaneous -Tree Replacement TOTAL OTHER SERVICES & CHARGES TOTAL TREE FUND PAGE 20 %. OF UNEXPENDED TOTAL BALANCE .00 51,018.12 70,000.00 72.97 18,921.88 .00 51,098.12 70,000.0D 72.97 18,921.88 .00 51,078.12 70,000.00 72.97 18,921,88 I W- ►:" �J ITEM CA-3 City Gf Medina MONTHLY REVENUE REPORT 12/31/2D07 (printed 01/22/2008 09:13) M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS CAPITAL PROJECTS FUND TAXES 307 000 000 317 34 00 00 Real Estate Excise Tax 1 307 000 000 317 35 00 00 Real Estate Excise Tax 2 TOTAL TAXES PAGE 8 OF REMAINING ESTI14ATED TOTAL EXPECTATION 29,211.19 384,553.87 450,000.00 85.46 65,446.13 29,211.19 377,553.87 450,000.00 83.90 72,446.13 58,422,38 762,107.74 900,000.00 64-68 137,892.26 TOTAL CAPITAL PROJECTS FUND 58,422.38 762,107.74 900,000.00 84.68 137,892.26 FINAL ITEM CA-3 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2008 09:07) PAGE 22 M.T.D. Y.T.D. OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 595 30 09 00 Poplar Tree Removal/Replace 307 000 000 595 30 63 01 Road Construction 307 000 000 595 30 63 02 Storm Sewer Construction 307 000 000 595 30 63 03 Park Improvements 307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St 307 000 000 595 30 63 11 Facility Structural Analysis TOTAL IMPROVEMENTS .00 55,626,51 50,000.00 111.65 .00 107,988.73 70,000.00 154.27 .00 .00 100,000.00 .00 102,470.09 648,227.81 637,000.00 101.76 .00 293,730.40 15,000.00 1,958.20 29,341.28 124,456.78 550,000.00 22.63 131,811.37 1,230,230.23 1,422,000.00 86.51 5,826.51- 37,988.73- 100,000.00 11,227.81- 278,730.40- 425,543.22 191,769.77 TOTAL CAPITAL PROJECTS 131,811.37 1,230,230.23 1,422,000.00 86.51 191,769.77 ITEM CA-3 City of Medina MONTHLY REVENUE REPORT 12/31/2007 (Printed 01/22/2006 09:13) PAGE 10 M.T.D. Y.T.D. } OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION NON -REVENUE TRUST FUND NON -REVENUES 631 000 000 389 00 10 01 Security Dep-Fisher, Scott .00 7,500.00 .00 .00 7,500.00- 631 000 000 389 00 10 02 Security Dep-Medina Pine Homes .OD 5,D00.00 GO 00 51000.00- 631 000 000 389 00 10 03 Security Dep-Burke, J Michael .00 51000.00 .00 .00 51000.00- 631 000 000 389 00 10 04 Security Deg -John Day Homes .00 7,500.00 .00 .00 7,500.00- 631 000 000 389 00 10 05 Security Dep-Brunell, Anne .00 5,000.00 .00 .OD 5,000.00- 631 000 000 389 00 10 06 Security Deposit -Whited .00 10,000.00 .00 .00 10,000.00- 631 000 000 389 00 10 10 Security Dep-Komen .00 5,000.00 .00 .DO 5,000-00- 631 000 000 389 00 10 20 Security Dep-Medina Place .00 10,000,00 .00 .00 10,000.00- 631 000 000 389 00 10 22 CMP Bond -St Thomas .00 3,000.00 .00 .00 3,000.00- 631 000 000 389 00 11 01 CMP Bond-Dalzell .00 1,500.00 .00 .00 11500.00- 631 000 000 389 00 11 02 CMP Bond-Overlake Golf .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 03 CMP Bond-8105 Overlake-Bond I .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 04 CMP Bond-Kobzar, Alexander 1,500.00- 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 05 CMP Bond-8105 Overlake-Bond II .00 60,000.00 .00 .00 60,000.00- 631 000 000 389 00 11 06 CMP Bond-Lochwood Lozier Custm .00 1,500.00 .00 ,.00 1,500.00- 631 000 000 389 00 11 D7 CMP Bond-Nosrat Majlesy _00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 OB CMP Bond-Overlake Golf6Country .00 25,001.20 .00 .00 25,001.20- 631 000 000 389 00 11 12 CMP Bond-Swindells/Schiro .00 1,500.00 .00 .00 3,500.00- 631 000 000 389 00 11 13 CMP Bond-Osterhaus C-1939 .00 1,500.00 .00 _00 1,500.00- 631 000 000 389 00 11 15 CMP Bond-Valdman, Bert C- .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 16 CMP Bond-Waghini, Deven 2,500.00 1,500.00 .00 .00 1,500..00- 631 000 000 389 00 11 17 CMP Bond-Bakhmet C-1945 1,500.00 1,5DO.00 .00 .00 1,500.00- 631 000 000 389 00 20 10 Park Bench -Tiles .00 2,46D.00 _00 .00 2,460.00- 631 000 000 389 00 20 15 Deposit -Upland Appraisal .00 1,400.00 .00 .00 1,400.00- 631 000 000 389 12 52 01 WA St -Bldg Code Fee 72.00 850.50 .00 .00 850.50- 631 000 000 389 12 52 03 WA St-Sudicial Info Systems 930.07 8,193.71 .00 .00 8,193.71- 631 ODD 000 389 12 52 06 WA St -State Portion 5,620.89 42,385.99 .00 .00 42,385.99- 631 000 000 389 12 52 07 WA St -State 30% 3,379.43 27,403.39 :00 .00 27,403.39- 631 000 000 389 12 52 08 WA St -Trauma Care .00 2,232.53 .00 .00 2,232.53- 631 000 000 389 12 52 09 WA St-Lab-Bld/Breath 265.57 3,656.06 .00 .00 3,656.06- 631 000 000 389 12 52 12 WA St -State Portion-PSEA 3 130.81 1,031.49 .00 .00 1,031.49- 631 000 000 369 12 52 13 WA St -Auto Theft Prevention 170.30 390.67 .00 .00 390.67- 631 000 000 389 12. 52 14 WA St -Trauma Brain Injury 30.00 72.00 .00 .00 72.00- 631 000 000 399 12 52 88 Dept Of Lic-Gun Permit-$18/21 72.00 324.00 .00 .00 324.00- 631 000 000 3B9 12 52 89 WA St Patrol -Gun -FBI ($24) 77.00 288.25 .00 .00 288.25- 631 000 000 389 12 52 99 King County -Crime Victims 237.50 8,308.98 _00 .00 8,308.98- TOTAL NON -REVENUES 12,485.57 258,498.77 .00 .00 258,498.77- TOTAL NON -REVENUE TRUST FUND 12,485.57 258,498.77 .00 .00 258,498.77- FINAL ITEM CA-3 City of Medina MONTHLY EXPENDITURE REPORT 12/31/2007 (Printed 01/22/2000 09:07) PAGE 24 M.T.D. Y.T.D. $ OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE NON -REVENUE TRUST FUND NON -EXPENDITURES 631 000 000 589 00 10 01 Security Dep-Fisher, Scott .00 7,500.00 .Do .00 7,SOO.00- 631 000 000 589 00 10 02 Security Dep-Medina Fine Homes 5,000.00 5,000.00 .00 .oa 5,000.00- 631 000 000 589 00 10 03 Security Dep-Burke, J Michael 5,000.00 5,000.00 .00 .00 5,000.00- 631 000 000 589 00 10 04 Security Dep-John Day Homes .00 7,500.00 .00 .00 7,500.00- 631 000 000 589 00 10 05 Security Dep-Brunell, Anne 5,000.00 5,000.D0 .00 .00 5,000.00- 631 000 000 589 00 10 06 Security Deposit -Whited .00 10,000.00 .OD .00 10,000.00- 631 000 000 589 00 10 10 Security Dep-Komar 51000.00 5,000.00 .DO .00 5,000.00- 631 000 000 589 00 10 20 Security Dep-Medina Place 10,000.00 10,000.00 .00 .00 10,000.00- 631 000 000 569 DO 10 22 CMP Bond -St Thomas 3,000.00 3,000.00 .00 .00 3,000.00- 631 000 000 589 00 11 01 CMP Bond-Dalzell 1,500.00 1,500.00 .00 .00 1,500.00- 631 000 000 589 00 11 02 CMP Band-Overlake Golf 1,500.00 1,500,00 .00 .00 1,500.00- 631 000 000 589 00 11 03 CMP Bond-8105 Overlake-Band I 1,500.00 1,500.00 .00 .DO 1,500.00- 631 000 000 S89 00 11 04 CMP Bond-Kobtar, Alexander 1,500.00 1,500.00 .00 .DO 1,500.00- 631 000 000 589 00 11 05 CMP Bond-8105 Overlake-Bond II 60,000.00 60,000.00 .O0 .00 60,000.00- 631 000 000 589 00 11 06 CMP Bond-Lochwood Lozier CnBtm 1,500.00 1,500.00 .00 .00 1,500.00- 631 000 000 589 00 11 07 CMP Bond-Nosrat Majlesy 1,500.00 1,500.00 .DO .00 1,500.00- 631 000 000 589 00 11 08 CMP Bond-Overlake Golf&Country 25,001.20 25,001.20 .DO .00 25,001.2D- 631 000 000 589 00 11 12 CMP Bond-Swindells%Schiro 1,500.00 1,500.00 ,Do .00 1,500.00- 631 000 000 S89 00 11 13 CMP Bond-Osterhaus C-1939 1,500.00 1,500.00 .00 .00 1,500.00- 631 000 000 589 00 11 15 CMP Bond-Valdmau, Bert C. 1,500.00 11500.00 _00 .00 1,500.00- 631 000 000 589 00 11 16 CMP Bond-Waghini, Deven 1,500.00 1,500.00- .00 .00 1,500.00- 631 000 000 589 00 11 17 CMP Bond-Bakhmet C-1945 1,500.00 1,500.00 .00 .00 1,500.00- 631 000 000 589 00 20 10 Park Bench -Tiles 2,460.00 21460.00 .00 .00 2,460.00- 631 ODD 000 589 00 20 15 Bencbmark-Upland Appraisal 500.00- 1,400.00 .00 .00 1,4DO.00- 631 000 000 589 12 52 01 WA ST-Bldg Code Fee 180.00 850.50 .00 .DO 850.50- 631 000 ODD 589 12 52 03 WA St-JIS 3,005.65 8,193.71 .00 .00 8,193.71- 631 000 000 589 12 52 06 NA St -State Portion 15,595.38 42,385.99 .00 .00 42,385.99- 631 000 000 589 12 52 07 WA St -State 301 9,113.19 27,403.39 .00 .00 27,403.39- 631 000 000 589 12 52 08 WA St -Trauma Care 459.43 2,232.53 _00 .00 2,232.53- 631 000 000 589 12 52 09 WA St-Lab-Bld/Breath 979.65 3,656.06 .00 .00 3,656.06- 631 000 000 589 12 52 12 WA St -State Portion-PSEA 3 373.37 1,031.49 .00 .00 1,031.49- 631 000 000 589 12 52 13 WA St -Auto Theft Protection 390.67 390.67 .00 .00 390.67- 631 000 000 589 12 52 14 WA St -Trauma Brain Injury 72.00 72.00 .00 .00 72.00- 631 000 000 589 12 52 88 Dept of Lie -Gun Permit-$14/21 108.00 324.00 .00 .00 324.00- 631 000 000 589 12 52 89 WA St Patrol -Gun -FBI ($24) 96.25 288.25 .C•0 _OD 288.25- 631 000 000 589 12 52 99 King County -Crime Victims 654.33 8,308.98 .00 .DO 8,308.98- TOTAL NON -EXPENDITURES 167,489.12 258,498.77 .00 .00 258,498.77- FINAL ITEM CA-3 City of Medina 917H Claims Check Register December 31, : 007 PAGE 1 rh._ CbCCk AM011lit VENDOR DATE DATE DISTRIBUTION Numuber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 73551 190.00 350 ACCOUET/ACCUPC 12/29/07 00/00/OO 2500 001 000 000 518 90 41 50 190.00 IT CONSULTANT INVOICE TOTAL 190.00 73552 6,855.26 18075 ACCURATE ELECTRIC 1212B/07 00/00/00 712116K 101 OGG OOO 542 30 41 00 6,855.26 4 CORNERS STRONG BOX INVOICE TOTAL 6,855.26 73553 30.00 351 ACCURINT 12/28/07 00/00/00 20071231 001 000 000 521 20 41 00 30.00 MINIMUM COMMITMENT INVOICE TOTAL 30.00 73554 294.23 18404 AT&T MOBILITY 12/28/07 00/00/00 11/9/07-12/8/07 001 000 000 521 20 42 00 294.23 POLICE PHONES INVOICE TOTAL 294.23 73555 2,775.00 1415 BAKER, ROBIN THOMAS 12/28/07 00/00/00 NOV13-D£C24'07 001 000 000 S58 60 41 02 2,775.00 HEARING EXAMINER INVOICE TOTAL 2,775.00 73556 626.46 1500 BELLEVUE CITY TREASURER - UTIL 12/28/07 00/00/00 10/4/07-12/7/07A 001 000 000 576 80 47 00 63.25 WATER INVOICE TOTAL 63.25 10/4/07-12/7107B 001 000 000 518 10 47 00 243.74 WATER INVOICE TOTAL 243.74 10/8/07-12/10/07 001 000 000 S76 80 47 00 286.30 WATER INVOICE TOTAL 286.30 1019/07-12/10107 001 000 000 576 80 47 00 33.17 WATER INVOICE TOTAL 33.17 '13557 3,085.26 18110 CHEVRON (POLICE) 12/28/07 00/00/00 7898306381712 001 000 000 521 20 32 00 3,085.26 POLICE AUTOMOBILES INVOICE TOTAL 3,085.26 73558 179.69 18192 CNR, INC 12/28/07 00/00/00 52052 001 OGG 000 518 10 42 00 179.69 TELEPHONE LABOR INVOICE TOTAL 179.69 73559 167.80 18424 CRUM, BENJAMIN 12/29/07 00/00/00 RED LION 001 000 000 521 20 43 00 167.80 STREET SURVIVAL TRAING INVOICE TOTAL 167.80 73560 43.80 18275 CRYSTAL AND SIERRA SPRINGS -ADM 12/28/07 00/00/00 1207-ADMIN 001 000 000 518 10 31 OO 43.80 WATER INVOICE TOTAL 43.80 MUM ITEM CA-3 City of Medina Claahns Check Register December 31, 2007 PAGE 2 Check Amount VENDOR DATE DATE DISTRIBUTION Nmnber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 73561 32.09 3385 CRYSTAL AND SIERRA SPRINGS-POL 12/28/07 00/00/00 1207-POLICE 001 000 000 521 20 31 00 32.09 WATER INVOICE TOTAL 32.09 73562 28.33 18274 CRYSTAL AND SIERRA SPRINGS-PW 12/28/07 00/00/00 1207-PW 001 000 000 576 80 31 00 28.33 WATER INVOICE TOTAL 28.33 73563 110.00 18267 ENPEC 12/28/07 00/00/00 2712 001 000 000 521 20 41 00 110,00 VACCINATIONS INVOICE TOTAL 110.00 73564 110.34 4640 ENA COURIERS INC 12/28/07 00/00/00 20IL72 001 000 000 521 20 42 00 49.04 POLICE COURIER SERVICE INVOICE TOTAL 49.04 201642 001 000 000 521 20 31 00 61.30 POLICE COURIER SERVICE INVOICE TOTAL 61.30 73565 499.26 18394 ESCBELON TELECOM, INC. 12/28/07 00/00/00 DEC-07 001 000 000 518 10 42 00 499.26 LONG DISTANCE CALLS INVOICE TOTAL 499-26 73566 1,448.37 5150 EVERSON'S ECONO-VAC, INC. 12/28/07 00/00/00 57524 101 000 OCO 542 67 41 00 1,448.37 POWER SWEEP STREETS INVOICE TOTAL 1,448.3-1 73567 2,690.00 5275 FINNIGAN, KRISTEN 12/28/07 00/00/00 DEC'07 001 000 COO 525 60 41 00 2,690.00 EMERGENCY PREP INVOICE TOTAL 2,690.00 73568 '19.00 S45O FOSTER PEPPER 12/28/07 00/00/00 876156 001 000 000 515 20 41 60 79.00 SKINNER APPEAL INVOICE TOTAL 79.00 '13569 278.70 5745 GEMPLER'S INC.. 12/28/07 00/00/00 1010679668 001 000 000 576 80 31 00 278.70 RAMP KIT INVOICE TOTAL 278.70 73570 49.04 18208 GLOBALSTAR USA 12/28/07 00/00/00 706381 001 000 000 521 20 42 DO 49.04 POLICE EMERGENCY PREP INVOICE TOTAL 49.04 73571 65.98 5875 GRAINGER 12/2B/07 00/00/00 9526866372 001 OCO GOO 518 30 48 00 27.31 DISPENSER INVOICE TOTAL 27.31 9527306469 001 000 000 518 30 48 00 38.67 SANITIZER INVOICE TOTAL 38.67 FINAL ITEM CA-3 City of Medina Claims Check Iteosster December .31, 2007 PAGE 3 Cheek -AMoUt VENDOR DATE DATE DISTRIBUTION Nlunber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 73572 251.33 6330 HOME DEPOT CREDIT SERVICES 12/28/01 00/00/00 DEC'07 001 000 000 576 80 31 00 251.33 SUPPLIES INVOICE TOTAL 251.33 73573 607.66 6340 HOMEGUARD SECURITY SERVICES 12/28/07 00/00/00 7LO490 001 000 000 521 20 41 00 607.66 INTRUSION ALARM SYSTEM INVOICE TOTAL 607.66 73574 99.38 6345 HORIZON 12/28/07 00/00/00 6797520-00 001 000 000 576 80 22 00 99.38 GLOVES/PANTS INVOICE TOTAL 99.38 73575 138.94 18058 INTOXIMETRRS 12/28/07 00/00/00 236696 001 000 000 521 20 31 40 188.94 DRYGAS INVOICE TOTAL 188.94 73576 788.63 18252 ISSAQUAH, CITY OF 12/28/07 00/00/00 04-50005731 001 000 000 521 20 51 50 788.63 JAIL SERVICES INVOICE TOTAL 788.63 73577 654.33 8010 KC FINANCE -CRIME VICTIMS 12/28/07 00/00/00 4TH QTR'07 631 000 000 589 12 52 99 654.33 CRIME VICTIMS INVOICE TOTAL 654.33 73578 23,094.82 8210 KC FINANCE -JAIL SERVICES 12/28/07 00/00/00 1468723 001 000 000 521 20 51 50 3,198.27 MISDEMEANOR MAINT INVOICE TOTAL 3,198.27 1468727 001 000 000 521 20 51 50 8,180.72 MISDEMEANOR MAINT INVOICE TOTAL 0,180.72 1471121 001 000 000 521 20 51 50 3,095.10 MISDEMEANOR MAINT INVOICE TOTAL, 3,095.10 1471124 001 000 000 521 20 51 50 9,620.75 MISDEMEANOR MAINT INVOICE TOTAL 8,620.73 73579 5,066.00 B625 KIRKLAND MUNICIPAL COURT 12/26/07 00/00/00 MOV07MED 001 000 000 512 50 51 10 5,066.00 FILING FEES INVOICE TOTAL 5,066.00 73580 17,103.50 8752 KXRKI,AND, CITY OF 12/28/07 00/00/00 4TH QTR'07 001 000 000 521 20 51 10 17,103.50 DISPATCH SERVICES INVOICE TOTAL 17,103.50 73581 52,266.48 9800 MERCER ISLAND, CITY OF 12/28/07 00/00/00 2185 001 000 000 521 20 51 40 52,266.4E 2007 MARINE PATROL INVOICE TOTAL 52.266.48 TIINAL ITEM CA-3 City ofMedina Claims Check Register December 31, 2007 PAGE 4 Cheek Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 73582 59.37 13099 MICHAEL'S DRY CLEANING 12/28/07 00/00/00 11/16-12/31/07 001 000 000 521 20 22 00 59.37 POLICE DRY CLEANING INVOICE TOTAL 59.37 73S03 536.17 18360 NE%TEL COMMUNICATIONS 12/28/07 00/00/00 196658245-014 001 000 D00 $13 10 42 00 39.45 CELL PHONES 196658245-014 001 000 000 576 80 4200 127.87 CELL PHONES 196658245-014 001 000 06D 518 10 42 00 84.28 CELL PHONES 196658245-014 001 000 COD 521 20 42 00 284.57 CELL PHONES INVOICE TOTAL 536.17 73584 217.80 10556 OIC EQUIPMENT INC 12/28/07 00/00/00 45174 001 000 000 518 30 45 DO 217.80 PW OFFICE TRAILER INVOICE TOTAL 217,80 73585 34.15 11015 PACIFIC OFFICE AUTOMATIO14-BEAV 12/28/07 00/00/00 411276 001 000 000 521 20 48 00 34.15 BS507-POLICE COPIER INVOICE TOTAL 34.15 73586 852.48 19154 PITNEY BOWES PURCHASE POWER 12/28/07 00/00/00 DEC'07 001 000 000 518 10 42 00 852.48 POSTAGE INVOICE TOTAL 852.48 73587 1,734.40 18391 PRENTICE, NAYNE 12/28/07 00/00/00 12/19-12/31/07 001 000 000 558 60 41 06 1,734.40 BUILDING INSPECTOR INVOICE TOTAL 1,734.40 73588 6,593.11 18171 PROTHMAN COMPANY 12/28/07 00/00/00 2007-1507 001 000 000 558 60 41 00 3,124.00 LARRY FRAZIER INVOICE TOTAL 3,124.00 2007-1522 001 000 000 558 60 41 00 3,469.11 LARRY FRAZIER INVOICE TOTAL 3,469.11 73589 135.00 11480 PUBLIC SAFETY TESTING INC 12/28/07 00/00/00 2007-2107 001 000 000 521 20 41 50 135.00 4TH OTR-07 SUBSCRIPTION INVOICE TOTAL 135.00 73590 1,067.90 11700 PUGET SOUND ENERGY 12/28/07 00/00/00 DEC'07B 101 000 000 542 63 41 00 21.84 ELECTRICITY INVOICE TOTAL 21.84 DEC'07C 001 000 000 518 10 47 00 688.10 ELECTRICITY INVOICE TOTAL 688.10 DEC'07D 001 000 000 576 80 47 00 351.16 ELECTRICITY FINAL Check Number Amount VENDOR City of Medina Claims Check Register December 31, 2007' DATE DATE ITEM CA-3 NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL DEC107E 001 000 000 576 80 47 00 ELECTRICITY INVOICE TOTAL 73591, 3,105.60 18330 RAMIREZ, ISMAEL GASTON 12/28/07 00/00/00 DEC-07-MID MONTH 001 000 000 521 20 11 00 MILITARY-IRAQ INVOICE TOTAL DEC'07-MONTH END 001 000 000 521 20 11 00 MILITARY-IRAQ INVOICE TOTAL 73592 5,273.33 12501 ROHRBACH, G. ROBERT 12/28/07 00/00/00 DEC'07 001 000 000 558 60 41 05 PLAN REVIEWER INVOICE TOTAL 73593 976-44 18425 SAN DIEGO POLICE EQUIPMENT CO 12/28/07 00/00/00 581853 001 000 000 521 20 31 60 AMMUNITION INVOICE TOTAL 73594 206.92 129GO SEA-AIRE, INC 12/28/07 OO/OD/00 45600 001 000 000 518 30 48 00 PREVENTATIVE MAINT INVOICE TOTAL 73595 31.28 13350 SEATTLE TIMES, THE 12/28/07 00/00/00 D121500165 001 000 000 518 10 44 00 LEGAL ADVERTISING INVOICE TOTAL 73596 119.79 13400 SECURITY SAFE & LOCK INC 12/28/07 00/00/00 353769 001 000 000 518 30 46 00 SERVICE CALL/LABOR INVOICE TOTAL 73597 43.78 13405 SIRCHIE FINGERPRINT LABORATORY 12/28/07 00/00/00 466650 001 000 000 521 20 31 40 INTEGRITY BAGS INVOICE TOTAL 73598 450.00 183?7 SOUND TRCE SOLUTIONS, INC 12/28/07 00/00/00 07-113 001 000 000 558 60 41 50 TREE ASSESSMENTS INVOICE TOTAL 73599 76.28 18157 SPRINT - CITY OF INDUSTRY 12/28/07 00/00/00 NOV24-DEC23'07 001 000 000 558 60 42 00 JOSEPH GELLINGS CELL PH INVOICE TOTAL OCT24-NOV23'07 001 000 000 558 60 42 00 JOSEPH GELLINGS CELL PH INVOIC3 TOTAL SEP24-OCT23'07 001 000 000 558 60 42 00 JOSEPH GELLINGS CELL PH F WAL PAGE. 5 DISTRIBUTION AMOUNT 351.16 6.80 6.80 900.00 900.00 2,205.60 2,205.60 5,2?3.33 5,273.33 976.44 976.44 206.92 206.92 31.28 31.28 119.79 119.79 43.78 43.78 450.00 450.00 10.94- 10.94- 41.01 41.01 46.21 Cheek Amount VENDOR NmIlher NUMBER VENDOR NAME City of Medina Claims Check Register December 31, 2007 DATE DATE 73600 407.08 13520 STAPLES BUSINESS ADVANTAGE 73601 18.00 16109 WA STDEPT OF LICENSING 73602 30,169.34 13515 WA ST TREASURER'S OFFICE ITEM CA-3 ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 12/28/07 00/00/00 3095621168 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3095621169 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3095621170 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3095621171 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3095621172 001 000 000 521 20 31 00 SUPPLIES INVOICE TOTAL 3095621173 001 000 000 521 20 31 00 SUPPLIES INVOICE 'TOTAL 309SG21174 001 000 000 521 20 31 00 SUPPLIES INVOICE TOTAL 12/28/07 00/00/00 E621515-VIESER 631 000 000 589 12 52 88 CONCEALED WEAPON INVOICE TOTAL 12/28/01 00/00/00 4TH QTR'07 631 000 OCO 589 12 52 01 STATE FEES 4TH QTR'07 631 000 COO 589 12 52 03 STATE FEES 4TH QTR'07 631 OOO 000 589 12 52 06 STATE FEES 4TH QTR'07 631 000 000 589 12 52 01 STATE FEES 4TH QTR'07 631 000 000 589 12 52 06 STATE FEES 4TH QTR'07 631 000 000 589 12 52 09 STATE FEES 4TH QTR'07 631 000 000 589 12 52 12 STATE FEES 4TH QTR'07 631 000 000 589 12 52 13 STATE FEES 4T11 QTR'07 631 OCC OQO 589 12 52 14 STATE FEES FlNXII., PAGE 6 DISTRIBUTION AMOUNT 46.21 44.63 44.63 61.41 61.41 182.40 182.40 9.19 9.19 44.65 44.65 12.59 12.59 52.21 52.21 18.00 18.00 180.00 3,005.65 15,595.38 9,113.19 459.43 919.65 373.37 390.67 72.00 ITEM CA-3 City of Medina Claims Cheek Register December 31, 2007 PAGE 7 Cheek Awount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 30,169.34 73603 930.00 18230 WASHINGTON STATE PATROL 12/28/07 00/00/00 32869 001 000 000 521 20 51 30 930.00 ACCESS USER FEES INVOICE TOTAL 930,00 73604 180-00 18146 WEDLUND, CAROLL 12/28/07 00/00/00 DEC'07 001 000 000 521 20 41 00 180.00 -CIVIL SERVICE INVOICE TOTAL 180.00 73605 3,430.92 18035 YAKIMA COUNTY DEPT OF CORRECTI 12/28/07 00/00/00 4TH QTR'07 001 000 000 521 20 51 50 3,430.92 2007 FINAL HOUSING INVOICE TOTAL 3,430.92 73606 6.53 18213 DIGITAL REPROGRAPHIC SERVICES 12/29/07 00/00/00 233264 307 DOD 000 595 30 63 11 6.53 COPIES INVOICE TOTAL 6.53 73607 10.02 18426 GNP HOMES WHITE SWAN LLC 12/29/07 00/00/00 1083 001 000 000 521 20 32 DO 10.02 POLICE AUTO WASH INVOICE TOTAL 10.02 73608 12,099.49 18331 JOHNSTON ARCHITECTS 12/29/07 00/00/00 12/11/07 307 000 000 595 30 63 11 12,D99.49 ARCHITECTURAL SERVICES INVOICE TOTAL 12,099.49 73609 10,274.28 10555 OGDEN MURPHY WALLACE 12/29/07 00/00/OD 663545 001 000 000 515 20 41 10 5,623.43 WAYNE TANAKA INVOICE. TOTAL 5,823-43 663566 001 000 000 515 20 41 10 4,450.85 LEE E. SKINNER INVOICE TOTAL 4,450.85 73610 504.89 11020 PACIFIC TOPSOILS, INC. 12/29/07 00/00/00 226321 001 000 COO 576 80 31 OO 70.87 TOPSOILS INVOICE TOTAL 70.87 227047 101 000 000 542 67 41 00 89.67 TOPSOILS INVOICE TOTAL 89.67 227454 101 000 000 542 67 41 00 88.43 TOPSOILS INVOICE TOTAL 88.43 229052 001 000 000 576 80 41 04 127.83 TOPSOILS INVOICE TOTAL 127.83 229121 001 000 000 576 80 41 04 128.09 TOPSOILS r NIUA ITEM CA-3 City of Medina Claims Check Register 1 fN ( December 31, 2007 PAGE 8 ��� �OlIILt VENDOR DATE DATE DISTRIBUTION Niunher NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 128.09 73611 86.30 11354 POSITIVE ID INC 12/29/07 00/00/00 9242 001 000 000 521 20 41 00 86.30 ID CARDS INVOICE TOTAL 86.30 73612 393.00 13475 WA ST AUDITOR'S OFFICE 12/29/07 00/00/00 L68490 001 000 000 514 10 51 00 393.00 AUDIT OF 2006 REPORT INVOICE TOTAL 393.00 73613 442.91 18280 EVERGREEN RV SERVICE 12/30/07 OO/00/00 2007-PARTIAL 001 000 000 525 60 48 00 442.91 REPAIRS INVOICE TOTAL 442.91 73614 136,593.45 18325 MEDINA, CITY OF 12/11/07 00/00/00 2007 CLOSE OUT 631 000 000 589 00 10 02 5,000.00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 DOD 000 569 00 10 03 5,000.00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 00 10 05 5,000.00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 00 10 10 5,000,00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 00 10 20 10,000.00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 OCO 589 00 10 22 3,000.00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 COO 589 DO 11 01 1,500.00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 00 11 02 1,500.00 NON REVENUE TRUST FUND 2007 CLOSE OUT S31 000 000 589 00 11 03 1,500.00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 00 11 04 1,500.00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 00 11 05 60,000.00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 00 it 06 1,500.00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 00 11 07 1,500.00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 00 11 08 25,001.20 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 O0D 000 589 00 11 12 1,500.00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 00 11 13 1,500.00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 00 11 15 1,S00.00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 00 11 16 1,500.00 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 00 11 17 1,500.00 NON REVENUE TRUST FUND F NAL ITEM CA-3 Check AMOUnt VENDOR Ntsnbex NUMBER VENDOR NAME City ofMedina Claims Check Register December 31, 2007 DATE DATE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 2007 CLOSE OUT 631 000 000 589 00 20 10 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 00 20 15 NON REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 12 52 88 NOW REVENUE TRUST FUND 2007 CLOSE OUT 631 000 000 589 12 52 89 NON REVENUE TRUST FUND INVOICE TOTAL GRAND TOTAL FINAL PAGE 9 DISTRIBUTION AMOUNT 2,460.00 500.00- 36.00 96.25 136,593.45 336,819.69 ITEM CA-4 CITY OF MEDINA Office of the City Manager Date: February 11, 2008 TO: MAYOR AND COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: 2007 YEAR-END FINANCIAL REPORT RECOMMENDATION Receive and file. BACKGROUND The City of Medina approves an annual operating budget for each fiscal year, which extends from January 1st through December 31st. Customarily, the City Manager provides the Council and public with a "final accounting" for each fiscal year. This brief summary is not intended to substitute for annual fiscal audits completed by the State Auditor's Office. DISCUSSION The 2007 year operating budget for the City, as in recent years, was lean and conservative. It provided little margin to accommodate revenue shortfalls, or to absorb unexpected costs; therefore, keeping the various monetary funds in balance required great discipline by all City staff, and a fair amount of good luck. At year's end the City's General Fund balance was $2,839,677 or $191,313 (+7.2%) higher than on January 1, 2007. 2007 The improvement in position resulted when General Fund revenues exceeded expectations by $465,809, expenditure savings of $293,881 were realized, and $351,283 was transferred out to the Equipment and Street Funds. A reduction of $425,189, or 6.3%, occurred for all funds during the 2007 fiscal year. This was largely the result of a conscious decision to expend one-time monies on streets, equipment replacement, Poplar tree replacement, and an IT Consultant Contract to begin work on the City's planned ALPR-enabled camera surveillance system. Fund balances declined in all funds, with the exception of the General Fund and the Reserve Fund. As often occurs, some variation to City Revenue estimates occurred in 2007. While Property taxes held steady as usual, Sales and Use tax was 4.6% ($36,527) less than anticipated. Reflecting a 14.5% drop in King County home sales, Real Estate Excise Tax (REET) revenues in Medina were off 15.3%, or $137,892 less than predicted. Conversely, Investment revenues were up 8.25% ($24,037) and Development fees rose (4.07% ($9,509). A one-time revenue of $163,500 was realized when the City sold right-of-way property to a consortium of Upland Road homeowners. As with revenues, some fluctuations in expenditures occurred in the City's operating budget, however most operating departments were able to produce savings.. Notable exceptions to this included; Legal (unanticipated personnel litigation costs); Central Services (salaries and wages); and Parks (salaries, utilities & maintenance of park pond). Prepared by: Mark F. Weinberg ITEM CA-5 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE AMENDING SECTION 2.04.010 OF THE MEDINA MUNICIPAL CODE TO CHANGE THE TIME OF REGULAR MEETING TO 6:30 P.M. WHEREAS, the City Council has determined to begin its regular meeting at 6:30 P.M.; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. Section 2.04.010 of the Medina Municipal Code is amended to read as follows: Section 2.04.010 Time. The regular meeting of the City Council will be held on the second Monday of each month, commencing at 6:30 P.M. SECTION 2. Effective Date. This ordinance shall take effect five (5) days after its publication or the publication of a summary of its intent and contents. PASSED BY THE CITY COUNCIL ON THIS DAY OF , 2008 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE DAY OF , 2008. Approved as to form: City Attorney Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk {WSS685023.D0C1-1/00093.900000/1 ITEM CA-5 SUMMARY OF ORDINANCE NO of the City of Medina, Washington On , 2008, the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE AMENDING SECTION 2.04.010 OF THE MEDINA MUNICIPAL CODE TO CHANGE THE TIME OF REGULAR MEETING TO 6:30 P.M. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of Rachel Baker, City Clerk 2008. It WSS685023.DOC;1/00093.900000/1 ITEM CA-6 CITY OF MEDINA Public Works Department February 11, 2008 TO: MAYOR AND CITY COUNCIL FROM: DIRECTOR OF PUBLIC WORKS SUBJECT: CONSULTANT AGREEMENT FOR MAPPING RECOMMENDATION It is recommended that the Mayor and Council Members authorize the City Manager to sign the Consultant Agreement for Services to accomplish mapping of the City storm drain system and to provide support for 2008 Capital Improvement Project design. POLICY IMPLICATION This action is consistent with the adopted City Capital Improvement Program for 2008-2013 and the adopted City Budget for 2008. BACKROUND The City is required to comply with the Department of Ecology Phase II Municipal Stormwater Permit. The permit requires compliance with water quality standards, adoption of the Ecology stormwater manual to reduce pollutants to the maximum extent practicable, public education and outreach, illicit discharge detection and elimination, controlling runoff from development, construction site runoff control, and pollution prevention/operations and maintenance for municipal operations. In line with the imposition of the program and the outcry from many municipalities, Ecology has provided to the City a startup grant of $75,000. This grant was included in the 2008 Budget as revenue to the Street Fund to be utilized for implementation of the City stormwater program. One of my accomplishments as City Engineer for the City of Mercer Island was the establishment and management of the City's Stormwater Utility. To establish the utility, numerous meetings were held with local residents, boards, and council to define the issues, consider solutions, derive cost estimates for needed improvements, consider funding options, enact ordinances to establish a stormwater utility with defined rates, create a six -year capital improvement plan balanced with the funding, implement a program for maintenance and operations and capital projects. One of the first key elements in the process was the mapping and inventory of the storm system. ITEM CA-6 DISCUSSION Medina's storm system mapping is not complete or accurate. To accomplish this task, I advertised for a consultant in late December of 2007. Of the eight responses I received, the one that stood out to me was an individual, an experienced Geographical Information System (GIS) and AutoCAD technician who had setup, mapped, and assisted the City of Monroe with their GIS system, emergency management planning, and capital projects. Since Public Works has the GPS equipment and the base mapping for a GIS already exists, this individual can locate and inventory the storm drain system, import the data into the City's base mapping to create a storm drain map layer, train the staff to plot requested maps, set up a maintenance and operations plan for the Public Works staff to utilize in the accomplishment of the annual maintenance of the system. In addition, this individual can assist me in the design of this year's Capital Projects using AutoCAD software to create the design drawings needed for bidding and construction of the projects. FISCAL CONSIDERATIONS AND IMPACT Funds for the consultant are available in the Council -approved 2008 FY budget under line item 10 1 -542-30-41 -00. LEGAL REVIEW This report has been submitted to the City Manager's Office for review. Prepared by: Joe Willis Sr, Director of Public Works Attachment: Consultant Agreement ITEM CA-7 CITY OF MEDINA Office of the City Manager Date: February 11, 2008 TO: MAYOR AND COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: RESOLUTION ACCEPTING CLEARWIRE DONATION RECOMMENDATION Approve the attached resolution. POLICY IMPLICATION The attached resolution complies with Chapter 2.86 of the MMC with respect to gifts, grants, donations and bequests made to the City BACKGROUND In December 2006 Clearwire, Inc. began installation of a flagpole public safety communications tower on City Hall property. This installation was completed shortly after the New Year and the terms of its use were outlined in an Agreement for Use of the Public Property and Provision of Wireless Services executed on March 2, 2007 between the City and Clearwire. The City's Administrative Guideline #37 establishes procedures for the acceptance of donations or gifts to the City, and requires that donations exceeding $5,000 be accepted via a Council resolution. DISCUSSION Notwithstanding Administrative Guideline #37, under state law the City did not have legal authority to accept donations until Chapter 2.86 MMC was approved in July 2007. Since the Clearwire communications tower was installed prior to July 2007, the City has not formally accepted the donation. Approval of the attached resolution will complete this administrative housekeeping. The value of the flagpole and installation has been estimated at "approximately $75,000" by Eagle Communications of Gig Harbor. The communications equipment at the pole, as well as provided to the Police Department, is on loan only. The value of the annual communications services to the City is estimated at $10,000 to $12,000 annually. Clearwire provides simple, fast, portable and reliable non -line -of -sight wireless high-speed Internet service in 16 states across the U.S. as well as in Europe and Mexico. Clearwire customers connect to the Internet using licensed spectrum, thus eliminating the confines of traditional cable or phone lines. Radio signals are transmitted from a tower to a small, wireless modem or pc card, which easily connects a user's computer to the Internet. Clearwire connections are at broadband speeds of up to 2.OMbps, or up to 25 times faster than typical ITEM CA-7 dial -up. Clearwire connection is very secure. Clearwire wireless technology uses OFDM transmission protocol, featuring a design standard that includes secure wireless data transmission. Wi-Fi, which operates on unlicensed 2.4GHz frequencies, is vulnerable to scanning and packet interception. Clearwire operates at licensed 2.5GHz frequencies. Licensed frequencies and OFDM make for a very secure connection. For all these reasons, Clearwire technology is particularly well suited to law enforcement applications and operating environment. The Clearwire communications network will permit the City to implement camera surveillance equipment at entry points to the City, which eventually will include the sophisticated automated license plate recognition (ALPR) feature. Given the prohibitive cost of trenching miles of Medina streets to install a hardwired system, the Clearwire technology represents a solution which provides sufficient bandwidth to wirelessly transmit all surveillance video and criminal justice data to any fixed or mobile point equipped with signal receivers. Questions surrounding the receipt and installation of the flag pole and communications tower were addressed in a report to the Council from the City Manager in January 2008. This report reaffirmed that the facility was exclusively used for public safety communications. Though City Staff maintains that the exclusive public safety use of the facility, and its prefabrication, exempt it from a broad range of regulations, the City Manager has advised the Council that some permitting, inspection and shoreline compliance actions would be addressed retroactively to provide a higher level of comfort to the community. ITEM CA-7 CITY OF MEDINA RESOLUTION NO. A RESOLUTION OF THE CITY OF MEDINA AUTHORIZING THE CITY TO ACCEPT DONATION OF A FLAGPOLE AND COMMUNICATION SERVICES. WHEREAS, Chapter 2.86 MMC permits the City to accept money or property donated, devised, or bequeathed to it; and WHEREAS, Clearwire US LLC has indicated its desire, pursuant to Agreement for Use of Public Property and Provision of Wireless Internet Services, to donate to the City a flagpole and communications tower, to install on loan wireless communication equipment, and to furnish ongoing critical public safety communications services to the Medina Police Department at no expense; and WHEREAS, The donated facility and network communications services fulfill a critical public safety communications need which will improve both law enforcement services and Officer safety; and WHEREAS, The City takes pride in the proposed public -private partnership, expects to receive significant public benefit, and recognizes and appreciates the generous community support demonstrated by Clearwire US LLC; NOW, THEREFORE, BE 1T RESOLVED, that the City of Medina gratefully accepts the donation of materials and services described herein, and extends its sincere thanks to Clearwire US LLC on behalf of the entire community and the Police Department. PASSED BY AT LEAST A MAJORITY OF THE CITY COUNCIL ON THIS DAY OF ,2008, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE DAY OF 2008 Mark L. Nelson, Mayor Approved as to form: Wayne D. Tanaka, City Attorney Attest: Rachel Baker, City Clerk ITEM CA-8 CITY OF MEDINA Office of the City Manager February 11, 2008 TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: FEDERAL HOMELAND SECURITY GRANT AWARD RECOMMENDATION: Approve Budget Amendment to City of Medina 2008 Budget Line Item 001 000 000 525 60 64 11 titled Federal Grant — Homeland Security in the sum of $16,800.00 POLICY IMPLICATION: There are no policy implications as this is a no -match grant to Medina. BACKGROUND: The City of Medina Police Department has once again successfully secured some residual Law Enforcement Terrorism Prevention Program (LETPP) dollars targeted for Interoperable Communication enhancements to the Medina Mobile Communications Center (MCC). The amount of the grant award is $16,800.00 which will be used to add the ability to communicate with Federal authorities in the event of a disaster, a portable Satellite Phone with added capabilities and miscellaneous accessories. How will the grant funds be used to support this project? Grant funds will be used for the purchase and installation of equipment in support of enhancing the interoperable communications capability of the MCC. Allowable Costs # 4 — Information Technology 04MD-01-VCAM Camera, Video: Tripod Camera w/PTZ, Pelco Spectra IV SE camera (wired). Camera will be wired to DVR & video switch for viewing internally. # 4 — Information Technology 04MD-01-IRED, Camera, Infrared (IR): FUR Thermovision Security HD PTZ50 with accessories (joystick, cables etc.). The integrated high resolution Multi -Sensor camera system with integrated pan -tilt -zoom system features a powerful thermal imager, controlled by a computer or the integrated joystick display unit. Camera mounted to mast and routed throughout the vehicle via video switch. # 6 — Interoperable Communications 06CP-01-MOBL Radio, Mobile: Motorola XTL 5000 - 764-870 MHz dual band, 10-35 watt variable power. Including accessories and Budget Amendment to 2008 Medina City Budget for Homeland Security Grant ITEM CA-8 associated hardware to include but not limited to: coax cable, antenna, power supply and programming. P25 compliant. # 6 — Interoperable Communications 06CC-03-SATP, Phone, Satellite Portable: Iridium 9505 Satellite Phone and accessories to include but not limited to Docking Station, Antenna, and integration to PBX/ACU # 6 — Interoperable Communications 06CP-02-BRDG Equipment, Bridging/Patching/Gateway: ACU-1000 expansion box installed & connected to existing ACU-1000. Ind 3 cards (cards are $1,225) # 19 — CBRNE Logistical Support 19MH-00-CONT Containers, Storage: Pelican Hard Case for previously grant purchased portable Peclo Camera. # 21 — Other Authorized Equipment 21 GN-00-INST, Installation # 21 — Other Authorized Equipment 21GN-00-SHIP, Shipping # 21 — Other Authorized Equipment 21GN-00-STAX, Sales tax on equipment Prepared by : Chief Jeff Chen Budget Amendment to 2008 Medina City Budget for Homeland Security Grant CITY OF MEDINA ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO 819, dated November 13, 2007, the 2008 BUDGET FOR THE CITY OF MEDINA, WASHINGTON. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. The following Budget Amendment A is made to the 2008 Budget for the City of Medina. Bud et Amendment A: FUND AMOUNT DESCRIPTION General Fund $16,800 To include a Grant from the King County Office of Emergency Management for improvements of the Mobile Command Vehicle communications and technology improvements. Income: 001.000.000.331.17.20.11 Expenditure: 001.000.000.525.60.64.11 Total Budget Amendment A $16,800 SECTION 2. The City Manager is authorized to make any transfers necessary to carry out the terms of this ordinance. SECTION 3. Effective Date This ordinance shall take effect five (5) days after its publication or the publication of a summary of its intent and contents. Ordinance No. - 1 - ITEM CA-8 PASSED BY AT LEAST ONE MORE THAN A MAJORITY OF THE CITY COUNCIL ON THIS 111" DAY OF FEBRUARY 2008, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 19th DAY OF FEBRUARY 2008. Mark L. Nelson, Mayor Approved as to form: Wayne D. Tanaka, City Attorney Attest: Rachel Baker, City Clerk Passed: Published: Effective Date: Ordinance No. 2 ITEM CA-8 SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On February 11, 2008, the City Council of the City of Medina, Washington, adopted Ordinance No. the main points of which are summarized by its title as follows: AN ORDINANCE AMENDING ORDINANCE NO. , 2008 BUDGET FOR THE CITY OF MEDINA, WASHINGTON. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of February 11, 2008. Rachel Baker, City Clerk Ordinance No. 3 ITEM CA-9 CITY OF MEDINA Public Works Department January 31, 2008 TO: MAYOR AND CITY COUNCIL FROM: DIRECTOR OF PUBLIC WORKS SUBJECT: CITY HALL RENOVATION RECOMMENDATION It is recommended that the Mayor and Council Members authorize the "Call for Bids" for the renovation of the Medina City Hall. POLICY IMPLICATION This action is consistent with the adopted City Capital Improvement Program for 2008-2013 and the adopted City Budget for 2008. BACKROUND The City consultant, Johnston Architects, have completed the contract documents and plans for the renovation of the City Hall. The work detailed within the contract documents includes those items identified in the City Hall Building Survey Report of December 2006 that primarily address life and safety deficiencies. The work briefly described includes: the replacement of the outside deck surface, siding replacement on the south wall of City Hall, new exterior doors on the south and west sides of the main floor of the building, two new interior support beams, interior shear wall and seismic connections to the foundation and between the walls and the roof rafters, replacement of the basement outside restroom fixtures and heaters, new heating and ventilation system, electrical wiring upgrades, painting and carpeting of the entire building following the repairs to the building envelope and interior walls. The estimated project cost is $ 730,000 (see the attachment) which includes a 10% construction contingency. The project budget is $ 760,000. An alternate bid item for new lighting fixtures will be included in the documents for consideration should sufficient funds be available to improve the building lighting. The proposed City Hall construction project schedule is as follows: Council authorization to "Call for Bids" (February 11) Advertise for Bids (February 12th and February 19th) Open Bids (March 4th) Award the Contract (March 10��) Construction (April to early September) ITEM CA-9 DISCUSSION An alternative City Hall location is being pursued at this time to reduce interference with the work, reduce the contractors risk, limit the liability exposure, and to provide adequate facilities rather than occupy the building during the work. Preliminary discussions with the 1 s` Church of Christian Science indicated that their site would accommodate two stand alone portable trailers in their south parking lot at a rate of $4,000 per month. Should this prove to be the most advantages, City Hall would be temporarily relocated into the portables at an estimated total cost of approximately $49,000 for five months. Other options such as renting or leasing a vacant house are being pursued as well. FISCAL CONSIDERATIONS AND IMPACT Funds for the award of the bid are available in the Council -approved 2008 FY budget. Funding for the alternate lighting and temporary City Hall may exceed the present budget of $ 760,000 should that become necessary, the additional funds may either be appropriated from the cash reserves or from other line items within the adopted budget. LEGAL REVIEW This report has been submitted to the City Manager's Office for review. Prepared by: Joe Willis Sr, Director of Public Works Attachment: Project cost estimate MEDINA CITY HALL RENOVATION MEDINA CITY CONSTRUCTION DOCUMENTS ESTIMATE SUMMARY September 28, 2007 Existing & New Addition Bldg Evidence Room Upgrade Total Project Cost ITEM CA-9 $597,425 $6,913 $604,338 PROJECT: MEDINA CITY HALL RENOVATION - BASE LOCATION: MEDINA, WA BLDG SF: 4,325 ESTIMATE: 2007161 EST TYPE: CONSTRUCTION DOCUMENTS DIVISION DESCRIPTION TOTAL $/SF A10 FOUNDATIONS 3,674 0.85 B10 SUPERSTRUCTURE 24,973 5.77 B20 EXTERIOR CLOSURE 55,352 12.80 B30 ROOFING 35,977 8.32 C10 INTERIOR CONSTRUCTION 10,080 2.33 C20 STAIRS 25,700 5.94 C30 INTERIOR FINISHES 64,185 14.84 D20 PLUMBING 3,557 0.82 D30 HVAC 84,339 19.50 D50 ELECTRICAL 80,000 18.50 F20 SELECTIVE BUILDING DEMOLITION 19,321 4.47 G10 SITE PREPARATION 202 0.05 G20 SITE IMPROVEMENTS 2,432 0.56 G30 SITE CIVIL / MECHANICAL UTILITIES 875 0.20 Z10 GENERAL REQUIREMENTS 105,000 24.28 ESTIMATE SUBTOTAL 515,667 119.23 DESIGN CONTINGENCY @ 5.00% 25,783 SUBTOTAL 541,450 ESCALATION TO 23-NOV-07 (8.00%/YR) @ 1.23% 6,646 SUBTOTAL 548,096 GENERAL CONTRACTOR'S OH & P @ 9.00% 49,329 TOTAL 597.425 138.13 EXCLUSIONS: SEE ESTIMATE SUMMARY 12/10/2007 9:39 AM MEDINA CITY HALL RENOVATION - BASE SUMMARY PAGE 1 PROJECT: MEDINA CITY HALL RENOVATION - BASE LOCATION: MEDINA, WA BLDG SF: 4,325 ESTIMATE: 2007161 EST TYPE: CONSTRUCTION DOCUMENTS ITEM CA-9 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTAL $ISF A10 FOUNDATIONS 02000 DEMOISAWCUT SLAB 128 SF 6.00 768 02200 FOUNDATION BACKFILL - HAND 6 CY 25.00 150 02315 EXCAVATE FOUNDATIONS - HAND 8 CY 25.00 200 02315 HAUUDUMP EXCESS EXCAVATION 1 LS 100 100 03000 4" SLAB ON GRADE @ STORAGE 128 SF 6.50 832 03000 CONC FOOTING 2 CY 500 1,000 03310 CONC-PERIMETER STEM WALL 16 SF 35.00 560 07260 VAPOR BARRIER @ S 0 G @ STORAGE 128 SF 0.50 64 A10 FOUNDATIONS DIVISION TOTAL 3,674 0.85 B10 SUPERSTRUCTURE 05100 EPDXY BOLTING/ANCHORING 13 EA 65.00 Sob 06090 MISC FRAMING/SEISMIC HARDWARE- EXISTING ROOF 2,832 SFA 0.75 2,124 06090 MISC FRAMING/SEISMIC HARDWARE -FLOORS 4,325 SFA 0.75 3,244 06100 WALKWAY FRAMING REPAIRISEISMIC HARDWARE- ALLOW 851 SF 2.15 1,830 06100 WALKWAY SHEATHING 851 SF 2.25 1,915 06110 INSTALL JOISTS/BEAMS @ FLOOR 5 EA 100 500 06160 LVL BEAMS 3-1/2 X 11-1/4 19 LF 17.00 323 06160 LVL BEAMS 5-1/4 X 16 20 LF 36.50 730 06170 2X6 JOISTS @ 24" OC - COMPLETE 86 LF 3.55 305 06170 NEW WOOD POST/COLUMNS 1 EA 200 200 06200 WALKWAY FASCIA 45 LF 15.75 709 07180 WALKWAY WATERPROOFING 851 SF 8.50 7,234 07620 FLASHING WALKWAY 170 LF 9.50 1,615 07620 REPLACE WALKWAY GUTTERS W/NEW 170 LF 20.00 3,400 B10 SUPERSTRUCTURE DIVISION TOTAL 24,973 5.77 B20 EXTERIOR CLOSURE 02000 REMOVE, STORE AND RE -INSTALL DOORS 42 SF 25.00 1,050 02000 REMOVE, STORE AND RE -INSTALL WINDOWS 149 SF 20.00 2,980 02000 REPLACE TWO ROWS SIDING ABOVE WALKWAY W/NEW 188 SF 9.00 1,692 05000 HOLDDOWNS-EPDXY 10 EA 135 1,350 06000 NEW RAILING CAP @ DECK 104 LF 15.00 1,560 06110 EXT.WALL-2X6/PLY/INSUWB/GWB - NEW STORAGE 265 SF 15.00 3,975 06160 NEW SHEAR WALLS - FRAMING 225 SF 7.00 1,575 07210 CAULK/SEALANT EXTERIOR DOORS 34 LF 2.95 100 07210 CAULK/SEALANT EXTERIOR WINDOWS 112 LF 2.95 330 07460 CEDAR SIDING/TRIM 1,115 SF 9.00 10,035 07900 FLASH/CAULK/TRIM EXT WALL 3,455 SF 2.50 8,638 08100 NEW EXT. WOOD DOOR/FRM/HDWRE-SGL 1 EA 1,250 1,250 08550 WOOD WINDOWS/CLAD - NEW 12 SF 60.00 720 09110 EXT. WALUSHEAT/INSUWB /GWB-SOUTH ELEV & STORAGE 954 SF 5.75 5,486 09110 MISC BLOCKING/HARDWARE/PREP @ SOUTH ELEV & 954 SF 1.25 STORAGE 1,193 09900 PAINT EXTRIOR DOORS/TRIM 11 LVS 90.00 990 12/10/2007 9:39 AM MEDINA CITY HALL RENOVATION - BASE DETAIL PAGE 1 ITEM DESCRIPTION QUANTITY UNIT UNIT COST " ITEM * CA-9 09900 PAINT EXTRIOR WINDOWS /TRIM 25 EA 100 2,500 09910 PAINT EXTTERIOR WALLS 3,455 SF 1.85 6,392 09910 SCRAPE AND PREP EXTERIOR WALL -EXISTING 3,076 SF 1.15 3,537 B20 EXTERIOR CLOSURE DIVISION TOTAL 55,352 12.80 B30 ROOFING 01000 ROOF FASCIA -lX4 40 LF 7.00 280 01000 ROOF FASCIA -lX6 36 LF 10.25 369 01000 ROOF FASCIA -2X12 40 LF 20.00 800 01000 ROOF FLASH/GUTTER/DOWNSPOUT 4,325 SFA 1.75 7,569 06160 PLYWOOD SHEATHING-1/2" 229 SF 2.25 515 07100 30# ROOFING FELT @ EXISTING ROOF AND STORAGE 2,989 SF 0.40 1,196 07220 RIGID ROOF INSULATION R-30 @ ROOF 157 SF 3.75 589 07310 CEDAR SHAKE ROOF - NEW 2,989 SF 8.25 24,659 B30 ROOFING DIVISION TOTAL 35,977 8.32 C10 INTERIOR CONSTRUCTION 09900 PAINT INTERIOR DOORSITRIM 20 LVS 90.00 1,800 10260 STEEL HANDRAIL @ NE CONC WALL 74 LF 95.00 7,030 10550 FIRE EXTINGUISHER -WI CBNT - ALLOW 1 LS 750 750 10810 TOILET ACCESSORIES - ALLOW 1 LS 500 500 C10 INTERIOR CONSTRUCTION DIVISION TOTAL 10,080 2.33 C20 STAIRS 05510 PRECAST CONC TREAD EXTERIOR STAIR - OPEN 1 FLT 18,500 18,500 05520 GUARDRAILING @ EXTERIOR STAIR 45 LF 160 7,200 C20 STAIRS DIVISION TOTAL 25,700 5.94 C30 INTERIOR FINISHES 06200 FINISH CARPENTRY/ACCESSORIES 4,325 SFA 0.75 3,244 09000 GWB CEILING @ BATHROOMS 66 SF 7.00 462 09200 GWB @ EXISTING WALL- BATHROOMS 384 SF 3.50 1,344 09250 CEILING PATCH & REPAIR 1,442 SF 0.85 1,226 09310 CERAMIC TILE WALLS 147 SF 12.00 1,764 09380 STONE FLOOR 246 SF 30.50 7,503 09600 FLOOR PREP 3,417 SF 1.25 4,271 09650 MARMOLEUM "LINOLEUM" W/4" HIGH UPTURN 66 SF 7.50 495 09680 CARPET 3,105 SF 4.00 12,420 09700 MISC. PATCH @ EXISTING INTERIOR WALLS 9,382 SF 0.75 7,037 09900 INTERIOR PAINTING - WALLS 9,382 SF 1.75 16,419 09900 PAINT GWB CEILINGS INTERIOR 4,325 SF 1.85 8,001 C30 INTERIOR FINISHES DIVISION TOTAL 64,185 14.84 D20 PLUMBING 15400 PLUMBING 1 LS 3,557 3,557 D20 PLUMBING DIVISION TOTAL 3,557 0.82 12/10/2007 9:39 AM MEDINA CITY HALL RENOVATION - BASE DETAIL PAGE 2 ITEM DESCRIPTION QUANTITY UNIT UNIT COST T^T"' ITEM CA-9 D30 HVAC 15000 HVAC 1 LS 84,339 84,339 D30 HVAC DIVISION TOTAL 84,339 19.50 D50 ELECTRICAL 16000 ELECTRICAL 1 LS 80,000 80,000 D50 ELECTRICAL DIVISION TOTAL 80,000 18.50 F20 SELECTIVE BUILDING DEMOLITION 02000 DEMO CARPET 3,211 SF 1.00 3,211 02000 DEMO CEDAR SHAKE ROOF/FLASHING/FELT 2,832 SF 1.95 5,522 02000 DEMO DECK SHEATHING/WATERPROOFING 851 SF 1.15 979 02000 DEMO INT. WALL FINISH @ BATHROOMS 384 SF 1.75 672 02000 DEMO ROOF FASCIA 125 LF 1.75 219 02000 DEMO SIDING/INSULATION/BARRIER 954 SF 1.55 1,479 02000 DEMO STAIR/RAILING - EXTERIOR 1 LS 2,500 2,500 02000 DEMO TWO ROWS SIDING ABV WALKWAY 188 SF 1.10 207 02000 DEMO WALKWAY FASCIA 170 LF 1.65 281 02000 MISC DEMO/SAWCUTTING 4,325 SFA 0.55 2,379 02000 REMOVE ROOF GUTTER 193 LF 1.85 357 02000 REMOVE WALKWAY FLASHING 170 LF 1.75 298 02000 REMOVE WALKWAY GUTTER 170 LF 1.75 298 02005 DEMO -METAL HANDRAIL @ NE CONC WALL 13 LF 7.00 91 02125 DEMO TILE FLOORING @ BATHROOM/FOYER 206 SF 2.00 412 02145 REMOVE WOOD POST/COLUMN 1 EA 50.00 50 02220 DEMO-GWB AT CEILINGS 66 SF 1.25 83 06000 DEMO RAILING CAP @ SOUTH AND WEST- WALKWAY 104 LF 2.75 286 F20 SELECTIVE BUILDING DEMOLITION DIVISION TOTAL 19,321 4.47 G10 SITE PREPARATION 02300 STRIP/GRADE/PREP W/2" LAYER OF GRAVEL -NE OF BLDG 71 SF 2.85 202 G10 SITE PREPARATION DIVISION TOTAL 202 0.05 G20 SITE IMPROVEMENTS 02000 CONCRETE MECH PADS 37 SF 15.00 555 02000 GRAVEL @ S.O.G.-2" DEEP-MECH PAD 37 SF 1.00 37 02315 EXCAVATE AT MECH PADS @ SITE - HAND 8 CY 25.00 200 03000 SITE PATCHING 1 LS 1,000 1,000 03000 TIMBER RETAINING WALL @ MECH PAD 32 SF 20.00 640 G20 SITE IMPROVEMENTS DIVISION TOTAL 2,432 0.56 G30 SITE CIVIL / MECHANICAL UTILITIES 02630 AREA DRAIN - COMPLETE 1 EA 875 875 G30 SITE CIVIL / MECHANICAL UTILITIES Z10 GENERAL REQUIREMENTS 01000 GENERAL CONDITIONS DIVISION TOTAL 875 0.20 3 MO 35,000 105,000 12/10/2007 939 AM MEDINA CITY HALL RENOVATION - BASE DETAIL PAGE 3 ITEM DESCRIPTION QUANTITY UNIT UNIT COST '* ITEM CA-9 Z10 GENERAL REQUIREMENTS DIVISION TOTAL 105,000 24.28 ESTIMATE SUBTOTAL 515,667 119.23 12/10/2007 9:39 AM MEDINA CITY HALL RENOVATION - BASE DETAIL PAGE 4 ITEM CA-9 PROJECT: MEDINA CITY HALL RENOVATION - EVIDENCE ROOM LOCATION: MEDINA, WA BLDG SF: 53 ESTIMATE: 2007161 EST TYPE: CONSTRUCTION DOCUMENTS DIVISION DESCRIPTION TOTAL $/SF C10 INTERIOR CONSTRUCTION 774 14.60 C30 INTERIOR FINISHES 193 3.65 D30 HVAC 5,000 94.34 ESTIMATE SUBTOTAL 5,967 112.59 DESIGN CONTINGENCY @ 5.00% 298 SUBTOTAL 6,266 ESCALATION TO 23-NOV-07 (8.00%NR) @ 1.23% 77 SUBTOTAL 6,343 GENERAL CONTRACTOR'S OH & P @ 9.00% 571 TOTAL 6,913 130.44 EXCLUSIONS: SEE ESTIMATE SUMMARY 12/10/2007 9:39 AM MEDINA CITY HALL RENOVATION - EVIDENCE ROOM SUMMARY PAGE 1 PROJECT: MEDINA CITY HALL RENOVATION - EVIDENCE ROOM ITEM CA-9 LOCATION: MEDINA, WA BLDG SF: 53 ESTIMATE: 2007161 EST TYPE: CONSTRUCTION DOCUMENTS ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTAL $/SF C10 INTERIOR CONSTRUCTION 06120 5/8" GWB WALL -FIRE TAPED 231 SF 1.60 370 09900 PAINT GWB - WALL 231 SF 1.75 404 C10 INTERIOR CONSTRUCTION DIVISION TOTAL 774 14.60 C30 INTERIOR FINISHES 09250 5/8" GWB CEILING -FIRE TAPED 53 SF 1.80 95 09900 PAINT GWB CEILINGS INTERIOR 53 SF 1.85 98 C30 INTERIOR FINISHES DIVISION TOTAL 193 3.65 D30 HVAC 15000 HVAC - ALLOWANCE PER A/E 1 LS 5,000 5,000 D30 HVAC DIVISION TOTAL 5,000 94.34 ESTIMATE SUBTOTAL 5,967 112.59 12/10/2007 9:39 AM MEDINA CITY HALL RENOVATION - EVIDENCE ROOM DETAIL PAGE 1 ITEM CA-10 CITY OF MEDINA Office of the City Manager Date: February 11, 2008 TO: MAYOR AND COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: REMOTE ATTENDANCE/PARTICIPATION AT CITY COUNCIL MEETINGS RECOMMENDATION It is recommended that the Mayor and Council Members amend the City of Medina City Council Guidelines (April 12, 2004) to add Section 8.45 below. POLICY IMPLICATION The City Council has periodically permitted remote attendance/participation of Council Members at Council meetings. This policy was recently discussed in the context of whether or not to continue the process, and adopt a formal policy regarding its practice. The proposed Section 8.45, included in this report, would establish formal policy through its inclusion of pertinent rules in the Council Guidelines. BACKGROUND Following discussion of this topic at its January 14, 2008 meeting, the City Council directed the City Manager to formulate a policy relating to remote attendance/participation of Council members, and to bring proposed rules back for consideration. Council consensus was that teleconferencing should continue to be permitted, in accordance with rules that would limit and govern its practice. DISCUSSION Issues surrounding participating in City Council meetings via teleconferencing or videoconferencing were addressed in an earlier City Manager report on the topic and may be reviewed as part of the January 14, 2008 Council Agenda. If the following proposed remote attendance rules are adopted, the City Manager will take the necessary steps to acquire and install necessary equipment to insure well functioning teleconferencing capabilities. 8.45 Remote Meeting Attendance Occasionally, a Council Member will be prevented from physically attending a Council Meeting and may wish to participate via teleconferencing or videoconferencing connection. Such participation enables full representation and deliberation of the body, however inherent limitations exist which dictate that remote participation should be restricted in frequency, and subject to the following rules: ITEM CA-10 A. Remote attendance shall not be permitted unless a quorum of the Council is physically present. B. Remote participation should be reserved for special circumstances and is limited to once per year per Council Member. C. Remote participation should be limited to time sensitive items and those agenda items where it is especially important for all members of the body to participate in the deliberative process; remote participation for the full duration of any meeting is highly discouraged. D. Requests to participate in meetings remotely shall be made to the City Clerk, with sufficient notice to enable equipment set-up, and transmittal of agenda packet materials. E. The costs of transmitting agenda packet materials, long distance telephone charges and related expenses shall be borne by the Council Member, unless the Member is away from the City on "City business". F. When multiple requests are received to participate remotely in the same meeting, and where equipment limitations restrict the number of participants, priority will be given in order that the requests were made to the City Clerk. G. Council Members who participate remotely must have reviewed all agenda packet materials, have access to all exhibits, listen to all public testimony, and participate in the body's deliberative process. H. The Mayor, or alternate presiding officer, shall make it clear for the public record when a Member is participating remotely, and when such participation is terminated; it is his responsibility to insure compliance with the provisions of this Council Guideline. I. Any or all of the rules pertaining to remote attendance and participation can be suspended by Council action, or unilaterally by the Mayor, if a quorum is needed, in the event the body must deliberate or take action in the event of an emergency, or to preserve public welfare and safety. J. Any or all of the rules pertaining to remote attendance and participation may be invalidated, or altered, to conform to applicable state or federal law which, from time to time, may be enacted. ITEM CA-11 CITY OF MEDINA Office of the City Manager Date: February 11, 2008 TO: MAYOR AND COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: 2008 LEGISLATIVE ISSUES RECOMMENDATION Receive and file POLICY IMPLICATION The City of Medina realizes that issues relative to self -governance and quality of life in this community are affected by legislation at the state and federal level. As responsible elected leaders, the Council monitors legislative initiatives and, where directly affected, takes appropriate action to safeguard its interests. BACKGROUND On Monday, January 14th, the Washington State Legislature began the short 60-day session. This is the second year of the biennium and most believe the Legislature will conduct its business in the allotted 60 days. The Association of Washington Cities actively monitors legislative activity in the capitol and expects little change to the 2007-2009 budget, nor any major new policy initiatives. During the 2007 Legislative session the City's interests centered around Sales Tax Streamlilning, Municipal Court Contracting and the SR-520 project. The former two issues were resolved to our satisfaction, while the SR-520 project must continue to be a City focus. Traditionally, at the beginning the each calendar year, the Medina City Council reviews issues which may come before the State Legislature. DISCUSSION The City is a long-standing member of the Association of Washington Cities (AWC), which has an active and effective legislative services branch. In most, though not all, cases, Medina's interests correspond to AWC's legislative priorities and positions. In 2008 AWC has pledged to focus its legislative agenda on achieving the following objectives: • Promoting city fiscal health and flexibility. • Maintaining and developing quality infrastructure for safety and development. • Fostering land use and environmental stewardship. • Promoting Community Safety and Justice; and • Providing for flexible general government operations. ITEM CA-11 Within this broad based agenda, specific legislative priorities most germane to the City of Medina include the following: • Traffic: Improve traffic congestion and mobility in the region with high priority on SR 520 and 1-405 improvements. Develop a funding solution to allow the SR 520 bridge replacement to proceed to construction as per current configuration and design elements. • Review and consider a comprehensive and thoughtful approach to transportation tolling and pricing. • 1-747: Advance legislation that establishes a cap tied to the Implicit Price Deflator or 1 %, whichever is greater. • LEOFF 1 Medical and Long -Term Care Costs; Seek legislation that provides financial assistance for cities paying for these liabilities. • REET: Seek legislation that provides greater flexibility for REET by expanding the uses of the second quarter REET to match the first quarter. • Increase Local Funding Options for Public Safety; Seek passage of legislation providing additional local funding options for public safety purposes, including jail construction. • Municipal Phase II Stormwater Permit: Oppose new conditions that exceed Federal minimum standards, advocate for funding assistance to help cities implement the permit, and consider legal/legislative remedies. • Telecommunications and Statewide Franchise Agreements; Defeat legislation that eliminates authority of local governments to issue franchise agreements. • Taping of Executive Sessions; Defeat legislation to require local governments to tape executive sessions. • Public Records and Meetings: Oppose additional requirements in the Public Disclosure Act that would increase compliance costs to local government. Though ACW does an excellent job of safeguarding and promoting the City's interests, other methods of advocacy for our positions include formal Council resolutions, participating in local and regional legislative briefing meetings, sending correspondence to law makers, and providing testimony before the State legislature. Attached you will find AWC's full 2008 Legislative Priorities, as well as Bellevue's, and currently proposed SR 520 Legislation originating from the Governor's Office. ITEM CA-11 AWC 2008 Legislative Priorities Cities are the backbone of our state, providing the services that create quality of life for the majority of our state's citizens: police and fire protection, clean drinking water, sewer systems, sidewalks, street lights and safe streets and bridges parks and open space, Iibraries.The fundamental services our cities provide are also the building blocks upon which a strong state economy is constructed. During the past several decades, more of the responsibility for providing essential services such as street operation and maintenance, sewer and water services, and public safety services has fallen to local governments. Cities have witnessed a decline in the level of shared responsibility between federal, state and city governments.This shift in responsibility has also included Promote City Fiscal Health and Flexibility Cities need broad discretion in using existing revenue sources to respond to local challenges. les critical that cities and towns also have the authority to look for new and innovative strategies and resources. Major Priority: • LEOFF 1 Medical and Long - Term Care Costs: Seek legislation that provides financial assistance for cities in paying for these liabilities. PropertyTax:While we acknowledge that the Legislature re -instated the 1% cap on property taxes, we will continue to work with them to make improvements to the property tax system that benefits cities. a growing number of mandates that require local governments to meet more stringent regulations. Maintenance for roads, bridges, parks, sewers and water systems can only be delayed so Ibng before long-term costs skyrocket.At a time when our cities need to be investing to promote greater economic development for the future, many are forced to just plug the short- term gaps and focus every available dollar needed immediately to fund critical services. Cities have risen to meet these challenges head-on — ensuring efficient and effective use of resources and finding new options to fund services and capital Investments. City officials recognize that there is no one -size - fits -all solution to the challenges facing Maintain and Develop Quality Infrastructure for Safety and Development It is in the state's interest to help cities develop and maintain a strong infrastructure system that ensures public safety and promotes economic development that provides the state and cities needed revenues.As public works become more complex, cities need more management flexibility. Major Priority: Infrastructure Funding Increase Existing Grant and Loan Programs: Seek increased funding for infrastructure and economic development programs. • Community Economic Revitalization Board (CERB) and job Development Fund: Seek permanent funding for the CERB and the Job Development Fund. our communities.That is why the AWC Board adopted legislative priorities for the 2008 session calling for flexible solutions that allow cities of all sizes to meet the needs of their citizens and continue to provide the economic activity that serves as the basis for a strong statewide economy. The b major legislative priorities that will be presented to the Legislature will focus on: • Promoting city fiscal health and flexibility; Maintaining and developing quality infrastructure for safety and development; and Providing for flexible general government operations Provide for Flexible General Government Operations It's vital that cities have the flexibility and local decision -making authority to make the right decisions for their citizens. Cities must be able to develop service delivery tools in a way that's cost-effective, efficient and flexible — and free from unwarranted restraint. Major Priority; • Annexation and CitytCounty Governance Transition: Advocate for changes to annexation statutes that will better facilitate annexations; and explore legislative ideas to encourage cities and counties to better coordinate boundary, finance and governance transition issues. • GangTaslc Force Recommendations: AWC will support local option tools and funding for use by cities. AWC Legislative Bulletin —Copyright B 2007 Association ofWashington Cities. All rights reserved. continued 2 ITEM CA-11 Other Priority Issues for the 2008 Legislative Session In addition to the sic major priorities, the AWC Board also adopted 17 additional legislative priorities for 2008. + REET: Seek legislation that provides greater flexibility far REET by expanding the uses of the second quarter REET to match the first quarter. Housing Affordability: Seek passage of legislation addressing housing affordability through Infrastructure funding and new fiscal incentives; oppose new mandates or pre-emptive zoning legislation; oppose elimination of impact fee authorities unless replaced with something that provides equal or more revenue. • Local Solutions to Climate Change: Support proposals that provide cities with additional flexible tools to continue creating sustainable communities; engage in discussions about the most effective means to meet Greenhouse Gas Emission goals establishd in 2007; oppose new unfunded mandates and `one size fits all" solutions to sustainability challenges, and; provide outreach and education to cities. Mitigating Medical Costs for Offenders: Seek passage of legislation to remove the 2-year sunset provision in Sec.66 of SSS 5930; expand the uses of the extraordinary criminal justice account to include extraordinary medical costs for offenders; support individual city proposals to provide additional funds for offender medical costs. • Increase Local Funding Options for Public Safety: Seek passage of legislation providing additional local funding options for public safety purposes, including jail construction. • Financial Assistance for Cities and Towns with an Insufficient Tax Base: Explore options to expand financial assistance as opportunities are presented. • Municipal Phase 11 Stormwater Permit: Oppose new conditions that exceed Federal minimum standards, advocate for funding assistance to help cities implement the permit, and consider legal/legislative remedies. • Public Health Financing: Pursue legislation that increases funding for local health jurisdictions (LHJs) while working to ensure cities are not mandated to fund LHJs. • Puget Sound Clean -Up: Stay actively engaged in development of the Puget Sound Partnership's Action Agenda and advance proposals that help restore and protect the Sound while preserving local land use authority and spending priorities. Local Infrastructure Finance Tool (LIFT): Continue to message to legislature to expand LIFT, increase eligibility, and make technical correctionsto this authority. • Alternative Public Works Legislation: Pursue modifications to Design -Build authority; repeal $1 OM floor and broaden definition. Filling avacancy in the Office of Mayor: Pursue legislation to clarify that incumbent councilmembers in mayor -council cities are eligible to be appointed to fill a vacancy in the office of mayor without first having to resign their council seat. AWC Legislative Bulletin — January 11, 2008 Balancing Environmental Protection, Economic Development and Protection of Property Rights: Continue to support efforts to provide greater deference to cities to determine how best to balance protection of property rights, local environmental resources and economic development, including potential clarification on how to find, consider and apply Best Available Science.Also engage is consideration of city eminent domain authorities to help insure appropriate existing community redevelopment tools are maintained. • Land Use/Gambling. Defend cities' ability to fully ban gambling and seek legislation that provides cities the ability to zone or partially ban gambling facilities. • Outdoor Burning in Small Cities/Towns: Seek relief for cities under 5,000 in population from the January 1.2007 deadline banning residential burning. • Expedite Grant and Loan Programs: Pursuelsupport legislation to accelerate the approval of proposed PWB project lists. • Bid Limit Flexibility: Pursue legislation to increase current city bid limits and provide additional flexibility. A complete listing ofAWC's legislative priorities, including issues to endorse and strongly defend against, can be found at www.awcnet.org/ldgpriorities. 3 A ITEM CA-11 B ACITY 4F BELLEVUE 2008 STATE LEGISLATIVE AGENDA 9'S`�fINc",, �Vo POTENTIAL CAPITAL PROJECTS Public Facility Emergency Readiness: As the second largest city in King County, Bellevue plays a key role in emergency planning and recovery. After the 2006 windstorm event, the City identified a need to improve readiness for community facilities to serve as emergency shelters by equipping them with emergency generators. The City is seeking state funding assistance in the amount of $500,000 to help supply generators and retrofit building infrastructure for use in emergency situations. NORCOM Interoperability Technology Project: Bellevue, in partnership with 13 other Eastside jurisdictions, formed a consolidated agency for police, fire and emergency 9-1-1 call taking and dispatch in North/East King County in November 2007. Bellevue supports NORCOM's efforts to seek additional capital funds to help pay for costs associated with implementing a new G1S system needed to consolidate existing centers. TRANSPORTATION State/Regional Transportation Funding: Improving congestion and mobility in the Puget Sound Region remains a top priority for Bellevue. The City's regional transportation priorities remain: SR 520 improvements, 1-405 improvements, and I- 90 2-way HOV lanes and light rail to Bellevue and Redmond. With the failure of the Roads and Transit measure in November, the State and the Region now have a shared responsibility to develop workable solutions to fund the Region's pressing needs. The City will actively engage in setting the direction for how the Region should proceed in the future in order to pursue funding options for Bellevue's regional priorities. At this time, Bellevue urges the Legislature to: ► Develop a funding solution to allow the SR 520 bridge replacement to proceed to construction with the agreed upon configuration of 6 lanes; ► Provide the budget authority to allow the Bellevue to Mercer Island eastbound phase of the 1-90 two-way HOV project to proceed with construction in 2009; > Proceed with discussions of regional transportation governance reform to create a more cohesive planning and funding approach to addressing regional transportation needs. Local governments must have a voice in this process. Recognizing that governance reform is a multi -year process, Bellevue urges the Legislature not to allow governance reform to impede,the Region from moving forward with revised regional transportation proposals for transit or roads should there be regional consensus to do so. Statewide Tolling Policy: Bellevue supports a comprehensive and thoughtful approach to tolling and pricing, but only as part of a systematic program for improving mobility. The state is to start a pilot project for congestion pricing on SR 167, with results to follow. If tolling and congestion pricing are to be considered for Washington's highways in the future, Bellevue urges the Legislature to provide specific policy ITEM CA-11 direction for how, when and why tolling and congestion pricing will be implemented within Washington to ensure a consistent and equitable policy basis for possible deployment throughout the Puget Sound Region. Statewide tolling and pricing policy legislation should at a minimum address the following: ► Authorizing authority: The Legislature should retain final authority to determine when tolling and pricing is used on state highways and interstate facilities. ► Policy goals for tolling and pricing: The state should clearly define tolling and pricing and the transportation policy goals to be achieved in pursuing them. Specifically, tolling, and pricing decisions should meet the following policy goals: o Equity — tolling and pricing should be implemented in a manner that assures geographic, economic and social equity are achieved within regions; o Performance — tolling and pricing decisions should be based upon sound financial and transportation performance analyses to assure that the most optimal approaches are used for achieving the desired purposes of providing supplemental revenue and improved efficiency of the system; o Corridor benefit - Corridor specific toll revenue should be used to benefit that corridor. The application of system -wide tolls and pricing should be considered for systematic improvements; o Impacts — tolling and pricing decisions and programs should consider and address systematic impacts to other transportation facilities and services including local streets and roads; o Public outreach — comprehensive and sustained public input opportunities and communications should be conducted prior to decision -making and implementation. Regular monitoring of public use and response to tolling and pricing should be required. ► Assurance of a systematic approach: The State should require the development of an integrated approach to managing and paying for the transportation system prior to making tolling or pricing decisions and before allowing any local or regional governments to implement tolling programs. Bellevue supports the development of a "tolling plan" for the Puget Sound Region that articulates why, how, where and when tolling and pricing will be implemented, how it will affect the transportation system and the relationship of tolling to other transportation funding sources and regional mobility investments. Local governments should play a direct and integral role in the development of the regional tolling plan. ■ Full utilization of the BNSF Rail Line: Ensuring the Burlington Northern Santa Fe Rail Corridor in eastern King County is available for transportation purposes in the future is a high priority for Bellevue. The City urges the legislature to provide assistance if necessary to assure the corridor is retained in public ownership and that it is available for multiple transportation purposes. ■ Multi -modal Transportation Concurrency Study: Bellevue supports creation of a working model for a multi -modal concurrency approach that results in measurable performance outcomes for local jurisdictions to use to coordinate growth and transportation, particularly in urban centers. As one of five Metropolitan Cities in the R" 20M &W LegNe6ve Agenda (Approved by Council 12-10-07) Page 2 of 5 ITEM CA-11 Puget Sound Region, Bellevue could serve as a viable pilot for developing a multi - modal concurrency model. ENWROMMENT ■ Stormwater: Bellevue is one of over 100 jurisdictions in Washington required to obtain a municipal stormwater discharge permit under Phase 11 of the National Pollutant Discharge Elimination System (NPDES). Department of Ecology's Phase 11 Municipal Stormwater Permit became effective on February 16, 2007. Bellevue is fully committed to protecting and improving the quality of waters in the State, however, the City believes the permit should not obligate communities to requirements that exceed what is reasonable an practicable with regard to urban runoff. Bellevue supports additional state funding assistance for local governments to meet NPDES requirements. ■ Puget Sound Partnership: Bellevue has been active in the past at the state and local level in the three areas of focus identified for the Puget Sound Partnership: water quality; habitat; and water quantity. Bellevue will closely monitor the work of the Partnership and related legislation to ensure compatibility with current planning efforts and activities related to water quantity, quality and habitat, as well as consistency with community values and good government. ■ Climate Measures: Bellevue is a signatory to the US Mayors' Climate Protection Agreement and is taking steps to determine the City's carbon footprint and develop options for reducing the City's greenhouse gas emissions. The City supports efforts to collaboratively address climate change without a mandate on local governments. ■ Puget Sound Clean Air Agency Board Membership: Bellevue is a member of and supports the work of the four county agency. The City seeks to have greater involvement in policy setting for the Agency through membership on the Board, which is currently not allowed in the authorizing statute. Bellevue is seeking specific legislative change to allow larger cities that aren't already represented to elect whether or not they wish to have a membership seat on the Board of Directors for the Puget Sound Clean Air Agency. CASCADE WATER ALLIANCE Cascade Water Alliance: The City of Bellevue Is a member of the Cascade Water Alliance (Cascade) and strongly supports Cascade's efforts to develop a new water source and to create links to efficiently utilize water resources between systems. Cascade resources are likely to play a significant role in the Puget Sound Region's ability in the future to attract economic development, accommodate growth and maintain quality of life. Bellevue supports in -stream flows that ensure water for people as well as fish. Bellevue supports the Cascade legislative agenda that includes: P. Opposing changes to the municipal water law statute that would jeopardize Cascade's ability to meet obligations to its members; and Bellevue supports Cascade's efforts to obtain limited eminent domain authority to ensure Cascade has the ability to move forward with construction on the Tacoma - Cascade pipeline. Ahej2W State tag ve Agenda (AAMOved by Cou,10121"7) Page 3 of 5 ITEM CA-11 Bellevue supports expansion of the multi -year Eastern Washington storage initiatives, intended to support and fund creative water supply projects in Eastern Washington, to include similar projects in Western Washington, including Cascade's program to develop Lake Tapps. In addition, Bellevue urges state support and funding of Cascade's Environmental and Fisheries Enhancement Initiative to improve flows and water quality in the White/Puyallup River Basins. ECONOMIC DEVELOPMENT Flexible Tools: To foster and sustain economic development, Bellevue recommends that all available economic development tools and programs be available to all jurisdictions and that the State provide additional funding and tools for economic development purposes. Limits on the use of these tools and programs to specific areas of the state is counter productive to the economic well being of the entire state. Further and specifically, Bellevue supports expansion of LIFT and requests that LIFT not be limited to pilot projects nor limited by number within a county. Bellevue also requests the State restore money diverted from the Public Works Trust Fund and supports providing permanent funding and a more urban focus for the CERB program. GROWTH MANAGEMENT, LAND USE AND HOUSING ■ Incentives for Affordable and Workforce Housing: The City supports providing incentives to lower the costs to construct affordable and workforce housing such as allowing a sales tax credit for construction and removal of barriers to creating new workforce or affordable housing. Bellevue does not support State imposed mandates or pre-emptive zoning. CITY REVENUE AUTHORITY City Business Licensing and Tax Authority: Bellevue supports flexibility for cities to establish local business licensing and tax practices and would oppose efforts to reduce cities' authority to impose or administer local business licensing and tax programs. TELECOMMUNICATIONS Telecommunications and Rights -of -Way: Bellevue opposes efforts to create a statewide telecommunications franchise program, and correspondingly remove local franchise authority, which is necessary to manage city rights -of -way, protect publicly owned infrastructure, provide appropriate zoning for telecommunications infrastructure and allow public and government access to telecommunications services. Additionally, Bellevue opposes state legislation that would negatively impact local governments' ability to provide telecommunications infrastructure or limit revenue from telecommunications activity within the City. Rhai 2008 St&e Legls►a6nre Agenda (Approved by Council 12-10.07) Page 4 or 5 ITEM CA-11 GENERAL GOVERNMENT ■ Public Records and Meetings: Bellevue opposes additional requirements in the Public Disclosure Act that would increase compliance costs to local governments. Bellevue strongly supports the fundamental privilege of the right to legal counsel and opposes legislation that would limit or undermine the ability of attorneys to provide such counsel to government entities by requiring taping of executive sessions. ■ Public Disclosure Exemptions: Bellevue will monitor the work of the Sunshine Committee and specifically supports providing an exemption from the Public Disclosure Act for customers' personal information held by public recreation providers. ■ Eminent Domain Authority: Bellevue will monitor proposals to change eminent domain authority to ensure the ability of local governments to use eminent domain in appropriate situations is not diminished and to ensure costs and administrative burden for using eminent domain authority are not unreasonably increased. PUBLIC SAFETY AND COURTS Courts: Bellevue supports cities' authority to form municipal courts and to cooperatively provide municipal court services through interlocal agreements to promote provision of court services in a cost-efficient and effective manner for both cities and the public. Bellevue opposes changes that would create barriers to forming municipal courts or increase responsibilities for cities without accompanying funding or mitigation. Regional Jail Planning: King County cities are facing a projected shortfall of jail beds to house city misdemeanants in the near future due to lack of space at King County jail facilities. Planning efforts have established a need for construction of local jail beds to be available within the next 7 years. Bellevue supports efforts to provide additional funding and funding options for city public safety purposes, including jail construction. HUMAN RESOURCES AND LABOR RELATIONS ■ Control Pension Costs: Bellevue urges the Legislature to consider and limit fiscal impacts to local governments if legislation is considered that will change employer contribution rates, or provide enhanced benefits in the PERS or LEOFF systems. Bellevue also supports the State providing financial assistance to cities to help pay for LEOFF 1 liabilities. HUMAN SERVICES AND EDUCATION Eastside Human Service Forum Priorities: Bellevue is a member of the Eastside Human Services Forum and supports their priority requests to 1) promote high quality child care and increase funding for childcare reimbursement rates; 2) improve funding to ensure health coverage for children; 3) increase funding to the Housing Trust Fund in the future; and 4) restore funding for the Washington Information Network (WIN 2-1-1). FaW 2= State LegWaft Agenda (Approved by Coumff f2-1"7) Page 5 of 5 ITEM CA-11 SR 520 EXECUTIVE REQUEST LEGISLATION • Reaffirms the previous legislative finding that the bridge must be replaced with four general purpose lanes and two lanes that are for HOV travel and high capacity transit. • Provides that the total project cost is $4 billion and that the current funding shortfall is $2 billion. Includes a legislative finding that the project must be funded from multiple revenue sources, including a partnership between the state and users of the bridge. • Authorizes tolls on the SR 520 floating bridge, following specific legislative approval. • Directs WSDOT to work with the Federal Highways Administration to determine the necessary steps for obtaining federal approval to toll I-90. • Creates the SR 520 tolling implementation committee consisting of Secretary Hammond, Bob Drewel and Dick Ford. The Committee must: o Evaluate the potential diversion of traffic from SR 520 to other parts of the transportation system when tolls are implemented on SR 520; o Evaluate available active traffic management technology to determine the most effective options for managing congestion on the SR 520 bridge; o Evaluate the most advanced tolling technology to ensure an efficient and timely trip for users of the bridge; o Explore opportunities to partner with the business community to reduce congestion and financially contribute to the project; o Conduct public work sessions and open houses to provide information to citizens regarding implementation of tolls on the SR 520 bridge and solicit citizen views on the following items: • Funding a portion of the replacement project with tolls on the existing SR 520 bridge; ■ Funding the replacement project and improvements on the Interstate 90 bridge with a toll paid by drivers on both bridges; ■ Incentives and choices for citizens to use transit and to carpool; and • The concept of variable tolling as a way to reduce congestion on the facility. o Provide a report to the Governor and the Legislature by January 2009. Defers the sales tax on construction for the project until five years after the bridge is open to traffic. ITEM CA-11 BILL REQUEST - CODE REVISER'S OFFICE BILL REQ. #: Z-0837.4/08 4th draft ATTY/TYPIST: BP:cro BRIEF DESCRIPTION: Financing the state route number 520 bridge replacement project. ITEM CA-11 AN ACT Relating to financing the state route number 520 bridge replacement project; adding new sections to chapter 47.56 RCW; adding a new section to chapter 47.01 RCW; creating new sections; and providing an expiration date. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON: NEW SECTION. Sec. 1. The legislature finds that the replacement of the vulnerable state route number 520 bridge is a matter of urgency for the safety of Washington's traveling public and the needs of the transportation system in central Puget Sound. The state route number 520 bridge is forty-four years old and has a useful remaining life of between thirteen and eighteen years. While one hundred fifteen thousand vehicles travel on the bridge each day, there is an ever present likelihood that wind or an earthquake could suddenly destroy the bridge or render it unusable. Therefore, the state must develop a comprehensive approach to fund a state route number 520 bridge replacement to be constructed by 2018. The legislature reaffirms its 2007 finding that the state must take the necessary steps to move forward with a state route number 520 bridge replacement project design that provides six total lanes, with four general purpose lanes and two lanes that are for high -occupancy ITEM CA-11 vehicle travel and can accommodate high capacity transportation, and that the bridge shall be designed to accommodate light rail in the future. The legislature further intends that the high -occupancy vehicle lanes in the state route number 520 corridor are for vehicles with three or more occupants, must be able to support a bus rapid transit system, and must be managed in a way that prioritizes maintaining travel time, speed, and reliability. The legislature finds that the financial plan for the bridge assumes a total project cost of no more than four billion dollars and that there is a current funding shortfall of approximately two billion dollars. The legislature further finds that the bridge replacement project requires funding from multiple revenue sources, including a partnership between the state and the users of the bridge. NEW SECTION. Sec. 2. A new section is added to chapter 47.56 RCW to read as follows: (1) Following the submission of the report required in section 4 of this act and subsequent approval by the legislature, the department may collect tolls on the existing state route number 520 bridge or on a replacement state route number 520 bridge. (2) The schedule of toll charges must be established by the transportation commission and collected in a manner determined by the commission. NEW SECTION. Sec. 3. A new section is added to chapter 47.56 RCW to read as follows: The department shall work with the federal highways administration to determine the necessary actions for receiving federal authorization to toll the interstate 90 floating bridge. The department must periodically report the status of those discussions to the governor and the joint transportation committee. NEW SECTION. Sec. 4. (1) The executive director of the Puget Sound regional council, the secretary of the department of transportation or his or her designee, and a member of the state transportation commission from King county shall form a state route number 520 tolling implementation committee. (2) The committee must: (a) Evaluate the potential diversion of traffic from state route number 520 to other parts of the transportation system when tolls are ITEM CA-11 implemented on state route number 520; (b) Evaluate the most advanced tolling technology to ensure an efficient and timely trip for users of the state route number 520 bridge; (c) Evaluate available active traffic management technology to determine the most effective options for technology that could manage congestion on the state route number 520 bridge; (d) Explore opportunities to partner with the business community to reduce congestion and financially contribute to the state route number 520 bridge replacement project; (e) Conduct public work sessions and open houses to provide information to citizens, including users of the bridge and business and freight interests, regarding implementation of tolls on the state route number 520 bridge and solicit citizen views on the following items: (i) Funding a portion of the state route number 520 bridge replacement project with tolls on the existing bridge; (ii) Funding the state route number 520 bridge replacement project and improvements on the Interstate 90 bridge with a toll paid by drivers on both bridges; (iii) Providing incentives and choices for users of the state route number 520 bridge replacement project to use transit and to carpool; and (iv) Implementing variable tolling as a way to reduce congestion on the facility; and (f) Provide a report to the governor and the legislature by January 2009. (3) The department of transportation shall provide staff support to the committee. NEW SECTION. Sec. 5. A new section is added to chapter 47.01 RCW to read as follows: (1)(a) Any person involved in the construction of the state route number 520 bridge replacement and HOV project may apply for deferral of state and local sales and use taxes on the site preparation for, the construction of, the acquisition of any related machinery and equipment that will become a part of, and the rental of equipment for use in, the project. (b) Application shall be made to the department of revenue in a form and manner prescribed by the department of revenue. The ITEM CA-11 application must contain information regarding estimated or actual costs, time schedules for completion and operation, and other information required by the department of revenue. The department of revenue shall approve the application within sixty days if it meets the requirements of this section. (2) The department of revenue shall issue a sales and use tax deferral certificate for state and local sales and use taxes imposed or authorized under chapters 82.08, 82.12, and 82.14 RCW and RCW 81.104.170 on the project. (3) A person granted a tax deferral under this section shall begin paying the deferred taxes in the fifth year after the date certified by the department of revenue as the date on which the project is operationally complete. The project is operationally complete under this section when the replacement bridge is constructed and opened to traffic. The first payment is due on December 31st of the fifth calendar year after the certified date, with subsequent annual payments due on December 31st of the following nine years. Each payment shall equal ten percent of the deferred tax. (4) The department of revenue may authorize an accelerated repayment schedule upon request of a person granted a deferral under this section. (5) interest shall not be charged on any taxes deferred under this section for the period of deferral, although all other penalties and interest applicable to delinquent excise taxes may be assessed and imposed for delinquent payments under this section. The debt for deferred taxes is not extinguished by insolvency or other failure of any private entity granted a deferral under this section. (6) Applications and any other information received by the department of revenue under this section are not confidential and are subject to disclosure. Chapter 82.32 RCW applies to the administration of this section. (7) For purposes of this section, "person" has the same meaning as in RCW 82.04.030 and also includes the department of transportation. NEW SECTION. Sec. 6. Section 4 of this act expires February 1, 2009. ITEM CM-1 CITY OF MEDINA Office of the City Manager Date: February 11, 2008 TO: MAYOR AND COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: ARCH 2O08 BUDGET AND ANNUAL WORK PLAN RECOMMENDATION: It is recommended that the Mayor and Council: 1) Approve the 2008 ARCH Budget and Annual Work Plan (attached); and 2) Authorize the contribution of $ 2,500 for the Friends of Youth New Ground Project as recommended by the ARCH Executive Board, and authorize the City Manager to sign all documents and take all actions on the City's behalf to execute this authority, with conditions as recommended by the ARCH Executive Board (attached). BACKGROUND: The City of Medina became a member of ARCH, A Regional Coalition for Housing in, 1999. The City Council of each ARCH member city is required by the ARCH Interlocal Agreement to review and approve the annual budget and work plan. The ARCH Executive Board has reviewed and recommended adoption of the annual work plan and budget for 2008. Each member City must review and approve ARCH's annual budget and work plan. The second item is related to the use of funds previously set aside by Council for affordable housing. By taking the recommended action , the City Council would be authorizing the City Manager to execute contracts and other related documents for the Friends of Youth New Ground Project located in Kirkland for $2,500 that are consistent with the conditions outlined in the memo from the ARCH Executive Board. DISCUSSION: Arthur Sullivan, ARCH Program Director, will be attending our Council Meeting to provide a brief presentation of ARCH's budget and work program, and will be available for questions and answers. Mr. Sullivan will also comment briefly on a workbook prepared by ARCH called Housing 101 East King County (distributed earlier under separate cover). The idea for the workbook came out of workshops held last year in which many members requested receiving some background information on housing issues for their cities and East King County, and participants developed several strategies that might help build upon existing efforts by ARCH's members. Each year, the City of Medina allocates funds to the ARCH Housing Trust Fund, which are reserved for affordable housing projects recommended for funding by the ARCH Executive ITEM CM-1 Board. When recommended, City Council considers whether to formally assign all/portion of the funds available to the project recommended for funding. For 2008, the City has reserved $15,000 for projects. Housing Trust Fund Contributions made by the City of Medina have been allocated as below since the City became a member of ARCH: ■ 2000 — ($14,805) — Coal Creek Terrace Project located in Newcastle. A Habitat for Humanity 12-unit ownership housing project for low-income families. (Secured Grant) ■ 2001 — ($10,273) — Petter Court Project located in Kirkland. A Kirkland Interfaith Transitional Housing (KITH) 4-unit transitional housing project for low-income families. (Secured Grant) ■ 2002 — ($10,273) — Plum Court Project located in Kirkland. A DASH Family Housing project involving preservation of a 61-unit complex for low-income families. (Loan) ■ 2003 — ($7,500) — East Village at Talus Project located in Issaquah. A St. Andrew's Housing Group project involving construction of 50 units of affordable transitional and permanent housing for very -low, low and moderate -income families. (Loan) ■ 2003 — ($2,500) — Accessory Dwelling Unit (ADU) Loan Program. ■ 2004 — ($2,500) — Eastside Homebuyer Financial Assistance Program. (Loan Pool) ■ 2004 — ($7,500) — Summerwood Project located in Redmond. A DASH Family Housing project involving construction of 118 units of affordable low -moderate income family rental housing. (Loan) • 2005 — ($10,000) — Mine Hill Project located in Issaquah. A St. Andrew's Housing Group Section 8 housing preservation project, preserving 28 units of section 8 rental housing for low- income families. (Loan) ■ 2006 — ($10,000) — An Adult Family Home(s) Project for Developmentally Disabled Adults, located in Redmond. Community Homes Inc. would purchase and remodel two homes as group homes with services from the state. Each home would house 5 very low income developmentally disabled adults. Each home would also house live in caretakers. (Secured Grant) ITEM CM-1 Family Resource Center Campus 16225 NE 87"' Street, Suite A-3 ♦ Redmond, Washington 98052 (425) 861-3677 ♦Fax: (425) 861-4553 ♦ WEBSITE: www.archhousing.org A Regional Coalition for Housing TO: City of Bellevue Council Members City of Redmond Council Members City of Kirkland Council Members City of Mercer Island Council Members City of Kenmore Council Members City of Newcastle Council Members City of Issaquah Council Members City of Woodinville Council Members City of Clyde Hill Council Members City of Medina Council Members City of Sammamish Council Members Town of Hunt' Point Council Members Town of Yarrow Point Council Members FROM: Ava Frisinger, Chair, ARCH Executive Board DATE: December 18, 2007 RE: Fall 2007 Housin! Trust Fund (HTF) Recommendation The ARCH Executive Board has completed its review of the four applications applicable to the Fall funding round of the 2007 Housing Trust Fund. Three projects were. recommended for funding by the ARCH Executive Board. The recommendations total $568,000 of local funding as summarized in the attached table, Proposed Funding Sources. The actual amount will depend on final action by the City Councils. Following is a summary of the applications, our recommendation and rationale, and recommended contract conditions. Also enclosed is an economic summary for the two project seeking funding, leveraging charts, project summary table, and a summary of projects funded to date through the ARCH Trust Fund. BEAUX ARTS VILLAGE ♦ BELLEVUE ♦ BOTHELL ♦ CLYDE HILL ♦ HUNTS POINT ♦ ISSAQUAH ♦ KENMORE ♦ KIRKLAND MEDINA♦ MERCER ISLAND ♦ NEWCASTLE ♦ REDMOND ♦ SAMMAMISH ♦ WOODINVILLE ♦ YARROW POINT ♦ KING COUNTY ITEM CM-1 1. Friend's of Youth: New Ground Kirkland Funding Request: $ 268,000 (Secured Grant) Ex. Bd. Recommendation: $ 268,000 (Secured Grant) See attached Funding Chart for distribution of City Funds. Project Summary_ Friend's of Youth has already purchased an 8 unit apartment complex (built in 1968) in Kirkland, to provide transitional housing for homeless young adults (18-21 years of age at the time of entry into the program). This project replaces the applicants Transitional Living Center property in Bothell (that operated since 1988). The Bothell property has been closed and sold. The bulk of the site is covered with building and surface parking lot. The unit mix is 4 one -bedroom flats and 4 two - bedroom flats. The applicant proposes to remodel the building to create 4 one -bedroom units and 2 two -bedroom units (total of 6) for the tenant population (both male and female). Because of the two -bedroom units, there could be an additional one or two tenants, doubling up in the larger units. One of the remaining two units would be a resident manager's unit, and the other unit would be remodeled into office/community space. The typical profile of these young adults is that they are in an in-between area for existing services. Too old for youth shelters (serving ages 11-17) and are generally too immature to fit into adult shelters. Many of the target population lives outside, sleeping wherever they can, and turning to criminal activities to support basic needs. Most of the population has experienced physical or sexual abuse and have mental health or substance abuse issues. Services include case management, basic life skills, education and job training, assistance in establishing good credit, treatment of mental and physical health issues, and assistance in following their individual Independent Living Plan. On site amenities would include internet connections in all units. Office computer for resident use, a no -cost laundry facility, an office for individual or group meetings and a resident manager for direct supervision. Friend's of Youth will do all intake and resident admission to the program. The federal funding associated with the program is designed for residents to have a maximum stay of approximately one and a half years, which can be extended. However, Friend's of Youth has found that the average stay required is only 9 months. Funding Rationale: The Executive Board supported this application for the following reasons: • Serves an underserved, special needs population • Long term affordability to special needs clientele ITEM CM-1 • Is a relatively new and successful model (for the Agency) for serving this type of clientele • Is located adjacent to transit and convenient to neighborhood level shopping and services. Conditions: 1. Funds shall be used by Friend's of Youth (Agency) toward construction costs, developer fee, development utilities and/or other costs of the project, as approved by City Staff. Funds may not be used for any other purpose unless city staff has given written authorization for the alternate use. 2. The funding commitment shall continue for twelve (12) months from the date of Council approval and shall expire thereafter if all conditions are not satisfied. An extension may be requested to City staff no later than sixty (60) days prior to the expiration date. City staff will consider an extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. 3. Funds will be in the form of a secured grant with no repayment, so long as affordability and target population is maintained. 4. A covenant is recorded ensuring affordability for at least six (6) units of housing for homeless young adults, for at least fifty (50) years. The units shall be affordable at the time of occupancy to residents with incomes at or below 30% of median income, adjusted for household size, and including an appropriate utility allowance. 5. The Agency shall submit evidence of funding commitments from all proposed public sources. In the event commitment of funds identified in the application cannot be secured in the time frame identified in the application, the Agency shall immediately notify city staff, and describe the actions it will undertake to secure alternative funding and the timing of those actions subject to city staffs review and approval. In the event the Agency requests utilizing any city funds prior to securing all other public capital sources (e.g. State Trust Fund), they will furnish evidence that the Agency has its own resources available and guarantees they will be available to meet project costs in the event funding is not received from those public funding sources. 6. The Agency shall provide revised development and operating budgets based upon actual funding commitments, which must be approved by city staff. If the Agency is unable to adhere to the budgets, city staff must be immediately notified and a new budget(s) shall be submitted by the Agency for the City's approval. The City shall not unreasonably withhold its approval to a revised budget(s), so long as such new budget(s) does not materially adversely change the Project. This shall be a continuing obligation of the Agency. Failure to adhere to the budgets, either original or as amended, may result in withdrawal of the City's commitment of funds. 7. The capitalized reserves in the development budget is a critical component of the overall strategy to defer some rehabilitation work in order to take advantage of the remaining useful life of some building components (e.g. roofing) These reserves shall not be used for any ITEM CM-1 other project costs during the development phase of the project without approval of City staff. 8. If there is excess net cash flow generated by the project after payment of the expenses established in the operating budget, they shall be used for project reserves. 9. The Agency shall maintain documentation of any necessary land use approvals and permits required by the City. 10. The Agency shall submit a property management plan prior to release of funds. At a minimum, the property management plan will address: a description of the relationship of residents to the program and services, resident selection procedures, management procedures to address resident needs, services available for residents and a short and long term strategy for covering operating expenses. It shall also include a summary of the ARCH annual monitoring procedures. The management plan must be approved by City Staff to insure compliance with the funding conditions. 11. City staff will be consulted as formal lease and service program documents are developed for the property. Final lease and service program documents will be submitted to City staff for their review and approval. 12. In the event that support services funding levels will be reduced, the Agency shall inform City Staff about the impacts the proposed reduction will have on the budget and plan for services to residents, and what steps shall be taken to address the impacts. A new budget or services plan must be approved by the City. 13, If CDBG funds are used, comply with all applicable federal rules and procedures. CDBG funds may not be used to repay (bridge) acquisition finance costs. 14. Submit monitoring reports quarterly through completion of the project, and annually thereafter. Submit a final budget upon project completion. If required for City reporting, submit initial resident information. 4 ITEM CM-1 2. Habitat for Humanity: Issaquah Townhomes Funding Request: $ 200,000 (Secured Grant) Ex. Bd. Recommendation: $200,000 (Secured Grant) See attached Funding Chart for distribution of City Funds. Project Summar: Habitat for Humanity of East King County proposes to buy a parcel of land in the Issaquah Highlands area of Issaquah, and build ten (10) new ownership homes within five duplex units. There would be two 2-bedroom units, six 3-bedroom units and two 4-bedroom units. All homes would be sold to households at less than 50% of median income (approx. $35,000 for a family of two and $39,000 for a family of four). Purchase price has not been set yet, but is projected to be in the area of $120,000 each. Based on the projected purchase price, Habitat envisions a 20 year mortgage, at $500 per month with no interest. A homeowners association will be formed to manage the common areas of the development. Proposed funding would be used primarily to buy the property, and install infrastructure. Habitat would use volunteers to construct the units, and each of the families selected to own homes would be required to perform at least 500 hours of sweat equity in the development of the homes. Habitat intends to solicit potential homeowners through a broad media campaign. Each household must have lived or worked in East King County for a year prior to application. A group of mortgage lenders and certified financial planners would assist Habitat in the selection process by screening and evaluating candidates. While performing their sweat equity, the selected households would also go through Habitat's Homeowner Education Program, which includes financial planning, credit reports, homeowner association management, home maintenance and repair, budgeting, living with diversity, mortgage documents, family support and community development. Habitat uses a land trust model. Habitat owns the land and sells the units built on the land. Habitat carries the mortgage at no -interest, and holds the rights to purchase the unit if the owner wants to sell it. Habitat also maintains a fund for such purchases if the need arises. Funding Rationale: The Executive Board supported this application for the following reasons: • Creates home ownership for low income families • Long term affordability through resale controls. • Is located on a land set -aside parcel for affordable housing within a master planned community. Contains mostly 3 and 4 bedroom units (accommodates families), which is appropriate given its location within Issaquah Highlands. ITEM CM-1 Conditions: 1. Funds shall be used by Habitat for Humanity of East King County (Agency) toward project acquisition or other development costs, as approved by City Staff. Except, if Community Development Block Grant (CDBG) Funds are used, they must be used at the time of initial property purchase by the Agency. CDBG funds may not be used to repay (bridge) acquisition finance costs. Funds may not be used for any other purpose unless city staff has given written authorization for the alternate use. 2. The funding commitment shall continue for eighteen (1.8) months from the date of Council approval and shall expire thereafter if all conditions are not satisfied. An extension may be requested to City staff no later than sixty (60) days prior to the expiration date. City staff will consider an extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. 3. Funds will be in the form of a secured grant with no repayment, so long as affordability and target population is maintained. 4. A resale agreement is recorded ensuring affordability for each of ten (10) ownership housing units for families, for at least seventy-five (75) years. The units shall be affordable to families with incomes at or below 50% of median income. Form of resale agreements will be submitted to City staff for their review and approval. 5. The Agency shall submit evidence of funding commitments from all proposed public and private sources. In the event commitment of funds identified in the application cannot be secured in the time frame identified in the application, the Agency shall immediately notify city staff, and describe the actions it will undertake to secure alternative funding and the timing of those actions subject to city staffs review and approval. Prior to initiating construction on any home, the Agency shall submit evidence of all public and private resources needed to complete the home. . 6. The Agency shall provide a revised development budget based upon actual funding commitments, which must be approved by city staff. If the Agency is unable to adhere to the budget, city staff must be immediately notified and a new budget shall be submitted by the Agency for the City's approval. Prior to starting construction on individual buildings, Habitat shall provide evidence that it has sufficient resources to complete the building. A budget narrative shall also be provided to establish a fundraising plan for replacing any sponsors that terminate their commitment either before or after construction of a unit has begun. The City shall not unreasonably withhold its approval to a revised budget, so long as such new budget does not materially adversely change the Project. This shall be a continuing obligation of the Agency. Failure to adhere to the budgets, either original or as amended, may result in withdrawal of the City's commitment of funds. 7. The Agency shall submit an appraisal for the land that confirms the purchase price and insurance that is in compliance with City requirements. ITEM CM-1 8. The Agency shall maintain documentation of any necessary land use approvals and permits required by the City. 9. The Agency shall submit an updated homeowner association budget for City staff review and approval showing a breakdown of homeowner association dues, and which includes sufficient reserves for long term maintenance of the common areas. Also, submit a copy of the proposed land trust and Homeowner Association documents. The Homeowner Association documents must provide for the ongoing maintenance of the property and buildings and set forth the ongoing role of Habitat in the operations and management of the property, as well as to identify how the Homeowner Association budget decisions, including the use of dues, will be controlled, so that appropriate property management is assured throughout the duration of affordability. 10. The Agency shall provide a final site plan approved by the City of Issaquah, as well as a copy of any hazardous materials inspection or survey for the site. If any hazardous materials were found to be present, the Agency shall provide a plan and budget for mitigating the hazardous materials on the site. 11. If CDBG funds are used, comply with all applicable federal rules and procedures. 12. Submit monitoring reports quarterly through completion of the project, and annually thereafter. Submit a final budget upon project completion. If required for City reporting, submit initial resident information. 7 ITEM CM-1 3. Amendment: Housing at the Crossroads (HAC)—Kensington Square Amendment Funding Request: $ 50,000 (Secured Grant) Ex. Bd. Recommendation: $100,000 (Secured Grant) See attached Funding Chart for distribution of City Funds. Original Award: $150,000 (Secured Grant, City of Bellevue Note: This project is seeking; a funding; amendment from ARCH to cover a portion of the unanticipated costs and cost overruns that have accrued during construction. The applicant is seeking the remainder of the needed funding through other public funders, the Master Builder Care Foundation, and/or private fundraising or loans. Project Summary The Kensington Square project is 6 units of new construction transitional housing on property located near the intersection of 8"' street and 148th avenue in Bellevue. When HAC bought the property, the purchase price included the permit ready design work. The project consists of six units in three buildings (one four -plea and two detached single family homes). The site is located next to the intersection of two arterial streets, and is adjacent to transit services. The Overlake shopping and employment area is about a mile north of the site, which is also served by transit. The units will serve transitional households at or below 30% of median income, for a period of up to two years. All six families will be homeless or at risk of being homeless. Households would be selected on a first come/first served basis. Kirkland Interfaith Transitions in Housing (KITH) will provide intake and case management services, developing a transition plan for each household. Each household will receive emergency assistance, transportation, child care, tutoring, health services, life skills training, budgeting, employment training, and other supportive services, according to their case management plans. Off -site referrals will be made for medical, dental, legal., and other issues. Upon completion of their stay, KITH will assist with finding permanent housing and tracking/following up with each household for a post stay period of two years. KITH may also provide permanent housing from their portfolio of housing, depending on availability. Funding Rationale: The Executive Board supported this amendment application for the following reasons: • Provides housing for very low income persons. • Provides long term affordability • Strong leverage of other public funding. • Location adjacent transit and convenient to shopping and employment. ITEM CM-1 Conditions (gpplicable to amendment funding) 1. This additional funding commitment shall continue for twelve (12) months from the date of Council approval and shall expire thereafter if all conditions are not satisfied. An extension may be requested to City staff no later than sixty (60) days prior to the expiration date. City staff will consider an extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. 2. Funds for this additional funding commitment will be in the form of a secured grant with no repayment, so long as affordability and target population is maintained. 3. The Agency continues to work closely with the Master Builder Care Foundation to seek donations of labor and materials applicable to completion of the project. 4. Up to $50,000 of this commitment may be released to the Agency when the City receives documentation that all public and private funds and resources are in place to complete the project. The remaining $50,000 of this commitment may be released when the project has received a temporary certificate of occupancy ( or equivalent form of substantial completion) from the City of Bellevue. Conditions alread gpproved and under contract: 1. Funds shall be used by the Housing at the Crossroads (Agency) toward the acquisition costs of the property construction sales tax, developer fee, permit costs, design costs, and project management costs. In the event that CDBG funds are approved for the project, they shall not be used for acquisition expenses. Funds may not be used for any other purpose unless city staff have given written authorization for the alternate use. 2. A covenant is recorded ensuring affordability for six (6) units of transitional housing, for a period of at least fifty (50) years. The transitional units shall be affordable to households at the time of occupancy with incomes at or below 30% of median income, adjusted for household size, and including an appropriate utility allowance. The maximum residency of transitional housing clients shall be two years. City staff will have the discretion to approve modifications to the requirement that all of the units be reserved as transitional units. In the event such a modification is approved, the project will still be required to meet the affordability requirements. If, at any point, Project Based Section 8 is no longer available or feasible, the City shall be notified at the earliest time the Agency knows Section 8 is/will no longer be available or feasible. The City and the Agency shall work together to determine if the affordability requirements need to be adjusted for some or all of the units, not to exceed 50% of median income, in order to generate sufficient revenue to meet the Project's housing expenses (including reserves, debt service and asset management fee). 4. The Agency shall submit an appraisal by a qualified appraiser. The appraisal shall be equal to or greater than the purchase price. In the event the appraisal is less than the purchase 9 ITEM CM-1 price, the Agency shall submit documentation that the difference is based upon design and other predevelopment work that was included in the purchase price. 5. The Applicant shall provide a written supplement that sets forth whether the two bedroom detached home can be reconfigured to include a third bedroom, without significantly affecting the permit process or overall project costs. The supplement shall also include a strategy for controlling construction costs, such as through specification of finish materials. 6. The Agency shall provide a revised project implementation timeline, development budget and operating budget based upon more complete cost estimates, approved Section 8 rent levels, and the assumption that a professional management company will be used to manage the property. If the Agency is unable to adhere to the timeline and/or budgets, City Staff must be immediately notified and a new timeline and/or budgets shall be submitted by the Agency for the City Staff's approval. The City shall not unreasonably withhold its approval to a revised timeline and/or budgets, so long as such new timeline and/or budgets does not materially adversely change the Project. This shall be a continuing obligation of the Agency. Failure to adhere to the timeline and budgets, either original or as amended, may result in withdrawal of the City's commitment of funds. 7. The Agency shall maintain documentation of any necessary licenses, land use approvals and permits required for construction and operation of the property. 8. The Agency shall submit evidence of insurance as required by the City. 9. The Agency shall submit a property management plan. At a minimum, the plan must address: tenant selection procedures, management procedures to address tenant needs, services provided for or required of tenants, and a short and long term strategy for covering operating expenses. It shall also include a summary of ARCH's affordability requirements as well as annual monitoring procedure requirements. The management plan must be submitted for review and approval by city staff. The plan shall set forth the management responsibilities that will be followed by a professional management company. The plan shall also address how the Agency will insure necessary monitoring and reporting will be completed in a timely manner, and strategies the Agency has to manage the property as a long term asset to the Agency. 10. Submit monitoring reports quarterly through the development phase of the project. Submit a final budget upon project completion. Thereafter, submit the required annual monitoring. If applicable, submit tenant information as required by the City or County. 10 ITEM CM-1 1 St Andrew's Housing Group: St. Margaret's Apartments Funding Request: $1,500,000 (Loan) 35 units of Project Based Section 8 CAB Recommendation: $ -0- (At this time) Project Summary: The St. Margaret's Apartment development is a new construction housing project of up to 133 units, proposed to be located on a portion of the undeveloped area of the St. Margaret's church and an adjacent parcel located in the Factoria (southeast) area of Bellevue. The property is located in close proximity to transit, shopping and employment. The church intends to sell the applicant about 2.1 acres to construct two levels of structured parking with four levels of housing built on top (within three separate buildings). The existing thrift store on the property will be converted to common area, office space and service provider space and the thrift shop will be located in the new building. Units mix will be 12 studio, 52 one -bedroom, and 66 two -bedroom. There will be Affordability levels will be 30%, 50% and 60%. The proposal includes seeking up to 35 units of Section 8 assistance . Twenty-eight (28) units will be used to stabilize homeless individuals and 26 units will be targeted to veterans households. Supportive services will be provided to both groups. The partnering agencies for referrals for the supportive housing will include the Department of Veterans Affairs and Congregations for the Homeless. SAHG will have 1.5 FTE direct service staff to provide case management and services to all the tenants. An array of outside agencies have committed to off -site services, such as Hopelink, Friends of Youth, YWCA, Eastside Healthy Start, and the Veterans Edge Program. Property management will be done by Legacy Management, who also manages the rest of St. Andrews' housing properties. Funding Rationale: The CAB strongly supports the concept of the proposed affordable housing project, as well as SAHG as a potential community partner. Elements of the proposal that the CAB supported include: • Will include supportive housing for veterans and homeless populations; • Is consistent with the objectives of the King County 10 Year Plan and East King County Plan to End Homelesness, including providing units for individuals as well as families. • Long term affordability to a vulnerable population, including housing affordable at 30% of median income; • Strong leverage of other public and private funding; • The site would be located convenient to employment, shopping and transit. • Proposal takes advantage of using underutilized church property. However, the CAB did not feel it was appropriate to take action at this time due to the nature of several of the issues related to the proposal. They strongly encouraged reapplying in the Spring Round as several issues are better clarified. These issues raised by the CAB are described below. 11 ITEM CM-1 Most significant of these is a pending land use approval from the City of Bellevue and a final determination of the property to be included in the proposal. Following is a summary of several issues that it is assumed that an application in the Spring Funding Round will have either addressed, or will be able to provide more detailed information. • Comprehensive plan amendment. This project requires a Comprehensive Plan amendment which is currently being reviewed by Bellevue and is expected that the City will consider in early 2008. Action by the City will provide clarification regarding the allowed use of the property. • Determination of Property Area. Currently the applicant has a formal agreement with St Margarets. However St Andrews is also trying to secure another small adjacent parcel of land. Depending on the outcome of that negotiation, that could significantly impact the number of housing units and parking that can be provided. Parking needs may also trigger other parking arrangements by the Church and St Andrews. Because of the impact on the amount of housing that could be provided, resolution on the land area and parking should be addressed in a subsequent funding application. • Development and operating budgets. Both development and operating budgets are preliminary and once there is more certainty on the unit count, can be better refined. This would also provide an opportunity to refine some other elements of the budgets including funding sources for supportive services and clarifying potential sources for potential Section 8 vouchers for the project. 12 ITEM CM-1 12/07 ARCH WORK PROGRAM: 2008 I. PROJECT ASSISTANCE A. Oversight of Local Monetary Assistance ARCH Trust Fund. Review applications and make recommendations for requests of local monetary funds through the ARCH Housing Trust Fund process. Includes helping to coordinate the application process and use of funds for various programs. Also assist with preparing contracts for awarded projects and do quarterly progress reports on funded projects. Objective: Allocation of $1,000,000 or more through the ARCH Housing Trust Fund Process. Funding commitments to create or preserve a minimum of 75 units. For the `Parity Program', provide updated annual information to members, and achieve the base line goal for levels of direct assistance. Provide a variety of types of affordable housing as specified in the ARCH Trust Fund Criteria. For projects requesting Bellevue funds, provide housing which is consistent with any priorities set by the Bellevue Council. Evaluation of ARCH Trust Fund: Dedicated Funding Source,. As follow up to the ARCH Workshops in 2007, explore and evaluate the feasibility of a dedicated funding source. Objective: Develop a sustainable strategy for the HTF to meet increasing project costs and the reduction of federal housing funds. Centralized Trust Fund Account. Initiate a centralized trust fund that will consolidate all affordable housing trust fund monies in a single account and allow loan repayments to revolve back into affordable housing. Funded Projects Follow-up. Monitor progress of funded projects and assist local staff with contracting and distributing funds, and ongoing monitoring of loans. King County / State Funding Programs Review and provide input to other funders for Eastside projects that apply for County (HOF, RAHP, HOME, etc) and State (Tax Credit, DOTED) funds. Includes providing input to the King County Home Consortium on behalf of participating Eastside jurisdictions. Objective: In consultation with County, local staff and housing providers, seek to have funds allocated on a countywide basis by the County and State allocated proportionately throughout the County including the ARCH Sphere of Influence. ITEM CM-1 B. Special Projects This includes a range of activities where ARCH staff assist local staff with specific projects. Activities can range from feasibility analysis, assisting with requests for proposals, to preparation of legal documents (e.g. contracts, covenants). Following is a list of several specific projects that are already underway. One of ARCH's priorities is to be available to assist cities as they assess other potential special projects that arise. Surplus Property. Assist as needed member cities evaluation of potentially surplus public property or underutilized private property for suitability of affordable housing. One potential use of surplus property is for the HomeChoice Way ownership initiative. This task is consistent with one of the priority strategies identified at the ARCH Workshops in 2007. Objective: Identify one or more specific sites on the eastside to be made available for housing. Preserving HUD Financed Housing ARCH will continue to monitor and actively pursue efforts to directly assist developments in order to preserve existing HUD assisted affordable housing. Objective:. Preserve existing federally assisted affordable housing in East King County and prevent from converting to market rate housing Solicit support from federal legislators to maintain funding for Section 8 and other HUD housing programs. Metro Park n' Ride/Transit Sites. ARCH staff will continue to work with local staff on exploring the feasibility of pursuing housing projects on Park n' Ride or transit oriented lots. . As needed ARCH staff will assist City, County and transit staff with feasibility analysis, and if applicable, project development. Objective: Assist Redmond and Kenmore with administering affordability requirements associated with their downtown Park n Ride sites. To assist Kirkland in exploring the feasibility of mixed use transit oriented development housing at Kirkland's Park and Ride Facilities. Issaquah Master Planned Development Sites. Both the Issaquah Highlands and Talus master planned developments (MPD) include 'land set -aside' parcels that are reserved for the development of affordable housing for a specified period of time. ARCH will work with City staff to identify developers of the land 'set -aside' parcels and assist as needed with specific aspects of these parcels. including negotiate and track covenants and resale restrictions to guarantee long term affordability. Objective: Assist City with work related to development of the 'TOD site in Issaquah Highlands by the YWCA, and Parcel 95 by Habitat for Humanity. Could involve assisting with preparation of land transfer and affordability agreements with the City and their preferred developer, YWCA. 2 ITEM CM-1 Objective: To assist as needed with implementing the remaining affordability requirement in the privately developed portion of the affordable housing required in Talus, . Eastside Homebuyer Assistance Program. In late 2005 the House Key Plus ARCH down payment assistance program was launched with funding from many East King County cities, King County and the Washington Housing Commission and in 2006 a second round of funding was received from the same initial funders. In 2008, the goal is to award the remaining balance of funds received in both the first and second round of funding. In addition there will be an assessment of the effectiveness of the program, if there should be any modifications to the program, and if appropriate, seek additional funding. Objective Allocate all funds set -aside for the down payment program and assess long term viability and potential modifications to the program. If deemed successful, seek additional funding to extend the program. Reserve Fund Innovative Program. In the past, ARCH has used its reserve funds to provide unsecured predevelopment loans for innovative projects being sponsored by communities (e.g. Greenbrier (Woodinville), Coast Guard Site. ARCH will work with local staff and the broader community to identify other potential new innovative projects. Objective: On an as needed basis, assist members with doing feasibility, community outreach and other predevelopment activity on specific sites or programs to assess their potential to provide affordable housing. II. HOUSING POLICY PLANNING A. Local Planning Activities ARCH Housing Strategy Program. As follow up to the ARCH Workshops in 2007, the workshops identified both a set of potential priority strategies, and an education program for members. In 2008 the objective is to implement the education program and to initiate work on several of the strategies. Several work program tasks Objective: Complete the initial round of education of member jurisdictions, and review of ARCH Housing Strategies by councils for consideration of including one or more strategies in their local Work Programs. Objective: Assist cities that incorporate any of the priority strategies in their local work program. (Note: If individual members have identified specific strategies for their work program, they are listed below under Local Housing Efforts.) Objective: Identify if any strategies should be pursued in a more collective manner (e.g. dedicated funding source for Trust fund), and if so, outline work program and begin work on those strategies. .. 3 ITEM CM-1 Property tax exemption program In 2007, the legislation adopted revisions to existing legislation (RCW 84.14) that now allows communities as small as 5,000 persons to utilize a short term property tax exemption for multifamily housing in mixed use areas. Considering use of temporary Property Tax Exemption program to encourage affordable housing is one of the priority strategies identified in the ARCH Workshops. ARCH staff will assist members who are considering such programs. Several cities began work in 2007 on evaluating programs and several others may consider such a program in 2008. These are listed under individual cities in the Local Housing Efforts section below. Legislative Items a) Prosperity Partnership and AWC Housing Task Forces. The Prosperity Partnership's Housing Task Force identified several potential legislative priorities, These include sales tax exemption for affordable housing, and creating a Growth Management Infrastructure Account (GMIA) that would provide funding for local infrastructure projects that help achieve GMA affordable housing goals. The first item is consistent with one of the long term strategies identified in the ARCH Workshops. In addition, AWC has formed a housing advisory board to identify potential housing issues, and presumably track legislative proposals. Staff will track such efforts and report back to the Executive Board and members of ARCH on such efforts. b) Employer Assisted Housing Legislation. There is potential interest in creating some form of tax incentive to employers who create employer assisted housing programs. This could potentially help one of the priority strategies identified in the ARCH Workshops. c.) Federal Funding Support. (See Special Project, Preserving HUD Financed Housing Housing Background Information. Historically, ARCH has provided a range of housing and demographic information for its members. On an annual basis, ARCH will continue to provide updated housing data information as available. Consider updating and expanding ARCH website to allow members easier access to ARCH studies, background reports and demographic data. This updated housing information will be incorporated into the education fliers developed as part of the ongoing Housing Education Program developed in the ARCH Workshops. Objective: Continue to keep member jurisdictions and the broader community aware of local housing conditions as input for jurisdictions to evaluate current and future efforts to meet local housing objectives. Accessory Dwelling Units (ADU)Continue to provide information to the broader community on ADUs through fliers and the ARCH website. As needed, ARCH staff will assist local staff with assessing and modifying existing local ADU regulations. 4 ITEM CM-1 Objective Increase general community awareness of ADU's and provide basic information to help those interested in creating an ADU. Local Housing Efforts: ARCH jurisdictions are updating land use, zoning and other codes in order to implement policies identified in their Comprehensive Plans. ARCH staff will continue to assist local staffs in these efforts. Following are specifically identified areas that ARCH will assist local staff with accomplishing. Objective: Assist local staff with completion of the following updates of local codes and specific plans: Bellevue Bothell Clyde Hill Assist City staff as needed with Bellevue's planning initiatives that are identified by the Council for its housing work programs. Initial work will focus on emerge from the update of the Housing Element. (e.g. updates to ADU regulations, more innovative forms of housing.) Assist City staff with researching potential incentives to encourage work force housing in the Bel -Red Planning Area, including potential public funding sources such as the 10 year property tax exemption allowed under RCW 84.14. As part of the larger ARCH Implementation Strategy work, re -assess Bellevue Housing Trust Fund guidelines to ensure they are consistent with community needs and priorities. Explore regulatory and non -regulatory approaches to improve compatibility of single family infill development, major remodels and SF conditional uses. (Is this an ARCH item?) Survey housing conditions and develop strategies to encourage the maintenance and updating of the city's older housing stock. Assist City staff to evaluate long term options for the Landmark property which was purchased in 2002 by the King County Housing Authority. Assist City staff preparing a Housing Strategy Plan and implementation of initial strategies. Assist City staff and Planning Commission with update to the Downtown Plan, specifically providing assistance on components related to housing and affordable housing. This will include ARCH staff participating in the Downtown Resources Group and the Housing/Affordable Housing Round Table. Assist City staff with a general review of housing regulations. Issaquah Kenmore Kirkland ITEM CM-1 Assist City with rental of City's affordable rental unit. Assistance is anticipated for the following projects: Talus: Assist in administering the first group of the Phase II affordable rental and owner units. Issaquah Highlands: Monitor the implementation of the Issaquah Highlands affordable housing development agreement. This includes monitoring annual progress toward achieving affordability goals and providing information to developers on details about how the program is implemented. Winter 2008: Work with City staff to educate the Planning Policy Commission, the City Council and the public about housing, affordable housing and incentives potentially applicable to the Central Issaquah Area. Fall 2008: Work with City Staff to write affordable housing regulations for the Central Issaquah Area. Assist City staff in working with the Issaquah School District to provide school impact fees waivers for affordable housing. Assist City staff with the implementation of the Block 9, YMCA affordable housing project. Downtown Site. Assist with implementing the affordability requirements for the site, including if applicable, the property tax exemption program . Downtown Plan /LakePointe: As needed, work with City staff to implement the requirement to provide affordable units in the downtown area and/or the LakePointe master planned development. Housing Regulations: Assist city staff with their update of its zoning and subdivision codes as they relate to housing and housing affordability. Assist City staff with follow-up work related to the priorities established by the City Council in 2007including: • Evaluating regulations to encourage affordable housing as part of market rate housing development, especially in the downtown area and other business districts. This will include a detailed analysis of inclusionary approaches that will be considered, and legal issues and constraints associated with these options; • Preservation of existing affordable housing. This will include completion 0 ITEM CM-1 of inventory work undertaken in 2007, and assistance with subsequent tasks such as analysis of data, contacts to property owners and evaluation of possible funding sources for preservation efforts. • Exploring the feasibility of mixed use transit oriented development housing at the South Kirkland Park & Ride facility. Assistance from ARCH will include coordination with Metro, the City of Bellevue, and for profit or non- profit housing developers, if needed. Additional tasks associated with administering affordability requirements and project development may be included.; • Identify underutilized/vacant land and/or existing housing • and • Identifying and exploring use of a small surplus city property for an innovative housing (e.g. cottages, duplex or triplex). Assist City staff with housing issues as part of neighborhood plan updates. Mercer Is. Newcastle Redmond Assist staff and council with evaluating and, if appropriate, implementing a tax incentive program for affordable housing in the Mercer Island Town Center, as allowed under ESSHB 1910. Assist City staff and City Council evaluate options for an innovative housing project on surplus City property. Assist City Staff and Planning Commission with updating the Housing Strategy Plan, and with initial implementation of high priority strategies. Assist City staff with implementation of high priority strategies from their Housing Strategy Program. Assist City staff in reviewing development agreements for any project that would include an affordable housing requirement, including those related to the Community Business Center. Anticipated projects in 2008 include the mixed use Library/housing development and Newcastle Trails. Assist with establishing administrative guidelines and implementing the property tax exemption program for the Community Business Center. Help with update of housing regulations related to the update in the Housing Element of the Comprehensive Plan that are part an overall housing initiative, that will result in the development of a package of policy and regulatory reforms to help increase the supply and diversity of new housing. ITEM CM-1 Continue to assist with negotiating, and administering the provision of affordable housing in developments required to provide affordable housing units pursuant to city regulations. Provide assistance as needed in updating Overlake and Viewpoint Neighborhood Plans with respect to housing, including periodic attendance at CAC meetings to help identify housing issues within the neighborhood and develop policy responses. Help with the refinement of existing incentive programs to create affordable housing, especially related to methods for alternative compliance. May include help with convening a panel of builders and developers to speak to staff and/or the Planning Commission. Assist in making ADU presentation to Grass Lawn Neighborhood Association pursuant to Neighborhood Plan policy. Assist in implementing and preliminary analysis of the Cty's innovative housing ordinance and pilot program Woodinville Review and strengthening of affordable housing and accessory dwelling unit programs and regulations Continue work to assist City staff and Planning Commission with ways to encourage housing in the Downtown/Little Bear Creek Master Plan area. Sammamish In 2008 ARCH staff will assist City staff on several efforts including: Assist with policy and regulatory development for the Town Center plan including Planning Commission and City Council review. Respond to questions and request for follow up information and help staff selected meetings. Guide and participate in the financial analysis for Town Center regulations and zoning to help ensure effectiveness. Assist with evaluating and potentially implementing a demonstration program for cottage housing. Assist with initial implementation of high priority strategies identified in the Housing Strategy Plan, including efforts to encourage Accessory Dwelling Units, regulatory incentives to include affordable units within private developments, and processes and standards for homeless encampments King County See Regional/Planning Activities below. 0 ITEM CM-1 Complete standard covenants, and monitor the implementation of the Northridge/Blakely Ridge and Redmond Ridge Phase II affordable housing development agreements. This includes monitoring annual progress toward achieving affordability goals; and providing information to developers on details about how the program is implemented. General Assistance. In the past, there have been numerous situations where member staffs have had requests for support on issues not explicitly listed in the Work Program. Requests range from technical clarifications, to assisting with negotiating agreements for specific development proposals, to more substantial assistance on unforeseen work. ARCH sees this as a valuable service to its members and will continue to accommodate such requests to the extent they do not jeopardize active work program items. B. Regional/Countywide Planning Activities Affordable Housing Tracking System. The Growth Management Act/Countywide Affordable Housing Policies call for jurisdictions to track the development/preservation of housing affordable to low and moderate income families. This work is being coordinated through the Benchmarks Task Force. ARCH staff will continue to assist cities and the County with collecting data needed for Benchmarks. Objective: Collection and analysis of data as specified in Benchmark Task Force report. Maintain an eastside housing database for storing benchmark and related housing data. The database should allow the creation of standardized reports, yet be flexible enough to also meet the individual reporting needs of members. This database will be updated to include permit data and funding activities from 2006. Information collected for this will be incorporated into the annual updates prepared as part of the ongoing ARCH Housing Education program. County -Wide Housing Committees. Support local staff by providing staff support as needed to 'regional'/statewide working groups/committees, and disseminating key information back to local staffs. Groups include the Growth Management Planning Council (GMPC), the McKinney review team, and DCTED Housing Trust Fund Policy Advisory Team. Committee to End Homelessness (CEH)/ Eastside Homeless Advisory Committee (EHAC). Anticipated work of the CEH in the coming year include: evaluating ways to more effectively use existing resources, including more coordinated allocation of resources; and initiating several specific proposals for East King County. A primary role ARCH staff have provided is to help coordinate having an ongoing dialogue and planning effort within East King County of cities, agencies and providers through EHAC to better coordinate local efforts to tie into the work of CEH. Objective: Keep member jurisdictions informed of significant regional issues and pending 9 ITEM CM-1 legislation that could affect providing housing in East King County. Ensure that perspectives of communities in East King County are addressed in regional housing activities, including the Committee to End Homelessness. Have one or more specific local programs initiated as part of the 10 Year Plan to End Homelessness. 111. HOUSING PROGRAM IMPLEMENTATION Monitoring Affordable Rental Housing. Administer ongoing compliance of affordability requirements. This primarily includes affordable rental housing created through I direct assistance (e.g. Trust Fund allocation, land donations) from member jurisdictions, and occasionally through land use incentives. Some Trust Fund projects also require monitoring of project cash flow related to loans made by jurisdictions to projects. Objective: Ensure projects are in compliance with affordability requirements which involves collecting annual reports from projects, screening information for compliance, and preparing summary reports for local staffs. To the extent possible this work shall: • Minimize efforts by both owners and public jurisdictions; • Coordinate ARCH's monitoring efforts with efforts by other funding sources such as using shared monitoring reports; • Utilize similar documents and methods for monitoring developments throughout East King County. • Ensure accurate records for affordable ownership units, including audit units for owner occupancy and proper recording of necessary documentation. • Establish working relationship with other public organizations that can help assess how well properties are maintained and operated (e.g. code compliance, police, and schools). Monitorina Affordable Ownership Housinq. As more price restricted homes are created and given changes in lending practices the past few years, monitoring of affordable ownership housing created through local land use regulations is becoming of increased importance. In 2006, several issues emerged related to the long term implementation of affordable housing covenants (e.g. owners over borrowing on homes). Several actions were taken in 2006 to address these issues. In 2008, the goal is to complete revisions to the ownership covenants in order to better insure long term affordability of ownership units. Objective: Oversee resale of affordable ownership homes. Complete revisions to the affordability covenant and administrative procedures to better protect against potential loss of long term affordability Mailing List of Low/Moderate Income Households Maintain a list of families potentially interested in affordable housing (both rental and ownership) created through the efforts of the participating jurisdictions. 10 ITEM CM-1 Objective:. Maintain lists of affordable housing in East King County, and making that available as needed to people looking for affordable housing. Maximize use of the ARCH web site to assist persons looking for affordable housing. Relocation Plans. Assist as necessary with preparing relocation plans and coordinate monitoring procedures for developments required to prepare relocation plans pursuant to local or state funding requirements. Objective: Maximize efforts to ensure that existing households are not unreasonably displaced as a result of the financing or development of new or existing housing. IV. SUPPORT/EDUCATION/ADMINISTRATIVE ACTIVITIES Education/Outreach. Education efforts should include 'Big Picture' subject matters and, in some cases, tie into efforts related to public outreach/input on regional housing issues. However, much of ARCH's outreach/education work will occur through work with individual members on local housing efforts. Potential outreach tools include the ARCH video, a display board, a portfolio of successful projects, ARCH brochure, and housing tours. Objective: Consistent with the Education program discussed at the ARCH Workshops, using input from the broader community, develop education tools to inform councils, staffs and the broader community of current housing conditions, and of successful efforts achieved in recent years. Objective: Consistent with the Education program discussed at the ARCH Workshops , on a regular basis, conduct education sessions for new local officials and staffs on local housing conditions and programs (Housing Eastside 101, East King County Plan to End Homelessness), and hold annual discussion with member councils on recent housing trends and efforts. ARCH Web site. Currently this site is primarily geared to those utilizing programs administered through ARCH (e.g. listing of available rental and ownership affordable units, application for Trust Fund, consumer information on Accessory Dwelling Units, linkages to other housing related services in the community). There is some information on the site related to local housing issues and efforts, and it is hoped that this will be expanded through materials developed as part of ARCH's grant from the Innovations in American Government Award, as well as materials developed for the ARCH Housing 101 education program, Eastside Plan to End Homelessness, and links to Committee to End Homelessness (CEH) website. . Objective: Maintain the ARCH web site and update the the community outreach portion by incorporating information from Housing Eastside 101, as well as updated annual information, and links to other sites with relevant housing information (e.g. CEH, HDC). 11 ITEM CM-1 Make presentations, including housing tours, to at least 10 community organizations. Media coverage on at least six topics related to affordable housing in East King County related to work done by Cities/ARCH and articles in local city newsletters. Advice to Interested Groups. Provide short-term technical assistance to community groups, churches and developers interested in community housing efforts. Meet with groups and provide suggestions on ways they could become more involved. Objective: Increase awareness of existing funding programs (e.g. rental rehab) by potential users. Increase opportunities of private developers and Realtors working in partnership with local communities on innovative/affordable housing. Assist community based groups who want to provide housing information to the broader community by assisting with preparing background information. Administrative Procedures. Prepare quarterly budget performance and work program progress reports. Prepare the Annual Budget and Work Program. Staff the Executive and Citizen Advisory Boards. Objective: Maintain a cost effective administrative budget for ARCH, and keep expenses within budget. Administrative costs should be equitably allocated among ARCH's members. Maintain membership on the ARCH Citizen Advisory Board that includes broad geographic representation and wide range of housing and community perspectives. C:\Data\ARTFILES\GENERAL\Monitor&Workprogram&Budget\2008\Workprogram08dec Exec.Doc 12 ITEM CM-1 2008 ARCH Administrative Budget 12/7/2007 I. ANNUAL OPERATING EXPENSES Item 2007 Budget 2008 Budget Change Budget Percent Change Staffing Sub -total $ 398,285 $ 417,836 $ 19,551 5% Rent $ 11,222 $ 11,531 $ 309 3% Utlities Inel^ Incl^ Incl^ Incl^ Telephone $ 2,575 $ 2,575 $ - 0% Operating Travel/Training $ 2,000 $ 2,000 $ - 0% Auto Mileage $ 2,500 $ 3,000 $ 500 20% Copier Costs $ 2,500 $ 2,610 $ 110 4% (Office Supplies $ 2,000 $ 2,000 $ - 0% Office Equipment Service $ 4,000 $ 4,000 $ - 0% Fax/Postage $ 2,000 $ 2,060 $ 60 3% Periodical/Membership $ 3,450 $ 3,588 $ 138 4% Misc. (e.g. events,etc.) $ 1,840 $ 1,840 $ - 0% Insurance $ 5,800 $ 7,000 $ 1,200 21% Equipment Replacement $ 2,870 $ 2,870 $ - 0% Sub -total $ 28,960 $ 30,968 $ 2,008 7% TOTAL $ 441,042 $ 462,910 $ 21,868 4.96% * Actual salary increases based on Bellevue's approved Cost of Living Adjustment ITEM CM-1 II. ARCH ADMINISTRATIVE BUDGET: RESOURCE DISTRIBUTION A. Cash Contributions 2007 2008 Change Percent Change Bothell $ 34,883 $ 36,627 $ 1,744 5.00% Issaquah $ 13,082 $ 13,736 $ 654 5.00% King County $ 45,149 $ 47,406 $ 2,257 5.00% Kirkland $ 53,198 $ 55,858 $ 2,660 5.00% Mercer Island $ 26,598 $ 27,927 $ 1,330 5.00% Newcastle $ 8,865 $ 9,308 $ 443 5.00% Redmond $ 53,198 $ 55,858 $ 2,660 5.00% Woodinville $ 10,590 $ 11,120 $ 530 5.00% Beaux Arts Village $ 1,397 $ 1,467 $ 70 5.00% Clyde Hill $ 2,367 $ 2,486 $ 118 5.00% Hunts Point $ 1,397 $ 1,467 $ 70 5.00% Medina $ 2,367 $ 2,486 $ 118 5.00% Yarrow Point $ 1,397 $ 1,467 $ 70 5.00°iu Sammamish $ 41,111 $ 43,167 $ 2,056 5.00% Kenmore $ 22,425 $ 23,546 $ 1,121 5.00% TOTAL $ 318,025 $ 333,926 $ 1.5,901 B. In -Kind Contributions $ 2,007 $ 2,008 Change Percent Change Bellevue $ 123,019 $ 128,985 $ 5,966 4.85% TOTAL $ 123,019 $ 128,985 $ 5,966 C. Total Contributions Bellevue $ 123,019 $ 128,985 $ 5,966 4.85% Bothell $ 34,883 $ 36,627 $ 1,744 5.00% Issaquah $ 13,082 $ 13,736 $ 654 5.00% King County $ 45,149 $ 47,406 $ 2,257 5.00% Kirkland $ 53,198 $ 55,858 $ 2,660 5.00% Mercer Island $ 26,598 $ 27,927 $ 1,330 5.00% Newcastle $ 8,865 $ 9,308 $ 443 5.00% Redmond $ 53,198 $ 55,858 $ 2,660 5.00% Woodinville $ 10,590 $ 11,120 $ 530 5.00% Beaux Arts Village $ 1,397 $ 1,467 $ 70 5.00% Clyde Hill $ 2,367 $ 2,486 $ 118 5.00% Hunts Point $ 1,397 $ 1,467 $ 70 5.00% Medina $ 2,367 $ 2,486 $ 118 5.00% Yarrow Point $ 1,397 $ 1,467 $ 70 5.00% Sammamish $ 41,111 $ 43,167 $ 2,056 5.00% Kenmore $ 22,425 $ 23,546 $ 1,121 5.00% TOTAL $ 441,043 $ 462,911 $ 21,867 4.96% TOTAL COSTS $ 441,042 $ 462,910 $ 21,868 4.96% BALANCE $ 1 $ 0 ITEM CM-1 N O U .b U. 00 00 'd ER O N N cd N v 0 N H4 w 0 °cn v Gq M M 1-4 — d' OS m 0 0 0 O •O '�-' � O y `4 ��"'OU` � NOp t•. OOP y.O a. L�+ v O 60� LYr G �' aNi ai O O � � N 69 a-+ N .-r O r., � o r N rN+-S 69 � o 0 Cd M to o V O �y = 0 4o . � zGo zrn %, UIt Ad 92 t O O 40Cd Or O O O d O � v�xCO7 n O d z m 04 xU a v� ITEM CM-1 FALL 2007 HOUSING TRUST FUND: PROPOSED FUNDING SCOURGES PROJECT FOY Habitat Housing at St Andrews New Ground I Issaquah Highlands Crossroads St Margarets SOURCE Kirkland Bellevue Request $ 268,000 $ 200,000 $ 50;000 $ 1,500,000 plus CAB Recommnedation $ 268,000 $ 200,000 $ 100,000 Return in Spring Sub -Regional CDBG Bellevue CDBG General Fund $ 40,000 $ 50;000 Issaquah $ 100,000 Kirkland General Fund $ 40,000 $ 25,000 Mercer Is. General Fund $ 20,000 Redmond General Fund $ 40,000 $ 25,000 Newcastle General Fund $ 19,400 $ 40,000 Kenmore General Fund $ 25,000 Sammamish General Fund $ 40,000 $ 60,000 Woodinville General Fund $ 20,000 Clyde Hill General Fund $ 15,000 Medina General Fund $ 2,500 Yarrow Point General Fund $ 3,600 Hunts Point General Fund $ 2,500 TOTAL $ 268,000 $ 200,000 $ 100,000 CDBG $ - $ - $ - General Fund $ 268,000 1 $ 200,000 $ 100,000 ITEM CM-1 0 N J a LL d Z D U. co H Z t/) 0 U Q `'4 e o m o o`l C C O O N 69 64 b'# 6A � 64 64 ER 69 0 0 o 0 0 0 0 cq M O O N N O C/1 y A C O w1 O 00 O �O oMo O. O �. O C�C 6ol Go,) 6s a v 03 A o vs o 0 .-. moc� to F O O M O M F r rq N c roq 6q z A u x c o o 6 o - o M N 6s M G 3A w M rq 60S d 0 0 0 0 o o p O F o as w � c o O O G o 00" m o o 6s GS s� H bs Ioq F1 M O O M O 00 x N N ab o a � o x b G z o 00 o GS osm oo a, 9 N w 69 69 6R 69 z � a d x � b= U dO0A0� d d�A a E" 3 < xxxvxx w� w H w a as a o� ITEM CM-1 ECONOMIC SUMMARY: NEW GROUND KIRKLAND 1. Applicant/Description: FOY/ Acquisition/Rehab for 6 units permanent rental housing for 6 homeless young adults (age 18-21) with supportive services (plus a resident manager). 2. Project Location: 11005 NE 68w Street, Kirkland, Wa. 3. Financing Information: Funding Source Funding Amount Commitment ARCH $ 268,000 Applied for Fall 2007 King County $ 599,488 Applied for Fall 2007 State $ 534,030 Apply for Spring 2008 Private $ 677,105 Proposed TOTAL $ 2,078,623 4. Development Budaet: ITEM TOTAL PER UNIT HTF Acquisition $ 1,104,000 $184,000 Construction (rehab) $ 433,340 $ 72,223 $ 257,751 Design $ 22,000 $ 3,667 Consultants $ 61,287 $ 10,215 Developer fee $ 10,000 $ 1,667 $ 10,000 Finance costs $ 12,448 $ 2,074 Reserves $ 315,000 $ 52,500 Taxes/insurance $ 11,400 $ 1,900 Other $ 109,148 $ 18,191 $ 249 TOTAL $ 2,078,623 $346,437 $268,000 5. Debt Service Coverage: The project is proposed to serve very low income (c30% of median income). Therefore, no debt service is proposed. 6. Security for City Funds: • A recorded covenant to ensure affordability and use for targeted population for at least 50 years. • A promissory note secured by a deed of trust. The promissory note will require repayment of the entire grant amount upon non-compliance with any of the conditions of loan approval. ITEM CM-1 ECONOMIC SUMMARY: 1. Awlicant/Description: 2. Project Location: 3. Financing Information: HABITAT ISSAQUAH HIGHLANDS TOWNHOMES HFHEKC/ 10 units of new construction ownership housing for low income families. Includes 1 accessible unit Issaquah Highlands, Issaquah, Wa. Funding Source Funding Amount Commitment ARCH $ 200,000 Applied for Fall 2007 King County $ 800,000 Applied for Fall 2007 State $ 350,000 Apply for Dec 2007 HUD (Shop Grant) $ 150,000 Applied for Fall 2007 Donations/private fundraising $ 1,441,500 Proposed ($813,400 committed) TOTAL $ 2,941,500 4. Development Budget: ITEM TOTAL PER UNIT HTF Acquisition $ 452,000 $ 45,200 $ 125,000 Construction $ 2,193,000 $ 219,300 Design $ 130,000 $ 13,000 Developer Fee $ $ Finance Fees (includes Tax Credits) $ $ Permits/Fees $ 75,000 $ 7,500 $ 75,000 Utilities during const. $ 38,000 $ 3,800 Property taxes $ 12,000 $ 1,200 Insurance $ 8,000 $ 800 Other $ 1,000 $ 100 TOTAL $ 2,941,500 $ 294,150 $ 200,000 5. Debt Service Coverage: The project is proposed to serve low income (<50% of median income). Therefore, no debt service is proposed. 6. Security for City Funds: • A recorded covenant to ensure affordability and use for targeted population for at least 75 years. • A promissory note secured by a deed of trust. The promissory note will require repayment of the entire grant amount upon non-compliance with any of the conditions of funding approval. ITEM CM-1 ECONOMIC SUMMARY: KENSINGTON SQUARE AMENDMENT 1. Applicant/Description: HAC/ New construction for 6 units permanent rental housing for very low income (<30% of median income) households, with supportive services. 2. Project Location: 14727 NE 8"h Street, Bellevue, Wa. 3. Financina Information: Funding Source Funding Amount Commitment ARCH $ 250,000 $ 50,000 Applied for Fall 2007, $150,000 already committed. (Additional $50,000 King County $ 530,612 $ 79,500Applied for Fall 2007 $451,112 already committed State $ 462,837 Already committed (maximum award) Private $ 558,732 Master Builders Care Foundation Private Loan $ 310,010 WCRA-committed Sound Families $ 120,000 Committed Grants $ 98,503 Committed Unspecified $ 199,294 Sources unspecified (ARCH recommendation includes S50000 of this TOTAL $ 2,479,988 4. Development_ Budget: ITEM TOTAL PER UNIT HTF Acquisition $ 340,598 $ 56,766 $ 61,707 Construction (*includes $319,057 donated labor) $ 1,705,298 $ 284,216 $ 130,983 Design $ 49,387 $ 8,231 $ 6,064 Consultants $ 59,772 $ 9,962 $ 9,696 Developer fee $ 77,000 $ 12,833 $ 15,000 Finance costs $ 108,773 $ 18,129 Reserves $ 21,077 $ 3,513 Permits/fees/insurance $ 109,262 $ 18,210 $ 26,050 Other $ 8,821 $ 1,470 $ 500 5. Debt Service Coverage: The project is proposed to serve very low income (<30% of median income). Therefore, no debt service is proposed. 6. Security for City Funds: • A recorded covenant to ensure affordability and use for targeted population for at least 50 years. • A promissory note secured by a deed of trust. The promissory note will require repayment of the entire grant amount upon non-compliance with any of the conditions of loan approval. 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N y me -mc m m 3 r 3 L m¢ Q w .c Ynr1 Q a) Q c�ooYnYnomo ti ITEM CM-1 C O -. 3 07 0 0 N N M N 0 0 0 _ N U� O H V O$ e 4 on000rn000 O c0 O lfi O c0 O M O �n ono 0 0 0 0 M 0 0 0 0 0 0 O w o c0 0 0 0 0 0 o 0 0 o 0 0 m c0 M O C c0 C n C't O 0 C co O n C N O 0 C C N o C N o 0 0 d' O_ .� O c0 O O N O �0 0 0 d. Lo n co O o c0 n 10 c0 to ti tCj O Lo 0 0 0 0 0 0 0 0 (0 00 M 0 N V cM 07 N O M M W!� Y') O O C. M K3 Ef3 N L N fR Of EPr ER 6. N 09. Efl 6, N cA N W, EPr 6e. U3, 10 L 'C7 03 !A M N M z. U. w C V1 'D -Np -m0 -NO -NO 'NO -WO .`"- -Np -0 -NO -y0 U mmmmmmmmmm mmmm In O� 0 V co O d- O m N O V$ c0 0 Vt tp O m WO o co m r w W co co a- m r co m C 7 N N tq p Q Q L ca ¢ m U S rn m En y O Ca�Ess N 3 Um W W 3jj0 m}JJ W m J s E.O c U m� �mm=cm: ¢ x (L o=aE>� > E E a -m w Y } o Q 3 o Q a c O O O a n~ r ¢ y m ❑ co i p o U m D S o W O Wa xmxxv�cnYUncn wwu.00 of UawwO m G c 0 0 Z « ❑ E w o U. m m m c c c L-C O O O W W U c c o m m Y m m m L m Y O 0 0 0 7 m 3 7 7 -- 7 N c0 O d _'m E E E m Q Q V -6 'O Y m W E m E E>> _>' > m o m C -O -6 a W w +L.. O N J m N 4I m m m W m N N c m m m N N N N N N y 0 0 N YQ.'a'CD C�m[tlmm ymmm ar"J N FmmmLL'Q'a'Y zm v m OOf O� _ m VW W o m Qo _ ❑ m > Z z C 2 CL O y > LL 0 V mt a m O c a) y y w a a) m`ocmE m y m p w E O p E E ca E EUE 0 x❑ a) LOQL W ( It Lm O m 2 2 2mj J CFJ m N O O 22 m O-O QOm a c❑CO Fm D LL VO 2Q E CL aWUacaO -p` F x m dmm 000xo aYF O -j o E UrLLe _ w c c 0 m f? , , mCD YofUc o „ ueCG a � uJL - uo0❑❑Qx❑dL0 NaiSUY❑Q. + + ITEM CM-2 CITY OF MEDINA Office of the City Manager Date: February 11, 2008 TO: MAYOR AND COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: COUNCIL COMMUNICATIONS RECOMMENDATION It is recommended that the Mayor and Council Members direct the City Manager to survey Medina residents, and others, to determine the level of interest in video -streaming and/or cable T.V. broadcasts. POLICY IMPLICATION The City Council has adopted policies and practices which facilitate open and transparent government, in which members of the public can access their elected leaders and service providers, and learn about actions taken, as well as supporting reasons and motives. Broadcasting City Council meetings is intended to support this approach to governing. BACKGROUND The City's 2007 annual operating budget included $32,000 in the Council's budget page for "Communications-T.V. System". In late Spring, when the current City Manager began investigating what kind of a broadcast system should be purchased and installed he concluded that the funds allocated were insufficient to implement a feature -rich product. Additionally, the Council approved life -safety repairs to City Hall which will affect and upset the Council Chambers. For these reasons, pursuing the purchase and installation of a broadcast system was suspended. During the 2007 calendar year a private resident financed the video recording of all City Council Meetings, however the resident elected to discontinue this service at the end of the year. The recordings produced in 2007 were never broadcast on any media, and copies were requested at City Hall only a handful of times. When presenting the proposed 2008 annual operating budget the City Manager discussed two broadcast options. The preferred method included purchasing broadcast equipment, programming and subscription services with first - year costs exceeding $100,000. This option included full audio -video recording and on -demand video -streaming via the internet, with such user-friendly features as topical search agenda item indexing. A second option included continuing the video recording services secured privately last year. The Council elected to fund the latter option at an approved cost of up to $25,000. In late December 2007 the City Manager was notified that the business which provided Council meeting recording in 2007 was dissolved. At this time, another videographer has not been identified. ITEM CM-2 Notwithstanding the ideological support for broadcasting Council meetings, the City has no research indicating how much constituent interest there is in viewing Council meetings on televisions or computers. DISCUSSION During the last couple of decades an increasing number of cities and public entities have elected to videotape and broadcast their meetings, as well as other events, on cable television stations, and via the internet. The practice is almost universally touted for its capacity to increase access to City Hall, and improve constituent knowledge about local government and civic affairs. However, information concerning viewership and actual use of broadcast local government proceedings has not been widely collected. A survey compiled last year by one of Municipal Research and Service Center's consultants reveals: • Of the 12 cities in Washington state with populations of 10,000 or less, none currently offer webcasting of public meetings. The City of Newcastle (Pop. 9550) is offering streaming audio. • 4 cities use the same local cable provider. These are all population <5,000 and have viewable meetings on cable television due to local franchise agreement provisioning which states their cable provider will handle the recording and broadcasting of their meetings. Sometimes they even broadcast live meetings, it just depends on the meeting schedules of the 4 cities. www.midvallevtv.com • 6 cities with population of <10,000 offer viewable meetings on cable television. • There are not that many cities offering webcast, so I have listed them below with their respective populations. Seattle 586,200 Spokane 202,900 Vancouver 160,800 Bellevue 118,100 Federal Way 87,390 Kent 86,660 Redmond 50,680 Kirkland 47,890 Pasco 50,210 Richland 45,070 Olympia 44,460 Issaquah 24,710 The City's recently approved franchise agreement with Comcast provides a dedicated government access channel, however it does not include the recordings of meetings. This expense, estmated at $500 per meeting could be accommodated in the 2008 annual operating budget, which currently includes $25,000 for Council Communications. Medina has an excellent municipal website, and publishes both a monthly and quarterly community newsletter. Important and time sensitive messages are occasionally sent in the form of personal letters to residents from the City Manager, and legal and public notices are routinely published and posted by the City Clerk. The City's Council Meetings are held at night to ITEM CM-2 promote attendance, and no resident must travel more than a mile or two to reach City Hall; many are within walking distance. Despite these communication tools, the value of videotaping and broadcasting public meetings on television and/or via the internet, if widely used, cannot be underestimated. The wisdom and practicality of a small city undertaking the considerable expense associated with videotaping and broadcasting City Council meetings may be dependent on how widely such broadcasts can be expected to be viewed. It is recommended that the City Manager survey residents to determine how likely they are to view such broadcasts, and to gauge how much they value such a service relative to competing program, services and resource demands. Prepared by: Mark F. Weinberg Craig Fischer ITEM CM-3 CITY OF MEDINA Office of the City Manager Date: February 11, 2008 TO: MAYOR AND COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: APPOINTMENTS PROCESS RECOMMENDATION Discuss and provide staff with direction, as needed. POLICY IMPLICATION Conventional wisdom dictates that the City Council should establish and maintain a consistent policy to fairly and equitably evaluate citizens of the community who demonstrate a desire to serve on boards and commissions. BACKGROUND Boards, commissions and citizen committees provide assistance to the City Council when formulating public policy and transforming policy decisions into action. The City's principal advisory bodies include the Planning Commission, Parks Board and Civil Service Commission. In addition, the Council is empowered to create all advisory boards and commissions, committee and task forces pursuant to the provision of Chapter 35A (Optional Municipal Code) and Chapter 2.04.110 of the MMC. The appointment authority for Civil Service Commissioners is described in Chapter 2.20.020 MMC. The authority for appointing Parks and Recreation Board Members and Planning Commissioners is described in Chapters 2.30.020 (B) and 2.44.010 (A), respectively. Presently, Civil Service Commissioners are appointed by the City Manager, with approval of the City Council. Parks and Recreation Board members are appointed by the Mayor, with the consent of the Council. Finally, Planning Commissioners are appointed by the Mayor, and confirmed by the Council. The process for appointments made by the Mayor and confirmed by the Council is described in Chapter 2.08 (A) — (D) (Advisory Bodies) of the City of Medina City Council Guidelines (April 2004). DISCUSSION In Council -Manager form of government cities RCW 35.18.060 specifies the Council may provide for the appointment by the Mayor, subject to confirmation by the Council, of the Planning Commission and other advisory citizens' committees, commissions and boards advisory to the City Council. ITEM CM-3 Reviewing the municipal codes of several cities in the region, the City Manager determined that the following cities conformed to this statute: Bellevue, Clyde Hill, Hunts Point, Mercer Island, Newcastle, Normandy Park, Bainbridge Island and Lynnwood. Despite its status as a Mayor -Council form of government, Redmond also follows the same protocol. However, two other cities were found (Kirkland and Bothell) in which these appointments are brought forth by the Council for vote. ITEM CM-4 CITY OF MEDINA Office of the City Manager February 11, 2008 TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER RE: FEBRUARY 2008 MONTHLY REPORT Appointment of Community Development Services Director Following widespread recruitment over a two month period, preliminary screening of 15 applicants, interviews of the most promising candidates, and background checks on the two finalists, an offer of employment has been made for the position of Community Development Services Director. The candidate has tentatively accepted, subject to our negotiation of employment terms. If the appointment is consummated, as expected, additional information about the candidate will be forthcoming at tonight's meeting, or shortly thereafter. Public Safety Enhancement (Camera Enforcement) Project Update: Three responses were received to the City's Request for Proposals for all cameras, software, installation hardware, training, licensing and maintenance for the City's planned ALPR- enhanced camera surveillance system. The City's project consultants, Public Works Director, Police Chief and City Manager spent an afternoon evaluating the proposals and have selected Vigilant Video of Livermore, CA as the preferred vendor. Though it doesn't always happen, in this case Vigilant not only had the most compliant response, but also was the low bidder. Staff anticipates presenting a negotiated contract to Council at the March 1oth meeting and, if approved, lead time for equipment delivery is 4-6 weeks. 4th Quarter Fire Department Activity Report: Attached. 0 * ^= <A. City of v rn Bellevue January 10, 2008 City of Medina Attn: Mark Weinberg 501 Evergreen Point Road P.O. Box 144 Medina, Washington 98039 Dear Mark: ITEM CM-4A Post Office Box 90012 • Bellevue, Washington • 98009 9012 -V4' Enclosed are the Incident Summaries for the Bellevue Fire Department responses into the City of Medina for December 2007, and the year to date. I have also included the responses for December 2006 for comparison purposes. Please contact me at (425) 452-6972 if you have any questions or concerns. Sincerely, . William Lie Data Analyst Bellevue Fire Department Enclosures "The Bellevue Fire Department exists to assist the public in the protection of life and property by minimizing the impact of fire, medical emergencies, andpotential disasters or uncontrolled events that affect the community and environment." Bellevue Fire Department - 450 110th Ave NE - Bellevue, Washington 98004 Phone: [425] 452-6892 - Fax: [425] 452-5287 ITEM CM-4A �D M N Vi ti W 0 a Iz N w O 0 a 0 0 0 0 a 4. c o c ITEM CM-4A ON M V--4 V-0 m C o ;r Uee wwwxJn, V U o U N � 4 U H O a 1i 00 kn E: 0 0 N O O 'C ITEM CM-4A 0 a 0 0 N O tn 00*10 00 D\ M 'A O � U w+ PC o U cc wWWx��w on U O an ITEM CM-4B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2008 Felony Crimes January YTD YTD Year End 2008' 2018 2007 2007 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 1 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 0 0 1 8 Drug Violations 3 3 0 7 Fraud (ID Theft) 0 0 0 11 Vehicle Prowl 0 0 0 13 Theft (over $250) 0 0 0 13 Malicious Mischief 0 0 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery) 2 2 0 4 Poss Stolen Property 0 0 0 5 Other 0 0 0 1 TOTAL 5 5 1 63 Misdemeanor January YTD YTD Year End Crimes 2008 2008 2007 2007 Assault, Simple 0 0 0 1 Malicious Mischief 0 0 1 7 Vehicle Prowl 1 1 0 25 Theft (Under $250) 0 0 3 12 Domestic Violence 0 0 0 3 Minor in Possession 1 1 0 21 Drug Violations 0 0 2 24 Poss Stolen Property 0 0 0 3 Total 2 2 6 93 Page 1 ITEM CM-4B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT if City of Medina 2008 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 Robbery 0 0 Sexual Assault/Rape 0 0 Burglary (inc Attempt) 0 0 Drug Violations 3 3 Fraud (ID Theft) 0 0 Vehicle Prowl 0 0 Theft (over $250) 0 0 Malicious Mischief 0 0 Arson 0 0 Auto/Boat Theft 2 2 Poss Stolen Property 0 0 Other 0 0 TOTAL 5 00 0' 0' 0 0 0 01 0 0 0 5 lisdeaeanr Crimes Jan Feb Mar Apr May Jun; Jul Aug Sept Oct Nov Dec Total Assault, Simple, _0 0 Malicious Mischief 0 0 Vehicle Prowl 1 I Theft (Under $250) 0 0 Domestic Violence 0 0 Minor in Possession 1 I Drug Violations 0 0 Poss Stolen Property 0 0 Total 2 0 0 0 0 0 0 0 0 0 0 0 2 Page 2 ITEM CM-4B MEDINA POLICE DEPARI'NIENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2008 ACCIDENTS 2008 2008 2007 2007 Injury 0. 0 0 _2 Non -Injury 2 2 2 11 TOTAL 2 2 2 13 Traffic January YTD, YTD Year End CITATIONS ` 2008 2008 2007 2007 Driving Under Influence 11 11 3 68 *Other 23 23 6 179 Total 34 34 9 247 Traffic January YTD YTD Year End INFRACTIONS 2008 2008 2007 2007 Speeding 12 12 4 87 Parking 7 7 11 92 **Other 57 57 29 398 Total 76 76 44 577 'Year End 2007 125 January YTD YTD : Year End CALLS FOR SERVICE 2008 2008 2007 2007 House Watch M 30 20 427 False Alarms 16 16 25 313 Assists 46 46 50 629 Suspicious Circumstances 7 7 7 172 Property-Found/Lost 2 2 2 25 Animal Complaints 3 3 1 43 Missing Person 1 1 0 1 Warrant Arrests 8 8 3 114 ***Other 0 0 2 22 Total 113 113 110 1746 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Page ITEM CM-4B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2008 Traffic Accidents Jan: Feb MarApr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 Non -Injury 2 2 TOTAL' 2 0 0 0 0 0 0 0 0 0 0 0 2 Traffic Citations Jan ; Feb; Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 11 11 Other 23 23 Total 34 0 0 0 0 0 0 0 0 0 0 0 34 Traffic Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 114 Calls for Service Jan Feb' Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 30 30 False Alarms 16 16 Assists 46 46 Suspicious Circumstances 7 7 Property-Found/Lost 2 2 Animal Complaints 3 3 Missing Person 1 1 Warrant Arrests 8 8 Other 0 Total 113 0 0 0 0 0 0' 0 0 0 0 0 113 Page 4 ITEM CM-4B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report Town of Hunts Point 2008 Felony Crimes January YTD YTD Year End 2008 2008 2007 2007 Burglary 0 0 0 0 Forgery (Identity Theft) 0 0 0 1 Vehicle Prowl 0 0 0 0 Theft (over $250) 0 0 0 1 Possession Stolen Prop 0 0 1 2 Drug Violation 0 0 0 1 Auto/Boat Theft 0 0 0 2 TOTAL 0 0 1 7 Misdeameanor January YTD YTD Year End Crimes 2008 2008 2007 2007 Assault, Simple 0 0 1 1 Malicious Mischief 0 0 0 1 Vehicle Prowl 0 0 0 1 Theft (Under $250) 0 0 0 0 Possession Stolen Prop 0 0 1 1 Domestic Violence 0 0 0 1 Minor in Possession 0 0 0 1 Drug Violations 0 0 0 15 Total 0 0 2' 21 Page 5 ITEM CM-413 MEDINA POLICE DEPARTMENT Town Of Jeffrey Chen, Chief of Police Hants Point Yearly Activity Report ✓*� Town of Hunts Point 2008 Burglary 0 0 Forgery (Identity) 0 0 Vehicle Prowl 0 0 Theft (over $250) 0 0 Poss Stolen Prop 0 0 Drug Violation 0 0 Auto/Boat Theft 0 0 TOTAL 0 0 0 0 0 0 0 0 0 0 0 00 Misdeameanvr Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 Malicious Mischief 0 0 Vehicle Prowl 0 0 Theft (Under $250) 0 0 Poss Stolen Prop 0 0 Domestic Violence 0 0 Minor in Possession 0 0 Drug Violations 0 0 Total 0' 0 1 0 0 0 0 0 0 0 0 0 0` 0 Page 6 ITEM CM-4B MEDINA POLICE DEPARTMENT Town d Jeffrey Chen, Chief of Police tts P011lt Monthly Activity Report Hunts Point 2008 Traffic, January YTD YTD Year End CITATIONS 2008 2008 2007 2007 Driving Under Influence I 1 0 16 Accidents 0 0 0 2 *Other 4 4 9 58 Total 5 5 9 76 Traffic January YTD YTD Year End INFRACTIONS 2008 2008 2007 2007 Speeding 0 0 0 3 Parking 1 1 0 12 **Other 14 14 36 310 Total 15 15 36 325 January YTD YTD Year End CALLS FOR SERVICE 2008 2008 2007 2007 House Watch 1 1 2 31 False Alarms 8 8 2 77 Assists 2 2 7 63 Suspicious Circumstances 3 3 2 39 Property-Lost/Found 0 0 0 2 Animal Complaints 1 1 0 6 Warrant Arrests 0 0 2 16 ***Other 1 1 0 4 Total 16 16 15 238 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment;Civil Dispute;Trespass Pat.,e7 ITEM CM-4B MEDINA POLICE DEPARTMENT Town of � Jeffrey Chen, Chief of Police Hants Point YEARLY ACTIVITY REPORT HUNTS POINT 2008 Traffic Traffic Oct Nov Dec .Total S Calls for Service Jan Feb' Mar Apr ; May Jun Jul Aug Sep Oct Nov Dec Total House Watch _1_ 1 False Alarms 8 8 Assists 2 2 Suspicious Circumstances 3 3 Property-Lost/Found 0 0 Animal Complaints 1 1 Warrant Arrests 0 0 Other 1 1 Total 160 0 0 0 0 0 0 0 0 0 0 16 Page 8 ITEM CM-4B MEDINA MONTHLY SUMMARY JANUARY, 2008 FELONY CRIMES Stolen Vehicle, Suspect Identified 2008-0000198 01/18/08 1600 block of Evergreen Point Rd Resident reported his car had been stolen from his residence. While the Medina Officer was conducting his investigation, we were notified the Washington State Patrol had earlier recovered the stolen vehicle, left unoccupied in the middle of the I — 405 freeway near Renton. The vehicle had been totaled and was nearly recognizable with. the exception of the license plate. Medina Detectives quickly began to investigate various bits of evidence left at the scene and were able to identify a likely suspect. Investigation continues. Person Arrested in Stolen Vehicle 2008-00000271 01/25/08 7000 block of SR 520 After midnight, a Medina officer was monitoring traffic from on top the overpass conducted a records check of a passing vehicle. The computer return of information revealed the license plate to the vehicle was a Federal Way stolen vehicle. With the assistance of Clyde Hill, a high risk felony stop was conducted and the driver arrested without incident. The driver was then booked into the King County Jail. MISDEMEANOR CRIMES Vehicle Prowl (Theft) 2008-0000224 01 /20/08 2800 block of Evergreen Point Rd (Metro Park & Ride) Between the hours of 12:00 noon and 5:15 pm unknown person(s) smashed the side passenger window of a vehicle parked at the Metro Park & Ride. The only known item taken from the vehicle was an MP3 player. The damage is estimated at $200 and the value of the item taken is $50. CYPHER Missing Person(s) 2008-0000011 01/01/08 3200 block of 78th PI NE At approximately 4:20 pm, a concerned relative reported that her parents had not returned home after spending the previous night on their boat off Puget Sound. Our agency contacted other water authorities who began to search for the vessel. Six hours later, our agency was able to successfully locate the pair who had returned to their dock in the vessel. Found Property 2008-0000059 01/04/08 8400 block of NE 10th St Resident turned in an abandoned/ found bicycle left in the 8400 block of NE 10ffi. The bicycle is currently being held in the police department property room for safekeeping. ITEM CM-4B Lost Property 2008-0000322 01/28/08 8000 block of 12th St (Medina Park) Medina resident reported losing her cell phone while at the Medina Park. Total value: $200 MISCELLANEOUS MAN SENTENCED TO 45 MONTHS IN PRISON FOR BANK FRAUD AND AGGRAVATED IDENTITY THEFT - Our agency received verification from the U.S. Attorney's office of an exceptional 45-month sentence for an individual arrested by then Officer, now Lieutenant Yourkoski in July 2003 for identity theft, possession of stolen property, refusal to cooperate, possession of drug paraphernalia and DWLS-3rd. This individual was finally caught after ruining the credit of hundreds of Puget. Sound residents through identity theft and bank fraud. The arrest by Yourkoski in 2003 was one of the key cases in determining the heavy sentence of this criminal. SOUND SHAKE 2008 - City Manager Weinberg, Chief Chen and Emergency Preparedness Coordinator Kris Finnigan are working closely with City of Bellevue Emergency Preparedness officials in advance of the March 5, 2008 SOUND SHAKE EXERCISE. This will be a regional Earthquake simulated drill. The Medina Mobile Communications Center (MCC) will be in play as a simulation cell or field base of operations that will transmit and relay critical information to the various other 22 Region 1/eastside Emergency Operations Centers. This will be a great opportunity to shake out the MCC and once again expose it as a regional asset. WARREN MOON DUI ARREST — On December 28, 2007 at 2:10 am, Lieutenant Dan Yourkoski stopped former University of Washington and NFL Quarterback Warren Moon on a traffic related offense and subsequently arrested him for suspicion of driving while under the influence (DUI). The case has been forwarded to our prosecutor's office for the filing of charges in Kirkland Municipal Court. First court appearances are expected on February 5, 2008. 2008 SEAFAIR MARATHON ON JUNE 29 2008 — City Manager Weinberg and Chief Chen were contacted by SEAFAIR organizers to discuss the possibility and feasibility of running the 2008 SEAFAIR 26.2 mile Marathon through a portion of our jurisdiction and Clyde Hill. Chief Chen has been working jointly with Clyde Hill's Chief to devise a workable plan, so as not to compromise public safety and with the least disruption to citizens. Further details will be forthcoming as they develop. DOG RESCUED FROM ICY MEDINA POND — On January 28, 2008, Officers Girias and King quickly responded to Medina Dog park to a call for aid of a dog named Noodle who fell through thin ice at Medina Pond. (See attached e-mails for details) GIRL SCOUT TROOP AND PRESCHOOL KIDS VISIT THE POLICE DEPARTMENT — This month, two separate groups of youth visited the Medina Police Department. The children were given opportunities to ask questions, see the basement of city hall and touch equipment inside the patrol cars. (See attached e-mails) ITEM CM-4B HUNTS POINT MONTHLY SUMMARY JANUARY, 2008 FELONY CRIMES No Felony incidents occurred during the month of January. MISDEMEANOR CRIMES No significant Misdemeanor incidents occurred during the month of January. OTHER Civil Dispute 2008-0000231 01/21/08 2800 block of 80th Ave NE At approximately 9:41 am, a Medina officer responded to a report of a disturbance. The female left the residence and refused to meet with police. It was determined it was a verbal argument only. MISCELI.ANEOIIS MAN SENTENCED TO 45 MONTHS IN PRISON FOR BANK FRAUD AND AGGRAVATED IDENTITY THEFT - Our agency received verification. from the Attorney General's office of an exceptional 45-month sentence for an individual arrested by then Officer, now Lieutenant Yourkoski in July 2003 for identity theft, possession of stolen property, refusal to cooperate, possession of drug paraphernalia and DWLS-3ra This individual was finally caught after ruining the credit of hundreds of Puget Sound residents through identity theft and bank fraud. The arrest by Yourkoski in 2003 was one of the key cases in determining the heavy sentence of this criminal. SOUND SHAKE 2008 - City Manager Weinberg, Chief Chen and Emergency Preparedness Coordinator Kris Finnigan are working closely with City of Bellevue Emergency Preparedness officials in advance of the March 5, 2008 SOUND SHAKE EXERCISE. This will be a regional Earthquake simulated drill. The Medina Mobile Communications Center (MCC) will be in play as a simulation cell or field base of operations that will transmit and relay critical information to the various other 22 Region 1/eastside Emergency Operations Centers. This will be a great opportunity to shake out the MCC and once again expose it as a regional asset. ITEM CM-4B WARREN MOON DUI ARREST — On December 28, 2007 at 2:10 am, Lieutenant Dan Yourkoski stopped former University of Washington and NFL Quarterbacl<: Warren Moon on a traffic related offense and subsequently arrested him for suspicion of driving while under the influence (DUI). The case has been forwarded to our prosecutor's office for the filing of charges in Kirkland Municipal Court. First court appearances are expected on February 5, 2008. 2008 SEAFAIR MARATHON ON JUNE 29, 2008 — City Manager Weinberg and Chief Chen were contacted by SEAFAIR organizers to discuss the possibility and feasibility of running the 2008 SEAFAIR 26.2 mile Marathon through a portion of our jurisdiction and Clyde Hill. Chief Chen has been working jointly with Clyde Hill's Chief to devise a workable plan, so as not to compromise public safety and with the least disruption to citizens. Further details will be forthcoming as they develop. DOG RESCUED FROM ICY MEDINA POND — On January 28, 2008, Officers Girias and King quickly responded to Medina Dog park to a call for aid of a dog named Noodle who fell through thin ice at Medina Pond. (See attached e-mails for details) GIRL SCOUT TROOP AND PRESCHOOL KIDS VISITTHE POLICE DEPARTMENT — This month, two separate groups of youth visited the Medina Police Department. 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The petitioner is seeking review of King County Superior Courts Order Granting Respondent's Motion (City) for Summary Judgment, which was entered on November 2, 2007. Meanwhile, the Medina Civil Service Commission continued overseeing entry level and lateral level police officer testing processes during the past year, to ensure the best qualified police officers for Medina. The Medina Police Department's continuous testing process results are incorporated into a running eligibility list, with a separate eligibility list validated for each testing process. Eligibility lists are valid for one year from the date of Commission approval, so that candidates drop off after the expiration of that period, and new names are added as new testing processes are conducted. The Medina Police Department is authorized for 9 sworn full time equivalent (FTE) officers. At this current time, 8 of the positions are filled with one vacancy. Officer Ismael Ramirez has been deployed (565 days) overseas in Iraq in service to our country but is slated to return in March 2008. During the past year, the Medina Police Department interviewed 41 applicants during eight oral boards. The streaming manner in which these perspective candidates appear before us for testing is due largely to a very competitive environment for and lack of qualified police officer applicants being sought by all police departments statewide. In turn, the Civil Service Commission met six times, and established eight eligibility lists. The Medina Police Department hired two Officers during 2007 and promoted two within the department to the rank of Lieutenant and Sergeant. Testing is currently underway to fill the lone remaining vacancy. We anticipate that this position will be filled in the near future. 7 Peter E. J . e n Jack Dern-Palmer Anthony D. S piro Chair Vice -Chair Commis er ITEM CM-4C CITY OF MEDINA ° Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-waxi MEMORANDUM DATE: February 11, 2008 TO. Mayor and City Council FROM: Steven R. Wilcox, Building Official/Acting Development Services Director RE: Monthly Development Services Department Report ELECTION OF CHAIR AND VICE CHAIR CITY PLANNING COMMISSION - The Medina Planning Commission at its regular meeting on January 22, elected Judie O'Brien Chair and Karen Sparks as Vice Chair for 2008. PUBLIC HEARING — The Planning Commission held two public hearings on Construction Mitigation Plans. The first hearing was for a new home to be constructed at 8715 Midland Road. The level 1 review was a request for modification of a CMP plan approved 10/07/07. The request was for use of the public right-of-way for construction parking of equipment, material staging, and noise created by stone cutting and screening. The Planning Commissions approved the CMP with conditions. The second hearing was for a new home to be constructed at 2841 Evergreen Point Road. The level 2 review included the demolition of an existing single family residence, construction of retaining walls, a detached underground garage, new driveway and pool. The major item of discussion was the excavation of some 6175 cubic yards of soil to be transported off site by barge or truck. This excavation is the largest on record for the City of Medina. The Planning Commission approved the CMP subject to conditions which included the transport of the soil by truck and not by barge. PERMIT ACTIVITY — After a slow November and even slower December for permit applications, January has been busy. This follows a normal and anticipated annual trend in activity. Development Services conducts Pre -Application and Intake Submittal meetings on Thursday mornings. Due to the seasonal slow -down in permit activity our need for consultant plan review assistance is also greatly reduced. Preparations for anticipated plan review support as permit work increases into the spring is now occurring with new contracts and more clearly defined roles and responsibilities. A broader base of plan review consultants will also allow for greater City flexibility and better customer service. ITEM CM-4C THREE POINTS ELEMENTARY — Development Services staff met with representatives from Three Points Elementary on January 301" in continued discussions regarding the proposed placement of a portable classroom o the site. 2 Building Permit Report ITEM CM-4C Construction Value New Construction Permit Renewals Addition / Alteration Accessory Structure Repair / Replace Fence/Wall Mechanical Fire Sprinkler Wireless Comm Facility TOTAL VALUE Permits Issued New Construction Permit Renewals Addition / Alteration Accessory Structure Fence/Wall Demolition Grading/Drainage Tree Mitigation Mechanical Fire Sprinkler Reroof Repair / Replace Right -of -Way Use Construction Mitigation Variance SEPA Conditional Use Shoreline Lot Line Short Plat Wireless Comm Facility TOTAL PERMITS Inspections Building Construction Mitigation Grading/Drainage Tree Mitigation Right -of -Way TOTAL INSPECTIONS 2,007 2,006 Current Current Month Month 4,270,000 969,850 38,100 0 738,723 570,000 491,600 58,800 0 64,500 9,000 10,000 119,000 32,111 115,800 20,849 0 0 5,782,223 1,726,110 4 1 1 0 1 2 6 2 3 1 2 0 4 1 2 1 12 5 1 2 0 2 0 3 5 1 4 2 1 0 1 0 1 0 0 0 2 0 0 0 0 0 50 23 96 0 10 0 29 0 6 0 22 0 163 0 2,007 2,066 YTD YTD Difference 51,812,785 21,792,124 30,020,661 8,204,342 1,787,000 6,417,342 7,077,972 8,075,435 -997,463 4,429,326 0 0 427,434 0 0 2,436,369 409,696 2,026,673 1,290,910 873,923 416,987 433,886 519,631 -85,745 0 110,000 -110,000 76,113,024 33,567,809 37,688,455 27 22 5 14 5 9 32 69 -37 44 0 44 28 22 6 26 17 9 37 22 15 32 21 11 121 74 47 22 23 -1 19 14 5 11 0 11 106 84 22 44 21 23 13 5 8 8 4 4 6 2 4 5 1 4 8 2 6 1 0 1 0 2 -2 604 410 194 1,288 1,297 -9 60 62 -2 367 56 311 74 62 12 113 72 41 1,902 1,549 353 ITEM CM-4D PUBLIC WORKS CITY OF MEDINA 1000 80TH Ave NE, Medina, WA 98039 (425) 233-6439 www.medina-wa.gov MEMORANDUM DATE: January 31, 2008 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: January 2008 Public Works Activity Report 1. The January snowfall and freezing temperatures provided some driver inconvenience and frazzled nerves but no serious incidents were reported to Public Works for action. The crew mobilized plows and sanders prior to the storms and sanded the hill area streets early in the mornings to facilitate traffic. One incident of a dog falling through the ice on the south Medina Park pond was ably handled by officer Girias who tied a rope around his waist and walked out to the paddling dog and ushered it ashore. Thin ice signs were posted around the ponds, but dogs don't read. 2. The Medina Beach Park Shoreline Improvement project is substantially complete. The new seating bench wood laminated top was delivered to the park and is waiting for the contractor to install it. Some of the final punch list items of work are being delayed pending better weather. 3. The new emergency generator for City Hall is ready for installation as soon as the utility agencies install the new utility services. The utility service orders have been processed and we are only waiting on their schedule to trench across Evergreen Point Road to underground the power, telephone, cable services for City Hall and to install the new natural gas service to serve the emergency generator and City Hall. 4. The Architect for the City Hall renovation project (Johnston Architects) have completed the design documents. The documents primarily address the life and safety deficiencies that were identified during the City Hall Building Survey in 2006. The estimated project cost is $ 730,000. An alternate bid item for new lighting fixtures will be included in the documents for consideration should sufficient funds be available to improve the building lighting. An alternative City Hall location is being pursued at this time to reduce interference with the work, reduce the contractors risk and limit the liability ITEM CM-4D exposure, and to provide adequate facilities rather than occupy the building during the work. The 1 st Church of Christian Science has indicated that their site would accommodate two stand alone portable trailers in their south parking lot at a rate of $4,000 / month. Potable trailer costs are approximately $ 29,000 for a five month period. Other options such as renting or leasing a local home are also being pursued. The proposed City Hall project schedule is as follows: Request Council authorization to "Call for Bids" (February 11) Advertise for Bids (February 12th and February 19th) Open Bids (March 4th) Award the Contract (March 101h) Construction (April to early September) 5. Phase II of the 84th Avenue NE poplar tree replacement is finished. This final phase included the removal of the remaining identified hazardous poplar trees and the planting of 17 new Bowhall maple trees. The final bill from Seattle Tree Preservation was $ 103,673 (Overlake Golf and Country Club will contribute $35,000 as their portion of the cost). 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